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Home My WebLink About2024-040ENVIRONMENTAL & BIOLOGICAL SERVICES WORK ORDER 1 This Work Order Number 1 is entered into as of this 2_L day of February , 2024, pursuant to that certain Continuing Contract Agreement, dated September 26, 2023 ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and The Transit Group dba Ecological Associates, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B (Rate Schedule) of the Agreement for RFQ 2023060, made a part hereof by this reference. The Consultant will perform the professional se rvices within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and pr ov isions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing co nt ained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agree me nt shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. ,.• y ••! s•• o ni M •• CONSULTANT: BOARD OF COUNTY COM fn RS OF A*RIVER COU A N,� By: By: C mac Adams, Chairman ' .�'�� coui�r '• Print Name: February -20,24 ZC'f" M aAo BCC Approval Date: Title: Attes# yan L. Butle , lerk o ourt and Comptroller By: Deputy Clerk By: John A. Titkanich, Jr., County Administrator A a o r legal s y: K. Keith Jackman, Assistant County Attorney EXHIBIT A Mr. Quintin Bergman Indian River County Coastal Division 1801 27th Street Vero Beach, Florida 32960 Dear Mr. Bergman: ZAI ECOLOGICAL ASSOCIATES, INC. January 26, 2024 Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work and Cost Proposal for providing professional environmental services to Indian River County. All conditions related to this proposal shall be governed under EAI's Continuing Contract Agreement for Consulting Environmental, Ecological, and Biological Support Services with the County dated September 26, 2023. The new task is for sea turtle monitoring along approximately 10 miles of beach in support of the County's Habitat Conservation Plan during the 2024 sea turtle nesting season, as described in the Scope of Work presented below. This monitoring will provide baseline data for future beach nourishment projects and support long-term monitoring efforts for sea turtles along the County's beaches. Scope of Work: Task 1: Project Management and Mobilization The Survey Area consists of an approximately 0.6 -mile northern section (FDEP R-17 to R-20) and an approximately 9.5 -mile southern section (R-68 to the Indian River/St. Lucie County Line). Pre-existing survey zone boundaries will be verified and re- marked, and project -specific data sheets and a database will be created. EAI will install signs, posts, and hardware provided by the County using centimeter accurate RTK units. An EAI project manager will oversee all fieldwork and data management operations, participate in weekly check-in meetings with the County, and consult with the County on monitoring requirements, as necessary. A project schedule, as well as field survey schedules, will be created and maintained throughout the life of the project. All equipment and supplies necessary to successfully implement this Scope of Work are available. Ecoloy,ical Associates, Inc. — Cost Proposal and Scope of Work 2 Task 2: Sea Turtle Nesting Surveys and Data Management Daily morning sea turtle nesting surveys will be conducted beginning March 1, 2024, and will continue uninterrupted through September 30, 2024. Thereafter, surveys will be performed three days per week until the last marked nest has been evaluated. Surveys will commence within 30 minutes of sunrise. Monitoring will be performed by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent from the previous night will be interpreted to determine which species of turtle came ashore and whether it nested. Crawls will be denoted as being above or below the previous high tide line. The approximate geographic location of each crawl will be determined by GPS (sub -meter accuracy). In addition to segregating crawls into nesting and non -nesting emergences (false crawls), each false crawl will be assigned to one of the following categories denoting the stage at which the nesting attempt was abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles encountered by turtles during their crawls will be documented. Disorientation Reporting. During the course of daily monitoring, any evidence of hatchling misorientation or disorientation from either marked or unmarked nests will be documented using FWC's electronic Marine Turtle Hatchling Disorientation Incident Report Form. Based on track evaluations, an estimate of the number of hatchlings disoriented will be recorded and light sources potentially responsible for the disorientation identified. Information concerning each incident will be forwarded by email on a weekly basis to Indian River County so appropriate remedial action may be taken. Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting nesting surveys is to respond to the stranding of sick, injured and dead sea turtles within their survey area. These animals are examined, and if alive, transported to state - approved care facilities. A standard Sea Turtle Stranding and Salvage data form will be completed and submitted for each stranded animal encountered by EAI. This information will be transmitted to FWC in accordance with established guidelines. State and Federal Authorizations. All sea turtle monitoring and related activities will be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director of Operations Niki Desjardin or Marine Turtle Permit #277 issued to Senior Scientist Joseph Scarola. All persons engaged in monitoring for Indian River County will be listed on the permits. All data will be subject to rigorous QA/QC protocols and stored in EAI's project - specific database. Weekly crawl and predation data, along with monthly summary reports will be furnished to Indian River County. These monthly reports will tabulate the dates and times of monitoring, names of monitoring personnel, numbers of sea turtle emergences by species, and numbers of nests marked and evaluated for reproductive success, as applicable. Monthly reports will be submitted to the County by the last day Ecological Associates, Inc. — Cost Proposal and Scope of Work 3 of the month following delivery of services (e.g., March report due no later than April 30). Task 3: Nest Marking and Monitoring A representative sample of nests will be marked for determination of nest fate and reproductive success (not to exceed 290 nests total in the entire Survey Area). Nests will be marked using a series of stakes and surveyor's tape. These nests will be monitored throughout their incubation period to determine nest fate (e.g., hatched, washed out, depredated, vandalized, etc.). After an appropriate incubation period, and in accordance with the FWC Handbook, nests will be excavated to determine reproductive success. Two measures of reproductive success will be calculated: hatching success (the percentage of eggs in the nest that hatch) and emerging success (the percentage of eggs in the nest that produce hatchlings which successfully escape from the nest). Task 4: Nest Protection EAI will barricade and protect sea turtle nests deposited in areas of concern designated by the County. Nests will be conspicuously marked for avoidance with a series of stakes and surveyor's tape and be monitored throughout the season. These nests will not be excavated to analyze reproductive success. Nest protection will be billed at $25.00 per nest (EAI estimates 310 total nests requiring protection). Task 5: Reporting EAI will prepare the Index Nesting Beach Survey (INBS), Statewide Nesting Beach Survey (SNBS), and Nest Productivity Assessment (NPA) reports for this project and submit to the County and FWC, as required by state marine turtle permits. EAI will submit its monthly billings for the services described above to Indian River County in accordance with the fees and schedules set forth in Attachments A and B. No deposit or advance mobilization fees are required. Ecological Associates, Inc. appreciates the opportunity to be of continued service to Indian River County. Should you have any questions regarding the enclosed Scope of Work or associated costs, I can be reached at (772) 334-3729. Sincerely, Alt*a Mwk Grace Botson Project Manager c: Niki Desjardin/Director of Operations ATTACHMENT A ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 COST PROPOSAL — January 26, 2024 PROJECT NAME: Indian River County HCP Sea Turtle Monitoring Program - 2024 (Project No. 24-3020) CLIENT: Mr. Quintin Bergman Indian River County Coastal Division 180127 1h Street Vero Beach, Florida 32960 Phone: (772) 226-1648 Email: gbergmanAindianriver.gov PROJECT DESCRIPTION: Sea turtle monitoring and ancillary professional services along approximately 10 miles of beach in support of Indian River County's Habitat Conservation Plan, as described in EAI's Scope of Work dated January 26, 2024. PROJECT DURATION: March 2024 — December 2024. PROJECT COSTS: All services will be provided at the fixed rates specified below (except where noted), inclusive of all time and materials required to perform the Scope of Work. Task Description Cost Shared Project Costs 1 Project manage ent and mobilization $9,510.00 Subtotal $9,510.00 North HCP Area 2a Sea turtle monitoring and data management 240 days) $21,643.20 3a Nest marking and monitoring and determination of nest fate and reproductive success (Per nest rate, not to exceed 60 nests at $71.64/nest $4,298.40 4a Nest protection not to exceed 10 nests $250.00 5a Reporting $1,055.00 Subtotal $27,246.60 South HCP Area 2b Sea turtle monitoring and data management 240 days) $76,764.00 3b Nest marking and monitoring and determination of nest fate and reproductive success (Per nest rate, not to exceed 230 nests at $71.64/nest $16,477.20 4b Nest protection not to exceed 300 nests $7,500.00 5b Reporting $3,350.00 Subtotal $104,091.20 TOTAL (not to exceed) $140,847.80 Ecological Associates, Inc. — Attachment A 2 TERMS: All terms and conditions related to this Scope of Work will be governed under EAI's Continuing Contract Agreement for Consulting Environmental, Ecological, and Biological Support Services with the County dated September 26, 2023. ATTACHMENT B Ecological Associates, Inc. 2024 Indian River County HCP Sea Turtle Monitoring - Breakdown of Tasks by Hours/Rates Shared Project Costs Task No. Task Description Position Rate Units Subtotal Total 1 Project Management and Mobilization Field Tech $ 65.00 6 S 390.00 $ 9,510.00 Biologist I $ 90.00 8 S 720.00 Project Manager $ 150.00 56 S 8,400.00 Subtotal $ $ 9,510.00 North HCP Sea Turtle Survey Area Task No. Task Description Position Rate Units Subtotal Total 2a Sea Turtle Monitoring and Data Management Field Tech $ 65.00 331.25 $ 21 '531.25 $ 21,643.20 Biologist I $ 90.00 1.24388889 $ 111.95 3a Nest Marking and Monitoring 3b Field Tech $ 65.00 60 $ 3,900.00 $ 4,298.40 ' Equipment Fixed Rate $ 398.40 1 5 398.40 4a Nest Protection 4b Fixed Rate $ 25.00 10 S 250.00 S 250.00 5a Reporting 5b Biologist I $ 90.00 8 S 720.00 $ 1,055.00 Senior Scientist I $ 130.00 2 $ 260.00 Project Manager $ 150.00 0.5 $ 75.00 Senior Scientist I $ 130.00 8 $ 1,040.00 Project Manager 1 $ 150.00 1 1 1 $ 150.00 Subtotal Subtotal I S 27,246.60 South HCP Sea Turtle Survey Area Task No. Task Description Position Rate Units Subtotal Total 2b Sea Turtle Monitoring and Data Management Field Tech $ 65.00 1042 $ 67,730.00 $ 76,764.00 Biologist I $ 90.00 25 $ 2,250.00 Equipment Fixed Rate $ 6,784.00 1 $ 6,784.00 3b Nest Markin and Monitoring Field Tech $ 65.00 230 $ 14,950.00 $ 16,477.20 Equipment Fixed Rate $ 1,527.20 1 $ 1,527.20 4b Nest Protection Fixed Rate $ 25.00 300 $ 7,500.00 $ 7,500.00 5b Reporting Biologist I $ 90.00 24 $ 2,160.00 $ 3,350.00 Senior Scientist I $ 130.00 8 $ 1,040.00 Project Manager 1 $ 150.00 1 1 1 $ 150.00 Subtotal $ 104,091.20 Grand Total $ 140,847.80