HomeMy WebLinkAbout2023-224Indian River County Work Order Number - 2
Sector 4 Dune Restoration Project Exhibit 1 - Scope of Work
Exhibit 1 - Scope of Work
Sector 4 Dune Restoration Project
Introduction: This Work Order provides for services for Preliminary and Final design, Permitting,
and to support bidding for a dune restoration project within Sector 4 (Project). The "Indian River
County Beach Preservation Plan Update" (BPP, adopted June 2020) defines the limits of Sector 4
from Florida Department of Environmental Protection (FDEP) Reference Monument R-55 (about
3/4 mile south of the northern limit of John's Island) to R-72 (near Surf Lane at the north limits of
the County's Tracking Station Beachfront Park). The County's Sector 5 project nourished the
beach and dune within the City of Vero Beach and included the Sector 4 segment from R-70 to
R-72; this small segment is not included in the proposed Sector 4 Project. The 2020 BPP identifies
that the beach and dune within Sector 4 experienced (a) accretion prior to 2005, and (b) shoreline
retreat at an average of 1.7 ft/yr from 2013 to 2019. To offset the more recent erosion, various
upland private property owners have performed dune restoration projects following significant
hurricane events. The dune system within Sector 4 and elsewhere within Indian River County
were most recently damaged by Hurricane's Ian and Nicole in 2022. Under prior authorization,
Coastal Tech (a) developed a conceptual design for Sector 4 dune restoration, and (b) attended
pre -application meetings with U.S. Army Corps of Engineers (USACE) and FDEP staff. The
Conceptual Design Report for the Sector 4 Dune Restoration Project limits sand placement in the
dune intended to avoid (a) impacts to nearshore hardbottom, and (b) typically associated FDEP
and USACE requirements for nearshore hardbottom monitoring - typical for beach restoration
projects proposed in close proximity to nearshore hardbottom. The work is proposed to be
performed by Coastal Technology Corporation (Coastal Tech) with support by CSA Ocean Sciences
Inc. (CSA) and Ecological Associates, Inc. (EAI).
Task 1 — Design: The Conceptual Design Report ("summary letter report's — prepared under
separate authorization - will serve as the basis for the Preliminary and Final Design of the Project.
Task 1a — Preliminary Design: Coastal Tech will expand the Conceptual Design Report to
develop a Design Document — as identified during the FDEP and USACE pre -application
meetings - to include:
• characterization of Sector 4 native beach sands based upon (a) testing performed
within Sectors 3 and 5, and (b) data as may be available from FDEP and the Florida
Geological Survey;
• a Sediment QC/QA Plan - per FDEP standards;
• a Physical Monitoring Plan — per FDEP standards;
• Preliminary Design Drawings — in the form of 8.5" x 11" Permit Sketches — for the
proposed Project including representative cross-sections and a plan view clearly
depicting the beach access locations and staging areas;
• the proposed construction schedule;
• an brief assessment of the following alternatives: No Action, Dune Restoration, and
Beach & Dune Restoration — citing a brief description of each alternative, the pros/cons
associated with each alternative, and why dune restoration is (a) the most appropriate
alternative that best avoids and then minimizes the impacts to protected
species/resources, and (b) best meets the goals and objectives of the County.
Page 1 of 3
September 22, 2023
Indian River County Work Order Number - 2
Sector 4 Dune Restoration Project Exhibit 1 - Scope of Work
Coastal Tech will:
• prepare draft Technical Specifications.
• provide the draft Design Document and Technical Specifications to the County for
review and acceptance.
Task 1b — Final Desian: Coastal Tech will prepare final design drawings — in the form of 24"
x 36" drawings for the proposed Project — consistent with the USACE and FDEP permits for
the Project obtained under Task 2. The drawings shall be prepared after permit issuance or
otherwise as requested by the County. Final design drawings shall include Technical
Specifications suitable for construction purposes.
Task 2 — Permitting
Task 2a — Permit Applications: In general, Coastal Tech will prepare and submit permit
application forms to allow multiple nourishments over a 15 year period — expected to include:
(a) an FDEP Joint Coastal Permit, and (b) USACE application "ENG FORM 4345" for a USACE
Standard Permit. The applications shall include the following information:
a) response to each application item;
b) permit sketches (preliminary design drawings) prepared under Task 1a;
c) Pre -Application conference reports developed under prior authorization;
d) recent aerial with limits of the Project fill area superimposed;
e) the Design Document prepared under Task 1a;
f) a draft Sediment QC/QA Plan; and
g) a draft Physical Monitoring Plan.
Coastal Tech will review the draft permit applications with the County and incorporate
revisions as appropriate, prior to submitting the applications to FDEP and USACE. The County
will provide all application fees, publishing fees, and any additional surveys, investigations,
testing, or reports as may be required by the agencies. The County will execute the
applications designating Coastal Tech as the County's agent.
Task 2b — Permit Processin4: Coastal Tech will make informal contact with FDEP and USACE
staff to address staff questions regarding the application and Project. Coastal Tech will
compile, clarify, and provide existing information as may be requested by FDEP and USACE
staff. Coastal Tech will represent the Project before regulatory staff toward obtainment of
permits and to negotiate acceptable permit conditions, as (a) may be required by the USACE
and FDEP, and (b) as acceptable to the County. Coastal Tech with the assistance of EAI, and
CSA via sub -contract with Coastal Tech, will respond to any reasonable staff requests for
additional information (RAI) as related to sea turtles and hardbottom. It is expected that the
FDEP and USACE may each issue up to two RAIs.
Task 3 - Bidding Phase Services: Coastal Tech will assist the County with solicitation of bids
to provide for construction of the Project via use of upland sand sources
Task 3a - Bidding Phase: Coastal Tech will assist the County with preparation of Bid
Documents and solicitation of bids and award of a construction contract for the Project.
Coastal Tech will revise the Drawings and Technical Specifications - prepared under prior
authorization - to (a) reflect the any revisions requested by the County, and (b) address
the bid dates identified by the County. Coastal Tech will assist the County with review and
Page 2 of 3
September 22, 2023
Indian River County Work Order Number — 2
Sector 4 Dune Restoration Project Exhibit 1 - Scope of Work
compilation of "front-end" bid documents developed by the County - to check for
consistency with the Drawings and Technical Specifications.
Prior to receipt of bids, during the bidding phase, Coastal Tech will:
1) address questions from prospective bidders as directed by the County,
2) attend a pre-bid meeting to clarify the proposed construction and address questions
posed by prospective bidders, and
3) draft addendum to the Bid Documents — as requested by the County.
Task 3b — Evaluation of Bids & Contract Award: Upon receipt of bids, the County will verify
that each bid entails a valid bid, including the County's insurance/bond requirements for the
work. For the valid bids identified by the County, Coastal Tech will:
1) assess and review the bids to prepare a summary -draft -ranking of the bids,
2) meet with the County to review the results and confirm the recommended ranking of
bids, and
3) make a recommendation to the County for Construction Contract award and assist the
County with negotiation of a Construction Contract.
General: The table below summarizes the proposed fees and expected schedule for the work.
Task 1, 2, and 3 services will be provided at the cited flat fee.
Notice To Proceed
-----------------------------------------------------------
October 3, 2023
Task Description
Subtask Total
Task
Total
Start Finish Das
3 -Oct -23
31 -Oct -23
28
1 -Design
$37,320
3 -Oct -23
17 -Oct -23
14
1b - Preliminary Design
$22,020
17 -Oct -23 31 -Oct -23 14 1
1c - Final Design $15,300
17 -Oct -23
30 -Jan -24
105 12
- Permitting
$30,150
17 -Oct -23
1 -Nov -23
15
2b - Permit Applications
$9,160
1 -Nov -23 30 -Jan -24 90
2c - Permit Processing $20,990
17 -Oct -23
30 -Nov -23 1
44
3 - Bidding Phase
$12,160
17 -Oct -23
16 -Nov -23
30
3a - Bidding Phase
$6,520
16 -Nov -23 30 -Nov -23 14
3b - Evaluation of Bids & Contract Award $5,640
11
Total Costs:
$79,630
Page 3 of 3
September 22, 2023
WORK ORDER NUMBER 2023051-02
SECTOR 4 HURRICANES IAN AND NICOLE DUNE RESTORATION
PROJECT
This Work Order Number 2023051-02 is entered into as of this 3rd day of
October , 2023 pursuant to that certain Contract Agreement relating to Engineering
and Biological support services for Sector 4 Agreement for Professional Services entered
into as of August 29, 2023 ("Agreement"), between Indian River County, a political
subdivision of the State of Florida ("COUNTY") and Coastal Technology Corporation
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Coastal Technology Corporation OF INDIAN RIVER COUNTY
oJ`,�y �O1�5 MlSs j��✓F�� •
By: By: •`''
Charles T. Fontaine IR, P.E. E hairmi#n
Title: Vice President Attest: Ryan L. Butler, Clerk of Co,`, off'
Comptr er '� ER COUN��•:
Date: 10/2/2023
By:
( eal) Deputy Clerk
P d:
By:
Jr., County Administrator
Approved as to f anufficie cy:
William . DeBraal, County Attorney