HomeMy WebLinkAbout2024-042WORK ORDER NUMBER 2018006-18
SECTOR 3 HURRICANES IAN AND NICOLE DUNE RENOURISHMENT
PROJECT
ENVIRONMENTAL MONITORING
This Work Order Number 2018006-18 is entered into as of this 5 th day of
March , 2023 pursuant to that certain Engineering and Biological Support
Services Contract for Sector 3 Agreement for Professional Services entered into as of
January, 2018 ("Agreement"), by and between Indian River County, a political subdivision
of the State of Florida ("COUNTY") and Aptim Environmental and Infrastructure, LLC.
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT
BOA
F COUNTY CO ISSIO
Aptim Environmental & Infrastructure, LLC.
OF
DI VER C T
By:
Sus n
s, Chairman �•9'•
Digitally signed
°��`FRcouNr
Shar
by Sharp, Nicole••
•
A an L. Butler, Clerk of Court and Comptroller
Nicole
Date: 2024.02.16
-14:23:52
BY:
-05'00'
By: y
Nicole Sharp, P.E.
Date:
(seal De
ty Clerk)
Coastal Restoration & Modeling
Program Manager
Approved:
By:
John
itkani , Jr., County Ad nistrator
Appr
o and legal sufficiency:
By: —�
K. Keith JackiiTW Assistant County
)>ilk
APTIM
January 18, 2024
Revised February 6, 2024
Quintin Bergman
Coastal Resource Manager
Natural Resources Department - Coastal Division
1801 27th Street, Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3 — 2018006 — Work Order #18
2024 Environmental Monitoring
Dear Quintin:
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 3 Hurricanes Ian and Nicole Dune
Renourishment Project. The scope of work described herein is to support the County with the following items:
1. 2024 Nearshore Hardbottom Biological Monitoring
2. 2024 Escarpment, Sea Turtle, and Shorebird Monitoring
The tasks to perform this work are listed below and described on the following pages. A breakdown of the hours
and expenses to develop the cost is attached. The scope and fee were developed following the provisions of the
Professional Services Agreement between Indian River County and APTIM, dated January 9, 2018, to provide
engineering and biological support services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment
Project (RFQ#2018006).
1. Task 1: 2024 Nearshore Hardbottom Biological Monitoring
The Sector 3 2024 nearshore hardbottom biological monitoring will be managed and conducted by APTIM,
with the assistance of APTIM's approved subconsultant, Coastal Protection Engineering LLC (CPE). APTIM and
CPE will be available to meet with the County on a weekly basis to provide a status report of the monitoring.
The Biological Monitoring Plan for the Sector 3 project requires pre- and post -construction biological
monitoring adjacent to the project area to monitor for potential secondary impacts to nearshore natural
hardbottom. The scope for this task is based on the FDEP-approved Biological Monitoring Plan (FDEP Permit
No. 0285993 -009 -JC and Mod. No. 0285993 -011 -JN). The nearshore hardbottom monitoring for this task shall
include:
• Hardbottom edge mapping
• Permanent transect monitoring
Task 1: Scope of Work
1) Hardbottom Edge Mapping:
APTIM shall map the position of the nearshore hardbottom edge for the Sector 3 project area (R-20 to R-
A P T I M February 6, 2024
Page 2 of 6
55), including within one R -monument north (updrift) and three R -Monuments south (downdrift) of the
project area for a length of approximately 7.3 miles. R-19.5 and R-57 demarcate the northern and
southern boundaries for where the nearshore hardbottom edge shall be mapped. A buoy with a
Differential Global Positioning System (DGPS) antenna linked to a topside laptop computer running
HYPACK navigational software will be towed by divers to record the position of the nearshore hardbottom
edge. The divers will follow the inshore contour of the most prominent hardbottom-sand interface.
2) Permanent Transect Monitoring:
Thirty-eight (38) permanent transects were established along the length of project influence, which
includes 1000 feet north (updrift) and 2000 feet south (downdrift). This includes twenty-four (24)
biological monitoring transects and fourteen (14) sediment -only transects. All transects were established
perpendicular to the shoreline and extend from the landward hardbottom edge to a maximum distance
of 50 meters seaward.
APTIM will conduct the biological survey of the hardbottom using the following methods:
1) Quadrat Assessments: Up to nine (9) 0.5-m2 quadrats sampled along each transect to quantify the
benthic community.
2) Sediment Measurements: Collected using line -intercept and 1-m interval sediment depth
measurements.
3) Video/Photo Documentation: Collected for the length of each transect.
It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up
to eighteen (18) field days based on previous monitoring events. The data will be compiled and
incorporated into a GIS database and in situ data will be entered into an Access database. Time to
complete data entry, reduction, analyses, and report production is included in the cost estimate to
address the data management and reporting requirements for those 18 days of field operations.
Task 1: Deliverable
Raw data will be provided to FDEP and the County and will include a PDF of the scanned datasheets, excel
spreadsheets with quadrat data, interval sediment depth measurements and line -intercept data, shapefiles
of the hardbottom edge survey, and video/photo documentation. Additionally, APTIM will provide a map of
the project area and adjacent hardbottom resources with the hardbottom edge delineation and monitoring
transects overlaid onto the most recent aerial photography (in digital format).
A post -construction biological monitoring report will be generated for submittal to the County and regulatory
agencies.
Task 1: Schedule
The 2024 monitoring event will take place during summer 2024. Raw data from field operations will be
submitted to the County and FDEP within 45 days and the monitoring report will be submitted within 90 days
of completion of the survey.
Tarlr 1 • rnct
The lump sum cost for this task is $172,051.34.
,, APTIM
2. Task 2: 2024 Sea Turtle and Shorebird Monitoring
February 6, 2024
Page 3 of 6
The Sector 3 2024 sea turtle and shorebird monitoring will be managed and coordinated by APTIM, and
conducted by APTIM's approved subconsultant, Ecological Associates, Inc. (EAI). EAI will be available to join
APTIM and CPE to meet with the County on a weekly basis to provide a status report of the monitoring.
Task 2: Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination
to the County. The 2024 sea turtle monitoring effort along the approximate 6.7 mile shoreline (R-20 to R-55)
within the Sector 3 Project Area addresses permit -required post -construction sea turtle monitoring. The
monitoring will comply with all applicable conditions set forth in the regulatory permits and related
authorizations for the project. EAI has provided the enclosed proposal and cost breakdown (Attachment 1)
for sea turtle monitoring tasks, which are summarized as follows:
1. Mobilization
2. Project Management
3. Daily Sea Turtle Monitoring and Data Management
4. Nest Marking and Monitoring
5. Weekly Shorebird Nesting Surveys
6. Weekly Escarpment Surveys and Reporting
7. Lighting Surveys
8. Reporting
Task 2: Deliverable
EAI will submit a nesting season summary report within 90 days of completion of all monitoring activities.
Additionally, an Excel spreadsheet summarizing all nesting activity and reproductive success will be prepared
and submitted electronically to JCP Compliance and FWC.
EAI will provide the lighting survey results to APTIM in standard report form as well as on an Excel spreadsheet.
Reports, including recommendations for correcting problem lights, will be provided within 30 days of each
survey.
Task 2: Schedule
The sea turtle monitoring will commence in March 2024.
Task 2: Cost
The lump sum cost for this task is $271,735.75.
APTIM February 6, 2024
Page 4 of 6
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work Order
#18 is $443,787.09. Exhibit 1 includes a summary of the costs and labor hours of each Task. Thank you for the
opportunity to serve Indian River County. As always, please do not hesitate to call if you have any questions.
Sincerely,
Katy Brown
Lead Marine Biologist
Aptim Environmental & Infrastructure, LLC
Authorized Corporate Signatu
Nicole S. Sharp P.E.
Printed Name
cc: Nicole S. Sharp, P.E., APTIM Coastal Restoration & Modeling Program Manager
Debra Neese, APTIM Title
,, APTIM
EXHIBIT 1
Indian River County, Florida
Sector 3 - 2018006 - Work Order #18
2024 Environmental Monitoring
Summary of Cost by Task
Task Number Task Name
Labor
Materials Mobilization Subcontractors
Total
Task 1 Nearshore Hardbottom Biological Monitoring
'Equipment
$ 83,862.00 $31,714.20
$ 2,850.00 $ 12,277.50 $ 41,347.64
$172,051.34
Task 2 Sea Turtle & Shorebird Monitoring
$ 2,280.00
$ 269,455.75
$ 271,735.75
Totals =
$ 86,142.00 $31,714.20
$ 2,850.00 $ 12,277.50 $ 310,803.39
$ 443,787.09
Indian River County, Florida
Sector 3 - 2018006 - Work Order #18
2024 Environmental Monitoring
Summary of Labor Hours and Cost
Labor Title
Labor
Bill Rate
Nearshore Hardbottom Biological
Monitoring
Task 1
Labor
Hours Cost
Sea Turtle &Shorebird Monitoring
Task 2
Labor
Hours Cost
Labor
Hours
Totals
Cost
Senior Project Mana er
$ 250.00
1
$ 250.00
1
$
250.00
Senior Coastal Engineer
$165.00
24
$ 3,960.00
4
$ 660.00
28
$
4,620.00
Senior Marine Biologist
$135.00
20
2,700.00
12
$ 1,620.00
32
$
4,320.00
Marine Biologist II
$ 95.00
602
$ 57 190.00
$
602
$
57 190.00
Senior CAD Operator
$140.00
2
$ 280.00
$
2
$
280.00
GIS Operator
$105.00
12
$ 1,260.00
$
12
$
1,260.00
Boat Captain
$ 80.00
224
$ 17 920.00
$
224
$
17 920.00
Bookkeeper
$ 80.00
2
160.00
$
2
$
160.00
Clerical
$ 71.00
2
$ 142.00
$
2
$
142.00
Subcontractors
41 347.64
$ 269 455.75
$ 310 803.39
Equipment
$ 31,714.20
$
$
31 714.20
Materials
2 850.00
2,850.00
Mobilization/Other ODCs
-
$ 12,277.50
$
$
12,277.50
TOTAL
1
889
$ 172 051.34
16
$ 271,735.-1
905
$
443 787.09
APTIM
ATTACHMENT 1
ECOLOGICAL ASSOCIATES, INC.
SCOPE OF WORK AND COST PROPOSAL
Ms. Nicole Sharp
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Dear Ms. Sharp:
ZA1
ECOLOGICAL ASSOCIATES, INC.
February 5, 2024
Ecological Associates, Inc. (EAI) is pleased to submit its revised Scope of Work and Cost
Proposal for providing professional environmental services in support of Indian River
County's Sector 3 Beach and Dune Nourishment Project. This proposal addresses post -
construction sea turtle and shorebird permit -compliance monitoring along approximately
6.7 miles of beach during the 2024 nesting season, along with a suitable reference area, as
described in the Scope of Work presented below. This monitoring will comply with all
applicable conditions set forth in the regulatory permits and related authorizations issued
for the project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in
standard regulatory permits and the following documents:
➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP) No. 0285993 -009 -JC
➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic
Biological Opinion (BO) dated March 13, 2015
Task 1: Mobilization
All equipment, staff, and schedules will be prepared prior to project commencement.
The Project Area extends approximately 6.7 miles from FDEP Range Monument R-20
to R-55. The Reference Area, approximately 3.8 miles south of the Project and outside
of the influence of the project, lies between R-60 and R-68. Pre-existing survey zone
boundaries, consistent with those established by Indian River County under its Habitat
Conservation Plan, will be verified and re -marked, and project -specific data sheets and
a database will be created.
Ecological Associates. Inc. — Revised Scope of Work and Cost Proposal 2
Task 2: Project Management
An EAI project manager will oversee all fieldwork and data management operations,
participate in weekly check-in meetings with APTIM/Indian River County, and consult
with APTIM on permit requirements, as necessary. A project schedule, as well as field
survey schedules, will be created and maintained throughout the life of the project. All
equipment and supplies necessary to successfully implement this Scope of Work are
available.
Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific
Condition 15)
Following completion of construction or beginning on March 1, 2024 (whichever is
later), EAI will conduct daily morning sea turtle nesting surveys of the Project and
Reference Areas. Surveys will continue through October 31, 2024, or until 15 days
without a crawl in the Project or Reference Areas, whichever is earlier. If there is a
fifteen -day period where no crawls are documented in the Project or Reference Areas,
EAI will request a waiver from the USFWS and FWC to discontinue daily monitoring.
If permission is granted, EAI will then perform surveys three days per week to monitor
marked nests.
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent
from the previous night will be interpreted to determine which species of turtle came
ashore and whether or not it nested. Crawls will be denoted as being above or below
the previous high tide line. The approximate geographic location of each crawl will be
determined by GPS (sub -meter accuracy). In addition to segregating crawls into nesting
and non -nesting emergences (false crawls), each false crawl will be assigned to one of
the following categories denoting the stage at which the nesting attempt was
abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles
encountered by turtles during their crawls will be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County on a weekly basis so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles
within their survey area. These animals are examined, and if alive, transported to state -
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
Ecological Associates, Inc. — Revised Scope of Work and Cost Proposal 3
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
State and Federal Authorizations. All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director
of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI
for the Sector 3 Beach and Dune Nourishment Project will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project -
specific database. Monthly summary reports will be furnished to APTIM. These reports
will tabulate the dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle emergences by species, and numbers of nests marked and
evaluated for reproductive success, as applicable. Monthly reports will be submitted to
APTIM on the last day of the month following delivery of services (e.g., March report
due no later than April 30), or as otherwise mutually agreed upon. *Monthly summary
reports on sea turtle nesting and predation will also be sent to the Archie Carr
National Wildlife Refuge to assist management efforts.
Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15)
A representative sample of nests in the Project and Reference Areas will be marked for
determination of nest fate and reproductive success (not to exceed 850 nests total).
Nests will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Task 5: Nesting Shorebird Monitoring (FDEP Specific Condition 21)
Following completion of construction, EAI will conduct surveys to identify
shorebird/seabird nesting activity in the Project Area weekly through September 1,
2024 if no shorebird nesting activity is observed. The surveys will be conducted on foot
or by ATV at dawn and will cover all potential beach nesting bird habitats that may be
impacted by construction activities. EAI will report all breeding activity to the Florida
Shorebird Database within one week of data collection. Shorebird monitoring activities
will comply with all protocols outlined on the Florida Shorebird Database website. *If
construction activities take place entirely outside the breeding season, shorebird
surveys are not required
Ecological Associates, Inc. — Revised Scope of Work and Cost Proposal 4
Task 6: Post -Construction Escarpment Surveys (FDEP Specific Condition 18)
Following completion of construction or beginning on March 1, 2024 (whichever is
later), scarp surveys will be conducted on a weekly basis within the Sector 3 Project
Area through October 31, 2024. In accordance with FWC protocol, scarps are
functionally defined as an abrupt change in beach slope (greater than 45°) at least 18
inches in height that persists for a distance of 100 feet or more. The location of both
the northern and southern terminus of each scarp will be recorded by GPS and average
scarp height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or
higher). Additionally, the maximum height of each scarp will be measured. The
location (relative to R -monuments), approximate length, height category, maximum
height, and percentage of beach scarped will be presented in tabular and/or graphic
format for reporting purposes. EAI will notify APTIM of any FWC/FDEP-defined
persistent scarps within the Project Area that may interfere with sea turtle nesting.
APTIM shall be responsible for notifying FWC of the presence of those scarps and for
coordinating any remediation measures, if required. Any services required of EAI
during scarp consultation and leveling will be charged separately on a time and
materials basis.
Tasks 7a -7b: Lighting Surveys (FDEP Specific Condition 20)
Two surveys (one between May 1 and May 15 and another between July 15 and August
1) of beachfront lighting conditions within the Project Area will be performed. The
location, number, and type of lights visible from the beach and not in compliance with
the local jurisdiction's lighting regulations will be documented and reported to the
County. Photos (long exposure, without flash) will also be taken of all lights visible
from the nourished beach.
A sub -meter GPS will be used to record coordinates from which observations are made
and results will be provided to APTIM in standard report form as well as on an Excel
spreadsheet. Reports, including recommendations for correcting problem lights, will
be provided within 30 days of each survey.
It shall be the responsibility of APTIM to work with Indian River County to notify
property owners of non-compliant lights. Following submission of an annual report on
enforcement actions (to be prepared by APTIM/Indian River County), an EAI lighting
specialist will participate in a meeting with APTIM, Indian River County, FWC, and
USFWS to discuss the survey reports and marine turtle disorientations documented
within the Project Area, if requested by FWC.
Tasks 8a -8b: Reporting (FDEP Specific Condition 19)
1. Nesting Season Summary: A report summarizing methods, numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests, and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations,
Ecological Associates, Inc. — Revised Scope of Work and Cost Proposal 5
will be prepared and submitted to APTIM within 90 days of the completion of all
monitoring activities.
2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2024
nesting season, a permit -required Excel spreadsheet summarizing all nesting
activity and reproductive success within the Project and Reference Areas will be
prepared and submitted electronically to APTIM/Indian River County, JCP
Compliance, and FWC.
EAI will submit its monthly billings for the services described above to APTIM in
accordance with the fees and schedules set forth in Attachment A. No deposit or advance
mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity
APTIM. Should you have any questions regarding the
associated costs, I can be reached at (772) 334-3729.
Sincerely,
AA0a MWi-(
Grace Botson
Project Manager
c: Niki Desjardin/Director of Operations
to be of continued service to
enclosed Scope of Work or
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
REVISED COST PROPOSAL — February 5, 2024
PROJECT NAME: Sector 3 Post -construction Sea Turtle Monitoring Program — 2024
(Project No. 24-3943)
CLIENT: Ms. Nicole Sharp
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Phone: (561) 361-3150* Email: nicole.sharp@aptim.com
PROJECT DESCRIPTION: Post -construction sea turtle and shorebird monitoring and
ancillary professional services in support of the Sector 3 Beach and Dune
Nourishment Project, as described in EAI's revised Scope of Work dated February 5,
2024.
PROJECT DURATION: February 2024 — March 2025.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work.
Task
Description
Cost
1
Mobilization
$1,970.00
2
Pro'ect management
$8,100.00
3
Daily sea turtle monitoring and data management (Daily
$156,754.53
rate, estimate 271 days at $578.43 per da
Nest marking and monitoring and determination of nest fate
4
and reproductive success (Per nest rate; not to exceed 850
$60,894.00
nests at $71.64 per nest
5
Weekly shorebird nesting surveys (Per survey rate, not to
$3,408.75
exceed 27 surveys at 126.25 per week
6
Weekly escarpment surveys and reporting (Weekly rate; not
$5,989.90
to exceed 35 weeks at $171.14 per week
7a
Nighttime lighting surveys and reporting (Per survey rate; two
$8,587.34
sure s at $4,293.67 each
7b
Post -season lighting meeting with FWC (if required)
$700.00
8a
Final interpretive report
$5,380.00
8b
FWC nourishment reporting Excelspreadsheet
$4,840.00
TOTAL not to exceed
$256,624.52
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Work Agreement with APTIM for Environmental and Biological Support
Services dated February 9, 2018.