HomeMy WebLinkAbout02/20/2024 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www. indianriver. gov
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Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, February 20, 2024
Commission Chambers
Board of Commissioners
Susan Adams, District 1, Chairman
Joseph Flescher, District 2, Vice Chairman
Joseph H. Earman, District 3
Deryl Loar, District 4
Laura Moss, District 5
John A. Titkanich, Jr., County Administrator
William K. DeBraal, County Attorney
Ryan L. Butler, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Final February 20, 2024
15. SPECIAL DISTRICTS AND BOARDS
B. Solid Waste Disposal District
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. The minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
15.B.1. 24-0169 Approval of the SWDD Minutes of December 12, 2023
Recommended Action: Approve
Attachments: 12122023 SWDD Draft
A motion was made by Commissioner Loar, seconded by Chairman Adams,
to approve the Solid Waste Disposal District minutes of December 12, 2023 as
written. The motion carried by the following vote:
Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman,
Commissioner Moss, and Commissioner Loar
15.B.2. 24-0161 Approval of Amendment No. 1 to Work Order No. 1 to Geosyntec for Phase 2,
Segment 3, Cell 3 Engineering Services
Recommended action: Staff recommends that its Board approve and authorize the Chairman to sign
Landfill Amendment No. 1 to Work Order No. l authorizing Geosyntec to
provide engineering services for a not -to -exceed fee of $667,145.14.
Attachments: Staff Report
Amend No.1 to WO No 1
Himanshu Mehta, Managing Director of the Solid Waste Disposal District
(SWDD), discussed the timeline of landfill expansions, noting that growth had
necessitated the construction of additional cells sooner than in the past. Currently
the SWDD, in conjunction with Geosyntec, had identified a vendor to lay the
foundation for Phase 2, Segment 3, Cell 3 of the landfill. Director Mehta
explained Landfill Amendment 1 was for engineering services for the previously
approved construction project.
A motion was made by Vice Chairman Flescher, seconded by Commissioner
Earman, to approve staff's recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman,
Commissioner Moss, and Commissioner Loar
15.B.3 24-0162 Award of Bid for Class 1 Landfill Segment 3 Cell 3 Phase II Project (Bid
#2024027)
Recommended Action: Staff recommends that its Board approve the following: a) Award Bid No.
Indian River County Florida Page 1
Board of Commissioners SWDD Meeting Minutes - Final February 20, 2024
2024027 to Comanco Environmental Corporation of Plant City, Florida, as the
lowest, responsive, responsible bidder for the Phase 2 construction of Cell 3
Segment 3 Expansion of the Class 1 Landfill project for a grand total in the
amount of $6,897,651.70.; and, b) Approve and authorize the Chairman to
execute the sample agreement, as presented, pending receipt of the required
bonds and insurance, and final approval by the County Attorney's Office as to
form and legal sufficiency. So long as there are no changes in the dollar amount
under this award, upon adequate completion of the work set forth in the
Agreement, staff is directed to make final payment and release any retainage to
Comanco Environmental Corporation after review and approval by the
Purchasing Manager and the County Attorney's Office.
Attachments: Staff Report
Geosvntec Opinion of Probable Costs
Geosvntec Evaluation of Bids
Sample Agreement
Himanshu Mehta, Managing Director of the Solid Waste Disposal District
(SWDD), noted this item was for approval of the construction bid for the landfill
expansion project discussed under Item 15.13.2. Director Mehta sought the
Board's approval to award the bid for construction of Phase 2, Cell 3 of Segment
3 expansion to vendor Comanco Environmental Corporation. Director Mehta
reviewed the bid process and the method used to evaluate the bids. He informed
the cost for construction exceeded the engineer's estimate by $3.1 million due to
material and labor cost increases in the wake of Covid.
A motion was made by Vice Chairman Flescher, seconded by Chairman
Adams, to approve staff's recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman,
Commissioner Moss, and Commissioner Loar
Indian River County Florida Page 2
Board of Commissioners SWDD Meeting Minutes — Final February 20, 2024
ATTEST:
Ryan L. Butler
Clerk of Circuit Court and Comptroller
Illy:
Deputy Clerk U
SWDD/RW/2024 Minutes
.............
Chairman
Approved: May 7, 2024
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