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HomeMy WebLinkAbout2000-185of 4D I 'f"ro Bcarh V 25" P(' 10).% AWPI BEAUL'. pa June 12, 2000 Mr. Clayton H. Wilder Community Program Administrator Bureau of Community Assistance Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Dear Mr. Wilder: In compliance with State of Florida Rule 9B -61.003(4)d, F.A.C., the City of Vero Beach approves the distribution of $157,777 of Federal Fiscal Year 200/2001 Anti -Drug Abuse Act funds for the following projects within Indian River County: ftpwns to be Funded Implemenwig State Share Matching Total Agen.cy 75% 25% Multi -Agency Drug IRC Sheriff $90.360.00 $30.120.00 120,480.00 Enforcement Unit Department -C PREVENT Indian River $51,639.75 $17,213.25 $68.853.00 (Substance Abuse Council)_ County Substance Abuse Council Indian River $15.777.00 $5,259,00 $21,036,00 of Indian River County• County TOTAL $157 7=76,75 S52-1592.25 0"" "A.. Sincerely, S dra L. Bowden, 61yorUAICIC-) i itv of VeB Vero Bea ty of Veto Beach of 40 40 MAYQIR BARBARA 1I0LN1EN-N4'KENNA VICE MAYOR DONALDJ MURRA+ COUNCIL ROBERT G e0,NF.IAN F40BERYJ LESWE C�ARLESC WURMSTEDT TOWN MANAGER yARGyNAL :J-46ER9 Mr, Clayton 1.1, Wilder Community Program Administrator Bureau of Community Assistance Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Dear Mr. Wilder: TOWN OF INDIAN RIVER SHORES 6001 NORTH A -1-A. INDIAN RIVER SHORES FLORIDA 32963 (561)231.1771 FAX 1561}231-1349 June 7.2000 In compliance with State of Florida Rule 9B -61.003(4)(d), F.A.C., the Town of Indian River Shores approves the distribution of $157,777 of Federal Fiscal Year 200012001 Anti -Drug; Abuse Act funds for the following; projects within Indian Diver County: Indian River County Multi -Agency Drug Enforce. Unit Board of County Comm, (M.A.C.E.) $90,360.00 Indian River County Teens Acting; Responsible Global Board of County Comm. Education 'Troupe (T.A.R.G.E.T.) $51,639.75 Indian River County Substance Abuse Council of Indian Board of County Comm. River County $15,777.00 TOTAL h157.7TG.75 BJFIMIbr Sincerely, Barbara J, Holmen -McKenna Mayor Town of Indian River Shores so 40 r- 40 Robert C. "Bob" Baker Mayor John V. Little Administrative Assistant June 7, 2000 Mr. Clayton H. Wilder Community Program Administrator Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Dear Mr. Wilder: 9ws C'itr Clerk Larry W. Napier. C'.CaY.0, Directm of .mance and Accountirta In compliance will State of Florida Rule 9B -6l -003(4)(d), F.A.C., the City of Fellsmere approves the distribution of $157,777 of Federal fiscal Year 2000-2001 Anti -Drug Abuse Act Funds For the following projects within Indian River County: sul puttee DoUu Amvum (City or County Title of Project (Fed Oral. Funds) Indian River County Multi -Agency Drug Enforce. Unit Evard of County Conmilwiouen (M.A.C.E.) 590,360.00 Indian River County Board of County Corr r>;Ssionem PREVENT ..- Substance A1,tum Counccil 551,639.75 Indian River County SubStttnt;C Abrum Councii ofIndlan River Board of County Comnngwotnma County $15,777.00 a 57,776.75 Sincerely, Rrt C. Baker Mayor RCBldck CC: DCA tale oc"P.Ooc 21 South Cypress St. , F'ellsmere, Florida 32948-6714 * Tviephone: (561) 571-0116 • Fax (561) 571-1901 so EA s 4D Edward Byrne Memorial State and Local Law Enforcement Assistance Formu.+la Grant Program 511 APPI.tCATION R-1-METW CHECKLIST Y.N,X this is a continuation protect, did you Check'Yes' and enter SILte Project ID Number for the previous Y year? I. APPLICATION Y,N,X cix d SacilI— Stud Addraaaas t is the name of the Subgrant Recipient Chief Elected f]ffieiel (AI,) the name ofthe for Chair hai(for r2ecou nty) y or the Mayor (for a city)? is this the came person who signed the signature page 9r Is the name of fie Chief Financial Officer (A 2.) coned, i.e., is this the Chief Financial Officer for the Subgrantee, rrot the Implementing AganCY7 dmem, etc,)? is this the same person w the nrrtle of the tmpfementing Agency Chief Executive Officer (A3.) correct (e.g., the Sheriff for a Sheriffs Is h 3 Is te, the Chief fora Police Depaho signed the signature page for the Y Implementing Agency? Does fire person Identified as Pro)edt Director (kit.) work for the implerneriting Agency in A.3.7 It there is a 4 Contact Person oMwarthan the Project pi rector, did you enter the correct name, true, address phone and tax y numbers in tits appllarGon? Y N X APOCSUOn RNview Crlaekisl Sud rant A -afion Pacloage socdon 19 - "ll. t of [?cretr the title clearly identity the project (9. f,), t Does the Project tulle consist of 54 letter and spaces or lass? DARE Project, It should reflect DARE ii, third, DARE til, Eric.? i.e., rf K is a secand•year 2 is the correct subg rant period entered? Y,N.X Qx Ill Satter; c - Fie -cal f]sta It payment is not remitted to the Chief Financial officer (A2 m C.1,j, K can o or the Pbe ero act to on rof those ! I identified in At., 2., or 4 ,. 1.5,. file Subgrant Recipient, ImplementingAgency 2 Is the method of payment. I.e., monthly or quarterly. reflected in C.2.7 Is the Subgtant Recipients Federal Employer Identification Number (FEID) reflected in C.3.? Is this same 3 number rrsf eded In the Subgrant Recipient block on the signature page? d If project generated income can be earned from project activities, has 'Yes' been checked in C,S.? t ,_. . .. Y,N,X ox i Seatfosr't3ram'rJa I Is the problem to be addressed dearly and briefly Identified? it this is a continuation project, did you briefly describe project activities to date and forplain any gaps between 2 current sed desired results? Are requested resources (Wzonnal, oxpengas, equipment, etc.) sufficient to address the identified problem, vAll be used to address the problem? Y 3 Hsve you cleerty identified howthese resources (who), methodology for to be served and service providers Are proposed project activities (what), people ro osed scheduie(s) (when) and other Iocation(s) (wham), P p 4 accomplishing the project (how), servicelsclivity x details included? 1f contrartlual services will be used to implement any part of the project, aro nropased services doscuibed and necessary to meet program needs and $ justified? Is there a discussion of why contracting for services is ]r�� objectives? it travel is necessary to achieve objectives, didyou include a line item for travel included untie expenses budget 6 category? 11x>r Section 1) Co tdnuatllw—AcUYRWa Impl ismorritaft ri Schedule Y,N,X 1 Are key activities for implementing the proposed project listed? y 77 2 Are the dotes filled in correctly? APOCSUOn RNview Crlaekisl Sud rant A -afion Pacloage socdon 19 - "ll. t of •i 46 4W 40 Edward Byrne Afemoriaf State and Local Law .Enforcement Assistance Formula Grant Program Qx to section E— Gb}ecthnia a Performance Mesou rot Y,H.X Are the Uniform Measurable Program Objectives used in the application correct for the federally authorized f I purpose area for which federal funds are requested (Appendbc V)? Have the required perlormance indicators Y! bean inserted in the appropriate blank spaces? ?Are the numbers in the performance indicators realistic? (For continudGon projects, use data in currant quarterly reports as a basis.) y 3 Have sell -generated objectives specific to the project been included? Are these self -generated objectives worded to provide numerical (measurable) performance indicators? Y fin ax SeciJun; F 134060 llartstfvii . Y,N,X If Salaries and Benefits are included in the budget, ere salary figures reasonable and consistent with agency I or area salaries paid for similar work? 2 Are Fringe Benefdir IdenWW and calculated correcW Do caiclladons using identified percentagas equalbne benefits total? 3 If Overtime is a line item in the Saled as and Benefits Category, is it stated that the amount includas both zatery and benefrts, salary and specified benefits or salary only7 Is the net person nal increase "ament included in the Budget Narrative? (For the first year of a project, state A than the proposed positions are neva and will result in a not personnel increase to the agency. For a conbnuabon projetlt, sWe that this continues the net personnel increase established during the initial year of the grant program.) x 5 Are job dud as briefly described for all requested positions? 6 Have services been identified and described? 7 If Contractual Services are service -based, is the unit of service defined, and the number of units and cost per unit indicated? x S if OPS personnel are included in the Contractual Services Category, are job duties briefly described? 9 If funds are in the Expenses Category, are detailed line Rem& established? 74 If trips are necessary to achieve program objectives, hes a line item been established? Y If funds are in the Operating Capital Outlay Category, are line items in conformity with County or City A Purchasing Requirements (e.g., it a purchasing threshold is $544 per Rem, then only individual items costing y $544 or more would be placed in this category.)? 12 of funds are identified in the Indirect Cost Category and the subgrantee is a state agency, does this agency have a currently approved (by a cognizant federal agency) Indirect Cost Plan? Is n attached? 13 If funds are Identified in the lndired Cost Category and the subgrantee Is a cltyor county, does this agency have a current and approved Indirect Cost Plan? Is R included with the application? is the cost correctly calculated an the cost basis and approved rate in the plan? 14 Does the Budget Narradve include a statement that the purchasing meth ad to be used conforms to existing laws and regulations? y 15 If speaal equipment will be purchased, does the verbal narrative include a description of equipment and justification for the necessity of this equipment to achieve project objectives. it 16 Does the Budget Narrative identify the specinc sourree of matching funds fir the project (e.g., budgeted general revenues]? Is all match in the form of cash? i7 Are all mathematical calculations correct? Are all items placed in correct budget categories? Does verbal narrative information correspond with each category? Subg=f at— Package A Pion Review_Checklrsf Some 91 • Psjfs 2 or 4 #! 40 40 IND Edward Byrne Memorial State and Local Caw Enforcement Assistance Formula Grant Program Tdrs section to be complared by the Subgrantee: This section to be completed by BCA: Continuation of Previous Sut>grant7 R Yes -1 No SFY 2001 DCA Conlrael Number IT Yes, enter Stale Project ID # of previous Subgrant 3001 C J - eu Ci I - Joe_ 1e 01 1 J139 1Unique ID # PAN CFDA #: 16.579 A. Names & Addresses 1 -0-h-M Recinienf rr'.hiof r:inanrial "fi,ar Name of Chief Financial Officer Name of Chief Elected Official Fran B. Adams Title Title Chairman, Indian River Board of County Commissioners Address Address 1840 25^ Street ;City. State, Zip Code City, State, Zip Code Vero Beach, FL 32960 Area CodetPhone # (561) 587-80DO Area Code/Phone # (561) 567.8000 x 490 SUNCOM # 224-1490 I Area CodefFax # (561) 770-5334 rr'.hiof r:inanrial "fi,ar Name of Chief Financial Officer Edwin f=ry Title Finance Director Address 1840 25" Street ;City. State, Zip Code Vero Beach, FL 32960 Area CodetPhone # (561) 587-80DO SUNCOM # 224-1205 Area CodelFax # (561) 770-5095 ImnlnmPnfinn Anennv 1('-,nvPrnmAnt Anencv Resoonsible for Pnoiectl Name of Chief Executive Official Kimberly Massung (designed representative) Title Executive Aide Address: 1840 25^ Street City, State, Zip Code Vero Beach, FL 32960 Area CodelPhone #(561) 567-B00D x 1433 SUNCOM # 224-1433 Area Code/Fax # (561) 770-5334 4. Project Director and Contact Person, it different from Project Director I KAnet ha Pm In oar¢1 of 41�vnrnmanlal Imnin nantinn Ann ncvl Name of Project Director Kimberly Massung Title Executive Aide E -Mail kniessvng@bcr,,co,indi-an-river.n.us Address 1840 251" Street City, State, Zip Cade Vero Beach, FL 32960 Area Code/Phone # (561) 567-8000 X 1433 SUNCOM # 224-1433 Area Code/Fax # (561) 770-5334 Name and Title of Contact Person Colette Heid Address 2501 27" Ave., Suite A-7 E -Mail Address deslc@msn.com City, State, Zip Code: Vera Beach, 1322960 Area CodelPhone # (561) 770-4811 SUNCOM # Area Code/Fax # (561) 770-4822 SubgrantAppYcaaton 3ecbbei ll - Peg# 1 of Is 11M0a EnfortcementA&Wstance Formula Grant Program D. Administrative Data 1 . 2. Project Title (Not to exceed 84 characters, including spaces) Substance Abuse Adminlstration Grant od Period 'Month Day Year Beginning ©ctober 01 2000 Ending se-vemM16er 30 2801 descrfpdiorr of board responsibighas.) X Yes 0 No C. Fiscal Data 1. to ower rnan me umer t-manf-jai umcery nerrur vvairane cu: WA Mote: if the subflrantee is participating in the State of Florida Comptroller's Office olectranic transfer prograrrt, reimbursement cannot be remitted to any other e3nlity. 2. Method of Payment: X MonUdy 13 'Quarterly (It is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer tdentificalion Number of Subgrantee):. 59-Fi900F37�1 4. SAN kS # (Enter if you are a state agenry) NfA 5. Will the Project earn Project Generated Income (PGI)? 0 Yes X No (Sea Section H., Paragraph 13, for a definition of PGQ $. Will the applicant be requesting an advance of federal funds? O Yes X No (If Yes, a letter of request must be attached.) giant A,ppi:ertia i .5zrctao ti - rugs 2 of 16 of 40 40 Edward Byme Memorial State and Local Law Enforcement A=tsfance Formula Grant Prograrn uara Refer to the BCA Grants Management Technical Assistance Workshop Manual. Use this as a quide to assist you in completing Section D. Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are seeking funds to continue existing project activities, your probles, statement must also provide a short summary of your current program and describe any gaps between current and desired project results. Program Description. Briefly describe how project activities will address the targeted problem. Describe who will do what, when, where and how. SEE PAGE 2 OF INSTRUCTIONS ON STEMS TO INCLUDE. Start below and use continuation pages as necessary. PROBLEM IDENTIFICATION The Substance Abuse Council of Indian River County is continuing to seek funding to continue with its current administration project objectives. The Council's focus. continues to provide a mechanism for identifying gaps between current and desired project results via the continued coordination and monitoring of alcohol and other drug abuse efforts within Indian River County. The Council has administered the Anti -Drug Abuse Grant for Indian River County since. 1990. During those years, all project related objects have been met. The Council's mission reads: "The Substance Abuse Council is committed to preventing the use of illicit drugs and abuse of addictive, mind -altering substances." PROGRAM DESCRIPTION Indian River County continues to be plagued by drug related activity. The Council must continue to be staffed by a full-time staff person in order for Indian River County to realize its adopted goals and continue to properly coordinate the county's alcohol and drug abuse efforts. Staff oversees projects funded by the Anti -Drug Abuse grant funds. Staff performs all specific activities related to these funds, including site -visits for program monitoring and evaluation; technical assistance; coordination of project presentations before the Substance Abuse Council Board; administration activities related to the monthly and quarterly reporting by projects; research and preparation of research papers focusing on the scope of alcohol and drug abuse problems affecting Indian hover County. Staff additionally provides administrative and informational support to the Council, executes the Council's decisions, networks and communicates with other public and private organizations to exchange information, constructs a data base of relevant information and statistics to ascertain the scope of the drug and alcohol problems in the County, plans public information and other programs to build community acceptance of the Council, prepares grant proposals distributes informational materials such s newsletters, brochures and feature articles, attends all Council meetings and other relevant meetings, operates within the annual budget and safeguards all Council assets, prepares reports and conducts all other duties as assigned by the Council. Subgrmr Apnoca" Sdc" 11 - Page 3 of 16 of • 40 O Edward Byma Memodal State and Local Enforcement Assistance Formula Grant Progrem D. Program Data (Continued) Activities Imptementation Schedule. Complete the Activities Implementation Schedule showing when activities in the Program Description vrill commence and how the project will progress. This chart benchmarks planned activities, troth administrative and programmatic. An W has been inserted for reports that are mandatory for all projects. Place an additional W to indicate ones applicable to your project. Delete the actMlylaetion that does not apply to your project; i.e., it your project does not earn PGI, delete that activity from this schedule. ACTNiTIES IMPLEMENTATION SCHEDULE u rantenact October 1 2000 -Setember 30 2401 (Beginning Gate v Ending Date) CTMTYLACTIOfi Oct Nov Dec an Feb Imlar kr y un Jul g Sep Submit Monthly Claims (Financial Retmbursement Request K X X K X Submit Quarterly Claims (Financial Reimbursement Request) Submit Financial Closeout Package X00 Submit Quarterly Program Reports Submit Research papers Program assessment, revision and devetopment Arrange site visits I X x xx IX Advertise request for RFP I XX Distribute grant appl. & arrange for Advisory Bd. to review proposals SmUon 11 - Papo4 of rs o4 f 4D r Edward Syme Memorial State and Local Law Enforcement Assistance Formula Grant Program E. Pr rain Objectives and Performanos Measures Complete uniform program objectives and performance measures (found In LNAr>pndix V for the federally nuthorized program area you want to Implement. Your application is not complete without them and an 1ncompleto application will no -t be considered for subgrant funding. It the program area you selected does not have uniform program objectives published in this document or if you cannot relate your objectives to those stated, contact Torn Bishop at 8501488-80113 for further instructions. DO NOT mix objectives from different Program AreLs. Start baiow and use con tinuafion pages as necessary. Performance Objectives for Purpose Area AWA Administration AOM 1. Conduct 12 Substance Abuse Poiicy Board meelirigs . AOM 2. Write 4 issuelresearch papers. ADM 3. Conduct 36 moniitoring1coerdinatlnig reviews. SubVaN AppkAtian Seen[ H - PWJe 5 or to s• 40 40 P. Edward Syme Memorial State and Local Law Enforcement Assistance Formula Grant Program pro ect Bud s et Narrative You must describe line items for each applicable Budget Category for which you are requesting subgrant funding. Provide sufficient deta6 to show cost relationships to protect activities. In addition, describe specific sources of matching Funds. Start below and use confrnuabon pages as necessary This project will use 10 percent of the total allocated funding for administrative purposes. The funds requested will co ve r approxima tely 40 percent of the Executive Director's time and 40 percent of operating expenses. The Executive Director has a Masters Degree in Education with a specialty in Environmental Education, and has experience in the areas of administration and planning. The ,Executive Director provides administrative support to the Substance Abuse Council Board and coordinates and monitors the alcohol and drug abuse efforts in the County. Salary and benefits and operating expenses are incurred in order to meet the administrative objectives of this grant. The salary and benefits and operating expenses provided by this grant are partial, with the remainder being funded by a grant from the local united Way, other foundations and donations. Purchasing methods conform to existing taws and regulations. 25% Match will be made by Indian River County SALARY AND BENEFITS Salary, Substance Abuse Council Executive Director ......................... 16,000 BENEFITS Medical Insurance ............................... FICA & Medicare ................................ Refiremont.................._....................... Worker's Compensation ...................... TOTAL SALARY AND BENEFITS SubgrantAppkca&c TOTAL ................................................ 960 ............................................ 1,377 ............... ..................................... 540 ................... .......................... ...a.. 159 21,036 $21,036 section 0 - Page 6 w 16 of J r Edward Byrne memorial stats and Local caw En%reement Aswatance Formula Grant Program G. Protect Budget Schedule The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services, ses, Operating Capital outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project Costs. Ta'al Local Match must be a minimum of 25°/6 of the Total Budget. Type or Print Dollar Amounts only In Applicable Categories and Leave Others Blank. Budget CategoryFederal Match Total Salaries And Benefits 15, 777.60 5,259-00 21, 036.00 Contractual Services 0 0 0 Expenses 0 0 0 operating Capital Outlay 0 0 0 Data Processing 0 0 0 Indirect Costs 0 0 0 Totals 15, 777.00 5. 259.00 21, 036.00 Subgranr AVka,4n section 11- P"s 7 of 16 s• r • 40 H. Edward Byrne Memorlal State and Local Low Enforcement Assistance Formula tyrant Program All persons involved in or having administrative responsibility for the subgrant must read these"Acceptanceand Agreement" conditions. This "Acceptance and A reament" Section H must be retumed as rt of the completed application. Notre Condition No. 12: only ,project coats Incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project aro eligible for reimbursoment. Conditions of Agreement. Upon approval of this subgrant the approved application and the following terms conditions will become binding. Non-compliance will result in project costu being disallowed. The form "department", unless otherwise stated, refers to the (Department of Community Affairs. The Tenn "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term "subgrant recipienr refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Imgiamonting agency"which is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff e Clerk of the Court). 1. Reports a. Project Performance Reports: The recipient shall submit department Quarterty Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarforly Project Performance Reports shall be submitted. b. Financial Reports: Time recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports [DCA -CJ Fnrw-3(A-G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days aftor the end of tho reporting period. Quarterly Reimbursement Claims (1-3) are dile thirty-one (31) days after the end of the roporting period. A final Financial Claim Report and a Criminal Justice Contract (Financial] Cbseout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shah be distinctly identified as final". Before the'Yinal" claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above Provisions shall result in forfeiture of reimbursement. The recipient shall submit deparlment Qua, rterly Project Generated Income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14, Program Income.) c. other Reports: The recipient shall submit other reports as may be reasonably required by the bureau, Ail required reports, instructions, and forms shall be distributed with the subgrant award. 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. Ali funds spent on thin project shall be disbursed amording to provisions of the project budget as approved by the bureau. Subprant Apr 111680 ra sec a yr rr - Pager 8 of 15 so 40 40 40 Edward Byrne Memorial State and Local Law Enforcement AsWstance Formula Grant Program All expenditures and cost accounting of funds shall conform to office of Justice Programs Financial Guido, U.S. Department of Justice Common Rule for State and LocalGovemmonts, and in federal Office of Management and Budget's (OMD) Circulars A-21, A-$7, and A-110, in their enlirety). All funds not spent according to this agreement shall be subject to repayment by the recipient. 3. Approval of Consultant Contracts The deparlment shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rulo for Stafo and Local Govommonts, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4. Allowable Costs Ailowanco for costs incurred under the stibgrant shall be determined according to "General Principles of Allowability and Standards for Selected Cost Items" set forth in the office of Justice Programs Financial Guide, U.S. Department of Justice Common Rate for State And Local Governments and federal OM8 Circular No. A-07, "Cost Principles for State and Local Governments", or OMR CfreularNo. A-21, "Cost Principles for Educational Institutions» All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to U.S. Department of Justice Common Rule for Sfafo and Local Governments, or Attachment "0" of OMS Circular No. A-110 and Florida law to be eligible for reimbursement. 5. Travel All travel reimbursement for out-of-state or out -of -grant -specified wort area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, Florida Statutes. All bills for any travel expenses shall be submitted according to provisions in Section 1'12.061, Florida Statutes. G. Written Approval of Changes in this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the fallowing critefion. That is, a recipient may transfer funds between budget categories as Inng as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item; or, C, Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase ilia total budgeted award. Transfers do not allow for increasing the quantitative number of items documented in any approved budget lino item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 7. Reimbursement Subject to Available Funds 'the obligation of the Slate of Florida to reimburse recipients for incurred costs is subject to available federal Antl-Drug Abuse Act funds. SubV-" AArarcMirx+ Section fl - Pefrn 9 of 16 of 4D 40 401 Edward Byrne Memorial State and Local Law Enforcement Assafafance Fonntulra {Grant Program 8. Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.181(15){b), Ronde Statutes (9991); the Office of Justice Programs f=inancial Guido, U.S. Department of Justice Cornmon Rule for Sfafn and Local Govomments. Advance funding shall be provided to a recipient upon a written request to the department justis;ing the need for such funds. This roquast, Including tate justificatlon, shall he enclosed wl[h the subgrant application. 9. Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau indicating steps to initiate the project, reason for delay and request a revised project starting date. If a project has not begun wilhin ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the bureau. again explaining the reason for delay and request another revised project starting date. Upon receipt of the ninety (90) day tetter, the department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other department approved projects. The department, where warranted by extenuating circumstances, may extend the starting date of ilia project past the ninety (90) day period, but only by formal mitten an ondmont to this agreement. 10. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed sik (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to oomplete the contract is due to events beyond the control of the contractor. 11. Excusable ®etays Exoepf with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and wilhout the fault or negligence of the recipient. Such causes include, but are not limited to, acts of God or of the public, enemy, acts of the government in either tis sovereign or contractual rapacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perforin or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unloss: a. Supplies or services to be furnished by the consultant were obtainable from other sources, b. The department ordered the recipient in writing to procure such suppries or services from ollm sources, and c. The recipient failed to reasonably comply with such order. Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. Smart Appica0w Section rt- Raga 10 of 16 til 0 t! CI 40 Edward Byme Mamodsl Slalo and Local Law Enforcement Assistance Forrttula Gram Program 12. Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective dale or subsequent to the termination date of the grant period. Only project coats incurred on or after die effective date and on or prior to the tannination slate of tho roctplont°o project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant perform,- required services, or when the recipient receives goods, notwithstanding the date of order. 13. Program Income (also known as Project Generated. Income) Program income neans the gross Income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the Office of JuSf a Programs Financial Guido, U.B. Department of Justice C,arnmon Raffle for State and Local Governmont. Refefenow Tho Cash Management Improvement Act of 1990J. 14. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppiiefs, or both, the department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in pan. In such event, the department shall notify the recipient of its decision thirty (30) days In advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the offecilve date of such sanction. 15, Access To Records The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance; and,. the Auditor General of the State of Florida, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, implementing agency and contractors for tate purpose of audit and examination according to the Office of Justice Programs Financial Go de, U.S. Department of Justice Common Rulo for State and Local Govommont. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Fiodda Statutes, and made or received by the recipient or its contractor in conjunction with this agreement.. 10. Audit a, Redpienis that expend $300,000 or more in a year in Federal awards shall have a single or program - specific audit conducted for that year. The audit shall be performed in accordance with the federal OMA Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with the subject audit in The Schedukr of Faderal FinancialAssisfarico. The contract shall be identified as federal funds passed -through the Florida Department of Community Affairs and include the contract number. CFDA number, award amourot, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit which -sleets the requirements of Sections 11.45 and 210.349, Florida Statutes; and, Chapters 10.550 and 10,600, Rules of the Florida Auditor General. b. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's wrillen response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the department and will be returned to the recipient. c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). Tire IPA shall be either a certified Public Accountant or a Licensed Public Accountant. d, -flue recipient shall take appropriate corrective action within six 16) months of the issue dale of the audit retool in instances of noncompliance with federal laws and regulations. Suh$rev�r fio�r.`";e�ricrs Seclron 0- PNO 1t of to of 40 +0 Edward Byrme Memorial State and Local Law Enforcement Assistance Formula Grant Program e. The recipient shalt ensure that audit working papers are made available to the department, or its designee, upon request for a period of three (3) years from the date the audit report Is issued, unless extended in writing by the department. f. It this agreement is closed out without an audit, the department reserves the right to recover any disallowod costs Identified in an audit completed after such caoseout. g. The completed audit reports should be sent to the following address: Department of Community Affairs Office of Audit Services 2555 Shumard Oak Boulevard Sadowski Building Tallahassee, Florida 32399-2100 17. Proo-lures for Claim Reimbursement Ail claims for reimbursarnent of recipient costs shall be submitted on the DCA -CJ Forrn 3(A -G), prescribed and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report current project costs. All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit. 18. Retention of Records The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 19. (_hvnership of Oats and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Govommonl) or She federal OMB CircularA-f 14, Atfachmant N, Paragraph 8. 20. Property Accountability The recipient agrees to use all non -expendable properly for criminal justice purposes during its useful life or request department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Gukfa, U. S, Department of Justice Common Rule for State and LocalGovemtoont) or the federal OMB Circular A -i10, Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 21. Disputes and Appeals The department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the department's decision. 1f the recipient appeals the department's dedsic n, it also shall be made in writing within twonly-one (2 1) calendar days to the department's clerk (agency clerk). The recipient's right to appeal the department's decision is contained in Chaplor 120, Florida Statutes, amid In prooedures set forth in Rule 28-106,104, Florida Administrative Coda. Failure to appeal within this time frame constilutm a waiver of proceedings under Chapfor 120, Florida Sleiufas. Secht7n 11- Page 12 or 16 s# 4M Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pmagram 22. Conferenoes and Inspection of Work Conferences may be held at Ilio request of any party to this agreement. At any time, a representative of the burarari, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Publication or Printing of Reports a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall be sent to the deparlmenl for its review and comment. b. Publications or printed reports covered under a, above shall include the following statements on the cover page: (1) "This report was prepared for the I-lorida Department of Community Affairs. Steven M. Seibert, Secretary, in cooperation wilh the U.S. Department of Juslic e, Bureau of Justice Assistance." The next printed line shall identify the month and year the report was published. (2) "This program was supported by grant # awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), U.S. Department of Juslice, The BJA is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Juslloo, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime." (3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the off cial position or policies of the State of Florida Dep arlmant of Community Affairs,lhe U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal goveminant . 24. Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Pubk Law 89-564, Non -Discrimination Roquirements of (lie Anti -Drug Abuse Act of 1988; Tdie IV of the CM7 Pghts Act of 1964; Section 504 of the Rehab9itation Act of 9973 as amendad; Title IX of the Education Anrendmorrfs of 1972; The Ago Discrimination Act of 9975: and, Deparfmonf of Juslico Non-Discarnination Roqulations 28 CFR Part 42, Subparts C, D, E, F, G and N. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criled a as set forth in Section 501 of The Federal Omnibus CArrto Control and Sato Streets Act of 1968 as amended ani! that they have or have not formulated, implemented and maintained a current EEO Program. 5ubmIsoIon of this cortificatton Is a pro roqutsIto to oil toHng Into this agmement- This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have f20 days after the daty tills agreement was made to comply with the Act or face foss of federal funds subject to Nie sanctions in the Justice System Improvement Act of 1979, Pub, L. 96-157, 42 U.S.C. 3701, at seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3793 (a) and 28 CFR Soction 42.207 Co mrplianco Information), Any state agency, county or city recelving $500,000 or more in federal Anti-11mgAbuso Act funds shall submit its equal employment opportunity plan, andfor the most recent update, with its applicallon, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25. Americans with Disabilities Act 1590 Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-338, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), slate and local government service- and erviceand transportation (Title II), public accommafations (Title III), and telecommunications (ritle IV). Subgrrtnt.tpplc4,t0n Secton11-Paga 13 of f6 if 40 ob CA Edward Byrne Memorial State and Loral Law Enforcement Assfstanco Formula Grant Arograrn 26. Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Part 23 - Criminal lnfodigfrnco Systems Operating Pokies is to assure that recipients of federal funds for the princpaluurAasa of operating a criminal intelligence system under the Omnibus Grine Control and Safo Stroots Act of 1968, 42 U.S.C. 3701, of seq., as arnonded (Pub. L. 90-351, as amondod by Pub. L. 93-83, Puss, L. 93-415, Pub. L. 94-430, Pub, L. 94-503, Pub. L. 95-115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of individuals. 'The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 816(c) of the Omnibus Crin-ou Gonlml and Safo Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal lnfolli`gonco Systems Operating Pokias and in the Bureau of Justice Assistance's Formula Gmurt Program Guidance. Submission of this cortification is a prerequisite to entering Into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. if the recipient or criminal justice agency operates a criminal intelligence system and doas not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal finds. The recipient is responsible for the continued adherence to the regulation goveming the operation of the system or faces the loss of federal funds. Via department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal int6ligence system. 27. Non -Procurement, Debarment and Suspension The recipient agrees to comply with Exocufivo Ordor 12549, Dobarm,ont and Suspension (34 crR Parf 85, Section 85.510, Particoanf's Responsibrlfifos). these procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared Ineligible or is volt ntarily excluded from participating in this covered transaction, unless authorized by the department. 28. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay kinder this agreement is contingent upon an annual appropriation by the Florida Legislature, 29. Federal Resirictions on Lobbying The recipient agrees to comply with Soclion 319 of Public Low 101-121 set forth in "Now Rostrictions on Lobbying; lnlerim Final Rule,"pub&hed in tho February 26, 1990, Foderal Register. Each person shall file the most cunent edilion of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150.000 or more. This certification is a material representation of fact uporr which relianco was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, 3-410 31, United Slates Coda. Any person who fails to file the required certification is subject to a civil penally of not less than $10,000 and not more than $104,04p for each failure to file. The undersigned certifies, to the ileal of his or her knowledge and belief, that; a. No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of Congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification or any federal contract, grant, loan or cooperative agreement. Socticoil-Pepe 14 of 16 as 40 40 ab Edward Eyre Memorial State and Local Law Enforcement Aaalstance Formula Grant Program b. If any non-federal funds have been paid or shall be paid to any person for influencing of attempting to influence an officer or employee of congress, or an employee of a member of congress in connecdion with this federal contract, grant loan, or cooperative agreernont, the undersigned shall complete and submit the standard form. Disclosure of Lobbying Activities, according to its instructions. c, The undersigned shall require that the language of this certiJcation be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 30. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H. Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Statement of Federal Funding Percentage and Clollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local governments, shall clearly state: a. The pefeentage of the total cost of the program or project that shall be financed with federal funds, and b. The dollar amount of federal funds to be expended on the projector program 32. Background Check It is strongly recommended that background checks be conducted on all personnel providing direct services. to juveniles,. 33. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions container! in 8 U.S.G. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ('IMA'). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellalion of this contract by the Department, 34. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant urogram must contain the 1a key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines 'Defining Drug Courts: The Key Components', January 1997. This document can be accessed on the Office of Justice Programs World Wide Web Homepage: hfip:/Mwww ok.usdoi.iob. b. To ensure more effective managefirerit and evaluation of drug court programs, the recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on program participants criminal recidivism and drug rise relapse, 1'he data collected will be assessed during BJA field monitoring trips. 35. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overlime by law enforcement officers, the US Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. SubgWf ri;urn:,rr sectim 11- Page Is a of 0 40 40 Edward Byre Memorial State and Local Lary Enforcement Assistance Formula Grant Prograi" in witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its onfirefy and have executed this agreement by lhoir duly authorized officers on the date, month and year set out below. Corrections on this page, Including strtk"vers, whfteaout, etc„ are not acceptable, State of Florida Department of Community Affairs Bureau of Community Assistance to Type Name and Title: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) By: aA1 J6 ISOIV 0 "Type fume and Title. Fran B. Adams Chairman Indian Rimer Board of C,oun Commissloners Date: _jgne 13, 2000 -- - FEID Number. 59-500 74 Implementing Agency Official, Administrator or Designated Representative Typo Name and Title: tGmberty Massuna, Executive Aida IDesignatedRe resentative Date:--- 4Ju e --Ll, 2400 Secjkvr it -, P'%M fe of 16 of • 40 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements Subgrantee I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...(Select one of the following): Meets Act Criteria Does not meet Act Criteria 1 affirm that l have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain awritten EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient .. . (Select one of the following): Was a current EEO Plan Does not have a current EEO Flan I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 920 days after a subgrant application for federal assistance is approved or face loss of federal funds. Name: Fran B. Adams Signature of Authorized Official: "title: Chairman, Board of County Commissioners Indian River County_ Date: June 13, 2000 Subgrant Application Package EEO Caflffixalion — Subgrantee Appendix It - Page l of 2 •i 4D i M PrIfUen�- 1. Edward Syme Mamorfal Stats and Local Caw &rtorcamant Assistance Formula Grant Program Qx } APPLICATION REVIEW CHECKLIST Y,N,X t If this is a continuation project, did you check 'Yes' and enter State Project Ip Number for the previous i 7 yos[7 1-r I. APPLICATION to fl Secttoa l!'— Narrrss acrd Addnspee' '- Y,N,X Is the name of the Subgrant Recipient Chief Elected Official (At.) the name of the SCC Chair (for a county) 1 or the Mayor (for a city)? Is this the same person who signed the signature page for the Subgrant Recipient? y 2 Is the name of the Chief Financial Officer (A2.) cofrecL i.e., is this the Chief Financial Officer for the Subgrantee, not the ImplamergingAgenc?7 the name of the Irnplemeredrig Agency Chief Executive Officer (A3.) correct (e.g., the Sheriff for a Sheriff's Jill 3 Office, the Chief for a Potice Department, etc.)? Is this the same person who signed the signature page for the Implenm brig Agency? y Does the peraorr Identified as Prnjedt Director (A4.) work for the Implementing Agency in A.3.7 If there is s d Contact Parson oilfw than the Projed Director, did you enter the correct name, tiUe, address, phone and fax numbers to the apptketlon? y - fir S •�° I1aFi r.. .: •. r ;I :. : ,'_ YXX Does the pnsjact WM oonalst of 84 letters and spasms or leas? Dow the We deafly identify the project (8.1.), t I.e.. it It Is ■ sound -year DARE Project, It should reflect DARE It, third, DARE III, etc.? 2 Is the comad subgrant period entered? t7x / Srcden, C;- Fbew Data:.:' y N X If payment is not remitted to the Chief Financial Officer (A2 in CA), it can only be remitted to one of those t Identified in Al.. 2, or 4.; I.e., the Subgrant RacipienL Implementing Agency or the Project Director. 2 Is the method of payment, I. e., monthly a quartedy, reflected in C.2.7 Is the Subgrant Redplenes Federal Employer Identification Number (FEID) reflected in C.3.? Is this same 3 number reflected In the Subgrant Recipient block on the signature page? 4 If project generated income can be earned from project activities, hay, *Yes' been checked in C.5.7 Cfl S�Doiioa'Lif f►ftgratsl LTataf , '': Y ,N,Xax I Is the pmbWn to be addressed clearty and briefly identified? 2 If this is a continuadon project, did you briefly describe project activities to date and Wlain any gaps between current and desired results? 3 Are requested resources (personnel, ax)enass, equipment, etc.) sufficient to address the Identified problem. Have you dearly Identified how these resources will be used to address the prob Iam? y Are proposed project activities (what), people to be sawed and aarvica providers (who), methodology for 4 accomplishing the project (haw), samcolactivily location(s) (where), proposed schedule(s) (when) and other „ details Included? g ff contractual smvicas will be used to implement any part of the project, are proposed services described and 5 justified? Is there a discussion of why contacting for services is necessary to meet program needs and objectives? k 6 Iftavel is necesseryto achieve objectives, did you include a line item fortravel included in theexpenses budget category? Care Ssodeil O Cwttlnui km—'Actfvltiea Implem*ntadaa•Schsdule Y,N,X I Ara key activities for implementing the proposed project listed? 2 Are the dates filled in corfeelly? Suh rsnl 6E2 Cobol Package Aepireslron Review Checkksf section X - Pope IN 4 tl i 40 Edward Byrng Memorial State and Local Law Enforcement Assistance Formula Grant Program Qx / 1 SecWn E — Olsjectivtnr 6 prrformanca fhleaaunes - Y,N,X Ase Lha Uniform Measurable Program Objectives used in the applicat;on correct for the federally authorized (Appendix V)? Nava the required performance indicators 1 purpose area for which federal funds are requested been inserted in the appropriate blank spaces7 Are the numbers in the performance indicators realistic? (For continuation projects, use data in current 2 quarterly reports as a basis.) y Have self-gamerated objectives specific to the project been included? Are these self -generated objectives y 3 warded to provide numerical (maasure bia) performance indicators? ax a :.., .. 9ecdi[m F-,6tM3yoAff. taiiw _: Y,N.7f If Salanes and Benefits are included in the budget, are salary figures reasonable and consistent with agency 1 or area sets dad paid for similar work? Are Fringe Benefits Idantifled and calculated correcW Do calculations using Identified percentages equal the 2 benefits told? If overtime is a line item in the Salaries and Benefits Category, is it stated that the amount includes both salary Y 3 and benafits, salary and specified benefits or salary only? Is the net personnel increase statement included in the Budget Narrative? (Forthe first year of a project, state and will result in a not personnel increase to the agency. For a A that the proposed positions are now continuation project state that this continues the not personnel increase established during the initial year of the grant program.) 5 Are jab duties briefly d'ascribed for all requested positions? u .1--- 6 Nava services beam identified and described? If Contactual Senvioes are service•based, is the unit of service defined, and the number of units and cost per 7 unit indicated? a it OPS personnel are included in the Contractual Services Category, are job duties briefly described? 9 If funds are in the Expenses Category, are detailed line items established? 14 If trips are necessary to achieve program objectives, hes a line rtom been established? I It funds are in the Operating Capital Oullay Category, are line items in conformity with County or Ctty purchasing Requirements (e.g.. if a purchasing threshold is $500 per item, then only individual items costing y SW or mora would be placed in this category.)? 112 funds are idertxified in the Indirect Cost Category and the subgrantee is a mate agency, does this agency Indirect Cost Plan? Is it attached? have a currently approved (by a cognizant federal agency) hove If funds are Identified In the Indirect Cost Category and the subgrantee is ■ city' or county, does this agency Cost Plan? Is it Included with the application? Is the cost correctly 13 have a current and a Indlred the cost b ss is and approved rate in the plan? calculated on Do" the Budget Norratlwe include a statertrent that the purchasing method to be used conforms to existing y 14 Um and regulations? If special equipment wiil be purchased, does the verbal narrative include a description of equipment and 1$ yustification for the necessity of this equipment to achieve project objectives. Does the Budget Narrative Identity the specific Baume, of matching funds for the project (e.g., budgeted 18 general revenues)7 Is all match in the form of cash? Are all mathematical calculations correct? Are all items placed in correct budget categories? Does verbal 17 narrative information correspond with each category? sezant Appkation Packa2o ALxpbcatian Review Check*sf secant lid • Pope 2 of 4 of v D a Edward Byrne Memorial State and Local Law -- Enforcement assistance Formula Grant program This section to be completed by tho Subgrantee: rhis section to be completed by BCA: Continuation of Previous Subgrant711 Yes X No SFY 2041 DCA Contract Number It Yes, eater State Project ID # of Previous Suhgrant 2001 C J - lIe c j _ Unique ID # PA#: CFDA #: 16.579 A Names & Addresses 1. Sub rant Recipient Name of Chief Elected Official Fran B. Adams Title Chairman, Indian River Board of County Commissioners Address 1840 25" Street City, State, Zip Code Vera Beach, FL 32960 Area CodelPhone # (551) 567-8000 x 490 SUNCOM # Area CodelFax # (561) 770-5334 224-1490 2. Chief Financial Name of Chief Financial Officer Edwin Fry Title Finance Director Address 1840 25" Street City, State, Zip Code Vero Beach, FL 32950 Area CodelPhone # (561) 567-8000 SUNCOM # 224-1205 Area CodelFax # (561) 770-5095 3. im lementin Agency Government Agency Responsible for Project) Name of Chief E=xecutive Official Kimberly Massung (designed representative) Title Executive Aide Address, 1B4025" Street City, State, Zip Cade Vero Beach, FL 32960 Area CodelPhone #(561 y 567-8000 x 1433 SUNCOM # 224-1433 Area CodelFax # (561) 770-5334 4. Project Director and Contact Person, if different from Project Director FAA. -4 6n C-1-- ni 1-1. nMl— Anne 1 Name of Project Director Colette Held Title Executive Director E -Mail Address deslcpmen,com Address 250127" Ave., Suite A-7 City, State, Zip Cade Vero Beach, FI 32980 Area CodelPhone # (561) 770.4811 SUNCOM # Area CodelFax # (551 770 4822 Name and Title of Contact Parson Colette Heid Address 2501 27" Ave., Suite A-7 E -Mail Address deslc@msn.com City, State, Zip Code: Vero Beach, Fl 32960 Area CodelPhone # (551) 770-AB11 SUNCOM # Area CodelFax # (561) 770-4822 5ubgren t Appicalion Sec,Uon 11- Pago r of 16 Ai do 40 B. Administrative Data 1. Edward Byrne Memorial State and Local caw Enforcement Assistance Formula Grant Program Project Title (Not to exceed 84 characters, including spaces) PREVENT f 2, For Period Period Month Day Year Beginning October 01 20DO Ending September 30 2061 3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a description of board responsibildies.) X Yes O No C. Fiscal Data 1. to orner risen me umec rinancrai vnrc eon r[enni vvnirenr w. NIA Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer orwram, reimbursement cannot be remitted to any other entity. 2. Method of Payment: X Monthly D Quarterly (It is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer Identification Number of Subgrantea)° 4. SAMAS # (Enter if you area state 5. Will the Project earn Project Generated Income (PGI)? M Yes X No (See Section H., Paragraph 13, for a definition of PGI.) 6. Will the applicant be requesting an advance or tederal runds? O Yes X No (If Yes, a letter of request must he attached.) Subgrent Appkaffw SacUon 11 - Pop 2 N 16 of 40 r Edward Syme Memorial State and Local Law Enforcement Assistance Formula Grant Program Refer to the BCA Grants Management Technical Assistance Workshop Manual. Use this as a guide to assist you in completing Section D. Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are seeking funds tocontinue existing project activities, your problem statement must also provide a short summary of your current program and describe any gaps between current and desired project results. Program Description. Briefly describe how project activities will address the targeted problem. Describe who will do what, when, where and how. SFE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE. Sfarf below and use confinuefion pages as necessary. PROBLEM IDENTIFICATION The Substance Abuse Council of Indian River County is seeking funding for the PREVENT program and its proposed objectives. Alcohol and drug abuse continues to be the number one problem facing the youth of America. The use of mind altering chemicals has proven to be especially harmful to the adolescent growth and development process. Psychoactive drugs Interfere with physical, social and emotional growth during the critical years of adolescent development. An adolescent who uses intoxicants is not only at high risk of becoming drug dependant but is also at an increased risk of dropping out of school, getting involved in crime, attempting suicide, or becoming involved in an assortment of dangerous behaviors. The prevention of adolescent drug and alcohol abuse is most likely to occur when parents, teachers, and other individuals in the community who are part of the youth's circle • are well informed of the harmful effects of drugs • recognize behavioral changes that accompany drug use • and understand how drug use is encouraged and accepted in the social world of a youth. Another key to successful prevention prag raminIng is the direct involvement of youth in planning and Implementing programs. According to the 1999 PRIDE Survey of Indian River County students, IRC students continue to have incidences of substance abuse that are above national averages. Over the 7 years of data gathered, we have seen significant changes in youth usage. Youth continue to report a high level of availability for alcohol, marijuana and other illegal drugs. 33% of 7th thru 12 th graders also reported a perceived harm for usage of alcohol as very harmful , but continue to use alcohol at a rate of 51.5%. (PRIDE 1999) 52% of the same 7th thru 12th graders reported marijuana to be very harmful but 30.7% of them state they use marijuana. The highest reported rate of usage is with 10th graders with 46.3% admitling to marijuana use. The same 10th graders state that rt is very easy to get marijuana. (PRIDE 1999) On the Issue of getting in trouble with the police, of the 7th thru 12th grade youth who were Involved with local law enforcement reported a 73.5% usage of alcohol and a 56.6° usage of marijuana. (PRIDE 1999) In addition, 36.5010 never or seldom talk (up from 25.0% in 1995) to their parents about the perils of alcohol, tobacco, drugs, HIV, pregnancy, and violence. (PRIDE 1999) sub"orAppk lion Section 0 - Pope 3 of 16 as EI • 4W Edward Byme Memorial State and Local Law Enforcement Assistance Formula Grant Program Indian River County has, over the past few years, seen a consistent increase in the number of alcohol and drug related offenses committed by our youth. It is a recognized treat to the well being of our community and children. Juvenite delinquency cases received in Indian River County within the five year period from FY94-95 to FY98-99 decreased 4% from 1031 cases to 989 cases. But during the same time FY 94-95 to'FY98-99 the number of Indian River County youth charged with misdemeanor drug and alcohol charges has increased by 26.1 % from 92 cases 116 cases. (These stats are based upon statistical data collected and reported in the 1999-99 Florida Profile of Delinquency Cases and Youths Referred Report by the Bureau of Data & Research, Florida Department of Juvenile Justice). Delinquency Referrals Received �. 67 79 60 113 116 12'5 100 15 50- 25 0 1994-1995-1996-1997- 96 1997-1998- 97 98 99 Totals alcohol or Drug Referrals i li illi rReftmiS Type of Cftm 1994- 1995- 1996- 1997- 19W 995 96 97 98 99 011- f PJm hot Ufenses 4 2 D 0 2 Possession of A odd 21 6 14 28 18 Mir Non -Marijuana 20 37 23 45 51 Marijuana Msdenmeinor 47 42 37 40 45 ToWs 92 87 74 113 116 All of this combined have made it increasingly more important for efforts to focus on behavior strategies and intervention for youth by promoting healthy lifestyles. ( i.e., not using drugs, alcohol, tobacco; practicing abstinence; participating in school; anger control with focus on alternatives to violence) With substance use/abuse intertwined with so many other high risk behaviors, early intervention must be available to specifically target the prevention education needs of youth. It is no wonder youth may not got needed information. A family's hectic schedule can make it difficult for parents to hold conversation with their children. Due to hectic lifestyles, parents tend to give rushed, basic lectures, laced with scare tactics when trying to communicate a difficult subject. This in tarns, becomes ineffective, with the point of the discussion often missed. It is necessary for a parent to take the time to sit down with a child to discuss these important topics. Before they do though, they must educate themselves in order to deliver correct and accurate information. Subgranr Appkedon Seco;m 11- Page 4 of 16 !i CA i 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program The PREVENT program attempts to involve youth by having conversations, not lectures, encouraging youth to express thoughts, ideas and feelings about important issues. This enables the PREVENT program not only a means to collect data, assess needs and interventions, but also allows us to take a good look at youth's perception of "risk". This program is open enough to allow youth to discuss critical issues they are facing in everyday life. PREVENT empowers youth to loam the skills necessary to make smart decision. By providing youth with opportunities for healthy decision, they can loam to make safe choices. Early intervention can help lessen fears of youth. In turn it teaches youth, if smart decisions are not made, that drugs, alcohol, smoking, violence and sex can be unhealthy. PROGRAM DESCRIPTION PREVENT combines outreach and group support to reacts economically disadvantaged youth. These youth are ages 13-10; who have repeated failure in school and/or little commitment to scl'aool; do not have a supportive environment; and whose lack of decision making skills may lead them to abuse tobacco, alcohol and other drugs. The Council's mission reads: 'The Substance Abuse Council is committed to preventing the use o{Jlticit drugs and abuse of addictive, min-adleffng substances! The Substance Abuse Council, a not-for-profit substance abuse prevention agency, proposes to Initiate the described project through a comprehensive range of substance abuse and educational activities for males and females with substance abuse problems. Daily program services will be provided by a full time program coodinator and a licensed mental health counselor. Two different components will constitute ttie PREVENT program. The components are as follows: 1. Crisis Intervention and Counseling 2, TARGET Troupe participation The first component of the PREVENT program will be compdsed of Crisis Intervention/ Counseling. Tile program will be cyclical in nature, servicing approximately 15 offenders per cycle. Each treatment and t education cycle will last for ten (10) weeks. Evaluation of adolescents identified via psycho -socials will be conducted. Adolescents selected from this group will be assigned to the Crisis Intervention and Counseling component. Substance abuse counseling and education will consist of two group therapy sessions a week, and one aftercare session weekly focused on relapse prevention. There will also be family workshops conducted at SAC for family members during the treatment cycte- Once the ten week cycle is completed, Aftercare will be conducted weekly.The Aftercare component is structured to focus on relapse prevetnion and life skills development. The second component will be TARGET troupe. The TARGET troupe actively develops innovative and high energy skits related to life issues they and their peers are facing. The troupe has created a collections of 30 different skits for performances. The troupe continues to develop skits dealing with issues on substance abuseluse, dieting (anoxeha and bulimia), 111V/AIDS, pregnancy and violence. The TARGET troupe members are mentors to Cather youth, as well as friends, family and neighbors within the community. Participants in the TARGET troupe need not have any previous acting experience, just a desire to participate. In many cases, we find that high risk youth become the best performers. Their presentations via improvisation is not acting„ but is real and from the heart. 60% of the youth participating in the TARGET troupe have never had any formal training in acting, Subpranf Ap[*caUan Sardon 7' - papa 5 of 16 of • 40 tr Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program The TARGET program will have two distinct categories. In the first group, the identified population for the TARGET troupe will be youth to serve as mentors. They will be identified by a multitude of high risk factors, including but not limited to: substance 1 tobacco abuse, violence, 1-111WAIDS, pregnancy, runaways, school dropout or repeat failure in school, repeat juvenile justice offenders, economically disadvantaged and parenting teen-agers. This mentorship program will continue to recruit 25.35 youth that are multi -cultural, between the ages of 13-18, male and female. The youth will be identified through schools, Parent Teacher Associations, juvenile detention facilities, court referrals, social services programs, churches, substance abuse programsltreatment centers and individuals. Only 10% of the youth identified as mentors will not meet the criteria of high-risk youth. The individuals will be student body leaders who will serve as ,peer role models for high risk youth. These student mentors will be recruited from focal community school and Parent Teacher Associations throughout Indian River County. The second identified group will be the target audience who will be at high-risk youth, 6 through 18 years of age. We foresee that the TARGET mentors will perform at public schools, community centers, parks, recreation centers, BoyslGids Club and any other identified place that youth may gather. The projected audience will be approximately 1,000 high risk youth. This program will be available to all of Indian River County. The training for the participants will focus on interpersonal, intra -personal, and improvisational skills. The activities based on these skills will foster team building, brainstorming of problems, creation of realistic scenes around those problems, and preparation of scenes and presentations. Through the interaction, the youth will learn to become healthy, centered individuals and will in tum, share these skills with audiences in their schools and communities. As the improvisation skits are developed and performed by the troupe, cultural relevance is assured. Participants will also be trained to serve as peer trainers and leaders for the TARGET program. The troupe will present improvisational scenes to high risk youth audiences. The skits will represent realistic life situations related to tobacco, alcohol, drug use, HIV infection, pregnancy, and violence prevention Issues. After the scene is performed, the TARGET troupe will lead a discussion that facilitates dialogue that increases problem identification, problem solving techniques, and Interpersonal skills. Audience participants will be asked to complete an abbreviated knowledge, attitude, practice and belief questionnaire (KAPB). The recognition of the risk factors affecting lifestyle behaviors and definitions of their effects in the targeted population will provide a basis for developing general themes for the program. This specific information conceming needs will to be Included in the intensive training. A knowledge, attitude, practice and belief survey (KAPB) will be administered to participating youth as a baseline and after program completion. Once trained, the TARGET troupe will plan and implement Improvisational scenes to be presented at a minimum of 15 performances during the grant year. An estimated 1,000 high risk youth will be impacted by performances. Finally these youth will provide "skits', peer teaching, peer counseling, and positive role models for youth ages 6-18. The PREVENT program is designed to engage and involve high risk youth from the community so they may gsfn the needed skills to serve as mentors to other possible high risk adolescents. The primary objection is empowerment. Not only will the youth from the community be empowered through this highly structured program, but this program has shown to build self-esteem, ethnic pride, enhance individual strengths, and most important help youth to abstain from negative peer pressures through prevention information. UNizing the Council's networks to target schools, PTAs, parents, community, churches, health and asuman service and media agencies to select youth that are at high risk ( have repeated failure in school or little commitment to school, do not have a supportive family environment, demonstrate alienation and rebelliousness, prone to sexual promiscuity, have a favorable attitude towards tobacco, alcohol and other drugs and have friends who use tobacco, alcohol and other drugs) and exhibit other high risk behaviors. Despite juveniles' involvement's in adult behaviors and systems, juveniles are not adults and do not posses the same skills and decision making abilities as adults. Troubled juveniles are often connected to many different systems within our society, increasing) the risk that tack of coordination and advocacy Subgrard Apprcaton section 11- Page 6 of 16 of 40 OW Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Program will lead to failure for the adolescent. The personnel and volunteers committed to Implementing the PREVENT program are equipped with the special skills and knowledge that are necessary to effectively reach the community to ensure coordination of services on the behalf of these youth. PREVENT is a tobacco, alcohol, drug, violence, pregnancy and HIV prevention program that involves'. positive peer pressure and skill building • peer leaching • community prevention and information utilization of alternative skills (acting) to build resistance to drug abuse The inclusion of the entire spectrum of individuals representing environmental influences on the health behaviors of study participanis (ie., school, family, church, media) will serve the planning process by providing valuable suggestions from multi -relevant perspectives. It will serve as a pre-implernentalion community education process by providing forums and outlets for informing community opinion leaders about the problems of tobacco, alcohol, and other drug abuse. The overall goal is to decrease the impact and propensity for alcohol and other drug abuse resulting from multiple Nigh risk factors by providing a positive environment enhanced with information and aitematives that may deter drug abuse and the multitude of high risk behaviors. SubgranfAppkapen Sr, Oan N- Pogo 7 of 16 •a 40 40 E-1 dward Syme Memorial State and Local Law Enforcement asslstimce Formula Grant Program D. Program Data (Continued) Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in the Program Description V411 commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An 'A7 has been inserted for reports that are mandatory for all projects. Place an additional W to indicate ones applicable to your project. Delete the activitylaction that does not apply to your project; Le., if your project does not earn PGI, delete that activity from this schedule. ACTIVITIES IMPLEMENTATION SCHEDULE Subgrant Period October 1, 2000 -September 30 2001 (Beginning Date — Ending Date) ACTIVITY/ACTION Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Submit Monthly Claims (Financial Reimbursement Requests) X X X X X X X X X X X X. Submit Quarterly Claims (Financial Reimbursement Requests) X X X X Submit Financial Closeout Package X00 Submit Quarterly Program Reports X X x X Submit Quarterly PGI Reports (If applicable) Project coordinator disseminates program info to the community X X X X X X X X X X X Identify at risk youth to be PREVENT members x X X X X X X X X X X X Hold on site session crisis intervention, counseling and aftercare X X X X X X X X X X X X Program assessment, revision and development X X X X X X X X X X X 5ubgraar ApprCatlea sece'on 11 - Pageea,/ 16 •• c�] 40 r E. Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Complete uniform program objectives and performance measures (found In Appendix V) for the federally authorized program area you want to implement. Your application is not complete without them and an incomplete application will not be considered for subgrant funding. If the program area you selected does not have uniform program objectives published in this document or if you cannot relate your objectives to those stated, contact Tom Bishop at 8501408-8016 for further instructions. OO NOT mix objectives from different Program Areas, Start below and use continuation pages as Performance Objectives for Purpose Area 04A Community Crime Prevention Identifier 04A.01 Provide 4 alternative drug free events, [Alternative drug free events would include such things as sporting games, field trips, parties, etc., i.e., any participatory event designed to strengthen the anti-drug message and bond those participating in the event.] 04A.02 Present 48 crime and substance abuse prevention education classes. 04A.03 Conduct 24 life skill development education classes. 04A.05 Conduct 5 meetings with community leaders for the purpose of identifying neighborhood problems and developing proposed solutions and support groups. [Activities under this objective should be reported separately from those which are undertaken in conjunction with Neighborhood Watch and Business Watch Programs.] 04A.12 Provide 75 individuals/families with crisis intervention or counseling services. SubgrenfAppkadon Secdon 11 - Aage 9 of to r# 40 40 3 S Eftard Syme Memorial State and Local Law Enforcement Assistance Formula Grant Program F. 'roiect Budget Narrative You must describe Fine Items for each applicable budget Category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific sources of matching funds. Start below and use continuation pages as necessary. SALARY: Prevention Coordinator BEhfFITS: FICA & Medicam Medical lnsuranco Worker's Comp, License Mental Counselor Materials and Supplies Travel and Conference Professional due and Fees Postage Phones Pogar/,0aapor Printing Rant Utwitias Insurance Advertising Office Furniture Transporlation of Youth $26,000 2,142 2,400 410 Total 8anefrts 4,952 TOTAL SALARY & BENEFITS 32,952 CONTRACTUAL SERVICES 13,875 Total Contractual 13,075 EXPENSES: 4,036 1,500 500 1,000 1,000 250 2,250 6,480 1,500 410 1,700 400 1—q TOTAL F-XPENSES $22,026 TOTAL PROGRAM $ 68,853 Ali purchases will be nlado Inn accordance with existing federal, state and local pRschasing policies. SubgmntAppfcatlon Ssc tlon 0- Papa 1131 at 16 of C1 4b 40 Edward Syme Memorial State and Local Law EnforcementAsslstance Formula Grant Program G.Proiect Budnet Schedule The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Casts) and Total Project Casts, Total Local Match must be a minimum of 25% of the Total Budget. Type or Print Dollar Amounts Only In Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits 24, 714.00 8,238.00 32, 952.613 Contractual Services 10, 406.25 3,468.75 13, 875.00 Expenses 16,519.50 5,506.50 22, 026.00 Operating Capital Outlay 0 D 0 Data Processing 0 0 0 Indirect Costs 0 0 0 Totals 51, 639.75 17,213.25 68, 853.OD SuhgrantAppicadan sacfron 11- Papa f t of 16 of f 410 4W Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program All persons involved in or having administrative responsibility for the subgrant must read these"Acceptance and Agreement" conditions. This "Acceptance and Agreement" Section H must be returned as part of the Note Condttlon No. 12: only project costs incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project are eligible for reimbursement. Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Non-compliance will result in project costs being disallowed. The term "department!',unless otherwise stated, refers to the Department of Community Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term "aubgrant recipient"' refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing agency"whieh is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). 1.Reporls a.Project Performance Reports: The recipient shall submit department Quarterly Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quartedy Project Performance Reports shall be submitted. b.Financial Reports: The recipient shall have a choice of submitting either Monthly or [quarterly f=inancial Claim Reports {DCA -CJ Fonn-3(A•G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Reimbursement Claims (1-3) are due thirty-one (31) days after the end of the reporting period. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". Before the'Yinal" claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. The recipient shalt submit department Quarteriv Project Generated Income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14. Program Income.) c.Other Reports: The recipient shaft submit other reports as may be reasonably required by the bureau. All required reports, instructions, and forms shall be distributed with the subgrant award. a.Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this proleut shall be disbursed according to provisions of the project budget as approved by the bureau. sub9mPf AippdcwdW SBCUM 0 - Pape 13 0116 i 40 4W ,Edward Byrne M+femorlal State and Local Law ,Enforcement Assistance Formula Grant Program All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Slate and Local Governments, and in federal Office of Management and Budget's (OMB) Circulars A-21, A•87, and A-110, in their entirety). All funds not spent according to this agreement shall be subjet to repayment by the recipient. 17 9.Approval of Consultant Contracts The department shall review and approve in writing aft consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs Fin an Guide, U.S. Departmant of Justice Common Rule for State and Local Governments, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4.Altowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Principles of Aliowability, and Standards for Selected Cost Items" set forth In the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Slate And Local Governments and federal OMB Circular No. A-87, "Cost Principles for State and Local Governments", or OMS Circular No. A-21, "Cost Principles for Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be accord Ing to U.S. Department of Justice Common Rule for State and Local GovemmanIs, or Attachment "0" of QMH Circular No. A-110 and Florida law to be eligible for reimbursement. 5.Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions In Section 112.061, Florida Statutes. All bills for any travel expenses shall be submitted according to provisions in Section 112.01, Florida Statutes. S.Written Approval of Changes in this Approved Agreement V ` Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a.Changes to project activities, designs or research plans sett forth in the approved agreement; b.Budget deviations that do not meet the fallowing criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item; or, c.Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the department. d.Under no circumstances can transfers of funds Increase the total budgeted award. Transfers do not allow for Increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 7.Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti -Drug Abuse Act funds. Subprant Apfdcat;w Sectlan 11- page 14 of 10 so • E7 Edward Byrne Memorial State and Local Lase Enforcement Assistance Formula Grant Program B.Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.161(15)(h), Florida Statutes (1951); the Office of Justice Programs Financial Guide, U.S. Department of ,Justice Common Rule for State and Local Governments, Advance funding shall be provided to a recipient upon a written request to the department justifying the need for such funds. This request, Including the justification„ shall be enclosed with the subgrant application. 9.Gommencement of Project if a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau indicating steps to Initiate the project, reason for delay and request a revised project starting date. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the bureau, again explaining the reason for delay and request another revised project starting date. Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and ro-obligate subgrant funds to other department approved projects. The department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal wrfften amendment to this agreement. IO.E#xtension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a oontractor (whish includes all project budget categories) shall be in writing for a period not to exceed six (G) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 11. Excusable Delays Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but In every case, the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless: a.5upplies or services to be furnished by the consultant were obtainable from other sources, b.The department ordered the recipient in writing to procure such supplies or cervices from other sources, and c.The recipient failed to reasonably comply with such order. Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly, subgrarrlilp�icatim ssctlavr rt • P&O. 15 Of 16 •# 40 4W I Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 12- Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cast is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. 13 -Program Income (also known as Project Generated income) Program income means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shag be handled according to the Office of Justice Programs Financial Guide, U.S. Department td Justice Common Rule for State and I ocal Govemmenf. Reference: The Cash Management improvement Act of 1990). 14.Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such event, the department shaft notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 15.Aocess To Records The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any of their duly authorized representatives, shalt have access to books, documents, papers and records of the recipient, Implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs Financial Guide, U. S. Department of Justice Common Rule for State and Local Government. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Stalulas, and made or received by the recipient or its contractor in conjunction with this agreement. 16,Audit a.Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program - specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-1,33 and other applicable federal law. The contract for this agreement shall be identified with the subject audit In The Schedule of Fadarat Flhancial Assistance. The contract shall be identified as federal funds passed -through the Florida Department of Community Affairs and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600. Rules of the Florida Auditor General- b,A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the department and will be returned to the recipient, c.The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Publlc Accountant or a Licensed Public Accountant. d.The recipient shall take appropriate corrective action within six (6) months of the issue date of the aLdlt report in instances of noncompliance with federal laws and regulations. Subgran(Appkabon secom 11- Pap re of 16 •! 40 i Edward Syme Memorial State and Local Law Enforcement assistance Formula Brant Program e.The recipient shall ensure that audit working papers are made available to the department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the department. f, If this agreement is closed out without an audit, the department reserves the tight to recover any disallowed costs identified in an audit completed after such closeout. g.The completed audit reports should be sent to the following address: Department of Community Affairs Office of Audit Services 2555 Shumard Oak Boulevard Sadowski Building Tallahassee, Florida 32399-2100 17.Procedures for Claim Reimbursement All claims for reimbursement of recipient costs shall be submitted on the DCA -CJ Form 3(A -G), prescribed and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report current project costs. All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit. 18.13etention of Records The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 19.Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government) or the federal OMB Circular A-110, Attachment N, Paragraph S. 20 -Property Accountability The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or request department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government) or the federal OMS Circular A-110, Atfachment N. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement, 21.01sputes and Appeals The department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the department's decision. If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21) calendar days to the department's clerk (agency clerk). The recipient's right to appeal the departmen!'s decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Ronda Administrative Coda. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapler 120, Florida Sfalutas. Subgranf Appkatlar Section 11 • Page 17 of f6 of F:1 40 40 Edward Syme Memorial State and Local Law Enforcement Assistance Formula Grant Program 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Publication or Printing of Reports a.0efore publication or printing, a final draft of any report required under or pertaining to this agreement shall be sent to the department for its review and comment. b.Publlcations or printed reports covered under a. above shall include the following statements an the rover page. - (1 Y age: (1Y This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert, Secretary, In cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The next printed line shall identify the month and year the report was published. (2)'7his program was supported by grant # awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime" (3)'Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the official position or policies of the State of Florida Department of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal government. 24.Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to PubVc Law 89-564, Non -Discrlminalion Requirements of the Anti -Drug Abuse, Act of 1988; 7-rtle IV of the Civ# Rights Act of 9964; Section 504 of the Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972,' The Age Discilminatlon Act of 1975; and, DeparlmenI of Justice Non -Discrimination Regulations 28 CFR Pari 42, Subparts C, 0, E, F, G and W. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Come Control and Safe Streets Act of 1968 as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification Is a prerequisite to entering Into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not . formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157 42 U.S. C. 3701, of seq. {Reference Section 803 (a) of the Act, 42 U.S. C. 3783 (a) and 28 CFR Section 42.207 Comptiance Information). Any state agency, county or city receiving $540,000 or more in federal Anti-0tug Abuse Act funds shall submit its equal employment opportunity pian, and/or the most recent update, with its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25.Americans with Disabilities Act 1994 Su'bgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-338, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title II), public accommodations (Title til), and telecommunications (Title IV). SubgranlAppkadon socdon i1. Page /a of 16 so C-7 40 4D Edward Byrne Memorial Slate and Local Lain Enforcement Assistance Formula Grant Program 26.Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Pail 23 - CrimiYndlnteKgence Systems Operating Policies is to assure that recipients of federal funds for the r,rinclpet purpose of operating a criminal intelligence system under ta Omnibus Crime Control and Safe Streets Act of 1966, 42 U.S.C. 3 70 1, of seq., as amended (Pub. L. 90-351, as amended by Pub. L. 93-83, Pub. L. 93415, Pub. L. 94-430 Pub. L. 94-503, Pub. L. 95-115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of individuals. The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Crr`minal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification Is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal Intelligence system project to be in compliance with the Act and federal regulation pdorto the award of federal funds. The recipient Is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal intelligence system. 27.Non-Procurement. Debarment and Suspension The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Partklpanf's Responsibilities). These procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating In this covered transaction, unless authorized by the department. 28.Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 29.Federal Restrictions on Lobbying The recipient agrees to comply with Section 319 of Public Law 401-121 set forth In New Restrictions on Lobbying; Interim Final Ruta, "published in the February 26, 1990 Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, it applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and pane Itias imposed by $action 1352, Title 31, United States Coda. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more then $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: a, No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influeneG an officer or employee of any federal agency, a member of congress, an officer a.- employee .employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. Subgrenf Appicef{on 5ecum 11- PF99 19 of 16 of 1-3 M Edward Byrne ifrfremorfar State and Locar L-aw Enforcement Assistance Formula Grant Program b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with (his federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard rorm, Disclosure of Lobbvinu Activities, according to its instructions. c,The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 30.State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31.Statement of Federal Funding Percentage and Dollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local govemments, shall clearly state: a.The percentage of the total cost of the program or project that shall he financed with federal funds, and b.The dollar amount of federal funds to be expended on the project or program. 32.Baokground Check It Is strongly recommended that background checks be conducted on all personnel providing direct services. to juveniles. 33.Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ('INA') The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the 0epartrnent. 34.Drug Court Projects a.A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, [Drug Courts Program Office, program guidelines 'Defining Drug Courts: The Key Components', January 1997. This document can be accessed on the [Office of Justice Programs World Wide Web Homepage: h(W A,vww-elp.usdolJob. b.To ensure more effective management and evaluation of drug court programs, the recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on program participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA field monitoring trips. 35.Ovedime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the US Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systernic impacts such as increased court dockets and the need for detention space. Sub9 antAppicatl®e Secbm 11- Fapa 20 of 16 of r 4D CI Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including strike -avers, whiteout etc., are not acceptable. State of Florida Department of Community Affairs Bureau of Community Assistance By: Type Name and Title: Date: Subgrant Recipient Authorizing Official of Govemmenta! Unit (Commission Chairman, Mayor, or Designated Representative) 13y:_ Q-79-0-1— 16 6&01-k� Type Name and Title: Fran B. Adams, Chairman, Board of County Commissioners Indain River Count Date. June 13, 2040 FEID Number: 59-6000674 Implementing Agency Official, Administrator or Designated Representative By: Type Name and Title: Kimberly Massung, Executive Aide [Designated Representative] Dale: hunt? 13, 2000 SubgranfAppFCaG'en Section It - Page 18 of If as 40 • • Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements — Subgrantee 1, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ... (Select one of the following): Meets Act Criteria El hoes not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient (Select one of the Following): [] Has a current EEO Flan Does not have a current EEO Plan I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Name: Fran B. Adams Signature of Authorized Official: Title: Chairman, Board of County Commissioners Indian River County Date: June 13, 2000 Subgrant Application Package EEO Cerfiffcatlon — Subgranise Appendix 11 - Page 1 or 2 ii 4D V! !1 z ,Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program QX 0 Automated Data Prooeasing (Com;putor) Equipment Y.N,X 1 It computer equipment or software will be purchased, has an ADP Equipment. Form (Appen(lrx 111) been Completed, signed by an authorized signer and enclosed with the application? x 2 is there a statement or response to all items on the ADP Equipment Form? If software wilt be dayeloped, is an analysis of developing software as opposed to purchasing pre-packaged 3 software written and is this makelbuy analysis includ&Jwith the ADP form? Does the analysis provide ample justification to indicate the advantages of development over a pre-packaged purchase? Y. Ox f# "S"iwae'JuWNcatk)n y,N,X Ifequipmant or aermm (including ADP equipment and softwe re) wil I he purchased from a sola source and the 1 amount Is S100,000 or more, is a completed, signed Sole Source Justification Form (Appendix IV) included with this application? 2 Does the Sale Source Justification farm respond to all of the required items from the perspective of the County or City subgrentee (not the proposed contractor)? Is the form signed by an authorized signer? Qx ! Task l�cica r. Y,N,X If this lew enforcement application will use grant funds to implement a Task Force prosect, has information 1 describing Task Force agency membership, administrative board, current staff and other details been included in the Program Data? x Qx0 CiMifldi*itfai,ftrAs...:......:.:....:. Y,N.X 1 If this towenforcerrient application includes Confidential Funds as a tine dem in the Expenses Category, has the Certifleation of Canfldential Funds (Appendix VII) been signed by the appropriate authority and attached? r]x t Ciaptmuitlt)irt�d poffdttg ;. . Y.N,X If this law enforcement application proposes to use subgrant funds to implement a Community Oriented 1 Polfoing project does the agency hen an approved Community Oriented Policing Plan and does the Program Data section address how the proposed project will implement this plan? ox 0 'difintnil°Iritialflpenca Systema Y,N.X If this law enforcement applicabon will use grant funds to implement (purchase and/or operate) a criminal 1 intelligence system, has the Criminal Intelligence System Certification and Criminal intelligence System Review checklist been requested from the BCA, completed and anached? Cut f 111. SPECIAL CONCERNS Y.N,% 1 If the subgrantee has any current projects in progress, have all outstanding Speael Conditions and/or Monitoring Conditions been satisfied for these protects? If this appllcatlon is for federal funds to continue a current subgraFit project, have all financial and program 2 pefformance requirements for this project been mat (e.g„ are the Quarterly Reports and Financial Claims up to date?)? Y It the officials Identified on the signature page will not conduct daily project business and wish to dasignota signature authority to the Project Director or another agency employee to conduct the business of the grant, 3 Inas a bitter dasignisbN signature authority been included in the application package? Does this letter include signatures of both the person giving signature authority (who signed the agreement signature page] and the recipient of this signature authority? 4 Have all standard and spacial conditions identified in the Program Announcement and in subgrant application and contract information been raviewed to assure that the proposal meets requirements? Y 5 Has Section H, Acceptance and Agreement, been included as part of the application? 5 Has this Application Review Checklist been completed and enclosed with the application? 7 1 Are two complete copies of the application with original signatures being submitted? Is the application being mailed so that it will arrive at the OCA no safer than the application due date? Is II the application package being mailed to the current OCA address (e.g„ 2555 Shumard Oak Boulevard, TaUlshessea, Florida 32399.2100)7 Subgrant Applc+sfion Packa2a Apppcafron Review Chacklrst Section III •Pops 4 or 4 of gD 40 Edward Byrne Mernorfaf State and Local Law EnforcaNnent Assistance Formula Grant Program ax aK Secdon 4—BodWSchedule i Y.N,X I Is each Budget Normlive Category total correctly placed in the appropriate space on the Budget Schedule? 2 Is match calculated correctly? Are matching funds a minimum of 25% (percent) of the total budget amount? 3 is the federal amount total the same amount as the federal amount for this project in the 51%5 letters? Do all columns add across (Federal a Match = Total), as wail as down (Federal column, Match column. Totals 4 column)? Y Qx sl Src%6ri C— 8lgndura Piga Y,N,X Are there two signature pages with original signatures bythe Chief Elected Official identified in Al. and the 1 Implemeritng Agency Chief Exec ti" Official Identified in A.3. of Face Peg a. If any signature does not match the persons identi^fsed in A1. or A.3. of Face Page No. 1. has a Commission 2 Resolution or other Signature Authority Authorization from the appropriate official for the signer(s) been x included? Are signature dates filled in? is the City or County Federal Employer Identification Number (FE10) filled in? Y 3 Is this the same number identified in C.1.7 4 Has this page been ahscked to be certain that there are no whiteouts, cross -outs or typecivors7 Y 11. SPECIAL CONDMONS One tnl>blCn ci�iaasrKitt Y.N.X Are tatters of Agreement (Appendoc I) from at least 51%5 (percent) of local governments representing at least 51% (percent) of the population indicating agreement on expenditure of the county's allocation in this 1 application? Each application must include a full set of letters. GRANTS CANNOT BE AWARDED WTTHOUT THESE LETTERS. Are the letters in the required format (Appendix I), listing each application within the countywsth correct federal 2 amount? Is the amount identified for this project the same as the federal amount on the Project. Budget Schedule? (Federal column total.) 3 Is each tetter signed by the Chief Elected Official (e.g.. BCC Chair for County, Mayor for each City)? 4 Have requested funds for all proposed subgrants in the county been totated and is this equal to or less thanrY.N. the total of NI funds allocated to the county? CIA i tui; Is t he.Equal Employment Opportunity (EEC]) CertScation Letter (Appendix II) for the Subgrant Recipient completed and cofrectJy signed? Itthe Implementing Agency is a Sheritre Office, Police Department or any 1 other criminal justice agency, Is the EEO Certification Letter for the Criminal Justice Implementing Agency completed, signed and attached? Y Has the EEO Plan been ravlowed to be certain that it meets requirements In the federal Bureau of Justice 2 Assistance (BJA) Seven Step Gulde7 Y If this project proposes to expand 5500,000 or more, is a copy of the subgrantee EEO Program Plan andlor 3 the most recent update in this application package so the BCA can submit it for approval by the 13JA7 tax N Carttrrct d'Jes►rtcia Y',N,X If contractual services are included, is a'boilerplate' contract attached for BCA review and approval? Does 1 it Include Secien H, Acceptance and Agreement, intuit or by reference? (Required.) X Sufi rent Algpkabon Pack&" Applcelron Review Chackkst '- _ e Stebbn of - Ps90 3 614 so • 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program This sectfUn to be completed by the suogranfee Thts sac flon to be completed by Jack; Continuation of Frowaus Subgrant7 X Yes '1 No SFY 2001 'DCA Contract Number IF Yes, enfor Slate ".'edi0 # of Previous Suhgrant 2001 C d 10 # I PA#: I CFOA #: 16.579 A. Names & Addresses 1. Sub rant Recipient Name of Chief Elected Official Fran B. Adams Title Chairman, Indian River Board of County Commissioners Address 1840 25^ Street City, State, Zip Code Vero Beach, FL 32960 Area Code/Phone # (561) 567-8000 x 490 SUNCOM # Area Cod efFax # (561) 770-5334 224-1490 2, Chief Financial Officer Name of Chief Financial Officer 'Edwin Fry 1 Title Finance Director Address 1840 25" Street City, State, Zip Code Vero Beach, FL 32960 Asea CodefPhone # (567) 567-5000 SU4 OM # Area CodefFax # (561) 770-5095 3. Inn lementin Agency Government Agency Responsible for Project) Name of Chief Executive official Gary C. Wheeler Title Sheriff, Indian River County Sheriff's Office Address: 4055 41 Avenue City, State, Zip Cade Vero Beach, FL 32960 Area Code/Phone #{561) 569-6700 S2UNCgO a# jArea CodefFax # (561) 567-0582 4. Protect Director and Contact Person, if different from Project Director Subprinf AppAcetrrxr Soctan u - Page i of 'G Edward Byrne Memorial State and Local taw Enforcement Assistance Formula Grant Program B. Administrative Data 1. 2. Project Title (Not to exceed 84 characters, including spaces) Multi -Agency Drug Enforcement Chit VI mod Period Month Day Year Beginning 10 01 2000 Ending 09 30 2001 Substance Abuse Policy Advisory Board, Coalition, or Council? (See (he Program Announcement for a description of board responsibilifies. j X Yes —1 No C. Fiscal Date 1. — (If other (ban the f;hIel Financial Utticer) Nem it Warrant m NIA Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic transfer program, reimbursement cannot be remitted to any other entity. 2. Method of Payment: X Monthly ❑ Quarterly (It is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer Identification Number of Subgrantee) 6000615 4. SAMAS # (I=nter If you are a state agency) NIA 5. Will the Project earn Project Generated Income (P(3I)? X Yes 7 No (See Section H., Paragraph 13, for a definition of PGI.) G. Will the applicant be requesting an advance of federal funds? 0 Yes X No (If Yes, a letter of request must be attached ) Subgran t ApprrcaGon Section it - Page 2 or 16 .• 40 40 Ll Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program uaia Refer to the BOA Grants Management Technical Assistance workshop Manual Use this as a guide to assist you in completing Section 0 Problem Identification Briefly describe a specific problem to be addressed with subgrant funds If you are seeking funds to continue existing project activities, your problem statpment mustalso provide a shortsummary of your current program and describe any gaps between current and desired project results Urogram Description 'Briefly describe Crow project activities will address the targeted problem describe who will do what, when, where and how SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCL -UDE Sfaa below and use confinirafIon pages as necessary PROBLEM IDE=NTIFICATION Indian River County is located in East Central Florida and in land mass represents 540 square miles. The 100,000 plus population resides primarily in the south and northern part of the county. The land mass to the west is dedicated to agriculture and the entire eastern coast is shaped by water. These two factors: undeveloped and isolated land area ripe for growing and clandestine activity coupled with avenues for waterway importation and transportation make illicit activity attractive to the element bringing narcotics into our community. The law enforcement community of Indian River County estimates that over 50 percent of all crimes are attributed to drug abuse. Drug arrest continue to increase for both sales and possession, in the county. Drug arrests for sale and possession of drugs is alarming. According to UCR records, the Indian River County Sheriff's Office made 331 drug arrest in 1991, 239 in 1992, 291 in 1993, 320 in 1994, and 300 in 1995 The M.A.C.E. Unit has conducted 583 drug related investigations and has arrested 495 drug offenders, since it's inception October 1, 1993. Curring the grant year 1993-94, some project goals were not meta The reasons vary, from the assimilation of detectives from three agencies, as well as training them in drug-related investigations. In addition, when the original program objectives were established, they were based on county wide arrests: these include arrests by uniform officers from all the municipalities as well as the Sheriff's Office uniform deputies. The M.A.C.E. Unit only claims arrest and investigations initiated by itself. Substance abuse continues to be a major problem for the entire nation. Drug offenders are not curtailed by any boundaries; they cross jurisdictional boundaries every day to sell, buy, or deliver illegal goods to our citizens, students, and work force. In order to combat the drug increase activity, it is necessary to consolidate our efforts regarding manpower. Disbanding it would not benefit society, but only to thu drug dealers. A recap of the M.A.C.E. Units activities are as follows. During the 1994-95 grant year, the M.A.C.E. Unit, with most of the initial start-up problems resolved , was able to meet most of its stated objectives. The purchase of additional equipment through "lapsed" funds and Project Generated Income assisted the unit's surveillance and monitoring capabilities, enhancing drug- related investigations and providing for greater officer safety. The purchase of this equipment has and will continue to secure more convictions due to better preparation and suspect identification. The grant year 1995-96, the M.A.C.E, Unit targeted repeat offenders and molded its investigations to move these offenders into the federal court system. This led to greater quality of arrests and increased sentence lengths while reducing the overall number of arrests. The length and severity of these sentences enabled the unit to shut -down a major narcotic- Sabgranl ApplxeUon section 11- Page 3 of 16 so 01111111110 11 Edward Byrne lylemoriaf State and Local Law Enforcement Assistance Formula Grant Program dealing family in the area. The grant year 1996-97, reflected an increase in work load for the M.A.C.E. Unit. Along with crack cocaine and growing marijuana activity, enforcement and effort were made to address the growing problem of teenage use of Rohypnol. Ecstacy, and LBB and resulted in several arrest in these areas of abuse. Another problem area addressed is an organized effort to commit prescription fraud throughout multiple jurisdictions. A group scattered in three counties had a network of obtaining dilaudud (synthetic heroin) by fraud. Eighteen cases were made in this effort. The shipment and use of anabolic steroids from the state of Florida and the USA to France resulted in arrests. It would be extremely difficult to pursue this type of elicit activity without this task force concept. The grant year 1997-98 has been a blur of activity for the M.A,C.E. Unit. The most popular drugs, with the exception of heroin, have slithered their way into the fabric of Indian River County Society. Juvenile marijuana use has increased to 35% among high school students and so have the arrests The M.A.C.E. Unit, in concert with the local school superintendent, conducted a three month ..undercover operation". This operation involved having a law enforcement officer pose as a student. This was an intelligence gathering operation that yielded important information on the attitude of our young people regarding drugs. Five adult offenders were arrested for selling narcotics to high school students. An increase of prescription fraud cases have kept the M.A.C.E. detectives busy. The overall activity is reflected by five of the grant objectives being met or exceeded with several months till the end of the grant year. This task force concept allows us to accomplish our goals that would not be reached without it. The continued funding of this project is imperative for effective drug enforcement and education in Indian River County. Project year 1999 - 2000 has the M.A.C.E. Unit on track to meet the majority of our objectives. We continue to Investigate large numbers of prescription fraud cases. The M.A.C.E. Unit has networked with local doctors, pharmacies, and neighboring counties to address these cases. The project has seized and forfeited approximately ninety thousand dollars in illicit drug profits. We continue to receive information through our Community Policing officers and are attacking drug related crimes in affected neighborhoods. PROGRAM DESCRIPTION The Multi- Agency Criminal Enforcement Unit (M.A.C.E.), task force, is comprised of officers from the Indian River County Sheriff's Office, the Vero Beach Police Department, and the Sebastian Police Department. Activities of the Unit are overseen by a coordinating board comprised of the Indian River County Sheriff and Police Chiefs from both Vero Beach and Sebastian Police Departments. The board meets on a quarterly basis and more frequently when necessary. The number of officers assigned to the unit varies der)ending on which agency provides the task force Director. The Director is chosen by a unanimous vote of the Board. There are usuafly a minimum of five (5) members assigned to the task force under the full and sole supervision of the task force director. The goal of the task force is to suppress the current level of drug activity throughout Indian River County. This goal is being achieved by consolidating the wide variety of talent, expertise, ideas, and resources of the three member agencies. The combination of these resources, coupled with financial and material resources offered through the grant, has created a motivated, coordinated and cohesive unit dedicated to combating the drug problem. SubgranlApgScahon SechoP 11. Page 4 or 16 00 do Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program The members of the task force are housed in an off-site location, away from the local law enforcement facilities. They are provided with unmarked vehicles that allow them to blend in with the lay population without detection of their official job function. The work area for the task force is equipped with necessary work items; telephones, computers for report writing and statistical analysis, office supplies, and the funding for confidential informants and drug buys The basic Premise of the M.A.C.E. Task Force role has expanded. The Sheriff's Office currently has a detective assigned to the Drug Enforcement Administration (D.E.A.) Regional Task Force. This has allowed us to expand our local investigations. We maintain a close relationship with federal agencies in our area. As our current goals and objectives stand, the unit does not get credit for arrests pertaining to pharmaceutical diversion (prescription fraud) cases, The M.A.C. E. Unit has been involved in thirty cases, some with multiple arrests. One of these included a multi -jurisdictional case with D.E.A. on a local doctor who was writing prescriptions to the Outlaw motorcycle gang, who in turn were selling the pills to the public. The members are working together in the gathering and development of intelligence information and the development and management of confidential informants. The sharing of the information leads to the identification, arrest, and conviction of person(s) using, selling, or transporting drugs into or out of Indian River County. The members are working side by side on surveillance, stakeouts, drug buys, reverse sale operations, search warrants, and arrests. They represent a united front in all ways necessary to combat the drug problem in Indian River County. The street dealer(s) have a need to worry, due to the concentrated effort to stifle street sales, but the mid-level dealer(s) and the organized drug operations are also being targeted. The members are working towards penetrating organized drug operations in this county. The members are maintaining contact with neighboring law enforcement agencies and similar task forces as well as federal agencies dedicated to drug activity; i.e.; U.S. Customs, Drug Enforcement Administration, and Florida Department of Law Enforcement. The members are working in conjunction with any of these agencies in an effort to infiltrate organizations that operate outside Indian River County boundaries, but whose revenues are derived by the delivery of illegal goods into our county. The members are periodically conducting marijuana eradication details with the assistance of the Florida Department of Law Enforcement and the Drug Enforcement Administration, Indian River County's land mass of agriculture acreage makes an enticing target for the illicit growth and cultivation of marijuana. An influx of texmex marijuana into this area has allowed us to establish a greater raipur with agencies outside the State of Florida. They continue to update the M.A.C.E. Unit with information concerning 20 to 40 pound packages of marijuana that are being sent through parcel carriers such as U.P.S. Theee investigations have led to several arrests and seizures of assets. Without the M,A.C.E. Unit interaction, this type of investigation would be difficult to undertake. Nationally and locally we have discovered that the lysergic acid diethylamide (LSD) is back, use of it has surged especially among suburban, middle, and upper-class white teens and young adults. During this last grant period a new drug, Rohypnol, reared its ugly head in the area. This drug, referred to as the "date rape drug" surfaced mostly in our north county high school, due to a major distribution point in Melbourne, Florida, which is located just 20 miles north. We have made some arrests pertaining to this drug but are just learning who to target our investigations around. With the effort of this unit and the local community we may stop this influx before it reaches epidemic proportions. The resources provided through this grant, have already resulted in the penetration and arrest of all the drug dealers and their couriers in one neighborhood. This has never been accomplished previously, due to Phe lack of resources. The task force has eliminated the risk Subgranf Appocahon Sochon 11 - Page 5 of 16 so C-1 C� ['A Edward Byrne Memorial State and Local taw Enforcement Assistance Formula Grant Prograin of duplication of services and efforts and provided a powerhouse to meet the challenges presented by the ever rising drug problem in Indian River County. As we moved into our sixth year of the grant, strides were taken to mesh enforcement with education. Members of the M.A.C.E. Unit are able to lecture to citizens, forums, and appear on public television to speak about enforcement and prevention. Funded with the M.A.C.E. Unit Project Generated Income 4P.G.I.j is an adolescent drug survey that is conducted through the Substance Abuse Council. The M.A.C.E. Unit has strengthened it's working relationship with federal agencies and the federal attorney's office. This cooperative effort has been successful in assuring federal prosecution for repeat and violent offenders. The creation of the Sheriff's air wing will provide platform for the M.A. C. E. Unit to conduct more frequent and thorough marijuana eradication programs. The credibility of the M.A.C.E. Unit is reflected by its eighty plus percent conviction rate during the 1956-97, grant year. Without the money provided by this grant this consolidated front to combat drug use and abuse would not be possible. Beginning with the current funded year, we are created a self generated objective targeting the illegal diversion of pharmaceutical drugs. These self generated objectives are included in this application. As we move into the next grant period, expectations are high with regards to the M.A.C.E. Unit's involvement with education, eradication, and enforcement, The continued cooperation of all agencies involved in the project displays their regard for its continued success. The dedicated detectives with the M.A.C.E. Unit continue to accomplish effective enforcement in our problem drug areas. The project has allowed us more educational opportunities for our investigations as we attempt to stay current on laws and enforcement techniques. All member agencies solidly support the M.A.C.E. Project. 11 Subge,fnf AppacaGon Suchon !1- Pop 6 of 16 Edward Byrne Memorial State and Local Law _ Enforcement Assistance Formula Grant Program S.bl!an!NOP1re sn.o Ib P10670/16 of • • 4: ` Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program D. Program Data (Continued) Activities Implementation Schedule Complete the Activities Implementation Schedule showing when activities In the Program Description will commence and how the project will progress This chart benchmarks planned activities, both administrative and programmatic. An "x" has been inserted for reports that are mandatory for all projects. Place an additional 'X- to indicate ones applicable to your project. Delete the activity/action that does not apply to your project, i.e., it your project does not earn PGI, delete that activity from this schedule ACTIVITIES IMPLEMENTATION SCHEDULE Subgrant Period October 1, 2000 - September 30, 2001 (Beginning Date — Ending Date) ACTIVITYIACTION Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Submit Financial Reimbursement Request ?( x x x x x X x x Submit Financial Closeout Package Submit Quarterly Program Reports 00 x 01 x 01 x 01 x Submit quarterly PGI Reports (If applicable) 00 x 01 x 01 x 01 x SuApranrApocahon Secr+on V - Page 8 or 16 of AD i 0 E. Edward Byrne Memorial state and Local Raw Enforcement Assistance Formula Grant Program -royram volecuves aria veriarmance measures Complete uniform program objectives and performance measures (found in Appendix W) for the federally authorized program area you want to implement Your application is not complete without them and an incomplete application will not be considered for subgrant funding. If the program area you selected does not have uniform program objectives published in this document or if you cannot relate your objectives to those stated, contact Tom Bishop at 85014813.8016 for further instructions DO NOT mix objectives from different Program Areas. Sfarl below and use continuation pages as necessary 02.01 To arrest 180 offenders for commission of drug offenses. 02.02 To seize 1000 grams of powdered and crack cocaine. 02.03 To seize 100 pounds of marijuana, excluding marijuana plants seized through eradication operations. 02.04 To seize 100 grams of dangerous drugs, LSO, PCP, barbiturates, amphetamines, etc. 02.05 To conduct 10 marijuana crop and/or manufacturing investigations. 02.06 To arrest 10 offenders for cultivatlon andfor manufacturing of marijuana during the grant period 02.07 To destroy 300 marijuana plants, during the grant period. 02.08 Conduct 20 prescription fraud investigations, during the grant period. 02.09 To arrest 15 offenders for prescription fraud, during the grant period. 02.10 To seize 10 Weapons during narcotic investigations, during this grant period S u hgrant AppGcalrorr Soclion n - Page 9 of 16 of Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program roject wuaget Narrative 'ou must describe line items for each applicable Budget Category for which you are requesting subgran unding. Provide sufficient detail to show cast relationships to project activities In addition. describe speclfir ources of matching funds Start below and use continuation pages as necessary 25% Matching fund will be provided by rhe In River County Sheriff's Office. Salaries and Benefits jovertime with rola ted ban efits for only eleven M.A.C. E. Unit personnel) Total Salaries and Benefits $12,000.00 EXPENSES 2000.2001 LEASE VEHICLES $43,680.00 FACWTYEXPENSE $5,000.00 COMMUNICATIONS $20,000.00 PROJECT EXPENSES $5,000.00 TRAVEL AND PROFESSIONAL DEVELOPMENT $15,000.00 OFFICE RENT $19,800.00 Rental and lease include seven vehicles for undercover narcotic operations. Facility expenses include maintenance, alarm system, and utilities. Communications include telephone service and monthly bill, moblie phone service and monthly bill, and miscellaneous communication expenses. Project expense includes office supplies such as batteries, paper, pens, tape recorders, publications, and audio and video tapes. Office space rental is for 2,400 square feet of office space. TOTAL BUDGET $120,460.00 Indian River County Sheriff's Office shallmake allpurchases based on soundpractices to ascertain that all money on equipment and supplies are consistent with state and county requirernenis. Subgrenr App'rcaben Section 11 -Page IO of 16 to �.-- Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program C3. Proieet Bud4et Schedule The Project Budget Schedule includes six Budget Categories (Salaries and Benefits. Contractual Services, Expenses, Operating Capital Outlay (4CO), Data Processing Services, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits 59.000.00 $3,000.00 S12,000.90 Contractual Services Expenses $81,360.00 '$27,120.00 5108,480.00 Operating Capital Outlay Data Processing Indirect Costs Totals $90,360.00 $39.12000 $120-4130.00 subgrent App.,cabon S©CIfon 7i - Parte 1 } of 16 !41 • 40 Edward Byrne Memorial State and Local Law ') 1 Erlloreemerti Assesta11ce Formula Grant Program All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance and Agreement" conditions. This "Acceptance and A reement" Section HI must be returned as ar# of the completed application. Note Condition No. 12: Only project costs Incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project are eligible for reimbursement. Conditions of Agreement Upon approval of this subgrant, the approved application and the following terms of conditions win become bending Non-compliance will result in project costs being disallowed. The term "department", unless otherwise stated, refers to the Department of Community Affairs The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "implementing agency"which is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). 1. Reports a, Project Performance Reports: The recipient shall submit department Quarterly Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date In addition, it the subgrant award period is extended beyond the "original" project period. additional Quarterly Project Performance Reports shall be submitted. b. Financial Reports. The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports [DCA -CJ Form -3(A -G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Reimbursement Claims (1-3) are due thirty-one (31)days after the end of the reporting period. A final Financial Claim Report and a Criminal ,justice Contract (Financial) Closeout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final' Before the "final' claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result In forfeiture of reimbursement. The recipient shall submit department Quarterly Project Generated income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter (See Paragraph 14. Program Income.) c. Other Reports: The recipient shall submit other reports as may be reasonably required by the bureau. All required reports, instructions, and forms shall be distributed with the subgrant award 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the hureau Sufrgranl Appkcalion SoChon 11 - Pagn 12 of 16 of 40 • 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Fnrmuia GrantProgram All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide. U.S. Department of Justice Common Rule for Stare and Local Governments, and in federal Office of Management and Budget's (CMD) Circulars A-21, A-87, and A-110, in their entirety}. All funds not spent according to this agreement shall be subject to repayment by the recipient 3 Approval of Consultant Contracts The department shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Stale and Local Governments, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4 Allowable Costs Allowance for costs incurred under the subgrant shall bedetermined according to "General Principles of Allow ability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial Guide. U.S. Department of Justice Common Rule for State And Local Governments and federal OM13 Circular No. A-87, "Cost Principles for State and Local Governments", or OMB Circufarillo. A-21, "Cost Principles far Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to J. S. Department of Justice Common Rule for State and Local Governments. or Attachment "G' of OMB Circular No. A-110 and Florida law to be eligible for reimbursement 5. Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.081, Florida Sfalules. All bills for any travel expenses shall be submitted according to provisions in Section 112.061. Florida Slatufos 6. Written Approval of Changes in this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement, b. Budget deviations that do not meet the following criterion. That is, a reclpient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (14) percent of the total approved budget and the transfer is made to an approved budget line item, or, c Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase the total budgeted award Transfers do not allow for increasing the quantitative number of items documented In any approved budget line item (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 7. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti -Drug Abuse Act funds. Subgraru ApD4cahon SoViun 11- Page 13 of 16 of i 4D 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 8. Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.181(15)(b), Florida Statutes (9991); the Office of Justice Programs Financial Guide, U 5 Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a recipient upon a written request to the department justifying the need for such funds This request, including the justification, shall be enclosed with the subgrant application. 9 Commencement of project It a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau Indicating steps to initiate the project, reason for delay and request a revised project starting date If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shalt send another letter to the bureau, again explaining the reason for delay and request another revised project starting date. Upon receipt of She ninety (90) day letter, the department shall determine it the reason for delay Isjustified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to otherdepartment approved projects The department, wherewarranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement 10. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the Initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 11 Excusable Delays Except with respect to defaults of consultants, the recipient shall not be In default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity. fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but In every case, the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultanl, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless. a. Supplies or services to be furnished by the consultant were obtainable from other sources, b. The department ordered the recipient in writing to procure such supplies or services Irom other sources. and c. The recipient failed to reasonably comply with such order. Upon request of the recipient, the department shall ascertain the facts and the extent of such failure. and If the department determines that any failure to perform was occasioned by one of more said causes, the delivery schedule shall be reviser! accordingly. Subyrant rtpphcaooa Section N - Page 14 of 16 of • C-:1 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Gram Program 12 Obligation of Recipient Funds Recipient funds shall not under any circumstances he obligated prior to the effective date or subsequent to the termination date of the grant period Only project costs incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order 13. Program Income (also known as Project Generated Income) Program income means the grass income earned by the recipient during the subgrant period, as a direct result of the subgrant award Program Income shall be handled according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Stale and Local Government Reference The Cash Management Improvement Act of 1990). 14. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement In whole or in part. In such event, the department shall notify the recipient of its decision Minty (30) days in advance of the effective date of such sanction The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 15. Access To Records The Department of Community Affairs: the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the U.S Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, Implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs Financial Guide, U S. Department of Justice Common Rule for Stare and Local Government. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, ftrida Sfalutes, and made or received by the recipient or its contractor in conjunction with this agreement. 16. Audit a. Recipients that expend $300,000 or more in a year m Federal awards shall have a single or program - specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be Identified with the subject audit in The Schedule of Federal Financial Assistance The contract shall be Identified as federal funds passed -through the Florida Department of Community Affairs and Include the contract number, CFDA number, award amount, contract period, funds received and disbursed When applicable. the recipient shall submit an annual financial audit which meets the requirements of Sections 11 45 and 216.349, 1=lorlda Statutes; and, Chapters 10.556 and 10.600, Rules of the Florida Auditor General. b. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days atter its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters Issued separately and management's written response to all findings, both audit report and management letter findings Incomplete audit reports will not be accepted by the department and will be returned to the recipient. c. The recipient shall have all audits completed by an Independent Public Accountant (IPA) The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant 0. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in Instances of noncompliance with federal laws and regulations SubgranlAppGcar+on 5e000 h - Page 15 0116 r• C-1 40 40 Edward Byrne Memorial State and Local taw Enforcement Assistance Formula Grant Program e The recipient shall ensure that audit working papers are made available to the department, or its designee. upon request for a period of three ('s) years from the date the audit report is issued, unless extended in wilting by the department. f If this agreement is closed out without an audit, the department reserves the right to recover any disallowed costs identified in an audit completed after such closeout g. The completed audit reports should be sent to the following address' Department of Community Affairs Office of Audit Services 2555 Shumard Oak Boulevard Sadowski Building Tallahassee, Florida 32399-2100 17 Procedures for Claim Reimbursement All claims for reimbursement of recipient costs shall be submitted on the RCA -CJ FOnN 3(A -G), prescribed and provided by the bureau A recipient shall submit either monthly or quarterly claims in order to report current project costs. All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit 18 Retention of Records The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 19 Ownership of Data and Creative Material Ownership of material, discoveries, inventions. and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide, U.S Department of Justice Common Rule for State and Local Government) or the federal OMB Circular A-110. Aflachment N. Paragraph B. 20. Property Accountability The recipient agrees to use all non -expendable property for criminal Justice purposes during its useful fife or request department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide. U S Department of Justice Common Rule for State and Local Govornnienl) or the federal OMB Circular A-110 Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 21. Disputes and Appeals The department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the department's decision. It the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21) calendar days to the department's clerk (agency clerk) The recipient's right to appeal the department's decision is contained in Chapter 420. Florida Sfalufes, and in procedures !"ot forth in Rule 28-106 104, Florida Admin:slrativeCode Failure to appeal within this time frame constitutes awaiver of proceedings under Chapter 120. Florida Statutes. SubgranIApptication Section It - Page 16 of 15 of 11 C-1 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 22 Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement At any time, a representative of the bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site io monitor, inspect and assess work performed under this agreement 23. Publication or Printing of Reports a. Before publication or printing, a, final draft of any report required under or pertaining to this agreement shall be sent to the department for its review and comment. b Publications or printed reports covered under a. above shall include the following statements on the cover page (1) "This report was prepared for the Florida Department of Community Affairs. Steven M Seibert. Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance" The next printed line shall identify the month and year the report was published (2) "This program was supported by grant # awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (WA), Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime." (3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the official position or policies of the State of Florida Department of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal government. 24 Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public Law 69-564, Non -Discrimination Requirements of the Anti -Drug Abuse Act of 1958 Title IVofthe Civil Flights Act of 1964; Section 544 of the Rehabilitation Act of 1979 as amended; Title 1X of the Education Amendments of 1972; ilio Age Discrimination Act of 1975, and, Department ofJustice Non -Discrimination Regulations 28 CFR Part 42, Subparts C, D. E. F, G and H. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they have or have not formulated, implemented and maintained a current EEC Program Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated. implemented and maintained such a current written EEO Program, they have 124 days after the date this agreement was made to complywith the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub L. 96-157, 42 U.S.C. 3741, at seq. {Reference Section 843 (a) of the Act, 42 Ul S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information}. Any state agency, county or city receiving $500,000 or more in federal Anti-Drt,gAbuse Act funds shall submit its equal employment opportunity plan, andlor the most recent update, with its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25 Americans with Disabilities Act 1980 Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-33$, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title II), public accommodations (Title lit), and telecommunications (Title IV) Suberant Application SOC1000 11- 8390 17 Of 16 of i An Edward Byrne Memorial Stale and Local Law Enforcement Assistance Formula Grant Program 26. Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Infefirgence Systems Operating Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal intelligence system under the Omnibus Crime Control and Sate Streets Act of 1968, 42 U. S.0 3701, of seq., as amended (Pub. L. 9©-351, as amended by Pub. L. 93.83, Pub. L. 93-415, Pub. L. 94-4317 Pub. L. 94-503, Pub. L. 95- 115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of individuals. The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 1902(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Sysfems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a supgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued adherence to the regulation governing the operation ofthe system or faces the loss of federal funds. The department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal intelligence system. 27. Non -Procurement, Debarment and Suspension The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 65, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify It shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the department. 18. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature 29. Federal Restrictions on Lobbying The recipient agrees to comply with Section 319 of Public Low 101-121 set forth in "Now Restrictions an Lobbying. Interim Final Rule, " published in the February 26, 1990, Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more. or federal loan of $154.000 or more This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certificalion is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352. Tillo 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of riot less than $10,000 and not mere than $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract. grant. loan or cooperative agreement. Subgtant Apprrcabon Section 1i - Paye 18 of 16 04 i • L] Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a memberof congress in connection with fhrs federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities, according to its instructions. c, The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly 30. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Statement of Federal Funding Percentage and Dollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local governments, shall clearly state: a The percentage of the total cost of the program or project that shall be financed with federal funds, and b. The dollar amount of federal funds to be expended on the project or program 32. Background Check It is strongly recommended that background checks be conducted on all personnel providing direct services toIuvendes. 33. immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ('INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department 34. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines 'Defining Drug Courts: The Key Components', January 1997- This document can be accessed on the Office of Justice Programs World Wide Web Homepage hltP./Avtviv.orp.usdo; tab. b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on program participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA field monitoring trips. 35. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime bylaw enforcement officers, the US Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 8ubgranl AppDtation seel:an 11- Page 19 of 16 .i 4D 4W 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Formula GrantProgram Si nature Page In witness whereof, the parties affirm they each have read and agree to conditions Set forth in this agreement. have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including strike -overs, whiteout, etc„ are not acceptable. State of Florida Department of Community Affairs Bureau of Community Assistance By: Type Name and Title:_ Date: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) By: Type Name and Title: Fran B. Adams, Chairman, Indian River Board of County Commissioners Date: FEID Number: 59-6004674 Implementing Agency Official, Administrator or Designated Representative By: ' (!� , /J 4Z' Type Name and Title:try C. Wheeler Sheriff Indian River Count Date:. SubWan t Appkew 5acdorr 11- Paper 16 of 16 of dw C3 CCS Edward Byrne Mem orlai State and Local Law 1 Enforcement Assistance Formula Grant Program In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its en0rety and have executed this agreement by their duly authorized officers on the date, month and year set out below. corrections on this page, including strike -avers, whiteout, etc,, are not acceptable. State of Florida Department of Cornmunity Affairs Bureau of Community Assistance Type Name and Subgrant Recipient Authorizing Official of Govemmental Unit (Commission Chairman, Mayor, or Designated Representative) By: Type Name and Tiile: Fran B, Adams Cltairrnan Indian River Board of County Commissioners Date: June 13 f1nfl FEID Number: 59-8000674 Implementing Agency Official, Administrator or Designated Representative rZe Type Name and Title: Gary C, Wheeler, Sheriff Date: yr Jc• oa Subgre nt Appi'cei9arr soc#on fl - Peps t6 of 16 of 4D 40 EA Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements — Criminal Justice Agency I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and cafe Streets Act of 1908 as amended, that this Criminal Justice Agency ... (Select one of the following): © Meets Act Criteria 0 'Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency .. (Select one of the following). Has a current EEO Plan El toes not have a current EEO Plan I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Name: Gary C. Wheeler Signature of Authorized Official: Title: Sheriff, Indian River County ,! Date Subgranf Appfrcation Package EEO Cerf ficalion — Implementing Agency Appendix ff - Page 2 of 2