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Home My WebLink About2000-3534W BOARD OF COUNTY COMMISSIONERS 'J A 1840 251h Street, Vera Reach, Florida 32960 X-353 Tetepheee: 15611567-8000 November 21, 2000 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Re: Court Reporting Grant -in -Aid Release Request Dear Ms. Brewer; In accordance with the Grant -in -Aid Agreement executed with Indian River County, the Nineteenth Judicial Circuit, and the Office of tile State Courts Administrator, I hereby request the release of $26,784 as specified in the Agreement for fiscal year 200012001. This amount is equal to the total grant-in-aid allocated to Indian River County. please make the check payable to: Indian River County Board of Commissioners 1840 250' Street Vero Beach, FL 32960-3365 Sincerely, The Honorable Fran B. Adams Chairman, Board of County Commissioners Indian River County Nineteenth Judicial Circuit �1 4 Court Reporting; Services Grant -in -Aid Agreement for Indian River County, Florida Tltis A�g3',eement is made between the Office of the State: Courts Administrator (the "OSCA") and Indian gi .r County (the "Grantee"), on behalf of the Nineteenth Judicial Circuit (the "Grant Manager"). The tarties agree that: A. 'Che OSCA wllkpay the Grantee $26,784 a grant-in-aid provided pursuant to Specific Appropriation 2718 of the 2000.01 General Appropriations Act to support the delivery of court reporting services at public expense in the Nineteenth Judicial Circuit. After receipt of the Grantee's requi6itiion for release of grant funds, the OSCA will make a lump sunt payment to the Grantee. B, The Grantee will use g� t monies provided under this Agreement to assist in the payment of costs associated with the oviision of court reporting services in the Nineteenth Judicial Circuit at public expense. sts that may be covered with grant monies include, but are not limited to, salaries, benefits, ntractual services, equipment, and other court reporting expenses. 1. The Grantee, in consultation ith the Chief Judge of tine Nineteenth Circuit, will expend grant monies in a manner cons` tent with the Nineteenth Judicial Circuit's Court Reporting Plan. 2. The Grantee will invest grant fund that are surplus to current needs or pending distribution in accordance with the quirements of §219.075, Florida Statutes. 3. The Grantee will release grant funds i purchasing; policies and rules. 4. The Grantee will not use any portion of the judicial branch, or a state agency. C. The Grantee, as a "Recipient" of state funds, and Act, section 215.97, Florida Statutes, as follows: with Indian River County funds for lobbying the Florida Legislature, comply with the Florida Single Audit Ill the event that the Recipient expends a total a nount of State awards equal to or in excess of $300,000 in the Recipient's fiscal yca the Recipient must have a State single or project -specific audit for such fiscal yeak in accordance with section 215 97, Florida Statutes, applicable rules of the F.xecutivc\Office of (lie Governor and the Comptroller. (Attachment A) Applicable rules of the Executive Office of the Governor and Comptroller, and other inforination pertaining to the Florida Single Audit Act can by found at: http:lfsun6.dnts.state.1l.uslfsaal. I of 4 ddb L-3 5 Court Reporting Services Grant -in -Aid Agreeni tnt. for Indian River County, Floridak:� [.,0v' `' 7l�(1� This Agreement is trade between the Office of the State Courts Administrator (the "OSCA") and Indian River County (the "Grantee"), on behalf of the Nineteenth Judicial Circuit (tile "Grant Manager"), Tile parties agree that: A. The OSCA will pay the Grantee $26,784 a grant-in-aid provided pursuant to Specific Appropriation 2718 of the 2000-01 General Appropriations Act to support the delivery of court reporting services at public expense in tine Nineteenth Judicial Circuit. After receipt of the Grantee's requisition for release of grant Binds, the OSCA will make a lump sum payment to the Grantee. 13. The Grantee will use grant monies provided under this Agreement to assist in the payment of costs associated with the provision of count reporting services in tine Nineteenth Judicial Circuit at public expense. Costs that may be covered with grant monies include, but are not limited to, salaries, benefits, contractual services, equipment, and other court reporting expenses. I. Tire Grantee, in consultation with the Chief Judge of the Nineteenth Circuit, will expend grant monies in a manner consistent with the Nineteenth Judicial Circuit"s Court. Reporting Plan. 2. The Grantee will invest grant funds that are surplus to current creeds or pending distribution in accordance with the rcquirentents of §219.075, Florida Statutes. 3. The Grantee will release grant funds in accordance with Indian River County purchasing policies and rules. 4. The Grantee will not use any portion or grant funds for lobbying the Florida Legislature, the judiciat branch, or a state agency. C. The Grantee, as a "Recipient" of state funds, and will cotirply with the Florida Single Audit Act, section 215.97, Florida Statutes, as follows: In the event that the Recipient expends a total amount of State awards equal to or in excess of $300,000 in the Recipient's fiscal year, the Recipient must have a State single or project -specific audit for such fiscal year in accordance with section 215.97, Florida Statutes, applicable rules of the Executive Office of the Governor and the Comptroller* (AttachractiI A) Applicable rules of the ExCeutiwe Oflicc of the Governor and Comptroller, and otiler information pertaining to the Florida Single Audit Act can be found at: tiitp://suit6.dms,state.fl.us/fsaa/. I of4 40 fry ."'El VED NOV -? 9 2000 2. fhe ca(alog of State Projects establishes that state funds were awarded to the Recipient through the State Courts System, Office of the State Courts Administrator. (Attachment B) z. In determining the State awards expended in its fiscal year, the Recipient shall consider all sources of State awards, including State funds received from the State Courts System, except that State awards received by a nonstate entity for Federal program matching requirements shall be excluded from consideration. +., The Recipient shall ensure that the audit complies with the requirements of section 215.97(7), Florida Statutes, and the State Projects Compliance Supplement. (Attachment C) Compliance includes submission of a reporting package as defined by section 215:97(2)(d), Florida Statutes. 5. If the Recipient expends less than $300,000 in State awards in its Fiscal year, an audit conducted in accordance with the provisions of section 215.97 is not required. Audit costs may not be charged to state projects when the Recipient expends less than $300,000 in State awards. G. Unless prohibited by law, the cost of an audit required by section 215.97 is an allowable charge to a state project. However, charges to state projects should be limited to those incremental costs incurred by the Recipient as a result of the audit requirements of section 215.97 in relation to other audit requirements. The Recipient should allocate the incremental costs to all state projects for which it expended state financial assistance. 7. The Recipient shall submit copies of reporting packages required by section 215.97 to each of the following: a. The. Office of the State Courts Administrator at the following address: Donna Brewer Grants Administrator Office of the State Courts Administrator 500 South Indian River Street Tallahassee, FL 32399-1900 b. The Auditor General at (lie following address: State of Florida Auditor+Gcncral Room 574, Claude Pepper Building 1 1 f West Indian River Street Tallahassee, FL 32302-1450 2 of nErEt'VCF) NOV , rl 101)i13 S. The Recipient shall retain sufficient records demonstrating compliance with the terms of this Agreement for a period of years from the date the audit report is issued, and shall allow the OSCA access to such records upon request. The Recipient shall ensure that audit working papers are made available to the OSCA upon request for a period of 4 years from the date the audit report is issued, unless extended in writing; by the OSCA. 9. Pursuant to section 215.97, the OSCA, the Florida Supreme Court Inspector General, the Auditor General and other state officials may conduct additional audits or evaluations of state financial assistance provided to the Recipient under this Agreement. D. This Agreement is subject to the following teras and conditions: 1. The OSCA's obligation to pay the Grantee is contingent upon the availability of state funds lawfully appropriated for the purposes stated in Paragraphs A and B. 2. The Grantee will hold title to any equipment purchased with grant funds, carless general law provides otherwise. 3. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with. Rule 2.+051, Florida Rules of Judicial Administration. 4. In providing, or contracting to provide, services, programs or activities, maintaining facilities, and otherwise performing obligations under this Agreement, the Grantee and Grant Manager will comply 1.vith the Americans with Disabilities Act, the Civil Rights Act of 1964, as amended, the Florida Civil Rights Act of 1992 and any other federal or state law that prohibits discrimination on the basis of race, color, national origin, religion, sex, age, marital status, or handicap. 5. If, in the judgment of the OSCA, the Grantee for any reason fails to comply with the terms of this Agreement, the OSCA will have the right to terminate the Agreement on 30 days written notice by certified mail. In the event of termination, the Grantee will return to the OSCA all grant funds, except those expended in compliance with this Agreement, for reversion to the County Article V Trust Fund unallocated. 3ot4 This Agreement constitutes the entire understanding ol'thc partics. All modifications to the Agreement must be in writing. This Agreement is effective on the date of execution and will terminate on June 30, 2001. FLORIDA SUPREME COURT, OFFICE OF THE STATE COURTS ADMINISTRATOR Kenbeth R. Palmer Date State Courts Administrator � rS ^0!a pTheHonora5bble Paul B. Kanarek Date Chief Judge Nineteenth Judicial Circuit GRANTEE The Honorable Iran Ii. Adams, Chair man Date Board of County Commissioners hadian River County 4 oi' 4 RECEIVED DEC l ; non BOARD OF COUNTY INTER -OFFICE COMMISSION 11 EMORANIDUIVI ` 2000-298 bw�% TO: Fran B. Adams, Chairperson, Indian River County Commission FROM(-'�Oom Willis, Court Administrator DATE: December S, 2000 RE: Court Reporter and Article V Grant -in -Aid Agreement Attached is an original executed Court Reporter Grant -in -Aid Agreement and an original executed Article V Grant -in -Aid Agreement for Indian River County for your files. - THW/ds Attachment Commistiona:s A�minislralor� Allnrnep��.� Personnel r. _ Public YWor4s Cnmmoo9ly DPV. tlliklies— . f tnnnte— OU [Mag Fisk Mql.� olh'f 'rlwntsss H. Willis. C oun Adminsstrdsor 0 229 Cmithtwse Ad11tion. 218 swth Smanrl Sit ,Fort Ptcrwc, Florida 149511 4 S 5h 11.162-1472