HomeMy WebLinkAbout2000-340The Honorable Fran B. Adams
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at 850/410 -8700 -
Sincerely,
Claytn H, Wilder
Community Program Administrator
CHW1BHImg
Enclosures
i
i
i
State of Florida
office of Criminal Justice Grants
Florida Department of Law Enforcement
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
01 -Ci -ii -10-40-01.154 in the amount of $90,360,
for a project entitled: Multi -Agency Drug Enforcement Unit V'I
for the period of 10/01%2000 through 09/30/2002, in accordance with
the statement of work contained in the subgrant application, and
subject to the Florida Department of Law Enforcement's conditions
of agreement and special conditions governing this subgrant.
(Signature of Authorized official)
Fran B. Adams Chairman
(Typed Name and Title of official)
November 14, 2000
(Date of Acceptance)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
SUBGRANT AWARD CERTIFICATE
Subgrantee: Indian Liver County Board of Commissioners
I Date of Award: October 19, 2000
Grant Period: From: 10/01%2000 To: 09/30/2001
Project Title: Substance Abuse Administration Grant
Grant Number: 01 -CJ -JI -10--40-01-153
Federal Funds; $15,777.00
BGMT"F Funds:
State Agency Match:
Local Agency Match: $5,259.00
Total Project Cost: $21,036.00
Program Area; ADM
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
•
CJ
SUBGRANT AWARD CERTIFICATE (CONTINUED)-
Additionally,
CONTINUED] :
Additionally, the following special conditions apply to Section H
of the contract:
(1) The office of Criminal Justice Grants, which administers the
Byrne State and Local Law Enforcement Grant Program, was transferred
from the Florida Department of Community Affairs to the Florida
Department of Law Enforcement through action of the Florida
Legislature in the 2000 General Appropriations Act (House Bill 2147),
effective July 1, 2000. Therefore, the following revisions will
apply to this grant:
(a) All references to the Department of Community Affairs should
be read as the Florida Department of Law Enforcement.
(b) All references to the Bureau of Community Assistance should
be read as the Office of Criminal Justice Grants.
(c) item 16.g, the mailing address for audit reports, should read:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Bax 1489
Tallahassee, FL 32302-1489
(d) Item 23.b(1), should read: James T. "Tim" Moore, Commissioner
(2) There is a clerical error in Section H, item 24, Equal Employment
Opportunity. The reference to the Civil Rights Act of 1964 should be
Title VI, not title IV.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Authorized official
Clayto H. Wilder
Community Program Administrator
10 -12 -
Date
/ -Date
[X)This award is subject to special and/or standard conditions
0
F.]
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
This sacaon to be completed by thASubgranteo.'
This section to be completedbyBCA:
20D1 DCA Contract Number
Continualion of P,evrous Subgrant7 A YesSFY
If Yes, enter state Project ID # of Previou2041
C J - J - (} 0l 153
ptl cJ -cm • 111 oUnique
ID # 90-^099PAN: ADM_ CFDA #: 16.579
A Names & Addresses
1. Sub rant Recipient
Name of Chief Elected Official
Fran B. Adams
Title
Chairman, Indian River Board of County Commissioners
Address
1849 25" Street
City, State, Zip Code
Vero Beach, FI- 32950
Area CodelPhone # (551) 567-8000 x 490 SUNCOM #
224-1490
Area Code/Fax # (561) 770-5334
2. Chief Financial Officer
Name of Chief Financial Officer
'Edwin Fry
Title
Finance Director
Address
1840 25" Street
City, State, Zip Code
Vero Beach, FL 32960
Area CodelPhone # (56 1 ) 567-8000
SUNCOM # Area Cod elFax # (561) 770-5095
224-1205
3. Im 1
Name of Chief Executive Official
Kimberly Massung (designed representative)
Title
Executive Aida
Address:
1840 25" Street
City, State, Zip Code
Vera Beach, FL 32960
Area CodelPhone#(561) 557-8090 x 1433
1 SUNCOM #
224-1433
Area CodelFax # (561) 770.5334
4. Project Director and Contact Person, if different from Project Director
Name of Project Director Kimberly Massung
Title Executive Aide
E -Mail kmassurig@bcc.co,indian-river.(I.us
Address 1840 25" Street
City, State, Zip Code Vero Beach, FL 32960
Area CodelPhone # (561) 567-8000 x 1493
SUNCOM 3 # Area CodelFax # (551) 77D-5334
224-143
Name and Title of Contact Person Colette Heid
Address 250127" Ave., Suite A-7
E -Mail Address deslc[7u msrl.Com
Laity, State, Zip Code: Vero (leach, FI 32ND
Area CodelPhone # (561) 770.4811
SUNCOM #
Area CodelFax # (561) 770-4822
Sal,grant Appicabon
Secbon 11- Page 1 or 16
OLEdward Byrne MernodW Stara and Local Law --
I .
aw
Enforcement AsWstance Formula Grant Program
13. Administrative Data
1.
2.
Project Title (Not to exceed 84 characters, including spaces)
Substance Abuse Adminlstratlon Grant X
=or Period
Period
Month
Day
Year
Beginning
Ocibk)Cr"
01
2000
Ending
S,Et-Cr be -v-
30
2001
doscoptron of ward responsimflies. f A Yes LJ No
C. Fiscal Data
1.
(It citiorman the (Inlet I-manc4al tlttn?er) Kemn warrant to:
N/A
Note, If the ciihoranten is narliranalino in the State of 'Florida Comotroller's office electronic transfer
program, reimbursement cannot be remitted to any other entity.
2. Method of Payment: X Monthly CI Quarterly
(It is mandatary that the method selected be consistent throughout the entire grant period.)
3. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59-6000674
4. SAMAS # (Enter if you are a state agency)
NIA
5. Will the Project earn Project Generated Income (PGI)? a Yes X No
(Sea Section K, Paragraph 13, for a definition of PCNL)
6. Will the applicant be requesting an advance of federal runds? Fl Yes x No
(If Yes, a tetter of request must be attached.)
S,+t nvif App"bon t +7 t!' - 11�p 2 0 16
Edward Elyme btemorlal State and Local Law
Enforcement Assistanco Formula Grant Program
Program Data
Refer to the BCA Grants Management Technical Assistance Workshop Manual. Use this as a guide to assist
you in completing Section 0.
Problem identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activilles, your problem statement must also proAdo a short summary
of your current program and describe any gaps between current and desired project results.
Program Descrip ion. Briefly describe how project activities will address the targeted problem. Describo who
will do what, when, where and how.
SFE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start bojbw and use continuation pages as nacessary.
PROBLEM IDENTIFICATION
The Substance Abuse Council of Indian River County is continuing to seek funding to
continue with its current administration project objectives. The Council's focus
continues to provide a mechanism for identifying gaps between current and desired
project results via the continued coordination and monitoring of alcohol and other drug
abuse efforts within Indian River County.
The Council has administered the Anti -Drug Abuse Grant for Indian River County since.
1990. During those years, all project related objects have been met.
The Council's mission reads:
"The Substance Abuse Council is committed to preventing the rise of illicit drugs and
abuse of addictive, mind -altering substances."
PROGRAM DESCRIPTION
Indian River County continues to be plagued by drug related activity. The Council
must continue to be staffed by a full-time staff person in order for Indian River County
to realize its adopted goals and continue to properly coordinate the county's alcohol
and drug abuse efforts. Staff oversees projects funded by the Anti -Drug Abuse grant
funds. Staff performs ail specific activities related to these funds, including site -visits
for program monitoring and evaluation; technical assistance; coordination of project
presentations before the Substance Abuse Council Board; administration activities
related to the monthly and quarterly reporting by projects; research and preparation of
research papers focusing on the scope of alcohol and drug abuse problems affecting
Indian River County.
Staff additionally provides administrative and informational support to the Council,
executes the Council's decisions, networks and communicates with other public and
private organizations to exchange information, constructs a data base of relevant
information and statistics to ascertain the scope of the drug and alcohol problems in
the County, plans public information and other programs to build community
acceptance of the Council, prepares grant proposals distributes informational materials
such s newsletters, brochures and feature articles, attends all Council meetings and
other relevant meetings, operates within the annual budget and safeguards all Council
assets, prepares reports and conducts all other duties as assigned by the Council.
Se1Qran4Ayg"- socbm 0 - Pane 3 Of 16
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40
Edward Syme Memorial State and Local
Enforcement Assistance Formula Grant urogram
D. Program Data (Continued)
Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in
the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An W has been inserted For reports that are mandatory for all
projects. Place an additional W to Indicate ones applicable to your project. Delete the activilyladian that does
not apply to your project, i.e., if your project does not earn PGI, delete that activity from this schedule.
ACTNtTIES IMPLEMENTATION SCHEDULE.
gubgrant Period
October 1 20Q0 September 3Q 2001
(Beginning Date _ Endlag Datej
+—ITNITYfACTION
Oct
Nov
Dec
an
Feb
Mar r
May
�un
Jul
Aug
Submit Monthly Claims
(Financlal Reimbursement Request
Submit Quarterly Clalms
(Financial Reimbursement Request
)
Submit Financial Closeout Package
0
Submit Quarterly Program Reports
Submit Research papers
Program assessment, revision and
development
k
I
Arrange site visits
x
xi,
x
XX
KXx
Advertise request for RFP
Distribute grant appl. & arrange for
Advisory Bd. to review proposals
XX
�%.rvnr e._.kftw Sachin 0 - Pap 4 d 16
Edward Byrne Memorial Stato and Local LOW
Enforcement Assistance Formula Grant Program
E. p ram objectives and performance Measures
Complete uniform program objectives and performance measures (found In Anpendfx � for tine federally
authorized prmgfam area you want to implement. Your application is not complete without them and an
Incomplete application will not bo considered for subgrant funding,
It the program aroo you selected does not have uniform program objectives published In this document or if
you cannot relate your objectives to those stated, contact Tom Bishop at 85014N-8016 for further
instructions, DO NOT mix objectives from different program Areas.
Start oebw and use continuation pages as necessafy.
AOM 1.
ADM 2.
ADM 3,
performance objactivos for Purpose Area
ADM Adminlstratfon
Conduct 12 Substance Abuse policy Board meetings.
Write d issuelresearch papers.
Conduct 36 monitoringl000rdinating reviews..
Sw" 6 - papa Sof 16
E11
40
40
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
Pro ect Budget Narrative
You must describe line items for earh applicable Budget Category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities. In addition,
describe specific sources of matching funds.
Start below and use continuation pages as necessary.
This project will use 10 percent of the total allocated funding for administrative purposes.
The funds requested will cover approximately 40 percent of the Executive Directors time and
40 percent of operating expenses.
The Executive Director has a Master's Degree in Education with a specialty in Environmental
Education, and has experience in the areas of administration and planning. The Executive
Director provides administrative support to the Substance Abuse Council Board and
coordinates and monitors the alcohol and drug abuse efforts in the County. Salary and
benefits and operating expenses are incurred in order to meet the administrative objectives
of this grant. The salary and benefits and operating expenses provided by this grant are
partial, with the remainder being funded by a grant from the local United Way, other
foundations and donations.
Purchasing methods conform to existing laws and regulations.
25% Match will be made by Indian River County
SALARY AND BENEFITS
Salary„ Substance Abuse Council Executive Director .......................... 18,000
BENEFITS
Medical Insurance................................................................................... 960
FICA& Medicare ................................................................................ 1,377
Retirement...............................................................................................540
Worker's Compensation........................................................................--15 9
TOTAL SALARY AND BENEFITS 21,036
Subgrant ApWaban
TOTAL $21,036
Section It . Page 5 ar 15
r_
Al
Edward Syme Mem dol Stab and Local taw
Fnfairement Assistance Formula Grant Program
G. Prolect Budoet Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Operating Caplial Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project Costs, To
Match must be a minimum of 26% of the Total Budget.
Type or Print Dollar Amounts Only In ApplIcshla Categories and leave gars Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
15. 777.00
5, 259.401
21, 036.00
Contractual Services
0
0
0
Expenses
0
0
0
Operating Capital Outlay
0
0
0
Data Processing
0
0
0
Indirect Costs
0
0
0
Totals
15, 777:00
5,259.00
21, 036.04
S"L tt.1 N - Flao fo 7 or 14;
xrnses,
it Local
H.
Edward Byme Memorial State and Local Law
Enforcement Aaststonce Formula Grant Program
aria
All persons involved in or having administrative responsibility for the subgrant must read these"Acceptance and
Aareement" conditions. This "Acceptance and Agireemenr ISection tf) must be returned as part of the
conmpteted allcatlon.
Note Condition No. 12: Only project costa Incurred on or attar the offectivo date of this agreement and
on or prior to the termination date of a roclplenirs {project are eligible for reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Non-compliance will result In project coats being disallowed.
The term "dopa bnont", unless otherwise stated, refers to the Department of Community Affairs, The term
"Bureau", unless otherwise stated, refers to the Bureau of Community Assislance.
The term "subgrant rociplenY' refers to the governing body of a city or a county or an Indian Tribe which
Worms criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
"Implementing agony"which Is a subordinate agency of a city, county or tndian Tribe, or an agency under the
direction of an elected official (for example, Sheriff or Clerk of the Court).
1. Reports
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Porformanco Reports to the Bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination nate.
to addition, if the subgrant award period is extended beyond the "original" project period, additional
QuarferlyProject Performance Reports shall be submitted.
I
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quorterry Financial Clain? Reports
[DCA -CJ Form -3(A -G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one
(31) days after the end of the reporting period. Quarterly Relmbursament Claims (1-3) are due
thirty-one (31) days after the and of the reporting period. A final Financial Clain? Report and a
CAminaf dustico Contract (Financing Closoouf Package shall be submitted to the bureau within forty-five
(45) days of the subgrant termination periost. Such claim shall be distinctly identified as "Final".
Before the"final" claim will be processed, the recipient must submit to the department all oulslandirrg
project reports and must have satisfied all special conditions. 'Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarteriv Project Geueratod Income Roporfs to the bureau by
i February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date
covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, Instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project
shall be disbursed according to provisions of the project budget as approved by the bureau.
section H - Page 8 of 16
e
Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program
All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guldo,
U.S. [)apartment of Justice Common Rule for State and Loco) Govorrirraents, and In federal Office of
Management and Flodget's PAM) Circulars A-21, A-87, ondA-11£1, in their entirely].
All funds not sunt according to this agreement shall be subject to repayment by the recipient.
3. Approval of Consultant Contracts
The department shall review and approve In writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contraofs comptiancewith requirements found in the Office
of Justice Programs Financial Guido, U.S. Department of Justice t",ornmon Buie for State and Local
Govonimonts, and in applicable state statutes. The department's approval of the recipient agreement does
not constitute approval of consultant contracts.
4, Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs F-08"181
Garrido, U.S. Department of Justice Comnron Rule for S1ato And Local Govamnlonts and federal OMB
Circular No. A-f{T, "Cast Principles for State and Local Governments'", or OMR Circular No. A-21, "Cast
Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Cornnrort Raba for Slato and LocalGovemrnents, or Attachment
'O" of OMB Circular No. A -1N and Florida law to be digibie for reimbursement.
5. Travel
All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Sfafrrtes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes,
S. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the deparirnent for major changes. These indude, but are not limited
to:
a. Chantries in project activities, designs or research plans set forth in the approved agreement;
b. (3udget deviations that do riot meet the following criterion. That is, a recipient may transfer funds of
between budget categories as long as the total amount of transfer does riot exceed ten (10) Percent
the total approved budget and the transfer is made to an approved budget line item; or,
C, Transfers of funds above the ten (10) percent cap shall be made only it a revised budget is approved
by the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example, equipment items In Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefits category.)
7. Reimbursement Subject to Available Funds
The obligation of the Stale of Florida to reimburse rodpients for incurred costs is subject to available federal
Anti -Drug Abuse Act funds-
ua.,:iyY' 4 AAW-m say
SoLt on N - P400 9 at 10
C]
Edward Byrne Memorial State and Local Law
Enforcement Asslstanco Formula Grant program
8. Advance Funding
Advance funding is authorized up to twenty-fivo (25) percent of the federal award for each project according
to Section 216.181(IN(b), Florida Sfatutes (1991); the Office of Justice Programs Financial Guide, U.S.
Department of Justice Common Rule for Sfato and vocal Governments. Advance funding shall be provided
to a recipient upon a written request to the department justifying the need for such funds, This request,
Including the justification, shall be enclosed with the subgrant rafrpllcation.
9. Commencement of Project
if a project has not begun wilhin sixty (60) days alter acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reason for delay and request a revised
project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining the reason for delay and request another revised project
1 starting date.
Upon receipt of the minety (90) day letter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal v"torf aniondenont
to this agreement.
10. Cxtension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which Includes all
project budget categories) shall be in writing for a period not to exceed six (6) rrionlhs and is subject to the
same terms and conditions set forlh in the initial contract. Only one extension of the contract shag be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
11. Excusable Delays
Except with respect to defaults of consullants, the recipient shall not be in default by reason of any failure in
performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out of
causes beyond the control and withoul the fault or negligence of the recipient. Such causes include, but are
not limited to, acts of Gad or of the public enemy, acts of the government in either its sovereign or
contractual capaclly, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without
the fault or negligence of the recipieant
if failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either
of them, the recipient shall not be deemed in default, unoss:
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipiont in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if
the department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accrrdingly.
Sib Xw d AprA. aten
seccwnu-Nays 14&16
Edward lsyme Memorial State and Local Law
Enforcement Asslstenco Formula Grant Program
12. Obllgation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the offective date or subsequent to
the termination date of the grant period, Only project coatm Incurred on or after tho effiactive data and
on or prior to the termination data of the recipient's project are eligible for rohnhursement- A cost Is
incurred when the recipient's employee or consultant performs required services, or when the recipient
receives goods, natwitltstandIng the date of order.
13. Program Income (also known as Project Generated Income)
Program income rnauns the gross income earned by the recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rufe for Slate and Local Goverrirmnt. Reference:
Rhe Cash Management improvement Act of 1990).
14. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
redpienTs consultants and suppliers, or bath, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or in
part. In such event, the department shall notify the recipient of its decision thr`rrly (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
15. Access To Reoords
The Department of Community Affairs; the U.S. Department of Justice, Office of Justine Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida„ the U.S. Comptroller General or any
of their duly aulhorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit arid examination according to the
Office of Juslico Programs rinancial Guide, U.S. Department of Justice Common Ruka for State and Local
Government.
The department reserves the right to unilaterally terminate this agreement it the recipient, implementing
agency or contractor refuses to allow public access to ail documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Slafules, and made or received by tine recipient or its
contractor in conjunction wilh this agreement.
16. Audit
a. Recipients that expend $300,000 or more in a year in Federat awards shall have a single or program -
specific audit conducted for that year. The audit shall be performed in accordance with the federal
OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified with the subject audit in The Sclredtrie of Fadaral Firaricial AssWartco, The contract shall be
identified as federal funds passed -through the Florida Department of Community Affairs and include
the contract number, CFDA number, award amount, contract period, funds received and disbursed.
When applicable, Che recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida
Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (g) months after the audit period.
In order to be complete, the submitted report shall include any management letters Issued separately
and management's written response to ail findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). Tho IPA
shall be either a Certified Public Accountant or a Licensed Public Accountant.
d The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
repott in instances of noncompliance with federal laws and regulations.
A} rruhaa sw nau-paget1drig
Edward ayme Memorial State and Local taw
Enforcement Assistance Formula Grant Program
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of three (3) years from ilio date the audit report is issued, unless
extended in writing by the department.
f. If [his agreement is closed out without an audit, the department ruserves the right to recover any
ditailow+ad casts identified in an audit completed after such closeout.
g. The oompleted audit reports should bo sent to the following address.
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski. Building
Tallahassee, Florida 32399-2146
17. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on ilia DCA -CJ Form 3(A -G), prescribed
and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report
current project costs.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit.
16. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
19, Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the Office of Justice Programs f=inancial Guido, U, S.
Department of Justice Cornnion Rule for State and Local Gevemmont) or the federal OMB Circular A-110
Attachment N, Paragraph 6,
24. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or
request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs Financial Guide, U.S.
Department of Justice Common Rule for State and Local Govermmnt) or the federal OMB Circular
A-110, Affachavot N. This oUgation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
21. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appeals the department's decision, it also shall be made in writing within twenty -ono (21)
calendar days to the department's clerk (agency dark). The recipients right to appeal the department's
decision is contained in Chapter 120, Florida Slatulos, and in procedures set forth in Milo 28-106.104,
FkWida Administrative Code. Failure to appeal within this lime frame constitutes a waiver of proceedings
under Cnaptor 120, Florida Statutas.
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ter
Edward uByt7ie Memorial State and Local Law
Enforcement Assistance Formula Grant Prograrn
22. Conferences and Inspection of Work
Conferences may be held at ilia request of any party to this agreemenl. At any time, a representative of the
bureau, of the U.S. Department of Justice Bureau of Justico Assistance or both have the privilege of visiting
the project site to monitor, inspect and assess work performed under this agreement.
23. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the department for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
cover page:
(1) 'This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) "This program was supported by grant # awarded to the Department
of Community Affairs, Stale of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The 0JA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office: of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State of Florida Department of
Community Affairs, the U,S. Department of Justice, Office of Justice Programs, or any other
agency of the state or federal government.
24. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or olherMse subjected to discrimination under grants awarded pursuant to Public Laky
89-564, Non-Drscrrrnfnafion Requiranronts of the AntaDrug Abuse Act of 1998; Title IV of tho Civil Rights
Act of 1964; Section 504 of the RohablWation Act of 1973 as amended; Me W of file Education
Amondrnents of 1972; The Age Discrimination Act of 1975; and, Dopartrnerif of Justice Non-DiscrindnaGon
Regulations 28 CFE? Part 42, Subparts C, D, E, F. G and N.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet ECO program criteria as set forth in Seclion 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 19613 as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into
this agreement This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not
formulated, implemented and maintained such a current written EEO Program, they have 120 days after the
date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions
in the Justice System InWrovemont Act of 1979, Puts. C 96-157, 42 U.S. C. 3701, of seq. (Referenco
Sad,bn 603 (a) of the Acf, 42 U.S.C. 37113 (a) and 28 CFR Section 42.207 Cormpfiance Information).
Any state agency, ceunly or city receiving $540,00D or more in federal Anti -Drug Abuse Act funds shall
submit its equal employment opportunity plan, and/or the most recent update, with its application, for
submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
25. Americans with Disabilities Act 199
Subgrantees must comply with the requirements of the Americana with Disabilities Act (ADA), Public Law
101.338, which prohibits discrimination by public and private entities on the bags of disability and requires
certain accommodations be made with regard to employment (Title i), stale and local goverrxnent services.
and Iransporlation (Title II), public accommodations (Title Ili), and telecommunications (Title IV).
uM%xanP APPIcatirn
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Edward Byrn@,14!'emorfal State and .Local Law
Enforcement Assistance Pbrmula Grant Program
26. Criminal Inioiligenco System
The purpose of the federal, regulation published in 28 GFR Part 23 - Criminal inteffigenco Systems Operating
Policies is to assure that reciplents of federal funds for the tp rncOgLpurJoso of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1988, 42 U.S.C. 3701, of
sort., as amended (Pub, L. 90.351, as amondod by Pub. L. 93-173, Pub. L. 93-415, Pub. L. 94-430, Pub. L,
94-503, Pub. L. 95-115, and Pub. l.. 96-157), use those funds In conformance with the privacy and
constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to ceflify that they
operate a criminal intelligence system In accordance with Sections 802{o) and 818(c) of the Omnibus Crime
Canlrotand Safe Stroots Act of 1988 as amended and comply with criteria as set forth in 28 CFR Part 23 -
Criminal tntelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant
Program Guidance. Submission of this certification Is a prerequisito to entering Into this agreement.
This certification is a material representation of fart upon which reliance was placed when this agreement
was made. If the recipient c criminal justice agency operates a criminal, inteit1gence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a suNrant-funded criminal intelligence system project to be in compliance with the Act
and federal regulation priorlo the award of federal funds. The recipient Is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitute approval of the subgrant funded
development or operation of a criminal Intellfgenoo system.
27. Non -Procurement, Oebarment and Suspension
The recipient agrees to comply with Executive Ordaz 12549, Debarment acrd Suspension (34 CFR, Part 85,
Section 85.510, Participants Responsibilities). These procedures require the recipient to certify it shall not
enter Into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
28. Payment Contingent on Appropriation
The State of Florida°s performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the Florida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 109-121 set forth in 'New Restrictions on
Lobbying; Interim Firral Rule,'publishod in the February 26, 9990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federat contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150.000 or more.
This cerlifcation is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Titles 31, United Slates Coder. Any person who faits to
file the required certification is subject to a civil penalty of not less than $10,OW and not more than
5100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
:`=s0,VIVO t"
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40
Sa x aof Arf* of c fl
Sachin N • paper 15 of 16
Pcfivatd lf3psio Monigalal State and Local Low
Enforcement Assistance Formula Grant Progrrani
b. If any non-foderal funds have been paid or shall be paid to any person for Influencing or attempting to
influence an officer or employea of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undefsigned shall complete and
submit the standard form, Disclosure of Lobbytnu Acllyilles, according to its instructions.
c. Tho undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all Hers and that all subgrant recipients shall certify and disclose accordingly.
30.
State Restrictions on Lobbying
In addition to the provisions container] in Paragraph 30 of Section t], Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying ilio legislature or a state agency is prohibited under this
contract.
31.
Statement of Federal Funding Percentage and Dollar Amount
When Issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall dearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to he expended on the project or program.
32.
Background Check
It is strongly recommended that background checks be conducted on all personnel providing direct services.
to juveniles.
33.
Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in & U.S.C. Section 1324a(e),
Section 274A(e) of ilia Immigration and Nationality Act ('INA). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such
violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
34.
Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components', January 1997. This document can
be accessed on the Office of Justice Programs World Wide Web liomepagw h11p_,1Avww.oip.lvsdo. 8.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during 8JA
field monitoring trips.
35.
Overtime for Law Cnforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the US
Department of Justice encourages consultation with all allied components of ilio criminal justice system In
ilia affected jurisdiction. The purpose of this consultation is to anticipate and plan for systernic impacts
such as increased court dockets and the need for detention space:.
Sa x aof Arf* of c fl
Sachin N • paper 15 of 16
Edward Byrne Memorial State and Local Law
Certification of Compliance
with Equal Employment Opportunity (EEC)
Program Requirements — Subgrantee
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee
(Subgrant Recipient) ...(Select one of the following):
Meets Act Criteria -1 Does not meet Act Criteria
1 affirm that I have read the Act criteria set forth in the Subgrant Application
Instructions. I understand that if the Subgrant Recipient meets these criteria, it must
formulate, implement and maintain a written EEO Plan relating to employment practices
affecting minority persons and women. I also affirm that the Subgrant Recipient ...
(Select one of the following):
FAHas a current EEO Plan F-1 Does not have a current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have
a current written EEO Plan, federal law requires it to formulate, implement, and
maintain such a Plan within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Name: Fran B. Adams
Signature of Authorized Official:
Title: Chairman, BoaIndian
as CounrCoun
Commissioners Indian River County
rj:�� ,tib
Hate: June 13, 2000
Edward Syme Memorial State and Local Law
�- Enforcement Aaslatance Formula Grant Program
I. Si nature Pa e
In witness whereof, the parties affirm they each have read and agree to conditions set forth In this agreement,
have read and undefstand the agreement in its onfrrety and have executed this agreement by their duty
authorized officers c the date, month and year set out below,
Corrections on this page, Including
strike -avers, whlieout, etc., are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By:_
Type Name and Title Clayton S. Wilder, Community Pro _ram Administrator
Date: /D ^ 1-2 - 7 U v_J
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or designated Representative)
Type Name and Title: Fran. Adams Chairman Indian River Board of County Commissioners
Bate: June 13_ 2000 FEID Number. 59-6000674
Implementing Agency
Official, Administrator or designated Representative
1
i y7
By:
Type Name and Title: Kimberly Massung. Executive Aide Designated Re resentative _
Date:
St.tyra d AppkGeri secborl 11- Pao 16 of 16