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Home My WebLink About2000-354BOARD OF COUNTY COMA 1840 25th Street, Vero Beach, F1 Telephone: (561) 567•BODoJ K November 21, 2000 It10 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Re: Article V Trust Fund Grant -in -Aid Release Request Dear Ms. Brewer: In accordance with the Grant -in -Aid Agreement executed with Circuit, and the Office of the State Courts Administrator, I her( in the Agreement for fiscal year 200012001. This amount is eq River County. Please make the check payable to: Indian River County Boar( 1840 2501 Street Vero Beach, FL 32960-33 Sincerely, The Honorable Fran B. Adams Chainnan, Board of County Commissioners Indian River County Nineteenth Judicial Circuit • BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vera Bench, Florida 32960 Telephone: (561) 567.8040 November 21, 2000 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Dear Ms. Brewer: Per your request, we have enclosed a written detailed spending plan for the use of the Article til grant funds for FY 2000/2001. The Board of County Commissioners and the Chief Judge of our circuit have agrecd to the spending plan. The grant funds will be used to pay for special public defenders, court reporting, and expert witness fees in criminal court proceedings. Should you need any additional information, please feel free to contact our office. Sincerely, The Honorable Fran B. Adams Chairman, Board of County Commissioners Indian River County cable Paul B. Kan iefJudge Nineteenth Judicial Circuit Enclosure 40 40 C-1 Article V Grant -in -Aid Indian River County Spending Plan Fiscal Year 2000/2001 Grant Award Amount: $ 31,538 200012001 S endin Category Personnel - Full Time Equivalent (FTE) Plan Grant -in -Aid Subtotals Subtotal Personnel $ - Other Personnel Svcs./Contractual A reements S ecial Public Defender Costs $ 10,000 Subtotal - DPS/Contractual Services $ 10,000 Expenses Circuit Court Criminal Expert Witness Fees $ 8,538 Circuit Court Criminal Court Re arter, Transcription $ 15,000 Subtotal Expenses $ 21,538 Other Capital Outlay OCQ Subtotal Other Capital Outlay_$ - Fixed Capital Outlay Subtotal Fixed Capital Outlay $ - 'Grand Total $ 31,538 11116l2GOG • !a 0 Article V Trust rand Grant -in -Aid Agreement for Indian River County, Florida r y l j()fJU 'i This Agreement is made among the Florida Supreme Court, Office of the State Courts Administrator (the ""OSCA"), (tic Indian River County Board of County Commissioners (the "Grantee"), and the Nineteenth. Judicial Circuit (tile "Grant Manager"). Tile parties agree that: A. The OSCA will pay the Grantee up to $31,53 1,538 as a grant-in-aid pursuant to Specific Appropriation 2670D of the 2000-01 General Appropriations Act and §25.402, Florida Statutes, for costs incurred under Article V, Florida Constitution, in operating the state courts system, including costs incurred in providing and maintaining court facilities. Grant funds will be paid out in 2 disbursements prior to August 1, 2001. Payments will be contingent upon sufGeient County Article V Trust Fund collections. B. The Grantee has a population of 75,000 or greater, and will use grant monies provided under this Agreement in accordance with §25.402(l)(d)(2), Florida Statutes, for expert witness fees in criminal cases, court reporting and transcribing costs in criminal cases, and costs associated with tiie appointment of special public defenders. 1. The Grantee will submit a written requisition to the OSCA for release of grant funds no later than December 8, 2000, The OSCA will disperse funds on or before February 1, 2001 and August 1, 2001. 2. The Grantee, in consultation with the drier judge orthe Nineteenth Judicial Circuit, will submit a detailed, written plan for use of grant rinds to the OSCA no later than December 8, 2000, for the OSCA's use in reporting to the Florida Legislaltare. 3. The Grantee will invest grant funds that are SUTpIus to current needs or pending distribution in accordance with the requirements of §219.075, Florida Statutes. 4. The Grantee will release grant funds in accordance with Indian River County purchasing policies and rules. 5. The Grantee will not use grant funds for lobbying the Florida Legislature, thejudicial branch, or a state agency. b. In accordance with the Article V Distribution Plan developed by the OSCA, the Grantee will return grant funds not encumbercd by June 30, 2001 to the Article V Trust Fund for distribution to all counties ill the fund's fourth year. C. The Grantee as a "Recipient" of slate finds. will comply with the Florida Single Audit Act, section 215.97, Florida Statutes, as Follows: i. In the event that the Recipient expends it total amount of State awards equal to or in excess of $300,000 in tite Recipient's fiscal year, the Recipient must have a Stale single or project - specific audit for such fiscal year in accordance with section 215.97, Florida Statutes and applicable rules of the E-xerutive Office of the Governor mid the Comptroller. (A(tachment A). Applicable rules of the l:xeC INC Office of the Governor and Comptroller, and other information pertaining to the l lorida Single Audit Act can be Fatmd at: liltp://.stin6.dnis-state.fl.us/fsaa.)- Page 1 o f 3 40 Page 2 of 3 2. The Catalog of State Projects establishes Ilial state Fluids were awarded to the Recipient through the State Courts System, Office of the State Courts Administrator. (Attachment B) 3. In deterruning the State awards expended in its fiscal year, the Recipient shall consider all sources of Statc awards, including State funds received from the State Courts System, except that State awards received by a non -state entity for Federal program matching; requirements shall be excluded from consideration. 4. The Recipient shall ensure that the audit complies with tine requirements of section 215.97(7), Florida Statutes, and the State Projects Compliance Supplement. (Attachment C) Compliance includes submission of a reporting package as defined by section 215.97(2)(d), Florida Statutes. 5. if the Recipient expends less than $300,000 in State awards in its Fiscal year, an audit conducted in accordance with the provisions of section 215.97 is not required. Audit costs may not be charged to state projects when the Recipient expends less than $300,000 in State awards. G. Unless prohibited by law, the cost of an audit required by section 215.97 is an allowable clfarge to a state project. However, charges to state projects should be limited to those incremental costs incurred by tine Recipient as a result of the audit requirements of section 215.97 in relation to other audit requirements. The Recipient should allocate the incremental costs to all state projects for which it expended state financial assistance. 7. The Recipient shall submit copies of reporting packages required by section 215.97 to each of the following: a. The Office of the State Courts Administrator at the following address: Donna Brewer Grants Administrator Office of the State Courts Administrator 500 South Duval. Street Tallahassee, FL 32399-1900 b. The Auditor General at the following; address: State of Florida Auditor General Room 574, Claude Pepper Building 1 I 1 West Madison Street Tallahassee, FL 32302-1450 8. The Recipient shall retain sufficient records demonstrating compliance with tale terms of this Agreement for a period of 4 years from the date the audit report is issued, and shall allow the OSCA access to such records upon request. The Recipient shall ensure that audit working; papers are made available to the OSCA upon request for a period of 4 years from the date the audit report is issued, unless extended in writing by the OSCA. 9. Pursuant to section 215.97, the OSCA, the Florida Supreme Court Inspector General, the Auditor General and other state officials may conduct additional audits or evaluations of state financial assistance provided to the Recipient under this Agreement. Page 2 of 3 4* I; L ! y it a�11 D. This Agreement is subject to the following terns and conditions; 1. Tile OSCA's obligation to pay tine Grantee is contingent upon the availability of state funds lawfully appropriated for the purposes stated in Paragraphs A and B. 2. The Grantee will hold title to any equipment purchased with grant funds, unless general law provides otherwise. 3. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with Rule 2.051, Florida Rules of Judicial Administration. 4. In providing or contracting to provide services, programs or activities, maintaining facilities, and otherwise performing obligations under this Agreement, the Grantee and Grant Manager will comply with the Americans with Disabilities Act, the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992 and any other federal or state law that prohibits discrimination on the basis of race, color, national origin, religion, sex, age, marital status, or handicap. 5 If, in thejudgment of the OSCA, the Grantee fails to comply wills the terms of this Agreement, the OSCA may terminate the Agreement on 30 days written notice by certified mail. In the event of termination, the Grantee will return to the OSCA all grant funds, except those expended in compliance with this Agreement, for reversion to the County Article V Trust Fund unallocated. This Agreement constitutes the entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is effective on the (late of execution and will terminate on June 30, 2001. FLORIDA SUPREME COURT, OFFICE OF THE STA E COURT A.DMINISTRATUR l� %2 Kenneth R. Palmer Date State Courts Administrator G N GE w I ouorable aul B. Kanarek Date Chief Judge Nineteenth Judicial Circuit GRANTEE 11-21-2000 The Honorable Fran B. Adams, Chairnan Date Board of County Commissioners Indian River County Page 3 of 3 Telephone: 15611 567.8 DOO November 21, 2000 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach„ Florida 32960 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Dear Ms. Brewer: Per your request, we have enclosed a written detailed spending plan for the use of the Article V grant funds for FY 200012001, The Board of County Commissioners and the Chief Judge of aur circuit have agreed to the spending plan. The grant funds will be used to pay for special public defenders, court reporting, and expert witness fees in criminal court proceedings. Should you need any additional infonnation, please feel free to contact our office. Sincerely, The Honorable Bran B. Adams Chairman, Board of County Commissioners Indian River County "HonorablePa'ul Chief Judge Nineteenth Judicial. Circuit Enclosure Article V Grant -in -Aid. Indian River County Spending Plan Fiscal Year 200012001 Grant Award Amount; $ 31,538 200012001 SpendinG Plan Cate o Grant -in -laid Subtotals Personnel - Full Time Equivalent FTE Subtotal Personnel $_ - Other Personnel Svcs./Contractual Agreements Public Defender Costs $ 10,000 -Special Subtotal - OPS/Contractual Services $ 10,000 -Expenses Circuit Court Criminal Expert Witness Fees $ 0,538 Circuit Court Criminal Court Reporter, Transcription $ 15,000 Subtotal Expenses $ 21,538 Other Ca ital Outlay OCO Subtotal Other Capital Outlay $ - Fixed Capital Outlay Subtotal Fixed Capital Outlay $ - Grand Total 31,533 4 t 111$) 2000 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960 Telephone. 1561) 567-8000 November 21, 2000 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Re: Article V Trust Fund Grant -in -Aid Release Request Dear Ms. Brewer: RECEIVED NOV 2 9 2000 In accordance with the Grant -in -Aid Agreement executed with Indian River County, the Nineteenth Judicial Circuit, and the Office of the State Courts Administrator, I hereby request the release of $31,538 as specified in the Agreement for fiscal year 200012001. This amount is equal to the total grant-in-aid allocated to Indian River County. Please make the check payable to: Indian River County Board of Commissioners 184025 1h Street Vero Beach, FL 32960-3365 Sincerely, The Honorable Fran B. Adams Chairman, Board of County Commissioners Indian River County Nineteenth Judicial Circuit 40 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32980 Taleplwne: (5611567.8000 November 21, 2000 Donna Brewer Grants Administrator Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Re. Court Reporting Grant -in -Aid Release Request Dear Ms. Brewer: irV.cf.jvV_i) rk�av � n zaoa In accordance with the Grant -in -Aid Agreement executed with Indian River County, the. Nineteenth Judicial Circuit, and the Office of the State Courts Administrator, I hereby request the release of $26,784 as specified in the Agreement for fiscal year 200012001. This amount is equal to the total grant-in-aid allocated to Indian River County. please make the check payable to: Indian River County Board of Commissioners 1840 250'Street Vero Beach, FL 32960-3365 Sincerely, "Che Honorable Fran B. Adams Chairman, Board of County Commissioners Indian River County Nineteenth Judicial Circuit