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HomeMy WebLinkAbout2000-080C1 40 i .r 3-vp1 -G-6 tE 1+11u9QA 41ni IN'D1pPbn AMENDMENT NO. I D ,at INDIAN RIVER COUNTY PUBLIC WORKS MAINTENANCE COMPLEX INDIAN RIVER COUNTY/SCHOOL DISTRICT FLEET MAINTENANCE FACILITY, PROFESSIONAL ARCHITECTURAL/ENGINEERING SERVICES CONTRACT SECTION L- GENERAL This is an amendment to the professional architectural/engineering services contract (CONTRACT) between Indian River County and Hanson Engineers, Inc. (Formerly Ralph Hahn and Associates, Inc.) dated Feb. 10, 1998. All conditions of the original agreement, unless revised herein, continue to apply. _SECTION [I -PROJECT LIMITS The project limits shall be expanded to include the recently COUNTY purchased 25 acre parcel located along the south side of 41" Street cast of Kings Highway, which was recommended in the Programming/Schematic Design Phase of the Master Agreement dated Feb. 10, 1998. In addition, all related offsite areas to provide adequate infrastructure to the two proposed development sites are included. SECTION I1I - SCOPE OF SERVICES The Consultant agrees to perform the professional services as described in Exhibit "A" Program outline attached. The scope shall conform to the "Need Analysis Report' attached hereto. SECTION IV - TIME FOR COMPLETION The time for completion of each project phase shall be as follows: Program Development - Already Complete Bidding Phase - 60 calendar days Schematic Resign -ca endar days Construction Phase - 1 year Design Development - 45 calendar days�a Contract Documents - 90 calendar drys Commencement date shall be authorized by a Notice -to -Proceed. SECTION V -COMPENSATION The compensation paid by the COUNTY and School District to the CONSULTANT are described in the attached Exhibit" B" - Basic Professional Dees & Breakdown of man-hours revised Dec. 27, 1999- A cnmplctn project budget is attached as Exhibit 'T". Fxpenseb shall be in accordance with the attached Exhibit "E". • C] f • Exhibit A Program Outline The project limits shall include the County owned Public Works Maintenance Complex located at 4550 South Gifford Road (41" Street), Vero Beach, Florida, the School District Vehicle Maintenance Facility located at 1507 19th Street, County owned property near the South Gifford Road, 41" Street area west of 43rd Avenue and two additional sites on the central County area to be considered as mutually agreeable to the County and School Dist{ ,. The function of the Indian River County Public Works Complex will be to maintain a full service maintenance and storage facility pursuant to the demands of the County fleet, traffic, road and bridge department, fueling depot and school district, but remain flexible enough to maintain a variety of additional vehicles. The existing County Public Works Department Complex which houses lite Road and Bridge, Fleet Maintenance and Traffic Engineering Division is located at 4550 South Gifford Road (41" Street) Vero Beach, Florida in Indian River County. The department occupies approximately 10 acres of land on tate north side of south Gifford Road and uses another approximately 10 acres on the south side of South Gifford Road for employee parking and material storage. The existing complex and related buildings are extremely antiquated and in need of repair, or in some cases, replacement. The School District of Indian River County operates a Fleet Maintenance facility at Vero Beach Freshman Learning Center site 1507 19th Street Vero Beach, Florida. The School District facility is congested and in need of replacement. Both the County and School District are investigating the feasibility of consolidating the fleet maintenance and fueling operations on a common site. As a consideration, these needs may be shared by the new developed County Public Works Complex. The Indian River County Sheriff's Department, which is currently located on 41" Street, will be sharing the proposed Fueling Depot. The new Fueling Depot will be located on the 25 acre site and will replace the existing facility located on the 10 acre site. The services of the Architect and Engineer shall include implementing the Building and Site program. The building project shall include the development of two independent sites. The existing 10 acre site currently being used and located at 4550 South Gifford Road. The second 25 acre site located west of the existing site which has just been purchased. The existing site will be modified to accommodate the Road/Bridge and Traffic Engineering facilities. The newly purchased site will accommodate the Public Works Fleet Maintenance and the School Disixicx FICC Maintenance facilities. k\HANSONMATATROJECTSIS WK%DA V 1 S.DQC v Q O n The Fleet Maintenance facility shall include at least the following: • A secure central fueling facility with computerized record storage. • School Sus parking and storage area. • Separate County and School District maintenance shops with parking and material storage area. • Central employee locker room, offices and dining area. The Road and Bridge and Traffic Engineering Facility shall include at least the following: • Separate equipment storage facility. • Separate or combined employee locker room and dining area, depending on the needs of department. Offices shall be separate. • Separate material storage, both sheltered and open. • Traffic engineering sign facility. • Traffic engineering signal facility. • Traffic engineering pavement marking area. • Conference and training room. Scope of Work: Programming Phase (Completed): The Architect has prepared and delivered a "Site and Building Program/Design Manual" dated October 15, 1998. The manual contains the fol[owing: A. Site Evaluation Report • Site No. 1 • Site No. 2 This report includes the Civil Engineer's and Environmental Engineer's analysis, the Architect's evaluation and schematic master planning. B, Need Analysis Report -- We have revised the Cost Analysis based on the nvw project scope. C. Project Program - This program has been used to establish the revised project scope, budget and design fees. 1'&IANSDNIDATAIPROJ CCTS1SWt,WAVI S.DOC Master Plan Phase: The Architect will develop a Master Plan for each site. This plan will identify current and future development needs. The master plan will illustrate the following: Site No. 1 (10 Acres) • Existing structures to be removed. • Existing structures to be maintained, including renovations and modifications. • New structures. • New parking, including associated roadways, driving isles and related offsite roadway improvement (by Indian River County). • New stormwater control and basic utilities. • Fleet Maintenance Facility and Fueling Facility removal. Site No. 2 (25 Acres) • New structures. • New parking, driveways, roadways and offsite turning lanes. • Future parking and structures, • Fueling facility. • New stormwater control and basic utilities. Schematic Design Phase: After receiving authorization to proceed, we will meet with Indian River County to review the outline and final program, The ArebitectlEngincer will translate the building program into a schematic or conceptual design layout for both building and the site plan. • Prepare a schematic design package consisting of drawings and other documents illustrating a scale and the relationship of the project components. • Provide. an equipment and site survey to include an inventory of the existing major equipment used at the present facility. Along with the Owner, HANSON will help evaluate and review the existing major equipment and determine new major cquipu,ent required for this project. • Prepare a preliminary Estimate of Probable Construction Cost outlining the construction costs acrd including an. allowance for professional AIE fees and contingencies, allowance for such other items (as charges for professional consultants) and provide an csi;iii";t� �l constriction budget for the project. lM4ANSON\,DATATROJECTMWKWAV] s.DOG of • • LI • During this phase, we will advise the County of any additional data or services that we feel should be required for basic services and which are above and beyond our agreed upon scope of work, Design Development Phase: Aller approval of the schematic design documents and receiving authorization to proceed, we will prepare a design development phase package, consisting of final design criteria, development drawings, outline specification and a written description of the project. e 'These documents shall fix and describe the size and character of the project as to the architectural, structural, mechanical and electrical systems, materials and other such elements that may be appropriate, • We will revise and update our preliminary estimate of Probable Construction Cost at the 100% design development phase, using the CST format. • During this phase, we will advise the County of any additional data or services that we feel should be required for basic services and which are above and beyond our agreed upon scope of work. Construction Document Phase: After approval of the design development documents and receiving authorization to proceed, we will provide a construction document package which will include working drawings and a technical specification, consisting of drawings and project manual setting forth in detail, the requirements for the construction of the project. • During this phase, we will advise the County of any additional data or services that we feel should be required for basic services and which are above and beyond our agreed upon scope of work, • We shall review our final construction document package and the Owner's front end documents with the County and process any review comments that they might have. r Assist LR.C.. in securing permits, prepare permit applications (all fees related to permit shall be paid by the Client (I.R.C.) or the General Contractor (Building Permits) and site plan approvals, including any traffic impact studies as required by Indian River County L.D.R. %UTANSaN1t7ATATROJ CTSISwK%DAVIS.DOC • s CI C] Bidding Negotiation Phase; We will schedule and attend a pre-bid meeting and issue written technical clarifications to the Owner or additional instructions to the Contractor, through the Owner, for assistance in preparing an addendum. • The Owner and the Architect/Engineer will distribute documents to General Contractors as is required to receive competitive bids for construction. • We will review and advise acceptability of substitute materials and/or value engineering suggestions proposed by contractors and assist (lie Owner in evaluating bids for construction. Construction Administration Phase: After the contractor receives his notice to proceed, we will provide construction administration services, including the following; • We will attend a pre -construction meeting to include representatives from the selected contractor, subcontractors and Indian River County. • We will attend a partnering session with fire County and the contractors (includes project manager, construction observer, mechanical and electrical engineers and possible civil engineers), • During the construction phase, we will provide administration of the construction documents. • As part of the basic construction phase, we will provide a limited number (two per mont1l) Of visits to the site to observe various phases of construction. • We will issue necessary interpretations and clarifications related to the contract documents. • Review shop drawings, material samples and other data which the contractor is required to submit for compliance with the construction documents. • Evaluate and determine die acceptability of substitute materials and equipment proposed by the contractor. If acceptance of substitute materials creates additional services for the A/E, he will notify the Owncr immediately of the expected effort. • Review certificates and inspection test reports to determine whether nr not they comply with clic requirements at the contract documents. NUfAN50N XDATATROJECT.O1SWK1DAvhS.bOC 40 s 4W • • Determine acceptability of the work and make recommendations on claims of the County or contractors relating to the acceptability of the work or the interpretation of the requirements of the construction documents pertaining to the execution of the work in progress. • Based on the site observations as experienced and qualified professionals, we will review applications for payment and accompanying data and schedules. Receive and review maintenance and operating instructions, schedules and guarantees for inspection, tests and approval which shall be assembled by the contractor, • Provide a substantial completion inspection to determine whether the work is substantially complete. A final observation will be made to determine if the completed work is acceptable so that the !Architect and Engineer may recommend in writing, final project close-out and payment. AltIAN SON)DAIMPROJiFUM WKXDAV1S.DOC Exhibit B Basic Professional Fees Breakdown of Manhours Revised December 27, 1999 BUDGET ANALYSIS Site No. 1 (25 Acres) PUBLIC WORKS 1 FLEET MAINTENANCE Building Costs: 1,113 SF @ $78.50 11,673 SF p $50.00 Site Costs: 152,464 SF (3.5 Acres) 0 $1.25 Subtotal r Site No. 2 (10 Acres) ROAD & BRIDGE Building Costs: New Construction: 5,266 SF 0 $78,50 Remodel Existing: 1,703 SF Q $30.00 Equipment Storage: 5,0132 SF a $18.40 Material Storage: 130,680 D .50 Site Costs: 143,920 SF (2.5 Acres) @ $1.00 Subtotal TRAFT4IC ENGINEERING Building Costs: New Construction: 2,693 SF [raj $78.50 Remodel Existing: 2,000 SF @ $30.40 Un -Air Conditioned 1,725 SF @ $18.00 Storage: Air Conditioned 1,725 SF 0 $30.00 Storage: Covered/Opeii 1,125 SFO $16.40 Storage: Site Costs: 103,920 SF (2.5 Acres) (0 $1.00 Subtotal Fueling Facility $280,400.00 (Cost Divided by 113) Contingency (2%) Total - Construe6wi %U L",SUNWATA\PROJECTSISw KU)A V tS.DD C $ 87,370.00 $ 583,650.04 1 0 575.00 5 $ 413,381.00 $ 51,090.00 $ 90,036.00 $ 65,340,00 j 103,920.00 $ 211,400.00 $ 60,004.00 $ 31,050.00 $ 51,750.00 $ 27,600.00 5 103 20,04 Fee/FF&E Schematic Design (Complete) $ 14,162.00 Professional Fees (7.5%) S 165,587.00 Reimbursable Expenses $ 8,169.00 Permits/Fees $ 15,000.00 Testing/Surveys $ 2,500.00 FF&E $ 150,000.00 Contingency (7.5%) $ 25,660.00 Additional Services S -2Z1 [.Q6 Subtotal $ 408,254.00 Land Costs 10 Acres@ $15,000.00 $ 1501000.00 Total Budget - Public Works $2,766,053.00 Target Budget $3,082,000.00 SCHOOL DISTRICT VEHICLE MAINTENANCE Site No. 1 (25 Acres) Building Costs New Construction N Admin./Office 4,650 Sr @ $78.50 $ 365,025.00 ■ Bay & Repair 17,537 SF c@ $50.00 $ 876,850.00 Site Casts 261,360 SF (6 Acres) @ $1.25 $ 32 7ota.a0 Subtotal ..$1,568,575.00 Fueling Facility $280,000.00 S 93,000,00 (Cost Divided by 1/3) Contingency (2%) S33,20ALOD Total - Construction $1,694,775.00 Schematic Design (Complete) $ 10,872.00 Professional Fees (7.50/6) $ 127,109 00 Reimbursable Expenses $ 6,271.00 Permits/Fees $ 7,500.00 Testing/Surveys $ 11500.00 Fi:&> $ 15 Contingency (7.5%) $ 6,000.00 6, 113.00 Additional Services S-20.960-00 5ulr o(m $ 330,225.00 Pi\Publlc :arke cumplex.agn Lund Costs - Total t5 Acres Q $15,00 Total Budget - School District Target Budget INDIAN RIVER COUNTY SHERIFF 5. 225,0.6_0. $2,250,000,00 $2,250,000.00 Site Costs 43,560 (1 Acre) Q $1.25 $ 54,450.00 Fueling Facility $280,000.00 $ 94,000.00 (Cost Divided by 1/3) $ 14,695.00 25% S 13.47 00 $ 148,450.00 Contingency 2% ($ 2ftA05m) 1269-0 Total Construction $ 151,419.00 Schematic Design $ 971.00 Professional Fee (7.5%) $ 11,355.00 Reimbursables $ 560.00 Additional Services $ L844.0Lj Total Budget - Sheriff's Department $ 166,169.00 Target Budget (included with County in $3,082,000.00) $ -0- *Professional Fee is based on estimates of effort associated with project size and budget noted above and have been established prior to program definition and preliminary estimates of Probable Construction Cost. This fee may be re-evaluated and adjusted after establishing; the actual program, project scope and building square (ootage$. Basic Services: Programming and Schematic Master Plan Phase (Complete) Master Plan (Two Sites) Schematic Design Phase Design Development Phase Construction Documents Phase Bidding Phase Construction. Administration Phase Subtotal Basic Service Less Services Rendered, Fees Paid for Programming Subtotal - Labor Expenses - Allowance e Total ! Cc (.Excluding Additional Services) 26,005.00 $ 10,150.00 15% $ 44,085.00 20% S 58,780.00 35% $ 102,865.00 5% $ 14,695.00 25% S 13.47 00 $ 330,056.00 ($ 2ftA05m) $ 304,051.00 $_.15,000,On $ 319,051.00 Y;tr'uhlic 1pubLic works camplex,agn c� Exhibit C Proposed Phase and Project Schedule Master Plan Start Master Plan October 20, 1999 Final Submittal November 10, 1999 Owner Review and Approval November 17, 1999 Schematic Design Start Schematic Design February, 2000 Final Submittal April, 2000 Owner Review and Approval April, 2000 Design Development Start Design Development April, 2000 Final Submittal (30% Documents) May, 2000 Owner Review and Approval May, 2000 Contract Documents Start Contract Documents May, 2000 Submit 60% Contract Documents June, 2000 Owner Review and Approval June, 2000 Submit 100% Contract Documents July, 2000 Owner Review and Approval July, 2000 Bidding Phase Advertisement September, 2000 Receive Ends October, 2000 Notice to Proceed October, 2000 Construction Mobilization November, 2000 Substantial Completion November, 2001 Final Completion December, 2001 Fi\Publie WorkaNRebeccaldata99\pub.tic works cvmplex.agn Other Additional. Services not included in our fee: Detail Estimate of HANSON and $14,000.00 Probable Construction Cost Subconsultant Telecommunications HANSON $30,000,00 Design, Layout, Documents Site Survey (Boundary and Subconsultant $ 5,000.00 Grid Elevations) Extended Construction Admir&tration HANSON $45,000,00 Meekly Site Visits) Systems Commissioning HANSON $25,000.00 Project Record Documents HANSON $15,000,00 (As -Builts) -Based upon Contractor Mark -Ups (CAD Files) Air Permit (Paint Booth) HANSON/Subconsultant $ 3,200.00 Rendering HANSON $ 2,500.00 Model (Building & New Site) I-1ANSON $ 3,000M %MANSOMDATATRo3ECTSIS W K1DA V PS. D O C Exbibit E Breakdown of Expenses The attached spreadsheet recounts our anticipated expenses with respect to reproduction and miscellaneous expenses. We have estimated the number of copies per submittal and the number of sheets per copy. Reproduction $13,282.00 Misc. Postage, Overnight, etc. 1.M.pd $14,282.00 For purposes of this proposal, use $15,000.00 as a Not -to -Exceed maximum for reimbursable expenses. 41 f-iANSOMDATAVSrR:WCS+:19KWAVi&DOC • CI EXIIIBIT "Fn Description of Orig.Feb, 1998 January 2000 Proposed Amended Fee Erac Srrvi.ecs- 2=i=LL= minty &chant 17js, Sheriff TOTAL Program/SchematicPhase $26,005 $14,162 $10,872 $971 $26,005 (Complete) 8itePIan(TwoSites) - $5,528 $4,243 $379 '$10,150 Preliminary Design $10,000 $24,009 $18,430 $1,646 $44,085 Design Development $31,852 $32,012 $24,573 $2,195 $58,780 Const. Document $53,670 $56,020 $43,003 $3,842 5102,865 Bidding & Negot.Pbs $8,065 $8,003 $6,143 $549 514,695 Const. Admin. $34,908 $40,015 $30,717 $2,744 $73,476 Sub -Total $164,500 $179,749 $137,981 512,326 $330,056 Direct Expenses $10,000 SM69 $6„271 $560 $15,000 (copies,Etc) Additional Services Geotechnical $0 $5,446 $4,181 $373 $10,000 Landscape Arch. $0 $4,901 $3,762 $337 $ 9,000 FDEP Water/Sewer $0 $1,906 $1,463 5131 $3,500 Stor:nwatcr(SJRWMD) $0 $3,812 $2,926 $262 $7,000 Fuel Tank Remed. $0 $2,723 $2,090 $187 $5,000 Envir. Remediation $0 $2,451 $1,881 $168 $4,500 Envir.Site-Wetlands $0 $2,451 $1,881 $168 $4,500 Exist. Equip Surv. $0 $1,743 $1,338 $119 $3,200 Exist. Fac. Surv. $0 $1,743 $1,338 $119 $3,200 TOTAL Arch.Fees & $174,500 $215,094 $165,112 $14,750 $394,956 Related Casts Constr./Land Acq. Construction $2,000,000 $2,207,799 $1,694,775 $151,419 $4,05.3,933 Fixtures, Furnishing, $100,000 $150,000 $150,000 $0 $300,000 Equip. Pclinits.%Fees! 165,500 $17,500 $9,000 $26,500 Testing, etc. Contingency $165,000 $25,660 $6,113 $0 $31,773 Land Acquisition @ $150,000 $225,000 $0 $375,000 $ 15,000lacrc $o C.RA%Ii3TOTAL 0-2,500,004 $2,766,053 $2,250,000 $166,169 $5,182,222 FelPublic W0rkeltiebeccAWata99\pub11c worka c�plex.agn 4D INDEX B. NEED ANALYSIS REPORT EXECUTIVE SUMMARY t OBJECTIVES o FUTURE GROWTH ANALYSIS • NEEDS ASSESSMENT + COST ANALYSIS EXECUTIVE SUMMARY The Need Analysis Report will determine the immediate needs of the Client for the purposes of designing a new facility for the present. This report will also establish the parameters for future growth and facility expansion. The following report will address: Growth BSc Expansion Project Needs 40 C7 40 i OBJECTIVES This section of the Site & Building Progranv'Design Manual will define the goals and guidelines pertaining to current and future needs. As each program function is defined and the necessary spatial requirements are established, considerations for growth must be made. The Project Program will specify square footage allocations which will include some surplus for projected growth in ten years. This portion of the Design Manual will identify possible expansion alternatives for the years beyond. To better understand the needs of the Client and establish a basis for developing the Project Program, other methods have been used to establish current and future needs. 1. Program Questionnaire/Interviews 2. Observing. Existing Facilities 3. Evaluated existing equipment/future equipment needs. 4. Cost/Budget Evaluation 1-1 40 40 40 SCOPE The scope of this analysis involves the interviewing of each User Group representative, Design Guideline research and existing facility observations. The design professional shall establish the current and future needs of each department. FUTURE GROWTH ANALYSIS Growth & Expansion It will be mandatory that the future needs of this project be identified. As the community grows, the supporting public works and maintenance facilities will expand. Equipment needs change, as technology changes, so do maintenance activideq and procedures. The following growth and expansion areas will be addressed: 1. Building Expansion 2. Site Expansion Building Expansion: The proposed project program square footage allocations shall contain 10% growth factor. This grow factor will accommodate project increases for the year 2007. Grown projections for the year 2017 will be considered as well. When evaluating the potential building growth and expansion, these areas of priority have been established: • Maintenance Bay Expansion • Administration • Parts/Equipment Storage Site Expansion: The proposed project program square footage allocations will takc into consideration site expansion to accommodate the 10% growth factor for the building. When evaluating potential site growth and expansion, these areas of priority have been established: nuildhig Expansion • Vehicular Storage • Equipment Storage • Material Storage 5y1A 30"ATXkP"W AiWX0NEEOAK M, 4 The following growth expansion schemes may be implemented for future needs: • Design for immediate 10% building and site growth factor.. ■ Program for additional vehicle maintenance bays. • Program fiiture building mezzanine store/administration. • Identify possible adjacent site acquisitions. • Identify possible remote site acquisitions. NEEDS ASSESSMENT Project Needs To establish the project needs, the primary existing facility activity areas have been outlined as follows: I. Public Warks vehicle Maintenance 2. School District Vehicle Maintenance 3. Road & Bridge 4• Traffic Engineering S. vehicle Fueling These primary activity areas consist of various secondary activity areas which will be defined in this section of the report. Program Questionnaire/Interviews Each activity area or department "User" response to a Program Questionnaire. This programming tool enables the designer to define the general department data. A. Primary Objectives B. Philosophy C. Function, D. Interior Spatial Requirements E. Interior Spatial Relationships I'- Organization G. Staffing I3. Exterior Spatial Requirements & Relationships I. Growth Potential This department data will he used throughout the final project program, [iiia tnanuai and will become the basis for Each department manager was interviewed and given an opportunity to present their needs. The design professional observed each existing department and became familiar with the daily operations and functions. 8111,vrsarellATAVJkOl ei-WWrr€ZDAtILJIM 5 40 40 i The Pubic Works Complex, consisting of Vehicle Maintenance Road & Bridge, Traffic Engineering, all related Administration, Storage and Fueling Depot exist on one site. This approximately 10 acre site is located north of South Gifford Road, west of 45th Street, The site layout is inefficient, antiquated and no longer serves the needs of Indian River County. The School District Busing Complex, consisting of Vehicle Maintenance, all related administration, storage and fueling depot exists on one site. This site is located north of the Vero Beach Freshman Learning Center site, 1507 19th Street, Vero Beach, Florida. The school district facility is congested and in need of replacement. The Indian River County Sheriffs Department fueling facility is located at 4055 41st Street and is in need of upgrading and renovation. The Indian River County Sheriff's fueling facility will become a part of this overall project and a fueling depot will support the public works complex and their related needs. In general, the existing public, works complex and the school distrigt busing complex are operating and using outdated and antiquated equipment. The existing facilities were design to support such activities on a much smaller scale. Each department head was given an opportunity to walk the design professional through each of their complexes and look at individual activity areas, including storage area, maintenance areas, administration areas and miscellaneous support activity spaces. WLkN5MDATAVRQIECr54AHW NF.F. DANS, IRP 4D 40 • • Observing Existing Facilities: As part of the process necessary to cstablish the needs of the proposed complexes, the design professional selected three area public works complexes similar to those to be designed for Indian River County, Individuals representing Indian River County and each activity area accompanied the design professional to observe existing facilities. The purpose of this field observation was to establish an understanding of what current complexes contain, as far as equipment, spatial layout relationships and various construction types. The following complexes were visited for review by the User Groups; I. Palm Beach County Public Works Complex - This existing complex accommodated the Public Works Fleet Maintenance facility, traffic engineering and road and bridge department. This complex is located on a site that is approximately 25 acres, consisting of various buildings located in a campus type setting. This facility contains the main fueling depot for the Public Works Complex, all related material and equipment storage and administration and support, This complex is constructed with a variety of construction types, primarily gave the User Group an opportunity to review a conventional construction type consisting of concrete masonry and structural steel roof framing. Strong design and functional features of this complex included the following: • A variety of bay and vehicle maintenance layout;soace, primarily drive- thru bay configuration. • Sophisticated parts, storage and inventory system, • Centralized qnd functional fueling depot. • Flexible and economical material and equipment storage. 2. South Florida Water Management District Vehicle Maintenance - This facility consists of a smaller scale vehicle maintenance complex, and consists of vehicle maintenance, body shop and repair, related equipment material storage and administration. This complex consists of a variety of different buildings and building types, functioning on a smaller scale than that observed for Palm Beach County. Strong design feature and possible desirable components for our complex consist of the fallowing: • Targe open vehicle maintenance bays • Drive-thru bays • Economical and functional building type, consisting of all pre-engineered metal buildings • A variety of open, partially secure and totally secure equipment and ivat4rial storage, consisting of pre-engineered building type %+HANSoaDnrn+aaorEcrMWXx BNEEI)ANL rar CI • M 3. The City of Vero Beach Public Works Complex - This complex consists of the vehicle maintenan— for public works, related storage and administration. Strong design features, open vehicle drive-through maintenance bays, and a variety of construction type combining the two previously noted, consisting of both concrete block and pre-engineered metal building. I*MSOMnATAkVtO CTSI3WlC+mrm.E ANL MP 0 • • 4M Evaluate Existing Equipment and Future Equipment Needs: This report will include a very cursory review of existing and proposed equipment needs. A preliminary list of existing equipment has been included in this report for reference during the Schematic and Resign Development phases of this project. The final construction document package will contain equipment layouts and scheduled data pertaining to size, installation, utilities and miscellaneous requirements.. The project program and design will address needs for future equipment and systems such as: • Vehicle Lifts • Vehicle Diagnostics • Special Tools • Telecommunications LAN & WAN • Security • Power/Emergency Power s E.itr3on'IAATAV'ROMCTS%$ VI (5pNT-!eoARL rn,r PUBLIC 'WORKS VEHICLE MAINTENANCE 410 Administration & Support Area + Director 1 160 SF • Foreman 1 120 SF * Clerical 1 120 SF • Conference/T,ounge 1 300 SF • Restrooms 2 180 SF Subtotal 880 SF Growth 10% 88 5F Total 968 SF BGF@ 15% 145 SF TOTAL 1,113, SF Vehicle Maintenance Bay & Repair Area • Fleet 8 bays Q 480 3,840 SP • Tire Service/Storage 1,500 SF* * Battery Service/Storage 480 SF • Welding 480 SF • Parts 1,500 SF* • Parts {Clerk 160 SF • Restrooms/Lockers 2 750 SP • Service Writer 1- 0 S Subtotal 8,830 SF Growth © 15% 1,324 SF Total 10,150 SF BGF 15% 1,523S TOTAL 11,573 SF Outdoor Area • Wash Bay 480 SF • Oil Storage 120 SF • Fr, -ling 1,300 SF * Indicates Areas to be shared with School District LU V%H"30Nb1kTAVA01RL-F WM2NEEDA%1RP #! 40 40 40 ROAD & BRIDGE Administrative & Support Area • Inspectors Office & Map Room • Managers Office • Secretary • Superintendent Office • Assistant Superintendent • Assistants Office • Small Conference Room • File Room • Restrooms/Lockers • Lunchroom • Conference/Training • ReceptionfSecrctary Subtotal Growth 10% Total BGF a 15% TOTAL Equipment/Storage Area • Store Room • Small Engine Repair + Shop/Form Room • Time Clock Room • Equipment Ste:age Total BGFIGrowth 15% TOTAL. 1ViANSONUTATAU'ROTECf ZWKyINE@bAN6 IRp A 200 SF 5 720 SF 1 120 SF 1 140 SF 1 120 SF 1 120 SF 1 300 SF 1 120 SF 2 600 SF 1 400 SF 1 2,550 SF 2 120S 5,510 SF 550 SF 6,060 SF 909 SF 6,969 SF 1 400 SF 1 400 SF 1 400 SF 1 150 SF 1 3,000 SF 4,350 SF 652S 5,002 SF s s • 40 SCHOOL DISTRICT VEIRCLE MADMNANCE Administration & Support Area * Reception Area 1 200 SF/360 SF • Office/Dircetor 1 150 Sri I160 SF • Routing 1 1207 SF • Payroll Clerk 1 120 SF • Radio Dispatch 2 120 SF • Conference 1 150 SF • Computer Data 1 700 SF • Routing Conference 1 120 SF • Routing Reception 1 120 SF • Routing Storage 2 120 SF • Lounge (Deleted) 1 000 SF/600 SF • Computer Office 150 SF • Restroom 1 180 SF • Record. Storage (Deleted) 000 SF/200 SF • Driver Lounge 1 800 SF • Training Room 1 1,000 SF • Drivers Lockers (Deleted) 000_SF/500 SF • Deleted 10% Growth Subtotal 4,050 SF FGF 15% 6008 TOTAL 4,650 SF Vehicle Maintenance Bay & Repair Area • Fleet 10 bays 0 890 8,900 SF • Tool Room 400 SF1500 SF* • Equipment Room 000 SF/ 800 SF • Shop Office 200 SF/400 5F • Lounge/Lunch Room 200 SF/300 SF* • General Storage 800 SF/120D SF* • Parts Room 4.000 +F/5'000 SF* • Parts Clerk 000 SF • Tire Storage (Deleted) 000 SF* • Battery Storage (Deleted) 000 SF* • Restrooms;Lockers 750 Sr. Deleted 10% Growth Subtotal 15,250 SF BGF 15% 2,2R7.S)F TO'T'AL 17,537 SF Indicates Areas to be shared with Public Works WtANS-)"A'YA,nOTECTS'SWXIMNU-DANt MP 12 40 TRAFFIC ENGINEERING Administration & Support Area + Operations Manager • Section headers Work Area Traffic Signal Pavement Mark Signs Sign Fab • Clerical • Conference Room • Restroom • File RoomlStorage Subtotal Growth 10% Subtotal BGF 15% TOTAL Equipment/Storage Area • Indoor Material Storage • Outdoor Fabricating Barricades • Covered/Outdoor Storage Total Growth/BGF 15% TOTAL WMS0NQAYAkPR0XCtTSWXXDnCDAN, mp i7, 2 3 2 1 1 240 SF 3 720 SF 2,000 SF 1 100 SF 1 350 5F 2 180 SF 1 1'20 SF 3,710 SF 371 SF 4,081 SF b12 SF 4,693 SF 1,500 SF 1,500 SF 15 4,500 SF 675 SF 5,175 SF 40 Public Works Vehicle Maintenance/Administration Parking & Site Support • Employees 11 11 Stalls • Visitors 4 4 Stalls • Fleet (500) 30 Stalls - 6 Fllet Trucks - Pickup Trucks - Service/Pickup 20 Stalls - Auction (Secured) 20 Stalls Total - Light Equipment 30 Growth 10% - Crews Cab 10 Road & Bridge Administration/Equipment & Storage Parking _& Site Support • Employees 4 4 Stalls • Visitors 2 Stalls • Support/Trucks 30 Stalls & Equipment (See equipment list) - Pickup Trucks 22 - Dump Trucks 15 - Heavy Equipment 25 102 (9 650 - Light Equipment 30 - Crews Cab 10 • Field Employees 65 65 Stalls SubTotal • Material Storage (3 Acres) Total uelinrg • 4 Pumps/Lancs • Field Office • Support Total +u�,.resorwetn+raarecrsuwxcwt+�coerrG ixr 4,1.50 SF 1,520 SF 3,900 SF 7,600 SF Z&QQ SFSF 24,500 SF _ 2A80 SF 27,280 SF' 1,520 SF 760 SF 11,400 SF 66,400 SF 24700 SF 103,420 SF 13 68 Sa 235,360 SF 1,000 SF 150 SF 150 SF 1,300 SF Traffic/Engineering Administration/Equipment & Storage Parking ___Site Support • Employees 15 14 Stalls 5,700 SF • Visitors 4 4 Stalls 1,520 SF • Light Equipment 6 6 Stalls 3,900 SF - Sign Truck - Bucket Truck (Covered barking) Total 11,120 SF Growth 10% 1,112 SF Total 12,232 SF School District Administration/Wbiele Maintenance Parking & Site Support • Employees 19 19 Stalls 7,220 SF • Visitors 10 10 Stalls 3,800 SF • Bus Drivers 100 100 Stalls 38,000 SF • Flect (100) - Service 20 Stalls 7,600 SF - Pick Up 20 Stalls 7,600 SF • Equipment (50) - Service 10 Stalls 3,800 SF - Pick Up 10 Stalls 3,800 SF * Training & Testing Course63270 Total 169,490 SF Growth 10% 16,249S �it.AFESG?r •, � r. �: pGsiiSS�M1'��li:�onr:.L Fiw 15 186,439 SF 40 40 40 Space Summary Public Works Vehicle Maintenance 11,673 SF Administration & Support 1,113 SF Parking/Site Support 27,280 SF Outdoor Area I20-0L5F Total 41,966 SF Road & 13rdee Administrative & Support 6,969 SF Equipment/Storage Area 5,Q02 SF Parking/Site Support 103,920 SF Material Storage 130.680 SF Total 246,571 SF Traffic EnLncerin Administration & Support 4,693 SF EgUiipment/Storage Area 5,175 SF Parking/Site Support 12.232_SF Total 22,100 SF School District Administration & Support 4,650 SF Vehicle Maintenance 17,537 SF Parking/Site Support U 4_ 39 SF Total 208,626 SF �£/u3�S1Y.''�'AAT,4V'AQlYCfSSW7C"�}.^LZ{7A�;L.1tyy 16 i i i HANSON ENGINEERS INCORPORATED Engincors, A Pvbirects & SrienIisrs December 30, 1999 �1 Mr. James W. Davis, P.E. ` Indian River County Public Works 1840 251` Street Vero Beach, FI.. 32960 Re: Revised Report and Proposal - Indian River County Public Works Maintenance Complex and School District Fleet Maintenance Facility HEI Project No, 97FB232 Dear Jim, 3,-,N 1' " We have revised the "Needs Analysis Report" and the proposal letter pursuant to our conversation. Upon further evaluation of the Building Program, we found areas of square footage allocations that may be reduced or combined, in an effort to bring the project closer to the present conMction budget. The original User surveys requested square footage needs and increases. These square footage allotments are reflected in the original program and needs definition, The revised Needs Analysis (enclosed) references areas to be reduced and/or shared by the Public Works and School District. Refer to pages 10 and 12 of the Report. In a few cases the program areas were not increased beyond what the School District is currently using and the 10% growth factor has been omitted. During the next phase of the project, which includes preliminary design, we will take a second look at these area reductions. Since we have developed preliminary floor plans, we will "test" the construction budget established as part of the Ycject programming and development phases. Please review the enclosed and call me with any questions. We are anxious to start work on this project. Sincerely, MANS+*?' ENGINE R5 ii\-:C0RPUIfA`fl;tD W �Knnit, 5teve�n.A�� Assistant Vice President S WK/mf cc: Robert J. Knoedler, P.E., CEM William C. Bradrord, 1'.E. Project Files 1601 Belvedere Road, Suite 363 Smith • "1Wesc Palm Beach, FL 33406 • (56047 1-9170 • rax: t56 i Y 471-4369 TBOW7961 AANA116 1t3tRM058 H:\ProjectslMiscljimdavis.doc Offices nationwide wwtiw.ls;ursvoenginl r rs.t uny PIIr11L1i irirrY'.Y'1 ;"LIQ'• r • i ;F HANSON ENGINEERS INCORPORATED iY �7 Engineers, Architects & Scientists December 27, 1999 Mr. James W. Davis, P.E. Public Works Director Indian River County Public Works 1$40 25th Street Vero Reach, FL 329610 RE: Revisad Indian Diver County Public Works Maintenance Complex & School District Fleet Maintenance Facility HEI i197FB232 Dear Jim, We are pleased to present a proposal for professional services for the above mentioned project. Hanson Engineers, Inc. (HANSON) will provide architectural and engineering desiglt services based on the Professional Architectural/Engineering Services Contract. The following information has been ,provided for your review.. Exhibit A: Program Outline Exhibit 13: Basic Professional Fees & Breakdown of Manhours Exhibit C: Proposed Phases & Project Schedule Exhibit D: Additional Services & Fees Exhibit E: Breakdown of Expenses Our total fee proposal for basic contract services (excluding expenses as noted in Exhibit B) is $304,051.00. Additional services are outlined in Exhibit D. Please zo-ote that this fee proposal is based upon our understanding of the revised preliminary project scope presently available. Should the project scope and/or size change significantly from that defined in Exhibits A and B attached, the A/E retains the right to review and adjust his fee accordingly. 160113dvc%?vrc%NiJ.Suite303Sn4[th • We%r l?Jnr Beach, FL 31406 • (5/,1).171 9171} • V.nH5fi1) 171.99(,+") 1iNW1961 AA01$13116 113(Rx}105: C_J 40 40 40 This fee proposal is nresented in accordance with the following: 1. The professional services are to be provided in accordance with gcnerally accepted professional engineering/architectural practices; no other warranty is either expressed or implied. 2. Nothing contained in this agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or the ArclritectlEngincer. 3. The Engineer/Arebitect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Engineer/Architect shall not be responsible for Contractor's schedules or failure to carry out the work in accordance with the Contract, Subcontractors, or their agents or employces, or of any other persons performing portions of the work. 4. While HANSON will prepare an estimate of probable construction cost, this estimate is based upon our experience in the industry, and many factors may adversely influence the Contractor's pricing. Thus, HANSON can not and will not warrant that the bids for this project will not exceed our construction estimate, S. Invoicing will be submitted on a monthly basis for work completed to date. Payment is due upon receipt of invoice. Please review the enclosed information and notify me if you require any additional back-up information. We are looking forward .o beginning the schematic design phase for the Indian River County Public Works & Fleet Maintenance and School District Maintenance Facilities. Sincerely, HANSON ENGINEERS INCORPORATED c �J�U W37r,��- Steven W, Knight, R.A. SWIUjc Assistant Vice President Enclosure cc: Robert J. Knoedler, P.E., CEM William C. Bradford, P.E. ;Iroject riles IiANSON ENGINEERS irHANSONMATATROJECrSISWKDAVIS.DOC 0-,,muoanwgrcapope,