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HomeMy WebLinkAbout05/07/2024 (2)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.indianriver.gov Q ►C �Ic Meeting Minutes - Final Tuesday, May 7, 2024 9:00 AM Commission Chambers Board of County Commissioners Susan Adams, District 1, Chairman Joseph Flescher, District 2, Vice Chairman Joseph H. Earman, District 3 Deryl Loar, District 4 Laura Moss, District 5 John A. Titkanich, Jr., County Administrator William K. DeBraal, County Attorney Ryan L. Butler, Clerk of the Circuit Court and Comptroller Shauna James, Deputy Clerk Board of County Commissioners Meeting Minutes - Final 1. CALL TO ORDER Present: 5 - Chairman Susan Adams Vice Chairman Joseph Flescher Commissioner Joe Earman Commissioner Laura Moss Commissioner Deryl Loar 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Deacon Freddie Woolfork, Progressive Civic League of Gifford 3. PLEDGE OF ALLEGIANCE Commissioner Laura Moss 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Vice Chairman Flescher, seconded by Commissioner Moss, to approve the Agenda as written. The motion carried by the following vote: May 7, 2024 Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 5. PROCLAMATIONS and PRESENTATIONS 5.A. 24-0406 Proclamation Recognizing National Correctional Officers and Employees Recommended Action: Read & Present. Attachments: Proclamation Indian River County Sheriff Eric Flowers and County correction officers gathered to celebrate Deputy Brittany Rudolfs achievement of winning the Corrections Deputy of the Year title for all Treasure Coast and Palm Beach Counties. Sheriff Flowers thanked the Board for recognizing the hard work of first responders and congratulated Deputy Rudolf on her well-deserved award, and emphasized the dedication of all corrections officers serving their community Read and presented by Commissioner Loar 5.B. 24-0374 Proclamation Designating May 2024 as Mental Health Awareness Month Recommended Action: Read & Present. Attachments: Proclamation Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Tracy Hernandez, Director of Development at Suncoast Mental Health Center (SMHC), expressed her gratitude for the Proclamation. She stressed that there was a growing mental health crisis in the country and communities, which was significantly impacting the youth. Ms. Hernandez stated that SMHC provided therapeutic counseling, targeted case management, and psychiatric treatment to hundreds of students in over 80 schools in the four -county area. She further highlighted that SMHC had been promoting mental health and serving the community for over 25 years. Dr. Phil Cromer, CEO of the Mental Health Association (MHA), noted the increasing demand for mental health services, particularly for children. Dr. Cromer stated that MHA had opened the Parent and Child Center, providing individual therapeutic services for the entire family, including infants and toddlers. He added that SMHC had partnered with MHA to enhance the center's effectiveness and offer wraparound case management services. Dr. Cromer thanked the Board for the Proclamation. Read and presented by Chairman Adams 5.C. 24-0377 Proclamation Recognizing the 20 Year Anniversary of Hibiscus Children's Village Recommended Action: Read & Present. Attachments: Proclamation Tracy Savoia, Vice President of Marketing for Hibiscus Children's Center (HCC), introduced CEO Matt Markley. Mr. Markley shared that HCC has provided a facility for young children in Vero Beach and Jensen Beach for the past 20 years. HCC serves children removed from their homes due to abuse or neglect when the State of Florida cannot find alternative placement. He expressed his gratitude to the community for supporting HCC's mission. Read and presented by Commissioner Moss 5.D. 24-0419 Addition - Proclamation Recognizing May 12 Through 18, 2024 as National Police Week Recommended Action: Read & Present. Attachments: Proclamation Before reading the Proclamation, Vice Chairman Flescher thanked the Deputies and emphasized the importance of remembering those who have lost their lives in the law enforcement community. He extended an open invitation to the community to attend the ceremony as an opportunity to pay respects and honor those who had sacrificed their lives in the line of duty. Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Sheriff Eric Flowers was joined by Indian River County Deputies to accept the Proclamation. He stated that on Monday, May 13, 2024, at 10:00 a.m., the Annual Wreath Placement Ceremony would be held on the steps of the courthouse. Sheriff Flowers stated he recently had the honor of unveiling the 1986 Ford LTD in memory of Deputy Richard "Raz" Raczkoski, who was murdered on September 23, 1986. Read and presented by Vice Chairman Flescher 6. APPROVAL OF MINUTES A motion was made by Commissioner Loar, seconded by Vice Chairman Flescher, to approve the Regular Meeting Minutes of March 05, 2024, and March 19, 2024, as written.The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 6.A. 24-0408 Regular Meeting of March 05, 2024 Recommended Action: Approve Attachments: 03052024 BCC Draft Approved as written 6.B. 24-0412 Regular Meeting of March 19, 2024 Recommended Action: Approve Attachments: 03192024 BCC Draft Approved as written 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 24-0399 Event Calendar Recommended Action: No Action Required Attachments: May Event Calendar No Action Taken or Required 7.B. 24-0405 Notice of Extension to Contract for Construction of Required Roadway Improvements to 90th Avenue for RaceTrac #1422 Vero Beach (Re: Right -Of -Way Permit No. 2022020789) Attachments: Staff Report No Action Taken or Required Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final May 7, 2024 7.C. 24-0368 AJGA at Sandridge Golf June 3-7, 2024 Recommended Action: Informational item. No Board action required Attachments: American Junior Golf Association Tournament 8. CONSENT AGENDA No Action Taken or Required A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 8.A. 24-0357 Checks and Electronic Payments March 29, 2024 to April 4, 2024 Recommended action: Approve the list of checks and electronic payments issued by the Comptroller Division for the time period of March 29, 2024 to April 4, 2024 Attachments: Comptroller Division Staff Report Approved 8.B. 24-0358 Checks and Electronic Payments April 5, 2024 to April 11, 2024 Recommended action: Approve the list of checks and electronic payments issued by the Comptroller Division for the time period of April 5, 2024 to April 11, 2024 Attachments: Comptroller Division Staff Report Approved 8.C. 24-0387 Checks and Electronic Payments April 12, 2024 to April 18, 2024 Recommended action: Approve the list of checks and electronic payments issued by the Comptroller Division for the time period of April 12, 2024 to April 18, 2024 Attachments: Comptroller Division Staff Report Approved 8.D. 24-0397 Checks and Electronic Payments April 19, 2024 to April 25, 2024 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller Division for the time period of April 19, 2024 to April 25, 2024 Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final Attachments: Comptroller Division Staff Report Approved 8.E. 24-0300 Children's Services Contingency Funding for Fiscal Year 2023-2024 May 7, 2024 Recommended action: Staff recommends the Board approve the CSAC's recommendation to award contingency funding for the children's programs and authorize the County Administrator to execute the agreements after review and approval by the County Attorney as to form and legal sufficiency. Attachments: Staff Report Amendment to Grant Contract - Childcare Resources Grant Contract - Helping Hands South County CSAC Approved Program Funding FY24 Consent Staff Report to approve funding Notice from Substance Awareness Center Approved staff's recommendation 8.F. 24-0301 Assumption to Indian River County Grant Contract for the STEP into Kindergarten Children's Program Recommended Action: Staff recommends that the Board of County Commissioners approve the CSAC's recommendation for The Learning Alliance to assume the STEP into Kindergarten FY 23/24 Grant Contract and authorize the Chairman to execute the Assumption Contract after review and approval by the County Attorney for legal sufficiency. Attachments: Staff Report STEP into Kindergarten Grant Contract FY24 The Learning Alliance CSAC Assumption Contract Approved staffs recommendation 8.G. 24-0404 Request for Work Order # 11 for Sandridge Restroom Utility Improvements Recommended Action: Staff respectfully requests that the Board of County Commissioners approve the Kimley-Horn and Associates, Inc. proposal, and authorize the Chair to execute the Work Order 11; as well as allow Staff to seek a Request for Proposals for the cost to install a lift station as well as install the 2" water line and 4" sewer line. Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final Attachments: Staff Report Sandridge Utilities Work Order 11 Aerial Map Lakes #5 Water & Sewer Lines Approved staffs recommendation May 7, 2024 8.H. 24-0392 Approval of Renewal for a Class "A" Certificate of Public Convenience and Necessity for Indian River Shores Public Safety Department to Provide BLS/ALS Emergency Medical Services Recommended action: Staff respectfully recommends that the Board of County Commissioners approve renewal of the Class "A" Certificate of Public Convenience and Necessity for Indian River Shores Public Safety Department to be effective for a period of two (2) years from April 15, 2024 to April 15, 2026 Attachments: Staff Report Renewal Application Certificate Approved staffs recommendation 8.1. 24-0389 Work Order No. 1 Jones Edmunds & Associates, Inc. 2024 Beach Preservation Plan Update Recommended Action: Staff recommends the BCC approve Jones Edmunds & Associates, Inc. Work Order No. 1 in the amount of $378,989.00 for professional environmental engineering services associated with updating the County's Beach Preservation Plan in 2024. In addition, staff recommends that the BCC authorize the Chairman to execute Work Order No. 1. Attachments: Staff Report Scope of Work - 2024 BPP Update Work Order #1 Execution Form Approved staffs recommendation 8.J. 24-0393 Waiver of Bid Requirement for Archiving Software Recommended action: Staff recommends the Board waive the requirement for bids for the archiving software, and authorize the Purchasing Division to issue Purchase Orders annually, as funds are approved by Budget, for the renewal of the services from the current provider. Attachments: Staff Report Approved staffs recommendation Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final 8.K. 24-0394 Authorization for Increase to Blanket Purchase Orders 8.L. 8.M. 8.N. May 7, 2024 Recommended action: Staff recommends the Board of County Commissioners waive the requirement for bids and authorize increases to the listed Purchase Orders, as approved by Budget. Attachments: Staff Report Approved staffs recommendation 24-0396 Utility Work by Highway Contractor Agreement with Florida Department of Transportation for SR5/US-1 from 45th Street to South of 53rd Street. (PID # 41.23.551.03) Recommended Action: Staff recommends that the Board of County Commissioners approve the Florida Department of Transportation - Utility Work by Highway Contractor Agreement, and authorize the Chairman to execute and sign on their behalf. Attachments: Staff Report Utility Work by Highway Contractor Agreement Approved staffs recommendation 24-0400 Change Order No. 1 - Hosie Schumann Renovations, Restroom Connections and Utility Service Plans Recommended action: Staff respectfully requests that the Board of County Commissioners approve Change Order No. 1 - Hosie Schumann Renovations, Restroom Connections and Utility Service Plans and authorize the Chairman to execute Change Order No.l after review and approval by the County Attorney. Attachments: Staff Report Change Order #1 (003) Cost Breakdown Change Order No. 1 Approved staffs recommendation 24-0401 Approval of State Sovereignty Submerged Lands Lease Renewal for the Jones' Pier Conservation Area Dock Facility (BOT No. 310025634) Recommended action: Staff respectfully requests that the Board of County Commissioners approve the State Sovereignty Submerged Land Lease Renewal for the Jones' Pier Conservation Area Dock Facility (BOT No. 310025634) and authorize the Chairman to execute the lease renewal after review and approval by the County Attorney. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Attachments: Staff Report Jones Pier SSL Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS PROOF OF PUBLICATION FOR THIS HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. 10.A.1. 24-0398 The Hope for Families Center, Inc.'s Request for Special Exception Use and Major Site Plan Approval for Expansion of an Existing Residential Treatment Center [SP -SE -24-01-01 / 2001110024-95660] Recommended Action: Staff recommends that the Board of County Commissioners grant special exception use approval for the proposed residential treatment center expansion with the following conditions: 1. Prior to issuance of the first certificate of occupancy for any new building, the applicant shall: a. Construct the Old Dixie Highway sidewalk; b. Install all perimeter buffers and site lighting; and c. Construct all other improvements indicated on the approved site plans. Attachments: Staff Report Excerpt from Draft March 28. 2024 PZC Minutes Location Map The Hope for Families Center Summary Site Plan Aerial Map Landscape Plan Planning and Development Services Senior Planner, Patrick Murphy, showcased the location and site plan for the Hope for Families Special Exception Use in his PowerPoint presentation. The presentation also covered the traffic circulation, stormwater, and landscape plans. He specified that at the Planning and Zoning Commission (PZC) meeting on March 28, 2024, the PZC voted 6-0 to recommend the Board grant the major site plan and special exception use approval. Mr. Murphy emphasized that this approval, with the conditions recommended by staff, was a major step forward for the project. The presentation showed that the property was situated at 720 4th Street and was bound by the specific land use criteria in Section 971.28(6) of the County's Land Development Regulations (LDRs). He stated that Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final May 7, 2024 through the site plan review, it had been ensured that all criteria had been met or exceeded in the design. Ms. Marty Mercado, Executive Director of Hope for Families, expressed her joy and satisfaction as she spoke about how she had been fortunate enough to be a part of the labor of love that took years to bring to fruition. She mentioned attending a homeless conference in San Francisco and was surprised to witness the separation of families in different shelters. Hope for Families in Indian River County aimed to keep families together as they combat homelessness. Ms. Mercado expressed gratitude to the community and donors for their support and discussed the expansion of rooms and transitional apartments to accommodate more families in need. Ms. Mercado responded to Chairman Adams' inquiry and stated that there were currently twenty-one (2 1) rooms, but would expand to forty-one (4 1) rooms with this project. Additionally, there were nine (9) transitional apartments that were essential for families who qualify for Habitat for Humanity (Habitat), but have nowhere to go while they wait. Chairman Adams opened the public hearing. There being no speakers, the Chairman closed the hearing. A motion was made by Vice Chairman Flescher, seconded by Commissioner Moss, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar B. PUBLIC DISCUSSION ITEMS 10.B.1. 24-0372 Request to Speak from Curtis Paulisin re: Mary Snyder Golf Tournament Attachments: Request to Speak C. Paulisin Letter Sponsorship Form Flyer Vietnam Veterans of Indian River County, represented by Curtis Paulisin, Donna Katen-Bahensky, and Craig Waskow, shared details of their upcoming annual fundraiser, the Mary Snyder Golf Tournament. The event aimed to support housing programs for veterans in the County and was scheduled for Saturday, June 15, 2024, with a shotgun start at 7:00 a.m. at Sandridge Golf Club. No Action Taken or Required Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final May 7, 2024 C. PUBLIC NOTICE ITEMS 10.C.1. 24-0420 Addition - Public Notice of Award for the Solid Waste and Recyclables Collection Services (RFP #2024020) Recommended action: Staff recommends issuing a Public Notice for the Award of the Solid Waste and Recyclables Collection Services RFP No. 2024020 on Tuesday, May 21, 2024, in the County Commission Chambers in Administration Building A. Attachments: Staff Report Read into the record by County Attorney Bill DeBraal 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Services B. Emergency Services C. Human Resources D. Information Technology E. Natural Resources 12.E.1. 24-0402 Anchoring Limitation Area Update Recommended Action: Staff is seeking guidance from the Board of County Commissioners on the provisions to include in the interlocal agreements (ILA) between the County and the requesting municipalities based on the two options presented. Attachments: Staff Report City of Sebastian Proposed ALA Map City of Sebastian Resolution No. 23-29 City of Vero Beach Proposed ALA Map City of Vero Beach Resolution No. 23-22 Town of Indian River Shores Proposed ALA Map Town of Indian River Shores Resolution No. 23-13 Melissa Meisenburg, Senior Lagoon Environmental Specialist, used a PowerPoint Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final May 7, 2024 presentation to outline the Anchoring Limitation Area (ALA) details. Per Florida Statute 327.4108, the County was responsible for establishing the ALA. ALAs are designated areas where a vessel could be anchored for a maximum of 45 consecutive days in a six-month period. If a violation occurred, citations may be issued. Failure to comply may lead to impoundment for 48 hours. If a vessel received more than three violations in a 12 -month period, it could be declared derelict or a public nuisance. She displayed the proposed ALA maps and stated that the City of Sebastian, the Town of Indian River Shores, and the City of Vero Beach had passed Resolutions requesting the County establish an ALA within their jurisdiction. The two options for establishing the ALA were presented. Option I: The County would serve as the permittee with the Florida Fish and Wildlife Conservation Commission (FWC) for sign and buoy requirements per Florida Statute 327.4108. The municipalities would be responsible for acquiring permits from the United States Army Core of Engineers (USACE), the United States Coast Guard (USCG), and the Florida Department of Environmental Protection (FDEP) for sign and buoy deployment, installation of pilings, signs, and buoys, and monitoring and maintaining them within the respective ALA. The municipalities would serve as the primary enforcement agency within their jurisdictional limits and bear responsibility for all maintenance of the signs, buoys, and associated costs. The County would be the permit holder and reimburse the municipalities 50% of the costs associated with the installation. If a city failed to monitor, maintain, or enforce the ALA, the County reserved the right to amend the ALA Ordinance and exclude the area from the ALA map. Funding was estimated at $106,500.00 to $127,000.00. Option II: The County would serve as the permittee with the FWC for sign and buoy requirements per Florida Statute 327.4108. The County would be responsible for acquiring permits from USACE, USCG, and FDEP for sign and buoy deployment. The County would also be responsible for installing and monitoring the pilings, signs, and buoys within the ALA and invoice the municipalities for 100% of all costs associated with this effort. Each municipality would serve as the primary enforcement agency within its jurisdictional limits. If a city failed to reimburse the County for installation, monitoring, maintenance, or enforcement of the ALA, the County reserved the right to amend the ALA Ordinance and exclude the area from the ALA map. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Surveys would need to be conducted, and easements would need to be granted to the County to acquire the necessary permits. Funding would be required for an additional $42,000 to $75,000 for design, permitting, bid paperwork, mobilization, and construction oversight. This would not include any required surveys. The County would be responsible for installation and maintenance, assuming all liability associated with the infrastructure, including accidents caused by missing or damaged signs and buoys. Funding was estimated at $255,500.00 to $296,000.00. In support of Option II, Commissioner Earman emphasized the importance of the survey in establishing anchoring points. Despite the increased cost, he deemed it necessary and said it was the municipality's preferred choice. Commissioner Moss, underscoring the significance of safeguarding the lagoon, expressed a strong desire to ensure its preservation. She believed that prioritizing this protection would benefit the lagoon and foster partnerships with municipalities to work toward its preservation. Despite the higher cost, Commissioner Moss stated her preference for Option II. Former Indian River County Commissioner Peter O'Bryan addressed the Board regarding the urgent need to close loopholes in the current Statute and proposed some amendments to the legislative priorities. He emphasized that boaters would find ways to exploit any loopholes and stated that currently a boater could anchor in an ALA for 44 days, then move a mile away, drop anchor for the night, and return the next day to reset the 45 -day clock. Mr. O'Bryan suggested changing the 45 consecutive days to 45 cumulative days in a six-month period, so boaters would have to move on once their 45 days were up and could not reset the clock by returning the following day. He recommended lobbying to change "consecutive" to "cumulative" to address this issue. He also proposed that the six-month window start on the first day the boat was identified within the ALA. Additionally, the 45 -day limit should apply to all ALAS within the County to prevent boaters from moving around and discharging waste daily without ever leaving the area. He thanked the Commissioners and urged them to proceed with this process. Clean Water Coalition Vice President Keith Drewett expressed his gratitude to staff for pushing the process forward. He emphasized the severity of the situation in the County, particularly with three sunken vessels located close to the Vero Beach city marina. He stated that if the vessels sink, they would likely spill harmful chemicals into the water. Mr. Drewett emphasized the importance of the Board's role in moving the plan forward. Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Town of Indian River Shores (Town) Town Manager James Harpring stated that Option II was preferred for the project. He believed that a single point of contact would be more efficient. He also assured the Board that reimbursement would not be an issue and that the Town could enforce the required measures. Danessa Chambers, Assistant City Engineer, Vero Beach Public Works, thanked the Board and staff for their hard work on this critical project. She stated that the City preferred Option II, where the County handled permitting, installing, and maintaining the anchoring limitation area signs and markings, and billed municipalities for 100% of the cost. She stated this would result in a more consistent signage that would be easier for boaters to understand. Chairman Adams and Ms. Meisenburg discussed the County's staffing situation. Ms. Meisenburg mentioned that an Environmental Specialist position was open. Chairman Adams suggested that the County might need to hire a Consulting Engineer and a Project Manager due to the current workload within the department. Interim Natural Resources Director Eric Charest mentioned that a new hire would require initial monitoring and oversight to get up to speed, and it would take time for them to assume the responsibilities for this project. Chairman Adams received information on liability issues from County Attorney Bill DeBraal. He explained that any liability would be covered under the sovereign immunity if buoys and signage were correctly installed, and he did not believe there was any significant risk to the County. County Administrator John Titkanich stated that the Board was providing direction for the drafting of the Ordinance, including the ALA provisions. The item would come back to the Board for further discussion. Administrator Titkanich mentioned that the ALA draft was not expected to take long, as he had already sent the core provisions to the respective municipalities. Vice Chairman Flescher expressed his desire to push this initiative forward. He believed that by committing to 50% of the cost, the County could expedite the process and relieve the municipalities of a significant portion of the expense. He stated he valued all the input and noted the overall preference for Option II. He acknowledged that many tasks had to be completed before the project could begin and made a motion for Option I. Commissioner Loar seconded the motion, stating that his reasoning was not only about the cost but also that he believed having the County oversee and correlate with the Lagoon Plan was the better option. Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Sebastian City Council member Fred Jones understood the Board's position and stated that the City of Sebastian, along with Vero Beach and Indian River Shores, supported Option Il. He believed it would be the best overall for the County, offering uniformity and reducing repeated efforts by all municipalities. Commissioner Moss and Commissioner Earman reaffirmed their support for Option II. Further discussion ensued between Chairman Adams and staff as to whether it would be beneficial for the Board to adopt a hybrid approach, engaging with the consultant and directing them to collaborate with each municipality. This strategy would combine the advantages of Option I and Option II, reducing staff's workload while promoting a more unified and coordinated effort. Chairman Adams felt it would be a win-win situation and would prevent each city from having to manage its own contract. She suggested putting together a coordinated, collaborative project that would take the onus off of County staff. This would give the autonomy to the municipalities, but the County would be the direct driver for the project. Chairman Adams suggested amending the motion to move forward with the ALA project and bring it back with the amended language for the Interlocal Agreement as a proposed third option. Vice Chairman Flescher amended his motion, and Commissioner Loar amended his second. A motion was made by Vice Chairman Flescher, seconded by Commissioner Loar, to move forward with the ALA project and bring it back with the amended language for the Interlocal Agreement as the proposed third option. The motion carried by the following vote: Aye: 4 - Chairman Adams, Vice Chairman Flescher, Commissioner Moss, and Commissioner Loar Nay: 1 - Commissioner Earman F. Office of Management and Budget G. Parks, Recreation, and Conservation H. Planning and Development Services 12.11.1. 24-0395 Renewal of the effective date for the one-time free property split Recommended action: Staff recommends that the Board of County Commissioners approve the renewal of the effective date for the one-time free split to May 7, 2024, including the provision of a grace period of 90 -days (effective end -date of July 5, 2024) for properties that have not used the initial one-time free split. Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes - Final Attachments: Staff Report I. Public Works J. Utilities Services May 7, 2024 Andy Sobczak, Planning and Development Services Director, informed the Board about the County's Subdivision Ordinance. This Ordinance, which became effective on July 23, 1983, required that any land subdivision must comply with the County's regulations. However, there was an exception to this rule called the "one-time free split." This exception allowed individual residential and agricultural parcels of land that had not been subdivided since July 23, 1983, to be divided into no more than two parcels, provided that the new parcels met the minimum requirements of the zoning district. Mr. Sobczak recommended updating the effective date of the one-time free split from July 23, 1983, to May 7, 2024. Additionally, a grace period of 90 days (ending on July 5, 2024) was proposed for any outstanding eligible properties that have not used their initial one-time free split, allowing them to submit a request. Mr. Sobczak also mentioned that staff would create a Geographic Information System (GIS) layer for properties split under the new effective date and post the information on the County's website. A motion was made by Vice Chairman Flescher, seconded by Commissioner Earman, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Joseph H. Earman D. Commissioner Deryl Loar E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes - Final May 7, 2024 A. Emergency Services District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. B. Solid Waste Disposal District A motion was made by Commissioner Loar, seconded by Chairman Adams, to approve the Solid Waste Disposal District minutes of February 20, 2024, March 05, 2024, March 19, 2024, as written. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.6.1. 24-0305 Approval of SWDD Meeting Minutes of February 20, 2024 Recommended Action: Approve Attachments: 02202024 SWDD Draft Approved as written 15.6.2. 24-0409 Approval of SWDD Meeting Minutes of March 05, 2024 Recommended Action: Approve Attachments: 03052024 SWDD Draft Approved as written 15.6.3. 24-0413 Approval of SWDD Meeting Minutes of March 19, 2024 Recommended Action: Approve Attachments: 03192024 SWDD Draft Approved as written 15.6.4. 24-0388 Final Pay to Ryan Southern, Inc for Phase 1 Construction of Segment 3 Cell 3 Project Recommended action: Staff recommends that its Board approve the following: a) Approve Final Release of Retainage and Final Payment to Ryan Incorporated Southern of Deerfield Beach, Florida, in the amount of $291,568.25. Indian River County Florida Page 16 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Attachments: Staff Report Geosyntec Recommendation for Final Payment There was no discussion on the Item. A motion was made by Commissioner Earman, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.13.5. 24-0390 Final Pay to Geosyntec for Work Order WO No. 1 Phase 2 Segment 3, Cell 3 Construction Contract Procurement Recommended Action: Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $16,839.60. Attachments: Staff Report Project Completion Report & Final Invoice There was no discussion on this Item. A motion was made by Commissioner Earman, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.13.6. 24-0391 Final Pay to Geosyntec for Work Order WO No. 18 - Site Preparation Segment 3, Cell Recommended Action: Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $32,551.08 Attachments: Staff Report Proiect Completion Report & Final Invoice There was no discussion on this Item. A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 11:02 a.m. Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes - Final May 7, 2024 Indian River County Florida Page 18 Board of County Commissioners Meeting Minutes — Final May 07, 2024 ATTEST: xe_l Z, x � I �, Ryan L. Butler Clerk of Circuit Court and Comptroller By: Approved: July 02, 2024 Deputy Clerk Indian River County Florida Page 19