HomeMy WebLinkAbout08/15/2023 (2)Indian River County Florida
Indian River County Administration Complex
18012 7th Street, Building A
Vero Beach, Florida, 32960-3388
www.indianriver.gov
Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, August 15, 2023
Commission Chambers
Board of Commissioners
Joseph H. Earman, District 3, Chairman
Susan Adams, District 1, Vice Chairman
Joseph Flescher, District 2
Deryl Loar, District 4
Laura Moss, District 5
John A. Titkanich, Jr., County Administrator
William K. DeBraal, County Attorney
Ryan L. Butler, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Final August 15, 2023
15. SPECIAL DISTRICTS AND BOARDS
The Board of County Commissioners reconvened as the Board of Commissioners of
the Solid Waste Disposal District. The minutes will be approved at an upcoming
Solid Waste Disposal District meeting.
B. Solid Waste Disposal District
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Meeting Minutes of June
6, 2023, and June 20, 2023 as written. The motion carried by the following
vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.8.1. 23-0733 Approval of the Solid Waste Disposal District Meeting Minutes of July 06, 2023
Recommended Action: Approve
Attachments: 060623 SWDD Draft
Approved
15.13.2. 23-0735 Approval of the Solid Waste Disposal District Meeting Minutes of June 20, 2023
Recommended Action: Approve
Attachments: 06202023 SWDD Draft
Approved
15.13.3. 23-0718 Agreement with Kessler Consulting for Landfill and Customer Convenience
Centers Procurement Assistance and Contract Extension Request with Republic
Services
Recommended Action: Solid Waste Disposal District staff recommends that the Board waive the
requirement for bids, approve the sample agreement, and authorize the Chairman
to sign it after review and approval by the County Attorney as to form and legal
sufficiency. Staff is also seeking input from the Board on the granting of a
nine-month extension to Republic Services at a 7% increase in current rate
Attachments: Staff Report
Proposal from Kessler Consulting Inc
Draft Agreement
Director of Utility Services Sean Lieske presented the Board with two items
related to the maintenance and operation (O&M) agreement with Republic
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Board of Commissioners SWDD Meeting Minutes - Final August 15, 2023
Services of Florida for the County's landfill and landfill gas system. The first was
regarding a sample agreement with Kessler Consulting, Inc. (KCI) for their
assistance in the procurement process for landfill O&M. Mr. Lieske noted that
the County was currently contracted with Republic Services of Florida (Republic)
through December 31, 2024. Staff looked to start the procurement process early
to allow for any changes.
The second item, Mr. Lieske informed, was a request to enter into an agreement
with Republic to extend their contract by nine months to September 30, 2025,
with a 7% rate increase for those months; this would align the contract with the
County's fiscal year-end.
Fulton Smith, General Manager, Republic Services, was present should the Board
have any questions.
A motion was made by Commissioner Loar, seconded by Vice Chairman
Adams, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.6.4. 23-0719 Renewal with Tiger Inc for Sale and Purchase of Natural Gas
Recommended Action: Staff recommends approval from the Solid Waste Disposal District Board to
approve the Transaction Confirmation #2 with Tiger, Inc. for Sale and Purchase
of Natural Gas, and authorize the Chairman to sign the necessary documents to
effectuate the approval
Attachments: Staff Report
Transaction Confirmation #2
Director of Utility Services Sean Lieske presented a contract extension with
Tiger, Inc. for the sale and purchase of natural gas utilized by the Indian River
Sustainability Center, LLC for the leachate evaporation project. Mr. Lieske
explained the County had hoped to utilize the natural gas produced by the landfill,
however, that process was still being improved to reach required output. The
contract would extend the agreement seven months to February 29, 2024, at an
estimated cost of $45,000 per month.
Commissioner Loar received information regarding the variability in natural gas
costs, as Mr. Lieske noted the price would be fixed to the market rate at the time
of contract execution.
A motion was made by Commissioner Loar, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
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Board of Commissioners SWDD Meeting Minutes - Final August 15, 2023
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.B.5. 23-0722 Amendment No. 4 to Sitecrafters of Florida
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve
Amendment No. 4 to Sitecrafters of Florida, Inc., and authorize the Chairman to
sign the agreement after review and approval by the County Attorney as to form
and legal sufficiency
Attachments: Staff Report
Amendment No 4
Utility Services Director Sean Lieske presented Amendment No. 4 to the
Agreement with Sitecrafters of Florida, a contractor who crushes concrete on-site
at the landfill. Mr. Lieske informed the Solid Waste Disposal District (SWDD)
was looking into potentially selling the crushed concrete to the open market.
A motion was made by Commissioner Flescher, seconded by Commissioner
Loar, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
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Board of Commissioners SWDD Meeting Minutes — Final
ATTEST:
Ryan L. Butler
Clerk of Circuit Court and Comptroller
By: 4% IA&
Deputy Clerk
SWDD/RW/2023 Minutes
August 15, 2023
Approved:
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