HomeMy WebLinkAbout9/24/1996MINUTES ATTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
TUESDAY, SEPTEMBER 24,1996
9:00 A.M. - COUNTY COMMISSION CHAMBER
County Administration Building
1840 25th Street
Vero Beach, Florida
COUNTY COMMISSIONERS
Fran B. Adams, Chairman (District 1)
Carolyn K. Eggert, Vice Chairman (District 2)
Richard N. Bird (District 5)
Kenneth R. Macht (District 3)
John W. Tippin (District 4)
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
9:00 a.m. 1. CALL TO ORDER BACKUP
PAGES
2. INVOCATION
3. PLEDGE OF ALLEGIANCE - Comm. Fran B. Adams
4. ADDITIONS to the AGENDA/EMERGENCY ITEMS
ADDED 7.P. County Administrator's Evaluation
ADDED 13.D. Comments on Sebastian Scrub Issue
DEFERRED 7.C. Final Plat Approval for
Walkers Glen West Unit II
5. PROCLAMATION and PRESENTATIONS
Proclamation Presented to Layton Brown, Retiring Utilities
Department Employee 1-2
6. APPROVAL OF MINUTES
A. Regular Meeting of August 27, 1996
B. Regular Meeting of September 3, 1996
7. CONSENT AGENDA
A. Approval of Warrants
(memorandum dated September 12, 1996) 3-10
B. Report DR -505 -List of Errors, Insolvencies, Double
Assessments and Discounts for 1995 Tax Roll
(memorandum dated September 13, 1996) 11-23
C. Final Plat Approval for Walkers Glen West Unit Il
(memorandum dated September 17, 1996) 24-33
BOOK 99 vAu,17
7. CONSENT AGENDA (cont'd )• BACKUP
-- PAGES
D. 1997 State Aid Application and Contract
(Library Services)
(memorandum dated September 11, 1996) 34-40
E. Award Bid #6065 / Deep Tine Aerifier
(Sandridge Golf Course)
(memorandum dated September 13, 1996) 41-46
F. RFP #6074 - Consultant Selection - CR512
Widening, Paving & Drainage Improvements
Between I-95 and Roseland Road Including
Bridge Replacement at South Prong of
Sebastian River
(memorandum dated September 13, 1996) 47-50
G. Declare Equipment Surplus for Sale
(memorandum dated August 27, 1996) 51-57
H. Award Bid #7000 / Annual Limerock Contract
(Road and Bridge)
(memorandum dated September 10, 1996) 58-64
I. Award Bid #7004 / Annual Bid for Calcium
Hypochlorite (Utilities Dept.)
(memorandum dated September 11, 1996) 65-71
J. 26th Street - R -O -W Acquisition -
(memorandum dated September 13, 1996) 72-81
K. County Tax Deed Sales Applications
(memorandum dated September 12, 1996) 82-83
L. Resolution Accepting a Conservation Easement
and Assessing Same Pursuant to Section 193.501,
Florida Statutes
(memorandum dated September 18, 1996) 84-91
M. Contract Meter Reading Services - Contract with
Avatar Utility Services, Inc.
(memorandum dated September 16,1996) 92-94
N. Miscellaneous Budget Amendment
(memorandum dated September 18, 1996) 95-98
O. Tax Exemption Referendum
(memorandum dated September 17, 1996) 98A -98B
8. CONSTITUTIONAL OFFICERS and
GOVERNMENTAL AGENCIES
None
9:05 A.M. 9. PUBLIC ITEMS BACKUP
PAGES
A. PUBLIC HEARINGS
Able Health Services Request for the Issuance of
a Class "E" Certificate of Public Convenience and
Necessity to Provide Wheelchair Transportation
Services
(memorandum dated September 16, 1996) 99-153
B. PUBLIC DISCUSSION ITEMS
None
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. Community Develplament
None
B. Emergency Services
Approval of FY 1996/97 EMS County Awards
Grant; Purchase of Capital/Operating Equipment
with Non -Matching EMS Grant Funds; and
Grant Resolution
(memorandum dated September 13, 1996) 154-166
C. General Services
None
D. Leisure Services
None
E. Office of Management and Budget
None
F. Personnel
1. Revisions to Administrative Policy Manual
(memorandum dated September 11, 1996) 167-174
2. Service Agreement Renewal; Third Party
Claims Administration Services
(memorandum dated September 16, 1996) 175-187
G. Public Works
1. As -Built Resolution & Assessment Roll for
Paving and Drainage Improvements to 8th
Court South of 2nd Street
(memorandum dated September 9, 1996) 188-195
0904 99 PAyJ78,
BOOK
FAGS 179
11. DEPARTMENTAL MATTERS (cont'd )•
PAG
KUP PAGES
G. Public Works (cont'd.):
2. 1996-97 Waterways Assistance Program
Project - Environmental Learning Center
(memorandum dated September 17, 1996)
196-205
3. Developer's Agreement to Construct Improve-
ments to 43rd Ave. Between 1st Street SW &
2nd Street
(memorandum dated August 30, 1996)
206-211
H. Utilities
1. Telemetry System Upgrade for Water
Plants and Distribution System/Project
Implementation
(memorandum dated September 10, 1996)
212-220
2. Agreement for Interconnection of St. Lucie
Indian River Counties with Water Service
- _ (memorandum dated September 18, 1996)
221-225
12. COUNTY ATTORNEY
Willow Street Lawsuit
(memorandum dated September. 18, 1996)
226-227
13. COMMISSIONERS ITEMS
A. Chairman Fran B. Adams
B. Vice Chairman Carolyn K. Eggert
C. Commissioner Richard N. Bird
D. Commissioner Kenneth R. Macht
E. Commissioner John W. Tiepin
14.' SPECIAL DISTRICTS/BOARDS BACKUP
PAGES
A. Emergency Services District
None
B. Solid Waste Disposal District
1. Approval of Minutes - Meeting of 9/3/96
2. Sole 1996 Petition to Solid Waste Disposal
District Adjustment Board Appeal Hearing
(continued from meeting of 9/17/96) 228-250
(additional backup provided separately)
C. Environmental Control Board
None
15. ADJOURNMENT
Anyone who may wish to appeal any decision which may be made at this meeting will need to
ensure that a verbatim record of the proceedings is made which includes the testimony and evidence
upon which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the county's
Americans with Disabilities Act (ADA) coordinator at 567-8000 x408 at least 48 hours in advance
of meeting.
Meeting broadcast live on TCI Cable Channel 13 - rebroadcast S: 00 p.m. Thursday through
5:00 p.m. Friday
Falcon Cable Channel 35 - rebroadcast Friday evening
INDEX. TO MINUTES
SEPTEMBER 24, 1996
REGULAR MEETING OF THE BOARD OF COUNTY COMNIISSIONERS
PROCLAMATION PRESENTED TO LAYTON BROWN, RETIRING UTILITIES
DEPARTMENT EMPLOYEE . . . . . . . . . . . . . . . . . . 1
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS . . . . . . . . . . . 2
APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . . . . 2
CONSENT AGENDA . . . . . . . . . . . . . . . . . . . . . . . 2
A. Approval of Warrants . . . . . . . . . . . . . . . . 2
B. Report DR -505 - List of Errors, Insolvencies, Double
Assessments and Discounts for 1995 Tax Roll - Tax
Collector. . . . . . . . . . . . . . . . . . . . . 8
C. Final Plat Approval for Walkers Glen West Unit II 9
D. 1997 State Aid Application and Contract (Library
Services) . . . . . . . . . . . . . . . . . . . . . 9
E.
Bid #6065 - Deep Tine Aerifier - Sandridge Golf
Course - Lewis Equipment Company . . . . . . . . .
9
F.
RFP 16074 - CR -512 Widening, Paving & Drainage
Improvements (between I-95 and Roseland Road
Including Bridge Replacement at South Prong of
Sebastian River - Masteller & Moler, Inc. et al
11
G.
Equipment Declared Surplus for Sale . . . . . . .
12
H.
Bid #7000 - Annual Limerock Contract (Road & Bridge)
- Stewart Mining and Blackhawk Quarry . . . . . .
13
I.
Bid #7004 - Annual Bid for Calcium Hypochlorite
(Utilities Department) - Apperson Chemicals . . .
15
J.
26th Street Right -of -Way Acquisition (donation) -
Seminole Ventures, Inc . . . . . . . . . . . . . .
16
K.
County Tax Deed Sales Applications . . . . . . . .
17
L.
Conservation Easement and Assessing Same -
LaFountain . . . . . . . . . . . . . . . . . . .
18
M.
Meter Reading Services Contract - Avatar Utility
Services, Inc. . . . . . . . . . . . . . . . . .
19
N.
Miscellaneous Budget Amendment 030 . . . . . . . .
20
O.
Tax Exemption Referendum . . . . . . . . . . . . .
23
P.
County Administrator's Evaluation . . . . . . .
•23
PUBLIC HEARING - ABLE HEALTH SERVICES REQUEST FOR THE ISSUANCE
OF A CLASS "E" CERTIFICATE OF PUBLIC CONVENIENCE AND
NECESSITY TO PROVIDE WHEELCHAIR TRANSPORTATION
SERVICES . . . . . . . . . . . . . . . . . . . . . . . 25
APPROVAL OF FY 1996/97 EMS COUNTY AWARDS GRANT; PURCHASE OF
CAPITAL/OPERATING EQUIPMENT WITH NON-MATCHING EMS GRANT
FUNDS, AND GRANT RESOLUTION . . . . . . . . . . . . . 36
ADMINISTRATIVE POLICY MANUAL REVISIONS . . . . . . . . . .
BOOK
39
b®9K PuE ,
SERVICE AGREEMENT RENEWAL; THIRD PARTY CLAIMS ADMINISTRATION
SERVICES - INSURANCE SERVICING & ADJUSTING COMPANY . .
8TH COURT SOUTH OF 2ND STREET - PAVING AND DRAINAGE
IMPROVEMENTS - AS -BUILT RESOLUTION & ASSESSMENT ROLL .
ENVIRONMENTAL LEARNING CENTER - 1996-97 WATERWAYS ASSISTANCE
PROGRAM PROJECT. ' . . . . . . . . . . . . . . . . . . .
43RD AVENUE IMPROVEMENTS (BETWEEN 1ST STREET SW & 2ND STREET)
- DEVELOPER'S AGREEMENT - DU -J'S, INC. . . . . . . . .
TELEMETRY SYSTEM UPGRADE - WATER PLANTS AND DISTRIBUTION
SYSTEM/PROJECT IMPLEMENTATION - COMMUNICATIONS
INTERNATIONAL AND HTS CONTROLS . . . . . . . . . . . .
ST. LUCIE COUNTY - WATER SERVICE INTERCONNECTION AGREEMENT
WILLOW STREET LAWSUIT SETTLEMENT - DIRECTION TO STAFF . . .
COMMENTS CONCERNING SEBASTIAN SCRUB LANDS . . . . . . . . .
SOLID WASTE DISPOSAL DISTRICT . . . . . . . . . . . . . . .
SOLID WASTE DISPOSAL DISTRICT ADJUSTMENT BOARD . . . . . .
40
42
48
48
50
52
53
55
55
55
Boa 99 ixk- 183
Tuesday, September 24, 1996
The Board of County Commissioners of Indian River County,
Florida, met in County Commission Chambers, 1840 25th Street, Vero
Beach, Florida, on Tuesday, September 24, 1996, at 9:00 a.m.
Present were Fran B. Adams, Chairman; Carolyn K. Eggert, Vice
Chairman; Richard N. Bird; Kenneth R. Macht; and John W. Tippin.
Also present were James E. Chandler, County Administrator; Charles
P. Vitunac, County Attorney; and Patricia Ridgely, Deputy Clerk.
The Chairman called the meeting to order and led the Pledge of
Allegiance to the Flag.
PROCLAMATION PRESENTED TO LAYTON BROWN, RETIRING
UTILITIES DEPARTMENT EMPLOYEE
Chairman Adams read and presented the following proclamation
and Retirement Award plaque to Mr. Layton Brown and wished him a
happy birthday:
Judtan 1%rX Qnuft
Y/~ 'went, g4
00tototuft *d
Zitif�2 �.06M
fa b uThu pnonftd *b
niExtt Awarb
for m�fng petform»rnc ffitL fsitbhtl
guake to
°�aaad .� r8ownls r8ani�rtiddianer6
rM �B1E
w+ gem of sendce
36l/z aaq of �ef� 19 9s
Terrance Pinto Fran B. Adam Chairman
_Director of Utility & operations Board of County Commissioners
September 24, 1996
PROCLAMATION
WHEREASLayton Brown announces his retirement from the
utility Services Department and the Indian River County Board of
County Commissioners effective September 26, 1996.
WHEREAS, Layton Brown, originally from Fairfield, Ohio, moved
to Florida in 1985.
WHEREAS, Layton Brown was originally employed with Carter
Associates, Inc., as a project inspector. On March 31, 1986, Mr.
Brown became a county employee.
WHEREAS, Layton Brown has consistently demonstrated consummate
skills and impeccable personal standards of performance in the
Utility Services Department for Indian River County. Mr. Brown
will be sorely missed by the Utility Services Department and staff.
NOW, THEREFORE, BE IT PROCLAI!ffiD BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COMM, FLORIDA, that the Board
wishes to express their appreciation to Layton Brown for his
dedication and exemplary service to Dian River County.
BE IT FURTHER PROCLAIMED that the Board wishes his the very
best in his future endeavors.
Dated this 24th day of September 1996.
BOARD OP CDUN9R COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
1
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Commissioner Eggert requested the addition of Administrator's
Evaluation, item 7.P.
Commissioner Macht requested a comment on Sebastian Scrub
Issue be added under his matters, item 13.D.
Administrator Chandler requested that Final Plat Approval for
Walkers Glen West Unit II, item 7.C., be deferred one week.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously added
and deferred the above items to the Agenda.
Chairman Adams advised that there would be a correction to
item 11.B. which will be announced when the matter is considered.
APPROVAL OF MINUTES
The Chairman asked if there were any additions or corrections
to the Minutes of the Regular Meetings of August 27 or September 3,
1996. There were none.
ON MOTION by Commissioner Eggert,•SECONDED by
Commissioner Bird, the Board approved the
Minutes of the Regular Meetings of August 27,
and September 3, 1996, as written.
CONSENT AGENDA
Chairman Adams requested the removal of Item 7.L. for
discussion.
A. Approval of Warrants
The Board reviewed a Memorandum of September 12, 1996:
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
DATE: SEPTEMBER 12, 1996
SUBJECT: APPROVAL OF WARRANTS
FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR
In compliance with Chapter 136.06, Florida Statutes, all warrants issued
by the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached list of warrants, issued by the Clerk
to the Board, for the time period of September 5, thru September 12, 1996.
2
September 24, 1996 BOOK pAu
rr--
8001 99 pAfa�
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the list of warrants issued by the Clerk to the
Board for the time period of September 5-12, 1996,
as requested.
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0017893
D'ANGELO, LEONARDO
9/05/96
100.00
0017894
OGLIVIE, LIONEL
9/05/96
100.00
0017895
FLORIDA DEPARTMENT OF BUSINESS
9/05/96
133.73
0017896
FIRST UNION NATIONAL BANK OF
9/05/96
62;973.70
0017897
FIRST UNION NATIONAL BANK OF
9/06/96
1,781.40
0017898
SALIBA & MCDONOUGH, P A
9/09/96
4,000.00
0017899
AIRD, SIDNEY AND WILLIAM S
9/09/96
9,000.00
0017900
BELLO, JUAN ESQ
9/09/96
10,000.00
0017901
BELLO, JUAN ESQ
9/09/96
888.25
0017902
CRUZ, CAROL
9/09/96
10,000.00
0017903
BARTON, JEFFREY K -CLERK
9/10/96
4,245.50
0017904
BARTON, JEFFREY K -CLERK
9/10/96
820.50
0190989
BROWN, DONALD JR
10/19/95
0201145
ALL ABOUT.AWNINGS INC
4/18/96
.00
0201262
E & B MARINE SUPPLY, INC
4/25/96
.00
0208350
BOWMAN, CHRISTINE A
8/23/96
.00
0209140
A A FIRE EQUIPMENT, INC
9/12/96
.00
405.70
0209141
ACTION PRINTERS
9/12/96
210.44
0209142
ADVANCED GARAGE DOORS, INC
9/12/96
875.00
0209143
ALPHA ACE HARDWARE
9/12/96
12.33-
0209144
APPLE MACHINERY & SUPPLY
9/12/96
301.59
0209145
AT YOUR SERVICE
9/12/96
1,815.20
0209146
ATCO TOOL SUPPLY
9/12/96
7.95
0209147
A M BEST COMPANY
9/12/96
104.95
0209148
ALL VERO VACUUM
9/12/96
15.00
0209149
ALL POWER SERVICES, INC
9/12/96
276.00
0209150
A T & T
9/12/96
6.33
0209151
ALRO METALS SERVICE CENTER -
9/12/96
0209152
ALL SERVICE GRAPHICS, INC
9/12/96
.156.28
4,996.00
0209153
ASAP SOFTWARE EXPRESS, INC
9/12/96
351.98
0209154
A T & T
9/12/96
74.05
0209155
ATLANTIC COASTAL TITLE CORP
9/12/96
102.00
0209156
ABELL STEEL & WOOD FENCE
9/12/96
1,679.50
0209157
AXIS, INC
9/12/96
7,347.42
0209158
ALL COUNTY EQUIPMENT COMPANY
9/12/96
12.00
0209159
AMERICAN MANAGEMENT
9/12/96
175.00
0209160
AUTO PARTS OF VERO, INC
9/12/96
1,426.51
0209161
ALLCOMM NETWORKS INC
9/12/96
57,842.72
0209162
BAKER & TAYLOR, INC
9/12/96
891.72
0209163
BAKER BROTHERS, INC
9/12/96
173.79
0209164
BOARD OF COUNTY COMMISSIONERS
9/12/96
3,559.36
0209165
BLACKHAWK QUARRY COMPANY
9/12/96
799.34
0209166
BELLSOUTH MOBILITY
9/12/96
83.94-
0209167
BARTON, JEFFREY K- CLERK
9/12/96
46,441.89
0209168
BARTON, JEFFREY K -CLERK..
9/12/96
517.50
0209169
BERGGREN EQUIPMENT CO, INC
9/12/96
17.31
0209170
B & B INDUSTRIAL SUPPLY CO.
9/12/96
2,111.18
0209171
BLOOM, MICHAEL H ESQUIRE
9/12/96
2,468.46
0209172
BOYNTON PUMP & IRRIGATION
9/12/96
659.83
0209173
BREVARD BOILER CO
9/12/96
101.19
0209174
BESS, SHAWN
9/12/96
106.25
0209175
BOYETTE, JAMES E
9/12/96
95.80
0209176
BAKER & TAYLOR ENTERTAINMENT
9/12/96
10.62
0209177
BELLSOUTH
9/12/96
4,936.44
0209178
BEST WESTERN RESORT
9/12/96
270.00
0209179
BEAZER HOMES
9/12/96
11500.00
September 24, 1996
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0209180
BUILDING OFFICIALS ASSOCIATION
9/12/96
105.00
0209181
BREVARD DRUG SCREENING SERVICE
9/12/96
120.00
0209182
BOSEK, GIBSON & ASSOC INC
9/12/96
2,710.00
0209183
CARTER ASSOCIATES, INC
9/12/96
6,407.52
0209184
FALCON POWER LIMITED
9/12/96
285.28
0209185
CATHCO, INC
9/12/96
2,000.00
0209186
CHANDLER EQUIPMENT CO, INC
9/12/96
273.95.
0209187
CLEMENTS PEST CONTROL
9/12/96
75.00
0209188
COLD AIR DISTRIBUTORS
9/12/96
300.61
0209189
COMMUNICATIONS INT, INC
9/12/96
464.90
0209190
CONSTRUCTION HYDRAULICS
9/12/96
347.25
0209191
CORBIN, SHIRLEY E
9/12/96
31.50
0209192
COMPUTER & PERIPHERIAL
9/12/96
666.00
0209193
CUTTING EDGE SIGN CO., THE
9/12/96
200.00
0209194
COASTAL FUELS MARKETING, INC
9/12/96
6,962.56
0209195
COPELAND, LINDA
9/12/96
847.00
0209196
COOGAN, MAUREEN AND
9/12/96
540.20
0209197
CLEANNET USA
9/12/96
19,691.94
0209198
CROSSROADS ANIMAL HOSPITAL
9/12/96
32.00
0209199
COMFORT INN
9/12/96
98.00
0209200
CENTRAL A/C & REFRG SUPPLY
9/12/96
169.85
0209201
DEAN, H T "SONNY"
9/12/96
84.67
0209202
DEEP SIX DIVE SHOP, INC
9/12/96
4,174.00
0209203
DELTA SUPPLY CO
9/12/96
1,581.38
0209204
DICKERSON FLORIDA, INC
9/12/96
28,506.68
0209205
DRUM SERVICE CO OF FLORIDA
9/12/96
577.25
0209206
DATA SUPPLIES, INC
9/12/96
634.64
0209207
DRIVEWAY'S, INC
9/12/96
3,839.21
0209208
DAVIS METER & SUPPLY, INC
9/12/96
24,707.23
0209209
DADE PAPER COMPANY
9/12/96
355.50
0209210
DOUBLETREE RESORT
9/12/96
430.00
0209211
E -Z BREW COFFEE SERVICE, INC
9/12/96
42.25
0209212
EAST COAST SOD
9/12/96
911.18
0209213
ELPEX, INC
9/12/96
981.57
0209214
ENVIRONMENTAL WATERWAY
9/12/96
911.00
0209215
EASTCOAST MUSIC
9/12/96
398.99
0209216
ERICSSON, INC
9/12/96
6,885.57
0209217
ECOTECH CONSULTANTS, INC
9/12/96
11,751.32
0209218
E & B MARINE SUPPLY, INC
9/12/96
48.00
0209219
FLORIDA BAR, THE
9/12/96
1,417.00
0209220
FLORIDA COOPERATIVE EXTENSION
9/12/96
2,543.25
0209221
FLORIDA EAST COAST RAILWAY CO
9/12/96
24.90
0209222
FLORIDA ATLANTIC UNIVERSITY
9/12/96
75.00
0209223.
FLORIDA COCA-COLA BOTTLING CO
9/12/96
440.00
0209224
F P,_& L
9/12/96
6,095.11
.0209225
FLORIDA RIBBON & CARBON
9/12/96
1,798.18
0209226
FLORIDA TODAY/USA TODAY
9/12/96
54.00
0209227
FOURTH DISTRICT COURT OF
9/12/96
750.00
0209228
FLOWERS BAKING COMPANY OF
9/12/96
121.76
0209229
FALCON CABLE TV
9/12/96
14.60
0209230
FOWLER CARBONICS, INC
9/12/96
63.00
0209231
FELLSMERE, CITY OF
9/12/96
70.10
0209232
FLORIDA DEPARTMENT OF
9/12/96
175.00
0209233
FERGUSON ENTERPRISES, INC
9/12/96
3,296.72
0209234
FUTURE HORIZONS, INC
9/12/96
276.17
0209235
FAPGMI
9/12/96
165.00
0209236
FLORIDA ANIMAL LEAGUE
9/12/96
16.00
0209237
F A P A ANNUAL CONFERENCE
9/12/96
450.00
0209238
GAYLORD BROTHERS, INC
9/12/96
70.35
0209239.
GENERAL GMC, TRUCK
9/12/96
91.79
0209240
GEORGE W FOWLER CO
9/12/96
196.31
0209241
GRAYBAR ELECTRIC CO, INC
9/12/96
1,405.90
0209242
GOODYEAR TIRE COMPANY
9/12/96
401.16
0209243
GLOBAL COMPUTER SUPPLIES
9/12/96
162.28
0209244
GOLDBERG, HOWARD
9/12/96
14.00
0209245
GOLF ASSOCIATES SCORECARD
9/12/96
450.00
0209246
GOODYEAR TIRE & RUBBER
9/12/96
2,236.86
0209247
GNB TECHNOLOGIES
9/12/96
343.24
0209248
GIFFORD COMMUNITY CENTER
9/12/96
1,112.81
4
DDT. 9-9 ix ,
September 24, 1996
Boa 99 f-Aul$7
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0209249
GOETSCHEL FUNDING COMPANY
9/12/96
875.00
0209250
HARRIS SANITATION
9%12/96
117.16
0209251
HARRISON COMPANY, THE
9/12/96
73.45
0209252
HOLIDAY INN
9/12/96
330.00
0209253
HUMANE SOCIETY OF VERO BEACH
9/12/96
20,280.00
0209254
HUNTER AUTO SUPPLY
9/12/96
1,116.68
0209255
HOLIDAY BUILDERS, INC
9/12/96
500.00
0209256
HACH SUPPLY
9/12/96
4,060.00
0209257
HANDI PRO HOMEOWNER SERVICE
9/12/96
240.00
0209258
HOMETOWN PET CARE CENTER
9/12/96
150.40
0209259
HOLLAND & KNIGHT TRUST ACCOUNT
9/12/96
100.00
0209260
INDIAN RIVER COUNTY SOLID
•9/12/96
50.70
0209261
INDIAN RIVER BLUE PRINT, INC
9/12/96
92.63
0209262
INDIAN RIVER COUNTY UTILITIES
9/12/96
266.18
0209263
INGRAM
9/12/96
42.68
0209264
INSTRUMENTATION SERVICES, INC
9/12/96
2,068.00
0209265
INTERSTATE BILLING SERVICE
9/12/96
121.50
0209266
I B M CORP-DVU
9/12/96
46.00
0209267
INDIAN RIVER COUNTY BUILDING
9/12/96
100.00
0209268
INFORMATION/REFERENCE GROUP
9/12/96
358.49
0209269
INDIAN RIVER PLANTATION RESORT
9/12/96
396.00
0209270
JACOBS ELECTRIC MOTOR REPAIR
9/12/96
669.60
0209271
JANIE DEAN CHEVROLET, INC
9/12/96
263.62
0209272
J R REPORTING ASSOCIATES, INC
9/12/96
55.00
0209273
J A WEBSTER, INC
9/12/96
95.04
0209274
JOBE, JENNIFER
9/12/96
31.87
0209275
KARSTEN MANUFACTURING CORP
9/12/96
895.50
0209276
KEMPER BUSINESS MACHINES
9/12/96
123.00
0209277
KURTZ, ERIC C MD
9/12/96
225.00
0209278
KIRBY AUTO SUPPLY
9/12/96
265.61
0209279
LAWMEN & SHOOTERS SUPPLY
9/12/96
57.00
0209280
LAWYERS COOPERATIVE PUBLISHING
9/12/96
149.00
0209281
LENGEMAN OF FLORIDA
9/12/96
135.00
0209282
LESCO, INC
9/12/96
377.10
0209283
LYKES AGRI SALES, INC
9/12/96
246.25
0209284
L M P I CO
9/12/96
169.00
0209285
LEWIS, RUTH A
9/12/96
32.36
0209286
LIGHT SOURCE -TONER SUPPLY
9/12/96
218.00
0209287
LDDS WORLDCOM
9/12/96
138.30
0209288
LOGANS SHARPENING AND
9/12/96
12.00
0209289
LUCENT TECHNOLOGIES
9/12/96
29.20
0209290
MASSUNG, KIMBERLY E
9/12/96
199.98
0209291
MCCORMICK, BETTY R RN
9/12/96
120.00
0209292
MICROFORMS MANAGEMENT COR
9/12/96
239.27
0209293
MITCO WATER LAB, INC
9/12/96
764.06
0209294
MAX DAVIS & ASSOCICATES
9/12/96
93.00
0209295
MIAMI ELEAVTOR COMPANY
9/12/96
2,026.00
0209296
MIZUNO GOLF COMPANY
9/12/96
56.78
0209297
M D MOODY & SONS
9/12/96
470.09
0209298
MICHIE
9/12/96
728.50
0209299
MARTIN COUNTY PETROLEUM
9/12/96
1,485.44
0209300
MR BOB PORTABLE TOILET
9/12/96
138.40
0209301
MAGIC ATTIC CLUB
9/12/96
123.95
0209302
METRO FIRE PLANNERS
9/12/96
100.00
0209303
NORTH SOUTH SUPPLY
9/12/96
107.58
0209304
NEW HORIZONS OF THE TREASURE
9/12/96
5,518.82
0209305
NATIONAL RECREATION AND PARK
9/12/96
350.00
0209306
NATIONAL PROPANE CORP
9/12/96
171.58
0209307
OFFICE PRODUCTS & SERVICE
9/12/96
50.40
0209308
OFFICE PRODUCTS & SERVICE
9/12/96
424.11
0209309
OMNI BUSINESS SYSTEMS, INC
9/12/96
799.90
0209310
ORIENTAL MERCHANDISE CO
9/12/96
394.30
0209311
OFFICE DEPOT, INC
9/12/96
200.29
0209312
PAGENET
9/12/96
51.30
0209313
PAN AMERICAN ENG CO
9/12/96
730.00
0209314
PHILLIPS, LINDA R
9/12/96
189.00
0209315
POSTMASTER ##216
9/12/96
5,000.00
5
September 24, 1996
_
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0209316 PETTY CASH
9/12/96
0209317 PETRILLA, FRED J JR pHD
9/12/96
76.31
500.00
0209318
PORT PETROLEUM, INC
9/12/96
2,787.19
0209319
PINEWOODS ANIMAL HOSPITAL
9/12/9
114.00
0209320
PITMAN TRACTOR & EQUIPMENT
9/12/96
x,260.00
0209321
PRINTMARK, INC
9/12/96
0209322
PANASONIC COMMUNICATIONS &
9/12/96
384.00
0209323
PRIMESTAR BY TCI CABLE
9/12/96
144.78
0209324
PARKER, TYLER
9/12/96
39.95
0209325
POST MARINE SUPPLY
9/12/96
34 .00
0209326
PELICAN ISLAND AUDUBON
9/12/96
34.18
0209327
RADIO SHACK ACCT RECEIVABLE
9/12/96
924.02
165.56
0209328
RELIABLE SEPTIC SERVICES
9/12/96
390.00
0209329
RIFKIN, SHELDON H PHD
9/12/96
1,000.00
0209330
ROSELAND VOLUNTEER FIRE DEPT
9/12/96
9.00
0209331
ROY, DORIS
9/12/96
0209332
REEBOK INTERNATIONAL, LTD
9/12/96
28.24
1,207.12
0209333
REGAL CARPET & UPHOLSTRY
9/12/96
214.00
0209334
RANGER CONSTRUCTION IND, INC
9/12/96
964.60
0209335.
RELIABLE TRANSMISSION SERVICE
9/12/96
80.01
0209336
RUBBER STAMP EXPRESS
9/12/96
6.30
0209337
0209338
RENAUD INC
RANGER CONSTRUCTION INDUSTRIES
9/12/96
9/12/96
1,875.00
0209339
REPOFF, SCOTT C
9/12/96
142,858.48
0209340
SAFETY KLEEN CORP
9/12/96
3,300.00
0209341
SCHOPP, BARBARA G
9/12/96
84.45
0209342
SCOTTY'S, INC
9/12/96
77.00
2,030.74
0209343
SEWELL HARDWARE CO, INC
9/12/96
16.20
0209344
0209345
SHELL OIL COMPANY
SNAP-ON TOOLS CORPORATION
9/12/96
9/12/96
1,306.18
0209346
SOUTHERN CULVERT, DIV OF
9/12/96
59.67
9,889.37
0209347
SOUTHERN EAGLE DISTRIBUTING,
9/12/96
'878.20
0209348
SOUTHSIDE ANIMAL HOSPITAL
9/12/96
45.00
0209349
STIMSONITE PRODUCTS
9/12/96
10,220.00
0209350
STURGIS LUMBER & PLYWOOD CO
9/12/96
19.70
0209351
SUDDEN IMAGES
9/12/96
21.76
0209352
SUNSHINE PHYSICAL THERAPY
9/12/96
135.00
0209353
SIGNS IN A DAY
9/12/96
56.00
0209354
SOUTHERN JANITOR SUPPLY
9/12/96
182.61
0209355
SHEPARD'S MCGRAW HILL INC
9/12/96
197.00
0209356
SUBSTANCE ABUSE COUNCIL
9/12/96
1,618.40
0209357
SKRIPAK, RICHARD DDS
9/12/96
150.00
0209358
SPHINX PUBLISHING
9/12/96
173.83
0209359
SUPERIOR PRINTING
9/12/96
0209360
SYSCO"FOOD SERVICE
9/12/96
45.00
0209361
SMITH, DONALD
9/12/96
752.94
0209362
STALHEBER, JOHN J
9/12/96
444.00
0209363
SMITH, GARRETT
9/12/96
1,815.00
0209364
SOUTHERN LOCK AND SUPPLY CO
9/12/96
493.00
100.31
0209365
SERUG 96
9/12/96
90.00
0209366
0209367
SEPPALA CORP
TITLEIST DRAWER CS
9/12/96
9/12/96
1,426.31
0209368
TRODGLEN PAVING, INC
9/12/96
3,635.40
1,006.56
0209369
0209370
TREASURE COAST REFUSE CORP
TERRA
9/12/96
198.54
0209371
INTERNATIONAL, INC
TREASURE
9/12/96
88.28
=9372
COAST CONTRACTING,INC
TECHNOLOGY PARTNERS
9/12/96
9/12/96
46,417.22
0209373
TRAFFIC PARTS, INC
9/12/96
382.00
0209374
TREASURE COAST PUBLISHING INC
9/12/96
474.00
742.50
0209375
TOTALINE OF FLORIIDA
9/12/96
56.13
0209376
TATTEGRAIN, RAYMOND
9/12/96
- 25.00
0209377
TABAR, JEFFREY
9/12/96
28.55
0209378
VELDE FORD, INC
9/12/96
101.20
0209379
VERO BEACH VOLUNTEER FIRE
9/12/96
7.00
0209380
VERO BEACH PRESS JOURNAL
9/12/96
193.98
0209381
VER0 BEACH PRESS N0209382
986.14
VERO BEACH PRINTING CUROAL
9/12/96
69.50
September 24, 1996
800K 99 Ppf��
CHECK NAME
NUMBER
CHECK
DATE
WOK 99 PA -E 189
•
0209383
VERO BEACH, CITY OF
9/12/96
61,968.02
0209384
VERO CHEMICAL DISTRIBUTORS,INC
9/12/96
512.35
0209385
VERO LAWNMOWER CENTER, INC
9/12/96
64.75
0209386
VETROL DATA SYSTEMS, INC
9/12/96
90.00
0209387
VERO BEACH, CITY OF
9/12/96
138.40
0209388
VERO BEACH, CITY OF
9/12/96
83.00
0209389
VEY, CARRIE
9/12/96
182.75
0209390•
VERO BEARING & BOLT
9/12/96
60.07-
0209391-
VOLUNTEER ACTION CENTER
9/12/96
469.44
0209392'
VIKING OFFICE PRODUCTS
9/12/96
6.87
0209393
VERDERSOA, MICHAEL & MILDRED
9/12/96
1,001.25
0209394
WAL-MART STORES, INC
9/12/96
586.32
0209395
WILLIAMS, LYNN
9/12/96
105.00
0209396
W W GRAINGER, INC
9/12/96
208.14
0209397
WILSON SPORTING GOODS -GOLF
9/12/96
822.60
0209398
WILLHOFF, PATSY
9/12/96
104.00
0209399
WM THIES & SONS, INC
9/12/96
259.00
0209400
WHEELER PUBLISHING, INC
9/12/96
142.92
0209401
WHITESIDE PARTS & SERVICE INC
9/12/96
23.90
0209402
WHITTINGTON, MEGAN
9/12/96
138.12
0209403
XEROX CORPORATION
9/12/96
432.18
0209404
FINDLAY, STEPHEN
9/12/96
54.30
0209405
BRACKETT, ROBERT
9/12/96
11.87
0209406
D AMORE,PETER & DOLORES
9/12/96
54.04
0209407
RUDD, WALTER G
9/12/96
52.57
0209408
YEARGIN, RHONDA S
9/12/96
52.55
0209409
MORGAN, JUDY D SCHMIDT
9/12/96
52.71
0209410
WADSWORTH, DENNIS M
9/12/96
52.60
0209411
MULLINS, MELBA
9/12/96
52.57
0209412
ROSS SR, RICHARD G
9/12/96
52.57
0209413
VAN STEINBURGH, ANNE
9/12/96
20.00
0209414
MC ALLISTER, PHILIP
9/12/96
108.94
0209415
HEUGEL, GARNEL P
9/12/96
105.78
0209416
HIGGINS, LISA M
9/12/96
105.38
0209417
WEIER, MARY J
9/12/96
105.24
0209418
MC CRACKEN, BETTY JANE
9/12/96
105.44
0209419
DAMES, HENRY J
9/12/96
52.55
0209420
COWLES, LEE
9/12/96
52.60
0209421
BURGER, ARTHUR M
9/12/96
57.74
0209422
HICKS, H R
9/12/96
52.62
0209423
HORN, EWARD
9/12/96
52.58
0209424
DREYER; LAWRENCE A
9/12/96
57.40
0209425
HOMAN, F EARL
9/12/96
57.35
0209426
ACOSTA, DIANA M
9/12/96
52.56
0209427
ADDISON, FRED L
9/12/96
57.33
0209428
FRIESON, L J
9/12/96
52.62
0209429
LANGLOIS, LEOPOLD
9/12/96
57.35
0209430
RITHER, MIMOSE
9/12/96
4.19
0209431
TIMBER RIDGE INC. -
9/12/96
78.27
0209432
BRANDON CAPITAL CORP
9/12/96
- 50.61
0209433
LEA, JEFFREY P
9/12/96
21.14
0209434
STESCH, HELEN
9/12/96
18.10
0209435
BAND, EDWARD
9/12/96
10.48
0209436
JORDAN, JENNIFER L
9/12/96
4.44
0209437
ROSEWOOD COURT DEV CORP
9/12/96
73.97
0209438
BROWN, JAMES
9/12/96
40.49
0209439
SOREL, JEANTY
9/12/96
5.02
0209440
ENGELKEN, CHARLES/EVELYN
9/12/96
74.46
0209441
MARTIN, WILLIAM A
9/12/96
78.78
0209442
LOCKAMY, MARY BETH
9/12/96
12.77
0209443
ANDD BUILDING CORP
9/12/96
40.27
0209444
PERRY, MICHAEL D
9/12/96
86.42
0209445
PATTON III, ANTHONY
9/12/96
23.23
0209446
GREGG JR, DAVID
9/12/96
66.72
0209447
CAREY, RICHARD
9/12/96
8.65
0209448
DUGGER, KIMBERLY W
9/12/96
21.15
0209449
WALDEN, LOR.ANZIA L
9/12/96
94.43
0209450
DESCHARRIERES. LIONEL
9/12/96
65.95
7
Septer"r 24, 1996
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0209451
BEAZER HOMES FLORIDA INC
9/12/96
35.67
0209452
GAEKE, MARY
9/12/96
46.06
0209453
BOHNER, RICHARD
9/12/96
25.46
0209454
NORTHARD, LAWANDA
9/12/96
34.38
0209455
WALKER, MICHELE F
9/12/96
32.46
0209456
WHITLINGUM, DARMANLINGUM
9/12/96
67.80
0209457
MILLER, RACHAEL L
9/12/96
53.47
0209458
LANGLEY, BOBBIE G
9/12/96
66.11
0209459
JANNER, MARIA C
9/12/96
20.82
0209460
TROUTMAN, KENYA
9/12/96
65.48
0209461
STEELE, LORI
9/12/96
22.57
772,037.78
B. Report DR -505 - List of Errors, Insolvencies, Double Assessments and
Discounts for 1995 Tax Roll - Tax Collector
The Board reviewed a Memorandum of September 13, 1996: ,
KaLZamERmANN, C.F.C.` .
Tax Collector
-CERTIFIED FLORIDA COLLECTOR P.O. &)x 1509 - VERO BEyCH. FL 32961
Date: September 13, 1996 PHONE : (407)567-8000 - F.kx: (407)-'0-5009
Sr,,'c om = 24-1338
To: Honorable Indian River County Commissioners
Subject: Report DR -505 - List of Errors, Insolvencies, Double Assessments and Discounts
for the 1995 Tax Roll
Per Florida Statute 197.492, attached for your review and approval is the List of Errors, Insolvencies,
Double Assessments and Discounts, categorized as follows:
1. Real Estate
2. Personal Property
3. Centrally Assessed
If I can be of further assistance or should you have any questions, please contact me.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the list of errors, insolvencies, double assessments
and discounts, as requested.
COPY OF LIST IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
8
September 24, 1996 BOOK
BOOK, 99 flaydjl
C. Final Plat Approval for Walkers Glen West Unit H
Deferred one week.
D. 1997 State Aid Application and Contract (Library Services)
The Board reviewed a Memorandum of September 11, 1996:
DATE: SEPTEMBER 11, 1996
TO: BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER, COUNTY ADMINISTRATOR f�
THRU: H.T. "SONNY" DEAN, DIRECTOR, DEPARTMENT O�
GENERAL SERVICES
SUBJECT: 1997 STATE AID APPLICATION AND CONTRACT
FROM: MARY D. POWELL, LIBRARY SERVICES DIRECTbh
BACKGROUND:
THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
APPLIES EACH YEAR TO THE DIVISION OF LIBRARY AND
INFORMATION SERVICES FOR THE ANNUAL STATE AID GRANT.
THIS YEAR THE CONTRACT AGREEMENT IS PART OF THE
APPLICATION, WHICH WILL EXPEDITE THE RECEIPT OF FUNDS.
ANALYSIS:
THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS'
SIGNATURE IS REQUIRED ON THE STATE AID APPLICATION/
CONTRACT (ATTACHED).
RECOMMENDATIONS:
STAFF RESPECTFULLY REQUESTS THAT THE BOARD AUTHORIZE ITS
CHAIRMAN TO SIGN THE GRANT APPLICATION/CONTRACT AND RETURN
TO THE LIBRARY SERVICES DIRECTOR TO BE FORWARDED TO THE
APPROPRIATE STATE LIBRARY STAFF. -
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously authorized
the Chairman to sign the grant application/ contract,
as requested.
COPY
OF GRANT APPLICATION
IS
ON
FILE
IN THE
OFFICE OF THE CLERK
TO
THE
BOARD
E. Bid #6065 - Deep Tine Aerifier - Sandridge Golf Course Lewis
Equipment Compau
The Board reviewed a Memorandum of September 13, 1996:
9
Sep ter r 24, 1996
DATE: September 13, 1996
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County. Administrator
H.T. "Sonny" Dean, General Services Direct
FROM: Fran Boynton -Powell, Purchasing Manager
SUBJECT: Award Bid #6065/Deep Tine Aerifier `
Sandridge Golf Course
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Advertisement Mailed to:
Replies:
Statement of "No Bids"
VENDOR
Lewis Equipment Company Inc
Winter Haven, FL
TOTAL AMOUNT OF BID
June 5, 1996
May 15, 29, 1996
Fourteen (14) Vendors
One (1) Vendor
Six (6)
BID TOTAL
$ 17,800.00
$ 17,800.00
ESTIMATED BUDGET $ 20,000.00
Golf Course Operations Other Machinery & Equipment 418-221-572-066.49
RECOMMENDATION -
Staff recommends that the bid be awarded to Lewis Equipment Company as the
sole bidder meeting specifications in the Invitation to Bid. (See attached
Department memo.)
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded Bid
#6065 to Lewis Equipment Company, as recommended.
10
September 24, 1996
BOOK
g pm, x.94
BOOK 99 F-AoE 193
F. RFP #6074 - CR -512 Widening, Paving & Drainage Improvements
(between I-95 and Roseland Road Including Bridge Replacement at South
Prong of Sebastian River - Masteller & Moler, Inc, et al
The Board reviewed a Memorandum of September 13, 1996:
TO: James E. Chandler
County Administrator
THROUGH: H.T. "Sonny" Dean
General Services birec Ar
FROM: Fran Boynton Powel
Purchasing Manager
SUBJECT: RFP #6074 - IRC Project No. 9611 - Consultant Selection
CR512 Widening, Paving and Drainage Improvements between I-95 and
Roseland Road Including Bridge Replacement at South Prong of Sebastian
River
DATE: September 13, 1996
DESCRIPTION AND CONDITIONS
In order to select.a consultant to do the design work for CR512 Widening, Paving and
Drainage Improvements, advertisements were placed to request proposals from consulting
firms for this project. Requests for Proposals were received from thirteen (13) firms and
four (4) firms were selected from these thirteen (13) for interviews. Interviews were
conducted on September 5, 1996 by the selection committee of James W. Davis, Chris Mora,
and Roger D. Cain. As a result of those interviews the following ranking of firms for this
work was made:
1. Masteller & Moler, Inc., in association with Lindahl Browning, Ferrari &
Hellstrom, Inc., Jenkins & Charland, Inc., Masteller, Moler & Reed, Inc., and
L.J. Nodarse & Associates, Inc.
2. Kimley-Horn & Associates
3. Lawson, Noble & Webb, Inc., (tied)
3. Williams, Hatfield & Stoner, Inc., in association with Carter -Associates, Inc.,
Fraser Engineering & Testing, Inc., and B.K. Marine Construction, Inc. (tied)
The rankings reflect the committee's rating of the technical competence, ability to produce
plans and specifications on time, experience in this field, and abilities of personnel to be
assigned to this project.
According to the Consultant Competitive Negotiations Act the staff recommends that
negotiations proceed with the top ranked firm in order to reach agreement as to the work
and fee for this project. If the negotiations are not successful with the top ranked firm, staff
will recommend to the Board that negotiations be commenced with the next highest rated
firm to achieve an agreement, and subsequently down the rankings until an agreement is
reached with one of the firms. Once negotiations are terminated with one of the firms, they
will not. be re -opened. Staff is very desirous of achieving a timely agreement and requests
the Board's permission to begin negotiations.
11
September 24, 1996
ALTERNATIVES AND ANALYSIS
Alternative No. 1 - Begin negotiations with the top ranked firm of Masteller & Moler, Inc.
Alternative No. 2 - Begin negotiations with another firm on the list at the Board's direction.
RECOMMENDATION AND FUNDING
Staff recommends Alternate No. 1, with the provisions that if an agreement is not reached
in a timely fashion, that negotiations be terminated and staff will begin negotiations with the
next highest ranked firm until an agreement is reached.
Funding shall be from Account No. 101-157-541-067.73.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously 1appnoved
Alternative No. 1, to begin negotiations with the
top—ranked firm of Masteller & Moler, Inc., with the
provision that if an agreement is not reached in a
timely fashion, negotiations be terminated and staff
will begin negotiations with the next highest ranked
firm until an agreement is reached, as recommended
in the memorandum.
G. Equipment Declared Surplus for Sale
The Board reviewed a Memorandum of August 27, 1996:
V,
�c:; Tee^ •
DATE: August 27, 1996 - • . a ^�
TO: BOARD OF COUNTY COMMISSIONERS "4
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director General Services
FROM: Fran Boynton Powell, Purchasing Mang
SUBJ: Declare Equipment Surplus for Sale
BACKGROUND:
The following equipment (attached list) has been declared surplus to the needs of the
County.
ANALYSIS:
Staff recommends that authority be granted by the Board of County Commissioners to
declare these items surplus and authorize its sale.
FUNDING:
The monies received from this sale will be returned to the appropriate accounts.
RECOMMENDATION:
This list will be included with the Surplus Property Sale open to the public as per Florida
State Statutes.
12
September 24, 1996 BOOK 99 ?Ar404
Asset # Fleet # Description Asset value
Boa 99 pnt 195
Serial number Department
8512
311
1986 GMC Sierra 3500 Flatb
$11,300.00
1GTHC34J06S521880
Traffic Eng.
9763
376
1988 Chevy Astro Van
$10,104.23
1GCCM1SZ8JB209488
Animal Control
9280
351
1987 Chevy Station Wagon
$9,530.98
1G1AW81W7H6257758
Ag. Ext. Service
10053
452
1989 International Truck
$30,858.00
1HTLCZWN8KH627788
Road & Bridge
9279
345
1987 Chevy C10 Truck
$8,684.50
1GCDR14H6HS164186
Sandridge Golf Cours
14459
n/a
1992 GXT 800 Utility Cart
$3,910.29
A27127
Sandridge Golf Cours
14460
n/a
1992 GXT 800 Utility Cart
$3,910.29
A27126
Sandridge Golf Cours
9237
n/a
1978 Utility Vehicle
$997.50
n/a
Utilities Dept.
10725
256A
1989 Dodge D350 Truck
$13,435.00
1B6ME3689KS165297
Utilities Dept.
13704
455A
1991 Ford F800
$65,242.58
1FDYK84A8MVA38238
SWDD
9646
n/a
1988 Mobile Trailer -Single
$7,737.85
n/a
Utilities.
n/a
n/a
87 Igloos -recycle program
SWDD
9537
Gravely Mower
$2,253.00
0061915
Road & Bridge
11242
EZ Roll Mower
$895.85
093206
Road & Bridge
11243
EZ Roll Mower
$895.85
093205
Road & Bridge
n/a
Water Conditioner
n/a
n/a
Road & Bridge
1594.06
Fleco Blower
$470.40
88514
Road & Bridge
9186
Honda Portable Generator
$899.00
1936702
Parks Department
13686
Snapper Rider Mower
$1,675.00
15109320
Parks Department
14620
Mastercut Rider Mower
$825.00
11112C2
Parks Department
11974
Multi -Gas Monitor -
$2,477.00
C000689
Emergency Mgt.
n/a
Irrigation System Parts
n/a
Utilities-WRWWTP
n/a
Aluminum Deck Grating
n/a
Utilities-WRWWTP
n/a
Blowers with stands
n/a
Utilities-WRWWTP
n/a
4" Hycor Screen
n/a
Utilities-WRWWTP
n/a
Eutek Solids Classifier
n/a
Utilities-WRWWTP
n/a
Pump w/Irrigation Hose Reel
n/a
Utilities-WRWWTP
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously declared
the list of items surplus and authorized they be
included with the Surplus Property Sale, as
recommended in the memorandum.
H. Bid ##7000 - Annual Limerock Contract (Road & Bridget Stewart
Mining and Blackhawk Quarry
DATE:
TO:
THRU:
FROM:
SUBJ:
The Board reviewed a Memorandum of September 10, 1996:
September 10, 1996
BOARD OF COUNTY COMMISSIONERS
James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Service
Fran Boynton Powell, Purchasing Managerl
Award Bid #7000/Annual Limerock Contract
Road & Bridge
13
Se tember 24, 1996
BACKGROUND:
Bid Opening Date:
August 28, 1996
Advertising Dates:
August 7, 14, 1996
Specifications Mailed to:
Fifteen (15) Vendors
Replies:
Three (3) Vendors
No Bids:
One (1)
VENDOR ZONE A
ZONE B ZONE C COUNTY PICK UP
PER TON
PER TON PER TON PER TON
Stewart Mining *$6.50
*$6.45 *$6.45 *$4.25
Ft Pierce, FL
Blackhawk Quarry $6.59 $6.59 $6.59 *$4.50
Palm Bay, FL
Jahna Industries $12.00 $12.00 $12.00 $3.40 (25 ton min. per load)
Lake Wales, FL
Note: (*) denotes award
RECOMMENDATION:
1. Staff recommends awarding items 1, 2, & 3 to Stewart Mining Industries Inc item # 4 for
pick up at the plant be awarded to Stewart Mining Industries, Inc and Blackhawk Ouany (see
attached department memo) as the lowest, most responsible bidders meeting specifications as set
forth in the Invitation to Bid.
2. Establish an Open End Contract for a twelve month period from the date of award with a not
to exceed amount of $130,000.00. Last year's expenditures for this service totaled $115,361.65.
3. Authorize the Purchasing Manager to renew this contract subject to satisfactory performance,
zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of
the County.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
awarding items 1, 2, & 3 to Stewart Mining
Industries, Inc.; item 4 for pick up at the plant be
awarded to Stewart Mining Industries, Inc., and
Blackhawk Quarry; establish an open end contract for
a 12 -month period from the date of award with a not
to exceed amount of $130,000; and authorize the
Purchasing Manager to renew this contract subject to
satisfactory performance, zero cost increase, vendor
acceptance, and the determination that renewal is in
the best interest of the County, as recommended in
the memorandum.
14
September 24, 1996
wa 9-0 FAu 1,90
Fr- -7
Boa 99 F -Aa 197
I. Bid #7004 - Annual Bid for Calcium Hypochlorite (Utilities Department)-
Apperson Chemicals
The Board reviewed a Memorandum of September 11, 1996:
DATE: September 11, 1996
TO: BOARD OF COUNTY COMNIISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Sern ps
FROM: Fran Boynton Powell, Purchasing Manage
SUBJ: Award Bid #7004/Annual Bid for Calcium Hypochlorite
Utilities Department
BACKGROUND:
Bid Opening Date:
September 4, 1996
Advertising Dates:
August 21, 28, 1996
Specifications Mailed to:
Twelve (12) Vendors
Replies:
Four (4) Vendors
No Bids:
Three (3)
BID TABULATION ANNUAL PRICE (2,000 Lbs)
Apperson Chemicals $ 2,300.00
Jacksonville, FL
Gorman Company $ 2,380.00
Melbourne, FL
PB & S Chemicals $ 2,450.00
Orlando, FL
Watertronics $ 3,944.00
Merritt Island, FL
RECOMMENDATION•
1. Staff recommends awarding the bid to Anuerson Chemicals as the overall low bidder
meeting specifications as set forth in the Invitation to Bid.
2. Establish an Open End Contract for a twelve month period from the date of award with a not
to exceed amount of $5,000.00. Last year's expenditures for this service totaled $2,120.00.
3. Authorize the Purchasing Manager to renew this contract subject to satisfactory performance,
zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of
the County.
15
September 24, 1996
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded the
bid to Apperson Chemicals; established an open end
contract for a 12 -month period from date of award
with a not -to -exceed amount of $5,000; and
authorized the Purchasing Manager to renew the
contract subject to satisfactory performance, zero
cost increase, vendor acceptance, and the
determination that renewal is in the best interest
of the County, as recommended in the memorandum.
1. 26th Street Right -of -Way Acquisition (donation) - Seminole Ventures,
Inc.
The Board reviewed a Memorandum of September 13, 1996:
TO: James E. Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
FROM: Donald G. Finney, SRA
County Right -of -Way Agent
vyl
SUBJECT: 26th St. Right -of -Way Acquisition:
DATE: September 13,1996 CONSENT AGENDA
DESCRIPTION AND CONDITIONS
An additional 35 feet of right-of-way and a 40 ft. corner cut of
right of way__is.required on the west side of 66th Avenue at 26th
St. for the four lane paving improvement project from 58th to 66th
Aves.
The property owner has executed a contract with Addendum to donate
the right-of-way to the county in exchange for the conditions in
the Addendum.
The terms of the contract and addendum provide the county permit
access for property on 66th Ave (Central Groves property) owned by
the same owner and other access points be permitted by the county
to the remaining property. In addition density credit is being
applied to the acquired right of way for the remainder..
Overriding a previous right of way agreement the owners now agree
to be assessed for the 26th St. improvements from 66th Ave. to a
point just east of 74th Ave. but the assessment shall not be more
than $11,035.24 with a five year pay back period. The county
further agrees to pay seller $3,476.81 for two wells to be moved.
The county will pay for recording and documentary stamp tax. Taxes
shall be prorated. There is a reverter clause with a date of
January 1, 1998 for completion of the improvements on 26th St.
16
September 24, 1996
00a 99 1
BOOK `9 [',L jq
RECOMMENDATION
Staff requests the Board of County Commissioners approve the
Contract and Addendum and authorize the Chairman to execute the
contracts in triplicate.
FUNDING
Funding for 26th Street is to be from District 8 Traffic Impact Fee
#101-158-541-067.30 with reimbursement from the Local Option Sales
Tax Revenue current fiscal year.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the contract with Seminole Ventures, Inc., and
addendum, as recommended in the memorandum.
COPY OF CONTRACT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
K. County Tax Deed Sales Applications
The Board reviewed a Memorandum of September 12, 1996:
TO: Board of County Commissioners
�240jwt,
.
FROM: Lea R. Keller, CLA, County Attorney's Office
THRU: Charles P. Vitunac, County Attorney
DATE: September 12, 1996
RE: County Tax Deed Sales Applications
On June 25, 1996, the Board approved the County redeeming and paying costs to
the Tax Collector in connection with certain tax certificates which were
eligible for tax deed applications.
Recently we were advised by the Clerk of the Court that as part of the
process of transferring title to the County, the total sum of $1,770.16 is
due to cover the costs of the Clerk's fees, legal advertisements, postage and
certified mailings, and in some cases Sheriff's service on the eight listed
certificates.
Requested Action: Staff requests the Board approve the payment of the total
cost to the Clerk of the Circuit Court.
17
September 24, 1996
M IRC BOARD OF COUNTY COMMISSIONERS
THIS STATEMENT BECOMES A RECEIPT
WHEN PROPERLY STAMPED 13Y CASHIER
JEFFREY K. BARTON
CLERK OF THE CIRCUIT COURT
INDIAN RIVER COUNTY
P.O. BOX 1028
VERO BEACH, FLORIDA 32961-1028
700.16
LOCATION
q4_01179
SIGNATURE
tions
3f."1(0
G!
Please Remit to:
,•effrey K. Barton, Clerk
. 960
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
payment in the amount of $1,700.16 to the Clerk of
the Circuit Court, as requested in the memorandum.
L. Conservation Easement and Assessing Same - LaFountain
The Board reviewed a Memorandum of September 18, 1996:
TO: The Board of County Commissioners
FROM: IWilliam G. Collins II - Deputy County Attorney
DATE: September 18, 1996
SUBJECT: Resolution Accepting a Conservation Easement and Assessing Same
Pursuant to Section 193.501, Florida Statutes
In October of 1995, Donald and June LaFountain granted a conservation
easement to .Indian River County so that their development project could move
forward.
G
�
Mr. and Mrs. LaFountain have now requested that the lands under -that
conservation easement be assessed according to its present restricted use.
In this regard, the attached Resolution has been prepared.
18
September 24, 1996 BOOK 99 fA)CA 200
800K 99' rkl40
RECOMMMMATION
Authorize the Chairman of the Board to execute the attached Resolution,' and
the Clerk to send a certified copy of same to the Property Appraiser.
Chairman Adams was concerned because the property in question
involved the Chip Harvesters (previous problems with smoke and
ashes from burning piles of mulch). She questioned Deputy County
Attorney Will Collins in order to make sure there were no items
within the conservation easement that are violating the
conservation easement. Attorney Collins suggested the matter be
tabled for a week to allow time for inspection of the property and
make a determination.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously tabled this
matter for a week.
M. Meter Reading Services Contract - Avatar Utility Services, Inc.
The Board reviewed a Memorandum of September 16, 1996:
DATE:
TO:
FROM:
PREPARED
AND STAFFED
BY:
SUBJECT:
September 16, 1996
JAMES E. CHANDLER
COUNTY ADMINISTRA
TERRANCE G. PI O
DIRECTOR OF
HARRY E. AS
ASSISTANT X OR
SERVICES
OF UTILITY SERVICES
CONTRACT METER READING SERVICES - CONTRACT WITH
AVATAR UTILITY SERVICES, INC.
On September 17, 1996, the Board of County Commissioners.approved
the Award of Bid to provide water meter reading services to the
firm of Avatar Utility Services, Inc.
Attached is the proposed agreement setting forth the conditions and
scope of services to be provided.
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve and execute the attached
contract as presented.
Se tember 24, 1996
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the contract with Avatar Utility Services, Inc., as
recommended in the memorandum.
CONTRACT ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
N. Miscellaneous Budget Amendment 030
The Board reviewed a Memorandum of September 19, 1996:
TO: Members of the Board
of County Commissioners
DATE: September 19, 1996
SUBJECT: NIISCELLANEOUS BUDGET AMENDMENT 030
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director
DESCRIPTION AND CONDMONS
The attached budget amendment is to appropriate funding for the following:
1. The attached entry appropriates donations received by the Main Library. Included is
$4,300 from the Friends of the Library for Florida history shelving.
2. The attached entry appropriates funding for capital expenditures under the Federal Transit
Administration Section 5307 (formerly Section 9) grant and the Florida DOT Public
Transit State Block grant passed through the IRC Council on Aging.
3. The attached entry transfers additional funds to Fleet Management and corrects the
appropriation of transferred funds approved August 20, 1996 by the Board of County
Commissioners.
4. The attached entry appropriates greater than budgeted law Library fees to the Law
Library books
5. Medicaid expense is anticipated to be higher than budgeted. This entry appropriates
funding to cover estimated remaining payments for the current year.
6. The attached entry appropriates funds for the completion of 79th Street in Vero Lake
Estates.
7. Current expenditures for the 66th Avenue and CR 510 road project were greater than
originally anticipated. These costs are covered by higher than anticipated road impact
fees in District 3. The attached entry appropriates funding for this project.
20
September 24, 1996
BOOK �J Pr1u[�
r
BOOK 99 In 203
8. _ The developer of Gator Truck Stop escrowed funds for his share of improvements at the
intersection of 82nd Avenue and S.K 60. The attached entry appropriates the funding
to the project.
9. The attached entry transfers $12,000 from General Fund to the Drug Abuse Fund to
cover a potential short -fall.
10. In-house labor and equipment costs for various capital projects were charged to the
Transportation operating fund. The allocation of costs back to the appropriate capital
projects funds reduces the taxing fund contribution to the Transportation Fund. The
attached entry reflects this reduction.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the attached budget amendment 030.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
miscellaneous budget amendment 030, as recommended
in the memorandum.
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Bair
nMR Nr"t
BUDGET AMENDMENT: 030
DATE: September 18. 1996
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
REVENUE
GENERAL FUND/Donations-Books
001-000-366-103.00
$1,909
$0
GENERAL FUND/Donatins-Main library
0014000-366-095.00
$6,251
$0
EXPENSE
GENERAL FUND/Main Library/Books
001-109-571-035.45
$5,860
$o
GENERAL FUND/Main Library/Office
Furniture and Equipment
001-109-571-066.41
$2,300
$0
2.
REVENUE
GENERAL FUND/Section 9/Council on Aging
0014X)0-331-041.00
$245,783
$0
GENERAL FUND/FL DOT Public
Transportation Grant
001-000-334-045.00
$30,871
$0
EXPENSE
GENERAL FUND/IRC Council on Aging
001-110-564-088.32
$276,654
$0
3.
REVENUE
FLEET MANAGEMENT/Auto. Maintenance
501-000-395-010.00
$9,200
$0
FLEET MANAGEMENT/Funds Transfer In
501-000-381-020.00
$0
$9,200
FLEET MANAGEMENT/Funds Transfer In
501-000-381-020.00
$25,000
$0
FLEET MANAGEMENT/Auto. Maintenance
5014000-395-010.00
$0
$25,000
EXPENSE
_
TRANSPORTATION FUND/Transfer Out
111-199-581-099.21
$25,000
$0
TRANSPORTATION FUND/Cash Forward -
September 30
111-199-581-099.92
$0
$25,000
21
September 24, 1996
TO: Members of the Board
BUDGET AMENDMENT: 030
of County Commissioners
001-199-581-099.91
$0
FROM: Joseph A. Bair
DATE:
September 18 1996
OMB Director
_
Entry
VERO LAKE ESTATES/Cash Forward -Oct. 1
185-000-389-040.00
$294,000
$p
Number
Funds/Department/Account Name
Account Number
Increase
TDecrease
4.
REVENUE
$294,000
$p
GENERAL FUND/County Court -Law
7.
REVENUE
Library Fee
001-000-341-071.00
$1,500
$0
$0
GENERAL FUND/jQircuit Court -Law
ROAD IMPACT FEES/District 3 Sebastian
1014)00-363-933.00
$25,000
$0
Library Fee
001-000-341-076.00
$11,500
$0
ROAD IMPACT FEES/District 3 -66th
Ave./C.R- 510
EXPENSE
$43,000
$0
-
GENERAL FUND/Law Library/Books
001-119-516-035.45
$13,000
1$0
5. EXPENSE
GENERAL FUND/Medicaid/Hospital 001-111-564-033.17 $40,000 $0
GENERAL FUND/Medicaid/Nursinw Hmmp (n l-11 t_crn_nzz 10 WA. nnn
22
September 24, 1996 BOOK 99 m X04
GENERAL FUND/Reserve for Contingency
001-199-581-099.91
$0
$80,000
6.
REVENUE
_
VERO LAKE ESTATES/Cash Forward -Oct. 1
185-000-389-040.00
$294,000
$p
EXPENSE
VERO LAKE ESTATES/Construction in Prog.
185-214-541-066.51
$294,000
$p
7.
REVENUE
ROAD IMPACT FEES/District 3 County
101-000-363-930.00
$18,000
$0
ROAD IMPACT FEES/District 3 Sebastian
1014)00-363-933.00
$25,000
$0
EXPENSE
ROAD IMPACT FEES/District 3 -66th
Ave./C.R- 510
101-153-541-067.68
$43,000
$0
8
REVENUE
ROAD IMPACT FEES/Developer Road Fee
101-000-344902.00
$36,000
$0
EXPENSE
ROAD IMPACT FEES/S.R. 60 & 82nd Ave.
101-158-541-067.62
$36,000
$p
9.
REVENUE
DRUG ABUSE FUND/Transfer In
121-000-381-020.00
$12,000
$0
EXPENSE
DRUG ABUSE FUND/Reserve for Contingency
121-110-581-099.91
$12,000
$0
GENERAL FUND/Transfer Out
001-199-581-099.01
$12,000
$0
GENERAL FUND/Reserve for Contingency
001-199-581099.91
$0
$12,000
10.
REVENUE
TRANSPORTATION FUND/Reimbursement
111-000-369-040.00
$200,000
$0
TRANSPORTATION FUND/Transfer In
111-000-381-020.00
$0
$2009000
EXPENSE
GENERAL FUND)Transfer Out
001-199-581-099.21
$0
$80,000
GENERAL FUND/Cash Forward -September 30
001-199-581-099.92
$80,000
$0
M.S.T.U./Transfer Out
004199-581-099.21
$0
$120,000
M.S.T.U./Cash Forward -September 30
004-199-581-099.92
$120,000
1so
22
September 24, 1996 BOOK 99 m X04
BOOK 99 P4
O. Tax Exemption Referendum
The Board reviewed a Memorandum of September 17, 1996:
To: Ann Robinson
Supervisor of Elections
From: Carolyn K. Eggert Gid
Vice Chairman
Date: September 17, 1996
Subject: Tax Exemption Referendum
Please entitle the referendum that the County is placing on the November 5
ballot
Tax Exemption Referendum
REFERENDUM
Tax Exemption Referendum
Shall the Board of County Commissioners of Indian River County
be authorized, pursuant to Article VII, Section 3 of the State
Constitution, to grant limited property tax exemptions to new
industrial businesses, new corporate offices, and expansions of
existing industrial businesses?
YES - For Authority to Grant Exemptions 74 =m►
NO - Against Authority to Grant Exemptions 76 mo►
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the title of the November 5 referendum as "Tax
Exemption Referendum", as requested.
P. County Administrator's Evaluation
The Board reviewed a Memorandum of September 23, 1996:
MEMO
To: Board of County Commissioners
From: Fran B. Adams, Chairman
Subject: Administrator's Evaluation
Date: September 23, 1996
23
Se tember 24, 1996
fv $QF- 4.4,1) F�
To7--
The Administrator has exhibited excellent work ethic in administrative, budget, and
finance matters. In this fiscal year the Administrator has faced the replacement of a
Personnel Director, the distracting series of investigations into particular utility
operations, a tight budget year with little room for new or newly necessary programs
and improvements, privatization of the maintenance of Sandridge, and pressure to
execute a direction for the Old Courthouse.
The Administrator is not afraid of work, does not appear to watch the clock, and will
work whatever hours necessary to facilitate the accomplishment of the job. The
Administrator does not dabble within departments, but depends strongly on his
department heads to manage the work or to trim their budget to cooperate with the
Commission in its budget decisions.
While showing more than average amount of patience and thoroughly investigating
allegations before rendering decisions, the Administrator has exhibited the ability to
render tough decisions if evidence warrants. He has consciously pursued every
direction the Commission has suggested for alternatives for the Courthouse. Our
budget showed no taxpayer increase even with great pressures from law enforcement,
government and non-profit contributions.
The Administrator has instituted personnel training to aid in public contact service.:
He has instituted an employee suggestion program. He is progressing on all the
alternatives for space allocation within the County scope. The Administrator without
hesitation follows through on Commission mandated missions. He attacks problems
early and quickly.
Employees still feel that they do not know Mr. Chandler. They never see him in the
field and rarely see him in other county offices. As long as he continues to handle
county matters expeditiously, he can visit with the employees at our Christmas
luncheon or other social affairs. We have staff and Commissioners who probably are
seen outside the office too much as it is.
In light of the above, it is the recommendation to grant the Administrator,
James Chandler, a 5% pay raise, effective October 1, 1996.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved a
5% pay increase for County Administrator James
Chandler, effective October 1, 1996, as recommended
in the memorandum.
24
September 24, 1996 BOOK
BOOK 99 F -ma 407
PUBLIC HEARING -ABLE HEALTH SERVICES REQUEST FOR THE
ISSUANCE OF A CLASS "E" CERTIFICATE OF PUBLIC
CONVENIENCE AND NECESSITY TO PROVIDE WHEELCHAIR
TRANSPORTATION SERVICES
PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared Darryl K. Hicks who on
oath says that he is President of the Press -Journal, a daily newspaper published at Vero Beach
In Indian River County, Florida; that the attached copy of advertisement, being
g
In the matter of 660-e,17 /- &4--i f J(
In the
Court, was pub -
fished in said newspaper in the issues of --J(.401 f L 5(p.
Affiant further says that the said Press -Journal is a newspaper published at Vero Beach, in
said Indian River County, Florida, and that the said newspaper has heretofore been
continuously published in said Indian River County, Florida, each daily and has been entered as
second class mail matter at the post office in Vero Beach, in said Indian River County,Florida,
for a period of one year next preceding the first publication of the attachecopy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
advertisement for publication in said newspaper.
R� and subscribed before me this (� day of -14-D. 19
MY Comm. Expire : SA'erA Il; ' f,r resident)
0P
August 25, 1997 S"t H^r1da. St ;rt::�fastoc L:�; t 2.5
cC3 . 1547
.,��ji�gT. 1 •\OP,r� RlQprrj l.
PUBLIC HEAR0
�_24,
ofen� ac8TCo Indian Rkw
Ftorkla will meet h the Courcy Adn�rYatri-
tion at 1840 25th Street, Vern Beach. FI.,
to corebbrof
SERVIM
for a Class E� TMof Pdjk Carwe &ft end
N90Provide wheelchair Transporfa8on
end within kxkn River Canty, Florida.
shoiA
At the PM B and � be giyan an
tb"n. to speak for a against the prapataed
Anyone who nW wishany decision vateoh
rtmy be made at fhb =wl need to ensure
tlhtt a vedaft reoal of theb mad(L
Is based.which y and upon whish
the WealAnpne
u Who nae a speahe qtysociornfor
with Act ADA Cater at 667-
80M, Ext. 408, at beat 48 hoaas if advance of ft
Sept 4 tlilB t
Emergency Services Director Doug Wright reviewed a Memorandum
of September 16, 1996 with the aid of overhead projection of
salient points:
TO: Honorable Board of County Commissioners
THROUGH: Jim Chandler, County Administrator
FROM: Doug Wright, Director
Emergency Services
DATE: September 16, 1996
SUBJECT: Able Health Services Request For the Issuance of a Class
"E" Certificate of Public Convenience and Necessity to
Provide Wheelchair Transportation Services
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at a public hearing scheduled for September 24, 1996.
25
September 24, 1996
807
DESCRIPTION AND CONDITIONS:
On April 25, 1996, Able Health Services, referred to as "Able"
hereafter in this document, submitted an application along with a
fee of $100.00 for a Class "E" Certificate of Public Convenience
and Necessity to provide wheelchair transportation services within
the County. Able Health Services is a subsidiary of Able Aviation
and Air Ambulance, Inc. Pursuant to Chapter 304 of the Indian
River County Code, an investigation was conducted regarding the
application and public need for additional wheelchair service
providers in the County. It should be noted that Able Aviation and
Air Ambulance, Inc., currently holds a Class "B" Certificate of
Public Convenience and Necessity in Indian River County to provide
non -emergency advanced life support interfacility transport
services.
As part of the .investigation, each municipality, hospital, EMS
provider, and each nursing home/facility in the County was
contacted or corresponded with by mail. Also an informational
meeting was held on August 6, 1996, with notice given so that input
from the providers, municipalities, interested groups, or citizens
could be obtained and questions regarding the proposed service
could be answered by a representative of Able. Prior to the
meeting and as part of the investigation, additional -documentation
was requested from Able which Mr. Gary Burdsall, representing the
company, promptly provided.
It should be noted that the reason this matter is not coming before
the Board within the 60 day period required by Chapter 304 is due
to Able requesting that their Class "B" certificate renewal be
completed and considered by the Board before scheduling the Class
"E" application public hearing. The Class "B" renewal of Able was
approved routinely by the Board on July 16, 1996.
Able is not currently providing wheelchair transportation services
in Indian River County, since no contract exists with the Community
Transportation Coordinator and the company does not hold, but is
attempting to obtain through this process, a certificate of public
convenience and necessity.
The investigation revealed that Able has been -in the EMS ground
transportation business in Indian River County for a little over
two years. The business is headquartered in St. Lucie County at
3100 Airmans Drive near the airport. The parent company has been
in the EMS air transport business since 1987 and continues to have
nine (9) air transport units operating out of several major
airports in Florida.
Prior to the time Indian River County adopted the wheelchair
ordinance in September, 1995, Able was providing wheelchair
transportation services in the County. They are currently
authorized to provide wheelchair services in St. Lucie County. If
granted a certificate, the company would utilize its fleet of three
wheelchair vans to serve clients in Indian River County. All of
the vehicles are Ford vans, one of which is a 1993 model and.two of
which are '1995 models. Able also has six (6) ambulances that are
used for EMS ALS non -emergency transport services within the scope
of their Class "B" certificate. The company's proposed fee
schedule was reviewed, and staff determined it is reasonable and
comparable with other wheelchair providers.
The EMS Director sent notices to and requested input from forty-two
different agencies or individuals during the investigation. At the
informational meeting on August 6, 1996, Mr. Burdsall presented
information about his company and the rationale for requesting a
certificate, with emphasis on providing the service on a private
26
September 24, 1996 BOOK 99 FAI��
BOOK 99 PAU
pay basis until such time as his company could get approval for a
contract with the County Transportation Coordinator. The contract
is necessary to bill for Medicare and other governmental payments.
The general consensus of those attending the meeting was that a
need did not exist at this time for an additional wheelchair
transportation provider in the County. Notes of the informational
meeting are attached for review.
In addition to the information received at the meeting referenced
above, the following documents or phone calls were received by the
EMS Director:
1) Letter dated May 6, 1996, from Bruce R. Miller of Royal
Palm Retirement Residence, 2180 10th Avenue, Vero Beach. Mr.
Miller stated he was opposed to the certificate of need process for
wheelchair customers who pay with private funds. He indicated that
Royal Palm has been using Able of Sebastian for their needs and the
needs of their residents. He further indicated that the Community
Coach is their only alternative to Able of Sebastian. He met with
the Community Coach Director and obtained information' on
availability and hours of operation. After that meeting, he
determined that the Community Coach service was not consistent with
their needs, because the limited hours would not help on'fieldtrips and outings that they plan during normal hours. He felt they
would not be able to plan outings on weekends or after 5:00 P.M.
when the Coaches are not in service throughout the County. He
lamented that their facility operation should not have to be
changed to accommodate the Community Coach's schedule and noted
that he wants service that can meet their needs.
Mr. Miller stated that Able of Sebastian is doing an adequate job,
but he felt if something were to happen to their equipment (their
vans are from 70's) and/or one of the two drivers, service would be
severely curtailed. In that case, he did not see an alternative
that would meet his facility's needs and they would be unable to
offer quality, timely, and affordable wheelchair services to their
residents.
He ended his letter by stating for the reasons alluded to, that
there is a need for more quality private wheelchair providers in
the County. He wanted this information conveyed to the County
Commissioners and was hopeful that new providers with new equipment
could be brought in so facilities such as his could provide their
residents with the best service available.
---2) Able provided fourteen (14) form letters which were the
results of a survey the company completed during the period May 23
through June 7, 1996. One of the survey forms (not listed below)
was from another county and it was not considered. Survey
documents indicated they were received from the following
facilities or individuals in Indian River County:
Associated Home Health of Palm Beach
Visiting Nurse Association of Treasure Coast
Indian River Surqery Center
Staff Builders Home Health
Doctor's Clinic
Vero Home Care
Renal Care Center
Vero Orthopedics
Florida Eye Institute
Indian River Village Care Center
Sebastian River Medical Center
Community Quick Medical Clinic
IHS Vero Beach
27
September 24, 1996
All boxes on the survey forms were not checked by the facilities
and some had footnotes. The forms are attached for review as the
Board deems appropriate. The survey indicated the following:
1. -Is your Facility/Organization satisfied with the current
wheelchair service being provided to you?
2.
3.
4.
5.
Yes 5
No 5
Has your Facility/Organization experienced any delays in
transport?
Yes 9
No 3
Does you(sic) Facility/Organization feel there is a need for
Able Health Services to provide wheelchair service for private
pay?
Yes 13
Does your Facility/Organization feel that there is a need for
another wheelchair provider in Indian River County?
Yes 13
No 0
Would your Facility/Organization like to have another service
to choose from for your Private Pay wheelchair clients?
Yes 13
No 0
3) Letter dated June 6, 1996, from Vincent Cacciatore,
Administrator of Palm Garden located at 1755 37th Street, Vero
Beach. Mr. Cacciatore stated he has been a nursing home
administrator in Vero Beach for over 10 years. He advises there is
no doubt in his mind that there is a need for another private pay
wheelchair transport company in the County. It should be noted
that the EMS Director was notified on September 12, 1996, that Mr.
Cacciatore had been replaced by Mr. Stan Weir as Administrator at
Palm Garden.
4) Letter dated August 1, 1996, from Thomas Fritz,
Transportation Director for the Council On Aging and Community
Transportation Coordinator for Indian River County located at 694
14th Street, Vero Beach. Mr. Fritz stated that Able is not under
coordination contract with the Council On Aging and alludes to a
recent meeting of the Transportation Disadvantaged Local
Coordinating Board wherein it was agreed that there was no need for
additional transportation operators at this time. He concluded his
letter with comments relating to Able's Class "B" certificate which
is not at issue at this time.
5) Letter dated August 5, 1996, from Sebastian City Manager
Thomas Frame advising that he had reviewed the Able application and
discussed the matter with representatives of the Sebastian River'
Medical Center. He noted it would appear that this company is
capable of providing adequate service to the Sebastian area. He
concluded his letter by stating that based on his findings, he
would leave the determination fully up to the EMS Director as a
recommendation to the Board of County Commissioners for final
determination.
6) Phone call on August 8, 1996, at 11:10 A.M. from Bruce
Miller of Royal Palm as a follow-up to his letter of May 6, 1996.
He stated he was worried about what was going to happen with
28
September 24, 1996 `)
500K 00 PA'U411
wheelchair service in the future. He advised he had a problem the
prior -night when there was a funeral for one of his clients and he
had a very difficult time arranging transportation for other
clients who wanted to attend the funeral. He concluded his remarks
by stating the Council On Aging is unable to assist him after 5:00
or 5:30 P.M. or on weekends.
7) Phone call on August 8, 1996, at 10:10 A.M. from Dennis
Carmody of All Florida Transport. All Florida Transport currently
holds a Class "E" Certificate of Public Convenience and Necessity
to provide wheelchair transportation services. He stated he was
not doing much business now, and that it was really dead around the
County. He did not feel a need existed for another provider and
that business was so slow he had to lay off his driver.
8) Phone call' on August 16, 1996, at 3:15 P.M. from Lt. Glen
Oberbeck, on behalf of Chief Hugh Cox, of the Indian River Shores
Public Safety Department. He advised that Indian River Shores did
not oppose Able's application for a certificate to provide
wheelchair transportation services.
A copy of the minutes of the July 18, 1996, Transportation
Disadvantaged Local Coordinating Board was obtained for review and
inclusion in the EMS Director's recommendation to the Board. The
minutes noted that during the meeting it was determined that no
complaints had been received regarding the availability of
wheelchair transportation in the community and no additional
providers were needed.
ALTERNATIVES AND ANALYSIS:
Chapter 304 of the Indian River County Code of Laws and Ordinances
requires, in part, as follows:
1. No person shall provide wheelchair vehicle service in
Indian River County without a certificate of public
convenience and necessity issued by the Board of County
Commissioners, (Section 304.13);
2. Any person who provides wheelchair vehicle services where
said services are paid for in part or in whole either
directly or indirectly with government funds shall be
required to have a Class "E" certificate, (Section
304.14.3);
3. To obtain an "E" certificate a showing of need for the
service shall accompany the application...., (Section
304.14.4); and,
4. All services subject to Certificate "E" of this chapter
shall be under written contract with the community
transportation coordinator ..... (Section 304.17)
Able has informed the EMS Director that the service they are
seeking is for private pay clients only, and the company does not
intend to bill any governmental entity- for wheelchair
transportation services provided to their clients if a certificate
is granted.
As noted above, Able provided the EMS Director with a number of
survey forms which were to some degree seemingly favorable to Able
over other providers, oriented toward private pay transports, and
indicated the facility(s) preferred having another provider to
choose from rather than information directly related to needs not
being met.
29
Se tember 24, 1996
� r �
No specific incidents were cited as to why the delays mentioned in
the forms occurred. Therefore, the information is not quantifiable
in a format which would demonstrate a need for additional
providers. Generally, surveys are used to determine a specific
objective (i.e. need) and are prepared in such a manner that the
survey is blind and impartial so it does not support or lead to a
particular position or finding. The survey form used and responses
obtained in this instance are not specific enough for the EMS
Director to conclude that a need for additional wheelchair
providers has been established. The survey would certainly
strongly suggest that those surveyed would prefer to have
additional providers available, and there is concern that after
hour and weekend transports of the facilities are not being met as
they should be.
It appears that Able has raised a point that*the Board may want to
consider in terms of wheelchair services for those clients who pay
with private funds versus clients whose wheelchair transportation
is paid from governmental resources. Chapter 304 does not directly
address the issue of private pay. Able has stated on several
occasions that they would like to provide wheelchair transportation
services to private pay clients until such time as a contract could
be favorably considered and finalized with the Council On Aging and
the Community Transportation Coordinator.
Possible alternatives the Board may consider are as follows:
1. Deny the application for a Class "E" certificate to provide
wheelchair transportation services.
2. Approve the application for a Class "E" certificate to provide
wheelchair transportation services.
3. Approve the application for a Class "E" certificate and limit
the wheelchair transportation services to serve only private
pay clients.
RECONMNDATION:
The EMS Director carefully considered all the information submitted
in this matter. However, a great amount of creditability is given
to the Transportation Disadvantaged Local Coordinating Board since
that Board was the genesis of the wheelchair ordinance. Its
finding that no additional wheelchair providers were needed in the
County is significant. It was also confirmed that Able is not
currently under contract with the Community Transportation
Coordinator, which is a requirement in the ordinance to obtain a
Class "E" certificate.
In addition, the information meeting which was held established a
consensus among the providers present that no additional providers
were needed. Able feels, since it was providing wheelchair
transport services at the time the ordinance was passed and others
services were grandfathered in, that they should have been included
in that group. However, that is not an issue at this time since it
has been prior addressed by the Board.
The survey letters were addressed earlier in this document and no
further discussion is necessary. They say what they say.
Based on consideration of the totality of the information available
at this time and pursuant to Chapter 304, the EMS Director
recommends that the Board approve Alternative #1.
However, if the Board finds that Able has provided sufficient
information that would demonstrate a preference for facilities to
have a provider which would serve private pay clients only, then it
is within the Board's providence to consider approving Alternative
#3.
we
t
September 24, 1996 BOOK ; = 24, 9 PA
c�
BOOK 99 PAGE
APPLICATION
• Chapter 304 - Wheelchair Transport Services.
• Submitted April 25, 1996 - Class "E" Certificate of Public
Convenience & Necessity.
• $100.00 fee.
• Investigation by EMS Director.
• Public Hearing within 60 days*.
INVESTIGATION
• Each municipality, hospital, EMS provider, nursing home,
and health care facility was corresponded with (42):
• An informational meeting was held on August 6, 1996.
• Able vehicles were inspected (3).
• Public need was considered.
• Not under contract with CTC - Council on Aging.
• Applicant stressed objective was to provide service to
private pay clients until contract with CTC could be
finalized.
• Before ordinance was approved in September, 1995,
applicant was providing wheelchair transport services in
county.
FINDING
• Concerns were stated from some facilities regarding
problems in:
— Scheduling in advance.
— After hours/weekend trips.
— Desire for other providers to choose from.
ALTERNATIVES
• ALTERNATIVE #1: Deny the issuance of a Class "E"
Certificate.
• ALTERNATIVE #2: Approve the issuance of a Class "E"
Certificate.
• ALTERNATIVE #3: Approve the issuance of a Class "E"
Certificate, limited to private pay clients.
31
Se tember 24, 1996
.
CONCLUSION
Transportation Disadvantaged Local Coordinating Board
determined no additional providers were needed
(7/18/96).
Able Health Services is not under contract with the CTC.
Showing of need not sufficiently demonstrated.
Some facilities strongly desire additional provider for -after
hours and weekend trips.
Informational meeting consensus was that needs were
being met.
RECOMMENDATION
• Pursuant to Chapter 304 - approve Alternative #1.
• If BCC finds information sufficient to have a provider for
private pay clients only - consider Alternative #3.
32
September 24, 1996
�a��" 4
BOOK -99
In response to Commissioner Eggert, Director Wright defined
"private pay client" as a person paying directly from private funds
without insurance or Medicare payments.
Commissioner Bird observed that the survey results provided in
the backup contradicted Director Wright"s recommendation, whereupon
Commissioner Eggert asked Director Wright to describe the procedure
he went through to reach his conclusions.
Director Wright explained that, after receiving the surveys,
staff had contacted the signers of the survey letters and the
information communicated by telephone conflicted with the contents
of the letters. There was a consensus that they wanted another
provider, but what he was looking for (to satisfy code
requirements) were reported delays or something concrete that would
lead staff to believe that there is a large vacuum of service not
being met by existing providers. The Transportation Disadvantaged
Local Coordinating Board (TDLCB) had not received any complaints.
He believed that schedule changes would address any existing
problems.
It appeared to Commissioner Bird that, if the survey is
accurate, the need for an additional provider does exist. He felt
there seemed to be more than a consensus in the letters.
Director Wright responded that the survey does not say that
the current providers are not providing the service. He was
looking for impartial information.
Commissioner Bird described the survey as having non-specific,
generic questions.
Director Wright reiterated that Able's application does not
meet the requirements of the County's code, by which he is bound,
and stood by his recommendation.
Discussion ensued about after-hours service needs and whether
or not the need is being met.
Chairman Adams pointed out that it is one thing to look at
whether the need is being met and another is the need to keep the
ones who are licensed economically viable.
Commissioner Tippin observed that nothing has stopped the
proliferation of plant nurseries.
Commissioner Eggert advised it was reported at the TDLCB that
none of the services are running at full capacity; therefore,
"need" does not exist to add more.
33
September 24, 1996
Director Wright reported that Mr. Cormody (one of the service
providers) advised him that he had to lay off some workers because
there was insufficient business.
Commissioner Macht had heard a complaint that other providers
for "private pay" were unreliable and arrived with dirty vehicles,
whereas a call to Able Ambulance resulted in a clean, modern
vehicle with very attentive attendants. He felt that was a strong
endorsement of need.
Director Wright advised that the ordinance would have to be
changed if the Board approves Able's request.
County Attorney Vitunac felt that if the Board had the power
to deny an "E" license, they also had the power to restrict it to
private pay. He thought that, for today's purposes, they could
give a restricted (to private pay) "E" license.
Chairman Adams opened the public hearing and asked if anyone
wished to be heard in this matter.
Gary Burdsall, president of Able Health Services, a subsidiary
of Able Aviation and Air Ambulance, briefly asked the Board to
approve the issuance of a Class "E" Certificate, limited to private
pay clients (Alternative 3) today. He noted that a couple of
months ago they had an unannounced inspection by the State of
Florida and were given exemplary records and vehicle status
assessments.
Commissioner Eggert asked Mr. Burdsall to describe what he
would like to do in a private pay program.
Mr. Burdsall responded that some of the facilities require
moving patients by wheelchair and the facility or the person is
willing to pay for the service themselves. He would welcome the
opportunity to service the community under the CTC. Today,
however, he requested approval of Alternate 3.
Tom Fritz, Transportation Director for Council on Aging and
Transportation Coordinator for the County, advised that at the last
meeting of the TDLCB one of the issues was whether or not the
community's need is being met. The specific question was asked if
anyone was aware of the need not being met. At that point, there
was no designated need. Going a step further, he met with many of
the local medical providers to determine if there was anything that
could be done to better serve them. Florida Eye Clinic requested
that scheduled hours be extended to 6 pm.
Commissioner Bird asked his position on Alternate 3, and Mr.
Fritz advised that there is an additional issue. It is a nursing
34
September 24, 1996
BOOK 'AGE k17
home's responsibility to transport their residents, so, there is an
underlying question as to whose responsibility it really is to pay
for transportation, the nursing home's or the individual's. In
answer to the question, at this point, he specified he was against
Alternate 3.
Jim Ross of City Cab advised that he presently works with the
Council on Aging in providing transportation 24 hours a day. His
only concern is that before bringing in other companies from other
counties, we make sure we are utilizing the companies who pay
Indian River County taxes.
Carol Bepler, one of the owners of Able Transport of
Sebastian, spoke against bringing another company into the area.
She advised she already had to cut one of their part-time workers.
If there is additional business, she would like to have it.
The Chairman asked if anyone else wished to be heard in this
matter. There being none, she closed the public hearing.
Commissioner Eggert made two comments. Her first was that
E.1.1s are providing their own transportation for their own
institutions. Second, she described herself as a "professional
rider of the various wheelchair vans" and she has not seen one that
has been dirty or unacceptable. At one time, there was a problem
with one ambulance service.
Commissioner Tippin favored competition in free enterprise.
He felt government should not be involved in this issue.
ON MOTION by Commissioner Tippin, SECONDED by
Commissioner Bird, the Board approved Alternative 3
(by a 3-2 vote, with Chairman Adams and Commissioner
Eggert opposed) for a Class "E" certificate to be
issued to Able Health Services and limiting the
wheelchair transportation services to serve only
private pay clients.
Chairman Adams added that she would feel better if Able paid
taxes in the county.
35
September 24, 1996
APPROVAL OF FY 1996/97 EMS COUNTY AWARDS GRANT;
PURCHASE OF CAPITAL/OPERATING EQUIPMENT WITH NON-
MATCHING EMS _GRANT FUNDS, AND GRANT RESOLUTION
The Board reviewed a Memorandum of September 13, 1996:
TO: Honorable Board of County Commissioners
THROUGH: Doug Wright, Director �aw
Department of Emergency Services
FROM: Jim Judge, EMS Chief
Division of Emergency Medical Services
DATE: September 13, 1996
SUBJECT: Approval of FY 1996/97
of Capital/Operating
Grant Funds; and Grant
EMS County Awards Grant; Purchase
Equipment with Non -Matching EMS
Resolution
It is respectfully requested the information contained herein be
given formal consideration by the Board of County Commissioners at
the meeting scheduled for September 24, 1996.
DESCRIPTION AND CONDITIONS
The Department of Health and Rehabilitative Services, Office of
Emergency Medical Services (EMS), is authorized by Chapter 401,
Part II, Florida Statutes, to distribute county grant funds. The
funds are then made available to eligible county governments to
improve and expand their prehospital emergency medical services.
The grant program is an innovative process which enables EMS
agencies to enhance EMS systems through the Board of County
Commissioners. The EMS Grant has been prepared describing program
needs and proposing grant objectives as well as time frames for
completion.
It should be noted that the grant conditions require the County to
ensure that the EMS grant funds will not be used to supplant or
replace any existing EMS budget allocations and the resolution must
include a statement to that effect. The grant conditions also
require a separate accounting of the EMS funds from all other
funds.
ALTERNATIVES AND ANALYSIS
The county grant funds are derived from surcharges_ on various
traffic violations. Funding in the amount of $52,025.52 has been
allocated to Indian River County for FY 1996/97. The grant funds
will be utilized as indicated in the grant application for
equipment and services to improve and expand the Advanced Life
Support EMS prehospital system. The equipment proposed and
justification for purchase in the expenditure plan is as follows.
IV Infusion Pumps - Purchase ten IV infusion pumps to properly
administer IV Nitroglycerine and other medications; an infusion
pump is required to properly control the exact amount of medication
administered to patients. $5,550.00
Extremity Vacuum Splints - Obtain ten vacuum splint systems which
would allow the Division of EMS to improve the quality of extremity
36
September 24, 1996
BOOK go pn?,19
splinting above the level currently being provided. The vacuum
splints are rigid and due to their heavy-duty PVC type material,
are not susceptible to weakening associated with blood and body
fluids, they would also allow for cleaning according to current
biohazard standards. $2,600.00
Fiberglass Backboards - Purchase ten fiberglass backboards with
immobilization straps to upgrade older wooden backboards due to the
latest guidelines on infectious control dealing with problems
associated in cleaning the porous wooden style boards. $1,990.00
LIFEPAR 10 monitor/defibrillator/pacemaker - Purchase two units to
allow the Division of EMS to improve the level of out of hospital
emergency care by bringing back-up ambulances to full Advanced Life
Support status for EMS training, Stand-by events and disaster
preparedness. $19,000.00
Durable Intubation Equipment - Purchase three sets of durable
intubation equipment (fiber optic laryngoscope handles, fiber optic
laryngoscope blades, Magill's Forceps) to improve the level of out
of hospital care by bringing back-up ambulances to full Advanced
Life Support status, for EMS training, Stand-by events, and
disaster preparedness. $2,450.00
UnQrade Main EMS Station Computer System - Purchase and install
necessary hardware and software components needed to upgrade the
main network computer and peripheral computers utilized at the Main
EMS Station. In addition to hardware and software purchases, the
project would entail transferring existing computer files from the
existing system to the newly installed system. $11,060.52
aL..Laus ueDrlezina (Basic Training) - Organize and
perform Critical Incident Stress Debriefings by providing training
and implementing a Regional debriefing team for emergency services
personnel. This will reduce strong emotional reactions and manage
stress symptoms from major incidents (death, etc.) by providing
services from peer debriefers as well as certified mental health
professionals. $1,500.00
aa++►a AjaAiy/n=cLLL.b-uu zuu uaraiac Knytnm Generator - Purchase two ALS
Baby Mannequins /Hearts im 200 Cardiac Rhythm Generator for annual
Pediatric Advanced Life Support Provider Courses and to assess the
status of the EMS personnel's ability to recognize and treat a
pediatric patient. From this assessment, training modalities will
be established and participants will practice advanced skills.
$4,200.00
Airway Management Trainers - Purchase two airway management
mannequins for annual Advanced Cardiac Life Support Provider
Courses and to assess the status of the EMS personnel's ability to
diagnose and treat the adult patient in respiratory distress.
$2,700.00
Cardiac Rhythm Generator - Purchase a rhythm generator for use
during annual certification and recertification of Advanced Cardiac
Life Support Providers, which are utilized to simulate realistic
patient conditions and promote treatment modalities consistent with
current standards of care. $550.00
Slide Projector - Purchase slide projector to be used for Public
Education presentations and numerous medical education classes
which improve and enhance the knowledge base of EMS staff. $425.00
RECOMMENDATION
Staff recommends approval of the FY 1996/97 EMS
resolution to purchase the equipment and services
37
September 24, 1996
Grant and
as noted in
attachments. Staff further recommends that the Board of County
Commissioners authorize the Chairman to execute the necessary
documents to obtain funds from HRS in the amount of $52,025.52 and
authorize budget amendments as required to receive and expend the
grant funds.
In order to comply with the requirements of the Grant, staff is
seeking authorization for the establishment of a unique accounting
code designator for all County Awards Grant deposits,
disbursements, interest accrual, and rollover of funds as they are
required to be maintained in a separate fund or account for
inspection by the State EMS Monitoring and Compliange°Unit.
Chairman Adams advised that a correction was made to the
proposed resolution to reflect that it is a resolution of the Board
of County Commissioners and not of the Emergency Services District
Board.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously adopted
Resolution No. 96-122 authorizing the application
for funding County Emergency Medical Services (EMS)
grant awards to be submitted to the State of Florida
Department of Health and Rehabilitative Services and
other recommendations as set forth in the
memorandum.
RESOLUTION NO. 96-122
A RESOLUTION OF. THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE APPLICATION FOR FUNDING COUNTY
EMERGENCY MEDICAL SERVICES (EMS) GRANT AWARDS
TO BE SUBMITTED TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABILITATIVE
SERVICES.
WHEREAS, The Florida Department of Health and Rehabilitative
Services has announced that applications for funding County
Emergency Medical Services (EMS) Grant awards are now being
accepted and a grant application has been prepared for Indian River
County; and
WHEREAS, an application for grant funds for fiscal year 1996-
97 has been prepared by the County; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COM-
MISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman is
authorized to sign and execute the application for EMS grant funds
certifying that monies from the EMS Grant Program For Counties will
improve and expand the County's pre -hospital EMS system and that
the funds will not be used to supplant existing County EMS budget
allocations.
38 �c7 t 1`' U
�BOOrK P� yE
September 24, 1996
BOOK 99 FAA
The foregoing Resolution was offered by Commissioner
Eggert who moved its adoption. The motion was seconded
by Commissioner Macht and, upon being put to a vote, the
vote was as follows:
Chairperson Fran B. Adams Aye
Vice -Chairperson Carolyn K. Eggert Aye
Commissioner Kenneth R. Macht Aye
Commissioner John W. Tippin Aye
Commissioner Richard N. Bird Aye
The Chairperson thereupon declared the resolution duly passed
and adopted this 24 day of September , 1996
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COLWY, FLORIDA
B
ran B. Adams, Chairperson
ind2n River Co.
Approved Date
Admin
Legal
Budget
� �
Dept.
g..� 3•
Risk Mgr.
ADM USTRATIVE POLICY MANUAL REVISIONS
The Board reviewed a Memorandum of September 11, 1996:
TO: James E. Chandler
Coun Administrator
FROM: Ron . Baker
Personnel Director
DATE: September 11, 1996
RE: Revisions to Administrative Policy Manual
BACKGROUND
Upon execution of the three union contracts, an examination of the
Administrative Policy Manual was conducted. The following
revisions to the Manual are proposed so that policies in the
contracts and in the manual are similar. Consistency in policies
for bargaining unit and nonbargaining unit employees provides more
efficiency and less chance for error.
The five areas of proposed changes are as follows:
39
September 24, 1996
� s �
1. Standby pay is increased from one half hour per day to one hour
per day.
2. Call back pay is changed from a minimum of one hour to a
minimum of two hours.
3. The temporary assignment pay policy is changed to reflect a
five working day rather than a seven calendar day qualification
period.
4. The change in the workers compensation policy means that
employees in lost time cases would receive benefits in accordance
with the laws of the State of Florida.
5. The addition of step -sister and step -brother to the definition
of immediate family in the Bereavement Leave policy means the
policy would be the same as in the Fire Contract and as in the Sick
Policy in the Administrative Policy Manual.
The pages with proposed revisions are attached. Strike overs
represent deletions of wording and underlining represents additions
of wording.
RECOMMENDATION:
The Board of County Commissioners approve the attached revisions
to the Administrative Policy Manual effective October 1, 1996.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the revisions to the Administrative Policy Manual
effective October 1, 1996, as recommended in the
memorandum.
SERVICE AGREEMENT _RENEWAL; THIRD PARTY CLAIMS
ADMINISTRATION SERVICES - INSURANCE SERVICING &
ADJUSTING COMPANY
The Board reviewed a Memorandum of September 16, 1996:
TO: James E. Chandler, County Administrator
THRU: Ron Baker, Personnel Director
FROM: Beth Jordan, Risk ManagerAdw
DATE: September 16, 1996 (1°�
SUBJECT: Service Agreement Renewal; Thins Party Claims Administration Services
Attached, please find for the Board's consideration on September 24, 1996, the FY 96-97 third party claims
administration Service Agreement renewal with Insurance Servicing & Adjusting Company. This will be the fifth
and final year of renewal; we will remarket the program in' FY 96-97.
40
September 24, 1996
BOOK 99 PAGE 222
J
BOOK 99 PA,E 223
The agreement makes no changes to the current year's terms and conditions; there is no price increase, and
the not-aexceed cost remains $33,985.00. - -
Staff has enjoyed an outstanding working relationship with this company, and we recommend the Board
approve the renewal agreement and authorize its execution.
ON MOTION by" Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
the renewal of servicing agreement with Insurance
Servicing & Adjusting Company for FY 96-97 third
party claims administration for a not -to -exceed cost
of $33,985, as recommended in the memorandum.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
41
September 24, 1996
8TH COURT SOUTH OF 2ND STREET - PAVING AND DRAINAGE
IlVIPROVEMENTS - AS -BUILT RESOLUTION & ASSESSMENT ROLL
The Board reviewed a Memorandum of September 9, 1996:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.
1
Public Works Director
/
and
Roger D. Cain, P.E.
County Engineer
FROM: Michelle A. Gentile, CET
A4
Civil Engineer
SUBJECT. As-Bullt Resolution &
Assessment Roll for Paving and Drainage
Improvements to Sth Court South of 2nd Street
DATE: September 9, 1996
DESCRIPTION AND CONDITIONS
The paving of 8th Court has been completed. The final assessment is as follows:
Preliminary Estimates
$29,148.27 - 100%
$21,861.20 - 75%
(1019.17 Front Footage)
$21.45/per FF
Final Cost
$26,818.16 -100%
$20,515.89 - 75%*
(1019.17 Front Footage)
$20.13/per FF
*This figure includes 296 Tax Collector's fee.
The final assessment roll has been prepared and is ready to be delivered to the Clerk to the
Board. Assessments are to be paid within 90 days or in 2 equal installments, the first to be
made twelve months from the due date and subsequent payments to be due yearly from the
due date at an interest rate of 81/z% established by the Board of County Commissioners.
ALTERNATIVES AND ANALYSIS
Since the final assessment to the benefitted owners is less than the preliminary assessment
roll, the only alternative presented is to approve the final assessment roll.
RECOMMENDATION
It is recommended that the final assessment roll and the "As -Built Resolution" for the
paving of the above mentioned road be approved by the Board of County Commissioners
and that it be transferred to the Tax Collector for recording in the "Assessment Lien Book"
and for collection.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously adopted
Resolution No. 96-121 certifying "as -built" costs
for certain paving and drainage improvements to 8th
Court south of 2nd Street, designated as Project No.
9416, and other construction necessitated by such
project, providing for formal completion date, and
date for payment without penalty and interest, as.
recommended in the memorandum.
42
September 24, 1996
BOOK,,,
Fr- I
BOOK 99 FAGS
As -Built (Fourth Reso.) 2/19/96(ENG)RES4.MAG\gfk
RESOLUTION NO. 96-121
A RESOLUTION OF INDIAN RIVER COUNTY CERTIFYING
"AS -BUILT" COSTS FOR CERTAIN PAVING AND DRAINAGE
IMPROVEMENTS TO 8TH COURT SOUTH OF 2ND STREET,
DESIGNATED AS PROJECT NO. 9416, AND OTHER
CONSTRUCTION NECESSITATED BY SUCH PROJECT;
-PROVIDING FOR FORMAL COMPLETION DATE, AND DATE FOR
PAYMENT WITHOUT PENALTY AND INTEREST.
WHEREAS, the Board of County Commissioners of Indian
River- County determined that the improvements described herein.
specially benefited the property located within the boundaries as
described in this title, designated as Project No. 9416, are in
the public interest and promote the public welfare of the county;
and
WHEREAS, on January 16, 1996, the Board held a public
hearing in the Commission Chambers at which time the owners of
the property to be assessed were afforded an opportunity to
appear before the Board to be heard as to the propriety and
advisability of making such improvements; and
WHEREAS, after such public hearing was held the County
Commission adopted Resolution No. 96-05, which confirmed the
special assessment cost of the project to the property specially
benefited by the project in the amounts listed in an attachment
to that resolution; and
WHEREAS, the Director of Public Works has certified the
actual "as -built" cost now that the project has been completed is
$20.13 per front foot, which is less than $21.45 per front foot
in the confirming Resolution No. 96-05,
NOW THEREFOREp BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY# FLORIDA, that:
1. Resolution No. 96-05 is modified as follows: The
completion date for Project No. 9416 is declared to be August,
1996, and the last day that payment may be made avoiding interest
and penalty charges is ninety (90) days after passage of this
resolution.
2. Payments bearing interest at the rate of 8k% per
annum may be
made in two (2)
equal installments,
the first to be
made twelve
(12) months from
the due date and the
subsequent
43
September 24, 1996 -
No. 96- 121
payments to be due yearly from the due date. The due date is
ninety (90) days after the passage of this resolution.
3. The assessment roll for said project listed in
Resolution No. 96-05 shall be as set forth in attached Exhibit
"A" to this resolution.
4. The assessments as shown. in attached Exhibit ""All shall.
stand confirmed and remain legal, valid, and binding first liens
against the property against which such assessments are made
until paid.
5. The assessments shown in Exhibit "A", attached to
Resolution No.96-05 were recorded by the County on the public
records of Indian River County, and the lien shall constitute
prima facie evidence of its validity.
This resolution was moved for adoption by Commissioner
EQQert , and the motion was seconded by
Commissioner Bird and, upon being put
to a vote, the vote was as follows:
Chairman Fran B. Adams Aye
Vice -Chairman Carolyn K. Eggert Aye
Commissioner Kenneth R. Macht Aye
Commissioner John W. Tippin Aye
Commissioner Richard N. Bird Aye
The Chairman thereupon declared the resolution duly
passed and .adopted this 24 day of September ,
1996.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
FRAM B. ADAMS,
Chairman
Attest:
JEFFREY K. BART
Cl k
Attachment: Exhibit "A" f
Sctasblt.res
44
September 24, 1996
BOOK 99 Pp,GE ??
m
BOOK 99 Pp,GE ??
1
1
FINAL ASSESSMENT ROLL FOR PAVING AND DRAINAGE IMPROVEMENTS
TO: 8TH COURT (SOUTH OF 2ND STREET)
PROJECT NO. 9416
TOTAL FRONT FEET.......... 1019.17
COST TO PROPERTY OWNERS.......... $20,515.89
COST PER FRONT FOOT ....................... $20.13
NAME & ADDRESS LEGAL DESCRIPTION FRONT FOOTAGE COST/F.F. TOTAL COST
1. Helen T. Rotter 13 33 39 00007 0018 00001.0 80.00 $20.13 $1,610.40
7507 N. Territorial Road Indian River Heights, Unit 8,
Plymouth, MI 48170 Block R, Lot 1
A. 2. Nancy A. Galanto
V1 175 8th Court
Vero Beach, FL 32962
3. David O. & Penny Stevens
171 8th Court
Vero Beach, FL 32962
4. John J. & Regina Burdock
165 8th Court
Vero Beach, FL 32960
5. Michael & Lori A. Staller
161 8th Court
Vero Beach, FL 32962
STHCTFIN.wkl
13 33 39 00007 0018 00002.0
Indian River Heights, Unit 8,
Block R, Lot 2
13 33 39 00007 0018 00003.0
Indian River Heights, Unit 8,
Block R, Lot 3
13 33 39 00007 0018 00004.0
Indian River Heights, Unit 8,
Block R, Lot 4
13 33 39 00007 0018 00005.0
Indian River Heights, Unit 8,
Block R, Lot 5
80.00
M
85.24
$20.13
$20.13
$20.13
$20.13
$1,610.40
$1,610.40
$1,610.40
0
7K
$1,715.88
30 -Aug -96
0
FINAL ASSESSMENT ROLL FOR PAVING AND DRAINAGE IMPROVEMENTS
TO: 8TH COURT (SOUTH OF 2ND STREET)
TOTAL FRONT FEET.......... 1019.17
�► COST TO PROPERTY OWNERS ..........$20,515.89
PROJECT NO. 9416 COST PER FRONT FOOT ....................... $20.13
NAME & ADDRESS LEGAL DESCRIPTION FRONT FOOTAGE COST/F.F. TOTAL COST
6. Albert J. & Dawn K. Mill 111 13 33 39 00007 0018 00006.0 118.18 $20.13 $2,378.96
155 8th Court Indian River Heights, Unit 8,
Vero Beach, FL 32962 Block R, Lot 6
ON 7. Daniel E. & Randi W. Dempsey 13 33 39 00007 0018 00007.0 140.75 $20.13 $2,833.30
6910 33rd Street Indian River Heights, Unit 8,
Vero Beach, FL 32960 Block R, Lot 7
8. Henry Edward & Joyce A. Snuffer 13 33 39 00007 0018 00008.0 70.00 $20.13 $1,409.10
166 8th Court Indian River Heights, Unit 8,
Vero Beach, FL 32962 Block R, Lot 8
9. John & Mary Ann Zuefle 13 33 39 00007 0018 00009.0 70.00 $20.13 $1,409.10
176 8th Court Indian River Heights, Unit 8,
CD ® Vero Beach, FL 32962 Block R. Lot 9
10. John & Mary Ann Zuefle 13 33 39 00007 0018 00010.0 70.00 $20.13 $1,409.10
C 176 8th Court Indian River Heights, Unit 8,
Vero Beach, FL*32962 Block R, Lot 10
8THCTFIN.wk1" 30 -Aug -96
EX H I IT 1�
C�
b
FINAL ASSESSMENT
ROLL FOR PAVING AND
DRAINAGE IMPROVEMENTS
�.
TO: 8TH COURT (SOUTH OF 2ND STREET)
N
TOTAL FRONT FEET..........
1019.17
COST TO PROPERTY OWNERS..........
$20,515.89
PROJECT NO. 9416
COST PER FRONT FOOT ....................... .
$20.13
NAME & ADDRESS
LEGAL DESCRIPTION
FRONT. FOOTAGE COST/F.F. TOTAL COST
11. S. Thomas Bell, Jr.
13 33 39 00007 0018 00011.0
70.00 $20.13
$1,409.10
180 8th Court
Indian River Heights, Unit 8,
Vero Beach, FL 32962
Block R, Lot 11
J
12. Richard A. & Linda W. Brown
13 33 39 00007 0018 00012.0
75.00 $20.13
$1,509.75
825 2nd Street
Indian River Heights, Unit 8,
Vero Beach, FL 32962
Block R, Lot 12
TOTAL
8THCTFIN.wk1
1019.17 $20.13 $20,515.89
FRONT FOOTAGE COST PER F.F. TOTAL COST
EXHIBIT"A" �-°��
_g
r � �
ENVIRONMENTAL LEARNING CENTER - 1996-97 WATERWAYS
ASSISTANCE PROGRAM PROJECT
The Board reviewed a Memorandum of September 17, 1996:
TO: James E. Chandler, DATE; P
Se tember 17, 1996
County Administrator
FROM: James W. Davis, P.E
Public Works Directo
SUBJECT: 1996-97 Waterways Assistance Program Project
Environmental Learning Center - IR Project # 96-20
REF. LETTER: David K. Roach, to Jim Davis dated Sept. 12,1996
DESCRIPTION AND CONDITIONS
Attached for execution by the Chairman of the Board of County Commissioners are two
original agreements for FIND approved Waterways Assistance Program project(s). FIND
has approved a grant to the Environmental Learning Center in the amount of $43,933.00
for Environmental Learning Center Computers and Lighting.
ALTERNATIVES AND ANALYSIS
The following alternatives are presented:
Alternative No. 1
Execution of the attached agreements.
Alternative No. 2
Deny the Chairman to execute the agreements.
RECOMMENDATIONS AND FUNDING
Staff recommends the Chairman execute the attached agreements. No funding is needed,
the project will be funded by the Florida Inland Navigation District.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
two agreements for FIND approved Waterways
Assistance Program projects (computers & lighting),
as recommended in the memorandum.
AGREEMENT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
43RD AVENUE MPROVEMENTS BETWEEN IST STREET SW & 2ND
STREETI - DEVELOPER'S AGREEMENT - DU -19S. INC.
The Board reviewed a Memorandum of August 30, 1996:
48
September 24, 1996
BOOK 99
BOOK 99 w,1231
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Developer's Agreement to Construct Improvements to
43rd Avenue between lst Street SW and 2nd Street
DATE: August 30,' 1996
DESCRIPTION AND CONDITIONS
John A. Jackson, developer of the Du -J's, Inc. Convenience Store
located along the east side of 43rd Avenue north of 1st Street SW,
has constructed roadway widening and drainage improvements to 43rd
Avenue north of 1st Street SW for the construction of a southbound
left turn lane to serve his driveway. The Public Works Department
requested that the widening extend approximately 200' further south
to provide a left turn lane for 1st Street SW. The Developer
agreed to construct the extension at the County's cost. It was
agreed the cost to the County would be $11,900.88. Last year,
County staff drafted a developer's agreement and sent it to the
developer for -execution. It was misplaced and not executed. At
this time, the Developer is requesting it be approved. In addition,
at the County's request, a change order was initiated to add
drainage structures and the Counties share of sod, 6,447 SF
($709.17) to the west side of 43rd Ave. The cost for this change
order, including engineering is $7,779.37 for atotal of
$19,680.25.
ALTERNATIVES AND ANALYSIS
The following alternatives are as follows:
Alternative No. 1
Approve the Developer's Agreement and the Change Order
and authorize the Chairman's signature. The County
agrees to reimburse the Developer the cost of $19,680.25
after acceptance of the work by the Public Works
Department.
Alternative No. 2
Not approve the agreement.
RECOMMENDATIONS AND FUNDING
Alternative No. 1 is recommended. The Project will be funded by
Road and Bridge Division Fund 111-214-541-035.31.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
Alternative No. 1, approving the developer's
agreement with Du -J's, Inc. and the change order, as
recommended in the memorandum.
AGREEMENT ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
49
September 24, 1996
TELEMETRY SYSTEM UPGRADE - WATER PLANTS AND
DISTRIBUTION SYSTEM/PROTECT IMPLEMENTATION -
COAMMCATIONS INTERNATIONAL AND HIS CONTROLS
The Board reviewed a Memorandum of September 10, 1996:
DATE: SEPTEMBER 10, 1996
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINT
DIRECTOR OF *IIT VICES
PREPARED WILLIAM F. N, P.E..
AND STAFFED CAPITAL P T EN EER
BY: DEPARTME F TY SERVICES
SUBJECT: TELEMETRY SYSTEM UPGRADE FOR WATER PLANTS AND
DISTRIBUTION SYSTEM/PROJECT IMPr: 4ZNTATION
INDIAN RIVER COUNTY PROJECT NO. UW -94 -15 -WC
WIP NO. 471-000-169-235.00
On April 11, 1995, the Indian River County Board of County
Commissioners approved the aforementioned project. (Please see the
attached agenda item and minutes.) The intent of this project was
to convert the County's water system telemetry from a dedicated
phone line system to an 800 Mhz radio system, utilizing the
services of vendors currently under contract to the County; i.e.,
Communications International, Inc. and HTS Controls, Inc.
As the project proceeded, several unforeseen problems occurred.
First, a problem was realized with regard to the communication
protocol with the 800 system provider. All parties were proceeding
cooperatively in moving to a resolution of this problem, but with
an additional estimated cost to the County of $40,000.00. With
this addition, this has also become an extremely time-consuming
task. With the delay in implementation realized, the second
stumbling block appeared. With the full development of the
County's 800 Mhz communications system coming to fruition, the
total number of users had risen to the point that emergency
services expressed concern with the system being able to handle the
Utilities Department's needs with regard to this project.
With this in mind, the Utilities Department staff proceeded with
investigations for alternatives. We are now proposing to utilize
a 900 Mhz communications system for this project, utilizing the
same vendors that were previously approved and reusing portions of
their work as well. This can be done with a lower final project
cost and provide the Utilities Department with a system that is
totally dedicated to its own use without the fear of service
interruption during an emergency situation as may have occurred
with the expanded number of users now committed to the 800 Mhz
system.
ANALYSIS
The original price approved for the implementation of this project
is $76,690.00. (See attached agenda item and minutes.) Please see
a breakdown below of the redistributed costs and credits.
50
24
September P , 1996 BOOK 99 PAU � .
BOOK PAf,� 233
However, the total proposed cost of the modified system is
$98,068.40, and contracts will need to be signed with HTS Controls,
Inc., and Communications International, Inc., in the following
amounts respectively, $48,650.00 and $13,062.40. Funding for this
project will remain as before from the renewal and replacement
fund.
RECOMMEENDATION
The staff of the Department of Utility Services in cooperation with
Emergency Management Services recommends approval of the project as
outlined above through the execution of the attached contracts with
Communications International, Inc., in the amount of $13,062.40 and
to HTS Controls, Inc., in the amount of $48,650.00 to allow staff
to complete the project.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the contracts with Communications International,
Inc., in the amount of $13,062.40
Inc., in the amount of $48,650,
the memorandum.
CONTRACTS ON FILE
and HTS Controls,
as recommended in
IN THE OFFICE OF THE CLERK TO THE BOARD
51
September 24, 1996
Previous
original Pay
Additional
Communications, Inc.
$32,690.00 $ 6,806.00
$10,842.40
HTS Controls, Inc.
32,000.00 27,550.00
48,650.00
Contingency
12,000.00 0
2,000.90,
Frequency Acquisition
0 0
2,220.00
(thru Communications)
Protocol Interface
40,000.00 0
0
Total-
$116,690.00 $34,356.00
$63,712.40
Final Original Project
Cost = $116,690.00
Revised System Project
Cost = Previous Pay and
Additional
$ 34,356.00 + $63,712.40
=
$ 98,068.40
The final modified system cost maintaining the 800 Mhz system would
have been approximately
$116,690.00 (which includes
the additional
$40,000.00), but still would have been below the budgeted amount of
$120,000.00.
However, the total proposed cost of the modified system is
$98,068.40, and contracts will need to be signed with HTS Controls,
Inc., and Communications International, Inc., in the following
amounts respectively, $48,650.00 and $13,062.40. Funding for this
project will remain as before from the renewal and replacement
fund.
RECOMMEENDATION
The staff of the Department of Utility Services in cooperation with
Emergency Management Services recommends approval of the project as
outlined above through the execution of the attached contracts with
Communications International, Inc., in the amount of $13,062.40 and
to HTS Controls, Inc., in the amount of $48,650.00 to allow staff
to complete the project.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the contracts with Communications International,
Inc., in the amount of $13,062.40
Inc., in the amount of $48,650,
the memorandum.
CONTRACTS ON FILE
and HTS Controls,
as recommended in
IN THE OFFICE OF THE CLERK TO THE BOARD
51
September 24, 1996
ST. LUCIE COUNTY - WATER SERVICE INTERCONNECTION
AGREEMENT
The Board reviewed a Memorandum of September 18, 1996:
TO: Board of County Commissioners
FROM: Terrance G. Pinto, Utilities Director
/ J.
0
DATE: September 18, 1996
RE: Agreement for interconnection of St. Lucie and
and Indian River Counties with Water Service
For some time now discussions have been underway between the Utilities
Departments of Indian River County and St. Lucie County regarding a possible
interconnection of the respective systems' water mains so that each County
would have the capability of providing and receiving water from the other on
an as -needed or permanent basis. The Utilities Directors believe that such
an agreement is in the public interest by providing an additional water
source to supply water service in the event that the production plants in the
respective counties were out of service for some reason.
It is anticipated that this agreement would function as a "mutual aid
agreement" which is common for other emergency services between adjoining
counties.
Staff Recommendation: Staff recommends that the Board authorize the Chairman
to execute the attached contract with St. Lucie County allowing the inter-
connection of the respective counties' water systems and to provide temporary
service pursuant to the contract, when requested, with the proviso that no
permanent service shall be authorized unless the Board approves such request
by further Board action.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the contract with St. Lucie County to allow
interconnection of the respective counties' water
systems and to provide temporary services with the
proviso that no permanent service shall be
authorized without Board approval, as recommended in
the memorandum.
INTERLOCAL AGREEMENT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
52
September 24, 1996
Book 99 ?Au Z3-5
WILLOW STREET LAWSUIT SETTLEMENT - DIRECTION TO STAFF
County Attorney Vitunac reviewed a Memorandum of September 18,
1996:
TO: Board of County
�� Commissioners
FROM: Charles P. Vitunac, County Attorney
DATE: September 18, 1996
RE: Willow Street Lawsuit
At the request of many of the residents in the Willow Street area south of
Fellsmere, the Board of County Commissioners recently approved an assessment
program to pave Willow Street. Simultaneously the City of Fellsmere
undertook an assessment program for the portion of Willow Street within the
city limits.
The property owner most affected by the assessment cost, Mr. Rahn, filed suit
in federal court. Since he made a claim for money damages, the County's
insurance policy has undertaken the defense. It was the County's hope, after
reviewing the lawsuit, that the suit could be dismissed at an early stage.
However, our insurance lawyer, Mr. Reynolds, was unsuccessful in getting the
suit dismissed, and indicates that it could be anywhere from one to nine
years before the matter comes to trial.
In an attempt to build the road much soonere than that, the Public Works
Department and County Attorney's Office have discussed a settlement offer
with Mr. Reynolds and with the plaintiff. The plaintiff has accepted this
subject to the Board of County Commissioners' approval.
The settlement would have the plaintiff dismiss his lawsuit with prejudice
while.the County would repeal its special assessment project, essentially
bringing the parties back to the position they were in before this matter
started. Each side would bear its own costs and attorney's fees in the
lawsuit, except that if the plaintiff sues the County on any future
assessment program for Willow Street within the next two years, the plaintiff
could submit a claim for attorney's fees in this first case.
In the meantime if the County Commission desires to proceed with the paving
of Willow Street, the Public Works Department and the County Attorney's
Office suggest an enlarged benefited area and different funding mechanism so
that the project cost would be more affordable and more fairly apportioned.
The following options are presented for the Board to consider:
(1) Enter into a settlement of the federal lawsuit having the case dismissed
with each party bearing its own costs and attorney's fees, subject to
the one attorney fee proviso just mentioned, while the Public Works
Department withdraws its special assessment program, releases all liens,
and returns any escrowed funds; and direct staff to develop a better
assessment program for the Board to consider.
53
September 24, 1996
i
(2) Take no action until the lawsuit is over and proceed according to -the
results of the lawsuit.
(3) Proceed with paving the road at County expense intending to recoup the
private share of the cost from the assessments if the lawsuit is
successful.
Chairman Adams advised that, in order to simplify the
financing of this project, Public Works Director Jim Davis and
County Attorney Vitunac feel that an MSTU will work out much better
on this particular project, similar to what has been done in Vero
Lake Estates. She also mentioned that the City of Fellsmere still
wants to be out of it.
County Attorney Vitunac believed that Fellsmere wouldibe out.
of this concerning legal fees.
Rusty Roberts (called Mr. "Reynolds" in the memo) explained
the proviso and how it might be an amorphous possibility for the
plaintiff to receive attorney fees. He reported that
unfortunately, due to the luck of the draw, Judge Norman Rutger was
assigned to this case and the Judge has no docket. Mr. Roberts has
tried to get the case transferred to Indian River County for a more
rapid resolution, but was not successful. He felt it was senseless
to continue to wait for this judge, incur costs and legal fees, and
not build the road. The Plaintiff and the City of Fellsmere have
agreed to enter into an agreement to dismiss the lawsuit with
prejudice, with each party bearing its own costs and attorney fees,
except for the proviso (in the memorandum), and start over again.
Commissioner Macht agreed with the proposal and hoped the
Board never has another public hearing under the same
circumstances.
Attorney Bruce Barkett was present in the audience on behalf
of his client -and indicated that he did not wish to make a comment.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously approved
Option #1, to enter into a settlement of the federal
lawsuit having the case dismissed with each party
bearing its own costs and attorney's fees, subject
to the one attorney fee proviso mentioned in the
memorandum, while the Public Works Department
withdraws its special assessment program, releases
all liens, and returns any escrowed funds; and
directed staff to develop a better assessment
program for the Board to consider, as recommended in
the memorandum.
54
September 24, 1996e
BOOK 9g F����13
BOOK 9 ?Aa 237
COMMENTS CONCERNING SEBASTIAN SCRUB LANDS
Commissioner Macht advised that, based on communication with
the Mayor of Sebastian on some events that transpired after last
week's Board meeting, he would like to put an item on next week's
agenda concerning our relationship with U.S. Fish and Wildlife and
some recommendations on what to do about it. He will provide some
backup before the meeting. He desired Board approval to put it on
the next agenda.
By CONSENSUS approval was granted.
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment, the
Board would convene as the Board of Commissioners of the Solid
Waste Disposal District. Minutes are being prepared separately.
SOLID WASTE DISPOSAL DISTRICT ADTUSTMENT BOARD
The Chairman announced that the Board would be sitting as the
Solid Waste Disposal District Adjustment Board following the
regular Solid Waste Disposal District meeting.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 9:49 a.m.
ATTEST:
J.K. arton, Clerk Fran B. Adams, Chairman
Minutes approved on
55
September 24, 1996