HomeMy WebLinkAbout2024-063 Consulting Agreement for Vulnerability Assessment Study
THIS AGREEMENT, entered into this 19th Day of March, 2024, by and between INDIAN RIVER COUNTY, a political
subdivision of the State of Florida,hereinafter referred to as the"COUNTY",and Tetra Tech,Inc. hereinafter referred
to as the"CONSULTANT".
BACKGROUND RECITALS:
The COUNTY selected CONSULTANT to provide Vulnerability Assessment Study, based on a proposal submitted
in response to Request for Proposals 2024032.
The COUNTY and the CONSULTANT,in consideration of their mutual covenants, herein agree with respect to the
performance of professional consulting services by the CONSULTANT, and the payment for those services by the
COUNTY,as set forth in this Agreement.
The CONSULTANT shall provide the COUNTY with consulting services and such other related services as defined
in the scope of services, provided as Exhibit 1.
NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable
consideration,the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows:
1. COUNTY OBLIGATIONS
The COUNTY will provide the CONSULTANT with a copy of any preliminary data or reports available as required in
connection with the work to be performed under this Agreement, together with all available documents in the
possession of the COUNTY pertinent to the Services.The CONSULTANT shall satisfy itself as to accuracy of any data
provided. The CONSULTANT is responsible for bringing to the COUNTY's attention, for the County's resolution,
material inconsistencies or errors in such data that come to the CONSULTANT'S attention.
The COUNTY will cooperate fully with the CONSULTANT in order that all phases of the work may be properly
scheduled and coordinated.
2. RESPONSIBILITIES OF THE CONSULTANT
The CONSULTANT agrees to perform all necessary Services in connection with the work set forth in Exhibit 1.
The CONSULTANT agrees to complete the work within the time frame specified in Exhibit 3.
The CONSULTANT will maintain an adequate staff of qualified personnel.
The CONSULTANT will comply with all present and future federal, state, and local laws, rules, regulations, policies,
codes, and guidelines applicable to the Services performed under this Agreement.
The CONSULTANT shall during the entire term of this Agreement, procure and keep in full force, effect, and good
standing any and all necessary licenses, registrations, certificates, and any and all other authorizations as are
required by local, state, or federal law, in order for the CONSULTANT to render its Services as described in this
Agreement.The CONSULTANT shall also require all sub-consultants to comply by contract with the provisions of this
section.
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The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly
scheduled and coordinated.
The CONSULTANT will cooperate and coordinate with other COUNTY CONSULTANTS,as directed by the COUNTY.
The CONSULTANT shall report the status of the Services under this Agreement to the County Project Manager upon
request,and hold all drawings, calculations and related work open to the inspection of the County Project Manager
or his authorized agent at any time, upon reasonable request.
All documents, reports, maps,contract documents,and other data developed by the CONSULTANT for the purpose
of this Agreement, are, and shall remain, the property of the COUNTY. The foregoing items will be created,
maintained, updated,and provided in the format specified by the COUNTY.When all work contemplated under this
Agreement is complete, and upon final payment, all of the above data shall be delivered to the County Project
Manager.
The CONSULTANT shall not assign or transfer any work under this Agreement without the prior written consent of
the COUNTY.
CONSULTANT is registered with and will use the Department of Homeland Security's E-Verify system (www.e-
verify.gov)to confirm the employment eligibility of all newly hired employees for the duration of this agreement,as
required by Section 448.095, F.S. CONSULTANT is also responsible for obtaining proof of E-Verify registration and
utilization for all subconsultants.
3.TERM; DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of one year, after the date of execution thereof, or
upon completion of all project phases as defined by the COUNTY, whichever occurs earlier, unless otherwise
terminated by mutual consent of the parties hereto, or terminated pursuant to Section 8 "Termination".
4.COMPENSATION
The COUNTY shall pay to the CONSULTANT a mutually agreed upon maximum amount not-to-exceed professional
fee for each completed task, on a deliverable basis, all as set forth in Exhibit 2. Invoices shall be submitted to the
County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a
proper invoice the County Project Manager will determine if the tasks or portions thereof have been satisfactorily
completed. Upon a determination of satisfactory completion, the County Project Manager will authorize payment
to be made. All payments for services shall be made to the CONSULTANT by the COUNTY in accordance with the
Florida Prompt Payment Act,as may be amended from time to time(Section 218.70, Florida Statutes, et seq.).
No additional payment will be due to the CONSULTANT for administrative copies, printing, per diem, meals and
lodgings,taxi fares and miscellaneous travel-connected expenses for CONSULTANT's personnel.
The COUNTY may at any time notify the CONSULTANT of requested changes to the Services, and thereupon the
COUNTY and the CONSULTANT shall execute a mutually agreeable amendment to this agreement. Should this
amendment result in the reduction in services, the CONSULTANT shall be paid for the Services already performed
and also for the Services remaining to be done and not reduced or eliminated, upon submission of invoices as set
forth in this Agreement.
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The COUNTY may, at any time and for any reason, direct the CONSULTANT to suspend Services, in whole or in part
under this Agreement. Such direction shall be in writing, and shall specify the period during which Services shall be
stopped.The CONSULTANT shall resume its Services upon the date specified,or upon such other date as the COUNTY
may thereafter specify in writing.Where the COUNTY has suspended the Services under this Agreement for a period
in excess of six (6) months, the compensation of CONSULTANT for such suspended Services may be subject to
modification. The period during which the Services are stopped by the COUNTY shall be added to the time of
performance of this Agreement.
5.ADDITIONAL WORK
If services in addition to the Services provided hereunder are required or desired by the County in connection with
the Project,the COUNTY may,at the sole option of the COUNTY:separately obtain same outside of this Agreement;
or request the CONSULTANT to provide,either directly by the CONSULTANT or by a sub consultant,such additional
services by a written amendment to this Agreement.
6. OWNERSHIP AND REUSE OF DOCUMENTS
Ownership and Copyright: Ownership and copyright of all reports, tracings, plans, electronic files, specifications,
field books, survey information, maps, contract documents, and other data first developed by the CONSULTANT
pursuant to this Agreement, shall be vested in the COUNTY. Said materials shall be made available to the COUNTY
by the CONSULTANT at any time during normal business hours upon reasonable request of the COUNTY. On or
before the tenth day after all work contemplated under this Agreement or individual Work Order is complete, all of
the above materials shall be delivered to the County Project Manager.
Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared or
performed by the CONSULTANT pursuant to this Agreement,are related exclusively to the services described herein.
They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project
or on any other project. The COUNTY's reuse of any document or drawing shall be at the COUNTY's own risk. The
COUNTY shall not hold the CONSULTANT liable for any misuse by others.
7. INSURANCE AND INDEMNIFICATION
During the performance of the work covered by this Agreement, the CONSULTANT shall provide the COUNTY with
evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement.
CONSULTANT shall maintain for the duration of the Agreement, insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees. The cost of such insurance shall be included in the
CONSULTANT's fees.
Minimum Scope of Insurance
A. Worker's Compensation as required by the State of Florida. Employers Liability of $100,000 each accident,
$500,000 disease policy limit,and $100,000 disease each employee.
B. General Liability$1,000,000 combined single limit per accident for bodily injury and property damage. Coverage
shall include premises/operations, products/completed operations, contractual liability, and independent
contractors. COUNTY shall be named an "Additional Insured" on the certificate of insurance.
C. Auto Liability$500,000 combined single limit per accident for bodily injury and property damage. Coverage shall
include owned vehicles, hired vehicles, and non-owned vehicles.
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CONSULTANT's insurance coverage shall be primary.
All above insurance policies shall be placed with insurers with a Best's rating of no less that A-VII. The insurer chosen
shall also be licensed to do business in Florida.
The insurance policies procured shall be occurrence forms, not claims made policies.
The insurance companies chosen shall provide certificates of insurance prior to signing of contracts, to the Indian
River County Risk Management Department.
The CONSULTANT shall ensure any subconsultants to maintain the insurance as detailed herein.
The Consultant shall indemnify and hold harmless the County and its commissioners,officers,employees and agents,
from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons
employed or utilized by the CONSULTANT in the performance of the contract.
8.TERMINATION
This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30) days' prior written notice
to the CONSULTANT; or(b) by the CONSULTANT, for any reason, upon thirty (30) days' prior written notice to the
COUNTY; or(c) by the mutual Agreement of the parties; or d) as may otherwise be provided below. In the event of
the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for
any act or event occurring prior to the termination, shall not be terminated or released.
In the event of termination by the COUNTY,the COUNTY's sole obligation to the CONSULTANT shall be payment for
those portions of satisfactorily completed work previously authorized. Such payment shall be determined on the
basis of the percentage of work complete,as estimated by the CONSULTANT and agreed upon by the COUNTY up to
the time of termination. In the event of such termination,the COUNTY may,without penalty or other obligation to
the CONSULTANT, elect to employ other persons to perform the same or similar services.
The obligation to provide services under this Agreement may be terminated by either party upon seven(7)days prior
written notice in the event of substantial failure by the other party to perform in accordance with the terms of this
Agreement through no fault of the terminating party.
In the event that the CONSULTANT merges with another company, becomes a subsidiary of, or makes any other
substantial change in structure, the COUNTY reserves the right to terminate this Agreement in accordance with its
terms.
In the event of termination of this Agreement, the CONSULTANT agrees to surrender any and all documents first
prepared by the CONSULTANT for the COUNTY in connection with this Agreement.
The COUNTY may terminate this Agreement for refusal by the CONSULTANT to allow public access to all documents,
papers, letters, or other material subject to the provisions of Chapter 119 Florida Statutes and made or received by
the CONSULTANT in conjunction with this Agreement.
The COUNTY may terminate this Agreement in whole or in part if the CONSULTANT submits a false invoice to the
COUNTY.
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CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the
Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not
engaged in a boycott of Israel. OWNER may terminate this Contract if CONSULTANT, including all wholly owned
subsidiaries,majority-owned subsidiaries,and parent companies that exist for the purpose of making profit, is found
to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set
forth in section 215.4725,Florida Statutes.
CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, create pursuant to Section 215.473 of the Florida Statutes and are not engaged in business
operations in Cuba or Syria. COUNTY may terminate this agreement if CONSULTANT is found to have submitted a
false certification as provided under section 287.135(5),Florida Statutes, been placed on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or
been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes.
9. MISCELLANEOUS PROVISIONS
Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONSULTANT
or employees or sub-consultants of the CONSULTANT are in no way to be considered employees of the COUNTY, but
are independent contractors performing solely under the terms of the Agreement and not otherwise.
Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations,
correspondence, conversations,agreements, or understandings applicable to the matters contained herein and the
parties agree that there are no commitments,agreements,or understandings of any nature whatsoever concerning
the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no
deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or
agreements,whether oral or written. No alteration,change,or modification of the terms of this Agreement shall be
valid unless made in writing and signed by the CONSULTANT and the COUNTY.
Governing Law;Venue. This Agreement, including all attachments hereto, shall be construed according to the laws
of the State of Florida.Venue for any lawsuit brought by either party against the other party or otherwise arising out
of this Agreement shall be in Indian River County, Florida,or, in the event of federal jurisdiction, in the United States
District Court for the Southern District of Florida.
Remedies; No Waiver.All remedies provided in this Agreement shall be deemed cumulative and additional, and not
in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right,
power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in
addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or
in equity or by statute or otherwise.The failure of either party to insist upon compliance by the other party with any
obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent
delinquency or default. A party's waiver of one or more defaults does not constitute a waiver of any other
delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or
because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this
Agreement,each party shall bear its own costs.
Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance
shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of
such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable
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shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable
to the extent permitted by law.
Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds
lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County.
No Pledge of Credit. The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of payment or
surety for any contract,debt,obligation,judgment, lien, or any form of indebtedness.
Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by
CONSULTANT shall survive the termination or expiration of this Agreement.
Construction.The headings of the sections of this Agreement are for the purpose of convenience only, and shall not
be deemed to expand, limit, or modify the provisions contained in such sections. All pronouns and any variations
thereof shall be deemed to refer to the masculine,feminine or neuter,singular or plural,as the identity of the parties
or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel
and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect
that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement.
Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be
an original copy and all of which shall constitute but one and the same instrument.
10. Public Records Compliance
Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Consultant shall comply with
Florida's Public Records Law. Specifically,the Consultant shall:
(1) Keep and maintain public records required by the County to perform the service.
(2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested
records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in Chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the
Consultant or keep and maintain public records required by the County to perform the service. If the Consultant
transfers all public records to the County upon completion of the contract,the Consultant shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the Consultant shall meet all
applicable requirements for retaining public records. All records stored electronically must be provided to the
County, upon request from the Custodian of Public Records, in a format that is compatible with the information
technology systems of the County.
B. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
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(772) 226-1424
publicrecords@indianriver.gov
Indian River County Office of the County Attorney
1801 27th Street
Vero Beach, FL 32960
C. Failure of the Consultant to comply with these requirements shall be a material breach of this Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date first written above.
OWNER: CONSULTANT:
INDIAN RIVER COUNTY • • 1_T V f-=' /e'c 4 , ,ic- .
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By: i / /
<•o 1 v ,,t` Q: (C•;P••/ E SEAL)
John Or.Titkanich,Jr.,County Administrator •'•*.9!✓ER COON :•"•
•""...Attest
APPROVED A O FOR AND LE AL UFF NCY: f
By: Ai
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.4_,_K. Keith Jackman,Assistant County Attorney Address for giving noticev.
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Ryan L. Butler,Clerk of Court and Comptroller 5/--G.t.3l-1. ,ZL 34i9 7
License No.
Attest: 3 (Where applicable)
Deputy Clerk
(SEAL) Agent for service of process:
Designated Representative:
Eric Charest Designated Representative:
Interim Natural Resources Director iA V,--7
1801 27th Street,Vero Beach, FL 32960 Sup j. 1c/
echarest@indianriver.gov -7s--1 .. 1,2..,(
s 3 r+- --;---L_ 3�g
772-226-1569 7
( - 'o "4.V`i)0,gTi,G7cI.la'+
(If CONSULTANT is a corporation or a partnership,
attach evidence of authority to sign.)
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Exhibit 1 — Scope of Services
TASK 1 - INTERNAL COORDINATION MEETINGS
Description: The Consultant will host internal meetings between the project team and county staff as
necessary at key milestones throughout the project to be determined. The Consultant will prepare all
meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as
applicable.
Deliverables: The Consultant will provide the following:
1.1: Meeting agendas to include location, date, and time of meeting;
1.2: Meeting sign-in sheets with attendee names and affiliation;
1.3: A copy of the presentation(s) and any materials created for distribution at the meeting, as
applicable; and
1.4: A summary report including attendee input and meeting outcomes.
TASK 2: ACQUIRE BACKGROUND DATA
Description: The Consultant will research and compile the data needed to perform the VA based on the
requirements as defined in Section 380.093, F.S.Three main categories of data are required to perform a
VA: 1)critical and regionally significant asset inventory,2)topographic data,and 3)flood scenario-related
data. GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs
380.093(2)(a)1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program's
GIS Data Standards (Exhibit I), and raw data sources shall be defined within the associated metadata. Sea
level rise projection data shall include the 2017 National Oceanic and Atmospheric Administration(NOAA)
intermediate-high and intermediate-low projections for 2040 and 2070, at a minimum.Other projections
can be used at the Consultant's discretion. Storm surge data used must be equal to or exceed the 100-
year return period (1% annual chance) flood event. In the process of researching background data, the
Consultant shall identify data gaps, where missing data or low-quality information may limit the VA's
extent or reduce the accuracy of the results. The Consultant shall rectify any gaps of necessary data.
Deliverables: The Consultant will provide the following:
2.1: A technical report to outline the data compiled and findings of the gap analysis;
2.2: A summary report to include recommendations to address the identified data gaps and
actions taken to rectify them, if applicable; and
2.3: A GIS file with appropriate metadata of the data compiled, to include locations of critical
assets owned or maintained by the Consultant as well as regionally significant assets that are
classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.
TASK 3: EXPOSURE AND SENSITIVITY ANALYSES
Description: The Consultant will perform an exposure analysis to identify the depth of water caused by
each sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios)
used to evaluate assets shall include the following data: tidal flooding, current and future storm surge
flooding, rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and
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standards used for the exposure analysis shall be pursuant to Section 380.093,F.S.GIS files and associated
metadata must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit I), and raw data
sources shall be defined within the associated metadata. The Consultant will perform the sensitivity
analysis to measure the impact of flooding on assets and to apply the data from the exposure analysis to
the inventory of critical assets created in the Acquire Background Data Task.The sensitivity analysis should
include an evaluation of the impact of flood severity on each asset class and at each flood scenario and
assign a risk level based on percentages of land area inundated and number of critical assets affected.
Deliverables:The Consultant will provide the following:
3.1: A draft VA Report that provides findings of the exposure analysis and the sensitivity analysis,
and includes visual presentation of the data via maps and tables,based on the statutorily-required
scenarios and standards and details on the modeling process, type of models utilized, and
resulting tables and maps illustrating flood depths for each flood scenario;
3.2: An initial list of critical and regionally significant assets that are impacted by flooding.The list
of critical and regionally significant assets must be prioritized by area or immediate need and must
identify which flood scenario(s) impacts each asset; and
3.3: GIS files with results of the exposure analysis for each flood scenario as well as the
appropriate metadata that identifies the methods used to create the flood layers.
TASK 4: PUBLIC PRESENTATION AND OUTREACH MEETING
Description: The Consultant will present the VA results in two meetings to local governing boards,
technical committees,or other appropriate officers and elected officials.The purpose of the presentations
is to share the findings from the VA and gain feedback for input into the planning process. The meetings
will also allow the public to provide community-specific input on the results of the analyses and to
reconsider methodologies and assumptions used in the analysis for refinement.Additionally,during these
meetings, the Consultant will conduct exercises to encourage the public to prioritize focus areas of
flooding, and the critical assets in preparation for later development of adaptation strategies and project
development. Criteria should be established to guide the public's input for the selection of focus areas.
The Consultant will prepare all social media notifications, meeting invitations, meeting materials,
presentations, and graphics utilized during the meeting, as applicable.
Deliverables: The Consultant will provide the following:
4.1: Meeting agendas to include location, date, and time of meeting;
4.2: Meeting sign-in sheets with attendee names and affiliation (i.e. local stakeholder, resident,
steering committee member, local government staff);
4.3: A copy of the presentation(s) and any materials created in preparation of or for distribution
at the meeting(i.e. social media posts, public announcements, graphics), as applicable;
4.4: A copy of the file or weblink of the video or audio recording from the meeting, if applicable;
and
4.5: A summary report including attendee input and meeting outcomes,to include defining focus
areas recommended by the community.
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TASK 5: FINAL VULNERABILITY ASSESSMENT REPORT, MAPS, AND TABLES
Description: The Consultant will finalize the VA Report pursuant to the requirements in Section 380.093,
F.S., and based upon and public outreach efforts. The final VA must include all results from the exposure
and sensitivity analyses, as well as a summary of identified risks. It should contain a list of critical and
regionally significant assets that are impacted by flooding and sea-level rise,specifying for each asset the
flood scenario(s) impacting the asset. GIS files and associated metadata must adhere to the Resilient
Florida Program's GIS Data Standards (Exhibit I), and raw data sources shall be defined within the
associated metadata.
Deliverables: The Consultant will provide the following:
5.1: Final VA Report that provides details on the results and conclusions, including illustrations
via maps and tables,based on the statutorily-required scenarios and standards in Section 380.093,
F.S.;
5.2: A final list of critical and regionally significant assets that are impacted by flooding. The list
of critical and regionally significant assets must be prioritized by area or immediate need and must
identify which flood scenario(s) impacts each asset;
5.3: All electronic mapping data used to illustrate flooding and sea level rise impacts identified in
the VA,to include the geospatial data in an electronic file format and GIS metadata; and
5.4: A signed Vulnerability Assessment Compliance Checklist Certification.
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2024032 RFP for Vulnerability Assessment Study Exhibit 2 - Pricing
PROPOSAL PRICING — RFP 2024032 and Vulnerability Assessment Study
Proposer submits the following prices for the work described in this solicitation:
Tasks Total
Task 1—Internal Coordination Meetings $ 15,875
Task 2—Acquire Background Data $ 20,000
Task 3—Exposure and Sensitivity Analyses $ 59,400
Task 4—Public Presentation and Outreach Meeting $ 16,000
Task 5—Final Vulnerability Assessment Report, Maps, and Tables $ 137,400
Total $ 248,675
Additional Services Hourly or Lump Sum
Additional Public Meetings $7,000 lump sum
Community Rating System (CRS) Analysis $ 10,000 LS
Comprehensive Plan Review $ 15,000 LS
Grant Identification for Future Funding $ 15,000 LS
Localized HEC RAS Modeling $ 50,000 LS
SLAMM Modeling $ 40,000 LS
Greenhouse Gas Emissions Assessment $ 25,000 LS
The undersigned hereby certifies that they have read and understand the contents of this solicitation
and agree to furnish at the prices shown above all of the services specified in the RFP document, subject
to all instructions, conditions, specifications and attachments hereto. Failure to have read all the
provisions of this solicitation shall not be cause to alter any resulting contract or request additional
compensation.
Tetra Tech, Inc 759 S. Federal Hwy, Suite 314
Name of Firm Address
Stuart, FL 34994
Authorized Signature City, State, Zip Code
Vice President Southeast Operations ( 772 ) 341 - 0432
Title Phone
February 22, 2024 Brian.Proctor@tetratech.com
Date Signed E-mail
Page 11 of 20
Exhibit 3-Schedule
Proposal to Provide Vulnerability Assessment Study Indian River County
E. Project Schedule
The Tetra Tech Team understands that,based on the terms and conditions of the Resilient Florida grant,Indian
River County needs to complete the VA Study by the end of June 2025.Our team members will be readily
available to support the County on the project,and our project management approach will ensure we have the
right resources available for each project task.Our experience on these completed,in-process,and upcoming
projects means that our methods and work products can be formulated and adapted to meet Indian River
County's needs while meeting all state requirements.
We begin planning early in the project to provide the appropriate skilled staff and resources to complete all
assigned tasks on time and within established budgets so that valuable time is not lost later.During our review
of assigned tasks,we integrate lessons learned from previous projects,increasing efficiency and reducing the
potential of schedule delays due to unanticipated issues.Most importantly,our standard approach is to work as
an extension of our clients'staff,allowing our team to develop a deeper understanding of client operations,
processes,and procedures to develop customized solutions.
Most importantly,our team has already been working on many projects within the IRL and its greater
watershed.This is unique to our team.As noted above,our Team has also worked,and is currently working,on
several Resilient Florida VA projects and we understand the program requirements and deliverables that must
be provided.We will work collaboratively with the County to employ a holistic approach to develop a VA that
meets all grant requirements.The Tetra Tech Team will evaluate all opportunities to expedite submittal of
project deliverables to the County to ensure the grant deadlines are met.
Our proposed project schedule is outlined below.We are currently proposing to complete the final VA report in
March 2025,which allows for three months of contingency in case earlier tasks require more time than currently
estimated.
1. Kick-Off Meeting 3.Exposure&Sensitivity Analysis 5.Public Outreach Meetings 6.Final VA Report
1 1 1 1
December
2024 2025
1 1
2.Acquire Background Data 4.Draft VA Report Incorporate Public Input
TETRA TECH E-1