HomeMy WebLinkAbout10/03/2023 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.indianriver.gov
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Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, October 3, 2023
Commission Chambers
Board of Commissioners
Joseph H. Earman, District 3, Chairman
Susan Adams, District 1, Vice Chairman
Joseph Flescher, District 2
Deryl Loar, District 4
Laura Moss, District 5
John A. Titkanich, Jr., County Administrator
William K. DeBraal, County Attorney
Ryan L. Butler, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Final October 3, 2023
15. SPECIAL DISTRICTS AND BOARDS
The Board of County Commissioners reconvened as the Board of Commissioners of
the Solid Waste Disposal District. The minutes will be approved at an upcoming
Solid Waste Disposal District meeting.
B. Solid Waste Disposal District
15.B.1. 23-0834 Solid Waste Disposal District Meeting Minutes of July 11, 2023
Recommended Action: Approve
Attachments: 07112023 SWDD Draft
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Minutes of July 11, 2023
as written. The motion carried by the following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.B.2. 23-0855 Solid Waste Disposal District Meeting Minutes of July 12, 2023
Recommended Action: Approve
Attachments: 07122023 SWDD Budget Workshop Draft
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Budget Workshop
Minutes of July 12, 2023 as written. The motion carried by the following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.B.3. 23-0896 Approval of Solid Waste Disposal District Meeting Minutes of August 15, 2023
Recommended Action: Approve
Attachments: 08152023 SWDD Draft
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Minutes of August 15,
2023 as written. The motion carried by the following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.B.4. 23-0902 Approval of Solid Waste Disposal District Meeting Minutes of August 29, 2023
Recommended Action: Approve
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Board of Commissioners SWDD Meeting Minutes - Final October 3, 2023
Attachments: 08292023 SWDD Draft
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the Solid Waste Disposal District Minutes of August 29,
2023 as written. The motion carried by the following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
15.B.6. 23-0925 An Additional Update on Franchise Collection Procurement Process
Recommended Action: Solid Waste Disposal District staff recommends the Board approve the updated
scoring system to be utilized in the Solid Waste and Recycling Services Request
for Proposal solicitation package
Attachments: Staff Report
Solid Waste Disposal District Director Himanshu Mehta appeared before the
Board to provide an update on the status of the RFP (Request for Proposal) to
procure a new franchise agreement for solid waste collection in unincorporated
Indian River County. Director Mehta noted the RFP was in the draft stage, and
staff recommended updating the scoring system used to judge a potential hauler's
qualifications, references, and technical proposal. He explained that the decision
would likely come down to price, but staff wanted to do their due diligence to
choose a qualified provider.
County Attorney Bill DeBraal recommended taking a formal vote on the changes
in order to preserve the record.
Vice Chairman Adams sought clarification on the ability of vendors to pick and
choose the services to bid on in the RFP. Director Mehta explained there were
four options: subscription service with or without carted yard waste, and universal
service with or without carted yard waste. He explained that vendors could
decide to decline pricing certain services, as long as they did so in writing.
Ultimately, the selection committee would provide an analysis and
recommendation for the Board to review and approve.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Adams, to approve the recommended changes to the Request for Proposal.
The motion carried by the following vote:
Aye: 5 - Chairman Earman, Vice Chairman Adams, Commissioner Flescher,
Commissioner Loar, and Commissioner Moss
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