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Indian River County 9 1 'Lia -
Task 01— Vero Lake Estates Stormwater Improvements, Phase I
WORK ORDER NO.3 TO THE PROFESSIONAL,
CIVIL SERVICES MASTER AGREEMENT
BETWEEN CARTER ASSOCIATES, INC.,
DATED AUGUST 4,1998 AND
® INDIAN RIVER COUNTY, FLORIDA
Pursuant to the Professional Services Agreement dated August 4, 1998, by and between Indian River
• County, a political subdivision of the State of Florida, hereinafter referred to as the COUNTY, and CARTER
ASSOCIATES, INC., (C.A.I.) VERO BEACH, FLORIDA, hereinafter referred to as the ENGINEER, this
Work Order No. 3 is an extension of and hereby becomes a part of the MASTER AGREEMENT as follows:
s•
SECTION I - PROJECT LIMITS AND DESCRIPTION
These services will include updating the Vero Lake Estates conceptual master drainage plan
(permitted March '97 — July '98) to include the following items in a construction package of plans and
specifications to be provided to the County for use in constructing the work. The work will be installed by a
combination of County forces and a Contractor selected through a bid process.
In addition, CAI will provide technical assistance to the Grant writer, Cape Canaveral Scientific, Inc, in
their preparation of a F.D.E.P. Grant application for this project.
1. Project work items include:
A. Canal A cross section improvements from C.R. 510 to 95"Avenue
B. Canal B cross section improvements from C.R. 510 to 94"Avenue
C. Construct new 80`" Street canal from Lake Area 20 to 98'" Avenue
D. Construct new 86"' Street canal from Lake Susan to 98'h Avenue
E. Construct swales and sod per the appropriate typical block grading plan within areas draining to
Canal A as listed in item A above.
F. Creation or expansion of two lake areas: Lake 20 - A, B, and C; and Lake Oak - A and B. The
alteration of water levels in the existing Lake A.
G. Overflow structures from these three lake areas, Inflow structures to the Lake 20 area, and to
Susan Lake, and one pipe structure to connect Lake 20-A with Lake 20-B.
H. A sub -surface, clay or other impervious material, cutoff wall located between Lakes 20-A, B
and C and the existing wetlands.
I. Concrete control structures at the discharge points from the typical blocks (located North of
87t", South of 89'" Street, West of 9I"and East of 94'" Avenues) to the Canal A System. CAI
will investigate existing grades in this area to determine the control structure weir elevations.
However, the work may not be completed until Phase II due to budget reasons.
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide the ENGINEER with the following material, data or services as
required in connection with the work to be performed under this Agreement:
A. Currently available drainage studies, survey drawings, plans, calculations and other data
pertinent to the project.
B. Title information and title opinion relating to land necessary for the project.
C. Landowner authorizations to inspect and enter onto the site(s).
D. Landowner negotiations to acquire permission, easements and/or right-of-way necessary for the
project.
E. Provide coordination with the Planning Department to determine any project construction
requirements including the length of time that may be allowed for the excavation section of the
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project. This project is exempted from the normal site plan review process due to its public
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works status.
F. Stockpile location for lake excavation material,
ISSECTION III - SCOPE OF SERVICES
A. The ENGINEER will perform all necessary engineering design for construction plans and
specifications as described in Section I. No additional permits are required. Detailed Plans,
Specifications and Estimated Bid Quantities shall be prepared so that the work itemized in
Section I (F, G, H and 1) above can be properly bid by the County. The work to be performed
by County forces (Section I A, B, C and D above) will be constructed using the typical cross
sections, block grading plans, (etc.) as noted on the permit plans. CAI will provide additional
S natural ground elevation "proofing" to be used in conjunction with the typical grading plans.
B. After issuance of a work order and written authorization to proceed, the ENGINEER shall
consult with the COUNTY to confirm the COUNTY'S requirements and objective for the
project, and review all available data.
C. The ENGINEER will strive to complete his work on the PROJECT within the time allowed by
maintaining an adequate staff of registered engineers, biologists, draftsmen, and other
employees on the work at all times.
D. The ENGINEER shall report the status of this project to the Director of Public Works
Department upon request and hold all drawings, calculations and revised work open to the
inspection of the Director or his authorized agent at any time, upon reasonable request.
E. TASK 01- PROJECT DEFINITION
The ENGINEER will perform and provide topographic and land surveying information
required of all areas of work. Detail of existing structures such as mail boxes, above and below
ground utilities, driveways, trees, etc. shall be provided. The ENGINEER will coordinate with
the COUNTY to assure access to the property after the limits of the project have been
established.
The ENGINEER will have the following required meetings with the County staff.
- Program meeting to outline survey work and scope as defined.
- Review of Grant application exhibits prior to submittal to F.D.E.P.
- 30% drawings
- 60% drawings and specifications
- 90% construction plans and specifications
County will supply their STANDARD BID documents.
The Engineer will review the project with SJRWMD staff for their comments and
approval.
A. Grant application exhibits and technical review as required by Grant writer.
B. Prepare Base Sheet
Pc vrrn and assemble survey data for use in construction plans. Plan profile
plans where needed.
C. Schedule and coordinate soil borings at the two lakes sites and at the clay cutoff wall.
Review soils for use as a mining operation.
D. Engineering final design and specifications
• Prepare plans and specifications for structures, piping, excavation and cutoff
wall as required for items listed in Section I. This includes environmental consultant
for wetlands review.
E. Five (5) review meetings of design and specifications, with County staff.
Specifications shall include summary of estimated quantities and soils reports from
testing laboratory. One (l) review meeting with SIRWMD staff.
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0 F. No additional services are included for follow through after we submit final plans and
specs to the County.
G. Reimbursables - soil testing, mail, printing, telephone
SECTION IV - TIME FOR COMPLETION
A. The FDEP Grant application exhibits and review are to be completed and submitted to the
® FDEP office by July 6, 1999. All survey and design work will occur between October I, 1999
and July 1. 2000 in accordance with the Grant requirements. CAI will deliver the plans,
specifications and summary of quantities to the County for bidding purposes on or before
April 1, 2000 so that bids may be received and actual construction started on July 1, 2000.
S SECTION V - COMPENSATION
The COUNTY agrees to pay, and the ENGINEER agrees to accept fee for services rendered according
to the Scope of Services, Task I, identified in Section III of this work order with a maximum charge under this
work order of $57,130. This fee is itemized as follows:
A. Project Scope Development, Grant Application Exhibits
and Technical Review $ 4,000
B. Base Sheet and Boundary and Topographic Survey $27,000
C. Schedule and Coordinate Soil Borings and
Evaluate Borings $ 3,040
D. Engineering - Final Design, Plans, Specifications,
Summary of Quantities including Fill
Calculations $19,240
E. Review Meetings with County and SJRWMD- 6 Required $ 2,850
F. Reimbursables $ 500 (Estimated)
Soil borings - At cost 1,500 (Estimated)
Total $58,130
SECTION VI - ADDITIONAL WORK
In the event changes are requested by the COUNTY or extra work is imposed to the COUNTY by the
demands of certain regulatory agencies after the approval by the COUNTY of this AGREEMENT, and upon the
---C of a Subscqueui work order by the Director of Public works Department, said extra work may
commence in accordance with the following fee schedule:
ENGINEER 1 ............................................................ $ 1 15W0/hr
ENGINEER H ........................................................... $ 85.00/hr
ENGINEER III ......................................................... $ 60.00/hr
ENGINEER TECHNICIAN .......................................... $ 50.0o/111-
SURVEYOR
0.00/ItrSURVEYOR I (Principal) ............................................ $ 115.00/lir
SURVEYOR N (Registered) .......................................... $ 65.00/hr
SURVEYOR III ......................................................... $ 55.00/hr
SURVEY CREW (3 -MAN) ........................................... $ 90.00/111
CAD TECHNICIAN .................................................. $ 50.00/hr
DRAFTING.............................................................. $ 45.00/lir
SECRETARY/WORD PROCESSOR .............................. $ 30.00/1r
RESIDENT PROJECT REP ........................................... $ 35.00/hr
GRAPHICS ASSISTANT ............................................. $ 25.00/hr
RECORDING AND PERMIT FEES ................................ Cost + lo%
MATERIALS............................................................ Cost + 10%
TRAVEL................................................................. $ 0.29/Mile or Cost
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SUB -CONSULTANTS ................................................ Cost + 10%
REIMBURSABLE EXPENSES:
Postage, Long Distance Calls
Federal express, mail, etc .................................... Cost + 10%
Blueprints...................................................... $ 0.20/sf
Mylars.......................................................... $ 1.75/sf
Xerox........................................................... $ .15
SECTION VII - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the ENGINEER for all authorized work
pertaining directly to this project performed during the previous calendar month. Invoices will be submitted on
forms furnished for that purpose by the ENGINEER to the COUNTY monthly for services performed and
expenses incurred pursuant to this Agreement during the prior month.
The ENGINEER shall submit duly certified invoices in duplicate to the Director of the Public Works
Department. The amount of the invoices submitted shall be the prorated amount due for all work performed to
date under this phase, determined by applying the percentage of the work completed as certified by the
ENGINEER to the total due for this phase of the work.
The amount of the partial payment due for the work performed to date under these phases shall be an
amount calculated in accordance with the percentage of work complete, less ten percent (10%) of the amount
thus determined which shall be withheld by the COUNTY, as retainage, and less previous payments.
The ten percent (10%) retainage withheld with respect to the Task I phase shall be paid in full to the
ENGINEER upon completion of the items.
Fees are payable monthly based upon a percent complete of the lump sum elements. Billings will be
payable within 25 days. The contract is broken into deliverable units. No payment shall be made unless the
Public Works Director has received and approved work products required under the Scope of Services.
SECTION VIII - RELATIONSHIP TO MASTER AGREEMENT AND LAWS OF FLORIDA
All conditions set forth in the MASTER AGREEMENT shall control unless otherwise specified in this
WORK ORDER.
This WORK ORDER, regardless of where executed, shall be governed by and construed according to
the laws of the State of Florida.
IN WITNESS WHEREOF the parties hereto have executed these presents this Y da of
t 1999.
CARTER ASSOCIATES, INC.
1708 21" STREET
VERO BF,Pc��LORID _32960
Dean Luethje, V1Je ident
Atte
INDIAN RIVER COUNTY, FLORIDA
BOARD OF OUNTY COMMISSIONERS
nn h :R.. Macht; Chairman
Attest:
PATRICIA M. RIDGELY DEI' Y I.ERK
Indian River County Approved Datc
Administration 7
Budget
1 Legal
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