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HomeMy WebLinkAbout1999-262• Telephone: (561) 567.8000 October 12, 1999 r, BOARD OF COUNTY COMMISSIONERS �q .a 6,? 1840 25th Street, Vero Reach, Florida 32960 Q — ATTN: Finance and Accounting Office of the State Courts Administrator Florida Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Dear Kenneth Palmer: In accordance with the Grant -in -Aid Agreement executed with Indian River County, the Nineteenth Judicial Circuit, and the Office of the State Courts Administrator, I hereby request the release of $25,321 as specified in the Agreement for fiscal year 1999/2000. The amount is equal to the total grant-in-aid to the county. Sincerely, Aei.I acht Chairman, Board of County Commissioners Indian River County Nineteenth Judicial Circuit 40 Grant -in -Aid Agreement for Court Reporting Services to the Nineteenth Judicial Circuit, Indian River County, Florida This Agreement is made between the Office of the State Courts Administrator (the "OSCA") and Indian River County, (the "Grantee"), on behalf of the Nineteenth Judicial Circuit (the "Grant Manager"). The parties agree that: A. The OSCA will pay the Grantee2S 5,321 as a grant-in-aid provided pursuant to Specific Appropriation 2133 of the 1999-00 General Appropriations Act to support the delivery of court reporting services at public expense in Indian River County. After receipt of the Grantee's requisition for release of grant ftinds, the OSCA will make a lamp sum payment to the Grantee. B. The Grantee will use grant monies provided under this Agreement to assist in the payment of costs associated with the provision of court reporting services in Indian River County at public expense. Costs that may be covered with grant monies include, but are not limited to, salaries, benefits, contractual services, equipment, and other court reporting expenses. 1. The Grantee, in consultation with the Chief Judge of the Nineteenth Circuit, will expend grant monies in a manner consistent with the Nineteenth Judicial Circuit's Court Reporting Plan. 2. The Grantee will invest grant fiords that are surplus to current needs or pending distribution in accordance with the requirements of §219.075, Florida Statutes. The Grantee will return to the OSCA all interest accred on grant funds for reversion to the General Revenue Fund Linallocated. 3. The Grantee will release grant funds in accordance with Indian River County purchasing policies and rules. 4. The Grantee will not use any portion of grant funds for lobbying the Florida Legislature, the judicial branch, or a state agency. C. This Agreement is subject to the following terms and conditions: The Grantee will maintain proper documentation of all monies spent in a manner sufficient for proper pre- and post audit thereof. The Grantee will maintain all expenditure records for 4 years following the conclusion of this Agreement. 2. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with Rule 2.150, Florida Rules of Judicial Administration, and Chapter 119, Florida Statutes, as it may apply. On or before March 31, 2001, the Grantee will have an audit performed in accordance with the rules of the Auditor general promulgated pursuant to § t 1.45, Florida L-1 • i6 -ia-99 O REM V r D OCT ? t; 1999 Grant -in -Aid Agreement for Court Reporting Services to the Nineteenth Judicial Circuit, Indian River County, Florida This Agreement is made between the Office of the State Courts Administrator (the "OSCA") and Indian River County, (the "Grantee"), on behalf of the Nineteenth Judicial Circuit (the "Grant Manager"). The parties agree that: A. The OSCA will pay the Grantee2$ 5.321 as a grant-in-aid provided pursuant to Specific Appropriation 2133 of the 1999-00 General Appropriations Act to support the delivery of court reporting services at public expense in Indian River County. After receipt of the Grantee's requisition for release of grant funds, the OSCA will make a lump sum payment to the Grantee. B. The Grantee will use grant monies provided under this Agreement to assist in the payment of costs associated with the provision of court reporting services in Indian River County at public expense. Costs that may be covered with grant monies include, but are not limited to, salaries, benefits, contractual services, equipment, and other court reporting expenses. 1. The Grantee, in consultation with the Chief Judge of the Nineteenth Circuit, will expend grant monies in a manner consistent with the Nineteenth Judicial Circuit's Court Reporting Plan. 2. The Grantee will invest grant funds that are surplus to current needs or pending distribution in accordance with the requirements of §219.075, Florida Statutes. The Grantee will return to the OSCA all interest accrued on grant finds for reversion to the General Revenue Fund unallocated. 3. The Grantee will release grant funds in accordance with Indian River County purchasing policies and rules. 4. The Grantee will not use any portion of grant funds for lobbying the Florida Legislature, the judicial branch, or a state agency. n� C. This Agreement is subject to the following terms and conditions: I. The Grantee will maintain proper documentation of all monies spent in a marine[- sufficient annerhLI sufficient for proper pre- and post audit thereof. The Grantee will maintain all expenditure records for 4 years following the conclusion of this Agreement. 2. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with Rule 2.150, Florida Rules of Judicial Administration, and Chapter 119, Florida Statutes, as it may apply. 3. On or before March 31, 2001, the Grantee will have an audit performed in accordance with the rules of the Auditor general promulgated pursuant to § 11.45, Florida 40 • RECEIVED OCi ', 01999 Statutes, or have an independent certified public accountant prepare a statement attesting that the Grantee has complied with the requirements of this Agreement. The Grantee will submit copies of the audit or statement with the OSCA and the Auditor General. 4. The Grantee will hold title to any equipment purchased with grant finds. In providing or contracting to provide services, programs or activities, maintaining facilities, and otherwise performing obligations under this Agreement, the Grantee and Grant Manager will comply with the Americans with Disabilities Act, the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992 and any other federal or state law that prohibits discrimination on the basis of race, color, national origin, religion, sex, age, marital status, or handicap. 6. If, in the judgment of the OSCA, the Grantee fails to comply with the terms of this Agreement, the OSCA may terminate the Agreement on 5 days written notice by certified mail. In the event of termination, the Grantee will return to the OSCA all grant fiords received, except those expended in compliance with this Agreement, for reversion to the General Revenue Fund unallocated. This Agreement constitutes the entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is effective on the date of execution and will terminate on June 30, 2000. FLORIDA SUPREME COURT, OFFICE OF THE STATE COURTS ADMINISTRATOR �enneth R. Palmer Datc State Courts Administrator G11 MANAGER he onorable 'aul B. Kanarek, Date Chief Judge Nineteenth Judicial Circuit GRANTEE BOARD OF COMMISSIONERS Indian River COUNTY 1Ct-12-99 he Honorable Kenneth R. IVIacht, Chair Date Board of Commissioners Indian River County Board approved October 12, 1999 Indw Hivr Ca Approved late Admin. l Legal 6udgel OcGI. 2 Of 2 RisK Mgr.