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Work Authorization No. 4 oo V+f
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Attachment A
SCOPE OF SERVICES AND SCHEDULE
INDIAN RIVER COUNTY UTILITIES DEPARTMEN"f
EVALUATION OF SLUDGE HANDLING FACILITY
Project Understanding;
Indian River County Utilities (IRCU) currently owns and operates a sludge receiving and
dewatering facility located at the Gifford water reclamation plant. This facility receives
sludge from the County's wastewater treatment facilities, private wastewater plant
sludges, septage, and grease. Basically the system includes storage, mixing, degritting,
and belt presses for dewatering. Dewatered sludge is hauled to the County's landfill for
final disposal.
As the sludge handling, facility has been operational for several years, certain aspects of
the system as originally conceived, require modification. Also, the County has made a
number of changes to reduce operational costs of the facility but has identified additional
cost savings that may require modification to the system. Also, the Comity wishes to
consider impacts to the facility if additional sludge is brought into the system for
processing. Therefore, the County has requested Glace & Radcliffe, Inc. ("the Engineer")
prepare an evaluation of the facility modifications and potential expansion requirements.
Scope of Services
The Scope of Services for this project consists of an evaluation of IRCU's sludge
management facility. The following is a summary of the specific scope requirements:
Task 100 :Site Visit and Staff Brainstorming Session
A. Site Visit
The Engineer will visit the site to observe operations and obtain information from
operational personnel concerning facility perfornrrnce.'fhis visit will be for one (1) day.
B. Brainstorming Session
The Engineer will meet with County staff to discuss specific issues of the facility along
with developing a list of specific recommended modifications and identity priorities for
modification. It is anticipated that this meeting will take approximately 4 hours.
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From this meeting, the Engineer will prepare a summary of the discussion and specific
recommendations. This summary will be provided to the County for approval. After
approval, the Engineer will incorporate the recommendations into the evaluation report.
Task 200 Evaluation Report
A. Sludge Generation Projections
The Engineer will take prior sludge generation quantities and develop a projection of
sludge to be delivered to the County's sludge handling facility. As a modification to the
projection, the Engineer will also include potential new entities delivering sludge to the
system. The Engineer will also take into account modifications to the Gifford water
reclamation facility as it relates to sludge production.
B. Analysis
From the on site visit results, discussions with staff, and sludge projections, the Engineer
will prepare an analysis of the facility which will include the following:
■ Modification of the ramps and potential dump station for larger vehicles
■ Improvements to grease handling facilities
Upgrade onsite lift station to reduce back ups
0 Modifications to odor control system
■ Improvements to sludge mixing, pu€nping, and nietcring
Increased capacity (sludge holding and belt filters) for future sludge flows
■ Electrical control and standby power improvements.
From the above evaluation, the Engineer will take c\isting as built plans of the facility
and provide conceptual design sketches of the proposed mechanical system
improvements. Further the Engineer will establish costs for improvements listed above.
The Engineer will then meet with County staff to discuss the recommendations and
evaluations to establish priorities of the modifications.
Task 300 Submittal of Report
After completion of the evaluation in Task 200, the Engineer will summarize the
recommendations in an evaluation report. Five (5) copies of the report will be presented
to the County for review. The Engineer will meet with Iridian River County
representatives to review their comments on the report. After receipt of County
comments, the Engineer will present five (5) copies of the final report to the County.
Schedule
Unon authorization of the County, the project schedule will be as follows unless modified
by the Engineer and the County:
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Project Task
Site Visit
Brainstorming Session
Summary of Facility Issues
Evaluation Summary
Draft Report to County
Final Report to County
Project Assumptions
From ,Authorization to Proceed
Two (2) weeks
Three (3) weeks
Four (4) weeks
Bight (8) weeks
Ten (10) weeks
Two (2) weeks after receipt of
County comments
No surveying or geotechnical work will be required. The Engineer will assume facilities
on as built plans are correct. For any future final design services, survey and geotechnical
work will be required.
No presentations to the Board of County Commissioners or Utilties Advisory Board is
assumed for this project.
FEE
The fee For this project is as described in Attachment B as a [LIMP stun amount of
$24,853. Partial payments will be submitted monthly based upon a percent complete for
each task. Steve Bailey with Bailey and Associates has been retained to accomplish a
review of the electrical system along with making estimating the cost of any control
system modifications.
Approvals
The project proposal is accepted by the County and the Engineer as witnessed by the
following signatures:
Glace & Radcliffe, Inc. Indian River County
Dai L. Fran B. Adams, Chairman
Pres ent BCC Approved 06-13-2006
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ATTACHMENT B
PROJECT BUDGET
INDIAN RIVER COUNTY UTILITIES DEPARTMENT
Evaluation of Sludge Handling Facility
Project: Evaluation of Sludge Handling Facility
Description: Task 100 Site Visit and Brainstorming Session
Task 200 Evaluation Report
Task 300 Submittal of Report
Reference Contract: Agreement Between Indian River County BCC and Glace and Radcliffe
Labor Category
Hours
Total
Project Director
22
Project Manager
52
Project Engineer
96
CAD Tech
22
Clerical Support
24
TOTAL HOURS
215
Direct Salary Cost
$6,144
Indirect Salary Cost @0.3752
$2,305
SALARY COST
$8,449
Salary Times Multiplier @ 2.1815
$18,432
Other Direct Costs
Travel
$303
Computer Services
$749
Fax, postage etc
$100
Printing
$275
Subconsultants
$5,000
TOTAL ESTIMATED FEE
$24,859
ee
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SUMMARY OF OTHER DIRECT COSTS
Evaluation of Sludge Handling Facility
OTAL
(1) Engineering hours at
Quantity Units
Unit Cost Total Cost
75%
on Photocopies
2000 each
$0.10
$200
Blueprints
0 each
$1-00
$0
112 -size Computer Plots
0 each
$2.25
$0
Full-size Computer Plats
0 each
$18.00
$0
Full-size Mylar Plots
0 each
$2.00
$0
Subtotal - Reproduction
$200
Services
Engineering(l)
42 hours
$8.20
$344
Computer Aided Design(2)
16.5
$14.00
$231
Document Processing(3)
11
$15.80
$174
Subtotal -Computer Services
$749
Mileage(4)
880 Miles
$0.28
$255
Car Rental(5)
0 days
$35.00
$0
Meals(6)
4 days
$12.00
$48
Subtotal Travel
$303
$50
;ations (Fax)
Freight, Courier
er0
OTAL
(1) Engineering hours at
259'0
(2) Technician hours at
75%
(3) Clerical at
50%
(4) Four trips to Vero Beach (220 Miles each trip @ $.29/mi)
(5) No Car Rental
(6) Lunch for two people each day gat two trips
(7) Binders -15 at $5 each
SUBCONSULTANTS
Firm Specialty
Fee
Bailey and Associates Electrical Engineering
$5,000
$1;427