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HomeMy WebLinkAbout2024-IG035�VEIt,,p INTERGENERATIONAL RECREATION CENTER INDIAN RIVER COUNTY INTERGE\�ERAT]OVAL pgYDQ` RECREATION CENTER E V E N T V E N U E• 1590 9th Street SW, Vero Beach, FL 32962 (772) 226-1780 i indianriver.soV RESERVATION AGREEMENT Name of Group: ContactPerson(s): ,Angela Ryan Email: Hayle 22006n(a�hotmail.com Hayley Schmidt Mailing Address: 2046 801h Ave Phone 772-646-8947 or 772-646-2610 Number: Vero Beach, FL 32966 Date(s) of Saturday, June 1, 2024 Event Time: 12:00pm — 2:00pm Reservation: Room 135 @ $55.00 per hour for 4 hours $220.00 Load In 6/1/24 11:00am - 12:00pm Load Out 6/1/24 2:00pm — 3:00pm Date/Time: 50 chairs @ $0.50 per chair (30 chairs included in reservation) Date/Time: $25.00 Reservation Area(s): 135 Brief Graduation Party with food. Event Set-up & Breakdown Fee Description $75.00 5.5% SALES TAX: ofEvent: $19.80 Estimated # of 80 $379.80' Participants: *Required to Reserve Room/Area and due upon Agreement signing. Rtnff rlw only Rafvrpnce F.rhihit R FACILITY / PROPERTY Reservation of- £RESERVATION RESERVATIONFEE: Room 135 @ $55.00 per hour for 4 hours $220.00 AMENITIES / OTHER Reservation of: FEE: 50 chairs @ $0.50 per chair (30 chairs included in reservation) $25.00 5 tables @ $8.00 per table (5 tables included in reservation) $40.00 Event Set-up & Breakdown Fee $75.00 5.5% SALES TAX: $19.80 1�tesexvattop Agreement 5u>ti44tal: $379.80' *RESERVATION *Required to Reserve Room/Area and due upon Agreement signing. DEPOSIT (25%): Events booked less than 45 days requires payment in full in the form of $157.45 cash or credit card. *DAMAGE DEPOSIT: *Fully refundable with no additional charges and no damage. $250.00 TOT. L ,DUE Rv ith' AQyee�onent� T IAL Q Q I Applicant Initials Intergenerational fenReserv4o Agreement j Page 1 of 9 r To ensure that :• Removal �• Removal ti+ Place tra! 4- Do not ir. Please note that Deposit. Occup; in a charge of I greater. ****If it is deti Reservation fee. following the Ei sent to the versc 1. No room shall be co 2. A Damage Deposit (if required) is due require full payment j 3. No Agreement shall t Conservation Departs 4. Agreements for grout and will supervise the 5. No tickets, for any ev, by the Agreement. Tl 7 and 3 days prior to of the Premises and 1 public safety issues. 6. Renter shall maintain area shall be in subst 7. Renter shall not exce H. Cooking indoors is ; 9. Renter shall not m Intergenerational Re equipment to any oth Applicant Initials Intergenerational �ATION AGREEMENT iND1AN \. COUNTYI \'C GRC: L"'I' MT10\.17. l f I REXRh_ TION CENTER t v e x r v E N r H �i [ONAL RE C ATION CENTER MAGE DEPOSIT Damage Dep sit is returned, the following requirements must be met; f ALL party decor tions from facility ALL persona pperty from the fa l ity at the end of your event iebris in trash bir s provided by sta r any damage to room, furnishings mr quipment in any room or area rented or Indian River County. [ure to comply with any of these polio - 1-5 will result in the loss of your Damage the building excess of the timesfs ted on the permit application will result hourly rate for the additional time ox the loss or your deposit, whichever is mined that the eposit is to be rEd nded, it is not applied towards the 'he deposit is mailed back to the App icant within thirty (30) business days it (unless your deposit was paid by check in which case the money will be listed on the check). **** UVI.1 R dered "resery d" until a signed Ag be required f r s me Reservations ty-five (30) prior to the Reservati all charges a Agreement signing. valid unless �taf�l isigned by the des snt approvedmember. composed of mil ors will be issues i throughout t e period covered. t, shall be sold at Jie door and no k Applicant sW 11 p rovide to the Cou .e Event. Th C unty reserves the iG Center o- because of law enfc the area rented lin safe, clean, and ntially same coi ion as it was at t d the posted occupancy of the rente any auera to s or irnprov ion Center T 's includes i ea of the In er enerationa.l C Agreement Page 2 L,i 9 ent and 25% deposit are received. final payment, along with the damage deposit Reservations within the thirty (30) days will Indian River County Parks, Recreation and to adults who accept responsibility for them sion charges shall be made except as authorized information as to the total ticket sales at 30,15, :Lt to cap ticket sales depending on the capacity ment, sanitation, traffic control or due to other condition and at the end of the event, the ng of the event. to the rented area, or any portion of the and removing, chairs, tables, and any other ithout approval of the Center staff. 5�IN, ER co f s s RESERVATION AGI 4 EMENT ^���N RjTCR r.nuNTc INTHM 1iNF.RATIONAL ��ORlO�' I RFCRt..\' oN c hNTER I! E V L N T F' 6 N C L 10. Renter shall remove ll decorations a the end of the event., 1 11. Renter agrees to acc ept premises `las is" and acknowled es responsibility of conduct of each member attending the group's activity, Appli ani conducts all evens at their own risk, each member has the status of "permittee". I 12. Agreements are non- ansferrable. 13. A 30 -day notice mus be given to resi hedule or cancel,in JLr to receive a refund on the reservation deposit. If cancellation notie . is not given be re. the 30 -day penon-he reservation deposit will be forfeited. For all events booked withi 30 days, or les., e 25% reservationiIi posit will become non-refundable. 14. Damage deposit pay ent must be p�id'in the form of cashc r check (with appropriate ID). Credit cards are accepted for payment of the Damage Deos►t and may be use to pay the facility Reservation fee. Indian River County accepts VISA., MasterCard a d Escover as fomes of credit card payment. 15. The serving and consumption of ?alcoholic beveragesstrictly prohibited under this Reservation Aareement/Aereem6nt and erounlds ifor dismissal of `thee event including the loss of your Damage 16. There shall be no Jmbline on the I relmises. i 17. Undisclosed or un rmitted activities or hours shall void his Agreement. The Event shall be used for no other purpose whatso ver, unless prig written approval is ruested in writing by Applicant and given by the County which approval shall be subject to availability b`�t not be unreasonably withheld, conditioned, or delayed so long as su,-h request is soli m'4ted at least 90 da} rior to the beginning of the License Duration. 18. The Dama a De osit will be refund e u on staffs revi& of the condition of the rented area and will not be applied to th4 final balance of the Reservation. Thi Damage Deposit refund will be issued to the Renter, unless the Dlimaze Deposit! vas paid by check, iri4hich case, the check will be issued and mailed to the person who issued the check] The check will be mailed within Chir 30 business days. 19. Applicant's failure to make any of th p yments required Ar in a timely manner shall constitute a material breach ands iall result in the irr mediate terminatiI of this License Agreement. All fees, costs, and expenses, including, ithout limitation, ttorney's fees, ine� ed by the County in the collection of any payment due hereon r shall be reim ur ed by Applicant. 20. Applicant aclmowlec ges that the C un may immediatily terminate the Event if the National Weather Service issues a sevei D weather warn, g,.0 r imminent sever weather conditions develop in the area indicating a risk to public safety, or a state of c ►criency has been dcla� ed. Applicant hereby waives any rights and all claims for damages a jainst the Coun� t at may result from t e exercise of the rights reserved herein. 21. The County and its o icers, agents a I d mployees engaged il 1 the operation and maintenance of the Premises reserve the 'ght to enter upon nd to have free access to the Premises at any and all times, which reservation is hereby cknowledged Ind agreed to by Applc nt. i 22. Any notice, request, struction, dem n , consent, or other p mmunication required or permitted to be given under this Reservatio Agreement sh ll >,e in writing and sh 1 be given in writing and delivered by email to: ver ar indianrive , ov 23. Applicant acknowl es receipt ofInd agrees to comply' 'th the iG's Rules and Regulations which are attached hereto as E o bit C and inco ated by reference, 24. Animals will not be ermitted onto t e it Center property g an event unless they are considered a Service Animal. The Americans witD}}sabilities Act (AICA 2010 Regulations define a service animal as "any dog that is individually trained o db work or perform ks for the benefit of an individual with a disability, including e physical, sensory, psychiatric, intell 0 al, or other mental disability. Other species of animals, whether wil or domestic, I in d or untrained, ar� of service animals for the purposes of this definition." C.F.R. § 35.104 and § 3 .104 (2010). This paha aph does not apply to organizations hosting Applicant Initials I I fl Intergenerational en er Reservation �Ag*eement Page 3 of 9 q� FC ORIF" animal events (dog sl prohibited. No dogs by the department. (2 any incidents that oi property during the 25. County and Applican place in or on the Pre such recordings with Applicant shall reque Event. RES e allowed in ai 5.3 paragraph: ,ur during the event. retain all telex iises, provided ►pplicant's maa t the right to al Applicant Initials Intergenerational Cent r Reservation ,Z�ATION Ad S). I Indian River Coul y park or recreational 2)J The Promoter/a event that involve ni e ;ion, film, recording a suoh is permitted with seting representative' ow the County to take ement Page 4 of 9 .10 INDIAN RIVER COl+N 75' �EMENT 1 N'1'1:RG N N lsR.l' 1' I U ti a L E V IC N T V E N L' E Code of Ordinances also states: "Dogs :ility unless specifically posted as allowable anization/R.enter is wholly responsible for service animals that were allowed on the I licensing rights as to any Event that takes the Artist Agreement. County will coordinate the event of artist recording restrictions, eneric production and still photographs of the ENco G It . _ RESERVATION AGREEMENT Nft( :XEiR�� ." 1;i..117U, .,, NAL F7-ORtn Rbr,RhATIO\ (+-NTJ- R E v r N T V L N C r TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the undersigned participant, freely agree to and make the following contractual representations and agreements. I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for any damage or injury that may occur as a result of my and/pr my group's use of the Intergenerational Recreation Center identified herein during the time period I and/or my group are using same and further agree to release, waive, discharge, and covenant not to s-00 Indian River County, its officers, agents, employees, and volunteers (all for the purposes herein referre4 to as "Releases") from any and all liability or claims that may be sustained by me or a third party directly or indirectly in connection with, or arising out of, the use of the Intergenerational Recreation Center a1 described herein, whether caused in whole or in part by the negligence of Indian River County or the Reltases. I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses, and attorney's fees arising out of or in connection with my andJor my group's use of the Intergenerational Recreation Center as described herein. I agree that I have read this form, fully understand its terms, and understand that I, or anyone who may claim to have rights on my behalf, hale given up substantial rights by signing it and have signed it freely and without any inducement or assurdnee of any nature and intend it to be a complete and unconditional release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this Agreement is held to be invalid, the balance notwithstanding shall continue in full legal force and effect. This acceptance is on behalf of all persons in the group with ine. If the rules are violated this permit may be revoked and future permission may be refused. Permit holdo is responsible for the conduct of all persons in the group. I agree that I am at least 21 years of age and will be present 4u;•ing the period stated on this permit. IN WITNESS NVHEREOF, the parties, by and through thea authorized representatives' signatures below, do hereby execute this Licpgse Agreement. Applicant Printed N Applicant Signature: Date: �(Q _ r`VGdC�,i 1141gP Rec aUan :5 Date Applicant Initials —QC Intergenerational Center Reservation Agreement Page 5 of") RIESE CATION AG4EMENT OR10 OUT Ek FEATURE z OUTDOO) WATER 1 FEA7'JRC Applicant Initials Intergenerational Center Reservation Page 6 L) f SAM INDIAN RIVER COLINTY INTFAG F NVA.M02N.U. L V L: N* 11 V 1: 114 V X V FR c, G I lidt * RESER ATION AGREEMENT ,NT,.N AIVLA COUNTY1NTSRe;u`nRA'cio`,el. FLOR10� Exhibit C RF.CRF:ATJOK rENTER E V E N T V 4• N V U Indian River Cai_u ty Parks I h Recreation De artment iG Center General Rules & Regulations 1. Scheduling is con cted on a firs carne, first serve basis for open dates. Reservation dates are only secured and guara iteed with a minimum 25% Deposit Free and fully executed license agreement. Staff reserves the optio to issue a placleholder agreement all q with a minimum 25% Deposit Fee in lieu of a fully executt d license agree ent which will secui<� the date pending a due diligence review. Placeholder agree ents shall aut matically expire 90 d�a�y s after the issued date and the reservation forfeited unless the Applicant enters into a license agreement. 2. Permits for group composed of iriors will be issued only to adults who accept responsibility for supervising them 1hroughout the peri6d of the permit. 3. Security Plan: i A. If applicable, events shall present a security planta the Indian River County Sheriffs Office, Division of w Enforcement. , Approval and sl off by the Division shall be a condition precedent of the issuance of to Permit/license agreent. B. Assigned Indian River Count+ Sheriff's Dep (s) gust have arresting authority in Indian River County. r C. Indian River ounty in consultation with the Indian Iver County Sheriff's Office will determine the level of security of sworn law enforcement and 8mergency services personnel. Indian River County will I irovide Applicants i with the order fo•ins for sworn Indian River County Sheriffs Office and Indian D. Evidence of River Cou ty worn law enf)rc Emergency Service �jersonne1. meat and emerge Cy service personnel scheduling shall be provided to dian River County 45 days prior to the Event by means of a paid receipt from said Indian River 4. All indoor ounty Dcpa�}en is and Division. cookin strictly proh by the Indian Riv r County Inter .bi# en d. Outdoor cooking, rational Recreation grilling, etc. shall be approved in advance Center & Event Venue Management Staff along with a Speci Ll Event Permi e erated by the IndiabRiver County Fire Department. Indian River County will provi le Applicants With the order forms for Special Event Permit. Evidence of Special Event Permit Inspection scheduling sl Lall be provided to; ian River County forty-five (45) days prior to the Event by means of a paid re�ci t from said Indian 'ver County Department Fire Department. 5. Deposits: L A. All buildings f nd facilities shill left in the same, condition it was received in. An additional cleaning fees all be deductedlfroln the damage deposit to cover the cost of cleaning/restoring the facilities to the original condition. i. Any and all decorations us be approved prio t installation and removed completely at the conclusicri of the event. ii. The Indian River Coun In ergenerational Redr ation Center & Event Venue Management should be left in a broom s ept condition ands garbage left in designated location. Client must ch k in with a stafm mber prior to dep '' a regarding state of room upon completion of event. 11 iii. Any dam ge to walls, in lu ing debris, dirt, s t marks, food, etc. shall require a cleaning fee. iv. Any CIF fee will be deAucted out of the Di' age Deposit. Applicant Initials igreement I , Intergenerational Cent P Reservation r 4 ;Page 7 ac) i 'ER Cep * * RESE ATION AG: 1 EMENT INDIAN RIPER CAl.NTV FLORI��' RK[:Rf :\'I'lOti [:EtiT1;R 6 P E N T v E N V E Exhibit C ii B. A damage deposit depends on the Irlumber of areas ren ed and can range from $150.00 to $1,000.00 and is refund able. An inspecton-of the property is re uired for every event. Damage Deposit are increased at tf e sole discretio of Indian River Cour y dependent upon number of attendees and events. 6. Any signage visible from the road in any county right of Aray requires a permit from the Indian River County Code Enfrcement Division prior to placement. j 7. No animals are al 'owed unless assisting the handicapped. 8. Alcohol is strictly prohibited ext pt through the issuance of an Alcohol permit issued by the Parks & Recreation Divisi l n. ! 9. Under no circums antes shall any pe -son remove any e>I i pment or other items from the premises. 10. Facilities shall be restored to their o al condition and 11 activities ceased by at the time referenced in the Agreement. For each quart r hbur after the appli4itr it will be charged a fee of $50.00 per quarter hour. 11. Control of all lig ts, thermostats and; other equipment, aid the locking and unlocking of doors is the responsibility of the Indian River County Intergenelr 'onal Recreation Center & Event Venue ManagementStaff . Staff shoulde notified of any speda needs of the Applicant. 12. Applicant agrees o hold Indian ver County, FL han4l ss from any and all claims for damages to persons or prope resulting froir, th it use of any facillii 13. Applicant agrees to accept facilitis "as is." Applicant acknowledges responsibility for conduct of each member / guest a ending event. i pOlicant conducts all events at their own risk. All attendees must abide by Indian River County pol"cies. 14. Insurance: l A. Insurance req irements shall be determined at the sol discretion of the Indian River County Risk Manager. i,I B. Certificates of insurance des i nating "Indian River C I ounty, FL" as additional insured shall be presented to In than River Couity no less than forty ve (45) days prior to the event. If event is held at Indian vier County Intergepe ational Recreation Center & Event Venue Management and less thar, 30 days to the start f event date, certificates must present at the time of exc cuting license a gre ment. 15. All activities shall be subject to in pe tion by Indian Ritie County Offices of Fire Prevention, Health Department, Sheri s Office, Ris Management, Traffiwl ontrol, Solid Waste Disposal District and Florida Departmer t of Business aid Professional Regul�ti n. 16. The Event shall be used for no oth r purpose whatsoever s, unless prior written approval is requested in writing by Appl cant and giveny A ndian River County. Approval shall be subject to availability but not be unreasonab y withheld, co di ioned, or delayed) long as such request is submitted at least thirty (30) days pri r to the begina ngbeg' of the License Dura on. Such a change results in a modification of the insurance re pfirements. i 17. Marketing: A. Publicity fo an event shall NOT be distributed thout an executed license agreement and a minimum o a 250/creserva ondeposit. B. All promoti nal pieces mu t be approved by au �ndian River County, prior to distribution. Applicants ssume all risk. � Applicant Initials Intergenerational Cent r Reservation 1'�ize S aft ti tilVERCO �'coR►or Exhibit C I j 1' RESERVATION AGI 'i 18. Indian River CouI ty Intergenera responsible for dej`iveries for any securing those deliveries, unless by an Indian Rivef County Interg 19. All motorized vehicles are reQu the Main Parking or Joe 'Wiggins of motorized vebi les in or aroul Intergenerational ecreation Cen • Motorized vehicles are lin; from the Incian River Cour Joe Wiggins AWDYr9 H Applicant Initials Intergenerational Cent r Reservation 1 Recreation Cel t. Applicant mus' written approval .ld, if deemed neceis the facility withoutIp & Event Venue Mane d to ten (10) minutes i Intergenerational Rec lgreement Page 9 of 9 IXDIAN NITER COUNTY 1N'r%iw u NL• RAT►ONAL IRGC;Rli. TION CFRTF.R C V L N T V L N V L & Event Venue Management Staff is not present for deliveries and is responsible for equested in writing by Applicant and given anter & Event Venue Management. Tnated parking areas only, which include y for your event. There will be no parking .or approval from the Indian River County cement. n the Drop Off Area, unless prior approval ration Center & Event Venue Management.