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Home My WebLink About2024-IG017�VEftC� Name of Group: Contact Person(s): Alailing Address: Date(s) of Reservation.- Load eservation:Load In DatelTime: Reservation Area(s). Estimated # of Participants: INTERGENERATIONAL RECREATION CENTER 1590 9th Street SW, Vero Beach, FL 32962 (772)226-1780 Wa'indianriveneov RESERVATION AGREEMENT Stacy Brock 1143 36h Ave SW Vero Beach, FL 32968 Saturday, May 25, 2024 5/25/24 10:30am-11:30am 131 A 60+ SIaII ILCP 0n1v RefPront,n Frhihit R- I "'WAN RIVER COVNTN' INTERG _NERATIONAL RECREATION CENTER F V F. N T V E N 17 F. Email. ssapeaatt.net Phone Number' 772-268-0798 Event Time: 11:30am—1:30pm Load out 5/25/2411:30am-11:30am DatelTime: Briej'Description Graduation Lunch. of'Event: FACILITY I PROPERTY Reservation of: RESERVATION FEE: Room 131 A @ $55.00 per hour for 4 hours $220.00 AMENITIES / OTHER Reservation of: FEE: 30 chairs @ $0.50 per chair (30 chairs included in rental) $15.00 5 tables @ $8.00 per table (5 tables included in rental) $40.00 Event Set-up $73,00 5.5% SALES TAX: $19.25 Reservation Agreement Sub -Total: $369.25 *RESERVATION *Required to Reserve Room/Area and due upon Agreement signing. DEPOSIT (25%): Events booked less than 45 days requires payment in full in the form oJ' $154.81 cash or credit card *DAMAGE DEPOSIT: *Fully refundable with no additional charges and no damage. $250.00 TOTAL DUE: April 25.2024 Reservation .Agreement GRAND TOTAL: $619.25 Applicant Initials Intergenerational Center Reservation Agreement Page I of 9 3 GZ� * * RESERVATION AGREEMENT I\TERr,ENF.R"t'ION,aL 'LoRtD�' RECREATION CENTER F r F. N T V G N I" 6 10. Renter shall remove all decorations at the end of the event. 11. Renter agrees to accept premises "as is" and acknowledges responsibility of conduct of each member attending the group's activity. Applicant conducts all events at their own risk, each member has the status of "permittee". 12. Agreements are non-transferrable. 13. A 30-day notice must be given to reschedule or cancel, in order to receive a refund on the reservation deposit. If cancellation notice is not given before the 30-day period, the reservation deposit will be forfeited. For all events booked within 30 days, or less, the 25% reservation deposit will become non-refundable. 14. Damage deposit payment must be paid in the form of cash or check (with appropriate ID). Credit cards are accepted for payment of the Damage Deposit and may be used to pay the facility Reservation fee. Indian River County accepts VISA, MasterCard and Discover as forms of credit card payment. 15. The serving and consumption of alcoholic beverages is strictly Prohibited under this Reservation Aereement/Aareement and grounds for dismissal of the event includine the loss of your Damage Deposit. 16. There shall be no eambline on the premises. 17. Undisclosed or unvermitted activities or hours shall void this Aereement. The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. 18. The Damage Deposit will be refunded upon staffs review of the condition of the rented area and will not be applied to the final balance of the Reservation. The Damage Deposit refund will be issued to the Renter, unless the Damage Deposit was paid by check, in which case the check will be issued and mailed to the Person who issued the check. The check will be mailed within thirty (30) business days 19. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs, and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. 20. Applicant acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. 21. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to by Applicant. 22. Any notice, request, instruction, demand, consent or other communication required or permitted to be given under this Reservation Agreement shall be in writing and shall be given in writing and delivered by email to: ichandler ,indianriver. og_v. 23. Applicant acknowledges receipt of and agrees to comply with the iG's Rules and Regulations which are attached hereto as Exhibit C and incorporated by reference. 24. Animals will not be permitted onto the iG Center property during an event unless they are considered a Service Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as "any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition." C.F.R. § 35.104 and § 36.104 (2010). This paragraph does not apply to organizations hosting Applicant Initials _E2_ Intergenerational Center Reservation Agreement Page 3 oft) G� RESERVATION AGREEMENT ;;TEHN.,Iola XERATIONAI. �iORlO�' RECREATION CENTER F V F N T V F N D F. TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the undersigned participant, freely agree to and make the following contractual representations and agreements. I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for any damage or injury that may occur as a result of my and/or my group's use of the Intergenerational Recreation Center identified herein during the time period I and/or my group are using same and further agree to release, waive, discharge, and covenant not to sue Indian River County, its officers, agents, employees, and volunteers (all for the purposes herein referred to as "Releases") from any and all liability or claims that may be sustained by me or a third party directly or indirectly in connection with, or arising out of, the use of the Intergenerational Recreation Center as described herein, whether caused in whole or in part by the negligence of Indian River County or the Releases. I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses, and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational Recreation Center as described herein. 1 agree that I have read this form, fully understand its terms, and understand that 1, or anyone who may claim to have rights on my behalf, have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this Agreement is held to be invalid, the balance notwithstanding shall continue in full legal force and effect. This acceptance is on behalf of all persons in the group with me. If the rules are violated this permit may be revoked and future permission may be refused. Permit holder is responsible for the conduct of all persons in the group. I agree that I am at least 21 years of age and will be present during the period stated on this permit. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement. Applicant Printed Name: �5h!Aa,,J, Applicant Signature: Date: a IQ t7 2�4 /,�/, shwa Chandler, Facility Supervisor Applicant Initials S—L3 Intergenerational Center Reservation Agreement Page 5 of 9 <2,/2o,/Z Date G2 w l*Q 3 K * * RESERVATION AGREEMENT --DlAINTERGFIVE iCO NTY �ORtfl� RECREATION CENTER Exhibit C E N V Indian River County Parks & Recreation Department iG Center General Rules & Regulations 1. Scheduling is conducted on a first come, first serve basis for open dates. Reservation dates are only secured and guaranteed with a minimum 25% Deposit Fee and fully executed license agreement. Staff reserves the option to issue a placeholder agreement along with a minimum 25% Deposit Fee in lieu of a fully executed license agreement which will secure the date pending a due diligence review. Placeholder agreements shall automatically expire 90 days after the issued date and the reservation forfeited unless the Applicant enters into a license agreement. 2. Permits for groups composed of minors will be issued only to adults who accept responsibility for supervising them throughout the period of the permit. 3. Security Plan: A. If applicable, events shall present a security plan to the Indian River County Sheriff's Office, Division of Law Enforcement. Approval and sign off by the Division shall be a condition precedent of the issuance of the Permit/license agreement. B. Assigned Indian River County Sheriff's Deputy(s) must have arresting authority in Indian River County. C. Indian River County in consultation with the Indian River County Sheriff's Office will determine the level of security of sworn law enforcement and emergency services personnel. Indian River County will provide Applicants with the order forms for sworn Indian River County Sheriff's Office and Indian River County Emergency Service Personnel. D. Evidence of sworn law enforcement and emergency service personnel scheduling shall be provided to Indian River County 45 days prior to the Event by means of a paid receipt from said Indian River County Department and Division. 4. All indoor cooking is strictly prohibited. Outdoor cooking, grilling, etc. shall be approved in advance by the Indian River County Intergenerational Recreation Center & Event Venue Management Staff along with a Special Event Permit generated by the Indian River County Fire Department. Indian River County will provide Applicants with the order forms for Special Event Permit. Evidence of Special Event Permit Inspection scheduling shall be provided to Indian River County forty-five (45) days prior to the Event by means of a paid receipt from said Indian River County Department Fire Department. 5. Deposits: A. All buildings and facilities shall be left in the same condition it was received in. An additional cleaning fee shall be deducted from the damage deposit to cover the cost of cleaning/restoring the facilities to their original condition. i. Any and all decorations must be approved prior to installation and removed completely at the conclusion of the event. ii. The Indian River County Intergenerational Recreation Center & Event Venue Management should be left in a broom swept condition and all garbage left in designated location. Client must check in with a staff member prior to departure regarding state of room upon completion of event. iii. Any damage to walls, including debris, dirt, scuff marks, food, etc. shall require a cleaning fee. iv. Any clean' fee will be deducted out of the Damage Deposit. Applicant Initials Intergenerational Center Reservation Agreement Page 7 of 9 �V ERCO Q 3 � mug* * • RESERVATION AGREEMENT ITERC,EKER �ORI�� T101r1L RECREATION CENTER Exhibit C F. V E N T V r N O F 18. Indian River County Intergenerational Recreation Center & Event Venue Management Staff is not responsible for deliveries for any event. Applicant must be present for deliveries and is responsible for securing those deliveries, unless prior written approval is requested in writing by Applicant and given by an Indian River County Intergenerational Recreation Center & Event Venue Management. 19. All motorized vehicles are required to park in the designated parking areas oniy which include the Main Parking or Joe Wiggins Field, if deemed necessary for your event. There will be no parking of motorized vehicles in or around the facility without prior approval from the Indian River County Intergenerational Recreation Center & Event Venue Management. • Motorized vehicles are limited to ten (10) minutes in the Drop Off Area, unless prior approval from the Indian River County Intergenerational Recreation Center & Event Venue Management. Applicant Initials 1 Intergenerational Center Reservation Agreement Page 9 of 9