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40
e
✓� CONTRACT MODIFICATION #2
ADDITIONAL LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
1. General Program Assistance. Provide Local Mitigation Strategy (LMS) program[
support services to the Department of Emergency Services (DES), as needed. Services to
he piovided include: assisting DES; organize and conducVWoiking Group andior
subcommittee meetings; presenting specific agenda item regarding program activities;
serving as a "sounding board" for ideas; providing graphic support; and providing
technical advice regarding ArcView software and TAOS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group.
Prepare a memorandum documenting technical consulting services
provided to the DES.
2, Grants _Assistance. Work to implement the highest priority projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL). The initial step will
be consulting with DES and members of the Working Group to select two (2) projects on
the PPL for which grant applications will be prepared. Services to be provided in
preparing the applications include: meeting with grant applicants and DES staff,
reviewing grant opportunities, selecting the specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application.
Deliverable: Preparation of TWO grant applications.
3. Private Sector Involvement. Create a viable, functioning involvement of community
businesses and non-profit organizations in the LMS program. Initially, work with the
DES staff and members of the business community/non-profits that serve on the LMS
Working Group to identify a diverse group of individuals that represent a broad cross-
section of the private sector that are interested serving on an ad hoc LMS private sector
committee. With the list established, personal contact with each, on a one -or: -one basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
The next step will be convening the subcommittee. Under this contract, two meetings
will be held. Initial tasks will be defining the mission of the subcommittee and
developing an "action" program of activities to be completed by. September 30, 2000.
The activities will focus on those activities that will raise public awareness of the
importance hazard mitigation to businesses, and assist them in preparing for such events.
Deliverables-, I'lie creation of an ad hoc LMS Private Sector Subcommittee comprised
of key individuals in the business community.
An "Action Plan" of activities to be accomplished by September 30,
2000,
4. Hazard Mitigatiou Retrofit Program. Explore the potential and feasibility of
establishing a county -wide hazard mitigation retrofit program in Indian River County
which should include evacuation shelters. TasU to be undertaken include: assisting the
DES staff, organize a technical advisory committee (TAC) comprised of individuals from
both, private and public sectors; investigating other similar -type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
administer the program, if created; describe obstacles to establishing a retrofit program.
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the program. IlLrough an
iterative process With the technical advisory committee, keep refining and modifying the
original concept until there is widespread agreement among the TAC members. once the
TAC agrees to the form of the program, the new program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
die County Cominission for approval to implement.
Deliverable; A report documenting the proposed hazard mitigation retrofit program
BUDGET
SERVICES TOTAL
s Program Administrative Support $4,000
• Grant Assistance 10,750
s Private Sector Support 4,363
o Hazard Mitigation Retrofit Program Design 8�300
TOTAL COSTS $27,413
40
CONTRACT MODIFICATION t12
ADDITIONAL LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
1. General Program Assistance. Provide Local Mitigation Strategy (LMS) program
support services to the Department of Eatergency Services (DES), as needed. Services to
be providers include: assisting DES; organize acrd conduct Woikiiig Group and/or
subcomnrittet: meetings; presenting specific agenda items regarding program activities;
serving as a "sounding board" for ideas; providing graphic support; and providing
technical advice regarding AreView software and TAOS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group.
Prepare a memorandum documenting technical consulting services
provided to the DES.
Grants. Assistance. Work to implement the highest priority _projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL). The initial step will
be consulting with DES and members of the Working Group to sclect two (2) projects on
the PPL, for which grant applications will be prepared. Services to be provided in
preparing the applications include: meeting with grant applicants and DES staff,
reviewing, grant opportunities, selecting the specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application.
Deliverable; Preparation of TWO grant applications.
3. Private Sector Involvement. Create a viable, fitnctioning involvement of community
businesses and non-profit organizations in the LMS program. Initially, work with the
DES staff and members of the business conununity/non-profits that serve on the LMS
Working Group to identify a diverse group of individuals that represent a broad cross-
section of the private sector that are interested serving on an ad hoc LMS private sector
committee. With the list established, personal contact with each, on a one-on-onc basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
The next step will be convening the subcommittee. Under this contract, two meetings
will be held. Initial tasks will be defining the mission of the subcommittee and
developing an "action" program of activities to be completed by. September 30, 2000.
Tire activities will focus on those activities that will raise public awareness of the
importance hazard mitigation to businesses, and assist thein in preparing for such events.
1
Deliverables; The creation of an ad hoc INS Private Sector Sukornmittee comprised
of key individuals in the business community,
An "Action Plan" of activities to be accomplished by September 30,
2000.
4. Hazard Mitigation Retrofit Program. Explore the potential mid feasibility of
establishing a county -wide hazard triftigation retrofit program in Indian River County
which should include evacuation shelters. Tasks to be undertaken include: assisting the
DES staff, organize a technical advisory committee (TAC) comprised of individuals from
both, private and public sectors; investigating other shirilar-type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
administer the program, if created; describe obstacles to establishing a retrofit program,
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the program. Through an
iterative process with the technical advisory committee, keep refining and modifying the
original concept until there is widespread agreement among the TAC members. Once the
TAC agrees to are form of die program, the new program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
the County Commission for approval to implement.
Deliverable; A report documenting the proposed hazard mitigation retrofit program
BUDGET
SERVICES TOTAL
• Program Administrative Support $4,000
• Grant Assistance 10,750
• Private Sector Support 4,363
0 Hazard Mitigation Retrofit Program Design �8399
TOTAL COSTS 527,413
IN WITNESS WHEREOF, the parties hereto have caused this Modification
#2 to be executed by their duly authorized officials as of this 14 In Day of
1999,
ATTEST:
CLERK QF THE CIRCLI COURT
ATTEST:
By:
Title:—
APPROVE I) FOR AGENDA
FOR: Se —
Utgunber 7 1999
BY:
James E. Chandler
County Administrator
BOARD OF_Q0UNTY COMMISSiONERS
OF IND IV RIVER COUN Y FLORIDA
0
By.
6�,Te,1,n=i R ac;hirZn
APPROVED AS TO FORM:
Office of the County Attoqiey
4,�wBy: Tttp�
CITY OFVERO BEACM FLORIDA
Title:
APPRO ED AS T ORY
By:
Title: LcG CL
R.RM�.
G
CONTRACT MODIFICATION 112
ADDITIONAL. LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
1. General Program Assistance. Provide Local Mitigation Strategy (LMS) program
support services to the Department of Emergency Services (DES), as needed. Services to
be provided include: assisting DGS; organize add `conduct Working Group and/or
subcommittee meetings; presenting specific agenda items regarding program activities;
serving as a "sounding board" for ideas; providing graphic support; and providing
technical advice regarding ArcView software and TAOS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group.
Prepare a memorandum documenting technical consulting services
provided to the DES.
2. Grants Assistance. Work to implement the highest priority, projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL). The initial step will
be consulting with DES and members of the Working Group to select two (2) projects on
the PPL for which grant applications will be prepared. Services to be provided in
preparing the applications include: tweeting with grant applicants and DES staff,
reviewing grant opportunities, selecting die specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application.
Deliverable; Preparation of TWO grant applications.
3. Private Sector Involvement. Create a viable, functioning involvement of community
businesses and non-profit organizations in the LMS program. Initially, work with the
DES staff and members of the business community/non-profits that serve on the LMS
Working Group to identify a diverse group of individuals that represent abroad cross-
section of the private sector that are interested serving on an ad hoe LMS private sector
committee. With the list established, personal contact with each, on a one-on-one basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
The next step will be convening the subcommittee. Under this contract, two meetings
will be held. Initial tasks will be defining the mission of the subcommittee and
developing an "action" program of activities to be completed by. September 30, 2000.
The activities will focus on those activities that will raise public awareness of the
importance hazard mitigation to businesses, and assist them in preparing for such events.
•
Deliverables; The creation of an ad hoc LMS Private Sector Subcommittee comprised
of key individuals in the business community.
An "Action Plan" of activities to be accomplished by September 30,
2000.
Hazard Mitigation Retrofit Program. Explore the potential and feasibility of
establishing a county -wide hazard mitigation retrofit program in Indian River County
which should include evacuation shelters. Tasks to be undertaken include: assisting the
DES staff, organize a technical advisory conunittee (TAC) comprised of individuals from
both, private and public sectors; investigntiag other similar -type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
administer the program, if created; describe obstacles to establishing a retrofit program.
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the program. Through an
iterative process with the technical advisory committee, keep refining and modifying the
original concept until there is widespread agreement among the TAC members. Once the
TAC agrees to the form of the program, the new program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
the County Commission for approval to implement.
Deliverable; A report documenting the proposed hazard mitigation retrofit program.
BUDGrT
SERVICES TOTAL
• Program Administrative Support $ 4,000
• Grant Assistance 10,750
• Private Sector Support 4,363
• Hazard Mitigation Retrofit Program Design ,8,300
TOTAL COSTS $27,413
•
CONTRACT MODIFICATION 42
ADDI'T'IONAL LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
1. General Program Assistance. Provide Local Mitigation Strategy (LMS) program
support services to the Department of Emergency Services (DFS), as needed. Services to
bVpicividdd include: assisting DES; organize and e6nduct,,W6rldng Group and/or
subcommittee meetings; presenting specific agenda items regairding program activities;
serving as a "sounding board" for ideas; providing graphic support; and providing
technical advice regarding ArcView software and TAOS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group.
Prepare a memorandum documenting technical consulting services
provided to the DES.
2. Grants_ Assistance. Work to implement the highest priority_projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL). The initial step will
be consulting with DES and members of the Working Group to select two (2) projects on
the PPL for which grant applications will be prepared. Services to be provided in
preparing the applications include: meeting with grant applicants and DES staff,
reviewing grant opportunities, selecting the specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application,
Deliverable; Preparation of TWO grant applications.
Private Sector Involvement. Create a viable, functioning involvement of community
businesses and non-profit organizations in the LMS program. Initially, work with the
DES staff and members of the business community/non-profits that serve on the LMS
Working Group to identify a diverse group of individuals that represent a broad cross-
section of the private sector that are interested serving on an ad hoe LMS private sector
committee. With the list established, personal contact with each, on a one-on-one basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
The next step will be convening the subcommittee. Under this contract, two meetings
will be held. Initial tasks will be defining the mission of the subcommittee and
developing an "action" program of activities to be completed by. September 30, 2000.
The activities will focus on those activities that will raise public awareness of the
importance hazard mitigation to businesses, and assist them in preparing for such events.
IT
Deliverables; The creation of an ad hoc LMS Private Sector Subcommittee comprised
of key individuals in the business community.
An "Action Plan" of activities to be accomplished by September 30,
2000.
4. Hazard Mitigation Retrofit Program. Explore the potential and feasibility of
establishing a county -wide hazard mitigation retrofit program in Indian River County
NvWch should include evacuation shelters. Tasks to be undertaken include: i ssisting the
DES staff, organi2e a technical advisory corrmrittex (TAC) comprised of individuals from
both, private and public sectors; investigating other similar -type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
administer the program., if created; describe obstacles to establishing a retrofit program.
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the prograrn. Through an
iterative process with the technical advisory committee, keep refining and modifying the
original concept until there is widespread agreement among the TAC members. Once die
TAC agrees to the form of the program, the new program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
the County Commission for approval to implement.
Deliverable; A report documenting the proposed hazard mitigation retrofit program.
BUDGET
SERVICES TOTAL
Program Administrative Support $ 4,000
o Grant Assistance 10,750
o Private Sector Support 4,363
l Lazard Mitigation Retrofit Program Design - $,300
"LO`C'AL COSTS $27,413
CONTRACT MODIFICATION #2
ADDITIONAL LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
I. General Program Assistance. Provide Local Mitigation Strategy (LMS) program
support services to the Department of Emergency Services (DES), as needed. Services to
be providdd include: assisting DES; organize and conduct Wolking Group and/or
subcommittee meetings; presenting specific agenda items regarding program activities;
serving as a "sounding board" for ideas; providing graphic support; mid providing
technical advice regarding ArcView software and TAGS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group,
Prepare a memorandum documenting technical consulting services
provided to the DES.
2. Grants As ' sistance. Work to implement the highest priority_ projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL), 'I'lic initial step Not
In consulting with DES and members of the Working Group to select two (2) projects on
the PPL for which grant applications will be prepared. Services to be provided in
preparing the applications include: meeting with grant applicants and DES staff,
reviewing grant opportunities, selecting the specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application.
Deliverable Preparation ofTWO grant applications.
Private Sector Involvement. Create viable, functioning involvement of community
businesses and non-profit organi7ultions in the LMS program, Initially, work with the
DES staff and members of the business community/non-profits that serve oil the LMS
Working Group to identify a diverse group of individuals that represent a broad cross-
section of the private sector that are interested serving on an ad hoc LMS private sector
committee. With the list established, personal contact with each, on aoile-on-one basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
'File next step will be convening the subcommittee. Under this contract, two meetings
will be field. Initial tasks will be defining the mission of the subcommittee and
developing an "action" program of activities to be completed by, September 30, 2000.
The activities will focus on those activities that will raise public awareness of the
importance hazard rilitipation, to businesses, and assist them in preparing for such events.
M
Deliverables; The creation of an ad hoe LMS Private Sector Subcorrunittee comprised
of key individuals in the business community.
An "Action Plan" of activities to be accomplished by September 30,
2000.
4. Hazard Mitigation Retrofit Program, Explore the potential and feasibility of
establishing a county -wide hazard mitigation retrofit program in Indian River County
which should include evacuation shelters. Tasks to be undertaken include: assisting the
DES staff, organizo a technical advisory committee (TAC) comprised of individuals from
both, private and public sectors; investigating other similar -type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
adinindster the program, if created-, describe obstacles to establishing a retrofit program.
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the program. Through an
iterative process with the technical advisory committee, keep refining and modifying the
original concept until there is widespread agreement among the TAC members. On" the
TAC agrees to the form of the program, the now program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
the County Commission for approval to implement.
Deliverable; A report documenting the proposed hazard mitigation retrofit program
BUDGET
SERVICES TOTAL
• Program Administrative Support $4,000
+ Grant Assistance 10,750
• Private Sector Support 4,363
o Hazard Mitigation Retrofit Program Design 8 300
TOTAL COSTS $27,413
CONTRACT MODIFICATION #2
ADDITIONAL LMS PLANNING SERVICES PROPOSAL
FOR
INDIAN RIVER COUNTY
1. General Program Assistance. Provide Local Mitigation Strategy (LMS) program
support services to the Department of Eallergericy Services (DES), as needed. Services to
be provided include: assisting DES; organize and conduct Working Group and/or
subcommittee meetings; presenting specific agenda items regarding prograinactivities;
serving as a "sounding board" for ideas; providing graphic support; and providing
teclulical advice regarding AreView software and TAOS products.
Deliverables: Organizing and conducting necessary meetings of the Working Group.
Prepare a memorandum documenting technical consulting services
provided to the DES.
2. Grants Ass " istance. Work to implement tile highest priority projects listed in the
adopted Indian River County LMS Project Prioritization List (PPL). The initial step will
be consulting with DES and members of the Working Group to select two (2) projects on
the PPL for which grant applications will be prepared. Services to be provided in
preparing the applications include: meeting with grant applicants and DES staff,
reviewing grant opportunities, selecting the specific grant programs to be pursued,
acquiring all needed application materials from the funding agencies, working with the
applicants in designing their project proposal, conferring with and securing needed data
from all appropriate municipal/county agencies, and other grant matters that may arise
during the preparation of the application.
Deliverable; Preparation of TWO grant applications.
Private Sector Involvement. Create a viable, functioning involvement of community
businesses and non-profit organizations in the LMS program. Initially, work with the
DES staff and members of the business community/non-profits that serve on the LMS
Working Group to identify a diverse group of individuals that represent a broad cross-
section of the private sector that are interested serving on an ad hoc LMS private sector
committee. With the list established, personal contact with each, on a one -ori -one basis
would be conducted to explain the LMS program and the importance of private sector
involvement.
The next step will be convening the subcommittee. Under this contract, two meetings
will be held. Initial tasks will be defining the mission of the subcommittee and
developing all "action" program of activities to be completed by September 30, 2000.
The activities will focus on those activities that will raise public awareness of the
importance hazard mitigation to businesses, and assist there in preparing for such events.
•
Deliverables; The creation of an ad hoc LMS Private Sector Subcommittee comprised
of key individuals in the business community.
An "Action Plan" of activities to be accomplished by September 30,
2000.
4. hazard Mitigation Retrofit Program. Explore the potential and feasibility of
establishing a county -wide hazard mitigation retrofit program in Indian River County
which should include evacuation shelters. Tasks to be undertaken include: assisting ilte
DES staff, organize a technical advisory conunittee {TAC} comprised of individuals from
both, private and public sectors; investigating other sinnilar-type programs, inventorying
existing local retrofit -type programs, quantify potential need for such a program, (if
possible - define need by income level), estimate unmet need, define who should
administer the program, if created; describe obstacles to establishing a retrofit program.
Based on the information and data collected, and ideas and opinions of the technical
advisory committee members, develop a conceptual idea of the program. Through an
iterative process with the technical advisory committee, keep refuting and modifying the
original concept until there is widespread agreement among the TAC members. Once the
TAC agrees to the farm of the program, the new program will be presented to the
Working Group for concurrence. Finally, the proposed program would be presented to
die Cowtty Commission for approval to implement.
Deliverable-, A report documenting the proposed hazard mitigation retrofit program.
BUDGET
SERVICES TOTAL
+ Program Administrative Support $ 4,000
• Grant Assistance 10,750
• Private Sector Support 4,363
• Hazard Mitigation Retrofit Program Design_ 8 300
TOTAL COSTS $27,413