Loading...
HomeMy WebLinkAbout2023-185A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK 24 -ST -21 Indian River County Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Indian River County for and on behalf of Indian River County Library This Agreement is by and between the State of Florida, Deparhnent of State, Division of Library and hiforrnation Services, hereina$er referred to as the 'Division," and the Indian River Countybr and on behalf of Irdian River County Library, hereinafter referred to as the ''Grantee." The Grantee has subtrited an application and has met all eligibility requirernents and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the armunt specified on the `Fiscal Year 2023-24 State Aid to Libraries Final Grants" docummit (which is incorporated as part of this Agreement and entitled Attachn>ent B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mrtual covenants and pronises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grarrt," the public purpose for which these fiords were appropriated. a) The Grantee shall perform the following Scope of Work: In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant annunt that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance ofthe library. For this giant, the local expenditures shall have been made during the period October 1, 2021 - September 30, 2022. In order to be eligible to receive the grant funding the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1, 2021 through June 30, 2024. The Grantee shall• o Have a single administrative head employed full time by the library's governing body, o Provide free library service, including loaning materials available for circulation free of charge and providing reference arra infomnation services free of charge; o Provide access to materials, information and services for all residents ofthe area served; and o Have at least one library, branch library or member library open 40 hours or rmre each week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library systern) during the length of the agreement. b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Payment 1, Deliverable/Task: Payment will be a fixed price in the amount of 100% ofthe grant award for the period October 1, 2021 through June 30, 2024. The Grantee wig Page: 1 State Aid to Libraries Gant Agreement (FormDLIS/SA02) Chapter 1 &2.01 ] (2)(a), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK o Haw expended funds to provide free library service during the period October 1, 2021 - September 30, 2022; o Provide an Expenditure Report and certification of Local Operating Expend tures for the period October 1, 2021 - September 30, 2022 only, o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each week (exchiding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the hbmty system) during the length of the agreemarit; o Provide the Certification of Credentials for the Single Administrative Head; and o Provide a Certification ofHouus, Free Library Service and Access to Materials. c) Grant finds shall be used for the operation and maintenance of the library. The allowable budget categories are: Personnel Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on full- time, part-time, temporary, or seasonal basis); Operating Expenses (experidi ns for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the hbrwy budget). 2. Length of Agreement. This Agreement covers the period of October 1, 2021 to June 30, 2024, unless terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start of the Grantee's second preceding fiscal year (October 1, 202 1) and concludes with the end of the State of Florida's current fiscal year (June 30, 2024). 3. Expenditure of Grant Funds. Granit finds will be used to reimburse a portion of local firds expended by the Cnantee during their second preceding fiscal year (October 1, 2021 — September 30, 2022) for the operation and maintenance ofa library and shall not exceed the arm= specified in Attachment B. 4. Contract Adninis tration. The parties are legally bound by the requirements of this agreemient. Each partys contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other conyartrications regarding this agreement shall be directed to or delivered to the other parts contract manager by utilizing the information below. Arry change in the contact infor abon below should be submitted m writing to the contract manager within 10 days of the change. For the Division of library and Information Services: Tom Pena, Grant Programs Supervisor Florida Departrnent of State RA Gay Building Marl Station # 9D 500 South Bromugh Street Tallahassee, FL 32399-0250 Phone: 850.245.6620 Email• thon-as.pena@dos.myflorida.com For the Grantee: Elizabeth Stenger Indian River County Library 1600 21st Street Vero Beach Florida 32960 Page: 2 State Aid to Libraries Gant Agreement (Form DL1S/SA02) Chapter 1B-2.011(2xa), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK Phone: 7724006304 Fina>1 estenger@ircgov.com 5. Grant Payments. The total grant award shall not exceed the amount specified on the `Fiscal Year 2023-24 State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's mmmnmi performance as set forth by the terms and conditions of this Agreement. Payment will be a fixed price in the amount of 100% of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. F,ectronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization Form (form number DFS -AI -26E, rev 3/2022), incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your orguvzation, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit Aridacfo.corridocs-sflacco ' -and-auditing-Irbraries/vendors/vendor relations/dfs al 26e direct deposit vendors pdf- sfvrsr>=e1f728cf 16. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting The Departirient of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the hrtemal Revenue Service (IRS). To register or access a Florida Substihate Form W-9 visit fivendor.mvfloridacfo.com A copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences. The Department shall apply the following financial consequences for faiilare to perform the mirinmum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: The Department shall require the return of the award in a prorated amourit based upon the percentage of time that the library failed to perform the minirnurn level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was not providing mirrunmr level of services. 9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant finding for activities and publications supported by grant fiords. Any announcerrents, information, press releases, publications, brochures, videos, webpages, programs, etc., created as part of State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant fiords were used to create them Use the following text: "This project has been firmed under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Grant Expenditures. The Grantee agrees to expend all grant fiords received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Chide for State Expenditures (as of October 2022), incorporated by reference, which are available online at myfloridacfo corridocs sfaccounting-aid auditing-libraries/state agencies/reference guide for state expenditures.pditsfvrsr>=b4cc3337 2. Page: 3 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 05-2023 OUAOJ-OT5�Y--1 C) 0 73 1.11 S'T A 7i,DAq TeAJ 40 M:�-' AA3J�).F'3JTUEI.-J AAYS A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK Grant funds may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses. The Grantee mast pay any travel expenses, from grant or local matching farads, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance ofunobligated fiords which has been advanced or paid to the Grantee. In addition, fiords paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement mast be refiulded to the state agency. Further, the recipient may expend fimds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance mast be in compliance with the laws, rules and regulations applicable to expenditures of State fiords as outlined in the Department of Financial Service's Reference Guide for State Expenditures (as of October 2022) rm�ridacfo.conidocs-sfacco and- aud6i2-hbmries/state-awncies/reference- guide- for- state-eWenglitures.pffi. sf nri=b4cc3337 2, incorporated by reference. 13. Repayment. All refiands or repayments to be made to the Department under this agreement are to be made payable to the order of 'Department of State" and marled directly to the following address: Florida Department of State, Attention: Thomas Pena, Division of Library and hnfommation Services, 500 South Hronough Street, Mail Station #913, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Departncrat a service fee of $15.00 or fore percent (51/o) of the face amount of the returned check or draft, whichever is greater. 14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mast submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. Audits must be submitted on the DOS Grants System at dosgr-amrts.com 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State ofFlorida for inspection at reasonable times for the purpose ofnaking audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions ofChapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncomliliance. Any Grantee that is not following Florida Statutes or rules, the tears of the grant agreement, Florida Department of State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and haformation Services grants or gaits from any other DOS Division will be m noncompliance status and subject to the DOS Grants Con>pliance Procedure. DOS Divisions include the Division of Arts and Culture, the Page: 4 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK Division of Dections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues mist be resolved before a giant award agreement may be executed and before gant payments for any DOS grant maybe released 19. Accounting Requirements. The Grantee mist maintain an accounting system that provides a complete mord of the use of all grant fiords as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditu ire of state fiords; b) Accounting records mist adequately identify the sources and application of Kinds for all g int activities and mist classify and identify grant finds by using the same budget categories that were approved in the grant application If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records mist have eflective control over and accountability for all hinds, property aril other assets; and fl Accounting records mist be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bids and canceled checks). 20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state finds upon which this Agreement is dependent are withdrawn this Agreement will be automatically teminated and the Division shall have no finther liability to the Gnintee beyond those amounts already expended prior to the temination date. Such temmnation will not affect the responsibility of the Grantee under this Agreement as to those finds previously distributed. In the event of a state revenue shortfiull, the total gram may be reduced accordingly. 21. Lobbying. The Grantee will of use any grant fiords for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and of as officers, agents or employees of the state. The Grantee is of entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement - The Division shall of be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses arra liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will of be considered or permitted to be agents, servants, joint venturers or partners of the Division 24. Liability. The Division will of assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; or may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division Page: 5 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter 18-2.011(2xa), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK a) The Grantee shall be responsible for claim of any nature, including but not lunged to 4ury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indelmify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. Ifthe Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign inmu* or increases the limns of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agivenrit d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreemmn, including entering into subcontracts with vendors for services and cornrrodities, provided that such subconti-da has been approved in writing by the Departnrrit prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract 25. Strict Compliance with Laths. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state arra federal law. For consequences of noncompliance, see Section 18, Noncompliance. 26. No Discrimination. The Grantee may not discrii-nimte against any employee employed under this Agreement or against any applicant for errployment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a sirrilar provision in all of its subcontracts for services under this Ageernent. 27. Breach of Agreement. The Division will demand the return ofgant fiinds already received, will withhold subsequent payments and/or will terminate this agreerrrent ifthe Grantee improperly expends and manages grarit fiords; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 28. Tenrination of Agreement. The Division will teminate or end this Agreement if the Grantee fails to fN its obligations herein In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation If the violation is not cured within the stated period, the Division will termiriate this Agreement.. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to hMier specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee shall be compensated for any work completed in accordance with this Agreement prior to the notification often mnation ifthe Division deems this reasonable under the circurmtances. Grant fiords previously advanced and not expended on work completed in accordance with this Ageernent shall be returned to the Division, with irrterest, within thirty (30) days after terrrriation ofthis Agreement. The Division does not waive any of its rights to additional damages if grant fiords are returned under this Section 29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agcemernt shall irupair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any sirrnlar breach or default. 30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Page: 6 State Aid to Libraries Gant Agreement (Form DLIS/SA02) Chapter I&2.011(2xa), Florida Administrative Code, Effective 05-2023 Yqk)D BUST A ;JOAq T4 AJ AJ NO V01TADI*RfTq3'-1 X,q3jZ),R3-JTUPj,-1 WAYR A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee mast demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall rennin liable for a] work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another govemmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. 31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee mast use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require infonrnl competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition ofconfiicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affamis that it will not enter into or mairnin a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee firther agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Errloyee to avoid a potential violation of those statutes. 33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations ofthe Division of Library and hmformmation Services. 34. En>jmloyment of Unauthorized Aliens. The enmployment ofunau diorized aliens by the Grantee is considered a violation of Section 274A (a) of the Immigration and Nationality Act (8 USC 1324(a) (as ofAprt12019)), incorporated by reference. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will rennin in full force and effect, and such tern or provision shall be deemed stricken 36. Americans with Disabilities Act. All program and facilities related to this Agreement must meet the standards of Sections 553.501- 553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada. g2 (as of Jarnary 2020)), incorporated by reference). 37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreerrent wr71 be in Leon County, Florida. Page: 7 State Aid to Libraries Grant Agreement (Form DLIS/SA02) Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK 38. Entire Agreement. The entk Agreement of the parties consists of the following documents: a) This Agreement b) Florida Single Audit Act Requirements (Attachment A) c) Fiscal Year 2023-24 State Aid to Libraries Final Grants (Attachtrent B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Grantee: By: Nt Joseph Ea Chair of Govemmg Body or �t`1 N 1� Go •• S`S;o-r<pepartment of State �­ Amy L. Johnson, Director Division of Library and Information Services Joseph H. Earman, Chairman Department of State, State of Florida Typed name and title August 29, 2023 Date Date Clerk or ChiefFinancial Officer Witness Date Date Attest: Ryan L. Butler, Clerk of Circuit Court and Comptroller i=-� ,ty Clerk State Aid to Libraries dant Agreement (Form DLIS/SA02) Chapter IB-2.011(2xa), Florida Administrative Code, Effective 05-2023 APPROVED AS TO FORM Page: 8 ANDE FFICIE Y BY 2L SU J.PRADO .}jam COUNTY ATTORNEY A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The adninistration of resources awarded by the Departnnenit of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Award Agteernent. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not be lunited to, on-site visits by Department of State staff; }united scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreen=it, the recipient agrees to comply and cooperate with any rrnonitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. 'Ilse recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General Audits Part I: Federally Funded This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and §200.70. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program- specific audit conducted in accordance with the provisions of2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreement lists the federal resources awarded through the Depantrnerit of State by this agreement. In detemi ng the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, ircl ding federal resources received from the Department of State. The detemination of armurits of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit ofthe recipient conducted by the Auditor General in accordance with the provisions of2 CFR 200.514, will meet the requirement of this Part. 2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fiilfill the requirements relative to auditee responslbnlities as provided in 2 CFR 200.508-512. A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of2 CFR 200, subpart F - Audit Requirements. Ifthe recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of2 CFR 200, subpart F - Audit Requirements, the cost of the audit rriust be paid from rnon-federal resources (ie., the cost of such an audit must be paid from recipient resources obtained from other than foderal entimes). Part II: State Funded Page: 9 State Aid to Libraries Gant Agreement (Form DLIS/SA02) Chapter 1&2.011(2xa), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S In the event that the recipient expends a total anoint of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (far fiscal years endirig June 30, 2017 and thereafter), the recipient mist have a state single or project -specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General EXIUBIT 1 to this agreement indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, inncluding state financial assistance received from the Department of State, other- state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for federal program matching requirements. 2. For the audit requirements addressed in Part H, paragraph 1, the recipient shall ensue that the audit corr>plies with the requirements of Section 215.97(8), F.S. This includes submission ofa financial reporting package as defined by Section 215.97(2) F.S., and Chapters 10.550 (local govemrnerital entities) and 10.650 (nonprofit and far -profit organizations), Rules of the Auditor General 3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending Jure 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97, F.S., is riot required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, F. S., the cost of the audit must be paid from the nonstate entity's resources (ie., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation ofcompliance issues. State ofFlorida Department Financial Services (Chief Financial Officer) hWV/www.nZLfloridact6.con-V State of Florida L.egislatue (Statutes, Legislation relating to the Florida Single Audit Act) bttp J/wwwJm s tate. 8. us/ Part III: Report Submission Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by PART I ofthis agreement shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the following. A. The Department of State via the DOS Grants Systemat bWsl//dossW=.corn B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.6 and section 200.512 The FAC's website prides a data entry system and required fomr for submitting the single audit reporting package. Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Grants SystematbgpsV//dosowits.com Page: 10 State Aid to Libraries Gant Agreement (Form DLIS/SA02) Chapter 1132.01 1(2)(a), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK B. The Auditor General's Office at the following address: Auditor General Local Governarrit Audits/342 Claude Pepper Btuldnng, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 Any reports, management letter, or other information requwed to be submitted to the Departrrrern of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local gavemm nW entities) and 10.650 (nonprofit and for-profit organizations), Rules ofthe Auditor General, as applicable. 4. Recipients, when subrrmting financial reporting packages to the Departinent of State for audits done in accordance with 2 CFR 200, Subpart F - Audit Requirervents or Chapters 10.550 (local govemmerital entities) and 10.650 (nonprofit arra for-profit orgmizaations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention The recipient shall retain sufficient records demonstrating its compliance with the terror of the award(s) and this agreement for a period of five years from the date the audit report is issued, and sluff allow the Department of State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Departinent of State, or its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless extended in writing by the Departrnent of State. Page: 11 State Aid to Libraries Gant Agreement (Fonn DLIS/SA02) Chapter IB-2.011(2xa), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK EXHIBIT -1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO TILS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements) of the State Projects Compliance Supplement located at ht1psl/=ps.fldfs.com/fsaa/. Page: 12 State Aid to Libraries (rant Agreement (FormDUS/SA02) Chapter 1&2.011(2xa), Florida Administrative Code, Fffective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK ATTACHMENT B Fiscal Year 2023-24 State Aid to Libraries Final Grants Page: 13 State Aid to Libraries Grant Agreement (FormDL1S/SA02) Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 05-2023 A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Howl, Free Library Service and Access to Materials The Indian River Courrty, governing body for the Indian River County Library hereby certifies that the R)Uowmg statements are true for the time period October 1, 2021 through June 30, 2024: • Provides fiw library service, including loaning materials available for circulation free of charge and providing reference and i don ation services free of charge; • Provides access to materials, infonration and services for all residents of the area served; and • Has at least one library, branch library or miemiber library open 40 burs or mare each week (excluding holidays; between Sunday through Saturday, on a schedule detenruied by the library system). Chair, Library Governing Body Joseph H. Earman, Chairman Name (Typed) Page: 1 0 August 29, 2023 Attest: Ryan L. Butler, Clerk of Circuit Court and Comptroller APPROVED AS TO FORM A, N101 ', • , F CIENCY BY _ Y.i. PRAr COUNTY ATrTORNEY Y STATE OF FLORIDA INDIAN RIVER COUNTY THIS IS TO CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF THE ORIGINAL ON FILE IN THIS OFFICE. RYML BUTLER UR,, ., GOUy7YCo', BY � Indian River County Library Sysf:,tiaQ` DEPUTY �K__ �.� „_0,.. SATE_ Annual Plan of Service FY 2023/2024 The Annual Plan of Service is an outline of the Indian River County Library System's focus of activities during the year. The plan supports the goals, objectives, and action plan from the Library System's Long -Range Plan, and is supported by the Library System's budget as described. The major emphasis during Fiscal Year 2023/24 (October 1, 2023 to September 30, 2024) will be: • Continue providing quality library services to all county residents. • Continue providing comprehensive collections, both print and digital. • Continue providing public computers and internet access. • Continue providing technology training for the public. • Continue providing cultural, educational, informational, and recreational programming for all ages. • Continue providing welcoming spaces for residents to meet, interact, read, and study. • Continue offering adults the opportunity to earn an accredited high school diploma and career certificate through Career Online High School. • Continue service to the South County area through the use of a state-of-the-art Vending Library located at the Intergenerational Center. • Continue Archive Center digitization projects to preserve local and Florida history. • Make use of the newly constructed multi-purpose children's room at North IRC Library to provide educational and recreational programming to infants through teenagers. • Continue providing materials and information services that are responsive to the diverse needs of the public and ensuring accessibility for all. • Explore opportunities to increase outreach services for the community. • Seek avenues of raising public awareness of the Library's resources and services.