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Home My WebLink About05/21/2024 (3)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.indianriver.gov Q �C �LORIO�' Solid Waste Disposal District Meeting Minutes - Final Tuesday, May 21, 2024 Commission Chambers Board of Commissioners Susan Adams, District 1, Chairman Joseph Flescher, District 2, Vice Chairman Joseph H. Earman, District 3 Deryl Loar, District 4 Laura Moss, District 5 John A. Titkanich, Jr., County Administrator William K. DeBraal, County Attorney Ryan L. Butler, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 15. SPECIAL DISTRICTS AND BOARDS B. Solid Waste Disposal District The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 15.6.1. 24-0440 Approval of SWDD Special Call Meeting Minutes of March 20, 2024 Recommended Action: Approve Attachments: SWDD Special Call Meeting Minutes 03.20.2024 A motion was made by Vice Chairman Flescher, seconded by Commissioner Earman, to approve minutes of the Solid Waste Disposal District Special Call Meeting of March 20, 2024 as written. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.8.2. 24-0421 Final Pay to Geosyntec for Work Order No. 2 - Groundwater Monitoring/Reporting and RAPM No. 4 Pre -Injection Investigation and Design at the South Gifford Road Landfill Recommended Action: Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $862.50. Attachments: Staff Report Proiect Completion Report & Final Invoice There was no discussion regarding this Item. A motion was made by Vice Chairman Flescher, seconded by Commissioner Loar, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.6.3. 24-0427 Renewal No. 4 with Tiger Inc for Sale and Purchase of Natural Gas Recommended action: Staff recommends approval from the Solid Waste Disposal District Board to approve the Transaction Confirmation #4 with Tiger, Inc. for Sale and Purchase of Natural Gas, and authorize the Chairman to sign the necessary documents to effectuate the approval. Indian River County Florida Page 1 Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 Attachments: Staff Report Transaction Confirmation #4 with Tiger, Inc There was no discussion regarding this item. A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.B.4. 24-0433 Final Pay to Geosyntec for Work Order WO No. 3 - Title V Air Operation Permit Revision Application Recommended Action: Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $1,914.35. Attachments: Staff Report Project Completion Report & Final Invoice There was no discussion regarding this item. A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar The Chairman called for a recess at 10:50 a.m., and reconvened the meeting at 11:00 a.m. with all members present. k15.B. 24-0434 Recommendation for Franchise Award for Solid Waste and Recyclables Collection 5. Services (RFP#2024020) Recommended Action: Upon public input and SWDD Board discussion, SWDD staff recommends the Board consider and approve the following: 1. SWDD staff recommends Universal Collection for Unincorporated Indian River County with multi -family collection remaining as commercial collection services. Board Decision: Subscription Service or Universal Collection?; and; 2. SWDD staff recommends the award of the Solid Waste and Recycling Collection Franchise to Waste Management, Inc. of Florida as the proposer ranked in the top two and that has subsequently submitted the lowest best and final offer for RFP#2024020.; and; 3. Authorize staff to finalize the sample agreement, negotiate as necessary for both legal and technical sufficiency, and to return with a final agreement for SWDD Board approval at a future meeting. Indian River County Florida Page 2 Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 Attachments: Staff Report Solid Waste Disposal District (SWDD) Director Himanshu Mehta began his presentation with a recap of the events leading to staffs recommendation for franchise award of the County's solid waste and recyclables collection service. Previously, the SWDD Board voted in favor of carted yard waste, and directed staff to obtain a Best and Final Offer (BAFO) for universal and subscription services from the top two ranked vendors: FCC Environmental Services of Florida, Inc. (FCC), and Waste Management, Inc. of Florida (WM). Before presenting the final offers, Director Mehta reviewed results of an audit of recycling cart use. The results showed a large percentage of non -subscribers using their recycling carts for garbage versus few households in universal service municipalities doing the same. He detailed the County's commitment to recycling and discussed reasons for supporting it. The presentation next detailed the procurement process and then the BAFO process and evaluation criteria for subscription and universal services (Options 3 & 4). Summarizing the bids, Director Mehta noted FCC predominantly lowered their price on commercial services and WM lowered their price on residential services, which resulted in a re -ranking of the vendors. Current residential subscription service with recycling was $14.10 per month. The final bids for residential subscription service with carted yard waste were $25.36 (FCC) and $18.65 (WM); final bids for residential universal service with carted yard waste was $22.84 (FCC) and $18.60 (WM). Multifamily complexes would remain on commercial service as the cost for universal service was prohibitively high. Staffs analysis of the options and final bids led to the recommendation of Option 4, universal service with carted yard waste. Rationale included annual costs savings, uniform service, cleaner recycling, and less illegal dumping and burning of garbage. Director Mehta made mention of exploring the use of existing County assistance programs to provide financial aid for those who needed it. Under discussion, the Board stated their support for staffs recommendation for reasons including: less contaminated recycling, better lagoon health, improved pricing, planning for the County's growth, and fewer code enforcement calls. Commissioner Moss was the lone dissenter, stating she would rather keep subscription service in light of constituents' financial hardship concerns. Commissioners received confirmation that municipalities could piggy -back onto the County's rates for all or some of the services offered. The following people spoke on the Item: Rob Canciamille, FCC, enumerated the reasons why he felt the RFP process had Indian River County Florida Page 3 Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 been violated. He requested the Board table their vote and either re -start the RFP process or open the BAFO process to all firms who submitted bids. Julianne Price, Health Department Manager, commented that universal service could reduce dumping and sanitary nuisances, saving her department time and resources. Bill Rigby, County resident, received information regarding future price increases and the relevance of the Commerce Clause. He was in favor of revisiting the RFP to be more inclusive of other vendors. Myra Ferguson, Gifford Economic Development Council, explained her rationale for requesting revisiting the RFP bidding process and questioned if Waste Management was a monopoly. A motion was made by Commissioner Loar, seconded by Vice Chairman Flescher, to approve the first part of staffs recommendation, the implementation of Universal Collection for Unincorporated Indian River County with multi -family collection remaining as commercial collection services. The motion carried by the following vote: Aye: 4 - Chairman Adams, Vice Chairman Flescher. Commissioner Earman, and Commissioner Loar Nay: 1 - Commissioner Moss Director Mehta then requested a vote on the rest of staffs recommendations. A motion was made by Commissioner Loar, seconded by Vice Chairman Flescher, to approve staffs recommendations to award the Solid Waste and Recycling Collection Franchise to Waste Management, Inc. of Florida, and to authorize staff to finalize the sample agreement, and return with a final agreement for SWDD Board approval. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar 15.B.6. 24-0435 Work Order No. 6 to Geosyntec for One Year of Groundwater Monitoring/Reporting at the Former South Gifford Road Landfill Recommended action: Solid Waste Disposal District staff recommends that its Board approve and authorize the Chairman to sign the attached Work Order No. 6 authorizing Geosyntec to provide groundwater monitoring/reporting and related consulting services for the Former Gifford Road Landfill in compliance with FDEP requirements for a period of one year not to exceed fee of $88,617.86. So long as there are no changes in the dollar amount under the work order, upon adequate completion of the work set forth in the work order, staff is directed to make final payment, after review and approval by the Purchasing Manager and the County Attorney's Office. Indian River County Florida Page 4 Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 Attachments: Staff Report Geosyntec Work Order No 6 [Clerk Note: This Item was heard following Item 15. B. 4.] There was no discussion regarding this Item. A motion was made by Vice Chairman Flescher, seconded by Chairman Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar Indian River County Florida Page 5 Board of Commissioners SWDD Meeting Minutes — Final May 21, 2024 ATTEST: /,4-;, &� - -� Ryan L. Butler Clerk of Circuit Court and Comptroller /__ 1• e Deputy Clerk SWDD/RW/2024 Minutes Approved: JULY 9 )024 Indian River County Florida Page 6