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HomeMy WebLinkAbout2024-270ENGINEERING SERVICES WORK ORDER 06 This Work Order Number 06 is entered into as of this 22 day of October , 2024 , pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and AtkinsRealis USA Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule)for RFQ 2023015, made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSU TANT: By: 1j", Na hris Radef, PE, ENV SP Title: Vice President BOARD OF COUNTY COMM BE BCCApp oval Date: October 22, 2024 By: J- eK,�� John A. Titkanich, Jr., County Administrator Approved as to Form and Legal Sufficiency: By: Jenn• WqSuler, County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: �" L�]"-) Deputy Clerk (SEAL) AtkinsRealis INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES STAFF AUGMENTATION/SUPPORT SERVICES Scope of Services Background This Work Order is to provide support services to the Indian River County Department of Utility Services (IRCDUS) on various ongoing utility projects, including treatment facilities, sewer lines, water lines, and stormwater infrastructure. Services will be provided for miscellaneous field and office activities such as emergency repairs, replacements of pipe and equipment, general project management, asset management, GIS, and engineering. Services will be provided based on time and materials (T&M), in accordance with the Continuing Contract Agreement for Consulting Engineering Services of May 2023 (Continuing Contract), and as shown in Exhibit B. Scope of Services The Scope of Services for this Work Order is to provide staff support to Indian River County Department of Utility Services and, therefore, has no fixed scope, defined tasks, or firm deliverables. Staff augmentation and as -needed services will be provided until the not -to - exceed (NTE) limits of compensation are reached; whereupon this scope of services will be deemed complete or will be amended. Additional funds can be added to the Work Order at any time under the same terms if agreeable to both parties. TASK 01 STAFF AUGMENTATION & SUPPORT Staff augmentation and support services will be provided to IRCDUS on an as -needed basis. All services will be performed under one task. Examples of services that may be performed under the Work Order include: • AtkinsRealis project administration including workload management, quality control, invoicing and general coordination with IRCDUS Staff. • General Work Plans defining both planned and emergency repair of water and wastewater infrastructure for use in contracting with a design firm for Engineer of Record (EOR) services. 1 ExhibitA W06 Staff Augmentation/Support Services O"AtkinsRe'alis • Project management and project controls to assist in oversight of design activities, project schedules, preliminary review of invoices, and review of design deliverables. • Construction services including construction site inspections, review of draft contractor pay requests, submittal reviews, and project close-out. • Collaboration with IRCDUS to prepare and/or update asset management databases. TASK 02 EXPENSES All expenses incurred as a result of performing staff augmentation and support will be billed to IRCDUS. This includes but is not limited to print services and travel. Assumptions The following assumptions have been made in the development of this scope of work. • AtkinsRealis will assign a project manager (PM) acceptable to the IRCDUS and who will act as the main point of contact. • AtkinsRealis will have the flexibility to assign appropriate staff for the activities that the IRCDUS requests. • AtkinsRealis will review drafts of invoices and pay requests. Final acceptance of submitted invoices and Contractor pay requests will be the responsibility of the IRCDUS. • AtkinsRealis may be able to assign multiple staff during any particular week and/or other time period if the needs of IRCDUS mandate that assignment. • The AtkinsRealis PM will communicate with IRCDUS on a weekly basis as to the anticipated number/type and total hours of staffing. IRCDUS has the right to limit hours and/or staffing at any time and will only be invoiced for hours incurred prior to the communication to reduce overall staffing. • AtkinsRealis' traditional internal QA/QC procedures will not be provided unless requested by IRCDUS or deemed necessary by the AtkinsRealis PM. • Expenses will be billed directly and will include appropriate documentation. • Upon meeting the not -to -exceed fee associated with this Work Order, staff augmentation will end regardless of the status of individual tasks or the overall Work Order. AtkinsRealis is not responsible for any delays or impact to work caused by exhaustion of the NTE limit. • Should a subconsultant be required/utilized, the costs associated with those services will be provided to IRCDUS for approval prior to engagement and billed in accordance with the existing contract terms. The costs associated with the subconsultant services will be deducted from the overall available funding. • AtkinsR6alis Staff will not be requested to, nor provide services for, projects that will become Requests for Proposals (RFP) for core engineering services provided by 2 ExhibitA W06 Staff Augmentation/Support Services 0"Atk1nsR6a1is AtkinsRealis as defined in the Continuing Services Agreement. IRCDUS Staff, to every extent possible, will secure such RFPs from access by AtkinsRealis Staff. Schedule Supplemental Staff will be provided on an as -needed basis upon receipt of the formal issuance of the signed Work Order and a Notice to Proceed (NTP) by the IRCDUS. Compensation AtkinsRealis' labor services will be billed on a Time and Materials (T&M) basis using the Billing Rates (Exhibit B) associated with the Continuing Services Agreement. Staff augmentation and as -needed services will be provided until the not -to -exceed (NTE) limits of compensation are reached; whereupon this scope of services will be deemed complete or can be amended by mutual agreement. All work will cease until additional authorization is received at which time services can restart. All services provided shall be invoiced monthly and the invoices shall include the staff employee, wage rate title, billable rate, hours charged, expenses, and will include a general description of the services provided. AtkinsRealis will provide the County with a weekly projection of time that will be incurred and will make a good faith effort to deliver services within the hours specified and the schedule communicated to the County. IRCDUS will be invoiced for all hours and expenses incurred. It is understood that some variation may occur, in which case invoices may not align with the weekly projections. The anticipated break down of labor and expenses is presented below. This breakdown is an estimate only and is subject to change based on workload. Therefore, budgets between the tasks and expenses may be interchangeable upon approval by the IRCDUS. Task Description Price Task 01 Staff Augmentation & Support $70,000.00 Task 02 Expenses $ 5,000.00 Total 3 $75,000.00 AtkinsRealis Exhibit B Cost Detail CrAtkinsR6afis Indian River County Continuing Engineering Services RFQ 2023015 AtkinsRealis Billing Rates Services under this Work Order are to be performed on a T&M basis at the following rates. The NTE limit for labor and expenses is $150,000.00. AtkinsRealis Billing Rates Schedule Labor Category * Proposed Billing Rate Principal Technical Professional $290.00 Sr. Project Manager $260.00 Sr Engineer IV $260.00 Chief Scientist $249.00 Sr. Landscape Architect IV $238.00 Project Manager $226.00 Sr. Engineer III $208.00 Chief Designer $196.00 Construction Estimation/Scheduling $184.00 Sr. Scientist II $184.00 Sr Engineer II $178.00 Sr. GIS Analyst III $172.00 Sr. Landscape Architect III $172.00 Sr Designer II $166.00 Sr Engineer 1 $154.00 Sr Designer 1 $154.00 Engineer III $154.00 Sr. Scientist 1 $148.00 GIS Analyst $143.00 Engineer II $131.00 Engineer 1 $125.00 CAD Technician II $113.00 Scientist II $113.00 Scientist 1 $101.00 Engineer Intern $95.00 Administrative Assistant $95.00 Landscape Architect 1 $83.00 * Representative titles only - not intended to capture all titles necessary for assignments.