HomeMy WebLinkAbout2024-133AMENDMENT NO. 1
TO AGREEMENT NO. LPA0306
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND
INDIAN RIVER COUNTY
This Amendment to Agreement No. LPA0306 (Agreement) is made by and between the Department of Environmental
Protection (Department), an agency of the State of Florida, and the Indian River County (Grantee), on the date last
signed below.
WHEREAS, the Department entered into the Agreement with the Grantee for Indian River County Ixora Park Sewer
Rehabilitation (Project), effective February 2, 2024; and,
WHEREAS, the Grantee has requested a revision in the scope of work and a budget reallocation for the Project; and,
WHEREAS, other changes to the Agreement are necessary; and,
WHEREAS, the parties have agreed to amend the Agreement as set forth herein.
NOW THEREFORE, the parties agree as follows:
1. Section 6. of the Standard Grant Agreement is hereby revised to the following:
Department's Grant Manager
Grantee's Grant Manager
Name: Kevin Eckel
Name: Harrison Youngblood
Address: 3900 Commonwealth Blvd.
Address: 1801 27th Street
Tallahassee, FL 32399
Vero Beach, FL 32960
Phone: 850-245-2876
Phone: 772-266-4343
Email: Kevin.Eckel@FloridaDEP.gov
Email: hyoungblood@ircgov.com
The following is hereby added to Attachment 1 in Section 8:
State Funds Documentation. Pursuant to section 216.1366, F.S., if Contractor meets the definition of a
non-profit organization under section 215.97(2)(m), F.S., Contractor must provide the Department with
documentation that indicates the amount of state funds:
i. Allocated to be used during the full term of the contract or agreement for remuneration to any
member of the board of directors or an officer of Contractor.
ii. Allocated under each payment by the public agency to be used for remuneration of any member of
the board of directors or an officer of the Contractor.
The documentation must indicate the amounts and recipients of the remuneration. Such information must be
posted on the State's contract tracking system and maintained pursuant to section 215.985, F.S., and must be
posted on the Contractor's website, if Contractor maintains a website.
Attachment 3, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-1, Revised
Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references
in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-1, Revised Grant Work Plan.
4. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency
may appear between the Agreement and this Amendment, the provisions of this Amendment shall control.
DEP Agreement No. LPA0306, Amendment No. 1, Page 1 of 2
The parties agree to the terms and conditions of this Amendment and have duly authorized their respective
representatives to sign it on the dates indicated below.
INDIAN RIVER COUNTY _coniMISSio�J,
By, t�
utho a Signature
• � r3 •'off':
. 9j``; fes�• .. a�11.�y. ',•
Susan Adams, Chairman, Indian River BOC •''
Dace: June 1-8',
Attest: Ryan L. Butler, Clerk of
Circuit Court and Comptroller
By. 'kj
De y Clerk
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
Digitally signed by Angela Knecht
Date: 2024.07.18 12:53:19 -04'00'
Secretary or Designee
Knecht, Division Director
7/18/2024
Date:
signedKevin Ekel
Kevin Eckel Datlea1ly 2024.07.18y10:15:03.04'00'
Kevin Eckel, DEP Grant Manager
Amanda Peck Digitally signed by Amanda Peck
Date: 2024.07.18 11:47:32 -04'00'
Amanda Peck, DEP QC Reviewer
List of attachments/exhibits included as part of this Amendment:
Specify Type
Attachment
Letter/ Number
3-1
APPROVED AS TO FORM
AND G FFI EN
BY
ILLIAM K. DE RAA
COUNTY ATTORNEY
Description
Revised Grant Work Plan
DEP Agreement No. LPA0306, Amendment No. 1, Page 2 of 2
ATTACHMENT 3-1
REVISED GRANT WORK PLAN
PROJECT TITLE: Indian River County Ixora Park Sewer Rehabilitation
PROJECT LOCATION: The Project will be located in the City of Vero Beach South within Indian River
County; Lat/Long (27.5999,-80.4059).
PROJECT BACKGROUND: Frequent failures of the Indian River County Ixora Park sanitary sewer
system results in sink holes in the community's roadways, presenting a public safety hazard and service
interruptions. This sewer system is adjacent to the county's South Relief Canal, a Tributary of the Indian
River Lagoon (IRL). The Ixora Park neighborhood is currently connected to the county sewer system
through delivery methods that are of a deficient nature creating potential impacts to the IRL. This project
will consist of phasing out users connected to the sewer system with deficient connections and reconnecting
those residents back to the rehabilitated system, thereby protecting the IRL from inadvertent impacts.
PROJECT DESCRIPTION: Indian River County (Grantee) will conduct a pre -design study, design, and
perform construction to rehabilitate and replace the sanitary sewer collection system within the Ixora Park
neighborhood (approximately 9,700 linear feet (LF) of vitrified clay pipe) that has reached the end of its
service life. The Grantee will relocate the water mains and meter boxes from the back of parcels to the
Right of Way line, along the front of the property lines, making the utility easier to maintain and repair.
The Grantee does not anticipate that the funding under this Agreement will result in a fully completed
project, so this Agreement will cover a portion of the work.
TASKS: All documentation should be submitted electronically unless otherwise indicated.
Task 1: Pre -Design Stud
Deliverables: The Grantee will perform a Sewer Alternatives Analysis and produce a pre -design report that
will detail the scope of the problem in the analysis area, outline design options, and identify the tasks
required to complete a resolution to the problem.
Documentation: The Grantee will submit the final pre -design study report.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables have been completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement following
the conclusion of the task.
Task 2: Design and Permittine
Deliverables: The Grantee will complete the design and obtain all necessary permits for construction of
the Indian River County Ixora Park Sewer Rehabilitation Project.
Documentation: The Grantee will submit: 1) a signed acceptance of the completed work to date, as
provided in the Grantee's Certification of Payment Request; and 2) a summary of design activities to date,
indicating the percentage of design completion for the time period covered in the payment request. For the
DEP Agreement No. LPA0306, Attachment 3-1, Page 1 of 3
final documentation, the Grantee will also submit a copy of the design completed with the funding provided
for this task and a list of all required permits identifying issue dates and issuing authorities.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables have been completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 3: Proiect Management
Deliverables: The Grantee will perform project management, to include field engineering services,
construction observation, site meetings with construction contractor(s) and design professionals, and
overall project coordination and supervision.
Documentation: The Grantee will submit interim progress status summaries including summary of
inspection(s), meeting minutes and field notes, as applicable.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables have been completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 4: Construction
Deliverables: The Grantee will construct the Indian River County Ixora Park Sewer Rehabilitation Project
in accordance with the construction contract documents.
Documentation: The Grantee will submit 1) a copy of the final design; 2) a signed acceptance of the
completed work to date, as provided in the Grantee's Certification of Payment Request; and 3) a signed
Engineer's Certification of Payment Request.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables have been completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 5: Connection to Central Sewer
Deliverables: The Grantee will properly disconnect approximately 311 residential sewer users who have
deficient connections and reconnect the users to the existing Indian River County sewer system, once the
new sewer collection system is in place.
Documentation: The Grantee will submit: 1) a signed acceptance of the completed work to date, as
provided in the Grantee's Certification of Payment Request; 2) a list of addresses and types of the properties
DEP Agreement No. LPA0306, Attachment 3-1, Page 2 of 3
connected; and 3) proof of connection for each property, as evidenced by copies of invoices for connections
by a licensed plumber, utility contractor, or building contractor.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables have been completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all
documentation received by, the corresponding task end date. Cost reimbursable grant funding must not
exceed the budget amounts as indicated below.
Task
Task Title
Budget
Grant
Task
Task
No.
Category
Amount
Start Date
End Date
1
Pre -Design Study
Contractual
$30,000
07/01/2022
10/31/2026
Services
2
Design and Permitting
Contractual
$150,000
07/01/2022
10/31/2026
Services
3
Project Management
Contractual
$100,000
07/01/2022
10/31/2026
Services
4
Construction
Contractual
$2,220,000
07/01/2022
10/31/2026
Services
5'
Connection to Central
Contractual
$500,000
07/01/2022
10/31/2026
Sewer
Services
Total:
$3,000,000
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. LPA0306, Attachment 3-1, Page 3 of 3