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HomeMy WebLinkAbout2024-217WORK ORDER 2 This Work Order Number 2 is entered into as of this 10 day of September , 2024 , pursuant to that certain Continuing Contract Agreement, dated May 2, 2023 (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Jones Edmunds & Associates, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B (Rate Schedule) of the Agreement, made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: Print Name: Stanley F. Ferreira, Jr., PE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COM I�T*/—,, By: Susayl Adams, Chairman ••'p�,iMlS ••. s*: e • �VEACOUN.. BCC Approval Date: September 10, 2024 Title: President & CEO Attest: an L. Butler, Clerk of Court and Comptroller It- VY -1 >o1411z¢ By: Dep ty lerk By: hn A. Ti kanich, Jr., County Administrator d aXj�q form ander-sufficiency: Ch 0bfiher A. Hicks, Assistant County Attorney JonesEdmundsl Integrity • Knowledge • Service August 23, 2024 Ronnie Jones, BSCE, A.M. ASCE Assistant Managing Director Indian River County — Solid Waste Disposal District 1325 741h Avenue SW Vero Beach, Florida 32968 rjones0)indianriver.gov RE: 741h Avenue SW Street Roadway Turn Lane Improvements Indian River County Solid Waste Disposal District Scope of Services and Fee Schedule Jones Edmunds Opportunity No.: 95479-189-24 Dear Mr. ]ones: Jones Edmunds appreciates this opportunity to provide professional engineering services for design, permitting, and bidding services for entry roadway widening including a new second turn lane that connects to a dedicated Automated Scale Lane off 741h Avenue SW Street into the Solid Waste Disposal District (SWDD) facilities. This turn lane work will include widening the entrance and connecting the entrance drive into the Automated Scale Lane under construction at the scale house. The existing entrance gate will be replaced with a wider gate. A camera or licensed plate reader will be added to the new gate. The existing pavement section for 74th Avenue SW Street is a rural section with a dirt shoulder and open drainage ditch that will be modified with the new turn lane. The project goal is to enable commercial hauler traffic to directly access the Automated Scale Lane, bypass the scale house, and not interfere with the residential waste disposal trucks, thereby reducing the traffic at the scale house. Project design elements include: ■ Design a second dedicated roadway right turn lane into the SWDD facility. ■ Coordinate with existing utilities for relocating existing utilities that are impacted by the new road work. ■ Coordinate and design the extension of the existing culvert under 74th Avenue SW Street with the Indian River Farms Water Control District. • Realign and widen the main entrance into the facility. • Address utilities that can be abandoned or capped. ■ Delineate wetlands or habitat species impacted by road work. • Prepare project specifications using the 16 -Division Master Specification format (see attached for an example specification list). Division 2, Site Construction, will be the main 800.237.1053 1 JONESEDMUNDS.COM Ronnie Jones, BSCE, A.M. ASCE August 23, 2024 Page 2 section with potentially additional documents included to address the new gate. The inclusion of Division 1 and 2 will be coordinated with SWDD. ■ Prepare an Engineer's Opinion of Probable Construction Cost (EOPCC). Jones Edmunds will provide the following services: ■ Obtain a topographic and right-of-way survey of 74th Avenue SW Street and the SWDD entrance to prepare the project design. ■ Obtain Subsurface Utility Engineering (SUE) information including horizontal and vertical information of utilities impacted by the new work. An allowance of four holes/locations have been included in this Scope of Services. This information will be surveyed and included on the design plans. ■ Obtain geotechnical data to support the project design. ■ Identify and delineate regulatory wetlands within the project limits. • Coordinate with the County to identify easements and property acquisitions if required for the project. • Coordinate with public and private utilities for any necessary relocations. ■ Prepare Construction Drawings and Technical Specifications. • Submit permit applications to the following agencies: ■ South Florida Water Management District (SFWMD) ■ County Community Development Department for site plan and Technical Review Committee (TRC) approval • Indian River Farms Water Control District - Canal Permit The Scope of Work for this Work Order (WO) will be completed in accordance with the Continuing Contract Agreement for Consulting Engineering Services between Indian River County (COUNTY) and Jones Edmunds & Associates, Inc. (CONSULTANT) dated May 2, 2023 (Agreement)." SCOPE OF SERVICES TASK 1 — PROJECT MANAGEMENT,, MEETINGS,, AND COMMUNICATIONS Jones Edmunds will attend a kick-off meeting with the County. The kick-off meeting will address the following items. This meeting will be conducted via a "Teams" meeting to discuss parameters of the project and to reduce costs. ■ Identify the team roles and responsibilities for the project. ■ Establish the project schedule. ■ Reaffirm project goals. ■ Discuss any key design issues/constraints. Ronnie Jones, BSCE, A.M. ASCE August 23, 2024 Page 3 After the kickoff meeting, Jones Edmunds will hold three in-person design review meetings at the 30%, 75% & 100% completion of plans and specifications on the project. We expect that the design and permitting will take approximately 9 months. Jones Edmunds will prepare meeting minutes for the meetings. Jones Edmunds will communicate with the County via telephone, email, and written correspondence on a regular and ongoing basis. TASK 2 — DATA COLLECTION Jones Edmunds will perform or subcontract the following data -collection services: ■ Topographic/right-of-way and SUE survey: We will subcontract with a Florida -licensed surveying firm for the survey work. Four locations for test holes to identify vertical and horizontal location of utilities have been included. • Geotechnical exploration for roadway design: We will subcontract with a Florida licensed geotechnical firm to obtain designated borings. One Standard Penetration Test (SPT) and three auger borings will be obtained. • Wetland delineation and seasonal high-water elevations: Jones Edmunds' wetlands scientist will conduct a site visit to delineate wetlands and surface waters and determine seasonal high-water elevations as needed for permitting. If required, this task includes delineating temporary or permanent easements that the County will need to acquire from property owners for the proposed turn lane improvements. Deliverables ■ Topographic/Right-of-Way Survey (PDF). • Geotechnical Report (PDF). • Wetlands Memorandum summarizing the field findings (PDF). TASK 3 — DESIGN 30% DESIGN Jones Edmunds will develop 30% Design Plans based on the data -collection services outlined in Task 2. Design criteria for the project will follow Indian River County requirements and the requirements of the Florida Department of Transportation's (FDOT) Manual of Uniform Minimum Standards for Design, Construction, and Maintenance for Streets and Highways 2021 edition (commonly referred to as the Florida Greenbook). We expect the Plans to include the following sheets: ■ Title Sheet. ■ Legend, Index, and Abbreviations. Ronnie Jones, BSCE, A.M. ASCE August 23, 2024 Page 4 ■ General Notes. • Preliminary Alignment Plan. • Site Entrance Layout Plan ■ Site Entrance Grading Plan ■ Typical Sections. ■ Grading and Drainage Road Plans Jones Edmunds will submit the 30% Design Plans to the County for their review and comment. Thereafter, Jones Edmunds will meet with the County via TEAMS or Zoom to review the Plans and receive comments regarding the design. Deliverables ■ 30% Plans: electronic copy (PDF) and 1 full-size set of printed plan sheets. 75% DESIGN Jones Edmunds will develop 75% Design Plans and Draft Technical Specifications by incorporating mutually agreed -on comments from the 30% Design. We will prepare an EOPCC. Jones Edmunds will work with the County on the selection of a camera or licensed plate reader to be installed with the new gate. The 75% Plans will include the sheets from the 30% Design plus the following sheets: ■ Plan and Profile Sheets. ■ Roadway Cross -Sections. ■ Grading and Drainage Plans ■ Utility Relocation Plans ■ Wetland Impact Plans. ■ Erosion- and Sediment -Control Plans. ■ Maintenance of Traffic Plans ■ Pavement Marking Plan ■ Details Jones Edmunds will submit the 75% Design Plans, Draft Specifications, and EOPCC to the County for their review and comment. Thereafter, we will meet with the County to review the Plans and receive comments regarding the design. Deliverables ■ 75% Plans: electronic copy (PDF) and 1 full-size set of printed plan sheets. ■ 75% Draft Technical Specifications: electronic copy (PDF). ■ EOPCC: electronic copy (PDF). The County -reviewed and approved 75% Plans will be used for permitting. Ronnie Jones, BSCE, A.M. ASCE August 23, 2024 Page 5 100% DESIGN Jones Edmunds will prepare Final Construction Plans, Technical Specifications by incorporating relevant, in -Scope County comments from the 75% Design, and the Final EOPCC. The Final Construction Plans and Technical Specifications will be used for bidding and construction. The 100% Plans will include the sheets from the 75% Design, any County and permit agency comments, plus the following sheets: ■ Drainage Ditch Profiles. • Construction Details. Deliverables • 100% Plans (signed -and -sealed): electronic copy (PDF). ■ One full-size set of (signed and sealed) printed plan sheets. • 100% Technical Specifications (signed -and -sealed): electronic copy (PDF). ■ EOPCC: electronic copy (PDF). UTILITY COORDINATION During the design process, Jones Edmunds will coordinate with utility providers impacted by the project improvements. We will communicate and meet with the utility providers to confirm that they relocate their facilities if applicable in a timely manner. We cannot control the timeliness of utility relocations by others. As part of this Scope of Services, we will call out minor utility adjustments. TASK 4 — PERMITTING Jones Edmunds will schedule and participate in a pre -application meeting with SFWMD. Jones Edmunds will use the County -approved 75% Design Plans to prepare the permit applications. We will prepare the permit documentsfor County signature and will submit the permit packages to the appropriate agencies. No record exists of any delineated wetlands on this site. The following deliverables will be provided: ■ SFWMD General Environmental Resource Permit (ERP) application. ■ County Transportation Permit application. ■ Indian Farms Water Control District Connection Permit. ■ Responses to Request for Additional Information (RAI)s TASK 5 — BIDDING Jones Edmunds will assist the County during the bidding and award process for the project as follows: Ronnie Jones, BSCE, A.M. ASCE August 23, 2024 Page 6 ■ Provide electronic Bid Documents in .pdf format to the County and review the County's Invitation to Bid documents. ■ Assist the County with one addendum to the Contract Documents. Verbal and written questions from prospective bidderswill be directed to the County. The County and Jones Edmunds will decide if issuing an addendum is required. Jones Edmunds will prepare responses to the bidders' questions and submit them to the County. The County will post the addendums. ■ Attend one pre-bid meeting with prospective bidders to discuss the project and answer questions. ■ Review the bidders' cost proposals, prepare proposal tabulation, and develop a bid evaluation summary. SCHEDULE The project schedule will be mutually agreed to by the County and Jones Edmunds. The following presents a proposed schedule: Project Schedule Task Calendar Days Notice to Proceed 0 Data Collection 75 30% Design 60 75% Design 60 Permit Submittal 30 100% Design 45 Bidding TBD We assume that the County will require a 2 -week review period for each submittal. COMPENSATION Based on the Scope of Services described above, the County will pay Jones Edmunds a lump -sum fee in accordance with the following breakdown of tasks: Tasks Total Cost Task 1 — Project Management, Meetings, and Communications Task 2 — Data Collection Task 3 — Design Task 4 — Permitting Task 5 - Bidding $23,135 $29,225 $100,070 $15,750 $6,740 Total $174,920 Ronnie ]ones, BSCE, A.M. ASCE August 23, 2024 Page 7 PROPOSAL CLARIFICATIONS ■ The County will pay all permit fees. • Construction Contract Administration Services have been excluded. These services can be provided once the County defines the scope of these requested services. ■ This Scope of Services excludes wetland mitigation design. If mitigation is required, we assume it will be handled by the purchase of wetland credits by the County from a local mitigation bank. ■ Archaeological surveying and permitting are excluded from this Scope of Services. ■ Coordinating historical preservation is excluded from this Scope of Services. ■ The Project Site is assumed to be free of soil and groundwater contamination. ■ Landscaping plans are included in this Scope of Services. ■ Easement documents and legal descriptions of necessary project properties that the County will acquire will be performed under a separate Task Order. • Public meetings and outreach are excluded from this Scope of Services. ■ A traffic study is excluded from this Scope of Services. ■ Major utility adjustments (e.g., upsizing or relocating utilities) are excluded from this Scope of Services and will be performed directly by the utility provider. All utility relocation costs are assumed to be the responsibility of the utility provider. ■ Easement preparation, such as legal descriptions, sketches, and easement agreements, is excluded from this Scope of Services. If you have any questions or comments, please contact us at (352) 377-5821 or via email at fhoyt(a)jonesedmunds.com or aaltman(a)jonesedmunds.com. Sincerely, Fred Hoyt, MBA, PE Project Manager 13545 Progress Boulevard Alachua, Florida 32615 Attachment: Project Fee Estimate Specifications List Alan Altman Client Services Manager PmjectName: Indian River County Solid Waste Disposal Right Two Improvement, ,CI" L- Indian River County • Staffi!;[ Plan Civil Tech -Comm IvlEditor QC 7D*,I," ��I EngineerMccull—K� nstructio. Co Direct Labor Ratee billing���� ���$135.00 $125.00 Task Descriptio Project M.n.Z Meetings, and Communications nftlation Monthly Meetings Monthly Meeting, minutes Id—tifica • �.. .. � Como©�o�� EZ� MENE 41n, and Dralnep Road Plane Design Review meeting 0,13,75% Review meeting minutes Design ,Maintenance ofTmfrc Plans EOPCC Design 1-1,w mlltlrl MOM M -IT.,= Review meeting minutes �o ©� ���INNER= I is Final SpoesCoordimm, Front End Doca w/ County F�;Ill�st Estimate = OEM • Prepare one Addendum Review bidder's proposals, prepans bid summary � o®o�mo®oma TABLE OF CONTENTS DIVISION 1 -GENERAL REQUIREMENTS 01000 PROJECT REQUIREMENTS 01100 SUMMARY OF WORK 01290 SCHEDULE OF VALUES 01310 CONSTRUCTION COORDINATION 01325 CONSTRUCTION PHOTOGRAPHS 01330 SUBMITTALS AND ACCEPTANCE 01350 ENVIRONMENTAL PROTECTION PROCEDURES 01355 SPECIAL PROVISIONS 01400 QUALITY REQUIREMENTS 01450 TESTING AND TESTING LABORATORY SERVICES 01500 TEMPORARY FACILITIES AND CONTROLS 01600 MATERIALS AND EQUIPMENT 01650 DELIVERY, STORAGE, AND HANDLING 01720 FIELD ENGINEERING 01740 FINAL CLEANING 01770 PROJECT CLOSEOUT 01780 WARRANTIES AND BONDS 01785 RECORD DOCUMENTS DIVISION 2 -SITE CONSTRUCTION 02000 FDOT REFERENCES 02240 DEWATERING 02700 ROADWAY IMPROVEMENTS 95479-189-24 i TABLE OF CONTENTS July 2024