HomeMy WebLinkAbout2000-054r.
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02/ 14/00agrP W D(TOB;JRT)
INDIAN RIVER COUNTY
BEACH PRESERVATION PLAN
ENGINEERING DESIGN & PERMITTING
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN APPLIED
TECHNOLOGY AND MANAGEMENT, INC., AND INDIAN RIVER COUNTY, FLORIDA.
This is an amendment to the existing Professional Services Agreement(AGREEMENT)
dated April 27, 1999, between Applied Technology and Management, Inc. (CONSULTANT)
and Indian River County (COUNTY). This amendment addresses changes in "Section III -
Scope of Services and "Section V - Compensation of the Agreement.
Amendment Description
This Amendment includes the following changes to "Section III - Scope of Service and
"Section V - Compensation of the Amendment:
SECTION III
1. The CONSULTANT shall complete the final project design for the Beach Preservation Plan
in accordance with Exhibit "A".
2. The CONSULTANT shall prepare and submit a complete joint coastal permit for four beach
restoration projects in accordance with Exhibit "A".
3. The CONSULTANT shall prepare contract plans and specifications for the project areas in
accordance with Exhibit "A".
SECTION V is being revised in response to the Section III changes. The charges associated with
the change in project scope are in accordance with Exhibit "A".
The section of the original AGREEMENT entitled "Section V - Compensation" shall be
revised to include compensation due the CONSULTANT in the amount not -to -exceed of $ 424,900.
This AGREEMENT is hereby amended as specifically set forth herein. All other sections
of the AGREEMENT shall remain in full force and effect, and are incorporated herein.
F:\Public Works\Rebecca\COASTAL\amd 1 engdesign.admAoc
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This Amendment No. 1 to the AGREEMENT regardless of where executed, shall be
governed by and construed by the laws of the State of Florida.
In witness whereof the parties have executed this Amendment this 22nd day of
February 2000.
Applied Technology & Management, Inc.
2770 NW 43rd Street, Suite B
Gainesville, F132606
Thomas Schanze,
Executive Vice President
Witness pub_
WITNESS: Chet 1 Noon
(Corporate seal is acceptable in
place of witnesses)
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Indian River County, Florida
Board of County Commissioners
B,�2a-n1- )0'
Fran B. Adams, Chairman
Attest:
K. Barton, CI o ou
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EXHIBIT "A"
I Scope of Work and Project Costing
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10011194
Scope of Work and Project Costing
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SCOPE OF WORK
Indian River County Beach Preservation Plan
Project Design, Permitting and Engineering
Introduction:
The implementation of the CountyWide Offshore Sand Search Investigation, Environmental
Assessment and Pre -Engineering Design Phase for the County's Beach Restoration
Program is of critical concern to the residents of Indian River County. These studies
represent the second step in the implementation of the County's Beach Preservation Plan.
In order to accomplish this objective, the A"rM Project Team proposes additional technical
services to conduct Pre -Application meetings with the FDEP and USACE; to obtain permits
for Sectors 1, 2, 3, 5 and 7; refine borrow area characteristics at the North IRC Borrow Site;
acquire and analyze native beach sand samples; conduct a wave refraction/diffraction
analysis of the South borrow area on the adjacent shoreline; perform magnetometer
surveys and legal surreys for the Central and South Borrow Sites; perform Erosion Control
Line Surveys in Sectors 1, 2 and 3; prepare easement instruments for the borrow and
beach fill areas; prepare contract bid documents and perform construction management
services for beach nourishment projects at Beach Sectors 1, 2 and 3; and to conduct
Project Management Meetings with County staff, advisory committees and the Board of
County Commissioners.
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TASK 5 PROCESSING AND ACQUISITION OF PROJECT
CONSTRUCTION PERMITS
Introduction
Correspondence with agencies responsible for processing the construction permits for
these Beach Nourishment Projects includes:
State (DEP State Lands, DEP Office of Beaches and Coastal Systems, Florida
Fish and Wildlife Conservation Commission, Bureau of Protected Species
Management)
U.S. Army Corps of Engineers, Jacksonville District
National Marine Fisheries Service
Environmental Protection Agency
U.S. Fish and Wildlife Service (USFWS)
St. Johns River Water Management District
ATM shall assemble and maintain, in chronological order, all letters and reports
applicable to the Project(s) Permit Correspondence for the County. ATM shall establish
telephone and written communication with the State, USACE Jacksonville District and
County sufficient to coordinate agency review of the Permit Application.
Task 5A Processing and Acquisition of Joint Coastal Permit - DEP
5.A.1 Permit(s) Pre -Application Meeting
ATM will conduct and coordinate a meeting of the affected agencies in Tallahassee.
Florida to review the proposed Projects. ATM will submit a written request to the FDEP
Office of Beaches and Coastal Systems (the "Department") requesting a pre -application
meeting and, generate e, hibits for and attend a formal Pre -application Meeting with
County Coastal Engineer and staff, the FDEP Office of Beaches and Coastal Systems
(OBCS), and the FDEP Office of Protected Species Management staff in the FDEP
OBCS office in Tallahassee, Florida.
ATM shall distribute a Meeting Outline and lead discussion during the meeting to: (a)
review Project goals and objectives, (b) summarize existing physical and environmental
data pertaining to the borrow and beachfill areas, (c) determine FDEP submittal
requirements in ATM preparation of a Joint Coastal Permit application; and (d) discuss
submittal requirements and computational methodologies for a mixing zone variance.
Beach profile and hydrographic survey data will be utilized to display 'existing' conditions
of the beachfill area. ATM will utilize this information to prepare the appropriate exhibits
for presentation to FDEP staff. Additional submittal requirements deemed appropriate
by Bureau staff to allow for complete and favorable staff evaluation of the proposed
nourishment of Sectors 1, 2, 3, 5 and 7 will be identified at the mee+ing. 'The permit
application -processing fee will be verified with Department staff at the Meeting.
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A separate Pre -Application Meeting will be conducted with staff of the Jacksonville
District Headquarters and Merritt Island Field offices (and representatives of the U.S.
Fish & Wildlife and National Marine Fisheries Services as deemed appropriate).
Potential issues which are anticipated to be of particular interest to USACE District staff
include borrow area physical, environmental and cultural resources characteristics,
beachfill area physical and environmental characteristics, threatened and endangered
species protection, anticipated dredge material transfer rnethods/schedule, and
navigation safety concerns. Submittal requirements deemed appropriate by District
staff to allow for complete and favorable staff evaluation of the proposed nourishment of
the Project shorelines will be identified at the meeting.
Following the Pre -Application (Consultation) Meetings, ATM shall prepare Meeting
Summary Report(s) for distribution to all meeting attendees which will provide highlight
information from the meeting and actions required by ATM and County to complete the
Joint Coastal Permit Application. The Meeting Summary Reports will be transmitted to
all attendees within seven days of the respective Consultations.
Task 5.A.2 Preparation of FDEP Joint Coastal Permit Application
ATM shall prepare and submit to the County for review a "Joint Application for Joint
Coastal Penrnit/Authorization to Use Sovereign Submerged Lands/Federal Dredge and
Fill Permit" draft prior to formal submittal to the Department. Upon receipt of County
approval, ATM shall forward the original signed application, five (5) copies of the
application, and six (6) complete sets of all required drawings and additional information
to the County for County submittal to the Department. The County shall be furnished
with five (5) additional complete sets of the application form, drawings and additional
information for County internal use.
ATM shall confirm the Joint Coastal Permit Application processing fee amount with the
Department prior to check issuance by the County. ATM shall establish voice or
electronic communication with the Department within seven days of submittal to
determine the Application Number assigned to the Permit. Weekly contact will be
maintained by ATM with both Department and County staff from Application Number
assignment until receipt of the first Department Request for Additional Information (RAI).
Task 5.A.3 Review and Respond to First Agency Request for Additional
Information (RAI)
ATM shall expeditiously review and respond to the first RAI by reviewing the RAI items
with County staff within one week of receipt, discussing items with Department technical
staff as necessary. establishing item priority, and preparing the necessary written _.'3r
graphical information to adequately respond to the RAI. Assuming no additionL' field
data acquisition is required and no numerical or analytical model simulations are
necessary to prepare the response, ATM shall respond to the first Request for Additional
Information (RAI) within 30 days of receipt. This timeframe shall include preparation of a
draft response and review/modification of the draft with County staff prior to submittal to
the Department. Included in the initial RAI response will be an ATM prepared
topographic and hydrographic monitoring plan for Department review and consideration.
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Additional field data and/or numerical model simulations are not considered as a
component of the scope of work associated with this task at present. Such services will
be dependent upon agency requirements and will require that ATM prepare a separate
scope of work and fee proposal for County approval prior to initiating such work.
Task 5.A.4 Review and Respond to Second Agency Request for Additional
Information (RAI)
Communication will be established with the Department within 14 calendar days
following transmittal of the first RAI to verify receipt and to obtain preliminary agency
response to the submitted information. It is anticipated that the substantive permit
issues will have been addressed between the Pre -Application Meeting, submittal of the
formal application, and response to the first RAI. ATM shall expeditiously pursue receipt
of agency requests for information prior to formal response in the form of second or
subsequent RAI's in an attempt to expedite the permitting process. As with response to
the first RAI, ATM shall expedite processing of the second such agency request within
30 calendar days of receipt.
Task 5.A.5 Review of Intent to Issue and Negotiate Final Draft Permit Conditions
Following agency (Department) processing of the Joint Coastal Permit Application, an
Intent to Issue a permit will be furnished. The Department's Intent to Issue will be
carefully reviewed by ATM to ensure that all aspects of the permit instrument (General
and Special Permit Conditions by the Bureau of Beaches and Coastal Systems, and
Special Easement Conditions related to the use of sovereignty submerged lands) are
technically and economically viable. ATM will review and advise the County on all permit
conditions that appear unreasonable, and will assist the County in negotiating such
conditions with the Department. Assuming all conditions are acceptable, ATM will
provide the County with a written proposal to comply with those conditions requiring
action. Due to the nature of permit processing, regulatory agency review, and
enforcement of policy, actual permit conditions cannot be reasonably anticipated at this
time. ATM review and preparation of a written proposal for permit compliance services
shall be completed within 10 calendar days of receipt of the Intent to Issue a Permit from
the Department.
Task 513 Processing and Acquisition of Construction Permit - USACE
Task 5.B.1 Joint Coastal Permit Processing and Coordination with Jacksonville
District
Preparation and transmittal of the Joint Coastal Permit (JCP) is addressed under Task
5.1(A). Telephone contact will be established with the appropriate FDEP staff to verify
that the JCP was properly forwarded to the USACE and whether the Jacksonville District
has had any contact with the FDEP. Communication will then be established with
USACE Jacksonville District to determine the Permit Number and District Regulatory
Division staff (names and contact information) assigned to application review and
processing.
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Task 5.8.2 Review and Respond to First Agency Request for Additional
Information (RAI)
ATM shall review the 1st RAI items with County staff within 1 week of receipt, discuss
items with USACE Jacksonville District technical staff as necessary, establish itern
priority, and prepare the necessary written and/or graphical information to adequately
respond to the RAI. Assuming no additional field data acquisition is required and no
numerical or analytical model simulations are necessary to prepare the response, A"T"M
shall respond to the first Request for Additional Information (RAI) within 30 days of
receipt. This timeframe shall include preparation of a draft response and
review/modification of it with County staff prior to submittal to the Department.
Additional field data and/or numerical model simulations are not considered as a
component of the scope of work associated with this or other tasks at present. Such
services will be dependent upon agency requirements and will require that ATM prepare
a separate scope of work and fee proposal for County approval prior to initiating such
work.
Task 5.13.3 Review and Respond to Second Agency Request for Additional
Information (RAI)
ATM shall review the second RAI items with County staff within 14 calendar days of
receipt, discuss items with USACE Jacksonville District technical staff as necessary,
establish item priority, and prepare the necessary written and/or graphical information to
adequately respond to the RAI. Assuming no additional field data acquisition is required
and no numerical or analytical model simulations are necessary to prepare the
response, ATM shall respond to the second Request for Additional Information (RAI)
within 30 days of receipt. This timeframe shall include preparation of a draft response
and review/modification of it with County staff prior to submittal to the Department.
Task 5.13.4 Review and Response to Public Notice Items
Following agency (USACE) Public Noticing of the Department of the Army Permit,
agency, special interest groups and individual responses will be reviewed with the
County prior to discussion with USACE staff. ATM and the County shall determine an
appropriate response to each item and ATM shall prepare a formal response to agency
requests. At this time and in advance of formal application submittal, it is anticipated that
ATM will be responding to concerns over nearshore hardbottorn, marine turtle nesting
and manatee protection issues, as well as anticipation of beachfill performance following
placement.
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Task 5.113.5 Review USACE Statement of Findings
Upon receipt of the USACE Permit Instrument, ATM shall carefully review and comment
on any discrepancies or permit language that could be of potential concern to the
County in pursuit of the Project construction and subsequent performance monitoring. A
list of such concerns and the affected conditions will be prepared for review with the
County staff, after which a formal response to the USACE requesting corrective action
will be prepared.
TASK 6 FDEP MIXING ZONE VARIANCE
Task 6.1 Pre -Submittal Meeting/Conference with FDEP
Following review of the initial restoration Project file, ATM shall organize and attend a
pre -submittal meeting in Tallahassee with Department staff to discuss submittal
requirements for variance processing and modeling scheme(s) acceptable to the
Department. This meeting is proposed to take place concurrent with the Joint Coastal
Permit pre -application meeting (described in Task 5.1) to optimize travel expenditures to
Tallahassee.
Task 6.2 Mixing Zone Variance Request and Completeness Summary Response
A Petition for Variance request will be prepared by ATM with an adequate distance
cross -shore and alongshore on the Atlantic Ocean coast to avoid water quality
violations. The quality of the borrow source sand to be utilized for the nourishment
Project will dictate the physical dimensions of the mixing zone which is achievable and
hence requested. It is anticipated at this time that the transverse -mixing model
presented in Fischer et al. ("Mixing in Inland and Coastal Waters," Academic Press, Inc.,
1979) will be utilized to perform the analysis required for the Petition for Variance. Forty-
five days from authorization to proceed from the County shall be sufficient to prepare the
request.
ATM shall respond to one agency Request for Additional Information associated with the
mixing zone issue to ensure that the appropriate mixing zone is acquired. It is
anticipated that the variance can be obtained in the same timeframe as the Joint Coastal
Permit, and will likely be deemed complete pending completion of a singular
completeness summary response. ATM will respond to the agency request within 60
calendar days of receipt of the RAI.
The County shall prepare a Public Notice following agency approval of the Petition for
Variance methodology and computational results. ATM' s"all review the FDEP variance
document for accuracy and shall transmit any noted changes required to the Comity
prior to subsequent transmittal to the FDEP requesting such change(s).
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Task 7 PREPARE AND ACQUIRE STATE LANDS LEASE(S)
FOR BORROW AREAS
ATM will prepare legal descriptions for the three borrow areas identified in the Sand
Source Investigation and submit applications requesting State of Florida Submerged
Lands Leases to the Division of State Lands. It is anticipated that the drawings and
requests will be processed concurrently with the FDEP Joint Coastal permit applications.
A 10 -year lease period will be requested for each borrow area.
Task 8 DETAILED VIBRACORING INVESTIGATION OF NORTH
BORROW AREA
Task 8.1 Obtain Vibracores in Target Areas
'The number of cores will be optimized based on distance from shore, planform
geometry of the candidate site(s), water depth, anticipated core lengths necessary for
logging, sampling and archival, and apparent material composition. It is assumed that
vibracores will be collected during 2 field days and that 12-16 vibracores will be
recovered. It is estimated that, for the purposes of this study, a specifications -level
spacing will initially be utilized in the areas of potential sand deposition. Should the field
acquisition of vibracores reveal consistently high quality (and in -field estimates of
quantity) material in one or more of the candidate sites, efforts will be intensified in those
areas to reduce the grid coverage area and, in effect, produce a plans -and -
specifications -level distribution of vibracores. Construction plans and specifications -level
vibracores should be acquired on an approximately 500 to 1,000 ft grid completely
covering the area of anticipated sand excavation. A conservative estimate of six to eight
20 -foot vibracores per field day is assumed over the course of the single mobilization
effort.
The vibracoring effort entails positioning a Coast Guard certified coring vessel over a
previously determined (or ATM -directed) coordinate set offshore. Once in position, the
coring system utilizes a pneumatic impacting piston mounted on the top of a core barrel
constructed of steel or aluminum pipe and felted with an internal plastic liner to contain the
sediment core sample. The core barrel is mounted on a stable platform and serves
additionally as a guide to the vibrator and core barrel. The coring system is deployed to the
ocean bottom and retrieved utilizing a deck -mounted hydraulic crane. DGPS positioning of
the core sample retrieved is recorded along with record of the barrel penetration into the
seabed. The procedure is then repeated following removal of the plastic liner from the barrel
visual inspection of the material contained within the liner, and ATM acceptance or reiection
of the recovered' oVli_ '�-• -5 'iM bc: �.".-u�giiircu uy file vibracoring contractor at
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no additional cost to Indian River County.
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Task 8.2 Perform Laboratory Testing and Analysis of Acquired Cores
Following vibracore acquisition, labeling and temporary storage shipboard, the vibracores
will be transported from Fort Pierce Harbor to a laboratory facility in Melbourne, Florida.
Within seven days of delivery to the laboratory, the vibracores will be split, visually inspected,
and logged in detail in accordance with USACE standards. Results of the logging will be
reported on USACE Engineering Form 1836 and will additionally be
recorded on GTLog' geotechnical logging software. This geotechnical logging software is
part of ATM's library of in-house software.
Textural classification during core logging will be prepared in accordance with the Unified
Soils Classification System, described in ASTM Standard D-2487. Color photographs of the
sectioned core will be taken at 1 -foot intervals. Five (5) samples will be extracted at discrete
sediment horizons per core, and separate physical composite samples will be extracted
from the vibracore down to the limits of visually compatible sediment. All samples (assumes
a total of 80 individual samples and 16 composite samples) will be analyzed for grain size
and percent mud and gravel.
Grain size analysis will adhere to ASTM Standard D-422 for mechanical particle size
analysis of the soils. Analyses will be conducted by mechanical sieving utilizing a set of
nested screens dividing sediments at %2 phi intervals from —4 to +3.5 phi, inclusive, with the
+3.75 phi (#200 mesh screen) added to the nested screen set. Laboratory quality
assurance procedures dictate that a replicate of approximately 5% of all samples taken for
grain size analyses is undertaken.
Grain size distribution of samples processed in accordance with the above procedures will
be analyzed using the method of moments and graphic methods as described by Folk
(1974). Tabular summaries of each sample will be generated and will report sieve size, phi
size, mesh opening size in millimeters, weight of sediment retained in grams, cumulative
percent retained, and cumulative percent passing. Sample statistics (e.g., mean, standard
deviation, skewness and kurtosis) will also be displayed in the summary tables. A frequency
plot of grain size distribution (GSD curve) will be provided for each sample in accordance
with USACE Form 2087.
Upon completing the above described materials tests and analyses, the cores will be
packaged in suitable containers and transferred to the County for permanent storage at a
designated location within the County.
Task 8.3 Prepare Supplemental Geotechnical Report
A Geotechnical and Sand Source Investigation Report will be generated which will detail
the field, interpretive and laboratory procedures utilized to acquire and analyze the
geophysical riati nPnnhvnic^I „ ri (J� ;i::u, data, vibfacoie fogs and color
photographs, sediment analysis data sheets for each sample, percent mud and GSD
curves for each test sample analyzed (assuming five samples per core), and the
preparation of maps. The above interpretive maps will accompany graphics of the areas
investigated from the side scan grid and bathymetric surveys for the north borrow area.
One draft and ten (10) final copies of the report will be prepared and submitted to the
County.
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TASK 9 WAVE REFRACTION/DIFFRACTION ANALYSIS OF INDIAN
RIVER SHOAL DREDGING IMPACTS ON ADJACENT
SHORELINE
Assuming the regulatory agencies require an analysis of pre- vs. post -dredging shoreline
impacts associated with sand excavation of a portion of the Indian River Shoal complex,
ATM will establish and conduct a numerical simulation of such impacts. A wave
refraction/diffraction study of the borrow area and adjacent shorelines will be conducted
to satisfy these requirements. The model REF/DIF will be utilized.
Wave data will be assembled from a combination of the Wave Information Study (WIS)
hindcast data and real-time wave gauging apparatus in the area. A grid will be
established sufficient to fully simulate the bathymetry and shoreline adjacent to and
contiguous with the South borrow area anticipated to be dredged to support beach
restoration activities by the County. Model simulations will be conducted on sufficient
wave 'cases' to adequately demonstrate the wave propagation over and shoreward of
the Indian River Shoal (borrow area) and to the adjacent shoreline. The grid will
encompass the entire borrow area and depths seaward a sufficient distance to generate
the incoming wave fronts, and a distance of up to 8 miles north -south (alongshore). Grid
coverage with these dimensions should be sufficient to depict pre- and post -dredging
impacts to the near -field and shoreline areas in the lee of the borrow site. A report will
be prepared detailing the methodology, set-up and results of the simulation.
TASK 10 NATIVE BEACH SAND SAMPLING ANALYSIS AND REPORTING
Surface sand samples will be collected concurrently with the beach profile surveys, and
assumes that the design -level beach profile surveys will be conducted in February 2000.
Sand samples will be collected along nine (9) longshore transects, corresponding to
DNR monuments R-4, R-7, R-10, R-13, R-17 (Sectors 1&2); R-37, R-40, R-43, R-46
(Sector 3). This spacing meets standard DEP requirements of one transect per 3,000
feet of shoreline and corresponds to previous sand sampling performed by Martin
County in June 1990. Sand samples will be collected at elevations top of dune (-12),
Toe of Dune (—+9), +6, +3, 0, -3, -6, -9, and -12 feet NGVD. It is possible that certain of
the above -stipulated beach profile transects may not support sample acquisition at the -
12 ft contours, respectively, due to the presence of nearshore hardbottom. Samples will
be analyzed using standard ASTM procedures to determine the grain size distribution.
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collected with a petit ponar grab sampler (from a boat). Each sample will be analyzed to
determine grain sizes using the same nested sieve set as detailed above in Task 8.2
(assumes a total of 81 samples will be collected and analyzed). The results will be used
to analyze native beach grain characteristics (sand, shell, and percent mud) throughout
the Project beaches planned for nourishment.
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TASK 11 PERFORM MAGNETOMETER SURVEY OF BORROW AREAS
A cultural resources assessment based on a magnetometer survey of the north, central
and south borrow areas will be prepared in accordance with standards established by
the Florida Department of State, Division of Historical Resources, and applicable Federal
standards and guidelines. This includes reviewing available information from the Florida
Site File at the Florida Department of State, Division of Historical Resources, and other
published sources of archeological and shipwreck information. Such review will be
conducted in accordance with the provisions of the National Historic Preservation Act of
1966, as amended, as well as the provisions contained in Section 403.918(2)(a)6,
Florida Statutes and the "Standards for Conducting, Reporting, and Reviewing
Archeological and Historic Site Assessment Survey Activities" of the Florida Department
of State, Division of Historical Resources. This review will be undertaken in advance of
any field work, with the purpose of determining potential impacts to prehistoric
archaeological sites or historic shipwreck sites.
A detailed magnetometer survey of the three potential borrow areas will be conducted.
The detailed bathymetric survey (conducted in Phase 1) and the Borrow area
compositing efforts completed in Phase I will guide the exact survey grid boundaries
required. The magnetometer survey will provide data concerning the presence, location,
and magnitude of magnetic anomalies in the proposed borrow area associated with
ferrous objects that could be of potential archeological or historical significance. The
side scan sonar survey (also completed under Phase I authorization) provides
acoustical imagery of the bottom topography in the borrow area containing information
on physical characteristics, such as exhibiting either surficial or emergent hardbottom
resources and/or dense shell hash surface concentrations.
The survey team will obtain magnetometer information on each track line (sweep) by
employing a Barringer Research Ltd. Model M-234 Proton Magnetometer (or equivalent)
with marine sensor and sensor depth transducer unit deployed from a suitable survey
vessel along the track lines at speeds between four (4) and five (5) knots. The
magnetometer will operate at a cyclic sampling rate of one (1) cycle per second and the
magnetometer sensor will be towed no more than ten (10) feet above the bottom.
Vessel positioning will be accomplished with differential GPS.
Track lines across the long axis of the grid will be performed at an on -center spacing of
one hundred (100) feet to obtain sufficient coverage for detection of potentially
significant magnetic anomalies. Supplementary magnetometer survey track lines will be
run as necessary to further assess and pin -point potentially significant magnetic
anomalies or to verify the absence of cultural resources.
Scaled maps of the borrow area bathymetry and the magnetic anomalies detected within
the limits of the survey will be plotted. In addition, an underwater archeological survey
technical report will be prepared in accordance with the "Standards for Conducting,
Reporting, and Reviewing Archaeological and Historic Site Assessment Survey
Activities" of the Florida Department of State, Division of Historical Resources and
applicable Federal standards and guidelines. This report will be titled, "Underwater
Archaeological Background Study and Remote Sensing Survey for the Indian diver
Beach Nourishment Projects."
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TASK 12 ESTABLISH EROSION CONTROL LINE FOR SECTORS 1.2 AND 3
Prior to the placement of beachfill acquired from sovereignty submerged lands in the
state of Florida, the FDEP requires that local interests establish on Erosion Control Line,
or ECL, for the shoreline fronting the anticipated limits of sand placement. The line is
established in accordance with the provisions Chapter 161.161, Florida Statues.
Technical (field) procedures are governed by Chapter 177, Part 11, Florida Statutes, and
18-5 and Chapter 21 HH -6, Florida Administrative Code. The field procedure utilized
essentially establishes the position of the pre -project Mean High Water shoreline over
the entire project construction boundary, within each sector and along the adjacent
non -project shorelines.
Timing of the survey is extremely important, as statutory limitations with respect to the
elapsed time between field determination of the ECL and project construction are
typically enforced by the state of Florida. Based on the above, it appears that the ECL
survey should be conducted in late February 2000 to allow adequate time for
processing, approvals by the FDEP Division of State Lands, Bureau of Surveying and
Mapping, and the Public Hearing and adoption procedures.
The state will require the Erosion Control Line position to be transposed onto recent
vertical aerial photographs of the respective project site. ATM will coordinate this activity
closely with Indian River County. The County's 1999 controlled vertical aerial
photography is the expected medium to realize highly accurate conveyance of the Mean
High Water position onto mylar for submittal to the state of Florida.
Upon submittal of the ECL documentation of the FDEP Bureau of Surveying and
Mapping, ATM's experience dictates frequent telephone follow-up with the Title and Land
Records Division ensure that processing delays are minimized. ATM shall contact the
FDEP to confirm:
. Technical sufficiency of the submitted line as surveyed;
. Procedural timeframes for approval;
. Public notification, scheduling and conduct of the Public
Workshop/Hearing; and,
. Hearing findings and Report recommending establishment of the ECL
(the Hearing Officers Report is prepared within thirty days and is
based on public input at and subsequent to the Hearing).
Immediately following acceptance of the ECL position (and establishment procedures)
P ATM i!! arinrc d ist e r 1. and a,_-. Slme i !I
by th_, FDEP. A:. R. �.. _, ssivelyrurNs.ie an., :=as;..,. 2h�-; . pr,�nz;� .,,�� z:.:.� _..:_ :v� .
preparation, scheduling, pubic notification and presentation of exhibits for the Public
Workshop and Hearing for the proposed ECL. The state permit(s) processing for the
project should be nearly completed and anticipated for issuance by the FDEP prior to
the Public Workshop and Hearing. Noticing procedures required by the FDEP are well
understood and will be strictly followed to the extent the County requires assistance in
this regard.
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ATM will work closely with County staff in generating the mailing list of riparian owners
located within 1,000 feet of the proposed line, by accessing the County property
appraiser's database. Affidavit of publication in the newspaper with largest local
distribution (confirming the notice has been placed for three consecutive weeks prior to
the announced date of the workshop/hearing, and once in the Florida Administrative
Weekly) shall be furnished to the State promptly. FDEP Bureau of Beaches and Coastal
Systems staff, as the designated hearing Officer for the ECL Public Hearing, shall be
contacted well in advance of publication by ATM to confirm scheduled availability for this
important meeting.
ATM will prepare exhibits for and participate in presenting the concept and implications
of the ECL to the Public Workshop/Hearing attendees, and shall entertain questions
prior to formal Hearing proceedings to ensure the process is understood. Audio
recording equipment must be provided by the County to provide a permanent voice
record of the proceedings. Since we have conducted this type of presentation for the
10 -Mile Longboat Key, Martin County and Mid -Town Beach Restoration Projects, we feel
extremely well prepared and experienced in the proper type of presentation format and
graphics support. Presentation materials such as these which schematically delineate
the project physical and conceptual boundaries are critical to the success of the Public
Workshop and, hence, the Public Hearing for the ECL establishment.
ATM will ensure the ECL approval schedule is expedited by confirming via frequent
telephone contact with the Hearing Officer in the thirty -day comment period following the
hearing, that processing is proceeding as anticipated. If it is not, ATM will ascertain
whether ATM or County assistance is required, and shall report same to County
immediately.
Timely submittal of Affidavits and notice copies will assist the Hearing Officer in
expeditious processing of the ECL and subsequent forwarding to the FDEP Bureau of
Surveying and Mapping for final approval. We will complete our obligations to the
County with regard to ECL processing by ensuring that the approved line is properly
recorded in Indian River County as a permanent record of the established boundary of
state-owned lands.
TASK 13 PREPARE AND ACQUIRE CONSTRUCTION EASEMENTS
Construction Easement
ATM will work cooperatively with the County and municipal governments to prepare legal
descriptions and easement language for acquisition of easements from affected riparian
owners within the project fill limits in Sectors 1, 2 and 3 (approximately 145 parcels).
The following legal instruments will be required prior to construction:
• Consent of Use Easement for the Central and South borrow areas;
• Temporary Beach Nourishment and Work Area Easements and,
• Temporary Access Road Easement.
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ATM, working with Indian River County Real Estate and Surveying staff and the County
Attorney and legal staff, will acquire all construction easements for the Indian River
Nourishment Projects. ATM will prepare a draft cover letter and sample easement
agreement for review and subsequent final changes to be made and utilized by the
County Attorney in County mail -out of the easement documents. A map of the project
with the easement areas will be prepared, which will require print detail at each affected
parcel. No difficulty is anticipated in conjunction with acquiring construction or consent
of use easements for this project.
With our experience on other beach restoration projects in Florida, it is probable that
certain property owners in the project area may voice concern and/or objection over
granting such easements. It is often helpful (and sometimes necessary) to provide
assistance to the private landowners through meetings with County staff and/or key
community members.
For costing purposes, it is assumed that ten (10) percent of the affected property owners
(approximately 15 parcels) will dictate laying construction stakes (hubs or lath) marked
with ribbon on oceanfront parcels. This initial effort will allow the private property owners
to better visualize the land areas that will be occupied by the granted easement(s).
Education of the public and the affected private property owners expedites the
easement acquisition process. Depending on the actual level of individual and/or public
education efforts required, an additional services scope and budget authorization might
be necessary for this item.
TASK 14 CONTRACT PLANS AND SPECIFICATIONS FOR SECTORS
Task 14.1 Beach and Borrow Area Surveys
Upon final acquisition of permits to construct the project, ATM shall conduct a detailed
beach profile and hydrographic survey of the beachfill areas in Sectors 1, 2 and 3,
respectively. Survey detail of the borrow area from the Phase I services should be
sufficient for bidder and (subsequent) contractor planning and baseline condition and will
further allow for accurate borrow area horizontal and vertical cut boundaries and cross
sectional views of the proposed cuts. Beach profile surveys shall be conducted within
the beachfill and adjacent shoreline monitoring areas (as determined by the regulatory
agencies — assumed to be consistent with the existing limits of monitoring required
following the initial restoration project) to establish the pre -construction (baseline)
condition of the shoreline. From this base, planform and profile modifications as may be
dictated by the agencies in their requirements for environmental resource prof action can
be accurately performed.
Task 14.2 Vertical Aerial Photography
Controlled (rectified) vertical aerial photography will be performed to serve as a base
illustration for computer-generated overlay of the final beachfill design planform. Ground
targets will be established at the appropriate intervals to ensure that photo images can
i.ic fully ICGllll@ll .7l $ riiiai (worKing) scale of 1' = IOU, Aefiai photography shall be
obtained on a clear day, free of cloud cover or haze, and shall be conducted in late
morning hours to avoid building or other structural shadows being cast toward the
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beach. Overlap between frames shall be sufficient to allow for digital processing of the
images, and the flight path shall be continuous for the duration of the flight. The limits of
photography are anticipated to include the area presently being monitored by ground-
based survey crews.
Task 14.3 Construction Contract Drawings for Sectors 1, 2 and 3
Planform drawings will be prepared at 1" = 100' and will serve as the basis for the
contract drawings in the final package sent to prospective bidders. The aerial
photographs will serve as the base for computer-generated overlay of the final beachfill
design planform (to be finalized following receipt of final permits and the baseline [pre -
construction] survey). Construction drawings shall include the following features overlaid
on the aerial photography raster images:
. the design fill template depicting landward work limits, berm crest, Erosion Control
Line and construction toe of fill, berm transition and fill taper tie-in points to the
existing shoreline (north and south fill limits).
. construction access and equipment/materials staging areas;
. existing FDEP and intermediate survey reference monument locations and state
plane coordinate values; and,
. roads and other identifiable upland features as may be appropriate.
Additional sheets will include the Project Title Sheet, borrow area bathymetry and
isopach charts, borrow area cross-sections, beachfill cross-sections at approximately
500 -ft stations, and the pipeline access corridor. At this time, it is anticipated that thirty
(30) sheets will be required to depict the above information for Sectors 1, 2 and 3 in their
entirety, if all three Sector restoration projects are bid singularly. Submittals will be
provided to the County at sixty and ninety percent for County review and comment.
ATM shall revise submittals promptly and shall furnish a master set of 100% drawings
for County approval prior to reproduction of copies suitable for distribution to prospective
bidders.
Task 14.4 Construction Contract Documents
ATM shall prepare and transmit to the County for review and comment an eighty (80)
percent level set of Contract Documents. Components of the Contract Documents that
are the responsibility of ATM include the following:
Supplemental General Specifications
Technical Specifications
Appendix Information (Permits, Grain Size Distribution Curves, Vibracore Logs,
and Jet Probe Logs as appropriate).
ATM assumes that preparation of all remaining sections of the Contract Documents are
the responsibility of the County and will be furnished to ATM by the County for ATM
assembly into a comprehensive Contract Document package. The eighty -percent
subiniital wiii be prepared and subin tted to the County in a three-ring binder for Couniy
review and comment.
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ATM shall forward the ninety- percent submittal to the Florida Department of
Environmental Protection for review by the Office of Beaches and Coastal Systems staff.
FDEP comments will be incorporated along with County comments to the eighty -percent
submittal and will be result in a final (100%) submittal.
ATM shall submit Contract Drawings and Documents to the FDEP for review. ATM and
County shall jointly coordinate expeditious turnaround of this submittal from USACE
staff. Following receipt of DEP comments, ATM and County shall meet and review
comments and ATM shall revise those comments deemed mutually acceptable to ATM
and County.
Upon notification from County that Contract Documents are complete, ATM shall
prepare and furnish twenty (20) bound contract drawing and contract document sets to
County for subsequent County distribution to prospective bidders, staff, FDEP, USACE
and other governmental entities as County deems appropriate.
Task 14.5 Pre -Bid Conference
ATM shall coordinate the bid advertisement with County to determine an appropriate
date for a Mandatory Pre -Bid Conference. ATM shall prepare for and attend the
Conference, and shall answer prospective Contractor inquiries at the Conference, or
,anscribe Contractor inquiries for subsequent research and response to all Conference
a+'-ndees as appropriate.
Task 14.6 Bid Addenda
During the bidding period, ATM shall communicate frequently with County staff regarding
receipt of prospective Contractor written inquiries seeking interpretation of the Contract
Documents. Should ATM and County receive such information within the stipulated time
in advance of the advertised bid opening date, ATM shall assist County with preparation
of bid addenda as appropriate by providing technical response to items under the ATM's
responsible charge. Such items include changes that may be warranted to the contract
drawings, technical and supplemental general conditions or other construction -related
issues as appropriate.
Task 14.7 Review of Submitted Bids
ATM shall obtain copies of sealed bids from County and shall review them for accuracy,
completeness and contractor qualifications. ATM shall evaluate and provide a written
recommendation for award to County based on ATM review of the submitted bids.
TASK 16 MEETINGS AND PROJECT MANAGEMENT
ATM will prepare for, travel to and attend one (1) meeting per month from February
through September 2000 for the purpose of coordinating with, and providing project
_dat_s . th- Bcaid Of COU"'Y _.:::is issie i:.., ._ ii Coui;iy Cep twl r7n
Public Works Director, legal staff, or the Beaches & Shores Coastal Advisory Committee
as appiopriaie.
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TASK 16 CONTRACT MANAGEMENT
To ensure timely and cost-effective completion of this contract, ATM shall maintain rigid
cost and scheduling controls on all work performed in association with the contract and
shall adhere to the Project timeline. ATM will coordinate each of the sub -consultant
contracts to establish deliverables, schedule and invoicing procedures to meet the
County's requirements for payment. The following sub -consultants ars currently
envisioned to provide services to ATM in conjunction with this Project:
Scientific Environmental Applications, Inc.
Coastal Science Associates, Inc.
Morgan and Eklund Surveying & Mapping, Inc.
Oceaneering Technologies, Inc.
The County may reduce the total amount of the contract by the value of any reduction in
work performed by subcontractors. Alternatively, if directed in writing by the County,
these funds will be directed to expand the scope of work on other tasks.
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