HomeMy WebLinkAbout2024-103A TRUE COPY
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RYAN L. BUTLER, CLERK
ENGINEERING SERVICES WORK ORDER 01
This Work Order Number 01 is entered into as of this _ day of April 2024
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023 (referred to as the
"Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida
("COUNTY") and Jones Edmunds & Associates, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B (Rate Schedule) of the Agreement, made a
part hereof by this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and
made a part hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
Jones Edmunds & Associates, Inc.
S .014 T 2
ByStanley F. Ferrera, Jr (Apr 17, 202417:17 EDT)
Print Name: Stanley F. Ferreira, Jr.
Title: President and CEO
BOARD OF COUNTY COMMISSIONERS , ��:.•••"' ••
OF INDIAN RIVER COUNTY �oJ' .1P ;
By:
Susan Adams, Chairman
.oi•. � :oma;:
y
BCC Approval Date: May 21 2024 •9R/VfR CouN•
Attest: an L. Butler, erk of Court and Comptroller
By: /%✓
Dep ty ler
By:
John A. Titk nich, Jr., County Administrator
ipro ed as to form a le al s fi iency:
r ,
William K. DeBraal, County Attorney
JonesEd
April 11, 2024
Quintin Bergman
gbergmanC&indianriver. gov
Coastal Resource Manager
Indian River County
Natural Resources Department - Coastal Division
1801 271h Street
Vero Beach, Florida 32960
RE: Exhibit A - Scope of Work
Beach Preservation Plan Update
Continuing Engineering Services Agreement
Jones Edmunds Opportunity No. 95479-076-24
Dear Mr. Bergman:
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RYAN L. BUTLER�K
munds
YEARS 1974-2024
Thank you for this opportunity to collaborate with you and your colleagues on the Beach
Preservation Plan Update. The Scope of Work for this Work Order (WO) will be completed in
accordance with the Continuing Contract Agreement for Consulting Engineering Services
between Indian River County (COUNTY) and Jones Edmunds & Associates, Inc.
(CONSULTANT) dated May 2, 2023 (Agreement). Taylor Engineering, Inc is included in the
CONSULTANT Team for this WO.
The Beach Preservation Plan Update will include the shoreline extending from south of the
Sebastian Inlet (R-1) to the Indian River/St. Lucie County line (R-119). As part of the
assessment, we will update the COUNTY's existing Beach Preservation Plan (BPP). In the
Update, we will analyze recent storm events, assess risks along the coast, and document
the program's overall performance related to the beach and the associated natural
environment. A discussion regarding beach management strategies, necessary permitting
implications, and suggested funding mechanisms will also be presented under this Scope of
Work.
BACKGROUND
The COUNTY adopted its initial BPP in 1988 to evaluate and maintain the COUNTY's
resources along the coastline. Subsequent updates to the BPP occurred in 1998, 2002,
2008, 2015, and 2019. The COUNTY requested that the CONSULTANT Team provides a
Scope of Work to update the BPP with goals to update the history of beach management
throughout the County and document the available management strategies in each sector.
Under this Scope of Work, the CONSULTANT Team will collect necessary data relating to
previous studies and beach and inlet management events within the County; assess the
performance of the beach given the current beach management strategies; investigate
800.237,1053 1 JONESEDMUNDS.COM
Quintin Bergman
April 11, 2024
Page 2
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RYAN L. BUTLER, CLERK
beach management alternatives for each sector and the permitting requirements,
environmental implications, and possible funding mechanisms to implement the
alternatives; and participate in one Board of County Commissioners (BOCC) meeting to
present the results of the BPP update. This study's findings will provide the COUNTY with a
robust BPP for each of its coastal sectors.
ASSUMPTIONS
The CONSULTANT Team made several assumptions in developing this Scope of Work and
the associated fees for the project. The following assumptions and those noted throughout
this Scope of Work inform the proposed level of effort and associated costs:
■ This Scope of Work excludes detailed modeling, engineering design, permitting,
construction administration, and any other service not explicitly detailed herein.
■ The COUNTY will assist in collecting background data that are not publicly available.
Relevant data include survey information, related reports, water -level data, wave data,
dredge history, applicable photographs, etc. The CONSULTANT will have the right to
reasonably rely on the accuracy and validity of such documentation and data. The
COUNTY agrees to indemnify and hold the CONSULTANT harmless from any loss,
damage, or liability arising out of any errors, omissions, or inaccuracies in such
documentation and/or data and where such documentation and/or data do not conform
to normal and customary standards.
■ The CONSULTANT does not guarantee, warranty, or otherwise ensure that regulatory
agencies will authorize the proposed management strategies.
EXHIBIT A SCOPE OF WORK
TASK 1 — DATA COLLECTION AND REVIEW
Task 1 entails collecting and reviewing existing information pertinent to the Indian River
County coastline. The CONSULTANT Team will coordinate with COUNTY staff to finalize the
sector divisions to be used throughout the BPP update. The CONSULTANT will analyze the
sector areas from previous BPPs and advise and discuss with the COUNTY during this task if
changes may provide clarity. For each sector, the assessment will note the community and
user profile, COUNTY -identified public access points, current public and private uses, and
management activities.
The CONSULTANT Team will review literature related to the coastal processes for this region
and summarize major findings. We will obtain publicly available information about the
Indian River County beaches—potential information sources include but are not limited to:
• Florida Department of Environmental Protection (FDEP).
• US Army Corps of Engineers (USACE).
■ Federal Emergency Management Agency (FEMA).
■ National Oceanic and Atmospheric Administration (NOAA).
Quintin Bergman
April 11, 2024
Page 3
■ Florida Department of Transportation (FDOT).
• Florida Inland Navigation District (FIND).
■ Indian River County.
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RYAN L. BUTLER, CLERK
The CONSULTANT Team will coordinate with COUNTY officials regarding historical erosion
events and beach management activities—these communications are essential for creating a
comprehensive report.
The review will investigate findings from previous studies/plans, the nourishment history,
historical and ongoing beach management activities, COUNTY -identified public access
points, permits, survey history, available light detection and radar (LiDAR) data and
historical storm and erosion events. From these data, we will create a timeline of significant
events. We will obtain and summarize existing regulatory permits (federal and state) for
beach -related projects. The final Technical Report will include an analysis of wind, wave,
water level, and sea -level rise (SLR) projection data. We will produce a geodatabase of
available geospatial data and transmit the geodatabase and documentation to the COUNTY
for future use.
Deliverables:
One Technical Memorandum will summarize the data collection. The CONSULTANT Team will
implement COUNTY comments and revisions into the final Technical Report.
TASK 2 — BEACH CONDITIONS UPDATE
Task 2 entails analyzing, reviewing, and summarizing the shoreline performance along the
County's coastline. The CONSULTANT Team will choose which years to compare based on
spatial and temporal data availability. We will focus on surveys that offer full coverage of
the area of interest and are applicable to the storm vulnerability and resilience analysis
work in Task 4. In Task 2, the CONSULTANT Team will review historical beach profiles and
available LiDAR data summarized in Task 1 and process the data to analyze historical profile
elevations, contour position changes, and volumetric trends. The CONSULTANT Team will
plot and analyze the beach profiles and note significant changes to beach features such as
the dune and berm—with trends reported on a sector -by -sector basis. For the contour
position and volume change analyses, the CONSULTANT Team will compare a minimum of
three and a maximum of four surveys to generate beach trends over near-term and long-
term periods; the CONSULTANT will discuss the comparison periods with the COUNTY prior
to completing analyses. The final Technical Report will include a tabular and graphic
presentation of the data for each R -monument in the County.
The CONSULTANT Team will also predict beach recession and volume loss due to two SLR
estimates over the next decade using methods published by USACE. Through discussions
with the COUNTY Project Manager, the CONSULTANT Team will provide guidance and
receive concurrence on which SLR trends to apply. This analysis will not include sediment
transport modeling or create a sediment budget; however, the CONSULTANT Team will
review previous sediment budgets and may leverage them within this study.
Quintin Bergman
April 11, 2024
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. VAN L. BUTLER, CLERK
In addition to the beach conditions analyses, the CONSULTANT Team will conduct a site visit
of the project area. The site visit will allow two CONSULTANT Team staff to photograph and
document current conditions of the beach and some of the public access points. These
photographs and the documented assessment of the County's beaches will support the tasks
that follow and assist in public communications.
Deliverables:
Two Technical Memoranda will be submitted as follows:
1. Summary of major findings.
2. Summary of the field visit.
The CONSULTANT Team will implement COUNTY comments and revisions into the final
Technical Report.
TASK 3 — SAND, ENVIRONMENTAL, AND BIOLOGICAL RESOURCES UPDATE
Task 3 entails reviewing and summarizing upland and offshore sediment resources available
to the COUNTY. The CONSULTANT Team will not collect data as part of this analysis, but
geologists will review available sediment information pertaining to these sources and the
native beach. Data sources will include but are not limited to Regional Offshore Sand Source
Inventory (ROSSI), Marine Minerals Information System (MMIS), USACE South Atlantic
Division- Sand Availability and Needs Determination (SAD -SAND), and previously conducted
studies specific to the County (i.e., past BPPs and the Sebastian Inlet Management Plans).
Using available permit data, the CONSULTANT Team will also summarize sand sources for
past beach nourishment events if the data are available. For each of the sediment sources,
we will note available data and data shortcomings to assist in future permitting efforts and
provide an update on the locations and quantities of available sand with a map of each
location and distances to the project locations. Information regarding the steps required to
permit an offshore borrow area will also be included.
The CONSULTANT Team will also review and summarize environmental and biological
resources that the COUNTY must consider when developing beach management strategies.
This review will include protected species, native vegetation, hardbottom resources, and
other cultural resources within the study area. This assessment will support the discussion
on permitting requirements and environmental implications for each beach management
alternative in the following tasks.
Deliverables:
One Technical Memorandum will summarize the major findings. The CONSULTANT Team will
implement COUNTY comments and revisions into the Final Report.
Quintin Bergman
April 11, 2024
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RYAN L. BUTLER, CLERK
TASK 4 — STORM VULNERABILITY AND RESILIENCE ANALYSIS UPDATE
Task 4 entails analyzing the shoreline position (Task 2) and how it relates to the upland
infrastructure along the coastline. The CONSULTANT Team will classify different reaches or
areas within sectors that have common features based on upland infrastructure, including
analyzing parcel databases. The CONSULTANT Team will leverage past efforts and use the
2015 and 2019 BPPs' SBEACH modeling efforts to determine how the beach's storm
response varies along the coast and incorporate the response features into a vulnerability
analysis of the upland infrastructure. The risk analysis will incorporate four vulnerability
parameters:
1. Shoreline encroachment.
2. Elevation change.
3. Historical erosion rates.
4. Storm response.
The study will discuss these risks and how they affect the protective "buffer" that the coast
provides the upland infrastructure. The study will also evaluate the recreational value of the
beach and the losses associated with shoreline retreat or storm damage if the coastal
protection fails.
Deliverables:
One Technical Memorandum will summarize the major findings and include a matrix of
parameters that influence beach vulnerability (elevations/volume information, SBEACH
storm response, erosion rates, etc.). The CONSULTANT Team will implement COUNTY
comments and revisions into the final Technical Report.
TASK 5 — BEACH MANAGEMENT ALTERNATIVE DEVELOPMENT
Task 5 entails investigating beach management measures and will include, but will not be
limited to:
■ No action.
• Managed Retreat/Strategic
Realignment
• Beach/dune nourishment.
■ Nearshore placement.
■ Vegetative planting and sand fencing
• Groins.
■ Breakwaters.
• Seawalls.
• Geotubes
• Revetments.
• Submerged artificial reefs.
The above list provides guidance. The CONSULTANT will analyze up to 15 beach
management measures. The CONSULTANT Team will provide a brief overview of each
management alternative and a rough -order -of -magnitude cost. The Technical Memorandum
will discuss the management measures and note their feasibility along the Indian River
County shoreline and will include qualitative benefits, data shortcomings, design/permitting
Quintin Bergman
April 11, 2024
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RYAN L. BUTLER, CLERK
needs, associated maintenance requirements, environmental impacts, and possible funding
mechanisms. The CONSULTANT Team will note impacts that management strategies may
have on natural resources and whether the COUNTY could encounter significant impacts.
The Technical Memorandum will include beneficial use and regional sediment management
strategies where appropriate and in accordance with the Sebastian Inlet Management Plan.
The CONSULTANT Team will also evaluate potential funding sources for implementing the
beach management alternatives. The evaluation will include potential local, state, and
federal funding mechanisms, e.g., USACE federal beach projects, FEMA Category B/G1,
FDEP Local Government Funding Requests (LGFR). The CONSULTANT Team will also
summarize the eligibility requirements for these funding resources and the advantages and
disadvantages of using federal and state funding mechanisms.
Deliverables:
One Technical Memorandum will summarize the major findings. The CONSULTANT Team will
implement COUNTY comments and revisions into the Final Report.
TASK 6 — SUMMARY AND RECOMMENDATIONS
Task 6 entails summarizing the results of Tasks 1 through 5 into one public -facing BPP
Summary document, which will be accompanied by a series of Technical Appendices.. The
document will be American with Disabilities Act (ADA) compliant. The CONSULTANT Team
will provide the County with a draft of the documents (Summary document and Technical
Appendices) for review 15 months following the Notice to Proceed (NTP).
Following submittal of the draft of the updated BPP Summary document (including technical
appendices), the CONSULTANT Team will participate in two public meetings: a BOCC
meeting and an IRC Beach and Shores Preservation meeting or equivalent public meeting at
the request of the COUNTY. We will prepare presentations discussing the project objectives
and recommendations. The CONSULTANT Team will submit the presentations to the
COUNTY's Project Team before the meeting for review and revisions. We have budgeted for
time to meet virtually, discuss revisions, and participate in a rehearsal. For the public
meetings, the CONSULTANT'S Project Manager, one senior staff member, and one junior
staff member will attend the meetings in person. On the days of the meetings, we will make
ourselves available before and after the meetings to discuss findings.
It is anticipated that The COUNTY will allow a 3 or 4- week public comment period and
provide responses within 1 month of the public meeting. The COUNTY will create a portal to
collect comments and transmit them to the CONSULTANT at the end of the public comment
period. The CONSULTANT Team will summarize and incorporate comments received from
the COUNTY and the community, as appropriate, into the final Technical Report.
1 Category B = Emergency Protective Measures; Category G = Parks, Recreational, and
Other Facilities.
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Quintin Bergman
April 11, 2024
Page 7
Deliverables:
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RYAN L. BUTLER, CLERK
Electronically submit ADA -compliant documents to the COUNTY including the final version of
the updated BPP Summary document (including technical appendices) within 2 months of
receipt of comments. A digital catalog of reports and data collected for the study will be
electronically submitted at the completion of the project.
TASK 7 — PROJECT MANAGEMENT, PEER REVIEWS, MEETINGS, AND
COMMUNICATIONS
The CONSULTANT will be involved in project management with the COUNTY throughout the
project. Project management will include planning, coordinating, communicating,
accounting, and general reporting. As the Consultant Team involves Jones Edmunds and
Taylor Engineering with Taylor leading Task 1 through 6, Peer review of deliverables by
Jones Edmunds is included in Task 7.
In addition, the CONSULTANT proposes meetings as follows:
A Kickoff Meeting with the COUNTY. The Kickoff Meeting will address the following items:
• Identify the roles and responsibilities for the CONSULTANT Team and COUNTY
personnel.
■ Review the project purpose and objectives.
■ Discuss critical success factors and the COUNTY's vision for the project.
■ Discuss available data. We have noted above a general list of needed data. We will
provide list at the meeting noting what data we have received already.
■ Review the project schedule.
■ Discuss deliverables.
The CONSULTANT Team will participate in six (6) virtual deliverable review meetings with
COUNTY staff to note and address suggestions and comments on the deliverables.
The CONSULTANT will also communicate with the COUNTY via telephone, email, and written
correspondence on a regular and on-going basis.
Deliverables:
■ Data request for Kickoff Meeting.
■ Meeting agendas and summaries.
Quintin Bergman
April 11, 2024
Page 8
SCHEDULE
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RYAN L. BUTLER, CLERK
The proposed project deliverable schedule is provided in the table below.
Task Deliverables (outlined with Task descriptions)
Weeks from Notice toProceed
Task 1 - Data Collection and Review
4 months
Task 2 - Beach Conditions Update
6 months
Task 3 - Sand, Environmental, and Biological Resources Update
6 months
Task 4 - Storm Vulnerability and Resilience Analysis Update
9 months
Task 5 - Beach Management Alternative Development
12 months
Task 6 - Summary and Recommendations
15 months
Task 7 - Project Management, Peer Reviews, Meetings, and
Communications
ongoing
Note: The proposed scheduled is based on 2 -week review periods by the COUNTY of project deliverables unless
stated otherwise.
COMPENSATION
We propose to provide the services in this Scope of Workon a lump -sum basis in accordance
with the terms of the Agreement for a lump sum fee of $378,989 as shown below and on
the attached Exhibit B Fee Schedule. This labor and fee estimate considers
the assumptions
noted above.
Task Hours
Lump Sum Fee
Task 1 - Data Collection and Review 410
$59,902
Task 2 - Beach Conditions Update 397
$58,682
Task 3 - Sand, Environmental, and Biological
206
Resources Update
$28,806
Task 4 - Storm Vulnerability and Resilience
366
Analysis Update
$65,800
Task 5 - Beach Management Alternative
394
Development
$59,020
Task 6 - Summary and Recommendations 482
$74,534
Task 7 - Project Management, Peer Reviews,
125
Meetings and Communications
$32,245
Totals 2,390
$378,989
Quintin Bergman
April 11, 2024
Page 9
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RYAN L. BUTLER, CLERK
Thank you for the opportunity to work with the COUNTY on the Beach Preservation Plan
Update
Please contact Bill at (561) 267-8535 or via email at blynch0)jonesedmunds.com with
questions or comments.
Sincerely,
illia f
y h, PE
Senior Consultant I Vice President
Attachments: Exhibit B Fee Schedule
tl�•tlirrL
Brett Cunningham, PE
Senior Vice President
Y:\08620-IndianRiverCounty\Opportunities\95479-076-24 2024 BPP Update\Final\2024-04-11_BPP Update
WO.docx
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EXHIBIT B RYAN L. BUTLER, CLERK
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RYAN L. BUTLER, CLERK
TAYLOR ENGINEERING, INC.
COST SUMMARY BY TASK
P2024-047: INDIAN RIVER COUNTY BEACH PRESERVATION PLAN UPDATE (JE)
,ITASK 1: Data Collection and Review
and Biological Resources Update
ur ene
Labor
Hourly Rate
Hours
Cost Task Totals
Principal
$284.00
12.0
3,408.00
Senior Professional
$204.00
20.0
4,080.00
Project Professional
$164.00
96.0
15,744.00
Staff Professional
$126.00
204.0
25,704.00
Sr. CAD/GIS
$189.00
22.0
4,158.00
Project CAD/GIS
$129.00
48.0
6,192.00
Admin/Document Prep
$77.00
8.0
616.00
Total Labor Hours 410.0
Total Labor Cost 59,902.00
i TASK 2: Beach Conditions Update
and Biological Resources Update
ur ene
Labor
Hourly Rate
Hours
Cost Task Totals
Principal
$284.00
13.0
3,692.00
Senior Professional
$204.00
6.0
1,224.00
Project Professional
$164.00
120.0
19,680.00
Staff Professional
$126.00
204.0
25,704.00
Sr. CAD/GIS
$189.00
34.0
6,426.00
Project CAD/GIS
$129.00
8.0
1,032.00
Admin/Document Prep
$77.00
12.0
924.00
Total Labor Hours 397.0
Total Labor Cost 58,682.00
,TASK 3: Sand, Environmental,
and Biological Resources Update
6-0r Men -e
Labor
Hourly Rate
Hours
Cost Task Totals
Principal
$284.00
8.0
2,272.00
Senior Professional
$204.00
4.0
816.00
Project Professional
$164.00
32.0
5,248.00
Staff Professional
$126.00
84.0
10,584.00
Sr. CAD/GIS
$189.00
4.0
756.00
Project CAD/GIS
$129.00
66.0
8,514.00
Admin/Document Prep
$77.00
8.0
616.00
Total Labor Hours 206.0
Total Labor Cost 28,806.00
Page 1
Total Labor Hours 366.0
Total Labor Cost 65,800.00
Labor
Hourly Rate
STATE OF FLORIDA
Cost Task Totals
Principal
$284.00
MDIAN R COUNTY
9,088.00
Senior Professional
$204.00
THIS 1
COW43FIME
CERTIFY THAT IS AT UE AND CORRECT
ORIGOWwir
Project Professional
$164.00
94.0
L
Staff Professional
$126.00
180.0
BY
Project CAD/GIS
C.
P2024-047:
INDIAN RIVER COUNTY BEACH PRESERVATION
P8
$77.00
5. v'y;
4: Storm Vulnerability
UpdateTASK
and Resilience Analysis
$189.00
18.0
3,402.00
Project CAD/GIS
$129.00
36.0
ur necl
Admin/Document Prep
Labor
Hourly Rate
Hours
Cost
Task Totals
Principal
$284.00
36.0
10,224.00
Senior Advisor/QC/Editor
$297.00
60.0
17,820.00
Senior Professional
$204.00
6.0
1,224.00
Project Professional
$164.00
100.0
16,400.00
Staff Professional
$126.00
144.0
18,144.00
Sr. CAD/GIS
$189.00
4.0
756.00
Admin/Document Prep
$77.00
16.0
1,232.00
Total Labor Hours 366.0
Total Labor Cost 65,800.00
Labor
Hourly Rate
Hours
Cost Task Totals
Principal
$284.00
32.0
9,088.00
Senior Professional
$204.00
12.0
2,448.00
Project Professional
$164.00
94.0
15,416.00
Staff Professional
$126.00
180.0
22,680.00
Project CAD/GIS
$129.00
68.0
8,772.00
Admin/Document Prep
$77.00
8.0
616.00
Total Labor Hours 394.0
Total Labor Cost 59,020.00
,:TASK 6: Summary and Final Recommendations
_BMIT0,6M
Labor
Hourly Rate
Hours
Cost Task Totals
Principal
$284.00
57.0
16,188.00
Senior Professional
$204.00
8.0
1,632.00
Project Professional
$164.00
139.0
22,796.00
Staff Professional
$126.00
176.0
22,176.00
Sr. CAD/GIS
$189.00
18.0
3,402.00
Project CAD/GIS
$129.00
36.0
4,644.00
Admin/Document Prep
$77.00
48.0
3,696.00
Total Labor Hours 482.0
Total Labor Cost 74,534.00
Project Total
$346,744.00
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