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Home My WebLink About1999-269C-1 a GMa u A WCG, tile. Gunpnny June 1, 1999 Mr. Ron Brooks Manager, Solid Waste Disposal District 1325 74th Ave. S,W. Vero Beach, Fl. 32968 GLACE Cmisulting Engineers 630 N. %more Road.. Suite 370 ■ Maitland, Florida 32.751 t407a617•ri623 ra : 007)539.0575 1.-ntail: %w0P Ir6na.cuctx Re: Contract and Revised Proposal for Solid Waste Master Plan Dear Mr. Brooks: Enclosed are five copies of our contract plus the revised proposal For the Solid Waste Master Plan. This proposal includes modifications as discussed over the phone on May 25. 1t also includes our certificates of insurance and a new table listing our fee by task. Thu proposal itself includes all the tasks as specified in the RFI'. This Scope is an update of your Master Plan along with developing an initial and long term management strategy for the County in solid waste management. The proposal is a salary times multiplier with a not to exceed litnit. On behalf of G&R, we look forward to working. with Indian River County on this project. I am available to rnect with you and other County staf7'to answer any questions about the overall Scope. I will call you early next week to check on your status Of review. Very truly yours, Glace & Radcliffe, Its, 1 I 16 ills { Sta ley . Kee y; P.E.(�� S nAL { Direc r, En ronmental Services1..AV DFI RECEIV a: Dav d Wright, P.E, JUIN 1999Karen I-iurneyKaren KeeneC , _ ..,et�•y ACOR[] CERTIFICATE OF LIABILITY INSURANCE CSR SL DAX,41NtQZnrf, GLACE-1 05/28/99 PROTXICER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERWICATE ACEC/MARSH HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 800 Market St, Ste. 2600 ALTER THE C OVE RAG E AFFORD ED BY THE POLICIES BELOW. St. Louis MID 63101-2500 COMPANIES AFFORDING COVERAGE COMPANY Phots No 800-3 7-3636 Fu No 1388-621-3173 A Hartlozd Insurance Company BISUR.Ep COMPANY - 8 Glace t Radcliffe Inc COMPANY Att, Karen Swiney C 630 N. Wymore Road I Suite 370 Maitland 1`L 32751 cGMPArIY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF IN5URANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REOUIREMENT, TERMOR CONDITION OF ANY CONTRACTOR QTIiER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE. MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 19 SUBJECT TO ALL. THE TERMS, EXCLUSIONS AND CIONWiIONS OF SUCH POLICIES. LOTS SHOWN MAY HAVE. BEEN REDUCED BY PAID CIAP_A5. CO TYPEOF INSURANCE PGLICIf NVMTaER POLICI" EFFECTIVE PODGY E1WRA11O14 LTR LIMITS DATE MAIM" PATE CIAND lYYI GE)IERAL LIABILITY GENERAL A04REGATQ 52,000,000 A X COMMERCLILOENERAl, OASiLRY 84SBXEU4184 11/01/98 11/01/99 PRODUCTS-COMP*PAOG 12,000,000 CLAIMS MADE FX� CUUR PER..5WIAL 6 ADV VIJIJAY %1,000,000 EAC# OCCURRENCE OWNER'S R C.ONTRACIOIR'S PROT S 1 , 000 , Oa O FIRE DAIAAO E [A.1 "& IIIA) f 300,000 MED EXP WY miPw ) $10,000 AUTOMOBILE U*BILRY _ - A X ANY AUTO 94UEVPL9309 11/01/9'9 11/01%99 COMBwEOswGLsuw $1, 000,000 ALL OWNED AUTOS WiEOULEO AUTOS BOD-LY PiJURY (Mw W—) S X ,ARFOAUfOS X NON-OWNEI1 AUTOS DMY Lac tonq IAJUAY f PROPERTYGAMAOE f GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 1 ANY AUTO OTHER THAN AUTO ONLY EACH AOCIDDIT s., f _— AGGREGATE i �. EXCESS LIALILRY EACH OCCURREIICE f 1 r 000 00 D A IUMBRELLA FORM 114SBXEU4104 11/01/98 11/01./99 AGGREQAIE 4 f 1 000,000 OTHER THAN UMBRELLA FORM f WORIIERSCOMPENSAIION ANO- EMPLOYERS LIABI TTY k.LEAGIACCIpEIIT _ S 1000000 A 7+,EPRUPR rC` X' INCL PARTNERSIFJl.ECUTiVE -- 84WJVAX5080 11 01 98 I / 11 01 99 / / 1 1{1(10000 — e EL v6i; SE-POLICY LIMIT OFFICERS ARE: EJICL I 11000000 EL DISEASE -EA EMPLOYEE ODIER OESCRIPTION DF OPERATION 54.00A7IONSAIEI IICLEWSPECLAL ITEMS - CERTIFICATE HOLDER CANCELLATION INDRI VE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COIAPANY WILL ENDEAVOR TO MAIL INDIAN RIVER COUNTY 30 DAYS WRITTEN NOTICE TOTHE CERTIFICATE HOLOER NAMED TO THE LEFT, DEPARTMENT OF UTILITIES ATTN : GENE RAUTH BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO 061.10ATICII OR LIABILITY 1940 25TH ST. OF ANY WIND UPON THE COMPANY, ITS AOENTSOR REPRESENTATIVES VE,RQ BEACH FL 32960 AUTI4OR12Ep REPREEHTA^� TIVE _ {WT { l9 i\k AC ORO, 25-5' (1!85) ACO O CORPORATION 1988 • • anaKsbarry, syblay z ii -Y X6 auxa A4'O & Bonds, Inn. 1941 !Ar Rand 06 oa THIS ERTIFicA IS iaSU C, X19 AMA R OF IN RMATIO ONLY AND CONFERS NO RIO.-• TS UPON THE CER7iF(CATE HOLDER. nil CERTWICATE *ES NOT AMEND. EXTEND OR ALTER TYPE COVERAGE AFF I'MD RY THE POLICIES 4ELOW. Winter Paxk TL 32709 COSAPANIES , LFORMN6 COVERATit Sandra L. aarxiak COLWANT w'.-iy k4'1•-647-1616 �xHj,_ A C:N.A I29URM1l:[. CCrMAANIEs 'VukLQ COWANY E (ONVAMA Cilaae 4 R&daaiiffrr Iris'. C _ 634 1T Wymara Rand anito 370 COU -AW Xaitl and 1`I. 32751 O •. •.nm to TO CERTIFY THAT THE VIXJCYES Of NEiIIRAtYCS' UiTED 6✓<EmW HAVE BEEN Ibis W 70 7HE INS A10 NAr I. D AWNE POR ONE PAUCY FE W00 IFIIxomrU, NOTYantomNmo mr(RFOLkA.mti ff, TERm OR. Ccw7TOkoF ANY CONTRACT 09 OTHER DOCUA _YdT WITH RF.SPEGT 70 Y"1tMCli TTVfS CCATM-'LCAT! 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PARI NERNE(1!f if1VA4 K MWAS! • POUCY LWT 1 - OrrAR.SARE Cc�L ZL CASLAW • TA EWLVdtr - –� .. A Llab 10/29/90 10/29/9�- LLmitn 1,940,000 �Profaw6ionml �IM;000223295 Uad - - 40,404 IAr s.�.u�^�eurcv u✓rv5•u,+M1wwilSA.11+rc•+�4uar�rtiu.c .�.... 77. ': CitNcLuirT�r31i .. , ItTnrnzV wgxkoAmOFTi+EAuovF0E :iahowLrxsuCANCULmocroREn+Q Iti rm ELIVE.R CtlUIM OPVIATION OATS TWYRW, THC !3VAA0 COMPANY PALL LACXAVVAI TO AWL Dept.. of U'iilitiCu 10--OArcwRRrENwjTKrEr.:r,CCl1TTMF7iATe NpLDMNAWDTOTHaLFrT. Attt4! 'GDne Rall t2t CLTT rpA.UR[76 AHL STlTdI ROTI F, alw.L I,AI°O .M]OOLWATKIhI OR LV.4k1rY 1640 25th St. GERM �nLA�QITNF O01AhArr'(TY AATQrT3 cseAREs>rfmmEt. Vera Scaoh PI. 32964 ... A Ian RCD - A–M1 c iLN]?i,..,....... .._...sic IZF{L]RFYTIR°YGY]PiiiK4i • Agreement to Furnish Professional Solid Waste Master Plan Professional Engineering Services to Indian River County Solid Waste Disposal District. Vic r N 9903 AGREEMENT is between Glace & Radcliffe, Inc. ("G&R" or the "CONSULTANT,,), and INDIAN RIVER COUNT? SOLID WASTE DISPOSAL DISTRICT (the "DISTRICT") WHEREAS, the DISTRICT desires to engage a consulting firm to provide general consulting and engineering; services related to updating the DISTRICT'S solid waste management master plan, and other services for projects related to solid waste master planning. NOW, THEREFORE, for and in consideration of the promises, the mutual covenants herein stated, and for tither good, valuable and sufficient considerations, the D191?RICT and CONSULTANT hereby agree to the performance of consulting services by CONSULTANT. Article I. Scope of Services The specific services to be provided by the CONSULTANT and the compensation for such services shall be as outlined in enclosed Attachments A and B while any additional services will be as mutually agreed to in separate TASK ORDERS to this AGREEMENT. Each Task Order will become a supplement to and pari of this AGREEMENT. The 'Task Orders may be mutually amended as changes in scope or required levels of work effort are identi tied. Article 2. Compensation Compensation by the I)IS'1'RIC"f to the CONSULTANT for Services enumerated in ARTICLE It will be on tide basis provided in Attachment A and 13 and as estabiisised in subsequent 'Task Orders. Said payment for each service will be agreed to by the parties at the time each service is authorized. The types of compensation forms that may be used are limited to the following;: A. Lutnp Sum Lump sum payment includes compensation for all the CONSULTANT'S direct salary and general overhead costs, direct expenses, and profit. t• B. Salary Cost Basis Salary Cost Basis will be based on salary cost times a multiplier plus direct costs of the Project. Salary Cost is the CONSULTANT's direct salary costs multiplied by a factor of 0.3752 for indirect salary costs. Salary Cost is then multiplied by a factor of 2.1815. The Consultant will provide to the District and upper limit of fee for these compensation based projects or tasks. Article 3. Terms of Payment Payment to the CONSULTANT will be made as follows. A. invoices and Time of Payment For all services described in Article I and subsequent Task Orders, payment in due upon receipt of billing of the amount due, as prescribed in ARTICLE 2, for each service rendered during the month. For each service compensated for on a lump sum basis, payment is due based upon the CONSULTANT's iANT's estimate of the value of work accomplished, less previous payments made. Article d. Obligations of the Consultant A. Standard of Care Tile standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by professional consultants performing the same or similar services. The CONSULTANT %vill reperform any services not meeting this standard without additional compensation, if the failure to meet this standard is due to errors and omissions by the CONSULTANT. B. ©pinions of Cost, Financial Considerations, and Schedules In providing opinions of cost, financial analyses, economic Ieasibility projections, and schedules for a project,. the CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, the CONSULTANT makes no warranty that the DISTRICT's actual project costs, financial aspects, economic 2 • feasibility or schedules will not vary from the CONSULTANT's opinions, analyses, projections, or estimates. C. Access to Consultant's Accounting Records The CONSULTANT will maintain accounting records, in accordance with generally accepted accounting principles and practices, to substantiate all invoiced amounts. Said records will be available to DISTRICT during CONSULTANT's normal business hours for a period of I year after CONSULTANT's final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and rates) incurred hereunder. The DISTRICT may only audit accounting records applicable to the Salary Cost Basis compensation, D. Consultant's insurance The CONSULTANT will maintain throughout this AGREEMENT the fallowing. insurance: 1. Worker's compensation and employer's liability insurance as required by the state where the work is performed. 2. Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, non -owned, or hired vehicles, with 51,000,000 combined single Iim'sts. 3. Commercial general liability insurance covering claims for injuries to members of the public of damage to property of others arising out of any covered negligent act or omission of Clic CONSULTANT or of any of its employees, agents, or subcontractors, with 51,000,000 combined single limits. R. Professional liabilityittsurattceof$1,000,000. Article S. Obligations of the County A. Timely Review The Dis'fRICT will examine the CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of any attorney, insurance counselor, accountant, auditor, and other consultants ad DIRECT deems appropriate; and render in writing decisions required of UlS"fRICT in a timely manner, 4W B. Prompt Notice DISTRICT will give prompt written notice to CONSULTANT whenever DISTRICT observes or becomes aware of any development that affects the scope or timing of CONSULTANT's services, or any defect in the work of the CONSULTANT. C. Litigation Assistance All litigation assistance services required ur requested of the CONSULTANT by the DISTRICT, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as mutually agreed, and payment for such services will be in accordance with ARTICLE 3. D. Changes The DISTRICT may make or approve changes within Task Orders. If such changes affect CONSULTANT's cost or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. Article 6. General Legal Provisions A. Authorization to Proceed Unless otherwise indicated in a TASK ORDER, execution of a TASK ORDER or Purchase Order by the DISTRICT shall constitute authorization for the CONSULTANT to proceed with the services enumerated in the TASK ORDER. Each TASK ORDER will be supported by appropriate cost estimates, schedule, and such other documentation as required by the DISTRICTand any funding agency having jurisdiction. B. Reuse of Project Documents All work products of the CONSULTANT ars: inslotments of service for a project, whether the project is completed or not. Reuse by the DISTRICT or by others acting through or on behalf of the DISTRICT of any such instruments of service without the written permission of the CONSULTANT will be at the DISTRICT's solc risk. C. Ownership of Documents All documents and reports that result as the product of CONSULTANT's services as part of this AGREEMENT shall become the property of the DISTRICT. CONSULTANT is entitled to keep a copy of such items for record purposes. r D. Force Majeure The CONSULTANT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the CONSULTANT. E. Termination This AGREEMENT may be terminated for convenience on 30 day's written notice, or for cause if either party fails substantially to perform through no fault of the other and does not commence con-ection of such nonperformance within 5 days of written notice and diligently complete the correction thereafter. On termination, the CONSULTANT will be paid for all authorized work performed up to the termination date. F. Suspension, Delay, or Interruption of Work The DISTRICT may suspend, delay, or interrupt the services of the CONSUL'TAN'T for the convenience of the DIs3'mur. In the event of force majeure or such suspension, delay, or interruption, an equitable adjustment in a project's schedule, commitment and cost of CONSULTANrs personnel and subcontractor, and CONSULTANT's compensation will be made. G. No'rhird Party Beneficiaries This AGREEMENT ,gives no rights or benefits to anyone other th un the DISTRICT and CONSULTANTand has no third -party beneficiaries. H. Indemnification CONSULTANT agrees to indemnify and defend DISTRICT from any loss, cost, or +sxpensc claimed by third parties for property datiage cued budiiy injury, including death, caused by the negligence or willful misconduct of CONSULTANT, its employees, or agents in connection with a project. I. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. C7 J. Legal Action All legal actions shall be governed by the statute of limitations as provided in Florida law. K. Consequential Damages In no event will CONSULTANT, its officers, employees, agents, or subcontractors be liable for special, indirect, or consequential damages. L. Interpretation Releases from, indemnities against, limitations on, and assumptions of liability and limitations on remedies expressed in this AGREEMENT will apply even in the event of breach of contract or warranty, fault, tort including negligence, strict liability, statutory, or any other cause of action (except for willful or reckless disregard of obligations) of the party released or indemnified, or whose liability is limited or assumed, or against whom remedies are limited. Party, as used herein, includes the named parties, their officers, employees, agents, subcontractors, and affiliates. M. Jurisdiction The laws of the state of Florida will govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. N. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforccability will not affect any other provision, and this AGREEMENT will be construed as if such invalid, illegal, or unforecable provision hnd never been contained herein. ARTICLES 4, 5, and G will survive termination of this AGREEMENT for any cause. Article 7. Definitions A. Salary costs Salary Costs are the amount of wages or salaries paid CONSULTANT's employees for work directly performed on a project plus a percentage applied to all such wages or salaries to cover all payroll -related taxes, payments, premiums, and benefits (indirect salary costs). 40 L7. H. Direct Expenses Direct Expenses are those costs incurred on or directly for a project including, but not limited to, necessary transportation cost, including laboratory tests and analyses; computer services; printing, binding and reproduction charges; and other si 40 Revised June 1, 1999 Attachment A SCOPE OF SERVICES AND SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR SOLID WAS'T'E MASTER PLAN Project Understanding The Indian River County Solid Waste Disposal District (SWDD) is responsible for the supervision and operation of solid waste collection, recycling and disposal within unincorporated Indian River County. The SWDD has franchise agreements with two collection franchisees to pick up and deliver Class 1, C&D, and recyclable materials to the Indian River County Landfill Facility. Residential customers in the towns of Orchid and Fellsmere may purchase collection services on a voluntary basis from the County's franchise haulers. Therc are also interlocal recycling agreements with all the Cities in Indian River County. The Indian River County Landfill is the recycling, and disposal point For Class 1, C&D, and recyclable materials in Indian Diver County. "rhe proper function and capacity of this facility is vital to the County's short and long -terns solid waste management success. During the period of 1994 through 1997, SWDD acquired property northeast and south of the existing 273 acre landfill for expansion of recycling operations, C&D processing, solid waste disposal, and other uses. The County has now completed a Class I infill cell between Segments I and 2 which will be filled in the first half of the next decade. The County must determine the location and cost of Segment 3 on site. however, the County wishes to consider other alternatives including offsite disposal of Class I waste rather than constricting a new landfill cell. Since the County prepared a Solid Waste Mastcr Plan in 1994 significant changes have occurred in the solid waste industry. The industry has evolved into a highly competitive market which pits local governments against national and international private solid waste firms. County solid waste management systems must be highly competitive or risk losing solid waste "[low" control. Therefore, the County has requested Glace & Radcliffe, Inc. (G&R) prepare an update of its 1994 Master Plan. This update will include, generally the following: • Updated population and waste generation projections • Develop a long term build out plan For the ERC landfill site C-] • Determination of needed solid waste management facilities for a 20 year planning horizon • Assessment of the potential for applying new technology or management systems at SWDD • Develop projection of the annual revenue and expenses of each alternative along with financing requirements • A recommendation of a short and long term plan for IBC's solid waste management system Scope of Services The following is the detailed tasks of the Solid Waste Master Plan. This section of the attachment provides a desc-liption of the work to be provided by G&R and subconsultants, as required, to develop the task service or product. Task 1.0 Project Initiation Subtask 1.1 Proiect Kick Off Meetin G&R project team members will meet with appropriate County staff to establish project deadlines and lines of communication. Overall project goals and objectives will be discussed for County concurrence or modification. At this meeting, specific dates will be tentatively set to discuss project status and review interim reports. G&R will provide the County a list of documents and data required to initiate preparation of the Master Plan. The following is a tentative list of information required for the study: • SWDD site aerials and topographic maps (including; boundary surveys) • SWDD Proposed budget for 1999/2000 and actual department expenses and revenues for past five (5) years • Past five (S) years of solid waste tonnages by category and/or customer base • Current Organizational and staffing chart of SWDD ■ Recent Solid Waste Bond Issue Documents • IRC existing zoning and future land use maps • IRC Comprehensive Plan • Tax assessor Maps on SWDD sites and adjoining properties • All environmental permits on SWDD facilities including available permit applications • Prior Master [Tanning; documents and financial assurance reports • Design plans of SWDD facilities including soil borings and wetland investigations • Stormwater and leachate calculations on landfill site including design criteria • Prior solid waste projections • Stormwater and leachate duality and quantity results • Existing; or proposed water and wastewater lines near SWDD sites • 'Traffic counts or roadway/entrance modifications to SWDD sites 0 Prior Solid Waste Composition Analysis r Also at this meeting appropriate protocols will be established for contacting County staff and required field investigations. Subtask 1.2 SWDD Facility Visit G&R project team members (for two (2) days) will visit SWDD facilities including the landfill site and all drop off° facilities. Photographs of the sites will be taken along with interviews with supervisory personnel to document facility operation, Any private facilities currently part of the SWDD operation will also be visited. Any operational plans or similar documents ror these facilities will be turned over to G&R during the visit or provided at a later agreed upon date. Subtask 1.3 Field investigation G&R field staff and appropriate subconsultants will provide field tests for a wetlandslthrcatened and endangered species and geotechnical considerations of potential landfill cells on the current landfill site and acquired properties. The wetland work will include a visit to the site to determine generally the wetlands that may be impacted by any future solid waste facilities. Wetland areas will be determined from the site visit, aerials, and prior studies and agreements with regulatory agencies. The threatened and endangered species field work will include a site visit and review of US Fish and Wildlife Service and Florida Game and Freshwater Fish Commission records for the area. From that information, such species on site (including potentially in the area) will be determined. Ten (10) field borings will be performed on potential cell sites with well drilling to 25' via Standard penetration tests in accordance with ASTM D-1586 at 5' sampling intervals. Grain sire and organic content will be analy2ed for the collected samples. Mate:al recovered from the soil borings will be collected to determine bearing capacity. Fxistin,g and high groundwater elevations will also be determined from the borings. 'rhe following is the number and proposed location for the field borings: Segment 3A Wetland Area 4 Segment 3B Wetland Area 2 North Property (Future Segment 4) 4 Task 2.4 Project Quality Management G&R will establish a Project Management flan (PMP) which will be presented to Indian River County for approval. The PMP will outline specific project deadlines as provided in this Scope of Services and agreed upon at the project Kick Off meeting. Further a schedule for internal meetings and County review meetings during the project will be provided to assure work products are approved as the project progresses. All. G&R team member responsibilities by project task will be outlined in the PMP. G&R will establish 40 11 6 an internal QA/QC team to review work products. Names and responsibilities ofthe review team members will be provided in the PMP for County information. Task 3.0 'Population and Solid Waste Projections Subtask 3.1 Population Prn'ec3 tions Using University of Florida BI BR data, G&R will present a range of projections based upon high, medium and low population growth scenarios over the next 20 years. Population growth scenarios will be reviewed with the County's planning department for input regarding the most likely growth in the County. Subtask 3.2 Solid Waste Projections From past solid waste and recycleable material tonnages and population, per capita quantities of such materials will be developed. From G&R's Florida County data base, companson's will be made with other County's per capita generation rates to assure Indian River County's unit rates are reasonable. Residential and commercial components of the per capita quantities will be presented to consider the relative contribution of the two sources of solid waste and recovered materials. The per capita generation factors will be set up on Excel spreadsheets to allow for later adjustment due to subsequent tasks regarding waste composition analysis and solid waste and recycling system alternatives. From the population projections and per capita rates a high, medium, and low solid waste projection will be prepared. Subtask 3.3 Task 3 Technical Memorandum G&R will present to the County, for review and comment, a technical memorandum summarizing the population and solid waste projections and underlying assumptions. Task 4.0 Waste Composition Analysis The G&R project team will draw on their experience conducting Florida waste composition studies, particularly their experience conducting Indian River County's 1991 waste composition study, to perform an updated waste composition analysis. The analysis will determine current waste stream characteristics to support planning; for recycling program expansion. The analysis will begirt with an assessment of the current program and will incorporate study protocols developed in collaboration with County staff. 40 Subtask 4.1 Prop -ram Develonment G&R project team members will collect updated and supplemental information pertaining to disposal, solid waste collection, and recycling collection activities in Indian River County. The G&R project team will review this information in comparison to information provided by the 1994 waste composition study, to identify changes in programs and activities that impact waste characterization. Based on this analysis and supplemental discussions with County staff, the team will finalize protocols for sampling, sorting., and analysis. Subtask 4.2 Material Category Selection Based on their analysis of current programs and discussions with County staff, the G&R project team will modify material categories reported in the 1994 waste composition study to accurately reflect current program. A preliminary list of 22 material categories has been selected for commercial and residential generator sorts. A list of 10 C&D material categories has been estimated for sorting at the C&D landfill. The following materials are included in the preliminary list for commercial and residential generators: newspaper, office paper, corrugated cardboard, magazines, other paper, IIDPE, PET, film plastic, other plastics, glass.. tin/steel cans, aluminum cans, other ferrous and nonferrous, food waste, C&D, textiles, yard waste, bulky waste, electronics, florescent lamps, carpeting, and other miscellaneous. C&D material categories to be sorted at the C&D landfill include the following. wood, clean rubble, roofing material, metals, insulation, drywall, PVC, carpeting, electronics, florescent lamps, and other C&D materials. Subtask 4.3 Commercial Business Solid Waste Composition and Recoverable Materials Prior studies indicate that commercial waste makes up 51% of" Indiana River County's solid waste stream. However, selected commercial businesses, particularly hotel/motel, restaurant, and citrus industries, are greatly affected by seasonal fluctuations. These industries will be targeted for study. based upon G&R project team's experience conducting the County's 1994 waste composition study and other similar studies in Florida, two four-day sorting events, one in the summer and one in late fall (Mid - November 1999), are planned to determine the impact of seasonal variations. Approximately i 5 samples (200-250 pounds each) of commercial waste will be sorted during each event to bencrate statistically valid data for analysis at a 90 percent level of confidence. The G&R project team will develop sampling and sorting protocols and conduct the two sorting events at the Indian Raver County Solid Waste Disposal facility where commercial vehicles will be targeted for sampling according to a pre -determined schedule. The G&R project team will provide a sampling supervisor to monitor sampling procedures carried out by a front-end loader operator to be provided by Indian River County. The sampling supervisor will prepare the sorting area and oversee training and monitoring of severs sorters provided by the County. The sorters will sort the waste into previously determined material categories, weigh sorted samples, and record data by category for each sample. Moisture content samples of selected material categorises will C> i be taken after sorting for laboratory analysis. Analysis of moisture content is essential for materials which tend to absorb moisture, because the weight of the moisture will bias the representative percentages by weight of each material category in the solid waste stream. Subtask 4.4 Sin le-Fam's1 Residential Recovered Materials Because of the comprehensiveness of the County's prior waste composition study, the G&R project team will focus on updating the characterization of recoverable materials from single-family residences. This objective can be accomplished by targeting materials at the point of disposal, as summarized in Subtask 4.3. Approximately 14 samples of single-family residential waste will be sorted for each sorting event. Subtask 4.5 Multi -Family Residences, Manufactured Homes and RV Parks Because the populations of multi -family residences, manufactured homes, and RV parks tend to fluctuate seasonally, the G&R project team will conduct waste stream analyses for these segments of the population, particularly changes in recoverable materials in the waste stream. Multi -family residences, such as apartments and condominiums, and RV parks generally use centrally -located dumpsicrs for waste disposal. Therefore, solid waste collection vehicles that collect the waste from these areas will be targeted at the landfill for sampling and sorting in the same manner as summarized in Subtask 4.3. The composition of waste from residents of manufactured homes can be estimated as a percentage of the residential waste stream and targeted specifically on the basis of waste hauling schedules and interviews with truck drivers. Each sorting event will target at least G samples (total) from multi -family residences. RV parks, and manufactured homes. Subtask 4.6 C&D Materials A separate sorting event will be conducted at the C&D landfill to target approximately G samples of C&D material. '['he event will be conducted as summarized in Subtask 4.3, however, materials will be sorted into fewer categories and fewer sorters (estimate 3) will be needed although heavy equipment may be required. Subtask 4.7 Lily and County Generation Rates G&R and County staff will meet with city of Vero Beach representatives to discuss potential differences in generation rates between City and County customers that are assessed by County rate ordinances. It is anticipated that two (2) meetings will be held with City representatives to define their issues and provide the City with guidelines on information needed to establish any changes to the assessment. From the information provided by the City and the data collected during the studies in the Master Plan update, G&R will provide the County an opinion letter regarding the validity of any change of assessment for City of Vero Beach customers. r Subtask 4.7 Task 4 `technical Memorandum G&R will statistically analyze sorting data and provide Indian River County with an updated waste composition analysis in the form of two (2) technical memorandums. The first report will be prepared after the summer sampling event, while a final version will be available after the late fall sampling. The reports will identify and provide explanations for significant differences in the results of this waste composition study compared with the 1994 study. The report will identify unique aspects of the County's waste stream and specifically address the success of the current recycling; program. In addition, the G&R project team will recommend recoverable materials to he targeted for recycling program expansion. Information provided in the reports will be used for subsequent tasks in the County's Solid Waste Master Plan. "Task 5.0 Review of Solid Waste Ordinances/Agreements Related to Collection Processing and Disposal Subtask 5.1 Review of Aureements and Ordinances G&R will review lRC's ordinances regarding solid waste management. Emphasis on the review will consider the ability of the County to modify its system and maintain revenues as compared to other County solid waste systems. Franchise collection agreements and ordinances will also be reviewed to determine the most appropriate time for the County to consider rebidding of the Franchises or modification of the current agreements to improve such services. G&R will review the CRC's solid waste contracts with private vendors in comparison to other County agreements. Potential contracts with other Counties to "piggyback" Indian Diver County for more favorable contract considerations will he presented. SWDD's interlocal agreements will be reviewed in detail. Particular emphasis will be directed towards changes legislatively and via court decisions regarding the County's ability to control solid waste into the system. "The current contract with WMI/USA Waste will be reviewed along with the costs for operation. Financial obligations of (lie County will be determined for subsequent task analysis. Subtask 5.2 Task 5 Technical Memorandum G&R will prepare a summary memorandum of the findings and recommendations regarding the review of interlocal agreements and ordinances. A meeting will be held with County staff to discuss (he findings and receive direction regarding; proposed changes. • Task 6.0 Evaluation of Existing Facilities and Operations This section of the Master Alan will develop individual solid waste system efficiency based upon facility capacity, permitting issues and ability to expand. Recommendations for specific solid waste system processes to evaluate in the subsequent alternative tasks will be provided. Subtask 6.1 Operational Evaluation G&R will summarise the current existing facilities for SWDD. Capacity potential turd ability to expand each operation will be determined and compared with actual usage of the facility. This evaluation will included review of the facilities based upon current environmental regulations. Staffing levels of each solid waste operation will be determined for subsequent analysis. All facilities will be inspected to also determine any necessary improvements to bring the facilities up to standards in the industry. Subtask 6.2 Unit Operation Breakdown G&R will develop a unit cost for each separate operation of the solid wast: system. The Class I, C&D, yard waste, and recycling operations costs will be calculated separately to develop a cost of processing per ton of material at the IRC landfill. Operational costs will be developed for collections, recycling and disposal where feasible Subtask 6.3 Task 6 Technical Memorandum G&R will present for County review a technical memorandum specifying solid waste management units that should be evaluated further in the alternative analysis tasks. The unit costs developed in subtask 6.2 will be compared to other east Central Florida solid waste system operations using Brevard, Lake, Orange, Seminole and St. Cloud. recent bid proposals to transport and dispose of solid waste out of local government jurisrlic.tin;is by private operators will also be presented for comparison purposes. Solid waste operations with high unit costs, capacity, andlor environmental issues at IRC will be identified for further evaluation in subsequent sections. Task 7.0 Leachate Management Alternatives Subtask 7.1 Leachate Characterization and Quantity Projection G&R will summarize leachate generation and quality data from the County's lined landfill cell. As part of this analysis G&R will review past leachate generation calculations to compare actual leachate flows versus estimates. G&R will develop a FIELD model to estimate leachate quantities on an average and peak basis from Segment 2, future operation of the infill segment, and the build out of the landfill site. Help model options will also be developed in consideration of the bioreactor landfill systems. i 11 Leachate quality will be compared to pretreatment standards of Indian River Co,.rnty Utilities to identify any leachate characteristics that must be removed or reduced and/or require rate surcharges. G&R will also meet with Utilities Department representatives to discuss any transportation or treatment issues regarding leachate. Any capacity restrictions in the forcemain system to the West Regional WWTF will also be requested from the Department. Subtask 7.2 West Reuional WWTF Process Analysis G&R based upon prior studies of loading on biological nitrogen and phosphorus removal systems will conduct a process analysis of the West Regional WWTF to determine the ability of the treatment facility to receive leachate based upon the quality and quantity developed in Subtask 7.1. This analysis will also assume an increasing flow rate for raw wastewater coating into the West Regional WWTF based upon flow increases provided by Utilities Department staff. An upper flow limit for leachatc into the facility may be adopted from this analysis. Subtask 7.3 Pretreatment Options G&R will evaluate the following pretreatment and leachate management options: • Equali7ation and storage wlwo treatment • Bioreactor • Biological treatment (single train activated sludge) • Membrane Process (one option) • Evaporator Process in conjunction with LFG system G&R will develop capital and annual O&M costs of each pretreatment option, It is assumed that the County transmission system will be capable of transmitting the requited flows as determined in Subtask 7.1. As part of the equaliaaition and storage option, G&R will assume a truck load out option for emergencies. Also potential facilities outside of Indian River County Utilities that might receive trucked Icachate from the landfill will be presented along with the cost of such option. G&R will present a recommended option for leachate management along with suggested schedule for implementation of improvements. Task 8.0 Recoverable Materials Market Survey The G&R project team will perform a recovered materials market survey to identify available local, state, and regional markets for fi dian River County rccyclables. This a survey will help assess the effectiveness of current marketing activities to improve overall program viability. Subtask 8.l Review of Waste Composition Analysis Findings After completion of the waste composition analysis (Task 4.0), the G&R project team. will review the findings to identify potential target materials for additional recovery and to estimate the tonnages of materials potentially available for marketing. Subtask 8.2 Identification ofA]lemative Markets Based on G&R project team's in-house databases, key contacts in the recycling industry (including recovered material vendors for local governments), and additional research of market reports and market trends, potential alternative markets will be identified. Potential alternative markets include markets for electronics, tnagazines, clean wood, PVC, carpeting, drywall, concrete and asphalt, and roofing materials. In addition, innovative processing technologies and related markets will be identified, such as secondary markets for pulverized glass, compost, and innovative uses for C&D materials. Subtask 8.3 Assessment of County's Current Marketing Program The G&R project team will also evaluate the County's current marketing program, including the quantities being marketed, the market revenue produced by material type, the quality of the materials, the location of and distance to markets, and the costs associated with marketing. Material quality will be analyzed by comparing potential material quality if materials were sorted in a MRP to the County's current practice of curbside sorting. Current markets for the County's recyclables will be compared to other available markets, and the G&R project team will identify the markets most compatible with the County's current and potential recoverable materials and processing methods. The G&R project team will also evaluate the relative benefits of potential contractual arrangements. Subtask 8.4 Telenhone Surve The G&R project team will conduct a survey of selected local, state, and regional markets currently used by Florida cities and counties to determine typical prices for recyclable materials, including, but not limited to, newspaper, corrugated cardboard, ferrous metals, white goods, plastic, aluminum, glass, and previously identified alternative materials. Survey results will be compiled and information about each market will be provided to the County, including low, average, and high prices for materials. Subtask 8.5 Technical Memorandum The G&R project team will present the results of the telephone survey and additional market research relevant to Indian River County's needs and objectives to the County in the form of a technical memorandum for review and comment, In the memorandum, the 10 • G&R project team will consider the feasibility of expanding the current recycling program to enhance revenues and will recommend ways of reducing marketing costs and improving material recovery. Task 9.0 RecyclinglMaterial Recovery Program Evaluation Subtask 9.1 Existing Program Evaluation G&R will perform in evaluation of the current recycling; program. This evaluation will include a combination of the unit cost and revenue of the residential and commercial recycling program along with potential modifications to the system. The fallowing modifications will be considered in the analysis: • Curbside vs MRF Sort • Modifying frequency of collection • Additional materials such as C&D,cardboard or magazines Part of the analysis will include a comparison to other County or private recycling programs. An assessment of additional feasible recovered materials will also be provided along with consideration of options to modify sorting systems or other systems to improve system revenues. Additional analysis will consider the practicality of privatization of recycling; operations. Subtask 9,2 Future Expansion G&R based upon prior projections of recovered material quantities, will develop potential expansion programs for recovered materials. Options will include expansion of the existing system and recommendations for alternative systems proposed in Subtask 9.1. A key component of the evaluation will develop the needed revenues and potential sources. Any expansion of additional recovered materials will include options to assure a stable revenue source or establish the feasibility of private industry encumbering the risk without guarantee of materials from IRC. Task 10.4 Solid Waste Processing and Disposal Technology The G&R project teaam will prepare a summary and evaluation of potential alternate solid waste processing and disposal technologies including offsite transfer of solid waste. This evaluation will present the feasibility of implementing each technology for IRC. Conceptual cost estimates of implementing a particular option will be presented. With III options, G&R will discuss the potential for private companies to construct and operate such alternative facilities or systems. 4W it • Subtask 10.1 Solid Waste Options The G&R Team will provide a description of the following solid waste management options along with the feasibility of implementing such systems: • Yardwaste, Citrus, and sludge composting • Bioreactor for Class I cells • Transfer of Class I waste out of County • Waste -to -Energy • Continue current disposal operations on site • Conversion of C&la to Class III facility The analysis will also discuss the overall feasibility of receiving permits along, with the potential changes in unit costs for such systems as compared with current operations. G&R staff will be meeting with IRC Utilities Department personnel regarding current sludge disposal and costs. G&R will meet with the nearby citrus processors regarding citrus waste management and providing LFG as an energy source. The Waste -to -Energy analysis will include two separate options. The first is a stand alone waste -to -energy facility located at Indian River landfill site capable of handling Class I waste. The second option is a facility to be located at the adjoining citrus processor to burn citrus waste plus acceptable burnable material from Indian Diver County. This second option will include meeting with the citrus processor, reviewing their proposal, determining cost and operational impacts on Indian River County plus develop an opinion as to the overall feasibility of the proposal. Subtask 10.2 Ancillary System Alternatives This analysis will discuss tate feasibility on a conceptual basis of modifying solid waste management services that are ancillary to the disposal of the solid waste stream which are a significant cost to the overall system. Such alternative systems will include the following: • LFG Collection and Utilization ■ C&D Recycling • Mandatory Collection ■ Drop-off Center continued operation Consideration will be made of the existing franchise sysicsn and potential modifications to be made to the overall collection service. This analysis will include modifying the number and locations of the franchises, changes in collection frequency, and whether the contracts should be modified or rebid. 12 Task 11.0 Evaluation of Alternative Solid Waste Management System Concepts The G&R project team will review the Tasks 3 through 10 analysis with IRC staff to reduce to the most feasible options for IRC. In particular the discussion will center on areas in the operation that was shown to be more costly on a unit basis than other operations in cast central Florida. Subtask 11.1 Summary Evaluation The results of Tasks 3, 4, S, ti, 7, 9,10 and 12 will be presented in detail with a ranking of alternatives developed within the tasks. This summary will detail the potential for savings to the SWDD for implementing such systems or maintaining current management practices. "Noncost" alternatives such as modifications to ordinances and agreements will also be discussed. This summary will be presented to the County for comment and finalizing the ranking of alternatives. Subtask 11.2 Solid Waste Alternatives Summary Memorandum G&R will present a summary technical memorandum detailing the final ranking of alternatives with a proposed series of recommendations regarding implementing the highest ranked alternatives. This memorandum will be used its the basis for finalizing the Master Plan through subsequent tasks. Task 12.0 Existing Site Build -Glut Plan and Future Site Considerations G&R's will develop the following three alternative build out options for the site based y� upon the solid waste projections developed in Task 3.0: 1 • Revised build out based upon the 1994 plan (Base Option) + Build out maximizing the site using infill between cells where feasible • Build out plan assuming implementation of highest ranked alternative management options Specific issues, regarding buildout of the site, will be addressed by G&R in this task are as follows: • Currently, all Borrow for Glass I and C&O cover is purchased offsite and trucked directly to landfill [alit. No borrow is available on the original site except for the minor stormwater changes to the on-site ponds. The Master Plan will include borrow plan if landfilling operations continue onsite. • The infill will provide capacity through late 2002. 13 f a • "There is the potential issue with changing Segment 1 groundwater flow under the no -pumping condition which may be resolved by eliminating the C-5 Canal between the original property and the newly acquired property. The stormwatcr management system is adequate for a no pumping scenario for Segment 2/ infill and approximately two/ thirds of Segment 3. There is a severe requirement of the Indian River Farms District that limits the peak rate of discharge to two inches per clay/ acre. Additional stormwater capacity is needed for buildout of the existing landfill. The C -G canal south of the landfill cannot handle additional flows withwit a waiver from the Indian River fanns district. Onsite wetlands on the landfill site must be addressed including past agreements with FDEP and/or ACOE for removal or preservation • Properties north of the acquired properties but south of Oslo Road may hinder development of the landfill site. • Address concurrency requirements for buildout of site. G&R will develop a detailed plan and buildout with the input of IRC staff. If it appears that the site build out wi11 occur before the end of the platuiing horizon of the study, G&R will develop recommendations for the acreage of additional properties needed to acquire. If the County requests a specific search for parcels by G&R, then that work will be authorized under Task 17. 'rusk 13.0 Revenue Generation The G&R project team will initially develop a long term capital improvement plan (CiP) plan to implement the recommended alternative and site build out plan. This analysis will also include operational costs for the alternatives and various disposal systems. Financing for capital projects will also be included. The G&R team will work with IRC to include actual budget and financial information (e.g. financial assurance) such that the model will provide a realistic picture of the financial impact of the selected alternative. The high medium and low growth projections will be used to provide a sensitivity analysis of financial impact of growth rates on the system. This analysis will involve developing a financial rate model based upon the selected alternative. The preliminary analysis will determine the adjustments needed to the current assessment or rate structure. The analysis will also include the potential rate structure of a dual rate plan where the County utilizes the assessment method plus institutes a tipping fee for certain waste categories. 14 Task 14.0 Recommendation Summary and Detailed Implementation Plan and Schedule From the prior tasks G&R will prepare a summary of these tasks analysis and recommendations. It will specifically provide the detailed CIP for 20 years for the recommended changes to the system. Each prior task area will be discussed along with the specific recommendation. Technical memorandum will be converted into sections of the overall master pian update. This summary will be in the format of an executive summary report to be added to the "Task 15 Master Plan document. This report will be presented to the County for review. After receipt of comments from the County, G&R will proceed with preparation of the final report. Task 15,0 Retiort Preparation G&R will prepare a draft complete Master plan report which will include the Task lel Master Plan summary along with final versions of the prior subtasks technical memorandums. This report will be presented to the County and discussed at a meeting with the County staff. After receiving comments G&17 will finalize the report Task 16.0 Meetings In addition to the meetings detailed within the tasks of the Scope of Services, G&R anticipates the following additional meetings to discuss project status and the final recommendations: • Two meeting (2) with tite utility Advisory Committee • fwo meetings (2) to the Board of County Commissioners At the above meetings it is anticipated that G&R project team members will present the bulk of the presentation including supplying PowerPoint slides and booklets outlining the discussion. Task 17.0 Additional Services As this project is highly complex with interrelated tasks, additional work beyond the Scope presented herein may be required to complete tite Master Plan or subsequent implementation/analysis of certain aspects of the study. Therefore, the County may request G&R provide additional services related to tate Master Plan. No fees are provided for this Task as it is assumed that any such authorization will be by change order to this contract. 15 0 Assumptions The fallowing assumptions were made regarding the preparation of the Scope of services: 1. The County can provide reports and data as listed herein and requested in the intial kick off meeting. 2. Che County will provide sorters for the waste characterization studies tables, separation bins, and garbage bags. G&R will provide safety equipment for sorters. 3. The wastewater transmission forcemain that takes leachate from the landfill has sufficient capacity to take current and future leachate flows. No hydraulic analysis will be required by G&1l.. 4. No specific site searches for new landfill property is assumed within this proposal. 5. Any adjustments proposed to assessment or rates are approximate in nature and are not to be considered sufficicntly rigorous for ralemaking. 6. Any additional public meetings beyond those listed in Task 16 will be a supplemental fee in addition those listed under the compensation section. Deliverables The following documents and work products will be provided to the County: I . hive (5) copies each of the draft "Technical Memorandums for Tasks 3, 4,5,6,8 and ll. 2. Ten (10) copies each of the final Technical Memorandums torTasks 3,4,5,6,8 and H. 3. Ten (10) copies of the draft Executive Summary for County Review. 4. Ten (10) copies of the draft Solid. Waste Master Plan along with the revised Executive Summary, 5. Twenty (20) copies of the final Solid Waste Master Plan 6. One (1) set of Disk copies of the Master Plan and Revenue Analysis. Master plan will be in WORD 97 while spreadsheets will be in EXCEL 97. 16 01 0 Schedule The enclosed chart provides a summary of the schedule to complete the Master Plan by Task. From receipt of authorization, the anticipated time to complete the draft Solid Waste Master Platt document is 170 days. Subconsultants The following subconsultants will be utilized by G&R during the course of preparing the Master flan. Each consultants responsibility or area of expertise is also listed. Subconsultant Specialty Ardaman and Associates Soil Boring and Geotechnical TIA Waste Composition Studies and Recycling Markets Debra Reinhardt PhD,PE Bioreactor Design Lotspeich & Associates Environmental Assessments Government financial Advisors Inc CIP Financing Malcolm Pimie, Inc. Waste -to -Energy Analysis Compensation Compensation to G&R will be pursuant to the Contract terms and conditions. Compensation to G&R will be on a salary cost basis with an tipper limit $299,674 far Tasks I through 16 as provided in 'Cables I thru 4 in attachment B. Any work required under Task 17 will be negotiated at a later date. 17 Schedule I'he enclosed chart provides a summary of the schedule to complete the Master Plan by "Task. From receipt of authorization, the anticipated time to complete the draft Solid Waste Master Plan document is 170 days. In the event the waste composition studies cannot be schedule to obtain both low and high population seasons in the summer of 1999 acid winter of 199912000, the schedule may need to be modified with County agreement. Subconsultants The following subconsultants will be utilized by G&R during the course of preparing the Master Plan. Each consultants responsibility or area of expertise is also listed. Subconsultant Specialty Ardaman and Associates Soil Boring and Geotechnical TIA Waste Composition Studies and Recycling Markets Debra Rcinhardt PhD,PE Bioreactor Design Lotspeich & Associates Environmental Assessments Government Financial Advisors Inc CIP Financing Malcolm Picnic, Inc. Waste-lo-Encrgy Analysis Compensation Compensation to G&R will be pursuant to the Contract terms and conditions. Compensation to G&R will be on a salary cost basis with an upper limit $299,674 for 'tasks I through 16 as provided in Tables Ithru 4 in attachment 13. Any work required under "risk 17 will be negotiated at a later date. 17 e ATTACHMENT PROJECT i�UPGEF INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT Enginearing Services for Solid Waste Master Plan Project: Solid Wade Master Plan Des.Gnptlon: Task 1.0 Project Initiation Task 2.0 Project Quality Management Task 3.0 Population and Solid Waste Projections Task 4.0 We ale Compos itionAnalysis Task 5.0 Review of Solid Waste OrdinanceslAgreements Related to Collection Processing and Disposal Task 6.0 Evaluation of Existing Facd"s. and Operallon Task 7,0 Leachate Managemernl Altemalives Task 8 0 Recoverable Materials Market Survey Task 9.0 RecydingFMalerisl Recovery Program Evaluations Task 10.0 Solid Waste Processing and Disposal Technology Task 11.6 Evaluation of ARemative Solid Waste Management 5ystam Concepts Task 12.0 Existing Site Burfd•Out Plan and Future Site Considerations Task 13.0 Revenue Generation Task 14.0 Recommendation Summary and Detailed Implementation Plan and Schedule Task 15.0 Report Preparation Task 16.0 Meetings Task 17.0 Additional Services Reference Contract Agreement Between Indian River Counly BCC and Glace and Raddilde 1A-gLQCa1rggo_,r}t Hours Y9141 Project Director 315 Projecl Manager 553 Project Engineer 870 CAD Tect1 250 Clerical Support 126 TOTAL HOURS 2122 Direct Salary Cost $60,941 Indirect Salary Cosl @0.3752 $22,865 SALARY COST $83.006 Salary Times Multiplier @ 2.1815 $102,823 Other Direct Costs Travel $1,528 C ampule r Servi cc s $8,116 Fax, postage atc $550 Panting 51,225 Subconsullanls $105.433 TOTAL ESTIMATED FLE $249,674 Fee by Task Task Poo 1.0 $14,40430 2.0 $8,473.36 3.0 $20J94.83 4.0 $18,358.93 5.0 $7,626-02 6.0 $15.252.04 7-0 $29,656.74 8-0 $4,095.45 9,0 $19.629.94 10.0 $30,080.41 11.0 $15,958.15 12.0 $40,672.10 13,0 $29,656.74 14.0 $20,618.49 15.0 $15,393.26 16.0 $9,603 Total S299,674 Note-Subconsultant fees divided throughout tasks. 40 16 C4 9. 8. z { � _ � FJ Uj m 2L u C Z -2E 5 A • TABLE 3 SUMMARY OF OTHER DIRECT COSTS Engineering Services for Solid Waste Master Plan Total oescription Quantity Units Unit Cost Total Gast Photocopies 10000 each $0.05 $540 Blueprints 0 each $1.00 $0 1f2 -size Computer Plots 100 each 52.25 $225 Full-size Computer Plots 0 each $16.00 $0 Calor Copics 200 each $1.00 $200 Full-size Mylar Plots 0 each $2.04 $0 Subtotal - Reproduction '$925 Services Engineering(1) 428.75 hours $8.20 $3,516 Computer Aided Design(21 187.5 514.00 $2.625 Document Processing(3) 125 $15.80 $1,975 Subtotal - Computer Services 58,116 Mileage(4) 4440 Miles $0,29 51,288 Car Rental(5) 0 days $35.00 $0 Meals(6) 20 days $12.00 $240 Subtotal Travel $1,528 ammunications (Fax) $300 )stage, Freight, Courier $250 iscellaneous Supplies (Binders)(7) 5300 OTAL $11,418 (1) Engineering hours at 25% (2') Technician hours at 7510 (3) Clerical at 50% (4) Twenty trips to Vero Beach (220 Miles each trip @ $.29/mi) (5) No Car Rental (6) Lunch for two people each day for twenty trips (7) Binders -64 at $5 each i i /) TABLE 4 Engineering Services for Solid Waste Master Plan Subconsultant Proposals Subconsultant Fee Ardaman & Associates $15,100.00 TIA $55,650.00 Debra Reinhardt PhD, PE $5,000.00 Lotspeich & Associates 36,418.00 Government Financial Advisors 37.000.00 Matcolm Pirnie, Inc. 316,265.00 Total $105,433.00 • - � § � § § as - §k . . ! � c S � § / I \ m 2 2 2 ] rE UJ k 03 /§ 2 W \2 ( in « (1) Engineering hours at 25% (2) Technician hours at 75% (3) Clerical at 50°x6 (4) Twenty trips to Vero Beach (220 Miles each trip @ $.291mi) (5) No Car Rental (6) Lunch for twrr people each day for twenty trips (7) Binders -60 at $5 each TABLE 3 SUMMARY OF OTHER DIRECT COSTS Engineering Services for Solid Waste Master Plan Total Description Quantity Units Unit Cost Total Cost Reproduction Photocopies 10000 cath $0.05 $500 Blueprints 0 each $1.00 $0 112 -size Computer Plots 100 each $2.25 $225 Full-size Computer Pints 0 each $16.00 $0 Color Copies 200 each 51.00 $200 Full-size Mylar Plots 0 each $200 $0 Subtotal - Reproduction $925 Computer Services Engineering(1) 428.75 hours $8.20 $3,516 Computer Aided Design(2) 187.5 $14.00 '$2,625 Document Processing(3) 125 $15.80 $1,975 Subtotal - Computer Services 58,116 Travel Mileage(4) 4440 Miles $0.29 $1,288 Car Renlal(5) 0 days $35.00 s0 Meals(6) 20 days $12.00 $240 Subtotal Travel $1,528 Communications (Fax) $300 Postage, Freight, Courier $250 Miscellaneous Supplies (Binders)(7) $300 T0TA1. $11,418 (1) Engineering hours at 25% (2) Technician hours at 75% (3) Clerical at 50°x6 (4) Twenty trips to Vero Beach (220 Miles each trip @ $.291mi) (5) No Car Rental (6) Lunch for twrr people each day for twenty trips (7) Binders -60 at $5 each • r: - TABLE a Engincerii Ly Services for Solid Waste Master Plan Suhconsultant Proposals 5ubconsultant Fee Ardaman &Associate s $15,100.00 TIA $55,650.00 Debra Reinhardt PhD, PE $5,000.00 Lotspeich & Associates $6,418.00 Government Financial Advisors $7,000.00 Malcolm Pirnie, Inc. $16,265.00 Total $ 40 i Ardaman & Associates, Inc. GCOY2C ^ ^•cal l= nu, ron r+t ^rat 3 ^a MalB'idl5 (`,gltgvliaf9l5 April 28, 1999 File Number 99-061 Glace & Radcliffe, Inc. 630 North Wymore Road Maitland, Florida 32751 Attention. Subject: Gentlemen: Mr. Stanley J. Keely, P.E. Director of Environmental Services Proposalfor Preliminary Field Exploration for Master Planning Activities Associated With Proposed Expansion of Indian River County Landfill As requested by Mr. Stanley J. Keely, P.E.. Ardaman & Associates, Inc., (Ardaman) is pleased to submitthis proposal for performance of a preliminary field exploration for Master planning activities associated with the proposed expansion of the Indian River County Landfill. We understand that two historical wetland areas are located within the proposed 75 -acre landfill expansion area. These two historical wetland areas occupy approximately two and seven acres, respectively. The 2 -acre former wetland area was previously excavated, but had been backfilled with local sands. The 7 -acre former wetland area was stripped near the surface, and had been used for stockpiling of wood waste. Glace rig Radcliffe requested that a preliminary geotechnical study consisting of a limited number of shallow soil borings and some laboratory testing be conducted for the proposed landfill expansion area, including the two former wetland areas. According to Glace & Radcliffe, the level of effort for our study should be limited to that necessary for planning purposes. Glace & Radcliffe has suggested that ten 25 -foot deep soil borings be performed for this study. Based on our understanding of the project objective, Ardaman recommends the performance of eight shallow and two deep Standard Penetration Test (SPT) soil borings within the landfill expansion area. One and two of the shallow soil borings will be specifically performed within the 2 -acre and 7 -acre former wetland areas, respectively. The shallow soil borings will be terminated at 25 feet below ground surface; the deep soil borings will penetrate 50 feet below grade. Standard penetration tests and associated sampling will be performed for the upper 10 feet of the soil profile and at 5 -foot vertical intervals thereafter. In addition, Ardaman proposes to recoverfour relatively undisturbed Shelby tube soil samples. The depths to groundwater at the boring locations will be estimated by our field crew on the dates of field exploration. All soil borings will either be backfilled or grouted upon completion of the field exploration program. Soil samples recovered during the field exploration program will be visually classified in our laboratory. Representative soil samples will be used for determinations of moisture contents, grain size distributions, organic contents, moisture -dry density relationships, and hydraulic conductivities. CL] APR -29-1999 tU as RRDAMAN & nSSDC. Glace & RadCJiffe, Inc. File Numbe"rg"l -2 Data collected rofal the field exploration and laboratory testing programs will be presented in a da geoteniA re aloCa9 with our prelirninary evaluation of ft s,ubsurfarc a conditlonsin itre lar4f l expansion are induding the two fonmer wetland areas. Soil baring logs will be prepared and included In thelgeotachnlcal repoft. The costs forcatiirfield, laboratory and enginear€ng services for the above-mantiono d scope of a+►W* are estimated to be is ,800. $3.806 and $5,780, respectively. Accordingly, the total estirrtiated project oast is 5�15.1C1U: This amount will not be excUedod without your rxior approval. Invoices for this pru*i rnA be issued monthly based on the actual mn4wors or crww-hours trended, quantities of mx*riel utilized, and number of laLoratory tosta perfomaed in vocondence wtth itle attached 1990 itre schadule. All outside services wilt be bjW at Coil plus 12%. Our astimatod costs In this proposal assume thea the landfill expansion area, irtdudirag the two former weliand heats. sire aooessible by our drilling equipment. Aliso, the cost estimate provided herein isbased�rr the assumptionthatthesubsurfacecondirionswithinthetandfillexpansionarea are relativelyunifefan_ Additional SPT borings, undisturbed samples and laboratory teets maybe neoessary if thar`*acre signlficantvarialions in subsurface conditions between adjacent soil borings. m Ardean will notify glace a Radcliffe If such conditions are encountered in the fieki. No survey worts I3 In 64ad, in our tsudgel. Ardaman appreciates the opportunity of submitting this proposal for your Consideration. If (his propoe a'il is ait4Ttable Itp you, please have an authorized representative of Glace & Radcliff© sign Moth copses Ile encs seal Proposal Acx eptance Form and return one copy for our record, if you have any queavons or need additional infrormation, please contact us. Vice President . Enclosures 4D i APR -29-1999 10!48 ARDAM4 & ASSDC. 1407098121 P.02 Page 1 of i Fila Number 1 Blow i Radcliffe, Inc. Prolhnlnaryr 1'i d EY4A matlon Asoodzw +wtth Indian River County Landfill lExpanslon Prepared try: ranch Chounq, P.E. Data: April 27,�1tt99 Task:. Prellminarjr Field Exploration Tasks LaboratcrX Tasting of Sol[ Samples era nn al nrwWAntwW Unit of Unfts nit Raba Cost. Monew r hour 8 5102. 16.00 AAodrGletry hour lump sum .04 $726.00 L.ab Roto Loco0on SPT Bori wtdiSetup s 0 th Crew- ur foal 2 25© F 00 510.00 240.00 ,300. Total i S to 60 feet ©ot 50 12.00 Siwe Undist Sern li29 samle _ d 390.04 .00 CsrOW TW es cr cur 31 0.00 Ww.04 miacell s u cS cost *12% 33!1. - 500.00 is $70.00 sm.00 .826.00 Tasks LaboratcrX Tasting of Sol[ Samples era nn al Unit No. of Units Unit Rata Coat our 2 $120. r Projectmahmer I 1 2 Technical IQer Technical ftff hour 40 TWW .04 $726.00 L.ab an V hour 4 P4.09 16.00 rears Oxytem Total i samm 24 $a.30 1170.00 Siwe sample 10 —$32.00 0.00 Eine supple 20 00 Orgawde C4Ment sample 9 33!1. 173.04 NtejM is $70.00 sm.00 I Init 1AN of halbTi" Sam 1 sample 4 S,18.00 552.00 Tact l Sample, 2 376.00 $152.00 Hydraulic To Test sample 4 5165 OQ otal " 3,335. I Task: Report Pre0aration Peraonna tartal Unit Ma. -of nits Unit Rata at Pdndo Odneer; our 2 $120. 40.00 Projectmahmer I hour 0 P= U816.00 Technical ftff hour 40 TWW S3.6M.00 Up P sonnet, hour 24 .00 16.00 outsides cost +12% - Total i . Eatimated'Total Cost $15,057.00 TOTAL P.02 • r 11A SOLID WASTE MANAGEMENT CONSULTANTS,, INC. 1999 RATES Labor: Professional services MY be provided at the billing rotes set out below. These rotes include all overheed and direct and indirez:t costs. TIA shall provide additional personnel as needed and approved by the Client to perform the services specified by the contract, TIA invoices monthly for work completed, and payment is due upon receipt of the invoice. POSITION RATE PROJECT MANAGER $ 1 25/HOUR SENIOR CtrNSULTANT$195/HOUR CONSULTANT $ 70/HOUR RESEARCH ANALYST $55/1-IOUR TECHNICAL SUPPORT $40/HOUR Expenses: All expenses (travel, copies, postage, telephone, etc.) will be billed to the client at cost without morkup. CATEMP1,19" ratmdx TIA Solid Waste Management Consultants, Inc. C-1 INDIAN RIVER COUNTY SOLID WASTE MASTER PLAN SUBCONTRACTOR BUDGET (TIA) TASK 4 WASTE: COMPOSITION ANALYSIS Subiaaks Project Manager Senlor Consultantl I Research Analyst Technical Support Total Cost Sublask 4.1 Program Development a 2 24 0 y $ 2,490.00 Subtask 4.2 Material Category Selection 4 0 12 0 $ 1,160.00 Subtask 41 Commercial Business 26 4 90 4 $ 8,700.00 Subtask 4.4 Single -Family Residential 26 4 74 4 $ 7.820,00 Subtask 4.5 Multi, Family Residential, Manufactured Homes, RV Parks 26 T 4 74 4 $ 7,620.00 Subtask 4.0 C&D Materials 26 4 66 4 $ 7.380.00 Subtask 4.7 Technical Memorandum a 13 41 8 $ 4,880.00 Total Labor Cosi $ 40,050.00 Lab Fees, Supplies, and Travel Expenses Estimate: $3,500 TASK 8 RECOVERED MAI ERIALS MARKET SURVEY Projoct Senior Research TachnlcM Subtask$ Manager Consultant Analyst Support Total Subtask 8.1 Review of Waste Composition Analysis Findings 5 10 10 q S 2,025.00 Subtask 8.2 Identification of Alternative Markets 5 6 24 0 S 2.625.00 Subtask 8.3 Assessment of County's Current Marketing Program 5 G 20 0 S 2.235.00 Subtask 8.4 Telephone Survey 2 10 35 1 S 3.065.00 Subtask 8.5 Technical Memorandum 4 12 10 2 $ 2,150.00 Total Labor Coss 5 12',100.00 TIA will provide additional technical support and assistance related to MRF, waste transfer, and alternative technology evaluatiions, contract operations, and food and yard waste compostincg, as necessary: $15,000. IRC,IRCtask.48.bg1 TA Schd Waste Management Consultants, Inc. C-1 Lq Lotspeldi and Assodates, Inc,. ECOLOGICAL CONSULTANTS 27 April 1999 L&A No. 99080.00 Doc: VMHM99080D27.LET Mr. Stan Keely, P.E. Glace & Radcliffe, Inc. 630 North Wymore Road, Suite 370 Maitland, Florida 32751 RE: iridian River County Solid Waste Facility Expansion 200 t acres in Section 36, Township 33 South, Range 38 East Indian River County, Florida Ecological Consulting Services Dear Mr. Keely: Lotspeich and Associates, Inc. (L&A) is pleased to provide a proposal for ecological consulting services for the above referenced project. Enclosed is the proposal, a manbour calculation worksheet, a 1999 professional rate schedule, and support for reimbursable 'out of pocket" expenses. We have prepared the proposal based upon the information provided during our telephone conversation on 26 April 1999. It is assumed that all wetland Flagging and any subsequent permit applications will be conducted under a different contract, as necessary. The total for the services proposed herein will be $6,417.39 including out-of-pocket expenses, and will be invoiced on an hourly not -to -exceed basis. Please call me if you have any questions or need further information. I look Forward to working with you and Glace & Radcliffe, Inc. on this project. Sincerely, L SPEiCII SS CIATES, INC. e Dan J. v rberg, S. Senior R arch Sc Enclosure(s) (3) DJS/jm cc: File/Carol S. Lotspeich 422 Wesl Fairbanks Avenue, Suito 201, Winter Park, Ronda 32789 (407)740.8402 FAX (407)645.13Gv i Latspe'ch Z��Associates, Inc. t:cotoGCAL colvsutrArvrs SCOPE OF SERVICES for ECOLOGICAL CONSULTING SERVICES Master Plan for the Indian River County Solid Waste Facility 200± acres in Section 36, `township 33 South, Range 38 East Indian River County, Florida prepared fear: Glace & Radcliffe, Inc. 630 N. Wymore Road, Suite 370 Maitland, Florida 32751 27 April 1999 L&A No. 99080.00 Doc, VMHM99080D27.S0S 422 West Fairbanks Avenue, Suite 201, Winder Park, Florida 32789 (407)740.8482 FAX (407)645.1305 Scope of Services Indian River County Solid Waste Facility Master Pian L&A No. 98080.00 Doc. VM111)X0080DUMS 27 April 1999 Mage 1 This Scope of Services sets out the terms under which the Consultant will provide ecological consulting services to the Client. SUBJECT: Indian River County Solid Waste Facility Master flan 200± acres in Section 36, Township 33 South, Range 38 East Indian River County„ Florida 1.0 SCOPE OF SERVICES Provide necessary biological support data in order to represent the Client's interest with governmental agencies with statutory authority regulating land use in the State of Florida, and provide ecological consulting services needed for compliance with the potential permitting requirements of the U.S. Army Corps of Engineers (USACE), the Florida Department of Environmental Protection (FDEP)/St. Johns River Water Management District (SIRWMD), and Indian River County in compliance with existing rules, regulations, and policies as of the date of initiation of this scope of services. The scope is separated into tasks for clarity. This Scope is defined by the attached Manitour Calculation Sheet and the tasks outlined below. 1.1 'Task 1 - Background Data Collection and Review 1.1.1 Meetings with Client and/or project consultants not to exceed six (6) project manager hours. Meeting will set project goal, schedules, and establish points of contact with Indian River County, the Client, and sub -consultants. 1.1.2 Research and review existing published literature and available documents pertinent to the proposed project area, including agreements between Indian River County and the State regulatory agencies. 1.1.3 Prepare natural resource maps and descriptions of the natural vegetation communities for planning purposes. 1.1.4 Request a database search from the U.S. Fish and Wildlife Service and the Florida Game and Fresh Water Fish Commission for the presence of Federal and State listed plant and animal species.. 1.1.5 Request a Historic and Archeological Sites Determination from the Florida Division of Historic Resources. 40 Scope of Services Indian River County Solid Waste Facility Master Plan L&A No, 48080-74 Doc. lrM H DW90 80D27, S0S 27 April 1999 Page 2 1.2 Task 2 - Field Investigation 1.2,1 Conduct a qualitative site evaluation of the existing solid waste facility and the proposed expansion area for the presence and extent of potentlally jurisdictional wetlands. 1.2.2 Conduct qualitative site reviews of the existing solid waste facility and the proposed expansion area to evaluate the presence of protected plant and animal species and/or critical habitat. 1.3 Task 3 - Site Visits to Citizen Drop-off Centers 1.3.1 Conduct a qualitative site evaluation of each of the four (4) Citizen Drop-off Centers to determine the presence of wetlands and/or listed species. 1..4 `Cask 4 - Ecological Assessment Report 1.4,1 Prepare a brief Ecological Assessment Report of the findings of the field investigations, and the implications of the findings upon current and future permitting, for the County's development of the solid waste facility expansion site. 2.0 ADDITIONAL SERVICES The following additional services may be provided at the Client's request and authorization. Additional services are not covered under the limiting fee for this Scope of Services. Upon written authorization, these services shall be provided by the Consultant and billed to the Client on an hourly basis in accordance with the current year's Fee Schedule: 2.1 Mcetings in excess of those defined above. 2,2 Field investigations in excess of those defined above. 2.3 Delineate and flag the landward extent of jurisdictional wetlands within the project boundaries necessary to satisfy the requirements of Federal, State, or local regulatory agencies. 2.4 Develop preliminary and/or final mitigation plans. 2.5 Develop permit applications for wetland impacts. Scope of Services Indian River County Solid Waste Facility Master Plan L&A No. 98080.00 Doc, VNIHM99080DUMS 27 April 1999 Page 3 2.6 Conduct quantitative surveys for listed plant or animal species. 2.7 Prepare specific management plans for listed species. 2.8 Develop final mitigation plans to satisfy permitting requirements relevant to wetland, upland, or listed species impacts. 3.0 LIMITING ASSUMPTIONS The following assumptions outline the limits of defined tasks as required of Lotspeich and Associates, Inc. to provide the requested ecological consulting services for the Indian. River County Solid Waste Facility Master Plan: 3.1 Services in addition to or in excess of tasks and hours identified in Section 1.0 will be considered additional services and will require a modification to the contract. 3.2 Modifications to the final work products performed at the request of the Client that are not the result of the Consultant's errors or omissions shall be billed to the Client on an hourly basis as additional services in accordance with the current year's Fee Schedule, 3.3 The Consultant assumes no responsibility for work performed by others or for terms. or agreements not specifically described herein. Our agreement is to provide the services described herein in a thorough, competent, and professional manner and cannot in any manner be construed by the Client as a guarantee or warranty of assurance that the results obtained and the reports and data provided will result in approval by any agency, administrative board, or governmental unit of the proposed activities to be undertaken by the Client. 3.4 The Consultant shall not be considered in default of this agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods, earthquakes, fire, epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage, judicial restraint, and inability to procure permits, appointments, licenses, or authorizations from any local, state, or federal agency for any of tine supplies, materials, accesses, or services required to be provided by the Consultant under this agreement. Scope of Services Indian )Enver County Solid Waste Facility ?!Master Plan L&A No. 98480.00 Doe. VM11D%99080D27.SOS 27 April 1999 Page 4 Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party, describing the circumstances preventing continued performance and the efforts being made to resume performance of this Scepe of Services. 3.5 The services performed by L&A shall be conducted in a manner consistent with that level of care and shill ordinarily exercised by members of the environmental consulting profession in the same locale and acting under similar circumstances and conditions. Except as set forth herein, L&A makes no other representation, guarantee, or warranty, expressed or implied, in fact or by law, whether of merchantability, fitness for any particular purpose or otherwise, concerning any of the services which may be furnished by L&A to the Client. 9 3.0 The services will be performed on behalf of and solely for the exclusive use of Client and its successor or assigns. 3.7 The parties deem the work to be done as the performance of services of a landscape architect or engineer within the meaning and intent of the Florida Statute 713.03.. 3.8 If governmental regulations change during the course of this project such that additional site reviews are requested by the governmental agency, any such required modifications or additional site reviews will be submitted as an additional cost. If changes are requested by the governmental agencies or the Client which is not a result of consultant error or omission, these services will be submitted as an additional cost. It is assumed that no physical changes will occur to the property during the time frame of this study. 3.9 No subsurface, soil, water, or hazardous materials investigations are included within the scope of this project. CI A •n m � rA — h N � V! N N N F V _ 1L4 @ N n ti L u � '0 w 0_ y y g Q K P V A r• s# N Cl µ N V A N V 3 fL r�CC l .�w I �` ry r°P� c J Sa ~til, So y Y vu W W fJl •n m � rA — h N � � M N N N V _ 1L4 Q K P V A r• s# N Cl µ N V A N ry l g��mw Sa ~til, So y �p y �Y er6Y fE fYl mf P9 �1 � � � 4 •pp• a =vv-. rppY aG0 �y� a—�� p— p� S G G S O +n S O Nl +h H H d� r p A Ora w 7 o G O O O O 8 8was aq = N tli � PPtNT6A 4+P. P P S pO ryO pp R2 F. f� W =u} J Y y� ice'5g� o� •n m � rA — h N � � M N N N V _ 1L4 • ! l ti 1 l L�ot��erc.h a��tf A��o�«te�, Inc. Cq ECOLOGICAL CONSULTANTS Iodlan River Solid Waste Facility MaTter Plan lad" River Camey, Florlda Ilase Rate Schedule for PrW&&oral Services V-Apr•99 Due, VMMU-W"M1AT.%L1 TABOR Ct.ASSlFICATI6N F.eIMOV $ NAMB BASF. RATE Qu 417 Central 119.69 Renee L. Tharnu Kul G. Loup" _ Das 1. StIvubal ProfecY M—g- $19.69 Rime. L. Tbo u Kut G. Lxrpe&h Don). Sdverwis Fn rch S kAdn 111 $19.69 Rtaec L- TTsamae Kul D. Lcuptich Don 1. SilreeLery Re rch Stunuit 11 115.16 Cuherioe L. Rad J. ckrdoo Spw1 Mich u! 1, lto+.s Rcf -h Sd an.Dat 1 $14.42 Brier F. Tmtc6rau F vlroo bd Spedidiu It 11 L61 Andrew W. phrlllps. Sr. proittt Caar4L-tor $17.48 Ann M. Ha3we DraRIn6JOraphles $53.00 1. CYlydon. Spear Clcr lul/rcc hnlcal Add.. 311.82 icucph[na Mina Vucria. D. McDonald M. Chrlr Schrank SIgamee below cerd Res ibu"Wore payroll ft6utcs ue iccurue u of April 16, 1999. They reprucat uewd 1t11ry cow and do not Include Overhead. Frin$e Dcncftu, or Operxln8 Mulln. r 02 np.L Renaa L. Tho—, Paa[denl Notary Public My Comm[rrla driAY R,1-�' � VALCFIIE O PAC DONUT) {r Rv CrolC833U Y L. E.piaI oeo, 20,1y BR Valerie. D. McDonald 422 West Fairbanks Avenue, Suite 201, Winter Park, Florida 32789 (407)740.8482 FAX (407)54tj• i 308 • r indiau River County Solid Waste Facility Expansion Indian River County, Florida Support_ for Reirnbursal}je "Out of Ucket" Fweases r Description Reproduction Copies Blueline Prints Mileage Supplies Blue -line Aerial Mylar Film - Kodak 1.35 mm, 200 ASA, 24 exposure Processing Telephone Postage Total Estimated Out -of -Packet Expenses 300 $0.10 ea $30.00 6 $0.78 ea $4.68 720 $0.31 ea $223.20 2 $11.00 ea $22.00 2 $4.89 ea $9.78 2 $7.98 ea $15.96 3 $1.0.00 ca $30.00 3 $10.00 ea $30.00 $365.64 26 April 1999 1.&A No. 99080.00 Doc- %JMH17199080D26.RMB TO 5390575 P.e2 INDIAN RIVER COUNTY IEEE PROPOSAL In connection with the Indian River County Solid Waste System project, Government Financial Advisors, Inc. (GIA) proposes a fee for professional services of not to exceed $7,000. We have identified the following three phases of the Project for billing purposes: (1) Develop a working model for the Capital Improvement Ilan (CIP); (2) Analyze the County's existing rate structure as compared to the CIP and analyze debt capacity: and (3) Develop financing Options for the CIP (pay-as-you-go, short-term borrowings, long-term bonds, and combinations thereof). Matters undertaken which are outside of the scope of services set forth above will be billed at the hourly rates set forth below. Hourly Rata. Each professional employees is billed at his or her hourly rate based on experience and seniority. Our standard hourly rates are: CEO $185 Sr. Vice President $165 Analyst $110 Expenses. GFA bills its client for reasonable out-of-pocket expenses incurred in connection with a client's business, and will provide docunicniation in accordance with the County's policies. GFA rates include: no charge for faxes. received. $2 per page for faxes sent, S.25 per page for B&W photocopies, $1.50 per page for color photocopies, IRS -provided amount for mileage rcirnbursement. Outside services such as express delivery services, outside computer service provide m. long-distance telephone, airplane, hotel, etc, are billed at cast. CovemvmENr FINANCIAL AovlsoRs, IN+C, ♦ Page T E-�] APR -23-1999 15.49 FROM GOVT F 1 Trac ] fix,. ADVISORS TO 5390575 P.03 The fallowing table derails the breakdown of GFA's anticipated fees: TASK TITLE HODRS FEES CIP Modeling CEO 5 3925. Sr. VicePrestdartt Analyst 5 10 S82S. al 100. Rate structure CECT 2 3370. Analysis Sr. Vice President 2 $330. Analyst 3 $550. Financin ons CEO Sr. Vice President Analyst 4 4 10 '3740. S660. 51,100. Ex ses 3400. 57 000 C+t vERNt1ENT FINANCJA[. ADWSons, INC. # Page 2 f i TOTAL P.03 C� 04fZ9/99 TRU 06;29 FAX SIJ 246 8063 NALCOL'X FIRNIE INC. 00? I Malcom Phare, Inc. Work Scope and Priced Proposal Indian River County, Florida April 28,1"9 Introduction This work scope and not -to -exceed budget estimate is Lased upon our understanding that Maico m Pimic's role, as ctuready envisioned, will include art analysis of a mass burn waste -to -energy optic n, an assessment of the technical viability of a proposed Ocean Spray incinerator to process cerTA n waste types, and attendance by appropriate Malcolm Pirnie staff at pre -determined meetings (including site visits to support our technical responsibilities on this project). The following three tasks have been developed based upon aur current understanding of the preje :t: Task 1.0 - Estimate Capital and Operating Cost of a Mass Burn Waste-to—Enerrgy Facility. T'as'k 2.0 - Evaluate the Technical Feasibility of a Proposed Ocean Spray Incinerator to Aect pt and Process Certain Types of County Waste. Task 3.0 - Attend Meetings and Conduct Site Visits (a combination of 4 mectingslsite visits has been assumed in preparing our price proposal). Task 1.0 Estimatc Capital and Operating Lost of a. Mass Burn Waste-to-F.ner;gy Facility file objective of this task is to develop an estimate of the capital and operating costa associated wth the implementation of a mass burn waste -to -energy facility. 'Ibis will include troth capital a,id operating costs that will be provided to Glace and Radcliffe for inclusion in their life cycle cr st analysis. The estimate will also include mi overview of implementation costs that are usually av ounted for as a qualifying capital cost in a bond resolution. In addition, as a component oft to olierating cost, the estimate will provide the estimated quantities of ash residue and by-pass wa to that will require landfilling. Malcolat pirrsie will develop the quantities in terms of tonnage aatd cubic yards, and calculate the air space required for disposal for the twenty year operating peric J. Once. we ltave identified the required air space, Glace and Radcliffe will provide the cost estirnpte for disposal that will be inserted into their life cycle cost analysis, Malcolm l'irnic's analysis w Il bo limited to the cost of waste -to -energy. In order to develop the estimate, the following cc it components will be considered: Capital and. Operating Construction cast ofa mass bum waste -to -energy facility iltat meets current state and fedei al emission requirernents, including Florida's mercury rule; r7l 04/20/99 Tris] 08:29 FAX 813 248 8085 MALCOLM FIRNIE INC. W003 Annual debt service payments based upon an assumed bond issue that accounts nor qualifying costs; Estimated issuance costs; Annual operating and maintenance costs that would typically be ietcluded in an ant;tital service fee, Pass Through Costs that waste -to -energy vendors typically do not want to share in the risk of (environmental testing, certain utility cost.,,, consumables, e.g., lithe and activated carbo t); Asti disposal, by-pass, and nonprocessible wastes disposal costs (provided by Glace a td Radcliffe); Revenues that would be shared in accordance with art assumed split for electricity, ferroas and non-ferrous; + Contingencies; and Profit. Implementation Costs A number of assumptions will have to be developed to complete the estimate of implementation costs. These assurnptions will be developed with the County utilizing Malcolm Pirnie`s databa m oi'sunilar costs from outer waste -to -energy projects. Isrtplementation costs could include, but woe Id not be limited to: permitting, including siting and environmental studies; utilities inducting interconnection requirements; engineering, legal, and financial qualifying consultant fees; and land acquisition costs. All of the estimated qualifying implementation costs would be factored into the final capital cost )f the project and timefore be accounted for in the annual debt service payments. Any nowqualifyi) Ig costs would be accounted for sep,iratcly. Glace and Radcliffe will complete the life cycle analys S. Malcolm Pirie will ,provide a revic%v of tiro ,analysis and submit cotnrnents. 0 04/29/99 THU 08.36 FAX 813 248 8093 RALC011 PIRHIE INC. Task 2.0 Evaluate the Technical Feasibility of a Proposed Ocean Spray Incinerator to Accept And Process Certain Types Of County Waste Yltc objective of this task is to review the technical Wets arxt design criteria of the proposed. Qct an Spray Incinerator and determine the feasibility of this facility accepting and processing certain wa ite types generated by the County. To accomplish this Malcolm Pirnic will; - Review available technical and design information on the proposed incinctator uxludin �: an overview of "chute to stack" mechanics; - preprocessing; requirements; - performance specifications; mass and energy balance; anticipated fuels and charging prapernies; - assumed chemical qualities of residue (with and without County waste); a 1d - permit rcquiremments and limitations on types and quantities of waste. Task 3.0 Attend Meetings and Conduct Site Visits (a combination of 4 meetings/site %isits has beco assumed in preparing our priced proposal), Appropriate Malcolm Pimie staff will be present at and/or conduct up to 4 meetings and site visi s. 'Vdc have assumed that site visits will be scheduled either prior to or after meetings to reduce t 1c level ofeffort associated with thus task. PRICED PROPOSAL The following; table presenis our not -to -exceed budget estimate for completing the scope of wo -k as described above. Not -to -)Exceed Budget Estimate Took Description Total Twat Proi►ct projerR Erol. EnpJ Adrnlnl Principal Manapor 5rJenVat! Tachnina Hours ❑all.arrs Proresalwal Support 1 WrE capitei and Operating 4 16 2$ 8 56 $6,001 Cost Estimate 2 TecnnicolAssessnrenln} 7. 20 18 3 43 $5,01 Deean Spray Incinerator 3 Meetlnys aM SLta VLr is2 iG 16 3 37 $4.26 TOTAL LABOR ItOuRs: f; 52 62 14 138 HILLtNO)ZATIE $165 $140 $95 545 TOTAL LABOR is) 71.460 $7.280 35,aw 5630 $13,2111 Expenses S98 �YBr21 Not- t0-EXCeedAmounr E16,28t 0004