HomeMy WebLinkAbout11/07/2023BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, NOVEMBER 7, 2023 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.indianriver.gov
COUNTY COMMISSIONERS
Joseph H. Earman, District 3, Chairman John A. Titkanich, Jr., County Administrator
Susan Adams, District 1, Vice Chairman William K DeBraal, County Attorney
Joseph Flescher, District 2 Ryan L. Butler, Clerk of the Circuit Court and Comptroller
Deryl Loar, District 4
Laura Moss, District 5
1. CALL TO ORDER
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS
OF THE ARMED FORCES
2.B. INVOCATION
Deacon Wilfred Hart, Friendship Missionary Baptist Church
3. PLEDGE OF ALLEGIANCE
Commissioner Deryl Loar
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
5.A. Presentation of Proclamation Dedicating November 13th through 19th as National
Apprenticeship Week
Attachments: Proclamation
5.B. Proclamation Recognizing the Week of November 15-22, 2023 as Farm -City Week
Attachments: Proclamation
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION
November 7, 2023 Page 1 of 6
7.A. SWDD Closures and Collection Service Changes for Thanksgiving
Attachments: Staff Report
7.B. Indian River County Venue Event Calendar Review
Attachments: Staff Report
7.C. Notice of Extension to Contract for Construction of Required Roadway
Improvements (Re: Right -Of -Way Permit No. 2021091000) - Restoration
(Removal of Temporary Construction Entrance) - Project: The Vivien Apartments,
City of Vero Beach - Developer: Park Pointe Apartments Vero, LLC
Attachments: Staff Report
7.D. Notice of Extension to Contract for Construction of Required Roadway
Improvements (Re: Right -Of -Way Permit No. 2021091000) - 41st St. North Canal
Widening Improvements - Project: The Vivien Apartments, City of Vero Beach -
Developer: Park Pointe Apartments Vero, LLC
Attachments: Staff Report
7.E. Operation Green Light
Attachments: Operation Green Light
8. CONSENT AGENDA
8.A. Checks and Electronic Payments September 15, 2023 to September 21, 2023
Attachments: Comptroller Division Staff Report
8.B. Checks and Electronic Payments September 22, 2023 to September 28, 2023
Attachments: Comptroller Division Staff Report
8.C. Checks and Electronic Payments September 29, 2023 to October 5, 2023
Attachments: Comptroller Division Staff Report
8.D. Checks and Electronic Payments October 6, 2023 to October 12, 2023
Attachments: Comptroller Division Staff Report
8.E. Checks and Electronic Payments October 13, 2023 to October 19, 2023
Attachments: Comptroller Division Staff Report
8.F. Checks and Electronic Payments October 20, 2023 to October 26, 2023
Attachments: Comptroller Division Staff Report
8.G. Award of RFP 2024005 Comprehensive Utility Rate Study
Attachments: Staff Report
Agreement
November 7, 2023 Page 2 of 6
8.H. Second Amendment to Agreement for Vending Machine Services (Bid 2019030)
Attachments: Staff Report
Second Amendment
8.I. Agreement with Kimley-Horn and Associates, Inc. for Continuing Environmental,
Ecological, and Biological Support Services
Attachments: Staff Report
KHA Agreement
8.1 Award of Bid 2024009 for Jones' Pier Conservation Area Bungalow Renovation
Attachments: Staff Report
Agreement
8.K. Miscellaneous Budget Amendment 09
Attachments: Staff Report
2022 2023 Resolution
Exhibit "A"
8.L. IRL Council Small Grant Contract#: 2023SG-09
Attachments: Staff Report
IRLNEP Grant Agreement
Grant Form IRLNEP Grant
8.M. Award of RFP 2024008 for Agent/Brokers, Self -Insurance Fund and Direct Writing
Insurers for Property and Casualty Insurance
Attachments: Staff Report
Agreement
8.N. Approval of the Affordable Housing Advisory Committee 2023 Incentives Review
and Recommendation Report Resolution
Attachments: Staff Report
Draft 2023 AHAC Incentives - Report
Draft Resolution
8.0. AtkinsR6alis USA Work Order 3 for Supplemental Staff Support Services
Attachments: Staff Report
AtkinsRealis Supplementary Services SOW
8.P. Kimley-Horn and Associates, Inc. Work Order 6 Amendment 1, Oslo Water
Treatment Plant Improvements, Construction Phase Services
Attachments: Staff Report
Scope of Service - WO 6 Amend 1
November 7, 2023 Page 3 of 6
8.Q. Release of Retainage - Bid No. 2023035 - Exterior Painting at Indian River County
Courthouse
Attachments: Staff Report
Quick Painting Group Inv No. 1335
8.R. Acceptance and Approval of Modification #2 of Emergency Management Program
Grant (EMPG) Federally -Funded Subgrant Agreement; Agreement Number: G0371
Attachments: Staff Report
EMPG Modification #2
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
B. PUBLIC DISCUSSION ITEMS
10.11.1. Request for Public Discussion by Mr. Doug DeMuth re: City of Vero Beach
Wastewater Treatment Plant Cost
Attachments: Public Discussion Request D.DeMuth
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
ILA. ' WWII Tribute - Request for County Funding
Attachments: Staff Report
12. DEPARTMENTAL MATTERS
A. Community Services
B. Emergency Services
C. Human Resources
D. Information Technology
E. Natural Resources
12.E.1 Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project
Attachments: Staff Report
Sample Agreement
Bid Recommendation Letter
November 7, 2023 Page 4 of 6
12.E.2. Sector 3, Hurricanes Ian and Nicole Dune Renourishment Construction
Administration, APTIM Work Order No. 2018006-17
Attachments: Staff Report
Work Order No 2018006-17
WO 2018006-17 Execution Agreement
F. Office of Management and Budget
G. Parks, Recreation, and Conservation
H. Planning and Development Services
12.11.1. Revision to SHARP program funding schedule
Attachments: Staff Report
Proposed revised SHARP funding schedule
12.H.2. Federal Transit Administration FY 2023 Triennial Review Final Report
Attachments: Staff Report
FTA email
Final Report
I. Public Works
J. Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Joseph H. Earman, Chairman
B. Commissioner Susan Adams, Vice Chairman
C. Commissioner Joseph E. Flescher
D. Commissioner Deryl Loar
E. Commissioner Laura Moss
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
15.11.1. Approval of SWDD Preliminary Budget Hearing Meeting Minutes of September
13, 2023
15.11.2. Approval of SWDD Final Budget Hearing Meeting Minutes of September 20,
2023
15.11.3. Approval of the SWDD Meeting Minutes of October 3, 2023
November 7, 2023 Page 5 of 6
15.B.4. Lease of SWDD Property to Halley Engineering Contractors, Inc. for the Oslo
Widening and I-95 Interchange Project
Attachments: Staff Report
Lease Agreement
15.B.5. Residential Paper Shredding Event on November 18, 2023
Attachments: Staff Report
SWDD MOU with WM 2023
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a
verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.indianriver.gov The full agenda
is also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m.
November 7, 2023 Page 6 of 6
J'A'
ProcCamatw"n
DEDICATING NOVEMBER 13th THROUGH 19TH AS
NATIONAL APPRENTICESHIP WEEK
lVhereas, National Apprenticeship Week raises awareness of the vital role that Registered
Apprenticeships provide. They offer the opportunity to earn a steady income while gaining access to quality
jobs in Indian River County and throughout the nation; and
`Whereas, Registered Apprenticeship programs enable employers to develop and train their future
workforce while offering career -seeking individuals affordable paths to secure lucrative jobs; and
-Whereas, Indian River County recognizes the role of Registered Apprenticeships in expanding
opportunities in our workforce that are inclusive of all individuals regardless of age, race, gender, disability
or socioeconomic background. Apprentices provide essential services and contribute to America's key
industries; and
-Whereas, Registered Apprenticeships provide young adults with access to stable and long-term
careers. In addition, Registered Apprenticeships address some of our nation's pressing workforce
challenges such as rebuilding our country's infrastructure and undertaking critical supply chain demands.
Now, Therefore, be it Proclaimedby the Boardof County Commissioners of In&an
River County, ,Florida, do hereby declare the week of November 13th through 19th, 2023 as National
Apprenticeship Week.
Adopted this 71h day of November, 2023. BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Joseph H. Earman, Chairman
Susan Adams, Vice Chairman
Joseph E. Flescher
Deryl Loar
Laura Moss
Proclamation _,71 E5
RECOGNIZING THE WEEK OF NOVEMBER 15 — 229 2023
AS FARM -CITY WEEK
-Whereas, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this,
they rely on essential partnerships with urban and suburban communities to supply, sell and deliver finished products to
consumers across Florida and around the globe; and
-Whereas, rural and urban communities working together have built our nation's rich agricultural resources so that
they contribute to the health and well-being of our country and the strength of our economy; and
-Whereas, during National Farm -City Week, we recognize the importance of this cooperative network. Agriculture
and related enterprises employ more than 2 million workers, including farmers and ranchers, shippers, processors,
marketers, retailers, inspectors and others who contribute an annual impact of $149 billion to Florida's economy; and
-Whereas, farmers and ranchers preserve freshwater recharge areas, wildlife habitat and greenspace as they perform
their daily work. Consumers help farm families maintain their superior natural resource conservation practices by
purchasing Florida's agricultural products; and
-Whereas, Farm -City Week activities celebrate the mutually beneficial relationships that support the quality of life
we all enjoy. This month, as we gather with family and friends around the Thanksgiving table, we count these relationships
among our many blessings; and
-Whereas, we commend the many Floridians whose hard work and ingenuity provide us with food abundance and
reflect the true spirit of our state and nation.
Now, Therefore, be it Proclaimedby the Boardof County Commissioners ofindian River
County, ,Florida, that the Board hereby recognizes November 15-22, 2023 as FARM -CITY WEEK throughout Indian
River County, and encourages all of our citizens to acknowledge and celebrate the achievements of all those who, working
together, produce and supply our community, our nation and the world with an abundance of agricultural products.
Adopted this 7t' day of November, 2023. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Joseph H. Earman, Chairman
Susan Adams, Vice Chairman
Joseph E. Flescher
Deryl Loar
Laura Moss
Informational Item 7 , A
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: October 16, 2023
To: The Solid Waste Disposal District Board of County Commissioners
Through: John A. Titkanich, Jr., County Administrator
Sean C. Lieske, Director of Utility Services
Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD)
Prepared By: Jill Brown, Recycling Specialist, SWDD
Sue Flak, Recycling Education and Marketing Coordinator, SWDD
Subject: SWDD Closures and Collection Service Changes for Thanksgiving
Recommendation:
In observance of Thanksgiving on Thursday, November 23, 2023, the Main County Landfill and the five
Customer Convenience Centers will be closed. In addition, there will be no residential curbside services
for recycling, garbage, or yard waste on that day. The chart below provides information regarding
collection services in unincorporated county and the municipalities. Residents may visit the Indian River
County website at www.indianriver.gov for more information.
Attachments:
nincorporated IRC
If you are a Thursday customer, you will be servicer
on Friday, Nov. 24". If you are a Friday customer,
it
of Fellsmere you will be serviced on Saturday, Nov. 251h
tf you have questions regarding your service schedule.
Uleose
all wM (formerly known as waste Management) at 569-1776.
City of Sebastian �r
If you are a Thursday or Friday customer, your garbage will
be serviced on your next scheduled service day.
if you have questions regarding your service schedule,
II Ip please call the City of V8 Solid Waste Division at 978-5300.
Regular Thursday Nov. 23rd service will be skipped and
wn of Orchid resume on the next service day (Monday Nov. 27th)
If you have any questions regarding your service schedule, please call
the Waste Pro at 595-9390.
.._ If you are a Thursday customer, your garbage will be
radian River Shores serviced on Monday Nov. 27th.
If you have questions regarding your service schedule,
please call Republic Services at 562-6620.
3
s
OR10
Indian River County Venue Event Calendar — November 2023
For more www.indianriver.gov
MUSICAL BINGO
Friday, November V @ Brackett
• 2:00 pm. Cost $3.00
➢ Adult
➢ Jam out to some great music from the 50's, 60's and 70's at Musical Bingo! This program is geared
toward adults. Registration is required.
➢ Contact: Hollie @ 772-400-6366 or hmcdougall@indianriver.gov
PING PONG
Mondays, Beginning November 6 @ iG Center
• 5:30-8:30 pm. Cost $3.00
➢ Ping Pong Open Play on Mondays, starting on November 6th! Whether your a beginner
or seasoned pro it's the perfect way to improve your skills, meet new people, and have a
blast! Mark your calendar and get ready to unleash your ping pong skills! No registration
required!
➢ For more info call us at 772-226-1780
AMERICAN HISTORY LIVE TRIVIA NIGHT
Monday, November 6th @ Main
• 7:30 pm. Free.
➢ Adult
➢ Do you have what it takes? Join us for this adult trivia night and test your knowledge on all things
American History? Registration is required.
➢ Contact: Karrie @ 772-400-6310 or kcole@indianriver.gov
THANKFUL THANKSGIVING WITH CHEF WARREN CATERSON
Tuesday, November 7th @ Brackett
• 6:00 pm. FREE
➢ Adult
➢ Chef Warren Caterson will be here to show us dozens of tips to ensure that your Thanksgiving meal
is a success - from roasting a turkey to preparing sides, and creating delicious leftovers. Warren
Caterson is a chef and full - time writer who studied at the Southeast Institute of Culinary Arts and
an award - winning author.
El
➢ Contact: Hollie @ 772-400-6366 or hmcdougall@indianriver.gov
IRC FIRE & RESCUE — SAFETY TALK
Wednesday, November 8th @ North
• 10:30 AM. Free
➢ Adult
➢ Join the Indian River County Fire & Rescue as they give a presentation on fire safety and
holiday preparedness. No registration required.
➢ Contact: Katherine at 772-400-6360 or.kanderson@indianriver.gov
ART SMART: HOMESCHOOL
Thursday, November 9th @ Brackett
• 11am. FREE
➢ Ages 6-12
➢ Join us each month as we learn about a different artist and create our own art in their style.
➢ Registration is required. This program is for ages 6 to 12.
➢ Contact: Shannon Hawk @ 772-400-6375 or shawk@indianriver.gov
HOME GARDENING LECTURE SERIES- 2 LOCATIONS
2nd Thursday, Beginning November 9 @ North County Library
• 10:00 am. -1:00 pm. FREE
2 d Tuesday, Beginning November 14 @ Brackett Library
• 12:00 am. -4:00 pm. FREE
➢ A monthly lecture series from November through April on Florida -Friendly Landscaping topics.
➢ Go to https://www. eventbrite.com/o/ufifas-extension-indian-river-county-26119220599
register.
PAINT LIKE BOB ROSS
Saturday, November 11 @ iG Center
• 10:00 am. -12:30 pm. Cost $59.00
➢ Take a "Joy of Painting Class" with Certified Bob Ross Instructor Steven Brooks, No previous
experience required. Just bring a winning smile and a desire to experience the joy of painting!
All materials included.
➢ Go to PaintWithSteven.com register.
HOLIDAY ARTS AND CRAFTS FESTIVAL
Saturday & Sunday, November 11-12 @ IRC Fairgrounds
• Saturday, 9:00 am. -5:00 pm. FREE Admission
• Sunday, 10:00 am. -4:00 pm. FREE Admission
➢ A celebration of life and the human spirit. Live music, adult beverages, yummy food, & fun. 300
booths. The largest art & craft event on Treasure Coast.
➢ Go to https://www.artandcraftexpo.com for more information.
STRING ART CRAFT
Monday, November 13th @ North
• 10:30AM. FREE
➢ Adult
➢ Create a fun, fall craft using wood boards, nails, and string. You can design a leaf, pumpkin, or
another fun autumn symbol. Seating is limited, registration required! Registration opens on
Monday, October 30th.
➢ Contact: Katherine at 772-400-6360 or kanderson@indianriver.gov
CHILDREN'S THANKFUL CENTERPIECE CRAFT WORKSHOP
Tuesday, November 14th @ North
• 6pm. FREE
➢ Ages 6-12
➢ Join us in making a beautiful centerpiece you can use during your family's Thanksgiving festivities.
Registration is required.
➢ Contact: Susan Melasi @ 772 400 6358 or smelasi@indianriver.gov
ESCAPE ROOM: VIRUS
Tuesday, November 14th @ Brackett
• 6pm. FREE
➢ Ages 12-18
➢ Teens will be "locked in" a laboratory with a deadly liquid oozing out of a broken bottle. They must
find codes to "escape" within 60 minutes by solving puzzles and riddles.
➢ Registration is not required. Teens will be allowed to join the party on a first come, first serve basis.
➢ Contact: Gi Lee @ 772-400-6308 or glee@indianriver.gov
CREATING BACKYARD WILDLIFE HABITAT
Wednesday, November 15 @ iG Center
• 9-11:00 am. Cost $10
➢ Learn more about common backyard wildlife in Florida and how to create a wildlife oasis in your
own backyard!
➢ Go to https://www.eventbrite.com/o/ufifas-extension-indian-river-county-26119220599 to
register.
HEALTHIER YOU WEDNESDAYS
Third Wednesday, Beginning November 15 @ iG Center
• 11:00 am. FREE
➢ Join Nutrition Educator Amanda Trott to learn the importance of healthy food choices
and how to live a healthier more nutritious lifestyle. No registration required!
C
➢ For more info call us at 772-226-1780!
WINTER LUMINARIES CRAFT
Monday, November 27th @ North
• 10:30am. FREE
➢ Adult
➢ Fall makes way for winter with this craft! We'll use mason jars, glitter, candy canes, and candles to
create an easy, beautiful luminary you can display all season! Registration required! Registration
opens on Monday, November 6th.
➢ Contact: Katherine at 772-400-6360 or kanderson@indianriver.gov
READING DRAGONS TOURNAMENT
Tuesday, November 28th @ Brackett
• 6pm. FREE
➢ Ages 6-12
➢ It's time to battle! Bring your Dragon Cards and pit their might against others. Registration is not
required.
➢ Contact: Patti Fuchs @ 772-400-6318 or pfuchs@indianriver.gov
A SWINGIN' SINATRA CHRISTMAS WITH DAVE DELUCA
Wednesday, November 291h @ Brackett
• 6pm. FREE
➢ Adults
➢ Love Frank Sinatra? Love Christmas music? Then let's celebrate! Dave DeLuca is an accomplished
singer, songwriter, musician and recording engineer who has been writing music and performing
for over 40 years. Come "ring -a -ding -ding" in the holiday --Sinatra Style!
100 MILE SWIMCLUB
Daily @ North County and Gifford Aquatic Centers
• All ages are welcome.
➢ Get started by setting a personal goal, whether you want to swim S miles or 500. Sign up all
year long by visiting our aquatics desk. Annual membership $10.00 for local tracking, (laps
swam at North county or Gifford Aquatics pool) or 15.00 for Global tracking, (laps swam
anywhere) valid January -December.
➢ All participants reaching the 100 miles will receive a yearly certificate indicating the total miles
swam.
➢ All participants will be invited to the end of the year potluck and recognition ceremony.
➢ Swimmer who swim 100 miles at North County and Gifford Aquatic Centers, within the year, will
receive an exclusive 100 Mile Swim Club T-shirt.
➢ Sign up at either facility today and just keep swimming!
7
ADULT OPEN GYM BASKETBALL
Tuesday & Thursday @ iG Center
• 9:00 am -2:00 pm. Cost $6.
➢ Adults 18 & older.
➢ Time where the gymnasium is available to adults to practice skills, shoot hoops, and play pick-up
games.
➢ Call 772-226-1780 for more information.
AQUAFIT
Tuesday, Wednesday, Thursday, Year -Round @ North County Aquatic Center
• 9:30-10:30 am. Cost $4 or you can purchase a punch card for $28.00 for 8 classes.
➢ All Ages.
➢ Move along to music as you perform instructor -guided moves designed to improve
cardiovascular function, increase core strength, develop better, and burn calories. Let's make
the water work for you. Flotation belts and water barbells are available at no charge.
➢ For more information, contact the North County Aquatic Center (772) 226-1752.
BOARD GAMES
Thursdays @ iG Center
• Tuesday 1:00 pm —4:00 pm. Cost $1
➢ Ages 18 & older.
➢ Join us for a fun filled afternoon playing some of our favorite board games!
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
BRIDGE CLASS
Thursdays @ iG Center
• 4-6:00 pm $3
➢ Ages 15 & older.
➢ This informal Bridge Class is designed for beginner to intermediate players.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
COLORING & COFFEE
Tuesday @ iG Center
• 9-10:00 am. Cost $1.
➢ Ages 55 & older.
➢ Looking for a way to unwind and reduce stress? Join us for a morning of relaxation through coloring.
Materials provided.
➢ For more information call 772-226-1780.
COUNTRY LINE DANCING
Tuesdays@ iG Center
• 6:30 pm $3
➢ All ages!
➢ Join us for a fun evening of Country Line Dancing! Instruction and lessons provided.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
8
GENTLE CHAIR YOGA
Monday, Tuesday & Thursday @ iG Center
• Monday, 10:30-11:30 am, Tuesday and Thursday, 12-1:00 pm. Cost $5
➢ All ages!
➢ Designed to improve flexibility and strengthen muscles while using a chair for support. Walk-ins
welcome.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
HOMESCHOOL PE
Tuesday @ iG Center
• 3-4:00 pm. Cost $3. Limited spots.
➢ Ages 4-10 years.
➢ A great chance for children to exercise and make new friends. Teaching children valuable life
skills such s teamwork, fairness, and good sportsmanship.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
INTRODUCTION TO BALLROOM DANCING -NEW CLASS
Wednesday @ iG Center
• 7-8:00 pm. Cost $10
➢ Ages 12 & older.
➢ Participants will learn the basics of ballroom dancing, including leading and following.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
INTRODUCTION TO PHOTOJOURNALISM- NEW CLASS
Wednesdays, @ iG Center
• 5-6:00 pm Free!
➢ Ages 13-65 years.
➢ This class will guide learners in developing technical prowess and narrative intuition, combining
foundational photography principles with insights and experiences from a celebrated
photographer as they embark on their photojournalism journey.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
IRC STEEL CHALLENGE
Last Friday of every month@ IRC Shooting Range
• 9am. Cost $21.40 includes standard pistol and rifle ranges.
➢ Allows shooters to test their abilities on steel targets and practice their magazine reloads in the
process. No registration required.
➢ For more information call 772-226-3096.
MAHJONG
Tuesday and Thursday @ iG Center
• Tuesday 10 am -1:00 pm and Thursday 1-3:30 pm. Cost $2
➢ Ages 18 & older.
➢ Tile sets are provided as you play in groups of 3-4. Please bring your own Mahjong card.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
9
MAT PILATES
Tuesday & Thursday @ iG Center
• 9:15-10:15 am. Cost $12
➢ All ages!
➢ Exercises are structured using special equipment designed to improve strength, flexibility,
posture and enhance mental awareness. Walk-ins welcome.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
OPEN PLAY PICKLEBALL
Monday, Wednesday and Friday @ iG Center
• 9:00 am -12:00 pm and 12:30 pm -3:30 pm. Cost $3
Saturdays @ iG Center
• 9:00 am -12:00 pm. Cost $3
➢ Pickleball is played in the gymnasium (6 courts) as either singles or doubles with a paddle and a
plastic whiffle ball. Please bring your own equipment.
➢ Call 772-226-1780 for more information.
PICKLEBALL CLASSES — WITH DEREK PRINCE
Monday (Twice monthly, dates vary) @ iG Recreation Center
• 12:30-2:00 pm, $30 per class
➢ Beginner Pickleball Levels I — III / Pickleball Doubles Strategy / Intro to Pickleball
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
PRE-SCHOOL TUMBLING
Friday @ iG Center
• 10:15 am, 1:00 pm and 4:00 pm. Cost $3 pre -registered; $5 at the door
➢ Preschool tumbling is a great start for ages 4-5. Children are taught basic tumbling skills such as
forwards/backwards rolls, handstands, and cartwheels.
➢ They will also improve self-confidence, basic skills, strength, flexibility and balance. Spaces are
limited!
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
QI GONG
Tuesday @ iG Center
• 10:00-11:00 am. Cost $12
➢ No special clothing or equipment required. Stand or Sit. Walk-ins welcome.
➢ Leave refreshed, relaxed and joyful.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
RIMFIRE CHALLENGE
Last Saturday of every month @ IRC Shooting Range
• 9am. Cost $12.60 standard range fee
➢ Open to all levels of shooting enthusiasts. It can be for fun, personal improvement or in
preparation for a competition. No registration required.
➢ For more information call 772-226-3096.
10
SENIOR WALKING CLUB
• Tuesdays @ 8:30 am @ MLK, Jr. Walking Trail & Park. FREE
• Tuesdays @ 9:30 am @ Victor Hart Sr. Community Enhancement Complex. FREE
➢ Led by Certified Walk with Ease Instructor & Recreation Leader Sarah Eiswerth
➢ For more information call 772-226-1780.
SENIOR WELLNESS PROGRAM WITH SANDY
Monday, Wednesday and Friday @ iG Center
• 10-11:00 am. FREE
➢ Special programming for our 55+ community to have social interaction and light activity.
Activities can be adapted to ability levels and interests. Walk-ins welcome.
➢ For more information call 772-226-1780.
SENIOR WELLNESS — DANCING TO MUSIC
Thursday @ iG Center
• 10:30-11:30 am. FREE
➢ Similar to our regular Senior Wellness Program for 55 + but with fun dancing music to spice it up
a notch. Walk-ins welcome.
➢ For more information call 772-226-1780.
SHINE LIGHT WITH CRYSTAL
Saturday @ iG Center
• 9:30-10:30 am. Cost $10
➢ Full body cardio and toning workout based in traditional jazz, ballet and hip-hop.
➢ Get ready to sweat, smile, shimmy and shake your worries away. Walk-ins welcome.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
STRETCH & FLEX
Monday, Tuesday and Thursday @ iG Center
• Monday, 9:15-10:15 am, Tuesday & Thursday, 9:30-10:30 am. Cost $5
➢ Great cardiovascular workout set to music. Helps build endurance and strengthens the heart.
Walk-ins welcome.
➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780.
SWIM LESSONS
Private swim lessons are available through the fall and winter.
• Cost $80 per person, Scholarships available for those who qualify.
➢ The cost includes 4— 25 -minute lessons
➢ For information, call the North County Aquatic Center at772-226-1752 of the Gifford Aquatic
Center at 772-226-1175
THURSDAY NIGHT LIGHTS
Thursday @ IRC Shooting Range
• 5-9:00 pm. Cost $8 per round
➢ We light up the fields for a fun skeet -trap night activity. No registration required:
➢ For more information call 772-226-3096.
UP BEAT BOXING
Tuesday and Thursday @ iG Center
• 3 pm -4:00 pm. FREE
➢ Boxing fitness class geared for ages 55 +. Held twice a week to get you out, active and UP -BEAT!
Walk-ins welcome.
➢ For more information call 772-226-1780.
VETERANS YOGA PROJECT — MINDFUL RESILIENCE
Wednesday @ iG Center
• 2:00 pm -3:00 pm. FREE
➢ Led by Certified Yoga Alliance Trainer Danielle Martinez
➢ Class open to active and retired military, first responders, their families, caregivers and anyone
looking to support veterans.
➢ Call 772-226-1780 for more information.
YOGA LATES
Tuesday and Thursday @ iG Center
• 10:30 am -11:30 am. Cost $8
➢ Mix between Yoga and Pilates. Walk-ins welcome.
➢ Go towww.indianriver.gov/parksandrecreation to register or call 772-226-1780.
YOUTH OPEN GYM BASKETBALL
Monday, Wednesday and Saturday @ iG Center
• Monday and Wednesday, 4-8:30 pm, Saturday, 1-4 pm. Cost $2
➢ Unstructured activity time where the gymnasium is available to Youths (17 and under) to practice
skills, shoot hoops, and play pick-up games.
➢ Call 772-226-1780 for more information.
12
William K. DeBraaL County Attorney
Susan J. Prado, Deputy County Attomey
AGENDA: 11/7/2023
INFORMATIONAL ITEM
Ofce of
INDIAN RI`iTER COUNTY
MEMORANDUM
TO: Board of County Commissioners
THROUGH John A. Titkanich, Jr. — County Administrator
FROM: William K. DeBraal — County Attorney
DATE: October 27, 2023
ATTORNEY
SUBJECT: Notice of Extension to Contract for Construction of Required Roadway
Improvements (Re: Right -Of -Way Permit No. 2021091000)
Restoration (Removal of Temporary Construction Entrance)
Project: The Vivien Apartments, City of Vero Beach
Developer: Park Pointe Apartments Vero, LLC
By Resolution No. 2019-089 adopted on October 1, 2019, the Board of County
Commissioners delegated to the County Administrator or his designee, the authority to
execute extensions to Contracts for Construction of Required Roadway Improvements
for work to be performed under Section 312.11 of the Code of Indian River County, so
long as the approval signature of the Public Works Director appeared on the extension
document and that notice of such extension is presented as an informational item on a
future agenda of the Board of County Commissioners.
For your information, an extension document has been entered into between Park
Pointe Apartments Vero, LLC through Park Pointe Vero Manager, LLC, its Manager and
Indian River County, whereby the date for completion of the roadway improvements for
the restoration (removal of temporary construction entrance) to Indian River Blvd within
County right-of-way relating to the Vivien Apartments project has been extended to
October 24, 2024. Additionally, the supporting security consisting of Cash in the amount
of $11,400.17 has been amended to extend the expiration date to October 24, 2024.
13
William K. DeBraal, County Attorney
Susan J. Prado, Deputy County Attorney
AGENDA: 11/7/2023
INFORMATIONAL ITEM
Office of
INDIAN RIVER COUNTY
ATTORNEY
MEMORANDUM
TO: Board of County Commissioners
THROUGH John A. Titkanich, Jr. — County Administrator
FROM: William K. DeBraal — County Attorney
DATE: October 27, 2023
SUBJECT: Notice of Extension to Contract for Construction of Required Roadway
Improvements (Re: Right -Of -Way Permit No. 2021091000)
41st St. North Canal Widening Improvements
Project: The Vivien Apartments, City of Vero Beach
Developer: Park Pointe Apartments Vero, LLC
By Resolution No. 2019-089 adopted on October 1, 2019, the Board of County
Commissioners delegated to the County Administrator or his designee, the authority to
execute extensions to Contracts for Construction of Required Roadway Improvements
for work to be performed under Section 312.11 of the Code of Indian River County, so
long as the approval signature of the Public Works Director appeared on the extension
document and that notice of such extension is presented as an informational item on a
future agenda of the Board of County Commissioners.
For your information, an extension document has been entered into between Park
Pointe Apartments Vero, LLC through Park Pointe Vero Manager, LLC, its Manager and
Indian River County, whereby the date for completion of the roadway improvements for
41st St. North Canal Widening Improvements within County right-of-way relating to the
Vivien Apartments project has been extended to October 24, 2024. Additionally, the
supporting security consisting of Cash in the amount of $87,168.60 has been amended
to extend the expiration date to October 24, 2024.
14
7, D
INDIAN RIVER COUNTY
Community Services Department
Veteran's Services
7E-:
Indian River County has a long and proud history of serving our nation's veterans, a legacy that continues
to this day as we work with our federal, state and local partners to ensure that the former service members
of our community have access to the resources they need to thrive.
Once again, this Veterans Day, Indian River County invites the Counties 163,662 residents to join
Operation Green Light and show support for veterans by lighting our buildings green from
November 6-12. By shining a green light, Indian River County and our residents will let veterans know
they are seen, appreciated and supported.
15
m
M-1
r
CIIIiiCIi�ICiC (�C�TTi�E� ,. ..,
CC��II►CII��� {l4CCI ��El:=� ` � Aye _s . ,:.�
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY OF COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: September 21, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 15, 2023 to September 21, 2023
. 8-A
4J�`Couxr, `
co
9
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of September 15, 2023 to September 21, 2023.
16
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
441183
09/15/2023
CALIFORNIA STATE DISBURSEMENT UNIT
305.19
441184
09/15/2023
COMMONWEALTH OF MASSACHUSETTS
154.00
441185
09/15/2023
P&AADMINISTRATIVE SERVICES INC
477.00
441186
09/15/2023
MIDLAND FUNDING, LLC
309.85
441187
09/21/2023
MEEKS PLUMBING INC
321,569.25
441188
09/21/2023
MBV ENGINEERING INC
13,500.00
441189
09/21/2023
REI ENGINEERS INC
1,350.00
441190
09/21/2023
THE TRANSIT GROUP INC
15,533.87
441191
09/21/2023
CENTERLINE UTILITIES INC
68,598.69
441192
09/21/2023
BOWMAN CONSULTING GROUP LTD
6,395.00
441193
09/21/2023
INDIAN RIVER DOCKS LLC
93,671.90
441194
09/21/2023
TETRA TECH INC
10,704.05
441195
09/21/2023
CW ROBERTS CONTRACTING INC
18,665.46
441196
09/21/2023
CLEAN SPACE INC
15,995.96
441197
09/21/2023
ALLEN CONCRETE & MASONRY INC
926.44
441198
09/21/2023
STEEPSTEEL LLC
1,296.75
441199
09/21/2023
SPIEZLE ARCHITECTURAL GROUP INC
6,287.50
441200
09/21/2023
ACP FACILITY SERVICES
11,736.91
441201
09/21/2023
SOUTHEAST DESALTING ASSOCIATION
250.00
441202
09/21/2023
SOUTHEAST DESALTING ASSOCIATION
250.00
441203
09/21/2023
KEVIN GIBSON
197.95
441204
09/21/2023
MICHAEL LOVEDAY
495.00
441205
09/21/2023
JEROME LESTER
75.00
441206
09/21/2023
CARL SOVINE
42.54
441207
09/21/2023
BRIAN RIMES
139.00
441208
09/21/2023
UTIL REFUNDS
43.81
441209
09/21/2023
UTIL REFUNDS
108.34
441210
09/21/2023
UTIL REFUNDS
33.22
441211
09/21/2023
UTIL REFUNDS
40.81
441212
09/21/2023
UTIL REFUNDS
69.07
441213
09/21/2023
UTIL REFUNDS
35.14
441214
09/21/2023
UTIL REFUNDS
43.84
441215
09/21/2023
UTIL REFUNDS
7.32
441216
09/21/2023
UTIL REFUNDS
101.49
441217
09/21/2023
UTIL REFUNDS
68.77
441218
09/21/2023
UTIL REFUNDS
39.02
441219
09/21/2023
UTIL REFUNDS
41.02
441220
09/21/2023
UTIL REFUNDS
95.08
441221
09/21/2023
UTIL REFUNDS
46.55
441222
09/21/2023
UTIL REFUNDS
73.13
441223
09/21/2023
UTIL REFUNDS
85.23
441224
09/21/2023
UTIL REFUNDS
64.45
441225
09/21/2023
UTIL REFUNDS
81.46
441226
09/21/2023
UTIL REFUNDS
335.01
441227
09/21/2023
UTIL REFUNDS
37.67
441228
09/21/2023
UTIL REFUNDS
73.49
441229
09/21/2023
UTIL REFUNDS
66.76
441230
09/21/2023
UTIL REFUNDS
26.00
441231
09/21/2023
UTIL REFUNDS
39.85
441232
09/21/2023
UTIL REFUNDS
34.57
441233
09/21/2023
UTIL REFUNDS
258.04
441234
09/21/2023
UTIL REFUNDS
20.07
441235
09/21/2023
UTIL REFUNDS
115.85
441236
09/21/2023
UTIL REFUNDS
35.55
441237
09/21/2023
UTIL REFUNDS
608.67
441238
09/21/2023
UTIL REFUNDS
69.55
17
TRANS NBR
DATE
VENDOR
AMOUNT
441239
09/21/2023
UTIL REFUNDS
65.86
441240
09/21/2023
UTIL REFUNDS
54.16
441241
09/21/2023
UTIL REFUNDS
358.20
441242
09/21/2023
UTIL REFUNDS
27.12
441243
09/21/2023
UTIL REFUNDS
116.73
441244
09/21/2023
UTIL REFUNDS
86.44
441245
09/21/2023
UTIL REFUNDS
66.55
441246
09/21/2023
UTIL REFUNDS
73.13
441247
09/21/2023
UTIL REFUNDS
40.59
441248
09/21/2023
UTIL REFUNDS
39.59
441249
09/21/2023
UTIL REFUNDS
33.80
441250
09/21/2023
UTIL REFUNDS
27.70
441251
09/21/2023
UTIL REFUNDS
74.41
441252
09/21/2023
UTIL REFUNDS
126.58
441253
09/21/2023
UTIL REFUNDS
119.59
441254
09/21/2023
UTIL REFUNDS
82.18
441255
09/21/2023
UTIL REFUNDS
51.03
441256
09/21/2023
UTIL REFUNDS
66.84
441257
09/21/2023
UTIL REFUNDS
40.73
441258
09/21/2023
UTIL REFUNDS
13.11
441259
09/21/2023
UTIL REFUNDS
7.20
441260
09/21/2023
UTIL REFUNDS
45.18
441261
09/21/2023
UTIL REFUNDS
56.85
441262
09/21/2023
UTIL REFUNDS
63.51
441263
09/21/2023
UTIL REFUNDS
101.61
441264
09/21/2023
UTIL REFUNDS
712.70
441265
09/21/2023
UTIL REFUNDS
56.53
441266
09/21/2023
UTIL REFUNDS
135.53
441267
09/21/2023
UTIL REFUNDS
22.64
441268
09/21/2023
UTIL REFUNDS
47.41
441269
09/21/2023
UTIL REFUNDS
38.17
441270
09/21/2023
UTIL REFUNDS
45.68
441271
09/21/2023
UTIL REFUNDS
70.37
441272
09/21/2023
UTIL REFUNDS
56.20
441273
09/21/2023
UTIL REFUNDS
45.03
441274
09/21/2023
UTIL REFUNDS
88.94
441275
09/21/2023
UTIL REFUNDS
69.81
441276
09/21/2023
UTIL REFUNDS
20.94
441277
09/21/2023
UTIL REFUNDS
10.75
441278
09/21/2023
UTIL REFUNDS
5.46
441279
09/21/2023
UTIL REFUNDS
17.83
441280
09/21/2023
UTIL REFUNDS
27.71
441281
09/21/2023
UTIL REFUNDS
86.57
441282
09/21/2023
UTIL REFUNDS
55.91
441283
09/21/2023
UTIL REFUNDS
220.97
441284
09/21/2023
UTIL REFUNDS
77.75
441285
09/21/2023
UTIL REFUNDS
30.22
441286
09/21/2023
UTIL REFUNDS
39.08
441287
09/21/2023
UTIL REFUNDS
74.18
441288
09/21/2023
UTIL REFUNDS
66.13
441289
09/21/2023
UTIL REFUNDS
86.10
441290
09/21/2023
UTIL REFUNDS
6.58
441291
09/21/2023
UTIL REFUNDS
72.43
441292
09/21/2023
UTIL REFUNDS
55.10
441293
09/21/2023
UTIL REFUNDS
114.95
441294
09/21/2023
UTIL REFUNDS
265.60
441295
09/21/2023
UTIL REFUNDS
49.70
441296
09/21/2023
AT&T WIRELESS
147.92
441297
09/21/2023
AT&T WIRELESS
296.33
2 18
TRANS NBR
DATE
VENDOR
AMOUNT
441298
09/21/2023
AT&T WIRELESS
742.57
441299
09/21/2023
CLERK OF CIRCUIT COURT
150.05
441300
09/21/2023
CITY OF VERO BEACH
1,281.50
441301
09/21/2023
HOME DEPOT USA INC
43.96
441302
09/21/2023
AT&T CORP
198.00
441303
09/21/2023
AT&T CORP
690.00
441304
09/21/2023
AT&T CORP
841.54
441305
09/21/2023
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
7,027.28
441306
09/21/2023
OCEANSIDE TITLE & ESCROW
94.89
441307
09/21/2023
AGENCY FOR HEALTH CARE ADMIN
326,851.52
441308
09/21/2023
ST LUCIE COUNTY BOCC
151,051.00
441309
09/21/2023
CELICO PARTNERSHIP
4,030.82
441310
09/21/2023
VARIVERGE LLC
58,860.38
441311
09/21/2023
LEGAL AID SOCIETY OF PALM BEACH COUNTY INC
250.00
441312
09/21/2023
CENTRAL FLORIDA ZOO & BOTANICAL GARDENS
200.00
441313
09/21/2023
VERO HOME SALES
250.00
441314
09/21/2023
KEITH -ANN ARCHIBALD
211.66
441315
09/21/2023
JANET HOOSE
250.00
441316
09/21/2023
UTIL REFUNDS
574.00
441317
09/21/2023
UTIL REFUNDS
4.59
441318
09/21/2023
UTIL REFUNDS
276.23
441319
09/21/2023
SSES INC
765.10
441320
09/21/2023
VERO CHEMICAL DISTRIBUTORS INC
608.00
441321
09/21/2023
PALMDALE OIL COMPANY INC
2,512.92
441322
09/21/2023
SAFETY PRODUCTS INC
1,638.84
441323
09/21/2023
DATA FLOW SYSTEMS INC
2,396.52
441324
09/21/2023
E -Z BREW COFFEE & BOTTLE WATER SVC
79.00
441325
09/21/2023
INDIAN RIVER BATTERY
1,736.30
441326
09/21/2023
GRAINGER
812.51
441327
09/21/2023
KELLY TRACTOR CO
2,004.02
441328
09/21/2023
GRAYBAR ELECTRIC CO INC
6,890.12
441329
09/21/2023
APPLE INDUSTRIAL SUPPLY CO
230.09
441330
09/21/2023
HACH CO
11,265.73
441331
09/21/2023
BOUND TREE MEDICAL LLC
6,311.79
441332
09/21/2023
TIRESOLES OF BROWARD INC
8,120.56
441333
09/21/2023
AMERICAN WATER CHEMICALS INC
34,282.56
441334
09/21/2023
EDLUND DRITENBAS BINKLEY ARCHITECTS
500.00
441335
09/21/2023
ABCO GARAGE DOOR CO INC
380.00
441336
09/21/2023
BARNEYS PUMP INC
2,000.00
441337
09/21/2023
BRANDTS APPLIANCE SERVICE INC
297.94
441338
09/21/2023
MIDWEST TAPE LLC
7,166.75
441339
09/21/2023
ODYSSEY MANUFACTURING CO
20,697.60
441340
09/21/2023
CENGAGE LEARNING INC
79.48
441341
09/21/2023
JIMMYS AIR & REFRIGERATION INC
228.00
441342
09/21/2023
CITY OF VERO BEACH
3,617.39
441343
09/21/2023
CITY OF VERO BEACH
2,500.00
441344
09/21/2023
HOME DEPOT USA INC
396.06
441345
09/21/2023
JANITORIAL DEPOT OF AMERICA INC
215.41
441346
09/21/2023
PUBLIX SUPERMARKETS
105.86
441347
09/21/2023
FLORIDA WATER & POLLUTION CONTROL
30.00
441348
09/21/2023
WEST PUBLISHING CORPORATION
202.32
441349
09/21/2023
FEDERAL EXPRESS CORP
15.60
441350
09/21/2023
TIMOTHY ROSE CONTRACTING INC
9,766.00
441351
09/21/2023
FLORIDA POWER AND LIGHT
67,391.22
441352
09/21/2023
NEW HORIZONS OF THE TREASURE COAST
29,379.50
441353
09/21/2023
LANGUAGE LINE SERVICES INC
195.55
441354
09/21/2023
TREASURE COAST SPORTS COMMISSION INC
8,952.18
441355
09/21/2023
INTERNATIONAL ASSOCIATION OF
240.00
441356
09/21/2023
INSIGHT PUBLIC SECTOR
17,498.55
3 19
TRANS NBR
DATE
VENDOR
AMOUNT
441357
09/21/2023
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
75.00
441358
09/21/2023
BRIDGESTONE AMERICAS INC
105.95
441359
09/21/2023
RECHTIEN INTERNATIONAL TRUCKS
163.21
441360
09/21/2023
THE PALMS AT VERO BEACH
450.00
441361
09/21/2023
TRANE US INC
1,906.08
441362
09/21/2023
HULETT ENVIRONMENTAL SERVICES
655.50
441363
09/21/2023
FLORIDA DEPT OF JUVENILE JUSTICE
45,172.77
441364
09/21/2023
SYNAGRO-WWT INC
71,894.31
441365
09/21/2023
POLYDYNE INC
3,749.00
441366
09/21/2023
FASTENAL COMPANY
73.22
441367
09/21/2023
SOUTHERN JANITOR SUPPLY INC
5,674.49
441368
09/21/2023
SEBASTIAN RIVER AREA CHAMBER OF COMMERCE
13,327.46
441369
09/21/2023
GERELCOM INC
24,254.15
441370
09/21/2023
ORCHID ISLAND PROPERTY MGMT II INC
1,200.00
441371
09/21/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
2.30
441372
09/21/2023
JOHNNY B SMITH
75.00
441373
09/21/2023
GLOBALSTAR USA
222.45
441374
09/21/2023
JR APARTMENT RENTALS INC
300.00
441375
09/21/2023
PETER J CASSARA
3,600.00
441376
09/21/2023
SOUTHEAST SECURE SHREDDING
60.00
441377
09/21/2023
DANA SAFETY SUPPLY INC
698.40
441378
09/21/2023
NICOLACE MARKETING INC
6,683.25
441379
09/21/2023
SOUTHEAST POWER SYSTEMS OF ORLANDO
2,549.82
441380
09/21/2023
NOVA ENGINEERING AND ENVIRONMENTAL LLC
2,600.00
441381
09/21/2023
HELPING ANIMALS LIVE -OVERCOME
33.00
441382
09/21/2023
BRENNTAG MID -SOUTH INC
13,382.05
441383
09/21/2023
STAT MEDICAL DISPOSAL INC
855.00
441384
09/21/2023
OVERDRIVE INC
4,050.62
441385
09/21/2023
XYLEM WATER SOLUTION USA INC
5,388.30
441386
09/21/2023
ALAN JAY CHEVROLET CADILLAC
40,674.00
441387
09/21/2023
GFA INTERNATIONAL INC
45,550.00
441388
09/21/2023
ALADTEC INC
5,354.53
441389
09/21/2023
MUNICIPAL EMERGENCY SERVICES INC
153.95
441390
09/21/2023
PENGUIN RANDOM HOUSE LLC
122.25
441391
09/21/2023
STS MAINTAIN SERVICES INC
15,757.13
441392
09/21/2023
SYLVIA MILLER
72.00
441393
09/21/2023
HAWKINS INC
3,234.00
441394
09/21/2023
CATHEDRAL CORPORATION
868.37
441395
09/21/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
531.37
441396
09/21/2023
BARSALOU VENTURES LLC
3,480.06
441397
09/21/2023
ICON SUPPLY INC
9,397.65
441398
09/21/2023
CDW LLC
122.42
441399
09/21/2023
COLE AUTO SUPPLY INC
2,070.34
441400
09/21/2023
RECYCLING ROCKS LLC
1,320.00
441401
09/21/2023
FLORIDA BULB & BALLAST INC
450.00
441402
09/21/2023
ENVIRONMENTAL OPERATING SOLUTION INC
16,957.44
441403
09/21/2023
CALVIN GIORDANO & ASSOCIATES INC
21,898.13
441404
09/21/2023
CORE & MAIN LP
45,713.90
441405
09/21/2023
BROWNELLS INC
6,182.20
441406
09/21/2023
WOERNER AGRIBUSINESS LLC
596.00
441407
09/21/2023
GYRO-TRAC CORPORATION
1,727.12
441408
09/21/2023
REXEL USA INC
659.69
441409
09/21/2023
DIRECTV GROUP INC
97.14
441410
09/21/2023
PICKLEBALL UNIVERSITY INC
2,000.00
441411
09/21/2023
AMAZON CAPITAL SERVICES INC
7,797.81
441412
09/21/2023
EFE INC
15,450.00
441413
09/21/2023
PACE ANALYTICAL SERVICES LLC
488.25
441414
09/21/2023
AMERIGAS PROPANE LP
1,455.30
441415
09/21/2023
MISS B'S LEARNING BEES
9,788.42
4 20
TRANS NBR
DATE
VENDOR
AMOUNT
441416
09/21/2023
JORDAN POWER EQUIPMENT CORP
872.88
441417
09/21/2023
CK CONTRACTORS & DEVELOPMENT LLC
59,917.97
441418
09/21/2023
MULLINAX FORD OF VERO BEACH
73.26
441419
09/21/2023
SOUTH CENTRAL PLANNING & DEVELOPMENT COMM 23,587.87
441420
09/21/2023
KRONOS SAASHR INC
212.31
441421
09/21/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 156.89
441422
09/21/2023
DESK SPINCO INC
3,615.49
441423
09/21/2023
MT CAUSLEY LLC
40,988.75
441424
09/21/2023
BLUE GOOSE CONSTRUCTION LLC
11,892.06
441425
09/21/2023
STAPLES INC
1,072.45
441426
09/21/2023
LOWES COMPANIES INC
502.75
441427
09/21/2023
SMI TRADING LLC
672.76
441428
09/21/2023
TOSHIBA AMERICA BUSINESS SOLUTIONS INC
652.71
441429
09/21/2023
SPORTS ENGINE INC
55.50
441430
09/21/2023
ROBERT A HUDSON
75.00
441431
09/21/2023
SREIT LEXINGTON CLUB LLC
1,000.00
441432
09/21/2023
QUADMED INC
243.52
441433
09/21/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
450.00
441434
09/21/2023
JLA GEOSCIENCES INC
720.00
441435
09/21/2023
J-MAC CLEANING SERVICES INC
433.33
441436
09/21/2023
BRITTON INDUSTRIES INC
102.56
441437
09/21/2023
JUNIPER LANDSCAPING OF FLORIDA LLC
13,362.00
441438
09/21/2023
LAWRENCE F WALLIN
105.00
441439
09/21/2023
WHITFIELD INVESTMENTS LLC
600.00
441440
09/21/2023
HIREQUEST LLC
1,004.16
441441
09/21/2023
CER SIGNATURE CLEANING LLC
4,250.00
441442
09/21/2023
GOMEZ BROTHERS CONTRACT SERVICES
270.00
441443
09/21/2023
SANDHILL ENVIRONMENTAL SERVICES LLC
4,175.00
441444
09/21/2023
BTAC HOLDING CORP
1,085.34
441445
09/21/2023
SEVEN ISLES CAPITAL
565.00
441446
09/21/2023
RONALD MARASCO SR
70.00
441447
09/21/2023
KERNER LLC
11,715.00
441448
09/21/2023
METTLER-TOLEDO INTERNATIONAL INC
1,302.00
441449
09/21/2023
TAYLOR NELSON AUXIER
75.00
441450
09/21/2023
XEROX CORPORATION
148.23
441451
09/21/2023
XEROX CORPORATION
97.56
441452
09/21/2023
VARIVERGE LLC
3,937.86
441453
09/21/2023
DFB&T INC
4,950.00
441454
09/21/2023
PRINTFLY CORPORATION
6,798.75
441455
09/21/2023
DONNA W ROBERTS
30.00
441456
09/21/2023
FL ROADWAY GUARDRAIL & SIGNS INC
5,694.20
441457
09/21/2023
JOHN DIGIACOMO
75.00
441458
09/21/2023
TECHSMITH CORPORATION
44.78
441459
09/21/2023
BATES AIR & HEAT LLC
3,248.75
441460
09/21/2023
LF STAFFING SERVICES INC
3,672.76
441461
09/21/2023
LF STAFFING SERVICES INC
229.35
441462
09/21/2023
KMAC CONSULTING SERVICES LLC
1,800.00
441463
09/21/2023
GEARFACE LLC
5,665.43
441464
09/21/2023
TRACKMAN INC
25,495.00
441465
09/21/2023
COVINGTON FLOORING COMPANY INC
24,689.78
441466
09/21/2023
GARRETT PUZZO
650.00
Grand Total:
2,144,446.32
5 21
TRANS NBR
DATE
902915
09/21/2023
902916
09/21/2023
902917
09/21/2023
Grand Total:
RENTAL ASSISTANCE
CHECKS WRITTEN
VENDOR
ORCHARD GROVE VENTURE LLC
JACOURT LLC
XEROX CORPORATION
AMOUNT
2,326.00
1,428.00
169.64
3,923.64
22
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1020978
09/18/2023
OFFICE DEPOT INC
1,178.72
1020979
09/18/2023
WASTE MANAGEMENT INC OF FLORIDA
4,152.31
1020980
09/21/2023
PARKS RENTAL & SALES INC
260.00
1020981
09/21/2023
NORTH SOUTH SUPPLY INC
224.94
1020982
09/21/2023
INDIAN RIVER OXYGEN INC
6,116.39
1020983
09/21/2023
DEMCOINC
125.60
1020984
09/21/2023
MIKES GARAGE & WRECKER SERVICE INC
85.00
1020985
09/21/2023
GALLS LLC
711.29
1020986
09/21/2023
IRRIGATION CONSULTANTS UNLIMITED INC
500.66
1020987
09/21/2023
WIGINTON CORPORATION
570.00
1020988
09/21/2023
COMPLETE RESTAURANT EQUIPMENT LLC
525.00
1020989
09/21/2023
SPINNAKER VERO INC
157.73
1020990
09/21/2023
AUTO PARTNERS LLC
450.88
1020991
09/21/2023
RADWELL INTERNATIONAL INC
554.85
1020992
09/21/2023
UNIFIRST CORPORATION
1,226.78
1020993
09/21/2023
ALLIED DIVERSIFIED OF VERO BEACH LLC
100.00
1020994
09/21/2023
NEXAIR LLC
168.45
1020995
09/21/2023
EFE INC
115.69
1020996
09/21/2023
CARLON INC
1,502.00
1020997
09/21/2023
CUMMINS INC
7,651.42
Grand Total:
26,377.71
1 23
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
10793
09/15/2023
IRC FIRE FIGHTERS ASSOC
11,072.12
10794
09/15/2023
TEAMSTERS LOCAL UNION #769
5,272.00
10795
09/15/2023
RX BENEFITS INC
652,242.13
10796
09/15/2023
EDH HOLDINGS LLC
316.82
10797
09/18/2023
FL SDU
2,977.36
10798
09/18/2023
FLORIDA DEPARTMENT OF REVENUE
1,762.67
10799
09/18/2023
FLORIDA DEPARTMENT OF REVENUE
14,333.64
10800
09/18/2023
FLORIDA DEPARTMENT OF REVENUE
3,105.77
10801
09/18/2023
FLORIDA DEPARTMENT OF REVENUE
1,367.56
10802
09/18/2023
IRS -PAYROLL TAXES
590,399.10
10803
09/18/2023
ATLANTIC COASTAL LAND TITLE CO LLC
1,062,382.50
10804
09/18/2023
RX BENEFITS INC
4,297.90
10805
09/18/2023
EDH HOLDINGS LLC
100.39
10806
09/18/2023
LINCOLN RETIREMENT
96,759.80
10807
09/19/2023
FIRST AMERICAN TITLE INSURANCE CO
54,423.00
10808
09/19/2023
FLORIDA DEPT OF FINANCIAL SERVICES
337,857.00
10809
09/20/2023
KIMLEY HORN & ASSOC INC
15,976.06
10810
09/20/2023
INDIAN RIVER COUNTY SHERIFF
2,379.91
10811
09/20/2023
IRC CHAMBER OF COMMERCE
14,536.04
10812
09/20/2023
IRC CHAMBER OF COMMERCE
74,172.53
10813
09/20/2023
CITY OF SEBASTIAN
30,570.65
10814
09/20/2023
TIMOTHY ROSE CONTRACTING INC
608,363.89
10815
09/20/2023
INDIAN RIVER COUNTY TAX COLLECTOR
14,735.74
10816
09/20/2023
WRIGHT EXPRESS FSC
34,320.92
10817
09/20/2023
APTIM CORP
10,318.40
10818
09/20/2023
CER SIGNATURE CLEANING LLC
13,762.87
10819
09/20/2023
HALLEY ENGINEERING CONTRACTORS INC
608,731.92
10820
09/20/2023
HEALTH ADVOCATE SOLUTIONS INC
1,618.65
10821
09/20/2023
HEALTH ADVOCATE SOLUTIONS INC
1,970.40
10822
09/21/2023
FLORIDA DEPT OF TRANSPORTATION
3,460.80
10823
09/21/2023
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
9,662.25
10824
09/21/2023
MUTUAL OF OMAHA
2,632.50
10825
09/21/2023
VEROTOWN LLC
28,718.94
Grand Total:
4,314,602.23
1 24
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: September 28, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 22, 2023 to September 28, 2023
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of September 22, 2023 to September 28, 2023.
25
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
1020998
09/23/2023
1020999
09/23/2023
1021000
09/23/2023
1021001
09/23/2023
1021002
09/23/2023
1021003
09/26/2023
1021004
09/26/2023
Grand Total:
VENDOR
AT&T CORP
AT&T CORP
OFFICE DEPOT INC
COMCAST
WASTE MANAGEMENT INC OF FLORIDA
OFFICE DEPOT INC
OFFICE DEPOT INC
AMOUNT
6.87
5,459.30
8,233.98
94.95
8,837.33
657.67
71.80
23,361.90
1 26
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
10826
09/22/2023
KIMLEY HORN & ASSOC INC
10827
09/22/2023
TOWN OF INDIAN RIVER SHORES
10828
09/22/2023
SCHOOL DISTRICT OF I R COUNTY
10829
09/22/2023
U S BANK NATIONAL ASSOCIATION
10830
09/22/2023
SAVE ON SP LLC
10831
09/22/2023
EDH HOLDINGS LLC
10832
09/25/2023
CULTURAL COUNCIL OF IRC
10833
09/25/2023
VERO HERITAGE INC
10834
09/25/2023
SENIOR RESOURCE ASSOCIATION
10835
09/25/2023
VEROTOWN LLC
10836
09/27/2023
ALLSTATE
10837
09/28/2023
KIMLEY HORN & ASSOC INC
Grand Total:
AMOUNT
6,049.79
8,423.98
92,007.00
73,375.00
53,917.35
188.79
27,475.14
14,406.02
562,080.22
5,000.00
95.84
34,565.30
877,584.43
1 27
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 271h Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: October 5, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
September 29, 2023 to October 5, 2023
0Z
s�oua>y
c
4 O`a
n
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of September 29, 2023 to October 5, 2023.
28
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
441467
09/29/2023
UTIL REFUNDS
39.18
441468
09/29/2023
UTIL REFUNDS
83.08
441469
09/29/2023
UTIL REFUNDS
170.10
441470
09/29/2023
UTIL REFUNDS
72.34
441471
09/29/2023
UTIL REFUNDS
39.56
441472
09/29/2023
UTIL REFUNDS
70.07
441473
09/29/2023
UTIL REFUNDS
60.31
441474
09/29/2023
UTIL REFUNDS
67.56
441475
09/29/2023
UTIL REFUNDS
40.11
441476
09/29/2023
UTIL REFUNDS
29.70
441477
09/29/2023
UTIL REFUNDS
41.18
441478
09/29/2023
UTIL REFUNDS
21.85
441479
09/29/2023
UTIL REFUNDS
47.30
441480
09/29/2023
UTIL REFUNDS
36.42
441481
09/29/2023
UTIL REFUNDS
165.96
441482
09/29/2023
UTIL REFUNDS
5.30
441483
09/29/2023
UTIL REFUNDS
79.66
441484
09/29/2023
UTIL REFUNDS
65.84
441485
09/29/2023
UTIL REFUNDS
42.19
441486
09/29/2023
UTIL REFUNDS
13.22
441487
09/29/2023
UTIL REFUNDS
64.05
441488
09/29/2023
UTIL REFUNDS
41.71
441489
09/29/2023
UTIL REFUNDS
87.99
441490
09/29/2023
UTIL REFUNDS
61.88
441491
09/29/2023
UTIL REFUNDS
33.31
441492
09/29/2023
UTIL REFUNDS
37.27
441493
09/29/2023
UTIL REFUNDS
100.00
441494
09/29/2023
UTIL REFUNDS
39.24
441495
09/29/2023
UTIL REFUNDS
58.98
441496
09/29/2023
UTIL REFUNDS
39.43
441497
09/29/2023
UTIL REFUNDS
81.83
441498
09/29/2023
UTIL REFUNDS
1,506.27
441499
09/29/2023
UTIL REFUNDS
6.10
441500
09/29/2023
UTIL REFUNDS
127.92
441501
09/29/2023
UTIL REFUNDS
6.31
441502
09/29/2023
UTIL REFUNDS
24.26
441503
09/29/2023
UTIL REFUNDS
40.66
441504
09/29/2023
UTIL REFUNDS
89.76
441505
09/29/2023
UTIL REFUNDS
47.72
441506
09/29/2023
UTIL REFUNDS
70.71
441507
09/29/2023
UTIL REFUNDS
79.84
441508
09/29/2023
UTIL REFUNDS
59.57
441509
09/29/2023
UTIL REFUNDS
92.13
441510
09/29/2023
UTIL REFUNDS
18.54
441511
09/29/2023
UTIL REFUNDS
4.76
441512
09/29/2023
UTIL REFUNDS
42.40
441513
09/29/2023
UTIL REFUNDS
77.90
441514
09/29/2023
JOEL V HERMAN
272.90
441515
09/29/2023
ELIZABETH POWELL
51.23
441516
09/29/2023
DAVID SILON
478.00
441517
09/29/2023
MICHELLE STROMBERG
15.00
441518
09/29/2023
SUSAN ADAMS
182.34
441519
09/29/2023
JESSE ROLAND
992.08
441520
09/29/2023
LAURA MATTHES
110.36
441521
09/29/2023
JOSEPH TILTON
200.49
441522
09/29/2023
ZACHARY KIVENAS
77.00
441523
09/29/2023
BRAD DEWSON
185.88
441524
09/29/2023
SARAH EISWERTH
144.00
29
TRANS NBR
DATE
VENDOR
AMOUNT
441525
09/29/2023
DREW JURAD
185.29
441526
09/29/2023
GUSTAVO VERGARA
194.54
441527
09/29/2023
BRYANT SMITH
6.00
441528
09/29/2023
JOSHUA CHANDLER
222.09
441529
09/29/2023
CHERYL LYNN MOORE
75.00
441530
09/29/2023
DONALD COWAN
133.00
441531
09/29/2023
OMOLARA CAMPBELL
222.09
441532
09/29/2023
REPUBLIC SERVICES INC
718,128.68
441533
09/29/2023
MEEKS PLUMBING INC
192,828.00
441534
09/29/2023
EDLUND DRITENBAS BINKLEYARCHITECTS
5,850.00
441535
09/29/2023
G K ENVIRONMENTAL INC
18,750.00
441536
09/29/2023
TLC DIVERSIFIED INC
80,252.96
441537
09/29/2023
ARCADIS U S INC
2,901.50
441538
09/29/2023
MASTELLER & MOLER INC
42,396.00
441539
09/29/2023
JOBEAR CONTRACTING INC
67,651.15
441540
09/29/2023
ATLANTIC ROOFING II OF VERO BEACH INC
29,165.00
441541
09/29/2023
SOUTHERN MANAGEMENT LLC
15,407.00
441542
09/29/2023
BYERS ENGINEERING COMPANY
26,187.50
441543
09/29/2023
COASTAL WATERWAYS DESIGN & ENGINEERING LLC
26,700.00
441544
09/29/2023
VIRGINIA W RUSSELL FAMILY LIMITED PARTNERSHIA42,745.44
441545
09/29/2023
J-MAC CLEANING SERVICES INC
5,591.66
441546
09/29/2023
SANDHILL ENVIRONMENTAL SERVICES LLC
209,838.91
441547
09/29/2023
SPIEZLE ARCHITECTURAL GROUP INC
13,395.00
441548
09/29/2023
SPIEZLE ARCHITECTURAL GROUP INC
6,065.00
441549
09/29/2023
BULK EXPRESS TRANSPORT INC
1,162.43
441550
09/29/2023
TIGER NATURAL GAS, INC.
46,749.93
441551
09/29/2023
DICKERSON INFRASTRUCTURE INC
271,072.16
441552
09/29/2023
AT&T WIRELESS
297.45
441553
09/29/2023
AT&T WIRELESS
345.84
441554
09/29/2023
AT&T WIRELESS
172.92
441555
09/29/2023
INDIAN RIVER COUNTY HEALTH DEPT
140.00
441556
09/29/2023
ROGER J NICOSIA
1,500.00
441557
09/29/2023
UNITED WAY OF INDIAN RIVER COUNTY
1,099.00
441558
09/29/2023
CALIFORNIA STATE DISBURSEMENT UNIT
305.19
441559
09/29/2023
FLORIDA DEPT OF TRANSPORTATION
10.80
441560
09/29/2023
CENTRAL A/C & REFRIGERATION SUPPLY INC
32.53
441561
09/29/2023
FLORIDA POWER AND LIGHT
7,754.81
441562
09/29/2023
STATE ATTORNEY
15,959.98
441563
09/29/2023
GROZA BUILDERS INC
807.00
441564
09/29/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
100.65
441565
09/29/2023
FISHER & PHILLIPS LLP
13,688.00
441566
09/29/2023
OAK CHASE HOMEOWNERS ASSCOCIATES
150.00
441567
09/29/2023
AMERITAS
36,239.20
441568
09/29/2023
RICHARD SZPYRKA
155.00
441569
09/29/2023
STATE OF FLORIDA
18,968.94
441570
09/29/2023
COMMONWEALTH OF MASSACHUSETTS
154.00
441571
09/29/2023
GRBK GHO HOMES LLC
12,487.68
441572
09/29/2023
CK CONTRACTORS & DEVELOPMENT LLC
363,309.53
441573
09/29/2023
CASA AMIGO MEXICAN KITCHEN LLC
200.00
441574
09/29/2023
MIDLAND FUNDING, LLC
304.21
441575
09/29/2023
UTIL REFUNDS
104.08
441576
09/29/2023
UTIL REFUNDS
65.00
441577
09/29/2023
UTIL REFUNDS
67.66
441578
09/29/2023
UTIL REFUNDS
335.01
441579
09/29/2023
UTIL REFUNDS
150.00
441580
09/29/2023
UTIL REFUNDS
33.35
441581
09/29/2023
UTIL REFUNDS
62.39
441582
09/29/2023
PORT CONSOLIDATED INC
1,539.90
441583
09/29/2023
STURGIS LUMBER & PLYWOOD CO
48.00
441584
09/29/2023
SSES INC
217.21
30
TRANS NBR
DATE
VENDOR
AMOUNT
441585
09/29/2023
RANGER CONSTRUCTION IND INC
1,523.68
441586
09/29/2023
VERO CHEMICAL DISTRIBUTORS INC
3,852.80
441587
09/29/2023
PERERS ENTERPRISES INC
913.33
441588
09/29/2023
PALMDALE OIL COMPANY INC
12,033.04
441589
09/29/2023
RICOH USA INC
219.63
441590
09/29/2023
SAFETY PRODUCTS INC
1,544.77
441591
09/29/2023
DATA FLOW SYSTEMS INC
2,631.00
441592
09/29/2023
INDIAN RIVER BATTERY
1,935.10
441593
09/29/2023
GRAINGER
10,902.00
441594
09/29/2023
SAFETY KLEEN SYSTEMS INC
416.45
441595
09/29/2023
GRAYBAR ELECTRIC CO INC
1,802.13
441596
09/29/2023
APPLE INDUSTRIAL SUPPLY CO
372.77
441597
09/29/2023
CLIFF BERRY INC
351.80
441598
09/29/2023
MEEKS PLUMBING INC
2,968.00
441599
09/29/2023
EXPRESS REEL GRINDING INC
2,830.00
441600
09/29/2023
TIRESOLES OF BROWARD INC
1,403.32
441601
09/29/2023
PARAGON ELECTRIC OF VERO INC
1,478.00
441602
09/29/2023
H C WARNER INC
3,446.00
441603
09/29/2023
EDLUND DRITENBAS BINKLEY ARCHITECTS
10,281.25
441604
09/29/2023
DELL MARKETING LP
12,700.00
441605
09/29/2023
UTILITY SERVICE CO INC
137,978.00
441606
09/29/2023
WORLD INDUSTRIAL EQUIPMENT INC
249.11
441607
09/29/2023
MIDWEST TAPE LLC
364.84
441608
09/29/2023
FATHER & SONS CARPET LLC
9,806.13
441609
09/29/2023
ODYSSEY MANUFACTURING CO
5,250.00
441610
09/29/2023
K & M ELECTRIC SUPPLY INC
3.40
441611
09/29/2023
CENGAGE LEARNING INC
847.19
441612
09/29/2023
PING INC
24.76
441613
09/29/2023
CITY OF VERO BEACH
1,544.80
441614
09/29/2023
INDIAN RIVER ALL FAB INC
1,872.26
441615
09/29/2023
HOME DEPOT USA INC
10,888.44
441616
09/29/2023
LIVINGSTON PAGE
100.00
441617
09/29/2023
JANITORIAL DEPOT OF AMERICA INC
103.26
441618
09/29/2023
TREASURE COAST HOMELESS SERVICES
7,635.00
441619
09/29/2023
ROGER CLEVELAND GOLF INC
5,228.91
441620
09/29/2023
ACUSHNET COMPANY
723.52
441621
09/29/2023
ST JOHNS RIVER WATER MGMT DISTRICT
110.00
441622
09/29/2023
WEST PUBLISHING CORPORATION
252.00
441623
09/29/2023
FEDERAL EXPRESS CORP
19.68
441624
09/29/2023
CENTRAL A/C & REFRIGERATION SUPPLY INC
63.82
441625
09/29/2023
COMO OIL COMPANY OF FLORIDA
394.94
441626
09/29/2023
COMO OIL COMPANY OF FLORIDA
80.90
441627
09/29/2023
NATIONAL RECREATION & PARK ASSOC
180.00
441628
09/29/2023
CALLAWAY GOLF SALES COMPANY
146.13
441629
09/29/2023
FLORIDA POWER AND LIGHT
137,101.48
441630
09/29/2023
FLORIDA POWER AND LIGHT
4,077.22
441631
09/29/2023
US KIDS GOLF LLC
2,011.29
441632
09/29/2023
STRUNK FUNERAL HOMES & CREMATORY
750.00
441633
09/29/2023
COMPLETE ELECTRIC INC
542.50
441634
09/29/2023
HENRY SMITH
175.00
441635
09/29/2023
PITNEY BOWES INC
245.29
441636
09/29/2023
INSIGHT PUBLIC SECTOR
517,579.37
441637
09/29/2023
CHILDRENS HOME SOCIETY OF FL
1,500.00
441638
09/29/2023
DAVCO ELECTRICAL CONTRACTORS CORP
3,857.00
441639
09/29/2023
SYMBIONT SERVICE CORP
706.21
441640
09/29/2023
RECHTIEN INTERNATIONAL TRUCKS
222.75
441641
09/29/2023
HULETT ENVIRONMENTAL SERVICES
505.50
441642
09/29/2023
DOWN UNDER TANK TESTING OF FLORIDA INC
1,820.00
441643
09/29/2023
POLYDYNE INC
3,749.00
441644
09/29/2023
FASTENAL COMPANY
427.31
31
TRANS NBR
DATE
VENDOR
AMOUNT
441645
09/29/2023
THE SHERWIN WILLIAMS CO
70.90
441646
09/29/2023
SOUTHERN JANITOR SUPPLY INC
1,396.34
441647
09/29/2023
GLOVER OIL COMPANY INC
84,127.96
441648
09/29/2023
LARRY STEPHENS
75.00
441649
09/29/2023
CAROLE J MADIGAN
2,085.00
441650
09/29/2023
ORCHID ISLAND PROPERTY MGMT H INC
200.00
441651
09/29/2023
1 ST FIRE & SECURITY INC
1,364.40
441652
09/29/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
49.08
441653
09/29/2023
TOTAL TEMPERATURE INSTRUMENTATION INC
2,673.16
441654
09/29/2023
JOHNNY B SMITH
175.00
441655
09/29/2023
DUPERON CORPORATION
3,200.00
441656
09/29/2023
NICOLACE MARKETING INC
3,684.00
441657
09/29/2023
NOVA ENGINEERING AND ENVIRONMENTAL LLC
7,430.00
441658
09/29/2023
BRENNTAG MID-SOUTH INC
13,220.69
441659
09/29/2023
STAT MEDICAL DISPOSAL INC
65.00
441660
09/29/2023
OVERDRIVE INC
2,352.79
441661
09/29/2023
MOORE MOTORS INC
724.00
441662
09/29/2023
NEWSOM OIL COMPANY
932.50
441663
09/29/2023
MUNICIPAL EMERGENCY SERVICES INC
142.94
441664
09/29/2023
BURNETT LIME CO INC
7,561.30
441665
09/29/2023
STRAIGHT OAK LLC
197.43
441666
09/29/2023
STS MAINTAIN SERVICES INC
14,709.83
441667
09/29/2023
COBRA GOLF INCORPORATED
915.76
441668
09/29/2023
MICHAEL EDWARD HAMILTON
300.00
441669
09/29/2023
HAWKINS INC
3,135.00
441670
09/29/2023
THE TRANSIT GROUP INC
6,581.80
441671
09/29/2023
LINDA WALL
30.00
441672
09/29/2023
CATHEDRAL CORPORATION
407.50
441673
09/29/2023
WILSON SPORTING GOODS CO
247.20
441674
09/29/2023
GOTTA GO GREEN ENTERPISES INC
191.06
441675
09/29/2023
BARSALOU VENTURES LLC
2,970.00
441676
09/29/2023
EAST COAST RECYCLING INC
800.00
441677
09/29/2023
CDW LLC
122.42
441678
09/29/2023
COLE AUTO SUPPLY INC
1,886.32
441679
09/29/2023
RHOADES AIR & HEAT
122.50
441680
09/29/2023
GARLAND DBS INC
15,243.10
441681
09/29/2023
BETH NOLAN
240.00
441682
09/29/2023
JOSEPH ELLIOTT USA LLC
925.39
441683
09/29/2023
CORE & MAIN LP
11,200.00
441684
09/29/2023
WOERNER AGRIBUSINESS LLC
152.00
441685
09/29/2023
INTERIOR FLOORING SOLUTIONS INC
702.35
441686
09/29/2023
BOTTOMS UP BEVERAGE OF FLORIDA LLC
532.00
441687
09/29/2023
VISTA OUTDOOR SALES LLC
3,093.55
441688
09/29/2023
AMAZON CAPITAL SERVICES INC
11,980.32
441689
09/29/2023
TREASURE COAST PLUMBING LLC
484.00
441690
09/29/2023
PACE ANALYTICAL SERVICES LLC
226.80
441691
09/29/2023
PACE ANALYTICAL SERVICES LLC
2,341.50
441692
09/29/2023
AMERIGAS PROPANE LP
2,951.45
441693
09/29/2023
JORDAN POWER EQUIPMENT CORP
407.75
441694
09/29/2023
LIBERTY TIRE RECYCLING LLC
2,132.40
441695
09/29/2023
DERECK R PRINCE
195.00
441696
09/29/2023
MULLINAX FORD OF VERO BEACH
11,343.37
441697
09/29/2023
JUDITH A BURLEY
306.00
441698
09/29/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
116.49
441699
09/29/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
199.25
441700
09/29/2023
BLUE GOOSE CONSTRUCTION LLC
9,958.99
441701
09/29/2023
STAPLES INC
1,939.59
441702
09/29/2023
LOWES COMPANIES INC
10,028.82
441703
09/29/2023
SMI TRADING LLC
188.24
441704
09/29/2023
MILLENNIUM CREMATORY LLC
750.00
4 32
TRANS NBR
DATE
VENDOR
AMOUNT
441705
09/29/2023
TOTAL GOLF CART LLC
490.33
441706
09/29/2023
CONTROL TECHNOLOGIES INC
1,965.00
441707
09/29/2023
ROBERT A HUDSON
325.00
441708
09/29/2023
SCP DISTRIBUTORS LLC
9,375.00
441709
09/29/2023
BRITTON INDUSTRIES INC
1,931.44
441710
09/29/2023
CW ROBERTS CONTRACTING INC
195,869.71
441711
09/29/2023
FUN EXPRESS LLC
441.59
441712
09/29/2023
LAWRENCE F WALLIN
70.00
441713
09/29/2023
HIREQUEST LLC
6,082.84
441714
09/29/2023
CER SIGNATURE CLEANING LLC
3,800.00
441715
09/29/2023
CLEAN SPACE INC
455.00
441716
09/29/2023
MARUBENI AMERICA CORPORATION
1,712.01
441717
09/29/2023
SCOTT B MCKINLEY
50.00
441718
09/29/2023
NELOK INC
7,537.25
441719
09/29/2023
WESTERN OILFIELDS SUPPLY COMPANY
6,616.38
441720
09/29/2023
GOMEZ BROTHERS CONTRACT SERVICES
1,390.00
441721
09/29/2023
AVI-SPL LLC
5,297.77
441722
09/29/2023
PIVOTAL UTILITY HOLDINGS INC
49.63
441723
09/29/2023
SHRIEVE CHEMICAL CO LLC
3,898.54
441724
09/29/2023
BTAC HOLDING CORP
3,787.12
441725
09/29/2023
CONSOLIDATED WATER GROUP LLC
2,003.02
441726
09/29/2023
PAUL DUFRESNE
3,000.00
441727
09/29/2023
TPH HOLDINGS LLC
510.68
441728
09/29/2023
CRYSTAL MCANELLY DIVERS
85.00
441729
09/29/2023
STARWOOD REIT OPERATING PARTNERSHIP LP
500.00
441730
09/29/2023
SEVEN ISLES CAPITAL
418.00
441731
09/29/2023
RONALD MARASCO SR
275.00
441732
09/29/2023
TAYLOR NELSON AUXIER
200.00
441733
09/29/2023
XEROX CORPORATION
472.31
441734
09/29/2023
SOUTHERN TEES INC
688.53
441735
09/29/2023
BLUETARP FINANCIAL INC
589.77
441736
09/29/2023
DONNA W ROBERTS
60.00
441737
09/29/2023
JORDAN PARKER
195.00
441738
09/29/2023
G & W TRANSMISSION LLC
2,062.77
441739
09/29/2023
ARTHUR J MALTY
175.00
441740
09/29/2023
JOHN DIGIACOMO
225.00
441741
09/29/2023
BATES AIR & HEAT LLC
2,099.95
441742
09/29/2023
LF STAFFING SERVICES INC
114.95
441743
09/29/2023
LF STAFFING SERVICES INC
1,303.20
441744
09/29/2023
SUMMIT FIRE & SECURITY LLC
223.50
441745
09/29/2023
GEARFACE LLC
12,974.35
441746
09/29/2023
A PLUS ENVIRONMENTAL RESTORATION LLC
32,654.30
441747
09/29/2023
NICHOLAS BERGER
5,525.00
441748
09/29/2023
JONATHAN FRAZIER
75.00
441749
09/29/2023
KATHERINE L NALL
12.00
441750
09/29/2023
ALLEN TRENCH SAFETY CORPORATION
6,203.00
441751
09/29/2023
FOUNDATIONS WELLNESS CENTER LLC
15,125.00
441752
09/29/2023
STAGEDROP LLC
9,380.61
441753
09/29/2023
BRG PRECISION PRODUCTS INC
2,936.06
441754
09/29/2023
TRANSGATE RECOVERY SOLUTIONS LLC
1,435.00
441755
09/29/2023
NV5INC
1,050.00
441756
09/29/2023
CYNTHIA WOLD
245.00
441757
10/03/2023
WILLIE C REAGAN
850.00
441758
10/03/2023
TREASURE COAST HOMELESS SERVICES
7,150.00
441759
10/03/2023
BRACKETT FAMILY LIMITED PARTNERSHIP
1,174.00
441760
10/03/2023
DAVID SPARKS
808.00
441761
10/03/2023
FORT PIERCE HOUSING AUTHORITY
825.00
441762
10/03/2023
THE PALMS AT VERO BEACH
2,398.00
441763
10/03/2023
ARTHUR PRUETT
791.00
441764
10/03/2023
MICHAEL JAHOLKOWSKI
554.00
33
TRANS NBR
DATE
VENDOR
AMOUNT
441765
10/03/2023
RICHARD SCHLITT
862.00
441766
10/03/2023
SUNCOAST REALTY & RENTAL MGMT LLC
872.00
441767
10/03/2023
PAMELA R CUMMINGS
1,186.00
441768
10/03/2023
INDIAN RIVER RDA LP
508.00
441769
10/03/2023
OKEECHOBEE PARTNERS LLC
1,167.00
441770
10/03/2023
MISS INC OF THE TREASURE COAST
961.00
441771
10/03/2023
FIVE STAR PROPERTY HOLDING LLC
1,407.00
441772
10/03/2023
AUGUSTUS B FORT JR
939.00
441773
10/03/2023
H&H SHADOWBROOK LLC
794.00
441774
10/03/2023
WEDGEWOOD RENTALS LLC
768.00
441775
10/03/2023
NKW PIP HOLDINGS I LLC
942.00
441776
10/03/2023
KARL POKRANDT
1,117.00
441777
10/03/2023
BRANDON ROUER
3,285.00
441778
10/03/2023
HUDSON CONSULTING & MANAGEMENT LLC
716.00
441779
10/03/2023
SHARON P BRENNAN
689.00
441780
10/03/2023
A PLUS PROPERTY MANAGEMENT INC
3,094.00
441781
10/03/2023
BREGO PROPERTIES LLC
861.00
441782
10/03/2023
SREIT LEXINGTON CLUB LLC
4,245.00
441783
10/03/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
484.00
441784
10/03/2023
MARLBROS HOLDINGS LLC
1,341.00
441785
10/03/2023
SEUNG KIM
650.00
441786
10/03/2023
NEX-GEN PARTNERS LLC
8,170.00
441787
10/03/2023
EZAS INVESTMENTS LLC
1,450.00
441788
10/03/2023
MICHAEL MILLER
1,361.00
441789
10/03/2023
RS REALTY ADVISORS LLC
2,201.00
441790
10/03/2023
WILLIAM J LAHEY
773.00
441791
10/03/2023
SONIA SUSAN SOSA
1,383.00
441792
10/03/2023
ULTIMATE PROPERTIES & LOGISTICS LLC
1,250.00
441793
10/03/2023
KAREN CHENNELL
2,027.00
441794
10/03/2023
JT VERO PROPERTIES LLC
1,457.00
441795
10/03/2023
SM REALTY PARTNERS LLC
2,207.00
441796
10/03/2023
IXORIA RE LLC
2,440.00
441797
10/03/2023
HI LIFE PROPERTY MANAGEMENT LLC
1,791.00
441798
10/03/2023
JB JONES JR
877.00
441799
10/03/2023
UNA GRAHAM
1,400.00
441800
10/03/2023
HAR-RO PROPERTIES LLC
1,030.00
441801
10/03/2023
JOHN DAVID HAYES
2,600.00
441802
10/03/2023
GARY C ALERTE JR
850.00
441803
10/03/2023
FIONNA SMITH
1,417.00
441804
10/03/2023
PINES VILLAGE LLC
2,144.00
441805
10/03/2023
TREASURE COAST MANAGEMENT SPECIALISTS LLC
1,351.00
441806
10/05/2023
MBV ENGINEERING INC
4,687.50
441807
10/05/2023
SANDHILL ENVIRONMENTAL SERVICES LLC
11,432.39
441808
10/05/2023
COMMANDLINK LLC
3,460.80
441809
10/05/2023
KATE PRIEST LCSW LLC
5,000.00
441810
10/05/2023
BULK EXPRESS TRANSPORT INC
23,944.65
441811
10/05/2023
QUICK PAINTING GROUP
44,175.00
441812
10/05/2023
ELIZABETH POWELL
138.00
441813
10/05/2023
SUSAN ADAMS
146.51
441814
10/05/2023
DONALD KEITH
138.55
441815
10/05/2023
JORDAN MONTEROSSO
3.74
441816
10/05/2023
PORT CONSOLIDATED INC
887.80
441817
10/05/2023
COMMUNICATIONS INTERNATIONAL
3,125.37
441818
10/05/2023
SSES INC
10,256.78
441819
10/05/2023
TEN -8 FIRE EQUIPMENT INC
341.52
441820
10/05/2023
RANGER CONSTRUCTION IND INC
922.04
441821
10/05/2023
VERO CHEMICAL DISTRIBUTORS INC
1,099.80
441822
10/05/2023
SAFETY PRODUCTS INC
1,580.00
441823
10/05/2023
INDIAN RIVER BATTERY
1,339.30
441824
10/05/2023
GRAINGER
624.05
34
TRANS NBR
DATE
VENDOR
AMOUNT
441825
10/05/2023
KELLY TRACTOR CO
4,891.48
441826
10/05/2023
SAFETY KLEEN SYSTEMS INC
363.50
441827
10/05/2023
GRAYBAR ELECTRIC CO INC
263.14
441828
10/05/2023
APPLE INDUSTRIAL SUPPLY CO
21.49
441829
10/05/2023
PARKSON CORPORATION
481.89
441830
10/05/2023
MEEKS PLUMBING INC
68.00
441831
10/05/2023
BOUND TREE MEDICAL LLC
1,147.12
441832
10/05/2023
EXPRESS REEL GRINDING INC
1,510.00
441833
10/05/2023
TIRESOLES OF BROWARD INC
5,113.34
441834
10/05/2023
EDLUND DRITENBAS BINKLEY ARCHITECTS
2,000.00
441835
10/05/2023
DELL MARKETING LP
995.00
441836
10/05/2023
WORLD INDUSTRIAL EQUIPMENT INC
93.41
441837
10/05/2023
BARNEYS PUMP INC
2,200.00
441838
10/05/2023
MIDWEST TAPE LLC
342.56
441839
10/05/2023
ODYSSEY MANUFACTURING CO
20,654.55
441840
10/05/2023
K & M ELECTRIC SUPPLY INC
723.76
441841
10/05/2023
CENGAGE LEARNING INC
47.98
441842
10/05/2023
CLERK OF CIRCUIT COURT
1,221.00
441843
10/05/2023
CITY OF VERO BEACH
1,609.81
441844
10/05/2023
FAITELLA ENTERPRISES INC
2,496.87
441845
10/05/2023
INDIAN RIVER ALL FAB INC
3,883.00
441846
10/05/2023
HOME DEPOT USA INC
1,994.36
441847
10/05/2023
LIVINGSTON PAGE
175.00
441848
10/05/2023
JANITORIAL DEPOT OF AMERICA INC
702.39
441849
10/05/2023
FEDERAL EXPRESS CORP
134.73
441850
10/05/2023
CENTRAL A/C & REFRIGERATION SUPPLY INC
32.53
441851
10/05/2023
COMO OIL COMPANY OF FLORIDA
168.53
441852
10/05/2023
FLORIDA POWER AND LIGHT
101,484.15
441853
10/05/2023
FLORIDA POWER AND LIGHT
42,287.30
441854
10/05/2023
AMERICAN PLANNING ASSOCIATION
487.00
441855
10/05/2023
COMPLETE ELECTRIC INC
560.00
441856
10/05/2023
L WALTON ELECTRIC INC
1,235.00
441857
10/05/2023
HENRY SMITH
200.00
441858
10/05/2023
INSIGHT PUBLIC SECTOR
1,166.89
441859
10/05/2023
ELXSI INC
392.99
441860
10/05/2023
BRIDGESTONE AMERICAS INC
1,291.51
441861
10/05/2023
UNIVERSITY OF SOUTH FLORIDA
160,240.00
441862
10/05/2023
RECHTIEN INTERNATIONAL TRUCKS
12,151.74
441863
10/05/2023
HULETT ENVIRONMENTAL SERVICES
34.50
441864
10/05/2023
ELECTRONIC ACCESS SPECIALIST
1,803.77
441865
10/05/2023
POLYDYNE INC
3,749.00
441866
10/05/2023
FASTENAL COMPANY
1,576.66
441867
10/05/2023
THE SHERWIN WILLIAMS CO
767.05
441868
10/05/2023
SOUTHERN JANITOR SUPPLY INC
3,310.42
441869
10/05/2023
GLOVER OIL COMPANY INC
54,461.63
441870
10/05/2023
LARRY STEPHENS
125.00
441871
10/05/2023
GERELCOM INC
7,968.10
441872
10/05/2023
CAROLE J MADIGAN
1,185.00
441873
10/05/2023
1 ST FIRE & SECURITY INC
170.00
441874
10/05/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
5,282.05
441875
10/05/2023
D&S ENTERPRISES OF VERO BCH LLC
43.00
441876.
10/05/2023
PAK MAIL
73.88
441877
10/05/2023
INDIAN RIVER RDA LP
300.00
441878
10/05/2023
PETER J CASSARA
7,035.00
441879
10/05/2023
AFFORDABLE WATER & COFFEE SVC
52.50
441880
10/05/2023
PATRICIA K CALAHAN
131.88
441881
10/05/2023
SOUTHEAST POWER SYSTEMS OF ORLANDO
63.80
441882
10/05/2023
BENNETT FIRE PRODUCTS CO INC
96,076.20
441883
10/05/2023
CLOVERLEAF CORPORATION
3,085.64
441884
10/05/2023
TORRES ELECTRICAL SUPPLY COMPANY INC
5,803.14
35
TRANS NBR
DATE
VENDOR
AMOUNT
441885
10/05/2023
211 PALM BEACH/TREASURE COAST INC
11,810.00
441886
10/05/2023
SYN-TECH SYSTEMS INC
352.00
441887
10/05/2023
OVERDRIVE INC
5,074.35
441888
10/05/2023
CARDINAL HEALTH 110 INC
1,883.80
441889
10/05/2023
MUNICIPAL EMERGENCY SERVICES INC
13,887.66
441890
10/05/2023
STRAIGHT OAK LLC
124.70
441891
10/05/2023
STEWART & STEVENSON FDDA LLC
1,002.00
441892
10/05/2023
CHEMTRADE CHEMICALS CORPORTATION
4,685.45
441893
10/05/2023
STS MAINTAIN SERVICES INC
21,149.63
441894
10/05/2023
ANDERSEN ANDRE CONSULTING ENGINEERS INC
2,599.00
441895
10/05/2023
SERVICE LIGHTING & ELECTRICAL SUPPLIES INC
999.12
441896
10/05/2023
H&H SHADOWBROOK LLC
57.00
441897
10/05/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
5,687.44
441898
10/05/2023
EASTERN PIPELINE CONSTRUCTION INC
10,650.00
441899
10/05/2023
ICON SUPPLY INC
10,392.26
441900
10/05/2023
MATHESON TRI-GAS INC
18,420.52
441901
10/05/2023
COLE AUTO SUPPLY INC
1,881.54
441902
10/05/2023
BETH NOLAN
144.00
441903
10/05/2023
FLORIDA BULB & BALLAST INC
10,958.10
441904
10/05/2023
NESTLE WATERS NORTH AMERICA
230.64
441905
10/05/2023
ENVIRONMENTAL OPERATING SOLUTION INC
16,964.80
441906
10/05/2023
CORE & MAIN LP
14,566.48
441907
10/05/2023
WOERNER AGRIBUSINESS LLC
268.00
441908
10/05/2023
REXEL USA INC
54.04
441909
10/05/2023
ENGINEERED SERVICES INC
350.00
441910
10/05/2023
DIRECTV GROUP INC
94.24
441911
10/05/2023
TYCO FIRE & SECURITY MANAGEMENT INC
1,179.68
441912
10/05/2023
AMAZON CAPITAL SERVICES INC
6,668.91
441913
10/05/2023
TREASURE COAST PLUMBING LLC
832.00
441914
10/05/2023
AMERIGAS PROPANE LP
1,238.04
441915
10/05/2023
JORDAN POWER EQUIPMENT CORP
446.94
441916
10/05/2023
LIBERTY TIRE RECYCLING LLC
2,467.00
441917
10/05/2023
DERECK R PRINCE
75.00
441918
10/05/2023
MULLINAX FORD OF VERO BEACH
2,781.14
441919
10/05/2023
JUDITH A BURLEY
239.00
441920
10/05/2023
SOUTH CENTRAL PLANNING & DEVELOPMENT COMA 4,813.33
441921
10/05/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
365.44
441922
10/05/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
47.05
441923
10/05/2023
DESK SPINCO INC
265.05
441924
10/05/2023
BLUE GOOSE CONSTRUCTION LLC
3,807.21
441925
10/05/2023
STAPLES INC
93.17
441926
10/05/2023
LOWES COMPANIES INC
7,873.12
441927
10/05/2023
SMI TRADING LLC
533.19
441928
10/05/2023
TOSHIBA AMERICA BUSINESS SOLUTIONS INC
300.40
441929
10/05/2023
NOVA SOUTHEASTERN UNIVERSITY
111.50
441930
10/05/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
700.00
441931
10/05/2023
VERO BEACH PLACE LLC
850.00
441932
10/05/2023
HIREQUEST LLC
8,694.78
441933
10/05/2023
PETERBILT STORE SOUTH FLORIDA LLC
3,147.84
441934
10/05/2023
NEX-GEN PARTNERS LLC
3,084.00
441935
10/05/2023
CER SIGNATURE CLEANING LLC
2,900.00
441936
10/05/2023
MARUBENI AMERICA CORPORATION
3,750.00
441937
10/05/2023
VETERAN FIRE SERVICES INC
1,100.00
441938
10/05/2023
SHRIEVE CHEMICAL CO LLC
3,981.94
441939
10/05/2023
BTAC HOLDING CORP
4,813.38
441940
10/05/2023
JOSEPH TILTON
125.95
441941
10/05/2023
CRYSTAL MCANELLY DIVERS
60.00
441942
10/05/2023
SEVEN ISLES CAPITAL
1,350.00
441943
10/05/2023
STUART STAMP & ENGRAVING LLC
197.05
441944
10/05/2023
COFFEY BROTHERS INC
3,473.43
36
TRANS NBR
DATE
VENDOR
AMOUNT
441945
10/05/2023
OSCEOLA PHARMACY
175.00
441946
10/05/2023
JEFFERY HOGUES
2,450.00
441947
10/05/2023
KERNER LLC
8,250.00
441948
10/05/2023
RUBEN ZAMARRIPA
900.00
441949
10/05/2023
DE 2018 PLLC
176.00
441950
10/05/2023
XEROX CORPORATION
1,610.95
441951
10/05/2023
XEROX CORPORATION
117.78
441952
10/05/2023
FLEETPRIDE INC
521.83
441953
10/05/2023
PRINTFLY CORPORATION
2,143.50
441954
10/05/2023
DONNA W ROBERTS
150.00
441955
10/05/2023
EMPIRE PIPE & SUPPLY COMPANY INC
18,356.25
441956
10/05/2023
G & W TRANSMISSION LLC
3,263.60
441957
10/05/2023
ACCENT BARRIERS INC
4,774.00
441958
10/05/2023
BATES AIR & HEAT LLC
125.00
441959
10/05/2023
LF STAFFING SERVICES INC
3,286.70
441960
10/05/2023
LF STAFFING SERVICES INC
1,122.85
441961
10/05/2023
SUMMIT FIRE & SECURITY LLC
186.50
441962
10/05/2023
MARK HAYNES
50.00
441963
10/05/2023
ARAMSCO, INC.
15,820.00
441964
10/05/2023
TECHNICAL MAINTENANCE INC
437.00
441965
10/05/2023
JONATHAN FRAZIER
75.00
441966
10/05/2023
KATHERINE L NALL
66.00
441967
10/05/2023
AT&T WIRELESS
117.70
441968
10/05/2023
INDIAN RIVER COUNTY HEALTH DEPT
64,633.74
441969
10/05/2023
VICTIM ASSISTANCE PROGRAM
8,253.12
441970
10/05/2023
CITY OF VERO BEACH
2,230.27
441971
10/05/2023
CITY OF VERO BEACH
11,987.50
441972
10/05/2023
AT&T CORP
5.76
441973
10/05/2023
FEDERAL EXPRESS CORP
25.63
441974
10/05/2023
SUNSHINE STATE ONE CALL OF FL INC
2,232.93
441975
10/05/2023
ST LUCIE COUNTY BOCC
66,715.24
441976
10/05/2023
FISHER & PHILLIPS LLP
295.00
441977
10/05/2023
PATRIOT PRODUCTIONS LLC
500.00
441978
10/05/2023
CANARX GROUP INC
5,198.40
441979
10/05/2023
CHANGE HEALTHCARE LLC
45,184.07
441980
10/05/2023
KIB CONSTRUCTION CORP
20,086.50
441981
10/05/2023
PIVOTAL UTILITY HOLDINGS INC
17,621.50
441982
10/05/2023
BRIDGET MCMILLAN
250.00
441983
10/05/2023
UNITED CHURCH OF GOD
150.00
441984
10/05/2023
PAULINA GARCIA
250.00
441985
10/05/2023
UTIL REFUNDS
51.51
441986
10/05/2023
UTIL REFUNDS
18.96
Grand Total:
5,243,380.48
37
RENTAL ASSISTANCE CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
902918
09/29/2023
STACEY BUSH
60.00
902919
10/03/2023
GRACES LANDING LTD
647.00
902920
10/03/2023
CREATIVE CHOICE HOMES XVI LTD
777.00
902921
10/03/2023
FLORIDA POWER AND LIGHT
169.00
902922
10/03/2023
INDIAN RIVER COUNTY HOUSING AUTHORITY
511.00
902923
10/03/2023
PELICAN ISLES LP
657.00
902924
10/03/2023
LAZY J LLC
428.00
902925
10/03/2023
COALITION FOR ATTAINABLE HOMES INC
691.00
902926
10/03/2023
ORCHARD GROVE VENTURE LLC
5,600.00
902927
10/03/2023
SREIT LEXINGTON CLUB LLC
2,714.00
902928
10/03/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
298.00
902929
10/03/2023
STARWOOD REIT OPERATING PARTNERSHIP LP
5,317.00
902930
10/03/2023
JACOURT LLC
3,781.00
902931
10/03/2023
BREVARD COUNTY HOUSING AUTHORITY
2,219.16
902932
10/03/2023
GRACES LANDING LTD
12,729.00
902933
10/03/2023
BETTY DAVIS SCROGGS
760.00
902934
10/03/2023
CREATIVE CHOICE HOMES XVI LTD
11,233.00
902935
10/03/2023
DAVID YORK
574.00
902936
10/03/2023
ST FRANCIS MANOR OF VERO BEACH
1,698.00
902937
10/03/2023
TREASURE COAST HOMELESS SERVICES
2,691.00
902938
10/03/2023
FLORIDA POWER AND LIGHT
220.00
902939
10/03/2023
INDIAN RIVER COUNTY HOUSING AUTHORITY
4,617.00
902940
10/03/2023
INDIAN RIVER COUNTY HOUSING AUTHORITY
5,394.00
902941
10/03/2023
THE PALMS AT VERO BEACH
26,191.00
902942
10/03/2023
DAVID CONDON
980.00
902943
10/03/2023
HILARY MCIVOR
539.00
902944
10/03/2023
PELICAN ISLES LP
10,115.00
902945
10/03/2023
SUNCOAST REALTY & RENTAL MGMT LLC
621.00
902946
10/03/2023
PAMELA R CUMMINGS
600.00
902947
10/03/2023
ADINAGOLDMAN-WALKER
1,139.00
902948
10/03/2023
INDIAN RIVER RDA LP
2,656.00
902949
10/03/2023
LAZY J LLC
2,612.00
902950
10/03/2023
SAID S MOOBARK
2,298.00
902951
10/03/2023
OSCEOLA COUNTY SECTION 8
1,086.16
902952
10/03/2023
YVONNE KOUTSOFIOS
180.00
902953
10/03/2023
BRIAN E GALLAGHER
705.00
902954
10/03/2023
JOHN T STANLEY
1,534.00
902955
10/03/2023
WEDGEWOOD RENTALS LLC
1,267.00
902956
10/03/2023
COALITION FOR ATTAINABLE HOMES INC
1,115.00
902957
10/03/2023
MYRIAM MELENDEZ
743.00
902958
10/03/2023
WATSON REALTY GROUP
2,513.00
902959
10/03/2023
SHER LLC
801.00
902960
10/03/2023
SUNQUEST APRTMENTS LLC
788.00
902961
10/03/2023
ORCHARD GROVE VENTURE LLC
22,396.00
902962
10/03/2023
SREIT LEXINGTON CLUB LLC
32,782.00
902963
10/03/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
16,420.00
902964
10/03/2023
B4 TC PROPERTIES LLC
933.00
902965
10/03/2023
STREIT RIVER PARK PLACE LLC
19,331.00
902966
10/03/2023
EZAS INVESTMENTS LLC
949.00
902967
10/03/2023
STARWOOD REIT OPERATING PARTNERSHIP LP
26,006.00
902968
10/03/2023
STARWOOD REIT OPERATING PARTNERSHIP LP
5,913.00
902969
10/03/2023
JACOURT LLC
4,680.00
902970
10/03/2023
CHRISTINE HARVEY LAWRENCE
719.00
902971
10/03/2023
CENTER LAKE PROPERTY MANAGEMENT LLC
2,211.00
Grand Total:
254,608.32
Ki:3
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1021005
09/29/2023
PARKS RENTAL & SALES INC
350.00
1021006
09/29/2023
UNIVERSAL SIGNS & ACCESSORIES
1,037.64
1021007
09/29/2023
DEMCOINC
350.19
1021008
09/29/2023
MIKES GARAGE & WRECKER SERVICE INC
100.00
1021009
09/29/2023
DAVES SPORTING GOODS & TROPHIES
1,620.50
1021010
09/29/2023
IRRIGATION CONSULTANTS UNLIMITED INC
2,517.20
1021011
09/29/2023
HILL MANUFACTURING CO INC
684.71
1021012
09/29/2023
GROVE WELDERS INC
1,034.50
1021013
09/29/2023
PRIDE ENTERPRISES
62.51
1021014
09/29/2023
RADWELL INTERNATIONAL INC
168.71
1021015
09/29/2023
UNIFIRST CORPORATION
1,605.67
1021016
09/29/2023
GUARDIAN ALARM OF FLORIDA LLC
145.00
1021017
09/29/2023
EFE INC
2,612.75
1021018
09/29/2023
CUMMINS INC
7,899.27
1021019
10/05/2023
UNIVERSAL SIGNS & ACCESSORIES
450.00
1021020
10/05/2023
RING POWER CORPORATION
8,706.27
1021021
10/05/2023
DEMCOINC
403.40
1021022
10/05/2023
MIKES GARAGE & WRECKER SERVICE INC
3,676.00
1021023
10/05/2023
DAVES SPORTING GOODS & TROPHIES
642.00
1021024
10/05/2023
IRRIGATION CONSULTANTS UNLIMITED INC
308.05
1021025
10/05/2023
GROVE WELDERS INC
4,745.67
1021026
10/05/2023
GREEN EQUIPMENT COMPANY
1,420.25
1021027
10/05/2023
SPINNAKER VERO INC
721.52
1021028
10/05/2023
AUTO PARTNERS LLC
16,549.92
1021029
10/05/2023
HYDRA SERVICE (S) INC
24,374.09
1021030
10/05/2023
WRIGHT FASTENER COMPANY LLC
1,594.00
1021031
10/05/2023
UNIFIRST CORPORATION
1,836.44
1021032
10/05/2023
EFE INC
31,196.64
1021033
10/05/2023
HD SUPPLY INC
194.92
Grand Total:
117,007.82
39
ELECTRONIC PAYMENTS - WIRE & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
10838
09/29/2023
KIMLEY HORN & ASSOC INC
69,993.50
10839
09/29/2023
IRC FIRE FIGHTERS ASSOC
11,029.86
10840
09/29/2023
AMERICAN FAMILY LIFE ASSURANCE CO
13,933.00
10841
09/29/2023
TEAMSTERS LOCAL UNION #769
23.00
10842
09/29/2023
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
38,549.90
10843
09/29/2023
MUTUAL OF OMAHA
24,939.36
10844
09/29/2023
FIDELITY SECURITY LIFE INSURANCE COMPANY
4,903.00
10845
09/29/2023
RX BENEFITS INC
236,847.32
10846
09/29/2023
SAVE ON SP LLC
30,698.65
10847
09/29/2023
EDH HOLDINGS LLC
4,946.63
10848
09/29/2023
INDIAN RIVER COUNTY SHERIFF
22,800.00
10849
10/02/2023
ST LUCIE BATTERY & TIRE CO
1,159.27
10850
10/02/2023
CLERK OF CIRCUIT COURT
121,968.99
10851
10/02/2023
INDIAN RIVER COUNTY PROPERTY APPRAISER
1,185,411.50
10852
10/02/2023
FL SDU
2,262.57
10853
10/02/2023
INDIAN RIVER COUNTY SHERIFF
5,862,721.98
10854
10/02/2023
INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 543,951.21
10855
10/02/2023
IRS -PAYROLL TAXES
574,913.14
10856
10/02/2023
LINCOLN RETIREMENT
88,819.95
10857
10/03/2023
TD BANK
7,340.90
10858
10/04/2023
BENEFLEX INC
880.00
10859
10/05/2023
FL RETIREMENT SYSTEM
1,731,566.11
10860
10/05/2023
VEROTOWN LLC
3,083.33
10861
10/05/2023
VEROTOWN LLC
43,286.54
10862
10/05/2023
ATLAS ORGANICS INDIAN RIVER LLC
192,491.61
10863
10/05/2023
ATLAS ORGANICS INDIAN RIVER LLC
207,691.65
Grand Total:
11,026,212.97
40
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: October 12, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
October 6, 2023 to October 12, 2023
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of October 6, 2023 to October 12, 2023.
41
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
441987
10/06/2023
CHISHOLM CORP OF VERO
499.00
441988
10/06/2023
SAFETY PRODUCTS INC
84.44
441989
10/06/2023
E -Z BREW COFFEE & BOTTLE WATER SVC
55.00
441990
10/06/2023
INDIAN RIVER BATTERY
186.95
441991
10/06/2023
MEEKS PLUMBING INC
838.67
441992
10/06/2023
EDITH WILLIAMS
600.00
441993
10/06/2023
CITY OF VERO BEACH
825.80
441994
10/06/2023
AT&T CORP
1,266.78
441995
10/06/2023
FLORIDA POWER AND LIGHT
13,860.47
441996
10/06/2023
HIBISCUS CHILDRENS CENTER INC
3,993.41
441997
10/06/2023
IRC HEALTHY START COALITION INC
16,655.00
441998
10/06/2023
IRC HEALTHY START COALITION INC
10,663.74
441999
10/06/2023
INDIAN RIVER COUNTY BAR ASSOCIATION INC
125.00
442000
10/06/2023
THE PALMS AT VERO BEACH
550.00
442001
10/06/2023
ART KRAFT SIGN CO INC
742.50
442002
10/06/2023
ORCHID ISLAND PROPERTY MGMT II INC
1,000.00
442003
10/06/2023
1 ST FIRE & SECURITY INC
244.00
442004
10/06/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
309.70
442005
10/06/2023
GUARDIAN COMMUNITY RESOURCE MANAGEMENT
1,500.00
442006
10/06/2023
TREASURE COAST FOOD BANK INC
2.71
442007
10/06/2023
ATLANTIC COASTAL LAND TITLE CO LLC
95.00
442008
10/06/2023
VERO BEACH INVESTMENTS LLC
650.00
442009
10/06/2023
PROMATIC INC
1,618.32
442010
10/06/2023
KYLE ANDERSON
1,000.00
442011
10/06/2023
ATLANTIC ROOFING II OF VERO BEACH INC
8,600.00
442012
10/06/2023
LEARNING ALLIANCE
122,839.25
442013
10/06/2023
STS MAINTAIN SERVICES INC
1,180.00
442014
10/06/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
2,672.31
442015
10/06/2023
IMPERIAL IMPRINTING LLC
2,529.10
442016
10/06/2023
COLE AUTO SUPPLY INC
438.96
442017
10/06/2023
KREMEDY LLC
3,500.00
442018
10/06/2023
M N WORLDWIDE INC
3,405.72
442019
10/06/2023
FLORIDA BULB & BALLAST INC
16,499.40
442020
10/06/2023
AMAZON CAPITAL SERVICES INC
6,019.92
442021
10/06/2023
TREASURE COAST PLUMBING LLC
2,057.95
442022
10/06/2023
PACE ANALYTICAL SERVICES LLC
226.80
442023
10/06/2023
PACE ANALYTICAL SERVICES LLC
923.88
442024
10/06/2023
CNICPLUS LLC
998.29
442025
10/06/2023
ORCHARD GROVE VENTURE LLC
550.00
442026
10/06/2023
STAPLES INC
446.69
442027
10/06/2023
LOWES COMPANIES INC
3,863.21
442028
10/06/2023
VERO BEACH LEASED HOUSING ASSOC III LLLP
700.00
442029
10/06/2023
BRITTON INDUSTRIES INC
538.65
442030
10/06/2023
VERO BEACH GOLF CARS LLC
2,948.56
442031
10/06/2023
KAREN CHENNELL
442.00
442032
10/06/2023
JT VERO PROPERTIES LLC
1,117.00
442033
10/06/2023
WOLFPACK FINANCIAL HOLDINGS
1,000.00
442034
10/06/2023
LF STAFFING SERVICES INC
155.18
442035
10/06/2023
NICHOLAS BERGER
6,512.75
442036
10/06/2023
MCKIBBEN POWERSPORTS INC
16,134.03
442037
10/06/2023
KEIYON MILLS
150.00
442038
10/06/2023
TORY RHON DONNETTE
100.00
442039
10/06/2023
TYRELL MORGAN
75.00
442040
10/06/2023
DENA KAY MATTHEWS
5,779.00
442041
10/12/2023
GOVERNORS HURRICANE CONFERENCE
1,425.00
442042
10/12/2023
JOSEPH EARMAN
15.31
1 42
TRANS NBR
DATE
VENDOR
AMOUNT
442043
10/12/2023
FL CHAPTERS OF THE ASSOCIATION OF PUBLIC
125.00
442044
10/12/2023
MEEKS PLUMBING INC
140,330.25
442045
10/12/2023
INTERNATIONAL GOLF MAINTENANCE INC
990.00
442046
10/12/2023
FLORIDA RURAL LEGAL SERVICES INC
2,975.47
442047
10/12/2023
MBV ENGINEERING INC
7,762.50
442048
10/12/2023
GERELCOM INC
24,491.10
442049
10/12/2023
KESSLER CONSULTING INC
4,755.00
442050
10/12/2023
THE TRANSIT GROUP INC
11,656.26
442051
10/12/2023
ANFIELD CONSULTING GROUP INC
10,000.00
442052
10/12/2023
CATHEDRAL CORPORATION
17,700.00
442053
10/12/2023
CENTERLINE UTILITIES INC
6,757.35
442054
10/12/2023
PROCTOR CONSTRUCTION COMPANY LLC
88,693.81
442055
10/12/2023
TETRA TECH INC
5,245.26
442056
10/12/2023
CONSOR ENGINEERS LLC
181,461.81
442057
10/12/2023
RYAN INCORPORATED SOUTHERN
2,070,095.98
442058
10/12/2023
CW ROBERTS CONTRACTING INC
207,197.77
442059
10/12/2023
ALLEN CONCRETE & MASONRY INC
926.25
442060
10/12/2023
SUN PATRICK ARCHITECTURE INC
16,802.48
442061
10/12/2023
GRAY MATTER SYSTEMS LLC
30,326.85
442062
10/12/2023
WEX HEALTH INC
11,852.70
442063
10/12/2023
SOUTHEAST SERIES OF LOCKTON COMPANIES LLC
22,250.00
442064
10/12/2023
BECKER & POLIAKOFF PA
2,500.00
442065
10/12/2023
RICOH USA INC
21.02
442066
10/12/2023
CITY OF VERO BEACH
69.12
442067
10/12/2023
AT&T CORP
1,266.78
442068
10/12/2023
FLORIDA POWER AND LIGHT
40,822.49
442069
10/12/2023
FLORIDA POWER AND LIGHT
8,500.13
442070
10/12/2023
STATE ATTORNEY
13,644.18
442071
10/12/2023
CELICO PARTNERSHIP
8,419.36
442072
10/12/2023
MBV ENGINEERING INC
3,716.25
442073
10/12/2023
HATCHER CONSTRUCTION & REMODELING LLC
100.00
442074
10/12/2023
FISHER & PHILLIPS LLP
59.00
442075
10/12/2023
SNYDER PLUMBING OF THE TREASURE COAST INC
5,500.00
442076
10/12/2023
FLORIDA DESIGN DRILLING CORP
24,463.96
442077
10/12/2023
FREEDOM ROOFERS LLC
10,809.00
442078
10/12/2023
RHOADES AIR & HEAT
7,220.00
442079
10/12/2023
BEACHLAND HOMES CORP
500.00
442080
10/12/2023
METROPOLITAN COMMUNICATION SERVICES INC
384.00
442081
10/12/2023
FL PUBLIC EMPLOYER LABOR RELATIONS ASSOCIATI 225.00
442082
10/12/2023
DESK SPINCO INC
104.31
442083
10/12/2023
DOWN TO EARTH FLOWER FARMS LLC
800.00
442084
10/12/2023
MELISSA JEFFERSON-COBB
122.20
442085
10/12/2023
CRUISEONE INC
689.01
442086
10/12/2023
SOPHIA VALDES
250.00
442087
10/12/2023
FRIENDS AFTER DIAGNOSIS
29.25
442088
10/12/2023
TAXPAYERS ASSOCIATION OF INDIAN RIVER COUNTY 489.35
442089
10/12/2023
ROXANA GOVEA
382.85
442090
10/12/2023
UTIL REFUNDS
40.73
442091
10/12/2023
UTIL REFUNDS
200.24
442092
10/12/2023
UTIL REFUNDS
42.37
442093
10/12/2023
UTIL REFUNDS
87.38
442094
10/12/2023
UTIL REFUNDS
24.97
442095
10/12/2023
UTIL REFUNDS
34.42
442096
10/12/2023
UTIL REFUNDS
55.43
442097
10/12/2023
UTIL REFUNDS
28.46
442098
10/12/2023
UTIL REFUNDS
70.70
442099
10/12/2023
UTIL REFUNDS
27.28
442100
10/12/2023
UTIL REFUNDS
51.50
442101
10/12/2023
UTIL REFUNDS
23.49
2 43
TRANS NBR
DATE
VENDOR
AMOUNT
442102
10/12/2023
UTIL REFUNDS
38.85
442103
10/12/2023
UTIL REFUNDS
340.34
442104
10/12/2023
UTIL REFUNDS
199.81
442105
10/12/2023
UTIL REFUNDS
139.97
442106
10/12/2023
UTIL REFUNDS
206.00
442107
10/12/2023
UTIL REFUNDS
16.76
442108
10/12/2023
UTIL REFUNDS
10.44
442109
10/12/2023
UTIL REFUNDS
40.69
442110
10/12/2023
UTIL REFUNDS
89.76
442111
10/12/2023
UTIL REFUNDS
36.20
442112
10/12/2023
UTIL REFUNDS
57.61
442113
10/12/2023
UTIL REFUNDS
56.88
442114
10/12/2023
UTIL REFUNDS
244.25
442115
10/12/2023
UTIL REFUNDS
166.54
442116
10/12/2023
UTIL REFUNDS
43.66
442117
10/12/2023
UTIL REFUNDS
138.91
442118
10/12/2023
UTIL REFUNDS
34.13
442119
10/12/2023
UTIL REFUNDS
56.81
442120
10/12/2023
UTIL REFUNDS
35.12
442121
10/12/2023
UTIL REFUNDS
100.00
442122
10/12/2023
UTIL REFUNDS
1.91
442123
10/12/2023
UTIL REFUNDS
59.92
442124
10/12/2023
UTIL REFUNDS
40.15
442125
10/12/2023
UTIL REFUNDS
11.36
442126
10/12/2023
UTIL REFUNDS
36.58
442127
10/12/2023
UTIL REFUNDS
12.02
442128
10/12/2023
UTIL REFUNDS
341.67
442129
10/12/2023
UTIL REFUNDS
29.96
442130
10/12/2023
UTIL REFUNDS
70.49
442131
10/12/2023
UTIL REFUNDS
241.59
442132
10/12/2023
UTIL REFUNDS
69.55
442133
10/12/2023
UTIL REFUNDS
340.68
442134
10/12/2023
UTIL REFUNDS
30.75
442135
10/12/2023
UTIL REFUNDS
88.30
442136
10/12/2023
UTIL REFUNDS
37.98
442137
10/12/2023
UTIL REFUNDS
27.48
442138
10/12/2023
UTIL REFUNDS
67.94
442139
10/12/2023
UTIL REFUNDS
109.59
442140
10/12/2023
UTIL REFUNDS
53.59
442141
10/12/2023
UTIL REFUNDS
35.91
442142
10/12/2023
UTIL REFUNDS
68.05
442143
10/12/2023
UTIL REFUNDS
35.67
442144
10/12/2023
UTIL REFUNDS
6.29
442145
10/12/2023
UTIL REFUNDS
19.80
442146
10/12/2023
UTIL REFUNDS
73.71
442147
10/12/2023
UTIL REFUNDS
88.88
442148
10/12/2023
UTIL REFUNDS
69.41
442149
10/12/2023
UTIL REFUNDS
29.65
442150
10/12/2023
UTIL REFUNDS
6.27
442151
10/12/2023
UTIL REFUNDS
93.29
442152
10/12/2023
UTIL REFUNDS
47.91
442153
10/12/2023
UTIL REFUNDS
168.82
442154
10/12/2023
UTIL REFUNDS
104.68
442155
10/12/2023
UTIL REFUNDS
16.96
442156
10/12/2023
UTIL REFUNDS
137.84
442157
10/12/2023
UTIL REFUNDS
108.15
442158
10/12/2023
UTIL REFUNDS
68.14
442159
10/12/2023
UTIL REFUNDS
85.65
442160
10/12/2023
UTIL REFUNDS
34.23
3 44
TRANS NBR
DATE
VENDOR
AMOUNT
442161
10/12/2023
UTIL REFUNDS
80.09
442162
10/12/2023
UTIL REFUNDS
30.17
442163
10/12/2023
UTIL REFUNDS
79.37
442164
10/12/2023
UTIL REFUNDS
12.49
442165
10/12/2023
UTIL REFUNDS
41.09
442166
10/12/2023
UTIL REFUNDS
31.46
442167
10/12/2023
UTIL REFUNDS
5.93
442168
10/12/2023
UTIL REFUNDS
85.30
442169
10/12/2023
UTIL REFUNDS
45.68
442170
10/12/2023
UTIL REFUNDS
59.75
442171
10/12/2023
UTIL REFUNDS
38.15
442172
10/12/2023
UTIL REFUNDS
53.09
442173
10/12/2023
UTIL REFUNDS
334.98
442174
10/12/2023
UTIL REFUNDS
77.17
442175
10/12/2023
UTIL REFUNDS
245.13
442176
10/12/2023
UTIL REFUNDS
52.84
442177
10/12/2023
UTIL REFUNDS
8.20
442178
10/12/2023
UTIL REFUNDS
37.39
442179
10/12/2023
UTIL REFUNDS
31.61
442180
10/12/2023
UTIL REFUNDS
21.86
442181
10/12/2023
UTIL REFUNDS
35.63
442182
10/12/2023
UTIL REFUNDS
25.35
442183
10/12/2023
UTIL REFUNDS
82.68
442184
10/12/2023
UTIL REFUNDS
43.34
442185
10/12/2023
UTIL REFUNDS
44.33
442186
10/12/2023
UTIL REFUNDS
46.25
442187
10/12/2023
UTIL REFUNDS
6.57
442188
10/12/2023
UTIL REFUNDS
9.85
442189
10/12/2023
UTIL REFUNDS
113.15
442190
10/12/2023
PORT CONSOLIDATED INC
1,780.49
442191
10/12/2023
COMMUNICATIONS INTERNATIONAL
1,479.13
442192
10/12/2023
RANGER CONSTRUCTION IND INC
534.00
442193
10/12/2023
VERO CHEMICAL DISTRIBUTORS INC
1,890.20
442194
10/12/2023
DATA FLOW SYSTEMS INC
7,703.33
442195
10/12/2023
PARALEE COMPANY INC
683.90
442196
10/12/2023
INDIAN RIVER BATTERY
1,060.00
442197
10/12/2023
CLIFF BERRY INC
628.95
442198
10/12/2023
SWE INC
1,250.00
442199
10/12/2023
MEEKS PLUMBING INC
5,541.00
442200
10/12/2023
BOUND TREE MEDICAL LLC
3,701.50
442201
10/12/2023
TIRESOLES OF BROWARD INC
12,175.34
442202
10/12/2023
DELL MARKETING LP
4,095.00
442203
10/12/2023
WORLD INDUSTRIAL EQUIPMENT INC
15,263.28
442204
10/12/2023
MIDWEST TAPE LLC
5,874.39
442205
10/12/2023
FATHER & SONS CARPET LLC
445.00
442206
10/12/2023
AMERICAN LIBRARY ASSOCIATION
247.00
442207
10/12/2023
ODYSSEY MANUFACTURING CO
5,286.75
442208
10/12/2023
GO COASTAL INC
984.30
442209
10/12/2023
INDIAN RIVER COUNTY HEALTH DEPT
70.00
442210
10/12/2023
ROGER J NICOSIA
600.00
442211
10/12/2023
CITY OF VERO BEACH
725.54
442212
10/12/2023
HOME DEPOT USA INC
6.90
442213
10/12/2023
HOME DEPOT USA INC
1,203.49
442214
10/12/2023
UNITED STATES POSTAL SERVICE
388.00
442215
10/12/2023
TREASURE COAST REGIONAL PLANNING
71,190.00
442216
10/12/2023
TREASURE COAST HOMELESS SERVICES
3,817.50
442217
10/12/2023
PUBLIX SUPERMARKETS
10.35
442218
10/12/2023
FLORIDA DEPT OF AGRICULTURE AND
12,107.97
442219
10/12/2023
ROGER CLEVELAND GOLF INC
97.00
4 45
TRANS NBR
DATE
VENDOR
AMOUNT
442220
10/12/2023
ACUSHNET COMPANY
5,188.38
442221
10/12/2023
FLORIDA WATER & POLLUTION CONTROL
30.00
442222
10/12/2023
WEST PUBLISHING CORPORATION
202.32
442223
10/12/2023
FEDERAL EXPRESS CORP
45.53
442224
10/12/2023
CALLAWAY GOLF SALES COMPANY
184.74
442225
10/12/2023
FLORIDA POWER AND LIGHT
56,066.85
442226
10/12/2023
TAYLOR MADE GOLF CO INC
1,310.31
442227
10/12/2023
GIFFORD YOUTH ACHIEVEMENT CENTER INC
41,108.42
442228
10/12/2023
PEACE RIVER ELECTRIC COOP INC
204.91
442229
10/12/2023
COMPLETE ELECTRIC INC
30,665.00
442230
10/12/2023
TREASURE COAST SPORTS COMMISSION INC
2,774.06
442231
10/12/2023
FLORIDA LIBRARY ASSOCIATION
144.00
442232
10/12/2023
FLORIDA STATE GOLF ASSOCIATION
69.00
442233
10/12/2023
GIFFORD COMMUNITY CENTER
1,025.59
442234
10/12/2023
INDIAN RIVER COUNTY HISTORICAL
10,947.47
442235
10/12/2023
WESTSIDE REPROGRAPHICS OF VERO BEACH INC
200.00
442236
10/12/2023
INTERNATIONAL ASSOC OF EMERGENCY MANAGERS
398.00
442237
10/12/2023
BRIDGESTONE AMERICAS INC
481.40
442238
10/12/2023
THE PALMS AT VERO BEACH
1,125.00
442239
10/12/2023
THE CLEARING COMPANY LLC
2,854.50
442240
10/12/2023
SOUTHERN JANITOR SUPPLY INC
1,574.02
442241
10/12/2023
GLOVER OIL COMPANY INC
48,618.70
442242
10/12/2023
SEBASTIAN RIVER AREA CHAMBER OF COMMERCE
24,098.76
442243
10/12/2023
BOTTOM LINE PERSONAL
39.00
442244
10/12/2023
GERELCOM INC
20,646.00
442245
10/12/2023
ORCHID ISLAND PROPERTY MGMT II INC
13,350.00
442246
10/12/2023
NEW APP HOLDINGS INC
6,177.25
442247
10/12/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
935.02
442248
10/12/2023
AFFORDABLE WATER & COFFEE SVC
30.00
442249
10/12/2023
SOUTHEAST SECURE SHREDDING
45.00
442250
10/12/2023
TREASURE COAST FOOD BANK INC
507.94
442251
10/12/2023
FLEETBOSS GLOBAL POSITIONING SOLUTIONS INC
4,456.80
442252
10/12/2023
NICOLACE MARKETING INC
1,294.00
442253
10/12/2023
NORTH HARRIS COMPUTER CORPORATION
116,220.29
442254
10/12/2023
HELPING ANIMALS LIVE -OVERCOME
8.00
442255
10/12/2023
OVERDRIVE INC
3,957.85
442256
10/12/2023
XYLEM WATER SOLUTION USA INC
9,402.15
442257
10/12/2023
JENKINS TRUCKING INC
1,350.00
442258
10/12/2023
EASY PICKER GOLF PRODUCTS INC
6,043.95
442259
10/12/2023
CARDINAL HEALTH 110 INC
638.96
442260
10/12/2023
MUNICIPAL EMERGENCY SERVICES INC
974.95
442261
10/12/2023
KYLE ANDERSON
1,250.00
442262
10/12/2023
BURNETT LIME CO INC
7,599.48
442263
10/12/2023
STRAIGHT OAK LLC
124.70
442264
10/12/2023
STEWART & STEVENSON FDDA LLC
3,525.88
442265
10/12/2023
STS MAINTAIN SERVICES INC
13,871.29
442266
10/12/2023
COBRA GOLF INCORPORATED
2,290.57
442267
10/12/2023
SYLVIA MILLER
1,440.00
442268
10/12/2023
HAWKINS INC
660.00
442269
10/12/2023
THE TRANSIT GROUP INC
2,438.00
442270
10/12/2023
CATHEDRAL CORPORATION
1,181.88
442271
10/12/2023
CDA SOLUTIONS INC
425.00
442272
10/12/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
34.96
442273
10/12/2023
FLORIDA EAST COAST HOLDINGS CORP
39,475.29
442274
10/12/2023
DEBBIE CARSON
75.00
442275
10/12/2023
MATHESON TRI -GAS INC
9,508.07
442276
10/12/2023
COLE AUTO SUPPLY INC
4,691.04
442277
10/12/2023
RELX INC
443.46
442278
10/12/2023
CORE & MAIN LP
91,911.86
5 46
TRANS NBR
DATE
VENDOR
AMOUNT
442279
10/12/2023
IRL COUNCIL
50,000.00
442280
10/12/2023
REXEL USA INC
74.07
442281
10/12/2023
JERRY RIPPLE STUCCO INC
1,255.00
442282
10/12/2023
IM SOLUTIONS INC
364.66
442283
10/12/2023
AMAZON CAPITAL SERVICES INC
8,029.03
442284
10/12/2023
PACE ANALYTICAL SERVICES LLC
19,633.27
442285
10/12/2023
AMERIGAS PROPANE LP
2,792.43
442286
10/12/2023
LIBERTY TIRE RECYCLING LLC
14,477.20
442287
10/12/2023
PC SOLUTIONS & INTEGRATION INC
20,173.96
442288
10/12/2023
MULLINAX FORD OF VERO BEACH
100.54
442289
10/12/2023
BLUE GOOSE CONSTRUCTION LLC
8,549.92
442290
10/12/2023
ORCHARD GROVE VENTURE LLC
687.00
442291
10/12/2023
STAPLES INC
359.42
442292
10/12/2023
LOWES COMPANIES INC
3,990.35
442293
10/12/2023
ENVIRONMENTAL PRODUCTS GROUP INC
114.28
442294
10/12/2023
TOTAL GOLF CART LLC
193.68
442295
10/12/2023
SOUTH FLORIDA EMERGENCY VEHICLES LLC
23,129.14
442296
10/12/2023
WIPEOUT SERVICES LLC
175.00
442297
10/12/2023
BENEVATE INC
17,000.00
442298
10/12/2023
SUNSHINE HOLDINGS FLORIDA LLC
674.50
442299
10/12/2023
HIREQUEST LLC
3,850.44
442300
10/12/2023
INTERNATIONAL BRONZE PLAQUE CO INC
159.00
442301
10/12/2023
CLEAN SPACE INC
2,166.67
442302
10/12/2023
A&B FENCE CO LLC
6,655.37
442303
10/12/2023
SHRIEVE CHEMICAL CO LLC
7,579.59
442304
10/12/2023
BTAC HOLDING CORP
7,450.56
442305
10/12/2023
CONSOLIDATED WATER GROUP LLC
77.31
442306
10/12/2023
VISUAL EDGE INC
149.99
442307
10/12/2023
OUTLAW MARITIME LLC
31,295.00
442308
10/12/2023
BRIGHTVIEW LANDSCAPE SERVICES INC
3,200.00
442309
10/12/2023
JEFFERYHOGUES
6,100.00
442310
10/12/2023
METTLER-TOLEDO INTERNATIONAL INC
869.25
442311
10/12/2023
SUNCOAST RESEARCH LABS INC
2,905.00
442312
10/12/2023
PREMIER NURSERIES LLC
3,655.00
442313
10/12/2023
XEROX CORPORATION
138.72
442314
10/12/2023
US ECOLOGY TAMPA INC
37,797.54
442315
10/12/2023
LF STAFFING SERVICES INC
993.10
442316
10/12/2023
ANDREW CONNORS
400.00
442317
10/12/2023
JIM'S AUTO SALVAGE INC
8,000.00
442318
10/12/2023
PROJECT MANAGEMENT INSTITUTE INC
174.00
Grand Total:
4,324,753.87
6 47
TRANS NBR
DATE
902972
10/12/2023
902973
10/12/2023
902974
10/12/2023
Grand Total:
RENTAL ASSISTANCE -
CHECKS WRITTEN
VENDOR
ORANGE COUNTY HOUSING & C D
FORT PIERCE HOUSING AUTHORITY
SUNQUEST APARTMENTS LLC
AMOUNT
49.26
864.38
474.00
1,387.64
48
ELECTRONIC PAYMENT - VISA CARD
TRANS. NBR
DATE
VENDOR
AMOUNT
1021034
10/06/2023
IRRIGATION CONSULTANTS UNLIMITED INC
5,626.50
1021035
10/06/2023
GROVE WELDERS INC
370.00
1021036
10/06/2023
SPINNAKER VERO INC
1,173.73
1021037
10/06/2023
EFE INC
176.98
1021038
10/06/2023
CARLON INC
582.00
1021039
10/09/2023
AT&T CORP
971.00
1021040
10/09/2023
AT&T CORP
5.29
1021041
10/09/2023
AT&T CORP
5.29
1021042
10/09/2023
AT&T CORP
1,631.19
1021043
10/09/2023
OFFICE DEPOT INC
1,496.50
1021044
10/09/2023
WASTE MANAGEMENT INC OF FLORIDA
516.87
1021045
10/11/2023
RING POWER CORPORATION
395.90
1021046
10/11/2023
OFFICE DEPOT INC
408.58
1021047
10/12/2023
INDIAN RIVER OXYGEN INC
4,694.75
1021048
10/12/2023
RING POWER CORPORATION
6,848.97
1021049
10/12/2023
GALLS LLC
2,450.98
1021050
10/12/2023
IRRIGATION CONSULTANTS UNLIMITED INC
200.00
1021051
10/12/2023
PRIDE ENTERPRISES
2,384.20
1021052
10/12/2023
AUTO PARTNERS LLC
2,638.62
1021053
10/12/2023
HYDRA SERVICE (S) INC
13,859.75
1021054
10/12/2023
UNIFIRST CORPORATION
982.03
1021055
10/12/2023
ALLIED DIVERSIFIED OF VERO BEACH LLC
100.00
1021056
10/12/2023
GUARDIAN ALARM OF FLORIDA LLC
937.35
1021057
10/12/2023
EFE INC
687.18
1021058
10/12/2023
OFFICE DEPOT INC
678.03
1021059
10/12/2023
COMCAST
1,375.37
Grand Total:
51,197.06
1 49
ELECTRONIC PAYMENTS - WIRES & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
10864
10/06/2023
CLERK OF CIRCUIT COURT
5,439.87
10865
10/06/2023
PUBLIC DEFENDER
10,788.51
10866
10/06/2023
EDH HOLDINGS LLC
21,816.37
10867
10/06/2023
HEALTH ADVOCATE SOLUTIONS INC
1,994.40
10868
10/06/2023
HEALTH ADVOCATE SOLUTIONS INC
1,602.15
10869
10/06/2023
MUTUAL OF OMAHA
20,950.84
10870
10/10/2023
CLERK OF CIRCUIT COURT
9,199.46
10871
10/10/2023
HUMANE SOCIETY
43,000.00
10872
10/10/2023
INDIAN RIVER COUNTY TAX COLLECTOR
24,637.11
10873
10/10/2023
VETERANS COUNCIL OF I R C
5,485.37
10874
10/10/2023
VETERANS COUNCIL OF I R C
6,815.36
10875
10/11/2023
VETERANS COUNCIL OF I R C
20,665.19
10876
10/11/2023
OPTUMHEALTH FINANCIAL SERVICES
98,042.33
10877
10/11/2023
IRS -PAYROLL TAXES
12,280.04
10878
10/11/2023
VEROTOAN LLC
10,034.67
10879
10/11/2023
RX BENEFITS INC
291,316.40
10880
10/11/2023
APTIM CORP
133,071.38
Grand Total:
717,139.45
1 50
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: October 19, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
October 13, 2023 to October 19, 2023
«oouwrr
v� Pw
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of October 13, 2023 to October 19, 2023.
51
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
442319
10/13/2023
MIDWEST TAPE LLC
542.69
442320
10/13/2023
NEWSBANK INC
24,481.00
442321
10/13/2023
CENGAGE LEARNING INC
198.00
442322
10/13/2023
EBSCO INDUSTRIES INC
21,919.05
442323
10/13/2023
PROQUEST LLC
10,142.98
442324
10/13/2023
OVERDRIVE INC
1,975.94
442325
10/13/2023
MOTION PICTURE LICENSING CORPORATION
870.67
442326
10/13/2023
CALIFORNIA STATE DISBURSEMENT UNIT
305.19
442327
10/13/2023
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
6,216.44
442328
10/13/2023
AMERITAS
326.16
442329
10/13/2023
COMMONWEALTH OF MASSACHUSETTS
154.00
442330
10/13/2023
P&AADMINISTRATIVE SERVICES INC
588.00
442331
10/13/2023
MIDLAND FUNDING, LLC
314.55
442332
10/19/2023
AT&T WIRELESS
147.92
442333
10/19/2023
AT&T WIRELESS
157.56
442334
10/19/2023
AT&T WIRELESS
296.33
442335
10/19/2023
FLORIDA ASSOCIATION OF COUNTIES INC
18,162.00
442336
10/19/2023
CLERK OF CIRCUIT COURT
109.41
442337
10/19/2023
CLERK OF CIRCUIT COURT
88.00
442338
10/19/2023
FLORIDA DEPT OF TRANSPORTATION
628,587.90
442339
10/19/2023
FLORIDA FISH & WILDLIFE
3,403.38
442340
10/19/2023
FLORIDA POWER AND LIGHT
310.63
442341
10/19/2023
CELICO PARTNERSHIP
2,087.53
442342
10/19/2023
WILFORD E VINING
180.00
442343
10/19/2023
STATE OF FL DEPT OF ECONOMIC OPPORTUNITY
175.00
442344
10/19/2023
STATE OF FL DEPT OF ECONOMIC OPPORTUNITY
175.00
442345
10/19/2023
NAPIER & ROLLIN PLLC
217.50
442346
10/19/2023
UNDER THE SUN PROMOTIONS
500.00
442347
10/19/2023
BLUETARP FINANCIAL INC
51.84
442348
10/19/2023
UTIL REFUNDS
41.90
442349
10/19/2023
UTIL REFUNDS
87.33
442350
10/19/2023
UTIL REFUNDS
76.17
442351
10/19/2023
UTIL REFUNDS
47.38
442352
10/19/2023
UTIL REFUNDS
106.43
442353
10/19/2023
UTIL REFUNDS
77.05
442354
10/19/2023
UTIL REFUNDS
67.43
442355
10/19/2023
UTIL REFUNDS
43.82
442356
10/19/2023
UTIL REFUNDS
223.52
442357
10/19/2023
UTIL REFUNDS
82.41
442358
10/19/2023
UTIL REFUNDS
77.76
442359
10/19/2023
UTIL REFUNDS
10.40
442360
10/19/2023
UTIL REFUNDS
69.36
442361
10/19/2023
UTIL REFUNDS
55.79
442362
10/19/2023
UTIL REFUNDS
172.79
442363
10/19/2023
UTIL REFUNDS
81.70
442364
10/19/2023
UTIL REFUNDS
96.93
442365
10/19/2023
UTIL REFUNDS
172.24
442366
10/19/2023
UTIL REFUNDS
53.34
442367
10/19/2023
UTIL REFUNDS
47.45
442368
10/19/2023
UTIL REFUNDS
33.22
442369
10/19/2023
UTIL REFUNDS
53.48
442370
10/19/2023
UTIL REFUNDS
41.39
442371
10/19/2023
UTIL REFUNDS
60.95
442372
10/19/2023
UTIL REFUNDS
106.26
442373
10/19/2023
UTIL REFUNDS
109.27
442374
10/19/2023
UTIL REFUNDS
62.76
1 52
TRANS NBR
DATE
VENDOR
AMOUNT
442375
10/19/2023
UTIL REFUNDS
40.78
442376
10/19/2023
UTIL REFUNDS
58.01
442377
10/19/2023
UTIL REFUNDS
41.32
442378
10/19/2023
UTIL REFUNDS
149.56
442379
10/19/2023
UTIL REFUNDS
28.00
442380
10/19/2023
UTIL REFUNDS
35.74
442381
10/19/2023
UTIL REFUNDS
42.01
442382
10/19/2023
UTIL REFUNDS
51.81
442383
10/19/2023
UTIL REFUNDS
47.45
442384
10/19/2023
UTIL REFUNDS
92.01
442385
10/19/2023
UTIL REFUNDS
86.86
442386
10/19/2023
UTIL REFUNDS
11.78
442387
10/19/2023
UTIL REFUNDS
45.71
442388
10/19/2023
UTIL REFUNDS
45.42
442389
10/19/2023
UTIL REFUNDS
184.59
442390
10/19/2023
UTIL REFUNDS
23.96
442391
10/19/2023
UTIL REFUNDS
146.67
442392
10/19/2023
UTIL REFUNDS
90.55
442393
10/19/2023
UTIL REFUNDS
1.53
442394
10/19/2023
UTIL REFUNDS
74.24
442395
10/19/2023
UTIL REFUNDS
39.98
442396
10/19/2023
EDLUND DRITENBAS BINKLEY ARCHITECTS
1,050.88
442397
10/19/2023
INTERNATIONAL GOLF MAINTENANCE INC
21,674.71
442398
10/19/2023
MASTELLER & MOLER INC
48,941.00
442399
10/19/2023
ANDERSEN ANDRE CONSULTING ENGINEERS INC
2,899.00
442400
10/19/2023
BOWMAN CONSULTING GROUP LTD
9,383.00
442401
10/19/2023
INDIAN RIVER DOCKS LLC
84,124.40
442402
10/19/2023
TETRA TECH INC
20,257.09
442403
10/19/2023
CONSOR ENGINEERS LLC
182,111.08
442404
10/19/2023
J-MAC CLEANING SERVICES INC
5,591.66
442405
10/19/2023
CLEAN SPACE INC
15,995.96
442406
10/19/2023
INDIAN RIVER SUSTAINABILITY CENTER LLC
79,517.05
442407
10/19/2023
SPIEZLE ARCHITECTURAL GROUP INC
370.00
442408
10/19/2023
SPIEZLE ARCHITECTURAL GROUP INC
2,445.00
442409
10/19/2023
INTERTECH CONSTRUCTION CORPORATION OF AMER 63,265.21
442410
10/19/2023
DICKERSON INFRASTRUCTURE INC
219,574.20
442411
10/19/2023
IRC CHAMBER OF COMMERCE
50.00
442412
10/19/2023
MARINE RESOURCES COUNCIL OF EAST FL INC
530.00
442413
10/19/2023
LINDA CAGGIANO
263.34
442414
10/19/2023
STEVEN QUINLIVAN
25.81
442415
10/19/2023
AMERICAN STORMWATER INSTITUTE
500.00
442416
10/19/2023
COMMUNICATIONS INTERNATIONAL
2,155.39
442417
10/19/2023
RANGER CONSTRUCTION IND INC
740.48
442418
10/19/2023
VERO CHEMICAL DISTRIBUTORS INC
1,630.15
442419
10/19/2023
SAFETY PRODUCTS INC
3,199.32
442420
10/19/2023
PARALEE COMPANY INC
2,142.00
442421
10/19/2023
INDIAN RIVER BATTERY
759.55
442422
10/19/2023
WILD LAND ENTERPRISES INC
32.25
442423
10/19/2023
MEEKS PLUMBING INC
532.00
442424
10/19/2023
BOUND TREE MEDICAL LLC
21,384.97
442425
10/19/2023
AMERICAN WATER CHEMICALS INC
34,990.00
442426
10/19/2023
CHILDCARE RESOURCES OF IRC INC
8,839.78
442427
10/19/2023
DELL MARKETING LP
116,948.84
442428
10/19/2023
MIDWEST TAPE LLC
476.80
442429
10/19/2023
ODYSSEY MANUFACTURING CO
15,965.00
442430
10/19/2023
K & M ELECTRIC SUPPLY INC
524.09
442431
10/19/2023
CENGAGE LEARNING INC
11,428.76
442432
10/19/2023
JIMMYS AIR & REFRIGERATION INC
6,600.00
442433
10/19/2023
SOFTWARE HARDWARE INTEGRATION
331.06
2 53
TRANS NBR
DATE
VENDOR
AMOUNT
442434
10/19/2023
SUNSHINE REHABILATION CENTER OF IRC INC
1,980.00
442435
10/19/2023
CREATIVE CHOICE HOMES XVI LTD
1,260.00
442436
10/19/2023
CLERK OF CIRCUIT COURT
540.50
442437
10/19/2023
CITY OF VERO BEACH
4,889.06
442438
10/19/2023
HOME DEPOT USA INC
36.77
442439
10/19/2023
HOME DEPOT USA INC
534.27
442440
10/19/2023
LIVINGSTON PAGE
150.00
442441
10/19/2023
TREASURE COAST HOMELESS SERVICES
20,490.00
442442
10/19/2023
PUBLIX SUPERMARKETS
9.78
442443
10/19/2023
WAL MART STORES EAST LP
111.49
442444
10/19/2023
FLORIDA DEPT OF AGRICULTURE AND
450.00
442445
10/19/2023
ST JOHNS RIVER WATER MGMT DISTRICT
19,444.32
442446
10/19/2023
FLORIDA POWER AND LIGHT
19,874.79
442447
10/19/2023
CITY OF FELLSMERE
248.53
442448
10/19/2023
NEW HORIZONS OF THE TREASURE COAST
29,379.50
442449
10/19/2023
HIBISCUS CHILDRENS CENTER INC
4,662.37
442450
10/19/2023
COMPLETE ELECTRIC INC
600.00
442451
10/19/2023
SHERILEE D PARSELL
1,664.00
442452
10/19/2023
IRC HEALTHY START COALITION INC
16,655.00
442453
10/19/2023
IRC HEALTHY START COALITION INC
10,663.74
442454
10/19/2023
GREY HOUSE PUBLISHING
5,620.00
442455
10/19/2023
ESRI INC
116,600.00
442456
10/19/2023
HENRY SMITH
235.00
442457
10/19/2023
INDIAN RIVER FARMS WATER CNTRL DIST
1,140.00
442458
10/19/2023
UNIVERSITY OF FLORIDA
3,033.00
442459
10/19/2023
INSIGHT PUBLIC SECTOR
26,258.82
442460
10/19/2023
JOHN BROWN & SONS INC
20,075.00
442461
10/19/2023
CHILDRENS HOME SOCIETY OF FL
2,750.00
442462
10/19/2023
CHILDRENS HOME SOCIETY OF FL
17,800.52
442463
10/19/2023
MASTER METER INC
5,650.00
442464
10/19/2023
ELXSI INC
253.28
442465
10/19/2023
SYMBIONT SERVICE CORP
313.81
442466
10/19/2023
CAROLINA SOFTWARE INC
500.00
442467
10/19/2023
BRIDGESTONE AMERICAS INC
679.44
442468
10/19/2023
ENVISIONWARE INC
19,866.51
442469
10/19/2023
RECHTIEN INTERNATIONAL TRUCKS
445.50
442470
10/19/2023
ST LUCIE COUNTY BOCC
3,161.30
442471
10/19/2023
THE PALMS AT VERO BEACH
575.00
442472
10/19/2023
PRIMA
385.00
442473
10/19/2023
HULETT ENVIRONMENTAL SERVICES
321.50
442474
10/19/2023
FLORIDA DEPT OF JUVENILE JUSTICE
45,172.77
442475
10/19/2023
ELECTRONIC ACCESS SPECIALIST
144.45
442476
10/19/2023
SYNAGRO-WWT INC
67,685.48
442477
10/19/2023
BIG BROTHERS AND BIG SISTERS
3,751.06
442478
10/19/2023
SOUTHERN JANITOR SUPPLY INC
2,961.34
442479
10/19/2023
SWANK MOTION PICTURES INC
1,653.00
442480
10/19/2023
JOHNS EASTERN COMPANY INC
62,688.00
442481
10/19/2023
LARRY STEPHENS
100.00
442482
10/19/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
409.59
442483
10/19/2023
JOHNNY B SMITH
100.00
442484
10/19/2023
REDLANDS CHRISTIAN MIGRANT ASSOC
3,569.76
442485
10/19/2023
YOUTH GUIDANCE DONATION FUND OF IRC INC
13,877.72
442486
10/19/2023
NICOLACE MARKETING INC
9,605.05
442487
10/19/2023
FEED THE LAMBS ENRICHMENT PROGRAM INC
4,455.00
442488
10/19/2023
BRENNTAG MID -SOUTH INC
13,309.72
442489
10/19/2023
STAT MEDICAL DISPOSAL INC
565.00
442490
10/19/2023
BACKFLOW SOLUTIONS INC
495.00
442491
10/19/2023
DATA TRANSFER SOLUTIONS LLC
7,200.00
442492
10/19/2023
OVERDRIVE INC
1,975.73
3 54
TRANS NBR
DATE
VENDOR
AMOUNT
442493
10/19/2023
JOSHUA HARVEY GHIZ
926.46
442494
10/19/2023
ALAN JAY FORD LINCOLN MERCURY INC
75,418.00
442495
10/19/2023
CARDINAL HEALTH 110 INC
888.34
442496
10/19/2023
MUNICIPAL EMERGENCY SERVICES INC
3,754.33
442497
10/19/2023
BURNETT LIME CO INC
4,332.00
442498
10/19/2023
LEARNING ALLIANCE
7,763.13
442499
10/19/2023
THE LAW OFFICES OF
2,508.75
442500
10/19/2023
STS MAINTAIN SERVICES INC
15,291.38
442501
10/19/2023
MASCHMEYER CONCRETE COMPANY OF FLORIDA
25.14
442502
10/19/2023
COBRA GOLF INCORPORATED
724.49
442503
10/19/2023
SYLVIA MILLER
72.00
442504
10/19/2023
INNOVATIVE INTERFACES INC
63,219.98
442505
10/19/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
601.98
442506
10/19/2023
GOTTA GO GREEN ENTERPISES INC
879.25
442507
10/19/2023
CROSSOVER MISSION INC
7,083.00
442508
10/19/2023
FLORIDA EAST COAST HOLDINGS CORP
34,643.37
442509
10/19/2023
GOVERNMENTJOBS.COM INC
13,362.93
442510
10/19/2023
CREATIVE EMPIRE LLC
5,999.88
442511
10/19/2023
COLE AUTO SUPPLY INC
1,613.64
442512
10/19/2023
KONICA MINOLTA BUSINESS SOLUTIONS
812.69
442513
10/19/2023
BETH NOLAN
234.00
442514
10/19/2023
FLORIDA BULB & BALLAST INC
130.50
442515
10/19/2023
WOERNERAGRIBUSINESS LLC
456.00
442516
10/19/2023
ENGINEERED SERVICES INC
592.03
442517
10/19/2023
DIRECTV GROUP INC
103.39
442518
10/19/2023
AMAZON CAPITAL SERVICES INC
4,572.27
442519
10/19/2023
PACE ANALYTICAL SERVICES LLC
226.80
442520
10/19/2023
PACE ANALYTICAL SERVICES LLC
34.65
442521
10/19/2023
AMERIGAS PROPANE LP
3,341.58
442522
10/19/2023
THE HOPE FOR FAMILIES CENTER INC
3,735.30
442523
10/19/2023
JORDAN POWER EQUIPMENT CORP
1,720.41
442524
10/19/2023
DERECK R PRINCE
60.00
442525
10/19/2023
MULLINAX FORD OF VERO BEACH
1,951.30
442526
10/19/2023
JUDITH A BURLEY
103.50
442527
10/19/2023
KRONOS SAASHR INC
156.24
442528
10/19/2023
KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC
1,078.04
442529
10/19/2023
DESK SPINCO INC
1,116.94
442530
10/19/2023
STAPLES INC
953.51
442531
10/19/2023
LOWES COMPANIES INC
9,762.16
442532
10/19/2023
TOSHIBA AMERICA BUSINESS SOLUTIONS INC
156.45
442533
10/19/2023
CONTROL TECHNOLOGIES INC
1,022.35
442534
10/19/2023
ROBERT A HUDSON
200.00
442535
10/19/2023
SCP DISTRIBUTORS LLC
1,000.00
442536
10/19/2023
THEODORE SEMI
385.00
442537
10/19/2023
WITTENBACH BUSINESS SYSTEMS LLC
172.50
442538
10/19/2023
J-MAC CLEANING SERVICES INC
433.33
442539
10/19/2023
BRITTON INDUSTRIES INC
1,028.79
442540
10/19/2023
JUNIPER LANDSCAPING OF FLORIDA LLC
4,454.00
442541
10/19/2023
FUN EXPRESS LLC
237.78
442542
10/19/2023
LAWRENCE F WALLIN
150.00
442543
10/19/2023
HIREQUEST LLC
3,065.52
442544
10/19/2023
CER SIGNATURE CLEANING LLC
2,100.00
442545
10/19/2023
CLEAN SPACE INC
455.00
442546
10/19/2023
SANDHILL ENVIRONMENTAL SERVICES LLC
11,687.50
442547
10/19/2023
BTAC HOLDING CORP
2,866.29
442548
10/19/2023
CONSOLIDATED WATER GROUP LLC
223.93
442549
10/19/2023
FS.COM INC
1,211.10
442550
10/19/2023
CRYSTAL MCANELLY DIVERS
40.00
442551
10/19/2023
SEVEN ISLES CAPITAL
160.00
4 55
TRANS NBR
DATE
VENDOR
AMOUNT
442552
10/19/2023
STUART STAMP & ENGRAVING LLC
72.11
442553
10/19/2023
RONALD MARASCO SR
335.00
442554
10/19/2023
OCP COMMUNITY OUTREACH INC
3,215.51
442555
10/19/2023
TAYLOR NELSON AUXIER
50.00
442556
10/19/2023
ERIC BRIAN BLACKMORE
3,862.50
442557
10/19/2023
FIRE EQUIPMENT SYSTEMS OF FLORIDA INC
1,250.00
442558
10/19/2023
XEROX CORPORATION
148.47
442559
10/19/2023
XEROX CORPORATION
280.99
442560
10/19/2023
JUSTFOIA INC
675.00
442561
10/19/2023
ISO CLAIMS SERVICES INC
736.20
442562
10/19/2023
NATIONAL 4-H COUNCIL
60.35
442563
10/19/2023
FLEETPRIDE INC
72.69
442564
10/19/2023
DONNA W ROBERTS
120.00
442565
10/19/2023
JORDAN PARKER
75.00
442566
10/19/2023
TRADEWINDS ENRICHMENT SOLUTIONS INC
525.00
442567
10/19/2023
SUBSTANCE ABUSE COUNCIL OF IRC
30,987.19
442568
10/19/2023
SUBSTANCE ABUSE COUNCIL OF IRC
717.00
442569
10/19/2023
ARTHUR J MALTY
200.00
442570
10/19/2023
JOHN DIGIACOMO
200.00
442571
10/19/2023
LF STAFFING SERVICES INC
253.00
442572
10/19/2023
LF STAFFING SERVICES INC
3,425.03
442573
10/19/2023
MARK HAYNES
50.00
442574
10/19/2023
JONATHAN FRAZIER
75.00
442575
10/19/2023
KATHERINE LNALL
48.00
442576
10/19/2023
INDIAN RIVER CAMERA & ACCESS LLC
10,332.00
442577
10/19/2023
CYNTHIAABRUTOSKY
103.50
442578
10/19/2023
KEIYON MILLS
50.00
442579
10/19/2023
TYRELL MORGAN
100.00
442580
10/19/2023
U-SMILING PROPERTY MANAGEMENT
1,000.00
442581
10/19/2023
MARY L TOMARO
150.00
442582
10/19/2023
CYNTHIA WOLD
50.00
Grand Total:
2,672,975.92
5 56
RENTAL ASSISTANCE -
CHECKS WRITTEN
TRANS NBR DATE VENDOR AMOUNT
902975 10/19/2023 GRACES LANDING LTD 437.00
Grand Total: 437.00
57
ELECTRONIC PAYMENT - VISA CARD
TRANS NBR
DATE
VENDOR
AMOUNT
1021060
10/13/2023
CENTER POINT INC
9,664.56
1021061
10/13/2023
GUARDIAN ALARM OF FLORIDA LLC
422.50
1021062
10/19/2023
INDIAN RIVER OXYGEN INC
170.25
1021063
10/19/2023
GALLS LLC
279.16
1021064
10/19/2023
CENTER POINT INC
7,399.44
1021065
10/19/2023
IRRIGATION CONSULTANTS UNLIMITED INC
2,183.93
1021066
10/19/2023
WIGINTON CORPORATION
594.00
1021067
10/19/2023
PRIDE ENTERPRISES
9,456.29
1021068
10/19/2023
SPINNAKER VERO INC
642.40
1021069
10/19/2023
AUTO PARTNERS LLC
10,081.24
1021070
10/19/2023
UNIFIRST CORPORATION
1,784.06
1021071
10/19/2023
GUARDIAN ALARM OF FLORIDA LLC
4,836.03
1021072
10/19/2023
NEXAIR LLC
143.18
1021073
10/19/2023
EFE INC
697.65
1021074
10/19/2023
CARLON INC
168.00
1021075
10/19/2023
FIRST HOSPITAL LABORATORIES INC
108.00
Grand Total:
48,630.69
58
ELECTRONIC PAYMENTS - WIRES & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
10881
10/13/2023
KIMLEY HORN & ASSOC INC
47,189.80
10882
10/13/2023
RX BENEFITS INC
2,162.46
10883
10/13/2023
INDIAN RIVER COUNTY PROPERTY APPRAISER
10,237.00
10884
10/13/2023
IRC FIRE FIGHTERS ASSOC
10,945.34
10885
10/13/2023
FLORIDA DEPARTMENT OF REVENUE
3,163.06
10886
10/13/2023
FLORIDA DEPARTMENT OF REVENUE
2,037.03
10887
10/13/2023
FLORIDA DEPARTMENT OF REVENUE
1,100.71
10888
10/13/2023
FLORIDA DEPARTMENT OF REVENUE
13,741.93
10889
10/13/2023
FIDELITY SECURITY LIFE INSURANCE COMPANY
45.82
10890
10/16/2023
IRC CHAMBER OF COMMERCE
66,989.46
10891
10/16/2023
IRC CHAMBER OF COMMERCE
17,108.45
10892
10/16/2023
WRIGHT EXPRESS FSC
32,834.99
10893
10/16/2023
FL SDU
2,833.21
10894
10/16/2023
IRS -PAYROLL TAXES
553,741.93
10895
10/16/2023
P&A ADMINISTRATIVE SERVICES INC
398.50
10896
10/16/2023
LINCOLN RETIREMENT
86,709.31
10897
10/18/2023
KIMLEY HORN & ASSOC INC
38,907.75
10898
10/18/2023
TIMOTHY ROSE CONTRACTING INC
418,730.34
10899
10/18/2023
SAVE ON SP LLC
23,952.28
10900
10/18/2023
HALLEY ENGINEERING CONTRACTORS INC
909,235.57
10901
10/19/2023
KIMLEY HORN & ASSOC INC
37,000.00
10902
10/19/2023
SCHOOL DISTRICT OF I R COUNTY
96,087.00
Grand Total:
2,375,151.94
1 59
Ryan L. Butler
Clerk of Circuit Court & Comptroller
1801 27th Street
Vero Beach, FL 32960
Telephone: (772) 226-3100
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER
THRU: RYAN L. BUTLER, COMPTROLLER
DATE: October 26, 2023
SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS
October 20, 2023 to October 26, 2023
In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached lists of checks and electronic payments, issued by the
Comptroller Division, for the time period of October 20, 2023 to October 26, 2023.
60
CHECKS WRITTEN
TRANS NBR
DATE
VENDOR
AMOUNT
442583
10/26/2023
AT&T WIRELESS
299.70
442584
10/26/2023
AT&T WIRELESS
957.93
442585
10/26/2023
AT&T WIRELESS
742.57
442586
10/26/2023
AT&T WIRELESS
345.84
442587
10/26/2023
AT&T WIRELESS
172.92
442588
10/26/2023
AT&T WIRELESS
838.59
442589
10/26/2023
INDIAN RIVER COUNTY HEALTH DEPT
64,633.66
442590
10/26/2023
VICTIM ASSISTANCE PROGRAM
8,253.08
442591
10/26/2023
ROGER J NICOSIA
1,500.00
442592
10/26/2023
CITY OF VERO BEACH
2,230.27
442593
10/26/2023
CITY OF VERO BEACH
11,987.50
442594
10/26/2023
AT&T CORP
989.04
442595
10/26/2023
STATE ATTORNEY
49,221.71
442596
10/26/2023
CITY OF FELLSMERE
225.30
442597
10/26/2023
UNITED HEALTH CARE INS COMPANY
1,192.55
442598
10/26/2023
UNITED HEALTH CARE INS COMPANY
89.83
442599
10/26/2023
BLUE CROSS BLUE SHIELD
554.00
442600
10/26/2023
ST LUCIE COUNTY BOCC
66,715.16
442601
10/26/2023
CELICO PARTNERSHIP
80.37
442602
10/26/2023
FLORIDA DEPT OF JUVENILE JUSTICE
33,447.00
442603
10/26/2023
DE LA HOZ BUILDERS INC
59,117.00
442604
10/26/2023
STATE OF FLORIDA
19,926.50
442605
10/26/2023
AMAZON CAPITAL SERVICES INC
685.78
442606
10/26/2023
DAN NEWLIN & PARTNERS
373.76
442607
10/26/2023
LOWES COMPANIES INC
19.92
442608
10/26/2023
JLA GEOSCIENCES INC
540.00
442609
10/26/2023
PIVOTAL UTILITY HOLDINGS INC
17,529.78
442610
10/26/2023
BATES AIR & HEAT LLC
5,907.50
442611
10/26/2023
HANDICAPPED DRIVER SERIVCES-FLORIDA LLC
2,909.00
442612
10/26/2023
ALS REFUNDS
107.49
442613
10/26/2023
ALS REFUNDS
101.92
442614
10/26/2023
ALS REFUNDS
526.38
442615
10/26/2023
ALS REFUNDS
175.00
442616
10/26/2023
ALS REFUNDS
119.16
442617
10/26/2023
ALS REFUNDS
97.64
442618
10/26/2023
ALS REFUNDS
568.40
442619
10/26/2023
ALS REFUNDS
557.60
442620
10/26/2023
ALS REFUNDS
53.36
442621
10/26/2023
ALS REFUNDS
174.14
442622
10/26/2023
ALS REFUNDS
112.19
442623
10/26/2023
ALS REFUNDS
107.32
442624
10/26/2023
ALS REFUNDS
374.77
442625
10/26/2023
ALS REFUNDS
445.80
442626
10/26/2023
ALS REFUNDS
105.23
442627
10/26/2023
ALS REFUNDS
89.73
442628
10/26/2023
ALS REFUNDS
105.75
442629
10/26/2023
ALS REFUNDS
111.50
442630
10/26/2023
ALS REFUNDS
112.37
442631
10/26/2023
ALS REFUNDS
107.66
442632
10/26/2023
ALS REFUNDS
100.00
442633
10/26/2023
ALS REFUNDS
203.76
442634
10/26/2023
ALS REFUNDS
25.00
442635
10/26/2023
ALS REFUNDS
527.60
442636
10/26/2023
ALS REFUNDS
114.46
442637
10/26/2023
ALS REFUNDS
87.92
442638
10/26/2023
ALS REFUNDS
27.13
1 61
TRANS NBR
DATE
VENDOR
AMOUNT
442639
10/26/2023
ALS REFUNDS
28.62
442640
10/26/2023
ALS REFUNDS
240.00
442641
10/26/2023
ALS REFUNDS
113.07
442642
10/26/2023
ALS REFUNDS
352.21
442643
10/26/2023
ALS REFUNDS
102.44
442644
10/26/2023
ALS REFUNDS
104.53
442645
10/26/2023
ALS REFUNDS
74.75
442646
10/26/2023
UTIL REFUNDS
65.57
442647
10/26/2023
UTIL REFUNDS
60.28
442648
10/26/2023
UTIL REFUNDS
87.98
442649
10/26/2023
UTIL REFUNDS
76.32
442650
10/26/2023
UTIL REFUNDS
53.85
442651
10/26/2023
UTIL REFUNDS
84.44
442652
10/26/2023
UTIL REFUNDS
52.26
442653
10/26/2023
UTIL REFUNDS
13.43
442654
10/26/2023
UTIL REFUNDS
83.26
442655
10/26/2023
UTIL REFUNDS
29.71
442656
10/26/2023
UTIL REFUNDS
25.21
442657
10/26/2023
UTIL REFUNDS
148.96
442658
10/26/2023
UTIL REFUNDS
9.27
442659
10/26/2023
UTIL REFUNDS
75.28
442660
10/26/2023
UTIL REFUNDS
54.50
442661
10/26/2023
UTIL REFUNDS
111.33
442662
10/26/2023
UTIL REFUNDS
106.48
442663
10/26/2023
UTIL REFUNDS
51.14
442664
10/26/2023
UTIL REFUNDS
79.64
442665
10/26/2023
UTIL REFUNDS
63.71
442666
10/26/2023
UTIL REFUNDS
64.30
442667
10/26/2023
UTIL REFUNDS
92.13
442668
10/26/2023
UTIL REFUNDS
100.03
442669
10/26/2023
UTIL REFUNDS
44.84
442670
10/26/2023
UTIL REFUNDS
50.08
442671
10/26/2023
UTIL REFUNDS
62.50
442672
10/26/2023
UTIL REFUNDS
9.51
442673
10/26/2023
UTIL REFUNDS
26.97
442674
10/26/2023
UTIL REFUNDS
25.49
442675
10/26/2023
UTIL REFUNDS
82.98
442676
10/26/2023
UTIL REFUNDS
100.00
442677
10/26/2023
UTIL REFUNDS
52.51
442678
10/26/2023
UTIL REFUNDS
2.32
442679
10/26/2023
UTIL REFUNDS
76.54
442680
10/26/2023
UTIL REFUNDS
53.69
442681
10/26/2023
UTIL REFUNDS
42.33
442682
10/26/2023
UTIL REFUNDS
55.55
442683
10/26/2023
UTIL REFUNDS
46.72
442684
10/26/2023
UTIL REFUNDS
24.61
442685
10/26/2023
UTIL REFUNDS
59.67
442686
10/26/2023
UTIL REFUNDS
65.70
442687
10/26/2023
UTIL REFUNDS
45.43
442688
10/26/2023
UTIL REFUNDS
12.55
442689
10/26/2023
UTIL REFUNDS
51.75
442690
10/26/2023
UTIL REFUNDS
40.82
442691
10/26/2023
UTIL REFUNDS
77.36
442692
10/26/2023
UTIL REFUNDS
59.29
442693
10/26/2023
UTIL REFUNDS
5.96
442694
10/26/2023
UTIL REFUNDS
72.80
442695
10/26/2023
UTIL REFUNDS
78.02
442696
10/26/2023
UTIL REFUNDS
22.49
442697
10/26/2023
UTIL REFUNDS
40.53
2 62
TRANS NBR
DATE
VENDOR
AMOUNT
442698
10/26/2023
UTIL REFUNDS
44.98
442699
10/26/2023
UTIL REFUNDS
546.60
442700
10/26/2023
UTIL REFUNDS
43.96
442701
10/26/2023
UTIL REFUNDS
65.77
442702
10/26/2023
UTIL REFUNDS
65.16
442703
10/26/2023
UTIL REFUNDS
42.43
442704
10/26/2023
UTIL REFUNDS
374.01
442705
10/26/2023
UTIL REFUNDS
31.96
442706
10/26/2023
UTIL REFUNDS
39.88
442707
10/26/2023
UTIL REFUNDS
36.57
442708
10/26/2023
UTIL REFUNDS
80.89
442709
10/26/2023
UTIL REFUNDS
62.87
442710
10/26/2023
UTIL REFUNDS
42.52
442711
10/26/2023
UTIL REFUNDS
59.82
442712
10/26/2023
UTIL REFUNDS
34.81
442713
10/26/2023
UTIL REFUNDS
41.24
442714
10/26/2023
UTIL REFUNDS
61.45
442715
10/26/2023
UTIL REFUNDS
82.66
442716
10/26/2023
UTIL REFUNDS
36.39
442717
10/26/2023
UTIL REFUNDS
20.83
442718
10/26/2023
UTIL REFUNDS
104.35
442719
10/26/2023
UTIL REFUNDS
40.61
442720
10/26/2023
UTIL REFUNDS
37.53
442721
10/26/2023
UTIL REFUNDS
36.52
442722
10/26/2023
UTIL REFUNDS
39.63
442723
10/26/2023
UTIL REFUNDS
60.25
442724
10/26/2023
UTIL REFUNDS
42.70
442725
10/26/2023
UTIL REFUNDS
64.82
442726
10/26/2023
UTIL REFUNDS
459.96
442727
10/26/2023
UTIL REFUNDS
1.82
442728
10/26/2023
UTIL REFUNDS
32.17
442729
10/26/2023
UTIL REFUNDS
63.31
442730
10/26/2023
UTIL REFUNDS
33.55
442731
10/26/2023
UTIL REFUNDS
58.49
442732
10/26/2023
UTIL REFUNDS
37.52
442733
10/26/2023
UTIL REFUNDS
51.67
442734
10/26/2023
UTIL REFUNDS
74.40
442735
10/26/2023
UTIL REFUNDS
69.39
442736
10/26/2023
UTIL REFUNDS
24.93
442737
10/26/2023
UTIL REFUNDS
36.48
442738
10/26/2023
INTERNATIONAL GOLF MAINTENANCE INC
2,616.40
442739
10/26/2023
GEOSYNTEC CONSULTANTS INC
56,429.12
442740
10/26/2023
COASTAL TECHNOLOGY CORPORATION
19,880.00
442741
10/26/2023
MBV ENGINEERING INC
5,357.50
442742
10/26/2023
JOBEAR CONTRACTING INC
41,597.30
442743
10/26/2023
KESSLER CONSULTING INC
11,332.50
442744
10/26/2023
JAY AMMON ARCHITECT INC
4,490.25
442745
10/26/2023
SITECRAFTERS OF FLORIDA INC
69,336.72
442746
10/26/2023
SPIEZLE ARCHITECTURAL GROUP INC
700.00
442747
10/26/2023
ACP FACILITY SERVICES
11,736.91
442748
10/26/2023
US DEPT OF AGRICULTURE
4,803.75
442749
10/26/2023
OHLA USA INC
206,684.65
442750
10/26/2023
BULK EXPRESS TRANSPORT INC
1,097.85
442751
10/26/2023
TIGER NATURAL GAS, INC.
47,538.63
442752
10/26/2023
PROS CONSULTING INC
7,000.00
442753
10/26/2023
JOSEPH EARMAN
26.70
442754
10/26/2023
INSTITUTE OF TRANSPORTATION
670.00
442755
10/26/2023
FLORIDA SECTION IMSA
40.00
442756
10/26/2023
QUINTIN BERGMAN
181.03
3 63
TRANS NBR
DATE
VENDOR
AMOUNT
442757
10/26/2023
SUSAN PRADO
535.00
442758
10/26/2023
CHRIS BALTER
139.37
442759
10/26/2023
BRIANA LAMBERT
150.01
442760
10/26/2023
MARK VIETZE
120.00
442761
10/26/2023
TERESA GLANVILLE
165.81
442762
10/26/2023
ROCKWOOD CORPORATION
317.65
442763
10/26/2023
COMMUNICATIONS INTERNATIONAL
503.13
442764
10/26/2023
SSES INC
1,573.16
442765
10/26/2023
PALMDALE OIL COMPANY INC
11,101.59
442766
10/26/2023
RICOH USA INC
100.40
442767
10/26/2023
DATA FLOW SYSTEMS INC
9,949.00
442768
10/26/2023
BRENDA DICKHART
34.00
442769
10/26/2023
GRAINGER
1,231.97
442770
10/26/2023
HACH CO
413.34
442771
10/26/2023
ABCO GARAGE DOOR CO INC
285.00
442772
10/26/2023
CHILDCARE RESOURCES OF IRC INC
34,811.75
442773
10/26/2023
ARMFIELD WAGNER APPRAISAL AND RESEARCH INC
3,500.00
442774
10/26/2023
DELL MARKETING LP
860.00
442775
10/26/2023
BARNEYS PUMP INC
2,000.00
442776
10/26/2023
MIDWEST TAPE LLC
862.19
442777
10/26/2023
ODYSSEY MANUFACTURING CO
7,880.20
442778
10/26/2023
HUDSON PUMP & EQUIPMENT
9,750.00
442779
10/26/2023
CENGAGE LEARNING INC
16,536.07
442780
10/26/2023
GO COASTAL INC
83.70
442781
10/26/2023
SUNSHINE REHABILATION CENTER OF IRC INC
1,980.00
442782
10/26/2023
BOYS & GIRLS CLUB OF INDIAN
10,000.00
442783
10/26/2023
CLERK OF CIRCUIT COURT
44.00
442784
10/26/2023
CITY OF VERO BEACH
1,402.24
442785
10/26/2023
UNITED WAY OF INDIAN RIVER COUNTY
709.50
442786
10/26/2023
UNITED STATES POSTAL SERVICE
20,000.00
442787
10/26/2023
APCO INTERNATIONAL, INC
375.00
442788
10/26/2023
TREASURE COAST HOMELESS SERVICES
15,380.98
442789
10/26/2023
PUBLIX SUPERMARKETS
201.95
442790
10/26/2023
ROGER CLEVELAND GOLF INC
134.00
442791
10/26/2023
ACUSHNET COMPANY
5,407.74
442792
10/26/2023
WEST PUBLISHING CORPORATION
253.00
442793
10/26/2023
FEDERAL EXPRESS CORP
151.11
442794
10/26/2023
CENTRAL A/C & REFRIGERATION SUPPLY INC
32.53
442795
10/26/2023
COMO OIL COMPANY OF FLORIDA
130.00
442796
10/26/2023
CALLAWAY GOLF SALES COMPANY
53.56
442797
10/26/2023
FLORIDA POWER AND LIGHT
63,870.79
442798
10/26/2023
FLORIDA POWER AND LIGHT
8,697.02
442799
10/26/2023
TAYLOR MADE GOLF CO INC
3,595.41
442800
10/26/2023
NSI ALPHA CORPORATION
872.00
442801
10/26/2023
US KIDS GOLF LLC
486.72
442802
10/26/2023
LANGUAGE LINE SERVICES INC
347.07
442803
10/26/2023
STRUNK FUNERAL HOMES & CREMATORY
1,500.00
442804
10/26/2023
GOULD COOKSEY FENNEL PA
26,500.00
442805
10/26/2023
TREASURE COAST SPORTS COMMISSION INC
1,129.66
442806
10/26/2023
IRC HEALTHY START COALITION INC
6,905.00
442807
10/26/2023
FLORIDA STATE GOLF ASSOCIATION
1,000.00
442808
10/26/2023
INDIAN RIVER FARMS WATER CNTRL DIST
658.75
442809
10/26/2023
INDIAN RIVER FARMS WATER CNTRL DIST
190.00
442810
10/26/2023
PITNEY BOWES INC
201.00
442811
10/26/2023
ELXSI INC
1,979.26
442812
10/26/2023
INDIAN RIVER COUNTY HOUSING AUTHORITY
277.00
442813
10/26/2023
ST LUCIE COUNTY BOCC
11,186.75
442814
10/26/2023
ST LUCIE COUNTY BOCC
101.25
442815
10/26/2023
HULETT ENVIRONMENTAL SERVICES
594.00
4 64
TRANS NBR
DATE
VENDOR
AMOUNT
442816
10/26/2023
CINTAS CORPORATION NO 2
221.40
442817
10/26/2023
THE CLEARING COMPANY LLC
2,741.50
442818
10/26/2023
THE SHERWIN WILLIAMS CO
77.90
442819
10/26/2023
SOUTHERN JANITOR SUPPLY INC
3,596.78
442820
10/26/2023
OCLC ONLINE COMPUTER LIBRARY CENTER
7,340.38
442821
10/26/2023
CONSOLIDATED ELECTRICAL DISTRIBUTORS INC
910.24
442822
10/26/2023
GLOBALSTAR USA
226.34
442823
10/26/2023
REDLANDS CHRISTIAN MIGRANT ASSOC
3,574.91
442824
10/26/2023
PETER J CASSARA
2,800.00
442825
10/26/2023
INDIAN RIVER SOCCER ASSOCIATION
1,000.00
442826
10/26/2023
TREASURE COAST FOOD BANK INC
563.36
442827
10/26/2023
MARINCO BIOASSAY LABORATORY INC
2,420.00
442828
10/26/2023
FLEETBOSS GLOBAL POSITIONING SOLUTIONS INC
38,274.60
442829
10/26/2023
STAT MEDICAL DISPOSAL INC
70.00
442830
10/26/2023
ATLANTIC COASTAL LAND TITLE CO LLC
225.00
442831
10/26/2023
THOMPSONS REMODELING & HOME REPAIR INC
1,850.00
442832
10/26/2023
SYN-TECH SYSTEMS INC
24,254.00
442833
10/26/2023
OVERDRIVE INC
1,972.99
442834
10/26/2023
BERMUDA SANDS APPAREL LLC
952.90
442835
10/26/2023
VERO BEACH PARTNERSHIP
400.00
442836
10/26/2023
GFA INTERNATIONAL INC
42,420.00
442837
10/26/2023
NEWSOM OIL COMPANY
2,777.50
442838
10/26/2023
MUNICIPAL EMERGENCY SERVICES INC
737.26
442839
10/26/2023
BURNETT LIME CO INC
4,352.90
442840
10/26/2023
THE LAW OFFICES OF
1,555.00
442841
10/26/2023
STS MAINTAIN SERVICES INC
14,401.07
442842
10/26/2023
DATABASES USA LLC
6,293.00
442843
10/26/2023
CATHEDRAL CORPORATION
1,613.29
442844
10/26/2023
SITEONE LANDSCAPE SUPPLY HOLDINGS LLC
64.89
442845
10/26/2023
CROSSOVER MISSION INC
7,087.00
442846
10/26/2023
FLORIDA EAST COAST HOLDINGS CORP
3,934.00
442847
10/26/2023
CDW LLC
122.42
442848
10/26/2023
COLE AUTO SUPPLY INC
1,917.11
442849
10/26/2023
RHOADES AIR & HEAT
6,070.00
442850
10/26/2023
DAY DREAMS UNIFORMS INC
89.70
442851
10/26/2023
JOSEPH ELLIOTT USA LLC
347.10
442852
10/26/2023
CALVIN GIORDANO & ASSOCIATES INC
21,026.88
442853
10/26/2023
CORE & MAIN LP
3,776.00
442854
10/26/2023
WOERNER AGRIBUSINESS LLC
152.00
442855
10/26/2023
BURRIS COMPUTER FORMS
54.35
442856
10/26/2023
AMAZON CAPITAL SERVICES INC
4,834.24
442857
10/26/2023
PACE ANALYTICAL SERVICES LLC
226.80
442858
10/26/2023
PACE ANALYTICAL SERVICES LLC
570.71
442859
10/26/2023
AMERIGAS PROPANE LP
1,655.79
442860
10/26/2023
CK CONTRACTORS & DEVELOPMENT LLC
22,991.51
442861
10/26/2023
MULLINAX FORD OF VERO BEACH
116.10
442862
10/26/2023
R&S RADIO LLC
400.00
442863
10/26/2023
DESK SPINCO INC
1,439.01
442864
10/26/2023
MILTON MAYBERRY ENTERPRISES INC
643.00
442865
10/26/2023
MT CAUSLEY LLC
59,713.50
442866
10/26/2023
BLUE GOOSE CONSTRUCTION LLC
5,093.57
442867
10/26/2023
STAPLES INC
147.90
442868
10/26/2023
LOWES COMPANIES INC
2,451.89
442869
10/26/2023
TOTAL GOLF CART LLC
31.25
442870
10/26/2023
CONTROL TECHNOLOGIES INC
873.66
442871
10/26/2023
QUADMED INC
1,160.64
442872
10/26/2023
AGE OF LEARNING INC
1,575.00
442873
10/26/2023
HIREQUEST LLC
2,167.04
442874
10/26/2023
TAKING GROUND LAWN & LANDSCAPE INC
4,575.00
5 65
TRANS NBR
DATE
VENDOR
AMOUNT
442875
10/26/2023
CER SIGNATURE CLEANING LLC
3,800.00
442876
10/26/2023
BTAC HOLDING CORP
6,771.90
442877
10/26/2023
TK ELEVATOR CORPORATION
1,006.50
442878
10/26/2023
ACROSS THE STREET PRODUCTIONS INC
850.00
442879
10/26/2023
STARWOOD REIT OPERATING PARTNERSHIP LP
450.00
442880
10/26/2023
TARKETT USA INC
13,432.30
442881
10/26/2023
SEVEN ISLES CAPITAL
450.00
442882
10/26/2023
LEGENDARY HEADWEAR
1,605.50
442883
10/26/2023
PANORAMIC VETPRO INC
742.50
442884
10/26/2023
FIRE EQUIPMENT SYSTEMS OF FLORIDA INC
375.00
442885
10/26/2023
TREASURE COAST SWIMMING
1,500.00
442886
10/26/2023
XEROX CORPORATION
105.73
442887
10/26/2023
US ECOLOGY TAMPA INC
20,322.25
442888
10/26/2023
DONNA W ROBERTS
30.00
442889
10/26/2023
TRADEWINDS ENRICHMENT SOLUTIONS INC
165.00
442890
10/26/2023
SUBSTANCE ABUSE COUNCIL OF IRC
50.00
442891
10/26/2023
DATABANK IMX LLC
114,915.00
442892
10/26/2023
LF STAFFING SERVICES INC
765.88
442893
10/26/2023
LF STAFFING SERVICES INC
3,277.83
442894
10/26/2023
DAVINCIA LLC
12,000.00
442895
10/26/2023
FIRST ARRIVING 10 INC
11,714.19
442896
10/26/2023
AEQUALIS SOCII PLLC
33,207.50
442897
10/26/2023
VECELLIO GROUP INC
1,623.36
442898
10/26/2023
INDIO RIVER LLC
4,810.33
442899
10/26/2023
SAVIAK CONSULTING LLC
15,000.00
Grand Total:
1,716,575.24
6 66
ELECTRONIC PAYMENT - VISA CARD
TRANS NBR
DATE
VENDOR
AMOUNT
1021076
10/20/2023
OFFICE DEPOT INC
2,104.59
1021077
10/20/2023
WASTE MANAGEMENT INC OF FLORIDA
972.60
1021078
10/24/2023
WASTE MANAGEMENT INC OF FLORIDA
5,074.04
1021079
10/26/2023
GALLS LLC
1,226.18
1021080
10/26/2023
IRRIGATION CONSULTANTS UNLIMITED INC
643.86
1021081
10/26/2023
GROVE WELDERS INC
298.35
1021082
10/26/2023
HARCROS CHEMICALS, INC.
1,752.90
1021083
10/26/2023
UNIFIRST CORPORATION
1,695.11
1021084
10/26/2023
GUARDIAN ALARM OF FLORIDA LLC
565.00
1021085
10/26/2023
NEXAIR LLC
59.20
1021086
10/26/2023
CARLON INC
342.00
Grand Total:
14,733.83
67
ELECTRONIC PAYMENTS - WIRES & ACH
TRANS NBR
DATE
VENDOR
AMOUNT
10903
10/20/2023
BLUE CROSS & BLUE SHIELD OF FLORIDA INC
9,662.25
10904
10/20/2023
MUTUAL OF OMAHA
2,632.50
10905
10/20/2023
CER SIGNATURE CLEANING LLC
13,762.87
10906
10/23/2023
SENIOR RESOURCE ASSOCIATION
512,841.09
10907
10/23/2023
FIRST AMERICAN TITLE INSURANCE CO
54,423.00
10908
10/23/2023
AMERITAS
142.50
10909
10/23/2023
AMERITAS
37.50
10910
10/23/2023
AMERITAS
251.25
10911
10/23/2023
AMERITAS
258.75
10912
10/23/2023
AMERITAS
3,146.25
10913
10/23/2023
AMERITAS
7,753.76
10914
10/23/2023
EDH HOLDINGS LLC
160.34
10915
10/23/2023
P&A ADMINISTRATIVE SERVICES INC
2,236.14
10916
10/24/2023
P&AADMINISTRATIVE SERVICES INC
3,760.94
10917
10/24/2023
P&AADMINISTRATIVE SERVICES INC
812.90
10918
10/24/2023
P&AADMINISTRATIVE SERVICES INC
653.75
10919
10/24/2023
P&A ADMINISTRATIVE SERVICES INC
415.56
10920
10/25/2023
VEROTOWN LLC
3,500.00
10921
10/25/2023
EDH HOLDINGS LLC
5,385.25
10922
10/25/2023
SENIOR RESOURCE ASSOCIATION
112,143.02
10923
10/25/2023
RX BENEFITS INC
286,276.41
10924
10/25/2023
EDH HOLDINGS LLC
5,378.75
10925
10/25/2023
P&AADMINISTRATIVE SERVICES INC
798.33
10926
10/26/2023
AMERITAS
26.25
10927
10/26/2023
P&AADMINISTRATIVE SERVICES INC
1,953.05
10928
10/26/2023
INDIAN RIVER COUNTY SHERIFF
274,477.84
Grand Total:
1,302,890.25
1 68
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: October 17, 2023
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Purchasing Manager
FROM: Shelby Ball, Purchasing Specialist
SUBJECT: Award of RFP 2024005 Comprehensive Utility Rate Study
BACKGROUND:
On behalf of the Utility Services Department, a Request for Proposals ("RFP") was issued for
qualified firms to perform and provide a comprehensive rate study to conduct a comprehensive
evaluation of the user rates, fees and charges associated with water, wastewater, and reuse water
services.
DISCUSSION:
A selection committee comprised of Howard Richards, Utilities Capital Projects Manager, Bryan
Beavers, Utilities Finance Manager, Lisa Patton, Utilities Customer Service Manager, and Sean
Lieske, Utilities Director, independently reviewed and scored the received proposals. The
committee then met to compile an initial ranking of firms. After the initial ranking, the committee
agreed to interview the top 2 ranked firms. After the interviews, the committee declared their
ranking as final, and recommended award to the top ranked consultant.
Firm
Total Base Lump Sum Fee
Annual Review of
Annual Review of
Proposal
Rates and Fees —
Rates and Fees —
Year 2
Year 3
1. Stantec Consulting
$122,175
$33,400
$34,400
Services, Inc.
2. Raftelis Financial
$149,345
$28,115
$28,115
Consultants, Inc.
3. Willdan Financial
$77,850
$15,000
$15,000
Services
69
FUNDING:
Funding for the Comprehensive Rate Study from Stantec Consulting Services in the amount of
$122,175 is available in the Utilities/General & Engineering/Other Professional Services/Utility
Services Rate Study, number 47123536-033190-23544.
Account Number
Account Description
FY 24
47123536-033190-23544
Utilities/ General & Engineering/ Other Professional Services/
$122,175
Utility Services Rate Study
RECOMMENDATION:
Staff recommends the Board approve the final ranking of firms, approve the agreement, and
authorize the Chairman to execute it, after review and approval by the County Attorney as to form
and legal sufficiency, and after approval of the required insurance by the Risk Manager.
ATTACHMENT
Agreement
70
RFP 2024005 Agreement
Consulting Agreement
THIS AGREEMENT, entered into this day of 2023, by and between INDIAN RIVER COUNTY, a
political subdivision of the State of Florida, hereinafter referred to as the "COUNTY", and Stantec Consulting
Services, Inc. hereinafter referred to as the "CONSULTANT".
BACKGROUND RECITALS:
The COUNTY selected CONSULTANT to perform and provide a Department of Utility Services Comprehensive Rate
Study ("Services"), based on a proposal submitted in response to Request for Proposals 2024005.
The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with respect to the
performance of professional consulting services by the CONSULTANT, and the payment for those services by the
COUNTY, as set forth in this Agreement.
The CONSULTANT shall provide the COUNTY with consulting services and such other related services as defined in
the scope of work, provided as Exhibit 1.
NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. COUNTY OBLIGATIONS
The COUNTY will provide the CONSULTANT with a copy of any preliminary data or reports available as required in
connection with the work to be performed under this Agreement, together with all available documents in the
possession of the COUNTY pertinent to the Services. The CONSULTANT shall satisfy itself as to accuracy of any data
provided. The CONSULTANT is responsible for bringing to the COUNTY's attention, for the County's resolution,
material inconsistencies or errors in such data that come to the CONSULTANT'S attention.
The COUNTY shall arrange for access to, and make provisions for the CONSULTANTto enter upon, public and private
property (where required) as necessary for the CONSULTANT to perform its Services, upon timely written request of
CONSULTANT to COUNTY.
The CONSULTANT shall not be considered in default for a failure to perform if such failure arises out of causes
reasonably beyond the CONSULTANT's control and through no fault or negligence of the CONSULTANT. The parties
acknowledge that adverse weather conditions, acts of God, or other unforeseen circumstances of a similar nature,
may necessitate modifications to this Agreement. If such conditions and circumstances do in fact occur, then the
COUNTY and CONSULTANT shall mutually agree, in writing, to the modifications to be made to this Agreement.
2. RESPONSIBILITIES OF THE CONSULTANT
The CONSULTANT agrees to perform all necessary Services in connection with the work set forth in Exhibit 1.
The CONSULTANT agrees to complete the work in accordance with a mutually agreed upon schedule.
The CONSULTANT will maintain an adequate staff of qualified personnel.
71
RFP 2024005 Agreement
The CONSULTANT will comply with all present and future federal, state, and local laws, rules, regulations, policies,
codes, and guidelines applicable to the Services performed under this Agreement.
The CONSULTANT shall during the entire term of this Agreement, procure and keep in full force, effect, and good
standing any and all necessary licenses, registrations, certificates, and any and all other authorizations as are
required by local, state, or federal law, in order for the CONSULTANT to render its Services as described in this
Agreement. The CONSULTANT shall also require all sub -consultants to comply by contract with the provisions of this
section.
The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly
scheduled and coordinated.
The CONSULTANT will cooperate and coordinate with other COUNTY CONSULTANTS, as directed by the COUNTY.
Notwithstanding the forgoing, in no event shall CONSULTANT be responsible for quality assurance of the work of
such other consultants or subcontractors, nor shall CONSULTANT be liable for any errors or omissions in such work.
The CONSULTANT shall report the status of the Services under this Agreement to the County Project Manager upon
request, and hold all drawings, calculations and related work open to the inspection of the County Project Manager
or his authorized agent at any time, upon reasonable request.
All documents, reports, maps, contract documents, and other data developed by the CONSULTANT for the purpose
of this Agreement, are, and shall remain, the property of the COUNTY. The foregoing items will be created,
maintained, updated, and provided in the format specified by the COUNTY. When all work contemplated under this
Agreement is complete, and upon final payment, all of the above data shall be delivered to the County Project
Manager.
The CONSULTANT shall not assign or transfer any work under this Agreement without the prior written consent of
the COUNTY.
CONSULTANT is registered with and will use the Department of Homeland Security's E -Verify system (www.e-
verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as
required by Section 448.095, F.S. CONSULTANT is also responsible for obtaining proof of E -Verify registration and
utilization for all subconsultants.
3. TERM; DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of three years, after the date of execution thereof,
or upon completion of all project phases as defined by the COUNTY, whichever occurs earlier, unless otherwise
terminated by mutual consent of the parties hereto, or terminated pursuant to Section 8 "Termination". The
agreement may be renewed for two one-year periods, upon mutual consent of the parties.
4. COMPENSATION
The COUNTY shall pay to the CONSULTANT a mutually agreed upon maximum amount not -to -exceed professional
fee for each completed task, on a deliverable basis, all as set forth in Exhibit 1. Invoices shall be submitted to the
County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a
proper invoice the County Project Manager will determine if the tasks or portions thereof have been reasonably
completed. Upon a determination of reasonable completion, the County Project Manager will authorize payment to
2
72
RFP 2024005 Agreement
be made. All payments for services shall be made to the CONSULTANT by the COUNTY in accordance with the Florida
Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.).
No additional payment will be due to the CONSULTANT for administrative copies, printing, per diem, meals and
lodgings, taxi fares and miscellaneous travel -connected expenses for CONSULTANT's personnel.
The COUNTY may at any time notify the CONSULTANT of requested changes to the Services, and thereupon the
COUNTY and the CONSULTANT shall execute a mutually agreeable amendment to this agreement. In no case shall
CONSULTANT be required to provide additional or changes services (i) where the parties are unable to agree in
advance of performance of the services (a) on the scope, schedule or price associated with a proposed change order
or (b) whether such services are within the existing scope of services, or (ii) during the pendency of a dispute, unless
COUNTY makes ongoing interim payments in respect of the new, changed or disputed services at the rates and fees
set out in this Agreement, or if no rates or fees are included, at CONSULTANT's ordinary rates and fees for such
services, pending final resolution.
The COUNTY may, at any time and for any reason, direct the CONSULTANT to suspend Services, in whole or in part
under this Agreement. Such direction shall be in writing, and shall specify the period during which Services shall be
stopped. The CONSULTANT shall resume its Services upon the date specified, or upon such other date as the COUNTY
may thereafter specify in writing. Where the COUNTY has suspended the Services under this Agreement for a period
in excess of six (6) months, the compensation of CONSULTANT for such suspended Services may be subject to
modification. The period during which the Services are stopped by the COUNTY shall be added to the time of
performance of this Agreement.
5. ADDITIONAL WORK
If services in addition to the Services provided hereunder are required or desired by the County in connection with
the Project, the COUNTY may, at the sole option of the COUNTY: separately obtain same outside of this Agreement;
or request the CONSULTANT to provide, either directly by the CONSULTANT or by a sub consultant, such additional
services by a written amendment to this Agreement.
6. OWNERSHIP AND REUSE OF DOCUMENTS
Ownership and Copyright: Ownership and copyright of all reports, tracings, plans, electronic files, specifications,
field books, survey information, maps, contract documents, and other data first developed by the CONSULTANT
pursuant to this Agreement, shall be vested in the COUNTY. Said materials shall be made available to the COUNTY
by the CONSULTANT at any time during normal business hours upon reasonable request of the COUNTY. On or
before the tenth day after all work contemplated under this Agreement or individual Work Order is complete, and
full payment of all monies due to the CONSULTANT under this agreement, all of the above materials shall be
delivered to the County Project Manager.
Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared or
performed by the CONSULTANT pursuant to this Agreement, are related exclusively to the services described herein.
They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project
or on any other project. The COUNTY's reuse of any document or drawing shall be at the COUNTY's own risk. The
COUNTY shall not hold the CONSULTANT liable for any misuse by others.
7. INSURANCE AND INDEMNIFICATION
73
RFP 2024005 Agreement
During the performance of the work covered by this Agreement, the CONSULTANT shall provide the COUNTY with
evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement.
CONSULTANT shall maintain for the duration of the Agreement, insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees. The cost of such insurance shall be included in the
CONSULTANT's fees.
Minimum Scope of Insurance
A. Worker's Compensation as required by the State of Florida. Employers Liability of $100,000 each accident,
$500,000 disease policy limit, and $100,000 disease each employee.
B. General Liability $1,000,000 combined single limit per accident for bodily injury and property damage. Coverage
shall include premises/operations, products/completed operations, contractual liability, and independent
contractors. COUNTY shall be named an "Additional Insured" on the certificate of insurance.
C. Auto Liability $500,000 combined single limit per accident for bodily injury and property damage. Coverage shall
include owned vehicles, hired vehicles, and non -owned vehicles.
D. Professional Liability $1,000,000 per claim, $2,000,000 aggregate combined single limit.
CONSULTANT's insurance coverage shall be primary.
All above insurance policies shall be placed with insurers with a Best's rating of no less that A -VII. The insurer chosen
shall also be licensed to do business in Florida.
The insurance policies procured shall be occurrence forms, not claims made policies, except on Professional Liability.
The insurance companies chosen shall provide certificates of insurance prior to signing of contracts, to the Indian
River County Risk Management Department.
The CONSULTANT shall ensure any subconsultants to maintain the insurance as detailed herein.
The Consultant shall indemnify and hold harmless (but not defend) the County and its commissioners, officers, and
employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to
the extent caused by the negligence, or intentionally wrongful conduct of the CONSULTANT and other persons
employed or utilized by the CONSULTANT in the performance of the contract.
8. TERMINATION
This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30) days' prior written notice
to the CONSULTANT; or (b) by the CONSULTANT, for any reason, upon thirty (30) days' prior written notice to the
COUNTY; or (c) by the mutual Agreement of the parties; or d) as may otherwise be provided below. In the event of
the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for
any act or event occurring prior to the termination, shall not be terminated or released.
In the event of termination by the COUNTY, the COUNTY's sole obligation to the CONSULTANT shall be payment for
those portions of satisfactorily completed work previously authorized. Such payment shall be determined on the
basis of the percentage of work complete, as estimated by the CONSULTANT and agreed upon by the COUNTY up to
the time of termination. In the event of such termination, the COUNTY may, without penalty or other obligation to
the CONSULTANT, elect to employ other persons to perform the same or similar services.
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RFP 2024005 Agreement
The obligation to provide services under this Agreement maybe terminated by either party upon seven (7) days prior
written notice in the event of substantial failure by the other party to perform in accordance with the terms of this
Agreement through no fault of the terminating party.
In the event that the CONSULTANT merges with another company, becomes a subsidiary of, or makes any other
substantial change in structure, the COUNTY reserves the right to terminate this Agreement in accordance with its
terms.
In the event of termination of this Agreement, the CONSULTANT agrees to surrender any and all documents first
prepared by the CONSULTANT for the COUNTY in connection with this Agreement.
The COUNTY may terminate this Agreement for refusal by the CONSULTANT to allow public access to all documents,
papers, letters, or other material subject to the provisions of Chapter 119 Florida Statutes and made or received by
the CONSULTANT in conjunction with this Agreement.
The COUNTY may terminate this Agreement in whole or in part if the CONSULTANT submits a false invoice to the
COUNTY.
CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the
Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not
engaged in a boycott of Israel. OWNER may terminate this Contract if CONSULTANT, including all wholly owned
subsidiaries, majority-owned subsidiaries, and parent companies that exist for the purpose of making profit, is found
to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set
forth in section 215.4725, Florida Statutes.
CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, create pursuant to Section 215.473 of the Florida Statutes and are not engaged in business
operations in Cuba or Syria. COUNTY may terminate this agreement if CONSULTANT is found to have submitted a
false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or
been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes.
9. MISCELLANEOUS PROVISIONS
Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONSULTANT
or employees or sub -consultants of the CONSULTANT are in no way to be considered employees of the COUNTY, but
are independent contractors performing solely under the terms of the Agreement and not otherwise.
Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations,
correspondence, conversations, agreements, or understandings applicable to the matters contained herein and the
parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning
the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or
agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be
valid unless made in writing and signed by the CONSULTANT and the COUNTY.
E
75
RFP 2024005 Agreement
Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws
of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out
of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States
District Court for the Southern District of Florida.
Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not
in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right,
power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in
addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or
in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any
obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent
delinquency or default. A party's waiver of one or more defaults does not constitute a waiver of any other
delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or
because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this
Agreement, each party shall bear its own costs.
Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance
shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of
such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable
shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable
to the extent permitted by law.
Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds
lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. COUNTY shall
provide notice to CONSULTANT in the event the COUNTY fails to appropriate funds, and in such event CONSULTANT's
obligations under the Agreement shall immediately cease, except for completion of any services paid in advance if
any.
No Pledge of Credit. The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness.
Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by
CONSULTANT shall survive the termination or expiration of this Agreement.
Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not
be deemed to expand, limit, or modify the provisions contained in such sections. All pronouns and any variations
thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the parties
or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel
and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect
that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement.
Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be
an original copy and all of which shall constitute but one and the same instrument.
Liability. The amount of all claims the COUNTY may have against the CONSULTANT under this Agreement or arising
from the performance or non-performance of the services under any theory of law, including, but not limited to
claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the lesser of
the fess or $200,000. As the COUNTY's sole and exclusive remedy under this Agreement any claim, demand or suit
IZ
76
RFP 2024005 Agreement
shall be directed and/or asserted only against the CONSULTANT and not against any of the CONSULTANT's
employees, officers or directors.
Damage. Neither the COUNTY nor the CONSULTANT shall be liable to the other or shall make any claim for any
incidental, indirect or consequential damages arising out of or connected to this Agreement of the performance of
the services on this project. This mutual wavier includes, but is not limited to, damages related to loss of use, loss of
profits, loss of income, unrealized energy savings, diminution or property value or loss of reimbursement or credits
from governmental or other agencies.
PURSURANT TO FLORIDA STATUES CHAPTER 558.0035 AN INDIVIDUAL
EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR DAMAGES
RESULTING FROM NEGLIGENCE.
10. Public Records Compliance
Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Consultant shall comply with
Florida's Public Records Law. Specifically, the Consultant shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested
records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in Chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the
Consultant or keep and maintain public records required by the County to perform the service. If the Consultant
transfers all public records to the County upon completion of the contract, the Consultant shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the Consultant shall meet all
applicable requirements for retaining public records. All records stored electronically must be provided to the
County, upon request from the Custodian of Public Records, in a format that is compatible with the information
technology systems of the County.
B. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
(772) 226-1424
publicrecords@indianriver.gov
Indian River County Office of the County Attorney
180127th Street
Vero Beach, FL 32960
7
77
RFP 2024005 Agreement
C. Failure of the Consultant to comply with these requirements shall be a material breach of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above.
OWNER:
INDIAN RIVER COUNTY
By:
Joseph H. Earman, Chairman
By:
John A. Titkanich, Jr., County Administrator
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
By:
William K. DeBraal, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest:
Deputy Clerk
(SEAL)
Designated Representative:
Bryan Beavers
Utilities Finance Manager
180127 th Street, Vero Beach, FL 32960
772-226-1837
bbeavers@indianriver.gov
CONSULTANT:
By:
(CONSULTANT)
(CORPORATE SEAL)
Attest
(If CONSULTANT is a corporation or a partnership,
attach evidence of authority to sign.)
Designated Representative:
78
RFP 2024005 Agreement
Exhibit 1— Scope of Services and Not to Exceed Fee
79
G. Cost Proposal
We have prepared a summary of the project workplan described in Section D herein. We propose to complete the
requested scope of services for Work Element I (the Comprehensive Rate Study) for a total, not -to -exceed fee of
$122,175, inclusive of all labor, travel, printing, and ancillary expenses. Details of the specific subtasks that
will be accomplished within each task can be found in the detailed project workplan at the end of this section.
Additionally, based on the RFP's accompanying sample agreement provided by the County which indicates a
three-year contract term, we have included an additional, not -to -exceed fee of $67,800, inclusive of all labor,
travel, printing, and ancillary expenses for two post study annual reviews assumed to be performed in years
two and three as summarized below (Work Element II).
Total Work Element I -Year 1 Rate Study Fixed Fee u'� $122,175
Work Element II - Annual Review of Rates and Fees
Task 1 Year 2 Post Study Annual Review of Rates and Fees $33,400
Task 2 Year 3 Post Study Annual Review of Rates and Fees $34,400
Total Work Element 11 - Annual Review of Rates and Fees Fixed Fee $67,800
Please note that the work plan and costs
presented herein are based on our understanding
of the requested scope of services. Upon further
discussion with you and your staff, we welcome
the opportunity to adjust to ensure the County's
needs are met.
Should the County require additional services
outside of the scope of services described herein,
they will be charged at the hourly rates presented
herein and actual expenses incurred.
surly Rnte
Tft
Work Element I - Year 1 Rate Study
Senior Principal
ask 1
Project Initiation
$4,295
ask 2
Revenue Sufficiency Analysis
s�
$22,275
ask 3
Local Industry Survey.
$5,880
ask 4
Cost of Service Analysis
$21,220
ask 5
Rate Design Analysis
$19,765
ask 6
Miscellaneous Fees Analysis
$7,000
ask 7
Impact Fee Analysis
$20,200
ask 8
Ordinance Review and Support
$6,205
ask 9
Reports and Presentation
$13,535
Total
Labor" c4M+
$120,375
.Total
Estimated Expenses..... ,'" w crave t tee, . $1,800
Total Work Element I -Year 1 Rate Study Fixed Fee u'� $122,175
Work Element II - Annual Review of Rates and Fees
Task 1 Year 2 Post Study Annual Review of Rates and Fees $33,400
Task 2 Year 3 Post Study Annual Review of Rates and Fees $34,400
Total Work Element 11 - Annual Review of Rates and Fees Fixed Fee $67,800
Please note that the work plan and costs
presented herein are based on our understanding
of the requested scope of services. Upon further
discussion with you and your staff, we welcome
the opportunity to adjust to ensure the County's
needs are met.
Should the County require additional services
outside of the scope of services described herein,
they will be charged at the hourly rates presented
herein and actual expenses incurred.
surly Rnte
Tft
Senior Principal
$325
cipal QG
Principal
$275
Senior Manal
s�
Manager
$225
Senior CON***
Consultant
$175
Senior -
Analyst
$135
,.... ry ,�. . ,. ... A',
Stantec // Indian River County, Florida // RFP # 2024005 Utility Services Comprehensive Rate Study go a
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: October 26, 2023
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Budget Director
Jennifer Hyde, Purchasing Manager
PREPARED BY: Shelby Ball, Purchasing Specialist
SUBJECT: Second Amendment to Agreement for Vending Machine Services (Bid 2019030)
BACKGROUND:
The Board of County Commissioners awarded bid 2019030 to the Florida Department of
Education, Division of Blind Services ("Division") on August 13, 2019, for vending machine services.
On September 22, 2020, the first amendment to the agreement was approved by the Board,
appending the terms of the agreement to authorize vending machines to be placed at the County
Administration Complex. On July 22, 2022 the first extension was approved by Purchasing, and will
expire on August 12, 2025. The Florida Department of Health, Indian River County Campus, has
requested two machines to be placed at their location at 1900 27th St, Vero Beach, to be used by
employees and citizens. Staff contacted the Division on August 11, 2023 to request execution of
the Second Amendment. Due to lengthy review timelines at the Division, the Amendment was not
received by staff until October 25, 2023.
FUNDING:
No funding is required for the placement of the new machines. All proceeds from the agreement
will continue to be deposited into the appropriate facility concessions account at the rate of 12%
of gross sales. The effective date of the amendment is October 1, 2023, to coincide with the date
the Division installed the machines at the Health Department.
RECOMMENDATION:
Staff recommends the Board approve the second amendment to the agreement with the Florida
Department of Education, Division of Blind Services, and authorize the Chairman to execute it after
the County Attorney has approved it as to form and legal sufficiency.
ATTACHMENTS:
Second Amendment
81
SECOND AMENDMENT TO AGREEMENT
FOR VENDING MACHINE SERVICES
This Second Amendment to that certain Agreement to provide Vending Machine Services is
entered into effective as of October 1, 2023 by and between Indian River County, a political
subdivision of the State of Florida ("County") and Department of Education/Division of Blind
Services. ("Contractor").
BACKGROUND RECITALS
WHEREAS, the County and the Contractor entered into an Agreement for Vending Machine
Services effective August 13, 2019; and
WHEREAS, the renewal term commenced effective as of August 13, 2022 and will end on August
12, 2025; and
WHEREAS, the parties desire to amend Section 12 Machine Locations.
NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor agree as
follows:
1. The background recitals are true and correct and form a material part of this Second Amendment.
2. Section 12 is amended modified as follows:
12. MACHINE LOCATIONS
The vending machines shall be located at the designated sites:
Intergenerational Recreation Facility at 1590 9th St SW, Vero Beach
North County Aquatic Center at 9450 CR 512, Sebastian
Gifford Aquatic Center at 4895 43rd Ave, Vero Beach
Public Shooting Range at 10455 102nd Terrace, Sebastian
County Administration Building B, 1800 27th Street, Vero Beach
Health Department at 1900 27t' Street, Vero Beach
3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and
effect.
82
IN WITNESS WHEREOF, the parties have caused this Second Amendment to be executed effective
the day and year first set forth above.
Department of Education\
Division of Blind Services
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
By: By:
Printed name: Joseph H. Earman, Chairman
Title:
Attest: Ryan L. Butler, Clerk of Circuit Court
And Comptroller
Date: By:
Deputy Clerk
Approved:
John A. Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
William K. DeBraal, County Attorney
2
83
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: October 27, 2023
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Agreement with Kimley-Horn and Associates, Inc. for Continuing
Environmental, Ecological, and Biological Support Services
BACKGROUND:
On September 26, 2023, the Board awarded RFP 2023060 to six consulting firms, and approved an
agreement that had been included with the RFP as an editable word document, so that firms could
provide any proposed changes with their RFP. Four firms expressly stated no changes were
requested, and two firms were silent in relation to the agreement.
After notice of award was provided, Kimley-Horn and Associates, Inc., ("KHA") responded to staff
with requested changes to the agreement. The changes accepted by staff are provided in the
redline version of the agreement approved by the Board.
The initial term of the KHA agreement will now be November 7, 2023 through October 10, 2025
(to coincide with the dates of the other agreements), with two, two-year renewals available. The
rates approved by the Board on September 25, 2023 and included in the KHA agreement are
unchanged.
FUNDING:
Funding for work performed under the agreements will vary, based on project and department.
RECOMMENDATION:
Staff recommends the Board approve the KHA agreement and authorize the Chairman to execute
it, after review and approval by the County Attorney as to form and legal sufficiency.
ATTACHMENT
KHA Agreement
84
CONTINUING CONTRACT AGREEMENT FOR
CONSULTING ENVIRONMENTAL, ECOLOGICAL, AND BIOLOGICAL SUPPORT
SERVICES
THIS AGREEMENT, entered into this Zh day of November, 2023, by and between INDIAN RIVER
COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "COUNTY", and
KimleX-Horn and Associates, Inc., hereinafter referred to as the "CONSULTANT".
BACKGROUND RECITALS:
COUN'T'Y selected CONSULTANT to provide professional consulting engineering services
("Services"), based on statement of qualifications received in response to Request for Proposals
2023o6o.
That the COUNTY and the CONSULTANT, in consideration of their mutual covenants,
herein agree with respect to the performance of professional consulting engineering services by the
CONSULTANT, and the payment for those services by the COUNTY, as set forth below and in
individual Work Orders. This agreement shall be referred to as the "MASTER AGREEMENT"
under which future Work Orders will apply.
The CONSULTANT shall provide the COUNTY with consulting and support services and
such other related services as defined in specific Work Orders.
NOW THEREFORE, in accordance with the mutual covenants herein contained and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
parties agree as follows:
i. GENERAL
1.1 Professional services shall be identified in individual Work Orders prepared by the COUNTY.
Work Orders will be executed by the Board of County Commissioners, County Administrator, or the
Purchasing Manager, as authorized. Work Orders shall include a description of services to be performed;
a statement of fees; a schedule of deliverables; proposed schedule for compensation and whether
compensation is lump sum, maximum amount not -to -exceed, task based, or any combination of the
foregoing; a budget establishing the amount of compensation to be paid with sufficient detail so as to
identify all of the various elements of costs; a projected schedule for completion of the work to be
performed by the CONSULTANT; and any other additional instructions or provisions relating to the
specific Services authorized pursuant to each Work Order that does not conflict with the terms of this
Agreement.
1.2 Whenever the term "Work Order" is used herein, it is intended to mean that formal
document that is dated; serially numbered; and executed by both the COUNTY and the
CONSULTANT by which the COUNTY accepts CONSULTANT's proposal for specific services and
CONSULTANT indicates a willingness to perform such specific services for the terms and under
the conditions specified in this Agreement. Each Work Order must be fully executed by the
COUNTY prior to issuance of the related Notice -to -Proceed.
1.3 Services related to any individual Work Order which would increase or decrease cost, or
which are otherwise outside the scope of Services or level of effort contemplated by the Work Order
shall be Services for which the CONSULTANT must obtain the prior written approval of the
COUNTY, as provided by this Agreement. All terms for the performance of such Services must be
agreed upon in a written document prior to any deviation from the terms of a Work Order; and
when properly authorized and executed by both the CONSULTANT and the COUNTY, shall become
an amendment to the Work Order or a new Work Order, at the sole option of the COUNTY. A
separate Notice -to -Proceed may, at the sole option of the COUNTY, be given for each phase of the
2023o6o Agreement - 1
85
services contained in any Work Order hereunder.
1.4 A Work Order shall not give rise to any contractual rights until it meets the foregoing
requirements. Each written Work Order, as approved by the COUNTY, shall be an addendum to
this Agreement. Nothing contained in any Work Order shall conflict with the terms of this
Agreement, and the terms of this Agreement shall be deemed to be incorporated into each
individual Work Order as if fully set forth therein.
1.5 A schedule of current hourly billing rates is set forth in Exhibit i, attached to this
Agreement and made a part hereof by this reference. These hourly billing rates will remain effective
for the term of the Agreement.
1.6 No representation or guarantee is made by Indian River County as to the minimum or
maximum dollar value, volume of work, or type of work, if any, that CONSULTANT will receive
during the term of this Agreement.
1.7 The Background Recitals are true and correct and form a material part of this Agreement.
2. COUNTY OBLIGATIONS
2.1 The COUNTY will provide the CONSULTANT with a copy of any preliminary data or reports
available as required in connection with the work to be performed under this Agreement, together with
all available drawings, surveys, right-of-way maps, and other documents in the possession of the
COUNTY pertinent to a Project. The CONSULTANT shall satisfy itself as to accuracy of any data
provided. The CONSULTANT is responsible for bringing to the COUNTY's attention, for the County's
resolution, material inconsistencies or errors in such data that come to the CONSULTANT'S attention.
2.2 The COUNTY shall arrange for access to, and make provisions for the CONSULTANT to
enter upon, public and private property (where required) as necessary for the CONSULTANT to
perform its Services, upon timely written request of CONSULTANT to COUNTY.
2.3 The COUNTY shall promptly execute all permit applications necessary to the Project.
2.4 The COUNTY shall examine any and all studies, reports, sketches, drawings, specifications,
proposals and other documents presented by the CONSULTANT, and render, in writing, decisions
pertaining thereto within a reasonable time.
2.5 Approval by the COUNTY of any of the CONSULTANT's work, including but not limited to
drawings, design specifications, written reports, or any work products of any nature whatsoever
furnished hereunder, shall not in any way relieve the CONSULTANT of responsibility for the
technical accuracy and adequacy of the work. Neither the COUNTY's review, approval or acceptance
of, or payment for, any of the Services furnished under this Agreement shall be construed to operate
as a waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement. The CONSULTANT shall be and remain liable in accordance with
all applicable laws for all damages to the COUNTY caused by the negligent performance by the
CONSULTANT of any of the Services furnished under this Agreement.
2.6 The COUNTY reserves the right to appoint one or more Project Managers for the specific
Services in connection with any Work Order. The Project Manager shall:
(a) act as the COUNTY's agent with respect to the Services rendered hereunder; (b) transmit
instructions to and receive information from the CONSULTANT; (c) communicate the COUNTY's
policies and decisions to the CONSULTANT regarding the Services; and (d) determine, initially,
whether the CONSULTANT is fulfilling its duties, responsibilities, and obligations hereunder.
2.7 The COUNTY shall give prompt written notice to the CONSULTANT whenever the
202306o Agreement - 2
86
COUNTY observes or otherwise becomes aware of any development that affects the timing or
delivery of the CONSULTANT's Services. If the CONSULTANT has been delayed in completing its
Services through no fault or negligence of either the CONSULTANT or any sub -consultant, and, as
a result will be unable to perform fully and satisfactorily under the provisions of this Agreement,
then the CONSULTANT shall promptly notify the Project Manager. In the COUNTY's sole discretion,
and upon the submission to the COUNTY of evidence of the causes of the delay, the Work Order
shall be modified in writing as set forth in this Agreement, subject to the COUNTY'S rights to change,
terminate, or stop any or all of the Services at any time in accordance with this Agreement.
2.8 The CONSULTANT shall not be considered in default for a failure to perform if such failure
arises out of causes reasonably beyond the CONSULTANT's control and through no fault or
negligence of the CONSULTANT. The parties acknowledge that adverse weather conditions, acts of
God, or other unforeseen circumstances of a similar nature, may necessitate modifications to this
Agreement. If such conditions and circumstances do in fact occur, then the COUNTY and
CONSULTANT shall mutually agree, in writing, to the modifications to be made to this Agreement.
3. RESPONSIBILITIES OF THE CONSULTANT
3.1 The CONSULTANT agrees to perform all necessary Services in connection with the
assigned Project(s) as set forth in the Work Orders and in this Agreement.
3.2 The CONSULTANT will endeavor not to duplicate any previous work done on any Project.
Before execution of a Work Order, the CONSULTANT shall consult with the COUNTY to clarify and
define the COUNTY's requirements for the Project.
3.3 The CONSULTANT agrees to complete each Project within the time frame specified in the
Work Order.
3.4 The CONSULTANT will maintain an adequate staff of qualified personnel.
3.5 The CONSULTANT will comply with all present and future federal, state, and local laws,
rules, regulations, policies, codes, and guidelines applicable to the Services performed under this
Agreement.
3.6 The CONSULTANT, as a part of the consideration hereof, does hereby covenant and agree
that: (1) in connection with the furnishing of Services to the COUNTY hereunder, no person shall be
excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in
regard to the services to be performed by CONSULTANT under this Agreement on the grounds of
such person's race, color, religion, sex, sexual orientation, gender identity, national origin, physical
disability, or age; and (2) the CONSULTANT shall comply with all existing requirements concerning
discrimination imposed by any and all applicable local, state, and federal rules, regulations, or
guidelines; as such rules, regulations, or guidelines may be from time to time amended.
3.7 The CONSULTANT shall during the entire term of this Agreement, procure and keep in full
force, effect, and good standing any and all necessary licenses, registrations, certificates, permits,
and any and all other authorizations as are required by local, state, or federal law, in order for the
CONSULTANT to render its Services as described in this Agreement. The CONSULTANT shall also
require all sub -consultants to comply by contract with the provisions of this section.
3.8 The CONSULTANT will prepare all necessary sketches and completed application forms to
accompany the COUNTY's applications for any required federal, state, or local permits. The
CONSULTANT will reply, in writing, to all regulatory agencies' requests for additional information
related to a permit application. The CONSULTANT will document all meetings, conversations, and
communication. with permitting agencies. The CONSULTANT will provide the COUNTY with copies
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of all permit applications, including attachments, and all related correspondence. The
CONSULTANT acknowledges that preparation of all applicable permits for the COUNTY's submittal
to regulatory agencies, and the CONSULTANT's written responses to all regulatory agencies'
questions until the permit is issued or denied, are included within the scope of basic compensation
in each particular Work Order. No additional service work related to permitting will be approved for
any reason, except in the case where new permitting requirements become effective after the
effective date of a Work Order.
3.9 The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work
may be properly scheduled and coordinated.
3.10 The CONSULTANT will cooperate and coordinate with other COUNTY CONSULTANTS,
as directed by the COUNTY.
3.11 The CONSULTANT shall report the status of the Services under this Agreement or Work
Order to the County Project Manager upon request, and hold all reports, drawings, calculations and
related work open to the inspection of the County Project Manager or his authorized agent at any
time, upon reasonable request.
3.12 All documents, reports, tracings, plans, specifications, field books, survey notes and
information, maps, contract documents, and other data developed by the CONSULTANT for the
purpose of this Agreement, are and shall remain the property of the COUNTY. The foregoing items
will be created, maintained, updated, and provided in the format specified by the COUNTY. When
all work contemplated under this Agreement is complete, and upon final payment all of the above
data shall be delivered to the County Project Manager.
3.13 The CONSULTANT will confer with the COUNTY during the further development of reports
or documents for which the CONSULTANT has provided services, and the CONSULTANT will make
corrections and prepare any necessary revisions not involving a change in the scope of the work
required, at no additional cost to the COUNTY, within thirty (30) calendar days of notice by the
COUNTY, or upon a determination of the CONSULTANT of the existence of such errors or
omissions, whichever event shall first occur.
3.14 The CONSULTANT agrees to maintain complete and accurate books and records ("Books"),
in accordance with sound accounting principles and standards for all Services, costs, and
expenditures under this Agreement. The Books shall identify the Services rendered during each
month of the Agreement and the date and type of each Project -related expense. The COUNTY shall
have the right at any reasonable time and through any of its designated agents or representatives, to
inspect and audit the Books for the purpose of verifying the accuracy of any invoice. The
CONSULTANT shall retain the Books, and make them available to the COUNTY as specified above,
until the later of three (3) years after the date of termination of this Agreement, or such longer time
if required by any federal, state, or other governmental law, regulation, or grant requirement.
3.15 The CONSULTANT shall not assign or transfer any work under this Agreement without the prior
written consent of the COUNTY. When applicable and upon receipt of such consent from the COUNTY,
the CONSULTANT shall cause the names of the engineering and surveying firms responsible for the
major portions of each separate specialty of the work to be inserted on the reports or other data.
3.16 All documents, including but not limited to drawings and reports, prepared by the
CONSULTANT pursuant to this Agreement are related exclusively to the Services described herein and
are not intended or represented to be suitable for reuse by the COUNTY or others on any other project.
Reuse of any document or drawing shall be at the COUNTY's own risk.
3.17 CONSULTANT is registered with and will use the Department of Homeland Security's E -Verify
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system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the
duration of this agreement, as required by Section 448.095, F.S. CONSULTANT is also responsible for
obtaining an affidavit from all subcontractors and subconsultants, as required in Section 448•095(5)(b),
F.S., stating the subcontractor/subconsultant does not employ, contract with, or subcontract with an
unauthorized alien.
3.18 The CONSULTANT shall not be held liable for any modifications made to the documents by
others.
4. TERM; DURATION OF AGREEMENT
This Agreement shall become effective on November 7, 2023, and remain in full force and effect
until October 10, 2025, or until completion of all project phases as defined by the COUNTY,
whichever occurs later, or unless otherwise terminated by mutual consent of the parties hereto, or
terminated pursuant to Section 9 "Termination", This Agreement may be extended for two
additional two (2) year terms, at the discretion of the County.
5. COMPENSATION
5.1 The COUNTY shall pay to the CONSULTANT a mutually agreed upon lump sum, per unit, or
maximum amount not -to -exceed fee for each task in the Work Order, to be paid in monthly installments
or on a deliverable basis, all as set forth in a Work Order. Duly certified invoices, phased as per the Work
Order, shall be submitted to the County Project Manager, in detail sufficient for proper prepayment and
post payment audit. Upon submittal of a proper invoice the County Project Manager will determine if the
tasks or portions thereof have been satisfactorily completed. Upon a determination of satisfactory
completion, the County Project Manager will authorize payment to be made. All payments for services
shall be made to the CONSULTANT by the COUNTY in accordance with the Florida Prompt Payment Act,
as may be amended from time to time (Section 218.70, Florida Statutes, et seq.).
5.1.1 The CONSULTANT shall include on the invoices any identifiable per diem, meals and
lodgings, taxi fares and miscellaneous travel -connected expenses for CONSULTANT's personnel
subject to the limitations of F. S. section 112.o61, as may be amended from time to time. Travel
expenses, if any, shall not be on a direct pay basis by the COUNTY. Notwithstanding the foregoing,
the CONSULTANT acknowledges and agrees that it will not be reimbursed for any travel within
Indian River County, both after a CONSULTANT arrives from outside of Indian River County, and
where a CONSULTANT maintains an office in Indian River County.
5.1.2 The COUNTY shall make direct payment of all permit fees paid to regulatory agencies for
approvals directly attributable to the Services under the Project. These permit fees do not include
those permits required for any construction contractor.
5.2 The COUNTY may at any time notify the CONSULTANT of requested changes to the Services
under an existing Work Order, and thereupon the COUNTY and the CONSULTANT shall execute a
mutually agreeable amended Work Order or a new Work Order.
5.3 The COUNTY shall have the sole right to reduce or eliminate, in whole or in part, any portion
of the Services under any Work Order at any time and for any reason, upon written notice to the
CONSULTANT specifying the nature and extent of the reduction. In such event, the CONSULTANT
shall be paid for the Services already performed and also for the Services remaining to be done and
not reduced or eliminated, upon submission of invoices as set forth in this Agreement.
5.4 The COUNTY may, at any time and for any reason, direct the CONSULTANT to suspend
Services, in whole or in part under this Agreement. Such direction shall be in writing, and shall
specify the period during which Services shall be stopped. The CONSULTANT shall resume its
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Services upon the date specified, or upon such other date as the COUNTY may thereafter specify in
writing. Where the COUNTY has suspended the Services under this Agreement for a period in excess
of six (6) months, the compensation of CONSULTANT for such suspended Services may be subject
to modification. The period during which the Services are stopped by the COUNTY shall be added
to the time of performance of this Agreement.
6. ADDITIONAL WORK
6.1 If services in addition to the Services provided hereunder are required or desired by the
County in connection with the Project, the COUNTY may, at the sole option of the COUNTY:
separately obtain same outside of this Agreement; or request the CONSULTANT to provide, either
directly by the CONSULTANT or by a sub consultant, such additional services by a new Work Order
or by a written amendment to a specific Work Order.
7. OWNERSHIP AND REUSE OF DOCUMENTS
7.1 Ownership and Copyright: Ownership and copyright of all reports, tracings, plans, electronic
files, specifications, field books, survey information, maps, contract documents, and other data first
developed by the CONSULTANT pursuant to this Agreement, shall be vested in the COUNTY. Said
materials shall be made available to the COUNTY by the CONSULTANT at any time during normal
business hours upon reasonable request of the COUNTY. On or before the tenth day after all work
contemplated under this Agreement or individual Work Order is complete, all of the above materials
shall be delivered to the County Project Manager.
7.2 Reuse of Documents: All documents, including but not limited to reports, drawings and
specifications, prepared or performed by the CONSULTANT pursuant to this Agreement, are related
exclusively to the services described herein. They are not intended or represented to be suitable for
reuse by the COUNTY or others on extensions of this project or on any other project. The COUNTY's
reuse of any document or drawing shall be at the COUNTY's own risk. The COUNTY shall not hold
the CONSULTANT liable for any misuse by others.
8. INSURANCE AND INDEMNIFICATION
8.1 During the performance of the work covered by this Agreement, the CONSULTANT shall provide
the COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in
the Agreement.
8.2 CONSULTANT shall maintain for the duration of the Agreement, insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the negligent
performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. The
cost of such insurance shall be included in the CONSULTANT's fees.
8.3 Minimum Scope of Insurance
A. Worker's Compensation as required by the State of Florida. Employers Liability of
$100,00o each accident, $500,00o disease policy limit, and $100,00o disease each employee.
B. General Liability $1,000,00o combined single limit per accident for bodily injury and
property damage. Coverage shall include premises/operations, products/completed operations,
contractual liability, and independent contractors. COUNTY shall be named an "Additional Insured" on
the certificate of insurance.
C. Auto Liability $500,000 combined single limit per accident for bodily injury and property
damage. Coverage shall include owned vehicles, hired vehicles, and non -owned vehicles.
D. Professional Liability Insurance providing coverage for negligent acts, errors, or omissions
committed by CONSULTANT with a $1,000,00o per claim/annual aggregate. This insurance shall extend
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coverage to loss of interest, earning, profit, use and business interruption, cost of replacement power, and
other special, indirect, and consequential damages.
8.4 CONSULTANT's insurance coverage shall be primary.
8.5 All above insurance policies shall be placed with insurers with a Best's rating of no less that A -VII.
The insurer chosen shall also be licensed to do business in Florida.
8.6 The insurance policies procured, other than professional liability, shall be occurrence forms, not
claims made policies. Professional liability shall be on a claims -made basis.
8.7 The insurance companies chosen shall provide certificates of insurance prior to signing of
contracts, to the Indian River County Risk Management Department.
8.8 CONSULTANT shall provide the Indian River County Risk Management Department with a
certificate of insurance that states that the insurance company will provide 3o days notice to the Risk
Management Department, of cancellation and/or nonrenewal.
8.9 The CONSULTANT shall ensure all subconsultants to maintain the insurance as detailed herein.
8.io Any deductibles or self-insured retentions greater than $1oo,000 must be approved by the Risk
Manager for Indian River County, with the ultimate responsibility for same going to the CONSULTANT.
8.11 The Consultant shall indemnify and hold harmless the County and its commissioners, officers,
employees and agents, from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the
performance of the contract.
9. TERMINATION
9.1 This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30)
days' prior written notice to the CONSULTANT; or (b) by the CONSULTANT, for any reason, upon
thirty (3o) days' prior written notice to the COUNTY; or (c) by the mutual Agreement of the parties;
or d) as may otherwise be provided below. In the event of the termination of this Agreement, any
liability of one party to the other arising out of any Services rendered, or for any act or event
occurring prior to the termination, shall not be terminated or released.
9.2 In the event of termination by the COUNTY, the COUNTY's sole obligation to the
CONSULTANT shall be payment for those portions of satisfactorily completed work previously
authorized by approved Work Order. Such payment shall be determined on the basis of the hours of
work performed by the CONSULTANT, or the percentage of work complete as estimated by the
CONSULTANT and agreed upon by the COUNTY up to the time of termination. In the event of such
termination, the COUNTY may, without penalty or other obligation to the CONSULTANT, elect to
employ other persons to perform the same or similar services.
9.3 The obligation to provide services under this Agreement may be terminated by either party
upon seven (7) days prior written notice in the event of substantial failure by the other party to
perform in accordance with the terms of this Agreement through no fault of the terminating party.
9.4 In the event that the CONSULTANT merges with another company, becomes a subsidiary
of, or makes any other substantial change in structure, the COUNTY reserves the right to terminate
this Agreement in accordance with its terms.
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9.5 In the event of termination of this Agreement, the CONSULTANT agrees to surrender any
and all documents first prepared by the CONSULTANT for the COUN'T'Y in connection with this
Agreement.
9.6 The COUNTY may terminate this Agreement for refusal by the CONSULTANT to allow
public access to all documents, papers, letters, or other material subject to the provisions of Chapter
119 Florida Statutes and made or received by the CONSULTANT in conjunction with this Agreement.
9.7 The COUNTY may terminate this Agreement in whole or in part if the CONSULTANT
submits a false invoice to the COUNTY.
9.8 CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida
law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to*s. 215.4725 of the
Florida Statutes, and are not engaged in a boycott of Israel. OWNER may terminate this Contract if
CONSULTANT, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent
companies that exist for the purpose of making profit, is found to have been placed on the Scrutinized
Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725,
Florida Statutes.
9.9 CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida
law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, create pursuant to Section 215.473 of the Florida
Statutes and are not engaged in business operations in Cuba or Syria. COUNTY may terminate this
agreement if CONSULTANT is found to have submitted a false certification as provided under section
287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in
business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes.
10. MISCELLANEOUS PROVISIONS
10.1 Independent Contractor. It is specifically understood and acknowledged by the parties
hereto that the CONSULTANT or employees or sub -consultants of the CONSULTANT are in no way
to be considered employees of the COUNTY, but are independent contractors performing solely
under the terms of the Agreement and not otherwise.
10.2 Merger; Modification. This Agreement incorporates and includes all prior and
contemporaneous negotiations, correspondence, conversations, agreements, or understandings
applicable to the matters contained herein and the parties agree that there are no commitments,
agreements, or understandings of any nature whatsoever concerning the subject matter of the
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior or contemporaneous representations or
agreements, whether oral or written. No alteration, change, or modification of the terms of this
Agreement shall be valid unless made in writing and signed by the CONSULTANT and the COUN'T'Y.
10.3 Governing Law; Venue. This Agreement, including all attachments hereto, shall be
construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party
against the other party or otherwise arising out of this Agreement shall be in Indian River County,
Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern
District of Florida.
10.4 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed
cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available
to either party, at law or in equity. Each right, power and remedy of the parties provided for in this
Agreement shall be cumulative and concurrent and shall be in addition to every other right, power
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or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute
or otherwise. The failure of either party to insist upon compliance by the other party with any
obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or
subsequent delinquency or default. A party's waiver of one or more defaults does not constitute a
waiver of any other delinquency or default. If any legal action or other proceeding is brought for the
enforcement of this Agreement or because of an alleged dispute, breach, default, or
misrepresentation in connection with any provisions of this Agreement, each party shall bear its own
costs.
10.5 Severability. If any term or provision of this Agreement or the application thereof to any
person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of
this Agreement, then the application of such term or provision to persons or circumstances other
than those as to which it is held invalid or unenforceable shall not be affected, and every other term
and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by
law.
10.6 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to
the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners
of Indian River County.
10.7 No Pledge of Credit. The CONSULTANT shall not pledge the COUNTY's credit or make it a
guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of
indebtedness.
10.8 Survival. Except as otherwise expressly provided herein, each obligation In this Agreement
to be performed by CONSULTANT shall survive the termination or expiration of this Agreement.
10.9 Construction. The headings of the sections of this Agreement are for the purpose of
convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in
such sections. All pronouns and any variations thereof shall be deemed to refer to the masculine,
feminine or neuter, singular or plural, as the identity of the parties or parties may require. The
parties hereby acknowledge and agree that each was properly represented by counsel and this
Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the
effect that a legal document shall be construed against the draftsperson shall be inapplicable to this
Agreement.
10.10 Counterparts. This Agreement may be executed in one or more counterparts, each of which
shall be deemed to be an original copy and all of which shall constitute but one and the same instrument.
10.11 Public Records Compliance
Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Consultant shall
comply with Florida's Public Records Law. Specifically, the Consultant shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost that
does not exceed the cost provided in Chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession
of the Consultant or keep and maintain public records required by the County to perform the service. If
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the Consultant transfers all public records to the County upon completion of the contract, the Consultant
shall destroy any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public records upon completion of the
contract, the Consultant shall meet all applicable requirements for retaining public records. All records
stored electronically must be provided to the County, upon request from the Custodian of Public Records,
in a format that is compatible with the information technology systems of the County.
B. IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772) 226-1424
nublicrecords (&ircgov.com
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 3296o
C. Failure of the Consultant to comply with these requirements shall be a material breach of this
Agreement.
ii. FEDERAL CLAUSES
For any work requested that will be paid for in part or whole by federal funds, the following terms will
apply:
A. Contract Work Hours and Safety Standards: (i) The CONSULTANT or subcontractor shall
maintain payrolls and basic payroll records during the course of the work and shall preserve them
for a period of three years from the completion of the contract for all laborers and mechanics,
including guards and watchmen, working on the contract. Such records shall contain the name and
address of each such employee, social security number, correct classifications, hourly rates of wages
paid, daily and weekly number of hours worked, deductions made, and actual wages paid. (2)
Records to be maintained under this provision shall be made available by the CONSULTANT or
subcontractor for inspection, copying, or transcription by authorized representatives of the
Department of Homeland Security, the Federal Emergency Management Agency, and the
Department of Labor, and the CONSULTANT or subcontractor will permit such representatives to
interview employees during working hours on the job.
B. Suspension and Debarment: (i) This contract is a covered transaction for purposes of 2 C.F.R. pt.
18o and 2 C.F.R. pt. 3000. As such the CONSULTANT is required to verify that none of the
CONSULTANT, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. §
180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935)•
(2) The CONSULTANT must comply with 2 C.F.R. pt. 18o, subpart C and 2 C.F.R. pt. 3000, subpart
C and must include a requirement to comply with these regulations in any lower tier covered
transaction it enters into.
(3) This certification is a material representation of fact relied upon by OWNER. If it is later
determined that the CONSULTANT did not comply with 2 C.F.R. pt. 18o, subpart C and 2 C.F.R. pt.
3000, subpart C, in addition to remedies available to OWNER, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment. (4) The bidder or
proposer agrees to comply with the requirements of 2 C.F.R. pt. 18o, subpart C and 2 C.F.R. pt. 3000,
subpart C while this offer is valid and throughout the period of any contract that may arise from this
offer. The bidder or proposer further agrees to include a provision requiring such compliance in its
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lower tier covered transactions.
C. Byrd Anti -Lobbying Amendment, 31 U.S.C. § 1352 (as amended): Contractors and Firms who
apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies
to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. §
1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection
with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient
who in turn will forward the certification(s) to the awarding agency.
D. Procurement of Recycled/Recovered Materials: (1) In the performance of this contract, the
CONSULTANT shall make maximum use of products containing recovered materials that are EPA -
designated items unless the product cannot be acquired—(i) Competitively within a timeframe
providing for compliance with the contract performance schedule; (ii) Meeting contract performance
requirements; or (iii) At a reasonable price.
(2) Information about this requirement is available at EPA's Comprehensive Procurement
Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-
program.
(3) The CONSULTANT also agrees to comply with all other applicable requirements of Section 6002
of the Solid Waste Disposal Act.
E. Prohibition on Contracting for Covered Telecommunications Equipment or Services:
(a) Definitions. As used in this clause, the terms backhaul; covered foreign country; covered
telecommunications equipment or services; interconnection arrangements; roaming; substantial or
essential component; and telecommunications equipment or services have the meaning as defined
in FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds for Covered
Telecommunications Equipment or Services (Interim), as used in this clause—
(b) Prohibitions: (1) Section 889(b) of the John S. McCain National Defense Authorization Act for
Fiscal Year 2019, Pub. L. No. 115-232, and 2 C.F.R. § 200.216 prohibit the head of an executive agency
on or after Aug. 13, 2020, from obligating or expending grant, cooperative agreement, loan, or loan
guarantee funds on certain telecommunications products or from certain entities for national
security reasons. (2) Unless an exception in paragraph (c) of this clause applies, the CONSULTANT
and its subcontractors may not use grant, cooperative agreement, loan, or loan guarantee funds from
the Federal Emergency Management Agency to: (i) Procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology of any system; (ii) Enter into, extend, or renew a
contract to procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of any system, or
as critical technology of any system; (iii) Enter into, extend, or renew contracts with entities that use
covered telecommunications equipment or services as a substantial or essential component of any
system, or as critical technology as part of any system; or (iv) Provide, as part of its performance of
this contract, subcontract, or other contractual instrument, any equipment, system, or service that
uses covered telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system.
(c) Exceptions. (1) This clause does not prohibit CONSULTANTs from providing—
(i) A service that connects to the facilities of a third -party, such as backhaul, roaming, or
interconnection arrangements; or (ii) Telecommunications equipment that cannot route or redirect
user data traffic or permit visibility into any user data or packets that such equipment transmits or
otherwise handles. (2) By necessary implication and regulation, the prohibitions also do not apply
to: (i) Covered telecommunications equipment or services that: i. Are not used as a substantial or
essential component of any system; and ii. Are not used as critical technology of any system. (ii)
Other telecommunications equipment or services that are not considered covered
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telecommunications equipment or services.
(d) Reporting requirement. (1) In the event the CONSULTANT identifies covered
telecommunications equipment or services used as a substantial or essential component of any
system, or as critical technology as part of any system, during contract performance, or the
contractor is notified of such by a subcontractor at any tier or by any other source, the CONSULTANT
shall report the information in paragraph (d)(2) of this clause to the recipient or subrecipient, unless
elsewhere in this contract are established procedures for reporting the information.(2) The
CONSULTANT shall report the following information pursuant to paragraph (d)(1) of this clause: (i)
Within one business day from the date of such identification or notification: The contract number;
the order number(s), if applicable; supplier name; supplier unique entity identifier (if known);
supplier Commercial and Government Entity (CAGE) code (if known); brand; model number
(original equipment manufacturer number, manufacturer part number, or wholesaler number); item
description; and any readily available information about mitigation actions undertaken or
recommended. (ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of
this clause: Any further available information about mitigation actions undertaken or recommended.
In addition, the CONSULTANT shall describe the efforts it undertook to prevent use or submission
of covered telecommunications equipment or services, and any additional efforts that will be
incorporated to prevent future use or submission of covered telecommunications equipment or
services.
(e) Subcontracts. The CONSULTANT shall insert the substance of this clause, including this
paragraph (e), in all subcontracts and other contractual instruments.
F. Domestic Preference for Procurements: As appropriate, and to the extent consistent with law, the
CONSULTANT should, to the greatest extent practicable, provide a preference for the purchase,
acquisition, or use of goods, products, or materials produced in the United States. This includes, but
is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of
this clause: Produced in the United States means, for iron and steel products, that all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United
States. Manufactured products mean items and construction materials composed in whole or in part
of non-ferrous metals such as aluminum; plastics and polymer -based products such as polyvinyl
chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
G. Access to Records: The following access to records requirements apply to this contract: (1) The
CONSULTANT agrees to provide OWNER, the State of Florida, the FEMA Administrator, the
Comptroller General of the United States, or any of their authorized representatives access to any
books, documents, papers, and records of the CONSULTANT which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The
CONSULTANT agrees to permit any of the foregoing parties to reproduce by any means whatsoever
or to copy excerpts and transcriptions as reasonably needed. (3) The CONSULTANT agrees to
provide the FEMA Administrator or his authorized representatives access to documents pertaining
to the work being completed under the contract. (4) In compliance with section 1225 of the Disaster
Recovery Act of 2018, the OWNER and the CONSULTANT acknowledge and agree that no language
in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the
Comptroller General of the United States.
H.DHS Seal, Logo, and Flags: The CONSULTANT shall not use the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials without specific FEMA pre -approval. The
CONSULTANT shall include this provision in any subcontracts.
I. Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement
that FEMA financial assistance will be used to fund all or a portion of the contract. The
CONSULTANT will comply will all applicable Federal law, regulations, executive orders, and FEMA
policies, procedures, and directives.
202306o Agreement - 12
W11
J. No Obligation by Federal Government: The Federal Government is not a party to this contract and
is not subject to any obligations or liabilities to the non -Federal entity, CONSULTANT, or any other
party pertaining to any matter resulting from the contract.
K. Program Fraud and False or Fraudulent Statements or Related Acts: The CONSULTANT
acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements)
applies to its actions pertaining to the contract.
L. Affirmative Steps: If subcontracts are to be let, the prime CONSULTANT is required to take all
necessary steps identified in 2 C.F.R. § 200.32i(b)(i)-(5) to ensure that small and minority
businesses, women's business enterprises, and labor surplus area firms are used when possible.
M. License and Delivery of Works Subject to Copyright and Data Rights: The CONSULTANT
grants to the Owner a paid-up, royalty -free, nonexclusive, irrevocable, worldwide license in data first
produced in the performance of this contract to reproduce, publish, or otherwise use, including
prepare derivative works, distribute copies to the public, and perform publicly and display publicly
such data. For data required by the contract but not first produced in the performance of this
contract, the CONSULTANT will identify such data and grant to the Owner or acquires on its behalf
a license of the same scope as for data first produced in the performance of this contract. Data, as
used herein, shall include any work subject to copyright under 17 U.S.C. § 102, for example, any
written reports or literary works, software and/or source code, music, choreography, pictures or
images, graphics, sculptures, videos, motion pictures or other audiovisual works, sound and/or video
recordings, and architectural works. Upon or before the completion of this contract, the
CONSULTANT will deliver to the Owner data first produced in the performance of this contract and
data required by the contract but not first produced in the performance of this contract in formats
acceptable by the Owner.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written
above.
Consultant:
By
Name
Title
Date
Witness:
By
Printed Name
INDIAN RIVER COUNTY
By its Board of County Commissioners
By
Joseph H. Earman, Chairman
Date Approved by BCC: November 2, 2023
Attest: Ryan L. Butler, Clerk of Court
And Comptroller
By
Deputy Clerk
Approved:
John A. Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
William K. DeBraal, County Attorney
202306o Agreement -13
97
Kimley-Horn and Associates, Inc.
Indian River County
Billing Rates
Classifleation
Rate
-- ,:
$2.4SM-5300.00
Environmental Proessian:.
X00
Un or Environmental Professional
$ -' : ? 10.00
EORksOmental Professiojnai 2
160.00
'Enviromental Prof
$U0,004140.00
Designer0.
85.00
; niar S
!"'.064,160.00
Support Staff
x65.004100.00
Effective through October 10, 2025
Subject to annual adjustment thereafter
Sub -consultants will be billed per the Contract
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: October 20, 2023
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Award of Bid 2024009 for Jones' Pier Conservation Area Bungalow
Renovation
BACKGROUND:
On behalf of the Parks and Recreation Division, sealed bids were solicited for renovations
to the Jones' Pier Conservation Area Bungalow, located at 7770 Jungle Trail. The building,
previously the Jones residence, will be converted into an interpretive center for use by the
public.
ANALYSIS•
Advertising Date:
Bid Opening Date:
Solicitation Broadcast to:
Bid Documents Requested by:
Replies:
September 6, 2023
October 6, 2023
453 Subscribers
23 Firms
6 Firms
. _ . ... .f4 ..
Close Construction Services, LLC
Okeechobee
�ry�
11
$639,075.00
Proctor Construction Company, LLC
Vero Beach
$ 2o,611. 1
Jim's Complete Construction, LLC
St. Cloud
D
Arkest, LLC
Jacksonville
D
De La Hoz Builders, Inc.
Sebastian
D
So Cal Shaker Plates & Construction
Site Services, LLC
Lake Elsinore,
CA
DQ
The bid submitted by Jim's Complete Construction was disqualified for failure to submit
the correct bid form. Bids from Arkest, De La Hoz Builders, and So Cal Shaker Plates were
disqualified for lack of unit prices on the bid form. Unit prices are the basis of award, and
payment for completed work, per the bid and contract documents.
The design architect for the project, Spiezle, reviewed the responsive bids, and determined
Close Construction, to be the lowest, responsive, responsible bidder, and has
recommended award to them. The Division concurs with this recommendation, and
received very favorable reviews from Close's provided references.
99
FUNDING:
This work was anticipated in the CIE, and $534,000 is currently available in the Land
Acquisition Series 2004 Referendum/Land Acquisition/Construction in Progress/Jones
Pier Improvements account, number 14514639-066510-18010. Additional funds for the
work are being requested in the FY 2024 CIE.
Man
Land Acquisition Series 2004 14514639-066510-18010 $534,000
Referendum/Land Acquisition/Construction in
Progress/Jones Pier Improvements
RECOMMENDATION:
Staff recommends the Board award Bid 2024009 to Close Construction Services, LLC,
approve the agreement, and authorize the Chairman to sign the agreement after receipt
and approval of the agreement and the required public construction bond by the County
Attorney as to form and legal sufficiency, after the Contractor has reactivated its status
with the Building Division, and after receipt and approval of the required insurance by the
Risk Manager. So long as there are no changes in the dollar amount under the agreement,
upon adequate completion of the work set forth in the agreement, staff is directed to make
final payment and release any retainage to Close Construction Services, LLC, after review
and approval by the Purchasing Manager and the County Attorney's Office.
ATTACHMENT
Agreement
100
SECTION 00520 Agreement
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the
State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called
OWNER) and Close Construction Services, LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 -WORK
1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract
Documents. The Work is generally described as follows:
The renovation and re -purposing of the bungalow at the Jones' Pier Conservation Area
located at 7770 Jungle Trail, Vero Beach, FL 32963. Work includes addition of a Handicap
Ramp, Stairs, Repair and Replacement of Exterior Siding, Roofing, Windows/Doors,
Interior Ceilings, Wall Finish, Flooring, Cabinetry, HVAC, Electrical and Plumbing.
ARTICLE 2 - THE PROJECT
2.01 The Project for which the Work under the Contract Documents may be the whole or only a
part is generally described as follows:
Project Name: RENOVATION OF THE JONES' PIER CONSERVATION AREA
BUNGAI OW
Bid Number: 2024009
Project Address: 7770 Jungle Trail, Vero Beach, FL 32963
ARTICLE 3 - ENGINEER
3.01 The Indian River County Public Works Department is hereinafter called the ENGINEER and
will act as OWNER's representative, assume all duties and responsibilities, and have the
rights and authority assigned to ENGINEER in the Contract Documents in connection with
the completion of the Work in accordance with the Contract Documents.
ARTICLE 4 - CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment
A. The Work will be substantially completed on or before the 150th calendar day after the date
when the Contract Times commence to run as provided in paragraph 2.03 of the General
Conditions, and completed and ready for final payment in accordance with paragraph 14.07
of the General Conditions on or before the 180th calendar day after the date when the
Contract Times commence to run.
101
4.03 Liquidated Damages
A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and
that OWNER will suffer financial loss if the Work is not completed within the times specified
in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12
of the General Conditions. Liquidated damages will commence for this portion of work. The
parties also recognize the delays, expense, and difficulties involved in proving in a legal
proceeding the actual loss suffered by OWNER if the Work is not completed on time.
Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER
$1,148.00 for each calendar day that expires after the time specified in paragraph 4.02 for
Substantial Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work
within the Contract Time or any proper extension thereof granted by OWNER,
CONTRACTOR shall pay OWNER $1,148.00 for each calendar day that expires after the
time specified in paragraph 4.02 for completion and readiness for final payment until the
Work is completed and ready for final payment.
ARTICLE 5 - CONTRACT PRICE
5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the
Contract Documents, an amount in current funds equal to the sum of the amounts
determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.13, below:
A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit.
B. THE CONTRACT SUM subject to additions and deductions provided in the Contract:
Numerical Amount: $639,075
Written Amount: Six -hundred thirty-nine thousand seventy five dollars.
ARTICLE 6 - PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. CONTRACTOR shall submit Applications for Payment in accordance with Article
14 of the General Conditions. Applications for Payment will be processed by
ENGINEER as provided in the General Conditions and the Contract Documents.
6.02 Progress Payments.
A. The OWNER shall make progress payments to the CONTRACTOR on the basis
of the approved partial payment request as recommended by ENGINEER in
accordance with the provisions of the Local Government Prompt Payment Act,
Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%)
of the payment amounts due to the CONTRACTOR until substantial completion of
all work to be performed by CONTRACTOR under the Contract Documents.
B. For construction projects less than $10 million, at the time the Owner is in receipt
of the Certificate of Substantial Completion, the Owner shall have 30 calendar days
102
to provide a list to the Contractor of items to be completed and the estimated cost
to complete each item on the list. Owner and Contractor agree that the Contractor's
itemized bid shall serve as the basis for determining the cost of each item on the
list. For projects in excess of $10 million, owner shall have up to 45 calendar days
following receipt of Certificate of Substantial Completion of the project to provide
contractor with said list.
C. Payment of Retainage - Within 20 business days following the creation of the list,
Owner shall pay Contractor the remaining contract balance including all retainage
previously withheld by Owner except for an amount equal to 150% of the estimated
cost to complete all of the items on the list. Upon completion of all items on the list,
the Contractor may submit a payment request for the amount of the 150%
retainage held by the Owner. If a good faith dispute exists as to whether one or
more of the items have been finished, the owner may continue to withhold the
150% of the total cost to complete such items. The owner shall provide Contractor
written reasons for disputing completion of the list.
6.03 Pay Requests.
A. Each request for a progress payment shall be submitted on the application
provided by OWNER and the application for payment shall contain the
CONTRACTOR'S certification. All progress payments will be on the basis of
progress of the work measured by the schedule of values established, or in the
case of unit price work based on the number of units completed.
6.04 Paragraphs 6.02 and 6.03
do not apply to construction services work purchased by the County as OWNER which
are paid for, in whole or in part, with federal funds and are subject to federal grantor laws
and regulations or requirements that are contrary to any provision of the Local
Government Prompt Payment Act. In such event, payment and retainage provisions shall
be governed by the applicable grant requirements and guidelines.
6.05 Acceptance of Final Payment as Release.
A. The acceptance by the CONTRACTOR of final payment shall be and shall operate
as a release to the OWNER from all claims and all liability to the CONTRACTOR
other than claims in stated amounts as may be specifically excepted by the
CONTRACTOR for all things done or furnished in connection with the work under
this Contract and for every act and neglect of the OWNER and others relating to
or arising out of the work. Any payment, however, final or otherwise, shall not
release the CONTRACTOR or its sureties from any obligations under the Contract
Documents or the Public Construction Bond.
ARTICLE 7 - INDEMNIFICATION
7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with
paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract.
103
ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the
following representations:
A. CONTRACTOR has examined and carefully studied the Contract Documents and the other
related data identified in the Bidding Documents.
B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance of the
Work.
C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, and performance of the Work.
D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or contiguous to the Site and all drawings of physical conditions in or relating
to existing surface or subsurface structures at or contiguous to the Site (except Underground
Facilities) which have been identified in the Supplementary Conditions as provided in
paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous
Environmental Condition, if any, at the Site which have been identified in the Supplementary
Conditions as provided in paragraph 4.06 of the General Conditions.
E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations, tests,
studies, and data concerning conditions (surface, subsurface, and Underground Facilities)
at or contiguous to the Site which may affect cost, progress, or performance of the Work or
which relate to any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by CONTRACTOR, including applying the specific means,
methods, techniques, sequences, and procedures of construction, if any, expressly required
by the Contract Documents to be employed by CONTRACTOR, and safety precautions and
programs incident thereto
F. CONTRACTOR does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the Work at the
Contract Price, within the Contract Times, and in accordance with the other terms and
conditions of the Contract Documents.
G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and
others at the Site that relates to the Work as indicated in the Contract Documents.
H. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the Site, reports and drawings identified in the Contract
Documents, and all additional examinations, investigations, explorations, tests, studies, and
data with the Contract Documents.
I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
J. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
4
104
K. Contractor is registered with and will use the Department of un Security's E -Verify system
(www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the
duration of this agreement, as required by Section 448.095, F.S. Contractor is also
responsible for obtaining an affidavit from all subcontractors, as required in Section
448.095(5)(b), F.S., stating the subcontractor does not employ, contract with, or subcontract
with an unauthorized alien.
ARTICLE 9 - CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages 00520-1 to 00520-10, inclusive);
2. Notice to Proceed (page 00550-1);
3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive);
4. Sample Certificate of Liability Insurance (page 00620-1);
5. Contractor's Application(s) for Payment (pages to inclusive);
6. Certificate of Substantial Completion (pages to , inclusive);
7. Contractor's Final Certification of the Work (pages to , inclusive);
8. General Conditions (pages 00700-1 to 00700-38, inclusive);
9. Supplementary Conditions (pages 00800-1 to 00800-13, inclusive);
10. Architectural Project Manual Bid Set, prepared by Donadio & Associates, Architects,
P.A., A Spiezle Group, Inc., Identified with Project Number 2018.23.004, dted August
18, 2023.
11. Drawings consisting of a cover sheet (A0.10), and sheets listed in the Index of Drawings,
with each sheet bearing the following general title: Jones Pier Historic Residence
Museum
12. Addenda 1 to 2;
13. Appendices to this Agreement (enumerated as follows):
Appendix A — Permits
14. CONTRACTOR'S BID (pages 00310-1 to 00310-6, inclusive);
15. Bid Bond (page 00430-1):
16. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of
Relationships (pages 00452-1 to 00452-2, inclusive);
105
18. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2,
inclusive);
19. Qualifications Questionnaire (page 00456-1 to 00456-2, inclusive);
20. List of Subcontractors (page 00458-1);
21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies
(page 00460-1);
22. The following which may be delivered or issued on or after the Effective Date of the
Agreement and are not attached hereto:
a) Written Amendments;
b) Work Change Directives;
c) Change Order(s);
ARTICLE 10 - MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings indicated in the General Conditions.
10.02 Assignment of Contract
A. No assignment by a party hereto of any rights under or interests in the Contract will be
binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are
due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law), and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any
duty or responsibility under the Contract Documents.
10.03 Successors and Assigns
A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal
representatives to the other party hereto, its partners, successors, assigns, and legal
representatives in respect to all covenants, agreements, and obligations contained in the
Contract Documents.
10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to
be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract
Documents shall be reformed to replace such stricken provision or part thereof with a valid
and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
11
106
10.05 Venue
A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this Contract shall
be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United
States District Court for the Southern District of Florida.
10.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The
Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor
shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records required by the County to
perform the service. If the Contractor transfers all public records to the County upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the County, upon request from the Custodian of Public
Records, in a format that is compatible with the information technology systems of the County.
B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
(772) 226-1424
publicrecords(&-ircgov.com
Indian River County Office of the County Attorney
180127 th Street
Vero Beach, FL 32960
107
C. Failure of the Contractor to comply with these requirements shall be a material breach of
this Agreement.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate.
One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the
Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their
behalf.
This Agreement will be effective on day of 20 (the date the Contract
is approved by the Indian River County Board of County Commissioners, which is the Effective Date
of the Agreement).
OWNER:
INDIAN RIVER COUNTY
By:
Joseph H. Earman, Chairman
By:
John A. Titkanich, Jr., County Administrator
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
By:
CONTRACTOR:
By:
(Contractor)
(CORPORATE SEAL)
Attest
William K. DeBraal, County Attorney Address for giving notices:
Ryan L. Butler, Clerk of Court and Comptroller
Attest:
Deputy Clerk
(SEAL)
Designated Representative:
Beth Powell
Interim General Services Director
1590 9th Street SW, Vero Beach, Florida 32962
(772) 226-1785
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name:
Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
* * END OF SECTION * *
108
Consent Agenda
Indian River County
Interoffice Memorandum
Office of Management & Budget
To:
Members of the Board of County Commissioners
Through:
John A. Titkanich, Jr.
County Administrator
From:
Kristin Daniels
Director, Office of Management & Budget
Date:
October 30, 2023
Subject:
Miscellaneous Budget Amendment 09
Description and Conditions:
1. The State Attorney's Office has over expended in the General Fund portion of their budget.
Exhibit "A" appropriates $767 from General Fund/Reserve for Contingency.
2. On September 26, 2023, the Board of County Commissioners approved the Sheriff's Office
request of $22,800 from the Offender Fees Reserve account. Exhibit "A" appropriates these
revenues and expenses.
3. The Mailroom has incurred additional expenses in several accounts due to changes in the
capital asset threshold policy. Exhibit "A" appropriates $75,424 from General Fund/Reserve for
Contingency
4. The Additional Court Costs Fund has received more revenue than anticipated. Exhibit "A"
appropriates the additional $6,895 in revenue and expense accounts.
5. On February 21, 2023, the Board of County Commissioners approved the work order with
Costal Waterways Design and Engineering to repair dune crossover structures and ramp
repairs resulting from Hurricanes Ian and Nicole. Exhibit "A" appropriates the funding of
$26,700 from MSTU/Reserve for Contingency.
Staff Recommendation
Staff recommends the Board of County Commissioners approve the budget resolution amending the
fiscal year 2022-23 budget.
109
RESOLUTION NO. 2023-
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE FISCAL YEAR 2022-2023 BUDGET.
WHEREAS, certain appropriation and expenditure amendments to the
adopted Fiscal Year 2022-2023 Budget are to be made by resolution pursuant to
section 129.06(2), Florida Statutes; and
WHEREAS, the Board of County Commissioners of Indian River County
desires to amend the fiscal year 2022-2023 budget, as more specifically set forth
in Exhibit "A" attached hereto and by this reference made a part hereof,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year
2022-2023 Budget be and hereby is amended as set forth in Exhibit "A" upon
adoption of this Resolution.
This Resolution was moved for adoption by Commissioner
, and the motion was seconded by Commissioner ,
and, upon being put to a vote, the vote was as follows:
Chairman Joseph H. Earman
Vice Chairman Susan Adams
Commissioner Joseph E. Flescher
Commissioner Deryl Loar
Commissioner Laura Moss
The Chairman thereupon declared this Resolution duly passed and adopted
this day of , 2023.
Attest: Ryan L. Butler
Clerk of Court and Comptroller
Deputy Clerk
INDIAN RIVER COUNTY, FLORIDA
Board of County Commissioners
=11
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
COUNTY ATTORNEY
110
Resolution No. 2023 -
Exhibit "A"
Kristin Daniels, Budget Director
Budget Amendment 09
Type
Fund/ Department/Account Name
Account Number
Increase
Decrease
General Fund/State Attorney
00190302-088380
$767
$0
1.
Expense
General Fund/Reserve for Contingency
00119981-099910
$0
$767
Revenue
General Fund/Sheriff-Offender Registration
001034-341521
$22,800
$0
2.
Fees
Expense
General Fund/Sheriff/Law Enforcement
00160086-099040
$22,800
$0
General Fund/Mailroom/Right to Use-
00125119-069475
$65,258
$0
Equipment
General Fund/Mailroom/Leases-Principal
00125119-077175
$8,040
$0
3.
Expense
General Fund/Mailroom/Leases-Interest
00125119-077275
$2,126
$0
General Fund/Reserve for Contingency
00119981-099910
$0
$75,424
Revenue
Additional Court Costs/Service Charges
141034-348900
$6,895
$0
4
Additional Court Costs/Legal Aid/Legal
14190664-033110
$3,448
$0
Expense
Services
Additional Court Costs/DJJ/Teen Court
14191023-088401
$3,447
$0
MSTU/Beach Parks/Other Contractual
00411672-033490-22601
$5,575
$0
Services/Hurricane Ian
5.
Expense
MSTU/Beach Parks/Other Contractual
00411672-033490-23007
$21,125
$0
Services/Hurricane Nicole
MSTU/Reserve for Contingency
00419981-099910
$0
$26,700
CONSENT AGENDA
BCC Meeting 11-7-2023
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Parks, Recreation & Conservation Department
Date: October 25, 2023
To: The Honorable Board of County Commissioners
Thru: John A. Titkanich, Jr., County Administrator
Michael C. Zito, Deputy County Administrator
Beth Powell, Parks, Recreation & Conservation Director
From: Nickie Munroe, Environmental Horticulture Agent I and MG Coordinator
Subject: IRL Council Small Grant Contract#: 2023SG-09
BACKGROUND:
The Indian River Lagoon Council (IRLC) Small Grants Program provides funding for projects that
benefit the management of water resources of the Indian River Lagoon. UF/IFAS Indian River
County Extension faculty applied for a grant during the last funding cycle and have been awarded a
$4,923.00 grant which will fund a demonstration garden project using the existing garden area at
the Victor Hart Sr. Community Enhancement Complex near the Gifford Youth Achievement
Center.
Since 2016, the goals of the Environmental Horticulture Agent for this location incorporated
demonstration gardens, community gardening plots, and space to facilitate outreach activities.
When the garden was renovated in 2021, it was expanded by 1,100 square feet to include a 6 -foot
radius around the fence line. This additional space was allocated for Florida -Friendly Landscaping
demonstration and community gardening plots. The space inside the fence was modified to include
a seating area that can be used for various activities including outdoor educational efforts.
Locations for teaching Florida -Friendly Landscaping management are limited and these gardens
will be a tool utilized as part of formal trainings as well as instructor -free learning experiences
through instructive signage. Appropriate signage will be developed to provide information on cost,
plant identification, and plant management. The grant will be used to develop Florida -Friendly
landscaping garden plots and signage that will be used for educational programs and to provide
residents with cost-effective, lagoon -friendly home landscaping designs and ideas.
DESCRIPTION AND CONDITIONS:
The IRLC Small Grant is offered on a one-year cycle with a start date of 1St June 2023 and ends on
1 st June 2024. Project work is to begin within six months of the agreement and completed within
one year or earlier. The grant covers costs of plants ($2,723.00), participant safety equipment
($200), and professional labor ($2,000) totaling $4,923.00. Matching in-kind donations of labor
and materials are estimated at $8,430. At the end of the project, the IRLC will provide
reimbursement for project expenses up to the total grant award of $4,923.00.
112
FUNDING:
Funds, in the amount of $4,923.00, will be made available via budget amendment into the General
Fund/Ag Extension/Other Operating Supplies/IRL GYAC Grant account number 00121237-
035290-24801.
Account Description
Account Number
Amount
General Fund/Ag Extension/Other Operating
Su lies/IRL GYAC Grant
00121237-035290-24801
$4,923.00
RECOMMENDATION:
Staff respectfully recommends that the Board accept the IRLC 2023 Small Grants Program
Agreement - Contract #:2023SG-09 for the Gifford Youth Achievement Center Garden Florida -
Friendly Landscaping Demonstration Project and authorize the Chairman to execute the agreement
after review and approval by the County Attorney.
ATTACHMENTS:
• IRL Council Small Grants Program Agreement - Contract#: 2023 SG -09
APPROVED AGENDA ITEM FOR NOVEMBER 7, 2023
113
Contract#: 2023SG-09
Encumbrance#: GLO1-1648
IRL COUNCIL SMALL GRANTS
PROGRAM AGREEMENT
THIS AGREEMENT ("Agreement") is entered into between the IRL COUNCIL ("the Council"),
whose address isl235 Main Street, Sebastian, Florida 32958, and INDIAN RIVER COUNTY ("Recipient"),
whose address is 5500 77' Street Vero Beach, Florida 32967. All references to the parties hereto include the
parties, their officers, employees, agents, successors, and assigns.
The waters of the state of Florida are among its basic resources, and the Council has been authorized by the
United States Environmental Protection Agency to be the local sponsor for the Indian River Lagoon National
Estuary Program.
Pursuant to the IRL Council Interlocal Agreement, the Council is responsible for managing the Indian River
Lagoon National Estuary Program.
The Council has determined that providing small grant funding to Recipient will benefit the management of
the water resources of the Indian River Lagoon.
Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment
A.
1. TERM. The term of this Agreement is from the date upon which the last party has dated and
executed the same ("Effective Date") until June 1, 2024 ("Completion Date"). Recipient shall
begin the project within six (6) months after the Effective Date and shall complete performance
within one (1) year of the effective date or by the completion date, whichever is sooner.
DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of
Work, Attachment A. Acceptance of the final payment by Recipient shall constitute a release in
full of all claims against the Council arising from or by reason of this Agreement.
OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the Council does
not assert an ownership interest in any of the deliverables under this Agreement.
AMOUNT OF FUNDING. The Council shall pay Recipient up to $4,923.00. The Council grant is
not subject to modification based upon price escalation during the term of this Agreement.
Recipient shall be responsible for payment of all costs necessary to ensure completion of the
Project.
PAYMENT OF INVOICES. Recipient shall submit one invoice upon successful completion of
the Project by one of the following two methods: (1) by mail to the IRL Council, 1235 Main Street,
Sebastian, Florida 32958, or (2) by e-mail to kolodnyAirlcouncil.org. The invoice shall be
submitted in detail sufficient for proper pre -audit and post -audit review.
INDEMNITY. The Recipient agrees to indemnify, defend and hold the Council, its officers,
employees, agents and representatives harmless from and against any and all liability on account of
any injuries, damages, omissions, commissions, actions, causes of action, claims, suits, judgments
and damages accruing, including court costs and attorney's fees at all levels of trial and appeal, as a
result of any negligence, recklessness, or other action or inaction on the part of the Recipient or any
officer, director, employee, agent, independent contractor, subcontractor or representative of the
Recipient which arises out of (directly or indirectly) or is related to the services provided under this
Agreement. Nothing contained in this provision or elsewhere in the Agreement shall be construed
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or interpreted as consent by the Council to be sued, nor as a waiver of sovereign immunity beyond
the waiver provided in Section 768.28, Florida Statutes. The Recipient shall further indemnify the
Council for all costs and penalties the Council incurs related to any failure to offer Patient
Protection and Affordable Care Act compliant health care coverage to Recipient -employees
performing under this Agreement.
INSURANCE. Recipient shall acquire and maintain all insurance required by Attachment B,
Insurance Requirements, and shall not commence Work until it has provided Certificates of
Insurance to the Council as per Attachment B. Receipt of Certificates of Insurance indicating less
coverage than required does not constitute a waiver of the Insurance Requirements. Recipient
waives its right of recovery against the Council to the extent permitted by its insurance policies.
Recipient's insurance shall be considered primary, and Council insurance shall be considered
excess, as may be applicable to Recipient's obligation to provide insurance.
FUNDING CONTINGENCY. This Agreement is contingent upon funding availability. Should
the Project not be funded, in whole or in part, the Council shall so notify Recipient and this
Agreement shall be deemed terminated for convenience five (5) days after receipt of such notice, or
within such additional time as the Council may allow.
PROJECT MANAGEMENT. The Project Managers listed below shall be responsible for overall
coordination and management of the Project.
COUNCIL
Daniel Kolodny, Project Manager
IRL Council
1235 Main Street
Sebastian, Florida 32958
(772)216-7148
E-mail: kolodny@irlcouncil.org
RECIPIENT
Nickie Munroe
Indian River County Extension Environmental
Horticulture Program
1800 27`h Street, Building B, 2' Floor
Vero Beach, FL 32960
(256)476-5458
E-mail: lnmunroe(&ufl.edu
10. PROGRESS REPORTS AND PERFORMANCE MONITORING
(a) Progress Reports. Recipient shall provide to the Council Project update/status reports
as provided in the Statement of Work.
(b) Performance Monitoring. The Council shall have the right to inspect the operation of
the Project during normal business hours upon reasonable prior notice. Recipient shall
make available to the Council any data that is requested pertaining to performance of the
Project.
11. TERMINATION. The IRL Council may terminate this Agreement without cause upon 10 days
written notice. In such event Recipient shall be compensated for all Work performed in
accordance with this Agreement to the effective date of termination. If Recipient materially fails
to fulfill its obligations under this Agreement, including any specific milestones established
herein, the Council shall provide Recipient written notice of the deficiency and this Agreement
shall be terminated upon receipt of said notice. In such event, Recipient shall refund to the
Council all funds provided to Recipient pursuant to this Agreement within thirty (30) days of
such termination.
12. ASSIGNMENT; SUCCESSORS. Recipient shall not assign this Agreement, or any monies due
hereunder, without the Council's prior written consent. No provision of this Agreement shall
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create a contractual relationship between the Council and any of Recipient's contractors or
subcontractors. The Council and the Recipient each binds itself and its partners, successors,
executors, administrators and assigns to the other party and to the partners, successors, executors,
administrators and assigns of such other party, in respect to all covenants of this Agreement.
13. INDEPENDENT CONTRACTOR. No relationship of employer or employee is created by this
Agreement, it being understood that the Recipient will act hereunder as an independent
contractor and none of the Recipient's, officers, directors, employees, independent contractors,
representatives or agents performing services for Recipient pursuant to this Agreement shall have
any claim against the Council for compensation of any kind under this Agreement. The
relationship between the Council and the Recipient is that of independent contractors, and neither
shall be considered a joint venturer, partner, employee, agent, representative or other relationship
of the other for any purpose expressly or by implication.
14. AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS
(a) Maintenance of Records. Recipient shall maintain its books and records such that receipt
and expenditure of the grant funds are shown separately from other expenditures in a
format that can be easily reviewed. The Council shall have access to and the right to
examine any directly pertinent books and other records involving transactions related to
this Agreement. In the event of an audit, Recipient shall maintain all required records until
the audit is completed and all questions are resolved.
(b) Repayment of Funds. Council funding shall be subject to repayment after expiration of this
Agreement if, upon audit examination, the Council finds any of the following: (1)
Recipient has spent funds for purposes other than as provided for herein; (2) Recipient has
failed to perform a continuing obligation of this Agreement; (3) Recipient has received
duplicate funds from the Council for the same purpose; and/or (4) Recipient has received
more than one hundred percent (100%) contributions through cumulative public agency
cost -share funding.
15. CIVIL RIGHTS. Pursuant to Chapter 760, Fla. Stat., Recipient shall not discriminate against
any employee or applicant for employment because of race, color, religion, sex, or national
origin, age, handicap, or marital status.
16. COMMUNICATION AND ACKNOWLEDGEMENT OF FUNDING: As a granting agency,
the Council achieves its mission through partnerships with state agencies, local governments,
community organizations, and others. The Council requires Recipient to acknowledge the Council
when describing this project or program funded in whole or in part with Council funds in any of the
following products: (1) press releases, speaking engagements, and other public statements; (2)
publications and other documents; (3) websites; (4) visual presentations; (5) resource guides/toolkits;
(6) bid solicitations and/or; (7) social media.
17. DIVERSITY. The Council is committed to the opportunity for diversity in the performance of all
cost-sharing agreements, and encourages Recipient to make a good faith effort to ensure that
women and minority-owned business enterprises (W/MBE) are given the opportunity for
maximum participation as contractors.
18. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY
TRIAL; REMEDY. This Agreement shall be construed according to the laws of Florida and
shall not be construed more strictly against one party than against the other because it may have
been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of
any legal proceedings arising from or related to this Agreement: (1) the Parties agree to remain
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silent on venue for legal proceedings; (2) each party shall bear its own attorney's fees, including
appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and WAIVE
THE RIGHT TO JURY TRIAL; (4) no remedy herein conferred upon any party is intended to
be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall
be in addition to every other remedy given hereunder or now or hereafter existing at law or in
equity or by statute or otherwise. No single or partial exercise by any party of any right, power,
or remedy hereunder shall preclude any other or further exercise thereof.
19. INDEPENDENT ENTITIES. The parties to this Agreement, their employees and agents, are
independent entities and not employees or agents of each other. Recipient is not a contractor of
the Council. The Council is providing grant funding as a cooperating governmental entity to
assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing
the Project and directs the means and methods by which the Project is accomplished. Recipient
is solely responsible for compliance with all labor, health insurance, and tax laws pertaining to
Recipient, its officers, agents, and employees.
20. INTEREST OF RECIPIENT. Recipient certifies that no officer, agent, or employee of the
Council has any material interest, as defined in Chapter 112, Fla. Stat., either directly or
indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have
any such interest at any time during the term of this Agreement.
21. NON -LOBBYING. Pursuant to Section 216.347, Fla. Stat., as amended, Recipient agrees that
funds received from the Council under this Agreement shall not be used for the purpose of
lobbying the Legislature or any other state agency.
22. PERMITS. Recipient shall comply with all applicable federal, state and local laws and
regulations in implementing the Project and shall include this requirement in all subcontracts
pertaining to the Project. Recipient shall obtain any and all governmental permits necessary
to implement the Project. Any activity not properly permitted prior to implementation or
completed without proper permits does not comply with this Agreement and shall not be
provided grant funding.
23. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a
contract to provide any goods or services to a public entity; may not submit a bid, proposal, or
reply on a contract with a public entity for the construction or repair of a public building or public
work; may not submit bids, proposals, or replies on leases of real property to a public entity; may
not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity; and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO
($35,000) for a period of 36 months following the date of being placed on the convicted vendor
list.
24. PUBLIC RECORDS.
(a) Records of Recipient that are made or received in the course of performance of the
Project may be public records that are subject to the requirements of chapter 119, Fla.
Stat. If Recipient receives a public records request, Recipient shall promptly notify the
Council's Project Manager. Each party reserves the right to cancel this Agreement for
refusal by the other party to allow public access to all documents, papers, letters, or
other material related hereto and subject to the provisions of chapter 119, Fla. Stat., as
amended.
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(b) IF RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENT'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE COUNCIL'S CUSTODIAN OF PUBLIC RECORDS AT
(772) 216-7148, KOLODNYAIRLCOUNCIL.ORG, 1235 MAIN STREET,
SEBASTIAN, FLORIDA 32958.
(c) Recipient shall keep and maintain public records required by the Council to perform the
Project.
(d) Upon request from the Council's custodian of public records, Recipient shall provide the
Council with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law.
(e) Recipient shall ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the contractor does not
transfer the records to the Council.
(f) Upon completion of the contract, Recipient may transfer, at no cost, to the Council all public
records in possession of the Recipient or keep and maintain public records required by the
Council to perform the service. If the Recipient transfers all public records to the Council upon
completion of the contract, the Recipient shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Recipient
keeps and maintains public records upon completion of the contract, the Recipient shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to the Council, upon request from the Council's custodian of public records, in a
format that is compatible with the information technology systems of the Council.
25. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its
information and belief, without independent investigation, infringe on any patent rights. Recipient
shall pay all royalties and patent and license fees necessary for performance of the Project.
26. E -VERIFY. Pursuant to Section 448.095(5), Florida Statutes, the Recipient shall:
(a) Register with and use the E -Verify system to verify the work authorization status of all new
employees and require all subcontractors (providing services or receiving funding under this
Agreement) to register with and use the E -Verify system to verify the work authorization status
of all the subcontractors' new employees;
(b) Secure an affidavit from all subcontractors (providing services or receiving funding under this
Agreement) stating that the subcontractor does not employ, contract with, or subcontract with
an unauthorized alien;
(c) Maintain copies of all subcontractor affidavits for the duration of this Agreement;
(d) Comply fully, and ensure all of its subcontractors comply fully, with Section 448.095, Florida
Statutes;
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(e) Be aware that a violation of Section 448.09, Florida Statutes (Unauthorized aliens;
employment prohibited) shall be grounds for termination of this Agreement; and
(f) Be aware that if the Council terminates this Agreement under Section 448.095(5)(c), Florida
Statutes, the Recipient may not be awarded a public contract for at least 1 year after the date
on which the Agreement is terminated and will be liable for any additional costs incurred by
the Recipient as a result of the termination of the Agreement.
27. SEVERABILITY; SURVIVABILITY; WAIVER
(a) If any term or provision of the Agreement, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or unenforceable, to remainder of the
Agreement, or the application of such terms or provision, to persons or circumstances other
than those as to which it is held invalid or unenforceable, shall not be affected, and every
other term and provision of the Agreement shall be deemed valid and enforceable to the
extent permitted by law.
(b) Any provision of the Agreement which is of a continuing nature or imposes an obligation
which extends beyond the term of the Agreement shall survive its expiration or earlier
termination.
(c) Failure of either party to enforce or exercise any right(s) under this Agreement shall not be
deemed a waiver of either party's right to enforce or exercise said right(s) at any time
thereafter.
28. ENTIRETY OF CONTRACTUAL AGREEMENT; AMENDMENT. The Council and the
Recipient agree that this Agreement (including all exhibits, attachments, etc.) sets forth the
entire contract between the parties, and that there are no promises or understandings other than
those stated in these documents. All exhibits and attachments identified in this Agreement are
hereby incorporated herein by reference and made a part hereof. None of the provisions, terms
and conditions contained in this Agreement may be added to, modified or otherwise altered,
except by written instrument executed by the parties hereto.
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IN WITNESS WHEREOF, the Parties have executed on the day and year written below. This
Agreement may be executed in separate counterparts, which shall not affect its validity.
IRL COUNCIL
L-5
Duane E. De Freese, Ph.D., Executive Director
Date:
APPROVED AS TO FORM
II►�I�]/moi: \ K\ JIf�MIt'1
0
Date:
Attest:
Printed name and title
Glen J. Torcivia, IRL Council General Counsel Typed Name and Title
ATTACIRvIENTS
Attachment A — Statement of Work
Attachment B — Insurance Requirements
Attachment C — Council Supplemental Instruction Form
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ATTACHMENT A - STATEMENT OF WORK
I. NAME OF PROJECT:
GYAC Garden Florida -Friendly Landscaping Demonstration
H. INTRODUCTION/BACKGROUND:
The Gifford Youth Achievement Center has a property lease that includes a small garden carved out
of the Victor Hart Sr. Park. The administrators requested programming support from the University
of Florida Extension in Indian River County. Master Gardeners have managed the park and youth
programming for over 15 years in this location. Since 2016, the goals of the Environmental
Horticulture Agent for this location have been modified to include community gardening and other
outreach activities.
When the garden was renovated in 2021, it was expanded by 1,100 square feet to include a 6 -foot
radius around the fence line. This additional space was allocated for Florida -Friendly Landscaping
demonstration and community gardening plots. Small 4 x 4 raised beds will divide the 72 square
foot beds displaying Florida -Friendly plant combinations. The decision was also made to reduce
planting space inside the circle to include a seating area for outdoor classes. This was carved out
between the storage shed and the pergola. These two structures will also serve as anchors for
detachable shade covers.
III. VALUE PROPOSITION:
This project will contribute towards restoring or improving the IRL by demonstrating Florida -
Friendly Landscaping plant selection and management options. UFIFAS will use a combination of
Florida native plants mixed with low -maintenance non-invasives to create beautiful groupings that
home gardeners can imagine in their own spaces. Nine themed mini gardens will be planted to
display commonly used and underutilized plants in the Florida landscape. They will emphasize the
beauty of Florida natives that are easily obtained and managed. This will be a great opportunity to
provide gorgeous examples of Florida -Friendly Landscaping in a conspicuous location with
significant foot and vehicular traffic.
Home gardeners can learn more about plant selection, water management, pest control, and
providing for wildlife. The gardens can be a tool utilized as part of formal trainings as well as
instructor -free learning experiences through instructive signage. Appropriate signage can provide
information on cost, plant identification, and plant management. These demonstrations will show
home gardeners how to sustainably add beauty to their landscapes.
Currently, UFIFAS teach in places where examples of Florida -Friendly Landscaping management
are not readily available for participants to access in a meaningful way. Completing the seating area
will provide a more formal learning space within the demonstration garden. Once finished, UFIFAS
will schedule an entire series of Florida -Friendly Landscaping classes. The seating area will help
make the educational efforts more accessible to people in this underserved area.
N. LOCATION OF PROJECT:
Gifford Youth Achievement Center Garden is located at 4875 43rd Ave, Vero Beach, FL 32967.
This project will be in an underserved portion of the county. This area is not only a food desert, but
also in need of affordable options for gardening access and landscape management information.
This project will help develop beds for community gardeners who will be required to attend 4
classes and donate 20 hours to the demonstration plots.
This garden is in an underrepresented area of the community. These demonstrations plots are part of
a park that is severely lacking in beauty. This garden is at the end of a walking path used by a
significant number of community members. It is also proximate to stationary exercise equipment
and courts. Current gardening efforts are a spark of what could really be done with the space. This
project will completely transform the space and give the park a beauty mark of great proportions.
It is expect engagement from within the community will increase when UFIFAS make their
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educational offerings more proximate. Many of the plant combinations are set up to be affordable
and very low maintenance giving people in the community accessible options for their own
landscapes. There is also have a potting shed and UFIFAS is developing a nursery space to
propagate plants for this project, giveaways, and other projects.
Classes, photographs, and other programming efforts through this garden will elevate the visibility
of the space outside the community. UFIFAS hopes to use this project to garner more support for
thier programming with the youth and other local people who access their services.
V. SCOPE OF WORK (Outputs/Deliverables):
• Development of 12 small demonstration gardens — The 12 displays of Florida -Friendly plant
selection and care will have signage for a self -guided educational experience when a
volunteer is not in the garden to provide information.
• Development of 14 small, raised beds— The 14 beds will be offered under contract for
community gardening opportunities.
• Development of seating area — This sitting space will be used throughout the year to
facilitate educational programming to GYAC participants and others in the community.
VI. TASK IDENTIFICATION:
Recipient shall complete the following tasks:
• Task 1. Preparation of planting space. The planting space will be prepared for 12
demonstration gardens.
• Task 2. Installation and establishment of plants.
• Task 3. Renovation of sitting area.
• Task 4. Project Administration and Final Report. The recipient shall complete 100 percent
of the project and submit a project final report.
VII. DELIVERABLES AND TIME FRAMES:
Task 1. Deliverable: photos of prepared space.
Due date: April 30, 2024.
Task 2. Deliverable: photos of completed demonstration gardens.
Due date: May 31, 2024.
Task 3. Deliverable: before and after photos of sitting area.
Due date: May 31, 2024.
Task 4. Deliverable: Project Final Report.
Deliverable due in Council office by May 31, 2024.
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VIII. BUDGET:
Task
Task Description
IRLNEP
Cost Share
Cost Share
Line Item
Funding
Funding
Funding
Amount
Amount
Source
1
Preparation of
$0
$1,700
Volunteer time at
Planting Space
$27.68/ hr for 36
hrs, soil donation
$700
2
Installation and
$2,923
$5,730
Volunteer time at
Establishment of
$27.68/hr for 187.5
Plants
hrs, gardening
supplies donation
$540
3
Renovation of
$2,000
$1000
MGV Discount
seating area
4
Final Report
$0
$0
Summary Cost
$4,923
$8,430
Project total cost
$13,353
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ITEM
IRLNEP
SHARE
MATCH
(Source)
TOTAL
Plant materials (see list below)
$2,723
Cost
$2,723
20 yards soil
$0
$700
$700
Seating area renovation
$2,000
$1,000
$3,000
Folders, notebooks,
publications
$0
$250
$250
Hats, gloves, reusable water
bottles
$200
$180
$380
Gatorade/water
$0
$100
$100
Volunteer hours for installation
$0
$2,000
$2,000
Volunteer hours for
establishment
$0
$4,200
$4,200
TOTAL
$4,923
$8,430
$13,353
GYAC Garden Demonstration Plots Plant Themes and List
Theme
Plant
Quantity
Price
Cost
Soil
Cost
Red,
White,
Plumbago
3
8.00
24.00
2.2
yards
Firecracker
3
20.00
60.00
Pent-
white
18
2.00
36.00
Royal
Butterfl
Simpson
Stopper
3
30.00
90.00
2.2
yards
Porterweed
8
8.00
64.00
Gaillardia
12
7.00
84.00
Purpl
e
Muhly
grass
6
15.00
90.00
2.2
yards
Stoke's
Aster
12
8.00
96.00
Porterweed
6
8.00
48.00
Penta -
lavender
12
2.00
24.00
Royal
Butterfl
Simpson
Stopper
3
30.00
90.00
2.2
yards
Milkweed
18
7.00
126.00
Gaillardia
8
7.00
56.00
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A Walk in
the Clouds
Stoke's
4
8.00
32.00
2.2
yards
Aster
8
8.00
64.00
Birdbrains
Firebush
3
30.00
90.00
2.2
Fireworks
Croton
6
30.00
180.00
yards
Beautyberry
5
25.00
125.00
Wild coffee
8
15.00
120.00
Coreopsis
18
7.00
126.00
Baby
Zinnia
8
2.00
16.00
2.2
Showe
Plumbago
4
8.00
32.00
yards
Hawaiian Ti
12
7.00
84.00
Sunflower
12
25.00
300.00
Penta -
16
2.00
32.00
ink
12
2.00
24.00
Totals
Penta -
$ 2,723.00
19.80
$ 700.00
lavender
6
2.00
12.00
A Walk in
the Clouds
Plumbago
4
8.00
32.00
2.2
yards
Penta -
white
18
2.00
36.00
Agapanthus
8
20.00
160.00
Fireworks
Croton
6
30.00
180.00
2.2
yards
Firecracker
4
30.00
120.00
Red salvia
8
7.00
56.00
Marigold
16
2.00
32.00
Zinnia
8
2.00
16.00
Into the
Sun
Privet senna
4
35.00
140.00
2.2
yards
Rudbeckia
12
7.00
84.00
Sunflower
18
3.00
54.00
Marigold
16
2.00
32.00
Totals
$ 2,723.00
19.80
$ 700.00
Page 12
125
Contract#: 2023SG-09
Encumbrance#: GLOl-1648
ATTACHMENT B - INSURANCE REQUIREMENTS
Contractor shall acquire and maintain until completion of the Work the insurance coverage listed below,
which shall be considered primary coverage, with any Council insurance considered excess
coverage. Contractor shall not commence the Work until it has provided Certificates of Insurance to
the Council documenting such coverage. The "IRL Council" shall be shown as an additional insured under
all policies to the extent of the Council's interests under this Agreement, except workers' compensation and
auto liability. The insurance certificate shall include an endorsement requiring ten (10) days prior written
notice to the Council before any change or cancellation is made effective. In addition, it shall have the
words "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind
upon the company, its agents, or representatives" stricken from the cancellation clause in the Certificate of
Insurance. Any deductibles or self-insured retentions must be declared to and approved by the Council.
Contractor is responsible for any deductible or self-insured retention. Insurance is to be placed with insurers
having an A.M. Best rating of A -:V or greater. Council receipt of insurance certificates providing less than
the required coverage does not waive these insurance requirements.
(a) Workers' Compensation Insurance. Workers' compensation and employer's
liability coverage, including maritime workers compensation, if applicable, in not less than
the minimum limits required by Florida law. If an exemption from workers' compensation
is declared, an exemption letter issued by Florida Department of Financial Services,
Division of Workers' Compensation, shall be submitted to the Council.
(b) General Liability. Commercial General Liability Insurance on an "Occurrence Basis,"
with limits of liability not less than $300,000 per occurrence and/or aggregate combined
single limit, personal injury, bodily injury, and property damage. Coverage shall include:
(1) contractual liability, (2) products and completed operations, (3) independent
contractors, (4) broad form property damage, and (5) property damage resulting from
explosion, collapse or underground (x, c, u) exposures. Extensions shall be added or
exclusions deleted to provide the necessary coverage. "Claims made" coverage will be
accepted only after verification that "occurrence" coverage is not available.
(c) Automobile Liability. Minimum requirements of Florida law.
(d) Watercraft Liability if applicable. $100,000 for bodily injury and property damage.
Page 13
126
Contract#: 2023SG-09
Encumbrance#: GLOl-1648
ATTACHMENT C -COUNCIL'S SUPPLEMENTAL INSTRUCTIONS (sample)
COUNCIL SUPPLEMENTAL INSTRUCTIONS
DATE: [DATE]
TO: [NAME], Project Manager
FROM: [NAME], Project Manager
CONTRACT/PURCHASE ORDER NUMBER: [CONTRACT/PO NUMBER]
CONTRACT TITLE: [TITLE]
The Work shall be carried out in accordance with the following supplemental instruction issued in
accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to
proceeding in accordance with these instructions, indicate your acceptance of these instructions for minor
changes to the work as consistent with the Contract Documents and return to the Council's Project Manager.
1. CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS:
2. DESCRIPTION OF WORK TO BE CHANGED:
3. DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS:
Contractor's approval: (choose one of the items below):
Approved:
Date:
(It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion
Date.)
Approved:
Date:
(Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek a
Change Order in accordance with the requirements of the Agreement.)
Approved:
[NAME], IRL Council Project Manager
cc: Contract file
Page 14
Date:
127
GRANT NAME: Indian River Lagoon NEP Small Grants Program GRANT #
AMOUNT OF GRANT: $4,923.00
2023SG-09
DEPARTMENT RECEIVING GRANT: Parks, Recreation, & Conservation - OF/IFAS Extension
CONTACT PERSON: Andrea Lazzarl TELEPHONE: 772-226-4330
1. How long is the grant for? l Year
Starting Date: June 2023
2. Does the grant require you to fund this function after the grant is over? _
3. Does the grant require a match? X
If yes, does the grant allow the match to be In -Kind services? X
4. Percentage of match to grant 50 %
5. Grant match amount required 2462
6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)?
In -Kind services and material donations
7. Does the grant cover capital costs or start-up costs?
If no, how much do you think will be needed in capital costs or start-up costs:
(Attach a detail listing of costs)
8. Are you adding any additional positions utilizing the grant funds?
If yes, please list. (If additional space is needed, please attach a schedule.)
Yes X No
Yes Ivo
Yes No
X - none nmftd
Yes No
Yes X No
Acct.
Description Position Position Position Position Position
011.12
Regular Salaries
011.13
Other Salaries & Wages (PT)
012.11
Social Security
012.12
Retirement — Contributions
012.13
Insurance — Life & Health
012.14
Worker's Compensation
012.17
S/Sec. Medicare Matching
$
TOTAL
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
Salary and Benefits Operating Costs Capital Total Costs
10. What is the estimated cost of the grant to the county over five years? ISNo additional funding required
First Year
Grant Amount
$ 4923
Other Match Costs Not Covered
$
Match
$ 8430
Total
$13353
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Fifth Year
I $
$
$
$
Signature of Preparer:
Date:
128
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: October 23, 2023
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: John A. Titkanich, Jr., County Administrator
Kristin Daniels, Director, Office of Management and Budget
Jennifer Hyde, Purchasing Manager
FROM: Shelby Ball, Purchasing Specialist
SUBJECT: Award of RFP 2024008 for Agent/Brokers, Self -Insurance Fund and Direct
Writing Insurers for Property and Casualty Insurance
BACKGROUND:
On behalf of the Risk Management Division, a Request for Proposals ("RFP") was issued to gather
proposals from agent/brokers, self-insured trust funds or direct writing insurers to obtain
commercial property, excess general liability, automobile liability as well as other policies, as the
final term of the agreement with our current provider, Arthur J. Gallagher Risk Management
Services (Gallagher) ends December 31, 2023. The term of award is one year, with four, one-year
renewals available.
DISCUSSION:
A selection committee comprised of Cynthia Stanton, Risk Manager, Judy Ley, Risk Management
Specialist, Kristin Daniels, Director, Office of Management and Budget, Suzanne Boyll, Human
Resources Director and Susan Prado, Deputy County Attorney independently reviewed and scored
the received proposals. The committee then met to compile an initial ranking of firms. After
discussions, the committee determined no interviews were necessary, and declared the ranking
final.
Firm
Total Fees per Year
Total of Fees for entire
life of contract (5 Years)
1. Arthur J. Gallagher Risk Management
Services, LLC
$125,000
$625,000
2. Lockton Companies, LLC
$160,000
$800,000
3. USI Insurance Services, LLC
$150,000
$750,000
Gallagher was previously selected to provide these services under an agreement approved on April
21, 2020, at a flat annual fee of $175,000.
129
FUNDING:
Funding for insurance broker services, in the amount of $125,000 per year, is budgeted and
available in the Self -Insurance Fund/Risk Management/Other Insurance account, number
50224613-034590.
Account Number
Account Description
Fees for FY 24/25
50224613-034590
1 Self -Insurance Fund/Risk Management/Other
$125,000
Insurance
RECOMMENDATION:
Staff recommends the Board approve the final ranking of firms, award the RFP to Arthur J.
Gallagher Risk Management Services, LLC, approve the agreement, and authorize the Chairman to
execute it, after review and approval by the County Attorney as to form and legal sufficiency. Staff
also recommends the Board authorize the Purchasing Manager to renew this agreement, under
the same terms and conditions for four additional one-year periods subject to satisfactory
performance, vendor acceptance, and determination by the Risk Management Division that
renewal of this agreement is in the best interest of Indian River County.
HgreenIenL
130
Agreement
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida
organized and existing under the Laws ofthe State of Florida, (hereinafter called OWNER) and Arthur J. Gallagher
Risk Management Services, LLC (hereinafter called BROKER). OWNER and BROKER, in consideration of the mutual
covenants hereinafter set forth, agree as follows:
ARTICLE 1 - WORK
BROKER shall complete all Work as specified or indicated in the Contract Documents. The Work was advertised
and awarded through Request for Proposals 2024008, and is generally described as Property and Casualty
Insurance Broker Services, and more explicitly defined in Attachment A.
ARTICLE 2 - TERM
The term of the agreement shall begin January 1, 2024 for a one-year period. The agreement may be extended
for up to four additional one-year terms. Intent by either party to not renew shall be provided with no less than
six months written notice, prior to the end of the current term.
ARTICLE 4 - CONTRACT PRICE
OWNER shall pay BROKER fees as detailed in Attachment B.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 Method of Payment
Owner shall make only one payment for the entire amount of the contract when the work has been completed.
Upon a determination of satisfactory completion, the COUNTY Project Manager will authorize payment to be
made. All payments for services shall be made to the BROKER by the COUNTY in accordance with the Local
Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et
seq.).
5.02 Acceptance of Final Payment as Release
The acceptance by the BROKER of final payment shall be and shall operate as a release to the OWNER from all
claims and all liability to the BROKER other than claims in stated amounts as may be specifically excepted by the
BROKER for all things done or furnished in connection with the work under this Agreement and for every act and
neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise,
shall not release the BROKER or its sureties from any obligations under this Agreement, the Invitation to Bid or
the Public Construction Bond.
ARTICLE 6 - INDEMNIFICATION
6.01 BROKER shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities,
damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the
131
negligence, recklessness, or intentional wrongful misconduct of the BROKER and persons employed or utilized
by the BROKER in the performance of the Work.
ARTICLE 7 - BROKER'S REPRESENTATIONS
7.01 In order to induce OWNER to enter into this Agreement BROKER makes the following
representations:
A. BROKER has examined and carefully studied the Contract Documents and the other related data
identified in the Invitation to Bid documents.
B. BROKER has visited the Site and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
C. BROKER is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may
affect cost, progress, and performance of the Work.
D. BROKER has obtained and carefully studied (or assumes responsibility for having done so) all additional
or supplementary examinations, investigations, explorations, tests, studies, and data concerning
conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect
cost, progress, or performance of the Work or which relate to any aspect of the means, methods,
techniques, sequences, and procedures of construction to be employed by BROKER, including applying
the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly
required by the Contract Documents to be employed by BROKER, and safety precautions and programs
incident thereto.
E. BROKER does not consider that any further examinations, investigations, explorations, tests, studies, or
data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and
in accordance with the other terms and conditions of the Contract Documents.
F. BROKER is aware of the general nature of work to be performed by OWNER and others at the Site that
relates to the Work as indicated in the Contract Documents.
G. BROKER has correlated the information known to BROKER, information and observations obtained from
visits to the Site, reports and drawings identified in the Contract Documents, and all additional
examinations, investigations, explorations, tests, studies, and data with the Contract Documents.
H. BROKER has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that
BROKER has discovered in the Contract Documents, and the written resolution thereof by OWNER is
acceptable to BROKER.
I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.
J. BROKER is registered with and will use the Department of Homeland Security's E -Verify system (www.e-
veri ov) to confirm the employment eligibility of all newly hired employees for the duration of this
agreement, as required by Section 448.095, F.S. BROKER is also responsible for obtaining an affidavit
132
from all subcontractors, as required in Section 448.095(5)(b), F.S., stating the subcontractor does not
employ, contract with, or subcontract with an unauthorized alien.
ARTICLE 8 - CONTRACT DOCUMENTS
8.01 Contents
A. The Contract Documents consist of the following:
(1) This Agreement;
(2) Request for Proposals 2024008
(3) Addenda
(4) Broker's submitted proposal
(5) Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships;
(6) Certification Regarding Prohibition Against Contracting with Scrutinized Companies;
(7) Certification Regarding Lobbying;
(8) Written amendments issued on or after the Effective Date of the Agreement and executed by both
parties.
ARTICLE 9 - MISCELLANEOUS
9.01 Terms
Terms used in this Agreement will have the meanings indicated in the Invitation to Bid.
9.02 Assignment of Contract
No assignment by a party hereto of any rights under or interests in the Agreement will be binding on another
party hereto without the written consent of the party sought to be bound; and, specifically but without limitation,
moneys that may become due and moneys that are due may not be assigned without such consent (except to
the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary
in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
9.03 Successors and Assigns
OWNER and BROKER each binds itself, its partners, successors, assigns, and legal representatives to the other
party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements,
and obligations contained in the Contract Documents.
9.04 Severability
Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation
shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and
BROKER, who agree that the Contract Documents shall be reformed to replace such stricken provision or part
thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
133
9.05 Venue
This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either
party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida,
or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida.
9.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The BROKER shall
comply with Florida's Public Records Law. Specifically, the BROKER shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a copy
of the requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the contract
term and following completion of the contract if the BROKER does not transfer the records to the
County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the BROKER or keep and maintain public records required by the County to perform the
service. If the BROKER transfers all public records to the County upon completion of the contract, the
BROKER shall destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the BROKER keeps and maintains public records upon
completion of the contract, the BROKER shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the County, upon request from the
Custodian of Public Records, in a format that is compatible with the information technology systems
of the County.
B. IF THE BROKER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE BROKER'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772) 226-1424
publicrecords@indianriver.gov
Indian River County Office of the County Attorney
180127 th Street
Vero Beach, FL 32960
C. Failure of the BROKER to comply with these requirements shall be a material breach of this Agreement.
Article 10: TERMINATION OF CONTRACT
134
A. BROKER shall give valid written notice to COUNTY at least one hundred and eighty (180) days prior to
cancellation, non -renewal, or restriction of BROKER's obligations under this Agreement. The written notice
of cancellation, non -renewal, or restriction of BROKER's obligations under this Agreement shall be delivered
by certified mail to:
Risk Manager
Indian River County Board of County Commissioners
1800 27th Street
Vero Beach, FL 32960
B. This Agreement may be canceled at any time at the request of COUNTY with thirty (30) days prior
written notice to BROKER stating when thereafter cancellation is to be effective.
C. TERMINATION IN REGARDS TO F.S. 287.135: BROKER certifies that it and those related entities of BROKER
as defined by Florida law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s.
215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is
for goods or services of one million dollars or more, BROKER certifies that it and those related entities of
BROKER as defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section
215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. OWNER may
terminate this Contract if BROKER is found to have submitted a false certification as provided under section
287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business
operations in Cuba or Syria, as defined by section 287.135, Florida Statutes. OWNER may terminate this
Contract if BROKER, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent
companies that exist for the purpose of making profit, is found to have been placed on the Scrutinized
Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725, Florida
Statutes.
D. In the event of termination of this Agreement, the earned fees shall be computed on a pro rata basis
without penalty and BROKER shall refund to COUNTY the excess of paid fees or other consideration that were
received by BROKER within thirty (30) days from the date of termination.
135
IN WITNESS WHEREOF, OWNER and BROKER have signed this Agreement in duplicate. One counterpart each has
been delivered to OWNER and BROKER. All portions of the Contract Documents have been signed or identified
by OWNER and BROKER or on their behalf.
OWNER: BROKER:
INDIAN RIVER COUNTY
By: By:
Joseph H. Earman, Chairman (BROKER)
By: (CORPORATE SEAL)
John A. Titkanich, Jr., County Administrator
Attest
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
Bv:
William K. DeBraal, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest:
Deputy Clerk
(SEAL)
Designated Representative:
Cynthia Stanton, Risk Manager
180027 th Street, Vero Beach, FL 32960
(772) 226-1287
cstanton@indianriver.gov
Address forgiving notices:
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name:
Title:
Address:
Phone:
Email:
(If BROKER is a corporation or a partnership, attach
evidence of authority to sign.)
136
Attachment A — Scope of Services
The Broker will:
PLACEMENT AND INSURANCE MANAGEMENT SERVICES
• Design and market a Property/Casualty Insurance Program that is acceptable to the County. As
appropriate and/or at the County's request, provide submissions for alternative program structures,
such as different deductibles, limits, etc. or, upon request, other lines of insurance.
• Coordinate with County staff to assure that up-to-date exposure data is incorporated into
specifications and issued policies.
• Issue and deliver valid and timely binders for insurance policies purchased by the County. Review
binders for accuracy. Immediately request corrections if issued binders are not delivered in accordance
with the submission(s).
• Provide summary regarding changes in policy from expiring terms, conditions and deductibles.
• Assure that insurance policies being purchased will be delivered in accordance with the submission(s)
that were negotiated and/or accepted by the County.
o Assure that the policies issued reflect no lesser policy terms, conditions, coverage amounts and
options than were accepted by the County.
o Immediately correct policy deficiencies before delivery to the County.
o Promptly deliver the policies to the County within 60 days of policy inception. If policies are not
issued within 60 days of policy inception, follow up with the insurer/wholesaler for receipt of
the policy. If any deficiencies from the accepted submission remain, provide a timeline for their
resolution to the satisfaction of the County.
• Promptly and accurately process insurance policy endorsements and other change requests as needed.
• Be available to attend up to four risk management meetings per year with the County, as they may be
scheduled, and be willing to attend additional meetings if needed.
• Monitor and notify the County of major developments regarding the insurance industry or the County's
insurers or policies that may affect the County.
• Respond to coverage or other insurance policy questions as may be presented by the County.
• At least annually, present to County staff a written review, with the premium/claims history of the
County, for the policies purchased.
• Coordinate with the County about 120 to 150 days prior to renewals on giving estimates of renewal
changes in premium, coverage, policy terms, etc. and in collecting needed renewal rating and
background information.
• Present renewal pricing and policy changes to the County at a minimum of 45 days before renewal or
at a time agreed upon with the County.
• Obtain proposals from additional insurance markets and provide them to the County with a listing of
all companies contacted, detailed spreadsheets of all submissions received and all rejection letters.
• Provide the County with Probable Maximum Loss ("PML") studies.
• Provide final, written renewal submissions to the County on a schedule agreed upon with the County
to allow for review of renewals at appropriate County meetings.
• Promptly provide rating data, premium/claims history and other information at the request of the
County.
• Fully disclose insurance policy premiums, commissions or all other remuneration, including that of
intermediaries, received for the sale of such policies.
• Permit the County to conduct an audit of all remuneration/revenues attributable to the County's
account and to fully cooperate with persons designated by the County to perform such audit.
137
LOSS CONTROL SERVICES
Develop, with the County's assistance and involvement, loss control programs and strategies, including
educational training, seminars, research and analysis of loss trends, and develop communication
materials. Provide reports detailing the loss control activities and results.
CLAIMS ADVOCACY
• Participate in claims review meetings to ensure accuracy of reserves and effective claims management.
• Coordinate claim information with designated adjusters.
• Assist with emergency procedures and disaster planning.
• Assist with claim and coverage disputes
• Assist with claim submissions when required and follow up on refunds from the excess carriers.
138
Attachment B - Fees
(Proposal pricing form will be used as attachment B)
139
2024008 RFP for Insurance Brokers
PROPOSAL PRICING — RFP 2024008 for Insurance Brokers
The proposed annual fee shall be all inclusive, including marketing activity, travel, and any services to be
provided throughout the year with respect to the County's property and casualty insurance program.
Proposer submits the following prices for the work described in this solicitation:
Property and Casualty Insurance Agent/Broker Services for year
Flat Annual Fee
2024/2025
$125,000
2025/2026
$125,000
2026/2027
$125,000
2027/2028
$125,000
2028/2029
$125,000
The undersigned hereby certifies that they have read and understand the contents of this solicitation
and agree to furnish at the prices shown above all of the services specified in the RFP document, subject
to all instructions, conditions, specifications and attachments hereto. Failure to have read all the
provisions of this solicitation shall not be cause to alter any resulting contract or request additional
compensation.
Arthur J. Gallagher Risk Management Services, LLC 200 S. Orange Ave., Suite 750
Name of Fi
Authoriz d ignature
Area President
Title
10/2/23
Date Signed
Address
Orlando, FL 32801
City, State, Zip Code
( 407 ) 538 - 4751
Phone
Michael_Gillon@ajg.com
E-mail
Page 15 of 21
140
8N
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
PREPARED BY: Chris Balter; Chief, Long -Range Planning
DATE: October 26, 2023
SUBJECT: Review of the Affordable Housing Advisory Committee 2023 Incentives Review and
Recommendation Report
It is requested that the following information be given formal consideration by the Board of County Commissioners
at its regular meeting on November 07, 2023.
DESCRIPTION AND CONDITIONS
As part of HB 1375, enacted in 2007, the Legislature revised section 420.9076, F.S., to require that local
governments establish a local Affordable Housing Advisory Committee (AHAC). On March 18, 2008, the Indian
River County Board of County Commissioners (BCC) approved Resolution 2008-038 to establish Indian River
County's AHAC. According to state law, the principal responsibility of the AHAC is to submit a report to the
local governing body that includes a recommendation on or evaluation of the affordable housing incentives
identified in Paragraphs A through K of Section 420.9076 (4), F.S. (see page 2 of this staff report).
Consistent with the provisions of Section 420.9076 F.S. (up until the 2020 legislative session), every three years, the
AHAC was required to review the local government's established policies and procedures, ordinances, land
development regulations, and comprehensive plan and recommend specific actions or initiatives to encourage or
facilitate affordable housing, while protecting the ability of a property to appreciate in value. Pursuant to House
Bill 1339, adopted during the 2020 Florida Legislative Session, the triennial requirement changed to an annual
requirement starting in 2021.
The County's first AHAC report was approved by the BCC on December 9, 2008, submitted to the Florida Housing
Finance Corporation (FHFC) before its December 31, 2008 due date, and thereafter approved by the FHFC.
Subsequent AHAC reports were prepared, recommended for approval by AHAC, approved by the BCC, and
submitted to the FHFC in 2011, 2014, 2017, 2020, 2021, and 2022. The County's next AHAC report is due to the
state by December 31, 2023. In order to meet that deadline, staff has prepared the 2023 incentives review and
recommendations report for AHAC's consideration.
ANALYSIS
141
Section 420.9076 (4) F.S. requires that, at a minimum, the advisory committee (AHAC) submit a report to the local
governing body (BCC) that includes recommendations on affordable housing incentives in the following areas:
a. The processing of approvals of development orders or permits, as defined in F.S. 163.3164(7) and (8),
for affordable housing projects are expedited to a greater degree than other projects.
b. All allowable fee waivers provided for the development or construction of affordable housing.
C. The allowance of flexibility in densities for affordable housing.
d. The reservation of infrastructure capacity for housing for very low-income persons, low-income persons,
and moderate -income persons.
e. Affordable accessory residential units.
f. The reduction of parking and setback requirements for affordable housing.
g. The allowance of flexible lot configuration, including zero -lot -line configurations for affordable
housing.
h. The modification of street requirements for affordable housing.
i. The establishment of a process by which a local government considers, before adoption, policies,
procedures, ordinances, regulations, or plan provisions that increase the cost of housing.
j. The preparation of a printed inventory of locally owned public lands suitable for affordable housing.
k. The support of development near transportation hubs and, major employment centers, and mixed-use
developments.
In 2008, 2011, 2014, 2017, 2020, 2021, and 2022, the Indian River County Affordable Housing Advisory
Committee reviewed Indian River County's existing affordable housing incentives, as well as new affordable
housing strategies and policies. Through that process, the AHAC reached a consensus and provided direction to
staff on the county's then -existing and proposed strategies and policies. By assessing the county's affordable
housing incentives and strategies, the AHAC addressed the affordable housing incentives referenced in paragraphs
A through K of Section 420.9076(4) F. S. For each incentive, the report included a description, reference to existing
county regulations, analysis, and recommendations. All recommendations of the previous AHAC reports were
incorporated into the county's Comprehensive Plan and Land Development Regulations (LDRs).
Recently, staff prepared a draft 2023 AHAC report. That AHAC report is a compilation and evaluation of the
county's current affordable housing incentives, the incentives referenced in Section 420.9076(4) F.S., and
affordable housing strategies and policies that were adopted by the county, as part of the county's 2010 EAR -based
comprehensive plan amendments, and the county's previous AHAC report. As indicated in the draft 2023 AHAC
housing incentives report, the county has already adopted and implemented all but one of the affordable housing
incentives identified in items A through K of Section 420.9076(4) F.S. The incentive not adopted is item H, which
relates to modifying minimum street requirements. Staff analysis shows that the county's current street right-of-way
requirements are appropriate to ensure public safety, are not excessive, and should be maintained.
Staff s AHAC report analysis indicates that the county has successfully implemented incentives for providing
affordable housing within the county. County affordable housing incentives have been in place for many years and
have been used by not-for-profit housing organizations and for-profit affordable housing developers to provide
affordable housing for county residents.
CONCLUSION
Currently, Indian River County provides all but one of the eleven affordable housing incentives listed in items A
through K of Section 420.9076 F.S. In the past, the ten adopted incentives have resulted in non-profit housing
organizations and for-profit affordable housing developers providing affordable housing in the county.
142 2
As structured, the AHAC report identifies the county's existing affordable housing incentives, provides an analysis
of those incentives with respect to the incentives listed in items A through K of Section 420.9076 F.S., and includes
a recommendation on each incentive. In the report, staff is recommending that the county maintain the ten adopted,
existing incentives.
AFFORDABLE HOUSING ADVISORY COMMITTEE ACTION
At its regular meeting on October 25, 2023, the AHAC voted unanimously to recommend that the Board of County
Commissioners approve the 2023 AHAC Incentives Review Report and direct staff to submit a copy of the report to
the Florida Housing Finance Corporation (FHFC).
RECOMMENDATION
Staff and the Affordable Housing Advisory Committee recommend that the Board of County Commissioners
approve the 2023 AHAC Incentives Review Report and direct staff to submit a copy of the report to the FHFC for
review by December 31, 2023.
ATTACHMENT
1. DRAFT 2023 AHAC Report
2. DRAFT RESOLUTION
143
Proposed Indian River County
Affordable Housing Advisory Committee
2023 Incentives Review and Recommendation
Report
Planning & Development Services Department
Indian River County
1801 27th Avenue
Vero Beach, Florida 32962
(772) 226-1870
Approved by the Affordable Housing Advisory Committee at a Public Hearing on
(October 25, 2023)
Approved by the Board of County Commissioners
(November 07, 2023)
Resolution No. 2023 —
1 144
INTRODUCTION
With passage of HB 1375 in 2007, local governments that receive State Housing Initiatives
Partnership Program funds were required to establish an Affordable Housing Advisory
Committee (AHAC) by June 1, 2008. In Indian River County, the Board of County
Commissioners created an Affordable Housing Advisory Committee on March 18, 2008.
Between 2008 and 2019, triennially each, AHAC was required to review their local
government's established policies and procedures, ordinances, land development
regulations and comprehensive plan and recommend specific actions or initiatives to
encourage or facilitate affordable housing, while protecting the ability of property to
appreciate in value. Pursuant to House Bill 1339 adopted during the 2020 Florida
Legislative Session, each AHAC must now annually complete this task.
In Indian River County, the first AHAC report was approved by the Board of County
Commissioners on November 19, 2008. Following submission of the initial AHAC report,
reports were required to be submitted triennially on December 31 every three years.
Therefore, the subsequent AHAC reports were approved on December 6, 2011, December
9, 2014, December 5, 2017, December 1, 2020, December 7, 2021 and December 31,2022.
The next AHAC report must be submitted to the FHFC by December 31, 2023.
According to Section 420.9076 (4) F.S., each AHAC report must give recommendations
on affordable housing incentives in the following areas:
A. The processing of approvals of development orders or permits, as defined
in s. 163.3164(7) and (8), for affordable housing projects is expedited to a
greater degree than other projects.
B. All allowable fee waivers provided for the development or construction of
affordable housing.
C. The allowance of flexibility in densities for affordable housing.
D. The reservation of infrastructure capacity for housing for very low-income
persons, low income persons, and moderate -income persons.
E. Affordable accessory residential units.
F. The reduction of parking and setback requirements for affordable housing.
G. The allowance of flexible lot configuration, including zero -lot -line
configurations for affordable housing.
H. The modification of street requirements for affordable housing.
I. The establishment of a process by which a local government considers,
before adoption, policies, procedures, ordinances, regulations, or plan
provisions that increase the cost of housing.
J. The preparation of a printed inventory of locally owned public lands
suitable for affordable housing.
K. The support of development near transportation hubs and major
employment centers and mixed-use developments.
2145
BACKGROUND
In February, 1990, the Indian River County Board of County Commissioners adopted the
Indian River County Comprehensive Plan. In the Housing Element of that plan, Policy 1.3
stated:
"An advisory committee shall be appointed by the Board of County Commissioners
to provide additional guidance on county housing policies. Comprised of
representatives of the housing industry, financial institutions, Housing Authority,
and citizens, the committee shall be advisory and terminated upon acceptance of its
final report. This committee shall submit a final report to the Board of County
Commissioners by 1993..."
Consistent with Housing Policy 1.3, the Board of County Commissioners, on March 5,
1991, created a fifteen (15) member Indian River County Affordable Housing Advisory
Committee (Resolution No. 91-29). That committee was comprised of representatives of
the housing industry, financial institutions, and the Housing Authority, as well as citizens.
In April 1993, the Affordable Housing Advisory Committee voted to adopt and transmit
the Committee's Final Report to the Board of County Commissioners for its review and
consideration. That final report was submitted to the Board of County Commissioners on
May 25, 1993, and the original AHAC was then dissolved.
In 1992, the Florida Legislature established the State Housing Initiatives Partnership
(SHIP) program. The purpose of the SHIP program is to provide funds to local
governments for the provision of affordable housing for qualifying households. In order to
receive SHIP funds, the county was required to satisfy several requirements, including the
creation of a Local Affordable Housing Advisory Committee to conduct a review of the
county's regulations and to develop a Local Housing Incentive Plan.
To obtain SHIP funds, the Board of County Commissioners adopted the Indian River
County Local Housing Assistance Program (Ordinance #93-13) in April 1993. Consistent
with the requirements of Section 420.9076, F.S. and Section 308.07 of the County Code,
the Board of County Commissioners created the county's second Affordable Housing
Advisory Committee (AHAC) in 1993. The function of that committee was to review the
County's Local Housing Assistance Plan and develop local housing incentive strategies.
Once established, that committee worked with staff and fulfilled all of the requirements of
Section 420.9076, F.S.
On December 13, 1994, the Board of County Commissioners adopted the final Indian River
County Affordable Housing Incentive Plan with resolution number 94-162. That plan
which remains in effect includes many of the affordable housing incentives listed in
paragraphs A through K of Section 420.9076(4) F.S. The second AHAC was dissolved in
2001.
Since adoption of the affordable Housing Incentive Plan, the county's affordable housing
incentives have been utilized by for-profit and non-profit housing developers and
organizations to provide affordable housing within the county. Through those incentives,
2,648 affordable rental housing units have been constructed. Also, 1,788 income eligible
446
individuals have received SHIP and HHR funds for the purchase of a home and/or for
rehabilitation of their housing unit.
Consistent with the 2007 legislature's directive, Indian River County established its
Affordable Housing Advisory Committee in March, 2008 and, in December of 2019
updated its membership composition consistent with state statute. The primary function of
the AHAC is to prepare the update of the County's Local Housing Incentives Report. In
2008, 2011, 2014, and 2017 the AHAC prepared the County's update. This is the fifth
Local Housing Incentives Report update.
Beginning in December 2018 and concluding in early 2020, the BCC directed the AHAC
to study the affordable housing issue outside of the County's normal three-year window
for updating its incentives and recommendations report. That directive included the request
to review the county's existing local affordable housing incentives and programs and
County regulations impacting and encouraging development of more affordable housing
to develop recommendations for improvement. This AHAC report incorporates many of
the AHAC's recent findings and recommendations adopted by the AHAC on January 22,
2020, and those ultimately approved by the BCC on February 18, 2020.
ANALYSIS
In this section, each of the Chapter 420.9076(4), F.S. requirements, A through K, are
addressed. For each of the requirements, current citations from the county's
Comprehensive Plan and Land Development Regulations (LDRs) are provided. Each
section also includes an analysis and recommendation(s).
147
A.The process of approvals of development orders or
permits, as defined in s.163.3164(7) and (8), for
affordable housing projects is expedited to a greater
degree than other projects.
Section 163.3164(7), F.S. defines a development order as "any order granting, denying, or
granting with conditions an application for a development permit." Section 163.3164(8),
F.S. defines a development permit to "include any building permit, zoning permit,
subdivision approval, rezoning, certification, special exception, variance, or any other
official action of local government having the effect of permitting the development of
land".
In Indian River County, permits for affordable housing projects are expedited to a greater
degree than other projects. Established policies and procedures for expedited permitting
are found in Policies 1.5 and 1.6 of the Housing Element. These policies read as follows:
POLICY 1.5: By 2015, the county shall establish a web based permitting process.
POLICY 1.6: The county shall take all necessary steps to eliminate delays in the review of affordable
housing development projects. In order to define delay, the county hereby establishes the following
maximum timeframes for approval ofprojects when an applicantprovides needed information in a timely
manner:
- Administrative approval — 5 days;
- Minor site plan — 5 weeks,
- Major site plan — 6 weeks,
- Special exception approval —13 weeks
Whenever these review times increase by 150% or more due to the work load of review staff, the county
will begin prioritizing the review of affordable housing development project applications. In prioritizing
affordable housing development project applications, staff will schedule affordable housing project
applications for review before other types of project applications to ensure that maximum review
timeframes are not exceeded for affordable housing projects.
ANALYSIS:
Consistent with Policy 1.6, the Community Development Department processes affordable
housing projects ahead of all other projects. This has been done since 1994. For each
affordable housing project application, planning staff notifies other reviewing departments
that the application is an affordable housing project and must be reviewed ahead of all other
projects. Overall, this process has worked well, with affordable housing projects identified
upfront and reviewing departments expediting these project reviews. For major affordable
housing projects, this process has saved applicants several weeks in application
review/processing time.
In 2019, after recommendation from the AHAC, the County revised the permit expediting
process further to make identification of affordable housing permits more identifiable. For
hardcopy permit application submissions, the new process uses a bright neon green
affordable housing permit expediting form and a similarly colored permit review folder to
designate the permit as a permit that must be expedited.
5148
More recently in 2020 in response to the COVID-19 health crisis, the Community
Development Department implemented an electronic permit e-mail application process for
all building permits, and this has now become a permanent feature. While not specific to
affordable housing, the electronic permit application process eliminates the time it takes to
produce paper copies and have them delivered. With this process, applicants may request
that the permit be expedited in the subject line of the e-mail and provide a copy of the neon
green permit expediting form.
RECOMMENDATION:
The county should maintain Housing Element Policy 1.5, regarding web -based permitting,
and Policy 1.6, regarding prioritizing the permit process review of affordable housing
development projects ahead of all other projects. No other action is needed.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [*+/] No ❑
449
B. All allowable fee waivers provided for the
development or construction of affordable housing.
Impact fees and utility capacity charges are one-time charges applied towards new
construction to generate the revenue necessary to make capacity producing capital
improvements. Overall, these impact fees and utility capacity charges increase the cost of
housing. Until Florida's 2019 legislative session, communities in Florida that adopted
impact fees were required by statute and/or case law to apply those impact fees to all
activities that create a demand for capital facilities. During the 2019 legislative session,
however, Florida's Impact Fee Act was amended to allow exemptions for affordable
housing (housing for households earning less than 120% of Area Median Income (AMI)).
In March of 2020 with the County's most recent impact fee study and fee schedule update,
Indian River County adopted a portion of the allowable affordable housing impact fee
waiver/reduction allowance as part of the County's Impact Fee Regulations under Title X
of the Indian River County code. Indian River County now provides:
• impact fee exemptions for single family homes of less than 1,000 square feet (under
air) for households with incomes below 80% of AMI; and
• impact fee reductions at 50% of the calculated rate for single family homes between
1,000 square feet and 1,500 square feet (under air) for households with incomes
below 80% of AMI.
In October of 2022 the Board of County Commissioners directed County Staff to prepare
a formal amendment to the County's Impact Fee Regulations under Title X of the Indian
River County code and to begin providing the following impact fee waiver/reductions per
the Pending Ordinance Doctrine:
• impact fee exemptions for single family homes of less than 1,500 square (under air)
for households with incomes below 80% of AMI; and
• impact fee exemptions for multifamily units of less than 1,500 square feet for
households with incomes below 80% AMI
Impact fees for single family homes of any square footage larger than 1,500 square feet
(under air) and impact fees for homes of less than 1,500 square feet (under air) not occupied
by households with household incomes of less than 80% of AMI continue to be collected
at the full calculated and adopted rates with no affordable housing reduction or waiver.
Currently, Indian River County provides SHIP program loans and grants of up to
$20,000.00 per unit to income -eligible households for the cost of impact fees and utility
capacity charges for new units. The county also provides SHIP loans and grants for
existing units to connect to the county regional water and wastewater system. To obtain
SHIP impact fee funds, applicants must execute loan or grant agreements with the county,
indicating that they will comply with the county's Local Housing Assistance Program's
requirements. Those loans or grants are limited to income eligible households in the Very
low Income (VLI) (not to exceed 50% of the county's median income), Low Income (LI)
(51-80% of county's median income), and moderate income (MI) (between 81-120% of
the county's median income) categories.
'150
Besides providing impact fee loans and grants, the county also provides financing of water
and sewer capacity charges for new units and existing units connecting to the county
regional system. The following policies from the Housing Element of the Comprehensive
Plan provide for financial assistance for payment of impact fees and connection charges
for affordable housing units.
POLICY4.3: The county shall maintain its currentpolicy of financing water and sewer capacity charges
for newly constructed housing units.
POLICY 4.4: The County shall maintain its Housing Trust Fund which provides below-market interest
rate financing and/or grants for land acquisition, downpaymendclosing cost loans, impact fee%apacity
charges payment loans, and rehabilitation loans for affordable housing units in the county. The fund will
also assist non-profit facilitators with pre -development expenses associated with very low, low, and
moderate income housing development Some disbursements from the Housing Trust Fund will be grants,
but the majority of funds will be revolving loans, with borrowers paying back principal and applicable
interest into the trust, therefore ensuring a permanent source of financing.
ANALYSIS:
Impact fees and utility capacity charges are needed to provide revenue for constructing
capacity producing capital improvements necessary to accommodate growth. Overall,
impact fee revenue partially funds construction of major roadways, libraries, schools,
parks, correctional facilities, fire/ems facilities, law enforcement facilities, solid waste
facilities, and public buildings, and capacity charges fund expansion of the county's
regional water and sewer system. These fees are based on fair share payments by the
people benefiting from the capital improvements, impact fees and utility capacity charges.
With respect to affordable housing, those fees increase the cost of housing and put a burden
on the production of affordable housing projects. To lessen the impact on affordable
housing projects the county in March of 2020 (upon recommendation by the AHAC and
approval by the BCC) implemented new impact fee waivers/exemptions impact fees for
single family homes of less than 1,500 square feet occupied by households earning less
than 80% of Area Median Income. The County's SHIP program also can be utilized to
provide impact fee loans and grants to extremely low, very low, and moderate -income
households and grants and loans to connect to the county water or sewer system (this
includes loans associated with new home construction to Habitat for Humanity clients).
Besides using SHIP funds, in the past the county has provided impact fee grants and loans
to eligible households as part of Community Development Block Grant (CDBG)
neighborhood revitalization and housing projects. Although CDBG funds can be used for
impact fee loans and grants, they are not always available to the County to utilize. This is
due to a number of factors including the fact that:
• the County must apply to the state for CDBG program funds for a specific project;
• the application process is highly competitive and awards are not guaranteed;
• the County can only have one active/open CDBG contract with the state at any
given time;
• at times the County submits CDBG applications and obtains awards for non-
housing related projects;
• CDBG awards can last from 2 to 4 years at a time; and
8151
• the County cannot apply for more CDBG funds until the previously awarded CDBG
project is complete and the awarded CDBG contract with the state is closed out.
Overall, the county has provided many SHIP impact fee grants/loans to eligible
households. Since this program has been successful, the county should keep its SHIP
Program impact fee assistance strategy for income qualified households. The County's new
impact fee waiver categories for single family and multifamily homes of less than 1,500
square foot for income eligible households should also be maintained and evaluated in
future years to determine their overall utilization and whether or not adjustments should be
made to the eligible categories.
RECOMMENDATION:
The county should maintain Housing Element Policy 4.3 and Policy 4.4, regarding
financing of impact fees, payment of impact fees, and payment of water and wastewater
capacity charges for income eligible households through SHIP funds. The County should
also maintain its newly adopted impact fee waiver and reductions under Title X of the
Indian River County Code for certain single-family and multifamily housing units occupied
by households with incomes of less than 80% of AMI; and the County should continue to
apply for other funding sources (such as CDBGs) to subsidize impact fees and utility
capacity charges.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [%/] No ❑
9152
C.The allowance of flexibility in densities for affordable
housing.
Within Indian River County, the future land use map and zoning district designations
establish a maximum density or intensity for all properties. Overall, density is an important
factor in forming the character of a community and the preferred lifestyle of its residents.
While higher densities may result in lower housing costs, higher across the board densities
do not always translate into lower housing prices. Consequently, the preferred method for
reducing housing costs through increased density is to provide affordable housing density
bonuses associated with affordable housing projects. Currently, Housing Policy 2.5 and
LDR Section 911.14(4) provide affordable housing projects an up to a 20% density bonus
over the maximum density established by the underlying land use designation.
Currently, Housing Element Policy 2.5 and Section 911.14(4) of the LDRs provide for
affordable housing density bonuses. Section 971.41(9) of the LDRs provides for small lot
subdivisions for affordable housing.
POLICY 2.5: The County shall maintain its affordable housing density bonus provision for planned
development projects, allowing eligible affordable housing projects with a market value of affordable
housing units not to exceed 21/2 times the county's median income, to receive up to a 20% density bonus
based on the following table.
Very Low
Income
(VLI) and
Low Income
Density
(LI)
Bonus
Range of Possible
Affordable
(Percent
Additional Density Bonus for Providing Additional Buffer
Density Bonus
Units
increase
and Landscaping based on one of the following options
Percentage
as
in
(percent increase in allowable units)
(Percent increase in
Percentage
allowable
allowable units)
Of
units).
Project's
Total
Units
Option I
Option II
Material equal to a 20'
Material equal to a 25'
wide Type C buffer* with 6'
wide Type B buffer* with 6'
opaque feature along
opaque feature along
residential district
residential district
boundaries and 4' opaque
boundaries and 4' opaque
feature along roadways
feature along roadways
More than
30%
10%
5% or
10%
10-20%
*Buffer types are identified in Chapter 926 of the county's Land Development Regulations
The county's current median income is $79,200 (per FHFA 5/15/23).
The County's Affordable Housing Density Bonus Provisions are Codified in Section
911.14(4) of the LDRs (See Attachment IL
1iS
As part of the AHAC's January 22, 2020 recommendations, the AHAC recommended
increasing the density bonus from 20% to 50%. The BCC agreed in concept, but requested
that the County Attorney's office review to consider any legal considerations and present
its findings to the BCC for a final determination. If reviewed and approved by the BCC,
staff will ultimately need to prepare draft revisions to Section 971.41(9) for BCC
consideration.
Another option to increase affordable housing project yields is the county's small lot
subdivision allowance. Although the county's small lot subdivision regulations, section
971.41(9) of the county's land development regulations, do not have an allowance for
density bonuses, the smaller lot configuration allows for more lots to be created. While a
standard RS -6 parcel (single family residential up to 6 units per acre) has a minimum lot
size of 7,000 square feet, the small lot subdivision regulation allows for lot sizes to be
reduced to 5,000 square feet. While standard RS -6 zoning typically yields about 2.5 to 3
units per acre, a small lot subdivision can yield up to 5 units per acre.
The county's Small Lot Subdivision for Affordable Housing Proiects are Codified in
Section 971.41(9jof the LDRs (See Attachment 2)
As part of the AHAC's January 22, 2020 recommendations, the AHAC recommended and
the BCC approved in concept allowing very small lot subdivisions (smaller lots than
currently provided for in the small lot subdivision regulations. In the future, regulations for
very small lot subdivisions will be prepared and considered for adoption.
ANALYSIS:
The allowance of an up to 20% density bonus (or more based on recent recommendation
by the AHAC) for affordable housing projects and the county's small lot subdivision
provision and potential very small lot subdivision regulations approved in concept by the
BCC provide and can provide for the development of affordable housing projects with
higher densities and/or higher yields.
Those provisions are appropriate tools for providing density increases for affordable
housing projects. General density increases, however, are not acceptable in Indian River
County and may not result in less expensive homes.
RECOMMENDATION:
The county should maintain its affordable housing density bonus and small lot subdivision
provisions for affordable housing projects and move forward with providing specific
ordinance revision recommendations to the BCC for very small lot subdivisions and for
increased density bonuses for affordable housing development projects.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [*/] No ❑
1'154
D.The reservation of infrastructure capacity for housing
for very low income persons, low income persons, and
moderate income persons.
Consistent with state law, the Indian River County Comprehensive Plan provides that no
development, including housing development, shall be approved unless there is sufficient
infrastructure capacity or capacity funding available to serve the development. These
requirements are contained in Chapter 910, Concurrency Management System, of the
county's LDRs. This concurrency management requirement serves as the principal
mechanism for ensuring that growth is managed in a manner consistent with the provisions
of the comprehensive plan.
In Indian River County, there are two types of concurrency certificates. One is a
conditional concurrency certificate. A conditional concurrency certificate indicates that, at
the time of conceptual development approval, there is sufficient capacity to accommodate
the development. Conditional concurrency, however, does not require payment of impact
fees and water and sewer capacity charges and does not vest, or guarantee, that capacity
will be available at the time of building permit issuance. The second type of concurrency
is initial concurrency. Initial Concurrency requires payment of impact fees and water and
sewer capacity charges and vests (reserves capacity for) the development.
In Indian River County, initial concurrency certificates vest capacity for the duration of the
concurrency certificate, either one (1) year, three (3) years, or seven (7) years. According
to county regulations, initial concurrency certificates may be issued only to projects with
approved site plans or complete Land Development Permit applications. To obtain an
initial concurrency certificate, an applicant must pay all applicable impact fees, as well as
water and sewer capacity charges, in advance of development. This then vests the project
and guarantees that adequate infrastructure will be available for the project at the time of
building permit issuance. The vesting will last for the duration of the concurrency
certificate and will expire at the end of the concurrency certificate timeframe. After
issuance of an initial concurrency certificate, an applicant must obtain all building permits
associated with the initial concurrency certificate and pursue development to completion
by obtaining a Certificate of Occupancy (CO).
ANALYSIS:
Reserving infrastructure capacity upfront for a project is important if there are deficiencies
in concurrency related facilities. In Indian River County, there currently is sufficient
capacity in all concurrency related facilities to accommodate development projects.
Therefore, reserving capacity upfront is not a critical issue at this time.
12155
As development activity increases in the future, however, capacity may become an issue.
When that occurs, reserving capacity for a project may become an actuality. Reserving
capacity for one project means that the capacity reserved for the project is not available for
other projects. For that reason, the county requires that an applicant pay all impact fees and
utility capacity charges in order to reserve capacity, thereby ensuring that the county has
the funds to construct the increment of capacity consumed by the applicant's project. To
date, no affordable housing project or unit has been denied due to concurrency
requirements.
RECOMMENDATION:
The county should maintain its current concurrency management procedures which allow
for upfront reservation of infrastructure capacity. Like other applicants, affordable housing
applicants may apply for an Initial Concurrency Certificate and reserve infrastructure
capacity upfront. Each time the county evaluates its affordable housing incentives, the
county will also determine whether or not its concurrency requirements are an impediment
to approving affordable housing projects or issuing permits for affordable housing units.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [*+/] No ❑
13156
E. Affordable accessory residential units.
Through its land development regulations, Indian River County permits the construction
of small dwelling units (second unit) as accessory to single family houses on a residentially
zoned property. This regulation is intended to make inexpensive dwelling units associated
with a primary residence available to low income households. Following is the applicable
LDR section for accessory dwelling units.
Section 971.41(10) of the LDRs Accessory Dwelling Unit:
a) The construction of an accessory dwelling unit on a residentially zoned lot shall be allowed subject to
the provisions of this section). The standards and requirements of this section are intended to make
available inexpensive dwelling units to meet the needs of older households, single member households,
and single parent households. This is in recognition of the fact that housing costs continue to increase,
that households continue to decline in size, and that the number of elderly Americans is on the rise.
(b) Districts requiring administrative permit approval,
A-3
A-2
A-1
RFD
RS -1
RS -2
RS -3
RS -6
RT -6
RM -3
RM -4
RM -6
RM -8
RM -10
Con -2
Con -3
Rose -4
RMH-6
RMH-8
I Requirements of section 971.41(10) shall not supersede property owner deed restrictions.
(d) Additional information required.
1. A site plan conforming to Chapter 914 requirements.
e) Criteria for accessory dwelling units:
1. Accessory dwelling units shall be located only on lots which satisfy the minimum lot size requirement
of the applicable zoning district, with the exception of legal nonconforming lots that are at least 75 feet
wide and have a minimum lot area of 9,750 square feet.
2. Any accessory dwelling unit shall be clearly incidental to the principal dwelling and shall only be
developed in conjunction with or after development of the principal dwelling unit.
3. On lots that are less than 200,000 square feet in size, not more than one(]) accessory dwelling unit
shall be established in conjunction with a principal dwelling unit.
4. No accessory dwelling unit shall be established in conjunction with a multifamily dwelling unit.
5. For lots that are one(]) acre in size or less, the heated/cooled gross floor area of the accessory dwelling
unit shall not exceed fifty (50) percent of the heated/cooled gross floor area of the principal structure or
one thousand, 000) gross square feet, whichever is less. For lots greater than one (1) acre in size or less,
the heated/closed gross floor area of the accessory dwelling unit shall not exceed fifty (50) percent of the
heated/cooled gross floor area of the principal structure or one thousand two hundred (1,200) gross square
feet, whichever is less. Existing accessory dwelling units may be enlarged consistent with the above
allowances. Any accessory dwelling unit shall be no smaller than three hundred (300) gross square feet
of heated/cooled area.
6. Lots two hundred thousand (200,000) square feet in size or greater may be allowed a second accessory
dwelling unit not exceeding six hundred (600) square feet in size.
7. For lots that are less than two hundred thousand (200,000) square feet in size, detached accessory
dwelling units shall be located no farther than seventy-five (75) feet in distance from the principal dwelling
unit from the closestpoint of the principal dwelling unit to the closestpoint of the accessory dwelling unit.
For lots two hundred thousand (200,000) square feet in size or greater, the maximum distance separation
shall be one hundred fifty (150) feet measured in the same manner.
'X157
8. Excluding converted garage accessory dwelling units, the accessory dwelling unit shall be designed so
that the exterior facade material is similar in appearance to the facade of the existing principal structure.
9. One (1) off-street parking space shall be provided for each accessory dwelling unit in addition to the
minimum spaces required for the principal dwelling unit
10. The accessory dwelling unit shall be serviced by centralized water and wastewater, or meet the
environmental health department's well and septic tank and drain field requirements. Modification,
expansion or installation of well and/or septic tank facilities to serve the accessory dwelling unit shall be
designed in a manner that does not render any adjacent vacantproperties "unbuildable"for development
when well and/or septic tank facilities would be required to service development on those adjacent
properties.
11. No accessory dwelling unit shall be sold separately from the principal dwelling unit All accessory
dwelling unit and the principal dwelling unit shall be located on a single lot or parcel or on a combination
of lots or parcels unified under a recorded unity of title document
12. An accessory dwelling unit shall be charged an impact fee based on the lowest appropriate residential
unit impact fee category
13. Mobile or manufactured homes and recreational vehicles shall not be used as accessory dwelling uits.
The accessory dwelling unit shall mee the minimum requirements for a dwelling unit in accordance with
the Florida Building Code.
14. All applicable zoning district regulations pertaining to setbacks and lot coverage provisions shall be
met
15. An accessory dwelling unit shall not be operated as a vacation rental, as defined in Section 901.03. No
accessory dwelling unit may be utilized for commercial purposes or may be permitted to obtain home
occupation permit
On February 18, 2020, the BCC approved a recommendation by the AHAC to increase the
square footage cap for accessory dwelling units from 33% to 50% of heated/cooled gross
floor area of the principal home and to keep the 750 square foot under air cap, except for
lots greater than one acre in size containing a principal residence greater than 2,500 square
feet under air. In those cases, the accessory dwelling unit cap would be 1,000 square feet.
On June 19, 2022 the BCC approved an LDR amendment that increases the maximum size
for ADUs to 50% of the heated/cooled area of the primary residence or 1,000 square feet
(this is increased to 1,200 sf for lots exceeding one acre in size), whichever is less. On
parcels that are 200,000 square feet or larger, a second accessory dwelling unit is allowed
as long as the size does not exceed 600 sf.
ANALYSIS:
On September 29, 1992, the Board of County Commissioners adopted the county's
accessory dwelling unit provision. In Indian River County, accessory dwelling units are
allowed in all residential zoning districts. In addition to allowing for these smaller units,
Section 971.41(10) of the county's land development regulations establishes specific land
use criteria to regulate the size, location and appearance of these units and prevent over
crowding.
Even though the county has allowed accessory dwelling units since 1992, these types of
units were not popular until 2004, when the price of land and housing started to increase.
When housing affordability became an issue, more people started looking at ways to create
affordable housing units. One method was to build more accessory dwelling units. These
types of units are appropriate as affordable housing units. Recently recommended revisions
will allow more opportunities for homeowners to create more appropriately sized
affordable housing units throughout the Unincorporated County.
15158
RECOMMENDATION:
The county's accessory dwelling unit provision with modifications proposed by AHAC
and adopted by the Board of County Commissioners is appropriate.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [**/] No ❑
16159
F. The reduction of parking and setback requirements
for affordable housing.
As structured, the county's Land Development Regulations establish minimum setback and
lot size requirements for both single family residential zoning districts and multiple family
residential zoning districts. These setback requirements provide a standard separation
between houses and between houses and roadways. For affordable housing projects, the
small lot subdivision provisions of section 971.41 of the LDRs allow for a reduction of lot
size and building setbacks for single family homes.
In the RS -6 zoning district, for example, single family homes are required to have a
minimum lot width of seventy (70) feet. With small lot subdivisions, however, lots having
a minimum width of only fifty (50) feet and reduced side yard setbacks of seven (7) feet
(instead of ten (10) feet) can be created. While rear yard setbacks are reduced from 20 feet
to 15 feet, the minimum front yard setback on all single-family homes from the edge of
right-of-way is twenty (20) feet. This setback distance allows for cars to be parked in the
driveway and not block the sidewalk or impede pedestrian movement.
More recently, the AHAC proposed and on February 18, 2020 the BCC approved the
concept of allowing for very small lot subdivisions that would have lots as narrow as 36
feet. While the concept needs to be presented in code form to the BCC, it is anticipated
that side, front, and rear yard setbacks will be similar to those of the County's small lot
subdivision provisions.
For residential uses, throughout the County's various residential zoning districts, the
county requires two parking spaces for each dwelling unit. This requirement is detailed in
section 954.05(56) and is as follows:
Section 954.05(56)
Single-family dwellings and duplexes. Two (2) spaces for each dwelling unit; single-family
dwellings and duplexes shall be exempted from all other requirements in subsection
954.07(4) and 954.10. Uncovered parking spaces shall be exempted from the front yard
setback requirements.
ANALYSIS:
To ensure health and safety, all residential development must meet current minimum
parking and setback requirements for the appropriate zoning district as established in the
county LDRs. For example, the county's 20 -foot minimum front yard setback provides
enough distance, but not an excessive distance, for parking a vehicle in a driveway without
the vehicle projecting into the sidewalk. Reducing or eliminating parking requirements
would force residents to park in roadway rights-of-way. This could create safety issues
unless minimum mandatory right-of-way widths are increased (which would reduce lot
depth and area).
Generally, reduced setbacks for affordable housing projects are appropriate, because
reduced setbacks can increase yield and reduce housing prices. In Indian River County,
"160
the small lot subdivision allowances provide for reduced lot sizes, as well as reduced side
yards and reduced rear yards setbacks, for affordable housing projects only. The very small
lot subdivision concept proposed by AHAC and conceptually approved by the BCC on
February 18, 2020 would serve to maintain an appropriate front yard setback but would
reduce lot widths to as little as 36 feet. This would provide for the development of more
homes and help to reduce overall development costs, while maintaining minimal but
acceptable setback distances.
RECOMMENDATION:
The county's current parking requirements are appropriate and should be maintained.
Through its small lot subdivision allowance, the county provides for appropriate reduced
setbacks for affordable housing projects. This small lot subdivision allowance should be
maintained. The additional very small lot subdivision allowance should be evaluated
further and considered for adoption provided appropriate spacing and setbacks can be
achieved while providing for appropriate home size and configurations.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [V] No ❑
G. The allowance of flexible lot configuration, including
zero lot line configurations for affordable housing.
Currently, the Board of County Commissioners may grant waivers from the residential
development standards found in Chapter 911 of the LDRs through the Planned
Development (PD) process established in Chapter 915 of the county LDRs. If granted,
these waivers can allow for development of small lot configuration, zero lot line and
reduced setback projects. The waiver criteria for the PD process are found in section 915.15
of the LDRs and are provided below.
Section 915.15.
Planned development allowable waivers and development parameters.
(1) Conceptual P.D. plans shall list, for all areas and phases within the P.D. project area, the proposed
waivers and development parameters for the following:
a. Minimum lot size (in square feet);
b. Minimum lot width (in feet);
c. Minimum lot frontage (in feet);
d Minimum yard setbacks for buildings: front, rear, and side,
e. Minimum yard setbacks for accessory structures (such as pools, patios, and decks); front, rear, and
side,
f. Maximum lot coverage; buildings) and impervious surface area;
g. Minimum separation distances between buildings;
h. Minimum right -of --way widths (by road type);
L Minimum open space per lot and by phase [Note: The minimum open space for the entire project shall
meet or exceed the requirements of section 915.18.1
j. Minimum preservation/conservation area per lot
Note: more conceptual plan submittal requirements are luted -out in section 915.22
(2) Notwithstanding other provisions in this chapter (915) and Chapter 971, specific land use criteria
luted in Chapter 971 may be waived (modified or not applied) where such criteria would merely apply to
the compatibility of uses within the P.D. project area if approved by the county. Where specific land use
criteria apply to the relationship of a uses) within a P.D. project and properties adjacent to the project
area, the specific land use criteria shall apply pursuant to the provisions of chapter 971.
(3) The conventional standards and criteria found in Chapter 911, Zoning, not covered in section
915.15(1) shall apply unless otherwise specifically waived or modified by other provisions of this chapter.
ANALYSIS:
Generally, the PD process serves as a mechanism whereby the county can approve projects
with reduced setbacks and/or mixed uses. The advantage of using the PD process instead
of traditional zoning is that an applicant can increase or at least maximize his development
project's density. In the PD process, however, there are development required trade-offs,
such as additional landscaping, which are required to gain the waivers for smaller lots and
higher yield. These trade-offs can have the effect of off -setting any housing unit price
reductions due to increasing yield. The county's small lot subdivision allowance, however,
provides for specific reduced lot sizes, and setbacks without requiring any specific waivers.
This is anticipated to be to a greater extent true with potential very small lot subdivision
regulations recommended by the AHAC and conceptually approved by the BCC on
February 18, 2020.
County Planning Staff are in the process of studying the inclusion of affordable housing as
a public benefit in the PD process. Once a quantifiable understanding of the full benefit of
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affordable housing is established in comparison to other proposed benefits. Then staff will
be able to move forward with making affordable housing a regular component of residential
planned developments.
RECOMMENDATION:
The county should maintain its existing PD process which allows for waivers from
conventional zoning standards (setbacks, lot size, etc.) as an available option for residential
development projects. The County should continue to investigate the inclusion of
affordable housing in the PD process, and then move towards making it a regular
component of a residential planned development.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [V] No ❑
'U3
H. The modification of street requirements for affordable
housing.
As adopted, the county's existing sidewalk and street requirements provide for minimum
construction standards to ensure public safety. According to section 913.09(b)(1)
(Subdivisions and Plats) of the LDRs, all subdivisions must comply with the minimum
standards set forth in Chapter 952 (Traffic). While Chapter 952 sets the minimum right-
of-way width for a local or residential street at 60 feet, the minimum right-of-way width
may be reduced to 50 feet if the street is constructed with a curb and gutter drainage system.
In both cases, however, minimum lane widths remain the same at 11 feet. Although there
is a higher cost associated with curb and gutter construction than with swale drainage, the
reduction in the amount of right-of-way can produce a higher yield for a project. These
street right-of-way requirements can be modified through the Planned Development (PD)
process.
Following is the county's current minimum right-of-way requirement.
913.09(b)(1)
Minimum street and rights-of-way widths. The minimum street and rights-of-way widths shall be as stated
in Chapter 952, Traffic, of the LDRs. The board of county commissioners may require the increase of
right-of-way and pavement widths if it finds that the modification in width is consistent with the projected
traffic needs and good engineeringpractice- No variance will be granted on minimum right-of-way widths
for public streets. Right-of-way widths for one-way streets may be reduced from the above standards as
approved by the public works director.
ANALYSIS:
As structured, the county's minimum street right-of-way width requirements are based on
the minimum area needed to accommodate the various improvements that must be located
in the right-of-way. Besides travel lanes, sidewalks, and drainage facilities, these
improvements include water and sewer lines, gas lines, phone lines, cable lines, and others.
Since the referenced improvements must be provided for in the road right-of-way, the
county has determined that the minimum right of way width generally must be 60 feet for
swale drainage roads and 50 feet for curb and gutter roadways. Reductions in those widths,
however, may be accommodated via special designs approved through the County's PD
(Planned Development) process.
Because the county's minimum local road right-of-way width requirement may be
modified through a PD process, when warranted, the county accommodates the subject
incentive.
RECOMMENDATION:
The county's current street right-of-way general requirements are appropriate to ensure
public safety, and the County's current allowance for modifications through the PD
approval process should be maintained.
2'164
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes ['/] No ❑
"165
I. The establishment of a process by which local
government considers, before adoption, policies,
procedures, ordinances, regulations, or plan
provisions that increase the cost of housing.
Currently, Policy 1.7 of the Housing Element of the Comprehensive Plan requires that a
financial impact statement be provided to appropriate advisory committees as well as to
the Board of County Commissioners prior to the adoption of any new county regulation
that may increase the cost of housing. Below is Policy 1.7 of the Housing Element of the
Comprehensive Plan which details the adoption process for county regulations that may
increase the cost of new housing.
POLICY 1.7. As part of the adoption process for any county regulation which could affect housing
development, county planning staff shall prepare a Financial Impact Statement to assess the anticipated
impact of the proposed regulation on the cost of housing. When proposed regulatory activities are
anticipated to increase the estimated cost per unit for the development of housing, the Financial Impact
Statement shall include an estimated increased cost per unit projection. The financial impact statement
then will be reviewed by the Planning and Zoning Commission, and, if possible, the Affordable Housing
Advisory Committee. Those groups shall consider the regulation's effect on housing cost in making their
recommendation to the Board of County Commissioners. The Board of County Commissioners will
consider the financial impact statement in making its final decision on the adoption of any proposed
regulations.
ANALYSIS:
Since 1994, staff has prepared Financial Impact Statements for all proposed new
regulations impacting housing costs. By providing Financial Impact Statements of
proposed regulations to decision -makers before the adoption of those regulations, planning
staff ensures that decision -makers consider the costs as well as the benefits of proposed
new policies, ordinances, and regulations. While these Financial Impact Statements do not
prevent the Board of County Commissioners from adopting new regulations, the statements
do provide the Board with an additional tool to measure the effect of proposed regulations.
RECOMMENDATION:
The county's current process of providing Financial Impact Statements to the Board of
County Commissioners prior to adoption of any new regulations, ordinances, policies,
procedures, or plan provisions that may increase the cost of affordable housing should be
maintained.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [1/]
No ❑
'466
J. The preparation of a printed inventory of locally
owned public lands suitable for affordable housing.
In 2006, the Florida State Legislature passed HB 1363 relating to affordable housing. One
provision of that bill was that each local government must prepare an inventory of all real
property that it owns within its jurisdiction that is appropriate for use as affordable housing.
Beginning in July 2007 then every 3 years thereafter, Indian River County needs to prepare
an inventory list of all real property within its jurisdiction to which the county holds fee
simple title and is appropriate for use as affordable housing.
At a public hearing on June 19, 2007, the Board of County Commissioners reviewed an
inventory list of 2007 county owned properties. The Board then adopted a resolution that
included an inventory list of county owned properties that are appropriate for affordable
housing. With respect to those properties, the Board of County Commissioners decided to
donate the parcels to non-profit housing organizations for the construction of permanent
affordable housing.
Consistent with the legislature's three-year review requirement, the Board of County
Commissioners, in 2010, 2013, 2016, 2019, and 2022 reviewed an associated inventory list
of county -owned properties appropriate for the provision of affordable housing. At those
times, the Board decided to sell surplus properties and deposit the sale proceeds into the
county's affordable housing trust fund and to donate surplus properties to non-profit
affordable housing developers.
Comprehensive Plan Housing Element Policy 2.4 provides for maintaining an inventory of
all surplus county -owned land and making those lots available to housing developers.
POLICY2.4: The county's general services department shall, pursuant to section 125.379 F.S., maintain
an inventory of all surplus county -owned land and foreclosed properties that are appropriate for
affordable housing and dispose of these properties consistent with section 125.379 F.S. requirements.
ANALYSIS:
Consistent with state law, the Board of County Commissioners, in 2007, reviewed and
approved an inventory list of county owned properties. Of all the properties on that list,
ten were determined to be appropriate for affordable housing. The county then donated
eight of these properties to non-profit affordable housing organizations for the construction
of permanent affordable housing units. The non-profit housing organizations which
received the donated lots were: Habitat for Humanity, Every Dream Has a Price, and the
Coalition for Attainable Homes. Donating county owned surplus lands to non-profit
housing organizations will reduce the cost of affordable housing units on the donated
properties and is an appropriate affordable housing tool.
In 2010, 2013, 2016, 2019, and 2022 the county reviewed and approved its associated
inventory lists of county owned properties. The board determined properties to be surplus
and directed staff to donate certain properties to non-profit housing organizations and to
sell remaining properties and deposit the proceeds to the county's affordable housing trust
fund.
'X167
RECOMMENDATION:
Policy 2.4 of the Housing Element should be maintained, and the county should continue
to keep a list of county owned surplus properties appropriate for affordable housing and
disposing of those properties.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes ['/] No ❑
'X168
K. The support of development near transportation
hubs and major employment centers and mixed-use
developments.
In Indian River County, the Future Land Use Map (FLUM) identifies areas appropriate for
residential development and the appropriate density for those areas. The objective of the
FLUM is to create a land use pattern that situates residential development in close
proximity to schools, health care facilities, employment centers, and major roadways.
Policy 1.9 of the housing element provides support of development near transportation
hubs, major development centers, and mixed-use developments. The policy reads as
follows:
Policy 1.9: The county shall support housing development near transportation hubs,
major employment center, and mixed-use development by expediting the permit process
for these types of housing projects.
ANALYSIS:
In Indian River County, the future land use map is an important tool in establishing
appropriate locations for residential development. Generally, the map provides for
residential development to be located near compatible land uses, existing neighborhoods,
and proximate to public transportation, major employment centers, and community
services. Ideally, affordable housing projects should be located near employment centers
and transportation hubs for additional savings in terms of transportation cost and travel
time. For that reason, the county supports locating affordable housing developments near
transportation hubs, major employment centers and mixed-use developments by expediting
the permit process for these types of housing projects.
RECOMMENDATION:
The county should maintain housing element policy 1.9 for support of residential
developments to be located near transportation hubs, employment centers, and mixed-use
developments by expediting permit review for these types of developments. At its next
Evaluation and Appraisal Report (EAR) review, the county will examine its land use
policies and land use designations to determine if such policies and designations are
appropriate for encouraging development near transportation hubs and major employment
centers and consistent with a recent AHAC recommendation will evaluate the need for
additional multi -family allowances (either through increased multi -family zoning or
increased allowances for multi -family housing in other zoning districts). Solutions will be
reviewed with the County Attorney to consider any potential legal issues and proposed to
the BCC.
26169
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [V] No ❑
Other Housing Strategies
Besides the affordable housing incentives listed in paragraphs A through K of Section
420.9076 F. S., the county has established several other policies to assist non-profit housing
organizations to provide affordable housing throughout the county.
Community Land Trust (CLT)
Policy 4.10 of the Housing Element reads as follows:
Policy 4.10: the county shall assist non-profit housing organizations in establishing
Community Land Trusts (CLT) by providing technical support to those organizations.
One tool to provide homeownership opportunities to households that would otherwise be
renters is a Community Land Trust. A Community Land Trust (CLT) is a nonprofit
organization that seeks to preserve housing affordability over the long term. By selling homes
to low or moderate -income families, but retaining ownership of the land under those homes,
a CLT preserves housing affordability even after an affordable housing unit is sold.
Generally, a CLT leases a land parcel to a homeowner for 99 years, while the homeowner
owns the structure on the land.
In the land trust model, buyers of land trust homes agree that, when they move, they will sell
their home to another low or moderate -income family at an affordable price. Consequently,
resale of CLT units is limited to income eligible households, and resale prices are limited to
keep CLT units affordable for the next homebuyer. By owning the land under the house, the
land trust ensures that the subsidy is retained for the benefit of subsequent families. Therefore,
the owner of a CLT unit may share in the equity produced by the sale of a CLT unit, but will
not realize a market rate of return.
According to the Central Florida Workforce Housing Toolkit, some of the most established
CLT's are Durham, North Carolina; Burlington, Vermont; The New Town, Tempe, Arizona;
Sawmill, Albuquerque, New Mexico; Middle Key, Florida; and Hannibal Square, Winter
Park, Florida.
Generally, CLTs are used:
■ In fast-growing areas, where the price of real estate is escalating rapidly. They can be
used in gentrifying areas to preserve a community's character. Limits on resale prices
ensure that some housing remains affordable, even in these areas.
■ In disinvested neighborhoods, where CLTs can be used to increase owner occupancy,
decrease absentee ownership, improve the physical condition of housing and stabilize
"170
the community. Such CLTs assist not only the buyers of the CLT homes, but also
existing homeowners in the area, who likely are lower income families.
■ In expensive resort communities, where CLTs can provide housing for the
community's workers.
Benefits:
- Provides permanent stock of affordable & workforce housing
- Lowers housing cost
- Provides some return of equity
- Provides for deduction of mortgage interest payments
- Provides financial stability (no fear of rent increase)
- No cost to the county
Issues:
- Better for a household than renting, but not as good as traditional home ownership
- Resale restriction limits ability of the owner to utilize full equity
- Resale formula must be prepared carefully to provide some benefit to homeowner
without making the house unaffordable for the next homebuyer
- Mechanics of resales (direct sale or through CLT) are complicated and must be
established upfront
- Payment of ad valorem taxes and insurance are additional costs that an owner of
a CLT home must incur that a renter does not
Conclusion:
A CLT is an effective method of providing affordable homeownership opportunities.
Although CLTs are generally established by private non-profit groups, local governments
usually assist non-profit housing groups which are willing to form CLTs. This assistance may
involve providing technical assistance, providing surplus properties appropriate for affordable
housing and others.
RECOMMENDATION:
The county should maintain Housing Element policy 4.10 for assisting non-profit housing
organizations seeking to establish a CLT.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [1/] No ❑
28171
Private/Public Housing Trust Fund
Policy 4.13 of the Housing Element reads as follows:
Policy 4.13: The county shall create anew private/public housing trust fund
Generally, Housing Trust Funds are established through an ordinance or legislation passed by
a county, city, or state legislature. Two steps are necessary to create a Housing Trust Fund.
First, a revenue source must be dedicated to the Housing Trust Fund, or other obligations (e.g.,
developer extractions) that create revenue must be established. Second, the Housing Trust
Fund must be created as a separate and distinct entity that can receive and disburse funds.
Currently, the county has a housing trust fund for SHIP program funds and an HHR trust fund
for HHR program funds.
A private/public housing trust fund may be established by a city or county to collect public
and private funds that may be used to assist income eligible households with the provision of
affordable housing. A private/public trust fund would be separate from a SHIP trust fund.
Benefits:
- Can provide gap financing (low interest loan or grant)
- No cost to the county, unless the county decides to contribute to the trust fund
- Local governments that cannot provide affordable housing within their
jurisdictions could contribute to a trust fund
- Could be used as match to get other federal or state funds
- Additional funding for provision of Affordable or Workforce Housing (gap
financing or leveraging other funds).
Issues:
No major issues
Conclusion:
Establishing a private/public housing trust fund could facilitate the provision of more
affordable housing. Within Indian River County, high cost barrier island towns that cannot
provide affordable housing within their jurisdiction could contribute to a private/public
affordable housing trust fund. Also, private parties, businesses, and developers could
contribute money to this trust fund.
RECOMMENDATION:
The county should maintain Housing Element policy 4.13 for its current SHIP trust fund and
in support of other trust funds that may be established in the future.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes ['/] No ❑
'172
Community Development Corporation (CDC)
Policy 4.11 of the Housing Element reads as follows:
Policy 4.11: The county shall assist non-profit organizations in establishing Community
Development Corporations (CDC) by providing technical support to those organizations.
Community Development Corporation (CDC) is a broad term referring to not-for-profit
organizations incorporated to provide programs, offer services, and engage in other activities
that promote and support a community. CDCs usually serve a geographic location such as a
neighborhood or a town. They often focus on serving lower-income residents or struggling
neighborhoods. They can be involved in a variety of activities, including economic
development, education, and real estate development. These organizations are often
associated with the development of affordable housing.
Activities:
Benefits:
■ Real estate development
- affordable housing
■ Economic development
-small business lending
-small business technical assistance
-small business incubation (i.e. provision of space at low or no cost to
start-up businesses)
■ Education
-early childhood education
-workforce training
■ Non-profit incubation
■ Youth and leadership development
■ Advocacy
■ Community Planning
■ Community Organizing
Facilitates development of affordable or workforce housing
Advocates for affordable housing
No cost to the county
Issues:
No major issues
Conclusion:
An active CDC can assist with the provision of affordable housing.
RECOMMENDATION:
The county should maintain policy 4.11 of the Housing Element for providing assistance to
any not-for-profit organization proposing to form a CDC.
173
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes ['/] No ❑
'474
Employer Assisted Housing
Policy 4.12 of the Housing Element reads as follows:
Policy 4.12: The county shall assist employers with establishing employer assisted housing
projects by providing technical support to those employers.
Employer Assisted Housing (EAH) is an initiative where employers can assist their
employees in purchasing a home; in exchange, the employer is guaranteed that the
participating employee will remain with the firm for a designated period of time. The
employee benefits as he/she receives substantial assistance in obtaining a home. The
employer benefits as the program is an effective recruitment tool and aids in the retention of
employees.
Employers who wish to assist employees with housing can undertake any number of activities,
including: providing (or partnering with another agency to provide) homeownership
education and counseling services; providing down payment assistance, closing cost
assistance and/or second mortgage financing as grants, low or no -interest loans or forgivable
loans; offering an employee a savings plan with the employer making a matching
contribution; providing a mortgage guarantee to assist employees with securing financing; or
acquiring property to rent to employees, either at market or subsidized rates.
Employer assisted housing programs generally are used in areas where housing prices are
high and/or unemployment is low, and in areas where one employer is dominant.
Benefits:
Issues:
Provision of affordable or workforce housing
Effective recruitment and retention tools for large private and public employers
Additional cost to employer
Conclusion:
Employer assisted housing is an effective program for employers to provide affordable
housing for workers and to retain those workers for longer periods.
RECOMMENDATION:
The county should maintain Housing Element policy 4.12 for assisting employers with
establishing an employer assisted housing program.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes ['/] No ❑
"175
New Construction Technologies
Policy 1.8 of the Housing Element reads as follows:
Policy 1.8: The county shall expedite permits for housing projects utilizing new
construction technologies, including green building programs and Energy STAR®
Program.
New construction technologies (such as modular homes, factory made tiny homes, etc.) and
new green building programs may be utilized for the provision of affordable housing. In some
cases, new construction technologies can expedite the construction of new affordable homes
and be more cost effective.
As part of the January 22, 2020 AHAC recommendations approved by the BCC, is a
recommendation to develop tiny and modular home information packets. Those packets once
developed will be made available to homeowners and builders to inform them of the
possibilities, key code allowances and requirements, and review processes related to them.
The informational packets should serve to promote more affordable housing by simply
presenting the option and helping to facilitate their expedited development through
prompt/informative information. ,
Benefits:
Issues:
Decreases housing cost
Expedites housing production
None
Conclusion:
This is an effective way of reducing housing cost. Currently, the county allows new
construction technologies, including green building programs, and expedites permits for
affordable housing projects. Providing detailed information will help to encourage and
ultimately facilitate development of new affordable housing types.
RECOMMENDATION:
The county should maintain Housing Element policy 1.8 for expediting permits for
affordable housing projects utilizing new construction technologies and green building
programs.
BOARD OF COUNTY COMMISSIONERS ACTION:
Board of County Commissioners Approval of the AHAC Recommendation
Yes [*/] No ❑
33176
CONCLUSION
Since adoption of the County's Comprehensive Plan Housing Element in 1990, adoption
of the County's Affordable Housing Incentive Plan in 1994, and then adoption of the
County's EAR based amendments in 2010, the county has established and maintained a
number of affordable housing incentives. As such, Indian River County currently provides
ten of the eleven affordable housing incentives listed in items A through K of Section
420.9076(4) F.S. For reasons explained in the analysis, the item H incentive relating to
modification of street requirements has not been adopted and is not recommended for
adoption.
In the past, the county's ten adopted affordable housing incentives have worked well in
encouraging non-profit housing organizations and for-profit affordable housing developers
to provide affordable housing. Recent analysis by the AHAC, has identified an opportunity
for revision to several of the existing incentive strategies. Those proposed revisions
include ordinance revisions to allow very small lot subdivisions (in addition to the current
allowance for small lot subdivisions), increased accessory dwelling unit size, impact fee
exemptions for affordable housing, and greater affordable housing development density.
County Staff in the last year has been able to implement increased accessory dwelling unit
size, and the process of implementing additional impact fee waiver exemptions. Other
initiatives will each need to be reviewed in greater detail, drafted in ordinance format, and
presented to the BCC for final review and consideration.
The table on the next page provides a summary of recommendations for items A through
K of Section 420.9076, F.S.
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AHAC RECOMMENDATION:
The Affordable Housing Advisory Committee recommends that the Board of County
Commissioners approve the 2023 AHAC Report, maintain the county's current affordable
housing incentives, and proceed with additional revisions to the incentive as outlined in
this report.
38 181
RESOLUTION NO. 2023 -
A RESOLUTION OF THE INDIAN RIVER COUNTY BOARD OF COUNTY
COMMISSIONERS APPROVING THE INDIAN RIVER COUNTY AFFORDABLE
HOUSING ADVISORY COMMITTEE (AHAQ 2023 REPORT AND DIRECTING
STAFF TO SUBMIT THE COUNTY'S LOCAL HOUSING ASSISTANCE PLAN TO
FLORIDA HOUSING FINANCE CORPORATION (FHFQ
WHEREAS, The County, on April 6, 1993, adopted ordinance 93-13, establishing the
county's Local Housing Assistance Program pursuant to Section 420.9072, Florida Statutes
and Rule 67-37, F.A.C.; and
WHEREAS, pursuant to revised Section 420.9076(4), F.S., each local government
participating in the State Housing Initiatives Partnership (SHIP) program must prepare an
Affordable Housing Advisory Committee Report that recommends to the local governing
body specific actions or initiatives to encourage or facilitate affordable housing; and
WHEREAS, the Indian River County Affordable Housing Advisory Committee
(AHAC) held a public hearing pursuant to the requirements of Section 420.9076(5), F.S., on
October 25, 2023 to review the Affordable Housing Advisory Committee's 2023 Report; and
WHEREAS, the AHAC at its October 25, 2023 public hearing voted to recommend
that the Board of County Commissioners approve the report; and
WHEREAS, a copy of the Affordable Housing Advisory Committee report must be
submitted to the Florida Housing Finance Corporation by December 31, 2023; and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian
River County, Florida THAT:
Section 1.
The above recitals are ratified in their entirety.
Section 2.
The attached Indian River County Affordable Housing Advisory Committee 2023 Report is
hereby approved.
Section 3.
1 Attachment 2
182
RESOLUTION NO. 2023 -
Staff is directed to submit a copy of the AHAC report to the Florida Housing Finance
Corporation by December 31, 2023.
The foregoing resolution was offered by Commissioner and
seconded by Commissioner , and being put to a vote, the vote was as
follows:
Chairman, Joseph H. Earman
Vice Chairman, Susan Adams
Commissioner, Joseph E. Flescher
Commissioner, Deryl Loar
Commissioner, Laura Moss
The Chairman thereupon declared the resolution duly passed and adopted this 7th day of
November, 2023.
(Signatures on next page)
2 Attachment 2
183
RESOLUTION NO. 2023 -
Board of County Commissioners of Indian River County
Joseph H. Earman, Chairman
Attest by:
Ryan L. Butler, Clerk of Court and Comptroller
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
MM
William K. DeBraal, County Attorney
Attachment 2
184
Consent Item
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: September 21, 2023
To: Indian River County Board of County Commissioners
Through: John A. Titkanich, Jr., County Administrator
Sean C. Lieske, Director of Utility Services
From: Howard G. Richards, PE, Manager - Capital Projects
Subject: AtkinsR6alis USA Work Order 3 for Supplemental Staff Support Services
Descriptions and Conditions:
The engineering group within the Indian River County Department of Utility Services (IRCDUS) provides
oversight and management of the department's capital improvement program (CIP). The current CIP
comprises over 100 capital projects planned for the next five years. IRCDUS is actively recruiting engineers to
staff the oversite and management of the current CIP. The vacancies have created a void in resources required
to oversee and manage the current CIP projects.
To fill the immediate needs for engineering/project management resources, IRCDUS has turned to the
consulting communityfor staff augmentation resources. On October 17, 2023, Work Order (WO) 2 was issued
to AtkinsR6alis USA (AtkinsR6alis), pursuant to their Continuing Contract Agreement dated May 2, 2023, to
provide supplemental staff support services in the amount of $35,000.00. WO 2 is valid through
November 14, 2023.
Analysis:
IRCDUS desires to continue with AtkinsR6alis supplemental staff support services beyond November 14, 2023,
when WO 2 expires. Upon request, AtkinsR6alis provided the attached WO 3 for the continuation of
supplemental staff support services in the amount not -to -exceed $150,000.00. Upon approval of WO 3 by
the BCC, the staff augmentation would begin on November 15, 2023 and extend through September 30, 2024.
Should full-time staff be hired during this period, the need for staff augmentation will be further evaluated to
determine if it is necessary to continue with the service.
Funding:
Expenses, in the amount of $150,000.00, for these services are budgeted and available in the Utilities/Gen &
Eng/Other Professional Services account, number 47123536-033190, in the Utilities operating fund. Utilities
operating funds are generated from water and sewer sales.
185
Consent Item
Description
Account Number
I Amount
Utilities/Gen & Eng/Other Professional Services
47123536-033190
$150,000.00
Recommendation:
Staff recommends that the Board of County Commissioners approve Work Order 3 with AtkinsRealis USA in
the amount of $150,000.00 to provide supplemental staff support services, and authorize the Chair to
execute the same. So long as there are no changes in the dollar amount under the work order and upon
adequate completion of the work set forth in the work order, staff is directed to make final payment and
release any retainage to AtkinsRealis USA, after review and approval by the Purchasing Manager and the
County Attorney's Office.
Attachments:
• AtkinsRealis Supplementary Services SOW
186
WORK ORDER 03
This Work Order Number 03 is entered into as of this _ day of ,
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023 (referred to as the
"Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida
("COUNTY") and AtkinsRealis USA, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B (Rate Schedule) of the Agreement, made a
part hereof by this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and
made a part hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
Chris Rader, PE, ENV SP
I am approving this document
with my legally binding signature Al
2023.10.19 10:41:18-04'00'
By: 12.1.3
Print Name: Chris Rader
Title: Senior Division Manager
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By:
Joseph H. Earman, Chairman
BCC Approval Date:
Attest: Ryan L. Butler, Clerk of Court and Comptroller
By:
Deputy Clerk
By:
John A. Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
William K. DeBraal, County Attorney
187
O AtkinsRealis
EXHIBIT A
INDIAN RIVER COUNTY UTILITIES DEPARTMENT
SCOPE OF SERVICES
Indian River County Supplemental Services
Background
This Work Order is to assist the Indian River County Department of Utilities Services (County) with
supplemental services in support of various ongoing utility projects, including treatment facilities,
sewer lines, water lines, and stormwater infrastructure. Services will be provided for
miscellaneous field and office activities such as emergency repairs, replacements of pipe and
equipment, general project management, asset management, GIS, and engineering. Services will
be provided based on time and materials (T&M), in accordance with the Continuing Contract
Agreement for Consulting Engineering Services of May 2023 (Continuing Contract), and as shown
in Exhibit B.
Scope of Services
The Scope of Services for this Work Order is to provide staff support to Indian River County
Department of Utility Services and, therefore, has no fixed scope, defined tasks, or firm
deliverables. Staff augmentation and as -needed services will be provided until the not -to -
exceed (NTE) limits of compensation are reached; whereupon this scope of services will be
deemed complete or will be amended. This Work Order will remain open for Fiscal Year 2024
(FY24) or until funds are depleted and not renewed by the County. Additional funds can be
added to the Work Order at any time under the same terms if agreeable to both parties.
General Services
Staffing augmentation and project management services will be provided to the County on an
as -needed basis. All services will be performed under one task, General Services. Examples of
services that may be performed under the Work Order include:
• AtkinsRealis project administration including workload management, quality control,
invoicing and general coordination with IRCDUS Staff.
• General Work Plans defining both planned and emergency repair of water and
wastewater infrastructure for use in contracting with a design firm for Engineer of
Record (EOR) services.
• Project management and project controls for multiple projects to assist in oversight of
design activities, project schedules, preliminary review of invoices, and review of design
deliverables.
• Services during construction including construction site inspections, review of draft
contractor pay requests, submittal reviews, and project close-out.
• Collaboration with IRCDUS to prepare and/or update asset management databases.
1
188
ExhibitA
Indian River County Supplemental Services
Assumptions
I AtkinsRealis
The following assumptions have been made in the development of this scope of work.
• AtkinsRealis will assign a project manager acceptable to the County and who will act as
the main point of contact.
• AtkinsRealis will have the flexibility to assign appropriate staff for the activities that the
County requests.
• AtkinsRealis will review drafts of invoices and pay requests. Final acceptance of
submitted invoices and contractor pay requests will be the responsibility of the IRCDUS.
• AtkinsRealis may be able to assign multiple staff during any particularweek and/or other
time period if the needs of the County mandate that assignment.
• The AtkinsRealis PM will communicate with the County on a weekly basis as to the
anticipated number/type and total hours of staffing. The County has the right to limit
hours and/or staffing at any time and will only be invoiced for hours incurred prior to
the communication to reduce overall staffing.
• AtkinsRealis' traditional internal QA/QC procedures will not be provided unless
requested by the County.
• Expenses will be billed directly and will include appropriate documentation.
• Upon meeting the not -to -exceed fee associated with this Work Order, staff
augmentation will end regardless of the status of individual tasks or the overall Work
Order. AtkinsRealis is not responsible for any delays or impact to work caused by
exhaustion of the NTE limit.
• If subconsultant geotechnical services are required/utilized, the costs associated with
those services will be provided to the County for approval priorto engagement and billed
in accordance with the existing contract terms. The costs associated with the
subconsultant services will be deducted from the overall available funding.
• AtkinsRealis Staff will not be requested to, nor provide services for, projects that will
become Requests for Proposals (RFP) for core engineering services provided by
AtkinsRealis as defined in the Continuing Services Agreement. IRCDUS Staff, to every
extent possible, will secure such RFPs from access by AtkinsRealis Staff.
• This Work Order will expire on September 30, 2024.
Compensation
AtkinsRealis' labor services will be billed on a T&M basis within the NTE based on the Billing
Rates (Exhibit B) associated with the Continuing Services Agreement. While the NTE limit can be
increased by mutual agreement, once the NTE limit is reached, work will stop until additional
authorization is received at which time services can restart.
All services provided shall be invoiced monthly and the invoices shall include the staff employee,
wage rate title, billable rate, hours charged, expenses, and will include a general description of
K
189
-u
ExhibitA
Indian River County Supplemental Services
I AtkinsRealis
the services provided. AtkinsRealis will provide the County with a weekly projection of time that
will be incurred and will make a good faith effort to deliver services within the hours specified
and the schedule communicated to the County. It is understood that some variation may occur.
The County will be invoiced for all hours and expenses incurred which will not necessarily align
with the weekly projections. The County can request that hours be limited in any given week
but that request must be made prior to those hours being exceeded by AtkinsRealis staff.
The anticipated break down of labor and expenses is shown below with budgets between the
tasks and expenses being interchangeable as needed. Billing rates per the Continuing Services
Agreement are included in Exhibit B. The County will only be invoiced for hours and expenses
incurred. Funds remaining after completion of the Work Order will not be invoiced.
Task Description Price
Supplemental Staff Support Labor $134,720
Expenses $ 15,280
Total $150,000
190
CrAtkinsFWalis
Exhibit B
Cost Detail
191
CrAtkinsRealis
Indian River County Continuing Engineering Services RFQ 2023015
AtkinsRealis Billing Rates Services under this Work Order are to be performed on a T&M basis at
the following rates. The NTE limit for labor and expenses is $150,000.
AtkinsRealis Billing Rates Schedule
Labor Category *
Proposed Billing Rate
Principal Technical Professional
$290.00
Sr. Project Manager
$260.00
Sr Engineer IV
$260.00
Chief Scientist
$249.00
Sr. Landscape Architect IV
$238.00
Project Manager
$226.00
Sr. Engineer III
$208.00
Chief Designer
$196.00
Construction Estimation/Scheduling
$184.00
Sr. Scientist II
$184.00
Sr Engineer II
$178.00
Sr. GIS Analyst III
$172.00
Sr. Landscape Architect III
$172.00
Sr Designer II
$166.00
Sr Engineer 1
$154.00
Sr Designer 1
$154.00
Engineer III
$154.00
Sr. Scientist 1
$148.00
GIS Analyst
$143.00
Engineer II
$131.00
Engineer 1
$125.00
CAD Technician II
$113.00
Scientist II
$113.00
Scientist 1
$101.00
Engineer Intern
$95.00
Administrative Assistant
$95.00
Landscape Architect 1
$83.00
* Representative titles only - not intended to capture all titles necessary for assignments.
192
CrAtkinsFIdalls
Exhibit C
Time Schedule
O AtkinsRealis
Schedule
Supplemental Staff will be provided on an as -needed basis upon receipt of the formal issuance
of the signed Work Order and a Notice to Proceed (NTP) by the County.
194
Consent Item
g,
Indian River County, Florida
Department of Utility Services
Board Memorandum
Date: October 26, 2023
To: Indian River County Board of County Commissioners
Through: John A. Titkanich, Jr., County Administrator
Sean C. Lieske, Director of Utility Services
From: Howard G. Richards, PE, Manager - Capital Projects
Subject: Kimley-Horn and Associates, Inc. Work Order 6 Amendment 1, Oslo Water Treatment
Plant Improvements, Construction Phase Services
Descriptions and Conditions:
The Indian River County Department of Utility Services (IRCDUS) operates two water treatment plants (WTP),
Hobart WTP and Oslo WTP, to provide potable water service to its customers. Both plants have a combined
rated capacity of 25.7 million gallons per day (MGD) and an average daily flow of approximately 12 MGD. The
treatment facilities obtain raw water from the upper Floridan aquifer and treat it with nanofiltration.
Pretreatment for the membranes includes addition of sulfuric acid and a scale inhibitor. The permeate from
the nanofiltration process is blended with raw water and the blended water has chlorine added for
disinfection. In addition, fluoride is added for fluoridation and lime, carbon dioxide and sodium hydroxide
are added for remineralization, pH and alkalinity control as well as calcium carbonate stability.
An evaluation of the membrane system and associated equipment at the Oslo WTP, determined they needed
rehabilitation and replacement. The condition assessment evaluated the reliability of the existing mechanical
equipment, including the membrane booster pumps; reverse osmosis (RO) trains; feedwater, permeate, and
concentrate piping; pipe trenches; membrane skids; small piping systems; and high service pump distribution
piping systems.
On November 5, 2019, the Board of County Commissioners (BCC) awarded Request for Quotation (RFQ)
2019070 for Professional Services for Water Plant and Water Resources Engineering Services to Kimley-Horn
and Associates (KHA) to assist IRCDUS with the planning, engineering, design, permitting, and construction
phase services for water treatment plants.
On December 17, 2019, the BCC awarded Work Order 1 to KHA to provide design, permitting, and bidding
phase services for the Oslo WTP improvements project, in the amount of $568,249.00.
On October 6, 2020, the BCC approved Amendment 1 to Work Order 1, which addressed further items in the
project, in the amount of $127,252.00, increasing the total amount for KHA services to $695,501.00.
On June 15, 2021, the BCC approved WO 6 to KHA to provide professional services to oversee the construction
phase of the project, in the amount of $1,222,545.00. WO 6 increased the total amount of KHA services for
the project to $1,918,046.00.
195
Consent Item
On June 15, 2021, the BCC awarded Bid #2021026 to TLC Diversified, Inc. (TLC) for the construction of the
Oslo WTP improvements project. Construction phase of the project commenced on August 4, 2021, with the
issuance of a Notice to Proceed (NTP) to TLC. Based on this original NTP date, the forecast date of completion
for construction was estimated to be November 2, 2023.
Subsequent to the start of construction, it was discovered that the sand separators were offline due to
intermittent operation and inability to obtain repair parts. It was determined to replace the existing sand
separators as part of the project. On May 16, 2023, the BCC approved WO 10 to KHA to provide professional
engineering services for design, permitting, and construction phase services for replacement of the sand
separators, in the amount of $52,427.00, increasing the total approved amount for KHA services for the
project to $1,970,473.00.
Analysis:
Since the commencement of construction, there were major events that led to construction delays and/or
additional time to complete various aspects of the work, requiring a change in the TLC contract duration. On
August 9, 2023, IRCDUS approved Work Change Directive No.2 to TLC authorizing a time extension, which
extends the final completion date of the project by 197 days from November 2, 2023, to May 17, 2024.
The extension of the project construction schedule will result in KHA expending additional time to assist with
project delivery. KHA was also requested to provide additional services, including asset management and
record drawings development. The additional time and services are proposed in the attached Scope of
Services for Amendment 1 to WO 6 for the Oslo WTP improvements project, in the amount of $263,133.00.
Upon approval of WO 6 Amendment 1 by the BCC, the total amount for KHA services for the project will
increase to $2,233,606.00, including WO 1, WO 1 Amendment 1, WO 6, and WO 10.
Funding:
Expenses, in the amount of $263,133.00, for Amendment 1 to WO 6 will be recorded in the operating capital
account, Utilities/WIP/South R/O Membranes & Retrofit, number 471-169000-19503. Since this is an operating
capital project, the funds will come from fund balance. Operating funds are derived from water and sewer sales.
Description
Account Number
Amount
Utilities/WIP/South R/O Membranes & Retrofit
471-169000-19503
$263,133.00
Recommendation:
Staff recommends that the Board of County Commissioners approve Work Order 6 Amendment 1 with
Kimley-Horn and Associates, Inc. in the amount of $263,133.00, for additional time to assist with project
delivery and provide additional services including asset management and record drawings development for
the Oslo Water Treatment Plant improvements project, and authorize the Chair to execute the same. So long
as there are no changes in the dollar amount under the work orders, upon adequate completion of the work
set forth in the work orders, staff is directed to make final payments to Kimley-Horn and Associates, Inc., after
review and approval by the Purchasing Manager and the County Attorney's Office.
Attachments:
• Kimley-Horn Scope of Service for Work Order 6 Amendment 1
196
AGREEMENT FOR PROFESSIONAL SERVICES FOR WATER PLANT AND WATER
RESOURCES ENGINEERING SERVICES RFQ2019070
WORK ORDER #6 Amendment #1
Indian River County Department of Utility Services
South Oslo WTP Improvements Construction Phase Services Amendment
This Work Order Number 6 Amendment #1 is entered into as of this _ day of
202_, pursuant to that certain AGREEMENT FOR PROFESSIONAL SERVICES FOR WATER PLANT AND WATER
RESOURCES ENGINEERING SERVICES RFQ2019070 entered into as of this 5th day of November, 2019 (collectively
referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the
State of Florida ("COUNTY") and Kimley-Horn and Associates, Inc., ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B
(Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit C
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as
if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
By:
Print Name: Michael F. Schwartz, P.E.
Title: Senior Vice President
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By:
BCC Approved Date:
Attest:
By:
Approved:
Approved as to form and legal sufficiency:
, Chairman
, Clerk of Court and Comptroller
, Deputy Clerk
, County Administrator
County Attorney
197
EXHIBIT #A
South Oslo Rd Water Treatment Plant Improvements
Construction Phase Services
Work Order No. 6 Amendment #1
PROJECT UNDERSTANDING
Kimley-Horn and Associates, Inc. ("CONSULTANT") was authorized under Work Order #6 to
provide construction phase services on June 8, 2021 for the South Oslo Road Water Treatment
Plant Improvement Project. TLC Diversified, Inc., the general contractor for this project was
issued a Notice to Proceed on August 4, 2021 which yielded a final completion date of November
2, 2023. Over the course of the project, several process components have failed that were outside
TLC's construction contract and needed to be addressed via change order. These change orders
due to failed equipment resulted in over $1,000,000 in unforeseen costs. The additional work
coupled with supply chain issues that have transpired since the COVID-19 pandemic have resulted
in unexpected delays in the project schedule. TLC Diversified recently submitted a Work Change
Directive to Indian River County Department of Utility Services (IRCDUS or Owner) that
requested an additional 197 days to yield a final completion date of May 17, 2024.
Due to the extension of the construction schedule, the Consultant has conducted more progress
meetings and expended more effort than originally scoped to assist with this project completion.
Additional time on site is anticipated along with additional payment application reviews, Davis -
Bacon Wage Act interviews and wage reviews, shop drawing reviews, etc. The project extension
will result in additional time and effort by Consultant to assist with project delivery. In addition to
the time extension, the Owner has requested several other services be provided including asset
management, record drawing development. This amendment presents the additional services
requested by Indian River County Department of Utility Services (IRCDUS) of the Consultant to
aid in completion of this project.
SCOPE OF SERVICES
TASK 1— CONSTRUCTION PHASE SERVICES - AMENDED
Consultant will provide additional construction phase services for this project consisting of,
• shop drawing review,
• coordination and progress meeting attendance, and preparation of meeting minutes
• construction observations, including inspector and engineer observations
• review of contractor's applications for payment
Consultant will review and /or take other appropriate action with respect to Shop Drawings and
Samples and other data which Contractor is required to submit, but only for conformance with the
information given in the Contract Documents. Such review and approvals or other action will not
extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or
procedures of construction or to related safety precautions and programs. Consultant has reviewed
one hundred forty-eight (148) shop drawings to date. The original scope of services included one
hundred and fifty (150) shop drawing reviews. The Contractor has yet to submit information on
the cleaning system and there are approximately outstanding shop drawings that require re-
submittal. Consultant anticipates approximately ten (10) additional shop drawings for review.
K. IWPB CivillGeneralWIackIPloridallRCUlOslo WTP Construction PhaseWmendment120231102 -Amendment Oslo CPS.doc Page I of 6
Indian River County Utilities Department
198
Consultant will utilize the services of C&W Engineering for professional services related to
electrical engineering for this project. C&W proposal is included herein for reference.
Consultant original scope included thirty (30) monthly progress meetings for this project. To date,
Consultant has attended thirty-five (35) progress meetings. Consultant anticipates an additional
twenty (20) progress meetings beyond the original 30 scoped will be held through project
completion. Consultant will prepare meeting agenda for each progress meeting and within one
week of each respective progress meeting, Consultant will prepare and distribute meeting minutes
that summarize the major discussion topics from the meeting.
Consultant will provide additional on-site construction observation services during the construction
phase. Consultant's original proposal included two -hundred fifty site visits and 24 -month
construction duration. The project schedule is anticipated to extend by ten (10) months based on
Contractor's latest schedule submittal. Consultant assumes this 10 -month period of construction
will require approximately three to four (2 - 3) visits per week per month to observe the work for
conformance with the Contract Documents. Consultant anticipates an additional one hundred (100)
site visits will also be required. Such visits and observations by the Consultant representative are
not intended to be exhaustive or to extend to every aspect of Contractor's work in progress.
Observations are to be limited to spot checking, selective measurement, and similar methods of
general observation of the Work based on Consultant representative's exercise of professional
judgment. Based on information obtained during such visits and such observations, Consultant's
representative will evaluate whether Contractor's work is generally proceeding in accordance with
the Contract Documents, and Consultant will keep Owner informed of the general progress of the
Work.
Consultant's inspector will prepare field reports of each site visit describing observations witnessed
during site visits. Consultant will prepare field reports for the additional one -hundred (100) site
visits performed through project completion.
The purpose of Consultant representative's site visits will be to enable Consultant to better carry
out the duties and responsibilities specifically assigned in this Agreement, and to provide the
OWNER a greater degree of confidence that the completed Work will conform in general to the
Contract Documents. Consultant shall not, during such visits or as a result of such observations of
Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall
the Consultant have authority over or responsibility for the means, methods, techniques, equipment
choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for
safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to
comply with laws and regulations applicable to Contractor's furnishing and performing the Work.
Consultant will recommend to the Owner that Contractor's work be disapproved and rejected while
it is in progress if, on the basis of such observations, Consultant believes that such work will not
produce a completed Project that conforms generally to Contract Documents.
Consultant's original proposal included twenty-four (24) contractor payment application reviews.
Based on Contractor's recent schedule, Consultant will review up to four (4) additional contractor
payment applications. The Contractor has not submitted pay applications every month which
justifies need for only four additional payment application reviews. Based on its observations and
on review of applications for payment and accompanying supporting documentation, Consultant
will review the amounts that the Consultant recommends Contractor be paid. Such
recommendations of payment will be in writing and will constitute Consultant's representation to
K. I WPB_CivillGeneralIBlackTIoridaVRCUIOslo WTP Construction Phaset4mendment20231102 -Amendment Oslo CPS.doc Page 2 of 6
Indian River County Utilities Department
199
Client, based on such observations and review, that, to the best of Consultant's knowledge,
information and belief, Contractor's work has progressed to the point indicated and that such work-
in -progress is generally in accordance with the Contract Documents.
Consultant's original proposal included review of the record drawings and notation of substantial
deviations. IRCDUS has requested the Consultant provide record drawings to in AutoCAD (.dwg)
format. Consultant will update original design files based on Contractor prepared redlined
drawings and site observations. Consultant will electronically transmit record drawings to Owner
upon completion of record drawing set.
Consultant's original proposal did not include services to support Davis -Bacon Wage Act
requirements. As part of the contract negotiation between the Owner and Contractor, provisions in
the Construction Contract were added to include Davis -Bacon Wage Act requirements. IRCDUS
requested Consultant conduct interviews and review wage information on a routine basis through
project completion. Consultant will review monthly payroll information submitted by the
Contractor and subcontractor(s) to determine if requirements for Davis Bacon wage requirements
are met. Consultant will conduct labor interviews with the Contractor's personnel throughout the
construction duration. Consultant anticipates a total of eighteen (18) interviews will be conducted
throughout the course of the project.
Consultant will provide project management consisting of coordination of Consultant's staffing on
project, QA/QC, review of Contractor schedule, coordination with subconsultants, administrative
work including filing of all documentation, meeting minutes, letters, etc. It is estimated that
approximately 40 hours of additional administration time and 20 hours of professional time will be
required for this task.
Consultant will prepare IRCDUS requested "Asset Change List," or "ACL". The ACL will outline
the major components or assets installed or removed as part of the work including new process
equipment. The list will be prepared and submitted to IRCDUS to be used for updates to the
IRCDUS's Computerized Maintenance Management System (CMMS) and Financial Information
System (FIS). Assets will be identified at the lowest practical level for maintenance where work
orders (WO) are assigned to carryout various maintenance tasks. The ACL will also include spare
parts that are provided by the project and must be identified as such. Other key requirements for the
ACL are as follows:
1. An electronic database deliverable provided at completion of the project. There is no
specific requirement for the software, application, or tool used to prepare the ACL;
however, the final data must be submitted in a common tabular format such as .csv or .xls.
2. Each row or record in the database shall represent a single (discrete) asset and its
applicable data and attributes.
3. The Consultant will coordinate and manage the completion of the ACL which is carried
through to the construction phase for further updates and eventual completion.
4. New assets added will include data and notable attributes for each asset to include but may
not be limited to:
a. Basic Asset Type — pump, tank, control valve, MCC, analyzer, PLC, etc.
b. General Data — manufacturer/vendor, model, serial no.
c. Physical Data — voltage, TDH, capacity, diameter, material, etc.
d. Service Data — date installed/in-service, warranty period/start date, expected useful
life
e. Financial Data — estimated installed cost (allocation of OPCC to the assets)
K: IWPB_CivillGenerallBlackTioridaURCUlOslo WTP Construction Phase Wmendment120231102 - Amendment Oslo CPS.doc Page 3 of 6
Indian River County Utilities Department
200
TASK 2 — PROGRAMMING AND INTEGRATION — NO CHANGES
TIME SCHEDULE
Consultant's original proposal anticipated construction duration of twenty-four (24) months will be
required. This amendment is provided to account for initial contractor NTP of August 4, 2021 and
a revised final completion date of May 17, 2024. The updated construction duration is thirty-four
(34) months.
FEESCHEDULE
We will provide these services in accordance with our Agreement for Professional Services for
Water Plant and Water Resources Engineering Services — RFQ 2019070, dated November 5, 2019,
by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida
("COUNTY") and Kimley-Horn and Associates, Inc., ("Consultant").
The Consultant will provide professional services on a lump sum fee basis as follows:
Task No. Task
WO #6(Previously Authorized
Amendment 1
Revised Total
Task 1 Construction Phase Services
$865,774
$263,133
$1,128,907
Task 2 Programming and Integration
$356,772
$0
$356,772
Total Lump Sum Fee
$1,222,546
$263,133
$1,485,679
ADDITIONAL SERVICES
The following services are not included in the Scope of Services for this project but may be
required depending on circumstances that may arise during the execution of this project.
Additional services include, but may not be limited to the following:
• Construction phase services beyond what is described herein
• Re -design or integration beyond what is described herein
K.-XPB CivillGenerallBlacklFloridal[RCMOslo WTP Construction Phaset4mendmentl20231102 - Amendment Oslo CPS.doc Page 4 of 6
Indian River County Utilities Department
201
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C & W engineering Inc.
Consulting Engineers — Electrical • HVAC • Plumbing
6903 Vista Parkway North, #10
West Palm Beach, FL 33411
(561)642-5333
August 9, 2023
Nick Black, P.E.
Kimley Horn & Associates
1920 Wekiva Way
Suite 200
West Palm Beach, FL 33411
Subject: IRC Oslo WTP Improvements for HSPS/Nano Train/Wells and PLC-SCADA
Tasks 4 thru 8- Additional Services
Electrical Construction Additional Services Proposal
C&W Ref. 66428.CS WTP/HSPS/Wells/PLC/SCADA
Dear Nick:
I am pleased to submit this proposal for additional services for the Engineering
Services during construction for the IRC Oslo WTP — this request for additional services
is to cover the upcoming monthly meetings (we will not attend meetings every two
weeks, instead we will attend monthly progress meetings), We will also attend major
equipment startups, substantial completion startups, monthly meetings, and final punch
list check.
We will have exhausted the fee for the GE switchgear replacements (shop
drawings, coordination meetings, initial installation, temporary power and ATS,
and final installation and revision of the oneline and equipment plan drawings
(original fee of $6,540.) in the coming weeks.
We will also exhaust the construction services fee of $56,555 for the Oslo
plant improvements by end of August 2023 — this is due to the number of monthly
progress meetings that started late last year as every two weeks, and continue
through end of August of 2023; please refer to the attachments.
The additional constructions services will cover the following:
1. Attend remaining monthly meetings, we currently anticipate 8 more meetings
starting in September 2023 till May 2024.
2. Attend startups in September and October of the Well sites 2,3,5, and 6; this
203
C&W Ref. 66418.CS ADDITIONAL SERVICES WTP/HSPS/Wells/PLC/SCADA
shall include having the fiber terminated and communications established with
the plant PLC via FO cable (new and existing including terminations and
splices). Expected completion dates between September and October, by
10/26
3. HSP 1-3 completion, provide inspection (this is covered mostly by the original
CS proposal).
4. Acid and scale inhibitor improvements to be completed by 8-30-23 (this is
covered by the original CS proposal).
5. Feedwater and concentrate piping @ CTF (this would include all VFD
equipment including replacing the feed water pump soft starters for VFD.
Expected completion date 9-12-23.
6. NF Train 2 begin performance testing and checking controls and NF RIO PLC
Panel along with motorized valves and NF instruments. 9-15-23 expected
completion date.
7. NF Train 3 begin performance testing and checking controls and NF RIO PLC
Panel along with motorized valves and NF instruments. 11-2-23 expected
completion date.
8. NF Train 4 begin performance testing and checking controls and NF RIO PLC
Panel along with motorized valves and NF instruments. 12-11-23 expected
completion date.
9. NF Train 1 begin performance testing and checking controls and NF RIO PLC
Panel along with motorized valves and NF instruments. 1-18-24 expected
completion date.
10. Attend a substantial completion walk through and provide a punch list of the
findings, expected date 3-15-24
11. Attend a final completion walk through and provide a punch of the findings,
expected date 5-17-24
12. Provide as -built drawings based on Contractor provided redlines.
CONSTRUCTION SERVICES
Coordination
Kimley Horn and Associates
Owner
Contractor
Progress Monthly Meetings
Startups and Progress field inspections, some during equipment
startups
Attend a startup and testing field visit and provide a punch list to each well
Site including confirming FO communications between each well PLC
panel and the plant SCADA.
Attend a startup and testing field visit and provide a punch list to each NF
Train skid and its field instruments, actuators, and RIO NF PLC panels.
Attend startup and testing of various PLC and control panels, like the
204
C&W Ref. 66418.CS ADDITIONAL SERVICES WTP/HSPS/Wells/PLC/SCADA
instruments and signals from the finish water panel, the various chemical
systems, and the CIP panel and components.
Provide as -built drawings based on redlines form the Contractor.
Fee Services From previous proposal/IPO TOTAL Fee:
ORIGINAL ELECTRICAL CONSTRUCTION SERVICES: $56,555 lump sum.
(This will be exhausted by end of September billing period)
From March 1St Previous Proposal IPO # Work Order #6
HIGH SERVICE PLC PART A CONSTRUCTION SERVICE FEE: $ 6,000 lump sum.
(We will be exhausting the budgeted amount by end of September)
From February 18th Previous Proposal IPO # Work Order #4
ADDITIONAL ELECTRICAL CONSTRUCTION SERVICES: $ 16,625 lump sum
(We have prepared an additional service proposal)
SWITCHGEAR RELATED CONSTRUCTION SERVICES FEE: $ 5,640 lump sum.
(We will invoice 90% for the month ending in July)
(From February 2022 Prev Proposal work performed without IPO)
Total Amount of construction service needing approval: $22,265 lump sum
I trust the scope and fee are in agreement with your needs and expectations.
Please contact me with questions or comments. Thanks for this opportunity.
Very truly yours,
C&W Engineering, Inc.
Michael Guida, PE
JLR/nl/File
205
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INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
Sean A. Lieske, Acting Public Works Director
Kirstin Leiendecker, P.E., Assistant Public Works Director
FROM: Chuck Belcher, Facilities Manager
• r
•
SUBJECT: Release of Retainage — Bid No. 2023035 - Exterior Painting at Indian River
County Courthouse
DATE: October 25, 2023
DESCRIPTION AND CONDITIONS
On May 16, 2023, the Board of County Commissioners awarded Bid No. 2023035 to Quick Painting
Group in the amount of $93,000.00 for pressure washing, preparation and painting of the exterior of
the Indian River County Courthouse.
Quick Painting Group has successfully completed the project and has been paid $88,350.00 with
$4,650.00 held in retainage to date. Quick Painting Group has submitted Invoice No. 1335 for the
release of retainage in the amount $4,650.00.
FUNDING
Funding in the amount of $4,650.00 is budgeted and available from the following account:
General Fund - Facilities Management/Courthouse Account No. 001-206000
Maintenance/Retainage — Quick Painting $4,650.00
RECOMMENDATION
Staff recommends approval of payment of $4,650.00 to Quick Painting Group for release of retainage.
ATTACHMENT
Quick Painting Group Invoice No. 1335
APPROVED AGENDA ITEM FOR NOVEMBER 7, 2023
207
INDIAN RIVER COUNTY, FLORIDA CONSENT
MEMORANDUM
TO: Honorable Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
David Johnson, Director of Emergency Services
Ryan Lloyd, Emergency Management Coordinator
FROM: Erin Sawyer, Mitigation & Recovery Specialist
Department of Emergency Services
DATE: October 26, 2023
SUBJECT: Acceptance and Approval of Modification #2 of Emergency Management Program
Grant (EMPG) Federally -Funded Subgrant Agreement; Agreement Number:
G0371
It is respectfully requested that the information contained herein be given formal consideration by
the Board of County Commissioners at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
The Indian River County Board of County Commissioners executed an agreement with the Florida
Division of Emergency Management on September 20, 2022 for the Emergency Management
Performance Grant (EMPG). The EMPG grant is used to enhance and improve emergency
management mitigation, planning, response and recovery directly affecting the lives and property
of Indian River County residents and visitors. The Florida Division of Emergency Management
has submitted Modification #2 to Agreement Number G0371, which amends the terms of the
agreement period, to now end on April 30, 2024. All provisions not in conflict with this
modification remain in full force and effect and are to be performed at the level specified in the
agreement.
FUNDING:
There are no changes to the funding of the original agreement.
RECOMMENDATION:
Staff recommends approval of Modification #2 for the Federally -Funded Subgrant Agreement
(G0371) between Indian River County Emergency Management and the State of Florida, Division
of Emergency Management.
ATTACHMENTS:
1. FY 22/23 EMPG Agreement Modification #2 (G0371)
209
MODIFICATION #2 TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND INDIAN RIVER COUNTY
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division"), and Indian River County
("Recipient"), to modify Contract Number G0371, which began on October 1, 2022 ("the
Agreement").
WHEREAS, the Division and the Recipient have entered into the Agreement,
pursuant to which the Division has provided a subgrant to Recipient under the
Emergency Management Performance Grant Program in the amount of $79,414.00.
WHEREAS, the Agreement expired on September 30, 2023; and,
WHEREAS, the Division and the Recipient desire to reinstate and extend the terms
of the Agreement; and,
WHEREAS, the Division and the Recipient desire to modify the Agreement; and,
WHEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph 3 of the Agreement is hereby amended to read as follows:
This Agreement period will begin on October 1, 2022, and will end
on April 30, 2024, unless terminated earlier in accordance with provisions
of this Agreement, including, but not limited to Paragraph (12)
Termination, of this Agreement.
2. All provisions not in conflict with this Modification remain in full force and effect
and are to be performed at the level specified in the Agreement.
210
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of
the dates set out below.
RECIPIENT: INDIAN RIVER COUNTY
By:
Name and Title:
Date:
DIVISION OF EMERGENCY MANAGEMENT
IN
Name and Title: Kevin Guthrie, Director
Date:
211
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION
REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION
Any organization or individual wishing to address the Board of County Commission shall complete this form and
submit it to the Indian River County Administrator's Office.
PUBLIC DISCUSSION INFORMATION
Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items
should be limited to matters on which the commission may take action
Indian River County Code Section 102.11(3): limit remarks to three minutes unless
additional time is granted by the commission
NAME OF INDIVIDUAL OR ORGANIZATION: Douglas DeMuth
ADDRESS:
1804 E Sandpointe Place, Vero Beach PHONE: 2156663811
City of Vero Beach Wastewater Treatment Plant Cost
SUBJECT MATTER FOR DISCUSSION:
IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? Yl YES E] NO
WHAT RESOLUTION ARE YOU
REQUESTING OF THE COMMISSION?
A resolution demanding an immediate assessment of water/wastewater rates based on new Wastewater Plant
costs for unincorporated IRC residents recieving COVB service. Also a statement by the BOCC setting a limit to
increased rates for the next fine years for these residents.
ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? El YES 5�1
NO
WHAT FUNDS OR ACTIVITIES ARE BOCC must make a public statement setting limits on
REQUIRED TO MEET THIS unincorporated resident rate increases by COVB.
REQUEST?
For IRC Staff only:
Transmitted:to Administrator Via:
Interactive Web Form
E -Mail
Hand Delivered
9 Phone
INTERIM COUNTY ADMINISTRATOR: Michael Zito
MEETING DATE: 11/7/23
212
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will cost more than $132 million!
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Timeline
The WWTP cost has been slow walked upward to secure access to IRC customers
leaving them open to highly escalating costs without recoursel
• 10/5/21— (TC Palm) M. Falls indicates new WWTP cost at $51 million
• June 2022 - D. DeMuth & Others address IRC BOCC about COVB/IRC Franchise Agreement termination in 2017.
• Recommended investigating cost to connect to IRC system.
• BOCC/Staff do nothing
• 9/15/22— (TC Palm) Water and sewer rates here could jump about 15% to pay for an $82 million wastewater -reclamation
facility.
• 12/13/22 - D. DeMuth again address IRC BOCC about COVB/IRC Franchise Agreement termination in 2017.
• Recommends IRC convene blue-ribbon staff/citizen's committee investigating COVB project costs and rate estimates
• Suggest IRC's 6% franchise fee either be capped or eliminated for unincorporated areas
• Ask IRC Staff work with county residents to investigate connecting into IRC's W&S system
• Request IRC BOCC take action to stop the excessive profit payments COVB extracts from IRC's unincorporated COVB
customers
• BOCC/Staff do nothing
• 1/12/23- South Beach residents presented with COVB's proposed new Franchise Agreement raising rates 42%
Timeline Continued
• 1/13/23 - South Beach residents meet with Commissioner Earman over egregious Franchise terms and ask for a
1/17/23 vote delay to work with staff on changes, amendments and negotiating strategies
• 1/17/23 - By a 3-2 vote (Earman, Adams & Moss voting in the affirmative) IRC BOCC accepts COVB's Franchise
Agreement without Unincorporated Residents' input
• Feb -23 - COVB institutes 42% rate increase based on $82 million project cost - not including Start-up of new WWTP
nor Demolition & Remediation of old WWTP
• Jun -23 - COVB's construction engineers issue revised project estimates at $132 million — not provided to the public
• Sep -23 - COVB mayor mentions in Taxpayers' Association Meeting new project cost of —$132 million - a 65%
increase from $82 million used to base February rates.
• It does not include Start-up costs nor the costs to Demolish and Remediate the old WWTP !
• Start-up and Demolition/Remediation Costs likely to run at least another 25% or —$28 million
• Grand total project cost estimate could top $160 million!
12/11/2023
4 ,1g,2
WWTP CAPEX including Start-up and Old WWTP Demo/Remediation
Rate
Comparisons
COVB W WTP Rales 8 Projec[lona
E82 rtitlion E780 million
Feb'2J 6e 23 This moves IRC
WWfPC'ostMay2023 - - $
WVJrPCost Septe _ ..
Demolition&RainediationOld WWTP 10%
ODD
_
...__...
'
OOG
.. r..._
"
.Startup New WWTPI1MA) .' :'
S'
:'15, 000
OIdWWrP&Start-upContingenty (5%)
September 2023 New WWTP Cost
$
1,320,000
f6CAPElLgfferencesBetween EEDrnati ..
95%
With a projected
$160 million
project cost IRC
customer bills
will likely go
from $50/mo. to
$114/mo. for a
5,000 -gal user
Est. Sept 2023 Rate and escalate
May 2023 Rate @95%WWTPCAPEX
CAPEX Increase Impacts "Billing645'CAPEXincrease Increase from May from there!
($82mmWWTP) 2023
($160mmW WTP)
82 $ 160
% W WiP CAPIX increa64% 95%
Year 1 Bill for 5000 al 70.85 $ 114.60
Montht BIItDlfference - 43.75 -
PementMonthly Bill Increase 625%
Year 1 COVE ProfltAll Customill ION) 2, 000,000 4,593,854
Ye6_ri SB_Piofittontributlori '10% 400,000 918,771
Ave. Annual Profit paid by each of 2000 homes S - 200 - 459
Florida W&WW
Water &Sewer Rates
from G9ogJ.i.$earcttoi'.FlotYtla WBc dares
Rate
Comparisons
COVB W WTP Rales 8 Projec[lona
E82 rtitlion E780 million
Feb'2J 6e 23 This moves IRC
Mater and Sewer Rates of Various Florida Utilities
Water Usa eRa[e:
Month!
Rafes
5000 I
Population
Mon[hl Rates
..5000
customer rates
Naples, FL
19,500 E
48.00
Indian River Coun
$
53.88
$
63.88
from some of
South Beach re -W WTP Rate Increase-7/29Yt1
E
60 -
22 20
Delray Beach
66,500E
84.65
the lowest in
Oran eCoun FL
$
81.33
1,400000 $
60.09
GOVB W/New WWTP with.current 882 minion WbVTP rate
Tam a, FL
$
$
72.05
409,000 $
82.60
the state to
Semirale county FL
$
78.16
77,233 S
75.36
close to the
OdaMo, FL
$
65.46
238,000 E
78.78
St Johns Co , FL
E
78.42
288,000 S
79.40
highestand
Jacksonville FL
E
76.45
821,000 E
83.27
possibly the
Hillbom hcounty, FL E 85.04 91,800 E 81.45
W Pekn Beach
117,000E
89.88
Brevard Cou mims
E
92.29
highest as 18%
Miami Dade Ca , FL
E
84.25
2,700,000 E
83.83
Da rm Baach
74,500E
87.14
increases are
S
120.60
GainBsviAe, FL
5
78.84
124,000 E
92.13
Tallahassee, FL+50%surcha eforou[sitle cust
E
81.47
Pt Bt Lucie
128.84
218,000 E
93.19
implemented in
Stuart
15,800 E
99.01
Melbome
78,000 E
104.28
2024 and 20251
S[ Petersbur , FL
258,000 E
109.38
Palm Ba
103,000 E
171.03
COVB w/New WWTP $760 million CAPER rate projection
2 S
114.60
Ft Pierce
43642
Does not include 18% increases in both 2024 & 2025
S
120.60
STLC
88,000 S
125.33
Tallahassee, FL+50%surcha eforou[sitle cust
E
81.47
181,000 S
128.84
Florida Wastewater Rate Comparisons
On IV Sewer Rates of Various Florida Utilities
COVB CPPEX $160 Million
Usa a Rate: -
Po �ulatio�i
Monlhl Rates
5.000 al
COVB ire -WW Rate l nc rea se -7129/21
Tam a.FL
22.620
409000 S
33.10
$
35.29
Jacksolmlle, FL
821,000 5
40.65
Miarri Dade Ccun , FL
2,700 000 $
43.50
Ora a Cou FL
1,400,000 $
44.28
t'0Co , FL
286,000 $
45.66
Kllboro hCa ,FL
91,600 $
4629
19,500 $
48.00
VFL
Beach
117000 $
4825
Gairesvllle, FL
124,000 $
51.30
Da ona Beach
74,500 $
5222
SerNrale County, FL
17,233 $
53.11
Brevard County mires
$
53.31
Stuart
15,600 $
55.60
Pt St Lucie
216,000 $
59.01
Odardo, FL
238,000 1 $
60.90
Delra Beach
66 500 $
64.65
Melborne
76,000 $
65.65
Ft Pierce
46,000 $
68.55
STLC
66,000 $
6855
Palm Ba
103,000 $
71.91
SL Petersburn, FL
258,000 $
81.48
COVB w/ New W WiP with current Feb 1, 2023 rate and projected wl latest increase
22,620 $
90.34
Tallahassee,FL+50% Outside Surcharge Chara
181,000 $
92.91
Does not include 18% increases in both 2024 & 2025
IRC customers
will see their
wastewater
rates raise to
one of the
highest in the
state likely
surpassing
Tallahassee
sometime in
2024 or 2025.
South Beach Profits to COVB over 30 years
Profits Paid to COVB by SB Customers over 30yr Franchise Agreement
@ 3% annual ave. rate increase $ 61,009,871
Average per home forjust SB 2000 homeowners $ 30,505
@ 6% annual ave. rate increase $ 89,181,018
Average per home for lust SB 2000 homeowners S 44.591
We project that over
the next 30 years South
Beach's 2,000
customers will pay
between $60 and $90
million in profits to
COVB's General Fund!
�,l0/1- 4
12/11/2023
COVB's "One -Rate" Profits from non -city residents (w/ $160 million CAPEX WWTP)
"'$120 million in Direct & Administrative Overpayments!
IR Shores Water & Sewer Bill
$1,100,000 in Direct Profit -
IRC customer Water & and Administrative committee wab portal.
N a Etc]UtiUty activist and CPACAermHanw,
■ ■ Sewer Bill $2.2 million per Transfers/yr. who worked on the Vero FJmtrllagle
■ ■ ■ ■ "' 2,000 Indian River for a dozen years, said: `They
year profits go to COVE kee `
• • • Shores Water &Sewer pages, or o s surcharges,
and w,, :
■ ■ ■ ■ ■ ■ Direct and Administrative surcharges, ore surcharges, and to -
0.0:Customers Va Veto
Beaintoch
u,ed to fund."
Transfers 20% ofC0V13 Revenue °ern seam used m usfer $ss
million from Its electric utility to pad
City of Vero Beach the city's general fund. plus another
nearly S3 million in adelinistrarive
General Fund �— trutsfen to pay for City Hall opera-
tions, The Vero water -sewer utility..
nansfers more than $3 million in di.
COVB Water & Sewer 2,000 South Beach reel and administrative tr,rufers, and
But 60 % Of W &$ profit comes pert amount is set to rise roughly 15
from COVB Residents and Service Water &Sewer Customers per, ent each year compounded from
20%ofCCIVB Revenue 20231o2026duetosteepiateincreas-
goes to COVB General Fund k es. asthetransfers are aset 6percent
used to pay City Expenses in a nlrevennec �
COVB 56 Water &Sewr Bill
lieu of additional city taxes -
Residents ❑ ❑ Impact — Net Zero! $1,100,000 in Direct Profit and ❑ ❑ 32963 Article
Administrative Transfers/yr. March 23, 2023
IRC Customer's $2.2 million/yr.
overpayments subsidizes COVE And what happens if the COVB WWTP does not get built?
Resident services and will increase We will be locked into these overpayments for nothing!
to $3.0 million/yr. by 2026
Observations
• COVB has purposefully omitted costs to the WWTP project that will impact rates (Old WWTP
Demolition & Start-up)
• With new WWTP +$132 million cost, IRC customers are looking at a +50% rate increase on top of
the February's 42% increase with 18% increases following in 2024 and 2025
• COVB's W&S rates to IRC customers will skyrocket to highest in state
• Nothing prevents COVB from attaching a 50% Surcharge to IRC customers rates (recent court
rulings)
• This makes —$15 million connecting cost to IRC South WWTP look very reasonable
• The BOCC owes its customers and answer to when COVB rates will be too high?
• How improved would IRC's WWTP system be with an extra $120 to $180 million senttO IRC.
WWTP system than sent to COVB's General Fund over 30 years?
Next Steps
• Refrain from making any commitments to COVB on territory or other factors that may inhibit or
cost South Beach residents opportunities to reduce their W&S bills
• Ask county staff obtain COVB model used to calculate new rates, verify figures and report to
county residents projected rates
• Re -estimate costs to connect South Beach to IRC system
• Explore costs/savings creating a one -county Water/Wastewater Utility
• Provide SB W&S subsidies to align bills with IRC customer rates
• Eliminate/cap 6% IRC Franchise Fee for IRC's COVB customers at IRC customer rates
• Publicly state that IRC BOCC will not accept ever increasing COVB rates on Unincorporated IRC
customers
• Potentially go to court to nullify 2023 Franchise Agreement made under false statements,
assumptions and pretenses
Possibly negotiate new Franchise Agreement with legal rates and increase caps
12/11/2023
li0A,
John A. Titkanich, Jr., County Administrator
Michael C. Zito, Deputy County Administrator
Office of the
INDIAN RIVER COUNTY
ADMINISTRATOR
MEMORANDUM
TO: Members of the Board of County Commissioners
FROM: John A. Titkanich, Jr., ICMA-CM, AICP, County Administrator
DATE: November 1, 2023
SUBJECT: WWII Tribute — Request for County Funding
Background & Discussion
The WWII Tribute Team has undertaken a project to honor and pay tribute to World War II veterans,
especially the 42 Indian River County residents killed during the war and those who served. The project
will be located at Veterans Memorial Island Sanctuary and will include a permanent stage and serve as
a gathering place for veteran ceremonies and patriotic events.
The WWII Tribute Team has been working with the Cultural Council of Indian River County and other
veteran, community, and private groups and foundations to raise funds in support of the WWII Tribute.
Military and veteran organizations include the Military Officers Association of Indian River County, The
American Legion Post 39, Vietnam Veterans of Indian River County, the Next Generation of Veterans
of IRC, the Vero Beach Veterans, Gold Star Mothers of Indian River County, Wreaths Across America
IRCE, and the Veteran's Council of Indian River County.
The WWII Tribute project requires the installation of twenty-six helical piers at a cost of $33,750. The
helical piers will support the structure for the WWII Tribute Project. Colonel Tony Young, USA, Retired,
has requested Indian River County's support of the project by funding the costs of the helical piers.
213
Funding
If the Board is in favor of supporting the project, funding in the amount of $33,750 will be made
available via budget amendment from General Fund/Reserve for Contingency account number
00119981-099910.
Staff Recommendation
Staff is requesting direction from the Board of County Commissioners.
214
/�,E,I-
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
TO: Board of County Commissioners
THROUGH: John A. Titkanich, Jr., County Administrator
PREPARED BY: Eric Charest, Interim Natural Resources Director
SUBJECT: Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project
DATE: October 26, 2023
The proposed project award is for a construction contract between the County and Dickerson
Infrastructure, Inc., dba Dickerson Florida, Inc. for the Sector 3 Hurricanes Ian and Nicole Dune
Restoration Project.
Sector 3 encompasses approximately 6.6 miles of coastline in North Beach, the Town of Orchid,
Wabasso Beach, Indian River Shores, and unincorporated Indian River County. Sector 3 dunes
sustained erosional damage from Hurricane Ian and Nicole in late 2022. The Sector 3 Hurricanes
Ian and Nicole Dune Renourishment project was designed to restore sand losses to the dune from
these storms by placing beach compatible sand and native salt -tolerant dune plants along the 6.6
mile stretch from the Seaview subdivision in the north to just south of the Turtle Trail beach
access. To avoid the sea turtle nesting season, construction activities on the beach are required
to take place between November 11t and April 30th of each year. Construction on the Sector 3
dune renourishment project is to take place in the 2023/2024 construction window. This agenda
item addresses the proposed award of bid for the Sector 3 Hurricanes Ian and Nicole Dune
Renourishment Project.
The Sector 3 project consists of restoration of the dune to the approximately 6.6 mile stretch of
the County's Sector 3 Beaches. The construction project for Sector 3 will place approximately
274,368 cubic yards of beach compatible sand fill and install approximately 728,633 native dune
plants along 6.6 miles of shoreline in Indian River County from FDEP range monuments R20 to
R55 (Seaview subdivision in the north continuing south to south of the Turtle Trail Beach access).
On September 17, 2023, the County advertised the project, soliciting bids to restore the dunes
for the Sector 3 project using sand obtained from either (a) an upland sand source pre -qualified
by the County, and/or (b) an upland sand source separately approved by the Florida Department
of Environmental Protection.
The bid opening was held on October 18, 2023 with seven (7) initially responsive bids having been
received. All supporting bid documents are on file and available for viewing in the Natural
Resources Works Department
County staff, with support from the County's engineering consultant for the project, Aptim
Environmental & Infrastructure, LLC (APTIM) reviewed the bids. Dickerson Infrastructure, Inc.,
215
Page 2
Sector 3 Hurricanes Ian and Nicole Dune Renourishment
November 7, 2023 BCC Agenda Item
dba Dickerson Florida, Inc., is considered the be the lowest, responsive, responsible bidder for
the project with a bid totaling $13,078,244.36.
Bidders Name
Location
Total Bid Amount
Dickerson Infrastructure Inc., dba Dickerson Florida Inc.
Fort Pierce, FL
$13,078,244.36
Guettler Brothers Construction LLC
Fort Pierce, FL
$14,920,878.55
Eastman Aggregate Enterprises, LLC
Lake Worth, FL
$16,247,187.61
Rio -Bak Corporation
Wellington, FL
$18,035,000.00
Baker Construction, Inc.
St. Johns, FL
$18,973,606.65
Phillips and Jordan, Inc.
San Antonio, FL
$23,139,719.56
Ahtna Marine & Construction Company, LLC
Boynton Beach, FL
$23,304,715.75
FUNDING
Although finalized Project Worksheets from FEMA have yet to be received by the County, it is
anticipated that partial funding for the Sector 3 Hurricanes Ian and Nicole Dune Renourishment
Project will be made available through FEMA (75%), FDEM (12.5%), and FDEM's SB4 Waiver
(12.5%) funding as shown in the table below (estimated) total $6,867,224. Additionally, an FDEP
Local Governmental Funding Request (LGFR) grant is also made available for this project in the
amount of $2,656,800. FDEP LGFR 231R2 allows for the County to pursue reimbursement for
costs associated with Sector 3 Dune construction. These grants all together equal $9,524,024,
with the remaining $3,554,220.36 to be covered by the County, for a total project cost of
$13,078,244.36.
Outside Funding Sources
Gross Amount
Reimbursement Amount
FEMA Hurricane Ian*
$1,510,789
FEMA - $1,133,092
State Share - $188,849
FDEM S134 Waiver - $188,848
FEMA Hurricane Nicole*
$5,356,435
FEMA - $4,017,326
State Share - $669,555
FDEM SB4 Waiver - $669,554
FDEP Grant 231R2
$2,656,800
$2,656,800
Total Funding
$9,524,024
$9,524,024
Indian River County's Remaining Share
$3,554,220.36
Total Project Cost
$13,078,244.36
* Reflects estimated amounts based on expected Project Worksheets to be obtained from FEMA. Actual amounts may vary based on costs
incurred.
Although the table reflects a County share of $3,554,220.36, the County currently has a Local
Government Funding Request grant application in review with the Florida Department of
Environmental Protection in which the County is seeking an additional $3,774,503 in 50/50 cost
share funding. Review of the LGFR Grant application is underway by the FDEP, and we remain
hopeful that a portion if not the entire amount of the County's request will be allocated. If this
grant is awarded, the maximum County responsibility could be lowered to $1,777,110.18.
216
Page 3
Sector 3 Hurricanes Ian and Nicole Dune Renourishment
November 7, 2023 BCC Agenda Item
Local Cost -Share:
Local funding for beach restoration is provided by a portion of Local Option Tourist Tax. With the
current awarded grants, the County's estimated funding for construction of the Sector 3
Hurricanes Ian and Nicole Dune Restoration Project is $3,554,220.36, which is budgeted and
available in Coastal Engineering Fund/CIP/Hurricane Ian - Sector 3, Account # 12814472-066514-
22601(22%) and from the Coastal Engineering Fund/CIP/Storm Nicole — Sector 3 account number
12814472-066514-23007 (78%).
Account Name
Account No. Amount
Coastal Engineering Fund/CIP/Hurricane Ian — Sector 3
12814472-066514-22601 $781,928.48
Coastal Engineering Fund/CIP/Hurricane Nicole — Sector 3
12814472-066514-23007 $2,772,291.88
Total
$3,554,220.36
RECOMMENDATION
Staff recommends that the Sector 3 Hurricanes Ian and Nicole Dune Restoration Project (Bid
2024004) be awarded to Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc., in the amount
of $13,078,244.36 and requests that the Board of County Commissioners approve the sample
agreement and authorize the Chairman to execute said agreement after review and approval of
the agreement by the County Attorney as to form and legal sufficiency, and after receipt and
approval of the required public construction bond and insurance.
ATTACHMENT
1. Sample Agreement
2. APTIM Bid Recommendation Letter 23-1023
APPROVED AGENDA ITEM FOR November 7, 2023
217
SECTION 00520 Agreement (Public Works)
TABLE OF CONTENTS
Title Page
ARTICLE1- WORK...................................................................................................................2
ARTICLE 2 - THE PROJECT.......................................................................................................2
ARTICLE3 - ENGINEER............................................................................................................2
ARTICLE 4 - CONTRACT TIMES................................................................................................2
ARTICLE 5 - CONTRACT PRICE.................................................................................................3
ARTICLE 6 - PAYMENT PROCEDURES.....................................................................................3
ARTICLE 7 - INDEMNIFICATION..............................................................................................5
ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS...................................................................5
ARTICLE 9 - CONTRACT DOCUMENTS....................................................................................6
ARTICLE 10 - MISCELLANEOUS...............................................................................................7
[The Remainder of THIS Page WAS LEFT BLANK INTENTIONALLY]
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SECTION 00520 Agreement (Public Works)
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the
State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called
OWNER)
and
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 - WORK
1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract
Documents. The Work is generally described as follows:
The proposed project includes dune renourishment within the County's Sector 3
Project Area via the placement of approximately 274,368 cubic yards of beach -
compatible sand fill and the installation of about 728,633 native dune plants over
approximately 6.6 miles of Atlantic Ocean beach in central Indian River County.
Sand fill is proposed to be obtained from either (a) an upland sand source pre-
qualified by the County, and/or (b) an upland sand source separately approved by
the Florida Department of Environmental Protection. To avoid adverse impacts to
nesting sea turtles, construction is expected to be completed during the period of
November 1, 2023 to April 30, 2024,
ARTICLE 2 - THE PROJECT
2.01 The Project for which the Work under the Contract Documents may be the whole or only a
part is generally described as follows:
Project Name: SECTOR 3 HURRICANES IAN AND NICOLE DUNE
RENOURISHMENT PROJECT
County Project Number: IRC -2315
Bid Number: 2024004
Project Address: SECTOR 3 INDIAN RIVER COUNTY COASTLINE
ARTICLE 3 - ENGINEER
3.01 The Indian River County Public Works Department is hereinafter called the ENGINEER and
will act as OWNER's representative, assume all duties and responsibilities, and have the
rights and authority assigned to ENGINEER in the Contract Documents in connection with
the completion of the Work in accordance with the Contract Documents.
ARTICLE 4 - CONTRACT TIMES
4.01 Time of the Essence
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A. All time limits for Milestones, if any, Final Completion, and completion and readiness for final
payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Days to Achieve Final Completion and Final Payment
A. The Work will be fully completed (Final Completion) and ready for final payment on or
before the 180th calendar day after the date when the Contract Times commence to run,
which would pause on April 30, 2024 and recommence to run on November 1, 2024, as
provided in paragraph 2.03 of the General Conditions, and completed and ready for final
payment in accordance with paragraph 14.07 of the General Conditions.
4.03 Liquidated Damages
A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and
that OWNER will suffer financial loss if the Work is not completed within the times specified
in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12
of the General Conditions. Liquidated damages will commence for this portion of work. The
parties also recognize the delays, expense, and difficulties involved in proving in a legal
proceeding the actual loss suffered by OWNER if the Work is not completed on time.
Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER
$4,687.00 for each calendar day that expires after the time specified in paragraph 4.02 for
Substantial Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work
within the Contract Time or any proper extension thereof granted by OWNER,
CONTRACTOR shall pay OWNER $4,687.00 for each calendar day that expires after the
time specified in paragraph 4.02 for completion and readiness for final payment until the
Work is completed and ready for final payment.
ARTICLE 5 - CONTRACT PRICE
5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the
Contract Documents, an amount in current funds equal to the sum of the amounts
determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.13, below:
A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit.
B. THE CONTRACT SUM subject to additions and deductions provided in the Contract:
Numerical Amount: $
Written Amount:
ARTICLE 6 - PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. CONTRACTOR shall submit Applications for Payment in accordance with Article
14 of the General Conditions. Applications for Payment will be processed by
ENGINEER as provided in the General Conditions and the Contract Documents.
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6.02 Progress Payments.
A. The OWNER shall make progress payments to the CONTRACTOR on the basis
of the approved partial payment request as recommended by ENGINEER in
accordance with the provisions of the Local Government Prompt Payment Act,
Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%)
of the payment amounts due to the CONTRACTOR until substantial completion of
all work to be performed by CONTRACTOR under the Contract Documents.
B. For construction projects less than $10 million, at the time the OWNER is in receipt
of the Certificate of Substantial Completion, the OWNER shall have 30 calendar
days to provide a list to the CONTRACTOR of items to be completed and the
estimated cost to complete each item on the list. OWNER and CONTRACTOR
agree that the CONTRACTORS itemized bid shall serve as the basis for
determining the cost of each item on the list. For projects in excess of $10 million,
OWNER shall have up to 45 calendar days following receipt of Certificate of
Substantial Completion of the project to provide CONTRACTOR with said list.
C. Payment of Retainage - Within 20 business days following the creation of the list,
OWNER shall pay CONTRACTOR the remaining contract balance including all
retainage previously withheld by OWNER except for an amount equal to 150% of
the estimated cost to complete all of the items on the list. Upon completion of all
items on the list, the CONTRACTOR may submit a payment request for the amount
of the 150% retainage held by the OWNER. If a good faith dispute exists as to
whether one or more of the items have been finished, the OWNER may continue
to withhold the 150% of the total cost to complete such items. The OWNER shall
provide CONTRACTOR written reasons for disputing completion of the list.
6.03 Pay Requests.
A. Each request for a progress payment shall be submitted on the application
provided by OWNER and the application for payment shall contain the
CONTRACTORS certification. All progress payments will be on the basis of
progress of the work measured by the schedule of values established, or in the
case of unit price work based on the number of units completed.
6.04 Paragraphs 6.02 and 6.03
do not apply to construction services work purchased by the County as OWNER which
are paid for, in whole or in part, with federal funds and are subject to federal grantor laws
and regulations or requirements that are contrary to any provision of the Local
Government Prompt Payment Act. In such event, payment and retainage provisions shall
be governed by the applicable grant requirements and guidelines.
6.05 Acceptance of Final Payment as Release.
A. The acceptance by the CONTRACTOR of final payment shall be and shall operate
as a release to the OWNER from all claims and all liability to the CONTRACTOR
other than claims in stated amounts as may be specifically excepted by the
CONTRACTOR for all things done or furnished in connection with the work under
this Contract and for every act and neglect of the OWNER and others relating to
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or arising out of the work. Any payment, however, final or otherwise, shall not
release the CONTRACTOR or its sureties from any obligations under the Contract
Documents or the Public Construction Bond.
ARTICLE 7 - INDEMNIFICATION
7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with
paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract.
ARTICLE 8 - CONTRACTOR'S REPRESENTA
8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the
following representations:
A. CONTRACTOR has examined and carefully studied the Contract Documents and the other
related data identified in the Bidding Documents.
B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance of the
Work.
C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, and performance of the Work.
D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or contiguous to the Site and all drawings of physical conditions in or relating
to existing surface or subsurface structures at or contiguous to the Site (except Underground
Facilities) which have been identified in the Supplementary Conditions as provided in
paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous
Environmental Condition, if any, at the Site which have been identified in the Supplementary
Conditions as provided in paragraph 4.06 of the General Conditions.
E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations, tests,
studies, and data concerning conditions (surface, subsurface, and Underground Facilities)
at or contiguous to the Site which may affect cost, progress, or performance of the Work or
which relate to any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by CONTRACTOR, including applying the specific means,
methods, techniques, sequences, and procedures of construction, if any, expressly required
by the Contract Documents to be employed by CONTRACTOR, and safety precautions and
programs incident thereto
F. CONTRACTOR does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the Work at the
Contract Price, within the Contract Times, and in accordance with the other terms and
conditions of the Contract Documents.
G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and
others at the Site that relates to the Work as indicated in the Contract Documents.
H. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the Site, reports and drawings identified in the Contract
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Documents, and all additional examinations, investigations, explorations, tests, studies, and
data with the Contract Documents.
I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
J. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
K. Contractor is registered with and will use the Department of Homeland Security's E -Verify
system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees
for the duration of this agreement, as required by Section 448.095, F.S. Contractor is also
responsible for obtaining an affidavit from all subcontractors, as required in Section
448.095(5)(b), F.S., stating the subcontractor does not employ, contract with, or subcontract
with an unauthorized alien.
ARTICLE 9 - CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages 00520-1 to 00520-10, inclusive);
2. Notice to Proceed (page 00550-1);
3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive);
4. Sample Certificate of Liability Insurance (page 00620-1);
5. Contractor's Application for Payment (pages 00622-1 to 00622-6 inclusive);
6. Contractor's Final Certification of the Work (pages 00632-1 to 00632-2, inclusive);
7. Professional Surveyor & Mapper's Certification as to Elevations and Locations of the
Work (page 00634-1
8. General Conditions (pages 00700-1 to 00700-38, inclusive);
9. Supplementary Conditions (pages 00800-1 to 00800-12, inclusive);
10. Specifications as listed in Division 1 (General Requirements) and Division 2 (Technical
Provisions);
11. Drawings consisting of a cover sheet and sheets numbered 001 through 040, inclusive,
with each sheet bearing the following general title: Sector 3 Hurricanes Ian and Nicole
Repair Project;
12. Addenda (if applicable );
13. Appendices to this Agreement (enumerated as follows):
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Appendix A — Permits
Appendix B — Daily Report Format
Appendix C — Upland Sediment QA/QC Plan
14. CONTRACTOR'S BID (pages 00310-1 to 00310-6, inclusive);
15. Bid Bond (page 00430-1);
16. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of
Relationships (pages 00452-1 to 00452-2, inclusive);
17. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2,
inclusive);
18. Qualifications Questionnaire (page 00456-1 to 00456-2, inclusive);
19. List of Subcontractors (page 00458-1);
20. Certification Regarding Prohibition Against Contracting with Scrutinized Companies
(page 00460-1);
21. The following which may be delivered or issued on or after the Effective Date of the
Agreement and are not attached hereto:
a) Written Amendments;
b) Work Change Directives;
c) Change Order(s);
ARTICLE 10 - MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings indicated in the General Conditions.
10.02 Assignment of Contract
A. No assignment by a party hereto of any rights under or interests in the Contract will be
binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are
due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law), and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any
duty or responsibility under the Contract Documents.
10.03 Successors and Assigns
A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal
representatives to the other party hereto, its partners, successors, assigns, and legal
representatives in respect to all covenants, agreements, and obligations contained in the
Contract Documents.
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10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to
be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract
Documents shall be reformed to replace such stricken provision or part thereof with a valid
and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
10.05 Venue
A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this Contract shall
be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United
States District Court for the Southern District of Florida.
10.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The
Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor
shall:
(1) Keep and maintain public records required by the County to perform the service
(2) Upon request from the County's Custodian of Public Records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration
of the contract term and following completion of the contract if the contractor does not transfer
the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records required by the County to
perform the service. If the Contractor transfers all public records to the County upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the County, upon request from the Custodian of Public
Records, in a format that is compatible with the information technology systems of the County.
B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
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(772) 226-1424
publicrecords(c-ircgov.com
Indian River County Office of the County Attorney
180127 1h Street
Vero Beach, FL 32960
C. Failure of the Contractor to comply with these requirements shall be a material breach of
this Agreement.
[The remainder of this page was left blank intentionally]
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IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate.
One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the
Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their
behalf.
This Agreement will be effective on day _ of 20 (the date the Contract
is approved by the Indian River County Board of County Commissioners, which is the Effective Date
of the Agreement).
OWNER:
INDIAN RIVER COUNTY
By:
By:
Joseph H. Earman, Chairman
John A. Titkanich, Jr., County Administrator
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
M
CONTRACTOR:
By:
(Contractor)
(CORPORATE SEAL)
Attest
William K. DeBraal, County Attorney Address for giving notices:
Ryan L. Butler, Clerk of Court and Comptroller
Attest:
Deputy Clerk
(SEAL)
Designated Representative:
Name: Eric Charest
Title: Natural Resources Manager
1801 27th Street
Vero Beach, Florida 32960
(772) 226-1569
Facsimile: (772) 778-9391
License No.
(Where applicable)
Agent for service of process:
Designated Representative:
Name:
Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
* * END OF SECTION * *
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Contract Doc IRC -23 f7i`tY3
APTIM
October 23, 2023
Eric Charest
Interim Natural Resources Director
Indian River County Public Works Coastal Division
1801 27th St
Vero Beach, FL 32960
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: 561.391.8102
Fax: 561.391.9116
www.aptim.com
Subject: Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project
Bid Recommendation Letter
Dear Eric:
This is to recommend selection of the low bidder, Dickerson Infrastructure, Inc. dba Dickerson Florida,
Inc., to the County for construction of the Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project
along the County's Atlantic Coast shoreline. This recommendation is based on the assumption and
provided documentation that the Contractor, Dickerson Infrastructure, Inc. dba Dickerson Florida, Inc.,
understands and has appropriately considered the nature of the project within the environmentally
sensitive project area and performs as intended, meeting all of the requirements of the specifications of
the project.
The recommendation for the selection of Dickerson Infrastructure, Inc. dba Dickerson Florida, Inc., is
predicated upon County approval of the appropriate certificate of insurance documents with all required
endorsements and stipulations, performance and payment bonds and any documents and/or
endorsements required by the County.
Please do not hesitate to contact me if you have any further questions or comments.
Sincerely,
Nicole S. Sharp, P.E.
Coastal Market Lead
Aptim Environmental & Infrastructure, LLC
229
Sector 3 Hurricanes Ian & Nicole
Dune Renourishment Project
Award of Bid
Natural Resources Department
Coastal Engineering Division
November 7, 2023
6 �y�CO
¢y
Ix -�
K
• The County's beach and dune system was significantly impacted by the 2 storm events
during the 2022 Hurricane Season.
• Hurricane Ian - 9/28/2022. Wave heights of'
over 11 feet were recorded offshore of the
County's coastline.
• Hurricane Nicole - 11/10/2022. 19 foot wave
heights being recorded offshore.
• Sector 3 experienced an average dune retreat
of 21.1 feet.
12/28/2023
69q 1
12/28/2023
12/28/2023
• —6.6 miles in length
Treasure Shores
• Designed to place —274,368 cubic yards of beach ll
compatible sand and 728,633 native-salt-tolerantMM�
VGoldensandsSM
dune plants
In addition to providing storm protection to upland Wabasso
infrastructure, the following County Parks are
included within the project area:
• Treasure Shores
• Golden Sands
• Wabasso Seagrape Trail
• Seagrape Trail
• Turtle TrailTurat le Trail
• Sept. 17, 2023 — Bid advertised
• Oct. 18, 2023 — Bid opening
• 7 responsive bids received
Dickerson Infrastructure Inc., dba Dickerson Florida Inc. r
Guettler Brothers Construction LLC r
Eastman Aggregate Enterprises, LLC
Rio -Bak Corporation
:'.Baker Construction, Inc. . .
Phillips and Jordan, Inc.
Ahtna Marine & Construction Com an , LLC r
Sect®r 3 ® Bid Review
• Dickerson Infrastructure, lnc., dba Dickerson Florida,
Inc., was determined to be the lowest responsive,
responsible bidder at $13,078,244.36.
• Nov. 2023 — Anticipated
Construction Start
• Apr. 2024 —Anticipated
Construction Complete
12/28/2023
• Anticipating a total of $9,524,024 in FEMA, FDEP, & FDEM grants.
• FEMA: $5,150,418
• FDEP: $3,515,204
• FDEM: $858,402
• Anticipating a total of $3,554,220.36 to be covered by the County.
• Additional FDEP Local Government Funding Request for a 50/50 cost
share has been made. If the County receives this additional funding the
maximum County responsibility could be lowered to $1,777,110.18
• Local funding for beach restoration is provided by a portion of Local
Option Tourist Tax.
12/28/2023
• Staff recommends that the Sector 3 Hurricanes Ian
and Nicole Dune Restoration Project (Bid 2024004)
be awarded to Dickerson Infrastructure, Inc., dba
Dickerson Florida Inc., in the amount of
$13,078,244.36
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM o�-
TO: Board of County Commissioners
THROUGH: John Titkanich, Jr. County Administrator
FROM: Eric Charest, Interim Natural Resources Director
SUBJECT: Sector 3, Hurricanes Ian and Nicole Dune Renourishment Construction
Administration, APTIM Work Order No. 2018006-17
DATE: October 26, 2023
DESCRIPTION AND CONDITIONS
On January 9, 2018, the Board of County Commissioners (BCC) approved a contract with Aptim
Environmental & Infrastructure, Inc. (APTIM) for professional coastal engineering and biological support
services related to the management and nourishment of Sector 3 (Wabasso Beach). The Sector 3 project
area is a critically eroded 6.6 -mile section of engineered shoreline that extends from the Seaview
Subdivision south past the Turtle Trail beach park.
The Sector 3 coastline suffered significant storm related losses to the beach and dune system from the
impacts of Hurricane Ian on September 28, 2022, followed closely by Hurricane Nicole on November 10,
2022. The impacts of these storms lasted well beyond the initial day of the storm, with the increased
wave activity and high surf created by the Hurricanes in the Atlantic Ocean further contributing to beach
and dune erosion throughout Sector 3 beaches for several days resulting in extensive areas in Sector 3
experiencing significant dune retreat and beach berm lowering, creating the need for repair.
Staff has recommended on today's BCC meeting (November 7, 2023) that the BCC award Bid No. 2024004
to Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc. for the Sector 3 Hurricanes Ian and Nicole
Dune Renourishment project. Should that recommendation be approved by the BCC, Sector 3 beaches
would undergo a dune restoration project that would place approximately 274,368 cubic yards of beach
compatible sand fill and install approximately 728,633 native dune plants along the shoreline in Indian
River County from FDEP range monuments R20 to R55.
As construction activities would be performed in accordance with strict permit requirements, the
proposed Work Order No. 2018006-17 from Aptim Environmental and Infrastructure LLC (APTIM)
provides professional services in support of construction administration and monitoring during
construction of the Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project.
Work Order #2018006-17 includes eight (8) separate tasks pertaining to construction administration
services for the Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project. Task one (1) covers
APTIM's efforts associated with weekly construction progress meetings throughout Project construction.
Task 1 is to be billed at a lump sum cost of $34,106.80. Task two (2) is for daily construction site
observations and technical assistance. Task 2 is a lump sum cost of $259,605.10. Task three (3) covers
construction administration at a cost of $38,168.00. Task four (4) covers payment review and
recommendation for $11,530.00. Task five (5) covers project close-out for $7,843.60. Task six (6) covers
230
Sector 3 Construction Administration WO 2018006-17
November 7, 2023 BCC Meeting
the generation of a project report and required certification of construction. Task 6 is a lump sum cost of
$18,144.00. Task seven (7) covers independent check surveys at a lump sum cost of $6,050.00. Task
eight (8) covers construction phase sea turtle and shorebird monitoring at a lump sum cost of
$129,238.46. Work Order No. 2018006-17 for construction administration and oversight services
associated with the Sector 3 Hurricanes Ian and Nicole Dune Renourishment project is for a lump sum
amount of $504,685.96.
A ITLI oil11rd
Although finalized Project Worksheets from FEMA have yet to be received by the County, it is anticipated
that partial funding for the Sector 3 Hurricanes Ian and Nicole Dune Renourishment Project will be made
available through FEMA, the FDEM, the FDEP Local Government Funding Request Grants, and local
funding for beach restoration provided by a portion of Local Option Tourist Tax.
Work Order 2018006-17 is budgeted and available in Coastal Engineering Fund/CIP/Hurricane Ian - Sector
3, Account # 12814472-066514-22601(22%) and from the Coastal Engineering Fund/CIP/Storm Nicole—
Sector 3 account number 12814472-066514-23007 (78%).
Account Name I Account No.
Amount
Coastal Engineering Fund/CIP/Hurricane Ian —Sector 3 12814472-066514-22601
$111,030.91
Coastal Engineering Fund/CIP/Hurricane Nicole —Sector 3 12814472-066514-23007
$393,655.05
Total
$504,685.96
RECOMMENDATION
Staff recommends the BCC authorize Work Order No. 2018006-17 in the total lump sum amount of
$504,685.96. Additionally, staff recommends the BCC authorize the Chairman to execute Work Order
No. 2018006-17.
ATTACHEMENT
APTIM Work Order No. 2018006-17
Work Order No. 2018006-17 execution agreement
APPROVED AGENDA ITEM FOR: NOVEMBER 7, 2023
231
i
APTIM
October 17, 2023
Mr. Eric Charest
Indian River County
Public Works - Coastal Division
1801 27th St, Building A
Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3 — 2018006 — Work Order #17
Construction Administration
Dear Eric:
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 3 Hurricanes Ian and
Nicole Repair Project. The scope of work described herein is to support the County in administering
construction for the Sector 3 project including periodic site observations and project certification.
This proposal is intended to follow WO#15 — Pre -Construction and Engineering Services for Sector 3,
which includes services through the Bidding and Pre -Construction Services phase. The tasks to perform
this work are listed below and described on the following pages. A breakdown of the hours and expenses
to develop the cost is attached. The scope and fee proposal were developed following the provisions of
the Professional Services Agreement between Indian River County and APTIM, dated January 9, 2018,
to provide engineering and biological support services in support of the Sector 3 (Wabasso Beach) Beach
and Dune Restoration Project (RFQ#2018006).
Task 1: Progress Meetings
APTIM will coordinate and conduct weekly construction progress meetings with the County and
Contractor. APTIM will direct the meeting, covering work progress and schedule, conformance to plans
and specifications, and other relevant issues that may need to be discussed. APTIM will also record and
distribute meeting minutes to the project team. APTIM will collect and incorporate meeting minute
comments and distribute final meeting minutes, if applicable. The proposed budget for this task includes
up to twenty-six (26) construction progress meetings, based on the tentative schedule.
Deliverable
APTIM will distribute the final meeting minutes in PDF format to the project team.
Schedule
APTIM will distribute the draft meeting minutes within three (3) days of the meeting date. APTIM will
distribute the final meeting minutes upon receipt of any comments from the project team, prior to the next
meeting.
232
AAPTIM
October 17, 2023
Page 2 of 7
Cost
The lump sum cost for this task is $34,106.80.
Task 2: Site Observations
APTIM will assist the County with engineering services, technical assistance, and on-site observations
during construction in order to certify the project was constructed in compliance with the contract
documents as Engineer of Record. APTIM will perform site visits on days of active construction, which
are assumed to be 5 days per week, and will provide up to eight (8) hours of observation per visit. It is
assumed that one (1) site visit per week will be scheduled on the same day as the weekly progress
meeting described in Task 1. APTIM will coordinate with the Contractor to perform site visits on days
when on-site construction activities are scheduled. The activities, observations, photographs, discussions
with the Contractor, and other issues will be documented in a daily observation report and submitted to
the County. APTIM's on-site representative will:
• Observe all aspects of construction activities at the beach including periodic beginning of the day
and end of day beach fill operations and periodically visit the project sand source
• Visually assess the quality of fill material delivered to the project site and placed on the beach
• Observe the Contractor's work for compliance with the contract documents and permits
• Photograph and document the project as the work progresses
• Communicate issues, deviations, and/or inconsistencies that may arise
• Attend progress meetings
The proposed budget for this task includes up to 128 days of construction observations, based on the
tentative schedule.
Upon completion of sections of constructed beach, two (2) duplicate sand samples will be collected at
each FDEP Reference Monument profile line to assess the grain size, silt content, gravel content, and
Munsell color for compliance, in compliance with the approved Sediment QA/QC Plan. One (1) sample
will be quantitatively tested and the other archived for 120 days after project completion.
Deliverable
APTIM will prepare observation reports summarizing each site visit, which will be used to document the
project progress and events and will be provided the following day after construction activities. APTIM
will prepare a summary table of the sediment samples and test results for the sediment compliance
parameters, and a complete set of laboratory testing results as required by the approved Sediment
QA/QC Plan. The sediment testing results will be included in the Project Completion Report.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress and
construction schedule.
Cost
The lump sum cost for this task is $259,605.10.
233
AAPTIM
Task 3: Construction Administration
October 17, 2023
Page 3 of 7
APTIM will provide necessary interpretations or clarifications of the contract documents requested by the
Contractor through the County. APTIM will also make determinations on non -conforming and
unauthorized work as described in the project plans and specifications. APTIM will assist the County to
prepare field changes or change orders requested by the Contractor, recommended for approval by
APTIM, and agreed to by the County. These documents will be submitted electronically in PDF format
unless they must be sealed, at which point a hardcopy will be provided along with an electronic copy at
the time of issuance. This scope of work is based on the assumption that there will be a maximum of four
(4) change orders and four (4) field adjustments.
APTIM will review daily quality control reports and other submittals provided by the Contractor. APTIM
will review and respond to correspondence from the Contractor through the County on an as needed
basis. APTIM will also respond to Contractor questions via phone. If the questions are sufficiently
technical or the response may deviate from the plans and specifications, APTIM will document these
conversations and circulate a summary to the County and Contractor via email. APTIM may require that
the Contractor submit an official contract change request.
During construction, APTIM will confer with the County, the Contractor, and regulatory agency staff to
review and document that the County has fulfilled reporting requirements cited in the permits. APTIM will
assist the County with documentation of permit compliance.
Deliverable
APTIM will provide project -related documentation as described above.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress, construction
schedule, and any issues which may arise during construction. However, APTIM work with the project
team to administer construction through completion.
Cost
The lump sum cost for this task is $38,168.00.
Task 4: Payment Review
APTIM will review all invoices for payment submitted by the Contractor and determine the amounts of
progress payments due based on completion of work. APTIM will analyze the survey data and compare
the requested payment volume to APTIM's computed pay volume. APTIM will also assess whether the
Contractor is eligible for other pay items and the amount due.
Deliverable
A letter of payment recommendation will be submitted to the County along with the Contractor's pay
request in PDF format.
Schedule
Payment recommendations will be submitted to the County in accordance with the requirements of the
County's standard terms and conditions for the project.
234
October 17, 2023
'AAPTIM Page 4 of 7
Cost
The lump sum cost for this task is $11,530.00.
Task 5: Project Closeout
APTIM will conduct one (1) substantial completion site visit with the County and Contractor, which will be
conducted following dune and beach fill placement. Upon completion of the substantial completion site
visit, APTIM will assist the County in the preparation of a punch list of items to be completed by the
Contractor prior to final acceptance. APTIM will conduct one (1) final acceptance walkthrough with the
County following site restoration, installation of dune vegetation, and demobilization. This final site visit
will be conducted to confirm that the Contractor has completed the punch list items.
Deliverable
APTIM will prepare and distribute a punch list to the project team upon completion of the substantial
completion site visit. A letter summarizing recommendations for final payment to the Contractor and
release of any retainage will be prepared at the completion of the project.
Schedule
APTIM will conduct the substantial completion site visit within seven (7) days of the receipt of written
notice from the Contractor of substantial completion of beach fill and planting. APTIM will conduct the
final walkthrough within seven (7) days of receipt of written notice from the Contractor that all punch list
items have been completion.
Cost
The lump sum cost for this task is $7,843.60.
Task 6: Project Report & Certification
After completion of the project and the Contractor has demobilized from the site, APTIM will provide a
written Project Completion Report to the County, which will include a summary of the work performed
along with a compilation of the pertinent correspondence and data. APTIM will provide a written statement
of completion and certification to satisfy permitting requirements noting any deviations from the permitted
project. This certification will state whether the project was constructed in substantial compliance with the
plans and specifications. Our certification will be qualified and based on the extent of APTIM's
involvement in construction observation.
Deliverable
APTIM will provide one (1) hardcopy of the Project Completion Report and written statement of
completion to the County; electronic copies in PDF format will also be provided.
235
October 17, 2023
AAPTIM Page 5of7
Schedule
The Project Completion Report will be provided within approximately sixty (60) days after completion and
acceptance of construction as required by the permit. The written statement of completion and
certification will be provided within thirty (30) days after completion and acceptance of construction
authorized by the permit. All documents will be provided to the County for review prior to submittal to the
FDEP.
Cost
The lump sum cost for this task is $18,144.00.
Task 7: Check Surveys
APTIM will conduct up to two (2) independent check surveys to evaluate discrepancies that may arise
between the Contractor's requested pay volume and APTIM's computed pay volume based on the
construction plans. This will allow for a prompt, independent check should questions arise regarding the
data obtained by the surveyor retained by the Contractor to perform pay surveys. The surveys will be
conducted with land-based equipment and extend to sufficient wading depth to complete the data check.
Deliverable
APTIM will include the check survey cross-sections in the Project Completion Report, if applicable.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress and pay
survey results. APTIM will mobilize in an expeditious manner according to construction progress.
Cost
The lump sum cost for this task is $6,050.00
Task 8: Construction Phase Sea Turtle and Shorebird Monitoring
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative
coordination to the County. EAI has provided the enclosed proposal and cost breakdown for sea turtle
and shorebird monitoring tasks, which states:
Construction -phase sea turtle and shorebird monitoring and ancillary professional services in
support of the Sector 3 Beach and Dune Nourishment project. This scope of work was developed
based on conditions and requirements set forth in standard regulatory permits and the following
documents:
• Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) No.
0285993 -009 -JC
• U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic Biological
Opinion (BO) dated March 13, 2015
236
,,,4A P T I M October 17, 2023
,Page 6 of 7
The following tasks will be performed under this work order include:
• Task 1: Pre-construction and Progress Meetings
• Task 2: Daily Sea Turtle Monitoring and Data Management
• Task 3: Nighttime Sea Turtle Monitoring
• Task 4: Sea Turtle Nest Protection
• Task 5: Construction-phase Nesting Shorebird Monitoring and Protection
Cost
The lump sum cost for this task is $129,238.46.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work
Order #17 is $504,685.96. Please refer to Exhibit A, attached to the end of this proposal, for a summary
of the costs and labor hours of each Task. APTIM will proceed with the tasks upon receipt of a signed
work order from Indian River County (unless stated otherwise in the schedule). It is noted that some
aspects of this Work Order are dependent upon Contractor performance and are outside the control of
APTIM and the County. As such, the scope, schedule and cost described herein is provided as an
estimate. APTIM will strive to execute each phase of the work within budget and in as expeditious a
manner according to construction progress. We will coordinate with the County in the event that any
unforeseen issues or circumstances with the scope, schedule, or budget arise.
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide
expert professional services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
Nicole S. Sharp, P.E.
Coastal Market Lead
Aptim Environmental & Infrastructure, LLC
Client Authorized Signature
Printed Name
Title
237
,> APTIM
A:_
APTIM
EXHIBIT A
Indian River County, FL
Sector 3 - 2018006 - Work Order #17
Construction Administration
Summary of Cost by Task
October 17, 2023
Page 7 of 7
Task Number
Task Name
Labor
Subcontractors
Equipment
Materials
Other ODCs
Mobilization/
Demob
Totals
Task 1
Progress Meetings
$ 29,146.00
$
$
$
$
$ 4,960.80
$ 34,106.80
Task 2
Site Observations
$ 220,200.00
$
$
$
$ 39,405.10
$ 259,605.10
Task
Construction Administration
$ 38,168.00
$
$
$
$ -
$ 38,168.00
Task4
Payment Review
$ 11,530.00
$
$
$
$
$ -
$ 11,530.00
Task 5
Project Closeout
$ 7,219.00
$
$
$
$
$ 624.60
$ 7,843.60
Task 6
Project Report & Certification
$ 18,144.00
$
$
$
$
$ -
$ 18,144.00
Task 7
Check Surveys
$ 5,060.00
$
$ 990.00
$
$
$
$ 6,050.00
Task 8
Construction Sea Turtle &
Shorebird Monitoring
$ -
$ 129,238,46
$ -
$
$
$
$ 129,238.46
Totals =
$ 329,467.00
$ 129,238.46
$ 990.00
$
$
$ 44,990.50
$ 504,685.96
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238
WORK ORDER NUMBER 2018006-17
SECTOR 3 HURRICANES IAN AND NICOLE DUNE RENOURISHMENT
PROJECT
CONSTRUCTION ADMINISTRATION SERVICES
This Work Order Number 2018006-17 is entered into as of this day of
, 2023 pursuant to that certain Engineering and Biological Support
Services Contract for Sector 3 Agreement for Professional Services entered into as of
January, 2018 ("Agreement'), by and between Indian River County, a political subdivision
of the State of Florida ("COUNTY") and Aptim Environmental and Infrastructure, LLC.
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Aptim Environmental & Infrastructure, LLC. OF INDIAN RIVER COUNTY
Title:
Date:
By:
P.E. Joseph Earman, Chairman
Attest: Ryan L. Butler, Clerk of Court and
Comptroller
By:
(Seal) Deputy Clerk
Approved:
By:
John Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
By:
William K. DeBraal, County Attorney
239
12/28/2023
Sector 3 Hurricanes Ian & Nicole
Dune Renourishment Project
Construction Administration Workorder
Natural Resources Department
Coastal Engineering Division
November 7, 2023
• Construction activities performed under the Board's recently approved
contract with Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc.,
for the Sector 3 Hurricanes Ian and Nicole Dune Renourishment project
require strict adherence with numerous permit requirements.
• Proposed Work Order No. 2018006-
17 from Aptim Environmental and
Infrastructure LLC (APTIM) provides
professional engineering services in
support of construction
administration and monitoring
during construction of the Sector 3
Hurricanes Ian and Nicole Dune
Renourishment Project.
• Staff recommends the BCC authorize APTIM Work
Order No. 2018006-17 in the total lump sum amount
of $504,685.96 for Sector 3 Dune Repair
construction Administration.
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
To: Board of County Commissioners
Through: John A. Titkanich, Jr., ICMA-CM, AICP
County Administrator
Prepared By: Andrew Sobczak
Planning and Development Services Director
Date: October 26, 2023
Subject: Revision to SHARP program funding schedule
It is requested that the information presented herein be given formal consideration by the Board
of County Commissioners at its regular meeting of November 7, 2023.
SUMMARY
On March 15, 2022, the BCC approved the SHARP program, which combined State Housing
Initiatives Partnership Program (SHIP) funding with American Rescue Plan (ARP) funding to
increase the amount of assistance available to Very Low Income (VLI), Low Income (LI), and
Moderate Income (MI) applicants for the purchase and rehab of homes. On May 3rd, 2022, the
BCC approved revisions to the funding schedule for the SHARP program to increase the amount
of money available to applicants.
While the SHARP program has been very successful in its short tenure, helping 54 applicants with
well over one million dollars in funding for both the purchase and rehab of homes, the cost of
homes, the cost of home repairs, and interest rate levels all have continued to rise. To address
these issues, and to ensure that all ARP funds are used within their expenditure window, staff is
proposing to raise the ARP funding component of the SHARP program.
To do this, each of the ARP funding components to the approved SHARP funding schedule will be
doubled. For example, under the approved schedule, VLI applicants can get a maximum of
$97,000 for a home purchase with rehab. Of the $97,000, $65,000 comes from SHIP, and $32,000
comes from ARP. Under the proposed revised schedule, the SHIP component will remain $65,000,
while the ARP component is doubled to $64,000, making the maximum award now $129,000.
1
240
ANALYSIS
On October 25, 2023, the Affordable Housing Advisory Committee (AHAC) met and considered
the proposed changes to the SHARP funding schedule. The AHAC voted unanimously to approve
the changes.
FUNDING
No new funding is required to implement the proposed SHARP funding changes. The current
remaining balance of ARP funds available to the SHARP program is approximately $2,000,000.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the proposed changes to
the SHARP funding schedule.
ATTACHMENTS
1. Proposed revised SHARP funding schedule
241
HARP P WR AM 91
Program
SHIP
AR_P --Applicants-with SHIP funds
"SHARP'!-Program--Ttal
Rah2hilitation
A NNONta-S6e
Program*
$110,990 $140,000 VT T Ll
purabsk
A srard-ace
>
—Owly amount
,
s5o> > 00
(R oto 7LI
to e090 >000 grant for. purvhasae
Q," e 000 grant fbr rehab in
e e QQQ
Up to 129,0001111
(Rehab) IA
_T p to $" ,Ogg $30,000 grant for „unhase in
GOI��tion
Up to $11,500 $23,000 f r ,• grant hah in
$50,000 16 $26,500 —
000.00 Ll
'
sx)000
>
(Rehab) MI
> > 000
GG;��tiga
Up to >000 > 000 grant for. vehah in
990 999
> > e
$77,000 00 MI
I'nrs>�ase
Assistancer
Pro
withont
$50,000.00
cin nnn $40 nnn grant for „,,,•..Lase ;„
_ >
s
$35,000.00 LI
_ e15000 $30 ,000 ,,.-a„t for- „.,>•,.>,asA in
cor�uncfion I.vith -SMR— 11
$50,900 $65,000
$20,000.00 MI
$19,090 $20,000
Emergency
Repair -Loan
Up t,& 25009 On g, r MI
Up to $14,99Q finnSHARP-grant
Up -to -3 550,000 V LI, Ll,
MI
Essential
Employees
(All SHARP
Programs)
-Up to $10,000 $20,000 additional grant
funding could potentially be added to a
SHARP application submitted by an Essential
Employee (teachers, first responders, health
care workers).
$10,000 $20,000 VLI, LI, W
242
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SA RP PROGRAM SUMMARY SHEET
un SHIP ART nit6 SHIP fnada -SHARP"Proµram
Combined SHIP+ARP.
Rrhabi0tati➢a IO ear Jcfvnd mem ban SHIP Lovr ARP G.11 a
.. Ilp r➢ SS0,000 W VLI, LI Up m S39AQF r !):rr ARP gran) SI 49+MM1 SI I r. •i. \'LI. LI yh W th
P h r14
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it re P ho .10 year Jcfcrred rtWnMf GAP f- 'ing nd 1 t - �, {
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µam with - ml bin Rehah nfun nmxin I mJrn 1" ext �ry� YTsf r 4
Rehab• 5 0000.00+515.ODOOU-LpmSdgOW N(1.1x111 µenol fur pmchoem -:. �C)tt1IF�
tRdub) VLI mIjmshun wnh SHIP -VLI
... uR M: .:.:MIRK tsk111M1►1! Y� „ per. 1, 'lq a stip .f
SI5,000.00 -Up I
.. r '. . {�', LI ro jmleddi wRh SNIP - LI .. ... ':.: �' r P•, "�
yicay+� 111tiI
.. .. .. -UP m!EYRS:3,00UIm1 fur rehab in
h
st13.000-QO �R - ' fur hoe in r -.
-UP m Fu,000 S.Z.QII�Knet Wr rehab in
anium.•tirm -SHIP-MI
Purchase 2/yywr dcferrcd paymem ba SHIPI \RPOranl
Aulsuner SSO.OIX1.00 VLI YOPOB S 11 I gnm fin purchase in 57OMB6 VCL" / ,r, i
Pr➢Rnm wr9umdan wah SHIP-VLI 1 '
wllhrml .,
Rehab• 535.000.00 Li -.s4; 00 tib U01t gam (➢r Ourchaae is tu0rg00SM1<.n00 Ll
coajuncCun wuh SH1P LI - �
520.000.00 MI-SIOr000S'0,Oli0 µnm f-p—lut in SbOr004Sa':l.ff!fn Ml
ronjwtttion wuh SHIP- hH 1
l
r 1pto 52x(" IN VLI, LI\il lP 4.h.1S'?.ext SHARP ennt I'p to 537:5flb-S w,tl_I
ir Lt
h
Lssm0al .. :. Arlin aJdil'mu 1pnn i10:0B0"o'noo VLI.LI,MI
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.. .. ,.. jdtld Da tally be aJdeJwa
(AO SHARP submitlal by un E-1.1
Praµrams) frac reapmrd— h.11h
IZ,�4.2.
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
To: Board of County Commissioners
Through: John A. Titkanich, Jr., ICMA-CM, AICP
County Administrator
Prepared By: Brian Freeman, AICP
MPO Staff Director
Date: October 27, 2023
Subject: Federal Transit Administration FY 2023 Triennial Review Final Report
It is requested that the information presented herein be given formal consideration by the Board
of County Commissioners at its regular meeting of November 7, 2023.
SUMMARY
The Federal Transit Administration (FTA) provides funding assistance for capital and operating
costs associated with Indian River County's public transportation system. The GoLine (fixed route)
and the Community Coach (demand response) transit services are operated by the Senior
Resource Association (SRA). Overall, FTA funding programs cover nearly all of the capital
expenses and approximately half of the operating costs associated with GoLine and Community
Coach.
Every three years, FTA conducts a thorough review of the County's public transportation system.
This is known as a Triennial Review. Recently, FTA completed its FY 2023 Triennial Review and
issued a final report with no deficiencies found. This marks the first time that Indian River County
has completed an FTA Triennial Review with no findings.
RECOMMENDATION
This is an informational item; no action is required.
ATTACHMENTS
1. Email from David Powell, FTA
2. FY 2023 Triennial Review Final Report
C:\Granicus\Legistar5\L5\Temp\405f794e-dfd5-44c7-b494-483f3ddaf45d.docx 1
243
Brian Freeman
From: Powell, David (FTA) <david.powell@dot.gov>
Sent: Monday, October 2, 2023 10:24 PM
To: Joe Earman
Cc: Brian Freeman; Chris Stephenson; K.M. Beck, Roberts, Courtney (FTA)
Subject: FY2023 Indian River Board of County Commissioners FTA Triennial Review Final Report.
Attachments: 5630_FY23 Indian River County Final Report.pdf
CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links.
Dear Chairman Earman:
Attached you will find the Federal Transit Administration's (FTA) Fiscal Year 2023 Triennial Review Final Report for the
Indian River Board of County of Commissioners and the signed FTA cover letter. FTA would like to recognize that the
County experienced no findings in FTA's FY2023 Triennial Review which assesses compliance in 23 review areas. An FTA
Triennial Review with no findings is a rare occurrence. The County's staff that administers public transportation did a
great job on preparing for the FY2023 Triennial Review.
Please let FTA know if you have any questions.
David S. Powell, P.E.
General Engineer
US Department of Transportation
Federal Transit Administration, Region IV
230 Peachtree Street, NW, Suite 1400
Atlanta, GA 30303
Phone: (404) 865-5628
E-mail: David.Powell(a,dot.gov
244
.(1
U.S.rflep0 REGION IV O
m4iaba , FI ida, Ge gia,
f T a sp a i O Ke ucky, Mississippi,
Federal Transit N h Ca Ii a, Pue
ARic , s u , Vi
Administration O Ca Ii
Te esseeVgi Isla ds
ctober 2, 2023
Mr. Joe Earman
Chairman, Board of County Commissioners
Indian River County
1801 27th Street
Vero Beach, FL 32960
O
230 Peachtree St., N.W., O
Suite 1400
Atlanta, GA 30303
404-865-5600
404-865-5605(fax)
Re: Fiscal Year 2023 Indian River County Triennial Review— Final Report
Dear Mr. Earman:
I am pleased to provide you with a copy of this Federal Transit Administration (FTA)
report as required by 49 U.S.C. Chapter 53 and other Federal requirements. The enclosed
final report documents the FTA's Fiscal Year (FY) 2023 Triennial Review of Indian River
County (GoLine) in Vero Beach, Florida. Although not an audit, the Triennial Review is
the FTA's assessment of Indian River County's compliance with Federal requirements,
determined by examining a sample of award management and program implementation
practices. As such, the Triennial Review is not intended as, nor does it constitute, a
comprehensive and final review of compliance with award requirements.
Due to the Coronavirus 2019 (C VID-19) Public Health Emergency, a virtual site visit
was conducted for this Triennial Review. In addition, the review was expanded to address
compliance with the administrative relief and flexibilities FTA granted and the
requirements of the C VID-19 Relief funds received through the Coronavirus Aid, Relief,
and Economic Security (CARES) Act, Coronavirus Response and Relief Supplemental
Appropriations Act (CRRSAA) of 2021, and the American Rescue Plan (ARP) Act of
2021.
The Triennial Review focused on Indian River County compliance in 23 areas. No
deficiencies were found with the FTA requirements in any of these areas. Indian River
County had no repeat deficiencies from the Fiscal Year 2019 Triennial Review.
W
X
245
Mr. Joe E r
sc 1 Ye r 2023 Tr e 1 Rev ew — 1 Report
P ge 2
T k you for your cooper t o d ss st ce dur g t s Tr e 1 Rev ew. If you eed
y tec c 1 ss st ce or ve y quest o s, ple se do of es t to to co t ct Mr. D v d
Powell, Ge er l E g eer, Off ce of c 1 M a ge d d Progr Overs g t t
404-865-5628 or by e 1 t D v d.Powell@dot.gov or Ms.K t lee Beck, your rev ewer,
t 540-429-0585 or by e I t beck—k *tlook.co
S cerely, h
Yvette G. T ylor, P D.
Reg o 1 Ad str for
E closure
cc: Br ree , MPO St ff D rector, I d R ver Cou ty
C r s Step a so , D rector of Tr sport to I d R ver Cou ty
D v d Powell, Ge er l E g eer, TA Reg o 4 h
K t lee Beck, CDUDCI, Jo t Ve ture
P ge 2 of 2 h
h
246
FINALA REPORT
FISCAL YEAR 2023
TRIENNIAL REVIEW
of
INDIAN RIVER COUNTY
(IRC GOLINE)
Vero Beach, Florida
ID: 5630
Performed for:
U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
REGION 4
Prepared By:
CDI/DCI, Joint Venture
Desk Review/Scoping Meeting Date: March 6-9, 2023
Virtual Site Visit Entrance Conference Date: July 26, 2023
Virtual Site Visit Exit Conference Date: July 28, 2023
Final Report Date: October 2, 2023
247
Table of Contents
I. Executive Summary ................................................................................................................ 1
II. Review
Background and Process............................................................................................
2
1.
Background.........................................................................................................................2
2.
Process................................................................................................................................
2
3.
Metrics................................................................................................................................
3
III. Recipient
Description..............................................................................................................
4
1.
Organization........................................................................................................................
4
2.
Award and Project Activity................................................................................................
5
IV. Results
of the Review..............................................................................................................
8
1.
Legal...................................................................................................................................
8
2.
Financial Management and Capacity..................................................................................
8
3.
Technical Capacity — Award Management.........................................................................
8
4.
Technical Capacity — Program Management & Subrecipient Oversight ............................
9
5.
Technical Capacity — Project Management........................................................................
9
6.
Transit Asset Management.................................................................................................
9
7.
Satisfactory Continuing Control......................................................................................... 9
8.
Maintenance......................................................................................................................
10
9.
Procurement......................................................................................................................
10
10.
Disadvantaged Business Enterprise (DBE)......................................................................
10
11.
Title VI..............................................................................................................................
11
12.
Americans with Disabilities Act (ADA) — General..........................................................
11
13.
ADA — Complementary Paratransit..................................................................................
11
14.
Equal Employment Opportunity.......................................................................................
11
15.
School Bus........................................................................................................................
12
16.
Charter Bus.......................................................................................................................
12
17.
Drug Free Workplace Act.................................................................................................
12
18.
Drug and Alcohol Program...............................................................................................
12
19.
Section 5307 Program Requirements................................................................................
12
20.
Section 5310 Program Requirements................................................................................
13
21.
Section 5311 Program Requirements................................................................................
13
22.
Public Transportation Agency Safety Plan (PTASP).......................................................
13
23.
Cybersecurity....................................................................................................................
14
V. Summary of Findings............................................................................................................
15
VI. Attendees...............................................................................................................................
17
Appendices....................................................................................................................................
18
248
I. Executive Summary
This report documents the Federal Transit Administration's (FTA) Triennial Review of the
Indian River County (IRC) GoLine of Vero Beach, Florida. The FTA wants to ensure that
awards are administered in accordance with the requirements of Federal public transportation
law 49 U.S.C. Chapter 53. The review was performed by CDI/DCI, Joint Venture. During the
virtual site visit, the Reviewer discussed the administrative and statutory requirements and
reviewed Recipient documents.
Due to the Coronavirus 2019 (COVID-19) Public Health Emergency, the FTA conducted a
virtual site visit for this Triennial Review. In addition, the FTA expanded the review to
address's compliance with the administrative relief and flexibilities that the FTA granted, and the
requirements of the COVID-19 Relief funds received through the Coronavirus Aid, Relief, and
Economic Security (CARES) Act, Coronavirus Response and Relief Supplemental
Appropriations Act (CRRSAA) of 2021, and the American Rescue Plan (ARP) Act of 2021. The
FTA also requested IRC GoLine share if and/or how it suspended, deviated from, or significantly
updated or altered its transit program due to the public health emergency.
The FY2023 Triennial Review focused on IRC GoLine's compliance in 23 areas. Deficiencies
related to the COVID-19 Relief funds have been clearly identified as part of the deficiency
description in the respective review area.
No deficiencies were found with the FTA requirement in all 23 of these areas.
2023 Triennial Review Final Report— Indian River County
11Page
249
II. Review Background and Process
1. Background
The United States Code, Chapter 53 of Title 49 (49 U.S.C. 5307(f)(2)) requires that "At least
once every 3 years, the Secretary shall review and evaluate completely the performance of a
recipient in carrying out the recipient's program, specifically referring to compliance with
statutory and administrative requirements..." The FTA performs this Triennial Review in
accordance with its procedures (published in FTA Order 9010.1B, April 5, 1993).
Triennial Review includes a review of the recipient's compliance in 23 areas. The basic
requirements for each of these areas are summarized in Section IV. The FTA contracts with
experienced Reviewers to lead and conduct the Triennial Reviews, in partnership with the staff
of the regional office.
This report presents the findings from the Triennial Review of the recipient. The review
concentrated on procedures and practices employed since the recipient's previous Triennial
Review in 2019; however, coverage was extended to earlier periods as needed to assess the
policies in place and the management of award funds. The specific documents reviewed and
referenced in this report are available at the FTA's Region 4 office or the recipient's office.
2. Process
The Triennial Review includes a pre -review assessment, a desk review and scoping meeting with
the FTA regional office, and a site visit to the recipient's location. Due to the COVID-19 relief
funds received through the Coronavirus Aid, Relief, and Economic Security Act of 2020
(CARES), Coronavirus Response and Relief Supplemental Appropriations Act of 2021
(CRRSAA), and American Rescue Plan Act of 2021(ARP). The FTA also requested that the
recipient share if and/or how it suspended, deviated from, or significantly updated or altered its
transit program due to the public health emergency.
The fiscal year (FY) 2023 process began with the regional office transmitting a notification of
the review and a Recipient Information Request (RIR) to the recipient on November 30, 2022,
indicating a review would be conducted. While the recipient prepared its response to the RIR,
the regional office and review team conducted a desk review and scoping meetings on March 6-
9, 2023, respectively. Regional office staff provided electronic files as necessary to the
Reviewers who also accessed recipient information in the FTA electronic award management
(TrAMS) AND oversight (OTrak) systems. Following the desk review and scoping meeting, the
reviewer(s) and the recipient corresponded and exchanged information and documentation in
preparation for the virtual site visit. On June 7, 2023, prior to the virtual site visit, the Reviewer
sent an agenda package to the recipient indicating the issues that would be discussed, records to
be reviewed, and interviews to be conducted. The virtual site visit to IRC GoLine occurred on
July 26, 2023 (entrance conference) to July 28, 2023 (exit conference).
The virtual site visit portion of the review began with an entrance conference, at which the
2023 Triennial Review Final Report— Indian River County
2 1 P a g e
250
Reviewers and regional staff discussed the purpose of the Triennial Review and the review
process. The Reviewers conducted additional interviews and reviewed documentation to
evidence the recipient's compliance with FTA requirements.
Upon completion of the virtual site visit, the Reviewers and the FTA regional office staff
provided a summary of preliminary findings to the recipient at the exit conference on June 8,
2023. Section VI of this report lists the individuals participating in the site visit.
3. Metrics
The metrics used to evaluate whether a recipient is meeting the requirements for each of the
areas reviewed are:.
• Not Deficient (ND): An area is considered not deficient if, during the review, nothing
came to light that would indicate the requirements within the area reviewed were not
met.
• Deficient (D): An area is considered deficient if any of the requirements within the
area reviewed were not met.
• Not Applicable (NA): An area can be deemed not applicable if, after an initial
assessment, the recipient does not conduct activities for which the requirements of the
respective area would be applicable.
III. Recipient Description
1. Organization
GoLine provides transit service throughout Indian River County. Its service area extends from
Indian River State College (Main Campus) in adjacent St. Lucie County, north to the Sebastian
River Medical Center near Barefoot Bay. All transit service is operated through an agreement for
management and operation of public transportation services between the Indian River County
Board of County Commissioners (the County) and the Senior Resource Association, Inc. (SRA),
formerly the Council on Aging (COA). The SRA operates the public transit fixed -route service
and Americans with Disabilities Act (ADA) complementary paratransit service (Community
Coach) for those who are ADA eligible. SRA is also the Community Transportation Coordinator
and operates a demand -response service for the transportation disadvantaged community which
is contracted and funded by the state of Florida. The population of the service area is
approximately 159,000.
GoLine operates 14 routes with a fleet of 38 vehicles, including 29- and 35 -foot low floor buses,
cutaways of various sizes, and wheelchair -accessible minivans for its fixed -route and paratransit
services. All GoLine and Community Coach vehicles are wheelchair accessible. 20 vehicles are
assigned for fixed -route service with a current peak requirement of 14 vehicles. All GoLine
vehicles are FTA funded.
Fixed -route service hours are from 6:00 a.m. to 7:00 p.m. on weekdays and from 8:00 a.m. to
5:00 p.m. on Saturdays. Service is oriented around the main transit hub located near downtown
Vero Beach, with connections to four (4) smaller transit hubs: Indian River Mall, the
Intergenerational Center, the North County Transit Hub, and the Gifford Health Center. ADA
complementary paratransit services operate the same days and hours as the fixed -route service.
Both the GoLine fixed -route system and the Community Coach ADA complementary paratransit
system are fare -free.
The Indian River County's administration building is located at 1801 27th Street in Vero Beach.
The FTA -funded transit administration facility is located at 4385 43rd Avenue. Vehicle
maintenance is performed by SRA at the transit maintenance facility located at 4395 43rd
Avenue. The main transit hub is located at 1235 16th Street.
Provide a brief description of noteworthy projects completed since your last Comprehensive
Review.
The theme of the last few years has been managing the transit system during and after the
COVID-19 pandemic. While a decline in ridership occurred in FY 2020 (Oct 2019 -Sept 2020),
the drop was not nearly as significant as that experienced by most other transit systems.
Ridership declined from 1,226,631 unlinked passenger trips in FY 2019 to 1,078,079 trips in FY
2020. Ridership has since rebounded and was 1,204,772 trips for the recently completed FY
2022.
2023 Triennial Review Final Report— Indian River County
4 1 P a g e
252
Provide a brief description of noteworthy projects that are on-going.
As with other Florida transit systems, IRC GoLine prepares a Transit Development Plan (TDP)
major update every five years, with the most recent TDP commencing in recent months.
Development of the TDP involves significant public outreach (for example, over 1,000 public
surveys were collected as part of the previous TDP). The TDP will also include the preparation
of a transit needs plan, service improvement alternatives, and a 10 -year implementation plan.
Development of the TDP is scheduled to be finished by September of this year.
Provide a brief description of noteworthy projects that are planned for the next three to five
years.
In the next three to five years, construction of a new North County Transit Hub is planned in
conjunction with the widening of CR 510. As with previous transit construction projects
(Admin./Maintenance Facility in 2012 and Main Transit Hub in 2017), the Design -Bid -Build
process will be utilized. In addition, a project administration consultant will be used to monitor
for compliance with federal regulations.
The next round of significant vehicle replacements is scheduled to occur in 2025. At this time,
IRC GoLine and SRA are exploring options for acquiring Low- or No -Emission Vehicles as a
replacement for the diesel buses currently used in the GoLine fleet.
2. Award and Project Activity
Below is a list of IRC GOLINE's open awards at the time of the review.
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Award Number
Award
Year
Description
Amount
Executed
FL -2018-103
3,290,751
2018
2018 5307 Capital & Operating
FL -2019-061
2,702,282
2019
5307 Capital and Operating
FL -2020-075
6,316,645
2020
FY20 CARES Act Sec 5307
CARES
FL -2021-014
2,634,557
2021
5307/5339 Capital Assistance
FL -2022-006
2,171,982
2022
5307 Capital Assistance & PM
FL -2022-013
$973,816
2022
5307 ARPA, Operating and Capital Assistance
ARPA
FL -2022-055
3,804,712
2022
5307/5339 Capital and Operating Supergiant
FL -2019-045-01
1,219,648
2023
5339 Bus Replacement and Governor's
Apportion
IRC GoLine received Supplemental Funds for operating assistance in award number FL -2020-
075 CARES and FL -2022-013 ARPA. This is not IRC GoLine's first time receiving operating
assistance from the FTA.
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IV. Results of the Review
1. Legal
Basic Requirement: The recipient must promptly notify the FTA of legal matters and
additionally notify the USDOT Office of Inspector General (OIG) of any instances relating to
false claims under the False Claims Act or fraud. Recipients must comply with restrictions on
lobbying requirements.
Finding: During this Triennial Review of IRC GOLINE, no deficiencies were found with the
FTA requirements for Legal.
2. Financial Management and Capacity
Basic Requirement: The recipient must have financial policies and procedures; an organizational
structure that defines, assigns and delegates fiduciary authority; and financial management
systems in place to manage, match, and charge only allowable costs to the award. The recipient
must conduct the required Single Audits, as required by 2 CFR part 200, and provide financial
oversight of subrecipients.
Finding: During this Triennial Review of GoLine no deficiencies were found with the FTA
requirements for Financial Management and Capacity.
Award Number
FPC
Transaction Date
Drawdown Amount
Deficiencies
FL -2018-103-00
00
1/19/22
145,557.00
N
FL -2018-103-00
00
1/19/22
145,557.00
N
FL -2019-061-00
04
2/6/20
150,719.00
N
FL -2019-061-00
08
9/14/20
84,625.00
N
FL -2021-014-00
00
5/4/21
442,768.00
N
FL -2021-014-00
00
5/4/21
24,337.00
N
FL -2022-006-00
00
2/8/22
439,038.00
N
FL -2022-055-00
04
9/27/22
473,193.00
N
FL -2022-055-00
00
9/27/22
300,000.00
N
FL-2020-075-OO(CARES)
04
1/14/21
158,553.00
N
FL-2020-075-OO(CARES)
00
1/14/21
76,470.00
N
FL -2020-075-00 CARES
04 1
12/2/20
2,000.00 FUND
N
3. Technical Capacity - Award Management
Basic Requirement: The recipient must report progress of projects in awards to the Federal
Transit Administration (FTA) and close awards timely.
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Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Technical Capacity — Award Management.
4. Technical Capacity — Program Management & Subrecipient Oversight
Basic Requirement: States must document and follow a public involvement process for the
development of the long-range statewide transportation plan and State Transportation
Improvement Program (STIP). Designated recipients of Sections 5310, 5311, and 5339 funds
must develop and submit a State Management/Program Management Plan to the FTA for
approval. Recipients must enter into an agreement with each subrecipient, obtain required
certifications from subrecipients, report in the Federal Funding Accountability and Transparency
Act Subaward Reporting System (FSRS) on subawards, and ensure subrecipients comply with
the terms of the award.
This section only applies to recipients with sub -recipients; therefore, the related requirements are
not applicable to the review of IRC GoLine.
S. Technical Capacity - Project Management
Basic Requirement: The recipient must implement the FTA -funded projects in accordance with
the award application, the FTA Master Agreement, and applicable laws and regulations using
sound management practices.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Technical Capacity — Project Management.
6. Transit Asset Management
Basic Requirement: Recipients must comply with 49 CFR part 625 to ensure public
transportation providers develop and implement transit asset management (TAM) plans.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Transit Asset Management.
7. Satisfactory Continuing Control
Basic Requirement: The recipient must ensure that FTA -funded property will remain available
and used for its originally authorized purpose throughout its useful life until disposition.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Satisfactory and Continuing Control.
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8. Maintenance
Basic Requirement: Recipients must keep federally -funded vehicles, equipment, and facilities in
good operating condition. Recipients must keep Americans with Disabilities Act (ADA)
accessibility features on all vehicles, equipment, and facilities in good operating order.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Maintenance.
9. Procurement
Basic Requirement: The non -Federal entity must use its own documented procurement
procedures which reflect applicable State, local, and tribal laws and regulations, and conform to
applicable Federal law and the standards identified in 2 CFR Part 200. State recipients can use
the state's overall policies and procedures. When applied to Federal procurements, those
policies and procedures must still be compliant with all Federal requirements as applied to non -
state recipients. The flexibility afforded by 2 CFR Part 200 should not be misconstrued as
absolving a state from Federal requirements. For example, the FTA does not require each State
DOT to have policies and procedures separate from the state education department.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Procurement.
Contract/Product
Award
Method
Type
Amount
Deficiencies
Date
ADP
Software/Hardware
4/16/21
RFP
Software
$702,860
None
Vehicles
6/9/21
State
Rolling Stock
$445,045
None
Contract
Vehicle Signage
9/30/21
RFP
Vehicle Wrap
$102,410
None
Safety/Security
6/30/22
Small
Security
$17,982
None
Purchase
cameras
10. Disadvantaged Business Enterprise (DBE)
Basic Requirement: Recipients must comply with 49 CFR Part 26 to ensure nondiscrimination
in the award and administration of USDOT-assisted contracts. Recipients also must create a level
playing field on which DBEs can compete fairly for USDOT-assisted contracts.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Disadvantaged Business Enterprise (DBE).
2023 Triennial Review Final Report— Indian River County
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257
11. Title VI
Basic Requirement: The recipient must ensure that no person shall, on the grounds of race,
color, or national origin, be excluded from participating in, or be denied the benefits of, or be
subject to discrimination under any program or activity receiving Federal financial assistance
without regard to whether specific projects or services are federally funded. The recipient must
ensure that all transit services and related benefits are distributed in an equitable manner.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Title VI.
12. Americans with Disabilities Act (ADA) — General
Basic Requirement: Titles II and III of the Americans with Disabilities Act of 1990 provide that
no entity shall discriminate against an individual with a disability in connection with the
provision of transportation service. The law sets forth specific requirements for vehicle and
facility accessibility and the provision of service, including complementary paratransit service.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the USDOT requirements for ADA — General.
13. ADA - Complementary Paratransit
Basic Requirement: Under 49 CFR 37.121(a), each public entity operating a fixed -route system
shall provide paratransit or other special service to individuals with disabilities that is
comparable to the level of service provided to individuals without disabilities who use the fixed -
route system. "Comparability" is determined by 49 CFR 37.123-37.133. Requirements for
complementary paratransit do not apply to commuter bus, commuter rail, or intercity rail
systems.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with USDOT requirements for ADA — Complementary Paratransit.
14. Equal Employment Opportunity
Basic Requirement: The recipient must ensure that no person in the United States shall on the
grounds of race, color, religion, national origin, sex, age or disability be excluded from
participating in, or denied the benefits of, or be subject to discrimination in employment under
any project, program or activity receiving Federal financial assistance under the Federal transit
laws.
This section only applies to recipients that pass the EEO threshold; therefore, the related
requirements are not applicable to the Triennial Review of IRC GoLine.
2023 Triennial Review Final Report— Indian River County
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258
15. School Bus
Basic Requirement: Recipients are prohibited from providing school bus service in competition
with private school bus operators unless the service qualifies and is approved by the FTA
Administrator under an allowable exemption. Federally -funded equipment or facilities cannot be
used to provide exclusive school bus service.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for School Bus.
16. Charter Bus
Basic Requirement: Recipients are prohibited from using the FTA -funded equipment and
facilities to provide charter service that unfairly competes with private charter operators.
Recipients may operate charter only when the service meets a specified exception defined in
rule.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Charter Bus.
17. Drug Free Workplace Act
Basic Requirement: Recipients are required to maintain a drug free workplace for all award -
related employees; report any convictions occurring in the workplace timely; and have an
ongoing drug free awareness program.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Drug -Free Workplace Act.
18. Drug and Alcohol Program
Basic Requirement: Recipients receiving Section 5307, 5309, 5311, or 5339 funds that have
safety -sensitive employees must have a drug and alcohol testing program in place for such
employees.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Drug and Alcohol Program.
19. Section 5307 Program Requirements
Basic Requirement: Recipients must participate in the transportation planning process in
accordance with FTA requirements and the metropolitan and statewide planning regulations.
259
Recipients shall develop, publish, afford an opportunity for a public hearing on, and submit for
approval, a program of projects (POP).
Recipients are expected to have a written, locally developed process for soliciting and
considering public comment before raising a fare or carrying out a major transportation service
reduction.
For fixed -route service supported with Section 5307 assistance, fares charged to seniors, persons
with disabilities or an individual presenting a Medicare card during off peak hours will not be
more than one half the peak hour fares.
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for Section 5307 Program Requirements.
20. Section 5310 Program Requirements
Basic Requirement: Recipients must expend Section 5310 funds on eligible projects that meet
the specific needs of seniors and individuals with disabilities. Projects selected for funding must
be included in a locally developed, coordinated public transit -human services transportation plan.
Recipients must approve all subrecipient leases of Section 5310 -funded vehicles. Leases of
Section 5310 -funded vehicles must include required terms and conditions. Either the recipient or
subrecipient must hold the title to the leased vehicles.
This section only applies to recipients that receive Section 5310 funds directly from the FTA;
therefore, the related requirements are not applicable to the Triennial Review of IRC GoLine.
21. Section 5311 Program Requirements
Basic Requirement: States must expend Section 5311 funds on eligible projects to support rural
public transportation services and intercity bus transportation.
Finding: During this Triennial Review of Triennial Review of IRC GOLINE, no deficiencies
were found with the FTA requirements for Section 5311 Program Requirements.
This section only applies to recipients that receive Section 5311 funds directly from FTA;
therefore, the related requirements are not applicable to the Triennial Review of IRC GoLine.
22. Public Transportation Agency Safety Plan (PTASP)
Basic Requirement: Recipients must comply with the Public Transportation Agency Safety Plan
(PTASP) regulation (49 CFR Part 673) to ensure public transportation providers develop and
implement an Agency Safety Plan (ASP).
Finding: During this Triennial Review of Triennial Review of IRC GoLine, no deficiencies were
found with the FTA requirements for PTASP Requirements.
2023 Triennial Review Final Report— Indian River County
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260
23. Cybersecurity
Basic Requirement: Recipients that operate rail fixed guideway public transportation systems
must certify compliance with the requirements for establishing a cybersecurity process under 49
U.S.C. § 5323(v), a new subsection added by the National Defense Authorization Act for Fiscal
Year 2020, Pub. L. 116-92, § 7613 (Dec. 20, 2019).
This section only applies to recipients that operate rail fixed guideway public transportation
systems; therefore, the related requirements are not applicable to the Triennial Review of IRC
GOLINE.
2023 Triennial Review Final Report— Indian River County
141Page
261
V. Summary of Findings
2023 Triennial Review Final Report— Indian River County
151Page
262
Deficiencv Code(s)
Response Due
Review Area
Finding
Corrective Action(s)
Date (s )
Date Closed
Code
Description
1. Legal
ND
2. Financial
Management and
ND
Capacity
3. Technical Capacity
— Award
ND
Management
4. Technical Capacity
— Program
Management and
NA
Subrecipient
Oversight
5. Technical Capacity
— Project
ND
Management
6. Transit Asset
ND
Management
7. Satisfactory
ND
Continuing Control
8. Maintenance
ND
9. Procurement
ND
10. Disadvantaged
NA
Business Enterprise
11. Title VI
ND
12. Americans with
Disabilities Act
ND
(ADA) — General
13. ADA—
Complementary
ND
Paratransit
14. Equal Employment
NA
Opportunity
15. School Bus
ND
16. Charter Bus
ND
17. Drug -Free
Workplace
ND
18. Drug and Alcohol
ND
Program
19. Section 5307
Program
ND
Requirements
2023 Triennial Review Final Report— Indian River County
151Page
262
The metrics used to evaluate whether a recipient is meeting the requirements for each of the areas reviewed are: Deficient
(D)/Not Deficient (ND)/Not Applicable (NA)
*Repeat deficiency
2023 Triennial Review Final Report— Indian River County
161Page
263
Deficiency Code(s)
Response Due
Review Area
Finding
Corrective Action(s)
Date(s)
Date Closed
Code
Description
20. Section 5310
Program
NA
Requirements
21. Section 5311
Program
NA
Requirements
22. Public
Transportation
ND
Agency Safety Plan
23. Cybersecurity
NA
The metrics used to evaluate whether a recipient is meeting the requirements for each of the areas reviewed are: Deficient
(D)/Not Deficient (ND)/Not Applicable (NA)
*Repeat deficiency
2023 Triennial Review Final Report— Indian River County
161Page
263
VI. Attendees
Name
Title '
Phone Number -T
E-mail Address
Indian River County
Brian Freeman
MPO Staff Director
772-226-1990
bfreeman@ircgov.com
Chris Stephenson
Director of
Transportation
772-532-0396
cstephenson@sramail.or
g
Karen Deigl
President/CEO
772-569-0760 x104
kdeigl@sramail.org
Joe Storey
Safety and Training
Manager
772-539-2340
jstorey@sramail.org
Gabe Pedrero
CFO
772-269-0101
gpedrero@sramail.org
Kate Broomell
Director of HR
772-584-1765
kbroomell@sramail.org
FTA
David Powell
General Engineer
404-865-5628
David Powell@dot.gov
Rhonda King
Program Analyst
404-865-5620
rhonda.king@dot.gov
David Mucher
Program Specialist
404-865-5623
David.mucher@dot.gov
CDI/DCI, JV
Kathleen Beck
Lead reviewer
540-429-0585
Beck—km@outlook.com
2023 Triennial Review Final Report— Indian River County
171Page
264
FTA TRIENNIAL REVIEW
FY 2023
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
`L��b\\1 �L��Q\�O �L���\��
Operating Expense per Passenger Trip (202 1)
Indian River (GoLine)
Space Coast Area Transit
Pinellas Suncoast Transit Authority
St. Lucie County
S C
Manatee County Area Tran
Gainesville Regional Transit System •#
LYNX Transit
Hillsborough Area Regional Transit
Volusio County dba VOTRAN
Broward County Transit
Sarasota County Area Transit
Miami -Dade Transit
Bay Town Trolley
Lee County Transit
Palm Beach County Transportation Agency
Collier Area Transit
SunTran (Ocala)
Pasco County Public Transportation
StarMetro (Tallahassee)
Escambia County Area Transit low
St. Johns County (Sunshine Bus) ,1,
Hernando (Trans -Hernando Express) d
Jacksonville Transportation Authority «rk_
Lake County Public Transp. (LakeXpress) 4�
Lakeland Area Mass Transit District 4410r
Okaloosa County Transit (The WAVE) 4001, amt+
Martin County -NOW AMI
$0.00 $5.00 $10.00 $15.00 $20.00 $25.00 $30.00 $35.00
$40.00
TRIENNIAL REVIEW
• FTA's primary oversight of transit agencies
• Months -long process
• Concludes with a two-day site visit
1. LEGAL
2. FINANCIAL MANAGEMENT AND CAPACITY
3. TECHNICAL CAPACITY - AWARD
MANAGEMENT
4. TECHNICAL CAPACITY - PROGRAM
MANAGEMENT AND SUBRECIPIENT
OVERSIGHT
5. TECHNICAL CAPACITY - PROJECT
MANAGEMENT
6. TRANSIT ASSET MANAGEMENT
7. SATISFACTORY CONTINUING CONTROL
8. MAINTENANCE
9. PROCUREMENT
10. DISADVANTAGED BUSINESS ENTERPRISE
11. TITLE VI
12. AMERICANS WITH DISABILITIES ACT (ADA) -
GENERAL
20
18
16
14
12
10
8
6
4
2
0
REVIEW AREAS
13. AMERICANS WITH DISABILITIES ACT (ADA) -
COMPLEMENTARY PARATRANSIT
14. EQUAL EMPLOYMENT OPPORTUNITY
15. SCHOOL BUS
16. CHARTER BUS
17. DRUG-FREE WORKPLACE ACT
18. DRUG AND ALCOHOL PROGRAM
19. SECTION 5307 PROGRAM REQUIREMENTS
20. SECTION 5310 PROGRAM REQUIREMENTS
21. SECTION 5311 PROGRAM REQUIREMENTS
22. PUBLIC TRANSPORTATION AGENCY SAFETY
PLAN (PTASP)
23. CYBERSECURITY
Triennial Review Findings
SWDD Item
15,JB. �Lr
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: October 19, 2023
To: The Solid Waste Disposal District Board of Commissioners
Through: John A. Titkanich, Jr., County Administrator
Sean C. Lieske, Director of Utility Services
Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District
Subject: Lease of SWDD Property to Halley Engineering Contractors, Inc. for the Oslo Widening
and 1-95 Interchange Project
Descriptions and Conditions:
On August 10, 2023, the Indian River County (IRC) Solid Waste Disposal District (SWDD) received a letter of
interest from Halley Engineering Contractors, Inc. (HEC) to lease SWDD-owned property. HEC has been
awarded the contract to construct the 195 interchange project.
Specifically, HEC is requesting to use approximately two acres of SWDD property as a laydown/stabilized
staging area for their Florida Department of Transportation (FDOT) Oslo Widening and 1-95 Interchange
project. The SWDD property is located on Oslo Road and will provide them with easy access to the project.
On August 29, 2023, the SWDD Board directed the County Attorney's Office to negotiate a lease
agreement with Halley Engineering Contractors, Inc.
Analysis:
The site is currently vacant and unimproved. In the past, the county has used this location for hurricane
debris storage. HEC has requested to lease two acres of SWDD property and has offered to clear, level,
and stabilize the area at their own cost. These improvements would remain after the project has been
completed, if SWDD so desires.
The attached lease agreement contains the normal bond, insurance, and indemnity clauses, as well as
the following other terms:
1. In the case of a storm event, the County/SWDD would be able to use the site as a Disaster
Debris Management Site.
2. The term of the lease is from the effective date of the agreement through September 30, 2027,
or until completion of the project, whichever occurs first. The term may be extended per mutual
written agreement by both parties.
65009abe-0584-4a35-bc31-7718740db5b2 Page 1 oft
265
SWDD Item
The existing culvert running parallel to Oslo Road will be evaluated by a civil/structural engineer
at Halley's expense to establish baseline conditions. This culvert would be re-evaluated at the
completion of the lease agreement and if damage has occurred, then replacement will be at
Halley's expense.
4. The monthly rental is $600 per month, or $7,200 annually.
Funding:
This agenda provides for an approval of a lease agreement and would generate approximately $7,200
per year in annual revenue to SWDD.
Recommendation:
Staff recommends that the Board approve the lease agreement with Halley Engineering Contractors, Inc.
and to authorize the Chairman to execute the agreement upon approval by the County Attorney and
receipt of the necessary insurance and bonds.
Attachment (s):
Lease Agreement with Halley Engineering Contractors, Inc.
65009abe-0584-4a35-bc31-7718740db5b2 Page 2 of 2
266
LEASE AGREEMENT
This Lease Agreement ("Lease") is made and entered into this day of
2023, by and between SOLID WASTE DISPOSAL DISTRICT ("SWDD"), a dependent special
district of INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing
under the Laws of the State of Florida ("County"), whose address is 1801 27'b Street, Vero Beach, FL 32960,
and HALLEY ENGINEERING CONTRACTORS, INC., a Florida corporation, located at 13901 NW 118
Avenue, Medley, Florida 33178 ("Halley").
RECITALS
WHEREAS, SWDD owns a parcel of real property located in Vero Beach, Florida and,
WHEREAS, Halley is currently engaged in the construction of Florida Department of
Transportation (FDOT) Oslo Widening and I-95 Interchange project (together "Project"); and,
WHEREAS, Halley has requested to lease 2 acres of SWDD property ("Premises") as a
staging area for materials and equipment to support its construction of the Project. The property subject
to the lease is depicted on the aerial photograph attached to this lease and incorporated herein; and,
WHEREAS, SWDD desires to lease the Premises to Halley in accordance with the terms of
this Lease; and,
NOW THEREFORE, in consideration of the promises and covenants contained herein, the
County and Department do mutually covenant and agree as follows:
1. Incorporation of Recitals
The foregoing recitals are true and correct and are incorporated into this Lease as if fully set forth
herein.
2. Term
The Term of this Lease is for a period commencing the day and year first above written, and shall
continue until September 30, 2027 ("Term") or until completion of the Project, whichever occurs
SWDD Lease with HEC - Final 09-26-23
Page lei
12
first. The parties agree that the duties, rights and responsibilities of each parry is deemed to have
been in effect from the beginning of the Term.
3. Extension of Term
The Term of this Lease may be extended upon mutual written agreement by the parties.
4. Bond
a. Halley must furnish a performance bond (the 'Bond") in a form acceptable to the SWDD
in a sum of not less than $100,000 to guarantee its performance of its duties under this
Lease, including without limitation those responsibilities as outlined in Paragraph 10. The
Bond must be provided to SWDD within ten (10) days of executing this Lease. Should
the Bond not be received by the SWDD within the time allotted by this Agreement, this
Lease shall automatically terminate, and Halley shall vacate the Premises immediately.
b. The SWDD shall have the right to deduct the sums, expenses, liquidated damages,
compensation or late fees payable or due under this Lease from the Bond. If the Bond
cannot cover the losses incurred by SWDD, SWDD may make further claim against
Halley.
c. If the Term of this Lease, including any extensions, expires and the responsibilities as
outlined in Paragraph 10 have been completed to the satisfaction of the SWDD, SWDD
shall return to Halley the Bond in full. If the responsibilities as outlined in Paragraph 10
have not completed to the satisfaction of the SWDD prior to the expiration of the Lease,
the Bond shall not be returned to Halley.
5. Termination
Notwithstanding anything herein, the SWDD shall have the right to terminate this Lease with or
without cause, and thereby end any and all obligations created by this agreement upon thirty (30)
days written notification of termination to Halley.
6. Intended Use of the Premises
Halley shall use the Premises solely for the purpose of staging of materials and equipment to
support the Project. The parties acknowledge and agree the Premises are currently unimproved
and the SWDD makes no guarantee or warranty as to condition of the property as to the proposed
SWDD Lease with HEC - Final 09-26-23
Pagel 9i 12
or intended use. Halley shall not use the Premises for any other purpose without the prior written
approval of the SWDD. Halley shall not use any other portion of the SWDD Property without the
prior written approval of the SWDD. Haley shall clear, level, and stabilize the Lease area at their
own cost. The existing culvert running parallel to Oslo Road needs to be evaluated by a
civil/structural engineer at Halley's expense to establish a baseline condition. Upon completion
of this lease Agreement, Halley would re-evaluate the existing culvert condition to determine if
any structural degradation has occurred. If determined that damage has occurred, then replacement
of culvert shall be at Halley's expense. Replacement means that it must meet or exceed current
culvert capacity and current building codes. This is inclusive of all labor, equipment, materials,
permits and engineering as required.
7. Declared Emeraenc
In the event of a declared emergency, County/SWDD shall give Halley as much advanced notice
as is practicable to exercise its right to use the leased premises. The County/SWDD would have
priority to use the site as a Disaster Debris Management Site and Halley's access to the Premises
may be restricted during this period. During County's/SWDD's use of the leased premises,
Halley's duty to pay rent shall be abated on a prorated basis.
8. Rent
Halley agrees to pay to the SWDD rent in the amount of $600.00 per month for the Term of the
Lease plus all applicable sales, use and like taxes, for the use of the Premises as set forth in this
Lease. Each monthly payment is due in full on or before the fifteenth (15a') day of the month. If
full payment is not received by the SWDD on or before the fifteenth (15th) day of each month, and
SWDD has not agreed in writing to accept partial and/or late payment, a late fee equal to five (5)
percent of the rent amount shall be due for each day the rent is late. Payments shall be made
payable to "SWDD" and shall be delivered to Indian River County Landfill, 1325 70h Ave SW,
Vero Beach, FL 32960.
9. Holding Over.
If Halley does not vacate the Premises upon the expiration or termination of this Lease without
first obtaining the written consent of SWDD to remain in the Premises, such holding over shall
constitute, and be construed as, at SWDD's option, a month-to-month tenancy or a tenancy at
SWDD Lease with HEC - Final 09-26-23
Page 194
12
sufferance at a rental rate up to double the monthly rent amount stated herein, and all other terms
and provisions of this Lease shall apply during such holdover period. During such holdover
period, Halley agrees to vacate and deliver the Premises to SWDD within thirty (30) days of
Halley's receipt of written notice from SWDD to vacate. Halley agrees to pay the amount payable
during the holdover period to SWDD on demand. No holding over by Halley without the consent
of SWDD will operate to extend the Term.
10. Permitting, Maintenance, Clearing and Restoration of Premises
Halley shall have the following responsibilities with regard to permitting, maintenance, clearing
and restoration of the Premises:
a. Obtain all necessary permits and licenses as required by the SWDD, including but
not limited to, a Florida Department of Environmental Protection National
Pollutant Discharge Elimination System (NPDES) permit.
b. Installation of any improvements necessary for its use of the Premises, including
but not limited to an access road, subject to the prior approval of the SWDD
Managing Director or his designee.
C. Clearly mark the perimeter of the 2 -acre area to ensure access doesn't occur outside the area.
Maintain the Premises in a neat, safe and orderly manner.
d. Refrain from storing petroleum products, and prohibit the removal, burial, or swapping of
onsite soils.
e. Protect surrounding canal and drainage ditch system with appropriate silt fencing and/or
turbidity barrier as necessary for erosion control to the satisfaction and approval of the SWDD,
which shall not be unreasonably withheld. Such protection is to be installed around the
Premises within ten (10) days of receipt of approval.
f. Take all measures necessary to prevent the spill of any toxic or hazardous materials on the
Premises and shall immediately notify the SWDD of any possible spill or contamination. Any
such spill or contamination to any area on or around the Premises, including without limitation
the soil, surrounding canal, and drainage ditch system, shall be the responsibility of Halley to
remedy and clean-up.
SWDD Lease with HEC - Final 09-26-23
Page49� 12
g. Prior the expiration of the Term, including all renewals, remove all materials, equipment, junk,
trash and debris from the Premises. No materials, including without limitation construction or
demolition materials, will remain on site at the end of the Project.
h. Following clean up, return the Premises to pre-existing or better condition.
11. Assignment Leasing and Successors in Interest
Halley shall not lease the Premises in whole or any part, nor assign this Lease to any other persons
or entity during the term of this Lease.
12. Independent Contractor
Under the terms of this Lease, Halley is and shall be at all times an independent contractor and
operator responsible to all parties for all of its acts or omissions. It is further agreed that in its use
and enjoyment of the premises herein, including the facilities thereon, Halley shall indemnify,
save, and hold harmless the SWDD from and against any and all claims, actions, damages,
liability, and expenses in connection with the loss of life, personal injury, or damage to property
occurring in or about, or arising out of, the demised premises, or occasioned wholly or in part by
any act or omission of Halley, its agents or representatives.
13. Indemnification
In consideration of the benefits received pursuant to this Lease, Halley does hereby agree and
covenants to defend fully, protect, indemnify and hold harmless County and SWDD and their
respective officers, directors, agents, and employees ("Indemnified Parties") from and against
each and every claim, demand or cause of action and any and all liability, cost, expense, including
but not limited to reasonable attorneys' fees, costs and expenses incurred in defense of the
Indemnified Parties, even if incident to appellate, post judgment or bankruptcy proceedings,
damages or loss in connection therewith, which may be made or asserted by the Indemnified
Parties, their invitees or any third parties on account of personal injury, death, damage or property
damage caused by, arising out of or in any way incidental to or in connection with Halley's use of
the property. At the election of the Indemnified Parties, Halley shall contest and defend the
Indemnified Parties against any such claims of liability against the Indemnified Parties. The
Indemnified Parties shall in any event, have the right, through counsel of its choice, to control the
SWDD Lease with HEC - Final 09-26-23
Page 1412
defense or response to any such claim to the extent it could affect the Indemnified Parties
financially. Only those matters which are determined by a final, nonappealable judgment to be the
result of the negligence of the Indemnified Parties or the negligence of a third party who is not an
agent, employee, invitee, or subcontractor of Halley shall be excluded from Halley's duty to
indemnify the Indemnified Parties, but only to the extent of negligence of the Indemnified Parties
or such third party. For purposes of this indemnification, "claims" shall mean and include all
obligations, actual and consequential damages and costs reasonably incurred in the defense of any
claim against the Indemnified Parties, including, but not limited to attorneys' and expert witness
fees, costs of investigation and proof of facts, court costs, other litigation expenses, and travel and
living expenses. The Indemnified Parties shall have the right to defend any such claim against it
in such manner as the Indemnified Parties deems appropriate or described in its sole discretion.
14. Liability for Damaze or Iniury
The County nor SWDD shall not be liable for any damage or injury which may be sustained by
any party or persons on the Premises other than the damage or injury caused solely by the
negligence of the County or SWDD.
15. Notice
Any notices which either party may desire to give to the other party under this Agreement must
be in writing and may be given by either (i) personal service; (ii) delivery by a reputable document
delivery service, such as but not limited to, Federal Express, that provides a receipt showing the
date and time of delivery; or (iii) mailing in the United States Mail, certified mail, postage prepaid,
return receipt requested, addressed to the address of the party as set forth below or at any other
address as that parry may later designate by written notice to the other party:
If to SWDD: With a Copy to:
County Administrator County Attorney
1801 27th Street 1801 27th Street
Vero Beach, FL 32960 Vero Beach, FL 32960
SWDD Lease with HEC - Final 09-26-23
Page M 12
If to Halley:
Halley Engineering Contractors, Inc
13901 NW 118th Ave
Miami, FL 33178
Attn: Daniel Halley, P.E., President
SWDD Lease with HEC - Final 09-26-23
Page N 12
16.Insurance
Halley shall maintain the following insurance during the term of this Agreement:
1. Workmen's Compensation and Employer's Liability Insurance -Worker's Compensation
Insurance shall provide for the limits required by Chapter 440, Florida Statutes (2021), and
as may be amended from time to time. Halley's liability shall be for a limit of no less than
five hundred thousand and 0/100 ($500,000.00) dollars. If Halley, its partners, or officers
request a waiver of exemption under Section 440.04, Florida Statutes (2021), and as may
be amended from time to time, Halley agrees to provide full disclosure of this waiver to the
County and SWDD and the County and SWDD shall have the right to reject Halley's waiver
of exemption.
2. General Liability Insurance Halley shall provide Commercial General Liability
Insurance written on an occurrence basis, including product liability/completed operations,
contractual liability, fire legal liability for a limit of at least one million dollars and 0/100
($1,000,000.00) dollars, combined single limit for bodily injury, illness and property
damage. Halley shall also provide Coverage B (Personal Injury), written at a sub -limit of
at least one hundred thousand and 0/100 ($100,000.00) dollars and Coverage C (Medical
Payments) of at least five thousand and 0/100 ($5,000.00) dollars per person and twenty-
five thousand and 0/100 ($25,000.00) dollars per occurrence. The policy shall also provide
the County and SWDD will be given a thirty (30) day written notice of cancellation or non-
renewal and include the County and SWDD as additional named insureds.
3. Business Automobile Liability — Halley shall maintain and, prior to commencement of
this contract, provide the SWDD with evidence of business automobile liability insurance
to include: 1) coverage for any automobile for limits of not less than $1,000,000 combined
single limit (bodily injury & property damage) per accident and 2) Personal Injury
Protection (Florida no-fault) with full statutory limits. The policy shall also provide the
County and SWDD will be given a thirty (30) day written notice of cancellation or non-
renewal and include the County and SWDD as additional named insureds.
4. Halley shall furnish Certificates of Insurance to the County and SWDD prior to the
commencement of operations, which Certificates shall clearly indicate that Halley has
obtained insurance in the type, amount and classifications as required for strict compliance
SWDD Lease with HEC - Final 09-26-23
Page N 12
of the insurance provisions of this section. The County and SWDD reserve the right to
reasonably amend the insurance requirements by the issuance of notice in writing to Halley.
17. Damage or Destruction to Premises.
Except as otherwise provided in this Lease, if the Premises or any part thereof (including any
premises improvements), shall be damaged or destroyed, Halley shall, to the extent of the
insurance deductible and insurance proceeds available, promptly repair or replace the same, and
any insurance proceeds received with respect to such damage or destruction shall be applied to
payment of the expenses of such repair or replacement, and any excess insurance proceeds shall
belong to Halley. It shall be Halley's responsibility to repair or reconstruct the premises as
appropriate. Halley shall be responsible for the payment of any deductible required under its
insurance coverage. Any other terms or provisions of this agreement pertaining to repair,
alteration, construction or reconstruction by Halley shall be binding upon the User in repairing or
reconstructing the premises.
18. Waiver
Waiver of a breach of any provision in this Lease shall not be deemed a waiver of any other breach
of the same or different provisions.
19. Rules and Regulations
Halley will observe, obey and comply with all rules and regulations adopted by the County and
SWDD and all laws, ordinances and/or rules and regulations of other governmental units and
agencies having lawful jurisdiction, which may be applicable to Halley's operations under this
Lease.
20. Interpretation; Venue
This Lease constitutes the entire agreement between the parties with respect to the subject matter
hereof and supersedes all prior verbal or written agreements between the parties with respect thereto.
This Agreement may only be amended by written document, properly authorized, executed and
delivered by both parties hereto. This Agreement shall be governed by and construed under the
laws of the State of Florida without regard to the principles of conflicts of laws of said state. In
SWDD Lease with HEC - Final 09-26-23
Page RA 12
the event it is necessary for either party to initiate legal action regarding this Agreement, venue
shall be in the Nineteenth Judicial Circuit for Indian River County, Florida, for claims under state
law and the Southern District of Florida for any claims which are justiciable in federal court.
21. Mediation
Prior to initiating any litigation concerning this Lease, the parties agree to submit the disputed
issue(s) to a mediator for non-binding mediation. The parties shall agree on a mediator chosen
from a list of certified mediators available from the Clerk of Court for Indian River County. The
parties shall share the fee of the mediator equally. To the extent allowed by law, the mediation
process shall be confidential and the results of the mediation or any testimony or argument
introduced at the mediation shall not be admissible as evidence in any subsequent proceeding
concerning the disputed issue(s).
22. Public Records
Halley shall allow public access to all documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the Halley in conjunction
with this Lease. Specifically, Halley shall:
a. Keep and maintain public records required by the County and SWDD to perform the
service.
b. Upon request from the County or SWDD's custodian of public records, provide the County
or SWDD with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in Section 119
Florida Statutes or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
Agreement term and following completion of the Agreement if the Contractor does not
transfer the records to the County or SWDD.
d. Upon completion of the Agreement, transfer, at no cost, to the County or SWDD all public
records in possession of the Contractor or keep and maintain public records required by the
County and SWDD to perform the service. If the Contractor transfers all public records to
SWDD Lease with HEC - Final 09-26-23
Page IN 12
the County and SWDD upon completion of the Agreement, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public record
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the Agreement, the Contractor shall meet all applicable requirements for
retaining public records. All record stored electronically must be provided to the County,
upon request from the County's custodian of public records, in a format that is compatible
with the information technology system of the County.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
authorized officers the day and year first above written.
Attest:
Ryan L. Butler, Clerk of Court and
Comptroller
LM
Deputy Clerk
Approved By:
John A. Titkanich, Jr., County Administrator
Halley Engineering Contractors, Inc.
By:
Print Name:
Print Title:
Witness:
By:
Print Name:
SWDD Lease with HEC - Final 09-26-23
Solid Waste Disposal District
Indian River County, Florida
Joseph H. Earman, Chairman
Date Approved by SWDD:
Approved as to Form and Legal
Sufficiency By:
William K. DeBraal, County Attorney
Witness:
By:
Print Name:
Page'Ri 12
Lease Property Aerial Photograph
278
SWDD Agenda
15, B .5.
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: October 19, 2023
To: The Solid Waste Disposal District Board of County Commissioners
Through: John A. Titkanich, Jr., County Administrator
Sean C. Lieske, Director of Utility Services
Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD)
Prepared By: Jill Brown, Recycling Specialist, SWDD
Sue Flak, Recycling Education and Marketing Coordinator, SWDD
Subject: Residential Paper Shredding Event on November 18, 2023
Description:
The Solid Waste Disposal District (SWDD) and Waste Management, Inc. of Florida (WM) will be partnering
with Southeast Secure Shredding (SSS) to host the Fall Residential Paper Shredding Event on Saturday,
November 18, 2023. All residents of Indian River County are invited to bring up to three boxes/bags of
paper (up to 35 lbs. each) to be shredded and recycled. There is no charge to the public, but participation
is limited to one drop-off per vehicle per household. The event will be held from 8 am to 12 pm at SSS,
which is located at 3910 U.S. Highway 1 in Vero Beach.
Analysis:
SSS is charging $7 per vehicle, which is picked by WM in accordance with the attached Memorandum of
Understanding (MOU). As detailed in the MOU, WM covers up to $16,000 for the bi-annual shredding
events; therefore, it is anticipated there will be no cost to the residents to drop-off their paper to be
shredded. For instance, the last event on April 15, 2023 resulted in 560 cars and a diversion of 8 tons of
paper.
While WM covers the actual cost of the event, SWDD is responsible for the advertising for these types of
events, which is anticipated to be around $8,000. Furthermore, per the MOU, SWDD would be
responsible for any additional costs over the annual $16,000 allocation by WM, but it is not anticipated
the events would exceed that amount.
Funding:
The funding for the Fall Residential Paper Shredding Event is available in the SWDD/CC &
RECYC/ADVERTISING/EXCEPT LEGAL account, number 41125534-034810. This account is funded
through user assessment fees; the anticipated cost for advertising this event is $8,000.
db8604e6-5637-4cd9-83ae-6f08c4f451a3 Pa�79
SWDD Agenda
Description
Account Number
Amount
SWDD/CC & RECYC/ADVERTISING/EXCEPT LEGAL
41125534-034810
$8,000
Recommendation:
Solid Waste Disposal District staff recommends that the Board approve the Fall Residential Paper
Shredding Event to be held on November 18, 2023.
Attachment:
1. Contract Memorandum of Understanding with WM
.. ���ter,
free Resident�a l
_Paper Shredding Event
"h
Shredded paper cannot be recycled curbside and should never be placed in your blue recycling cart,,
Saturday, Novgmber 18, 2023
Sam to U -Noon FrorrtTlt
Southeast S A Shredding
3910 -OSI •'1%fb Beni;
libur docuttrrnlf<pwil! be securely shredded
by certified pralInsionals4tN00arge!
Maximum 3 boxes/bags per vehicle, one time through only
(weighing up to 35 lbs each). That's a $40 value!
Limited to the first 800 cars. iiA•i�1�S: .
-Staples and paperclips are acceptable
but please remove all binders and hanging folders.
Pre -shredded paper is acceptable (up to 3 bags).
IRC RESIDENTS ONLY. No businesses please.
Recycled into This!
db8604e6-5637-4cd9-83ae-6f08c4f451a3
Page
80
BOARD OF COUNTY COMMISSIONERS
March 8, 2023
Kasey Godwin, District Manager
Waste Management of Florida
4310 77th Street
Vero Beach, Florida, 32966
Re: Contract Memorandum of Understanding Supplemental to Franchise Agreement for Public Events
Dear Mr. Godwin:
For the remainder of the term of the Franchise Agreement, the following requirements will replace the
requirements currently set forth in the second paragraph of Article 9. Community Cleanups of the
Franchise Agreement:
Franchisee shall assist SWDD with bi-annual Paper Shredding Events within the Franchise Area.
a) The Paper Shredding event(s) shall be held with a location and date to be determined
from 8:00 a.m. to 12:00 p.m. to be coordinated with SWDD staff. Waste Management
shall allocate a not to exceed cost of $16,000 per year for this effort. SWDD shall handle
the advertising for the events and shall pay any additional cost beyond this allocation.
Indian River County's in -field point of contact for this project is Ms. Sue Flak. Ms. Flak can be contacted at
(772) 226-3206 and sfiakPirceov.com.
Sincerely,
Michael C. Zito
Interim County Administrator
Waste Management, Inc. of Florida
Agreed by
Kasey C. Godwin, District Manager
Date 9/2--3-
281
281