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Home My WebLink About2023-IG133INTERGENERATIONAL RECREATION CENTER 1590 91, Street SW, Vero Reach, FL 32962 (772)226-1780 ieut►ro�.corr, RENTAL CONTRACT nia Rental of Karen Curtis icricc Room 131 A t2 $55.00 per hour for 8 hours igtqtn•a.c(�maii.c rr • 5999 Ridge Lake Circle `,,,,..,, - 772-532-6842 Vero Beach, FL 32967 December 30, 2023 5:00 pm - 8:00 pm 12/30/23 12/30/23 1:00 pm - 5:00 pm 8:00 pm - 9:00 pm 131A&131b 50 Baby Snower. C1nRw.vp 17n1v Rofironro Frhihit R• FACILITY; PROPFR1Y Rental of UNTAL FIT: Room 131 A t2 $55.00 per hour for 8 hours $440.00 Room 131 B $55.00 per hour for 8 hours 5440.00 j Prep Kitchen (a) $20.00 per hour for 2 hours $40.00 I'vent Set -U /fear Down Fcc $75.00 AMENITIES % OTfIER Rental of: FEE: 2 tables fdi $8.00 per table (10 tables included with rental) S16.00 60 chairs included with rental (applicant chooses to use 10 No Charge chairs) 1 Serving Cart 520.00 2 Staff Members tat $50.00 per hour for 4 hours $200,00 6.530 SALUS "FAX: $80.02 Rental Agreement Sub -Total: $1,311.02 !t { Z V � t !s >'`: *Required to Resen-e Roonn/Area and Arae upon contract signhk . :�1'i''o: l ......a .7:" i , ... ,.. .,"Y ti ;T•--. .. )It "1'i , !nr , � � *DAMAGL DIA10SI 1: *Pully relundable with no additional charges and nU dannage. $500.00 -10 7 At. 2 November 30 2023 023 Rental Agreement GRATOTAL: g ND $1811.02 .�lpplic:ant intliats_i� hnergeneraiiunal Center Rental Contract ` * RENTAL CONTRACT INTERGENERATIONAL RECREATION CENTIEK DAMAGE DEPOSIT To ensure that your Damage Deposit is returned, the foiiotiving requirements must he met; ❖ Removal of ALL party decorations from facility ❖ Removal of ALL personal property from the facility at the end of your event ❖ Place trash/debris in trash bins provided by staff Do not incur any damage to room, furnishings or equipment in any room or area rented or belonging to Indian River County. Please note that failure to comply with any of these policies will result in the loss of your Damage Deposit. Occupying the building in excess of the times stated on the permit application will result in a charge of the hourly rate for the additional time or the loss or your deposit, whichever is greater. ****If it is determined that the deposit is to be refunded, it is not applied towards the rental fee. The deposit is mailed back to the Applicant within thirty (30) business days following the Event (unless your deposit was paid by check in which case the money will be sent to the person listed on the check).**** RENTAL CONTRACT TERMS I . No room shall be considered "reserved" until a signed contract and 25% deposit are received. 2. A Damage Deposit will be required for some rentals. The final payment, along with the damage deposit (if required) is due at contract signing. Rentals within the thirty (30) days will require full payment of all charges at contract signing. 3. No contract shall be valid unless it is signed by the designated Indian River County Parks and Recreation Department approved staff member. 4. Contracts for groups composed of minors will be issued only to adults who accept responsibility for them and will supervise them throughout the period covered. 5. No tickets,1br any event, shall be sold at the door and no admission charges shall be made except as authorized by the contract. The Applicant shall provide to the County infonnation as to the total ticket sales at 30, 15. 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the iG Center or because of law enforcement, sanitation, traffic control or due to other public safety issues. 5. Renter shall maintain the area rented in a safe, clean and attractive condition and at the end of the event. the area shall be in a substantially same condition as it was at the beginning of the event. 7. Renter shall not exceed the posted occupancy of the rented area. S. Cooking indoors is strictly prohibited Apl)hca nt Initiao kc, hitergenerational Center Rental Cunlract 1 RENTAL CONTRACT }-:. W,%S niakC arty &Iterations c r nttproveiments to the rented area, or any portion of the is 'e \'iit tt.�ttal RN-rrrith\n Center. This includes moving.. and removing. chairs. tables and any other ,,fig ,t tO an% .villa+' arta c\f the lnterpenemiiotial Center without approval of the Center stall'. 0 Ret Apr -.wl rem,\ c all J,\ -%\rations at the end c'st the eVent. -as 6' mid acknowledges responsibility of conduct of each member „:,�±,; �tp'� :Mtiv itv alictnt v�omiucts all events at their own risk. each member has the status of siMii<st he ui\ en io res hedulc or cancel, in order to receive a refund on the reservation deposit. it ,ate;: a ,\at iw�t a i> tt-m OvCn before the 30 day period, the reservation deposit will be forfeited. For all cvcw, txsokod v+ithin Ott da+ c\r le -ss, the 2i% reservation deposit will become non-refundable. I Rt y u'%itt., ; Mull 1, a;l.,vvod once and must be rescheduled a minimum of -10 days in advance. More ,h ,` \ ! �it,?�� rc�rvatiozi require, cancellation of the current contract. The applicant will onl} be he tare the lane frame listed above. if the cancellation occurs after the 3A\ V-Xrk:-'h zf.,tt v\;11 be Iorlened. • t? -.3.\. o r' -'a Ie.-4\n;cnl must tie laid in the fort of cash or check (with appropriate ID). Credit cards are ,,c r �• r:w \srx•ttt .tt ttve damage Dep\vsit and ma\ be used to pay the facility rental fee. Indian River \t&•2rm'ard art& Discover as forms of'credit card payment. and ;on%umptvon of a h tic ev r . is stricth prohibited under this Rental kfirrenjeLtestrait a ■,Pa for dismissal of the event including the loss of your Damage Uenosii. �t�l he rte ^amhtirs^ on the Premises. • cid :lt'�.'\l (Al clpElcrMated Activities or hours shall %gid this contract, The Event shall be used for no onli s+ prier writicn appro\ al is requested in writing by Applicant and given by the he cuhject to availability but not be unreasonably withheld. conditioned. or •,N'l TWW"11 is �mhmitted at least 90 days prior to the beginning of the License Duration. IlAmign Dc2gsit "M be refunded iumn slatrs MYIPq of the condition of the rented area and i\ ill got tK t! .1hx; rinpt balm; -c of the rental. The Damage Deposit refund \v ill be issued to the Renter It the GLA ...w...,• rhe check V,ill I>c i..uv t and mulled to the Person vv ho issued the check. The ill tx nt*tlCq it ln_ thin_ m 00) kusin� •\� x%s. of ttx- pa�rncros required hereunder in a timely manner shall constitute a v .F:al re -,:1: fn the immediate termination of this license Agreement. All fees. costs and ;thow limitation. altorne%'s fees. incurred by due County in the collection of any �,W hC?V xn*a1k. r Stall tvc m4mhurscd by applicant. 'hat the Count\ may immediately terminate the Event if the National Weather w v err wrwher warning, %v imminent severe weather conditions develop in the area indicating -\,� ,.• rstht c •a°t v A 'late of emcrtrenc\ has been declared. ,\pplicant hereby waives any rights and all .a= r• ,a \� a}�a:n-s 114r t c\trnt\ that nm\ result fn+m the exercise of the rights reserved herein. IL .ti;, ty ? ,,s \alis. -,a \ ::ts anti enlrlovees enuaaed in the operation and maintenance of the the r 0i. n#-, tSt.'T and to ha\c tiee access to the Premises at an\ and all times. which n , 39'0—n it tu`rret's a:k%V%Ak ic\. gM and airreed t., by Applicant. V- itt+k`+i, m,;m;tt.,rt, c}enuvwt c4vtisent or other communication required or permitted to be \c, :: z.#c- t!s• ; r:;i.:y \,axvvmu shall tr in wriling and shall be given in writing and deiiticred by° email IV- a.:im,%k gr. rm in of and arareec to ctmiply with the iUs Rules and Regulations which are .i. N-0 , .rt,, a% t \1s.Mt C and inc mr-*-mted b\ reierem-c s1 i'"P flwT t sx rRtf 4jott 7 RENTAL CONTRACT 24. Auiiruals will not be lxnnined onto the iG (:enter property during an event unless they arc considered a Service Animal. ) he Americans with Disabilities Act (ADA) 3010 Regulations define a service animal as "any dog that is individually trained to do work or perforni tasks for the benefit of an individual with a disability, including a physical. sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, arc not service animals for the purposes of this dclinition." C.F.R. $ 35.104 and § 36.101 (3010). (Isis paragraph docs not apply to organizations hosting animal event_. (dog shows/horse shows). Indian River County Code of Ordinances also states: "Dogs prohibiter. No dogs are allowed in any park or recreational facility unless speeitically posted as allowable by the department. (205.3 paragraph 22). The Promoter/Organization/Renter is wholly responsible for any incidents that occur during the event that imolVe non -service animals that were allowed on the property during their event. 25. County and Applicant retain all television, film, recording and licensing rights as to any F.vcnt that takes place in or on the Premises, provided such is permitted within the Artist Contract. County will coordinate such recordings with Applicant's marketing representative. In the event of artist recording restriefions. Applicant shall request the right to allow the County to take generic production and still photographs of the Event. Appiwant /utergenerational Center Rental Contract . « 01 RENTAL CONTRACT r•►uK11•� TO INDIAN RIFER COUNTY: in consideration of the opportunity afforded to me and/or my group, i. the undersigned participant. freely agree to and make the follo%%ing contractual representations and agreements. 1. the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for an\T damage or iniury that mai occur as a result of my and/or my group's use of the Intergenerational Recreation Center identified herein during the time period I and/or my group are using same and further agree to releasee, waive, discharge, and covenant not to sue Indian River County, its officers. agents. employees, and volunteers (all for the purposes herein referred to as "Releases-) from any and all liability or claims that may be sustained by me or a third party directly or indirectly in connection with. or arising out of. the use of the Intergenerational Recreation Center as described herein, whether caused in whole or in part by the negligence of Indian River County or the Releases. I further agree to indemnify and hold harmless the Releases with respect to any and all tees, costs. expenses. and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational Recreation Center as described herein. I agree that I have read this form, fully understand its terms. and understand that 1, or anyone who may claim to have rights on my behalf. have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of any and all liability to the greatest extent allowed by law and agree that. if any portion of this contract is held to be invalid. the balance notwithstanding shall continue in full legal force and effect. This acceptance is on behalf of all persons in the group with me. If the rules are violated this permit may be revoked and future permission may be refused. Permit holder is responsible for the conduct of all persons in the group. 1 agree that I am 21 years of age and will be present during the period stated on this permit. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this Licensee Agreement. Applicant Printed ,Nance: 4rcn MUMU Applicant signature: 4AQ,� L,4 Ua1c. I I IO/V�v oshua Chandler. Facility 15upervtsor '4ppitcanr Mill o )�C InuerKeneralint►al Center genual Contract uate bit A- Interuenerational Center RENTAL CONTRACT er1,1,,Vj.,Lrt. I imial Cerno- Renal Con.ravi DENTAL CONTRACT Indian Kt�ver t:.ounvv Parks & Recreation Departmett iG Center General Rules & Regulations t. Sciledulim, i_ -z cc)nductCu on a first conic. first serge basis 'or open dates. Reservation ct<tes ar7z on!y hc secured afro ,![aic?iltcti= it'itll ci nl)tlimtille Deposit Fee ind Rail, executed license ak'reement. Staf'reseryes the opron to issue a placehoidcr agreement along with a miniinum 25% Deposit Fee in lieu of a fuliv executed license agreement which will secure the date pending a clue diligence revie�y. Placcholder agreements shall automatically expire 00 days after the issued date and the reservation forfeited unless the Applicant enters into a license agreement. _. Permits for groups composed of minors will be issued only to adults who accept responsibility for supervising, them throughout the period of the permit. 3. Security Pian: A. If applicable. events shall present a security plata to the Indian River County Sheriffs Office, Division of Law Enforcement. Approval and sign off by the Division shall be a condition precedent of the issuance of the Perinitllicense agreement. B. Assigned Indian River County Sheriff's Deputy(s) must have arresting authority in Indian River County. C. Indian River County in consultation with the_Indian River County Sheriffs Office will determine the level of security of sworn law enforcement and emergency services personnel. Indian River County will provide Applicants with the order forms for sworn Indian River County Sheriffs Office and Indian River County Emergency Service Personnel. D. Evidence of s��orn law enforcement and emergency service personnel scheduling shall be provided to Indian River County 45 days prior to the Event by means of a paid receipt from said Indian River County Department and Division. 4. All indoor cooking is strictly prohibited. Outdoor cooking, grilling. etc. shall be approved in advance by the Indian River County Intergenerational Recreation Center & Event Venue Management Staff along a ith a Special Event Permit generated by the Indian River County Fire Department. Indian River County rill provide Applicants vwith the order forms for Special Event Permit. Evidence of Special Event Permit Inspection scheduling shall be provided to Indian River County forty-five (455) days prior to the Event by means of a paid receipt from said Indian River County Department Fire Deparunent. 5. Deposits: A. All buildings and facilities shall be left in the same condition it was received in. An additional cleaning fee shall be deducted from the damage deposit to cover the cost of cleaningirestoring the facilities to their original condition. i. Any and all decorations must be approved prior to installation and removed completely at the conclusion of the event. ii. The Indian River County Intergenerational Recreation Center & Event Venue ivlanagement should be left in a broom swept condition and all garbage left in designated location. Client must check in with a staff member prior to departure regarding state of room upon completion of event. iii. Any damage to walls, including, debris, dirt, scuff marks, food. etc. shall require a cleaning fee. iv. Any Clea ing fee vkill be deducted out of the Damage Deposit. Applicam Initials huergenerationul Center Rental Contract y T�5 RENTAL CONTRACT B. A damage deposit depends on number of areas rented and c range from $150.00 to $1,000.00 and is reftmdable. An inspection of the property is required for every event. Damage Deposit are increased at the sole discretion of Indian River County deper dent upon number of attendees and events. 6. Any signage visible from the road in any county right of way requires a permit from the Indian River County Code Enforcement Division prior to placement. 7. No animals are allowed unless assisting the handicapped. 8. Alcohol is strictly prohibited except through the issuance of an A cohol permit issued by the Parks & Recreation Division. 9. Linder no circumstances shall any person remove any equipment or other items from the premises. 10. Facilities shall be restored to their original condition and all activi ies ceased by at the time referenced in the Agreement. For each quarter hour after the applicant will charged a fee of $50.00 per quarter hour. 11. Control of all lights, thermostats and other equipment, and the locking and unlocking of doors is the responsibility of the Indian River County Intergenerational Recreation Center & Event Venue Management Staff. Staff should be notified of any special needs of the Applicant. 13, Applicant agrees to hold Indian River County, FL harmless from any and all claims for damages to persons or property resulting from their use of any facility. 13. Applicant agrees to accept facilities "as is." Applicant acknowledges responsibility for conduct of each member f guest attending event. Applicant conducts all events at their own risk. All attendees must abide by Indian River County policies. 14. Insurance: A. Insurance requirements shall be determined at the sole discreti n of the Indian River County Risk Manager. B. Certificates of insurance designating "Indian River County, L" as additional insured shall be presented to Indian River County no less than forty-five (45) days prior to the event. • If event is held at Indian River County Intergenerational Recreation Center & Event Venue Management and less than 30 days to the start of event date, certificates must present at the time of executing license agreement. 15. All activities shall be subject to inspection by Indian River Count Offices of Fire Prevention, Health Department, Sheriff's Office, Risk Management, Traffic Control, Solid Waste Disposal District and Florida Department of Business and Professional Regulation. 16. The Event shall be used for no other purpose whatsoever as, unles prior written approval is requested in writing by Applicant and given by Indian River County. Approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least thirty (30) days prior to the beginning of the License Duration. Sti ch change results in a modification of the insurance requirements. 17. Marketing: A. Publicity for an event shall NOT be distributed without an executed license agreement and a minimum of a 25% reservation deposit. B. All promotional pieces must be approved by an Indian River County, prior to distribution. Applicants assumes all risk. 18. Indian River County Intergenerational Recreation Center & Event Venue Management Staff is not responsible for deliveries for any event. Applicant must be present for deliveries and is responsible for securing those deliveries, unless prior written approval is requested in writing by Applicant and given by an Indian River County Intergenerational Recreation Center & vent Venue Management. Applicant Inittaic 4c, Intergenerational Center Rental Contract �ttl� 1 k r to ITZ 116 iR! ?'� • RENTAL CONTRACT 19. All motorized vehicles are required to nark in the designated narking areas only. which include the ;`lain Parking or Joe Wiggins Field. if deemed necessary for your event. There will be no parking of motorized vehicles in or around the facility without prior approval from the Indian River County Intergenerational Recreation Center & Event Venue Management. • Motorized vehicles are limited to ten (10) minutes in the Drop Off Area. unless prior approval from the Indian River County Intergenerational Recreation Center & Event Venue Management. Appiican i mora;., 4C hitergenerational Center Rental Contract