HomeMy WebLinkAbout2023-262AINTERLOCAL AGREEMENT
FISCAL AGENT SERVICES
FOR THE STATE ATTORNEY'S
VICTIM SERVICE DEPARTMENT
THIS IS AN INTERLOCAL AGREEMENT ("Agreement") by and between the STATE ATTORNEY FOR
THE 19TH JUDICIAL CIRCUIT ("SA") and INDIAN RIVER COUNTY, MARTIN COUNTY, OKEECHOBEE COUNTY,
and ST. LUCIE COUNTY, political subdivisions of the State of Florida that collectively constitute the 19th
Judicial Circuit (the "Counties") (the SA and the Counties will be collectively referred to as the "Parties"),
for the purpose of providing fiscal agent services for the SA's Victim Service Department ("VSD").
WHEREAS, Section 163.01, Florida Statutes, provides that public agencies may cooperate by
agreement to provide necessary and essential public services; and
WHEREAS, the purpose of Section 163.01, Florida Statutes, is to permit public agencies to make
the most efficient use of their powers by cooperating with other public agencies for their mutual benefit;
and
WHEREAS, the Counties currently fund the SA VSD and the VSD also receives grants from the
Florida Council Against Sexual Violence; and
WHEREAS, the SA cannot serve as the fiscal agent for grants that the SA receives; and
WHEREAS, Indian River State College currently provides fiscal agent services to the VSD but has
indicated that the College will be unable to provide those services to the VSD due to a change in accounting
systems; and
WHEREAS, the Parties desire that St. Lucie County ("St. Lucie") provide fiscal agent services to the
SA for the VSD.
WHEREAS, St. Lucie is willing to serve as the fiscal agent for the SA VSD in accordance with the
terms set out below; and
WHEREAS, the Parties have determined that it is in the best interest of the health, safety, and
welfare of the citizens of the Counties to allow St. Lucie to provide fiscal agent services to the SA VSD.
NOW THEREFORE, in consideration of the mutual advantages afforded to the Parties, the
Counties, and the SA agree as follows:
1. General. This Agreement is entered into pursuant to Section 163.01, Fla. Stat., the Florida
Interlocal Cooperation Act.
2. Recitals. These Parties adopt and ratify those matters set forth in the foregoing recitals.
3120240014207
RECORDED IN THE PUBLIC RECORDS OF
RYAN L. BUTLER, CLERK OF COURT
1 INDIAN RIVER COUNTY FL
BK: 3686 PG: 1322 Page 1 of 8 3/27/2024 1:16 PM
3. Fiscal Agent Responsibilities.
Effective December 15, 2023, St. Lucie agrees to:
• Be the fiscal agent for VSD for any grants that VSD receives
• Administer the VSD budget including funds received for the Counties and any grants
• Review and authorize requests for payments to vendors subject to compliance with St.
Lucie purchasing procedures
• Process purchase orders submitted by VSD subject to compliance with St. Lucie purchasing
procedures
• Provide one St. Lucie Purchasing Card to VSD, the use of which must comply with St. Lucie
purchasing procedures
For purposes of clarity, the provision of fiscal agent services does not include:
• Payroll — VSD payroll will be processed through the SA's payroll system and St. Lucie will
be invoiced monthly with funding to come from the Counties' budgets and/or the grants
budgets
• Office space or maintenance of space
• IT services
• Asset management — no capital expenditures are expected
4. Term; Termination. This Agreement shall continue in effect from December 15, 2023, until
terminated by any party upon no less than sixty (60) days written notice to the other parties.
5. Miscellaneous Provision
a. Any alteration, variation, modification, extension, renewal, or waiver of the provisions of
this Agreement shall be valid only when reduced to writing, duly authorized and signed,
by all parties, and attached to the original.
b. This Agreement shall be binding on the Parties hereto, their successor and assigns when
permitted.
c. This Agreement embodies the whole understanding of the parties. There are no promises,
terms, conditions, or obligations other than those contained herein; and this Agreement
shall supersede all previous communications, representations, or Agreements, either
verbal or written, between the parties hereto.
d. This Agreement shall be filed with the Clerks of the Circuit Court of Indian River County,
Martin County, Okeechobee County and St. Lucie County, Florida, prior to its effectiveness.
2
e. The Agreement may only be amended by a written document signed by all parties and
filed with the Clerks of the Circuit Court of Indian River County, Martin County,
Okeechobee County, and St. Lucie County, Florida.
6. NOTICE.
All notices or communications hereunder shall be in writing and shall be deemed duly given if
delivered in person or sent by certified or registered mail, return receipt requested, first class, postage
prepaid and addressed as follows:
IF TO STATE ATTORNEY:
State Attorney for 19th Judicial Circuit
411S.2 nd Street
Fort Pierce, Florida 34950
IF TO COUNTIES:
St. Lucie County Administrator
2300 Virginia Avenue
Fort Pierce, Florida 34982
With a copy to:
Indian River County Administrator
180127th Street, Building A
Vero Beach, Florida 32960
Martin County Administrator
2401 S.E. Monterey Road
Stuart, Florida 34996
Okeechobee County Administrator
304 Northwest Second Street
Okeechobee, Florida 34972
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officials
on the dates stated below.
3
ATTEST:
(SEAL)
4
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY,
•�phSMISSj�•
Date: January 23. 2024
APPROVED AS TO FORM AND
CORRECTNESS:
County Attorney
r_%a1*lin
BOARD PF COUNTY COMMISSIONERS
MARTIN COUNTY, FLORIDA
BY:
Carolyn Timmann, Clerk of the Circuit Court H old E. Jenkins I, Chairman
and_Cgmptroller
�, ��'•. (SEAT)
..
Date: 1,2 - / I — j
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
o5zcct�c CJ. CJova
Sarah W. Woods, County Attorney
WITNESS:
(::7 At�uwr"a- M InoM,
Notary Public (and Seal)
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TIAUNAM.WOOD
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STATE ATTORNEY
FLORIDA-,---)
7 CIRCUIT,
Date: I I aj 13) a 3
ATTEST:
Clerk
(SEAL)
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
COMM/SS
® Chair,,A and of County
Com i ioners
* r
co Wo-* o Date:
a 1 1-d�
APPROVED AS TO FORM AND
CORRECTNESS: ,N
County Attor
ATTEST:
(SEAL)
BOARD OF COUNTY COMMISSIONERS
OKEECHOBEE COUNTY, FLORIDA
BY:
C ir, oa y
Commissioners
Date: � a, 1 12 J U2-✓
APPROVED AS TO FORM AND
CORRECTNESS:
County Attorney