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09/24/2024
ER co\ �LORIP 13 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, SEPTEMBER 24, 2024 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.indianriver.gov COUNTY COMMISSIONERS Susan Adams, District 1, Chairman John A. Titkanich, Jr., County Administrator Joseph Flescher, District 2, Vice Chairman Jennifer W. Shuler, County Attorney Joseph H. Earman, District 3 Ryan L. Butler, Clerk of the Circuit Court and Comptroller Deryl Loar, District 4 Laura Moss, District 5 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Sheriff Eric Flowers 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams, Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation in Recognition of Fire Prevention Week October 6-12, 2024 Attachments: Proclamation 6. APPROVAL OF MINUTES 6.A. Regular Meeting of July 02, 2024 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION September 24, 2024 Page 1 of 8 7.A. Event Calendar Attachments: Staff Report 7.B. National Estuaries Week, September 21 st-28th Attachments: Staff Report 8. CONSENT AGENDA 8.A. Checks and Electronic Payments August 30, 2024 to September 6, 2024 Attachments: Comptroller Division Staff Report 8.B. County Administrator Blanket Travel Approval Attachments: Staff Report Blanket Travel Approval 8.C. Demolition Lien Releases Attachments: Staff Report Property 1 Property 2 8.D. Resolution Cancelling Taxes on Properties Purchased for Public Purpose - Golden Eagle Upholstery Services, Corp - Right -of -Way Attachments: Staff Report Resolution Warranty Deed 8.E. Resolution Cancelling Taxes on a Property Purchased by the City of Fellsmere for Public Purpose - Roger L. Moss and Lindsey J. Moss - Road and Drainage Attachments: Staff Report Letter Resolution Receipt Pro -Rated Taxes 8.F. Hallstrom Farmstead Conservation Area - Utilities Attachments: Staff Report Bill of Sale of Utility Facilities Cost Estimate 8.G. Approval of Extension to Memorandum of Understanding between Humane Society of Vero Beach & Indian River County Florida Inc., and the Indian River County Board of County Commissioners Attachments: Staff Report Humane Society MOU Extension Nov 2024 September 24, 2024 Page 2 of 8 8.11. Approval of Renewal for a Class "A" Certificate of Public Convenience and Necessity for Indian River County Department of Emergency Services Attachments: Staff Report COPCN Application IRCFR 2024 Certificate 8.I. Amendment No. 1 to Tetra Tech Inc. Workorder No. 1 for Public Outreach Efforts on the Lagoon Management Plan to Include Story Map Development Attachments: Staff Report TetraTech WO #1 Amendment #1 Scope WO #1, Amendment #1 Execution Form 8.J. Access Agreements for Sector 4 Hurricanes Ian and Nicole Dune Renourishment Attachments: Staff Report Agreement - IRS Agreement - Lot 1 Agreement - JIPOA 8.K. Award of Annual Bid 2025003 for Motor and Pump Repair Attachments: Staff Report 8.L. First Extension to Agreements for Continuing Professional Surveying and Mapping Services (RFQ 2022064) Attachments: Staff Report First Extension - Bowman First Extension - Carter Associates First Extension - CivilSury First Extension - GCY First Extension - Masteller, Moler, and Taylor First Extension - Morgan & Eklund First Extension - Southeastern 8.M. Rejection of Bid 2024048 for Hobart Park Baseball Field Improvements Attachments: Staff Report S.N. First Amendment to Agreement for Annual Day Laborer Services (Bid 2024022) Attachments: Staff Report First Amendment 8.0. Workers Compensation Settlement for Leonie Pratt Attachments: Staff Report September 24, 2024 Page 3 of 8 8.P. Third Party Claims Administration Services Agreement Attachments: Staff Report Davies Agreement Oct 2024 8.Q. 2024/2025 State/County Contract Indian River County Health Department Attachments: Staff Report Cover Letter 2024-2025 Core Contract 2024-2025 8.R. Award of Bid 2024049 for Oslo Water Treatment Plant Improvements - Sand Strainer Replacement Attachments: Staff Report Sample Agreement 8.S. Declaration of Sole Source for Purchase of Clay Target Throwers for The Indian River County Public Shooting Range Sporting Clays Trail Expansion Project Attachments: Staff Report Promatic Sole Source Letter Promatic Quote 8.T. Request Waiver of Bid Requirement and Approve Agreement with GrayMatter Systems, LLC for Industrial Control System Design and Implementation Support Services, IRCDUS Project ID 00.23.545 Attachments: Staff Report GrayMatter Proposal Professional Services Agreement Consent of the Gray Matter Companies - Officers 8.U. Additional Service #7, Dry Fire Hydrant VE Design Changes - Sparc Design - New Clubhouse at Sandridge Golf Club Attachments: Staff Report Dry hydrant VE Design Changes 8.V. Change Order No 1, Indian River County Tax Collector Floor Replacement (IRC -2411) Attachments: Staff Report Change Order No. 1 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. Indian River County Sheriff Eric Flowers re FY 24 Auction Proceeds Attachments: Memorandum from IRC Sheriff - Auction September 24, 2024 Page 4 of 8 9.11. Indian River County Sheriff Eric Flowers re: FY 24 Offender Fees Attachments: Memorandum from IRC Sheriff 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. Public Hearing to Revise Utility Services Rate Schedule for the Indian River County Department of Utility Services, IRCDUS Project ID: 00.23.544 Attachments: Staff Report Resolution to revise IRCDUS rate schedule Rates, Fees and Charges Schedule - Exhibit "A" Utility Rate Study Final Report Water and Sewer Impact Fee Study Final Report 10.A.2. Local Provider Participation Fund Approval Attachments: Staff Report LPPF Resolution Letter of Agreement Affidavit of Publication - LPPF B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from B. Rigby regarding Federal and State Funding Attachments: Request -to -Speak B. Rigby C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS ILA Approval of Proposed 2025 Indian River County Centennial Celebration Attachments: Staff Report Proposed Centennial Budget 11.11. Ratification of Collective Bargaining Agreement Between Indian River County and Teamsters, Local Union No. 769 Effective October 1, 2024 through September 30, 2027 Attachments: Staff Report Proposed Agreement 11.C. Revision to AM -503.1 Holiday Schedule (Personal Day) Attachments: Staff Report AM -503.1 Holiday Schedule September 24, 2024 Page 5 of 8 11.1). Revised Policy AM -608.1 - Use of Conference and Meeting Rooms in Administration Buildings A & B and Commission Chambers Attachments: Staff Report APM Policy AM -608.1 Proposed js rev 12. DEPARTMENTAL MATTERS A. Community Services B. Emergency Services C. Human Resources D. Information Technology E. Natural Resources 12.E.1. Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project Attachments: Staff Report Sample Agreement Bid Recommendation Letter 12.E.2. Sector 4, Hurricanes Ian and Nicole Dune Renourishment Construction Administration, Coastal Technology Corporation Work Order No. 2023051-4 Attachments: Staff Report Work Order Summary of Costs F. Office of Management and Budget G. Parks, Recreation, and Conservation H. Planning and Development Services 12.11.1. Urban Service Boundary Study Workshop Announcement - October 30, 2024 at 2:00 PM Attachments: Staff Report I. Public Works J. Utilities Services 12.11. Award of Final Scope and Fee for Integrated Water Master Plan to HDR Engineering, Inc., IRCDUS Project ID: 00.23.547 Attachments: Staff Report Agreement (HDR sign) 13. COUNTY ATTORNEY MATTERS September 24, 2024 Page 6 of 8 B.A. Purchase Property for Fire Station #15 Attachments: Staff Report Purchase and Sale Agreement 13.B. New Lease Agreement with Roseland Women's Club for the Roseland Community Center Attachments: Staff Report Original Lease 1984 Updated Lease 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman 14.B.1. Gifford Neighborhood Plan Attachments: Commissioner's Memo 2014 Gifford Neighborhood Plan GNP Main 2024 Imp. Matrix sorted by date C. Commissioner Joseph H. Earman D. Commissioner Deryl Loar E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.B.1. Approval of the SWDD Meeting Minutes of July 02, 2024 15.11.2. Amendment No. 1 to Agreement for Landfill Gas Flare Station and Piping Attachments: Staff Report First Amendment to Agreement C. Environmental Control Board 16. ADJOURNMENT September 24, 2024 Page 7 of 8 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.indianriver.gov The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6.00 a.m., Wednesday at 9:00 a.m. until S: 00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. September 24, 2024 Page 8 of 8 S,q ProcCamatio'm IN RECOGNITION OF FIRE PREVENTION WEEK OCTOBER 6-12, 2024 Whereas, Indian River County Board of County Commissioners is committed to ensuring the safety and security of all those living in and visiting Indian River County; and -Whereas, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and -Whereas, home fires killed more than 2,700 people in the United States in 2022, according to the National Fire Protection Association, and fire departments in the United States responded to 360,000 home fires; and -Whereas, roughly three out of five fire deaths happen in homes with either no smoke alarms or with no working smoke alarms; and -Whereas, residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of their home; and -Whereas, Indian River County first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and -Whereas, the 2024 Fire Prevention Week, "Smoke alarms: Make them work for you. Pay attention to fire prevention," effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires. Now, Therefore, be it Procfaimedby the Boardof County Commissioners oflndian River County, gforida do hereby proclaim October 6-12, 2024, as Fire Prevention Week throughout this state, and I urge all the people of Indian River County to make sure their homes have working smoke alarms, and to support the many public safety activities and efforts of Indian River County Fire Rescue. Adopted this 241 day of September 2024. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Susan Adams, Chairman Joseph E. Flescher, Vice Chairman Joseph H. Earman Deryl Loar Laura Moss Indian River County Venue Event Calendar —September/October 2024 For more information go to: www.indianriver.gov BASKETBALL NEXT LEVEL TALK Mondays & Wednesdays, through October 30 @ iG Center • 4:00pm-5:00pm. Cost $15. ➢ Ages 9-17. ➢ Join Samuel McDuff ie for Basketball and Life Skills Coaching that includes skill development, conditioning, teamwork, strategy, personal development, goal setting and leadership. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. HATHA YOGA Saturdays @ iG Center • 9:00am-10:00am. Cost $6. ➢ Ages 13 & older. ➢ This all -level Hatha Yoga class involves standing and seated poses using a mat or chair, while performing breathing exercises and meditation. Hatha Yoga is a slower and more gentle meditaive practice, great for beginners or experienced students, and will still challenge participants menta ly and physically. Adaptive Hatha Yoga is a style that considers all bodies and abilities. It is accessible to everyone. No classes 9/28 and 10/5. ➢ For more information call 772-226-1780 register online at www.indianriver.gov/parksandrecreation. LANDSCAPES OF LEARNING Tuesday, September 24 @ North Sebastian Conservation Area • 9:00am-10:00am. FREE! ➢ Join conservation staff to learn about Florida's dynamic land management. From towering pines to diverse wetlands, Indian River County is home to many natural areas that require specialized plans to maintain and restore overgrown habitats. If you are curious about your local conservation lands, this is the perfect introductory program! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. SCHOOL DISTRICT OF INDIAN RIVER COUNTY COLLEGE FAIR Tuesday, September 24 @ IRC Fairgrounds • 5:30pm-7:30pm. FREE! ➢ All ages welcome. ➢ Join the School District of Indian River County for the 2024-25 College Fair. ➢ For more information call 772-226-1780. 2 RECREATION AND CONSERVATION HIKING CLUB-WABASSO SCRUB CONSERVATION AREA (1 MILE) Saturday, September 28 @ Wabasso Scrub Conservation Area • 8:30am-10:00am. FREE! ➢ Ages 5 & older. ➢ These free interactive events have something for all levels of hiker. Prefer a fast -paced hike? Cru se along with Recreation Leader Sarah. Want to take your time and learn about the habitat? Meaner through the area with Environmental Educator Olivia. Cover miles of trails and gain knowledge a you go! Hikers reaching milestones are eligible to receive prizes! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. NAUTICAL FLEA MARKET, SEAFOOD FESTIVAL & BOAT SHOW Saturday & Sunday, September 28-29 @ Indian River County Fairgrounds • 9:00am-5:00pm. Cost $10. ➢ All ages welcome. ➢ Marine enthusiasts can look forward to exploring a wide array of items including top-quality boats, fishing gear, and assorted boating equipment. In addition to the shopping experience, attendees can enjoy fresh seafood and participate in fishing and boating seminars. ➢ For more information visit https:Hflnauticalfleamarket.com/ SPECIAL OLYMPICS STATE SWIM MEET -VOLUNTEERS NEEDED Saturday and Sunday, September 28 & 29 @ North County Aquatic Center • 9:00am-12:00pm. ➢ Ages 15 & older. ➢ Special Olympics Florida and Indian River County Parks, Recreation and Conservation are excited to be hosting the Florida State Swimming Championships. We are in need of volunteers to help us host these amazing athletes. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. LITTLE EXPLORERES: SPECTACULAR SPIDERS Wednesday, October 2 @ iG Center • 1:00pm-2:00pm. FREE! ➢ Open to preschool and early elementary school children. ➢ Join staff for a web spinning good time! Florida is home to many spiders with important jobs to do. Learn why these eight- legged friends should be admired. This event includes a story time and craft. ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. TREASURE COAST RIBS, WINGS AND MUSIC FESTIVAL Saturday & Sunday, October 5-6 @ Indian River County Fairgrounds • Saturday, 12:00pm-8:00pm. Cost $10. • Sunday, 12:00pm-6:00pm. Cost $10. ➢ All ages welcome. ➢ Join us for a full weekend of barbecued ribs, wings, and rock music. Enjoy live performances from some of the hottest bands and savor the delicious flavors from local food vendors. ➢ For more information, please visit https://treasurecoastribswingsfestivaii.com/ 3 GRANT. DEVELOPMENT Mondays October 7, 14, or 21 @ iG Center • 10 OOam-11.00am Cost $50 ➢ Ages 18 & older. ➢ Before you Seek a Grant workshop provides an overview of the critical stages of the grant seeking process. It will empower attendees with general grant seeking knowledge to assess their readiness to prepare and submit award-winning grant proposals. It's the first step to introduce the tools to start the grant development process. ➢ For more information call 772-226-1780, email kioskdatainc@gmail.com or register online at www.indianriver.gov/parksandrecreation. LIFE HACKS FOR ADULTS Monday, October 7 @ Brackett Library • 2:00pm-3:00pm. FREE! ➢ Ages 18 and older. ➢ Join us to learn useful life hacks you'll wish you knew sooner! No registration is required. ➢ For more information contact Hollie at 772-400-6366 or hmcdougall@indianriver.gov. RECREATION AND CONSERVATION HIKING CLUB -ROUND ISLAND SOUTH CONSERVATION AREA (1.5 MILE) Monday, October 7 @ Round Island South Conservation Area • 8:30am-10:00am. FREE! ➢ Ages 5 & older. ➢ Interested in exploring Indian River County conservation lands? Join our Recreation and Conservation staff for a free twice monthly hiking club! These interactive events have something for all levels of hiker. Cover miles of trails and gain knowledge as you go! Hikers reaching milestones are eligible to receive prizes! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. DAVE DELUCA THE CROONER Tuesday, October 8 @ Brackett Library • 6:00pm. FREE! ➢ Ages 18 and older. ➢ Musical tribute to the romantic songs made popular by male crooners such as Engelbert Humperdinck, Tony Bennett, Elvis Presley, Bobby Darin, Julio Iglesias, Dean Martin, Mel Torme, Charles Aznavour, Bing Crosby, Frank Sinatra, Michael Buble, and morel Dave DeLuca is an accomplished singer, songwriter, musician, and recording engineer who has been writing music and performing for over 40 years. All are welcome. No registration is required. ➢ For more information contact Hollie at 772-400-6366 or hmcdougall@indianriver.gov. BASKETBALL BEGINNERS CLUB Wednesdays, October 9 -November 13 @ Department of Health Wabasso Site • 4:00pm-5:00pm. Free! ➢ Ages 6-12. ➢ Join us for beginner fundamentals, skills and drills. These fun -filled basketball sessions will help - - - your child develop their skills, learn teamwork, and enjoy the thrill of the game. Whether y6ur:c6i1d is a beginner or has some experience, this program is perfect for those who are looking to build their skill level! I Ei ➢ For more information call 772-226-1780 or register online at .. l www.indianriver.gov/parksandrecreation. HALLOWEEN TRIVIA NIGHT Thursday, October 10 @ Main Library • 6:00pm. FREE! ➢ Ages 18 and older. ➢ Prizes for the winner of each round and a grand prize, too! ➢ Contact Karrie at (772) 400-6310 or kcole@indianriver.gov for more information. MATH EXPLORERS Thursday, October 10 @ Brackett Library • 11:00am-12:00pm. FREE! ➢ Ages 6-10. ➢ A monthly club that seeks to make math fun! Join us for mathematical games and activities. Registration is required. ➢ For more information contact Shannon Hawk at 772 400 6375 or email shawk@indianriver.gov CREEPY CRYPTIDS OF FLORIDA Friday, October 11 @ iG Center • 6:00pm-7:00pm. FREE! ➢ Ages 5 & older. ➢ Curious about Florida's most elusive creatures that blur the line between fact and fiction? Join staff for this interesting and slightly comical presentation about Florida's weird and sometimes unexplained wildlife! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. OUTDOOR LIVING EXPO Saturday & Sunday, October 12-13 @ Indian River County Fairgrounds • 10:00am-5:00pm. FREE! ➢ All ages welcome. ➢ The new and improved Home Design Outdoor Living Expo has so much to offer to those looking for a fresh new design style for your outdoor living. Update your exterior w0iincredible prices and several selections to choose from. At the Home Design Outdoor Living Expo, you're in charge and we promise there is something for everyone looking to renovate or improve his or her home. ➢ For more information, please visit https://hdolexpo.com/show-locations/vero-beach-home-and- design-show/ HAUNTED INDIAN RIVER COUNTY WITH LARRY LARSON Sunday October 13 @ Main Library - - • 1:30pm. FREE! ➢ Ages 18 and older. ➢ Author of the book Haunted Indian River County, Larry Larson, talks about.his latest book and the spooky haunts around the county. ➢ Contact Karrie at (772) 400-6310 or kcole@indianriver.gov for more information. 5 HALLOWEEN PARTY Thursday October 17 @ Main Library • 6:00pm. FREE! ➢ All ages welcome. ➢ Join us for a Halloween Party! ➢ For more information contact Ms. Patti at pfuchs@indianriver.gov or 772-400-6310. OCTOBER MINT WORKDAY -VOLUNTEER EVENT Friday, October 18 @ Hallstrom Farmstead Conservation Area • 9:00am-12:00pm. FREE! ➢ Ages 5 & older. ➢ Join us to improve endangered Lakela's Mint habitat on the 3rd Friday of every month! Volunteers will be removing invasive species and trimming overgrown vegetation. All tools and gloves will be provided, but feel free to bring your own if you prefer. Water refills and light snacks will be provided. ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.eov/oarksand recreation. TRUNK OR TREAT AND MONSTER MASH Friday, October 18 @ iG Center • 5:30pm-7:30pm. ➢ All ages welcome. FREE! ➢ Join us for the Annual Trunk or Treat & Monster Mash. DJ, costume contest, games and more! ➢ We are looking for businesses to participate in the Trunk or Treat. Last year over 1,000 people attended the event, this is a great opportunity to engage with the community. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. COSTUME SWAP Saturday October 19 @ North County Library • 12:00pm-3:00pm. FREE! ➢ All ages welcome. ➢ Go green this Halloween by bringing your gently used costumes to the Main, Brackett, or North County Libraries starting October 1. For each donation, you will receive a swap ticket that you can exchange for a "new to you" item at the Swap Party on October 19. Costumes and items for all ages: and sizes are welcome! ➢ For more information contact kanderson@indianriver.gov or 772-400-6357. is OCTOBERFEST Saturday & Sunday, October 19-20 @ Indian River County Fairgrounds • Saturday, 11:00am-10:00pm. Cost $5. Ages 13 and under free. • Sunday, 11:00am-5:00pm. Cost $5. Ages 13 and under free. ➢ All ages welcome. ➢ The Vero Beach Oktoberfest is a cultural event that happens annually at the Indian River County Fairgrounds. It is a unique 2 -day Oktoberfest combining the fun traditional Oktoberfest atmosphere, food, beer, full liquor bars & LIVE Oktoberfest Party Bands! The large Oktoberfest 6 beer garden tent is where you will want to be! Experience other traditional music at the corners of the 125 vendor marketplace booths! ➢ For more information, please visit https://www.verobeachoktoberfest.com/ RECREATION AND CONSERVATION HIKING CLUB -SOUTH OSLO CONSERVATION AREA (1 MILE) Saturday, October 19 @ Round Island South Conservation Area • 8:30am-10:00am. FREE! ➢ Ages 5 & older. ➢ Interested in exploring Indian River County conservation lands? Join our Recreation and Conservation staff for a free twice monthly hiking club! These interactive events have something for all levels of hiker. Cover miles of trails and gain knowledge as you go! Hikers reaching milestones are eligible to receive prizes! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. NOCTURNAL CRITTERS LECTURE Wednesday, October 23 @ iG Center • 12:00pm-1:00pm. FREE! ➢ Ages 5 & older. ➢ Learn from experts David and Dee Simpson about things that go bump in the night. Dee and David will discuss why some animals are nocturnal and the many species that prefer to move at night. We hope you join us for this free lecture. ➢ For more information contact Olivia at 772-226-1712. BIBLIO -FILES NON-FICTION BOOK CLUB Friday October 25 @ North County Library • 10:30pm-11:30pm. FREE! ➢ Ages 18 and older. ➢ Do you love learning new things and discussing big ideas? Then join the non-fiction book club at the North IRC Library! Biblio -Files is a book club for curious minds who enjoy diving into thought- provoking non-fiction. ➢ For more information contact kanderson@indianriver.gov or 772-400-6357. FEATHERED FRIENDS & FURRY NEIGHBORS: ALL ABOUT BATS Saturday, October 26 @ iG Center • 10:00am-12:00pm. Cost $20. ➢ All ages welcome. Youth must be accompanied by an adult. ➢ Join us for this family -friendly class where we'll learn all about Florida bats -just in time for Halloween! A short presentation about common Florida bats will be followed up with a bat - house building workshop. Each family will leave with their own bat house to add to their backyard. ➢ Register at bit.ly/46BwpmO NOCTURNAL CRITTERS HIKE Saturday, October 26 @ Captain Forster Hammock Preserve • 6:30pm-8:30pm. FREE! ➢ Ages 5 & older. 7 ➢ Dee and David will take you on a special nighttime tour where we hope to see some of the thins we learned about in the lecture. Great -horned Owls are present on site as well as flying squirrels and maybe even a goatsucker or two. Be prepared for bugs and bring a light to help navigate. ➢ For more information contact Olivia at 772-226-1712. WILDLIFE WORKSHOP (UF/IFAS COLLABORATION) Saturday, October 26 @ iG Center • 10:00am-12:00pm. Cost $23.18 per family. ➢ All ages welcome. Youth must be accompanied by an adult. ➢ Join us for this family -friendly class where we'll learn all about Florida bats - just in time for Halloween! A short presentation about common Florida bats will be followed up with a bat - house building workshop. Each family will leave with their own bat house to add to their backyard. ➢ Register at bit.ly/46BwpmO ECOFIT Tuesday, October 29 @ Jones Pier Conservation Area • 9:00am-10:00am. FREE! ➢ Ages 7 & older. ➢ Join Conservation Lands Division for a free full body workout at Jones' Pier Conservation Area. lIhis event will involve an interpretive walk around the onsite saltmarsh and hammock as you exerciel Optional resistance bands and mats will be provided for the duration of the class. Please bring ' ample drinking water. The class is open for all levels, beginners welcome! ➢ For more information contact Olivia at 772-226-1712 or register online at www.indianriver.gov/parksandrecreation. LENS OF THE WORLD Wednesday October 30 @ North County Library 1:30pm. FREE! ➢ Ages 18 and older. ➢ The North IRC Library will be hosting a documentary movie day on the LAST Wednesday of each month! July will feature the 2024 documentary "Beyond the Tree Line." Popcorn and water will be provided free of charge thanks to the Friends of the North IRC Library! ➢ For more information contact kanderson@indianriver.gov or 772-400-6357, 100 MILE SWIMCLUB Daily @ North County and Gifford Aquatic Centers ➢ All ages are welcome. ➢ Get started by setting a personal goal, whether you want to swim 5 miles or 500. Sign up all year long by visiting our aquatics desk. Annual membership $10.00 for local tracking, (laps swam at North County or Gifford Aquatics pool) or 15.00 for Global tracking, (laps swam anywhere) valid January -December. ➢ All participants reaching the 100 miles will receive a yearly certificate indicating the total miles swam and be invited to the end of the year potluck and recognition ceremony. ➢ Swimmers who swim 100 miles at North County and Gifford Aquatic Centers, within the year, will receive an exclusive 100 Mile Swim Club T-shirt. 8 ADULT OPEN GYM BASKETBALL Tuesday and Thursday @ iG Center • 8:30am-12:OOpm. Cost $3.74 plus tax. ➢ Adults 18 & older. ➢ Time where the gymnasium is available to adults to practice skills, shoot hoops, and play pick- up games. ➢ Call 772-226-1780 for more information and to confirm open gym dates. AFTER SCHOOL ADVENTURES Tuesdays @ Marian Fell Library • 3:45pm-4:45pm. FREE! ➢ Grades 1-5. ➢ Join us for this fun, free weekly event. Each week features a different craft, game or activity. Registration is not required. ➢ For more information contact Patti at 772-400-6318 or email pfuchs@indianriver.gov AQUAFIT Tuesday and Thursday @ North County Aquatic Center • 9:30am-10:30am. Cost $5 (or 8 class pass $35/10 class pass for $45). ➢ All ages are welcome. ➢ Move along to music as you perform instructor -guided moves designed to improve cardiovascular function, increase core strength, develop better, and burn calories. Let's make the water work for you. Flotation belts and water barbells are available at no charge. ➢ For more information, contact the North County Aquatic Center 772-226-1752. ARCHERY 101 Last Sunday @ IRC Shooting Range • 9:OOam-11:OOam. Cost $60. ➢ Archery 101 is an introduction to archery. Upon completion of the course, you will have a basic understanding of Archery and an increased sense of confidence heading out to the Archery Range or wooded Archery Course. ➢ Contact us at 772-226-3096 for more information or register online at www.indianriver.gov/parksandrecreation. BRIDGE CLASS Thursdays @ iG Center • 4:OOpm-6:OOpm. Cost $3. ➢ Ages 15 & older. ➢ This informal Bridge Class is designed for beginner to intermediate players. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. BOARD GAMES Thursday @ iG Center • 1:OOpm-4:OOpm. Cost $1. ➢ Ages 18 & older. ➢ Join us for a fun -filled afternoon playing some ofourfavorite board games! ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. 9 CARDIO -BOXING Tuesdays & Thursday @ iG Center • 6:00pm-7:00pm. $5 per class drop-in. ➢ Ages 13 & older. ➢ Cardio -Boxing is a great way to tone up and improve coordination while burning calories! Emphasis is placed on cardiovascular movements and drills. This beginner friendly class provides an excellent work out for all fitness levels and modifications are available when needed. There is no sparing in this class, the boxing aspect includes: bag work, shadow boxing, foot work, and punching form. ➢ For more information contact 772-226-1780 or register online today at www.indianriver.gov/parksandrecreation. COLORING & COFFEE Tuesday @ iG Center • 9:00am-10:00am. Cost $1. ➢ Ages 18 & older. ➢ Looking for a way to unwind and reduce stress? Join us for a morning of relaxation through coloring. Materials provided. ➢ For more information call 772-226-1780. COUNTRY LINE DANCING Tuesday @ iG Center • 6:30pm-7:30pm. Cost $3. ➢ Ages 14 & older. ➢ Join us for a fun evening of Country Line Dancing! Instruction and lessons provided. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. GENTLE CHAIR YOGA Tuesday & Thursday @ iG Center • 12:00pm-1:00pm. Cost $5. ➢ All ages welcome! ➢ Designed to improve flexibility and strengthen muscles while using a chair for support. Walk-ins welcome. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. HANDGUN 101 Last Sunday @ IRC Shooting Range • 9:00am-2:00pm. Cost $100. ➢ Handgun 101 is a complete guide to understanding the basics of firearm ownership, safety, nomenclature and how it applies to self-defense. This course is taught by an NRA Certified Instructor. Upon successful completion participants will receive a training certificate that may be submitted to the State of Florida as proof of training if applying for a CCWP. ➢ Contact us at 772-226-3096 for more information or register online at www.indianriver.gov/parksandrecreation. 10 HEALTHIER YOU WEDNESDAYS Third Wednesday, @ iG Center • 11:OOam-12:OOpm. FREE! ➢ All ages welcome. ➢ Join Nutrition Educator Amanda Trott to learn the importance of healthy food choices and how to live a healthier, more nutritious lifestyle. ➢ For more information call 772-226-1780. HOMESCHOOL PE Tuesdays @ iG Center • 3:OOpm-4:OOpm. Cost $3. ➢ Ages 4-10 years. Limited spots please register. ➢ A great chance for children to exercise and make new friends. Teaching children valuable life skills such as teamwork, fairness, and good sportsmanship. There will be no class August 13-27. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. MAHJONG Tuesday and Thursday @ iG Center • 10:OOam-1:OOpm. Cost $2. ➢ Ages 18 & older. ➢ Tile sets are provided as you play in groups of 3-4. Please bring your own Mahjong card. For information regarding Mah Jongg instruction call 772-226-1780. ➢ Go to www.indianriver.gov/parksandrecreation to register. MAT PILATES Tuesday and Thursday @ iG Center • 9:15am-10:15am. Cost $12. ➢ All ages welcome. ➢ Exercises are structured using special equipment designed to improve strength, flexibility, posture and enhance mental awareness. Walk-ins welcome. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. OPEN GYM PICKLEBALL Monday, Wednesday, and Friday @ iG Center • 8:30am-11:30am. Cost $4.67 plus tax per session. Monday -Friday @ iG Center • 12:OOpm-3:OOpm. Cost $4.67 plus tax per session. Saturday @ iG Center • 8:30-11:30pm. Cost $4.67 plus tax per session. ➢ Pickleball is played in the gymnasium (6 courts) as either singles or doubles with a paddle and a plastic whiffle ball. Please bring your own equipment. Call 772-226-1780 for more information. PICKLEBALL CLASSES — WITH DEREK PRINCE Monday (twice monthly, dates vary) @ iG Recreation Center • 12:30pm-2:OOpm. $30 per class. ➢ Beginner Pickleball Levels I — III / Pickleball Doubles Strategy / Intro to Pickleball. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. 11 PING PONG OPEN PLAY Monday @ iG Center • 5:30pm-8:30pm. Cost $3. ➢ Whether you're a beginner or seasoned pro it's the perfect way to improve your skills, meet new people, and have a blast! Mark your calendar and get ready to unleash your ping pong skills! No registration required! ➢ For more info call us at 772-226-1780. PRE-SCHOOL TUMBLING Friday @ iG Center • 2:30pm and 3:30pm. Cost $20. ➢ Preschool tumbling is a great start for ages 4-5. Children are taught basic tumbling skills such as forwards/backwards rolls, handstands, and cartwheels. Improve self-confidence, basic skills, strength, flexibility, and balance. Spaces are limited! ➢ Space is limited, pre -registration is required. For upcoming session dates or to register visit www.indianriver.gov/parksandrecreation or call 772-226-1780. QI GONG Tuesday @ iG Center • 10:OOam-11:OOam. Cost $12. ➢ No special clothing or equipment required. Stand or sit. Walk-ins welcome. Leave refreshed, relaxed, and joyful. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. SENIOR WELLNESS: AEROBICS AND WEIGHTS Monday, Wednesday, and Friday @ iG Center -Sponsored by the Florida Blue Foundation • 8:45am-9:45am and 10:OOam-11:OOam. FREE! Tuesday @ Wabasso Community Center Sponsored by the Florida Blue Foundation • 7:OOam-8:OOam. FREE! ➢ Special programming for our 55+ community to have social interaction and light exercise activity. Activities can be adapted to ability levels and interests. Walk-ins welcome. ➢ For more information call 772-226-1780. SENIOR WELLNESS: ROCK AND ROLL CARDIO Thursday @ Wabasso Community Center -Sponsored by the Florida Blue Foundation • 7:OOam-8:OOam. FREE! Thursday @ iG Center Sponsored by the Florida Blue Foundation • 10:30am-11:30am. FREE! ➢ Like our regular Senior Wellness Program for 55 & older but with fun dancing music to spice it up a notch. Walk-ins welcome. ➢ For more information call 772-226-1780. SENIOR WELLNESS: UPBEAT BOXING Tuesday and Thursday @ iG Center -Sponsored by the Florida Blue Foundation • 3:OOpm-4:OOpm. FREE! ➢ Boxing fitness class geared for ages 55 +. Held twice a week to get yqiu out, active and UP -BEAT! Walk-ins welcome. ➢ For more information call 772-226-1780. 12 SINGING BOWLS Third Thursday @ iG Center • 7:00pm. Cost $25. ➢ All ages welcome. ➢ Relax, meditate, unwind, and reduce stress while feeling the healing sounds of Tibetan Singing Bowls. Sit or bring your mat, pillow, or blanket while experiencing the energy of soothing vibrations. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. STRETCH & FLEX Monday, Tuesday, and Thursday @ iG Center • 9:15am-10:15am. Cost $5. ➢ Great cardiovascular workout set to music. Helps build endurance and strengthens the heart. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. SWIM LESSONS Private and group swimming lessons are available throughout the summer months. • Cost $80 per person for four 25 -minute lessons. • $40 per person per session for group lessons. ➢ Scholarships are available for those who qualify. ➢ For information, call the North County Aquatic Center at772-226-1752 or the Gifford Aquatic Center at 772-226-1175. TALES WITH TAILS Wednesdays through October 23 @ iG Center • 5:30-6:30pm. FREE! ➢ All ages welcome. ➢ Join us for our exciting Tales with Tails program! Children will start the hour with a craft activity'. - - - followed by a story, and fun educational facts about a featured animal. Each session will concluie with an animal encounter. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. THURSDAY NIGHT LIGHTS Thursday @ IRC Shooting Range • 5:00pm-9:00pm. ➢ We light up the fields for a fun skeet -trap night activity. No registration required. ➢ For more information call 772-226-3096. VETERANS YOGA PROJECT -MINDFUL RESILIENCE Wednesday @ iG Center • 2:00pm-3:00pm. FREE! ➢ Led by Certified Yoga Alliance Trainer Danielle Martinez. ➢ Class is open to active and retired military, first responders, their families, caregivers, and anyone looking to support veterans. ➢ Call 772-226-1780 for more information. 13 VINYASA YOGA Wednesdays @ iG Center • 6:OOpm-7:OOpm. Cost $5. ➢ Ages 13 & older. ➢ Join Certified Instructor Mirit Wiener and flow to the music at Vinyasa Yoga. Vinyasa is a challenging practice fit for those yoga practitioners having a foundation and understanding of linking breath to movement as well as the seasoned practitioner with a more advanced practice. Vinyasa focuses on consistent movement linking breath to posture. Modifications and options for more restful poses are offered during class. This 1 -hour class consists of warm up exercises, i movement, standing sequences, balance, cool down, and rest. Participants should bring a yoga. R mat, towel and water to class. ➢ For more information call 772-226-1780 or register online at www.indianriver.gov/parksandrecreation. YOGA-LATES Tuesday and Thursday @ iG Center • 10:30am-11:30am. Cost $8. ➢ Mix between Yoga and Pilates. Walk-ins welcome. ➢ Go to www.indianriver.gov/parksandrecreation to register or call 772-226-1780. 14 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Kylie Yanchula, Natural Resources Director FROM: Melissa Meisenburg, Sr. Lagoon Environmental Specialist SUBJECT: National Estuaries Week, September 21St -28th DATE: September 13, 2024 DESCRIPTIONS AND CONDITIONS National Estuaries Week is an annual celebration and campaign to increase public awareness of our estuaries and encourage people to become involved in the protection of these natural resources. Estuaries around the world provide habitats for plants and animals, protection from flooding, are regional economic drivers, and recreation areas. This week we recognize the importance of the Indian River Lagoon (IRL) to our community. The IRL is one of the most diverse estuaries in the world, spanning 1S6 miles along Florida's east coast. It is home to over 4,000 species of which S3 species are classified as threatened or endangered. In honor of National Estuaries Week, we wanted to highlight the work that the Lagoon Division is performing to help protect this valuable resource. The goal of the Lagoon Division of Indian River County (IRC) is to protect the Lagoon through research and restoration projects designed to improve resiliency and conditions for the IRL and the IRC Community. To achieve this goal, IRC adopted the Lagoon Management Plan (LMP) in September 2023. The LMP is a living document highlighting the key factors impacting the IRL in IRC. Multiple County departments were involved in its development and continueto be involved through Lagoon beneficial projects. Such projects include stormwater treatment facilities, a County -wide fertilizer ordinance, and septic to sewer projects. Additionally, the Lagoon Division is working on the removal of derelict vessels, completing a County -wide muck survey, is one of ten partners with the Indian River Lagoon National Estuary Program awarded $9.4 million National Oceanic Atmospheric Administration Habitat Transformational Grant, and is implementing a Living Docks program. FUNDING No funding is required for this informational agenda item. APPROVED AGENDA ITEM FOR September 24, 2024 15 7Q Ryan L. Butler Clerk of Circuit Court & Comptroller 1801 27th Street Vero Beach, FL 32960 Telephone: (772) 226-3100 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, CHIEF DEPUTY COMPTROLLER THRU: RYAN L. BUTLER, COMPTROLLER DATE: September 6, 2024 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS August 30, 2024 to September 6, 2024 In compliance with Chapter 136.06, Florida Statutes, all money drawn from depositories used by the Board of County Commissioners shall be recorded in the minutes. Approval is requested for the attached list of checks and electronic payments for the time period of August 30, 2024 to September 6, 2024. Included in the list for approval are additional checks for the time period of August 13, 2024 to August 29, 2024 that were excluded from previous lists. 16 CHECK NUMBER CHECK DATE CHECK TYPE VENDOR NAME AMOUNTI 12130 08/30/2024 WIRE KIMLEY HORN & ASSOC INC 4,660.00 1 12131 08/30/2024 WIRE IRC FIRE FIGHTERS ASSOC 12,044.10 12132 08/30/2024 WIRE TEAMSTERS LOCAL UNION #769 5,078.00 t 12133 08/30/2024 WIRE FL SDU 2,168.61 12134 08/30/2024 WIRE TIMOTHY ROSE CONTRACTING INC 271,364.08 12135 08/30/2024 WIRE AMERICAN HERITAGE LIFE INS CO 21.96 12136 08/30/2024 WIRE FIDELITY SECURITY LIFE INSURANCE COMPANY 7,068.66 '. 12137 08/30/2024 WIRE APTIM 111,238.52 12138 08/30/2024 WIRE HALLEY ENGINEERING CONTRACTORS INC 372,720.22 I 12139 08/30/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 721.36 12140 09/03/2024 WIRE ST LUCIE BATTERY & TIRE CO 1,194.05 12141 09/03/2024 WIRE IRC CLERK OF THE COURT 121,968.91 12142 09/03/2024 WIRE INDIAN RIVER COUNTY SHERIFF 5,862,721.82 12143 09/03/2024 WIRE AMERICAN FAMILY LIFE ASSURANCE CO 11,624.18 12144 09/03/2024 WIRE INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 148,350.34 12145 09/03/2024 WIRE MUTUAL OF OMAHA 33,243.80 12146 09/03/2024 WIRE IRS -PAYROLL TAXES 656,034.24 12147 09/03/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 66.47 12148 09/03/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 67.90 12149 09/03/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 234.64 12150 09/03/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 296.85 12151 09/03/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 715.12 12152 09/03/2024 WIRE LINCOLN RETIREMENT I 99,440.02 12153 09/04/2024 WIRE TD BANK 18,895.78 12154 09/04/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 110.00 12155 09/04/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 3,298.13 12156 09/05/2024 WIRE AMERITAS 20,118.14 } 12157 09/05/2024 WIRE B/C B/S OF FL ADM FEE 301.46 12158 09/05/2024 WIRE AMERITAS 3,258.75 12159 09/05/2024 WIRE AMERITAS 255.00 12160 09/05/2024 WIRE AMERITAS 37.50 12161 09/05/2024 WIRE AMERITAS 247.50 t 12162 09/05/2024 WIRE AMERITAS 127.50 12163 09/05/2024 WIRE AMERITAS 45.00 12164 09/05/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 487.18 12165 09/05/2024 WIRE FL RETIREMENT SYSTEM 1,907,360.17 12166 09/05/2024 WIRE EDH HOLDINGS LLC 223.41 12167 09/05/2024 WIRE INDIAN RIVER CTY CLERK OF THE COURT 22,500.00 12168 09/06/2024 WIRE FLORIDA DEPT OF TRANSPORTATION 2,916,664.80 ; 12169 09/06/2024 WIRE AMERITAS 21,367.88 12170 09/06/2024 WIRE P&A ADMINISTRATIVE SERVICES INC 729.77 453973 08/30/2024 PRINTED UNITED WAY OF INDIAN RIVER COUNTY 1,943.50 453974 08/30/2024 PRINTED CALIFORNIA STATE DISBURSEMENT UNIT 305.19 453975 08/30/2024 PRINTED COMMONWEALTH OF MASSACHUSETTS i 562.00 453976 09/05/2024 PRINTED AT&T MOBILITY 129.69 453977 09/05/2024 PRINTED GRAINGER INC 697.29 453978 09/05/2024 PRINTED BAKER DISTRIBUTING CO 270.12 453979 09/05/2024 PRINTED HOME DEPOT CREDIT SERVICES 16.02 1 453980 09/05/2024 PRINTED FLORIDA POWER AND LIGHT 2,278.17 453981 09/05/2024 PRINTED FISHER & PHILLIPS LLP 1,311.50 453982 09/05/2024 PRINTED HALO RESCUE 34.00 453983 09/05/2024 PRINTED PULTE GROUP INC 464,300.57 453984 09/05/2024 PRINTED THOMAS J GOLDSCHMIDT MD PA 2,950.00 453985 09/05/2024 PRINTED GRAY MATTER SYSTEMS LLC 830.00 17 7 453986 09/05/2024 PRINTED SMART SOURCE LLC 3,991.85 453987 09/05/2024 PRINTED FLUKE ELECTRONICS CORPORATION 3,749.37 453988 09/05/2024 PRINTED JOSE ALVARADO 180.00 453989 09/05/2024 PRINTED HIGH QUALITY H2O PRO LLC 180.00 453990 09/05/2024 PRINTED T4 BUILDERS LLC 1,012.19 453991 09/05/2024 PRINTED SCPR PROPERTIES LLC 8,946.72 453992 09/05/2024 PRINTED MBV ENGINEERING 16,354.00 453993 09/05/2024 PRINTED GUETTLER BROTHERS CONSTRUCTION LLC 309,814.00 453994 09/05/2024 PRINTED KESSLER CONSULTING INC 5,180.00 453995 09/05/2024 PRINTED ANDERSEN ANDRE CONSULTING ENGINEERS INC 2,541.00 453996 09/05/2024 PRINTED PROCTOR CONSTRUCTION COMPANY LLC 563,308.71 453997 09/05/2024 PRINTED ENVIRONMENTAL SCIENCE ASSOCIATES 31,264.00 453998 09/05/2024 PRINTED TETRA TECH INC 11,587.50 453999 09/05/2024 PRINTED SITECRAFTERS OF FLORIDA INC 93,949.76 454000 09/05/2024 PRINTED WEX HEALTH INC 12,347.15 454001 09/05/2024 PRINTED UNIVERSITY OF FLORIDA 310.00 454002 09/05/2024 PRINTED NICHOLAS CASALINA 203.39 454003 09/05/2024 PRINTED RACE TO SAFETY TRAINING LLC 370.00 454004 09/05/2024 PRINTED AMERICAN COUNCIL ON EXERCISE 799.80 454005 09/05/2024 PRINTED CLEMENTS PEST CONTROL 375.00 454006 09/05/2024 PRINTED PORT CONSOLIDATED 1,022.41 454007 09/05/2024 PRINTED STURGIS LUMBER & PYLWOOD CO 1,696.97 454008 09/05/2024 PRINTED AMERICAN BUSINESS INTERIORS 1,228.36 454009 09/05/2024 PRINTED RICOH USA INC 5.64 454010 09/05/2024 PRINTED SAFETY PRODUCTS INC 9,373.50 454011 09/05/2024 PRINTED ABC PRINTING COMPANY 1,128.13 454012 09/05/2024 PRINTED INDIAN RIVER BATTERY 224.90 454013 09/05/2024 PRINTED GRAINGER INC 2,222.34 454014 09/05/2024 PRINTED GENES AUTO GLASS 327.00 454015 09/05/2024 PRINTED GRAYBAR ELECTRIC 304.61 454016 09/05/2024 PRINTED APPLE INDUSTRIAL SUPPLY CO 1,350.38 454017 09/05/2024 PRINTED BENSONS LOCK SERVICE INC 20.30 454018 09/05/2024 PRINTED CLIFF BERRY INC 280.00 454019 09/05/2024 PRINTED BOUND TREE MEDICAL LLC 131.20 454020 09/05/2024 PRINTED DELL MARKETING LP 5,400.00 454021 09/05/2024 PRINTED MIDWEST TAPE LLC 298.83 454022 09/05/2024 PRINTED NORTHERN SAFETY CO INC 98.90 454023 09/05/2024 PRINTED ODYSSEY MANUFACTURING CO 30,370.70 454024 09/05/2024 PRINTED HARRINGTON INDUSTRIAL PLASTICS LLC 1,168.19 454025 09/05/2024 PRINTED GALE/CENGAGE LEARNING 604.31 454026 09/05/2024 PRINTED JIMMYS AIR & REFRIGERATION 436.88 454027 09/05/2024 PRINTED GO COASTAL INC 187.50 454028 09/05/2024 PRINTED CITY OF VERO BEACH 1,047.40 454029 09/05/2024 PRINTED INDIAN RIVER ALL FAB INC 13,460.42 454030 09/05/2024 PRINTED HOME DEPOT CREDIT SERVICES 365.99 454031 09/05/2024 PRINTED FGFOA 220.00 454032 09/05/2024 PRINTED TREASURE COAST HOMELESS SERVICES COUNCIL 15,240.00 454033 09/05/2024 PRINTED BRACKETT FAMILY LIMITED PARTNERSHIP 1,282.00 454034 09/05/2024 PRINTED ACUSHNET COMPANY 2,813.49 454035 09/05/2024 PRINTED FEDERAL EXPRESS 46.20 454036 09/05/2024 PRINTED CENTRAL AIR CONDITIONING & REFRIGERATION SUPPLY 1,122.47 454037 09/05/2024 PRINTED FLORIDA POWER AND LIGHT 47,792.76 454038 09/05/2024 PRINTED FLORIDA POWER AND LIGHT 11,109.54 454039 09/05/2024 PRINTED GIFFORD YOUTH ACHIEVEMENT CENTER INC 29,300.12 454040 09/05/2024 PRINTED TREASURE COAST SPORTS COMMISSION 60.00 18 454041 09/05/2024 PRINTED UNIVERSITY OF FLORIDA 995.00 454042 09/05/2024 PRINTED PITNEY BOWES INC 2,372.30 454043 09/05/2024 PRINTED WEST MARINE PRODUCTS INC 719.99 P 454044 09/05/2024 PRINTED IRC HISTORICAL SOCIETY INC 14,368.70 454045 09/05/2024 PRINTED JOHN BROWN & SONS INC 4,505.00 454046 09/05/2024 PRINTED CUES 45.19 454047 09/05/2024 PRINTED DAVID SPARKS 1,223.00 454048 09/05/2024 PRINTED FORT PIERCE HOUSING AUTHORITY 1,029.00 454049 09/05/2024 PRINTED FIRESTONE COMPLETE AUTO CARE 647.44 454050 09/05/2024 PRINTED KIMBALL MIDWEST 445.08 454051 09/05/2024 PRINTED ECONOLITE CONTROL PRODUCTS INC 10,518.00 454052 09/05/2024 PRINTED THE PALMS AT VERO BEACH 2,456.00 454053 09/05/2024 PRINTED HULETT ENVIRONMENTAL SERVICES 194.00 454054 09/05/2024 PRINTED CELICO PARTNERSHIP 262.45 454055 09/05/2024 PRINTED CINTAS CORPORATION 107.02 454056 09/05/2024 PRINTED ARTHUR PRUETT 870.00 454057 09/05/2024 PRINTED FASTENAL COMPANY 27.60 454058 09/05/2024 PRINTED SHERWIN WILLIAMS CO 217.60 454059 09/05/2024 PRINTED MICHAEL JAHOLKOWSKI 551.00 454060 09/05/2024 PRINTED FLORIDA LEVEL & TRANSIT CO INC 981.50 454061 09/05/2024 PRINTED ORCHID ISLAND PROPERTY MGMT II INC 25,500.00 454062 09/05/2024 PRINTED CONSOLIDATED ELECTRIAL DIST INC 783.78 454063 09/05/2024 PRINTED OAK RIVER PROPERTIES INC 2,100.00 454064 09/05/2024 PRINTED PAMELA R CUMMINGS 1,186.00 454065 09/05/2024 PRINTED HERITAGE VILLAS OF VERO BEACH 730.00 454066 09/05/2024 PRINTED CEMEX 752.64 454067 09/05/2024 PRINTED AFFORDABLE WATER & COFFEE SVC 23.64 454068 09/05/2024 PRINTED FLEETBOSS G P S INC 906.70 454069 09/05/2024 PRINTED OKEECHOBEE PARTNERS LLC 1,264.00 454070 09/05/2024 PRINTED BRENNTAG MID -SOUTH INC 8,878.21 454071 09/05/2024 PRINTED PIONEER MANUFACTURING 1,052.00 454072 09/05/2024 PRINTED OSCEOLA COUNTY 12,827.47 454073 09/05/2024 PRINTED OVERDRIVE INC 2,604.26 454074 09/05/2024 PRINTED MISS INC OF THE TREASURE COAST 437.00 454075 09/05/2024 PRINTED MUNICIPAL EMERGENCY SERVICES INC 11,491.88 454076 09/05/2024 PRINTED BURNETT LIME CO INC 8,654.50 454077 09/05/2024 PRINTED KESSLER CONSULTING INC 4,000.00 454078 09/05/2024 PRINTED STS MAINTAIN SERVICES INC 23,739.61 454079 09/05/2024 PRINTED COBRA PUMA GOLF INC 63.84 454080 09/05/2024 PRINTED MICHAEL EDWARD HAMILTON 325.00 454081 09/05/2024 PRINTED SYLVIA MILLER 135.00 454082 09/05/2024 PRINTED AUGUSTUS B FORT 1R 941.00 454083 09/05/2024 PRINTED PRG AMERICAS LLC 890.34 454084 09/05/2024 PRINTED H&H SHADOWBROOK LLC 794.00 454085 09/05/2024 PRINTED SITEONE LANDSCAPE SUPPLY LLC 450.00 454086 09/05/2024 PRINTED GOTTA GO GREEN 381.66 454087 09/05/2024 PRINTED BARSALOU VENTURES LLC 2,534.52 454088 09/05/2024 PRINTED ADVANCE AUTO PARTS 8.56 454089 09/05/2024 PRINTED AWC INC 2,445.00 454090 09/05/2024 PRINTED AC VETERINARY SPECIALTY SERVICES 45.00 454091 09/05/2024 PRINTED WEDGEWOOD RENTALS LLC 873.00 454092 09/05/2024 PRINTED MATHESON TRI -GAS INC 19,083.36 454093 09/05/2024 PRINTED COLE AUTO SUPPLY INC 2,461.42 454094 09/05/2024 PRINTED KREMEDY LLC 3,500.00 454095 09/05/2024 PRINTED ADVANCED ROOFING INC 1,119.78 19 454096 09/05/2024 PRINTED CORE & MAIN LP 3,783.12 454097 09/05/2024 PRINTED WOERNER AGRIBUSINESS LLC 864.00 i 454098 09/05/2024 PRINTED ULINE INC 541.74 454099 09/05/2024 PRINTED GYRO-TRAC CORPORATION 820.86 454100 09/05/2024 PRINTED KARL POKRANDT 1,203.00 454101 09/05/2024 PRINTED DIRECTV GROUP INC 92.99 454102 09/05/2024 PRINTED RESCUE TRAINING ASSOCIATES INC 2,250.00 454103 09/05/2024 PRINTED 1135 17TH PL LLC 1,185.00 454104 09/05/2024 PRINTED IM SOLUTIONS INC 22,335.48 '• 454105 09/05/2024 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SUSAN 2,435.81 E 411260 08/30/2024 DIRECT DEPOSIT ADKINS, TANISHA 1,977.68 412057 08/30/2024 DIRECT DEPOSIT ADRIANCE, TIMOTHY 2,263.99 i 411205 08/30/2024 DIRECT DEPOSIT ALBINI, SCOTT 540.04 f 412004 08/30/2024 DIRECT DEPOSIT ALEXA, MICHELE 2,046.31 411865 08/30/2024 DIRECT DEPOSIT ALEXANDER, HEATHER 952.34 411865 08/30/2024 DIRECT DEPOSIT ALEXANDER, HEATHER 238.08 411261 08/30/2024 DIRECT DEPOSIT ALEXANDER, NATHAN 1,020.44 411261 08/30/2024 DIRECT DEPOSIT ALEXANDER, NATHAN 1,895.10 411262 08/30/2024 DIRECT DEPOSIT ALICEA, MICHAEL 1,805.58 411749 08/30/2024 DIRECT DEPOSIT ALLEN, NANCY 1,767.85 411112 08/30/2024 DIRECT DEPOSIT AMATO, JAMES 1,027.93 411206 08/30/2024 DIRECT DEPOSIT ANDERSON, KATHERINE 1,494.32 i 411775 08/30/2024 DIRECT DEPOSIT ANDERSON, MICHAEL r 56.37 411775 08/30/2024 DIRECT DEPOSIT ANDERSON, MICHAEL 2,761.91 411263 08/30/2024 DIRECT DEPOSIT ANGELONE, ANDREW 1,769.98 411264 08/30/2024 DIRECT DEPOSIT ANGOTTI, JEFFREY 1,763.26 411577 08/30/2024 DIRECT DEPOSIT APPLEGATE, JAMES 277.49 4 411265 08/30/2024 DIRECT DEPOSIT AREYZAGA, CHY'ANN 1,522.23 411625 08/30/2024 DIRECT DEPOSIT ARNDT, MELISSA 1,903.68 411266 08/30/2024 DIRECT DEPOSIT ARNOLD, WESLEY 3,750.55 411648 08/30/2024 DIRECT DEPOSIT ARSENEAU, JASON 1,649.25 412089 08/30/2024 DIRECT DEPOSIT AUGUSTE, JEHU 1,462.24 f 412036 08/30/2024 DIRECT DEPOSIT AUSTIN, KENNETH 2,128.19 411626 08/30/2024 DIRECT DEPOSIT AUTON, MICHELLE 1,560.72 j 411267 08/30/2024 DIRECT DEPOSIT AYERDIS, ALEXANDER 3,505.16 411685 08/30/2024 DIRECT DEPOSIT AZZOLINI, DENNIS 1,587.42 411207 08/30/2024 DIRECT DEPOSIT BACHMANN, SANDRA 1,608.15 i 25 412058 08/30/2024 DIRECT DEPOSIT BACON, VAN 1,679.70 412058 08/30/2024 DIRECT DEPOSIT BACON, VAN 359.94 412058 08/30/2024 DIRECT DEPOSIT BACON, VAN 359.93 j 411268 08/30/2024 DIRECT DEPOSIT BAILEY, JOSHUA 1,584.2811 411269 08/30/2024 DIRECT DEPOSIT BAIRD, ALLISON 2,942.77; 411686 08/30/2024 DIRECT DEPOSIT BAKER, BENJAMIN 2,624.75; 411142 08/30/2024 DIRECT DEPOSIT BAKER, MURRAY 757.39 411928 08/30/2024 DIRECT DEPOSIT BAKER, RANDY 1,877.41'. 411776 08/30/2024 DIRECT DEPOSIT BAKER, RAYMOND I 20.00" 411776 08/30/2024 DIRECT DEPOSIT BAKER, RAYMOND 10.00' 411776 08/30/2024 DIRECT DEPOSIT BAKER, RAYMOND 2,733.05 411776 08/30/2024 DIRECT DEPOSIT BAKER, RAYMOND 250.00 411687 08/30/2024 DIRECT DEPOSIT BALFE, RYAN 1,591.86 411746 08/30/2024 DIRECT DEPOSIT BALL, SHELBY 1,548.49 411612 08/30/2024 DIRECT DEPOSIT BALTER, CHRISTOPHER 2,718.77 411270 08/30/2024 DIRECT DEPOSIT BARCUS, CHRISTOPHER 2,444.98 412059 08/30/2024 DIRECT DEPOSIT BARDWELL, TIMONTRAYE 1,445.00 411271 08/30/2024 DIRECT DEPOSIT BARKEY, WILLIAM 3,354.13 768234 08/30/2024 DIRECT DEPOSIT BARKWELL, MICHAEL 25.00 411999 08/30/2024 DIRECT DEPOSIT BARRETT, BRENDA 655.26 j 411795 08/30/2024 DIRECT DEPOSIT BARRETT, SHANE 1,527.52 411649 08/30/2024 DIRECT DEPOSIT BARTEE, JAMES 1,569.01 411143 08/30/2024 DIRECT DEPOSIT BARTOW, BAYLOR 357.46 411143 08/30/2024 DIRECT DEPOSIT BARTOW, BAYLOR 150.00 411777 08/30/2024 DIRECT DEPOSIT 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412060 08/30/2024 DIRECT DEPOSIT BESANCON, MARK 100.00 412060 08/30/2024 DIRECT DEPOSIT BESANCON, MARK 2,595.86 411690 08/30/2024 DIRECT DEPOSIT BESAW, BRIAN 1,354.87 411912 08/30/2024 DIRECT DEPOSIT BETHEL, MICHAEL 1,641.77 411277 08/30/2024 DIRECT DEPOSIT BEUTTELL, CLIFTON 2,377.46 411278 08/30/2024 DIRECT DEPOSIT BICKFORD, CLAUDIA 2,277.28 411235 08/30/2024 DIRECT DEPOSIT BILLINGS, JOHNATHAN 2,152.63 411279 08/30/2024 DIRECT DEPOSIT BINAFIF, MAZEN 3,422.87 411175 08/30/2024 DIRECT DEPOSIT BINEGAR, AMBER 484.63 411627 08/30/2024 DIRECT DEPOSIT BIRHANZL, JOHN 632.90 411778 08/30/2024 DIRECT DEPOSIT BISHOP, DANIEL 170.64 411778 08/30/2024 DIRECT DEPOSIT BISHOP, DANIEL 1,535.80 412005 08/30/2024 DIRECT DEPOSIT BLAKE, SYDNEY 1,175.80 26 412080 08/30/2024 DIRECT DEPOSIT BLANCO PEREZ, YULIEN 2,070.19 411280 08/30/2024 DIRECT DEPOSIT BLOCH, MATTHEW 2,465.56 411691 08/30/2024 DIRECT DEPOSIT BLUM, PHILIP 2,223.70 411968 08/30/2024 DIRECT DEPOSIT BLUME, JEFFREY 1,602.51 411990 08/30/2024 DIRECT DEPOSIT BOHANNON, FAITH 1,406.94 411208 08/30/2024 DIRECT DEPOSIT BOIKE, REBECCA 1,252.661 411823 08/30/2024 DIRECT DEPOSIT BOMMARITO, RUTH 200.001 411823 08/30/2024 DIRECT DEPOSIT BOMMARITO, RUTH 2,494.001 411236 08/30/2024 DIRECT DEPOSIT BONELL, CALEB 590.08) 411281 08/30/2024 DIRECT DEPOSIT BONHOMME, DAVE BRIAN 1,604.36 411113 08/30/2024 DIRECT DEPOSIT BOONE, BLAKE 187.021 411282 08/30/2024 DIRECT DEPOSIT BOROCZKY, TAMAS 2,655.101 411114 08/30/2024 DIRECT DEPOSIT BOSTICK, LINDA 426.641 411283 08/30/2024 DIRECT DEPOSIT BOWDEN, CHASE 2,154.3OI 411935 08/30/2024 DIRECT DEPOSIT BOWDREN, MARIA 350.00{I 411935 08/30/2024 DIRECT DEPOSIT BOWDREN, MARIA 1,426.66, 412061 08/30/2024 DIRECT DEPOSIT BOWEN, CHAD 1,768.291 411115 08/30/2024 DIRECT DEPOSIT BOWEN, ISABELLA 86.991 411176 08/30/2024 DIRECT DEPOSIT BOWKER, JACQUELINE 1,228.691 411579 08/30/2024 DIRECT DEPOSIT BOWLER, NANCY 50.001 411579 08/30/2024 DIRECT DEPOSIT BOWLER, NANCY 990.201 411209 08/30/2024 DIRECT DEPOSIT BOWMAN, 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411288 08/30/2024 DIRECT DEPOSIT BRUNO, HARRISON 2,156.83{ 411630 08/30/2024 DIRECT DEPOSIT BUCK, KELLY 2,838.514 411289 08/30/2024 DIRECT DEPOSIT BUDERUS, CHRISTOPHER t 1,226.87; 411883 08/30/2024 DIRECT DEPOSIT BUERKEL, JAMES 740.90!1 411884 08/30/2024 DIRECT DEPOSIT BUNNELL, JEFFREY 448.61' 411593 08/30/2024 DIRECT DEPOSIT BUNT, NANCY 4,632.75{ 411969 08/30/2024 DIRECT DEPOSIT BURGESS, TIMOTHY 2,538.511 411290 08/30/2024 DIRECT DEPOSIT BURKE, CHRISTOPHER 3,483.74 411291 08/30/2024 DIRECT DEPOSIT BURKE, DONALD 2,169.87 411292 08/30/2024 DIRECT DEPOSIT BURNS, BOB 2,018.30 411692 08/30/2024 DIRECT DEPOSIT BURRELL, HARRY 1,292.31; 411293 08/30/2024 DIRECT DEPOSIT BURRITT, BRIAN 1,739.61, 411814 08/30/2024 DIRECT DEPOSIT BUSH, STACEY 1,911.39; 411178 08/30/2024 DIRECT DEPOSIT BUSKIRK, KITTIE 1,790.871 411294 08/30/2024 DIRECT DEPOSIT BUSTAMANTE, LUIS 1,846.69 411256 08/30/2024 DIRECT DEPOSIT CAGGIANO, LINDA 1,397.26 27 411295 08/30/2024 DIRECT DEPOSIT CAGLE, GARRETT 2,087.93 411970 08/30/2024 DIRECT DEPOSIT CAIN, BRANDON 1,550.441 411296 08/30/2024 DIRECT DEPOSIT CALLAHAN, RYAN 3,754.07E 411297 08/30/2024 DIRECT DEPOSIT CALLOWAY, JAMIE 2,438.531 411298 08/30/2024 DIRECT DEPOSIT CALZADILLA, EVAN 2,137.75E 411228 08/30/2024 DIRECT DEPOSIT CAMPBELL, OMOLARA 902.39< 411228 08/30/2024 DIRECT DEPOSIT CAMPBELL, OMOLARA 386.74! 411299 08/30/2024 DIRECT DEPOSIT CAPPELEN, RYAN 2,866.97 411885 08/30/2024 DIRECT DEPOSIT CAPPUCCIO, PATRICIA 78.82' 411886 08/30/2024 DIRECT DEPOSIT CARANI, MARCO 376.1511 411834 08/30/2024 DIRECT DEPOSIT CARD, TABITHA 1,258.68' i 411834 08/30/2024 DIRECT DEPOSIT CARD, TABITHA 66.25 411693 08/30/2024 DIRECT DEPOSIT CARDELL, BURKE 1,691.75] 411815 08/30/2024 DIRECT DEPOSIT CARDENAS, YAIMA 1,224.021. 411160 08/30/2024 DIRECT DEPOSIT CAROW, ELAINE t 1,565.10 411779 08/30/2024 DIRECT DEPOSIT CARPENTER, CHRISTOPHER 125.00E 411779 08/30/2024 DIRECT DEPOSIT CARPENTER, CHRISTOPHER 2,275.64; 411868 08/30/2024 DIRECT DEPOSIT CARPENTER, PATRIC 1,561.13' 411887 08/30/2024 DIRECT DEPOSIT CARR, DONALD 7 275.45+ 411636 08/30/2024 DIRECT DEPOSIT CARROLL, SHAWNA 1,512.031 411631 08/30/2024 DIRECT DEPOSIT CARTER SOLOMON, VANESSA 165.00; 411631 08/30/2024 DIRECT DEPOSIT CARTER SOLOMON, VANESSA 2,455.86; 411759 08/30/2024 DIRECT DEPOSIT CASALINA, NICHOLAS 250.00 411759 08/30/2024 DIRECT DEPOSIT CASALINA, NICHOLAS 3,548.14. 411637 08/30/2024 DIRECT DEPOSIT CASANO, ELIZABETH 254.99 411637 08/30/2024 DIRECT DEPOSIT CASANO, ELIZABETH 1,444.96 411651 08/30/2024 DIRECT DEPOSIT CASAS, RAY 1,330.24 411651 08/30/2024 DIRECT DEPOSIT CASAS, RAV 45.001 411300 08/30/2024 DIRECT DEPOSIT CASS, JAMES 3,072.10 1 411580 08/30/2024 DIRECT DEPOSIT CASTLE, JULIE 773.26 j 411229 08/30/2024 DIRECT DEPOSIT CASTRO, JUAN 1,209.57 411679 08/30/2024 DIRECT DEPOSIT CATAPANO, ROBERT 1,823.47 i 411301 08/30/2024 DIRECT DEPOSIT CEBRYNSKI, JOSEPH 2,180.05 412007 08/30/2024 DIRECT DEPOSIT CHAMBERS, JASON 1,134.46' 412081 08/30/2024 DIRECT DEPOSIT CHAMPAGNE, SAMUEL 1,365.72 411827 08/30/2024 DIRECT DEPOSIT CHAREST, ERIC 70.00 411827 08/30/2024 DIRECT DEPOSIT CHAREST, ERIC 3,241.30 i 411608 08/30/2024 DIRECT DEPOSIT CHAREST, KATHERINE 2,140.03 411835 08/30/2024 DIRECT DEPOSIT CHECCHI, DAVID 2,057.46 411836 08/30/2024 DIRECT DEPOSIT CHEER, WILLIAM 3,398.33 411820 08/30/2024 DIRECT DEPOSIT CHINYANGANYA, SIPHIKELELO 2,497.98 411302 08/30/2024 DIRECT DEPOSIT CHISHOLM, KEITH 2,413.87 411760 08/30/2024 DIRECT DEPOSIT CHURCH, MICHAEL 2,186.85 s 411303 08/30/2024 DIRECT DEPOSIT CICERONI, RICHARD 2,SS9.07 411888 08/30/2024 DIRECT DEPOSIT CLARK, JONATHAN 1,593.68 411934 08/30/2024 DIRECT DEPOSIT CLARK, LUANNE 40.00 411934 08/30/2024 DIRECT DEPOSIT CLARK, LUANNE 2,008.51 4 411628 08/30/2024 DIRECT DEPOSIT CLAUSS, PATRICIA 707.06 3 411837 08/30/2024 DIRECT DEPOSIT CLAYBURN, GRAHAM 3,379.86 I� 411304 08/30/2024 DIRECT DEPOSIT CLUTE, KEVIN 2,808.54 411305 08/30/2024 DIRECT DEPOSIT COBB, JOHN 2,549.66 I 411306 08/30/2024 DIRECT DEPOSIT COFFEY, GAVIN 1,630.53 411179 08/30/2024 DIRECT DEPOSIT COLE, KAREN 1,606.79 411307 08/30/2024 DIRECT DEPOSIT COLEMAN, JACOB 1,677.44 411308 08/30/2024 DIRECT DEPOSIT COLEMAN, LEVI 2,217.33 28 411116 08/30/2024 DIRECT DEPOSIT COLETTI, MARLEIGH 322.82 411116 08/30/2024 DIRECT DEPOSIT COLETTI, MARLEIGH 484.24 411838 08/30/2024 DIRECT DEPOSIT COLLINS, MICHAEL 1,792.35 412038 08/30/2024 DIRECT DEPOSIT COLVIN, THOMAS 2,394.75 412039 08/30/2024 DIRECT DEPOSIT COMPTON, THOMAS 1,148.01 412039 08/30/2024 DIRECT DEPOSIT COMPTON, THOMAS 127.56 411694 08/30/2024 DIRECT DEPOSIT CONKLIN, DANIEL 1,429.80 411991 08/30/2024 DIRECT DEPOSIT CONNELL, KYLE 1,103.83 411889 08/30/2024 DIRECT DEPOSIT CONROY, JAMES 568.60 411219 08/30/2024 DIRECT DEPOSIT COOLER HAWK, SHANNON 1,387.89 411309 08/30/2024 DIRECT DEPOSIT COOPER, MIKAL 2,289.09 411594 08/30/2024 DIRECT DEPOSIT COPELAND, KATHY 2,694.48 411695 08/30/2024 DIRECT DEPOSIT COPPERSMITH, JOHN 2,080.34 411238 08/30/2024 DIRECT DEPOSIT COPPOLA, JOHN 341.77 411780 08/30/2024 DIRECT DEPOSIT CORBETT, BRETT 1,460.00 411310 08/30/2024 DIRECT DEPOSIT CORSO, JOHN 2,615.45 411311 08/30/2024 DIRECT DEPOSIT COTRONE, NICHOLAS 1,604.35 411595 08/30/2024 DIRECT DEPOSIT COURNOYER, CHRISTINA 500.00 411595 08/30/2024 DIRECT DEPOSIT COURNOYER, CHRISTINA 1,583.83 411144 08/30/2024 DIRECT DEPOSIT COUSINO, HEATHER 459.06 411161 08/30/2024 DIRECT DEPOSIT COWAN, DONALD 1,179.91 411581 08/30/2024 DIRECT DEPOSIT COX, BRANDON 1,144.35 411312 08/30/2024 DIRECT DEPOSIT CRARY, WILLIAM 1,808.64 411613 08/30/2024 DIRECT DEPOSIT CREAGAN, BRANDON 2,788.87 411781 08/30/2024 DIRECT DEPOSIT CROSBY, WILLIAM 2,844.84 411313 08/30/2024 DIRECT DEPOSIT CRUSE, DEVIN 2,299.12 411314 08/30/2024 DIRECT DEPOSIT CUEVAS, RUBEN 2,249.17 411937 08/30/2024 DIRECT DEPOSIT CUNDIFF, KARI 1,943.35 411696 08/30/2024 DIRECT DEPOSIT CUNNINGHAM, TODD 1,492.49 411697 08/30/2024 DIRECT DEPOSIT CURRY, IRA 1,493.29 411315 08/30/2024 DIRECT DEPOSIT CURTIS, COREY 2,734.07 411782 08/30/2024 DIRECT DEPOSIT D'ANGELO, COLLEEN 2,204.47 411783 08/30/2024 DIRECT DEPOSIT DAILEY, LAWRENCE 2,449.66 411316 08/30/2024 DIRECT DEPOSIT DAMPIER, BRADLEY 2,135.02 411317 08/30/2024 DIRECT DEPOSIT DAMPIER, BRANDON 1,805.59 411318 08/30/2024 DIRECT DEPOSIT DANCY, GARRETT 1,627.52 411085 08/30/2024 DIRECT DEPOSIT DANIELS, DOUGLAS 1,393.96 411824 08/30/2024 DIRECT DEPOSIT DANIELS, KRISTIN 3,617.38 411824 08/30/2024 DIRECT DEPOSIT DANIELS, KRISTIN 1,000.00 411117 08/30/2024 DIRECT DEPOSIT DAVIDIAN, SAGE 384.04 412040 08/30/2024 DIRECT DEPOSIT DAWKINS, PHILLIP 1,422.86 411145 08/30/2024 DIRECT DEPOSIT DAWKINS, WALKER 266.74 411797 08/30/2024 DIRECT DEPOSIT DEAN, MICHELLE 1,400.16 411099 08/30/2024 DIRECT DEPOSIT DEBRAAL, WILLIAM 5,513.70 411319 08/30/2024 DIRECT DEPOSIT DEBROWSKI, FRANCIS 2,112.37 411320 08/30/2024 DIRECT DEPOSIT DEKKER, ANTHONY 3,600.83 411321 08/30/2024 DIRECT DEPOSIT DEKKER, DUSTIN 2,208.11 411118 08/30/2024 DIRECT DEPOSIT DELAPAZ, MATTHEW 289.98 411798 08/30/2024 DIRECT DEPOSIT DELAPAZ, NORBERTO 1,214.67 411322 08/30/2024 DIRECT DEPOSIT DELASHMUTT, KEVIN 2,726.07 411323 08/30/2024 DIRECT DEPOSIT DELGADO, AUSTIN 1,488.93 411929 08/30/2024 DIRECT DEPOSIT DEMERS, ZACHARY 1,382.46 411971 08/30/2024 DIRECT DEPOSIT DEMOSTHENE, ARIEVE 2,041.96 411839 08/30/2024 DIRECT DEPOSIT DENNIS, PETER 1,810.14 411324 08/30/2024 DIRECT DEPOSIT DENT, RICHARD 2,587.04 29 412041 08/30/2024 DIRECT DEPOSIT DEPINHO, CHARLES 2,591.80 411840 08/30/2024 DIRECT DEPOSIT DERBY, NATHAN 2,311.22 412008 08/30/2024 DIRECT DEPOSIT DEVITIS, CRISTI 1,291.79 411652 08/30/2024 DIRECT DEPOSIT DEWSON, WILLIAM 1,268.51 411239 08/30/2024 DIRECT DEPOSIT DIAS-NOVA, DANIEL 1,036.97 411325 08/30/2024 DIRECT DEPOSIT DIAZ, NICHOLAS 2,729.93 411913 08/30/2024 DIRECT DEPOSIT DIETRICH, ERIC 2,184.46 ; 411326 08/30/2024 DIRECT DEPOSIT DION, ROGER 3,248.02 411914 08/30/2024 DIRECT DEPOSIT DIXON, CRESHENA 2,087.97 411992 08/30/2024 DIRECT DEPOSIT DIXON, GERALD 1,822.26 M 411890 08/30/2024 DIRECT DEPOSIT DONOVAN, JAMES 302.91 I 411653 08/30/2024 DIRECT DEPOSIT DORNEY, RONALD 1,268.65 411119 08/30/2024 DIRECT DEPOSIT DOTSEY, JESSICA 167.30 411119 08/30/2024 DIRECT DEPOSIT DOTSEY, JESSICA 167.29 411240 08/30/2024 DIRECT DEPOSIT DOTSEY, JOHN 1,617.38 411162 08/30/2024 DIRECT DEPOSIT DOUGLAS, EUGENE 949.55 411841 08/30/2024 DIRECT DEPOSIT DOUTRICH, MICHAEL 4,409.54 411698 08/30/2024 DIRECT DEPOSIT DRAWDY, PAULA 1,192.05 411828 08/30/2024 DIRECT DEPOSIT DRAWDY GLASS, SIDNEY 1,879.91 411632 08/30/2024 DIRECT DEPOSIT DRISKELL, DAPHNE 1,680.83 411654 08/30/2024 DIRECT DEPOSIT DUKE, JUSTIN 1,342.87 411582 08/30/2024 DIRECT DEPOSIT DUNHAM, TREVOR 573.93 411842 08/30/2024 DIRECT DEPOSIT DUNKERLEY, RICK 1,723.60 411327 08/30/2024 DIRECT DEPOSIT DUNNE, COLIN 1,689.54 411328 08/30/2024 DIRECT DEPOSIT DUSKIN, MICHAEL 2,103.23 411938 08/30/2024 DIRECT DEPOSIT EANES, MICAH 1,635.94 411091 08/30/2024 DIRECT DEPOSIT EARMAN, JOSEPH 2,749.86 411869 08/30/2024 DIRECT DEPOSIT EDDINGER, RODNEY 2,211.94 411329 08/30/2024 DIRECT DEPOSIT EDENFIELD-ERNSBERGER, TRISTAN 1,604.36 411699 08/30/2024 DIRECT DEPOSIT EDMOND, MAXIME 1,151.82 411330 08/30/2024 DIRECT DEPOSIT EFFEREN, ROBERT 2,836.90 411972 08/30/2024 DIRECT DEPOSIT EHRHARDT, SARAH 1,412.77 411331 08/30/2024 DIRECT DEPOSIT EIRLS, MICHAEL 2,767.44 411163 08/30/2024 DIRECT DEPOSIT EISWERTH, SARAH 1,061.56 411655 08/30/2024 DIRECT DEPOSIT ELLI, ANTON 2,201.48 411332 08/30/2024 DIRECT DEPOSIT ELLISON, CRAIG 2,687.82 411210 08/30/2024 DIRECT DEPOSIT ELSEBOUGH, KELLY 590.06 411598 08/30/2024 DIRECT DEPOSIT EMERSON, CYNTHIA 4,314.83 411891 08/30/2024 DIRECT DEPOSIT EMERY, HENRY 488.78 411333 08/30/2024 DIRECT DEPOSIT ESCOBEDO, PAUL 2,307.82 411334 08/30/2024 DIRECT DEPOSIT ESKEW, BRADLEY 2,892.57 411335 08/30/2024 DIRECT DEPOSIT ESPINOZA, JAMES 1,428.59 411336 08/30/2024 DIRECT DEPOSIT ESTELHOMME, BRIAN 1,604.36 411819 08/30/2024 DIRECT DEPOSIT ESTRADA POSADA, MARIANA 1,020.39 412082 08/30/2024 DIRECT DEPOSIT EVANS, AUSTIN 1,240.10 411799 08/30/2024 DIRECT DEPOSIT EVANS, TONY 1,315.98 411761 08/30/2024 DIRECT DEPOSIT EVERHART, COLBY 1,368.81 411762 08/30/2024 DIRECT DEPOSIT EVERHART, MARK STEVE 2,209.42 411164 08/30/2024 DIRECT DEPOSIT FADAYOMI, BENJAMIN 497.79 411892 08/30/2024 DIRECT DEPOSIT FAIRBANK, STEVEN 402.69 411180 08/30/2024 DIRECT DEPOSIT FARBER, ASHLEY 723.04 411337 08/30/2024 DIRECT DEPOSIT FARRELL, SARAH 1,947.52 411602 08/30/2024 DIRECT DEPOSIT FAULKNER, STACY 150.00 411602 08/30/2024 DIRECT DEPOSIT FAULKNER, STACY 2,203.46 411338 08/30/2024 DIRECT DEPOSIT FEBRES-CORDERO, DYLLAN 1,405.35 30 411338 08/30/2024 DIRECT DEPOSIT FEBRES—CORDERO, DYLLAN 750.00 411973 08/30/2024 DIRECT DEPOSIT FERGUSON, ERIK 2,894.43 411339 08/30/2024 DIRECT DEPOSIT FIELDS, DAWSON 1,561.25 411340 08/30/2024 DIRECT DEPOSIT FIGAS, AUSTIN 1,604.35 411341 08/30/2024 DIRECT DEPOSIT FIGUEROA, JULIAN 1,839.15 411241 08/30/2024 DIRECT DEPOSIT FILIZZOLA NOVA, BRENO 725.54 412009 08/30/2024 DIRECT DEPOSIT FISHER, GEORGE 2,145.06 412003 08/30/2024 DIRECT DEPOSIT FLAK, SUSAN 1,970.28 411092 08/30/2024 DIRECT DEPOSIT FLESCHER, JOSEPH 2,609.25 f 411784 08/30/2024 DIRECT DEPOSIT FLOOD, DOUGLAS 609.35 k 411784 08/30/2024 DIRECT DEPOSIT FLOOD, DOUGLAS 2,437.42 S 412042 08/30/2024 DIRECT DEPOSIT FLOOD, STEPHEN 2,126.36 j 411342 08/30/2024 DIRECT DEPOSIT FLOOD, STEPHEN 1,555.38 411342 08/30/2024 DIRECT DEPOSIT FLOOD, STEPHEN 3 700.00 411966 08/30/2024 DIRECT DEPOSIT FLORES, CARLOS 3,290.91 411343 08/30/2024 DIRECT DEPOSIT FLORES, IVAN 2,187.07 411344 08/30/2024 DIRECT DEPOSIT FLORES, JULIO 2,205.32 411681 08/30/2024 DIRECT DEPOSIT FLORIAN, YVONNE 1,275.51 412062 08/30/2024 DIRECT DEPOSIT FOLEY, SHANE 1,411.20 '• 411345 08/30/2024 DIRECT DEPOSIT FONTANA, RYAN 1,672.21 1 411785 08/30/2024 DIRECT DEPOSIT FONVIELLE, JARED 2,648.08 412043 08/30/2024 DIRECT DEPOSIT FORBES, TENNYSON 1,779.74 411346 08/30/2024 DIRECT DEPOSIT FORD, BRADLEY 1,973.79 s 411347 08/30/2024 DIRECT DEPOSIT FORGET, JUSTIN 3,204.31 412044 08/30/2024 DIRECT DEPOSIT FORMAN, SHANE 1,276.28 411348 08/30/2024 DIRECT DEPOSIT FOWLER, SEAN 1,604.36 411349 08/30/2024 DIRECT DEPOSIT FOX, THOMAS 35.00 411349 08/30/2024 DIRECT DEPOSIT FOX, THOMAS 3,450.04 411181 08/30/2024 DIRECT DEPOSIT FOXX, PAOLA 717.62 411700 08/30/2024 DIRECT DEPOSIT FRALIX, RIDGE 1,306.95 411220 08/30/2024 DIRECT DEPOSIT FRANCIS, RICHARD 1,429.01 411242 08/30/2024 DIRECT DEPOSIT FRANCOEUR, ANDREW 517.00 411609 08/30/2024 DIRECT DEPOSIT FREEMAN, BRIAN 3,393.97 412063 08/30/2024 DIRECT DEPOSIT FREEMAN, KEITH 1,744.46 j 411350 08/30/2024 DIRECT DEPOSIT FRETWELL, JASON 2,054.35 412045 08/30/2024 DIRECT DEPOSIT FRISBY, CHRISTOPHER 1,688.37 411351 08/30/2024 DIRECT DEPOSIT FUCCI, JAMES 2,725.89 412046 08/30/2024 DIRECT DEPOSIT FULLER, STEVEN 1,596.85 411352 08/30/2024 DIRECT DEPOSIT GABBARD, KYLE 4,066.45 412010 08/30/2024 DIRECT DEPOSIT GAGNON, SHAWN 2,034.54 411211 08/30/2024 DIRECT DEPOSIT GALE NTINE, TRACY 1,252.00 s 411353 08/30/2024 DIRECT DEPOSIT GALLEGOS, MATTHEW 2,297.93 411230 08/30/2024 DIRECT DEPOSIT GARDNER, TRISTON 740.86 411763 08/30/2024 DIRECT DEPOSIT GARRETT, KEITH 85.00 411763 08/30/2024 DIRECT DEPOSIT GARRETT, KEITH 1,990.99 411764 08/30/2024 DIRECT DEPOSIT GEE, DAVID 2,431.95 411354 08/30/2024 DIRECT DEPOSIT GEHRING, JOELY 3,512.67 i 411893 08/30/2024 DIRECT DEPOSIT GERACI, RICHARD 394.05 411120 08/30/2024 DIRECT DEPOSIT GERNER, JOSHUA 260.48 4113SS 08/30/2024 DIRECT DEPOSIT GIACCO, MICHAEL 2,267.44 411231 08/30/2024 DIRECT DEPOSIT GIANSANTI, JOHN 621.77 411356 08/30/2024 DIRECT DEPOSIT GIBBONS, SEAN 4,058.37 411357 08/30/2024 DIRECT DEPOSIT GIBBONS, TREVOR 2,061.24 j 411146 08/30/2024 DIRECT DEPOSIT GIBSON, CHASTITY 50.00 411146 08/30/2024 DIRECT DEPOSIT GIBSON, CHASTITY 10.00 31 411146 08/30/2024 DIRECT DEPOSIT GIBSON, CHASTITY 584.14 412011 08/30/2024 DIRECT DEPOSIT GIBSON, JAMES 100.00 412011 08/30/2024 DIRECT DEPOSIT GIBSON, JAMES 1,554.101 768223 08/30/2024 DIRECT DEPOSIT GIBSON, KEVIN 125.00 411633 08/30/2024 DIRECT DEPOSIT GIL, AMARIS 1,161.32 411843 08/30/2024 DIRECT DEPOSIT GILBERT, KELLY s 1,870.53 411358 08/30/2024 DIRECT DEPOSIT GILL, WADE 1,604.36 411701 08/30/2024 DIRECT DEPOSIT GILLETTE, TRAVIS 1,360.83 411359 08/30/2024 DIRECT DEPOSIT GILLIG, JUSTIN 3,068.31 411243 08/30/2024 DIRECT DEPOSIT GILLIGAN, MATTHEW 1,505.00 412012 08/30/2024 DIRECT DEPOSIT GILMER, THOMAS 1,485.40 411629 08/30/2024 DIRECT DEPOSIT GINES, BARBARA 751.34 411100 08/30/2024 DIRECT DEPOSIT GLANVILLE, TERESA 1,426.56 411100 08/30/2024 DIRECT DEPOSIT GLANVILLE, TERESA 241.00 411915 08/30/2024 DIRECT DEPOSIT GLASS, ZACHARY 1,688.14 411800 08/30/2024 DIRECT DEPOSIT GLENTON, JOHN 400.00 411800 08/30/2024 DIRECT DEPOSIT GLENTON, JOHN E 1,403.31 411844 08/30/2024 DIRECT DEPOSIT GLOWACKI, ANDREW 1,833.70' 411360 08/30/2024 DIRECT DEPOSIT GOICOECHEA, YOMAYRA 2,036.90' 411765 08/30/2024 DIRECT DEPOSIT GOLD, JASON 1,552.43 412064 08/30/2024 DIRECT DEPOSIT GOLFE, GREGORY 1,206.041 412064 08/30/2024 DIRECT DEPOSIT GOLFE, GREGORY 100.00 411361 08/30/2024 DIRECT DEPOSIT GOMBOS, RICHARD 1,961.99 411362 08/30/2024 DIRECT DEPOSIT GOMEZ, J JESUS 3,218.41 411363 08/30/2024 DIRECT DEPOSIT GOMEZ, RAMIRO 1,552.091 412013 08/30/2024 DIRECT DEPOSIT GOMEZ MORENO, DIANA 250.00?, 412013 08/30/2024 DIRECT DEPOSIT GOMEZ MORENO, DIANA 1,141.19 411364 08/30/2024 DIRECT DEPOSIT GOOD, MITCHELL 1,591.30 411182 08/30/2024 DIRECT DEPOSIT GOODEN, TRAVIS 1,036.81 411365 08/30/2024 DIRECT DEPOSIT GOODRICH, EVYN 2,146.66 411366 08/30/2024 DIRECT DEPOSIT GOODSON, RYAN 1,528.58 i 411870 08/30/2024 DIRECT DEPOSIT GORE, EDWIN 1,488.01 411894 08/30/2024 DIRECT DEPOSIT GOSSELIN, MARC 541.00 411367 08/30/2024 DIRECT DEPOSIT GRANATH, JOHN 2,139.20' 411368 08/30/2024 DIRECT DEPOSIT GRAUL, STEVEN 3,802.47 411121 08/30/2024 DIRECT DEPOSIT GRAY, STEVEN 449.27 411369 08/30/2024 DIRECT DEPOSIT GREER, STEPHEN 3,414.87 411845 08/30/2024 DIRECT DEPOSIT GREGORY, JULIE 1,697.47 1 411895 08/30/2024 DIRECT DEPOSIT GRIGSBY, JAMES 516.23 411370 08/30/2024 DIRECT DEPOSIT GRUWELL, CHRISTOPHER 100.00 411370 08/30/2024 DIRECT DEPOSIT GRUWELL, CHRISTOPHER 2,245.65 411371 08/30/2024 DIRECT DEPOSIT GUANCH, BRIAN 1,000.00 411371 08/30/2024 DIRECT DEPOSIT GUANCH, BRIAN 1,700.67 411974 08/30/2024 DIRECT DEPOSIT GUENTHER, KEVIN 2,122.02 s 411829 08/30/2024 DIRECT DEPOSIT GUERRA, REBECA 3,036.63 411702 08/30/2024 DIRECT DEPOSIT GUERTLER, KEVIN 2,136.36', 411846 08/30/2024 DIRECT DEPOSIT GUTHRIE, ASHLEY 1,415.27 411086 08/30/2024 DIRECT DEPOSIT GLITZ, WILLIAM 1,171.06, 411939 08/30/2024 DIRECT DEPOSIT GUYNN, ROBERT 2,082.59 `•: 411372 08/30/2024 DIRECT DEPOSIT HACKLER, SPENCER 1,554.36 411183 08/30/2024 DIRECT DEPOSIT HADSELL, DARLENE 2,049.25 411373 08/30/2024 DIRECT DEPOSIT HAFFIELD, BRANDON 1,906.15 411766 08/30/2024 DIRECT DEPOSIT HAINES, ROBERT 1,539.80 411975 08/30/2024 DIRECT DEPOSIT HALE, DANIEL 800.00 t 411975 08/30/2024 DIRECT DEPOSIT HALE, DANIEL 883.06 32 411232 08/30/2024 DIRECT DEPOSIT HALL, CARLY 876.19 411583 08/30/2024 DIRECT DEPOSIT HALLOWELL, MICHAEL 556.52 411916 08/30/2024 DIRECT DEPOSIT HAMBERGER, DAREN 2,131.611 411374 08/30/2024 DIRECT DEPOSIT HAMILTON, CAMERON 2,167.15 411940 08/30/2024 DIRECT DEPOSIT HAMILTON, DUANE 2,198.731 412065 08/30/2024 DIRECT DEPOSIT HAMLETT, ROBERT 1,515.56 411941 08/30/2024 DIRECT DEPOSIT HANSEN, KEVIN 1,851.22; 411703 08/30/2024 DIRECT DEPOSIT HANSEN, SCOTT 1,361.091 411871 08/30/2024 DIRECT DEPOSIT HANSEN, SUZI 200.001 411871 08/30/2024 DIRECT DEPOSIT HANSEN, SUZI 200.001 411871 08/30/2024 DIRECT DEPOSIT HANSEN, SUZI 1,346.331 412066 08/30/2024 DIRECT DEPOSIT HANSON, CHRISTOPHER 2,006.12 t 411375 08/30/2024 DIRECT DEPOSIT HARKNESS, STEPHEN 2,238.86 411376 08/30/2024 DIRECT DEPOSIT HARLEY-OPPEL, KYLER 1,646.20! 411751 08/30/2024 DIRECT DEPOSIT HARRINGTON, LISA 1,221.691 411801 08/30/2024 DIRECT DEPOSIT HARRINGTON, RICHARD 1,369.90 411377 08/30/2024 DIRECT DEPOSIT HARRIS, HEATH 2,114.19 411378 08/30/2024 VOIDED HASKAS, STAMATIS 0.001 411942 08/30/2024 DIRECT DEPOSIT HATALA, BROCK 1,966.29' 411704 08/30/2024 DIRECT DEPOSIT HATFIELD, THOMAS 1,443.281 411147 08/30/2024 DIRECT DEPOSIT HATTON, ABIGAIL 771.211 411147 08/30/2024 DIRECT DEPOSIT HATTON, ABIGAIL 136.09 411379 08/30/2024 DIRECT DEPOSIT HATTON, CASEY 2,056.81! 411122 08/30/2024 DIRECT DEPOSIT HAUPT, ROSA 623.851 412067 08/30/2024 DIRECT DEPOSIT HAWKINS, DUKE 2,344.39 411380 08/30/2024 DIRECT DEPOSIT HAWKINS, DUSTIN 2,707.111 411872 08/30/2024 DIRECT DEPOSIT HAWKINS, NICHOLAS 2,028.05 411705 08/30/2024 DIRECT DEPOSIT HAYES, CODY 1,792.40 411705 08/30/2024 DIRECT DEPOSIT HAYES, CODY 768.17 I 411706 08/30/2024 DIRECT DEPOSIT HAYNES, PAUL 1,252.07' 411847 08/30/2024 DIRECT DEPOSIT HEATH, BRIANNA 1,129.03 i 411847 08/30/2024 DIRECT DEPOSIT HEATH, BRIANNA 50.001 411165 08/30/2024 DIRECT DEPOSIT HEBELER, SANDRA 1,104.18 i 411184 08/30/2024 DIRECT DEPOSIT HECKMAN, CHELSEA 1,124.22 411896 08/30/2024 DIRECT DEPOSIT HEDGECOCK, KENDALL 1,395.01 411584 08/30/2024 DIRECT DEPOSIT HEFFNER, KEITH 658.421 411917 08/30/2024 DIRECT DEPOSIT HEGI, PAULA 1,566.86 411123 08/30/2024 DIRECT DEPOSIT HEINZE, DONALD 1,036.92 R 411381 08/30/2024 DIRECT DEPOSIT HELINSKI, MICHAEL 1,710.23 r 411967 08/30/2024 DIRECT DEPOSIT HELTEMES, ADAM 2,964.60 411185 08/30/2024 DIRECT DEPOSIT HELTON, HEATHER 5.00 411185 08/30/2024 DIRECT DEPOSIT HELTON, HEATHER 1,440.51 411244 08/30/2024 DIRECT DEPOSIT HENDERSON, CHRISTOPHER 2,188.39 411382 08/30/2024 DIRECT DEPOSIT HENDERSON, CYNTHIA 2,582.30 411383 08/30/2024 DIRECT DEPOSIT HENDERSON, MARIO 4,026.46 411124 08/30/2024 DIRECT DEPOSIT HENDRICKSEN, TYLER F 559.25 i 412068 08/30/2024 DIRECT DEPOSIT HENRY, MARQUEZ 1,355.03 i 411221 08/30/2024 DIRECT DEPOSIT HERNANDEZ, MELISSA 574.81 i 411384 08/30/2024 DIRECT DEPOSIT HERRINGTON, WILLIAM 100.00 ' 411384 08/30/2024 DIRECT DEPOSIT HERRINGTON, WILLIAM 3,066.53 412014 08/30/2024 DIRECT DEPOSIT HERRON, LAURA 1,113.20 411802 08/30/2024 DIRECT DEPOSIT HIBBARD, TOBY 1,754.43 j 411101 08/30/2024 DIRECT DEPOSIT HICKS, CHRISTOPHER 3,967.80 411707 08/30/2024 DIRECT DEPOSIT HICKS, TROY 1,119.53 411603 08/30/2024 DIRECT DEPOSIT HILL, CHEVY 1,426.69 33 411603 08/30/2024 DIRECT DEPOSIT HILL, CHEVY 100.00 411614 08/30/2024 DIRECT DEPOSIT HILL, MICHAEL 2,003.16 411708 08/30/2024 DIRECT DEPOSIT HILLS, JOHNATHAN 1,164.43 411385 08/30/2024 DIRECT DEPOSIT HINSON, CHRISTOPHER 194.76 411385 08/30/2024 DIRECT DEPOSIT HINSON, CHRISTOPHER 2,239.74 411918 08/30/2024 DIRECT DEPOSIT HISH, ANDREW 2,667.05 411656 08/30/2024 DIRECT DEPOSIT HISLE, IVAN 1,112.72 411830 08/30/2024 DIRECT DEPOSIT HITT, STEVEN 1,733.79 411976 08/30/2024 DIRECT DEPOSIT HOFFMAN, CHRISTOPHER 1,616.25 j 411386 08/30/2024 DIRECT DEPOSIT HOLBROOK, JAMES 2,953.27 411387 08/30/2024 DIRECT DEPOSIT HOLMES, CODY 2,404.76 1 411388 08/30/2024 DIRECT DEPOSIT HOLTZCLAW, KYLE 2,135.41 411897 08/30/2024 DIRECT DEPOSIT HOOT, CHARLES 494.46 768224 08/30/2024 DIRECT DEPOSIT HORNE, BRIAN 1,650.00 768224 08/30/2024 DIRECT DEPOSIT HORNE, BRIAN 25.00 411389 08/30/2024 DIRECT DEPOSIT HORNER, CHAD 3,623.31 412015 08/30/2024 DIRECT DEPOSIT HOUSING, ERICA 1,580.55 412083 08/30/2024 DIRECT DEPOSIT HOVEY, STORM 1,077.46 411390 08/30/2024 DIRECT DEPOSIT HOWARD, WAYNE 150.00 411390 08/30/2024 DIRECT DEPOSIT HOWARD, WAYNE 3,425.38 411391 08/30/2024 DIRECT DEPOSIT HRUSOVSKY, MCGWIRE 1,749.43 411709 08/30/2024 DIRECT DEPOSIT HUBLER, DARREL 1,890.23 412016 08/30/2024 DIRECT DEPOSIT HUDSON, ANDREA 1,140.11 411186 08/30/2024 DIRECT DEPOSIT HUFF, TANYA 183.00 411186 08/30/2024 DIRECT DEPOSIT HUFF, TANYA 2,333.22 411392 08/30/2024 DIRECT DEPOSIT HUGHES, DEVON 2,344.21 411943 08/30/2024 DIRECT DEPOSIT HULLEN, DANIEL 1,901.00 411993 08/30/2024 DIRECT DEPOSIT HUMMEL, ERIC 2,882.33 411393 08/30/2024 DIRECT DEPOSIT HURTADO, DANIEL 2,338.92 411394 08/30/2024 DIRECT DEPOSIT HYDE, JACOB 2,241.61 411747 08/30/2024 DIRECT DEPOSIT HYDE, JENNIFER 2,851.52 411212 08/30/2024 DIRECT DEPOSIT IACHINI, TAYLOR 1,253.55 411944 08/30/2024 DIRECT DEPOSIT INGLETT, REGINALD 2,050.45 411848 08/30/2024 DIRECT DEPOSIT INMAN, DANIEL 2,615.62 411395 08/30/2024 DIRECT DEPOSIT ISAACSON, ERIK 2,411.05 411911 08/30/2024 DIRECT DEPOSIT IVEY, LILIAN RACHEL 15.00 411911 08/30/2024 DIRECT DEPOSIT IVEY, LILIAN RACHEL 2,337.21 411911 08/30/2024 DIRECT DEPOSIT IVEY, LILIAN RACHEL 300.00 411752 08/30/2024 DIRECT DEPOSIT JACKSON, SHAQUALIA 1,328.13 411657 08/30/2024 DIRECT DEPOSIT JASPER, RICARDO 1,639.70 411658 08/30/2024 DIRECT DEPOSIT JEFFERSON, LORENZO 2,229.39 411245 08/30/2024 DIRECT DEPOSIT JENKINS, CARLOS 370.28 411396 08/30/2024 DIRECT DEPOSIT JENSEN, CASEY 2,324.89 412017 08/30/2024 DIRECT DEPOSIT JOHNSON, BENJAMIN 1,408.42 411638 08/30/2024 DIRECT DEPOSIT JOHNSON, JOSEPH 1,000.00 411638 08/30/2024 DIRECT DEPOSIT JOHNSON, JOSEPH 3,989.22 411610 08/30/2024 DIRECT DEPOSIT JOHNSON, PATRICIA 25.00 411610 08/30/2024 DIRECT DEPOSIT JOHNSON, PATRICIA 100.00 411610 08/30/2024 DIRECT DEPOSIT JOHNSON, PATRICIA 275.00 411610 08/30/2024 DIRECT DEPOSIT JOHNSON, PATRICIA 1,031.14 411610 08/30/2024 DIRECT DEPOSIT JOHNSON, PATRICIA 40.00 411919 08/30/2024 DIRECT DEPOSIT JOHNSON, SCOTT 2,902.47 411615 08/30/2024 DIRECT DEPOSIT JOHNSTON, VICKIE 1,734.04 411166 08/30/2024 DIRECT DEPOSIT JONES, ALFRED 342.52 411397 08/30/2024 DIRECT DEPOSIT JONES, CHRISTOPHER 2,461.83 34 411246 08/30/2024 DIRECT DEPOSIT JONES, CHRISTOPHER 1,001.50 411398 08/30/2024 DIRECT DEPOSIT JONES, DALTON 1,836.67 411639 08/30/2024 DIRECT DEPOSIT JONES, DONALD i 1,972.69 411399 08/30/2024 DIRECT DEPOSIT JONES, LAVIGNE 2,223.91 f 411753 08/30/2024 DIRECT DEPOSIT JONES, RONALD 3,131.70 411741 08/30/2024 DIRECT DEPOSIT JONES, TRAVIS 1,383.02 412047 08/30/2024 DIRECT DEPOSIT JORDAN, SHAWN 2,527.35 t 411187 08/30/2024 DIRECT DEPOSIT JUARBE, THALIA 1,079.36 411400 08/30/2024 DIRECT DEPOSIT JUDSO N, JASON 2,521.05 j 411167 08/30/2024 DIRECT DEPOSIT JURAD, DREW 1,707.66 411401 08/30/2024 DIRECT DEPOSIT KAHL, BRANDON 50.00 411401 08/30/2024 DIRECT DEPOSIT KAHL, BRANDON 2,367.14 s 411402 08/30/2024 DIRECT DEPOSIT KARPINSKI, DODGE 2,294.41 411403 08/30/2024 DIRECT DEPOSIT KEARNS, OLIVER 2,322.31 411213 08/30/2024 DIRECT DEPOSIT KEATLEY, WHITNEY 644.99 411247 08/30/2024 DIRECT DEPOSIT KEATON, KAMERON 1,309.61 411945 08/30/2024 DIRECT DEPOSIT KEITH, DONALD 2,052.52 411945 08/30/2024 DIRECT DEPOSIT KEITH, DONALD 350.00 j 412000 08/30/2024 DIRECT DEPOSIT KELLEHER, LYNNE 1,045.14 411803 08/30/2024 DIRECT DEPOSIT KEMP, HAROLD 350.00 411803 08/30/2024 DIRECT DEPOSIT KEMP, HAROLD s 2,397.93 j 411680 08/30/2024 DIRECT DEPOSIT KENDRICK, MEGAN 2,990.71 E 411898 08/30/2024 DIRECT DEPOSIT KENNEDY, PATRICK 319.43 411710 08/30/2024 DIRECT DEPOSIT KERSHAW, DAMON 1,331.45 411404 08/30/2024 DIRECT DEPOSIT KIERNAN, DAVID 3,250.36 i 411405 08/30/2024 DIRECT DEPOSIT KING, JOSEPH 1,550.17 411405 08/30/2024 DIRECT DEPOSIT KING, JOSEPH 600.00 411604 08/30/2024 DIRECT DEPOSIT KING, MICHAEL 2,026.53 412048 08/30/2024 DIRECT DEPOSIT KISSELBACK, JOSEPH 1,261.24 412069 08/30/2024 DIRECT DEPOSIT KIVENAS, ZACHARY 1,877.86 411406 08/30/2024 DIRECT DEPOSIT KLAUSE, SHEENA 2,406.70 411616 08/30/2024 DIRECT DEPOSIT KLERLEIN, LEISA 1,269.45 411899 08/30/2024 DIRECT DEPOSIT KLERLEIN, PAUL 1,168.64 411659 08/30/2024 DIRECT DEPOSIT KNAUER, HARVEY 1,848.33 412018 08/30/2024 DIRECT DEPOSIT KNIEF, MARK 1,695.67 411407 08/30/2024 DIRECT DEPOSIT KOFKE, KYLE 1,000.00 411407 08/30/2024 DIRECT DEPOSIT KOFKE, KYLE 3,029.65 411408 08/30/2024 DIRECT DEPOSIT KOVALESKI, JOSEPH 1,634.54 411409 08/30/2024 DIRECT DEPOSIT KOVATCH, NATHAN 2,562.35 411910 08/30/2024 DIRECT DEPOSIT KOZAC, MASON 1,785.74 411410 08/30/2024 DIRECT DEPOSIT KRAFT, MATTHEW 1,813.32 411168 08/30/2024 DIRECT DEPOSIT KREBS, JILL 2,101.96 411825 08/30/2024 DIRECT DEPOSIT KRISS, ELISE 2,271.12 411411 08/30/2024 DIRECT DEPOSIT KRUEGER, RYAN 2,487.50 411412 08/30/2024 DIRECT DEPOSIT LAMANA, PARRIS 1,349.46 411821 08/30/2024 DIRECT DEPOSIT LAMBERT, BRIANA 1,296.95 411804 08/30/2024 DIRECT DEPOSIT LAMPKIN, TORYANA 1,464.57 411125 08/30/2024 DIRECT DEPOSIT LANCASTER, CORBIN 691.71 411711 08/30/2024 DIRECT DEPOSIT LANCE, KENNETH 27.50 411711 08/30/2024 DIRECT DEPOSIT LANCE, KENNETH 400.00 411711 08/30/2024 DIRECT DEPOSIT LANCE, KENNETH 1,057.52 411711 08/30/2024 DIRECT DEPOSIT LANCE, KENNETH 135.00 411413 08/30/2024 DIRECT DEPOSIT LANG, GEOFFREY 250.00 411413 08/30/2024 DIRECT DEPOSIT LANG, GEOFFREY 1,616.36 411994 08/30/2024 DIRECT DEPOSIT LARAMIE, BRIANNA 1,305.75 35 411148 08/30/2024 DIRECT DEPOSIT LAURO, HELEN 546.13 411805 08/30/2024 DIRECT DEPOSIT LAWSON, ANDREW 2,766.661 411682 08/30/2024 DIRECT DEPOSIT LAZZARI ESTEVEZ, ANDREA 1,187.771 411188 08/30/2024 DIRECT DEPOSIT LEE, GI 75.72 411188 08/30/2024 DIRECT DEPOSIT LEE, GI 1,211.541 411188 08/30/2024 DIRECT DEPOSIT LEE, GI 227.16 412070 08/30/2024 DIRECT DEPOSIT LEE, TERRENCE 2,156.911 411149 08/30/2024 DIRECT DEPOSIT LEFEBURE, ANNABELLE 734.63? 411150 08/30/2024 DIRECT DEPOSIT LEFEBURE, LEVI 322.65' 411414 08/30/2024 DIRECT DEPOSIT LEGLEITNER, CHANDLER 1,779.34` 411946 08/30/2024 DIRECT DEPOSIT LEIENDECKER, KIRSTIN 4,567.52; 411754 08/30/2024 DIRECT DEPOSIT LEMONS, VALERIE 1,616.12 411189 08/30/2024 DIRECT DEPOSIT LESCIO, JOLENE 1,466.431 411105 08/30/2024 DIRECT DEPOSIT LESTER, CHESNEY 2,284.02 412090 08/30/2024 DIRECT DEPOSIT LESTER, JEROME 1,586.921 411930 08/30/2024 DIRECT DEPOSIT LEVER, EDWARD 1,552.80) 411248 08/30/2024 DIRECT DEPOSIT LEVY, AARON 1,774.98; 411248 08/30/2024 DIRECT DEPOSIT LEVY, AARON 75.00'' 411415 08/30/2024 DIRECT DEPOSIT LEWIS, BRAD 2,300.56`: 411660 08/30/2024 DIRECT DEPOSIT LEWIS, RICCO 1,191.95' 411987 08/30/2024 DIRECT DEPOSIT LEY, JUDY 300.00 411987 08/30/2024 DIRECT DEPOSIT LEY, JUDY 1,418.55: 411786 08/30/2024 DIRECT DEPOSIT LIBERUS, LEON 1,986.161 411786 08/30/2024 DIRECT DEPOSIT LIBERUS, LEON 700.00? 411873 08/30/2024 DIRECT DEPOSIT LIESKE, SEAN 4,540.95 411712 08/30/2024 DIRECT DEPOSIT LIGUORI, JAMES s 1,751.35; 411742 08/30/2024 DIRECT DEPOSIT LINGWOOD, ASHLEY 2,204.16; 411093 08/30/2024 DIRECT DEPOSIT LIST, KATHY 555.46'. 411767 08/30/2024 DIRECT DEPOSIT LIST, TERRY 2,321.401 I 412019 08/30/2024 DIRECT DEPOSIT LLOYD, HEATHER 1,874.35E 411416 08/30/2024 DIRECT DEPOSIT LLOYD, JAMES 2,405.01E 411640 08/30/2024 DIRECT DEPOSIT LLOYD, RYAN 3,659.38E 411094 08/30/2024 DIRECT DEPOSIT LOAR, DERYL 2,587.82{ 412001 08/30/2024 DIRECT DEPOSIT LOBO, EDWINA 385.59 411151 08/30/2024 DIRECT DEPOSIT LOCY, EMILY 1,428.83; 411151 08/30/2024 DIRECT DEPOSIT LOCY, EMILY 50.00' 411249 08/30/2024 DIRECT DEPOSIT LOCY, ROBBIE 180.061 411417 08/30/2024 DIRECT DEPOSIT LOGSDON, TYLER 2,742.82 411418 08/30/2024 DIRECT DEPOSIT LONDONO, ISAAC 1,604.361 412071 08/30/2024 DIRECT DEPOSIT LONGACRE, KENNETH 3,255.05? 411419 08/30/2024 DIRECT DEPOSIT LOPEZ, ANTONIO 1,702.76; 411420 08/30/2024 DIRECT DEPOSIT LOPEZ, ERIC 2,465.491 411421 08/30/2024 DIRECT DEPOSIT LOPEZ, JUAN 1,900.31. 411422 08/30/2024 DIRECT DEPOSIT LOUDERMILK, JEFFREY 1,829.971 + 411190 08/30/2024 DIRECT DEPOSIT LOVEDAY, JESSICA 25.00) 411190 08/30/2024 DIRECT DEPOSIT LOVEDAY, JESSICA 1,691.691 411768 08/30/2024 DIRECT DEPOSIT LOVEDAY, MICHAEL 2,781.56! 411222 08/30/2024 DIRECT DEPOSIT LOWE, CYNTHIA 1,179.57; 411423 08/30/2024 DIRECT DEPOSIT LUCAS, DAVID 1,956.671 411661 08/30/2024 DIRECT DEPOSIT LUFT, MICHAEL 1,406.671. 411849 08/30/2024 DIRECT DEPOSIT LUNDEEN, ERIKA 4,159.051 411806 08/30/2024 DIRECT DEPOSIT LYNCH, MARKET 1,505.981 411748 08/30/2024 DIRECT DEPOSIT LYSTLUND, DIANE 2,092.82; 412020 08/30/2024 DIRECT DEPOSIT MACKEY, MISTY 1,372.52) 411424 08/30/2024 DIRECT DEPOSIT MACKINNON, JENNIFER 3,192.351 i I 36 411713 08/30/2024 DIRECT DEPOSIT MADDOX, BOBBY 1,214.661 411425 08/30/2024 DIRECT DEPOSIT MAGUIRE, KEVIN 1,460.15 411426 08/30/2024 DIRECT DEPOSIT MAHAN, STEVEN 2,517.571 411900 08/30/2024 DIRECT DEPOSIT MAHONEY, FRANCIS 706.161 412084 08/30/2024 DIRECT DEPOSIT MAJOR, TRAVIOUS 1,074.221 412084 08/30/2024 DIRECT DEPOSIT MAJOR, TRAVIOUS 529.09! 411585 08/30/2024 DIRECT DEPOSIT MALDONADO, ELI 785.801 411920 08/30/2024 DIRECT DEPOSIT MALDONADO, JASSON 1,880.62 411920 08/30/2024 DIRECT DEPOSIT MALDONADO, JASSON 170.00 411126 08/30/2024 DIRECT DEPOSIT MANGUS, ISABELLA 833.40 411611 08/30/2024 DIRECT DEPOSIT MANN, JAMES 2,187.22 411427 08/30/2024 DIRECT DEPOSIT MARCHESINI, TODD 2,061.03 411641 08/30/2024 DIRECT DEPOSIT MARINI, RICHARD 3,206.054 411428 08/30/2024 DIRECT DEPOSIT MARINI, STEVEN 1,497.65; 411850 08/30/2024 DIRECT DEPOSIT MARINO, APRIL 2,601.37' 411152 08/30/2024 DIRECT DEPOSIT MARLEAU, KATIE 2,151.99 411429 08/30/2024 DIRECT DEPOSIT MARMO, NICOLE 1,362.01 411430 08/30/2024 DIRECT DEPOSIT MARQUES, CARLO 2,628.911 411431 08/30/2024 DIRECT DEPOSIT MARQUES, GABRIELLE 1,702.771 411977 08/30/2024 DIRECT DEPOSIT MARRONE, JOSEPH 95.64; 411977 08/30/2024 DIRECT DEPOSIT MARRONE, JOSEPH 1,649.771 412021 08/30/2024 DIRECT DEPOSIT MARTIN, ANGELA 1,291.921 411432 08/30/2024 DIRECT DEPOSIT MARTINEZ, ALYSSA 1,785.54; 411816 08/30/2024 DIRECT DEPOSIT MARTINEZ, SYBIA 1,324.951 411714 08/30/2024 DIRECT DEPOSIT MARX, AUSTIN 1,414.90 411433 08/30/2024 DIRECT DEPOSIT MASON, BRETT 1,963.891 411947 08/30/2024 DIRECT DEPOSIT MASON, STACIE 1,592.091 411434 08/30/2024 DIRECT DEPOSIT MASTERS, DANIEL 3,167.88] 411435 08/30/2024 DIRECT DEPOSIT MATHERLY, CHRISTOPHER 3,790.861 411715 08/30/2024 DIRECT DEPOSIT MATHESON, CHRISTOPHER 1,313.521 411769 08/30/2024 DIRECT DEPOSIT MATHIS, JEFF 1,719.85{ 411948 08/30/2024 DIRECT DEPOSIT MATHIS, RICHARD 550.00(1 411948 08/30/2024 DIRECT DEPOSIT MATHIS, RICHARD 1,645.06! 411257 08/30/2024 DIRECT DEPOSIT MATTHEWS, JESSICA 1,884.96] 411901 08/30/2024 DIRECT DEPOSIT MAXFIELD, DONALD 346.2f 411127 08/30/2024 DIRECT DEPOSIT MAYORGA, MARCO 557.84! 411436 08/30/2024 DIRECT DEPOSIT MAZZOLA, MICHAEL 2,108.5911 411851 08/30/2024 DIRECT DEPOSIT MCADAM, SCOTT 4,262.05i 411437 08/30/2024 DIRECT DEPOSIT MCAULIFFE, COLBY 1,717.491 411438 08/30/2024 DIRECT DEPOSIT MCCABE, BENJAMIN V 1,883.961 411439 08/30/2024 DIRECT DEPOSIT MCCORMACK, SEAN 2,589.49? 411250 08/30/2024 DIRECT DEPOSIT MCDEARMID, RONALD 519.284 411223 08/30/2024 DIRECT DEPOSIT MCDOUGALL, HOLLIE 1,808.471 411191 08/30/2024 DIRECT DEPOSIT MCDOUGALL, STEVEN 1,457.39( 411852 08/30/2024 DIRECT DEPOSIT MCFARLAND, RODNEY 1,103.7011 411440 08/30/2024 DIRECT DEPOSIT MCGINN, MATTHEW 1,642.11`1 411921 08/30/2024 DIRECT DEPOSIT MCGRADY, MICHAEL 1,755.72{ 412072 08/30/2024 DIRECT DEPOSIT MCGRATH, WILLIAM 1,661.141 412049 08/30/2024 DIRECT DEPOSIT MCINTOSH, CHARLIE 1,414.761 412091 08/30/2024 DIRECT DEPOSIT MCINTYRE- MEISENBURG, MELISSA 2,121.611 411192 08/30/2024 DIRECT DEPOSIT MCKENNA, TERESA r 520.98{ 411106 08/30/2024 DIRECT DEPOSIT MCKINLEY, KELLY 2,136.021 411716 08/30/2024 DIRECT DEPOSIT MCLAUGHLIN, KEVIN 1,644.93; 411716 08/30/2024 DIRECT DEPOSIT MCLAUGHLIN, KEVIN 385.00 411617 08/30/2024 DIRECT DEPOSIT MCLENDON, SCHUMETTA 1,274.37 37 411441 08/30/2024 DIRECT DEPOSIT MCLEOD, CODY 1,722.45 411902 08/30/2024 DIRECT DEPOSIT MCMANUS, HERBERT 455.01j 411442 08/30/2024 DIRECT DEPOSIT MCVAY, CHRISTOPHER 2,129.22; 411995 08/30/2024 DIRECT DEPOSIT MEAD, DERIC 1,780.641 411874 08/30/2024 DIRECT DEPOSIT MECKES, RICHARD 3,465.021 411443 08/30/2024 DIRECT DEPOSIT MEDINA, NICKOLAS 2,110.291 411755 08/30/2024 DIRECT DEPOSIT MEHTA, HIMANSHU 1,600.001 411755 08/30/2024 DIRECT DEPOSIT MEHTA, HIMANSHU 2,247.97 411444 08/30/2024 DIRECT DEPOSIT MEILAN, TOMAS 2,136.06 411214 08/30/2024 DIRECT DEPOSIT MELASI, SUSAN 1,563.62 411756 08/30/2024 DIRECT DEPOSIT MENDEZ, MARISOL 1,235.87' 411717 08/30/2024 DIRECT DEPOSIT MEND, JULIANNE 931.52! 411717 08/30/2024 DIRECT DEPOSIT MEND, JULIANNE J 164.38! 411770 08/30/2024 DIRECT DEPOSIT MESSER, CHARLES 150.00 411770 08/30/2024 DIRECT DEPOSIT MESSER, CHARLES 2,586.22 411445 08/30/2024 DIRECT DEPOSIT METZ, GIANNA 1,957.24 411446 08/30/2024 DIRECT DEPOSIT METZ, MATTHEW 2,108.00 411447 08/30/2024 DIRECT DEPOSIT MEYERS, KYLE 1,988.42 411978 08/30/2024 DIRECT DEPOSIT MICHAEL, ANDREW 600.00 411978 08/30/2024 DIRECT DEPOSIT MICHAEL, ANDREW 1,547.08 411662 08/30/2024 DIRECT DEPOSIT MIEHLE, DANIEL 1,546.251 411718 08/30/2024 DIRECT DEPOSIT MILAS, BARBARA 1,496.94? 411599 08/30/2024 DIRECT DEPOSIT MILLER, MAYA 536.00 j 411599 08/30/2024 DIRECT DEPOSIT MILLER, MAYA 20.00! 411599 08/30/2024 DIRECT DEPOSIT MILLER, MAYA 1,177.58 E 411599 08/30/2024 DIRECT DEPOSIT MILLER, MAYA 150.001 411922 08/30/2024 DIRECT DEPOSIT MILLER, RACHEAL 601.50 411922 08/30/2024 DIRECT DEPOSIT MILLER, RACHEAL 1,900.00 E 411931 08/30/2024 DIRECT DEPOSIT MILLER, ROBERT LEO 2,054.35' 411448 08/30/2024 DIRECT DEPOSIT MINCHEVA, TSVETELINA 1,602.38 411449 08/30/2024 DIRECT DEPOSIT MINNS, KYLE 2,454.89 411128 08/30/2024 DIRECT DEPOSIT MINTEL, MATTHEW 520.55 411450 08/30/2024 DIRECT DEPOSIT MIXON, SEAN 1,642.021 411095 08/30/2024 DIRECT DEPOSIT MOIRANO, KIMBERLY 1,571.33 411169 08/30/2024 DIRECT DEPOSIT MOLLER, CHRISTINE 602.05 i 411605 08/30/2024 DIRECT DEPOSIT MONTEROSSO, JORDAN 1,543.95 411605 08/30/2024 DIRECT DEPOSIT MONTEROSSO, JORDAN 100.00 411451 08/30/2024 DIRECT DEPOSIT MONTPETIT, CHRISTOPHER 1,483.12 411452 08/30/2024 DIRECT DEPOSIT MOONEY, KEVIN 1,518.84 j 411452 08/30/2024 DIRECT DEPOSIT MOONEY, KEVIN 300.00 +, s 411102 08/30/2024 DIRECT DEPOSIT MOORE, CHRISTINA 2,417.35 411949 08/30/2024 DIRECT DEPOSIT MOORE, JEREMY 1,469.30 411683 08/30/2024 DIRECT DEPOSIT MORAN, MORGAN 674.99 411807 08/30/2024 DIRECT DEPOSIT MORGAN, JESSE 1,753.19 , 411193 08/30/2024 DIRECT DEPOSIT MORGAN, JESSICA 1,002.76 411663 08/30/2024 DIRECT DEPOSIT MORGAN, MARQUIS 1,005.72 1 411453 08/30/2024 DIRECT DEPOSIT MORRIS, JOSHUA 2,420.41 1 411454 08/30/2024 DIRECT DEPOSIT MORRIS, NICOLE 2,838.28 411853 08/30/2024 DIRECT DEPOSIT MORRIS, RUSSELL 2,623.49 411455 08/30/2024 DIRECT DEPOSIT MORRISON, JAMES 2,290.35 411719 08/30/2024 DIRECT DEPOSIT MORSE, JEFFREY 1,956.64 411664 08/30/2024 DIRECT DEPOSIT MOSLEY, IRA 1,480.31 411854 08/30/2024 DIRECT DEPOSIT MOSSMAN, RAYMOND 3,500.85 I 412073 08/30/2024 DIRECT DEPOSIT MOTT, KODY 1,779.17 411950 08/30/2024 DIRECT DEPOSIT MOWER, BRADLEY 1,540.52 38 411456 08/30/2024 DIRECT DEPOSIT MOYER, HANNAH 2,665.441 412022 08/30/2024 DIRECT DEPOSIT MROTZ, LOUONNIE 1,158.96 411153 08/30/2024 DIRECT DEPOSIT MULLEN,LYLAH 105.12] 412074 08/30/2024 DIRECT DEPOSIT MUNRO, LUCAS 1,549.17 j 411684 08/30/2024 DIRECT DEPOSIT MUNROE, LESLIE 125.001 411684 08/30/2024 DIRECT DEPOSIT MUNROE, LESLIE 745.531 411457 08/30/2024 DIRECT DEPOSIT MURPHY, ANDREW 2,036.05 411618 08/30/2024 DIRECT DEPOSIT MURPHY, PATRICK 2,745.90 411458 08/30/2024 DIRECT DEPOSIT NADOLNY, VINCENT 2,740.04 411903 08/30/2024 DIRECT DEPOSIT NAGY, BELA 3,420.34 411224 08/30/2024 DIRECT DEPOSIT NEAL, BRIANNA 508.94 i 411194 08/30/2024 DIRECT DEPOSIT NEAL, MARY JANE 1,089.04 g 411720 08/30/2024 DIRECT DEPOSIT NELSON, BRIAN 224.001 411720 08/30/2024 DIRECT DEPOSIT NELSON, BRIAN 1,517.72 411855 08/30/2024 DIRECT DEPOSIT NEWMAN, KATHARINE 1,230.56 411459 08/30/2024 DIRECT DEPOSIT NIELSEN, ALEX 2,060.98 411979 08/30/2024 DIRECT DEPOSIT NIELSEN, RONALD 1,455.52 411129 08/30/2024 DIRECT DEPOSIT NIEVES, ANIBAL 646.98 411665 08/30/2024 DIRECT DEPOSIT NOEL, INOBERT 1,886.94 1 411460 08/30/2024 DIRECT DEPOSIT NOGAREDA, JORDAN 1,753.08 411461 08/30/2024 DIRECT DEPOSIT NOHRR, JULI 2,773.26 411462 08/30/2024 DIRECT DEPOSIT NORAT, ALEXANDER 2,376.78 411096 08/30/2024 DIRECT DEPOSIT NOVAK, NATALIE 981.15 411096 08/30/2024 DIRECT DEPOSIT NOVAK, NATALIE 500.00 412023 08/30/2024 DIRECT DEPOSIT NOVAK, TRISTAN 1,098.04 1 411606 08/30/2024 DIRECT DEPOSIT NOWLIN, SHELLEY 625.00 411606 08/30/2024 DIRECT DEPOSIT NOWLIN, SHELLEY 400.00 411606 08/30/2024 DIRECT DEPOSIT NOWLIN, SHELLEY 989.18 411787 08/30/2024 DIRECT DEPOSIT O'CONNELL, TIMOTHY 2,091.47 i 412024 08/30/2024 DIRECT DEPOSIT O'CONNOR, SHANNON 1,170.83 411130 08/30/2024 DIRECT DEPOSIT O'NEILL, BRANDON 690.66 I 411130 08/30/2024 DIRECT DEPOSIT O'NEILL, BRANDON 690.65 t 411607 08/30/2024 DIRECT DEPOSIT O'SULLIVAN, SHEILA 200.00 411607 08/30/2024 DIRECT DEPOSIT O'SULLIVAN, SHEILA 1,868.59 411463 08/30/2024 DIRECT DEPOSIT OCONNOR, JOHN 2,629.34 411996 08/30/2024 DIRECT DEPOSIT OGILVIE, JASON 2,654.07 411464 08/30/2024 DIRECT DEPOSIT OHLER, MARK 1,781.13 411465 08/30/2024 DIRECT DEPOSIT OLIVER, LUKE 2,457.77 411721 08/30/2024 DIRECT DEPOSIT OOLEY, DANNY 2,724.24 411856 08/30/2024 DIRECT DEPOSIT ORCEAN, KEYETTA 1,496.43 411466 08/30/2024 DIRECT DEPOSIT ORTIZ, TAYLOR 1,225.72 411466 08/30/2024 DIRECT DEPOSIT ORTIZ, TAYLOR 150.00 411467 08/30/2024 DIRECT DEPOSIT OSGOOD, DAVID 2,232.23 411468 08/30/2024 DIRECT DEPOSIT OSTERMAN, TYLER 1,384.52 411468 08/30/2024 DIRECT DEPOSIT OSTERMAN, TYLER 346.13 411251 08/30/2024 DIRECT DEPOSIT OTTO, DANIEL 1,359.42 411619 08/30/2024 DIRECT DEPOSIT OTTOSON, CARRIE 1,298.03 411571 08/30/2024 DIRECT DEPOSIT PACHECO-HOEL, MARCELA 2,105.11 411195 08/30/2024 DIRECT DEPOSIT PAGANO, SADIE 427.96 411215 08/30/2024 DIRECT DEPOSIT PANKIEWICZ-FUCHS, PATRICIA 2,321.58 411771 08/30/2024 DIRECT DEPOSIT PARILLO, TRAVIS 1,912.66 411469 08/30/2024 DIRECT DEPOSIT PARKER, RYAN 3,164.76 411470 08/30/2024 DIRECT DEPOSIT PARKER, TYLER 2,991.15 411471 08/30/2024 DIRECT DEPOSIT PARKERSON, BRANDON 1,813.54 411472 08/30/2024 DIRECT DEPOSIT PARRIS, RYAN 1,950.43 39 411473 08/30/2024 DIRECT DEPOSIT PATTERSON, RYAN 1 a 1,975.831 411772 08/30/2024 DIRECT DEPOSIT PATTESON, SCOTT 860.88] 411772 08/30/2024 DIRECT DEPOSIT PATTESON, SCOTT 750.00: 412025 08/30/2024 DIRECT DEPOSIT PATTON, LISA i 2,181.45 411196 08/30/2024 DIRECT DEPOSIT PAWLAK, FRANCES 1,126.00 411831 08/30/2024 DIRECT DEPOSIT PAYAN, EDGAR 491.85 411831 08/30/2024 DIRECT DEPOSIT PAYAN, EDGAR 700.00 i 411722 08/30/2024 DIRECT DEPOSIT PEABODY,BRENT 1,637.11; 411225 08/30/2024 DIRECT DEPOSIT PEARSAUL, VICTORIA 544A71 412075 08/30/2024 DIRECT DEPOSIT PECHENIK, DEBRA 965.76 411474 08/30/2024 DIRECT DEPOSIT PEDONTI, ZACHARY 1,884.031 411475 08/30/2024 DIRECT DEPOSIT PENA, ADAN i 1,852.77 411476 08/30/2024 DIRECT DEPOSIT PENA, JONATHAN 1,528.38 412085 08/30/2024 DIRECT DEPOSIT PERALTA, ALEXIS 2,036.50 411477 08/30/2024 DIRECT DEPOSIT PEREZ, ALEXANDER 1,742.47 411197 08/30/2024 DIRECT DEPOSIT PEREZ, JOSHUA 2,539.62 4118S7 08/30/2024 DIRECT DEPOSIT PEREZ, MARELYN 1,814.46 412026 08/30/2024 DIRECT DEPOSIT PERGOLA, ANITA 1,369.88 411478 08/30/2024 DIRECT DEPOSIT PERRY, SEAN 1,571.42 f 411757 08/30/2024 DIRECT DEPOSIT PERSON, ANTOWAIN 1,702.39 411479 08/30/2024 DIRECT DEPOSIT PHAN, BRANDON 1,836.68 4 411904 08/30/2024 DIRECT DEPOSIT PINE, MARK 628.31 411097 08/30/2024 DIRECT DEPOSIT PLESNARSKI, LISA 1,570.39 411817 08/30/2024 DIRECT DEPOSIT PLOURDE, GILTON 1,505.45 411480 08/30/2024 DIRECT DEPOSIT PLOURDE, HUNTER 2,030.33 E 411481 08/30/2024 DIRECT DEPOSIT POLLY, DONNIE 1,604.36 i 411482 08/30/2024 DIRECT DEPOSIT PORTER, TODD 630.47 411482 08/30/2024 DIRECT DEPOSIT PORTER, TODD 1,891.42 411923 08/30/2024 DIRECT DEPOSIT PORTWOOD, ZACHARY 3,031.56 411666 08/30/2024 DIRECT DEPOSIT POWELL, ELIZABETH 50.00 I 411666 08/30/2024 DIRECT DEPOSIT POWELL, ELIZABETH 4,128.63 411483 08/30/2024 DIRECT DEPOSIT POWELL, STEVEN 3,043.39 411103 08/30/2024 DIRECT DEPOSIT PRADO, SUSAN 3,893.24 j 411103 08/30/2024 DIRECT DEPOSIT PRADO, SUSAN 250.00 411484 08/30/2024 DIRECT DEPOSIT PRESSLEY, JASON 2,503.44 411642 08/30/2024 DIRECT DEPOSIT PRIDGEON, JENNIFER 1,983.63 411252 08/30/2024 DIRECT DEPOSIT PURPURA, CHRISTOPHER 1,433.36 ' 411485 08/30/2024 DIRECT DEPOSIT QUIGLEY, BRENNAN 3,660.01 411788 08/30/2024 DIRECT DEPOSIT QUINLIVAN, STEVEN 2,205.05 412027 08/30/2024 DIRECT DEPOSIT QUINTERO, IVELISSE 1,391.31 411573 08/30/2024 DIRECT DEPOSIT RACKARD, KAREN 2,397.85 411107 08/30/2024 DIRECT DEPOSIT RAMIREZ, REBECCA 1,519.88 411486 08/30/2024 DIRECT DEPOSIT RAMIREZ, SELENA 1,932.97 411170 08/30/2024 DIRECT DEPOSIT RAMKISSOON, MARIE SOLANGE 500.00 411170 08/30/2024 DIRECT DEPOSIT RAMKISSOON, MARIE SOLANGE 1,215.22 411586 08/30/2024 DIRECT DEPOSIT RAMMEL, LORELEI 939.82 411818 08/30/2024 DIRECT DEPOSIT RAMOS, ANNA 1,422.03 411858 08/30/2024 DIRECT DEPOSIT RAMOS, NICOLAS 2,921.94 411487 08/30/2024 DIRECT DEPOSIT RAMSEY, RYAN 1,869.05 411216 08/30/2024 DIRECT DEPOSIT RATHMAN, BETHANY 516.26 411980 08/30/2024 DIRECT DEPOSIT RATLIFF, JENNIFER 1,358.39 411488 08/30/2024 DIRECT DEPOSIT RATTRAY, APRIL 2,983.35 411489 08/30/2024 DIRECT DEPOSIT RATTRAY, DAVID 3,936.15 411490 08/30/2024 DIRECT DEPOSIT RAULERSON, JAMESON 3,111.82 411154 08/30/2024 DIRECT DEPOSIT RAULERSON, SPRING 621.60 40 411620 08/30/2024 DIRECT DEPOSIT RAYNOR, DALLAS 1,362.01 411491 08/30/2024 DIRECT DEPOSIT REARDON, JONATHAN 2,754.24 411723 08/30/2024 DIRECT DEPOSIT REDDIE, FITZROY 2,622.32, 411171 08/30/2024 DIRECT DEPOSIT REDFERN, RICHARD 577.30! 411171 08/30/2024 DIRECT DEPOSIT REDFERN, RICHARD 144.33 411932 08/30/2024 DIRECT DEPOSIT REDMOND, LAWRENCE 1,329.61 I 411667 08/30/2024 DIRECT DEPOSIT REED, JIMMY 1,333.881 411668 08/30/2024 DIRECT DEPOSIT REESE, PAUL 1,099.601 411859 08/30/2024 DIRECT DEPOSIT REEVES, CANDICE 1,902.211 411905 08/30/2024 DIRECT DEPOSIT REGAN, JAMES 425.36 411951 08/30/2024 DIRECT DEPOSIT REICHENBACH, RICHARD 2,871.28 t 411492 08/30/2024 DIRECT DEPOSIT REY, DANIEL 1,746.36 411643 08/30/2024 DIRECT DEPOSIT REYES, ALICIA 1,634.35 411644 08/30/2024 DIRECT DEPOSIT REYES, ERIN 2,012.34 411493 08/30/2024 DIRECT DEPOSIT REYES, LUIS 1,701.66 411494 08/30/2024 DIRECT DEPOSIT RICHARDS, BRADLEY 2,174.42 411645 08/30/2024 DIRECT DEPOSIT RICHARDS, DONNA 1,237.93 411875 08/30/2024 DIRECT DEPOSIT RICHARDS, HOWARD 4,479.22 411495 08/30/2024 DIRECT DEPOSIT RICHTER, JOSEPH 2,898.44 i 411952 08/30/2024 DIRECT DEPOSIT RILEY, MARK 1,639.81 411997 08/30/2024 DIRECT DEPOSIT RIMES, BRIAN 1,627.74 ! 411253 08/30/2024 DIRECT DEPOSIT RING, ERIC 1,790.36 411496 08/30/2024 DIRECT DEPOSIT RIVAS, ROBERT 2,110.78 f 411155 08/30/2024 DIRECT DEPOSIT ROACHE, DEBRA 465.82 412028 08/30/2024 DIRECT DEPOSIT ROBERTS, BRADLEY 1,663.18 } 411497 08/30/2024 DIRECT DEPOSIT ROBERTS, BRYAN 2,230.46 a 411953 08/30/2024 DIRECT DEPOSIT ROBERTSON, CRAIG 1,105.57 411498 08/30/2024 DIRECT DEPOSIT ROBERTSON, ZACHARY 1,976.74 411499 08/30/2024 DIRECT DEPOSIT ROBINSON, JORDAN 1,836.89 411500 08/30/2024 DIRECT DEPOSIT ROBINSON, MARCUS 2,650.55 411743 08/30/2024 DIRECT DEPOSIT RODDENBERRY, OLIVIA 1,467.84 I 411501 08/30/2024 DIRECT DEPOSIT RODRIGUEZ, JATNIEL 1,935.14 411131 08/30/2024 DIRECT DEPOSIT ROHRER, MAREENA 136.95 411131 08/30/2024 DIRECT DEPOSIT ROHRER, MAREENA 410.84 411087 08/30/2024 DIRECT DEPOSIT ROHRER, RYLEE 478.47 411876 08/30/2024 DIRECT DEPOSIT ROLAND, JESSE 1,939.84 411724 08/30/2024 DIRECT DEPOSIT ROONEY, ROBERT 1,744.67 411217 08/30/2024 DIRECT DEPOSIT ROSADO—RODRIGUEZ, JEFFREY 1,145.73 411108 08/30/2024 DIRECT DEPOSIT ROSE, CARSON 1,600.40 411669 08/30/2024 DIRECT DEPOSIT ROSECRANTS, PHILLIP 1,005.72 411981 08/30/2024 DIRECT DEPOSIT RUBIERA, MARIO 1,558.18 411198 08/30/2024 DIRECT DEPOSIT RUFCA, GLENNA 673.98 411502 08/30/2024 DIRECT DEPOSIT RUFF, CODY 2,871.56 411503 08/30/2024 DIRECT DEPOSIT RULE, MICHAEL 2,909.37 411504 08/30/2024 DIRECT DEPOSIT RUSSELL, DEREK 2,285.53 411132 08/30/2024 DIRECT DEPOSIT RUVANE, TAYVIA 1,820.36 411954 08/30/2024 DIRECT DEPOSIT SABOT, DENISE 1,222.91 411505 08/30/2024 DIRECT DEPOSIT SALMON, JOHN 2,212.00 411506 08/30/2024 DIRECT DEPOSIT SANSONE, MICHAEL 2,954.85 412050 08/30/2024 DIRECT DEPOSIT SANTAMARIA, JEFFREY 1,670.92 411507 08/30/2024 DIRECT DEPOSIT SANTIAGO, JOSHUA 2,234.26 412029 08/30/2024 DIRECT DEPOSIT SANTISO, DANIEL 409.10 412029 08/30/2024 DIRECT DEPOSIT SANTISO, DANIEL 1,300.00 411199 08/30/2024 DIRECT DEPOSIT SANTOYO, ETHELYN 508.94 411508 08/30/2024 DIRECT DEPOSIT SAPP, JULIA 2,135.45 41 412051 08/30/2024 DIRECT DEPOSIT SAWYER, CRAIG 95.12 412051 08/30/2024 DIRECT DEPOSIT SAWYER, CRAIG 2,245.99 411509 08/30/2024 DIRECT DEPOSIT SCHAUMAN, ADAM 2,688.70`1, 412030 08/30/2024 DIRECT DEPOSIT SCHERF, CHARLENE 1,465.42? 411510 08/30/2024 DIRECT DEPOSIT SCHILLING, THOMAS I 4,098.67; 411172 08/30/2024 DIRECT DEPOSIT SCHLEICH, MARK 394.96{ 411511 08/30/2024 DIRECT DEPOSIT SCHLOESSER, STEVEN 2,447.521 412031 08/30/2024 DIRECT DEPOSIT SCHLUSBERG,JOSEPH 33.29E 411200 08/30/2024 DIRECT DEPOSIT SCHOEN, ERIC 1,277.391 411789 08/30/2024 DIRECT DEPOSIT SCHOONMAKER, JOHN 1,748.49! 411088 08/30/2024 DIRECT DEPOSIT SCHREIBER, KEVIN 1,287.951 412032 08/30/2024 DIRECT DEPOSIT SCHRUM, MARYELLEN 1,338.78' 412032 08/30/2024 DIRECT DEPOSIT SCHRUM, MARYELLEN 80.00 411955 08/30/2024 DIRECT DEPOSIT SCHRYVER, DAVID 3,941.891 411924 08/30/2024 DIRECT DEPOSIT SCHULENBURG,KAI 1,276.93! 411989 08/30/2024 DIRECT DEPOSIT SECHEN, ANDREW 1,602.15 411587 08/30/2024 DIRECT DEPOSIT SELDES, JERROLD 2,509.10 411512 08/30/2024 DIRECT DEPOSIT SELLERS, ANDREW 1,985.78 411156 08/30/2024 DIRECT DEPOSIT SERVAITES, GREGG 1,643.41 411133 08/30/2024 DIRECT DEPOSIT SERVAITES, THOMAS 693.27:1 411725 08/30/2024 DIRECT DEPOSIT SEYMOUR, SETH 660.47 411726 08/30/2024 DIRECT DEPOSIT SHAPIRO, ROBERT 1,527.54'. 411134 08/30/2024 DIRECT DEPOSIT SHARKEY, ROBERT 502.80! 411877 08/30/2024 DIRECT DEPOSIT SHATARA, JIHAD 2,537.21 ± 411860 08/30/2024 DIRECT DEPOSIT SHAW, EVA 1,315.32 411670 08/30/2024 DIRECT DEPOSIT SHEDAKER, MICHAEL 1,444.94 411135 08/30/2024 DIRECT DEPOSIT SHELDON, GAGE 609.85 411513 08/30/2024 DIRECT DEPOSIT SHIELDS, WILLIAM 2,242.94 411861 08/30/2024 DIRECT DEPOSIT SHOFF, TODD 2,381.27 . 411514 08/30/2024 DIRECT DEPOSIT SHULTS, DEREK r 1,859.93 411956 08/30/2024 DIRECT DEPOSIT SILON, DAVID 3,243.25 411136 08/30/2024 DIRECT DEPOSIT SILVIO, SARAH 441.80 411808 08/30/2024 DIRECT DEPOSIT SIMCHICK, EDWARD 2,093.96 411515 08/30/2024 DIRECT DEPOSIT SIMONS, BRADLEY 150.00 411515 08/30/2024 DIRECT DEPOSIT SIMONS, BRADLEY 2,216.25 411137 08/30/2024 DIRECT DEPOSIT SIMPSON, ANDREW 579.39 411516 08/30/2024 DIRECT DEPOSIT SIMS, CHRISTINA 1,843.57 411517 08/30/2024 DIRECT DEPOSIT SINAGRA, MARC 2,049.70 411588 08/30/2024 DIRECT DEPOSIT SIRILLA, JOSEPH 710.52 411957 08/30/2024 DIRECT DEPOSIT SKOK, ROBERT 2,913.38 411518 08/30/2024 DIRECT DEPOSIT SKOK, ROBERT 2,432.55 411519 08/30/2024 DIRECT DEPOSIT SLACK, JOSEPH 1,828.78 411727 08/30/2024 DIRECT DEPOSIT SLEEMAN, DENISE 2,357.80 411646 08/30/2024 DIRECT DEPOSIT SMILOVICH, MICHAEL 2,214.10 411520 08/30/2024 DIRECT DEPOSIT SMITH, BRYANT 1,723.22 411173 08/30/2024 DIRECT DEPOSIT SMITH, DAVID 2,997.01 411173 08/30/2024 DIRECT DEPOSIT SMITH, DAVID 100.00 411809 08/30/2024 DIRECT DEPOSIT SMITH, DEWAYNE 1,366.29 411906 08/30/2024 DIRECT DEPOSIT SMITH, DONALD 270.80 411671 08/30/2024 DIRECT DEPOSIT SMITH, DOUGLAS 1,249.27 411982 08/30/2024 DIRECT DEPOSIT SMITH, EARLENE JEAN 50.00 411982 08/30/2024 DIRECT DEPOSIT SMITH, EARLENE JEAN 1,843.21 411521 08/30/2024 DIRECT DEPOSIT SMITH, JARED 1,948.74 411522 08/30/2024 DIRECT DEPOSIT SMITH, KAREN 2,099.70 411773 08/30/2024 DIRECT DEPOSIT SMITH, LEVI 1,775.76 42 411672 08/30/2024 DIRECT DEPOSIT SMITH, LORI 1,830.76; 411728 08/30/2024 DIRECT DEPOSIT SMITH, MATTHEW 1,429.611 411589 08/30/2024 DIRECT DEPOSIT SMITH, MICHAEL 722.671 411878 08/30/2024 DIRECT DEPOSIT SMITH, MICHAEL 2,017.30!, 411523 08/30/2024 DIRECT DEPOSIT SMITH, MICHAEL 1,604.35` 411862 08/30/2024 DIRECT DEPOSIT SMITH, ROBERT 2,589.87 412033 08/30/2024 DIRECT DEPOSIT SMITH, SHELLIE 650.00 412033 08/30/2024 DIRECT DEPOSIT SMITH, SHELLIE 1,132.37, 411524 08/30/2024 DIRECT DEPOSIT SMITH, STEPHEN 3,536.65; 411958 08/30/2024 DIRECT DEPOSIT SMITH, WENDY 2,604.96: 411201 08/30/2024 DIRECT DEPOSIT SMITH NIKITIN, KRISTIE 1,635.94: 411157 08/30/2024 DIRECT DEPOSIT SNEE, JACKSON 541.06 411959 08/30/2024 DIRECT DEPOSIT SNYDER, CHELSEA 1,655.39 411226 08/30/2024 DIRECT DEPOSIT SOBEL, KATHERINE 561.84 } 411233 08/30/2024 DIRECT DEPOSIT SORENSON, MICHELLE 1,123.45 411729 08/30/2024 DIRECT DEPOSIT SOTO, EMERSON 1,749.30 412034 08/30/2024 DIRECT DEPOSIT SOVINE, CARL 1,469.30 ; 411960 08/30/2024 DIRECT DEPOSIT SOYKA, MATTHEW 3,134.71 411525 08/30/2024 DIRECT DEPOSIT SPARKMAN, CODY 2,883.59' 411158 08/30/2024 DIRECT DEPOSIT SPARKS, KENDALL 386.58 t 411138 08/30/2024 DIRECT DEPOSIT SPARROW-VOORHEES, TABATHA 1,126.8W 412035 08/30/2024 DIRECT DEPOSIT SPOFFORD, JANET 956.13 411526 08/30/2024 DIRECT DEPOSIT SPRENGER, CONSTANT 1,996.04 411527 08/30/2024 DIRECT DEPOSIT SPRINGER, MORRIS 3,573.19 411673 08/30/2024 DIRECT DEPOSIT STAAR, MICHAEL 2,089.78 412052 08/30/2024 DIRECT DEPOSIT STAMBAUGH, JOHNNY 300.00 412052 08/30/2024 DIRECT DEPOSIT STAMBAUGH, JOHNNY 1,735.05 411528 08/30/2024 DIRECT DEPOSIT STAMM, JESSICA 1,758.21 1 411529 08/30/2024 DIRECT DEPOSIT STANFORD, BRIAN 1,876.14 411988 08/30/2024 DIRECT DEPOSIT STANTON, CYNTHIA 3,325.87 411961 08/30/2024 DIRECT DEPOSIT STANTON, JOHN 1,755.60 412076 08/30/2024 DIRECT DEPOSIT STANTON, KASSI 1,136.59 j 411109 08/30/2024 DIRECT DEPOSIT STAUDT, MICHAEL 2,572.01 411530 08/30/2024 DIRECT DEPOSIT STEELE, JOSHUA 2,084.45 411774 08/30/2024 DIRECT DEPOSIT STEFFEN, KURT 255.00 j 411774 08/30/2024 DIRECT DEPOSIT STEFFEN, KURT 2,497.51 r 411531 08/30/2024 DIRECT DEPOSIT STENGER, ANDREW 4,242.11 411202 08/30/2024 DIRECT DEPOSIT STENGER, ELIZABETH 2,708.27 '. 411730 08/30/2024 DIRECT DEPOSIT STEPHENS, LAYNE 2,384.83 411731 08/30/2024 DIRECT DEPOSIT STEPHENS, LAYNE I 1,398.80 411532 08/30/2024 DIRECT DEPOSIT STEPHENS, TRAVIS 2,055.84 411533 08/30/2024 DIRECT DEPOSIT STEPHENS, ZACHARIA 2,324.82 411962 08/30/2024 DIRECT DEPOSIT STIFFEN, EDWARD 200.00 411962 08/30/2024 DIRECT DEPOSIT STIFFEN, EDWARD 50.00 411962 08/30/2024 DIRECT DEPOSIT STIFFEN, EDWARD 1,784.92 411933 08/30/2024 DIRECT DEPOSIT STILLWAGGON, ROBERT 1,449.09 411098 08/30/2024 DIRECT DEPOSIT STOKES, MAURA 1,621.65 411139 08/30/2024 DIRECT DEPOSIT STORTS, HOLDEN 457.31 411534 08/30/2024 DIRECT DEPOSIT STOTT, JESSICA 1,819.92 411758 08/30/2024 DIRECT DEPOSIT STREETER, VONNIE 1,581.22 411575 08/30/2024 DIRECT DEPOSIT STUCZYNSKI, JESSICA 1,823.47 411535 08/30/2024 DIRECT DEPOSIT STURTEVANT, MARC 2,365.11 411983 08/30/2024 DIRECT DEPOSIT SUGDEN, CHRIS 450.00 411983 08/30/2024 DIRECT DEPOSIT SUGDEN, CHRIS 970.64 411732 08/30/2024 DIRECT DEPOSIT SUMMERFIELD, GEORGE 1,673.72 43 411536 08/30/2024 DIRECT DEPOSIT SWEATT, CODY 1,701.921 411621 08/30/2024 DIRECT DEPOSIT SWEENEY, RYAN 200.00 411621 08/30/2024 DIRECT DEPOSIT SWEENEY, RYAN 3,135.32 411621 08/30/2024 DIRECT DEPOSIT SWEENEY, RYAN 200.00( 411744 08/30/2024 DIRECT DEPOSIT SWINDELL, WENDY 2,400.481 411590 08/30/2024 DIRECT DEPOSIT TALARICO, FRANK 597.021 411790 08/30/2024 DIRECT DEPOSIT TAPPEN, AARON 2,028.06'' 411733 08/30/2024 DIRECT DEPOSIT TARANTINO, MARK 1,382.11 411733 08/30/2024 DIRECT DEPOSIT TARANTINO, MARK 200.00 412086 08/30/2024 DIRECT DEPOSIT TARDIF, TODD 2,300.811 412077 08/30/2024 DIRECT DEPOSIT TATUM, ROYCE 1,360.54 f 411745 08/30/2024 DIRECT DEPOSIT TAYLOR, JOSEPH 1,229.44 411634 08/30/2024 DIRECT DEPOSIT TAYLOR JOHNSON, TRICIA 1,085.77 411634 08/30/2024 DIRECT DEPOSIT TAYLOR JOHNSON, TRICIA 501.00 j 411791 08/30/2024 DIRECT DEPOSIT THIELE, MICHAEL 638.40! 411791 08/30/2024 DIRECT DEPOSIT THIELE, MICHAEL 2,553.60 411537 08/30/2024 DIRECT DEPOSIT THOMPSON, CLINTON 1,634.54 411538 08/30/2024 DIRECT DEPOSIT THOMPSON, GRIFFIN 1,805.59 411539 08/30/2024 DIRECT DEPOSIT THOMPSON, ROBERT a 1,604.34 i 411540 08/30/2024 DIRECT DEPOSIT THOMPSON, RUSSELL 3,476.99 j 411963 08/30/2024 DIRECT DEPOSIT THOMPSON, STEVEN 1,133.55 I 412087 08/30/2024 DIRECT DEPOSIT THORNE, MICHAEL 550.00 412087 08/30/2024 DIRECT DEPOSIT THORNE, MICHAEL 200.00 412087 08/30/2024 DIRECT DEPOSIT THORNE, MICHAEL 1,238.91 411622 08/30/2024 DIRECT DEPOSIT THURMAN, CYNTHIA 415.75 411622 08/30/2024 DIRECT DEPOSIT THURMAN, CYNTHIA 658.00 i 411622 08/30/2024 DIRECT DEPOSIT THURMAN, CYNTHIA 1,500.00 411541 08/30/2024 DIRECT DEPOSIT TIERNEY, PATRICK 2,240.08 411174 08/30/2024 DIRECT DEPOSIT TILTON, JOSEPH 250.00 411174 08/30/2024 DIRECT DEPOSIT TILTON, JOSEPH 2,374.58 411596 08/30/2024 DIRECT DEPOSIT TITKANICH, JOHN 5,126.37 411596 08/30/2024 DIRECT DEPOSIT TITKANICH, JOHN 1,000.00 411879 08/30/2024 DIRECT DEPOSIT TOBAR, ROBERT 59.39 b 411879 08/30/2024 DIRECT DEPOSIT TOBAR, ROBERT 2,316.09 411542 08/30/2024 DIRECT DEPOSIT TOBIN, JUSTIN 2,599.48 411907 08/30/2024 DIRECT DEPOSIT TOOF, BRIAN 642.56 411623 08/30/2024 DIRECT DEPOSIT TOOF, NICOLE 1,200.00 411110 08/30/2024 DIRECT DEPOSIT TRAMEL, PATRICK 2,266.70 411159 08/30/2024 DIRECT DEPOSIT TRENT, CECIL 679.75 411543 08/30/2024 DIRECT DEPOSIT TRENT, CHRISTOPHER 3,672.14 411544 08/30/2024 DIRECT DEPOSIT TROSKA, HUNTER 2,365.11 411925 08/30/2024 DIRECT DEPOSIT TRUMBLE, JEREMY 1,785.29 411203 08/30/2024 DIRECT DEPOSIT TRUSS, LAWRENCE 576.13 411734 08/30/2024 DIRECT DEPOSIT TRUSTY, JAMAR 1,759.61 411735 08/30/2024 DIRECT DEPOSIT TUCKER, MATTHEW 1,400.65 411545 08/30/2024 DIRECT DEPOSIT TURPIN, JENA 2,037.13 411908 08/30/2024 DIRECT DEPOSIT TYNER, JAMES 478.62 411880 08/30/2024 DIRECT DEPOSIT TYRPAK, CHRISTINA 1,510.26 411546 08/30/2024 DIRECT DEPOSIT URSULEAN, FLORIN 2,049.20 411547 08/30/2024 DIRECT DEPOSIT URSULEAN, ZACHARY 2,147.98 411548 08/30/2024 DIRECT DEPOSIT USHER, ADAM 2,321.64 411591 08/30/2024 DIRECT DEPOSIT VACCARO, MICHAEL 484.39 411863 08/30/2024 DIRECT DEPOSIT VALENCIA, ALBA 3,030.58 411822 08/30/2024 DIRECT DEPOSIT VALENTIN, JEYLAND 1,202.55 411576 08/30/2024 DIRECT DEPOSIT VANGEISON, DUSTIN 1,910.83 44 411926 08/30/2024 DIRECT DEPOSIT VARGAS, JONATHAN 2,331.4 411140 08/30/2024 DIRECT DEPOSIT VASQUEZ, ODDY 656.33 411635 08/30/2024 DIRECT DEPOSIT VAUGHT, DUSTIN 1,832.91 411881 08/30/2024 DIRECT DEPOSIT VEGA, JOSE 2,074.43 411549 08/30/2024 DIRECT DEPOSIT VELIE, ANTHONY 2,342.79 411674 08/30/2024 DIRECT DEPOSIT VENTO, JAMES 1,154.40 411234 08/30/2024 DIRECT DEPOSIT VERGARA, GUSTAVO 3,080.551 411792 08/30/2024 DIRECT DEPOSIT VERNON, MICHAEL 2,587.34 411111 08/30/2024 DIRECT DEPOSIT VIETZE, MARK 2,045.39 411736 08/30/2024 DIRECT DEPOSIT VOLGARINO, CARL 1,650.745 411597 08/30/2024 DIRECT DEPOSIT VOTZI, SHEILA 300.00 411597 08/30/2024 DIRECT DEPOSIT VOTZI, SHEILA 250.00; 411597 08/30/2024 DIRECT DEPOSIT VOTZI, SHEILA 50.00? 411597 08/30/2024 DIRECT DEPOSIT VOTZI, SHEILA 1,189.35 411254 08/30/2024 DIRECT DEPOSIT WADE, FARAI 196.27 411254 08/30/2024 DIRECT DEPOSIT WADE, FARAI i 84.11 411550 08/30/2024 DIRECT DEPOSIT WAGNER, BRANDON 2,374.39 i 412053 08/30/2024 DIRECT DEPOSIT WAGNER, DANIEL 1,929.44 411141 08/30/2024 DIRECT DEPOSIT WAGNER, FREDERICK 234.79 1 411204 08/30/2024 DIRECT DEPOSIT WAGNER, MICHELLE 1,649.08;, 411551 08/30/2024 DIRECT DEPOSIT WALKER, RODERICK 1,604.34 411552 08/30/2024 DIRECT DEPOSIT WALKER, TYLER 1,836.68 411793 08/30/2024 DIRECT DEPOSIT WALLACE, ALEXANDER 2,075.30 411553 08/30/2024 DIRECT DEPOSIT WALLACE, JEREMY 2,422.10 E 411554 08/30/2024 DIRECT DEPOSIT WALLS, JOSEPH 3,485.361 412092 08/30/2024 DIRECT DEPOSIT WAPPES, SARA 1,664.631 i 411737 08/30/2024 DIRECT DEPOSIT WARD, HERSHEL 1,836.09 411810 08/30/2024 DIRECT DEPOSIT WASHBURN, DAVID 1,462.76 i 411555 08/30/2024 DIRECT DEPOSIT WATKINS, BENJAMIN 2,038.05 411255 08/30/2024 DIRECT DEPOSIT WATKINS, CHRISTOPHER 1,701.59 411556 08/30/2024 DIRECT DEPOSIT WATTS, MEAGAN 2,070.85 411557 08/30/2024 DIRECT DEPOSIT WEAVER, TYLER 1,998.31 t 412054 08/30/2024 DIRECT DEPOSIT WEBB, ROBERT 2,106.53E 411558 08/30/2024 DIRECT DEPOSIT WELLS, MICHAEL 2,374.38 411559 08/30/2024 DIRECT DEPOSIT WELTER, JOSHUA 3,455.87 411560 08/30/2024 DIRECT DEPOSIT WENZEL, JACOB 1,630.53 411998 08/30/2024 DIRECT DEPOSIT WEST, JEFFREY 2,217.48 j 411561 08/30/2024 DIRECT DEPOSIT WEST, RILEY 1,138.90 411561 08/30/2024 DIRECT DEPOSIT WEST, RILEY 488.10 411562 08/30/2024 DIRECT DEPOSIT WEST, ROSE 1,070.61 411104 08/30/2024 DIRECT DEPOSIT WESTERIK, NADIA 1,911.24 t 411104 08/30/2024 DIRECT DEPOSIT WESTERIK, NADIA 500.00 1 411563 08/30/2024 DIRECT DEPOSIT WESTERMAN, JAMES 2,255.57 411984 08/30/2024 DIRECT DEPOSIT WHEATLEY, DAVID 1,101.28 411984 08/30/2024 DIRECT DEPOSIT WHEATLEY, DAVID 1,101.28 4 411592 08/30/2024 DIRECT DEPOSIT WHITE, JOSEPH 1,741.79 I 411564 08/30/2024 DIRECT DEPOSIT WHITE, KEVIN 2,462.03 1 411675 08/30/2024 DIRECT DEPOSIT WHITE, RALPH 1,598.43 411794 08/30/2024 DIRECT DEPOSIT WHITEHEAD, ROBERT 2,112.87 411985 08/30/2024 DIRECT DEPOSIT WHITTINGTON, MICHAEL 2,070.37 411811 08/30/2024 DIRECT DEPOSIT WILES, GARY 50.00 411811 08/30/2024 DIRECT DEPOSIT WILES, GARY 1,679.02 411927 08/30/2024 DIRECT DEPOSIT WILLIAMS, ADAM 2,209.92 411738 08/30/2024 DIRECT DEPOSIT WILLIAMS, CHARLES 1,173.38 411964 08/30/2024 DIRECT DEPOSIT WILLIAMS, JILL 43.69 45 411964 08/30/2024 DIRECT DEPOSIT WILLIAMS, JILL 2,140.94 412078 08/30/2024 DIRECT DEPOSIT WILLIS, EDDRICK 2,816.06 411565 08/30/2024 DIRECT DEPOSIT WILLMOT, WILLIAM 3,541.90 I 411566 08/30/2024 DIRECT DEPOSIT WILSNACK, ALEXANDER 2,416.64 411567 08/30/2024 DIRECT DEPOSIT WILSON, NEIL 2,690.39 I. 411739 08/30/2024 DIRECT DEPOSIT WILSON, WILLIAM 1,971.85 411909 08/30/2024 DIRECT DEPOSIT WINDLAN, MATTHEW 427.55 ` 411965 08/30/2024 DIRECT DEPOSIT WINSLOW, MARK 3,293.88 411647 08/30/2024 DIRECT DEPOSIT WISHARD, SHARYNE 27.50 411647 08/30/2024 DIRECT DEPOSIT WISHARD, SHARYNE 20.00 411647 08/30/2024 DIRECT DEPOSIT WISHARD, SHARYNE 62.50 411647 08/30/2024 DIRECT DEPOSIT WISHARD, SHARYNE 1,410.94 411647 08/30/2024 DIRECT DEPOSIT WISHARD, SHARYNE 150.00 411676 08/30/2024 DIRECT DEPOSIT WOODS, DANIEL 2,100.25 411568 08/30/2024 DIRECT DEPOSIT WOODWARD, EDWARD 871.55 411624 08/30/2024 DIRECT DEPOSIT WOODY, LOGAN 1,186.02 411832 08/30/2024 DIRECT DEPOSIT YANCHULA, KYLIE 3,738.30 411812 08/30/2024 DIRECT DEPOSIT YARUSINSKY, SEAN 1,675.88 411677 08/30/2024 DIRECT DEPOSIT YATES, WILLIAM 1,465.22 412088 08/30/2024 DIRECT DEPOSIT YONKERS, LAURA 3,378.95 412055 08/30/2024 DIRECT DEPOSIT YOUNG, GERALD 800.00 412055 08/30/2024 DIRECT DEPOSIT YOUNG, GERALD 1,248.00 411740 08/30/2024 DIRECT DEPOSIT YOUNG, PARK 1,151.82 411882 08/30/2024 DIRECT DEPOSIT YOUNGBLOOD, HARRISON 3,507.58 411813 08/30/2024 DIRECT DEPOSIT ZANCA, LEONARD 1,554.44 411569 08/30/2024 DIRECT DEPOSIT ZAVALA, ADRIAN 1,944.57 411986 08/30/2024 DIRECT DEPOSIT ZAYATZ, DAVID 1,419.18 411570 08/30/2024 DIRECT DEPOSIT ZEDEK, STACY 2,524.89 412079 08/30/2024 DIRECT DEPOSIT ZIMEI, BENJAMIN 3,003.41 411826 08/30/2024 DIRECT DEPOSIT ZIRKLE, RHONDA 1,379.94 411600 08/30/2024 DIRECT DEPOSIT ZITO, MICHAEL 4,727.43 768210 08/30/2024 PRINTED FORREST, FARCIOT F. 1,156.86 768211 08/30/2024 PRINTED MATTHES, LAURA M. 2,668.79 768212 08/30/2024 PRINTED FLECK, KELANI E. 1,042.03 768213 08/30/2024 PRINTED MCKAY, HEATHER M. 2,629.81 768214 08/30/2024 PRINTED WYATT, ELIZABETH R. 420.57 768215 08/30/2024 PRINTED WILLIAMS, SOPHIA E. 525.77 768216 08/30/2024 PRINTED NAVARRO, MARIO, 1R. 777.29 768217 08/30/2024 PRINTED SEVERING, CHRISTOPHER R. 3,083.34 768218 08/30/2024 PRINTED RIVIERE, AMBER D. 3,191.15 768219 08/30/2024 PRINTED SOBCZAK, ANDREW P. 29,975.31 768220 08/30/2024 PRINTED BROWN, LOUIS, IV 1,023.14 768221 08/30/2024 PRINTED DAMATO, BRUCE R. 547.66 768222 08/30/2024 PRINTED BELL, CRAIG L. 1,242.93 768223 08/30/2024 PRINTED GIBSON, KEVIN S. 2,531.83 768224 08/30/2024 PRINTED HORNE, BRIAN K. 552.48 768225 08/30/2024 PRINTED CARBONELL, GUILLERMO, JR 1,705.31 768226 08/30/2024 PRINTED CLEMENTS, COLBY R. 2,095.29 768227 08/30/2024 PRINTED HEFFNER, SCOTT W., SR. 2,740.88 768228 08/30/2024 PRINTED MEDECKE, JULIE A. 1,117.69 768229 08/30/2024 PRINTED MURPHY, GRACE R. 205.21 768230 08/30/2024 PRINTED NIEMI, KARRINA M. 192.66 768231 08/30/2024 PRINTED DEMARIE, BRYAN S. 280.61 768232 08/30/2024 PRINTED PAYNE, GEORGE H. 2,344.05 768233 08/30/2024 PRINTED POWELL, DENNIS R. 2,194.86 46 768234 08/30/2024 PRINTED BARKWELL, MICHAEL C. 3,236.10 17,564,646.78 47 t, Consent 9.24.2024 V ER co Office of the INDIAN RIVER COUNTY \* * ADMINISTRATOR John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator it1I O : _ \ � it TO: Members of the Board of County Commissioners FROM: John A. Titkanich, Jr., County Administrator DATE: September 12, 2024 SUBJECT: County Administrator Blanket Travel Approval Background & Discussion As County Administrator, my participation in the following organizations is pivotal to our County's success: Florida City and County Management Association (FCCMA), International City/County Management Association (ICMA), and Florida Association of County Managers (FACM). Additionally, as an ICMA Credentialed Manager I am required to complete at least 40 hours of professional development annually. Funding Membership fees for FCCMA and ICMA and FACM would be paid out of account number 00120112- 035420 (General Fund/County Administrator/Dues-Memberships). Costs to attend conferences would be paid out of account numbers 00120112-035430 (General Fund/County Administrator/ Tuition/Registration Fee) and 00120112-034020 (General Fund/County Administrator/All Travel). These costs have been accounted for in the 2024/25 budget projection. Staff Recommendation Approve payment for County Administrator's membership, registration, and travel for attendance at events for FCCMA, ICMA, FACM and or NACO/Professional Development Academy. 48 OfOffice ce Of Consent Agenda 09/24/2024 INDIAN RIVER COUNTY Jennifer W. Shuler, County Attorney Susan J. Prado, Deputy County Attorney Christopher A. Hicks, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Susan Prado, Deputy County Attorney DATE: September 12, 2024 SUBJECT: Demolition Lien Releases ATTORNEY Background: There were two demolition liens recorded on two separate properties in the County. The first property (hereinafter "Property I") is in Pineview Park and has a demolition lien that was recorded on December 6, 2016, and is located at Official Records Book number 2985, Page 584 as well as a Certificate of Building Official for the demolition located at Official Record Book number 2821, Page 2008 of the Public Records. Property 1 was subsequently sold in a tax deed sale and the new owner has paid off the lien amount that was due in the amount of $4,876.08. At this time since the lien amount has been satisfied the County should execute the lien and certificate of building official release and record it in the public records releasing Property 1 from the above- mentioned encumbrances. The second property (hereinafter "Property 2") is in the Cannon Subdivision and has a demolition lien that was recorded on March 3, 2015, and is located at Official Records Book number 2827, Page 2084 as well as a Certificate of Building Official for the demolition located at Official Records Book 2719, Page 1016 of the Public Records. Property 2 escheated to the County and was listed as surplus lands that were to be dedicated to affordable housing back in 2022 as is demonstrated by the attached agenda item from June 8, 2022. Therefore, the demolition lien and Certificate of Building Official should be released by the County pursuant to execution and recording of a release for the same. Funding: Costs of the recording lien releases will be paid out of General Fund/County Attomey/Recording Fees, Acct #00110214-034830. M Release of Demolition Liens September 12, 2024 Page (2 Recommendation: The County Attorney's Office recommends that the Indian River County Board of County Commissioners authorize the Chairman to execute the releases of Demolition and Certificate of Building Official, and that the same be recorded in the Public Record of Indian River County, Florida. Attachments: Property 1: Demolition Lien recorded at O.R. Book 2985, Page 584. Certificate of Building Official at O.R. Book 2821, Page 2008 Release of Lien and Certificate of Building Official Property 2: Demolition Lien recorded at O.R. Book 2827, Page 2084. Certificate of Building Official at O.R. Book 2719, Page 1016 Release of Lien and Certificate of Building Official BOCC Agenda item for surplus property from June 8, 2022 50 3120160068683 RECORDED IN THE RECORDS OF JEFFREY R. SMITH, CLERK OF CIRCUIT COURT INDIAN RIVER CO FL BK: 2985 PG: 584,12/7/2016 4:29 PM This document was prepared by and should be returned to: Indian River County Attorney's Office 1801 2rh Street Vero Beach, FL 32960 772226-1425 LIEN THIS LIEN, filed the rth day of December, 2016, by INDIAN RIVER COUNTY, a political subdivision of the State of Florida, pursuant to the authority of the Code of Indian River County, Section 403.08, Property Maintenance Code, for costs incurred by Indian River County, Florida, to remove a nuisance structure from property located within Indian River County, and described as follows: Lot 1, Block 3, Pineview Park, Unit No. 1, according to the Plat thereof, recorded in Plat Book 7, Page 1, of the Public Records of Indian River County, Florida. Parcel No. 32-39-22-00001-0030-00001.0 The name of the record owner of the above-described property is: The Estate of Terry Reese Williams THIS LIEN is filed against the real property to secure the payment of Three Thousand Five Hundred Thirty -Five and 70/100 Dollars ($3,535.70), for the cost of demolition and removal of the nuisance structure. THIS LIEN shall, from the date of filing, accrue interest at the rate of five percent (5.00%) per annum, until the total amount, including interest, has been paid. INDIAN RIVER By: ao:' J6 Chair,manfr I ATTEST: Jeffrey R. Smith, Clerk of Erbard of County Commission}rj Circuit Court and Comptroller ley; BCC approved:�e8�, By: `'•A!�'f!i c"oc u y Clerk APPROVED AS TO FORri. AN L S F Y STATE OF FLORIDA COUNTY OF INDIAN RIVER B OILMAA K. D RAAL DEPUTY COUNTY ATTORNEY The foregoing instrument was acknowledged before me this . th day of December, 2016, by Joseph L Flescher, Chairman of the Board of County Commissioners of Indian River County, Florida, who is personally known to me. SEAL: NOTARY PUBLIC. ... Signature: 1 Printed name: Misty JLJ Pursel Commission No.: FF65450 Commission Expiration: January 11, 2018 51 I nis document was prepared py: Office of Indian River County Attorney 1801 2711 Street Vero Beach, FL 32960 772-226-1424 RELEASE OF LIEN AND CERTIFICATE OF BUILDING OFFICIAL FOR AND IN CONSIDERATION of certain sums paid, the receipt of which is hereby acknowledged, INDIAN RIVER COUNTY, whose address is 1801 27th Street, Vero Beach, Florida 32960, hereby releases The Estate of Terry Reese Williams and the below described property from that certain Lien for removal of nuisance structures recorded in Book 2985, Page 584 as well as that certain Certificate of Building Official, recorded in Book 2821, Page 2008, of the Public Records of Indian River County, Florida: Lot 1, Block 3, Pineview Park, Unit No. 1, according to the plat thereof, recorded in Plat Book 7, Page 1, Public Records of Indian River County, Florida Parcel No. 32-39-22-00001-0030-00001.0 EXECUTED by the Chairman of the Board of County Commissioners of Indian River County, Florida, this day of , 2024. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Susan Adams, Chairman BCC approved: ATTEST: Ryan L. Butler, Clerk of Court and Comptroller By Deputy Clerk STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me, by means of ❑ physical presence or ❑ online notarization, this day of , 2024 by Susan Adams, Chairman of the Board of County Commissioners of Indian River County, Florida who is ❑ personally known or ❑ produced identification in the form of NOTARY SEAL: Approved for form and legal sufficienc William K. DeBraal County Attorney NOTARY PUBLIC Printed name: Commission No.: Commission expiration: 52 7/23/24, 4:1 U PM Landmark Web Official Records Search 3120150007687 RECORDED IN THE RECORDS OF JEFFREY R. SMITH, CLERK OF CIRCUIT COURT INDIAN RIVER CO FL BK: 2821 PC: 2008, 2/9/2015 9:55 AM LU U 0- u: O N d -p Z U 'n `o cc O > LL � N v QZo m y < so ZZ m ::)? j 0 U CERTIFICATE OF BUILDING OFFICIAL This is to certify that the Building Official has determined that an unsafe structure on property owned by The Estate of Terry Reese Williams located at 4635 39th Avenue Indian River County, Florida, and more particularly described as: Parcel Number: 32-39-22-00001-0030-00001.0 Legal Description: Lot 1, Block 3, Pineview Park, Unit No. 1, according to the Plat thereof, as recorded in Plat Book 7, at Page 1, of the Public Records of Indian River County, Florida. The owner of the property has been served according to law with a Notice of Unsafe Building and intent to Record Demolition Lien Resolution. The Board of County Commissioners of Indian River County has the authority to, and will be requested to authorize demolition of the unsafe structure, with the costs of demolition and removal of debris to be assessed against the real estate property described above. Date: February 3, 2015 Scott P. McAdam, CBO, MCP Building Official Indian River County 1801 27th Street Vero Beach, FI 32960 (772) 226-1268 STATE OF FLORIDA, COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me this 3rd day of February, 2015, by Scott P. McAdam, Building Official for Indian River County, who is personally known to me. NOTARY STAMP: NOTARY PUBLIC https://ori.indian-river.orglsearchAndex?theme=.blue§ion=searchCdtariaName&quickSearchSelec.tion=# 53 1/1 31 201 5001 31 96 RECORDED IN THE RECORDS OF JEFFREY R. SMITIL CAM W CiiiiiiCtJ>rT COURT IND- L4,N RIVER CO BK: 2827 PG: 2084, 3/4/201-53:33 PVI This document was prepared by i _ I and should be returned to: Indian River County Attorney's Office 1801 27" Street Vero Beach, FL 32960 772-226-1425 i LIEN THIS LIEN, filed the 3rd day of March , 2015, by INDIAN RIVER COUNTY, a political subdivision of the State of Florida, pursuant to the authority of the Code of Indian River County, Section 403.08, Property Maintenance Code, for costs incurred by Indian River County, Florida, to remove a nuisance structure from property located within Indian River County, and described as follows: ; The North half of Lot 27, according to Plat of Cannon Subdivision, recorded in Plat Book 2, Page 77, Public Records of Indian River County, Florida. Parcel No. 32-39-27-00001-0000-00027.0 The name of the record owner of the above-described property is: Alfred Davis and Miriam Davis, husband and wife, as joint tenants with rights of survivorship THIS LIEN is filed against the real property to secure the payment of Four Thousand Four Hundred Fifty and 72/100 Dollars ($4,450.72), for the cost of demolition and removal of the nuisance structure. THIS LIEN shall, from the date of filing, accrue interest at the rate of five and three-quarters percent (5.75%) per annum, until the total amount, includiogo,t�!sSi' interest, has been paid. , X, �J INDIAN R VER COUNTY, FLORIDA Wesley S. Davis, Chairman •O �°' Board of County Commissioners ATTEST: Jeffrey R. Smith, Cler o Circu' ourt and o Iler BCC approved: March 3, 2025 B Deputy C rl APPROVED AS TCS r OR, AN LS FF! C STATE OF FLORIDA COUNTY OF INDIAN RIVER WILLIAM K. DE&Fc,'1P,L DEPUTYCOUNTYATTORNEY The foregoing instrument was acknowledged before me this 3rd day of March , 2015, by Wesley S. Davis, Chairman of the Board of County Commissioners of Indian River County, Florida, who is personally known to me. SEAL: NOTARY PUBLIC: Signature: JLYB !'A'44V Printed name: Misty i. Pursel Commission No.:FF 65450 Commission Expiration: January $ https://ori.indian-river.org/search/index?theme=.blue§ion=searchCritedaName&quickSearchSelection=# 54 �/� a. •�—•� a —•—• W.ptlyW.t1 •�•4,I ttF/tYM+i1 T1caW/LJ tlQO/M/ �. 3120130073811 RECORDED IN THE RECORDS ()F.LEFfREV X,SWTH, CLIM OF CIRCUIT COURT UWAN RIVER CO BK 2719M. 1016,11/20/201390.25 A117 I . LOR1v, - CERTIFICATE OF BLIMMhlG OFFICIAL This is to certify that the Building Official has determined that there. .cert unsafe 4 acture on property owned by Alfred & Miriam Davis, located at 4333 310 Ave, Indian River County, Florida, and more particularly described as: I Parcel Number: 32=39-27-00001-M0-000027.0 I Legal Description: The North half of Lot 27, according to Plot of Cgintn 1 Subdivision. recorded in Mat Book 2, Ptah Public Records of Indian Rivet d6unty, Florida, The owner of the property has been served according #v. low with a Notice of Unsafe Building and Intent to Record De volition Lhm Resolufiion. 'The Boalld of County Commissioners of Indian River County has the authority to, and*wll be requested to authorize demolition of the unsafe structure, th the Costs of demolition and,removal of debris to be assessed against the real est Pettyodescribed above. Date: November 14, 2013 Scoff P. McAdam, C80, MCF Building Official Indan River County . 1801 27th -Street Vero Beach, F1 32960 (772) 226-1268: STATE OF FLORIDA, COUNTY OF INDIAN RIVER The foregoing instrument weas acknowledged before me �I'�s 14th day of November,u 2013, by Scott P. McAdam, Building Offlaitl for tndiian River Csavnty, who is personally a known to me. Lao NOTAt?Y Ptf�t,.1C ` a��� RIOTT /iso zO VN NOTARY S6AP:... TE V v https:/Iorl.ind!an-river.org/search/index?theme=.blue§ion=searchCdteriaName&quickSearchSelection=# 55 1/1 .,y. Office of Indian River County Attorney 1801 2r Street Vero Beach, FL 32960 772-226-1424 RELEASE OF LIEN AND CERTIFICATE OF BUILDING OFFICIAL FOR AND IN CONSIDERATION of certain sums paid, the receipt of which is hereby acknowledged, INDIAN RIVER COUNTY, whose address is 1801 27th Street, Vero Beach, Florida 32960, hereby releases Alfred Davis and Miriam Davis, husband and wife, as joint tenants with rights of survivorship and the below described property from that certain Lien for removal of nuisance structures recorded in Book 2827, Page 2084 as well as that certain Certificate of Building Official, recorded in Book 2719, Page 1016, of the Public Records of Indian River County, Florida: The North half of Lot 27, according to the Plat of Cannon Subdivision, recorded in Plat Book 2, Page 77, Public Records of Indian River County, Florida Parcel No. 32-39-72-00001-0000-00027.0 EXECUTED by the Chairman of the Board of County Commissioners of Indian River County, Florida, this day of 2024. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By Susan Adams, Chairman BCC approved: ATTEST: Ryan L. Butler, Clerk of Court and Comptroller By Deputy Clerk STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was acknowledged before me, by means of ❑ physical presence or ❑ online notarization, this day of , 2024 by Susan Adams, Chairman of the Board of County Commissioners of Indian River County, Florida who is ❑ personally known or ❑ produced identification in the form of NOTARY SEAL: Approved -for form and legal suffici William K. DeBraal County Attorney NOTARY PUBLIC Printed name: Commission No.: Commission expiration: 56 It is requested that the data herein presented be given formal consideration by the Board of Cour Commissioners at its regular meeting of June 21, 2022 BACKG1t�OUN1D In 2006, the legislature passed HB 136:3 relating to affordable housing. According to that bill, each county shall, by July 1, 2007, and every 3 years thereafter, prepare an inventory list of all real property within its jurisdiction to which the county holds fee simple title that is appropriate for use as affordable housing. The inventory list must include: ■ Address of each parcel ■ Legal description of each parcel (property tax I.D. number) ■ Indication if the property is vacant or improved ■ Indication if the property is appropriate for affordable housing As per Section 123379 (.1� F.S., the governing body of the county must review the inventory list at a public hearing and may revise the list at the conclusion of the public hearing,. The Board shall then adopt a resolution that includes an inventory list of county -owned surplus properties that are appropriate for affordable housing. According to Florida Statutes, the properties on the list that are identified as surplus county owned properties and are appropriate for use as affordable housing may be: I 57 ■ Sold to getaerM favids for the provision of affordable housing • Sold with a restriction that requires the development of the property as permanent affordable housing, or ■ donated to non-profit housing organizations for the construction of permanent affordable housing Consistent with 125.3 1 , FS., the c � of out, m �lrJ', 24llli, 2413 alb 2�►�!� --- . 'ate an ire all county owned properties, identified which pmPerties were appxopriate for affibrftble housing, and held a clic 1g to teview Wy-IU AFof-those past public herrings, the BM agreed with staff's list of county owned properties that were not designated for a specific use and that were deemed appropriate for disposition for affordable housing purposes. The Board must now consider the attached list of proposed surplus properties, determine that.ft properties are appropriate for affordable housing purposes, and direct staff to dispose of ft Volvedies for affordable housing purposes. ANALYSIS Staff contacted local non-profit affordable housing organizations (Habitat for Humanity, The Housing League, Inc, and the Coalition for Attainable Homes), and inquired whether they would be interested in any of the three (3) properties identified on the 2022 County owned surplus land list. Habitat for Humanity expressed interest in the following address: 1. 840 8" Ct. SW The Coalition for Attainable Homes expressed interest in the following addresses: 1. 4333 31" Ave 2. 4887 34' Ave Staff will need to work with these organizations on some of the details regarding the surplus properties (code enforcement fines, legal ate, ems.), and separate development agreements for each organization. Staff will return to the Board with final details once all of these issues have been resolved Alternatives With respect to the three (3) identified surplus properties, the BCC may identify a use for the properties and retain them or declare them surplus properties for affordable housing use. Because each of the properties is located in a residential area and is not needed for right-of-way, drainage, utilities, emergency services, parks/recreation, or conservation purposes, those three (3) properties are not conducive for any standard public use. Staff supports the BCC surplusing the properties for affordable housing. If the Board decides to surplus the subject properties, then there are four (4) options anew 2 58 1. Sell. -the proPerties and. contribute the proceeds to the county's affordable housing trust fund (SIM Must Fund), or 2. Sell the properties with a deed, restriction that requires that the properties be developed as permanent affordable housing, or 3. Donate the properties to non-profit housing:Wganizations to construct affordable housing units with deed restriction to ensure that the properties are maintained as permanent affc�.l'il� i�rpg� ai 4 A combination of any of options 1,.2,.or.5. WOMN ENDATION Staff recommends that the Board of CountyCommissioners: 1. Review the attached :list, make any appropriate changes, and approve the attached wsolutkm accepting the list of County owned surplus properties that are appropriate for the provision of affordable housing, and 22. Direct Staff to work with Habitat for Humanity and the Coalition for Attainable Homes in order to finalize details for the donation of the surplus properties for the development of affordable housing. Attachments L Section 125.379 Florida Statute 2. List Map and Aerial 3. Draft Resolution F•\COnuMm y DM4QpmomiCOUNTY owNM LANM\2932\8W STAFF RFPORT affordable housing surplus land 2022.doc 3 59 RESOLLMON NO. 2a22- WHEREAS, Section 125.379, Florida Statutes, states that by July 1; 2007, and every 3 years thereafter, each county shall prepare an inventory list of all real property within its jurisdiction to which the County holds fee simple We : is apprgxime far use as affordable housing; and WHEREAS, in 2007, 2010, 2013, 2016, and 2019 the County prepared a list of surplus properties and disposed of such properties for a tdable housing pies in accordance with Seotion 125.379, Florida Statutes; and WHEREAS, county staff has compiled a 2022 list of the 541 pies orrently owned by the County and has identified the designated use for each of thoso properties, and WHEREAS, county staff has determined that only three (3) of ft properties on the list are available for surplus and are appropriate for the provision of affordable housing. NOW THEREFORE, BE IT RESOLVED ty dw: Dwd of County Commissioners of Indian River County, Florida that; Section 1. The above recitals are ratified in their entirety. Section 2. The Board of County Commissioners hereby adopts the attached list of county owned surplus properties which are appropriate for the provision of affordable housing. ATTACHMENT 3 60 RESOLUTION NO. 2022 - The foregoing resolution was offered by Ceissner and seconded by Commissioner and being put to a vote, the vote was as follows Peter D. O'Bryan, Chairman Joe Earman, Vice Chairman Joseph E. Flescher, Commissioner _ Susan Adams, Commissioner Laura Moss, Commissioner The Chairman thereupon declared the resolution duly passed and adopted this 21st day of June 2022. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIFER COUNTY BY: Peter D: O'Bryann, Chait`ma ATTEST BY: Jeffrey Smith, Cie k of Circuit Court and Comptroller APPROVED AS TO FORM ,AND LEGAL SiJMCIENCY BY: Rtillism K, Deftal, Deputy Cowty Aftotwy APPROVED AS TO PLANNING MATTERS Philip J. Matson, AICD, Community Development Director AT'TANT 3 61 N N O N O z z 0 a L4 C4 `, FA M a� CL CL E, 62 Q; r O O S c w m C c a m a m a w O —' 0 O O d C cc a' a s OC a L w w w w o 3 w a w w w a E;« E^ 0 a_� aaiY a_M a_ O c u > > > u a 0 owc O vLi m a u=) w Q m Q V z w w w Q m N F E E E w E s r r o U H W W W m o 0 N N oK O oC O oA O N w d J vi N O U L H O c �' 7 o w Q W v v v 0 0 0 0 0 0 O p 0 0 0 w � 0 0 0 0 0 w m a 10 ut L' W Lq a 0 z N ` J J � J C C C C � � u u j j j w wcv3 w cv m m t Q m m „w Vl co m0 coo 0 0 0 M � c ppN O SaO �QXTCujI N N N m N ry M 6 M M M M W M N C= G N N 4t 62 CONSENT: 9/24/2024 Office of INDIAN RIVER COUNTY ATTORNEY Susan J. Prado, Deputy County Attorney Christopher A. Hicks, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Susan J. Prado - Deputy County Attorney DATE: September 12, 2024 SUBJECT: Resolution Cancelling Taxes on Properties Purchased for Public Purpose - Golden Eagle Upholstery Services, Corp - Right -of -Way A resolution has been prepared for the purpose of earmarking the public use of the properties and cancelling any delinquent, omitted or current taxes which may exist on the following properties purchased by Indian River County: Public Purpose: Right -of -Way Location/Description: PID 32392600008000000050.0; and PID32392600008000000053.0 Purchased from: Golden Eagle Upholstery Services, Corp Instrument: Warranty Deed, recorded in Book 3723, Page 657 of the public records of Indian River County FUNDING: There is no cost associated with this item. RECOMMENDATION: Authorize the Chairman of the Board of County Commissioners to execute the Resolution to cancel certain taxes upon the properties purchased by Indian River County for a public purpose, and the Clerk to send a certified copy of the Resolution to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be cancelled. rift] ATTACHMENTS: Resolution Warranty Deed cc: Carole Jean Jordan - Tax Collector Wesley Davis - Property Appraiser 64 RESOLUTION NO. 2024 - Purchased from Golden Eagle Upholstery Services, Corp Public Purpose: Right -of -Way Tax Parcel No(s).: PID 32392600008000000050.0; and PID32392600008000000053.0 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all liens for taxes delinquent or current against the following described lands which were purchased by Indian River County from Golden Eagle Upholstery i 65 RESOLUTION NO. 2024 - Services, Corp for Right -Of -Way, are hereby cancelled pursuant to the authority of section 196.28, F.S. See Warranty Deed describing lands, recorded in O.R. Book 3723, Page 657 of the Public Records of Indian River County, Florida. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Susan Adams, Chairman Joseph E. Flescher, Vice Chairman Joseph Earman, Commissioner Deryl Loar, Commissioner Laura Moss, Commissioner The Chairman thereupon declared the resolution duly passed and adopted this 24th day of September, 2024. E 66 RESOLUTION NO. 2024 - BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 0 Name: ATTEST: Ryan L. Butler, Clerk of Court and Comptroller Deputy Clerk Tax Certificates Outstanding —X Yes No Current Prorated Tax Received and Deposited with Tax Collector $0.00 Approved as to form and legal sufficiency: By: Susan J. Prado Deputy County Attorney 3 Chairman 67 3120240043382 RECORDED IN THE PUBLIC RECORDS OF Tax Parcel I.D.YAN L. BUTLER. CLERK OF COURTD. 32392600008000000050.0; and INDIAN RIVER COUNTY FL 32392600008000000053.0 BK: 3723 PG 657 Page 1 of 5 919/2024 10:10 AM Warranty Deed D DOCTAX PD $0.70 THIS INDENTURE, made this . Aday of 2024 between GOLDEN EAGLE UPHOLSTERY SERVICES, CORP, a Flo ida Profit Corporation, whose mailing address is 5575 US HWY 1, # 4, VERO BEACH, FL 32967, hereinafter called GRANTOR, and INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose mailing address is 1801 27th Street, Vero Beach, Florida 32960, hereinafter called GRANTEE. WITNESSETH: That GRANTOR, for and in consideration of the sum of TEN DOLLARS ($10.00) and other good and valuable consideration to GRANTOR in hand paid by GRANTEE, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the GRANTEE, and GRANTEE'S successors and assigns forever, the following described land, situate, lying and being in Indian River County, Florida: See Exhibit "A" attached hereto and made a part hereof. GRANTOR does hereby fully warrant the title to the land, and will defend the same against the lawful claims of all persons whomsoever. Signed, sealed and delivered in the presence of: GOLDEN EAGLE UPHOLSTERY SERVICES, CORP a Florida Profit Corporation Signature: 044v. By: - _f V_ Printed Name: Print Name: Address: Title: Signature: Printed Ne ❑I STATE OF FLORIDA COUNTY OF INDIAN RIVER The foregoing instrument was qcknowledjwd before me, by rueans of physical presence or 0 online notarization, this ]_day of 2024-b )kM4 80 theVKA- of -7LEIDPHOLSTERY SERVIC S, CORP, a Florida Profit Corporation, on behalf of said entity, who is O personally known or &-produced identification in the form of Mt&S UCIj4 _ ARY PU NOTARIAL SEAL: Printed Name: Commission No.: Commission expiration: 11 a2 Approveta�fo VdIeg sufficiency: ..... �*...... TAREE ,LUrVUE `, OpON III 11103825 By. `�- EXPIRES: March /1, 2425 jlpWyPublic thdw NW6 Deputy County Attorney 68 I . c Sketch and Legal Destniption for.-:1NDIAN RSR COUNTY,' Legal Descdo n (Right of Way Acquisition) t: a A PARCEL OF LAND BEING A PORTION OF LOT 51, ACCORDING TO THE PLAT OF EPSY'S SUBDIVISION, AS RECORDED IN PLAT BOOK 2, PAGE 36, PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, SAID PARCEL NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE SOUTH 15.28 FEET OF SAID LOT 51. LESS AND EXCEPT THEREFROM: THE RIGHT OF WAY FOR OLD DIXIE HIGHWAY (BEING A 66 FOOT WIDE RIGHT OF WAY) AS SHOWN ON PLAT BOOK 24, PAGE 84, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. CONTAINING 1,391 SQ.FT.t Surveyor's Nates 1). THIS SKETCH AND LEGAL DESCRIPTION WAS PREPARED WITH THE BENEFIT OF A RIGHT OF WAY ACQUISITION EXHIBIT PREPARED BY THE INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT, SURVEY SECTION, PROJECT No. 1359, DATED APRIL 30, 2019. 2). THIS LEGAL DESCRIPTION SHALL NOT BE VALID UNLESS: (A) PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS. WITH SHEET 2 SHOWING THE SKETCH OF DESCRIPTION. (B) REPRODUCTIONS OF THE DESCRIPTION AND SKETCH ARE SIGNED AND SEALED WITH AN EMBOSSED SURVEYOR'S SEAL. Certification (NOT VALID WITHOUT THE SIGNATURE AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) Legend and Abbreviations CB =CHORD BEARING I HEREBY CERTIFY THAT THE SKETCH AND LEGAL DESCRIPTION OF THE PROPERTY CH =CHORD DISTANCE SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRECTION AND SAID D = DELTA ANGLE SKETCH AND LEGAL IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND I.R.F.W.C.D. = INDIAN RIVER FARMS BELIEF. WATER CONTROL DISTRICT I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPT►©►' -I LEETS THE, STANDARDS OF L = LENGTH ARC PRACTICE FOR SURVEYS SET FORTH BY THE F,LORIDR 'SOW1 , OF PROFESSIONAL P.B. * OFFICIAL RECORD BOOK SURVEYORS AND MAPPERS IN CHAPTER 5J-17.052 10k4D S TIVE CODE, P.B. = PLAT BOOK P.B.S.= PLAT BOOK 5T. LUCIE PURSUANT TO SECTION 472.027 FLORIDA STATESU n � PG. =PAGE R = RADIUS DATE OF SIGNXWE r: V AM. PR wwVkAw WIPER Thk 1 a nrA w Rrx mdanr Si uvav 'w,'r7Y O' INDIAN RIVER COUNTY, FL et and Lp* riptidn LIC111ICRKS DEPT. ENGIN 3 DRAWN BY: '2022 R. IN.ETT # 1 APPROVED BY: D. St iRYVE _ INDIA# RIVET BOUNTY #,,,� OB NO. (Lot :5 i E.p y' SubdtViSi l - 2 IRC—J R9 i 69 1 Sketch and Legal Description for: INDIAN RIVER COUNTY N LOT 50 Espy s Subdivision Not t0 Scale (P.B.S. Z PAGE 36) � � O �— NORTH LINE LOT 51 F �+ ? D � m ' C LOT 51 o a This Is not a SOUTH 20' OF LOT 52 (O.R.B. 223, PG. 599) INDIAN RIVER COUNTY, FL R. INGLETT A I D. SCHRYVER 2 1 IRC -1359 I� 39th Street Sketch and Legal Description for: INDIAN RIVER COUNTY (Lot 51 Epsy's Subdivision) 70 ii Embibit 'A" S Sketch and Legal Description fbt:::JNDtAN(RfVER COUNTY Legal Description (Right of Way Acquisition) A PARCEL BEING A PORTION OF LOT 52, ACCORDING TO THE PLAT OF EPSY'S SUBDIVISION. AS RECORDED IN PLAT BOOK 2, PAGE 36, PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, SAID PARCEL NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE NORTH 30.00 FEET OF SAID LOT 52. LESS AND EXCEPT THEREFROM: RIGHT OF WAY FOR OLD DIXIE HIGHWAY (BEING A 66 FOOT WIDE RIGHT OF WAY) AS SHOWN ON PLAT BOOK 24, PAGE $4, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. CONTAINING 2.452 SO.FT.t Surveyor's Notes 1). THIS SKETCH AND LEGAL DESCRIPTION WAS PREPARED WITH THE BENEFIT OF A RIGHT OF WAY ACQUISITION EXHIBIT PREPARED BY THE INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT, SURVEY SECTION. PROJECT No, 1359, DATED APRIL 30, 2019. 2). THIS LEGAL DESCRIPTION SHALL NOT BE VALID UNLESS: (A) PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS. WITH SHEET 2 SHOWING THE SKETCH OF DESCRIPTION. (B) REPRODUCTIONS OF THE DESCRIPTION AND SKETCH ARE SIGNED AND SEALED WITH AN EMBOSSED SURVEYOR'S SEAL. CeCe (NOT VALID WITHOUT THE SR*ACURE AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) Legend and Abbreviations CB = CHORD BEARING 1 HEREBY CERTIFY THAT THE SKETCH AND LEGAL DESCRIPTION OF THE PROPERTY CH =CHORD DISTANCE SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRECTION AND SAID D = DELTA ANGLE SKETCH AND LEGAL IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND I.R.F.W.C.D. = INDIAN RIVER FARMS BELIEF. WATER CONTROL DISTRICT L =LENGTH OF ARG I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION MEETS THE STANDARDS OF O.R.B = OFFICIAL RECORD BOOK PRACTICE FOR SURVEYS SET FORTH BY THE FLOR1iL�A $ P.B. = PLAT BOOK SURVEYORS AND MAPPERS IN CHAPTER 5J-17.052. P.B.S.= PLAT BOOK ST. LUCIE a PURSUANT TO ECTION 472.027 FLORIDA STA ^ /S PG. =PAGE I' 4- r► R = RADIUS DATE OF SIGNATURE' ... ER This is not a Boundary Sure a Sketch and Legal Description for: INDIAN RIVER COUNTY N LOT 50 Espy s Subdivision 1,401 t0 SCa148 (P.B.S. 2. PAGE 36) O NORTH I INF I OT 51 I This is not a Boundary Survey ,GENCY: INDIAN RIVER COUNTY, FL PUBLIC WORKS DEPT. ENGINEERING Dh 1025/2022 DRAWN BY: R. INGLETf ;GALE. APPROVED BY: N/A D. SCHRYVER tt I: 2 OF 2 Sketch and Legal Description for: INDIAN RIVER COUNTY (Lot 52 Epsy's Subdivision) 72 0 CONSENT: 9/24/2024 Office of INDIAN RIVER COUNTY ATTORNEY Susan J. Prado, Deputy County Attorney Christopher A. Hicks, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Susan J. Prado — Deputy County Attorney DATE: September 12, 2024 SUBJECT: Resolution Cancelling Taxes on a Property Purchased by the City of Fellsmere for Public Purpose - Roger L. Moss and Lindsey J. Moss - Road and Drainage A parcel of land was purchased by the City of Fellsmere ("City") and the City will be using the property for the public purpose of road and drainage in support of the 970' Street expansion project, a copy of the letter from the City stating the public purpose of the property is attached. For this reason, a resolution has been prepared for consideration by the Board for removing the below recited property from the tax roll for ad valorem taxes for current and future years. Parcel No.: 31370000001154000002.0 Site Address: 12855 97th ST, Fellsmere, FL 32948 Purchased From: Roger L. Moss and Lindsey J. Moss Public Purpose: Road and Drainage for 97h Street Expansion for the City of Fellsmere Instrument: Warranty Deed Recorded in: Book 3690, Page 253 FUNDING: There is no cost associated with this item. RECOMMENDATION: Authorize the Chairman of the Board of County Commissioners to execute the Resolution to cancel current and future ad valorem taxes upon the publicly owned land, and the Clerk to send a certified copy of the Resolution to the Tax Collector and Property Appraiser so that the current ad valorem taxes and future ad valorem taxes may be cancelled. ATTACHMENTS: Letter Resolution 73 Tax Collector's Office of IRC Receipt Pro -Rated Taxes cc: Carole Jean Jordan - Tax Collector Wesley Davis - Property Appraiser City Attorney, City of Fellsmere 74 DILL, EVENS & } R-HODEBACK ATTORNEYS AT LAW — Warren W. Dill, Esq. also admitted in WY D. Johnathan Rhodeback, Esq. also admitted in NY Raul A. Perez, Esq. LLM Master of Law- Taxation Mark W. Packard, Esq. also admitted in NJ LOCAL GOVE1tNMENTS • (a01\41MUNITY ASSOCIATIONS • BUSINESSES MEAL ESTATE *CIVIL LITIGATION • ELDER LAW April 11, 2024 VIA ELECTRONIC MAIL: bdebraai@irceov.com Bill DeBraal Office of the County Attorney Indian River County 1801 271h Street Vero Beach, FL 32960 Re: Canceling Taxes for Land having Parcel ID No. 31370000001154000002-0 Our File No. 22-194B Dear Bill: The City recently completed its purchase of 12855 971h Street, Fellsmere, FL 32948 from Roger L. Moss and Roger Hubert Moss. The City requests that the County cancel taxes for 2024 and remove the property from the tax roll as of April 12, 2024, the date the Warranty Deed was recorded. A copy of the recorded Deed is attached. Pursuant to the Constitution of the State of Florida Article VII Section 3(c) "all property owned by a municipality and used exclusively by it for municipal or public purposes shall be exempt from taxation". Section 196.28(1) F.S. provides in relevant part "The board of county commissioners of each county of the state be and it is hereby given full power and authority to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands, heretofore or hereafter, conveyed to, or acquired by any . • • municipality of the state, • • • for road purposes, defense purposes, recreation, reforestation or other public use; and said lands shall be exempt from county taxation so long as the same are used for such public purposes". 1565 US Highway 1 Sebastian, FL 32958 Phone (772) 589-1212 - Fax (772) 589-5212 AttornevsPa,Di I I Evans. corn 75 The City proposes to use this land for road and drainage purposes in support of its 971hStreet expansion project. Prorated funds were collected at closing for the 2024 taxes. These funds were sent to and received by Jordan Abbey, Manager of Taxes and Licenses, Tax Collector's Office. Please advise if there is anything else the City needs to do to have this Land removed from the tax roll. Very truly yours, l G� Warren W. Dill City Attorney 2024.04.11 Matter No. 22-194B Itr to Bill re cancellation of taxes 76 Prepared By & Return To: Warren W. Dill, Esq. Dill, Evans & Rhodeback 1565 US Highway I Sebastian, FL 32958 Parcel Identification No. 31-37-00-00001-1540-00002/0 ePn Recorded Electronically CFN: 3120240017109 RECORDED IN O.R. BOOK 3690 PAGE 253 INDIAN RIVER COUNTY, FLORIDA Pagel of 3 April 12, 2024 1:16 p.m. (Space above this Ilne for recording Warranty Deed (STATUTORY FORM - SECTION 689.02, F.S.) This Warranty Deed, made this LL day of April, 2024, between Roger L. Moss and Lindsey J. Moss, husband and wife, and Roger Hubert Moss, a married man, whose address is 13510 85th Street, Fellsmere, FL 32948, hereinafter referred to as "Grantor", and City of Fellsmere, Florida, a Municipal corporation created pursuant to the laws of the State of Florida, whose post office address is 22 South Orange Street, Fellsmere, FL 32948, hereinafter referred to as "Grantee". Witnesseth, that said Grantor, for and in consideration of the sum of TEN DOLLARS ($10.00), and other good and valuable considerations to said Grantor in hand paid by said Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said Grantee, and Grantee's heirs and assigns forever, the following described land, situate, lying and being in Indian River County, Florida, to -wit: The North 192.03 feet of the West 453.68 feet of the East 540.50 feet of Tract 1540, of Fellsmere Farm Company, in Township 31 South, Range 37 East, according to the plat thereof as recorded in Plat Book 2, Page(s) 1 and 2, Public Records of St. Lucie County, Florida; said lands now lying and being in Indian River County, Florida. LESS AND EXCEPTING, the North 116 feet of the West 97.00 feet of the East 510.50 feet of said Tract 1540. Subject to an easement for ingress and egress across the North 25 feet thereof. TOGETHER WITH and subject to an easement in common for ingress and egress of grantors and grantees and Gilbert E. Smith and Mary E. Smith, his wife, and other adjacent ownerships bordering the South side of said easement, and which ownerships derive their title from or through Gilbert E. Smith and Mary E. Smith, his wife; said easement is located over and across the North 25 feet of the above described property and other land now owned by Gilbert B. Smith and Mary E. Smith, his wife and extending West to the East city limits of the City of Fellsmere, said 25 feet lying South of and adjacent to Ditch 14. Together with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. Subject to govemmental regulations, covenants, rights of way, restrictions, easements and reservations of record, if any, but this provision shall not operate to reimpose the same, and taxes for the year and subsequent years. And the Grantor hereby covenants with said Grantee that the Grantor is lawfully seized of said land in fee simple; that the Grantor has good right and lawful authority to sell and convey said land; that the Grantor hereby fully warrants the title to said land and will defend the same against the lawful claims of all persons whomsoever and that said land is free of all encumbrances, except as stated herein and taxes accruing subsequent to December 31, 2023. The Grantor, Roger Hubert Moss, states that this is not his homestead property and he resides at 26 N. Orange Ave, Fellsmere, Florida 32948. 77 written. In Witness Whereof, Grantor has hereunto set grantor's hand and seal the day and year first above Signed, sealed and delivered in our presence: WITNESSES TO BOTH: n 0471 M1VVr'jWjff^7 State of Florida County of Indian River i IO 4� 4Rogerbert Moss The foregoing instrument was acknowledged before me by means of/ physical presence or ❑ online notarization this 1 day of April, 2024 by Roger Hubert Moss and Roger L. Moss who [ ] are personally known to me or [ j(] have produced a driver's license ' ued by the State of b(_. as identification. r [Notary*v� LORI BURKETT CommWdon0HH310381 o�y ublic, State of Florida Commission No. p��Expbessepterrlat11,2026 Printed Name: My Commission Expires: WITNESSES: l 1 l ��1Z�111 78 State of Florida County of Indian River The foregoing instrument was acknowledged before me by means of,( physical presence or D on i e notarization this 11 day of April, 2024 by Lindsey J/bss who ( ] is personally known to me or ( ] has/have produced a �L rSL / / as identification. [Notary Seal] Notary Public, State of Florida Commission No. Printed Name: LopiBURKETt My Commission Expires: • Coriunlmaton � FiH 310391 "S, A` Expires SeDtembe1 it, 2028 fEar n 79 Parcel No.: 31370000001154000002.0 Site Address: 12855 97th ST, Fellsmere, FL 32948 Purchased From: Roger L. Moss and Lindsey J. Moss Public Purpose: Road and Drainage for 97th Street Expansion for the City of Fellsmere Instrument: Warranty Deed Recorded in: Book 3690, Page 253 RESOLUTION NO. 2024- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of section 196.28, F.S.; 80 RESOLUTION NO. 2024 - NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: Any and all liens for taxes delinquent or current against the following described land, which was purchased by the City of Fellsmere from Roger L. Moss and Lindsey J. Moss for use by the municipality for road and drainage purposes, are hereby cancelled pursuant to the authority of section 196.28, F.S. See Warranty Deed describing lands, recorded in Book 3690 at Page 253, Public Records of Indian River County, Florida. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Joseph H. Earman Commissioner Deryl Loar Commissioner Laura Moss Page 2 of 3 81 RESOLUTION NO. 2024 - The Chairman thereupon declared the resolution duly passed and adopted this 24th day of September, 2024. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Z Susan Adams, Chairman ATTEST: Ryan L. Butler, Clerk of Circuit Court and Comptroller A Deputy Clerk Tax Certificates Outstanding X Yes No Current Prorated Tax Received and Deposited with Tax Collector $960.38 Approved as to form and legal sufficiency: By: Susan J. Prado Deputy County Attorney Page 3 of 3 82 (1111 i1i1MN : ::. X11 ^wALT1----__-__-- --- i' OK . tA'�Ii 11fNi1J , .r r r raw-w--.--rw www _li '.Y w Mltrw--rwr rrw-Y--, psymod f S j .. .. .. .. Q. ' I <6F. CONSENT: 9/24/2024 Oce of INDIAN RIVER COUNTY Susan J. Prado, Assistant County Attorney Christopher A. Hicks, Assistant County Attorney 1u1D10[17117_1a11H0 TO: Board of County Commissioners FROM: Susan J. Prado — Deputy County Attorney DATE: September 13, 2024 SUBJECT: Hallstrom Farmstead Conservation Area - Utilities ATTORNEY In connection with the Hallstrom Farmstead Conservation Area project, it was necessary to construct a water main, associated fire hydrant and a sewer system (UCP #3594) within the boundary of the property. To support the issuance of the certificate of completion for the project, a Bill of Sale of Utility Facilities has been prepared for accounting purposes as well as for aiding in tracking the infrastructure and warranty period and is presented herewith for consideration. FUNDING The cost of recording the Bill of Sale of Utility Facilities is $27.00. Funds are budgeted and available in Optional Sales Tax/Parks/Hallstrom Farmstead Conservation Area account, number 31521072-066510-19027. Account Description Account Number Amount Optional Sales Tax/Parks/Hallstrom Farmstead Conservation Area 31521072-066510-19027 $27.00 RECOMMENDATION Staff recommends approval of the Bill of Sale of Utility Facilities and requests the Board authorize the Chairman to execute same for recordation in the Public Records of Indian River County, Florida. ATTACHMENT Bill of Sale of Utility Facilities Cost Estimate 84 Hallstrom Farmstead Conservation Area Bid No.: 2022019 Parking Lot, Trail & Restroom Construction BILL OF SALE OF UTILITY FACILITIES to INDIAN RIVER COUNTY, FLORIDA UPC #3594 KNOW ALL MEN BY THESE PRESENTS, that INDIAN RIVER COUNTY, a political subdivision of the State of Florida, having an address of 1801 27th Street, Vero Beach, Florida 32960, hereinafter called GRANTOR, in consideration of value received, the receipt and sufficiency of which is hereby acknowledged, has and does hereby grant, bargain, sell, transfer, and deliver unto INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, FL 32960, hereinafter called GRANTEE, this day of , 2024, the following goods and chattels: EXHIBIT "A" ATTACHED HERETO AND MADE APART HEREOF which utility facilities are associated with the Hallstrom Farmstead Conservation Area, which property is further identified as Tax Parcel No. 33403100000100000003.3. TO HAVE AND TO HOLD the same unto GRANTEE forever, and GRANTOR hereby warrants to the GRANTEE that it has free and unencumbered title to the above-described facilities, and that the GRANTOR has full authority to make this conveyance and will warrant and defend the sale of said chattels and utility facilities hereby made unto GRANTEE against the lawful claims and demands of all persons whomsoever. Further, should the above described utility facilities associated with the Hallstrom Farmstead Conservation Area fail or otherwise become defective during a one-year period from September 27, 2024 to September 27, 2025, due to defective materials or workmanship, said utility facilities are under warranty by GRANTOR'S contractor, Jobear Contracting, Inc., by virtue of a Public Construction Bond (Bond No. 608-102653-5) issued by United States Fire Insurance Company. [signatures to follow on next page] 85 IN WITNESS WHEREOF, the GRANTOR has herein set its hand and seal the day and year first above written. Signature: Printed Name: Address: Signature: _ Printed Name: Address: ATTEST: Ryan L. Butler, Clerk of Circuit Court and Comptroller By: Deputy Clerk STATE OF FLORIDA COUNTY OF INDIAN RIVER BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA 0 Susan Adams Chairman 1801 27th Street Vero Beach, FL 32960 BCC approved: I HEREBY CERTIFY that on this day before me, an officer duly authorized in the above State and County to take acknowledgments, personally appeared Susan Adams, to me known to be the person described in and who executed the foregoing instrument as the Chairman of the Board of County Commissioners of Indian River County, Florida, and acknowledged to and before me that she executed the same as the act and deed of such county. WITNESS my hand and official seal in the above county and state this day of , 2024. [AFFIX NOTARY SEAL] NOTARY PUBLIC: Notary Public Signature Print Notary Name: Commission No.: My commission expires: 2 86 i= MBV ENGINEERING, INC. MOIA BOWLES VILLAMIZAR & ASSOCIATES wwwmbveng.com CA#3728 UCP #3594 Project Name: Hallstrom Farmstead Engineer's Cost Estimate for Utility Improvements Prepared: February 5, 2024 ITEM I OTY. I UNIT I UNIT PRICE Melbourne, FL 32935 TOTAL I. Water Improvements a. 3" C900 PVC Sewer Main via Directional Bore 1810 LF $ 39.25 $ a. 8" C900 PVC Water Main 8.3 LF $ 88.00 $ 730.40 b. 6" C900 PVC Water Main 11.9 LF $ 65.00 $ 773.50 b. V Water Service 1 LS $ 1,391.25 $ 1 391.25 c. 16" x 8" Tapping Sleeve & Valve 1 Each $ 10,400.00 $ 10,400.00 d. Fire Hydrant Assembly 1 Each $ 8,202.00 $ 8,202.00 e. 8" x V Reducer 1 1 Each $ 600.00 $ 600.00 f. 8" x 6" Tee 1 Each $ 650.00 $ 650.00 WATER SUBTOTAL I $ 22 747.15 II. Sewer Improvements 1250 W. Eau Gallie Blvd., Unit H 806 Delaware Avenue Vero Beach, FL 32960 Melbourne, FL 32935 FL Pierce, FL 34950 772.569.0035 a. 3" C900 PVC Sewer Main via Directional Bore 1810 LF $ 39.25 $ 71,042.50 b. 2" PEXa Line via Directional Bore 65 LF $ 162.28 $ 10 548.20 c. 2" Gate Valve 2 Each $ 1,515.00 $ 31030.00 d. 3" Gate Valve with Cap l Each $ 2015.00 $ 2,015.00 e. 3" x 2" Reducer 1 Each 1 $ 1 015.00 $ 1,015.00 SEWER SUBTOTAL $ 87 650.70 TOTAL $ 110,397.85 Waranty for all construction shall be provided within the Public Construction Bond under IRC -Bid No. 2022019 "Hallstrom Farmstead.n Lot, Trail and Restroom Construction". �\\\��'ii ' c ENs •L�+ = Accepted No. 72,160 zInsufficient T A'* ATE OF Mr. Aaron Stanton, P.E. //i ?NAL IENG Date 1835 20th Street 1250 W. Eau Gallie Blvd., Unit H 806 Delaware Avenue Vero Beach, FL 32960 Melbourne, FL 32935 FL Pierce, FL 34950 772.569.0035 321.253.1510 772.468.9055 87 Fax: 772.778.3617 Fax: 321.253.0911 Fax: 772.778.3617 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator David Johnson, Director of Department of Emergency Services FROM: Alicia Reyes, Staff Assistant IV Department of Emergency Services DATE: September 6, 2024 SUBJECT: Approval of Extension to Memorandum of Understanding between Humane Society of Vero Beach & Indian River County Florida Inc., and the Indian River County Board of County Commissioners It is respectfully requested that the information contained herein be given formal consideration by the County Administrator. DESCRIPTION: On January 12, 2021, the Board of County Commissioners entered into a Memorandum of Understanding (MOU) with the Humane Society of Vero Beach & Indian River County Florida Inc., to provide animal shelter services, which commenced on May 1, 2021. The parties have extended the MOU for a third time, which now expires on November 30, 2024. At this time, both parties wish to extend the current MOU for an additional twelve (12) months, with a new expiration date of November 30, 2025, and with an increased compensation from $46,870 per month, or $562,440 annually, to $49,917 per month, or $599,004 annually, which is an increase of $3,047 per month, or $36,564 annually. This is a 6.5% increase. FUNDING: During the twelve (12) month term, Indian River County shall pay a flat monthly fee of $49,917, or $599,004 annually, for the services described in the MOU. These funds are budgeted and available in General Fund/Agencies/Humane Society, Account # 00111062-088310. Sufficient funding exists in the Fiscal Year 2024/2025 budget. ACCOUNT NAME ACCOUNT NUMBER AMOUNT General Fund/Agencies/Humane Society 00111062-088310 $ 599,004 RECOMMENDATION: Staff is recommending the Board approve and execute the Extension to the Memorandum of Understanding for Animal Shelter Services between the Humane Society of Vero Beach & Indian River County Florida., and Indian River County Board of County Commissioners. ATTACHMENTS: Extension to Memorandum of Understanding between Humane Society of Vero Beach & Indian River County Florida Inc., and Indian River County Board of County Commissioners. 88 EXTENSION TO MEMORANDUM OF UNDERSTANDING FOR ANIMAL SHELTER SERVICES THIS EXTENSION TO MEMORANDUM OF UNDERSTANDING FOR ANIMAL SHELTER SERVICES ("Extension") is entered into as of this day of , 2024, by and between the Humane Society of Vero Beach & Indian River County, Florida, Inc. a Florida not for profit corporation, whose address is 6230 77th Street, Vero Beach, Florida, 32967 ("Society") and the Board of County Commissioners of Indian River County, a political subdivision of the State of Florida, whose address is 1801 27h Street, Vero Beach, Florida, 32960 ("County"). BACKGROUND RECITALS A. On January 12, 2021, Society and County entered into an Extension to Memorandum of Understanding for Animal Shelter Services, which commenced on May 1, 2021 and lasts for twelve months; and B. The parties have thrice extended the Memorandum of Understanding, which now expires on November 30, 2024; and C. The parties wish to extend the Memorandum of Understanding for Animal Shelter Services until November 30, 2025, D. The parties also are willing to increase the compensation from $46,870 per month to $49,917 NOW THEREFORE, in accordance with the mutual covenants herein contained and other good valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. The above background recitals are true and correct and are incorporated herein. 2. The Memorandum of Understanding for Animal Shelter Services is extended until November 30, 2025. 3. Section 1.3 Compensation and Reports shall be amended as follows: a. The County shall pay the Society a flat monthly fee of $49,917, which shall commence of December 1, 2024, for the services described herein. 4. All other provisions of the Memorandum of Understanding for Animal Shelter Services shall remain in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Extension as of the date first written above. Page 1 1 89 HUMANE SOCIETY OF VERO BEACH & INDIAN RIVER, INC. Signature of Authorized Officer Authorized Officer (Print Name and Title) Approved: INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Susan Adams, Chairman Date Approved: Approved as to form and legal sufficiency: John A. Titkanich, Jr. Christopher Hicks County Administrator Assistant County Attorney 90 �n( CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: John A. Titkanich, Jr. County Administrator David Johnson, Director Department of Emergency Services FROM: Stephen R. Greer, Assistant Fire Chief of EMS Fire Rescue Division DATE: September 06, 2024 SUBJECT: Approval of Renewal for a Class "A" Certificate of Public Convenience and Necessity for Indian River County Department of Emergency Services It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION: On October 04, 2022, the Indian River County Board of County Commissioners approved a renewal of the Class "A" Certificate of Public Convenience and Necessity for the Indian River County Department of Emergency Services to provide BLS/ALS Emergency Medical Services originating within Indian River County. This certificate was necessary to comply with Indian River Code of Laws and Ordinances as specified in Chapter 304. The certificate was approved and renewed for a period of two (2) years and will expire October 15, 2024, and the renewal process should be accomplished prior to that date. The Indian River County Code provides for routine renewal of the Certificate of Public Convenience and Necessity on an application by the certificate holder. This can be accomplished without a public hearing if the Board has no reason to believe that the public health, safety, and welfare require it. Staff submits that there is no reason to hold a public hearing and absent that requirement, the Board is requested to renew the certificate. An application for the renewal of the Class "A" certificate has been submitted by Indian River County Department of Emergency Services. Staff has reviewed the application, and no reasons are known or perceived that would require a public hearing pursuant to the established ordinance. 91 FUNDING: There are no funding requirements for this item. RECOMMENDATION: Staff respectfully recommends that the Board of County Commissioners approve renewal of the Class "A" Certificate of Public Convenience and Necessity for the Indian River County Department of Emergency Services, to be effective for a period of two (2) years from October 15, 2024, to October 15, 2026. ATTACHMENTS: 1. Renewal Application from Indian River County Department of Emergency Services 2. Certificate 92 RTMEN INDIAN RIVER COUNTY DEPARTMENT Of EMERGENCY SERVICES S "c"5�� APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY (COPCN) APPLICANT NAME: Indian River County Department of Emergency Services DATE: 09/05/2024 APPLICATION FEE: $100.00 APPLIES TO INITIAL APPLICATIONS ONLY. If payment applicable, make check payable to INDIAN RIVER COUNTY FIRE RESCUE. ❑ This is a new application; fee is attached. © This is a renewal of our present COPCN. ❑ This is a renewal of our present COPCN with ownership or classification changes. CLASSIFICATION OF CERTIFICATE REQUESTED Please check applicable boxes and options. Class A ❑ ❑✓ BLS ❑✓ ALS Governmental entities that use advanced life support vehicles to conduct a pre- hospital EMS ALS/BLS service. Class B ❑ ❑BLS ❑ALS Agencies that provide non -emergency ambulance inter -facility medical transport at the ALS/BLS level. Class C ❑ ❑BLS [_]ALS Agencies that provide non -emergency ambulance inter -facility medical transports which require special clinical capabilities and require a physician's order. Class D ❑ ❑BLS ❑ALS Agencies that provide non -emergency ambulance medical transports limited to out of county transfers. Class E ❑ IIWheelchair F—] Wheelchair/Stretcher IIAmbulatory Transport Agencies that provide wheelchair transportation service only where said services are paid for in part or in whole either directly or indirectly with government funds. Class E1 ❑ IIWheelchair II Wheelchair/Stretcher IIAmbulatory Transport Agencies that provide wheelchair vehicle service where said services are not paid for in part or in whole either directly or indirectly with government funds. U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 1 93 II. COMPANY DETAILS 1. NAME OF AGENCY: Indian River County Department of Emergency Services MAILING ADDRESS: 4225 43rd Ave CITYVero Beach COUNTY Indian River ZIP CODE: 32967 BUSINESS PHONE: (772) 226-3900 2. TYPE OF OWNERSHIP(i.e. Private, Government, Volunteer, Partnership, etc.): County Government 3. MANAGER'S NAME: David Johnson, Director of Emergency Services ADDRESS: 4225 43rd Ave. Vero Beach, FL 32967 PHONE #: (772) 226-3947 4. PROVIDE NAME OF OWNER(s) OR LIST ALL OFFICERS, PARTNERS, DIRECTORS, AND SHAREHOLDERS, IF A CORPORATION (attach a separate sheet if necessary): NAME ADDRESS POSITION Susan Adams 1801 27th St. Vero Beach, FL 32960 Chairman Joseph Fletcher 1801 27th St. Vero Beach, FL 32960 Vice Chairman Joseph Earman 1801 27th St. Vero Beach, FL 32960 Commissioner 5. PROVIDE NAMES AND ADDRESSES OF AT LEAST THREE (3) LOCAL REFERENCES NAME ADDRESS PHONE # N/A N/A N/A U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 2 94 If 7 FUNDING SOURCE. Tax Generated Revenue / User Fee RATE SCHEDULE ATTACHED? YES (�) NO O N/A0 8. LIST THE ADDRESS(es) OF YOUR BASE AND ALL SUB -STATIONS: See Attached List III. COMMUNICATIONS INFORMATION: TYPES OF RADIOS/EQUIPMENT: Harris 700-800 MHz Trunk Radio System 1. RADIO FREQUENCY (ies) Harris 700-800 MHz Trunk Radio System 2. RADIO CALL NUMBER(s) Rescue 1 thru Rescue 15 3. LIST ALL HOSPITALS AND OTHER EMERGENCY AGENCIES WITH WHICH YOU HAVE DIRECT RADIO COMMUNICATIONS: FROM AMBULANCE FROM BASE STATION Central Dispatch Sebastian River Medical Center All Law Enforcement Fire Apparatus Cleveland Clinic Indian River Memorial Hospital Lawnwood Regional Medical Center Municipal, County and Constituency Agencies Vero ER UABeth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 3 95 IV. ADDITIONAL INFORMATION REQUIRED TO BE SUBMITTED WITH THIS APPLICATION: RENEWAL APPLICANTS FOR CLASSES A -D NEED ONLY #'s 4 - 9 RENEWAL APPLICANTS FOR CLASSES E AND E-1 NEED ONLY #'s 6 - 9 F-11. Factual Statement indicating the public need and services, including studies supporting the demonstrated demand and feasibility for the proposed service(s) and deficiencies in existing services, and any other pertinent data you wish to be considered. F-12. Factual statement of the proposed services to be provided, including type of service, hours and days of operation, market to be served, geographic areas to be serviced, and any other pertinent data you wish to be considered. 1-13. Factual Statement indicating the ability of the applicant to manage and provide the proposed services, including the management plan, maintenance facilities, insurance program, accounting system, system for handling complaints, system for handling accidents and injuries, system for providing the county monthly operating reports and any other pertinent data you wish to be considered. 4-5 ❑✓ 4. Copy of Standard Operating Procedures. ❑/ 5. Copy of Medical Protocols. ❑- 6. Copy of your insurance policy - must show coverage limits - ❑✓ 7. Vehicle Information. For each vehicle provide the following: a. Make, Model, Year, Manufacturer b. Mileage c. VIN # d. Tag Number e. Passenger capacity (E/E1 classification) f. Indicate ALS/BLS (A -D classification) ❑✓ 8. Personnel Roster. For each employee provide the following: a. Name - Last, First and Middle Initial b. Driver's License # (if commercial, specify class) & Expiration Date ADDITIONAL INFO REQUIRED FOR A -D classifications c. Emergency Medical Service Certification and # (EMT or Paramedic) d. Expiration date of Certification e. Whether or not has an Emergency Vehicle Operation Certificate. ❑✓ 9. Fee Schedule Incl: Service Type, Base Rate, Mileage, Waiting & Special Charges UABeth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 4 96 V. NOTARIZED STATEMENTS Fill in Statements as applicable. E or E1 APPLICANTS I, , the representative of Applicant Name do hereby attest that the Business Name of Service above named service meets all the requirements of, and that I agree to comply with, all applicable provisions of Chapter 304, Life Support and Wheelchair Services. A -D APPLICANTS I, David Johnson , the representative of Applicant Name Indian River County Fire Rescue , do hereby attest that Business Name of Service the above named service will provide continuous service on a 24-hour, 7 -day week basis. I do hereby attest that the above named service meets all the requirements for operation of an ambulance service in the State of Florida as provided in Chapter 401, Part III, Florida Statutes, Chapter 64E-2, Florida Administrative Code, and that I agree to comply with all the provisions of Chapter 304, Life Support Services. ALL APPLICANTS I further acknowledge that discrepancies discovered during the effective period of the Certificate of Public Convenience and Necessity will subject this service and its authorized representatives to corrective action and penalty provided in the referenced authority and that to the best of my knowledge, all statements on this application are true and correct. APPLICANT SIGNATURE DATE Before me personally appeared the said who says that he/she executed the above instrument of his/her own free will and accord, with full knowledge of the purpose thereof. Sworn and subscribed in my presence this day of 1201_. My commission expires: NOTARY PUBLIC U:\Beth\Beth Casano EOC\COPCN\RENEWAL PACKETS\COPCN Application.doc 5 97 T(X—1 -T� •i f- ra ;;JT iVr_ f#-.timvmri +}�A ;tV�:,. � i .'."v I* € ,.,..,.-.. ve 1 we 6 . a# a • / � _ ,b ,gym- 4.r .� I E air, #♦ ''t i i A 4 r -s 8a 1 • 1. � C f • r ^mac. _ / '"aa dd i w • a e • dAR of 1 1 s 1 S+ y • i 1 #: �Y • • rt \ / �� • •. � • - `i ` in �A "♦ ray -� 1 }Yn l �je,:� � • 1 i. / �M • ah • Ci :i � � �� ry IL \ e {'i' �. ��'- $%'r�%.�'» .�.1# �la~ .,t.,;�" ',fit i^ 34,�y" i _ F•i !tip «'Sia' ..Nk .i `� _. ift ♦ ". \} i .E t. .1�. � ^dV n.1'e.. IL �.� ♦. .�Ib 0-L INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Kylie Yanchula, Natural Resources Director THROUGH: Eric Charest, Assistant Director, Natural Resources Department SUBJECT: Amendment No. 1 to Tetra Tech Inc. Work Order No. 1 for Public Outreach Efforts on the Lagoon Management Plan to Include Story Map Development DATE: September 10, 2024 DESCRIPTION AND CONDITIONS On April 18, 2023, the Board of County Commissioners (BCC) approved the Continuing Contract Agreement for Consulting Engineering Services with Tetra Tech, Inc. (Tetra Tech) for professional water resource engineering support services for a term of three (3) years. Work Order (WO) No. 1 under this Agreement was executed on June 20, 2023, to provide public outreach assistance associated with the County's Indian River Lagoon Management Plan (Plan) development. WO No. 1 with Tetra Tech identified several tasks for the outreach efforts, including Commissioner meetings, specific interest group meetings, public workshops, and the facilitation of public comments into the Plan. Throughout the outreach efforts, Tetra Tech was able to coordinate activities under the specific tasks efficiently, and the approved funds for the WO were not depleted. As the Plan has since been vetted by the community and adopted by the County, the remaining funds on the WO are being requested to be reassigned under a WO Amendment (Amendment No. 1) to provide additional outreach efforts associated with the implementation phase of the Plan. Amendment No. 1 is proposed to redirect the remaining funds available on WO No. 1 for use in covering costs associated with Tetra Tech creating Geographic Information Systems (GIS) Story Maps related to the County's Lagoon Projects. This will provide interactive maps containing technical, financial, geographical, and pictorial information that will be hosted on the County's website and available for public viewing, promoting the County's on-going efforts towards improving the health of the Indian River Lagoon. County staff is seeking BCC approval of Amendment No. 1 to WO No. 1, providing a no -additional cost reallocation of funds remaining available under WO No. 1 to a new Task 4 for the Development, Preparation and implementation of Story Maps. FUNDING WO No. 1 has a contract balance remaining of $39,846.21, which would be used under 99 Page 2 Amendment No. 1 to Tetra Tech WO No. 1 Lagoon Management Plan Outreach September 24, 2024 BCC Agenda Item Amendment No. 1 on a not -to -exceed time and materials basis for Task 4, GIS Story Map creation. No additional funding beyond what had previously been approved for this Work Order is needed. Funding is budgeted and available in the General Fund/Lagoon/Other Professional Services account, number 00128337-033190. Account Name Account No. Amount General Fund/Lagoon/Other Professional Services 00128337-033190 $39,846.21 RECOMMENDATION The recommendation of staff is for the BCC to approve Amendment No. 1 to WO No. 1 under the Continuing Contract Agreement for Consulting Engineering Services with Tetra Tech and authorize the Chairman to sign the Amendment on behalf of the County. Amendment No. 1 represents a no cost reallocation of remaining funds on the Work Order for use in GIS Story Map outreach efforts. ATTACHMENTS 1. Tetra Tech WO #1 Amendment #1 Scope 2. WO #1, Amendment #1 Execution Form APPROVED AGENDA ITEM FOR: September 24, 2024 100 EXHIBIT A OTETRA TECH September 9, 2024 Eric Charest Indian River County Department of Natural Resources 1801 27th Street Vero Beach, FL 32960-3388 Email: echarest(aindianriver.gon Subject: Proposal to Indian River County for Development of an Indian River Lagoon Management Plan — Public Outreach- Amended to Include Story Map Development Dear Mr. Charest: Tetra Tech, Inc. (Tetra Tech) is pleased to provide Indian River County (IRC) with an amendment to the proposal for services to carry forward the development of a comprehensive Indian River Lagoon (IRL) Management Plan and assist IRC by providing outreach services. The amendment will include the preparation of Story maps and assisting the county with publishing the story maps to the county website. BACKGROUND IRC is located along the IRL, which is one of the nation's most ecologically diverse estuaries and an important ecosystem in the state of Florida. The local governments and state agencies have been working together to restore this system, which is impaired by excessive nutrient inputs that are causing algal blooms and low dissolved oxygen conditions. IRC has been collecting data on its portion of the IRL and providing regular updates to the County Commission on research areas since 2019. Based on the information provided, the Commission asked IRC staff to begin preparing a Lagoon Management Plan. Tetra Tech has been working with IRC to develop the Lagoon Management Plan since 2018. In 2019, IRC hired an IRL Plan Environmental Specialist, and this position has taken the lead on preparing the plan with support from Tetra Tech. As part of plan development, IRC would like to include opportunities for public workshops and meetings with specific interest groups to gather input and feedback on the Lagoon Management Plan. Tetra Tech completed the outreach outlined in this Task Order, and on September 26, 2023, The IRC Board of County Commissioners approved the IRL Lagoon Management Plan. There is a residual budget of approximately $39,000 on this Task Order. Tetra Tech, Inc. 1353 N Courtenay Pkwy, Suite S, Merrittisland, FL 32453 Tel 321.636.6470 Fax 321.636.6473 www.tetratech.com 101 i Mr. Eric Charest September 9, 2024 Page 2 ORIGINAL SCOPE OF WORK Task 1: One -on -One Meetings with Commissioners Tetra Tech will work collaboratively with IRC staff during plan development to prepare presentations to each of the five County Commissioners on a one-on-one basis to update them on the progress with IBC's IRL Management Plan and to identify areas, topics, and projects that each commissioner would like to include (or exclude as the case may be) to the Plan. One meeting will be held with each commissioner. Tetra Tech will prepare an agenda, facilitate each meeting, take notes, and log comments from each commissioner. These meetings will be held in- person at the IRC office in a single day to minimize travel time and costs. Tetra Tech will assist IRC staff to ensure that the commissioners' comments are included in the draft Lagoon Management Plan. Task 2: Facilitation and Support for Two Public Workshops Tetra Tech will work collaboratively with IRC staff during plan development to prepare for two public workshops. At least one of these workshops will be held in the evening hours. Tetra Tech will assist in preparing a presentation summarizing the draft Lagoon Management Plan. The workshops will seek input for data gaps, projects, and topics for the draft plan. Tetra Tech will prepare an agenda, facilitate each meeting, take notes, and log comments. In addition, Tetra Tech can assist with providing online tools to allow for virtual participation in the workshops if IRC desires. The public comment and review period for the draft Lagoon Management Plan will be open for 30 days during which time Tetra Tech will work with IRC staff to gather additional comments. All comments received will be tracked in an Excel document that notes the commenter, location in draft plan, and comment. Tetra Tech will work with IRC to provide a response to each comment, which will include noting how the plan was revised, if applicable. Task 3: Meetings with Specific Interest Groups Tetra Tech will also support IRC staff in 6 to 8 meetings with specific interest groups in the County. These meetings will be held with individual groups to discuss the draft Lagoon Management Plan and obtain input. IRC staff will identify the key interest groups to meet with, such environmental organizations and homeowner's associations, and provide contacts for each group. Tetra Tech will work with IRC staff to set up these meetings, facilitate each meeting, take notes, and log comments received. Tetra Tech will participate in half of these meetings in-person and half of the meetings virtually. ADDITIONAL SCOPE OF WORK - AMENDMENT Task 4: Development, Preparation, and implementation of Story Maps Tetra Tech will assist with the creation of story maps. An initial meeting with Tetra Tech management and GIS support staff and IRC staff will determine concepts for story maps. create story maps as interactive maps incorporating technical and financial information, GIS data, and TETRA TECH 102 Mr. Eric Charest September 9, 2024 Page 3 photographs to showcase success stories for IRC projects. Once the concepts are identified, Tetra Tech can lead or assist with the ArcGIS Collector forms and methods. Tetra Tech manages monthly collection of harmful algal bloom (HAB) data for updating the EPA Tracking Harmful CyanoHABs Story Map. Similar story maps may be prepared to update data sets in IRC collected and prepared by IRC, DEP, and/or other groups to continually update records monthly and spatially display data in ArcGIS online web map. PROJECT SCHEDULE The approximate duration noted for each task is based on our current understanding and best estimates of time required to perform the basic services and may be subject to change upon agreement between IRC and Tetra Tech. Task Timli' Notice to Proceed TP June 15, 2023 Meetings with IRC Commissioners July 2023 Public Workshops August 2023 Meetings with Specific Interest Groups Au st — September 2023 Development, Preparation, and implementation of Story Mas September 2024 — September 2025 ASSUMPTIONS Tetra Tech's scope of services and project costs were developed with the following assumptions: • Tetra Tech shall be entitled to rely upon any information, data and documentation concerning the project provided to it by IRC or other parties or that is generally available, as well as any statements and representations made by IRC concerning the project or the services. In relying on such information, Tetra Tech shall have no obligation to investigate or independently verify the accuracy or completeness of such information. • No field sampling, analysis, or design services will be conducted by Tetra Tech. • Services are limited to only items included in the Scope, and any items not included in the scope shall be considered additional services subject to additional compensation and a time extension. TETRA TECH 103 Mr. Eric Charest September 9, 2024 Page 4 • In recognition of the relative risks and benefits of the project to both the Client and Tetra Tech, the risks have been allocated. The Client agrees to limit the liability of Tetra Tech for all claims related to the Project the contract value of $68,956.02. PROJECT COST The TO costs were based on the understanding of the project requirements and best estimates of level of effort required to perform the basic services and were subject to change upon agreement between IRC and Tetra Tech. The remaining budget under the Task Order is approximately $39,000. This proposal is for a no cost time extension and scope amendment, and our time and materials price proposal includes labor hours and travel costs in the amount of $68,956.02, as originally awarded in TO 1. Tetra Tech will invoice IRC each month for services rendered during the previous calendar month based on work completed for each task. Tetra Tech shall be paid for all invoices within 30 days of an approved submittal. PERIOD OF PERFORMANCE Tetra Tech anticipates commencing project activities upon receipt of a task order authorization from IRC. This project is anticipated to be completed by September 30, 2025. Tetra Tech looks forward to providing these additional services in support of the Lagoon Management Plan and Story Maps. We are available to discuss our approach with you in detail at your convenience. Should you have any questions regarding this proposal, please contact me at (321) 961-5627. Sincerely, Matthew D. Shelton Project Manager Cc: Marcy Frick, Tetra Tech TETRA TECH 104 EXHIBIT B SCHEDULE OF CURRENT HOURLY BILLING RATES TETRA TECH, INC. INDIAN RIVER COUNTY CONTINUING CONSULTING ENGINEERING SERVICES (RFQ 2023015) .. Classification Management Project Manager 1 Hourly $ Rate 205.00 Project Manager 2 $ 227.00 Project Manager 3 $ 248.00 Sr Project Manager Engineers $ 292.00 Engineering Technician $ 86.00 Engineer 1 $ 124.00 Engineer 2 $ 140.00 Engineer 3 $ 157.00 Engineer 4 $ 178.00 Project Engineer 1 $ 200.00 Project Engineer 2 $ 227.00 Sr Engineer 1 $ 259.00 Sr Engineer 2 $ 281.00 Sr Engineer 3 Architects and Scientists (Geologists, Biologists, 1 $ 300.00 Field Technician $ 81.00 Architect/Scientist 1 $ 103.00 Architect/Scientist 2 $ 119.00 Architect/Scientist 3 $ 135.00 Arch itect/Scientist 4 $ 151.00 Architect/Scientist 5 $ 167.00 Senior Arch itect/Scientist 1 $ 189.00 Senior Architect/Scientist 2 $ 205.00 Architect/Scientist Manager $ 221.00 Sr Architect/Scientist Manager Surveying I $ 243.00 Survey Tech 1 $ 81.00 Survey Tech 2 $ 119.00 Survey Tech 3 $ 124.00 Survey Crew Chief $ 135.00 Surveying Specialist $ 151.00 Land Surveyor $ 162.00 Sr Land Surveyor $ 205.00 105 EXHIBIT 2 SCHEDULE OF CURRENT HOURLY BILLING RATES TETRA TECH, INC. INDIAN RIVER COUNTY CONTINUING CONSULTING ENGINEERING SERVICES (RFQ 2023015) .. Classification Computer Aided Design •D CAD Technician 1 Hourly $ Rate 86.00 CAD Technician 2 $ 103.00 CAD Technician 3 $ 119.00 CAD Designer $ 135.00 Sr CAD Designer 1 1 $ 167.00 Sr CAD Designer 2 Geographic $ 184.00 GIS Analyst 1 $ 86.00 GIS Analyst 2 $ 119.00 Sr GIS Analyst $ 146.00 GIS Application Developer $ 157.00 Sr GIS Application Developer AdministrationProject $ 194.00 Project Assistant 1 $ 81.00 Project Assistant 2 $ 92.00 Project Administrator $ 124.00 Sr Project Administrator $ 140.00 Above rates are current rates for the initial 3 -year term of the continuing services contract. 106 2023015 — Continuing Consulting Engineering Services AMENDMENT TO WORK ORDER FOR _TO i Lagoon Management Plan_ (Project Name) This Amendment-1—to Work Order Number—i_ is entered into as of , pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and _Tetra Tech, Inc. ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number i— , with an Effective Date of 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Modification to Scope of Work), attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant within the timeframe set forth in the Work Order, or as amended in Exhibit A, all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is modified as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date first written above. CONSULTANT: By: Print Name: Matthew Shelton BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Susan Adams, Chairman Title: Project Manager BCC Approved Date: Attest: Ryan L. Butler, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Scope, thresholds and amendment number confirmed by: John A. Titkanich, Jr., County Administrator Christopher A. Hicks, Asst. County Attorney Purchasing 107 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Kylie Yanchula, Natural Resources Director FROM: Quintin Bergman, Coastal Resources Manager SUBJECT: Access Agreements for Sector 4 Hurricanes Ian and Nicole Dune Renourishment DATE: August 27, 2024 DESCRIPTION AND CONDITIONS The Sector 4 project area is a 2.9 -mile section of shoreline that extends from Florida Department of Environmental Protection (FDEP) Reference Monument R-55 in the north (approximately mile south of the Turtle Trail Beach Access) to R-70 in the south (approximately % mile north of the Tracking Station Beach Park). The Sector 4 project area sustained damage from Hurricanes Ian and Nicole in late 2022 and needs a large-scale dune restoration project to maintain protection to upland properties and infrastructure. On August 4, 2024, the County began inviting potential contractors to bid (#2025004) on the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project (Sector 4 Project). Bids were opened on September 4, 2024. The Recommendation of Award is being brought before the Board of County Commissioners (Board) for approval in a separate Departmental Item. If awarded, the construction of the Sector 4 Project is slated to begin in November 2024. Construction permits already obtained identify 3 locations that can be used as equipment staging and material access routes to the sandy beach: Turtle Trail Beach Access, Beachcomber Lane Right -of -Way (ROW), and 1 Sea Ct. Indian River Shores, FL 32962 (Lot 1). Lot 1 and the Beachcomber ROW are located within the 2.9 -mile section of Sector 4 and are expected to receive beach -compatible sand in the shape of a dune. County staff reached an agreement with the Town of Indian River Shores to temporarily use the Beachcomber ROW for the construction of the Sector 4 Project. Staff reached an agreement with the owner of Lot 1 to temporarily use Lot 1 for the construction of the Sector 4 Project. Lot 1 is located within the Johns Island Community. Additionally, County staff reached an agreement with the Johns Island Property Owners Association (JIPOA) to temporarily use the private roads for the construction of the Sector 4 Project. The County's Parks, Recreation, and Conservation Department maintains Turtle Trail Beach Access, the use and access of this beach park will be coordinated with the Parks Division. 108 Page 2 of 2 BCC Agenda Item for September 24, 2024 Access Agreements for Sector 4 The agreements contained herein for Board consideration were authored in coordination with the County's Legal Department and contain requirements required by the County's Risk Division. These agreements were provided to each entity's point of contact and determined to be acceptable. All three agreements outline requirements for site restoration efforts that the County and its contractor shall be responsible for after each access site is used. There are no direct costs associated with the execution of these agreements. Terms of these agreements are for the duration of the Sector 4 Project, beginning on October 15, 2024, and intended to sunset no later than May 1, 2025, unless extended and agreed to by all parties. Should the anticipated Sector 4 Project not move forward, the County has until October 14, 2024, to cancel any of the Agreements. IdItkg01 Vrei There is no funding associated with the execution of the three Agreements. RECOMMENDATION Staff recommends the Board approve the three Agreements for Access and Sand Renourishment for the Sector 4 Beach Area and authorize the chairman to sign on behalf of the County. ATTACHMENTS 1. Agreement - IRS 2. Agreement - Lot 1 3. Agreement-JIPOA APPROVED AGENDA ITEM FOR: SEPTEMBER 24, 2024 109 AGREEMENT FOR ACCESS AND SAND RENOURISHMENT FOR THE SECTOR 4 BEACH AREA THIS Agreement For Access and Sand Renourishment for the Sector 4 Beach Area, ("Agreement") entered into this day of , 2024 by and between INDIAN RIVER COUNTY a political subdivision of the State of Florida, ("County"), whose address is 1801 27th Street, Vero Beach, FL 32960, and the TOWN OF INDIAN RIVER SHORES of the State of Florida, ("Town"), whose address is 6001 Highway A1A, Indian River Shores, FL 32963. WITNESSETH: WHEREAS, hurricanes Ian and Nicole in 2022, together with other un -named storms that passed by the eastern coast of Florida caused significant beach erosion to Indian River County beaches; and WHEREAS, one of the areas most affected by the erosion is Sector 4, a 2.9 mile stretch of beach, that runs from Johns Island subdivision to the north to the Mariner Village subdivision to the south; and WHEREAS, the County has submitted plans and has been issued construction permits to renourish and replenish the sand to the beach and dune along the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project ("Project") and is anticipating the Project to begin in fall of 2024 and conclude in the spring of 2025; and WHEREAS, in order to make the Project constructible, the County must find and use several beachfront locations for access to the Sector 4 beach within or near the boundaries of Sector 4; and WHEREAS, the Town owns Beachcomber Lane and Right -of -Way, depicted on the aerial photo attached as Exhibit "A"; and WHEREAS, Beachcomber Lane contains approximately 950 feet of paved roadway, approximately 70 feet of beach frontage, and 1 publicly accessible wooden dune crossover; and WHEREAS, Beachcomber Lane is located within boundary of Sector 4; and WHEREAS, the Project is designed and permitted to place beach compatible sand along the beach frontage of Beachcomber Lane, providing a barrier to upland infrastructure during tidal events; and WHEREAS, Beachcomber Lane is included as permitted construction access by the Florida Department of Environmental Protection construction permit, along with two other permitted construction accesses located in and near the Project Area, Lot 1 of Sea Court and Turtle Trail Beach Access. 110 NOW THEREFORE, in consideration of the mutual covenants contained in this Agreement, the County and Town agree as follows: 1. The above recitations are true and correct. 2. The Town will permit the County, its agents and contractors to come onto Beachcomber Lane for the purpose of access to the beach and the construction of the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project (Project). 3. The term of this Agreement shall begin on October 15, 2024, and end on May 1, 2025. However, the Project is dependent on review and acceptance of bids received along with funding availability. As such, the Project may be reduced or eliminated if deemed not feasible by the County. County shall have until October 14, 2024, to cancel this Agreement should the Project be deemed not feasible. 4. The Town shall permit the following types of activity ("Construction") on the Property to wit: storage of and access through Beachcomber Lane for heavy equipment such as trucks, graders, track hoes, bull dozers, pipes, sand and any other type of equipment needed to complete construction of the Project. 5. The County, its agents and contractors shall operate all equipment, or cause all equipment to be operated, in a safe and prudent manner, and in accordance with any measures deemed necessary for public safety by the Town. 6. The County its agents and contractors shall manage in a timely and efficient manner any traffic issues that arise as a result of County's use of Beachcomber Lane, and coordinate with the Town to prohibit any public use of the dune crossover during the Project. 7. The Town assumes no liability for loss of or damage to the equipment or personal property staged or stored within Beachcomber Lane. Any such equipment or property shall be staged or stored at the sole risk of the County, its agents and contractors. 8. The Park is located in a residential neighborhood. As such, the County, its agents and contractors shall minimize construction impacts to the adjacent residential community (i.e. work hours consistent with Town ordinance, construction noise, equipment vibration, etc.) to the greatest extent practical. 9. Construction activities shall be restricted to the hours between one hour prior to sunrise and one hour after sunset. 10. To the extent allowed by Florida law, the County agrees to indemnify the Town for any personal injury or damages on the Property resulting solely from Construction. The County's agents shall name the Town as an additional insured on all policies of insurance required under the Sector 4 Project and/or any contracts the agents may enter into with the County. 2 111 11. Following the expiration of this Agreement, the County may come onto the Property with prior notice to the Town for the limited purpose of inspecting, repairing or replacing the restoration done to Beachcomber Lane as described in Paragraph fourteen. 12. The County shall provide the Town with 20 (twenty) days' notice that it intends to come onto Beachcomber Lane for the purpose of Construction. The County, or its agents and contractors, shall be responsible for all Construction of the Project. 13. If requested, the County shall provide plans to the Town prior to the commencement of Construction. 14. The County shall photograph and/or video the condition of Beachcomber Lane prior to the commencement of the Project. At the conclusion of the Project and required by the construction permits the County shall return Beachcomber Lane to the same condition as it was at the beginning of the Project, to the Town's satisfaction, normal and natural wear and tear excepted. 15. The Construction of the project shall be in conformance with all applicable laws, rules and permits acquired by the County. 16. The County may terminate this agreement if in its sole opinion, the Construction or related activities cannot commence or be completed within construction permit conditions. 17. All notices and documents relating to this Agreement shall be provided as follows: To The County: Indian River County Attn: Natural Resources Director 1801 27th Street Vero Beach, FL 32960 To The Town: Town of Indian River Shores Attn: Town Manager 6001 Highway Al A, Indian River Shores, FL 32963 14. The Agreement is conditioned on the approval of the Indian River County Board of County Commissioners and the Town Council of Indian River Shores. 112 IN WITNESS WHEREOF, this Agreement is executed by the duly authorized representatives of the parties below. TOWN OF INDIAN RIVER SHORES TOWN COUNCIL 6001 Highway A1A, Indian River Shores, FL 32963 Approved: Jam 4 Harpring, To Manager Dated: August 21, 2024 INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS 1801 27th Street, Vero Beach, FL, 32963 Susan Adams, Chairman Board of County Commissioners Approved by BCC 113 EXHIBIT "W 114 AGREEMENT FOR ACCESS AND SAND RENOURISHMENT FOR THE SECTOR 4 BEACH AREA THIS Agreement For Access and Sand Renourishment and relat activities for Sector 4 Beach Area, (Agreement) entered into this L. , day of +20� by and between INDIAN RIVER COUNTY a political subdivision of th State of Florida, ("County"), whose address is 1801 27th Street, Vero Beach, FL 32960, and John M. Tully, as Owner ("Mr. Tully") whose address is 1100 Beach Road 1 K, Vero Beach, FL 32963. WITNESSETH: WHEREAS, hurricanes Ian and Nicole in 2022, together with other un -named storms that passed by the eastern coast of Florida caused significant beach erosion to Indian River County beaches; and WHEREAS, one of the areas most affected by the erosion is Sector 4, a 2.9 mile stretch of beach, that runs from Johns Island subdivision to the north to the Mariner Village subdivision to the south; and WHEREAS, the County has submitted plans and has been issued construction permits to renourish and replenish the sand to the beach and dune along the Sector 4 beach ("Project") and is anticipating the Project to begin in fall of 2024 and conclude in the spring of 2025; and WHEREAS, in order to make the Project constructible, the County must find and use several beachfront locations for access to the Sector 4 beach within or near the boundaries of Sector 4; and WHEREAS, Mr. Tully owns the property located at 1 Sea Court, Vero Beach, FL 32963, (the Property) depicted on the aerial photo attached as Exhibit "A"; and WHEREAS, the Property is more particularly described as the RePlat of Lot 1 Johns Island Plat 43 as recorded in Plat Book 13, Page 93, Public Records of Indian River County; and WHEREAS, the 0.9 -acre Property contains approximately 125 feet of beach frontage and lies on Sea Court, a private street; and WHEREAS, the Property is located within boundary of Sector 4; and WHEREAS, the County has a Beach Restoration Easement for the Property recorded in Book 3686, Page 1330, Public Records of Indian River County, attached as Exhibit "B"; and WHEREAS, the Property is included as permitted construction access by the Florida Department of Environmental Protection construction permit, along with two other permitted construction accesses located in and nearthe Project Area, Beachcomber Lan and Turtle Trail Beach Access. 1 115 NOW THEREFORE, in consideration of the mutual covenants contained in this Agreement, the County and Mr. Tully agree as follows: 1. The above recitations are true and correct. 2. Mr. Tully will permit the County, its agents and contractors to come onto the Property for the purpose of access to the beach for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project. 3. Mr. Tully shall permit the following types of activity ("Construction"),On Property to wit: storage of and access through the Property for heavy equipment such as trucks, graders, track hoes, bull dozers, pipes, sand and any other type of equipment needed to complete the Construction. 4. The term of this Agreement shall begin on October 16, 2024, and end on May 1, 2026. However, the Project is dependent on review and acceptance of bids received along with funding availability. As such, the Project may be reduced or eliminated if deemed not feasible by the ('aunty. County shall have until October 14, 2024, to cancel this Agreement should the Project be deemed not feasible. 5. Following the expiration of this Agreement, the County may come onto the Property with prior notice to Mr. Tully for the limited purpose of inspecting, repairing or replacing the restoration done to the Property as described in Paragraph nine. 6. The County shall provide Mr. Tilly with 20 (twenty) days' notice that it intends to come onto the Property for the purpose of Construction. The County, or its agents, shall be responsible for all Construction of the Sector 4 project on the Property. 7. Construction shall be restricted to the hours between one hour prior to sunrise and one hour after sunset. 8. If requested, the County shall wide plans to Mr. Tully prior to the commencement of Construction. 9. The County shall photograph and/or video the condition of the Property prior to the commencement of the Project. At the conclusion of the Project and required by the construction permits the County shall return the Property to the same condition as it was at the beginning of the Project, normal and natural wear and tear excepted. The Brazilian pepper trees (Schinus terebinthifolia) shall be removed from the property. The sea grapes (Coccoloba uvifera)shall be trimmed following the guidelines provided by the Florida Department of Environmental Protection. 10. To the extent allowed by Florida law, the County agrees to indemnify Mr. Tully for any personal injury or damages on the Property resulting solely from Construction. The County's agents shall name Mr. Tully as an additional insured on all policies of insurance required under the Sector 4 Project and/or any contracts the agents may enter into with the County. l 2 116 11. The Construction of the project shall be in conformance with all applicable laws, rules and permits acquired by the County. 12, The County may terminate this agreement if in its sole opinion, the Construction or related activities cannot commence or be completed within construction permit conditions. 13. All notices and documents relating to this Agreement shall be provided as follows: To The County: To Trustee: Indian River County Attn: Natural Resources Director Mr. John Tully 1801 271h Street 1100 Beach Road 1 K, Vero Beach, FL 32960 Vero Beach FL 32963 14. The Agreement is conditioned on the approval of the Indian RiverCount.y Board of County Commissioners. 9 117 IN WITNESS WHEREOF, this Agreement is executed by the duly authorized representatives of the parties below. Attest: John M. Tully �A < By: (printed na4)--& John M. Tully Attest: (printed name) Lw„ •J U,, to INDIAN RIVER COUNTY, FLORIDA ATTEST: BOARD OF COUNTY COMMISSIONERS Ryan L. Butler, Clerk of Court and Comptroller Susan Adams, Chairman Approved by BCC Approved: John A. Titkanich Jr. County Administrator Approved as to Form and Legal Sufficiency: William K. DeBraal County Attorney 4 By: Deputy Clerk 118 120 i.: 3120240014208 RECORDED IN THE RECORDS OF RYAN L.1i1UTj.,W,CLERK OF CIRCUITCOM, -lENMN RIVER CO 1%, BK: 3686 PG: 1330,3/27/2024 1:19 PM a This document was prepared by And should be returned to The County Attorney's Office 1801 27'h Street Vero Beach, Florida 32960 BEACH RESTORATION EASEMENT in accordance with the Indian River County Beach Restoration Plan TT 1 BEACH ESTORATION EASEMENT ("Easement"), made and executed this UU day of , 202- 'by John M Tully. Whose marling address is 1100 Beach Road 1K. ygrp Beach FL 32963 hereinafter called GRANTOR to Indian River CbUat% a political subdivision of the State of Florida, whose address is 1801 271h Sheet, Vero Beach, Florida 32960, hereinafter called GRANTEE, In consideration of the sum of one dollar ($100) and other valuable considerations, receipt of which is acknowledged, Grantor grants to Grantee, its agents, successors and assigns, a beach restoration easement and nght-of-way in, on, over and across the land described in the attached Sketch and Legal Description within said property at Lot 1, Sea Court, Indian River Shores, FL 32963, for use by the Board of County Commissioners of Indian River County, Florida ("County"), its representatives, agents, contractors, and assigns, to construct, preserve, patrol, operate, maintain, repair, rehabilitate, and replace, a public beach and dune system and other erosion control and storm damage reduction measures together with appurtenances thereto, including the right to deposit sand and to plant and maintain native vegetation in accordance with the Indian River County Beach Preservation Plan, To protect and monitor nesting marine turtles and hatchlings from the adverse effects of anthropogenic activity as required by the Florida Fish and Wildlife Conservation Commission Marine Turtle Permit issued to the County and the County Habitat Conservation Plan to provide for overall improvement in nesting habitat and to increase successful nesting activities and production of hatchlings on the beaches located in the state of Florida, To move, to temporarily store and remove equipment and supplies, to erect and remove temporary structures (as used herein, the words "Temporary structures" does not include buildings of any kind), and to perform any other work necessary and incident to the construction, All areas within the Easement Premises disturbed by the Grantee or its agents in accomplishing the within -stated purpose will be restored to a state comparable to that which existed at the commencement of such construction, Grantor shall retain the right to construct one or more dune crossovers provided all applicable federal, state, and local permits and approvals for any such crossovers are obtained, APPROVED A TO FORM AND LEG U7CIENCY B A DEPU AUNTY ATTORNEY BK: 3686 PG: 1331 None of the above shall abridge or expand the right set forth in Section 16141 of the Statutes of the State of Florida The covenants, rights, restrictions, reservations, and Easement herein set forth are and shall run with the land IN WUNESS WHEREOF, Grantor has herein set its hand and seal the day and year written above wOQd IL Signature i (Grantor) Vu� �6 3 Printed Name John M Tully Witness Signaturei_//k� //f4�ylile.� Printed NameA.NI iia'( �a Witness Signature Printed Name K or Pk vl 1 1 R' STATE OF Floei da _ COUNTY OF The foregoing instrument was acknowledg d before me, by means of J physical presence or ❑ e notarization, this day of 202 by John M Tully, who is personally known or ❑ producefication m the form of NOTARY PU$LIC. Ynntea nBiIId j NOTARIAL SEAL CommissionNo lffl Commission expiration rialary PuC sIw a Fbdda 1r CwoAfangNa�wbn HH 142203 �% knON11/202b BK: 3686 PG: 1332 Sketch and Legal Description for: INDIAN IVES Y t 26 �g Is1nn AA.QAGE C�z (p AS 8� EACt1 ROW 289 11. Q A%P' 1050 Q A'a g 5 G OtAE RePlat of Lot 1 John's Island Plat 43 $ \ s (PLAT BOOK 13'r PAGE 93) m e0Court N 'LOT` 1 SEA COURT \� John's Island Plat 43 \ N (PLAT BOOK 12, PAGE 8) LOT 2 3 SEA COURT Not to Scale\ \ \ LEGAL DESCRIPTION Being a parcel of land lying In Section 18, Township 32 South, Range 40 East, Indian River County, Flonda Said parcel being more particularly described as follows All of that portion of Lot 1 and Tract "B" as shown on Re -Plat of Lot 1, Johns Island Plat 43, as recorded in Plat Book 13, Page 93, of the Public Records of Indian River County, Florida, Lying between the crest of the dune at the time of use as it fluctuates with time, or any existing seawall and extending Easterly W the Mean High Water Line of the Abantic Ocean, or to any Erosion Control Line that may be established and recorded Legend Certification O R B - OFFICIAL RECORD BOOK (NOT VALID WITHOUT THE SIGNATURE AND ORIGINAL I -SAME OWNER RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) Surveyor's Notes I HEREBY CERTIFY THAT THE SKETCH AND LEGAL DESCRIPTION OF THE PROPERTY 1 PARCEL LINES SHOWN HEREON WERE SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRE AND SAID OBTAINED FROM THE INDIAN RIVER COUNTY SKETCH AND LEGAL IS TRUE AND CORRECT TO THE BEST OF MY IC�}C�DGE AND PROPERTY APPRAISERS WEBSITE AND ARE BELIEF �+1� A GRAPHIC REPRESENTATION ONLY ���� I FURTHER CERTIFY THAT THIS SKETCH AND DESCR1P110N mEt-TS X,hI (►IVDf1RDS OF 2 LANDWARD LIMIT OF THE EASEMENT IS PRACTICE FOR SURVEYS SET FORTH BY THE FLORIDA b p SSIONAL`' THE EXISTING CREST OF DUNE OR ANY SURVEYORS AND MAPPERS IN CHAPTER 61-17 052 I C )OEI, EXISTING SEAWALL PURS ANTOS ON 472 027 FLORIDA STATE STA T 3 APPROXIMATE CREST OF DUNE SHOWN • y� HEREON IS BASED ON 2023 INDIAN RIVER PROFESSI$S R COUNTY AERIAL PHOTOGRAPHY CA ' This is not a Boundarry urvey FLOe DA�.� , �+ • AGENCY INDIAN RIVER COUNTY, FL ,,„ �r PUBLIC WORKS DEPT /ENGINEERING DIV Sketch aim Legal Cr.'pt DATE DRAWN BY 7/19/2023 R INGLETY for: SC APPROVED BY INDIAN RIVER COUWrY N/A D SCHRYVER SHEET OF 1 OB NO IRC -2023-011 f . 1 -- i AGREEMENT FOR ACCESS AND SAND RENOURISHMENT FOR THE SECTOR 4 BEACH AREA THIS Agreement For Access and Sand Renourishment and related activities for Sector 4 Beach Area, (Agreement) entered into this -6 day of , 20 by and between INDIAN RIVER COUNTY a political subdivision of he tate of Florida, ("County"), whose address is 1801 27th Street, Vero Beach, FL 32960, and Johns Island Property Owners Association Inc. as Owner ("JIPOA") whose address is 1 Turtle Beach Road, Vero Beach, FL 32963. WITNESSETH-: WHEREAS, hurricanes Ian and Nicole in 2022, together with other un -named storms that passed by the eastern coast of Florida caused significant beach erosion to Indian River County beaches; and WHEREAS, one of the areas most affected by the erosion is Sector 4, a 2.9 mile stretch of beach, that runs from Johns Island subdivision to the north to the Mariner Village subdivision to the south; and WHEREAS, the County has submitted plans and has been issued construction permits to renourish and replenish the sand to the beach and dune along the Sector 4 beach ("Project") and is anticipating the Project to begin in fall of 2024 and conclude in the spring of 2025; and WHEREAS, in order to make the Project constructible, the County must find and use several beachfront locations for access to the Sector 4 beach within or near the boundaries of Sector 4; and WHEREAS, JIPOA maintains the paved roadways; Turtle Beach Road, Beach Road, and Sea Court, depicted on the aerial photo attached as Exhibit "A"; and WHEREAS, the Paved Roads are approximately 1,400 feet long asphalt paved roads approximately 25 feet wide and lies within JIPOA private neighborhood; and WHEREAS, the Paved Roads are located within boundary of Sector 4; and WHEREAS, the County is seeking a separate Agreement for Access with Mr. John Tully, owner of Lot 1 along Sea Court, WHEREAS, Lot 1 is included as permitted construction access by the Florida Department of Environmental Protection construction permit, along with two other permitted construction accesses located in and nearthe Project Area, Beachcomber Lane and Turtle Trail Beach Access. NOW THEREFORE, in consideration of the mutual covenants contained in this Agreement, the County and JIPOA agree as follows: 124 The above recitations are true and correct. 2. JIPOA will permit the County, its agents and contractors to come onto portions of the Paved Roads, Turtle Beach Road, Beach Road, and Sea Court (identified in Exhibit A), for the purpose of access to Lot 1 for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project. 3. JIPOA shall permit the following types of activity ("Construction") on the Property to wit: access through the Paved Roads (limited to the sections of Paved Roads identified in Exhibit A) for heavy equipment such as trucks, graders, track hoes, bull dozers, and any other type of equipment, as well as construction materials, such as sand, pipe or other, needed to complete the Construction. Storage of the equipment shall not occur on the Paved Roads. 4. The term of this Agreement shall begin on October 15, 2024, and end on May 1, 2025. However, the Project is dependent on review and acceptance of bids received along with funding availability. As such, the Project may be reduced or eliminated if deemed not feasible by the County. County shall have until October 14, 2024, to cancel this Agreement should the Project be deemed not feasible. 5. Following the expiration of this Agreement, the County may come onto the Paved Roads (identified in Exhibit A) with prior notice to JIPOA for the limited purpose of inspecting, repairing, or replacing the Paved Roads as described in Paragraph nine. 6. The County shall provide JIPOA with 20 (twenty) days' notice that it intends to come onto the Paved Roads (identified in Exhibit A) for the purpose of Construction. The County, or its agents, shall be responsible for all Construction of the Sector 4 project. 7. Construction access shall be restricted to the hours between 6 AM and 6 PM. The County, its agents and contractors shall arrive between 6 AM and 6 PM with permission to depart from the site no later than 1 hour after sunset. 8. If requested, the County shall provide construction plans and a copy of the executed Agreement for Lot 1 Sea Court, to JIPOA prior to the commencement of Construction. JIPOA will be invited to attend weekly progress meetings during Construction. 9. The County shall photograph and/or video the condition of the Paved Roads prior to the commencement of the Project and supply the media to JIPOA. At the conclusion of the Project and as required in the construction permits the County shall return the Paved Roads (limited to the Paved Roads identified in Exhibit A) to the same condition as it was at the beginning of the Project. 10. To the extent allowed by Florida law, the County agrees to indemnify JIPOA for any personal injury or damages on the Property resulting solely from Construction. The County's agents shall name JIPOA as an additional insured on all policies of 2 125 insurance required under the Sector 4 Project and/or any contracts the agents may enter into with the County. 11. The Construction of the project shall be in conformance with all applicable laws, rules and permits acquired by the County. 12. The County may terminate this agreement if in its sole opinion, the Construction or related activities cannot commence or be completed within construction permit conditions. 13. All notices and documents relating to this Agreement shall be provided as follows: To The County: Indian River County Attn: Natural Resources Director 1801 271h Street Vero Beach, FL 32960 To Trustee: Johns Island Property Owners Association Inc. c/o Mr. Michael Korpar 1 Turtle Beach Road Vero Beach FL 32963 14. The Agreement is conditioned on the approval of the Indian River County Board of County Commissioners. 3 126 IN WITNESS WHEREOF, this Agreement is executed by the duly authorized representatives of the parties below. (printed name) !� Attest: (printed Johns Island Property Owners Association Inc. IbI By: Ad Micha I Ko par John Island Property Owners Association Inc. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Susan Adams, Chairman Approved by BCC Approved: John A. Titkanich Jr. County Administrator Approved as to Form and Legal Sufficiency: County Attorney 4 ATTEST: Ryan L. Butler, Clerk of Court and Comptroller -0 Deputy Clerk 127 5 120 09/24/2024 it 'Construction Access • 3 Permitted Locations • Turtle Trail • Lot 1 on Sea Ct. • Beachcomber Lane 09/24/2024 Turtle Trail Lot 1, Sea Ct. Beachcomber Lane 129 -I r Sector 4 Hurricanes [an & Nicole Dune Restoration Project ,< 4 v Use Agreement,' � r r. �w N epartment:: : Natural Resources Department::.- ri ..... a September 24, 2024 { r 'Construction Access • 3 Permitted Locations • Turtle Trail • Lot 1 on Sea Ct. • Beachcomber Lane 09/24/2024 Turtle Trail Lot 1, Sea Ct. Beachcomber Lane 129 -I 09/24/2024 Iter 09/24/2024 Item 12.E.1. John's Island Property Owners Association 09/24/2024 Item 12.E.1. 09/24/2024 Item 12.E.1. greement Highlights • Limited timeframe for construction • October 15, 2024 to May 1, 2025 • Restore sites to pre -construction conditions 09/24/2024 Item 12.E.1. • Staff recommends the BCC approve the 3 Agreements for Access and Sand Renourishment for the Sector 4 Beach Area and authorize the chairman to sign on behalf of the County. 09/24/2024 Item 12.E.1. #O f f SCG /1 /SD Vl rS 12-C-1 &.td CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 5, 2024 TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management & Budget Jennifer Hyde, Purchasing Manager FROM: Shelby Ball, Purchasing Specialist SUBJECT: Award of Annual Bid 2025003 for Motor and Pump Repair BACKGROUND: The Department of Utility Services requested the solicitation of annual bids to provide as needed pump and motor repair services. The previous bid, awarded to Florida Armature Works, expired on August 12, 2024. The term of the new annual bid is October 1, 2024, through September 30, 2027, with the option for two additional one-year renewals. BID RESULTS: Advertising Date: Bid Opening Date: Broadcast to: Bid Documents Obtained by: Replies: July 11, 2024 August 7, 2024 150 Subscribers 14 Vendors 6 Vendors Firm Location Average Hourly Rate Parts Allowance: Cost plus markup % Florida Armature Works, Inc. Kissimmee, FL $55.00 15% TAW Orlando Service Center dba IPS Orlando, FL $68.57 15% Tripp Electric Motors, Inc. Belle Glade, FL $84.57 10% Electric Motor Shop Wake Forest, NC $111.43 10% Electrical & Mechanical Maintenance, Inc. Bradenton, FL $155.86 20% Layne Christensen Company Fort Myers, FL $455.36 15% An itemized bid tabulation is available for review in the Purchasing Office 129 ��I90LRIM011 ANAI YCIC- The low bid represents a 16% increase in average hourly rate from the previous bid. The Department has reviewed the bids and recommends award to Florida Armature Works, Inc., as the lowest, responsive and responsible bidder. FUNDING: Funds for motor and pump repair services will vary based on project and department and will come out of the Utilities Operating Fund, these funds are derived from water and sewer sales. RECOMMENDATION: Staff recommends the Board award Bid 2025003 to Florida Armature Works, Inc., and authorize the Purchasing Division to issue blanket purchase orders for the period of October 1, 2024, through September 30, 2027, with the recommended bidder. Staff also recommends the Board authorize the Purchasing Manager to renew this bid at the same rates for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of the County. 130 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 4, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management & Budget Jennifer Hyde, Purchasing Manager PREPARED BY: Shelby Ball, Purchasing Specialist SUBJECT: First Extension to Agreements for Continuing Professional Surveying and Mapping Services (RFQ 2022064) BACKGROUND: The Board of County Commissioners awarded RFQ 2022064 to Bowman Consulting Group, LTD., CivilSury Design Group, Inc., Carter Associates, Inc., Southeastern Surveying & Mapping Corporation, Masteller, Moler & Taylor, Inc., GCY, Inc., Morgan & Eklund, and Johnson, Mirmiran & Thompson, Inc., effective October 4, 2022, for continuing professional surveying and mapping services. Various County Departments have utilized these vendors and have been pleased with services rendered thus far and requested to execute the First Extension to the agreement, for an additional two-year period. Seven of the firms have agreed to renew with no change in rates. Johnson, Mirmiran, and Thompson have indicated they no longer provide surveying and mapping services. FUNDING: Funding for work orders under the agreements will vary, based on project and department. Individual work orders over $35,000 will be brought before the Board for review and approval. Per Section 105.01, Indian River County Code, the County Administrator may approve work orders for Continuing Consulting Services up to $35,000. A quarterly list of work orders approved by the Administrator will be presented to the Board as an informational item. RECOMMENDATION: Staff recommends the Board approve the first extension to the agreements with Bowman Consulting Group, LTD., CivilSury Design Group, Inc., Carter Associates, Inc., Southeastern Surveying & Mapping Corporation, Masteller, Moler & Taylor, Inc., GCY, Inc., Morgan & Eklund and authorize the Chairman to execute it after the County Attorney has approved it as to form and legal sufficiency. ATTACHMENTS: First Extension 131 FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to provide Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024, by and between Indian River County, a political subdivision of the State of Florida ("County") and Bowman ("Surveyor"). BACKGROUND RECITALS WHEREAS, the County and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first tern commenced effective as of October 4, 2022 and will end on October 3, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3, 2024, and shall end on October 4, 2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. 132 • IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above: I Bowman INDIAN RIVER COUNTY FLORIDA (Surveyor) BOARD OF COUN'T'Y COMMISSIONERS � j By: By: Printed tram teve Brickley, P.S.M. Susan Adams, Chairman Title. Principal (Corporate Seal) Date: 8-19-2024 Attest: myon L. Butler, Clerk of Circuit Court And Couiptroiler By: Deputy Clerk Approved•. John A. Titkancah, Jr. County Administrator Approved as to form and legal sufficiency: Vr K. DeBraal .. ..: County Attorney 133 FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to provide Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024, by and between Indian River County, apolitical subdivision ofthe State of Florida ("County") and CHV(�Z- Ak45 A "Surveyor"). BACKGROUND RECITALS WHEREAS, the Counly and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first term commenced effective as of October 4, 2022 and will end on October 3, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3, 2024, and shahmdonOmber4,2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions ofthe Agreement shall be unchanged and remain in full force and effect. 134 IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above. ,540AL h55GCt Aom, i Jc . INDIAN RIVER COUNTY, FLORIDA (Sure or) BOARD OF COUNTY COMMISSIONERS g By: Printed name: AAdtrt C, Susan Adams, Chairman Title: Q W t i (Corporate Seal) Date: lis �• tto, ZoZ'#' Attest: Ryan L. Butler, Clerk of Circuit Court And Comptroller By Dir" Clerk Approved: Jolm k T.itkanich, Jr. County Administrator Approved as to form and legal sufficiency: .. William K. DeBraal County Attorney 135 FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURV> PING AND MAPPING SEAVIC.Es This First Extension to that certain Agreement to provide Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024; by and between Indian River County, a political subdivision ofthe State of. Florida ("County") and CiV1lSury Design Group, Inc. ("Surveyor"). BACKGROUND RECITALS WHEREAS, the County and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first term commenced effective as of October. 4;. 2022 and will end on October 3, j 2024; and i WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an additional two years; and NOW, THEREFORE., in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: I 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3 2024, and shall end on October 4, 2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above. CivilSury Design Group, Inc, INDIAN RIMER. COUNTY, FLORIDA BOARD OF COUNT "Y COMMISSIONERS By: Ste( / By: Printed name: raig Fuller Susan Adams, Chairman Title: President (Corporate Seal) FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to provide Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024, by and between Indian River County, apolitical subdivision of the State of Florida ("County") and GCYjnc. ("Surveyor"). BACKGROUND RECITALS WHEREAS, the County and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first term commenced effective as of October 4, 2022 and will end on October 3, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3, 2024, and shall end on October 4, 2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. 138 IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above. GCY, Inc. (Surveyor) By: Printe name: H ary oung Title: Business Manager (Corporate Seal) Date: 9/3/2024 INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS LIN Susan Adams, Chairman Attest: Ryan L. Butler, Clerk of Circuit Court And Comptroller By: Deputy Clerk Approved: John A. Titkanich, Jr. County Administrator Approved as to form and legal sufficiency: William K. DeBraal County Attorney 139 FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL, SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to prov14 Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024, by and between Indian River County, a political subdivision of the State ofFlorida ("Cquaty") and Masteller, Moser & Tavlor Inc ("Surveyor"); BACKGROUND RECI'T'ALS WHEREAS, the County and the ,Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first term commenced effective as of October 4, 2022 and will end on October 3, 2024; and WHEREAS, pursuant to the Agreement, the parties dem to extend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: L The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3, 2024, and shall end on October 4, 2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. 140 IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above. MASTBLLER, MOLER & TAYLOR INC MD AN RIVER; EOUN TI', FLORIDA (Surveyor) HOARD OF COLTNT'Y' +COMMISS~IONERS By: By: Printed name: David K Taylor Susan Adams_ C.hairmnn ... FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to provide Cont ibuing Professional Su rveying and Mapping Services is entered into effective as of October. 3, 2024, by and between Indian River County, a political subdivision of the State of Florida {"County's and & Eklund, Inc. ("Surveyor"). BACKGR4= FECiTALS WHEREAS, the County and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022, and WHEREAS, Paragraph XVI of the Agreement contains the term and renewalprovisions; and WHEREAS, the first ism commenced effective as of October 4, 2022 and will end on October 3, 2024; and - WHEREAS, pursuant to the Agreement, the .parties desire to Mend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall cornmenee effective October 3, 2024, and shall end on October 4,202* 66 There is one additional, two-year extension available on the contract. 3. Al l other terms and provisions of the Agreement shall be unchanged and remain in full farce and effect, 142 IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forthabove. Morgan &. Eklund, Inc. (Surveyor) Printed name: David W. Cogg6—�'—— Title: Vice President (Corporate Seal) Date: September 5, 2024 INDIAN RIVER COUNTY, FLOPMA BOARD OF COUNTY COMMISSIONERS By; Susan Adams, Chairman Wfiam K. DeBraal County Attorney 143 FIRST EXTENSION TO AGREEMENT FOR CONTINUING PROFESSIONAL SURVEYING AND MAPPING SERVICES This First Extension to that certain Agreement to provide Continuing Professional Surveying and Mapping Services is entered into effective as of October 3, 2024, by and between Indian River County, a political subdivision of the State of Florida ("County") and Southeastern Surveying and Mapping Corporation ("Surveyor"). BACKGROUND RECITALS WHEREAS, the County and the Surveyor entered into an Agreement for Continuing Professional Surveying and Mapping Services effective October 4, 2022; and WHEREAS, Paragraph XVI of the Agreement contains the term and renewal provisions; and WHEREAS, the first term commenced effective as of October 4, 2022 and will end on October 3, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to extend the Agreement for an additional two years; and NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Surveyor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The second renewal term shall commence effective October 3, 2024, and shall end on October 4, 2026. There is one additional, two-year extension available on the contract. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. 144 IN WITNESS WHEREOF, the parties have caused this First Extension to be executed effective the day and year first set forth above. Southeastern Surveying and Mapping Corporation (Surveyor) By: Printe ame: Thomas K. Mead Title. President (Corporate Seal) Date: 8/16/2024 INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS By: Susan Adams, Chairman Attest: Ryan L. Butler, Clerk of Circuit Court And Comptroller By: Deputy Clerk Approved: John A. Titkanich, Jr. County Administrator Approved as to form and legal sufficiency: William K. DeBraal County Attorney 145 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 6, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management & Budget Jennifer Hyde, Purchasing Manager FROM: Shelby Ball, Purchasing Specialist SUBJECT: Rejection of Bid 2024048 for Hobart Park Baseball Field Improvements BACKGROUND: On behalf of the Parks, Recreation, and Conservation Department, bids were solicited for the construction of a baseball field complex at 58th Avenue and 77th Street. DISCUSSION• One bid was received, from West Construction, Inc., whose proposed a price of $4,550,473.45- Upon Departmental review, it was noted that West Construction was the contractor for the Public Works Osprey Acres Project. This project has had numerous issues over the years. Due to this inability to determine if West Construction would be responsible to complete the project in accordance with the bid documents and County standards, it is recommended that all bids received, be rejected. Staff plans to rebid the project in the future. FUNDING• There is no direct cost to the County for rejection of the bid. RECOMMENDATION: Staff recommends the Board reject the bid received in response to invitation to bid 2024048 and authorize staff to rebid. 146 qN CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 9, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget Jennifer Hyde, Purchasing Manager FROM: Shelby Ball, Purchasing Specialist SUBJECT: First Amendment to Agreement for Annual Day Laborer Services (Bid 2024022) BACKGROUND: On December 12, 2023, the Board of County Commissioners awarded Bid 2024022 for temporary, as needed day laborer services to HireQuest Direct. Workers are used on an as -needed basis as flaggers, to perform mowing, and to perform other general labor activities. The contract may also be utilized by the Department of Utilities Services and the Parks Maintenance, Facilities Management and Traffic Engineering Divisions. Due to the 8.3% increase to Florida's minimum wage from $12 to $13, effective September 30, 2024, HireQuest Direct has requested increases to their bid prices as shown on the table below. Staff agrees the requested changes are appropriate, and remains very satisfied with HireQuest's performance. FUNDING: Funding for services performed under this agreement may come from a variety of sources depending upon the utilizing department. However, most often the funding will come from the Transportation Fund/Roads and Bridges/Contracted Labor Services account, number 11121441- 033470. 147 General Labor Hourly Rate FDOT-MOT Certified Flagger Labor Hourly Rate Original Bid Pricing $16.90 $17.60 Requested Price $18.15 $18.85 Current Requested Increase 7.4% 7.1% FUNDING: Funding for services performed under this agreement may come from a variety of sources depending upon the utilizing department. However, most often the funding will come from the Transportation Fund/Roads and Bridges/Contracted Labor Services account, number 11121441- 033470. 147 CONSENT Account Name Account Number FY 23/24 Spent Countywide Transportation Fund/Roads and Bridges/Contracted Labor Services 11121441-033470 $178,274.24 RECOMMENDATION: Staff recommends the Board approve the first amendment to the agrees ent with HireQuest Direct and authorize the Chairman to sign it after the County Attorney's approval as to form and legal sufficiency. ATTACHMENT: First Amendment 148 FIRST AMENDMENT TO AGREEMENT FOR ANNUAL DAY LABOR SERVICES This First Amendment to that certain. Agreement to provide Annual Day Labor Services is entered into effective as of September 24, 20724 by and between Indian River County, a political subdivision of the State of Florida ('!C0vvA30 and HireQuest Direct ("Contractor"). BACkGROUND RECITALS WHEREAS, the County and the Contractor entered into an Agreement for AmuWDDay Labor Services effective January 1, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to amend Feil* I to the � Agreement — Pricing, as referenced in Article 4 — Contract Price. NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor agree as follows: I 1. The background recitals are true and correct and, form a material part of this First Amendment. { 2. Exhibit 1 Pricing is amended to reflect General Labor Homey Rate at $18.15 and FDOT-MOT Certified Flagger Labor Hourly Rate at $18.85, effective October 1, 2024. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Third Amendment to be executed effective the day and year first set forth above. HireQuest Direct INDIAN RIVER COUNTY. FLORIDA. BOARD OF COUNTY CON" SIGNERS By: ii -w""""_ By: Amsted name(+e �s C t t. Susan Adams, Chairman .Title:..Xer,.,-g.r! t"n.r.*. a� Attest: Ryan L. OUder, Clerk of Circuit Court And Comptroller seal Attest: -- " Deputy Clerk By: John &- T'itkanich, X, Cou ' Administrator Approved as to.fbnn and legal sufficiency: Jelinifer W. lir, County Attornay _ 1 . RSA` AMM1VlaN.T.TO AGREEMENT FOR ANNUAL DAY LABOR SERVICES This First Amendment to that certain Agreement to provide Anngt Day'.Labor Sem is entered into effective as of September 24,, 2024_by and between t ian ,dyer Cou , it political subdivision of the State of Florida ("County") and HireQuegt Direct ContradbxO�: BACKGRt LIND RECITALS WHEREAS, the County and the Contractor entered into an Agreement for AA" :Day Labor Services effective January 1, 2024; and WHEREAS, pursuant to the Agreement, the parties desire to amend Exhibit 1 to the Agreement — Pricing, as referenced in Article 4 — Contract Price.. NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor agree as follows: I. The background recitals are true and correct and form a material part of this First Amendment. 2. Exhibits I Pricing is amended to reflect General Labor Hourly Rate at $18.15 and FDOT-MOT Certified Flagger Labor HoWy Rate at $18.85, effective October 1, 2024. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Third Amendment to be executed effective the day and year first wt forth above. Indian River County, Florida Memorandum TO: Board of County Commissioners THRU: John A. Titkanich, Jr., County Administrator FROM: Cynthia Stanton, Risk Manager DATE: September 24, 2024 SUBJECT: Workers Compensation Settlement Leonie Pratt — Lt. Corrections Officer BRIEF HISTORY OF CLAIMANT AND OF CLAIM: Leonie Pratt is 62 -year-old retired female Corrections Officer. She started with the County in March 1998 and retired in September 2015. Ms. Pratt had a total of five Worker's Compensation (WC) claims during her tenure at the Sheriff's office of which two (2) claims currently remain open. A right knee claim on February 22, 2006, and a hypertension claim on March 2, 2014. 1. February 22. 2006 Claimant was restraining an inmate when she slipped, resulting in injury to her right arm and right leg. This accident and related injuries were accepted as compensable. She has had a significant amount of medical treatment regarding this claim, including multiple knee surgeries and a right shoulder surgery. She was placed at Maximum Medical Improvement (MMI) with a 2% impairment rating on May 23, 2016, for her right shoulder. She was placed at MMI for her right knee with an 8% impairment rating and has been recommended to have a total right knee replacement surgery. Current reserves and expenses are: Paid to Date Outstanding Reserves Expenses $57,310.19 $22,689.81 Indemnity $114,477.15 $10,522.85 Medical $221,180.69 $128,819.31 (TKR & Rehab) Total Paid $392,968.03 ($400,000 SIR) $162,031.97 2. March 2, 2014 Claimant experienced chest pain and was diagnosed with hypertension. Claimant was placed at MMI with a 14% impairment rating on October 7, 2014. She received authorized treatment with several providers due to multiple relocations and continues to treat. Current reserves and expenses are: 151 Paid to Date Expenses $23,032.97 Indemnity $29,698.36 Medical $102,722.26 Total Paid $155,453.59 MEDICAL HISTORY: Outstanding Reserves $2,467.03 $0 $42,277.74 $44,744.77 Diagnosis Right shoulder impingement syndrome Right ankle sprain Right knee chondromalacia of patella requiring a total knee replacement Hypertension Surgeries Right knee arthroscopic partial meniscectomy and patella chondroplasty. Articular cartilage implant. Right knee arthroscopy Articular cartilage implantation of the right knee Right Shoulder surgery Left heart catheterization Total right knee replacement Claimants had a significant amount of medical treatment for her occupational injuries with total expenses of $548,421.62 on these two claims. Since retirement, she has been traveling with her daughter, who is active in the military and claimant has been tending to her grandchildren. She has lived in Jacksonville, Louisianna, Georgia, and Hawaii, which complicates her medical treatment as a new medical provider must be assigned every time she moves. Claimant also needs a total right knee replacement but has not been able to have the surgery due to complications with personal medical issues. Currently, she is receiving pain management for her right knee until she is eligible for surgery and treating with a cardiologist for her hypertension. SETTLEMENT SUMMARY: A state mediation was held on November 14, 2023, which resulted in an impasse. The initial settlement demand was over $300,000.00 and County's initial offer was $35,000. On August 30, 2024, a private mediation was held and both parties agreed to a contingent settlement offer of $125,000 to settle all of claimants WC claims. Future medical expenses are reserved at $171,097.05 which includes the cost of an anticipated total knee replacement. The settlement of $125,000 is a global settlement of all claims, fees, and future medical expenses. It is contingent on Indian River County Board of Commissioners and the excess 152 carriers' final approval. At this time a Medicare Set -Aside for future medical expenses is not needed based on claimant's age. The settlement will be broken down by claim with $85,000 to settle the knee claim on February 22, 2006, and $40,000 to settle the hypertension claim on 03/02/2014, as well as satisfying all previously closed WC claims. The February 22, 2006, knee claim has a $400,000 SIR with a current amount paid of $392,968.03. Indian River County would be responsible for an additional $7,031.97 to reach the SIR threshold, and the excess carrier would then reimburse the County $77,968.03 of the $85,000 settlement amount. Therefore, Indian River County would only pay a total of $47,031.97 of the $125,000 total settlement amount. The County has received approval from the excess carrier to settle both claims accordingly. Following mediation, the contingent settlement of $125,000 was reviewed by John Titkanich, Susan Prado, Christopher Hicks, Elise Kriss, Cynthia Stanton, and Nathan McCollum. All agreed the County should move forward with the proposed settlement amount. FUNDING: The final settlement in the amount of $125,000 will be paid out of the Self -Insurance Fund/Risk Management/Workers Compensation account, number 50224619-012140 with an anticipated reimbursement of $77,968.03 from the excess carrier. Account Description Account Number Amount Self -Insurance Fund/Risk Management/Workers Compensation Account (Expense) 50224619-012140 $125,000.00 Self Insurance Fund/Reimbursements (Revenue) 502038-369940 $77,968.03 Net Cost $47,031.97 RECOMMENDATION: This claim was evaluated by the County's defense counsel, excess carrier, and the County staff listed above; and it is recommended that the Board of County Commissioners approve the final settlement of $125,000 to resolve this claim. 153 M Indian River County, Florida Memorandum TO: Board of County Commissioners THRU: John A. Titkanich, Jr., County Administrator FROM: Cynthia Stanton, Risk Manager DATE: September 24, 2024 SUBJECT: Third Party Claims Administration Agreement Description and Conditions The County's self-insurance program relies upon the services of a third -party claims administrator to analyze and process workers' compensation and third -party liability claims made against the County in accordance with State and Federal guidelines. Since February 2005 Davies Claims North America, Inc. (Davies), formerly known as Johns Eastern Company, Inc. (JEC), a leading firm in their industry, has consistently provided outstanding services and their longevity with the County brings both stability and historic knowledge to the County's self-insurance program. The current agreement includes a three (3) year term and began on October 1, 2019, and continued through September 30, 2022, with two (2) optional additional single year terms expiring on September 30, 2023, and September 30, 2024, respectively. The expiring annual cost of services is $250,752. The proposed renewal agreement will continue with prior terms and conditions of a flat rate increase of four (4) percent from the expiring agreement. This annual increase is consistent with earlier agreements. The proposed agreement includes a three (3) year term from October 1, 2024, through September 30, 2027, with an annual price of $260,907 for the first three years. The agreement also provides two (2) optional additional single year terms with a 3.5% increase each term. Annual fees are outlined below. Year 1-3: $260,907 Year 4: $270,039 Year 5: $279,491 Note: In September 2022, Johns Eastern Company was acquired by Davies. The JEC team now operates as Davies' and offers the same full range of TPA and loss adjusting services. 154 Funding Funding for claims administration services, in the amount of $260,907 for Fiscal Year 2024/2025, is provided by the Self Insurance Fund/Risk Management/Other Professional Services account, number 50224613-033190. Account Description Account No. Amount Self-Insurance/Risk Mn /Other Professional Services 50224613-033190 $260,907 Recommendation Staff recommends the Board authorize the Chair to execute the extension agreement after review and approval by the County Attorney's Office with an annual renewal cost of $260,907 Attachment Davies Renewal Agreement Octoberl, 2024 155 AGREEMENT between INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS and DAVIES CLAIMS NORTH AMERICA, INC. for THIRD PARTY ADMINISTRATION (TPA) SERVICES FOR THE SELF FUNDED WORKERS' COMPENSATION AND LIABILITY PROGRAM THIS AGREEMENT, made and entered into by and between INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, a political subdivision of the State of Florida (hereinafter, "IRC"), and DAVIES CLAIMS NORTH AMERICA, INC. (hereinafter, "TPA"). WHEREAS, IRC has undertaken to self -insure its Workers' Compensation and Third Party Liability program in accordance with applicable Florida statutes and regulations; and WHEREAS, TPA is engaged in the administration and supervision of Workers' Compensation and Third Party Liability programs for self-insured entities; and WHEREAS, TPA desires to provide and IRC desires to receive Workers' Compensation and Third Party Liability Claims Administration Services as described under the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of mutual covenants and conditions set forth herein, the parties agree as follows: ARTICLE 1— RECITALS 1.1 Recitals. The Parties agree that the foregoing recitals are true and correct and that such recitals are incorporated herein by reference. ARTICLE 2 — TERM OF AGREEMENT 2.1 Term of Agreement. This Agreement is effective as of 12:01 a.m., October 1, 2024 and will continue until 12:01 a.m., October 1, 2027. The term of the Agreement may, by mutual agreement by IRC and TPA, be extended for up to two additional one-year periods. ARTICLE 3 — COMPENSATION OF TPA October 1, 2024 — October 1, 2025 $260,907 October 1, 2025 — October 1, 2026 $260,907 October 1, 2026 — October 1, 2027 $260,907 Two Additional One -Year Periods Page 1 156 October 1, 2027 — October 1, 2028 $270,039 October 1, 2028 — October 1, 2029 $279,491 The above noted TPA compensation will be the only compensation for services. Attachment D lists acceptable Allocated Claims Expenses. IRC agrees to pay compensation to the TPA in quarterly installments. ARTICLE 4 — GENERAL CONDITIONS 4.1 Claims and Organizations Included. In addition to IRC, and as agreed to by the Parties, services are to be provided for any affiliated or subsidiary board, authority, committee, independent agency or other organization (including newly constituted) provided that such affiliated or subsidiary board, authority, committee, independent agency or other organization is either a body politic created by IRC or one in which controlling interest or membership therein is vested in IRC. 4.2 No Other TPA Compensation For Services Related to Agreement. 4.2.1 TPA agrees that, except to the extent, if any, specifically authorized under this Agreement, neither TPA, nor any parent, subsidiary, or affiliate of TPA, shall accept any rebates, overrides, administrative fees, or any other compensation of any nature from anyone, including from any subcontractors used by TPA to provide such services, other than the compensation received by TPA from IRC related to the services provided by, or on behalf of, TPA under this Agreement. 4.2.2 In the event TPA, or any parent, subsidiary, or affiliate of TPA, does receive any such compensation related to the services provided by, or on behalf of, TPA under this Agreement from anyone other than IRC, TPA shall promptly disclose the receipt of any such compensation to IRC and shall refund any such amounts received to IRC within thirty (30) days of the receipt by TPA. 4.2.3 In the event TPA, or any parent, subsidiary, or affiliate of TPA, is entitled to any such compensation related to the services provided by, or on behalf of, TPA under this Agreement from anyone other than IRC, TPA shall promptly disclose the entitlement to any such compensation to IRC and shall promptly assign the entitlement to any such compensation to IRC. 4.3 Notice of Termination or Adverse Change. 4.3.1 Notice by TPA. TPA shall at give valid written notice to IRC at least one hundred and twenty (120) days prior to cancellation, non -renewal, or restriction of TPA's obligations under this Agreement. The written notice of cancellation, non -renewal, or restriction of TPA's obligations under this Agreement shall be delivered by certified mail to: Page 2 157 Risk Manager Indian River County BOCC 1800 27th Street Vero Beach, FL 32960 4.3.2 Notice by IRC. This Agreement may be canceled at any time at the request of IRC by giving prior written notice of 90 days to TPA. 4.3.3 Basis of Termination. In the event of termination of this Agreement for whatever reason, the earned fees shall be computed on a pro rata basis without penalty and TPA shall refund to IRC the excess of paid fees or other consideration that were received by TPA within thirty (30) days from the date of termination. 4.4 Agreement — Document Priority. In the event of a conflict among the following documents, the order of priority shall be as follows: (1) This Agreement (2) Documentation regarding negotiations for this Agreement 4.5 Hold Harmless/Indemnification. TPA shall indemnify, hold harmless and defend IRC, its members, commissioners, officials, officers or employees from any and all claims, judgments, costs, and expenses including, but not limited to, reasonable attorney's fees, reasonable investigative and discovery costs, court costs and all other sums which IRC, its members, commissioners, officials, officers or employees may pay or become obligated to pay on account of any, all and every claim or demand, or assertion of liability, or any claim or action founded thereon, arising or alleged to have arisen out of the products, goods or services furnished by TPA, its agents, servants or employees; the equipment of TPA, its agents, servants or employees while such equipment is on premises owned or controlled by IRC; or the negligence or other culpability of TPA or the negligence or other culpability of TPA's agents when acting within the scope of their employment, whether such claims, judgments, costs and expenses be for damages, damage to property including IBC's property, and injury or death of any person whether employed by TPA, IRC or otherwise. TPA's obligation to hold harmless and defend an indemnitee with respect a claim, judgment, cost, or expense resulting from bodily injury, personal injury, or damage to tangible property, caused in whole or in part by TPA, its agents, servants or employees, shall apply whether or not the claim, judgment, cost, or expense is due to or caused in part by the negligence or other culpability of the indemnitee, excluding only the sole negligence or other sole culpability of the indemnitee. Any remedy provided to an indemnitee by this Section shall be in addition to and not in lieu of any other remedy available to the indemnitee under this Agreement or otherwise. This section will survive the termination of this Agreement regardless of the cause giving rise to such termination. Page I. 158 IRC agrees to indemnify, defend and hold TPA harmless to the extent allowed by and only to the extent set forth in Section 768.28 of Florida Statutes for any action resulting from TPA. 4.6 TPA Insurance Requirements. Prior to commencement of services under this Agreement, TPA shall obtain and maintain without interruption until completion of all services required under this Agreement, the insurance as outlined below. TPA agrees to furnish a fully completed certificate of insurance naming IRC and its members, officers, employees, and agents as additional insured on the General Liability insurance, signed by an authorized representative of the insurer providing such insurance coverages. The insurance coverages and limits shall meet, at a minimum, the following requirements: 4.6.1 Workers' Compensation/Employer's Liability Insurance. Such insurance shall be no more restrictive than that provided by the Standard Workers' Compensation Policy, as filed for use in Florida by the National Board on Compensation Insurance, without restrictive endorsements. The minimum amount of coverage (inclusive of any amount provided by an umbrella or excess policy) shall be: Part One: "Statutory" Part Two: $ 1,000,000 Each Accident $ 1,000,000 Disease - Policy Limit $ 1,000,000 Disease - Each Employee 4.6.2 General Liability Insurance. Such insurance shall be no more restrictive than that provided by the most recent version of standard Commercial General Liability Form (ISO Form CG 00 01) as filed for use in the State of Florida without any restrictive endorsements other than those required by ISO or the State of Florida those described below. The coverage may include restrictive endorsements which exclude coverage for liability arising out of: • Mold, fungus, or bacteria • Terrorism • Sexual Molestation The minimum limits (inclusive of amounts provided by an umbrella or excess policy) shall be: $ 2,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 1,000,000 Personal and Advertising Injury $ 1,000,000 Each Occurrence IRC and its members, officers, employees, and agents shall be included as an additional insured on a form no more restrictive than the most recent version of ISO Form CG 20 10 (Additional Insured - Owners, Lessees, or Contractors). Page 4 159 4.6.3 Automobile Liability Insurance. Such insurance shall be no more restrictive than that provided by Section H (Liability Coverage) of the most recent version of standard Business Auto Policy (ISO Form CA 00 01) without any restrictive endorsements, including coverage for liability contractually assumed, and shall cover all owned, non -owned, and hired autos used in connection with the performance of the Agreement. The minimum limits (inclusive of any amounts provided by an umbrella or excess policy) shall be: $ 1,000,000 Each Occurrence - Bodily Injury and Property Damage Combined 4.6.4 Professional Liability Insurance. Such insurance shall be on a form acceptable to IRC and shall cover TPA for those sources of liability arising out of the rendering or failure to render professional services in the performance of the services required in the Agreement including any hold harmless and/or indemnification agreement. Coverage must either be on an occurrence basis; or, if on a claims -made basis, the coverage must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis. The minimum limits (inclusive of any amounts provided by an umbrella or excess policy) shall be: $ 3,000,000 Each Claim/Annual Aggregate 4.6.5 Employee Dishonesty (Fidelity). Such insurance shall be no more restrictive than that provided by the most recent version of standard Commercial Crime Coverage Form (ISO CR 00 21) without restrictive endorsements or on a form acceptable to IRC and shall cover TPA and IRC against loss caused by the dishonesty of employees of TPA in connection with the Agreement. Coverage will include Employee Theft, Forgery and Alteration, Computer Fraud, and Funds Transfer Fraud. The minimum limits shall be: $2,000,000 Each Occurrence 4.6.6 Cyber Liability and Data Storage. Such insurance shall be on a form acceptable to IRC and shall cover, at a minimum, the following: • Data Loss and System Damage Liability • Security Liability • Privacy Liability • Privacy/Security Breach Response Coverage, including Notification Expenses Such Cyber Liability coverage must be provided on an Occurrence Form or, if on a Claims Made Form, the retroactive date must be no later than the first date of this Agreement and such claims -made coverage must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis. Page 5 160 The Cyber Liability coverage may be included as part of the Professional Liability coverage required above. The minimum limits shall be: $1,000,000 Per Claim and Aggregate 4.6.7 TPA's Insurance Primary and Non -Contributory. The insurance provided by TPA shall apply on a primary basis to, and shall not require contribution from, any other insurance or self-insurance maintained by IRC or its members, officers, employees, and agents. Any insurance, or self-insurance, maintained by IRC shall be excess of, and shall not contribute with, the insurance provided by TPA. 4.6.8 TPA's Insurance as Additional Remedy. Compliance with these insurance requirements shall not limit the liability of TPA. Any remedy provided to IRC by the insurance provided by TPA shall be in addition to and not in lieu of any other remedy (including, but not limited to, as an indemnitee of TPA) available to IRC under this Agreement or otherwise. 4.6.9 No Waiver by IRC Approval/Disapproval. Neither approval nor failure to disapprove insurance furnished by TPA shall relieve TPA from responsibility to provide insurance as required by this Agreement. 4.7 Compliance with Laws, Rules and Regulations. TPA is responsible for full and complete compliance with all laws, rules, and regulations, including those of the Florida Department of Financial Services, which may be applicable to it. Failure or inability on the part of TPA to comply with such laws, rules, and regulations (including failure to obtain Department of Financial Services approval) shall not relieve TPA from its obligation to perform completely in accordance with this Agreement. 4.8 Default. In the event of default, which may include, but is not limited to non-performance and/or poor performance of this Agreement, TPA shall lose eligibility to transact new business with IRC for a period of 14 months from date of termination of this Agreement by IRC. 4.9 Public Records Compliance. A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. Page 6 161 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords(i ,indianriver.gov Indian River County Office of the County Attorney 180127' Street Vero Beach, FL 32960 Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. 4.10 Access to Claim Files. TPA shall provide IRC real-time, electronic, internet-based access to all claim files, including all adjuster notes, supervisory notes, field case management notes, diary items, payment records, medical bills and expense bills. The TPA will provide IRC with all needed access to internet based information system, except that if access is desired for other than IRC employees or defense counsel, it will be granted based upon mutual agreement of TPA and IRC. 4.11 Ownership of Claim Files. IRC shall have all right, title, interest, and ownership to all loss statistics and claim files created as a result of the services provided, or to be provided, by TPA under this Agreement. Further, at the sole option of the IRC, and upon ten (10) days written notice, TPA, at TPA's sole expense, shall return such files to the IRC. At the termination of this Agreement, at the sole expense of TPA, TPA shall provide IRC with computer tapes or other computer media containing all of the claim data. Such data shall be made available in a format generally importable into a commonly recognized database for claims administration services. Page 7 162 4.12 Audit of Files and Procedures. At the sole option of IRC, TPA shall agree at no additional cost to IRC to any audits conducted by or on behalf of IRC of TPA's files and procedures as they relate to IRC. IRC shall have the right to audit during the contract period and for five years following the termination of the agreement. 4.13 TPA Is Independent Contractor. The Parties agree that TPA is engaged to perform services under this Agreement as an independent contractor, and not as an agent, of IRC. 4.14 Entire Agreement. This Agreement incorporates and includes all prior negotiations, correspondence, conversations, agreements and understandings applicable to the matters contained herein and the Parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in, or incorporated by reference in, this document. Accordingly, the Parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. 4.15 Amendments. No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by each Party hereto. 4.16 Waiver. The Parties agree that each requirement, duty and obligation set forth herein is substantial and important to the formation of this Agreement and, therefore, is a material term hereof. Any Party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 4.17 Governing Law. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Any controversies or legal problems arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the State courts of Indian River County, Florida. This section will survive the termination of this Agreement regardless of the cause giving rise to such termination. 4.18 No Waiver of Sovereign Immunity. Nothing contained in this Agreement is intended to serve as a waiver of sovereign immunity by IRC or any person to which sovereign immunity may be applicable. This section will survive the termination of this Agreement regardless of the cause giving rise to such termination. 4.19 Non -Discrimination. TPA shall not discriminate against any person in the performance of the duties, responsibilities and obligations under this Agreement because of race, age, religion, color, gender, national origin, marital status, disability or sexual orientation. 4.20 Successors. This Agreement shall be binding upon and shall inure to the benefit of all assigns, transferees and successors in interest of the Parties. Page 8 163 4.21 Assignment. Neither this Agreement nor any interest herein may be assigned, transferred or encumbered by any party without the prior written consent of the other Party. 4.22 Medicare, Medicaid, and SCHIP (State Children's Health Insurance Program) Extension Act of 2007 ("MMSEA"). TPA acknowledges and agrees that IRC has an obligation to perform Mandatory Insurer Reporting ("MIR") as set forth in Section 111 of the MMSEA. MMSEA provided for mandatory reporting requirements for group health plan arrangements and for liability insurance (including self-insurance), no-fault insurance, and workers' compensation (see 42 U.S.C. 1395y(b)(7) & (8)). IRC agrees to properly register with the Centers for Medicare and Medicaid Services ("CMS") as the Responsible Reporting Entity ("RRE"), to provide to TPA all relevant information including the RRE, Identification Number(s) assigned, and to properly designate a MIR reporting agent acceptable to TPA. IRC agrees that for each and every claim reported to TPA in which IRC possesses the information, TPA shall provide the following information as soon as required to comply with applicable law and avoid fines and penalties: claimant's first and last name, social security number, date of birth and gender. IRC consents to the disclosure of any required information to TPA's designated third party for processing IBC's MIR. 4.23 Funds for Payment of Claims. IRC has the sole obligation and responsibility for funding the payment of claims made by its employees in accordance with the Workers' Compensation Law as adopted and amended by the State of Florida and the applicable rules and regulations as promulgated by the applicable agencies of the State of Florida relating to the Workers' Compensation Law. TPA assumes no duty to fund any such claims at any time and shall have no obligation to advance funds for any such payment. IRC agrees to inform TPA of all relevant details with respect to any such accounts in order to TPA to perform its duties under this Agreement. TPA will analyze the account from time to time and will submit advisory reports, including any deficiencies to the account. As a result of the advisories, the IRC agrees to fund any increase within thirty (30) days of notification. In the event of cancellation or nonrenewal of this Agreement, IRC agrees to fund an amount sufficient to fund all of IRC's outstanding obligations as they become due. If, at any time, IRC or its carrier fails to provide adequate funding, TPA may issue "stop payment" orders on outstanding payments. Any bank charges resulting from inadequate funding including, but not limited to, interest, stop payment charges and overdraft fees shall be the obligations of IRC and shall be paid by IRC upon demand by TPA. If IRC on more than one occasion fails to provide adequate funding, TPA shall have the right to convert IBC's program to either daily clearance or voucher upon 48 hours notice to IRC. This right shall be without prejudice to other rights of TPA under this Agreement. 4.24 TERMINATION IN REGARDS TO F.S. 287.135: TPA certifies that it and those related entities of TPA as defined by Florida law are not on the Scrutinized Page 9 164 Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is for goods or services of one million dollars or more, TPA certifies that it and those related entities of TPA as defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. IRC may terminate this Contract if TPA is found to have submitted a false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes. IRC may terminate this Contract if TPA, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent companies that exist for the purpose of making profit, is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725, Florida Statutes. 4.25 Notice. When any of the Parties desire to give notice to the other, such notice must be in writing, sent by U S Mail, postage prepaid, addressed to the Party for whom it is intended at the place last specified. The place for giving notice shall remain such until it is changed by written notice in compliance with the provisions of this paragraph. For the present, the Parties designate the following as the respective places for giving notice: As to IRC Risk Manager Indian River County BOCC 1800 27th Street Vero Beach, FL 32960 As to TPA Beverly Adkins, President Davies Claims North America, Inc. Post Office Box 110259 Lakewood Ranch, FL 34211-0004 ARTICLE 5 — SPECIAL CONDITIONS FOR WORKERS' COMPENSATION CLAIMS ADMINISTRATION SERVICES 5.1 Compliance with Rules of Division of Workers' Compensation. TPA shall be responsible for compliance with all rules and regulations promulgated by the various state agencies prescribing the practices and procedures of self -insurer service companies. TPA shall also be responsible for all Page 10 165 required EDI DWC reporting. TPA shall reimburse IRC for payment of any fines, penalties or assessments assigned by the State of Florida, or other regulatory agency, for failure to comply with such rules and regulations, including EDI reporting, associated with the performance or responsibility of TPA. 5.2 Scope of Services. Except as otherwise provided in this Agreement, TPA shall, for the duration of this Agreement, provide all of the services described in Attachment A to this Agreement, Worker's Compensation Claims Administration Scope of Services. 5.3 Obligations Not Terminated By Term of Agreement. TPA will provide service on all claims occurring during, or before, the term of this Agreement and until thirty (30) days after the termination of this Agreement (including renewals, extensions or replacements thereof), all legally required reports for the contract period rendered, and all required reports to appropriate agencies. The compensation of TPA paid for services during the term of this Agreement includes the full compensation for such continuing obligations and, except as noted herein, no additional consideration shall be due for such obligations which extend beyond the term of this Agreement. 5.4 Performance Reviews. Except as otherwise provided in this Agreement, TPA and IRC agree that periodic Performance Reviews will be conducted in accordance with the processes and guidelines described in Attachment C, Claims Administration Services Performance Reviews. ARTICLE 6 — SPECIAL CONDITIONS FOR THIRD PARTY LIABILITY CLAIMS ADMINISTRATION SERVICES 6.1 Scope of Services. Except as otherwise provided in this Agreement, TPA shall, for the duration of this Agreement, provide all of the services described in, Attachment B to this Agreement, Third Party Claims Administration Scope of Services. 6.2 Obligations Not Terminated By Term of Agreement. TPA will provide service on all claims occurring during, or before, the term of this Agreement and until thirty (30) days after the termination of this Agreement (including renewals, extensions or replacements thereof), all legally required reports for the contract period rendered, and all required reports to appropriate agencies. The compensation of TPA paid for services during the term of this Agreement includes the full compensation for such continuing obligations and, except as noted herein, no additional consideration shall be due for such obligations which extend beyond the term of this Agreement. Upon exiting, client data will be provided to the new TPA either by a series of attachments to one or more email messages containing zip files which can be password -protected or via CD ROM or the most current means of providing data. The cost for this will be no greater than $3,500. IRC will be billed for any additional programming to help in data transfer. 6.3 Performance Reviews. Except as otherwise provided in this Agreement, TPA and IRC agree that periodic Performance Reviews will be conducted in accordance with the processes and guidelines described in Attachment C, Claims Administration Services Performance Reviews. Page 11 166 IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, FLORIDA by and through its Chairman, and DAVIES CLAIMS NORTH AMERICA, INC., by and through its duly authorized representative. WNER: INDIAN RIVER COUNTY Lo LE Susan Adams, Chairman John A. Titkanich, Jr., County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: 0 County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) DAVIES NORTH AMERICA: Attest: Name: Title: Designated Representative: Name: Title: Address: Phone: Page 12 167 ATTACHMENT A WORKERS' COMPENSATION CLAIMS ADMINISTRATION SCOPE OF SERVICES ADMINISTRATIVE SERVICES TPA will provide the following administrative services: In accordance with state mandated time frames, prepare (with IRC's assistance) and file with the appropriate state agencies all applications, bonds, documentation, and data required (if any) for implementation and continuance of the program. 2. In accordance with state mandated time frames, prepare, maintain, and file all records and reports as may be required by legal authorities (state, local, and federal). Prepare, maintain, and file statistical or other records and reports as required by IBC's excess insurers. Report claims to IRC's excess insurer(s) in accordance with the requirements of the excess insurer(s). Provide a copy of the reports to IRC. Follow specific written investigation procedures for any case for which excess Workers' Compensation insurers require specific notification or investigation. It is the responsibility of IRC to provide accurate coverage information regarding any insurance policies insuring claims covered by this Agreement. New insurance information on renewal years will be made within 90 days of renewal date. Excess information will include name and claims reporting address and phone number of all carriers, policy number, effective dates, limits of liability, deductibles, specific retentions and loss funds. Actual polices will be provided. This information is required for each claim year that TPA is handling for IRC. If this information is not made available as outlined in this paragraph, TPA will not be responsible for any penalties, interest, or reductions in excess recoveries because of late reporting. 4. In accordance with state mandated time frames, prepare, maintain, and file statistical information required by Workers' Compensation Rating Bureaus or appropriate state agencies, including electronic data interface (EDI) and data necessary for the promulgation of experience modifications. 5. Comply fully with all rules, regulations, guidelines or procedures established by IRC and the State of Florida, including EDI. 6. Provide IRC, annually, with the latest paylag report from the State of Florida. 7. Annually, provide IRC with a SSAE- 18 audit as required by the financial auditors. 8. Prepare and follow provisions specific to IRC, for approval by IRC, for ensuring services in the event of an emergency; e.g., hurricane preparedness, including how TPA services will continue, how IBC's employees will be paid indemnity in advance, and how they will be instructed on Page 13 168 obtaining medical care. 9. Provide advance notice and coordinate in advance with IRC any internal audits associated with the Workers' Compensation program. 10. Assist IRC with its Return to Work program, including identifying return to work opportunities and appropriate use of outside vendors. CLAIMS SERVICES TPA will provide the following claims services: Establish reporting procedures which are compatible with the needs and organizational structure of IRC. 2. Provide necessary forms and instructions for use. 3. Provide customer service lines with a toll-free line for employees. 4. Develop specific service instructions with IRC for the handling of IBC's claims. Develop specific service instructions with IRC for the handling of IBC's catastrophic claims. 5. Conduct such investigation into the specifics of each individual report of employee injury as in the exercise of professional judgment would seem necessary. Enhanced efforts shall be taken to identify possible fraudulent claims including recorded statements from claimants and discussions with the claimant's supervisors. 6. Subject to the exercise of professional judgment, accept and settle or deny all reported claims for employee injuries on behalf of IRC in accordance with the applicable Workers' Compensation Law or law of damages. When it appears the final value of any claim will exceed a discretionary limit of $10,000, IRC shall be notified and the final decision for settlement shall rest with IRC. Any settlement is to include preparation and actuation of all necessary stipulations, compromise, and release agreements. 7. IRC may select and employ outside professionals such as surveillance personnel, expert witnesses, and attorneys to assist in the investigation, adjustment, and defense of claims. (a) IRC may select specific vendors and pricing schedules for the following services: Legal services, Translation services, Transportation services, Surveillance and Investigation services, Medicare Set -Aside services and Court Reporting services. (b) TPA will review all bills for such services for reasonableness and conformity to any preestablished rates or fees and will adhere to any set pricing schedules. (c) TPA will work collaboratively with these outside professionals, including data sharing, Page 14 169 portals and other methods for sharing information. If there are any programming fees associated with sharing this data, IRC or the outside professionals will cover these costs. 8. Review all medical bills and bills for other services for which a claim is being made for reasonableness and conformity to rules, regulations, and legally imposed medical and surgical fee schedules. 9. Prepare and maintain files necessary for legal defense of claims and/or other litigation (such as actions for subrogation, contribution, or indemnity) or other proceedings. 10. Where appropriate or desirable, attend hearings, depositions, mediations, and other proceedings. The adjuster handling the claim file will provide an updated written file note within 48 hours after the hearing, deposition, mediation or other proceeding. 11. At the request of IRC, provide a complete copy of all files involving litigation, potential or actual subrogation, or potential or actual recovery from special or second injury funds to the Risk Manager or the designee thereof. 12. Aggressively pursue all possibilities of subrogation, excess insurance reimbursement, third party liens, contribution or indemnity and/or recovery from special or second injury funds on behalf of IRC. 13. Periodically as appropriate, but at least every quarter, review all open cases and complete a strategic action plan in order to assist in the settlement of the cases. Such written reviews shall include a review and verification of outstanding reserves. A written summary of the review shall be documented in the open case file and shall be provided to IRC within ten working days after the end of the period for which the report is being made. 14. Provide access to rehabilitative services for injured employees including consultation for retraining or reassignment of employees with limited physical performance arising from covered injuries. 15. The supervising adjuster shall meet with IBC's Risk Manager, or the designee thereof, to consult with and refer all questionable or contested cases and those with an estimated value in excess of $10,000. 16. Aid in communications/coordination with IBC's safety and loss control program staff as necessary including providing claims data needed to target safety and prevention initiatives. 17. Conduct adequate, timely and complete 24 hour contact in the investigation of lost -time claims and 48 hour contact in the investigation of medical -only claims. (24/48 hours from first notice to WC management organization, not 24/48 hours from when adjuster received). 18. Pay vendor bills (attorneys, surveillance, etc.) within 30 days. Page 15 170 19. Develop and follow appropriate written policies when (i) the injured employee requests a second opinion, (ii) medical evaluation is questioned, or (iii) grievance report is filed. 20. Assist, as appropriate, in the scheduling of independent medical examinations. 21. Monitor the purchase of items deemed to be medically necessary for the accommodation of an injured employee and obtain approval from the Risk Manager for those items with a cost greater than $10,000. 22. Follow all provisions of Florida Statute in regard to medical benefit entitlement and administration. FIRST NOTICE OF INJURY SERVICES TPA will provide the following administrative services: 1. Provide internet based claim reporting and intake capabilities. Send First Notice of Injury to the State of Florida in a timely manner. TPA must accept responsibility for penalties for late notice to the State of Florida when caused by other than the delay of IRC. 2. Receive and examine on behalf of IRC all reports of employee injury claims. Refer injured workers to appropriate medical services, and as appropriate and based upon pre -established criteria agreed upon by IRC. Provide immediate referral to network specialty medical providers for injuries. 3. Coordinate data between first report of injury and claims administration system. 4. The on-line claim security shall permit on-line input of accident reports by IRC. TELEPHONIC MEDICAL MANAGEMENT TPA will provide the following services: 1. Telephonic Nurse Case Management services will be provided by TPA staff for all lost time and select medical only claims. 2. Pre -Certification of Hospital Admissions. LOSS STATISTICS SERVICES TPA shall provide IRC with the ability to access comprehensive on-line, real-time electronic claim information data, including reporting capabilities, at no additional cost to IRC. TPA shall provide IRC with regular monthly reports, as agreed upon by the parties, in such a format as is acceptable to IRC. Page 16 171 TPA agrees that IRC shall have real-time access to all claim files, including all adjuster notes, supervisory notes, field case management notes, diary items, payment records, medical bills and expense bills in an electronic manner with internet based access available to IRC. NETWORK ACCESS & DEVELOPMENT SERVICES TPA will provide the following network access and development services: Provide IRC access to a provider network that contains appropriate providers. TPA must assure that high quality providers, particularly in key specialties, are encouraged to participate in the network. TPA will work with providers to develop contractual agreements which include preferred appointment setting criteria, reporting and standards to best address the medical and rehabilitative needs of IRC injured employees. Key specialties include internists, orthopedics, neurology, neurosurgery, occupational medicine specialties, pulmonology, infectious disease specialists, ear/nose/throat specialists, allergists, psychiatry and psychology. On an annual basis, the TPA and IRC will meet and agree upon discounts, types of specialists and key providers to be added to the network. MEDICAL BILL REVIEW AND AUDIT SERVICES TPA will provide the following medical bill review and audit services: For Medical Bill Review: (a) Promptly review medical/surgical bills (in and out of network) for accuracy including, but not limited to, as they relate to the following: (i) Duplicate billings (ii) Unbundling of charges (iii) Upcoding of charges (iv) Approval and appropriate precertification. (b) Review all medical bills that: (i) Are not subject to fee schedule coding (ii) Are for services not specifically addressed in the fee schedule (iii) Need an in-depth medical interpretation of the rules and regulations (iv) In the exercise of professional judgment, specifically warrant review. (c) Process, pay and mail bills within 45 days of receipt. 2. Reimburse IRC for any overpayments made in the bill review process within 30 days of identification of overpayment. Reimburse IRC for any penalties and/or interest associated with inaccurate payments. For Medical Auditing Services: (a) Audit in -network and out -network hospital/provider bills Page 17 172 (i) Exceeding $25,000 (ii) Others at TPA's discretion or specific request by IRC for accuracy and appropriateness (b) Develop and follow written policies on how late charges, no show charges and special payment arrangements are to be handled 4. Develop and provide communication materials to explain the policies and procedures of the Medical Bill Review and Audit Services to: (a) IRC (b) Medical providers 5. Develop and follow written grievance procedures for provider concerns. PHARMACEUTICAL MANAGEMENT SERVICES TPA shall recommend a prescription benefit management (PBM) vendor which: 1. Provide IRC injured workers access to a pharmacy network of local and national pharmacies with agreed upon discounted prices for drugs. Provide IRC injured workers with communication materials, including pharmacy cards, to assure proper information is available for prompt dispensing of and proper coding and billing of pharmaceuticals. 2. Provide IRC with pharmacy specific reporting on a quarterly basis of generic/brand utilization, network penetration, narcotic usage and other detailed reports as agreed between the parties. 3. Develop appropriate utilization review procedures in real time to assure dispensed drugs are appropriate for injury, timely dispensing and concurrent review for medical interactions. Page 18 173 ATTACHMENT B THIRD PARTY LIABILITY CLAIMS ADMINISTRATION SCOPE OF SERVICES ADMINISTRATIVE SERVICES TPA will provide the following administrative services: 1. Prepare (with IBC's assistance) and file with the appropriate state agencies all applications, bonds, documentation, and data required (if any) for implementation and continuance of the program. 2. Prepare, maintain, and file all records and reports as may be required by legal authorities (state, local, and federal) including Form 1099 and all reporting required for Medicare Secondary Payor provisions. 3. Prepare, maintain, and file statistical or other records and reports as required by IBC's excess insurers. 4. Prepare, maintain, and file statistical information required by Rating Bureaus or appropriate state agencies. 5. Comply fully with all rules, regulations, guidelines or procedures established by IRC and the State of Florida. CLAIMS SERVICES TPA will provide the following claims services: Establish reporting procedures which are compatible with the needs and organizational structure of IRC. 2. Provide necessary forms and instructions for use. Be available on a 24 hour basis, and provide immediate response to claims investigation requests through use of email or cellular telephones. 4. Provide a toll-free customer service line for employees. 5. Prepare and follow a work plan that has been approved by IRC in the handling of IBC's claims. Prepare and follow a work plan that has been approved by IRC in the handling of IRC's catastrophe claims. 6. Receive and examine on behalf of IRC all reports of third party claims including claims by an employee of one Insured against another Insured. Page 19 174 7. Report claims to IBC's excess insurer(s) in accordance with the requirements of the excess insurer(s). Provide a copy of the report to IRC. Follow specific written investigation procedures for any case for which the excess insurer requires specific notification. It is the responsibility of IRC to provide accurate coverage information regarding any insurance policies insuring claims covered by this contract. New insurance information on renewal years will be made within 90 days of renewal date. Excess information will include name and claims reporting address and phone number of all carriers, policy number, effective dates, limits of liability, deductibles, specific retentions and loss funds. Actual polices will be provided. This information is required for each claim year that TPA is handling for IRC. If this information is not made available as outlined in this paragraph, TPA will not be responsible for any penalties, interest, or reductions in excess recoveries because of late reporting. 8. Within 24 hours after notification of a serious (one requiring more than first aid) third party bodily injury claim, contact the claimant by telephone or in person. Within two working days after notification of any other third party claim, contact the claimant by telephone or in person. 9. Subject to the exercise of professional judgment, accept and settle or deny all third party claims on behalf of IRC. When it appears that the claim is questionable or contested or the final value of any claim will exceed a discretionary limit of $10,000, IRC shall be notified and the final decision for settlement shall rest with IRC or its designee. Any settlement is to include preparation and actuation of all necessary compromise and release agreements. 10. Conduct such investigation, field or telephonic, as in the exercise of professional judgment would seem necessary. Follow specific written investigation procedures for any case for which the excess insurer requires specific notification. 11. IRC may select and employ outside professionals such as surveillance personnel, expert witnesses, and attorneys to assist in the investigation, adjustment, and defense of claims. (a) IRC may select specific vendors and pricing schedules for the following services: Legal, Surveillance and Investigation services, and Medicare Set -Aside (CMS) services. (b) TPA will review all bills for such services for reasonableness and conformity to any pre- established rates or fees and have the ability to adhere to any set pricing schedules. (c) TPA will work collaboratively with these outside professionals. IRC will be involved in the selection process for such outside professionals and will be involved in establishing effective utilization decision making criteria. 12. Prepare and maintain files necessary for legal defense of claims and/or other litigation (such as actions for subrogation, contribution, or indemnity) or other proceedings. Page 20 175 13. Where appropriate or desirable, attend hearings, depositions, mediations, and other proceedings. The attorney or other party representing IRC shall provide a written report to IRC within ten working days after the hearing, deposition, mediation or other proceeding. The adjuster handling the claim file will provide an oral report to IRC within ten working days after the hearing, deposition, mediation or other proceeding. 14. Pay in a timely fashion all claims and expenses pertaining to IRC's claims. 15. At the request of IRC, provide a complete copy of all files involving litigation, potential or actual subrogation, to the Risk Manager or the designee thereof. 16. Aggressively pursue all possibilities of subrogation, excess insurance reimbursement, third party liens, contribution or indemnity on behalf of IRC. Services for Automobile Liability shall include the pursuit of subrogation on behalf of IRC for Automobile Physical Damage losses. 17. Periodically as appropriate, but at least every six months, review all open cases in and complete a strategic action plan in order to assist in the settlement of the cases. Such written review shall include a review and verification of outstanding reserves. A written summary of the review shall be documented in the open case file and shall be provided to IRC within ten working days after the end of the period for which the report is being made. 18. The supervising adjuster shall meet with IRC's Risk Manager, or the designee thereof, to consult with and refer all questionable or contested cases and those with an estimated value in excess of $10,000. LOSS STATISTICS SERVICES The TPA shall provide IRC with the ability to access comprehensive on-line, real-time claim information data, including reporting capabilities, at no additional cost to IRC. The TPA shall provide IRC with regular monthly reports, as agreed upon by the parties, in such a format as is acceptable to IRC. The on-line claim security shall permit on-line input of accident reports by IRC. The TPA agrees that IRC shall have on-line, real-time access to all claim files, including all adjuster notes, supervisory notes, diary items, payment records, medical bills and expense bills in an electronic manner with internet based access available to IRC. Page 21 176 ATTACHMENT C CLAIMS ADMINISTRATION SERVICES PERFORMANCE REVIEWS The TPA and IRC agree that Performance Reviews will be conducted after the first year of operations. Each Performance Review will involve Claim File Reviews and an overall Program Management Review. Performance Reviews will be conducted by the Risk Manager, or the designee thereof. In the Claim File Review process, for each claim file that is reviewed, the reviewer will assign a score from 0 to 100 based upon the criteria outlined in this Attachment B. At the conclusion of reviewing all selected claim files, an average score for all claim files reviewed will be calculated. In the Program Management Review process, a separate single score between 0 and 100 will calculated. The average score for the Claim File Reviews will account for 90% of the overall scoring for the Performance Review. The total score for the Program Management Review will account for 10% of the overall scoring for the Performance Review. As an example, if the average WC Claim File Review score is 86 points, and the average Third Party Liability Claim File Review score is 90 points, and the Program Management Review score is 70 points, the total score will be calculated as follows: Third Party Liability Claim File Review 90 points times 40% weight = 36.0 points WC Claim File Review average 86 points times 50% weight = 43.0 points Program Management Review 70 points times 10% weight= 7.0 points Total Weighted Review Points 86.0 points The penalties will be based upon the Total Weighted Review Points. IRC will perform one Performance Review for each annual period of the contract. The following chart outlines the expected review schedule. IRC retains the right, at its sole discretion, to perform such reviews at any time. Performance Review Performance Period Total Weighted Review Points Penalty 1 Months 1 — 12 of Contract 80 1% 2 Months 13 — 24 of Contract 90 1% 3 Months 25 — 36 of Contract 95 1% 4 * Months 37 — 48 of Contract 95 1% 5 * Months 49 — 60 of Contract 95 1% * If agreement extension authorized by IRC. Failure to perform at or above expected levels for the Performance Reviews will result in a financial penalty of I% of the amount that was charged by the TPA for the performance period. Any financial Page 22 177 penalties will be credited to future amounts invoiced by the TPA to IRC. The Performance Reviews will measure objective performance standards which are easily identified and measured. After each Performance Review is performed, the TPA will meet with the IRC Risk Manager and/or designee to discuss initial evaluation results. The TPA will be given an opportunity to factually rebut the initial findings. Thereafter, a final tally of the review results will be prepared. A minimum Total Weighted Review Points of 80 is expected in the first annual period of the contract. The minimum Total Weighted Review Points is raised to 90 on the second annual period, and 95 for periods thereafter. Failure to meet these average compliance expectations will result in the penalty noted above. THIRD PARTY LIABILITY CLAIM FILE REVIEWS The Claim File Review will include 20 randomly selected claim files. The make-up of the files selected for each review will be at least 50% open files. At least 50% of the selected files will have recent (within performance period) dates of occurrence and remaining selected files will have dates of injury more than 12 months prior to the performance period. Each claim will generate a score ranging from 1 to 100 points. All timeliness standards of performance are stated in business, not calendar, days. In any instances where a standard is not applicable to a particular claim file, the file will be awarded the appropriate point(s) for that standard. Only transactions that are paid or processed during the performance period will be subject to scoring. 1. Claim Receipt, Recording & Contact Assigned (20 Points) The TPA will document claims intake information on all liability claims, enter the claim into the system, properly code claim, assign claim number and assign adjuster. This information will be available electronically within one business day of receipt of claim intake information. A minimum of "three attempts" by the claims adjuster to contact the appropriate claimant(s), employees, and/or supervisor will be considered a "contact," if followed up with appropriate correspondence and documented in the file within the measurement period. 2. Document Subrogation Recovery Potential (10 Points) Adjusters will document subrogation, contribution, and/or coordination of benefits recovery potential in the claim file within fourteen (14) days of claim receipt. 3. Litigation Management and Communication/Documentation (10 Points) Claims adjusters will "address" litigation within two (2) days of litigation receipt. This will Page 23 178 mean a referral to the appropriate legal counsel for assignment within two (2) days. 4. Direction Within Fourteen (14) Days of Claim Receipt (20 points) For liability claims, within fourteen (14) days of receipt of the claim, the claims adjuster will document appropriate specific direction for the investigation and handling of the case. 5. Reserves — Documentation, Routine/Appropriate Updates (20 Points) Within 72 hours of receipt of the claim, initial reserves for the file should be set; thereafter, reserves will be reviewed on an on-going basis, and, at a minimum of 30 days from 72 hour review, 30 days from 30 day review, 60 days from last 60 day review and every 6 months thereafter. Any increase or decrease of reserves by $10,000 or more requires notice to the Risk Manager, or designee. The file should document such notice when appropriate. 6. Excess Insurer Communication, Documentation and Recovery (20 Points) TPA will provide documentation of compliance with all reporting requirements of excess insurers. All claim files with total incurred experience projections exceeding self-insured retention for date of injury will document appropriate communication with excess insurance. All required and appropriate information will be provided to excess insurers. TPA will file for reimbursement from excess insurer for each claim file when total payments exceed self-insured retention. Initial filing for reimbursement will occur within 90 days of when total payments exceeded self-insured retention. TPA will follow-up with excess insurer every 90 days until all excess insurance reimbursements have been received by IRC. WORKERS' COMPENSATION CLAIM FILE REVIEWS The Claim File Review will include 50 randomly selected claim files. The make-up of the files selected for each review will be at least 50% open files. At least 50% of the selected files will have recent (within performance period) dates of injury and remaining selected files will have dates of injury prior to the beginning of the performance period. Each claim will generate a score from 1 to 100 points. All timeliness standards of performance are stated in business, not calendar, days. In any instances where a standard is not applicable to a particular claim file, the file will be awarded the appropriate point(s) for that standard. Only transactions that are paid or processed during the performance period will be subject to scoring. MEDICAL MANAGEMENT/CONTROL — 32 Points 1. Timely Medical Bills and Records (8 Points) The TPA will review bills, invoices, and other claims for payment submitted by health care providers to identify proper authorization, over utilization, underutilization and billing errors and will adjudicate/pay those bills and mail (postmark) payments within 45 days. Bills will be properly coded. Page 24 179 2. Medical Plan of Action Documentation (8 Points) A written plan of action must be established jointly between the adjuster and, as appropriate, supervisor or case manager within the following intervals: a. Within 10 days of the TPA's knowledge of a claim, b. Within 30 days of the TPA's knowledge of a claim, c. At quarterly intervals thereafter, as long as a claim remains open. The plan of action must include, as appropriate, the medical resources required (field nurse case manager, specialist referral, transportation, attendant care, etc.), the diagnosis, prognosis, proposed treatment plan, authorized physicians and other providers, description and cost of prescribed medications, the Medicare set aside strategy and anticipated MMI, current work status and stay -at -work or return -to -work plan. File documentation will include a clear understanding by adjuster direction, strategy and "who" is going to do "what" to ensure successful result. End result desired or expected will be clearly documented. 3. Timely Care/Treatment/Quality Referral & Authorization Process (8 Points) Needed medical appointments with specialists, physical therapists, diagnostic tests, etc. must take place within 7 days of a request for service by an authorized party and appropriate to the diagnosis. If appointment for appropriate service is not available within 7 days of request/referral, file must document reasonable attempts to procure such appointment. The TPA must provide a substantive and written cover letter and chronologically arranged medical records to any independent medical examiner at least 5 days prior to an independent medical examination appointment date or, as appropriate, provide the documents in a timely manner to defense counsel on the appointments that they are to schedule. The information assembled must be thorough and provided in such a manner as to be meaningful and self- explanatory. 4. Stay-at-Work/Return-to-Work Communication & Documentation (8 Points) The IRC Workers' Compensation Coordinator must be notified in writing, no later than the next business day of the TPA's knowledge, that an employee has been given limitations/restrictions or other altered duty status. The file must always clearly document work status. CLAIMS MANAGEMENT — 36 Points 1. Timely Reporting, Quality Contact (for new claims) (8 Points) Adjuster will make timely (within 24 hours for lost -time and 48 hours for medical -only, but not later than the next business day excluding weekends and holidays), appropriate, and meaningful contact with the injured employee, site supervisor and physician. File will Page 25 180 document this contact. If contact is not made, file will document attempts at contact. Documentation will include, but not be limited to, documentation of compensability, mechanism of injury, medical necessity of medical care, orientation of the injured worker, duty status, as well as evidence of meaningful medical, educational, vocational and societal background information relevant to the ability of the injured employee to return to his or her usual occupation. 2. Recovery Activity/Subrogation (4 Points) All possible avenues of subrogation/recovery will be thoroughly explored with appropriate follow-up diaries. Employees prior claim history will be investigated and clearly documented in file. 3. Documented Communication (4 Points) Evidence/documentation of routine and effective communication between all interested parties involved in the claim: adjuster, nurse case manager, physicians and other health care providers, employer, employee, legal counsel, etc. Information requested from interested parties should be aggressively pursued. When the information is not provided in a reasonable amount of time, follow-ups for the requested information should be sent at regular intervals until the information is provided or the matter otherwise resolved. The file should be clearly documented with the date and description of each new request or follow-up. 4. Litigation Management (4 Points) Evidence of proactive litigation activity and plan (i.e., claim management not "abandoned" to defense counsel) and reasonable efforts should be documented and readily evident from the claim file. File will reflect timely response to all legal filings, legal correspondence and proceedings. File will include evidence of a litigation action plan from defense counsel. 5. Overall Claim Documentation (8 Points) Claim file documentation must be meaningful and self-explanatory. A "The file must speak for itself' standard will be kept at all times. Actionable events (new information, transactions, correspondence and communication, actions, etc.) must be documented in real-time (i.e., same day). 6. Supervisor, Manager Involvement (8 Points) Appropriate supervisory/management involvement will be documented in claim file. Supervisory/management directives will include initial assignment and subsequent directives will include involvement in evaluating reserves, involvement in strategic planning and disposition of claim. Requests by the supervisor/manager for information from interested parties, and follow-ups for that information, should be timely and clearly documented with a date and description of each request and follow-up. FINANCIAL MANAGEMENT — 32 Points 1. Reserves (8 Points) Page 26 181 A comprehensive reserve analysis must be prepared and be included as part of the claim file within the following intervals: a. Within 10 days of the TPA's knowledge of a claim, b. Within 90 days of the TPA's knowledge of a claim, c. At 6 month intervals thereafter, as long as a claim remains open, and d. At any time, where in the TPA's professional judgment, a claim event has occurred requiring a reserve increase or decrease. 2. Medical Payments (8 Points) Medical reimbursement made on behalf of IRC must be in accordance with contracted rates or the Florida Fee Schedule. Medical reimbursement includes reimbursements for physician office visits, surgeries, pharmaceuticals, physical therapy, and other medical treatments. A random sampling of medical reimbursements paid for each claim file will be reviewed. 3. Indemnity Payments (8 Points) Determination of the injured employee's proper average weekly wage and compensation rate must be made within 10 days of TPA's receipt of the wage statement is required by Statute/Administrative Code. Thereafter, timely indemnity payments will be documented. 4. Expense Payments (8 Points) Appropriate use/management of support resources will be reviewed. This will include the use of all vendors/resources enlisted and paid as an allocated loss adjustment expense (ALAE) or a legal expense such as defense counsel, surveillance, translators, Medicare set- aside services, transportation services, etc. To the extent a preferred panel of providers of these services has been established by IRC, use of preferred providers and contracted rates will be reviewed. PROGRAM MANAGEMENT REVIEW REPORTING & COMMUNICATIONS — 35 Points 1. Routine Meetings (15 Points) The TPA will establish and conduct routine meetings with the Risk Manager, or designee, to review progress of the program, review financial indicators of the program, review legislative issues relevant to the program and to discuss any open issues. Meetings will, as appropriate, include sub -contractors of the TPA involved in the program. Agendas will be developed in advance of the meetings and minutes of meetings will be kept. Attendance via teleconference meets this requirement. 2. Monthly & Quarterly Reporting (15 Points) IRC and TPA will develop a written listing of reports to be provided by the TPA to IRC. The written listing of reports will include information regarding the timing of reports and distributions of reports. This will include reports from subcontractors, as appropriate. Page 27 182 3. Reporting and Reimbursement of State of Florida Penalties (5 Points) TPA will provide quarterly reporting to IRC of all penalties paid by the TPA to the State of Florida. The report will include documentation of the reason for the penalty and describe the responsibility. TPA will promptly reimburse IRC for penalties for which the TPA's actions are responsible. STAFFING — 20 Points 1. Caseloads (10 Points) Average assigned caseloads for adjusters will not exceed 170 open claim files. Medical only adjuster case load will not exceed 250 open claim files. 2. Communications Regarding Assigned Staff (10 Points) TPA will provide notice to Risk Manager of all staff changes relating to the management of IRC claims. PROVIDER NETWORK EFFECTIVENESS —15 Points 1. Ability to Get Appointments Quickly (10 Points) TPA agrees that it will design, establish, maintain and administer a provider network through which treatment, services and supplies will be provided in a reasonably timely manner. TPA agrees it will clearly document in the file any difficulties in obtaining timely treatment, services or supplies and any and all efforts to procure alternatives to such treatment, services or supplies. 2. Management of Non -Standard Fee Agreements (5 Points) TPA will document all non-standard fee agreements for medical services. TPA agrees that any and all non-standard fee agreements must be reviewed and approved by IRC prior to receipt of treatment, services or supplies. TPA shall clearly document IBC's approval in the file. EXCESS INSURANCE — 30 Points 1. Reporting (10 Points) TPA will provide documentation of compliance with all reporting requirements of excess insurers. 2. Documentation of Appropriate Communications with Excess Insurers (10 Points) All claim files with total incurred experience projections exceeding the self-insured retention for date of injury will document appropriate communication with excess insurance. All required and appropriate information will be provided to excess insurers. 3. Prompt Reimbursement of Excess Insurance (10 Points) Page 28 183 TPA will file for reimbursement from excess insurer for each claim file when total payments exceed self-insured retention. Initial filing for reimbursement will occur within 90 days of when total payments exceeded self-insured retention. The TPA will follow up with excess insurer every 90 days until all excess insurance reimbursements have been received by IRC. Page 29 184 ATTACHMENT D ALLOCATED CLAIMS EXPENSES The TPA and IRC agree that the following are acceptable Allocated Claims Expenses. The TPA Fee, as shown in Article 3 of this Agreement, does not include Allocated Claims Expenses. Attorneys' and legal assistance' fees for claim and any lawsuits, before and at trial, on appeal, or otherwise; Court and other litigation settlement expenses, including, without limitation: • Medical examination to determine extent of liability, • Expert medical and other testimony, • Laboratory, X-ray and other diagnostic tests, • Autopsy, surgical reviews, and other pathology services, • Physician related fees and expenses in reading, interpreting, or performing any of the foregoing tests or services, • Stenographer, process server, and other related trial preparation, trial, settlement, and court costs, • Witness fees and expenses before and at trial, deposition, settlement discussions, or otherwise, and • Fees and expenses for surveillance, private investigators, or otherwise; Fees for any work done outside the office, including, but not limited to, field investigations necessary to determine compensability, liability, Special Disability Trust Fund or subrogation recoverability, claimant control, attendance at mediations, hearings and depositions, attendance at management meetings, attendance at medical consultations or hearings, appraisals, case management, recorded statements; Fees for field investigation will be $105.00, $0.55 a mile and $1.00 per photograph, and administrative expenses; Handling of property claims during a catastrophe will be billed based upon the catastrophe schedule in effect at the time of the catastrophe. Fees for over -night or special mail services for various documents; Field Case Management Services, Peer Review Services, Medical Care Audits or Hospital Bill Audits; Medicare Set -Aside (MSA) services to include: MSA cost projections, MSA submission, liability MSA services, comprehensive drug utilization review, lien search, conditional lien dispute and projection updates. Page 30 185 A CONSENT AGENDA INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: September 13, 2024 SUBJECT: 2024/2025 STATE/COUNTY CONTRACT INDIAN RIVER COUNTY HEALTH DEPARTMENT FROM: Kristin Daniels Director, Management & Budget DESCRIPTIONS AND CONDITIONS The Indian River County Health Department has submitted their annual contract for approval by the Board of County Commissioners. The contract, required under Chapter 154, Florida Statutes, contains the full annual operating budget, revenues and expenditure program plan for the Health Department for Fiscal Year 2024/2025. This contract provides for county funding of the Health Department. The direct contribution for Fiscal Year 2024/2025 totals $806,623, which is level funding when compared to the current fiscal year contract. In addition, the County provides maintenance and operations for Health Department facilities. This is reflected as an in-kind contribution of $1,061,283 for a total County contribution of $1,867,906. FUNDING Funding for the Florida Department of Health contract, in the amount of $806,623, is provided by the General Fund/General Health/State Health Department account, number 00110669- 088190. The remaining maintenance expense (in-kind contribution), in the amount of $1,061,283, is provided by various General Fund/Facilities Management accounts, number 00122019. Account Description Account Number Amount General Fund/General Health/State Health Department 00110669-088190 $ 806,623 General Fund/Facilities Management 00122019 -various $ 1,061,283 Total $ 1,867,906 RECOMMENDATION Staff recommends the Board approve and authorize the Chairman to execute the contract. ATTACHMENTS Health Department Contract Cover Letter Health Department Contract Health Department Contract Attachments 186 Ron DeSantis Mission: Governor To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Joseph A. Ladapo, MD, PhD HEALTH State Surgeon General Vision: To be the Healthiest State in the Nation August 30, 2024 Mr. John Titkanich, Administrator Indian River County Board of County Commissioners 1801 27'11 Street Vero Beach, FL 32960 RE: 2024-2025 State/County Contract Dear Mr. Titkanich, Please find attached (3) originals of the 2024-2025 State and County contract for the operations of the Indian River County Health Department for your review and formal approval by the Indian River County Board of Commissioners. The contract, required under F.S. 154, contains the full annual operating budget; revenues and expenditure program plan for our health department. The total amount of the contract including all revenue sources and in-kind sources is $10,578,031. The county appropriation of $806,623 along with estimated building operational expenses of $1,061,283 are specified fiscal responsibilities of the Indian River County Board of Commissioners. The basic expenditure plan forecasts anticipated number of clients, services, and dedicated staff to each area served by the health department. As always, a quarterly report will be forwarded to your attention for review and a written explanation will be provided if the variance exceeds or falls below 25% of the planned expenditure amount for the contract year. Please feel free to call me at 794-7450 if you have any questions. We will be available to the Commission when the contract is presented. Sincerely, f r Miranda C. Swanson, M.P.H. Health Officer { Enclosures Cc: Demonica Connell, Office of Budget and Revenue Management Florida Department of Health In Indian River county Accredited Health Departrr t 1900 27th Street, Vero Beach, FL 32960 " W IR PtMiC HWItrlAcprklitation 8Wd PHONE: 7721794.7400 WEBSITE: http:Nindianriver.floridaheafth.gov 187 FloridaHealth.gov CONTRACT BETWEEN INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS AND STATE OF FLORIDA DEPARTMENT OF HEALTH FOR OPERATION OF THE INDIAN RIVER COUNTY HEALTH DEPARTMENT CONTRACT YEAR 2024-2025 This contract is made and entered into between the State of Florida, Department of Health ("State"), and the Indian River County Board of County Commissioners ("County"), through their undersigned authorities, effective October 1, 2024. State and County are jointly referred to as the "parties". RECITALS A. Pursuant to Chapter 154, Florida Statutes, the intent of the legislature is to "promote, protect, maintain, and improve the health and safety of all citizens and visitors of this state through a system of coordinated county health department services." B. County Health Departments were created throughout Florida to satisfy this legislative intent through the "promotion of the public's health, the control and eradication of preventable diseases, and the provision of primary health care for special populations." C. Indian River County Health Department ("CHD") is one of the created County Health Departments. D. It is necessary for the parties hereto to enter into this contract to ensure coordination between the State and the County in the operation of the CHD. NOW, THEREFORE, in consideration of the mutual promises set forth herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. RECITALS. The parties mutually agree that the foregoing recitals are true and correct and incorporated herein by reference. 2. TERM. The parties mutually agree that this contract shall be effective from October 1, 2024, through September 30, 2025, or until a written contract replacing this contract is entered into between the parties, whichever is later, unless this contract is otherwise terminated according to the termination provisions outlined in paragraph 8. below. 3. SERVICES MAINTAINED BY THE CHD. The parties mutually agree that the CHD shall provide those services as outlined in Part III of Attachment II hereof, to maintain the following three levels of service pursuant to section 154.01(2), Florida Statutes, as defined below: a. "Environmental health services" are those services that are organized and operated to protect the health of the general public by monitoring and regulating activities in the environment that may contribute to the occurrence or transmission of disease. Environmental health services shall be supported by available federal, state, and local funds and shall include 1 188 those services mandated on a state or federal level. Examples of environmental health services include but are not limited to, food hygiene, safe drinking water supply, sewage, and solid waste disposal, swimming pools, group care facilities, migrant labor camps, toxic material control, radiological health, and occupational health. b. "Communicable disease control services" are those services that protect the health of the general public through the detection, control, and eradication of diseases that are transmitted primarily by human beings. Communicable disease services shall be supported by available federal, state, and local funds and shall include those services mandated on a state or federal level. Such services include, but are not limited to, epidemiology, sexually transmissible disease detection and control, HIV/AIDS, immunization, tuberculosis control, and maintenance of vital statistics. c. "Primary care services" are acute care and preventive services that are made available to well and sick persons who are unable to obtain such services due to lack of income or other barriers beyond their control. These services are provided to benefit individuals, improve the collective health of the public, and prevent and control the spread of disease. Primary health care services are provided at home, in group settings, or in clinics. These services shall be supported by available federal, state, and local funds and shall include services mandated on a state or federal level. Examples of primary health care services include but are not limited to first contact acute care services; chronic disease detection and treatment; maternal and child health services; family planning; nutrition; school health; supplemental food assistance for women, infants, and children; home health; and dental services. 4. FUNDING. The parties further agree that funding for the CHD will be handled as follows: a. The funding to be provided by the parties and any other sources is outlined in Part II of Attachment II hereof. This funding will be used as shown in Part I of Attachment II. i. The State's appropriated responsibility (direct contribution excluding any state fees, Medicaid contributions, or any other funds not listed on the Schedule C) as provided in Attachment II, Part II is an amount not to exceed $4,052,069 (State General Revenue, State Funds, Other State Funds and Federal Funds listed on the Schedule C). The State's obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. ii. The County's appropriated responsibility (direct contribution excluding any fees, other cash, orlocal contributions) as provided in Attachment ll, Part II is an amount not to exceed $806,623 (amount listed under the "Board of County Commissioners Annual Appropriations section of the revenue attachment). b. Overall expenditures will not exceed available funding or budget authority, whichever is less, (either the current year or from surplus trust funds) in any service category. Unless requested otherwise, any surplus at the end of the term of this contract in the County Health Department Trust Fund that is attributed to the CHD shall be carried forward to the next contract period. 2 189 c. Either party may establish service fees as allowed by law to fund activities of the CHD. Where applicable, such fees shall be automatically adjusted to at least the Medicaid fee schedule. d. Either party may increase or decrease funding of this contract during the term hereof by notifying the other party in writing of the amount and purpose for the change in funding. If the State initiates the increase or decrease, the CHD will revise Attachment II and send a copy of the revised pages to the County and the State's Office of Budget and Revenue Management. If the County initiates the increase or decrease, the County shall notify the CHD in writing. The CHD will then revise Attachment II and send a copy of the revised pages to the State's Office of Budget and Revenue Management. e. The name and address of the official payee to whom payments shall be made is: County Health Department Trust Fund Indian River County Health Department Accounts Receivable, 1900 27th Street Vero Beach, FL 32960-3383 5. CHD DIRECTOR or ADMINISTRATOR. Both parties agree the director or administrator of the CHD shall be a State employee or under contract with the State and will be under the day-to-day direction of the State's Deputy Secretary for County Health Systems. The director or administrator shall be selected by the State with the concurrence of the County. The director or administrator of the CHD shall ensure that non -categorical sources of funding are used to fulfill public health priorities in the community and the Long -Range Program Plan. 6. ADMINISTRATIVE POLICIES AND PROCEDURES. The parties hereto agree that the following standards should apply in the operation of the CHD: a. The CHD and its personnel shall follow all State policies and procedures, except to the extent permitted for the use of County purchasing procedures as outlined in subparagraph b., below. All CHD employees shall be State or State -contract personnel subject to State personnel laws, rules, and procedures. Employees will report time in the Health Management System compatible format by program component as specified by the State. b. The CHD shall comply with all applicable provisions of federal and state laws and regulations relating to its operation with the exception that the use of County purchasing procedures shall be allowed when it will result in a better price or service and no statewide purchasing contract has been implemented for those goods or services. In such cases, the CHD director or administrator must sign a justification, therefore, and all County purchasing procedures must be followed in their entirety, and such compliance shall be documented. Such justification and compliance documentation shall be maintained by the CHD following the terms of this contract. State procedures must be followed for all leases on facilities not enumerated in Attachment IV. c. The CHD shall maintain books, records, and documents following the Generally Accepted Accounting Principles, as promulgated by the Governmental Accounting Standards Board, and the requirements of federal or state law. These records shall be maintained as 3 190 required by the State's Policies and Procedures for Records Management and shall be open for inspection at any time by the parties and the public, except for those records that are not otherwise subject to disclosure as provided by law which is subject to the confidentiality provisions of paragraphs 6.i. and 6.k., below. Books, records, and documents must be adequate to allow the CHD to comply with the following reporting requirements: The revenue and expenditure requirements in the Florida Accounting Information Resource System; and ii. The client registration and services reporting requirements of the minimum data set as specified in the most current version of the Client Information System/Health Management Component Pamphlet; and iii. Financial procedures specified in the State's Accounting Procedures Manuals, Accounting memoranda, and Comptroller's memoranda; and iv. The CHD is responsible for assuring that all contracts with service providers include provisions that all subcontracted services be reported to the CHD in a manner consistent with the client registration and service reporting requirements of the minimum data set as specified in the Client Information System/Health Management Component Pamphlet. d. All funds for the CHD shall be deposited in the County Health Department Trust Fund maintained by the state treasurer. These funds shall be accounted for separately from funds deposited for other CHDs and shall be used only for public health purposes in Indian River County. e. That any surplus or deficit funds, including fees or accrued interest, remaining in the County Health Department Trust Fund account at the end of the contract year shall be credited or debited to the State or County, as appropriate, based on the funds contributed by each and the expenditures incurred by each. Expenditures will be charged to the program accounts by State and County based on the ratio of planned expenditures in this contract and funding from all sources is credited to the program accounts by State and County. The equity share of any surplus or deficit funds accruing to the State and County is determined each month and at the contract year-end. Surplus funds may be applied toward the funding requirements of each party in the following year. However, in each such case, all surplus funds, including fees and accrued interest, shall remain in the trust fund until accounted for in a manner that clearly illustrates the amount which has been credited to each party. The planned use of surplus funds shall be reflected in Attachment II, Part I of this contract, with special capital projects explained in Attachment V. f. There shall be no transfer of funds between the three levels of services without a contract amendment unless the CHD director or administrator determines that an emergency exists wherein a time delay would endanger the public's health and the State's Deputy Secretary for County Health Systems have approved the transfer. The State's Deputy Secretary for County Health Systems shall forward written evidence of this approval to the CHD within 30 days after an emergency transfer. 4 191 g. The CHD may execute subcontracts for services necessary to enable the CHD to carry out the programs specified in this contract. Any such subcontract shall include all aforementioned audit and record-keeping requirements. h. At the request of either party, an audit may be conducted by an independent certified public accountant on the financial records of the CHD, and the results made available to the parties within 180 days after the close of the CHD fiscal year. This audit will follow requirements contained in OMB Circular A-133, as revised, and may be in conjunction with audits performed by the County government. If audit exceptions are found, then the director or administrator of the CHD will prepare a corrective action plan and a copy of that plan and monthly status reports will be furnished to the contract managers for the parties. i. The CHD shall not use or disclose any information concerning a recipient of services except as allowed by federal or state law or policy. j. The CHD shall retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this contract for five years after termination of this contract. If an audit has been initiated and audit findings have not been resolved at the end of five years, the records shall be retained until the resolution of the audit findings. k. The CHD shall maintain the confidentiality of all data, files, and records that are confidential under the law or are otherwise exempted from disclosure as a public record under Florida law. The CHD shall implement procedures to ensure the protection and confidentiality of all such records and shall comply with sections 384.29, 381.004, 392.65, and 456.057, Florida Statutes, and all other state and federal laws regarding confidentiality. All confidentiality procedures implemented by the CHD shall be consistent with the State's Information Security Policies, Protocols, and Procedures. The CHD shall further adhere to any amendments to the State's security requirements and shall comply with any applicable professional standards of practice concerning client confidentiality. 1. The CHD shall abide by all State policies and procedures, which by this reference are incorporated herein as standards to be followed by the CHD. m. The CHD shall establish a system through which applicants for services and current clients may present grievances over denial, modification, or termination of services. The CHD will advise applicants of the right to appeal a denial or exclusion from services, of failure to take account of a client's choice of service, and right to a fair hearing to the final governing authority of the CHD. Specific references to existing laws, rules, or program manuals are included in Attachment I of this contract. n. The CHD shall comply with the provisions contained in the Civil Rights Compliance and Non -Discrimination Certificate, hereby incorporated into this contract as Attachment III. o. The CHD shall submit quarterly reports to the County that shall include at least the following: 5 192 i. The DE3851_1 Contract Management Variance Report and the DE580L1 Analysis of Fund Equities Report; and ii. A written explanation to the County of service variances reflected in the year- end DE3851_1 report if the variance exceeds or falls below 25 percent of the planned expenditure amount for the contract year. However, if the amount of the service -specific variance between actual and planned expenditures does not exceed three percent of the total planned expenditures for the level of service in which the type of service is included, a variance explanation is not required. A copy of the written explanation shall be sent to the State's Office of Budget and Revenue Management. p. The dates for the submission of quarterly reports to the County shall be as follows unless the generation and distribution of reports are delayed due to circumstances beyond the CHD's control: March 1, 2025, for the reporting period of October 1, 2024, through December 31, 2024; and ii. June 1, 2025, for the reporting period of October 1, 2024, through March 31, 2025; and iii. September 1, 2025, for the reporting period of October 1, 2024 through June 30, 2025; and iv. December 1, 2025, for the reporting period of October 1, 2024 through September 30, 2025. 7. FACILITIES AND EQUIPMENT. The parties mutually agree that: a. CHD facilities shall be provided as specified in Attachment IV to this contract and the County shall own the facilities used by the CHD unless otherwise provided in Attachment IV. b. The County shall ensure adequate fire and casualty insurance coverage for County - owned CHD offices and buildings and all furnishings and equipment in CHD offices through either a self-insurance program or insurance purchased by the County. c. All vehicles will be transferred to the ownership of the County and registered as County vehicles. The County shall ensure insurance coverage for these vehicles is available through either a self-insurance program or insurance purchased by the County. All vehicles will be used solely for CHD operations. Vehicles purchased through the County Health Department Trust Fund shall be sold at fair market value when they are no longer needed by the CHD and the proceeds returned to the County Health Department Trust Fund. s 193 8. TERMINATION. a. Termination at Will. This contract may be terminated by either party without cause upon no less than 180 calendar days' notice in writing to the other party unless a lesser time is mutually agreed upon in writing by both parties. b. Termination Because of Lack of Funds. In the event funds to finance this contract become unavailable, either party may terminate this contract upon no less than 24 hours' notice. c. Termination for Breach. This contract may be terminated by either party for a material breach of an obligation hereunder, upon no less than 30 days' notice. Waiver of a breach of any provisions of this contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this contract. 9. MISCELLANEOUS. The parties further agree: a. Availability of Funds. If this contract, any renewal hereof, or any term, performance, or payment hereunder, extends beyond the CHID fiscal year beginning July 1, 2024, it is agreed that the performance and payment under this contract are contingent upon an annual appropriation by the Legislature, under section 287.0582, Florida Statutes. b. Contract Managers. The name and addresses of the contract managers for the parties under this contract are as follows: For the State: For the County: Mavur Rao Kristin Daniels Name Name Administrative Services Director II Budget Director Title Title 1900 27th Street 1801 27th Street Vero Beach FI., 32960-3383 Address Mavur.raoa-fl.health.gov Email Address 772-794-7464 Telephone Vero Beach, FI., 32960-3383 Address kdaniels(cD.ircgov.com Email Address 772-567-8000 Ext. 1214 Telephone If different contract managers are designated after the execution of this contract, the name, address, email address, and telephone number of the new representative shall be furnished in writing to the other parties and attached to the originals of this contract. c. Captions. The captions and headings contained in this contract are for the convenience of the parties only and do not in any way modify, amplify, or give additional notice of the provisions hereof. 194 d. Notices. Any notices provided under this contract must be delivered by certified mail, return receipt requested, in person with proof of delivery, or by email to the email address of the respective party identified in Section 9.b., above. In WITNESS THEREOF, the parties hereto have caused this eight page contract, with its attachments as referenced, including Attachment I (two pages), Attachment II (six pages), Attachment III (one page), Attachment IV (one page), and Attachment V (one page), to be executed by their undersigned officials as duly authorized effective the 1 st day of October 2024. BOARD OF COUNTY COMMISSIONERS FOR INDIAN RIVER COUNTY SIGNED BY: NAME: TITLE: DATE: ATTESTED TO: SIGNED BY: NAME: TITLE: DATE: STATE OF FLORIDA DEPARTMENT OF HEALTH SIGNED BY: NAME: Joseph A. Ladapo, M.D., Ph.D. TITLE: State Surgeon General DATE: E i SIGNED BY: llC_ NAME: Miranda C Swanson, MPH TITLE: CHD Director or Administrator DATE: 8 195 ATTACHMENT INDIAN RIVER COUNTY HEALTH DEPARTMENT PROGRAM SPECIFIC REPORTING REQUIREMENTS AND PROGRAMS REQUIRING COMPLIANCE WITH THE PROVISIONS OF SPECIFIC MANUALS Some health services must comply with specific program and reporting requirements in addition to the Personal Health Coding Pamphlet (DHP 50-20), Environmental Health Coding Pamphlet (DHP 50-21) and FLAIR requirements because of federal or state law, regulation or rule. If a county health department is funded to provide one of these services, it must comply with the special reporting requirements for that service. The services and the reporting requirements are listed below: Service Requirement 1. Sexually Transmitted Disease Requirements as specified in F.A.C. 64D-3, F.S. 381 and F.S. 384. Program 2. Dental Health Periodic financial and programmatic reports as specified by the program office. 3. Special Supplemental Nutrition Service documentation and monthly financial reports as specified in Program for Women, Infants and DHM 150-24" and all federal, state and county requirements Children (including the WIC detailed in program manuals and published procedures. Breastfeeding Peer Counseling Program) 4. Healthy Start/ Improved Pregnancy Requirements as specified in the 2007 Healthy Start Standards and Outcome Guidelines and as specified by the Healthy Start Coalitions in contract with each county health department. 5. Family Planning Requirements as specified in Public Law 91-572,42 U.S.C. 300, et seq., 42 CFR part 59, subpart A, 45 CFR parts 74 & 92, 2 CFR 215 (OMB Circular A-110) OMB Circular A-102, F.S. 381.0051, F.A.C. 64F-7, F.A.C. 64F-16, and F.A.C. 64F-19. Requirements and Guidance as specified in the Program Requirements for Title X Funded Family Planning Projects (Title X Requirementsx2014) and the Providing Quality Family Planning Services (QFP): Recommendations of CDC and the U.S. Office of Population Affairs published on the Office of Population Affairs website. Programmatic annual reports as specified by the program office as specified in the annual programmatic Scope of Work for Family Planning and Maternal Child Health Services, including the Family f Planning Annual Report (FPAR), and other minimum guidelines as specified by the Policy Web Technical Assistance Guidelines. 6. Immunization Periodic reports as specified by the department pertaining to immunization levels in kindergarten and/or seventh grade pursuant J to instructions contained in the Immunization Guidelines -Florida Schools, Childcare Facilities and Family Daycare Homes (DH Form 150-615) and Rule 64D-3.046, F.A.C. In addition, periodic reports as specified by the department pertaining to the surveillance/investigation of reportable vaccine -preventable diseases, adverse events, vaccine accountability, and assessment of immunization ATTACHMENT I (Continued) 196 Attachment -1 - Page 1 of 2 8. 9. levels as documented in Florida SHOTS and supported by CHD Guidebook policies and technical assistance guidance. Environmental Health Requirements as specified in Environmental Health Programs Manual 150-4' and DHP 50-21' HIV/AIDS Program Requirements as specified in F.S. 384.25 and F.A.C. 64D-3.030 and 64D-3.031. Case reporting should be on Adult HIV/AIDS Confidential Case Report CDC Form DH2139 and Pediatric HIV/AIDS Confidential Case Report CDC Form DH2140. School Health Services 10. Tuberculosis Requirements as specified in F.A.C. 64D-2 and 64D-3, F.S. 381 and F.S. 384. Socio -demographic and risk data on persons tested for HIV in CHD clinics should be reported on Lab Request DH Form 1628 in accordance with the Forms Instruction Guide. Requirements for the HIV/AIDS Patient Care programs are found in the Patient Care Contract Administrative Guidelines. Requirements as specified in the Florida School Health Administrative Guidelines (May 2012). Requirements as specked in F.S. 381.0056, F.S. 381.0057, F.S. 402.3026 and F.A.C. 64F-6. Tuberculosis Program Requirements as specified in F.A.C. 6413-3 and F.S. 392. 11. General Communicable Disease Carry out surveillance for reportable communicable and other acute Control diseases, detect outbreaks, respond to individual cases of reportable diseases, investigate outbreaks, and carry out communication and quality assurance functions, as specified in F.A.C. 6413-3, F.S. 381, F.S. 384 and the CHD Epidemiology Guide to Surveillance and Investigations. 12. Refugee Health Program Programmatic and financial requirements as specified by the program office. .or the subsequent replacement if adopted during the contract period. 197 Attachment_I - Page 2 of 2 H Z W F Q a W 0 S � J 2 a W � 2 x � FQ- Z H Q 0 V Ix W z _Q 0 z H Q CL 2 C O f' Up @ m o U c E�um y W m z m 2 N U m 2 C N H � _y p m 2 � U c Eo U) LL W m L 0 d rn m a r m ai C m E t U fE Q 0 rn OtDDCD 0 m n coo m 04 co O 0 M O co N O o v cfl N N Cr'3 M rt' l6 }N O U N N N NLL M N N6) OMM O U C UMV C m ° (4 co ca .0 °' a) a co O i' ani rnv 3 2 om CL U N 0 (D C.� (D cm a)N 'm W O o o O o a Z U c v o v LL �o o N a N 00 (D N v 3 U m f2 O a) to V Q co O U (0 00 Y)0 m0 r N Ch 4 0 d rn m a r m ai C m E t U fE Q INNOW'ATTACHMENTIA INDIAN RIVER COUNTY HEALTH DEPARTMENT Part II, Sources of Contributions to County Health „,..<. October 1, 2024 to September 30, 2025 State CHD County Total CHD Trust Fund CHD Trust Fund Other _. %ash) Trust Fend (c" _ _ Contribution _ Total 1. QXN=AL.RXV9NU8 • STATB: 016040 AIDS PATIENT CARE w 100,000 0 100,00o 0 No;000 016040 CHD • TB COMMUNITY PROGRAM 41.050 a 41,050 0 ::41,050 015040 FAMILY PLANNING GENERAL. REVENUE $2,6,•79.. 0 :. 2%679 0 22,679 0IM40 PRIMARY CARE. PROGRAM 197;868 0. 787,85'3 0 187,853 015040 RACIAL 11c CTHNIC DISPARITIES CH>). EXPENSES 52.000 now now 0 02, 015040 SCHOOL HEALTH SERVICES 136,867 0 196,867 0: 136,867 015040 SWIMMING LESSONS VOUCHER PROGRAM 6,600 0 .: 8,600 0 61800 015050 CHD GENERAL REVENUE NON -CATEGORICAL 1,827,2790 1,9,27,279 0 1,827:278 GENERAL REVENUE TOTAL 2,874,889 0. 2,374.828 _ : 0 2:374,328 2. NON GENERAL REVENUE - STATE 015010 ENVIRONMENTAL BIOMEDICAL WASTE PROGRAM 7,154 6 7,154.. : 0 7,:154 015010 TOBACCO STATE & COMMUNITY HEALTHY BABY: 10.000 :: 0 I%ow 0:: 10,000 NON GENEBALREVENUE TOTAL: .1-7.154. 0 17,154 0 17,154 3. FEDERAL FUNDS • STATE 007000 AIDS DRUG ASSISTANCE PROGRAM ADMIN HQ X9,396 0 301988 0: 39.389 007000 WIC BREASTFEEDING PEER COUNSELING PRO(` 68,125 0; 58,126 0 59.125 007000 COASTAL. BEACH WATER QUALITY MONITORING 12,464 0 12,454: 0 12,454 00700 COMPREHENSIVE COMMUNITY CARDIO • PHBG: $SAW 0 35,000 0 85,000 007000 ELC COVID ENHANCED DETECTION EXPANSION. GRANT 112,540 0 112:540 0 112,540 007000 FAMILY:PLANNING TITLE X • GRANT: 34,828 d MAN:. 0 84;828 007000 PUBLIC HLTH INFRASTRUCTURE :& WORKFORCE/CENTRAL I 15$,988 A 183,985- 0 152;989 t 007000 IMMUNIZATION ACTION PLAN 51,376 0 61,316 0 31,376 j i 007000 MCH SPEC PRJ SOCIAL DETERMINANTS HLTH COMM EDU 32,206 0: 32 2W 0 32,206 007000 BASE COMMUNITY PREPAREDNESS CAPABILITY 91;613 0 91,613: 0 91,618. 007000, BASE PUB HLTH SURVEILLANCE & EPI INVESTIGATION 83 823 0 : . 83.923 0, 88,828 00700, AIDS PREVENTION _ SB FB'L 0 56,262 0 _ 66,262 007000 RYAN WHITE TITLE 11 GRANPICHD. CONSORTIUM 80.000 0 80.000 0 80000 007000 WIC PROGRAM ADMINISTRATION 680,916 0 669,916 0 .. 089:916 016076 SCHOOL HEALTH SERVICES 150,068 0 180,068 0.: 150,068 FEDERAL FUNDS TOTAL 1,660,587 0 : 1,61$0,8$7 0 1; 660.687 4. FEES ASSESSED BY STATS OR FEDERAL RUL BS • STATS' 001020 CHD STATEWIDE ENVIRONMENTAL FEES 180,176 0 :.:160;176 0. 160,176 001091 ON SITE SEWAGE DISPOSAL PERMIT FEES 280,087 0 880,067:. 0 280,097 . 0010.92 .CHD STATEWIDE ENVIRONMENTAL FEES 2,418 0 $1418 0 1,418 0012W ON SITE SEWAGE DISPOSAL: PERMIT FEES 26,13:0 0 .?5,180 0 : 26,180 001206 SANITATION CERTIFICATES (FOOD INS ION) 2,614 0:. 2;61! 6 2,614 001206 SEPTIC TANK RESEARCH SURCHARGE 6,153 0. 6,188.: _. 0 6,153 001206 SEPTIC TANK VARIANCE FEES 60% 86.7 0 867 0 967 001206 PVBL1C SWIMMING POOL PERMIT FRES- 10% HQ TRANSFER _ .. .. ...... .. _ .. .. 755 :. 0 765 0 756 001206 DRINKING WATER PROGRAM OPERATIONS 456 0 456 0 456 001206 :REGULATION OF BODY PIERCING SALONS 20 :. 0' 2020 99 , At1achment_I1_Part_f1- Pap! 1 ol3 UNTY HEALTH butions to Count. 124 to September State CHI) County Total CHD Trust Fund CHD Trust Fund Othex (cash) Trust Fund (caeh) Contribution < '' 001206 PANNING FACILITIES 0 300 0:. 300 061208 TATTO PROGRAM ENVIRONMENTAL HEALTH 1,660 0: 1,666.: 0 1,665 001206 MOBILE HOME & RV PARI{ FEES 2,413 0. 2413 0 j 2,413 FEES ASSESSED BY STATE OR FEDERAL RULES TOTAL 482,9164 0 482,984 0 . ... 492,954 5. OTHER CASH CONTRIBUTIONS - STATE 091005 GENERAL CLINIC RABIES SMMCES & I)RUO PURCHASES 11,000 6 11,009 .0 : .11,000 031005 CHD GENERAL REVENUE NON -CATEGORICAL 0. 0 . 0 0 0 080001 DRAW DOWN FROM PUBLIC HEALTH UNIT 137,724 0: 137,724 0 148,1:24 37,724 OTHER CASH CONTRIBUTION TOTAL 148,72! 0 148 724 0 6. MEDICAID - STATE/COUNTY: 001057 CHD CLINIC FEES 0 5,284 5,284 0 0,284. 001148 CHD CLINIC FEES 0 21,703 11,763.0 j21,763 MEDICAID TOTAL 0. 27,047 .: 27,047 .:,0 127,047 7. ALLOCABLE REVENUE • STATiC 001004 CHD STATEWIDE ENVIRONMENTAL FEES .0.564 0 9.564 0 9,564 ALLOCABLE REVENUE TOTAL 9,564 0.. 9,6&3 0 9064 8. OTHER STATE CONTRIBUTIONS NOT IN CHD TRUST FUND STATE j 4 AL?AP - ti 0 0 200,906 200,806 . PHARMACY DRUG :PROGRAM 0 0:: 0:1,99i 1298 j WIC PROGRAM 0 0. 0. 2,545,183 2.586,183 BUREAU OF PUBLIC HEALTH LABORATORIES 0 0 a 18,135 )8,185 IMMUNIZATIONS 6 0 :0 45,753 45,753 OTHER STATE CONTRIBUTIONS TOTAL 6 0 0 21821,175 2;841,1:75 9. DIRECT LOCAL CONTRIBUTIONS • BCCMAX DISTRICT - 008040 CHD LOCAL REVENUE & EXPENDITURES 0 806,623 806,6 : ... B 806,60 DIRECT COUNTY CONTRIBUTIONS TOTAL 0 806,623 I808;628808;628' . , 0 806,623 10. FEES AUTHORMD BY COUNTY ORDINANCE OR RESOLUTION COUNTY 001077 CHD CLINIC FEES 0 - 318:: 818 0 318 001094 CHD LOCAL ENVIRONMENTAL FEW. 0 .277,347. 277.347 0 277,347 001110 VITAL: STATISTICS CERTIFIED RECORDS 0: 280.000 284.000 0 280,000 FEES:AMORIZBD BY COUNTY TOTAL : .0 557,665 657.#385 0: 5511,686 IL OTHER CAM AND LOCAL CONTRIBUTIONS - COUNTY 001029 CHD CLINIC FEES _ - 0: 3,693 ss93 0 : 8,693 00.1000 CHD CLINIC FEES . 0 1676.. - 2,676 0: - 9,576 '010300 MIGRANT;LABOR HOUSING INSPECTION H•2A PROGRAM 0 1,000 1,OW 0 1.000 411000 .BLUE FOUNDATION COUNTY GRANTS 0- :: 76,000 70,000 0 :70,000 01100!1. REVENUE CONTRACTIMOA WINO REPORTING REQUIREMENT 0 . 22,380 22;00 ..,0 2,380 011000 HEALTHY START. NURSE FAM PARTNERSHIP EXPAND CHD _ 0 612: c 99,512 0 94,5n 011041 CHD HEALTHY START COALITION CONTRACT. 0 2,141:. 8;141 0A x;141. MpelmenLtl: PsrLq-Ra�2 of 9 WWWWWATTACHMENT H INDIAN RIVER COUNTY HEALTH DEPARTMENT Part II, Sources of Contributions to County Health Department October 1, 2024 to September 30, 2025 State CHD County Total CHD Trust Fund CHD Trust Fund O& (cash) Trust Fund (caeb) Contribution a 090002 DRAW DOWN FROM PUBLIC HEALTH UNIT 0 . 10(X081400,061 0 400,061 OTHER CASH AND LOCAL CONTRLBUTIONS,TOTAL 0 80140 602,M: 0 ; 601,383 12. ALLOCABLE REVENUE - COUNTY I 001004 CHD STATEWIDE ENVIRONMENTAL FEES 0 :. SAN .. %564 0 9,564 COUNTY ALLOCABLE REVENUE TOTAL 0 9.W64 0,664 0 9,564 13. BUILDINGS - COUNTY ANNUAL RENTAL EQUIVALENT VALUE 0 0 .... 0 565,863 666.363 OTHER (Sped yl _ :. 0 0 0 0 - 0 :UTILITIES 0 :: .. 0 .0: 227,868:. .. 287,968 BUILDING MAINTENANCE _ 0 0 0 127,663 127,663 WABASSO SITE - ANNUAL RENATL EQUIVALENT VALUE 0 0 : 0. 80,118 86,118 WABASSO ;SITE? UTILITIES 0 0 . 0 84.725 84.725 WABASSO SITE - BUILDING. MAINTENANCE : U 0 :. :: 0 19,446: 10,446 OTHER (Specify) - - 0 0. 0 . BUILDINGS TOTAL 0 B 0 1,061,283 1,061,285 14. OTHER COUNTY CONTRIBUTIONS NOT IN CHD TK '!`FUND = COUNTY EQUIPMENT J VEHICLE PURCHASES :. 0 - ... 0.: 0 0 0 VEHICLE INSURANCE _ 0 0 0: 0 VEHICLE MAINTENANCE 00 .:. fl 4. 0 OTHER COUNTY CONTRIBUTION (SPECIP Sn 0 .: 0 .: -0 11... 0 OTHER COUNTY CONTRIBUTION (SPECIFY): 0 0. 0 0 0..: OTHER: COUNTY CONTRIBUTIONS TOTAL 0 0 0 0 0 !E GRAND TOTAL CHD PROGRAM 4,693,811 $,002,263 005.873 : 3,8@5,466 10,57$,031 I Afb&Aww-d_P.rta 3 of 3 1 11'PACffi1fENT IT. is i i1 MMN FMR COUN'T'Y HEALTH DEP ' affing. III. Planned St Clients, Services and Expenditures By Program Service Area Within Each Level of October 1, 2024 to September 30, 2025 Quarterly Expenditure Plan '> , Clients Services/ let Ind 3rd 4th Unite Visits (Whole dollars only) A COMUMC.AHLX'DISE= CONTROL IMMUNIZATION (101) 2.36 205 262 .67,476 _ $7.840 6714% 58.795 117,749 183.838. 251,587 SEXUALLY TRANS.. DIS. (IOZ). 9.93 199 240 .. 83,054 71,193 $8054 72.370 , 199,061 110.810 808.671 . HIWAIDS PREVENTION (03A1) 286. 0 888 78.327 68:027 789W1 64.070 274,151 .0 .. 274.151 HIVIAIDSSURVEILLANCE (0302). 0:06 : 0 30 1.322. 1,133 1.322 LIN 4.928 0 4;828 HIWAIDS PATIENT CARE (OMS) 8.24 IM 245 _ _ 104875 89,898: 104.675 81.,8883. ..372.!;8.8. 1(1.438 91,081 . AW. MAO .. 0.71 148 3,906 11.$44 19.790 11.264 ....15,036 84.833 0 .'. 84.833 TUBERCULOSIS (104) I.W. 21 131 .48,878: 87,183 4$.878 ,87.797 159.549 2,187 161.736 COMM. DiB.-BURY. (11661 8.05 0 : 19 184.877 168,8?6 188877 1168.686. 726855' _ 0 726.885 HEPATITIS (109) 0.00 ... 0 0 0. 0- 0. 0 r0 0 0 PREPAREDNESS AND RESPONSE : (1 10 1.11 d 1 K222 30,182 a= :. 80.8®1 131.327 0 181,327 REFUGEE HEALTH (118) 0.00 0 0 0 0 o 0: (k : 0 0 VITAL RECORDS (180) 3.00 10.867 : 381,404 : 60,252 51;647 60,252 62,501: :. :. 0:, 224,652 224.652 COMMUNICABLE DISEASE SUBTOTAL 25.73 11;564 45.125 681,037 888,779 681,087 BM428 2,049.556 488,725 2,539,281 B. PRIMARY CARE. CHRONIC DISEASE PREVENTION PRO (210) :6.23 0 74 25:247 27.641 .. 25,247 21AN : :. .94.134: 0 :84:134 WIC (21W1) 10:01 2.'478 30,8M 205;120' "115,828 205,120 168,138 764;801 0 764801 TDRACC0 USE I)ITEIiVENTiON (212) :0.14 0 0 &410 2,68: &410 2,972 12,715:: 0 11715 WIC BREASTPEEDING. PZSR COUNSELING (2I W9): 1.56 0 %496 2&557 29,198 28.557 *06 87.833:. 0 870". FAMILY PLANNING (228) . . 8.78 115 205 106;952 91.148 106,562 KIN 286,88,9 182547 898.816 IMPROVED PREGNANCY:OUTCOME (221) 0.00 0 0 :: 0 D: 0 0 0:: 0 0: HEALTHY START PRENATAL (227) 0.63 1;158 013 17,743 16,209 17,748 1Ii,480 0 6&165 68,165 COMPREHENSIVE CHILD HEALTH (220) 0.00 0 0 0 0 :0 0 0 0 0 i HEALTHYSTARTCHILD:(231) 0.59 1,047 4;729 15.740 13.492 15:70 18.715 0:: 68,657 6&687 SCHOOL HEALTH (234) 3.41 0 .: .88.'380. 89,869 77,036 AWM 78:308.: 386083 0 536.083 COMPREHENSIVE ADULT HEALTH (237) 0.00 0 0 0 0 :0 :. - .. 0 0 0: 0 COMMUNITY HEALTH DEVELOPMENT 62381 7.29 0 2 790.507 la302 10(1,507 188,000 469881 251.135 710:816 DENTAL HEALTH (240 0.00 0 0, 0 0 0 0 .: 0 0 0 PRIMARY CARE SUBTOTAL 28.63 : 4778 138127 678,155. .581,312 678.155' :. 680818 1.989,816 63&724 $528.640 C ENVIRONMENTAL HEALTH Water and Onsite Sewage Program) COSTAL BEACH MONITORING (347) :. 0.14. 129 123 5.718 . 4,889 5,715 :. .4.8111 21;(159 431 21.310 LIMITED USE PUBLIC WATER SYSTEMS (867) 0.64 37 377. .. 'I&647 11,681. 1&0.0 11,878. 4742. 46.056 5QW8. PUBLIC WATER SYSTEM (350 0.05 o 2 1.184 1.016. 1,184 1,061) • . 99 4,384 4.415 PRTV.1;•T'E. WATER SYSTEM 1838) . ... .. 1.26. $19 2.008 :34:.318..: .29.418 84.81:9 V-00 664 127,27A. .: 6127.939 ONSITE' STeWAGETHEATMENTADISPOSAL (96U 7.86 $836 11.748 178.300 148.724 178.590 151,184 284,265 382.641 46.906 Group Total 9:86 8,415 14258 228,839 1951821 . 228,319 198;9(66 $10,759 640,617 561,376 Facility Programa TATTOO FACILITY SERVICES (344) 0,21 1799.170 .148. .. 5.243 4.484... .. 6243 4,568 1 .. 380 19 .660. .. FOOD HYGIENE (348) 1.26 108 464 28.936 24.ON : 28.896 26.218 .. Aw SAM ow'si8 w. 202 .. /4ppMwN Part 1 i- Page 1 of 2 { INDIAN RIVER COUNTY HEALTH DEPARTMENT ' - ,w. ants, Services and Expenditures By Program Service Area Within Eacfi Level oi' 3ervee October 1, 2024 to September 30, 2025 111115 Quarterly Expenditure Plan ilim� Clients Services/ tat 2nd 3rd Units Visite (Whole dollars only) BODY PIERCING FACILITIES SERVICES 1349►. 0.01 . . . 1. 0 .419 .. S60 419. .. M 1,696 28 .., 1:664 GROUP CARE FACILITY (361) 0.58 102 182 15,598 11,653 IS:598 IIA48 808 50,389 50,685 MIGRANT LABOR CAMP (352) 0.17 26 101: 4.612 8,954. 4.812 4,019 2.091 15,108 17,187 HOUSING.& PUB. BLDG. (SM) 0.15 1. 29 .3.845 .. .. $.288 8;845. . ,3.3]18 B6:. 14,281 14,547 MOBILE HOME AND PARK (354) 0.26 S8 182 .7497 6;298 7,847. :. . 6.401 IC516 10,877 27,593 POOLSBATHINGKAM (360). 1..63 497 1.778 87,702 82,368 3T,762 32905 61,182 79.616 ;40,798 81%1EDICAI, WASTE SERVICES (364) :1.47 . 6W 842 41,10 85,606 41,588. .. 86106 151,444 .8,494, 154 878 TANNING FACIIM SERVICES (8683 0.04. . ® l8 .1,003 911 I'm 927 8,820 _ 144 5;684 Group Total 6.16 1.840 8.841 144,864 123,749 144884, 125.797. 280,794: 257.480 688,:74 Groundwater Contamination STOVAGE TANK COMPLIANCE SERVICES. (955) 0.00 0 0 0 0 0 0 0 0 0 StiPERACTSL�RVICFS.{BSsi 0.00 0 0 0 0' 0 0 0- 0 O (Ieo� To461 0.00 0 0 0 0 0 0: : 0: 0 0 COMMUNITY ENVIR; HEALTH (345) 0.16 0 � 8,896 1.482- 2,896 2.528 55 10,742 10;797 INJURY PREVENTLUN (346) 0.16 0 0 5,715 4,889. 5,71S 4.901: 2027: 283 :21;$10, LEAD MONITORING, SERVICES (3W: 0.12 0 0 1,786 1.581 1.786 1.557 59 6,601 6,680 PUBUC SEWAGE (882) M87 7 :77' 1013 16,409: 19;213 16,74.2 468 71,174 71,1887 i SOLID WASTE DISPOSALSERVICE (368) 0.00 0 0 27 23: 27 22 0 99 99 SANITARY NUISANCE (SW 0.19 26 6 5.864 4,530 5,284 4,W5 97 19,606 18,708 j. RABIES MURVEILLANCE (8861 0.16 56 :142 4.666 3999: 4950 4,065 83 17.313 17,386 ARBORVIRUS SURVEIL.' '(367) 0.00 0 0 0 0 0 0 0 0 0 RODE"ARTHROPOD CONTROL 40M 0.00 0 0 0 0 b' 0 0 0 0 WATEII P6LLIRYON (870) 9.28 0 64 8786 7;514 : 0.706 7.638 162 32.588 ISZ6114 INDOOR AIR (971) 0.00 0 0 . 232 319 232 20 .. 1 864 8156 I RAD10LOGICAL HEALTH (872) 0.00 0 0 22 19 22 i9 0 82: 82 I T©%ICSUHSTANCES (378) 0.15 7 14 4,424 8,792 : 4,424 81856 .76 16:420 jK4W (iomp Total 2.03 88 625 53,091 45,454 .4031 4210 010 8 2,013 175,716 15'7, 7 2' 9 ENVIRONMENTAL HEALTH SUBTOTAL 18.05. 5.151. MAW 425,734 364,938 425;734' : 870,913 $18,505 973$13.: 1',517.879 D. NONOPERATIONAL COSTS NON -OPERATIONAL COSTS (599) 0.00 0 0 0 0 0 0 0 0 0 ENVIR.ONMENTAL HEALTH SURCHARI (SI 0:00 0: 0 ;1608.01 .. 9,259 10,SM. $,419 40,278 0.: t J0,278 MEDICAID BUYBACK .1611, 0.00 0' . Q . .. 27 23 .. 27 28 ... IOD .. 0 100 . . . NQN-OPERATION"COYM SUBTOTAL 0.00 0 0 10,828 9,282 11 9485 40,378 0 0,375 TDTAL00MUM 72.41 21,488 196.771 1,78¢,764 .:1.1{89,8]1 1,796.754. :1.504,764 4,SKSII 2.001,262: .6 5,575 203 Attachment 11 PaK„1N- 2of2 ATTACHMENT III INDIAN RIVER COUNTY HEALTH DEPARTMENT CIVIL RIGHTS COMPLIANCE AND NON-DISCRIMINATION CERTIFICATE The CHID agrees to complete the Civil Rights Compliance Questionnaire, DH Forms 946 A and B (or the subsequent replacement if adopted during the contract period), if so requested by the Department. The CHD assures that it will comply with the Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which prohibits discrimination on the basis of sex and religion in programs and activities receiving or benefiting from federal financial assistance. 3. Assurance of Civil Rights Compliance: The CHD hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d at seq.); Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.); Title II and Title III of the Americans with Disabilities Act (ADA) of 1990, as amended by the ADA Amendment Act of 2008 (42 U.S.C. 12131-12189) and as implemented by Department of Justice regulations at 28 CFR Parts 35 and 36; Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency" (August 11, 2000); all provisions required by the implementing regulations of the U.S. Department of Agriculture (7 CFR Part 15 et seq.); and FNS directives and guidelines to the effect that no person shall, on the ground of race, color, national origin, age, sex, or disability, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the agency receives Federal financial assistance from FNS; and hereby gives assurance that it will immediately take measures necessary to effectuate this agreement. By providing this assurance, the CHD agrees to compile data, maintain records and submit records and reports as required to permit effective enforcement of the nondiscrimination laws, and to permit Department personnel during normal working hours to review and copy such records, books and accounts, access such facilities, and interview such personnel as needed to ascertain compliance with the non-discrimination laws. If there are any violations of this assurance, the Department of Agriculture shall have the right to seek judicial enforcement of this assurance. This assurance is given in consideration of and for the purpose of obtaining any and all Federal financial assistance, grants, and loans of Federal funds, reimbursable expenditures, grant or donation of Federal property and interest in property, the detail of Federal personnel, the sale and lease of, and the permission to use Federal property or interest in such property or the furnishing of services without consideration or at a nominal consideration, or at a consideration that is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be served by such sale, lease, or 4. Confidentiality of Data, Files, and Records: The CHD agrees to restrict the use and disclosure of confidential USDA, Women, Infant, and Children (WIC) applicant and participant information as specified in 7 CFR § 246.26(d)(1)(i) in accordance with 7 CFR § 246.26(d)(1)(ii), as applicable. 204 Attachment—III - Page 1 of 1 k k 2 � 0 Of � � LL � � LL 205 e 0 c a # 2 E U \ a Lu § ° o a © 2 k 0c §f �) e E ;�- ) �Z �) r E u / 0 I »f C �) )k 7 7 0 0 % & \ \ » © § CL R k m ) uk ok « ¢ $ � m $ $ � § $ �k2 « 3■ � a f §\ / 0 � * �b �, �§ �# \§i $$ LL. � > \"0 §$ .F4 0 72) ■§■° /4" 4i §f U 2 � � LL 205 e CONTRACT YEAR 2023-2024` 2024-2025" 2025-2026"` 2026-2027"' PROJECT TOTAL PROJECT NUMBER: PROJECT NAME: LOCATIONIADDRESS: PROJECT TYPE: SQUARE FOOTAGE: PROJECT SUMMARY: ATTACHMENT V INDIAN RIVER COUNTY HEALTH DEPARTMENT SPECIAL PROJECTS SAVINGS PLAN CASH RESERVED OR ANTICIPATED TO BE RESERVED FOR PROJECTS STATE COUNTY $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 SPECIAL PROJECTS CONSTRUCTIONIRENOVATION PLAN NEW BUILDING ROOFING RENOVATION PLANNING STUDY NEW ADDITION OTHER Describe scope of work in reasonable detail. START DATE floial expendture offends) COMPLETION DATE: DESIGN FEES: CONSTRUCTION COSTS: FURNITURE/EQUIPMENT: TOTAL PROJECT COST: COST PER SQ FOOT: $ 0 $ 0 $ 0 $ 0 $ 0 TOTAL $ 0 $ 0 $ 0 $ 0 $ 0 Special Capital Projects are new construction or renovation projects and new furniture or equipment associated with these projects and mobile health vans. ' Cash balance as of 9130/24 Cash to be transferred to FCO account. `" Cash anticipated for future contract years. 206 Attachment_V - Page 1 of 1 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: September 13, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2024049 for Oslo Water Treatment Plant Improvements — Sand Strainer Replacement BACKGROUND: On behalf of the Department of Utility Services (Department), a solicitation was issued for the construction of a new sand strainer system at the Oslo Water Treatment Plant. BID RESULTS: Advertising Date: July 2, 2024 Bid Opening Date: August 20, 2024 DemandStar Broadcast to: 963 Subscribers Bid Documents Requested by: 26 Firms Replies: S Firms The Department of Utility Services requested that electronic copies, in addition to paper copies, be required, as part of Addendum 1. Five bids were received prior to the due date and time: two in both printed and electronic format, two in hard copy only, and one electronic only. In the public bid opening, only the two bids received both printed and electronic were opened, determined to be initially responsive, and read aloud. Bidder Location Total Bid Close Construction Services, LLC Okeechobee $920,OS6* Hinterland Group, Inc. Riviera Beach $957,000 *Denotes mathematical error The Purchasing Division subsequently received a protest from Lawrence Lee Construction Services, Inc. (Lawrence Lee) relating to their bid's designation as non-responsive. In the protest, Lawrence Lee stated the content of Addendum 1 was not clear, relating to delivery of bids, and asked that all bids received prior to the deadline be considered. After review, the Purchasing Manager agreed the instructions in Addendum 1 were not clear, and the protest was upheld. The three previously 207 disqualified bids were opened in an advertised public meeting on August 26, 2024, and subsequently determined to be responsive. Bidder Location Base Bid Lawrence Lee Construction Services, Inc. Stuart $907,000 Florida Design Drilling, Inc. West Palm Beach $916,000 Close Construction Services, LLC Okeechobee $920,056* Hinterland Group, Inc. Riviera Beach $957,000 Razorback, LLC Tarpon Springs $1,036,161 *Denotes mathematical error corrected DISCUSSION - The Department's design consultant, Kimley-Horn and Associates, Inc. ("KHA"), reviewed the bids, and has recommended award to Lawrence Lee, as the lowest, responsive, responsible bidder. The engineer's opinion of probable cost for the base bid, including contingency was $885,800. Lawrence Lee Construction Services, Inc. has completed several water and wastewater plant related projects, including a county project for the replacement of the sulfuric acid and sodium hydroxide storage tanks at the Hobart Water Treatment Plant. Staff concurs with KHA's recommendation of award to Lawrence Lee Construction Services, Inc. The agreement requires final completion in 360 days of notice to proceed, which will be issued after Contractor's receipt of the necessary permits from the Building Division. FUNDING: Funds for the work, in the amount of $907,000, will come from the Utilities/WIP/South R/O Membranes & Retrofit account, number 471-169000-19503. Since this is an operating capital project, the funds will come from fund balance. Operating funds are derived from water and sewer sales. Account Description GL Amount Utilities/WIP/South R/O Membranes & Retrofit 471-169000-19503 1 $907,000 RECOMMENDATION: Staff recommends the Board award bid 2024049 to Lawrence Lee Construction Services, Inc., approve the sample agreement, and authorize the Chairman to execute it after review and approval of the agreement and required Public Construction Bond as to form and legal sufficiency by the Assistant County Attorney, and after review and approval of the required insurance by the Risk Manager. So long as there are no changes in the dollar amount under the agreement, upon adequate completion of the work set forth in the agreement, staff is directed to make final payment and release any retainage to the contractor after review and approval by the Purchasing Manager and the County Attorney's Office. ATTACHMENT: Sample Agreement 208 SECTION 00520 Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Lawrence Lee Construction Services, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Furnish all labor and materials necessary to construct the proposed strainer replacement including the automatic water strainer, valves, piping, supports, instrumentation, wiring, conduit and any other items as depicted in these documents to provide a complete and functional system for Oslo Road WTP. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: OSLO WTP IMPROVEMENTS - SAND STRAINER REPLACEMENT Bid Number: 2024049 Project Address: 1550 9th St SW, Vero Beach, FL 32962 ARTICLE 3 - ENGINEER 3.01 The Kimley-Horn and Associates, Inc. is hereinafter called the ENGINEER and will act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 330th calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 209 of the General Conditions on or before the 360th calendar day after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,685 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $1,685 for each calendar day that expires after the time specified in paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 - CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.13, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract: Numerical Amount: $907,000 Written Amount: Nine -hundred and seven thousand dollars ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 6.02 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in 2 210 accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%) of the payment amounts due to the CONTRACTOR until substantial completion of all work to be performed by CONTRACTOR under the Contract Documents. B. For construction projects less than $10 million, at the time the OWNER is in receipt of the Certificate of Substantial Completion, the OWNER shall have 30 calendar days to provide a list to the CONTRACTOR of items to be completed and the estimated cost to complete each item on the list. OWNER and CONTRACTOR agree that the CONTRACTOR'S itemized bid shall serve as the basis for determining the cost of each item on the list. For projects in excess of $10 million, OWNER shall have up to 45 calendar days following receipt of Certificate of Substantial Completion of the project to provide CONTRACTOR with said list. C. Payment of Retainage - Within 20 business days following the creation of the list, OWNER shall pay CONTRACTOR the remaining contract balance including all retainage previously withheld by OWNER except for an amount equal to 150% of the estimated cost to complete all of the items on the list. Upon completion of all items on the list, the CONTRACTOR may submit a payment request for the amount of the 150% retainage held by the OWNER. If a good faith dispute exists as to whether one or more of the items have been finished, the OWNER may continue to withhold the 150% of the total cost to complete such items. The OWNER shall provide CONTRACTOR written reasons for disputing completion of the list. 6.03 Pay Requests. A. Each request for a progress payment shall be submitted on the application provided by OWNER and the application for payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond. Cl 211 ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract. ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 2 212 J. CONTRACTOR is registered with and will use the Department of un Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. CONTRACTOR is also responsible for obtaining an affidavit from all subcontractors, as required in Section 448.095(5)(b), F.S., stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 00520-1 to 00520-10, inclusive); 2. Notice to Proceed (page 00550-1); 3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive); 4. Sample Certificate of Liability Insurance (page 00620-1); 5. Contractor's Application for Payment (pages 00622-1 to 00622-6 inclusive); 6. Certificate of Substantial Completion (pages 00630-1 to 00630-2, inclusive); 7. Contractor's Final Certification of the Work (pages 00632-1 to 00632-2, inclusive); 8. Professional Surveyor & Mapper's Certification as to Elevations and Locations of the Work (page 00634-1 9. General Conditions (pages 00700-1 to 00700-38, inclusive); 10. Supplementary Conditions (pages 00800-1 to 00800-13, inclusive); 11. Specifications as listed in Division 1 (General Requirements) and Division 2 (Technical Provisions); 12. Drawings consisting of a cover sheet (G-1), and sheets numbered M-1 through M-4, inclusive, and sheets numbered D-1 through D-2, inclusive, with each sheet bearing the following general title: South Oslo Road Water Treatment Plant Sand Strainer Replacement 13. Addenda 1 through 2; 14. Appendices to this Agreement (enumerated as follows): Appendix A — Permits 5 213 15. CONTRACTOR'S BID (pages 00310-1 to 00310-6, inclusive); 16. Bid Bond (page 00430-1 17. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive); 18. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2, inclusive); 19. Qualifications Questionnaire (page 00456-1 to 00456-2, inclusive); 20. List of Subcontractors (page 00458-1); 21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies (page 00460-1); 22. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s); ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. D 214 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The CONTRACTOR shall comply with Florida's Public Records Law. Specifically, the CONTRACTOR shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONTRACTOR or keep and maintain public records required by the County to perform the service. If the CONTRACTOR transfers all public records to the County upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO 7 215 THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@indianriver.gov Indian River County Office of the County Attorney 1801 27th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. [The remainder of this page was left blank intentionally] 216 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on day of 20 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY M 113 Susan Adams, Chairman John A. Titkanich, Jr., County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Christopher Hicks, Assistant County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Howard Richards, P.E. Manager — Capital Projects 1801 27th Street Vero Beach, Florida 32960 (772) 226-1821 0 CONTRACTOR: By: (Contractor) (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 217 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Parks, Recreation & Conservation Department Shooting Range Date: September 10, 2024 To: The Honorable Board of County Commissioners Thru: John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator Beth Powell, Parks, Recreation & Conservation Director From: Jerry Seldes, Range Manager Subject: Declaration of Sole Source for Purchase of Clay Target Throwers for The Indian River County Public Shooting Range Sporting Clays Trail Expansion Project BACKGROUND: On April 10, 2012, the Board of County Commissioners approved Promatic as a sole source provider for the purchase of trap machines for the Shooting Range Sporting Clays Trail. Promatic was selected as a sole source as their machines offer the best industry standard service and warranty, which includes 3 years of parts and labor and a lifetime guarantee on the main working part, the clutch and main bearing. The purchase of Promatic machines also includes delivery, installation, a 24/7 help desk, and full onsite training for staff on operation, adjustments, routine maintenance. Promatic also sends a tech yearly to provide routine maintenance of the clay traps, releases and equipment. On December 5, 2023, Bid #2024016 was awarded to GRSC, Inc. for the construction of the new Shooting Range Sporting Clays Trail. The Notice to Proceed was issued to GRSC, Inc. on January 29, 2024, and construction was completed May 27, 2024. Shooting stands and the Promatic clay machines will provide the final completion to the project for a grand opening to be scheduled this fall. DESCRIPTION AND CONDITIONS: The Indian River County Shooting Range currently has 45 of Promatic machines on site and in use. The installation process of the existing Promatic machines and accompanying services provided by Promatic staff have been productive experiences for the County. Promatic exclusively features the "Claymate" target release and card swipe counting systems that are already in use for the machines onsite at the Indian River County Shooting Range Sporting Clays Trail. These features and warranties are unique to the Promatic brand and will allow for a seamless integration of these new machines into the operations of the Indian River County Shooting Range Sporting Clays Trail. Staff is seeking the sole source purchase of 30 additional Promatic machines and associated accessories, which will outfit 15 stations. These machines cost $5,241.97each, or $10,483.94 per station, for a total of $157,259.10. 218 FUNDING: Funding, in the amount of $157,259.10 for the new Promatic Machines, is budgeted and available in the Optional Sales Tax/Parks/Shooting Range Clays Trail Elevation account, number 31521072- 066510-21011. x F� Optional Sales Tax/Parks/Shooting Range Clays Trail 31521072-066510-21011 $157,259.10 Elevation RECOMMENDATION: Staff respectfully requests that the Board of County Commissioners authorize the declaration of Promatic Inc. as the sole source for purchase of the clay target throwing trap machines and associated accessories for the Indian River County Shooting Range Sporting Clays Trail Expansion. ATTACHMENTS: Promatic Sole Source Letter, Promatic Quote APPROVED AGENDA ITEM FOR September 24, 2024 219 • A 801 Mid America Drive, Plattsburg, MO 64477 September 11, 2024 Indian River County BOCC IRC Gun Range 180127th Street, Bldg A Vero Beach, FL 32960 Dear IRC Gun Range, Toll free 888-767-2529 Fax 816-539-0257 Web site www.vromatic.biz email accounts(a4promatic.biz Promatic, Inc. and our authorized dealers are the sole source from whom you can purchase our trap machines and Promatic replacement parts. Promatic, Inc. provides clay target throwers and accessories, including Promatic replacement motors, Claymate, electrical boxes and spare parts. We are pleased to offer these replacement parts for Indian River County Gun Range. Visit our website www.promatic.biz for product details. Sincerely, OA"�" 4NU� Allison Lamb Accounting Manager Promatic, Inc. 220 P R ON1 tNTTC • Indian River County BOCC Finance Department 1801 27th Street, Bldg A Vero Beach FL 32960-3365 USA Tax ID: 85-80126220340-3 Acct Cd: INDIANRIVERCOUN SALES ORDER Date Sales Order No. 09-12-24 75811 Ship To IRC Gun Range Florida Fish & Wildlife Conser 10455 102 Terr Sebastian FL 32958 USA P.O. # Terms Carrier Sales Employee Wgt Price Ea Net 30 T-CH1/US Sales Team, Jim Moses Est. Ship Dt I Customer Contact Daytime Phone Fax Alternate Phone 10-15-24 Jerrold Seldes 772-226-3096 Range 772-581-4943 (585) 764 6623 (Cel , Item Cods Flom Description Orr �" Wh Wgt Price Ea Total T-CH1/US Trap New - Sporter Chondel Std / Rabbit (G2) 2.00 2.00 01 700.000 4,995.00 $ 9,990.00 CH/PULLTP Chondel Hitch 2.00 2.00 01 8.000 84.60 $ 169.20 CH/PULLT Chondel Tow Bar 2.00 2.00 01 18.000 34.20 $ 68.40 T-SSP82/US13 Trap New - Super Sporter 8 LP Midi (D3) 1.00 1.00 01 230.000 3,695.00 $ 3,695.00 T-SSP81/US13 Trap New - Super Sporter 8 LP Std (D2) 21.00 21.00 01 4,830.000 3,695.00 $ 77,595.00 T-SSP81L/US13 Trap New - Super Sporter 8 LP L/H Std (D2) 6.00 6.00 01 1,380.000 3,695.00 $ 22,170.00 SET-CARTSTND 2 WHEEL CART - All Stationary Sporting - Elite thru S/SP 10 28.00 28.00 01 1,204.000 300.00 $ 8,400.00 COV/MC906472NW Carousel Cover- Hard Plastic Green / Solid 28.00 28.00 101 238.000 1149.00 $ 4,172.00 COVERV/17Dx16.5H Carousel Cover - 8 Stack 300 Bird - Velcro Nylon 2.00 2.00 01 1.000 78.00 $ 156.00 SETMI15SPR CLAYMATE WI -CARD 15 STATION 2 -TRAP SPORTING - WIRELESS 1.00 1.00 01 125.000 18,495.00 $ 18,495.00 E30V/SOLAR20XL Solar Battery Charger/Recharger Kit 20 Watt (XL) - Panel, Bracket, Controller w/Di ital Display 30.00 30.00 01 240.000 249.95 $ 7,498.50 SH Shipping - Freight (estimated) 11.00 1.00 01 0.000 4,850.00 $ 4,850.00 Total Calculated Weight: 8,974.000 A $0.27 Retail Delivery Fee is included in the price for all non-exempt orders shipped to Colorado per CDOR. TOLL FREE (888) 767-2529 FAX 816 539-0257 ( ) Promatic is required by law to collect sales tax on sales made to AR, CT, FL, IL, LA, Subtotal $ 157,259.10 MD, MI, MO, NV, RI, TX and WI. The customer is responsible for reporting and paying applicable USE TAX on all purchases where sales tax has not been collected. Sales Tax 0 Web Site: www. romatic.biz P Email: sales@promatic.biz Please make checks payable to Promatic, Inc. All goods remain the property of Promatic, Inc. until Invoice is paid in full. Total $ 157,259.10 2,2,1 Page 1 of 1 lo Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: August 27, 2024 To: Indian River County Board of County Commissioners Through: John A. Titkanich, Jr., County Administrator Sean C. Lieske, Director of Utility Services From: Howard G. Richards, P.E., Manager - Capital Projects Subject: Request Waiver of Bid Requirement and Approve Agreement with GrayMatter Systems, LLC for Industrial Control System Design and Implementation Support Services IRCDUS Project ID 00.23.545 Background: The Indian River County Departments of Information Technology (IT) and Utility Services (IRCDUS) are jointly undertaking the Industrial Control System (ICS) Network Upgrade project (IRCDUS Project ID 00.23.545) for the Utilities' Supervisory Control and Data Acquisition (SCADA) system. The upgrade is intended to enhance the operational efficiency and cybersecurity posture of the County's ICS and SCADA systems. On January 11, 2022, the Indian River County Board of County Commissioners (BCC) approved the award of Request for Proposal (RFP) 2022014 to GrayMatter Systems, LLC (GrayMatter) to provide consulting and design services related to the ICS Network Upgrade project in the amount of $60,448.00. Then on November 22, 2023, Task 10 was added as Change Order 1 for $20,250.00 for changes, updates, and additional meetings related to the project. GrayMatter has completed its obligations under RFP 2022014 and Change Order 1, and the BCC approved final payment to GrayMatter on August 20, 2024. IRCDUS has the final design documents for the project and is in the process of advancing the project to the procurement and implementation phases. Analysis: To support the contractor procurement and implementation phases, including deployment, installation and construction of a fully delivered ICS Network Upgrade project, IRCDUS desires to retain GrayMatter to provide post design services including, development of material specifications, implementation scope of work, request for proposal (RFP), estimate of probable costs, procurement and implementation support, and project management. Based on discussions with IRCDUS and IT staff, GrayMatter provided a Proposal for Industrial Controls System Design and Implementation Support Services that is incorporated as Exhibit 1 in the attached agreement 1 signed by GrayMatter. GrayMatter proposed fee for the above tasks is $312,676.98 which includes a 5% 222 Consent Item contingency allotment. While the GrayMatter proposal comprises a suite of optional services, specific task order services proposed for the ICS Network Upgrade project include: Task 1— RFP Development and Solicitation Support, Task 2 — Bid Award and Pre -Implementation Services, Task 3 —Technical Implementation and Support Services, and Task 4 — Project Controls and Closeout. As the systems designer, GrayMatter has the advantage of familiarity with IRC's IT systems, including firewalls and integrations of the ICS Network Upgrade into the existing infrastructure. It should also be noted that GrayMatter was competitively selected for the first phase of the project. Further, issuing an RFP for the implementation services will only add delays to the project, thus extending exposure to risk of cyberattacks that we must do everything to avoid. Considering the importance of this project, the desire to move it forward as quickly as possible and GrayMatter's familiarity with our system, IRCDUS staff believe that it is in the best interest of the County to retain GrayMatter for the next phases and therefore request a waiver of the requirement for bids. Funding: Expenses, in the amount of $312,676.98, for this project will be recorded in the Utilities/WIP/SCADA Cyber Security account, number 471-169000-23545. Since this is an operating capital project, the funds will come from fund -balance. Operating funds are derived from water and sewer sales. Description Account Number Amount Utilities/WIP/SCADA Cyber Security 471-169000-23545 $312,676.98 Recommendation: Staff recommends that the Indian River County Board of County Commissioners approve the agreement with GrayMatter Systems, LLC including the proposal and task order services incorporated as Exhibit 1 for $312,676.98 and authorize the Chairman to sign it after review and approval by the County Attorney as to form and legal sufficiency. So long as there are no changes in the dollar amount under the agreement and upon adequate completion of the work set forth in the agreement, staff is directed to make final payment and release any retainage to GrayMatter Systems, LLC. Attachments: GrayMatter Proposal for Industrial Controls System Design and Implementation Services and Support Professional Services Agreement (signed by GrayMatter) Consent of the Gray Matter Companies - Officers 223 �j� mesa 1n u 1 b.a 11 INDIAN RIVER COUNTY Department of Utility Service (IRCDUS) IRCDUS Project ID 00.23.545 Sept 18, 2024 0 224 Industrial Control System Network Upgrade Implementation Support Services Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services GrayMatter Opportunity: 266603 IRCDUS Project ID: 00.23.545 GrayMatter is pleased to provide a proposal as requested by IRCDUS for Upgrade and Implementation support services for the ICS Network Deployment project. It is the intent of GrayMatter that no professional services, as defined in F.S. 287.055 will be completed under this scope. At GrayMatter, our goal is to transform operations and empower people. As digital transformations in every industry are underway, we help some of the biggest companies in the world harness data and use it to work smarter. They lean on us to protect and connect their critical assets with their people, so every operator is empowered to be the best operator. TECH CONSULTING We're a services -first company that starts with your problem and works backwards to help you fix it. IMPLEMENTATION We help your people and your industrial assets become smarter and more visible. TECHNOLOGY CURATION We focus on co -innovation and curating the best process and technology to drive industrial, digital transformations. We provide specialized domain knowledge in water, wastewater, energy and OEM applications. We co -innovate with progressive water utilities like the City of Cincinnati and disruptive energy companies like CNX. Thank you for your confidence in GrayMatter. We look forward to working with you in the near future. If I can be of further assistance, please do not hesitate to contact me at 239-351-0882. Sincerely, AARON CROMER, Director of Strategic Partnerships, GrayMatter 225 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 Table of Contents GrayMatterBackground and Offerings...............................................................................................4 Municipal Water/Wastewater Experts......................................................................................................... 4 SCADAand I&C Offerings............................................................................................................................. 6 Samplingof Skills - SCADA............................................................................................................................ 7 SCADASystem Methodology........................................................................................................................ 8 ProjectApproach and Methodology............................................................................................................. 4 SCOPEOF SERVICE............................................................................................................................10 TaskOrder Definition........................................................................................................................10 OBJECTIVE.................................................................................................................................................. 11 Task 1— RFP DEVELOPMENT AND SOLICITATION SUPPORT......................................................................... 11 TASK 2 — PROPOSAL AWARD AND PRE -IMPLEMENTATION SERVICES.......................................................... 12 TASK 3 — TECHNICAL IMPLEMENTATOIN AND SUPPORT SERVICES.............................................................. 14 TASK 4 — PROJECT CONTROLS AND CLOSEOUT 226 is 3 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 GrayMatter Background and Offerings A broad background for GrayMatter Systems is presented below, followed by a focused, details scope, proposal and fee aimed and supporting the technical deployment of the Industrial Controls network. Municipal Water/Wastewater Experts GrayMatter has deep -domain expertise in the water and wastewater markets at facilities throughout the US and j Canada. Solutions include business process optimization, technology implementations, program management, SCADA, historian, CMMS integration, EPA reporting, RTUs, video monitoring, panels, and data collection among others. All engineering skill sets are founded in technology and technical implementation services related to SCADA and Industrial controls deployments. Collier County - Stormwater +� • Collier County - Landfill • Palm Beach County, FL Lake Worth Drainage District _ • Bonita Springs, FL Babcock Ranch, FL Norfolk, VA JCSA, VA Hanover, VA Chesterfield, VA • • Richmond, VA We review the current topology, setup, documentation and implementation and overall system operability. Interview people involved/impacted by the system then develop the best long-term solution. This utilizes the best of what exists and creates an expandable system that is cost effective to implement, easy to own and reduces learning curves. Our team of dedicated consultants, technical engineers, and IT specialists can help you leverage current assets to uncover ROL 4 227 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 OFFERINGSCYBERSECURITY GrayMatter's Managed Detection & Response program (MDR) & our Cyber Acceleration Program are engineered to provide expertise & real-world solutions. We aim to ensure that cybersecurity measures are about deploying advanced technology while also integrating human oversight to safeguard digital assets comprehensively. • SECURITY MONITORING ■ VULNERABILITY MANAGEMENT Continuously monitor networks, systems, & Conduct regular vulnerability assessments to applications for security events & incidents. Use identify weaknesses in systems and applications. security information & event management (SEIM) Assist in prioritizing and patching vulnerabilities to tools to analyze & correlate data. reduce the risk of exploitation. • THREAT DETECTION AND RESPONSE ■ ENDPOINT SECURITY Employ advanced threat detection technologies to Manage endpoint security solutions, including identify & respond to potential security threats. Use antivirus, anti-malware & endpoint detection & behavior analytics, threat intelligence & real-time response (EDR) tools. They ensure that endpoint monitoring to detect & mitigate security incidents. devices are protected against malicious activities. • INCIDENT RESPONSE ■ SECURITY AWARENESS TRAINING Provide services to help effectively manage & respond Offer security awareness training programs for to security incidents. This may involve investigating employees to educate them about cybersecurity the root cause of incidents, containing the threat & best practices. Training helps organizations implementing remediation measures. reduce the risk of human -centric security threats, • FIREWALL & INTRUSION DETECTION/PREVENTION MANAGEMENT such as phishing attacks. Manage & maintain firewalls, intrusion detection ■ NETWORK SECURITY MANAGEMENT systems (IDS) & intrusion prevention systems (IPS) on Help manage network security devices, such as behalf of clients. Ensure that these security devices routers, switches & VPNs to ensure a secure are properly configured & updated to protect against network infrastructure. May implement & emerging threats. enforce security policies at the network level. GrayMatter has over thirty years of experience helping water and wastewater customers. Our staff is well versed in assisting those customers and are attuned to their needs. It is a core part of what GrayMatter does. 5 228 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 With an abundance of technical and operational staff, GrayMatter is well positioned to provide resources to more than one location at a time if needed. We have over 10 resources in the State of Florida alone and over 200 engineers throughout the United States. Our technical skillsets are documented below and in our resumes which are also attached. We have abilities ranging from networking, cyber security, HMI\SCADA programming, PLC programming, electrical design, instrumentation and controls, drawings, and documentation. As you speak with our references, especially those with whom we've done business for many years, you'll learn that we are not focused on a single transaction but rather on the longer-term goals of our clients. We endeavor to develop a relationship that facilitates our ability to anticipate challenges and work proactively to develop solutions that will provide best -in -class service for years to come. SCADA and I&C Offerings GrayMatter has the following Electrical\Instrumentation and Control System capabilities: A. Provide design services for SCADA system architecture, communications networks, electrical power systems, motor control systems, lighting, grounding, and process and instrumentation diagrams. B. Provide SCADA technical services as needed for utility facilities, including design, permitting, planning, procurement assistance, construction management, and other related services for electrical improvements to utility facilities. C. Provide technical services to smoothly integrate projects into the Indian River County Department of Utility Service sexisting SCADA infrastructure. Develop logical and technically sound phasing and scheduling of individual components for all projects to maintain continuity of operations. D. Planning and integration of multiple independent SCADA systems into a unified utility- wide system best suited for the Indian River County Department of Utility Service . E. Design, maintain, install, and program remote telemetry units, programmable logic controllers, servers, network equipment, and associated electrical and instrumentation equipment associated with operation of the Indian River County Department of Utility Service ssystems. F. Properly document all system changes, revisions, modifications, and improvements such that a chronological list of activities is maintained throughout the duration of each work authorization. Provide as -built documentation using a Indian River County Department of Utility Service compatible computer-aided design (CAD) software. Operation and Maintenance manuals for all work performed shall be provided in printed and electronic formats. G. Provide as -needed services to quickly resolve problems, restore connections, and maintain network connectivity of all Indian River County Department of Utility Service systems. H. Provide all work in accordance with Indian River County Department of Utility Service and local Codes, existing standards, and preferences. I. Provide SCADA programming for new automated control processes and to modify existing automated control processes in coordination with existing standards and systems. J. Design and implement server systems in support of SCADA specific applications and general server infrastructure such as active directory, disaster recovery, routine backups, and services such as domain name system (DNS) and Active Directory Services (AD). K. Design and implement network security rules, system routing, and network configurations for high availability and secure network communications in accordance with Indian River County Department of Utility Service and industry standards. L. Support the Indian River County Department of Utility Services electrical safety program through safe and reliable electrical installations and safety studies including short circuit current and coordination studies. 229 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 M. Install and calibrate instrumentation including but not limited to pressure transmitters, level transmitters, flow meters, and analyzers. N. Evaluate, design, implement, and maintain cyber security measures. O. Troubleshooting and installing VFD's: Allen Bradley (AB), Schneider, and Yaskawa. P. Integration of access control and monitoring systems used: Camera monitoring, gate controls, door locks, smoke detector and security systems. Q. Provide evaluations and recommendations with proposed equipment modifications and upgrades. Sampling of Skills - SCADA In addition, GrayMatter is highly competent in the following skills; A. SCADA Technical Competency a. Provide expertise necessary to design, maintain, inspect, and implement SCADA systems consisting of, but not limited to: i. Design of SCADA system architectures and creation of PIDs for process control systems. ii. Configuration and integration of third -parry process control systems or software iii. Configuration and programming of PLCs specifically including the following: iv. Rockwell Automation PLC platforms (including legacy Allen Bradley systems) v. RSLogix / Studio 5000 /Control and Compact Logix vi. Siemens Simatic PLC's / S505 Workshop b. Configuration and programming of HMI systems specifically including the following: i. Data Flow Systems (DFS) ii. Rockwell Automation (Allen Bradley) iii. Aveva/Wonderware iv. FactoryTalk SE c. Industrial communication networks including the following: L Modbus and Modbus TCP ii. EtherNet/IP iii. Fiber Optic Networks iv. DLR and other ring technologies GrayMatter Response: GrayMatter has been a front runner in design and delivery of SCADA and SCADA system in Florida since the early 2000's. It is a testament to the prowess of GrayMatter that we have provided and supported SCADA systems throughout the state. With over 100 customers in Florida, it is clear that GrayMatter has the expertise to: • Evaluate • Design • Implement • Support All aspects of SCADA and SCADA systems. 230 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 SCADA System Methodology To fully implement SCADA, GrayMatter must know the solution from the field (instrumentation, PLC, etc.) through the network (fiber, radio, etc), to the HOST (SCADA DB, HMI, etc) including the protocols that are used to communicate. Instrumentation Services GrayMatter Instrumentation and Controls (I&C) and Electrical services include: Technologies We believe that our process background provides us with the necessary perspective in encapsulating "data" and "creating knowledge". This differentiates us from pure information technology companies. We can go into any manufacturing facility, figure out the manufacturing processes, document them, and come up with an appropriate solution to satisfy the customer requirements. Technologies like PLCs and/or HMI systems are our tools to monitor and control the processes. Connectivity Standards, Products The first step is to provide a way for data residing in one device to be available to Design Engineeri • Develop I&C system architecture, hardware, software, and applications • Develop PLC and HMI Standards • Develop P&IDs • Design Process Control Logic • Develop Detailed Specifications and Drawings • Construction Cost Estimating • Develop procedures for Maintenance of Plant Operations (MOPO) during construction Construction & S*1V1W • Field inspections of I&C and Electrical work • Factory Tests, Calibrations, and Loop Checkout • DCS/PLC Programming/Configuration/Testing • Multi -media Electronic O&M Manuals • Preparation of Standard Operating Procedures • As -Built Documentation • Training Commissto 49% _ �, l� • Develop procedures for system start-up • Control Logic Troubleshooting • Fine tuning I&C loops • Interface with Plant Operations, System Availability, and Acceptance Testing other applications to develop an information repository. Data from ID systems, proprietary controllers, programmable logic controllers, motors, valves, sensors, etc. is becoming easier to share because of new standard, product -based solutions using: • TCP/IP, Ethernet, and wireless LAN for networking; • HTTP, HTML, and XML for Internet transactions; and • OPC, ODBC, and OLE DB for interoperability. Getting data into information repositories is only part of the problem; making use of data and information to create knowledge is another. In partnering with our customers during early phases of the project, we identify the functionality required by the system. We then design our systems to, not only control individual processes or sub systems, but also ensure that these various sub systems work in harmony with one another. We choose technologies that are appropriate for the process and in keeping with the technological direction of the customer. 8 231 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Project Approach and Methodology GrayMatter will address the project with an approach that emphasizes what we believe are the critical factors to the success of any large project: • Experienced Project Personnel • Proven Methodology Emphasizing Customer Partnership • Right System Design and Architecture 1 sures .r.F�'T► These factors will be especially relevant for subsequent implementation phases. Such T approaches mitigate technical and cost risks. Personnel and Project Management Selecting a team with relevant experience is atop priority and will be made according to several factors. Experience, training, and availability. Please take care to review our team's resumes and feel free to ask for additional project references. Proven Design Methodology GrayMatter will use a proven approach in the design of system architecture. Existing plant documentation will be used as a baseline to understand plant operations. Meetings with key plant personnel will identify perceived problems with the current system capabilities and provide valuable input on requirements for the new systems. The design will be documented using established standards and tools resulting in well-defined deliverables. At each major design iteration, the design will be reviewed with, and approved by, the client before continuing to the next phase. Clarifications and corrections to the design documentation will ensure that the design is complete and correct. This structured, methodical approach to the project will be propagated throughout its life cycle, from the design phase through to the "future" implementation phases as shown in the Project Methodology Timeline. Development of a comprehensive Master Plan that includes a detailed conversion and switchover plan with active participation of client personnel minimizes operational disruptions and facilitates a smooth transition to new systems. op -Level Deisgn/Tech JL Assessment Right System Design and Architecture A client server/web-based architecture and scalable hardware provides for Project Methodology Timeline future growth. Its use of standard products and protocols ensures that new technologies can be readily integrated in the future. We intend to collaborate with your team to determine the right architecture and solution to meet your needs. 0 232 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 6* O1001&�T1Lt4 Task Order Definition 233 10 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 OBJECTIVE Provide technical and support services related to Request for Proposal (RFP) development and implementation support to Indian River County Department of Utility Services (IRCDUS) for execution of the Cyber Security enhancements and posturing requirements for the Industrial Control Systems Network (ICSN) — implementation phase. IRCDUS Project ID 00.23.545. It is the intent of GrayMatter that no professional services, as defined in F.S. 287.055 will be completed under this scope. GRAYMATTER GrayMatter will provide resource(s) for administrative and technical support DELIVERABLES related to the Industrial Control System Network Upgrade Implementation project. GrayMatter will provide services including support, guidance and technical oversight for progression into the implementation phase, including the satisfactory delivery of a highly technical and configuration specific SCADA and Industrial Control System architecture with a topology aligned for optimal Cyber Security risk management, mitigation and standardization. Task 1— RFP DEVELOPMENT AND SOLICITATION SUPPORT GrayMatter will provide field services to validate and verify as built network infrastructure and configuration of specific segments of the existing and recently completed ICSN topology. The County has current infrastructure that is in construction phases. To finalize the RFP, its delivery and sequence of operations, field validation is required to set the baseline assets and infrastructure for the RFP deliverables. GrayMatter will provide and perform value added technical review services to the approved design to support simplification and cost reduction while maintaining functionality and security posture. The efforts will be aimed at reduction of cost through the evaluation of value to IRCDUS versus the cost of the deliverable. The outcome will be a reduction of the cost of the implementation phase relative to the original proposed BOM and deployment out of the approved design. GrayMatter will provide final updates to all drawings. GrayMatter will develop and issue for implementation, the drawings labeled 'conformed for implementation'. GrayMatter, as the representative for IRCDUS, will provide the following services in relation to the Request for proposal (RFP) development, solicitation and proposal support. It is assumed the front-end specifications (boiler plate forms and language) will be provided by IRCDUS with limited front-end spec creation is 11 234 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 included in GrayMatter's scope. The following deliverables will be the focal point of the task: Creation and issuing of the Request for Proposal (RFP) bid documents for the Cyber and Industrial Control Systems Network RFP development. • Graymatter will create the RFP which will contain the: o Summarization of the network deployment project specifications o bill of materials (BOM) for equipment (specific and no equal) to be used on the project o list the required documentation and testing to be submitted by the proposer • Scheduling and participation in one (1) pre -proposal meeting for the interested parties to review the design and implementation requirements and allow for proposer questions. The pre -proposal meeting may include one site visit. • Providing responses to proposal document questions received during the Q&A portion of RFP solicitation from the interested proposers. IRCDUS will convene their own internal committee. The internal committee will score the proposals appropriately based upon the IRC internal processes. GrayMatter will provide support services to the IRCDUS scoring committee, as appropriate, in support of final scoring and award of the project to the selected proposer. GrayMatter's proposal review for project award support services will be based on cost and proposer qualifications, as well as other criteria requested by IRCDUS. GrayMatter will develop an Estimate of Probable Implementation Cost, to include material (BOM including hardware and software), implementation labor services, and engineering and project management. Following IRCDUS Engineering Division guidance, the EPIC will utilize a range of costs provided with a confidence interval to develop a range of anticipated price for implementation. This estimated cost range will be used to support GrayMatter's evaluated recommendation to IRCDUS. GrayMatter will support IRCDUS in negotiation, as appropriate, with the recommended proposer. TASK 2 - PROPOSAL AWARD AND PRE -IMPLEMENTATION SERVICES 12 235 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 GrayMatter, representing IRCDUS, will assist in the Notice of award/Notice to proceed (NTP) to the selected proposer and will hold a mandatory Pre - Implementation meeting. The one (1) meeting will focus on: • Physical Job site locations • IRCDUS contact information (mgmt. and coordination of information) • IRCDUS codes of conduct to be adhered too while on site • Safety policies and planning • Project schedule o County availability o Coordination with other projects and potential outages • Project documentation requirements such as: o Submittals o Safety plans o Permitting (if required) • Hardware and Software licensing confirmation/sizing • Software configuration planning • Operation and Maintenance Manuals (O&Ms) — in electronic format • Asset onboarding support services for digital inclusion of assets for CMMS and work management—to be an electronic excel file provided by IRCDUS. o To be managed and submitted by Selected proposer but validated by GrayMatter for completeness and accuracy. • selected proposer schedule documentation requirements • process for submission of RFIs or project schedule adjustments will also be covered • Implementation Administration such as billing, invoicing, pay apps • Work start/stop procedures With project management oversight and controls throughout the entire project, and key tasks presented in Task 4, some core competencies that are present will be: • The development and maintenance of a Project RISK Register (PRR) • Project task list and Project Action list with assignment (PAI) • support the development of variance reporting for project execution against proposed schedule and financial performance with IRCDUS:and the selected proposer for management of project controls. GrayMatter will have up to (4) four internal pre meetings with the Countyto develop specific requirements to be included within the proposal and scope documents relating to above topics including communication, documentation, availability and coordination efforts. AWIA and Operational Continuity— GrayMatter will work with the existing program and project to align with the IRCDUS AWIA reporting update. Every five (5) years, 13 236 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 IRCDUS performs a Risk and Resiliency audit (RRA).that includes an Industrial Control System audit. This audit will have impact on the project design and delivery, therefore GrayMatter will allot time and resources to support the continuity of the RRA with the delivery of the design and implementation phase of the Industrial Control system network and its security model. It is anticipated that the RRA will not have an impact on the implementation of the approved design, . merely a compliance checklist and audit performance review related to compliance conformance. Any AWIA and RRA impacts on design or implementation phase will require a change control notice and could impact not only the Implementation support services but also the underlying implementation contract. TASK 3 —TECHNICAL IMPLEMENTATOIN AND SUPPORT SERVICES GrayMatter will provide Technical Implementation and support services for the duration of the project in support of representing IRCDUS. Implementation is anticipated to occur over a 16 -week period. Technical support services will consist of: • Scheduling, leading and managing regularly scheduled deployment meetings anticipated to be bi-weekly for the duration of the project. • Providing meeting minutes after deployment meetings • Scheduling, leading and managing regularly scheduled internal team meetings with IRCDUS staff with meeting and agenda • Selected proposer submittal review and submission for approval to IRCDUS o GrayMatter anticipates SO% of submittals will require a re- submission and additional technical review for approval. • O&M reviews and approvals for alignment with design and deployment specifications. • Scheduling support for IRCDUS and selected proposer to perform work o Support and coordination of IRCDUS staff and selected proposer and location o Impact of work on Operations —outage coordination • SCADA support as needed for testing o Coordinate with IRCDUS to support testing o SCADA configuration support as needed for addressing or communication issues • Network deployment inspection — onsite and in person o providing signoffs for selected proposer led network testing 0 obtain approval for project phased substantial and final completion. 14 237 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 • Hardware and Virtual infrastructure configuration validation for: o Hardware installation o Hardware configuration o Software installation o Software configuration o Documentation management o Licensing transfer support • Request for Information or Clarification (RFI) receipt and response development, coordination for approval with IRCDUS • Develop, support and review with selected proposer and IRCDUS, the project controls variance reporting o Define and monitor trends and outliers o Develop and support mitigation strategies.for the developing risk • Change Order review and approval if required • Review of selected proposer payment applications (technical review) o Approval support and Pay App certification o IRCDUS coordination and communication o Review of invoice percent complete in relation to project completion percentage to present to IRCDUS true project status. TASK 4 — PROJECT CONTROLS AND CLOSEOUT GrayMatter will provide the project and phase closeout tasks to support a substantial completion milestone and final completion milestone that will include but not be limited to: • Network and documentation reviews for 'As Built' documentation for all systems and segments • Review of the actual code implemented in the hardware devices for: o Consistency o Efficiency o Security o Compliance • Hardware and Software Licensing ownership transfer confirmation o Virtual infrastructure configuration review o Software configuration validation and review • Develop and submit 'punch -list' documentation and outstanding delivery items to be completed for substantial completion milestone • Status tracking of 'punch list' 15 238 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 • Testing approval and 'sign off' from all parties for acceptance • Review of Punch list completion to move to Final completion Final completion will only be awarded once the final product is tested and confirmed to meet specification. In addition, the selected proposer shall have all pay applications submitted, provide proof that all vendors have been paid (partial and final lien releases), and there are no outstanding documentation requirements to be turned over to IRCDUS. After receipt of order, GrayMatter will assign a dedicated Project Manager to the project. The GrayMatter Project Manager acts as the customer's single point of contact through the duration of the project, ensuring that our team is meeting the customer's expectations for exceptional service and technical expertise. As discussed in Task 2, the initial setup of these items will be required for pre - implementation services. GrayMatter, through the duration of execution, will work with the selected proposer to provide IRCDUS with implementation management services related to maintenance and upkeep of the following: • In progress status reports (PAI) • Look ahead reports (PAI) • Completed progress reports (PAI) • Schedule status, drift, lag, etc (VAR) • Risk register (PRR) The project manager will also support and manage the project controls portion of the project through strict governance including change control processes will be ids place to support changes related to: • Scope • Schedule • Budget Graymatter will also review and recommend for approval (or denial) of any and all change requests as appropriate technically and administratively for IRCDUS. Furthermore, regularly scheduled selected proposer meetings will produce variance reports aimed at providing insight into the health of the project with leading indicators of: • Cost variance • Budget variance 239 16 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 • Schedule variance • Quality variance These above items associated with project and risk management will be complementary to the processes outlined within the IRCDUS Engineering divisions project execution guidelines provided below: Risk Management Process (RMP) 1. The Consultant PM task shall include the development of a Project Risk Register (PRR) 2. The Engineer shall conduct a Risk Management Planning workshop at the appropriate time during the Design Phase, with key IRCDUS 's staff 3. The PRR shall be carried through to the Implementation Phase of the project 4. The PRR shall be reviewed and updated at every Project Status Meeting to update risks, take risk actions (explore, mitigate, avoid), add new identified risks, etc. 5. The Design Phase PRR deliverable shall accompany the Engineer's OPCC and shall inform the Contingency amount (i.e., the contingency is proportionedtp the assessed risks) 6. IRCDUS 's CPM will determine if a Management Reserve is required, set the amount and update the IRCDUS Implementation Phase budget 7. The Contingency and/or Management Reserve may not be part of the technical implementor's Contract Value (CV) Variance Analysis Report (VAR) 1. The technical implementor's Implementation Schedule shall be based on CPM and shall show as a minimum: a. The overall implementation contract timeline per the NTP b. Key milestones including, start date, SC date and FC date established by the NTP 2. The schedule shall be reviewed and accepted by the CM and IRCDUS, then subsequently baselined 3. An Earned Value Schedule (EVS) is developed based on the baseline schedule 4. The "original planned dates" in the schedule shall be retained for the duration of the project (unless the schedule is changed) 5. The implementation schedule and EVS shall be completed and approved before the selected proposer mobilizes to the project site 6. The implementation schedule can only be re-baselined and/or EVS revised by an IRCDUS approved change directive or change order 7. The CM shall evaluate variances for schedule and budget at least monthly based on verified earned values 8. The CM shall submit a Variance Analysis Report (VAR) with each certified selected proposer pay application. The VAR shall include explanation of significant variance and course of action to get the project back on track if required. 17 240 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 Project Action Items (PAI) 1. The Engineer/CM shall maintain a Project Action Item (PAI) list that defines - action, owner, status, due date, date closed 2. The Engineer/CM shall maintain the PAI for the project lifecycle 3. The history of the PAI shall be retained GrayMatter anticipates utilizing these tools to communicate efficiently and effectively with IRCDUS. These Risk, Variance and Action item analyses will be provided to support the entire project through all phases and not limited to Task 4 alone. The goal of these critical factors and their analysis is to provide insight to project health before the project begins to have variances that are impactful to scope, schedule or budget. In the event of the risks being identified and unable to be mitigated, the potential for change will be presented to the team for decision and action as appropriate. It is anticipated that any material changes projected and outlined within the variance reporting structure will incur a change notice. GrayMatter will work with the selected proposer to produce partial and final Lien wavers related to the assets procured, installed and transferred to the county. GrayMatter's Project Manager will work collaboratively with the customer and project team to understand the customer's expectations and requirements, both from a technical perspective and regarding any key critical success factors related to the project (e.g., schedule, business goals, etc.). Any change to these items will be authorized by the county through a change waiver or change/work directive in an official capacity. Task 5 — Contingency Contingency allotment of dollars to be consumed as needed and are estimated at 5 of the project total. GrayMatter will propose a request to the county through a change request, and upon award and authorization from the county, GrayMatter will allocate the requested hours from the contingency allotment to the requested task and its dollars. Hours allotted will be tracked and billed with the approval for IRCDUS documentation as appropriate. 241 18 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 Assumptions IRCDUS will provide all documentation related to: • Procurement • Legal and contracting • Safety and Employee/HR • Operational contacts • Site location information It is anticipated that five (5) proposals from interested proposers will be received. IRCDUS will provide badging for selected proposers and GrayMatter resources as appropriate. Badging will have the appropriate permissions to access locations/sites Documentation • Project Notes • Meeting Notes • Communication and Coordination lists • Selected proposer communications (as available/appropriate) 242 19 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 FEE PROPOSAL All work shall be performed on a Fixed Bid basis. See Definitions section below for i additional detail on work agreement. I Description Total TASK 1- RFP DEVELOPMENT AND SOLICITATION SUPPORT $ 59,908.40 .I As Built Network Documentation Value Added Tech Review Finalization (Spec and BOM) RFP Development, Solicitation and Proposal Support Estimate of Prob Cost (Range) Project Mgmt. TASK 2 – PROPOSAL AWARD AND PRE -IMPLEMENTATION $44,93L30 SERVICES Project Setup/Alignment .......-... Internal Controls Definitions - AWIA Risk Audit Support Proposer Award and NTP j Project Mgmt — ------ ------ - ------------- - ----._ TASK 3 –TECHNICAL IMPLEMENTATION SUPPORT $104,839.69 Technical/Tactical Administration/Site support SCADA and Network Support Services Project Mgmt TASK 4 -PROJECT CONTROLS AND CLOSEOUT $ 89,862.60 1 Project Controls Services Risk Register and Variance Report Project Close Out services Change Control Mgmt Project Mgmt PROJECT SUB TOTAL $ 299,541.98 ----- - TASK S – CONTINGENCY $13,135.00 Contingency Allotment (5% of total price) TOTAL $ 312,676.98 The prices contained in this Proposal and Statement of Work shall be valid for ninety (90) days from the date of receipt, or upon Seller's prior notification of a price change to Purchaser, whichever occurs first. Hardware and software quotes related to this services proposal may have individual expiration dates that will supersede the 90 -day proposal expiration. SCHEDULE The proposed duration of the projects is listed within the invoicing section. The schedule of the implementation Phase is dependent upon the proposals received: from the prospective selected proposers. 20 243 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 GrayMatter will provide support throughout the duration of the proposed schedules. The selected proposer will develop a phased, risk-based schedule to account for the known impacts. Upon review and approval by IRCDUS and GrayMatter, the proposed schedule shall be promoted to 'baseline.' GrayMatter will negotiate on IRCDUS's behalf, the schedule with the selected proposers to ensure efficient delivery of the project. During negotiation the schedule will be defined and should account for all known impacts of existing operational and other construction projects. GrayMatter will support directly, with the selected proposer, updates to the schedule based all factors and document the effects on the schedule, the deliverable and the required outcomes. Subsequently, the duration of the project and the schedule of events and milestones will be defined upon the contract award and negotiation with the selected proposer. STANDARD RATE SCHEDULE Standard business hours are Monday thru Friday 7 am -3 pm or as defined by IRCDUS operations. Work schedule may change, however will be documented with the appropriate operations teams during the pre -implementation and kick off meetings. The work schedule may be impacted by other construction or operational activities during the proposed duration. Work outside normal business hours is subject to premium overtime rates. Overtime shall not be performed without customer pre -approval. 21 244 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 INVOICING Work will be invoiced based on milestone delivery and percentage complete of the Tasks. The proposed Tasks and milestone deliveries are listed as: % Duration Hours $ payable Tasks Milestones Payable (weeks) Per per Task Milestones Task Field Verification and Tech Value Review RFP solicitation support EPCC and Proposal Support TASK 2 and NTP Project Setup and Alignment ,. Pre -Implementation eeting TASK 3 Field Services -- ------------- . Substantial Completion TASK 4 Project Controls an Project Management Punch List/Warranty Project Close out Total Task Cost 5 5 5 5 15 5 5 5 35 25 10 30 10 10 5 5 $ 14,977.10 $14,977.10 $ 14,977.10 7 230 $ 44,931.30 $ 14,977.10 $ 14,977.10 $ 14,977.10 16 540 $ 104,839.69 $ 74,885.50 $ 29,954.20 20 460 $ 89,862.60 $29,954.20 $ 29,954.20 $ 14,977.10 $ 14,977.10 $ 299,541.98 Contingency Total Project Cost $ 312,676.98_ i The '% Payable' column in the table represents the forecasted effort for completion of that task in relation to the overall project effort. Therefore, the forecasted % payable for the Task is expressed similar to an earned value of a project. 22 245 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 The 'hours allotted' column is provided to gauge the effort per each task and is only an estimate and is not provided as a billing or NTE value. Due the various deliverables in each Task, the resources proposed in each Task will ........... be a mixture of Senior Technical Resources, Cyber and Networking technicians, Field technicians and Project Management resources and not a singular resource.' Each Task (1, 2, and 3) within the project will have a portion of Task 4, the Project Controls milestone as well as the Risk, Variance and Project Management milestone associated with it, which is directly related to overall project management including the specific PRR, PAI and Variance analyses. Therefor a portion of Task 4 will be billed in a consistent manner throughout the entire duration of the project as the deliverables are presented in each progressive Task. 23 246 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 24 247 Proposal Request for: Industrial Control System Network Upgrade Implementation Support Services Sept 18, 2024 25 248 Professional Services Agreement Professional Services Agreement THIS AGREEMENT, entered into on the th day of , 2024, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "COUNTY", and Gray Matter Systems, LLC, hereinafter referred to as the "CONSULTANT". BACKGROUND RECITALS: The COUNTY previously selected CONSULTANT to perform and provide SCADA (ICS) System Network Design Design Services, based on a proposal submitted in response to Request for Proposals 2022014. Work contemplated in RFP 2022014 is now complete, and parties desire to partner in the implementation phase of the project for support and technical implementation services ("Services"). COUNTY and CONSULTANT agree Services exclude "professional services" as defined in §287.055 Florida Statute. The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with respect to the performance of professional consulting services by the CONSULTANT, and the payment for those services by the COUNTY, as set forth in this Agreement. The CONSULTANT shall provide the COUNTY with consulting services and such other related services as defined in the scope of work, provided as Exhibit 1. NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. COUNTY OBLIGATIONS The COUNTY will provide the CONSULTANT with a copy of any preliminary data or reports available as required in connection with the work to be performed under this Agreement, together with all available documents in the possession of the COUNTY pertinent to the Services. The CONSULTANT shall satisfy itself as to accuracy of any data provided. The CONSULTANT is responsible for bringing to the COUNTY's attention, for the County's resolution, material inconsistencies or errors in such data that come to the CONSULTANT'S attention. The COUNTY shall arrange for access to, and make provisions for the CONSULTANT to enter upon, public and private property (where required) as necessary for the CONSULTANT to perform its Services, upon timely written request of CONSULTANT to COUNTY. The CONSULTANT shall not be considered in default for a failure to perform if such failure arises out of causes reasonably beyond the CONSULTANT's control and through no fault or negligence of the CONSULTANT. The parties acknowledge that adverse weather conditions, acts of God, or other unforeseen circumstances of a similar nature, may necessitate modifications to this Agreement. If such conditions and circumstances do in fact occur, then the COUNTY and CONSULTANT shall mutually agree, in writing, to the modifications to be made to this agreement. 2. RESPONSIBILITIES OF THE CONSULTANT The CONSULTANT agrees to perform all necessary Services in connection with the work set forth in Exhibit 1. 249 Professional Services Agreement The CONSULTANT agrees to complete the work within the time frame specified. The CONSULTANT will maintain an adequate staff of qualified personnel. The CONSULTANT will comply with all present and future federal, state, and local laws, rules, regulations, policies, codes, and guidelines applicable to the Services performed under this Agreement. The CONSULTANT shall during the entire term of this Agreement, procure and keep in full force, effect, and good standing any and all necessary licenses, registrations, certificates, and any and all other authorizations as are required by local, state, or federal law, in order for the CONSULTANT to render its Services as described in this Agreement. The CONSULTANT shall also require all sub -consultants to comply by contract with the provisions of this section. The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. The CONSULTANT will cooperate and coordinate with other COUNTY CONSULTANTS, as directed by the COUNTY. The CONSULTANT shall report the status of the Services under this Agreement to the County Project Manager upon request, and hold all drawings, calculations and related work open to the inspection of the County Project Manager or his authorized agent at any time, upon reasonable request. All documents, reports, maps, contract documents, and other data developed by the CONSULTANT for the purpose of this Agreement, are, and shall remain, the property of the COUNTY. The foregoing items will be created, maintained, updated, and provided in the format specified by the COUNTY. When all work contemplated under this Agreement is complete, and upon final payment, all of the above data shall be delivered to the County Project Manager. The CONSULTANT shall not assign or transfer any work under this Agreement without the prior written consent of the COUNTY. CONSULTANT is registered with and will use the Department of Homeland Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. CONSULTANT is also responsible for obtaining proof of E - Verify registration and utilization for all subconsultants. CONSULTANT will comply with all the requirements as imposed by the Americans with Disabilities Act of 1990 ("ADA"), the regulations of the Federal government issued thereunder, and the assurance by the Contractor pursuant thereto. CONSULTANT does not meet any of the criteria in Section 287.138, Florida Statutes, relating to Foreign Entity Ownership, that would exclude it from eligibility to enter an agreement which may give access to an individual's personal identifying information. 3. TERM; DURATION OF AGREEMENT This Agreement shall remain in full force and effect for a period of three years, after the date of execution thereof, or upon completion of all project phases as defined by the COUNTY, whichever occurs earlier, unless 2 250 Professional Services Agreement otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to Section 8 "Termination". The agreement may be renewed for two one-year periods, upon mutual consent of the parties. 4. COMPENSATION The COUNTY shall pay to the CONSULTANT a mutually agreed upon maximum amount not -to -exceed professional fee for each completed task, on a deliverable basis, all as set forth in Exhibit i. Invoices shall be submitted to the County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a proper invoice the County Project Manager will determine if the tasks or portions thereof have been satisfactorily completed. Upon a determination of satisfactory completion, the County Project Manager will authorize payment to be made. All payments for services shall be made to the CONSULTANT by the COUNTY in accordance with the Florida Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). No additional payment will be due to the CONSULTANT for administrative copies, printing, per diem, meals and lodgings, taxi fares and miscellaneous travel -connected expenses for CONSULTANT's personnel. The COUNTY may at any time notify the CONSULTANT of requested changes to the Services, and thereupon the COUNTY and the CONSULTANT shall execute a mutually agreeable amendment to this agreement. Should this amendment result in the reduction in services, the CONSULTANT shall be paid for the Services already performed and also for the Services remaining to be done and not reduced or eliminated, upon submission of invoices as set forth in this Agreement. The COUNTY may, at any time and for any reason, direct the CONSULTANT to suspend Services, in whole or in part under this Agreement. Such direction shall be in writing, and shall specify the period during which Services shall be stopped. The CONSULTANT shall resume its Services upon the date specified, or upon such other date as the COUNTY may thereafter specify in writing. Where the COUNTY has suspended the Services under this Agreement for a period in excess of six (6) months, the compensation of CONSULTANT for such suspended Services may be subject to modification. The period during which the Services are stopped by the COUNTY shall be added to the time of performance of this Agreement. 5. ADDITIONAL WORK If services in addition to the Services provided hereunder are required or desired by the County in connection with the Project, the COUNTY may, at the sole option of the COUNTY: separately obtain same outside of this Agreement; or request the CONSULTANT to provide, either directly by the CONSULTANT or by a sub consultant, such additional services by a written amendment to this Agreement. 6. OWNERSHIP AND REUSE OF DOCUMENTS Ownership and Copyright: Ownership and copyright of all reports, tracings, plans, electronic files, specifications, field books, survey information, maps, contract documents, and other data first developed by the CONSULTANT pursuant to this Agreement, shall be vested in the COUNTY. Said materials shall be made available to the COUNTY by the CONSULTANT at any time during normal business hours upon reasonable request of the COUNTY. On or before the tenth day after all work contemplated under this Agreement or individual Work Order is complete, all of the above materials shall be delivered to the County Project Manager. Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared or performed by the CONSULTANT pursuant to this Agreement, are related exclusively to the services described herein. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any other project. The COUNTY's reuse of any document or drawing 3 251 Professional Services Agreement shall be at the COUNTY's own risk. The COUNTY shall not hold the CONSULTANT liable for any misuse by others. 7. INSURANCE AND INDEMNIFICATION During the performance of the work covered by this Agreement, the CONSULTANT shall provide the COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement. CONSULTANT shall maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. The cost of such insurance shall be included in the CONSULTANT's fees. Minimum Scope of Insurance A. Worker's Compensation as required by the State of Florida. Employers Liability of $wo,000 each accident, $500,00o disease policy limit, and $1oo,000 disease each employee. B. General Liability $i,000,000 combined single limit per accident for bodily injury and property damage. Coverage shall include premises/operations, products/completed operations, contractual liability, and independent contractors. COUNTY shall be named an "Additional Insured" on the certificate of insurance. C. Auto Liability $500,000 combined single limit per accident for bodily injury and property damage. Coverage shall include owned vehicles, hired vehicles, and non -owned vehicles. D. Professional Liability $i,000,000 per claim, $2,000,00o aggregate combined single limit. CONSULTANT's insurance coverage shall be primary. All above insurance policies shall be placed with insurers with a Best's rating of no less that A -VII. The insurer chosen shall also be licensed to do business in Florida. The insurance policies procured, with the exception of the Professional Liability, shall be occurrence forms, not claims made policies. The insurance companies chosen shall provide certificates of insurance prior to signing of contracts, to the Indian River County Risk Management Department. The CONSULTANT shall ensure any subconsultants to maintain the insurance as detailed herein. The Consultant shall indemnify and hold harmless the County and its commissioners, officers, employees and agents, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of the contract. 8. TERMINATION This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30) days' prior written notice to the CONSULTANT; or (b) by the CONSULTANT, for any reason, upon thirty (30) days' prior written notice to the COUNTY; or (c) by the mutual Agreement of the parties; or d) as may otherwise be provided below. In the event of the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for any act or event occurring prior to the termination, shall not be terminated or released. 4 252 Professional Services Agreement In the event of termination by the COUNTY, the COUNTY's sole obligation to the CONSULTANT shall be payment for those portions of satisfactorily completed work previously authorized. Such payment shall be determined on the basis of the percentage of work complete, as estimated by the CONSULTANT and agreed upon by the COUNTY up to the time of termination. In the event of such termination, the COUNTY may, without penalty or other obligation to the CONSULTANT, elect to employ other persons to perform the same or similar services. The obligation to provide services under this Agreement may be terminated by either party upon seven (7) days prior written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. In the event that the CONSULTANT merges with another company, becomes a subsidiary of, or makes any other substantial change in structure, the COUNTY reserves the right to terminate this Agreement in accordance with its terms. In the event of termination of this Agreement, the CONSULTANT agrees to surrender any and all documents first prepared by the CONSULTANT for the COUNTY in connection with this Agreement. The COUNTY may terminate this Agreement for refusal by the CONSULTANT to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119 Florida Statutes and made or received by the CONSULTANT in conjunction with this Agreement. The COUNTY may terminate this Agreement in whole or in part if the CONSULTANT submits a false invoice to the COUNTY. CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to S. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. OWNER may terminate this Contract if CONSULTANT, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent companies that exist for the purpose of making profit, is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725, Florida Statutes. CONSULTANT certifies that it and those related entities of CONSULTANT as defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, create pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. COUNTY may terminate this agreement if CONSULTANT is found to have submitted a false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes. 9. MISCELLANEOUS PROVISIONS Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONSULTANT or employees or sub -consultants of the CONSULTANT are in no way to be considered employees of the COUNTY, but are independent contractors performing solely under the terms of the Agreement and not otherwise. Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever 5 253 Professional Services Agreement concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the CONSULTANT and the COUNTY. Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other parry or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either parry, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other parry with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waiver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. No Pledge of Credit. The CONSULTANT shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by CONSULTANT shall survive the termination or expiration of this Agreement. Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the parties or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 1o. Public Records Compliance Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Consultant shall comply with Florida's Public Records Law. Specifically, the Consultant shall: 2 254 Professional Services Agreement (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter ii9 or as otherwise provided by law. (g) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Consultant or keep and maintain public records required by the County to perform the service. If the Consultant transfers all public records to the County upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@indianriver.gov Indian River County Office of the County Attorney 18o127th Street Vero Beach, FL 3296o C. Failure of the Consultant to comply with these requirements shall be a material breach of this Agreement. 7 255 256 Professional Services Agreement Exhibit 1— Scope of Services and Not to Exceed Fee 257 JOINT WRITTEN CONSENT OF THE SOLE MEMBER OF GRAY MATTER SYSTEMS, LLC, AND GRAY MATTER SYSTEMS CANADA, LLC, AND THE SOLE MEMBER OF HTSE, LLC, E -MERGE SYSTEMS, LLC, PHANTOM TECHNICAL SERVICES, LLC AND AUTOMATION & CONTROL CONCEPTS, LLC January 3, 203 The undersigned, being (i) the sole member (the "Interco Member") of Gray Matter Systems, LLC, a Delaware limited liability company ("GMS") and Gray Matter Systems Canada, LLC, a Delaware limited liability company ("GMS Canada"), and (ii) the sole member (the "GMS Member") of HTSE, LLC, a Delaware limited liability company ("HTSE"), E -Merge Systems, LLC, a Maryland limited liability company ("E -Merge"), Phantom Technical Services, LLC, a Delaware limited liability company ("Phantom") and Automation & Control Concepts, LLC, a Delaware limited liability company ("ACC", and together with GMS, GMS Canada, HTSE, E -Merge and Phantom, the "Companies" and each a "Company"), acting pursuant to the Delaware Limited Liability Company Act and the Maryland Limited Liability Company Act, do hereby approve and adopt the following resolutions. WHEREAS, pursuant to Section 5.01(b) of the Operating Agreement for each of GMS and GMS Canada, the Interco Member may appoint officers and agents of GMS and GMS Canada to which the Interco Member may delegate whatever duties, responsibilities and authority the Interco Member may desire; WHEREAS, pursuant to Section 5.01(b) of the Operating Agreement for each of HTSE, E -Merge, Phantom and ACC, the GMS Member may appoint officers and agents of HTSE, E -Merge, Phantom and ACC to which the GMS Member may delegate whatever duties, responsibilities and authority the GMS Member may desire; and WHEREAS, the Interco Member and the GMS Member desire to ratify and confirm the officers of the Companies. NOW, THEREFORE, BE IT: RESOLVED, that, as of the date set forth above, the following individuals are hereby appointed, confirmed, and/or re -affirmed to hold the offices set forth below of each of the Companies, in each case to hold such position until the appointment and qualification of his or her respective successor or until his or her earlier death, resignation or removal: Name I Office {85069633;2;60908-001} 258 James H. Gillespie Chief Executive Officer James A. Terrell Secretary and Treasurer Brandon C. Richter Vice President James P. Parmelee Vice President Mandy Lister Vice President RESOLVED, that the proper officers of the Companies are each, acting singly, hereby authorized from time to time, in the name and on behalf of the Companies, to execute, make oath to, acknowledge and deliver any and all such orders, directions, certificates and other instruments and papers and to do or cause to be done any and all such other acts, filings and things, as may, in his or their judgment, be necessary, desirable, appropriate or convenient in connection with the foregoing resolutions; and be it further RESOLVED, that as used in the foregoing resolutions the term "proper officers" of the Companies, shall mean the Chief Executive Officer, the President, the Chief Financial Officer, any Vice President, any Secretary or any Assistant Secretary or any Treasurer of the Companies. {85069633; 2; 60908-001} 259 IN WITNESS WHEREOF, the undersigned have executed this Written Consent (which may be submitted by telecopy or e-mail) as of the date first written above. INTERCO MEMBER: GRAY MATTER SYSTEMS INTERCO, LLC Un ,7a�res h� Gl'GGas,�r'e James H Gillespie (Jan 4,2024 A45 EST) Name: James H. Gillespie Title: Chief Executive Officer GMS MEMBER: GRAY MATTER SYSTEMS, LLC IM 7awes tf GiUasbr`e James H Gillespie (Jan 4,2024 A45 EST) Name: James H. Gillespie Title: Chief Executive Officer [Signature page to Sole Member Consent (Officer Ratification)] 260 Consent of the Gray Matter Companies - Officers I "Consent of the Gray Matter Companies - Officers" History Document created by Lee Ann Duda - Cimperman (Iduda@graymattersystems.com) 2024-01-04 - 8:42:27 PM GMT E-4,Document emailed to James H Gillespie Qgillespie@graymattersystems.com) for signature 2024-01-04 - 8:43:10 PM GMT Email viewed by James H GillespieOgillespie@graymattersystems.com) 2024-01-04 - 8:44:40 PM GMT Document e -signed by James H Gillespie Qgillespie@graymattersystems.com) Signature Date: 2024-01-04 - 8:45:06 PM GMT - Time Source: server Agreement completed. 2024-01-04 - 8:45:06 PM GMT Dowered by Adobe ORAMMATTER Acrobat Sign 261 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Deputy County Administrator / SANDRIDGE GOLF Date: September 13, 2024 To: The Honorable Board of County Commissioners Thru: John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator From: Bela Nagy, Golf Professional Subject: Additional Service #7, Dry Fire Hydrant VE Design Changes — Sparc Design - New Clubhouse at Sandridge Golf Club DESCRIPTION AND CONDITIONS: On January 18, 2022, Indian River County and Sandridge Golf Club entered into Phase II of an agreement with Sun Patrick Architecture, Inc., DBA Sparcdesign for professional services for the Sandridge Golf Club Clubhouse through RFQ 2021020. Sparcdesign performed an additional service request #6 for additional scope of work to value engineer the bid documents dated June 4, 2024. Sparcdesign analyzed the buildings/site features, systems, equipment, and material selections to reduce the cost of the project while maintaining essential functions as an additional service utilizing the terms outlined in the Agreement for Professional Services for Phase II Sandridge Clubhouse Architectural Design Services — RFQ2021020. Sparcdesign has proposed to perform additional service request for additional scope of work to produce the new bid documents for the project. Staff has worked with Fire Prevention and Sparcdesign to help reduce the cost of the overall project with the addition of a dry fire hydrant which would replace a 4,000 foot run of a 12" water line for a regular fire hydrant. The other major cost saving measures for the overall project included in the Value Engineering are the removal of the Porte Cochere, site engineering VE and interiors VE on the clubhouse which required updates to the construction drawings. There are no prohibitions in Florida Statute or the Purchasing Manual for a work order at this level of cost. FUNDING: Funding for this Additional Service #7, in the amount of $60,500.00, will come from the Sandridge Golf Course/WIP/Clubhouse account, number 418-169000-21018. Description I Account Number Amount Sandridge Golf Course/WIP/Clubhouse 1 418-169000-21018 $ 60,500.00 C:\Crranicus\Legistar5\L5\Temp\284d5dd4-22cb-44eb-86b6-53499ad93291.docx 262 RECOMMENDATION: Staff recommends approving Additional Service No. 7 authorizing the $60,500.00 increase to the contract with Sparcdesign and authorizing the Chairman to sign the Additional Service #7 on behalf of the Board. The new total contract price will be $518,655.00. ATTACHMENTS: • Additional Service #7. Dry hydrant VE Design Changes. C:\Granicus\Legistar5\L5\Temp\284d5dd4-22cb-44eb-86b6-53499ad93291.docx 263 September 12,2024 The Owner: Bela Nagy, Director of Golf, PGA c/o Indian River County Purchasing Division 1800 27Th Street Vero Beach, Florida 32960 The Architect: Sun Patrick Architecture, Inc. DBA: sparcdesign 3021 Jupiter Park Circle, Suite 102 Jupiter, FL 33458 RE: Sandridge Golf Club New Clubhouse sparcdesign project 2021.159 Additional Service #7, Dry hydrant VE design changes Dear Mr. Nagy: We are submitting this additional service request for additional scope of work to revise the bid/construction/permit documents dated October 27,2023. The bid documents will be updated based on correspondence with the County staff and design team recommendations to reduce the cost of the project. Sparcdesign will utilize the original bd drawings to prepare revised construction documents that will graphically show the scope, extent, and character of the work to be performed by the contractor, including specifications and related structural, mechanical, electrical, plumbing, landscape, interior and civil engineering plans. Sparcdesign will prepare the required drawings for architectural and engineering submittal to the county for review. Sparcdesign will submit plans electronically to the owner for the bidding phase. Will respond to request for information during the bidding period. Sparcdesign will prepare and process and administrative amendment for the revised site plan through Indian River County planning and development services department. Based on the value -engineering design sparcdesign will provide modifications to the civil engineering design, permit modifications and potable water system revisions. The following disciplines are included in this additional service proposal. • Architecture, Mechanical Engineering, Electrical Engineering, Plumbing Engineering, Fire Protection Design, Structural Engineering, Interior Design, Landscape Architecture/Planning, and Civil Engineering. Professional services fee breakdown for additional service no. 6 Revised bid documents based on Value Engineering Schedule. • Architecture/Engineering $ 25,000.00 • Interior Design $ 2,500.00 • Civil Engineering o Task F - Onsite potable water/ Fire hydrant modifications $ 13,200.00 o Task G - Dry hydrant water source Availability statement $ 5,500.00 o Task H - Permit App submittals $ 4,400.00 o Task I - Permit acquisition response $ 4,400.00 (NTE) o Task E - Meetings $ 5,500.00 (NTE) • Landscape Architecture $ (under previous agreement) • Land Planning (Amendment) $ (under previous agreement) Tntni t An snn nn We propose to perform this work as an additional service utilizing the terms outlined in the Agreement for Professional Services for Sandridge Clubhouse Architectural Design Services - RFQ2021020-Master Plan Study Phase dated October 1, 2021. We propose to perform this task for a fixed fee of Sixty Thousand Five Hundred dollars ($60,500). Feel free to contact me with any comments or questions you have. Acceptance of this proposal may be indicated by signing, dating, and returning (1) copy of this letter. Sincerery, Sean Sukhu, Partner Client Signature and date • INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Nancy A. Bunt, Assistant County Administrator Kirstin Leiendecker, P.E., Assistant Public Works Director Rob Skok, Infrastructure Project Manager FROM: Jill Williams, Contract Support Specialist SUBJECT: Change Order No 1 Indian River County Tax Collector Floor Replacement (IRC -2411) DATE: July 19, 2024 DESCRIPTION AND CONDITIONS On August 20, 2024, the Board of County Commissioners awarded Bid No. 2024057 to Jim's Complete Construction, LLC, in the amount of $78,016.53 for the replacement of the Tax Collector's office flooring from a residential grade to a commercial grade material. The project consists of replacement of the existing vinyl flooring (approximate 3,400 SF) and the vinyl wall base which will include the temporary relocation of portable cubicle workstations, demolition of the existing floor, cleaning and leveling the concrete floor prior to installation and reinstallation of all workstations. Change Order No. 1 is a request by the Tax Collector, Carol Jean Jordan, to increase the area of the project by an additional 1,144 SF of new flooring for a total of approximately 4,544 SF. Jim's Complete Construction, LLC has quoted a price of $23,189.00 for the additional work. The new contract total will be $101,205.53. FUNDING Funding is for the entire project amount is available from the following: Account Description Account Number Amount Facilities Management/Maintenance — Tax Collector Flooring 00122019-034610-24021 $101,205.53 RECOMMENDATION Staff recommends approving Change Order No. 1, authorizing the Chairman to execute Change Order No. 1 authorizing the additional work to Jim's Complete Construction in the amount of $23,189.00 for a new contract total of $101,205.53. No Public Construction Bond is necessary. 266 Change Order No. 1 Indian River County Tax Collector Floor Replacement (IRC -2411) For September 24, 2024 ATTACHMENTS Change Order No. 1 AGENDA ITEM FOR SEPTEMBER 24.2024 267 DATE OF ISSUANCE: 9/24/2024 SECTION 00942 — Change Order Form EFFECTIVE DATE: 09/24/2024 OWNER: Indian River County CONTRACTOR Jim's Complete Construction, LLC Project: Indian River County Tax Collector Floor Replacement OWNER's Project No. IRC -2411 OWNER'S Bid No. 2024057 You are directed to make the following changes in the Contract Documents: Description: Add 1,144 SF of flooring to contract per Tax Collector Carol Jean Jordan's request. Attachments: Quote from Jim's Complete Construction, LLC dated 9/17/2024 CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $ 78,016.53 Net increase (decrease) of this Change Order: $23,189.00 Contract Price with all approved Change Orders: $101,205.53 ACCEPTED: By: CONTRACTOR (Signature) Jim's Complete Construction, LLC Date: No. 1 CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days) Final Completion: 30 Net increase (decrease) this Change Order: (days) Final Completion: 0 Contract Time with all approved Change Orders: (days) Final Completion: 30 RECOMMENDED: By: PROJECT MANAGER (Signature) Rob Skok Date: APPROVED: By: CHAIRMAN (Signature) Susan Adams Date: Change Order Form — 00942 FAPublic Works\ENGINEERING DIVISION PROJECTS\2411 Tax Collector Floor Replacement\1-AdminWgenda Items\Change Orders\CO1\IRC-2411_CO1_FOFZ268 September 17, 2024 To Whom It May Concern: We are adding an additional 1,144 square feet of flooring to the already approved flooring project at the Indian River Tax Collector's Office. The additional cost will be $23,189 and will not result in any additional time needed for the project. Please let me know if lean be of further assistance. Thank you, ow Heather Barry 269 19 '- Sheriff Eric Flowers Indian River County Sheriff's Office September 17, 2024 The Honorable Susan Adams, Chairman Indian River Board of County Commissioners 180127th Street Vero Beach, FL 32960-3388 Re: FY24 Offender Fees Dear Chairman Adams: In accordance with the County Ordinance 306.07, I respectfully request $22,240 from the Offender Fees Reserve account to purchase the following items: Criminal Investigations Surveillance Equipment Criminal Investigations Duty/Tactical Gear Criminal Investigations Office/Field Supplies $14,164.25 7,473.43 602.32 $22,240.00 Please place these items under Constitutional Officers for the September 24, 2024 board agenda for discussion. Sincerely 0. l " Eric Flowers Sheriff G- Sheriff Eric Flowers 11.x. , Indian River County Sheriffs Office August 19, 2024 The Honorable Susan Adams, Chairman Indian River Board of County Commissioners 1801 27th Street Vero Beach, FL 32960-3388 Re: FY24 Auction Proceeds Dear Chairman Earman: Our agency participated in an online auction of surplus property and vehicles throughout the fiscal year. The total auction proceeds were $46,748.00. After subtracting Unclaimed Property to be sent to the state and Forfeited Funds, the net amount to the agency is $42,448.00. In keeping with past practice, I respectfully request the proceeds to be used to acquire new like -kind property within the current fiscal year, pursuant to Chapter 274 of the Florida Statutes. Please place these items under Constitutional Officers for the September 24, 2024 board agenda for discussion. Public Hearing Indian River County, Florida Department of Utility Services Board Memorandum Date: August 28, 2024 To: Indian River County Board of County Commissioners Through: John A. Titkanich, Jr., County Administrator From: Sean C. Lieske, Director of Utility Services Prepared by: Bryan Beavers, Utilities Finance Manager Subject: Public Hearing to Revise Utility Services Rate Schedule for the Indian River County Department of Utility Services, IRCDUS Project ID: 00.23.544 Background: Indian River County Department of Utility Services (IRCDUS) operates as an enterprise fund with its primary source of income being service fees and usage (volume) charges from its customers. Additional funding comes from miscellaneous charges. Since 1999, IRCDUS service fees and volume charges have cumulatively increased approximately 12% over a 25 -year period. Other miscellaneous fees have not been adjusted over this same 25 -year period. In contrast, the U.S. Water & Sewerage CPI rate has cumulatively increased 210% during this same 25 -year period. Year of Rate Average Residential Change Monthly Charge IRCDUS Rate % Change Since 1999 US Water & Sewerage CPI Change Since 1999 1999 $45.38 �I 2 �0 1 2 �I O 1 2019 44.59 2020 45.24 2021 46.63 2022 48.03 2023 50.67 Due to the utility rates not changing at the same pace as inflationary price increases, IRCDUS rates are no longer able to sustain the financial funding requirements of IRCDUS and need to be evaluated to ensure the adequacy and equitability of rates to sustain the long-term financial needs of IRCDUS. To address this need, formal bids were solicited through an RFP process to engage a Utility Rate Consultant to analyze and make recommendations to update the charge rates of IRCDUS. On November 7, 2023, the Indian River County Board of County Commissioners (BCC) awarded a purchase order to Stantec Consulting Services, Inc. (Stantec), to perform this Utility Rate Study. 272 Public Hearing On August 22, 2024, IRCDUS conducted a public workshop for the BCC to review the results of the Utility Rate Study completed by Stantec. Between August 22, 2024, and September 23, 2024, multiple public presentations of the Utility Rate Study results were conducted. Each presentation provided the public the opportunity to ask questions and make comment on the proposed rate changes. On or around September 10, 2024, a notice of hearing was published in the local newspaper announcing the public hearing to revise the Utility Services Rate Schedule. Finally, Public Engagement Workshops were held on September 16th (IG Center) and September 23rd (IRC North County Library). Analysis: Utility charge rates are charged to IRCDUS customers to recover the costs of providing water, wastewater and reuse services. Presently there are 62 charge rate elements in use by IRCDUS. These charge rates were reviewed by Stantec and updated rates for fiscal years 24/25 through 25/26 were recommended in their study. Further, four additional new rates were recommended to be incorporated into the IRCDUS charge rate structure. A complete list of all 66 rates with the corresponding amount to charge going forward for fiscal years 2025 through 2026 is attached hereto. For your convenience, below is a summary of the most influential service availability, volume, and impact fee charges. Charge Detail Unit Current Amount Effective 1/1/25 Effective 10/1/25 Water (Monthly) Service Availability Single Family & Commercial $9.94 $11.13 $12.47 Per ERU Manufactured Homes & Multi Family 8.45 9.46 10.60 Volumetric Charge 0 to 4,000 Gallons per Month (GPM) 2.50 2.80 3.14 4,001 to 7,000 GPM Per 1,000 2.92 3.27 3.66 7,001 to 12,000 GPM Gallons 5.63 6.31 7.07 12,001 and Over GPM 11.09 12.42 13.91 Sewer (Monthly) Service Availability Single Family & Commercial 17.73 21.99 24.63 Per ERU Manufactured Homes & Multi Family 15.07 18.69 20.93 Volumetric Charge 0 to 12,000 GPM Per 1,000 3.25 4.03 4.51 12,001 and Over GPM Gallons 4.87 6.04 6.76 Volumetric Charge With No County Water Service Manufactured Home 9.75 12.09 13.54 Single Family Home < 3,500 Sq Ft Per ERU 22.76 27.31 30.04 Single Family Home >= 3,500 Sq Ft 39.01 48.37 54.17 Impact Fees (One Time) Water 1,300.00 1,463.00 1,625.00 Per ERU Sewer 2,796.00 2,624.00 2,624.00 273 Public Hearing Funding: This agenda item is for a hearing to consider and adopt a Resolution to Revise the Utility Services Rate Schedule as attached. No funding is required for this item. Recommendation: Staff recommends that the Board of County Commissioners: • Accept the results of the Stantec reports: — Indian River County Department of Utility Services - Utility Rate Study Final Report — Indian River County Department of Utility Services — Water and Sewer Impact Fee Study Final Report • Approve the resolution to adopt the Indian River County Department of Utility Services — Rates, Fees, and Charges Schedule adopting the new utility rates for fiscal year 24/25, effective January 1, 2025, and for fiscal year 25/26, effective October 1, 2025. Attachments • Resolution to revise the IRCDUS rate schedule • IRCDUS — Rates, Fees and Charges Schedule - Exhibit "A" to the Resolution • IRCDUS - Utility Rate Study Final Report prepared by Stantec • IRCDUS — Water and Sewer Impact Fee Study Final Report prepared by Stantec 274 RESOLUTION 2024- A RESOLUTION OF THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS ESTABLISHING REVISED INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES RATE SCHEDULE WHEREAS, the Indian River County Board of County Commissioners ("Board") has the authority to establish rates and fees pursuant to Florida Statutes Chapter 125; and WHEREAS, Indian River County Department of Utility Services (IRCDUS) has not conducted a comprehensive rate study since 2018; and WHEREAS, in 2024, a Comprehensive Water, Wastewater, Reclaimed Water, Miscellaneous Fees, and Impact Fees Rate Study was performed to examine the IRCDUS rates, fees and charges; and WHEREAS, the Board desires to modify the IRCDUS rates, fees and charges where appropriate. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: The Indian River County Board of County Commissioners adopts the attached Indian River County Department of Utility Services - Rates, Fees and Charges Schedule (see Exhibit "A") as the new rates, fees and charges for the Utility. 2. The effective date of the newly adopted rates, fees and charges summarized in Exhibit A for fiscal year 24/25 is January 1, 2025 and for fiscal year 25/26 is October 1, 2025. The foregoing resolution was moved for adoption by Commissioner , and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Susan Adams Vice -Chairman Joseph E Flescher Commissioner Joe Earman Commissioner Deryl Loar Commissioner Laura Moss The Chairman thereupon declared the resolution duly passed and adopted this 24th day of September 2024. ATTEST: Ryan L. Butler, Clerk of Court and Comptroller BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By: Deputy Clerk Susan Adams, Chairman Approved as to form and legal sufficiency: Lo Chris Hicks, Assistant County Attorney 275 Exhibit A Indian River County Department of Utility Services Rates, Fees, and Charges Schedule Amount Charge Detail Unit Current Rate Effective 1/1/25 Effective 10/1/25 Water Service Availability Charge Single Family and Commercial per ERU 9.94 11.13 12.47 Manufactured Homes and Multi Family per ERU 8.45 9.46 10.60 Volumetric Charge 0-4,000 Gallons per Month per 1,000 Gallons 2.50 2.80 3.14 4,001-7,000 Gallons per Month per 1,000 Gallons 2.92 3.27 3.66 7,001-12,000 Gallons per Month per 1,000 Gallons 5.63 6.31 7.07 12,001 and over Gallons per Month per 1,000 Gallons 11.09 12.42 13.91 Sewer Service Availability Charge Single Family and Commercial per ERU 17.73 21.99 24.63 Manufactured Homes and Multi Family per ERU 15.07 18.69 20.93 Volumetric Charge 0-12,000 Gallons per Month per 1,000 Gallons 3.25 4.03 4.51 12,001 and over Gallons per Month per 1,000 Gallons 4.87 6.04 6.76 Volumetric Charge with No County Water Service Available Mobile Home or Manufactured Home per ERU 9.75 12.09 13.54 Single Family Homes <3,500 SgFt per ERU 22.76 27.31 30.04 Single Family Homes >=3,500 SgFt per ERU 39.01 48.37 54.17 Bulk Water Volumetric Charge Any Gallons per Month per 1,000 Gallons New 4.14 4.64 Bulk Sewer Billing Charge Billing Charge per Account 1.47 1.82 2.04 Service Availability Charge All Customer Types per ERU 15.24 14.62 16.37 Volumetric Charge Any Gallons per Month (Water Meter) per 1,000 Gallons 2.99 3.55 3.97 Any Gallons per Month (Sewer Meter) per 1,000 Gallons 3.39 4.02 4.50 Excell Volume Surcharge - Greater the 7,600 GPM Per ERU 5.06 6.03 6.75 Non -pressurized Reclaimed Water Volumetric Charge Any Gallons per Month per 1,000 Gallons 0.24 0.30 0.34 Sludge & Septaae Volumetric Charge Any Gallons per Month per 1,000 Gallons 71.14 108.75 121.80 Volumetric Charge Any Weight per Month per wet ton 17.05 26.06 29.19 RV Dump Charge RV Dump per dump 11.35 17.35 19.43 Fire Protection Service Availability Charge Private Fire Protection per Month 17.23 36.57 40.96 I&I Volumetric Charge 0-12,000 Gallons per Month per 1,000 Gallons 6.50 8.06 9.03 276 Exhibit A Indian River County Department of Utility Services Rates, Fees, and Charges Schedule Amount Charge Detail Unit Current Rate Effective 1/1/25 Effective 10/1/25 12,001 and over Gallons per Month per 1,000 Gallons 19.06 23.63 26.47 Other Rates, Fees & Charges Deposits Water Account per ERU 50.00 45.00 45.00 Sewer Account per ERU 50.00 80.00 80.00 Hydrant Meter per Meter 345.00 345.00 345.00 Account Maintenance New (or Reopening) Account Fee per Account 28.41 25.00 25.00 Issue Duplicate Bill per Account per Month 1.71 2.60 2.60 Returned Check per Check As per Florida Statute Meter Installations and Removals Water Meter Installation - 5/8" Meter per Meter Installed 130.00 570.00 570.00 Water Meter Installation -1" Meter per Meter Installed 250.00 695.00 695.00 Water Meter Installation - 2" Meter and Larger per Meter Installed Cost plus Overhead 1,800.00 1,800.00 Water Meter Installation - Hydrant Meter per Meter Installed Cost plus Overhead 360.00 360.00 Water Meter Removal Fee per Meter Removed 85.23 165.00 165.00 Sewer Meter Installation - Any Size per Meter Installed Cost plus Overhead Sewer Meter Removal Fee per Meter Removed 85.23 165.00 165.00 Service Connections Water Service Connection - Up To 2" Meter per Connection 2,785.00 3,625.00 3,625.00 Water Service Connection - 2" Meter and Larger per Connection Cost plus Overhead Sewer Service Connection - Single Family per Connection 2,895.00 3,835.00 3,835.00 Sewer Service Connection - Commercial per Connection Cost plus Overhead Sewer Service Connection - Gravity Main per Connection Cost plus Overhead Water Service Disconnects Temporarily Disconnect Service per Occurance 85.23 90.00 90.00 Meter Testing 5/8" to 2" Meters per Occurance 85.23 90.00 90.00 Greater than 2" Meters per Occurance Cost plus Overhead Line Extensions New Extension - Water per Extension Cost plus Overhead New Extension - Sewer per Extension Cost plus Overhead Existing Extension - Water per Lot Linear Foot 11.25 40.00 50.00 Existing Extension - Sewer per Lot Linear Foot 15.77 60.00 75.00 Inspection Fees During Business Hours per Occurance 85.23 62.00 62.00 After Business Hours per Occurance Cost plus Overhead Engineering Pian Reviews Utility Master Plan Revision per Occurance Cost plus Overhead Site Plan Review per Occurance 167.89 700.00 700.00 Service Calls During Business Hours per Occurance 85.23 90.00 90.00 After Business Hours per Occurance 107.96 125.00 125.00 Damage Repair per Occurance Cost plus Overhead Line Location per Occurance Cost plus Overhead Other and Extraordinary Services per Occurance Cost plus Overhead Billing - Delinquency Charge Applied for late payment per Month $2.00 plus 1.5% per month Hydrant Services Fire Hydrant Flow Test per Occurance New 340.00 340.00 Force Main Pressure Test & Report per Occurance New 340.00 340.00 Unauthorized Use of Fire Hydrant Incident Charge per Occurance 130.69 500.00 500.00 Volumetric Charge per 1,000 Gallons New 12.42 13.91 277 Exhibit A Indian River County Department of Utility Services Rates, Fees, and Charges Schedule Amount Charge Detail Unit Current Rate Effective 1/1/2S Effective 10/1/25 Impact Fees Water per ERU 1,300.00 1,463.00 1,626.00 Sewer per ERU 2,796.00 2,624.00 2,624.00 278 Indian River County Department of Utility Services Utility Rate Study Final Report August 22, 2024 ,a�Au► r 1 �. .. •ark .�-- / �. Ob l NJ p 1 4 i r (3 Stantec August 22, 2024 Dear Mr. Lieske, Mr. Sean Lieske Stantec is pleased to provide you with this Report of the findings Director from the Utility Rate Study completed for the Indian River Department of Utility Services Indian River County, Florida Department of Utility Services. We appreciate the fine assistance 1801 27th Street provided by you and other members of staff who participated in Vero Beach, Florida 32960 and contributed. Key findings and recommendations are provided Re: Utility Rate Study — Final in the attached report. Report If you or others at the County have any questions, please do not hesitate to call me at (813) 204-3311 or email at andrew.burnham(c-)stantec.com. We appreciate the opportunity to be of service to the County, and we look forward to the possibility of doing so again soon. Sincerely, /-- O-L— Andrew J. Burnham Vice President & Financial Management Consulting Leader 777 S. Harbour Island Blvd., Suite 600 Tampa, Florida 33602 (813) 204-3331 andrew. burnham(a-)stantec.com Enclosure 280 Table of Contents TABLE OF CONTENTS 1. Executive Summary...........................:.................................................::.:.............1 Appendix A: Revenue Sufficiency Analysis.....................41 0 281 1.1 Background..............:.........................:....:..::.........::......:..:.............::.......................:..:................1 1.2 Objectives........................................................::....::.,..::................................;..:.........................2 1.3 Results .............................. .................... :.::..:.:................... ;.::.;............................. ;.::::................. 3 2. Revenue Sufficiency Analysis.....................................................................10 2.1 Approach............ ..................... ..................... ..............: .....10 2.2 Source Data.............::...........................::...::........................................................::..:................11 2.3 Assumptions..................................................... :.:.. ..................... .::..........................12 2.4 Results..........................................::..:.,:.:..::.....................:.:...:.:..................................:............17 3. Cost of Service ...................................... ..... ...... :................. .......... ........................ 20 3.1 Approach..............................................................................................:.........:.:........................20 3.2 Results...........................................:.....::.::........................:......:.::..::....................:.:::::..............21 3.3 Bulk User Rates ............ ................................................................ .....................22 3.4 Reclaimed Water Rates .........:....: .......................... .. ...........24 3.5 Septage and Sludge Rates.......................................................................................................24 3.6 Fire Protection Rates...........::::..::.............................................................:.::...:........................25 4. Rate Design............................................................................. .......:::::............26 4.1 Rate Structure Review ....................... ...... ..:::........................................ ..:.................26 4.2 Results............................................................................................ ..................... 30 4.3 Customer Bill Impacts ................................... ............................... .................. ..... ....31 4.4 Local Bill Comparison.........................................................::..:..:::.:...:........................32 5. Miscellaneous Fees................................:.:....::..:.......:.,......................:.....:..:..... 34 5.1 Description............................................::...:;.....................::.....::...:;:....................::..:...............34 5.2 Existing Miscellaneous Fees.....::....................:.:::.:......:.....................:.:.;:..::...:........................35 5.3 New Miscellaneous Fees.. ............ ................................................................... 35 5.4 Benchmarking...............................:....:..:::..::.:..................:.:.:...:....:::...........................:..............35 5.5 Proposed Miscellaneous Fees ...................... ............... 36 6. Customer Deposits......................:::.:.:.,............:..::..:...::::..........,...................... 37 6.1 Description................................::....................:..:.:.,;:.,.:........................:::,,..............................37 6.2 Results ......................................... ..................... .................. ...........37 7. Conclusions and Recommendations.....................:..:....:......................:..::.....38 Appendix A: Revenue Sufficiency Analysis.....................41 0 281 Table of Contents Appendix B: Cost of Service...................................................................................... 63 Appendix C: Proposed Rates..................................................................................... 92 Appendix D: Miscellaneous Fees............................................................................... 94 Appendix E: Customer Deposits................................................................................ 96 282 1. Executive Summary 1, EXECUTIVE SUMMARY Stantec Consulting Services Inc. (Stantec) has conducted a Water, Sewer, and Reclaimed Water Rate Study (Rate Study or Study) for the water, sewer, and reclaimed water utility systems of the Indian River County (County) Department of Utility Services (IRCDUS or Utility). This report outlines the assumptions, detailed analysis, and results of the Rate Study, including final conclusions and recommendations. 1.1 BACKGROUND Indian River County owns and operates a potable water system, managed by the Indian River County Department of Utility Services which provides water service to approximately 56,000 retail customers in unincorporated Indian River County with an average of 11.5 million gallons per day (MGD). The water system consists of groundwater supply wells', two water treatment plants, potable water storage, and approximately 900 miles of distribution system. The County owns and operates a collection system of over 500 miles of gravity sewers and force main sewers to collect and deliver wastewater for treatment from its approximately 34,000 retail service connections in unincorporated Indian River County. IRCDUS also provides bulk sewer treatment service to the City of Fellsmere (City). Wastewater collected throughout the sewer service area is conveyed to four active wastewater treatment facilities with a combined permitted treatment capacity of 12.02 MGD. IRCDUS disposes of a portion of treated effluent approximately 5.5 MGD gallons of effluent into its reclaimed water system which is distributed to various golf courses for irrigation purposes. The County has established an enterprise fund for its water, sewer, and reclaimed water utility systems that account for the operating, capital, and other financial requirements. To ensure that the combined utility system is generating sufficient revenue to satisfy its ongoing financial requirements, the Board of County Commissioners (BOCC) has periodically conducted formal rate studies and reviews of its user rates. IRCDUS' most recent water, sewer, and reclaimed water rate study was completed in 2018 which recommended several rate structure modifications and annual rate indexing based on the lower of the annual change in the Consumer Price Index for All Urban Consumers (CPI -U) or 3.0%. The BOCC adopted the recommended rate structure modifications effective in FY 2019 and IRCDUS has implemented various levels of annual rate indexing during from FY 2020 through FY 2024. A proactive rate and financial planning approach allows IRCDUS to identify and address challenges that will influence its sustainability and financial performance over both immediate and longer-term horizons. Like the rest of the water resources industry, IRCDUS faces challenges including increasing operating and ' IRCDUS' current consumptive use permit (CUP) is 12.838 MGD average daily flow. IRCDUS applied for a new CUP in April 2024 for 16.228 MGD average daily flow. 283 1. Executive Summary capital costs, the need for large-scale capital reinvestment, and compliance with water quality standards and other regulatory requirements. Specifically, IRCDUS has experienced inflated costs related to materials and contractors, which impacts the cost of the capital improvement program or plan (CIP), and approximately a 43% increase in chemicals and electricity costs from actuals in FY 2020 to FY 2023, which increases the costs to operate its water, sewer, and reclaimed water systems. Periodic reviews and updates of IRCDUS' financial management plan and plan of annual rate adjustments are needed to account for changes in demands, regulatory requirements, and operating and capital budgets. As such, Stantec was retained to perform a comprehensive rate study including a financial management plan to identify the required water, sewer, and reclaimed water rate adjustments needed to meet IRCDUS' projected cost requirements, the results of the Study are documented herein. 1.2 OBJECTIVES2 The principal objectives or components of the Study are as follows: Revenue Sufficiency Analysis — To evaluate the sufficiency of the water, sewer, and reclaimed water rates over a multi-year projection period and, to the extent necessary, develop a plan of annual rate adjustments that will provide sufficient revenues to satisfy the updated financial requirements of each fund, including 1) operations and maintenance costs (including renewal and rehabilitation and minor capital outlay), 2) capital improvement program, 3) Future debt service costs and corresponding net income to debt service coverage ratios, and 4) adequate reserves. Cost -of -Service Analysis — To determine the proper allocation of required rate revenue adjustments, based upon the allocations of cost of service, between retail and bulk customer classes, and an evaluation of the level of cost recovery provided by current retail and bulk rates, and consideration of fixed and variable costs for each utility system. Rate Design Analysis — Including 1) a review of the water, sewer, and reclaimed water structures for conformance to industry best practices, cost of service, and IRCDUS' policy and pricing objectives, 2) identification of any recommended adjustments to the retail and/or bulk rates for water, sewer, and reclaimed water services, 3) development of recommended rates for a multi-year period, and 4) calculation of the resulting impacts to customers' bills. Miscellaneous Fees — Provide cost computation templates for IRCDUS' to determine and input its costs to provide various miscellaneous services (such as meter installations, new account fees or service initiations, service calls, meter testing, and others) to serve as the basis for adjustment to these types of charges. 2 Stantec performed an impact fee analysis in conjunction with the Study, the results of which are presented in a separate report but have been incorporated herein. 284 1. Executive Summary Customer Deposits — Calculation of updated up -front refundable customer deposits applied to new customer accounts at the time service is established commensurate with IRCDUS' financial risk. Rate and Bill Comparisons — Compare the monthly water and sewer service to single-family residential customers of other neighboring communities at varying levels of water demand and the rate structure including fixed and variables charges. 1.3 RESULTS Based on the completion of the analyses described herein, Stantec has developed conclusions and recommendations for the County's water, sewer, and reclaimed water rates. The key findings and recommendations are outlined herein. 1.3.1 Revenue Sufficiency Analysis This analysis evaluated the sufficiency of IRCDUS' revenues to meet its current and projected financial requirements over a 10 -year projection period and determined the level of rate revenue increases necessary in each year of the projection period. Stantec thoroughly discussed the data and assumptions of the analysis with IRCDUS staff and reviewed alternative rate adjustment options. Through this process, Stantec identified that IRCDUS' existing rates do not generate sufficient revenues to meet the Utility's current and projected operating and capital cost requirements beginning in FY 2024 and that a structural cash flow deficit exists such that reserves may be depleted by FY 2027 as summarized in Figure 1. Therefore, Stantec developed a financial management plan which included rate adjustments necessary over the projection period and proposed rates in FY 2025 and FY 2026 as summarized in Table 1. 285 1. Executive Summary Table 1 - Annual Rate Adjustments Description FY 25 FY 26 FY 27 — FY 31 FY 32 — FY 34 Proposed Projected Effective Date 10/1/20243 10/1/2025 10/1 of each Fiscal Year Water 12.0% 12.0% 5.0% 10.0% Sewer z 24.0% 12.0% 5.0% 10.0% These rate adjustments result in the overall revenue increases needed to stabilize cash flows for FY 2025 and FY 2026 while generating revenues to meet IRCDUS' projected cost requirements through FY 2034. The cost -of -service analysis described herein identified that the water system is partially covering the costs of the sewer system which supports the higher sewer rate adjustment in FY 2025 relative to the water system to recover the overall cost requirements of the system. This plan of rate adjustments was developed as part of the 10 -year financial management plan for IRCDUS. However, Stantec recommends that the BCC adopt only the FY 2025 and FY 2026 rate adjustments shown in Table 1 during the FY 2025 Budget process because IRCDUS is initiating a master plan which will identify the overall capital needs of the utility systems and therefore result in the need for alternative rate indexing plans. Additionally, IRCDUS intends to perform annual updates to the revenue sufficiency analysis as part of proactive financial management that will allow the incorporation of updated revenue and expense information, changes in economic conditions, changes in the number of customer accounts and usage levels, regulatory requirements, and other factors that can materially affect the financial management plan. This will also ensure that the IRCDUS will be able to meet its financial and operating requirements in the future and minimize rate impacts to customers from future events occurring differently than currently projected. The developed 10 -year financial management plan and corresponding plan of annual water, sewer, and reclaimed water rate revenue adjustments are based upon the revenue and expense information, beginning fund balances, and assumptions as described in Section 2 of this report. Appendix A includes detailed schedules presenting all components of the financial management plan. 3 The Study and supporting schedules described herein assumes an implementation date of 10/1/24 for the FY 2025 rate adjustments. However, actual implementation may be 1/1/25 due to the County's planned stakeholder communication and engagement activities regarding utility rates. 286 1. Executive Summary :ost of Service Analysis Stantec performed a cost -of -service analysis that allocated IRCDUS' costs between its water and sewer systems to determine the level of alignment between the revenues generated from each system and the costs that are incurred to provide each service. Figure 2 presents a summary of FY 2025 costs compared to revenues for the water and sewer systems. Figure 2 - Water Costs vs. Revenues $30V22 I X26.6 $25 $20 c '= $15 $10 $5 $0 Water 3emr Cost ■ Revenue Upon implementation of the higher sewer rate adjustments, the revenues and costs for each system are better aligned. Cost of service studies reflect the analysis of conditions during a test year, selected to provide a normalized set of circumstances, regarding key factors including operating and capital costs. Because cost of service studies reflects the influences of changing technologies, operating costs, regulatory requirements, system investment, and customer behavior, the results tend to change over time and as such, should be conducted periodically. As a result, this level of cost recovery across each system is within acceptable ranges based on Stantec's industry experience. After costs were allocated between the water, sewer, and reclaimed water systems, costs were allocated to the functional components that make up the water and sewer systems to inform the calculation of rates for specific service including bulk water and sewer rates, private fire protection services, and septage and sludge rates. The proposed rates for these other user rates are summarized in Table 2 and should be implemented in FY 2025 and increased with the proposed rate indexing of 12.0% in FY 2026. 4 Reclaimed water for IRCDUS serves primarily as a means for effluent disposal and therefore its associated costs and revenues are included as sewer for purposes of this analysis. 287 1. Executive Summary Table 2 — Other User Rates Description Current (FY 2024) Proposed (FY 2025) Private Fire Protections (per month) $17.23 $36.57 Bulk Service Water: $/kgal N/A $4.14 Sewer: Billing Charge: $/bill $1.47 $1.82 Service Availability Charge: $/ERU $15.24 $14.62 Volumetric Charge: $/kgal water meter basis $2.99 $3.55 Volumetric Charge: $/kgal sewer meter basis $3.39 $4.02 Reclaimed Water: $0.24 $0.30 Septage and Sludge (per wet ton) $17.05 $26.06 1.3.3 Rate Design Analysis Stantec reviewed IRCDUS' existing water, sewer, and reclaimed water monthly user rates and rate structure relative to 1) conformity with accepted national and local industry practices, 2) fiscal stability and recovery of fixed costs through base charges, 3) water conservation principles, 4) affordability for low volume and average users, and 5) low administrative burden and easily understood. Consistent with IRCDUS' rate structure, customary practice within the water industry is a two-part rate structure comprised of both fixed and variable charges and recovery of a portion of the costs of the system in a fixed readiness -to -serve charge. This practice recognizes that utilities have substantial investments in capital related costs and other fixed costs that are incurred year-round to maintain a state of readiness to meet the peak demands of their customers when they occur. Additionally, IRCDUS' volumetric rate structure for potable water is made up of a four -tiered inclining block structure, in which the rate per block increases at each threshold recognizing conservation pricing. For wastewater volumes, a single tier rate is applied to residential metered water use while non-residential customers fall into an inclining two tier block structure. Overall, IRCDUS' existing rates are consistent with other communities throughout Florida and the County's objectives. During the conduct of the Study, Stantec identified that the detailed customer billing records required to make structural changes to IRCDUS' rate structure were not available. Thereafter, IRCDUS began the process of extracting the necessary information to allow for future rate structure modifications as may be proposed in future rate studies. As such, Stantec doesn't recommend any structural modifications s IRCDUS provides services to approximately 250 private fire lines throughout the potable water system. 288 1. Executive Summary to IRCDUS' service availability and volumetric charges other than indicated adjustments in the level of the rates to recover the revenue requirements of the system identified in the RSA portion of the Study. Complete schedules of recommended water, sewer, and reclaimed water monthly user rates for FY 2025 and FY 2026 are included in Appendix C of this report. Table 3 provides the monthly bill impacts of the proposed rates for a residential customer with water and sewer service using 4,0006 gallons per month. Table 3 - Residential Water and Sewer Monthly Bill Impacts: Proposed Rates Description FY 2025 FY 2026 Water and Sewer Monthly Bill: @4,000 gallons $60.44 $67.70 $ Change $9.77 $7.26 % Change 19.3% 12.0% Stantec also completed a local comparative residential monthly bill analysis based upon the current FY 2024 rates for a typical residential customer using 4,000 gallons of per month. As shown in Figure 3, IRCDUS' rates are the lowest of water and sewer service providers for a typical user in the area by more than $17 per month. Additionally, even after the proposed rate adjustments in FY 2025 and FY 2026, IRCDUS' would continue to have the lowest typical residential bill, without even considering future rate adjustments occurring in the other communities over the next two fiscal years. 6 Reflects the typical monthly water demand for a single-family residential customer within IRCDUS' service area. 289 Figure 3 — Residential Bill Comparison FY 2024 Rates — Water & Sewer (4,000 Gallons) Barefoot Bay St. Lucie County. Fellsmere Fort Pierce Utility Authority Palm Bay Cocoa Port St. Lucie West Melbourne Melbourne Brevard County. Stuart Vero Beach Martin County IRCDUS Proposed FY 26 IRCDUS Proposed FY 25 IRCDUS 1. Executive Summary 1.3.4 Miscellaneous Fees IRCDUS currently applies miscellaneous fees for the provision of specific services to individual customers. Meter installations, new account initiations, service turn-on/offs, and meter tests are examples of the types of services for which IRCDUS applies miscellaneous fees to recover the costs. The primary intent of miscellaneous charges is to ensure the recipient of the benefit of a specific service bears the costs associated with providing that service or to influence or promote positive customer behavior. While they represent an average of between 3.0% and 5.0% of overall annual revenue for IRCDUS, to the extent these charges are not recovering costs, the rest of the Utility's customers are subsidizing these activities caused by specific customers. IRCDUS staff performed a detailed review of the processes and associated costs of performing each service behind the miscellaneous fees and identified two new miscellaneous services charges whereby IRCDUS does not presently charge a fee but incurs costs. Thereafter, Stantec developed the proposed miscellaneous fees considering the potential impacts to customers, comparison to local benchmarking, and IRCDUS' overall cost recovery objectives. Table 4 summarizes the current and proposed fees associated with some of the most used and the two new miscellaneous service fees. Appendix D presents a comparison of IRCDUS' current and proposed miscellaneous fees. Table 4 — Miscellaneous Fees Description AnnualExisting Proposed Occurrences7 FY 2024 FY 2025 New Account Fee 7,751 $28.41 $25.00 7 Based on FY 2023 as provided by IRCDUS staff. 290 I . Executive Summary Service Call 4,716 $85.23 $90.00 Meter Installation 5/8" Meter 1,666 $130.00 $570.00 Service Connection 82 $2,785.00 $3,625.00 Fire Hydrant Flow Test New N/A $340.00 Force Main Pressure Test & Repair New N/A $340.00 1.3.5 Customer Deposits Because IRCDUS provides service prior to the receipt of payment, it carries the risk that of nonpayment for services received for incurred costs. As such, most utilities require customers to pay a deposit prior to the start of service or waive them based on demonstration of prompt payment history. IRCDUS currently requires a deposit from customers at the time of account set up, which is remitted back to the customer after demonstrated payment history or applied to the final bill balance if the account is closed prior. The proposed customer deposits reflect a typical customer's water and sewer bill under the proposed rates during the period between when service is provided and service would be disconnected for payment, or approximately 60 days and is provided in Table 5. Table 5 — Current and Proposed Customer Deposits $150 Per Equivalent Residential Unit $125 $100 $75 $50 $25 $D Existing Proposed Appendix E presents a comparison of the current and proposed FY 2025 customer deposits described herein. 291 2. Revenue Sufficiency Analysis 2. REVENUE SUFFICIENCY ANALYSIS This section of the report presents the financial management plan developed in the Revenue Sufficiency Analysis (RSA) that was conducted as part of the Study which determined the level of annual rate revenue (and corresponding rate adjustments) necessary to satisfy IRCDUS' financial requirements over a projection period of FY 2025 through FY 2034. The following sub -sections herein present a description of the approach, source data, assumptions, and results of each RSA, while Appendix A includes detailed supporting schedules for the financial management plan identified herein. 2.1 APPROACH During the Study, Stantec reviewed alternative multi-year financial management plans and corresponding rate revenue adjustment plans through interactive work sessions with IRCDUS staff. During these work sessions, Stantec examined the impact of various inputs or assumptions upon key financial indicators by use of tabular and graphical output and extensive review of inputs, assumptions, and relationships between key variables. In this way, Stantec developed the recommended financial management plan and corresponding plan of annual water, sewer, and reclaimed water rate revenue adjustments presented in this report that will allow IRCDUS to fund its' cost requirements throughout the planning period and meet its financial performance goals and objectives. Stantec obtained the Utility's historical and budgeted financial information regarding the operation of its water, sewer, and reclaimed water systems, as well as historical customer counts and volume data by class of customer. Stantec was also provided the Utility's multi-year CIP and current debt service covenants relative to net income coverage requirements and reserves. Stantec discussed with IRCDUS staff other assumptions and policies that would affect the financial performance of the Utility, such as trends in demands, planned developments/customer growth, debt coverage levels, levels of reserves, capital funding sources, earnings on invested funds, escalation rates for operating costs, and others. This information was entered into a financial planning model which produced a ten-year projection of the adequacy of revenues provided by the existing rates of the Utility to meet its current and projected financial requirements. Thereafter, the level of rate revenue increases necessary in each year of the projection period to satisfy the system's annual financial requirements was determined. The financial planning model utilizes all projected available unrestricted funds in each year of the projection period to pay for capital expenditures. The model is set up to reflect the rules of cash -funded expenditures (Pay -As -You -Go or PAYGO) and it produces a detailed summary of the funding sources to be used for each project in the CIP. To the extent that current revenues and unrestricted reserves are not adequate to fund all capital projects in any year of the projection period, the model identifies a borrowing requirement to fund those projects, or portions thereof that are determined to be eligible for borrowing. The financial plan is used to develop a borrowing program (if necessary) that includes the required borrowing amount by year and the estimated annual debt service requirements for each year in the projection period. 292 2. Revenue Sufficiency Analysis 2.2 SOURCE DATA The following sub -sections present the key source data relied upon in updating the RSA: 2.2.1 Beginning Fund Balances The County's FY 2023 Annual Comprehensive Financial Report (ACFR) and supporting trial balance were used to establish IRCDUS' beginning FY 2024 (October 1, 2023) balances. Schedule 2 of Appendix A presents a summary of the beginning fund balances for each of IRCDUS' funds. 2.2.2 Revenues IRCDUS' generates revenues primarily through monthly user rates from retail and bulk customers, impact fees, other miscellaneous fees, and interest on fund balances. Rate revenue projections were based upon actuals for FY 2023 and an evaluation of FY 2024 year-to-date revenue collected, adjusted annually to reflect assumed customer growth, changes in demand, and assumed rate revenue adjustments. Service availability (fixed charges) rate revenue for water, sewer, and reclaimed water service were projected based on growth in ERUs within the system, while volumetric rate revenue was projected based on associated growth of water demand and associated billed sewer volumes from new customer connections. Impact fees are one-time charges paid by a new customer for their share of system capacity. Such fees are the mechanism by which growth can "pay its own way" and minimize the extent to which existing customers must bear the cost of facilities that will be used to serve new customers or customers requiring additional capacity. Projected impact fee revenues reflect the assumed growth in new customers and associated ERUs growth along with the recommended changes to IRCDUS' water and sewer impact fees as documented in the impact fee study performed by Stantec in parallel with this Study. Projections of all other non -rate revenues were based upon IRCDUS estimates for FY 2024 and reflect the amounts within the preliminary FY 2025 Budget8, excluding interest income, which was calculated annually based upon projected average fund balances and assumed interest rates. The projection of revenues is provided on Schedule 3 of Appendix A. 2.2.3 Expenditures IRCDUS' expenditures during the projection period consist of all operating and maintenance (O&M) expenses, minor capital outlays, debt service expenses, and cash funding of capital improveffients. Operating Expenses 8 Developed by IRCDUS staff to include proposed changes to miscellaneous services charges as described herein. 293 2. Revenue Sufficiency Analysis In FY 2024, all O&M expenses and minor capital outlays were based upon the FY 2024 Budget provided by IRCDUS. Beginning in FY 2025, O&M expenses were based upon IRCDUS' preliminary FY 2025 Budgets, adjusted each year by assumed cost escalation factors to reflect future inflation. Capital Improvement Plan One of the most important elements of a utility's financial plan is to ensure that there is continuous reinvestment in existing infrastructure to provide quality utility services and investment in new infrastructure to support new growth in the system. IRCDUS10 provided the CIP in project level detail from FY 2024 through FY 2028. Stantec and IRCDUS staff discussed the expected annual capital spending, timing of the projects, and reviewed potential funding methods for each project. The RSA includes annual capital project spending beginning in FY 2029 related to future projects that have not yet been defined by IRCDUS in its CIP including dollars for future water and sewer capacity expansions beginning in FY 2032 as provided by IRCDUS may be modified and further delineated as appropriate in the future. It is important to note that IRCDUS is initiating a master plan that may identify capital needs in addition to those presented herein. As these projects and associated costs are defined, they should be considered in future rate studies. A detailed list of projects and costs by year can be seen on Schedule 6 of Appendix A while a summary of IRCDUS' CIP from FY 2024 through FY 2028 in current day dollars relied on for this Study is provided in Table 6. Table 6 — Capital Improvement Plan (2024 dollars) Description FY 24 FY 25 FY 26 FY 27 FY 28 Total Capital Improvement Plan $37.61M $33.9M $37AM $19.0M $30.01VI $157.9M 2.3 ASSUMPTIONS The following section presents the assumptions, policies, and parameters of the RSA: 2.3.1 Customer Growth & Demand Projections The RSA reflects annual retail customer growth projections of 1,250 water ERUs and 1,350 sewer ERUs. Based upon these new connections, the average annual growth rate in ERUs is 1.6% for the water system and 2.3% for the sewer system. This assumption recognizes that IRCDUS has completed various septic to sewer projects and will experience additional conversions. The RSA reflects growth in billed volume that is equal in each year to the projected growth in water and sewer customers. 9 As of March 7, 2024. 10 Provided to Stantec on November 28, 2023. 294 2. Revenue Sufficiency Analysis New connections and ERUs, water sales, and billed sewer volume projections were based upon a review of historical data, observance of local environmental and economic conditions, and discussions with IRCDUS. The projection of ERUs, water sales, and billed sewer volumes by fiscal year is provided on Schedule 1 of Appendix A. 2.3.2 Impact Fees The RSA reflects impact fee revenues based on a four-year phasing in of a total 50.0% increase to the water impact fees beginning in FY 2025 at $1,463 per ERU up to $1,952 per ERU in FY 2028. Sewer impact fees are recommended to be reduced from $2,796 to $2,624 in FY 2025. Revenues from impact fees are directed to IRCDUS' Impact Fee Funds and are available for system expansion related capital projects or related debt service. 2.3.3 Interest Earnings on Invested Funds The assumed annual interest earnings rate on IRCDUS' fund balances is 2.75% in FY 2024, 2.5% in FY 2025, 2.25% in FY 2026, and 2.0% each year thereafter. 2.3.4 Operating Expenses O&M expenses for the Utility include personnel, contract services, repair and maintenance of the facilities, materials, supplies, electricity, chemicals, and others. This RSA utilized the FY 2024 Budget and the preliminary FY 2025 Budget for FY 2024 and FY 2025, respectively, and projects future expenses by applying various annual cost escalation factors based upon the type of expense. Through discussions with IRCDUS, various expenses were modified in future years where the preliminary FY 2025 Budget did not reflect longer-term expectations for future annual expenses. Cost Escalation Annual cost escalation factors for the various types of O&M expenses were developed based upon a review of historical trends, Stantec's industry experience, and detailed discussions with IRCDUS. The escalation factors range from an average of 3.0% for items such as repair and maintenance, to 8.0% for group health insurance costs. The specific escalation factors assumed for the various categories of expenses can be found in Schedule 5 of Appendix A. &IV Expense Executio Historically, IRCDUS has been able to realize savings by executing or spending less than its annual operations expense budget. Based upon a review of historical actuals to budget and discussions with IRCDUS regarding future expectations, this RSA assumes that personnel services actual expenses will be 90.0% of budgeted in FY 2024 increasing by 1.0% annually up to 95.0% by FY 2029 and remaining at that level for the remainder of the projection period. Variable O&M expenses are assumed to be executed at 92.0% throughout the projection period while other O&M expenses are assumed to be executed at 83.0% 295 2. Revenue Sufficiency Analysis in FY 2024 and increasing by 3.0% annually up to 95.0% by FY 2028 and holding at that level through the remainder of the projection period. Gradual increases in O&M expense execution reflect IRCDUS and Minor capital outlay including vehicles and minor capital equipment will be executed at 100.0% throughout the projection period. Schedule 4 of Appendix A summarizes the projected annual O&M expenses during the projection period considering these future cost inflation and execution assumptions. 2.3.5 Capital Improvement Plan Cost Escalation The RSA utilized the CIP provided by IRCDUS for FY 2024 through FY 2028 with assumptions for additional annual capital spending beginning in FY 2029. Beginning in FY 2025, the RSA herein assumes an annual cost inflation factor of 5.0% applied to project estimates to account for inflation in the future cost of construction. In total, the CIP used in this analysis (including inflation) from FY 2024 — FY 2034 is approximately $661 million as summarized in Schedule 6 of Appendix A. Spending Execution Consistent with IRCDUS' historical annual spending and Stantec's experiences with other public utilities, it is assumed that even though funds for these projects may be identified and appropriated in subsequent budget years, actual expenditures and projects construction will be spread out over a longer time due to procurement or permitting delays, construction and contractor resource constraints, weather, economic, or other factors. As such, Stantec and IRCDUS evaluated the level of historical and anticipated annual capital spending relative to the projects included in the CIP and developed a plan of estimated annual capital spending and cash flows during the projection period. The total CIP (after execution) during the projection period is approximately $590 million as summarized in Schedule 6 of Appendix A. 2.3.6 Capital Financing Plan The RSA attempts to optimize the funding of the CIP by utilizing any available funding sources to cover IRCDUS' annual capital projects. As such, projects are funded either by existing reserves or annual revenues (PAYGO), existing reserves dedicated for capital such as impact fees or proceeds from future debt. The financial management plan developed as part of the RSA assumes potential future debt beginning in FY 2032 totaling approximately $198 million through FY 2034, primarily for the water and wastewater capacity expansions using the following parameters: ■ Term: 30 Years ■ Interest Rate: 5.0% ■ Structure: Level annual debt service, assuming interest -only payment in year of issuance ■ Costs of Issuance: 2.0% of Par 296 2. Revenue Sufficiency Analysis This RSA presents the annual borrowing needs assuming the identified level of capital spending for planning purposes, recognizing that the County would not issue senior -lien debt such as revenue bonds on an annual basis. Additionally, the Utility should evaluate the actual amount and timing of future additional debt as part of future rate analyses and financial planning activities to account for changes in the timing and/or amount of the CIP, the availability of other funding sources, and the level of reserves or operating revenues available for capital funding. Table 7 — Capital Financing Plan" Description CIP Funding FY 24 — FY 34 Water Impact Fees $38.8M Sewer Impact Fees $67.9M Grants/External Funding $49AM Cash Funded (PAYGO) $235.6M Future Debt12 $198AM Total $590.1 M A summary of the assumed capital financing plan by fiscal year developed as part of the RSA is provided in Schedule 9 of Appendix A. 2.3.7 Debt Service & Coverage Outstanding Debt IRCDUS does not currently have any outstanding debt obligations. Future Debt As identified, the capital financing plan assumes that IRCDUS will need to issue future debt to partially fund the future water and wastewater capacity expansions between FY 2032 and FY 2034. Annual debt service payments on future debt ranges from approximately $1.1 million in FY 2032 to approximately $11.5 million in FY 2034. Schedule 4 of Appendix A summarizes the Utility's annual debt service on the assumed future debt obligations. Rate Covenant/Debt Service Coverage 11 Totals may not add due to rounding. 12 For future water and sewer capacity projects beginning in FY 2032. 297 2. Revenue Sufficiency Analysis Although IRCDUS does not currently have outstanding debt, the County's Master Bond Resolution13 established a covenant to maintain net revenues (gross revenues minus operating expenses) that are at least 1.20 times greater than the annual debt service expense (i.e. the annual principal and interest payments) for its outstanding bonds. To the extent the Utility issues future debt and is unable to meet these requirements, it could face the possibility of having its credit rating downgraded, which is dependent on ability to fund debt service requirements, among many other criteria. A credit downgrade would affect interest rates and terms of future financing activities. It is important to note that these covenants (often referred to as debt service coverage requirements) represent minimum requirements. As a policy decision, utilities often measure revenue sufficiency and set rates based upon a higher debt service coverage level to ensure compliance with these types of covenants in the event future projections of revenue and expenses do not occur as predicted (i.e., due to extended drought conditions, unanticipated capital requirements or O&M cost increases, natural disasters, or other reasons). As such, the financial management plan presented herein achieves a debt service coverage ratio more than IRCDUS' minimum 1.20 requirement throughout the projection period. Schedule 8 of Appendix A provides a summary of the projected annual debt service coverage over the projection period. 2.3.8 Minimum Reserve Balances Reserve balances for utility systems are funds set aside for a specific cash flow requirement, financial need, project, or legal covenant. These balances are maintained to meet short-term cash flow requirements and, at the same time, minimize the risk associated with meeting the financial obligations and continued operational and capital needs of the utility under adverse conditions. The level of reserves maintained by a utility is an important component and consideration of developing a utility system multi-year financial management plan. Many utilities, rating agencies, and the investment community place a significant emphasis on having sufficient reserves available for potentially adverse conditions. The rationale related to the maintenance of adequate reserves is twofold. First, it helps to assure a utility that it will have adequate funds available to meet its financial obligations during unusual periods (i.e., when revenues are unusually low and/or expenditures are unusually high). Second, it provides funds that can be used for emergency repairs or replacements to the system that can occur because of natural disasters or unanticipated system failures. IRCDUS' minimum reserve balance policies are established by County and include the following components: • Unassigned Fund Balance: 20.0% of annual budget, 13 Resolution No. 93-80 298 2. Revenue Sufficiency Analysis • Budget Stabilization: 5.0% of the annual budget, and ■ Emergency and Disaster Relief Reserves: 5.0% of the annual budget This reserve policies equates to approximately seven months of IRCDUS' projected O&M expenses in FY 2024. During the Study, Stantec evaluated IRCDUS' reserve levels for consistency with industry guidance published by the American Water Works Association (AWWA)14, credit rating agencies (Fitch, Moody's, and S&P), and experience working with utility systems across the Country. As a result, the RSA includes a reserve target for purposes of this Study equal to nine months of O&M in each fiscal year. Having adequate reserves provides financial sustainability and rate stability, maintain adequate funding sources for future capital needs, and support the overall creditworthiness of IRCDUS as potential future debt may be necessary. 2.4 RESULTS To evaluate the sufficiency of existing rates, fees, and charges to fund IRCDUS' revenue requirements over the planning period, a projection of revenue requirements and revenues at current rates was developed as described herein. Fundamentally, the objectives of the RSA were to determine if the current rates for FY 2024 are sufficient to fund IRCDUS' cost requirements beginning in FY 2025, and to identify the level of future rate increase requirements that would be necessary for the remainder of a ten-year projection period extending through FY 2034. The supporting financial schedules for the RSA are presented in Appendix A of this report. 2.4.1 Financial Management Plan Based upon the data, assumptions, and policies provided and discussed herein, IRCDUS' current rates will not provide sufficient revenue to meet its ongoing debt service, capital, and operating cost requirements over a multi-year projection period. As such, Stantec developed a financial management plan and corresponding plan of water and sewer rate increases that will meet IRCDUS' current and projected cost requirements. The recommended five-year water and sewer rate adjustment plan is presented in Table 8. 14 American Water Works Association (2018). Cash Reserve Policy Guidelines [White Paper]. 299 2. Revenue Sufficiency Analysis Table 8 - Annual Rate Revenue Adjustments by Fiscal Year Description FY 25 FY 26 FY 27 — FY 31 FY 32 — FY 34 Proposed Projected Effective Date 10/1/202415 10/1/2025 10/1 of each Fiscal Year Water 12.0% 12.0% 5.0% 10.0% Sewer16 24.0% 12.0% 5.0% 10.0% This rate indexing plan reflects the results of the cost -of -service component of the Study (described in Section 3 herein), including a higher increase for sewer rates to better align costs and revenues between the systems. Thereafter, it is assumed that rates may be indexed at equal percentages. 2.4.2 Historical Rate Adjustments IRCDUS' historical level of rate adjustments has been lower than national trends and Stantec's local industry experience. Figure 4 provides the annual change in water and sewer bills for the typical residential customer since 1999 as measured by the United States Consumer Price Index Water and Sewerage Maintenance Series compared to the Utility's historical cost increases in water and sewer bills for a typical residential customer using 4,000 gallons per month. IRCDUS did not adjust rates from 1999 to 2018 and implemented a rate structure change in FY 2019 that reduced the monthly bills for the typical water and sewer customer. Since then, IRCDUS has implemented varying level of annual rate adjustments. Overall, IRCDUS monthly water and sewer bills for a typical residential customer has increased by approximately 12% since 1999 compared to the national industry trend which increased by approximately 210%17 over the same period. 15 The Study and supporting schedules described herein assumes an implementation date of 10/1/24 for the FY 2025 rates. However, actual implementation may be 1/1/25 due to the County's planned stakeholder communication and engagement activities regarding utility rates. 16 Including reclaimed water. 17 U.S. CPI Water and Sewerage Series based on the September reading (last month of the prior fiscal year) of the index for comparison purposes. 300 2. Revenue Sufficiency Analysis 3. Cost of Service As part of the Study, Stantec performed a cost -of -service analysis to evaluate IRCDUS' current cost recovery between utility systems, develop updated bulk service rates, determine cost -based fire protection charges, calculate costs associated with accepting and disposal of septage and sludge, and determine the current cost to provide reclaimed water service. The cost allocation analysis isolates the costs of the water and sewer systems and then determines the portion of those costs allocable to each respective system function. From there, Stantec identified the system functions and corresponding costs that would be utilized in the calculation of updated bulk user rates, fire protection charges, septage and sludge fees, and interruptible reclaimed water service to golf courses. The following sub -sections present the procedures and results the cost -of -service analysis while Appendix B presents the supporting schedules. 3.1 APPROACH Stantec used the FY 2025 revenue requirements developed in revenue sufficiency analysis (described in Section 2) as the test year for the cost -of -service analysis. Each expenditure was allocated between the water and sewer systems. Certain costs and departments in IRCDUS' budget are directly assigned to a particular service(s) based on their function (i.e., costs directly accounted for within IRCDUS' Water Production Department are allocated directly to the water system, while other departments and associated costs like Customer Service need to be allocated to each respective utility service. Allocations of test year revenue requirements between systems are presented on Schedule 3 of Appendix B. Each cost identified as a water system cost was then allocated between treatment, transmission, distribution, and customer functions. The sewer system cost requirements were allocated between customer, conveyance/collection, and treatment18 functions. Where possible, costs were directly assigned to specific functions. For example, the Wastewater Collection Department was allocated to the conveyance/collection function. Where costs supported more than one function, Stantec identified proper allocation criteria to apportion the cost to the appropriate system functions. For example, Water Distribution costs were allocated between the transmission and distribution functions based on an inch -feet analysis of IRCDUS' identified transmission and distribution mains. The functional allocations by system are provided in Schedule 4 and Schedule 5 of Appendix B for the water and sewer systems, respectively. 18 Including disposal and reclaimed water. 302:' 3. Cost of Service 3.2 RESULTS 3.2.1 Costs and Revenues by System Revenue requirements for the water and sewer systems include total operating and capital expenditures, funding of reserve accounts, and cash funding of capital expenditures. IRCDUS' revenue requirements compared to revenues for FY 2025 by system are summarized in Table 9. Table 9 - FY 2025 Cost Allocation Summary19 Description Revenue Costs $ Variance Water $28.1 M $26.6M $1.5M Sewer $25.2M $26.7M ($1.5M) The test year revenue requirements revealed a subsidy from the water system to the sewer system (i.e., water system revenues are over -recovering the cost of service and sewer revenues are under -collecting). As such, Stantec incorporated the results into the recommended rate adjustments in FY 2025 discussed in Section 2, with sewer rate increases set higher than water rate increases to better align costs and revenues by system. Cost of service analyses reflect a specific point in time of "normalized" conditions which are subject to changes in costs and customer demands over time. Upon implementation of the proposed FY 2025 rates, the results of the cost -of -service analysis and revenue distribution as summarized in Table 9 is well within acceptable tolerances recognizing the changes in cost allocations that can occur from year to year. 3.2.2 Functionalized Costs Table 10 and Table 11 summarize the allocation of system costs to each respective function for the water and sewer systems, respectively. Detailed allocations are shown in Schedule 4 and 5 of Appendix B. 19 The 24% proposed sewer rate adjustment identified herein for FY 2025 provides approximately $4.5M in additional rate revenues compared to approximately $2.7M from the proposed 12% rate adjustment for the water system and is incorporated in these results. 303 3. Cost of Service Table 10 — Water System Functional Allocation of Costs 20 System Function FY 2025 Costs ($ Millions) Treatment $13.3M Transmission $1.7M Distribution $8.4M Customer $3.1 M Total Water System $26.6M Table 11 — Sewer System Functional Allocation of Costs System Function FY 2025 Costs ($ Millions) Treatment $12.5M Conveyance/Collection $12.5M Customer $1.6M Total Sewer System $26.7M 3.3 BULK USER RATES IRCDUS has separate rates for customers that use bulk water and sewer services. Bulk sewer service is currently provided to the City of Fellsmere where bulk water service is available to be provided on an emergency basis. These connections to IRCDUS' system allow them to bypass portions of the IRCDUS' water and sewer systems. The cost -of -service analysis determined the portion of each system's costs that were attributable to bulk users. Bulk rates were then developed separately for the water and sewer systems by utilizing the unit costs for each attributable functional component. 3.3.1 Bulk Water Rates Treatment including water supply and transmission2l related costs are allocable to all users, including bulk water customers. Costs allocated to the local distribution system are not allocable to bulk customers and are therefore excluded. The Utility's bulk water rates include only a volumetric rate per 1,000 gallons and therefore IRCDUS' unit costs for allocable costs to bulk customers were developed on that basis to reflect 20 Totals may not add due to rounding. 21 IRCDUS provided an inventory of water mains and identified segments by length and diameter as either distribution or transmission. Stantec then performed an inch -foot analysis as the basis for the allocation of costs between transmission (17%) which is allocable to all customers including bulk users and distribution (83%) which is only allocable to retail customers as summarized in Schedule 2 of Appendix B. 304 3. Cost of Service the unit cost per 1,000 gallons for transmission and treatment related costs. Schedule 7 of Appendix B summarizes the FY 2025 water system costs by function, unit costs, and the calculated bulk water rate. 3.3.2 Bulk Sewer Rates For the sewer system it was determined that treatment including effluent disposal and reclaimed water, and only the portion of the conveyance and collection system costs that are determined to serve all customers are included in the bulk sewer rate calculation. Local collection system gravity sewers and force mains are not used by bulk customers and are therefore excluded from the bulk rate calculation. This methodology recognizes that local collection gravity sewers and force mains are generally not utilized in providing sewer service to bulk customers. Therefore, the portion of conveyance and collection costs allocable to bulk users were determined by an inch -feet analysis22 of the sewer system's gravity sewers and force mains in service which determined that approximately 33% were deemed to provide service to all customers both bulk and retail while approximately 67% are allocable only to retail customers. As such, this portion of conveyance/collection costs are not included in the calculation of bulk sewer rates. The Utility's bulk sewer rate structure includes a billing charge applied per bill, a service availability charge applied per ERU, and a volumetric rate per 1,000 gallons. The calculated FY 2025 billing charge for bulk customers reflect the overall sewer system rate increase of 24.0%. Allocable conveyance and treatment costs to bulk customers reflect approximately 67% of overall non -customer related costs for the sewer system. As such, the service availability and volumetric rates are stated in terms of a percentage of the proposed FY 2025 retail rates for these components of the bulk sewer rates. Schedule 8 of Appendix B summarizes the FY 2025 sewer system costs by function, unit costs, and the calculated bulk sewer rates. 3.3.3 Proposed FY 2025 Bulk Rates Table 12 summarizes the proposed FY 2025 bulk water and sewer rates with the existing FY 2024 bulk water and sewer rates. Table 12 — Bulk User Rates: Existing and Proposed Description Existing (FY 2024) Proposed (FY 2025) Water: $/kgal) N/A $4.14 Sewer: Billing Charge: $/bill $1.47 $1.82 22 IRCDUS provided an inventory of gravity sewer and force mains and identified segments by length and diameter as allocable to all customers or only retail. 305 3. Cost of Service Service Availability Charge: $/ERU $15.24 $14.62 Volumetric charge: $/kgal water meter basis $2.99 $3.55 Volumetric charge: $/kgal sewer meter basis $3.39 $4.02 3.4 RECLAIMED WATER RATES IRCDUS' current reclaimed water customers are golf courses who receive water at little or no pressure and use their own on-site pumping and storage facilities to store, pump, and distribute the reclaimed water. Through discussions with IRCDUS staff and Stantec's experience with other sewer systems, 10.0% of Wastewater Treatment, General & Engineering, and Wastewater Collection O&M costs and capital costs were allocated to reclaimed water. Schedule 10 of Appendix B summarizes IRCDUS' allocated reclaimed water costs for FY 2025. IRCDUS operates its reclaimed water system primarily as a means for effluent disposal rather than a substitute for potable water irrigation throughout its service area. Therefore, it is appropriate for reclaimed water costs to be recovered through sewer rates. As such, Stantec recommends that IRCDUS apply the proposed sewer rate adjustment to existing reclaimed water rates. Table 13 — Reclaimed Water User Rates: Existing and Proposed Description Existing (FY 2024) Proposed (FY 2025) Volumetric Charge: $/kgal $0.24 $0.30 3.5 SEPTAGE AND SLUDGE RATES IRCDUS charges a septage and sludge rate for deliveries of septage, grease, and recreational vehicle (RV) waste to its treatment facilities. These waste streams have increased solids and organic matter as compared to domestic wastewater that is treated by IRCDUS which requires additional costs to be incurred. As such, it is appropriate to establish a cost -based rate for IRCDUS to apply to such wasted received for treatment. The cost basis consists of IRCDUS' O&M expenses at the bio solids facility, sludge removal expenses from its WWTFs, an allocation of indirect O&M expenses and capital costs proportionate to the direct O&M expenses. Total costs were divided by average wet tonnage of overall septage, and sludge received by IRCDUS to develop the unit cost. Schedule 11 of Appendix B summarizes IRCDUS' costs associated with the management of septage and sludge and unit cost calculation. Table 14 — Septage and Sludge Rates: Existing and Proposed Description Existing (FY 2024) Proposed (FY 2025) Septage and Sludge (per wet ton) $17.05 $26.06 306 3. Cost of Service 3.6 FIRE PROTECTION RATES IRCDUS incurs costs to provide fire protection services throughout its water distribution system to ensure the availability and appropriate pressure of water to address firefighting needs. Fire protection (both public and private) services differ from the other water services provided by IRCDUS in that these services are provided on a standby basis and are not extensively used but must be available. Utilities provide public fire protection via a network of fire hydrants often located within rights-of-way for the benefit of the system. Customers with private fire protection services are usually commercial or large residential customers with dedicated lines for additional fire protection beyond what a water system provides in overall system public fire protection. For cost recovery purposes, IRCDUS has historically recognized that costs associated with the provision of public fire protection are shared amongst all the system's customers through their user rates and charges and assesses a charge for its approximately 250 customers with private fire lines with standby service. One of the methodologies outlined in the AWWA Manual of Water Supply Practices M1, Principles of Water Rates, Fees, and Charges, seventh edition, which utilities may use to determine the total costs is use of the Maine Public Utilities Commission fire protection curve which is based on population and peak hour water demands23. As such, Stantec reviewed the Utility's water system cost of service, peak hour demands, and population served to identify the portion of system costs associated with providing public and private fire protection. After identifying the total fire protection costs, Stantec identified the Utility's units of service (i.e., number of public and private fire hydrants and private fire lines) and the unit costs associated with providing private fire protection which are summarized in Schedule 9 of Appendix B. Table 15 summarizes the proposed rates for IRCDUS' private fire line customers. Table 15 — Fire Protection Rates: Existing and Proposed Description Current (FY 2024) Proposed (FY 2025) Private Fire Protection24 (per month) $17.23 $36.57 23 This approach was relied upon as IRCDUS does not have a recent base extra capacity or commodity demand cost allocation study. 24 IRCDUS provides fire protection services to approximately 250 private fire lines throughout the potable water system. 307 4. Rate Design 4. RATE DESIGN The next component of the Study was to evaluate IRCDUS' existing retail rates and rate structure and to provide recommended rates. The following sub -sections present Stantec's review of the IRCDUS' existing rates, supporting rate schedules for the recommended rates, and resulting customer bill impacts. The recommended rates presented herein is intended for implementation on October 1, 2024 (FY 2025), for services provided during the preceding month. Complete rate schedules for retail customers are provided in Appendix C. 4.1 RATE STRUCTURE REVIEW Stantec reviewed IRCDUS' existing water and sewer retail rate structures in the context of several aspects, including: ■ Fair recovery of cost of service and revenue requirements from each system ■ Conformance to accepted national and local industry practices ■ Fiscal stability and recovery of fixed costs through base charges • Resource conservation and consideration of the impact of current and future water quality and environmental regulations ■ Affordability to low and average volume users • Administrative burden and ease of customer understanding Customary practice is a two-part rate structure comprised of both fixed and variable charges. Generally accepted practice in the water industry includes recovery of a portion of the costs of the system in a fixed readiness -to -serve charge. This practice recognizes that utilities have substantial investments in capital related costs and other fixed costs that are incurred year-round to maintain a state of readiness to meet demands of their customers when they occur. 4.1.1 Fixed Charges IRCDUS presently has fixed charges for water and sewer service regardless of whether there is any measured water use, which is a service availability charge per account for all retail customers that is scaled by the number of ERUs associated with each connection. A review of local utility fixed or service availability charges indicates use of ERUs or meter size as the basis for scaling fixed charges. This recognizes that customers with more capacity and therefore potential demands place a higher cost burden arta utility which is consistent with IRCDUS' current rate structure. 308 4. Rate Design A review of fixed charges for one ERU or,equivalent to a five-eighths inch or three-quarter inch meter of local water and sewer utilities is provided in Figure 5 and Figure 6 and demonstrates that IRCDUS' existing service availability charges are among the lowest in the comparison. Figure 5 — Water Fixed Charge Comparison (One ERU or a 5/8" or V Meter Equivalent) ss $25 ..Average $20 $15 (to OA $10 $5 �aGr J��ez � �So�•po 5� �o 21 Rates as of March 25, 2024. %A i �'A o�� G ��J Jiro GoJ God c1'10 t� P ca Geo Q 309 4. Rate Design Figure 6 — Sewer Fixed Charge Comparison (One ERU or a 5/8" or 3/<" Meter Equivalent) 26 $45 _ _.. --Average _. $40 $10 $5 - CP CP Nkl\ CP CP �Q. Qo Utility systems often establish fixed charges at desired levels to support revenue stability in times of economic instability and/or volatility in billed demands. Credit rating agencies have historically utilized a revenue defensibility component in rating criteria with revenues from fixed charges exceeding 30.0% considered in the "stronger" category. IRCDUS' currently collects approximately 36% of water rate revenues and approximately 59% of sewer rate revenues through fixed charges which provides overall strong revenue stability. 4.1.2 Volumetric Rates Volumetric water and sewer charges are based upon metered water use, and for potable water, inclining block rate structures are common in regions where water conservation is essential, including throughout the State of Florida. Inclining block rate structures are intended to provide price incentives to reduce discretionary water use, notably outdoor irrigation. IRCDUS currently applies a four -tier inclining block water rate structure to all its customers. For example, the tier one demand threshold under IRCDUS' existing rates for a customer with one ERU is 4,000 -gallons while the tier one threshold for a customer with two ERUs is 8,000 -gallons and so on. Figure 7 summarizes the water volumetric rate structure for residential customers including tiers and pricing for other water systems in the region. As can be seen, use of inclining - 26 Rates as of March 25, 2024. 310 4. Rate Design block potable water rate structures in the regional is the prevalent structure and IRCDUS' current tier sizing is comparable. Figure 7 — Water Tier Size and Rate Comparison 27 ■Tier1 ■Tier2 ■Tier3 ■Tier4 ■TIer5 Indian River County Vero Beach Brevard County Martin County Port St. Lucie Melbourne Cocoa Palm Bay Stuart Barefoot Bay Fort Pierce Utility Authority Fellsmere West Melbourne St. Lucie County 0 5,000 10,000 15,000 20,000 25,000 30,000 Gallons IRCDUS currently applies a uniform volumetric rate to all residential retail sewer customers based upon metered water use, capped at 12,000 gallons per month, recognizing that water use above that threshold is typically related to outdoor usage that never enters the sewer collection system. This structure is consistent with the industry and nearby communities in Florida as demonstrated in Figure 8. If there is no meter service available, then IRCDUS charges using an imputed volume charge of 3,000 gallons for mobile/manufactured homes, 7,000 gallons for residences less than 3,500 square feet, and 12,000 for residences more than 3,500 square feet. 27 Rates as of March 25, 2024 311 4. Rate Design Figure 8 — Sewer Residential Billed Volume Cap and Rate per kgal Comparison " Barefoot Bay Port St. Lucie Martin County Palm Bay Fort Pierce Utility Authority St. Lucie County Indian River County Vero Beach Brevard County Stuart Cocoa West Melbourne Fellsmere Melbourne 0 5,000 10,000 15,000 20,000 25,000 For non-residential customers, IRCDUS applies a two-tiered inclining block rate structure with a higher volumetric rate for billed sewer volume above 12,000 gallons. 4.2 RESULTS Overall, IRCDUS' existing rates are consistent with other communities throughout Florida and the County's objectives. During the conduct of the Study, Stantec identified that the detailed customer billing records required to make structural changes to IRCDUS' rate structure were not available. IRCDUS began the process of extracting the necessary information to allow for future rate structure modifications as may be proposed in future rate studies. As such, Stantec doesn't recommend any structural modifications to IRCDUS' service availability and volumetric charges, other than indicated adjustments in the level of the rates to recover the revenue requirements of the system identified in the RSA portion of the Study. Specifically, Stantec recommends that IRCDUS adopt the proposed plan of annual rate indexing adjustments presented herein in of 12.0% for water rates in FY 2025 and FY 2026 and 24.0% and 12.0% for sewer rates in FY 2025 and FY 2026, respectively. The resulting service availability and volumetric rates are summarized in Table 16 and Table 17. 28 Rates as of March 25, 2024. West Melbourne, Fellsmere, and Melbourne do not have a residential sewer cap rate structure. 312 4. Rate Design Table 16 - Proposed Monthly Service Availability Charges per ERU System Existing Proposed Proposed Water FY 2024 FY 2025 FY 2026 Water $9.94 $11.13 $12.47 Sewer $17.73 $21.99 $24.63 Table 17 - Proposed Volumetric Rates per kgal System Existing FY 2024 Proposed FY 2025 Proposed FY 2026 Water Tier 1: 0 - 4 kgals per ERU $2.50 $2.80 $3.14 Tier 2: 4 - 7 kgals per ERU $2.92 $3.27 $3.66 Tier 3: 7 -12 kgals per ERU $5.63 $6.31 $7.07 Tier 4: Above 12 kgals per ERU $11.09 $12.42 $13.91 Sewer Residential: 0 - 12 kgals $3.25 $4.03 $4.51 Residential: Above 12 kgals $0.00 $0.00 $0.00 Non -Residential: 0 -12 kgals $3.25 $4.03 $4.51 Non -Residential: Above 12 kgals $4.87 $6.04 $6.67 Complete schedules of recommended water and sewer monthly user rates for FY 2025 and FY 2026 are included in Appendix C of this report. 4.3 CUSTOMER BILL IMPACTS Table 18 provides the resulting monthly bill impacts during the two-year period of proposed rates for a residential customer with water and sewer service using 4,000 gallons per month, which represents a "typical" use for a residential customer. 313 4. Rate Design Table 18 — "Typical" Residential Customer 29 Water and Sewer Monthly Bill Impacts Description FY 2024 Existing FY 2025 Proposed FY 2026 Proposed Water Bill $19.94 $22.33 $25.03 Sewer Bill $30.73 $38.11 $42.67 Total Bill $50.67 $60.44 $67.70 $ Change $9.77 $7.26 % Change 19.3% 12.0% 4.4 LOCAL BILL COMPARISON Stantec also performed comparative surveys of residential water and sewer rates and resulting bills to provide perspective on how the existing and calculated water and sewer bills for IRCDUS compare with neighboring communities. These comparisons demonstrate that IRCDUS' proposed rates and resulting bills for the typical residential customer are favorable to the monthly cost of other local agencies. Furthermore, they are expected to remain comparable in the foreseeable future to other communities given the recommended rate indexing plan identified herein and already adopted or planned multi-year plans of rate adjustments from other agencies. The combined water and sewer bill for 4,000 gallons for FY 2024 and recommended rates for IRCDUS in FY 2025 and FY 2026 are provided in Figure 9. 29 Based on one ERU or equivalent customer with a 5/8" or %" meter and 4,000 gallons of water demand per month. 314 Figure 9 - Residential Water and Sewer BiII Comparison30 FY 2024 Rates — Water & Sewer (4,000 Gallons) Barefoot Bay St. Lucie County Fellsmere Fort Pierce Utility Authority Palm Bay Cocoa Port St. Lucie West Melbourne Melbourne Brevard County Stuart Vero Beach Martin County IRCDUS Proposed FY 26 IRCDUS Proposed FY 25 IRCDUS Existing FY 24 30 Rates as of March 25, 2024. 4. Rate Design 315 5. Miscellaneous Fees 5. MISCELLANEOUS FEE This section of the report presents the analysis of miscellaneous fees that was conducted as part of this Study. 5.1 DESCRIPTION IRCDUS currently applies miscellaneous fees for the provision of specific services to individual customers. Meter installations, new account initiations, service turn-on/offs, and meter tests are examples of the types of services for which IRCDUS applies miscellaneous fees to recover the costs. The intent of miscellaneous fees is to ensure the recipient of the benefit of a specific service bears the costs associated with providing that service or to influence or promote positive customer behavior. Revenues from these fees and charges represent an average of between 3.0% and 5.0% of overall annual revenue for IRCDUS, to the extent these charges are not recovering costs, the rest of the Utility's customers are subsidizing these activities caused by specific customers. The cost of service for miscellaneous fees are calculated by determining the costs, including both the time and materials, necessary to provide the service. Identification of the type of personnel involved in providing each service (i.e., meter reader, utility maintenance specialist, field inspector, customer service analyst, engineering technician, and others), the materials (i.e., water meter and box, couplings, valves, and others) and vehicles and equipment used is the first step in developing appropriate fees. The personnel cost, including benefits are then added to the costs of materials, vehicles, and equipment, including allowances for any overhead allocations such as purchasing, warehousing, etc. to determine the charge for each respective service. Figure 10 outlines this process. Figure 10 - Miscellaneous Fee Calculation Process 3 Hour (Labor, Unit Costs vehicles & (Materials) equipment) To facilitate the calculations, Stantec employed a standardized cost template to provide a consistent and repeatable process for assigning the activities and associated costs required for each miscellaneous fee. IRCDUS staff completed the templates through a detailed review of the processes and associated costs and populated the templates to reflect the types and amount of cost for each miscellaneous service provided. 316 5. Miscellaneous Fees 5.2 EXISTING MISCELLANEOUS FEES IRCDUS' has more than thirty miscellaneous fees which can be summarized into broad categories: • Connection Charges: New taps and service lines. • Meter Installation: Installation of meters and meter boxes ■ Billing, Meter, and Service Charges: Service initiation/closure, customer account, disconnection/reconnection, and various meter reading and testing services. ■ Engineering and Inspection: Inspection, engineering, plan reviews, and related services. ■ Line Extension Fees: Extension of IRCDUS' distribution or collection system. Currently IRCDUS is charging a line extension fee on a per lot linear foot basis to customers that have an existing line running in front of their property. As part of the Study, IRCDUS has performed an analysis on the line extension fees. Table 19 provides the resulting fees during the two-year period of proposed rates. These fees are based on a cost analysis performed by IRCDUS that has not been independently reviewed or verified by Stantec. Table 19 — Proposed FY 2025 and FY 2026 Existing Line Extension Fees Description Existing Proposed Proposed FY 2024 FY 2025 FY 2026 Water (per lot Linear Feet) $11.25 $40.00 $50.00 Sewer (per lot Linear Feet) $15.77 $60.00 $75.00 5.3 NEW MISCELLANEOUS FEES IRCDUS staff has identified the following new miscellaneous fees related to development activities within the water, sewer, and reclaimed water systems that are currently being performed, but the costs of which are not being directly charged to the benefitting customer. ■ Fire Hydrant Flow Test ■ Force Main Pressure Test 5.4 BENCHMARKING Stantec also conducted benchmarking to compare IRCDUS' existing and proposed miscellaneous fees to that of other municipalities throughout the Space Coast and Treasure Coast region of Florida. Utility systems recover the costs for these types of activities either through specific fees or user rates and the number of and type of miscellaneous fees varies substantially between systems. As such, this benchmarking analysis compares similar fees for the surveyed utility systems where applicable. The results of the benchmarking were dependent on publicly available information as of April 5, 2024, and can be found on Schedule 1 of Appendix D. 317 5. Miscellaneous Fees 5.5 PROPOSED MISCELLANEOUS FEES The proposed miscellaneous fees considered the potential impacts to customers, comparison to local benchmarking, and IRCDUS' overall cost recovery objectives. Appendix D presents a comprehensive comparison of the current fees, cost of service, and proposed miscellaneous fees described herein. Stantec provided the final cost computation templates to the Utility for reference and future updates to reflect changes in costs and/or processes. 318 6. Customer Deposits 6. CUSTOMER DEPOSITS This section of the report presents the customer deposit analysis conducted as part of the Study. 6.1 DESCRIPTION Because IRCDUS provides service prior to the receipt of payment, it carries the risk that of nonpayment for services received for incurred costs. As such, most utilities require customers to pay a deposit prior to the start of service or waive them based on demonstration of good payment history. IRCDUS currently requires a deposit from customers at the time of account opening, transfer, or reconnection, which is refundable to the customer after two years of good standing payment history or applied to the final bill balance if the account is closed prior to the two-year period for a residential account held by the property owner of after five years for a tenant account. 6.2 RESULTS To perform the customer deposit analysis, Stantec first evaluated IRCDUS' average water consumption and billed sewer volume for a typical residential customer. It is common within the industry for customer deposits to be based on between one to three months of an average or typical bill and consistent with a utility's billing frequency and collection practices. IRCDUS bills monthly and continues to provide service until the property is disconnected for non-payment. As such, Stantec developed the customer deposits equal to the average charges incurred during a one-month billing cycle and another 30 days of potential charges prior to disconnection. Stantec calculated updated deposits based on the proposed FY 2025 water and sewer rates and current average billed usage/volume for one ERU. Table summarizes the calculated deposits while Appendix A contains the calculation details. Table 20 — Proposed FY 2025 Customer Deposits Description Existing Proposed FY 2024 FY 2025 Water Deposit per ERU $50.00 $45.00 Sewer Deposit per ERU $50.00 $80.00 7. Conclusions and Recommendations 7. CONCLUSIONS AND RECOMMENDATIONS Based upon the analyses presented in this report, Stantec has reached the following conclusions and recommendations: ■ Based upon the assumptions and base data as outlined in Appendix A and summarized herein, IRCDUS' current water, sewer, and reclaimed water rates are not projected to generate sufficient revenues to satisfy the overall cost requirements including annual operating expenses, capital improvement requirements, debt service, and operating reserve targets through FY 2034. Stantec identified a plan of annual rate indexing adjustments effective October 1 of each fiscal year to meet IRCDUS' projected financial requirements including the capital financing plan described herein. Specifically, that plan includes annual water rate adjustments of 12.0% in both FY 2025 and FY 2026 and sewer rate adjustments of 24.0% in FY 2025 and 12.0% in FY 2026. Thereafter, the analysis identified the need for annual 5.0% water and sewer rate indexing through FY 2031, and 10.0% water and sewer rate indexing beginning in FY 2032. IRCDUS is in the process of initiating a master plan that is anticipated to identify the future capital needs of the water, sewer, and reclaimed water systems including the potential for future capacity expansions for these services. Additionally, IRCDUS intends on performing annual revenue sufficiency reviews and proactive financial management. As such, Stantec recommends that IRCDUS adopted the proposed rate indexing plan for FY 202531 and FY 2026 to address the near- term cash flow imbalance to stabilize the financial sustainability of the Utility and evaluate future rate indexing plans at which time the master plan is complete and as part of future annual reviews of rates. ■ The resulting rates and typical residential customer bills are expected to remain favorable to those of neighboring utility systems. ■ The capital financing plan developed for IRCDUS' includes funding of $590 million in capital projects through FY 2034 from a combination of grants, impact fees, PAYGO (cash funding from reserves and annual revenues), and the issuance of approximately $198 million in new borrowing for future capacity expansions. IRCDUS does not carry outstanding debt and the anticipated borrowing needs are not projected until FY 2032. The intent of this plan is to cash fund all of IRCDUS' recurring CIP therefore preserving IRCDUS' borrowing capacity to address large scale projects from the master plan or accelerated timing of expansion projects. As such, the timing and level of actual borrowing should be regularly evaluated based on IRCDUS' capital and system reinvestment needs. 31 The Study assumes an implementation date of 10/1/24 for FY 2025 rates. However, actual implementation may be 1/1/25 due to the County's planned stakeholder communication and engagement activities. 320 7. Conclusions and Recommendations The cost -of -service analysis found that the water system revenues were partially funding the sewer system's costs which informed the recommendation for a higher sewer rate indexing plan in FY 2025 relative to the water rate adjustment. Upon implementation of these proposed rates in FY 2025, the projected revenues and costs by system are within acceptable ranges based on Stantec's industry experience. As such, beginning in FY 2026, the annual water, sewer, and reclaimed water rate indexing plan is applied across all services (water, sewer, and reclaimed water) effective annually on October 1 of each fiscal year. ■ IRCDUS' retail monthly service availability and volumetric rate structure is generally consistent with overall industry practices. However, detailed customer billing records required to perform a more in-depth analysis were not available to Stantec at the time of the conduct of the Study. Such data would allow the review of IRCDUS' current water tiers, pricing, and inform potential future modifications to the rate structure. As such, IRCDUS has been actively working to gather this information to be available for future evaluations. ■ Stantec evaluated certain other user rates charged by IRCDUS including bulk water and sewer, private fire, and septage and sludge and recommends that IRCDUS adopt the proposed cost -based rates to be effective in FY 2025 and apply future annual rate indexing. ■ Stantec identified IRCDUS' costs associated with reclaimed water and found that the current rate is below the cost of service. However, because of the operational benefits and use of reclaimed water as a means for wastewater effluent disposal, Stantec recommends only modifying the reclaimed water rate commensurate with the overall sewer system rate indexing plan. Stantec recommends that IRCDUS update the revenue sufficiency analysis portion of the Study annually to evaluate the adequacy of its revenues and water and sewer rate adjustment plan. Doing so will allow for the incorporation of updated costs for the CIP from the upcoming master plan and associated financing plan, updated revenue and expense information, changes in economic conditions, changes in the number of customer accounts and usage levels, regulatory requirements, and other factors that can materially affect the financial management plan. This will also ensure that the IRCDUS will be able to meet its financial and operating requirements in the future and minimize rate impacts to customers from future events occurring differently than currently projected. Stantec also reviewed the Utility's updated miscellaneous fees related to Utility services and recommends that IRCDUS adopt the fees as summarized herein to be effective 10/1/24. Additionally, IRCDUS should evaluate these periodically thereafter to ensure that they are commensurate with the costs and overall objectives. Miscellaneous fees that are more closely aligned with IRCDUS' costs provide additional revenue that can mitigate a portion of the need for additional monthly user rates. ■ Stantec recommends that IRCDUS implement the proposed utility customer deposits as presented in FY 2025 and review every three to five years to account for changes in monthly user rates and/or collection policies and practices. 321 Disclaimer Disclaimer This document was produced by Stantec Consulting Services Inc. ("Stantec') for Indian River County, FL and is based on a specific scope agreed upon by both parties. Stantec's scope of work and services do not include serving as a "municipal advisor" for purposes of the registration requirements of the Dodd -Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission. Stantec is not advising Indian River County, FL or any municipal entity or other person or entity regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, terms, or other similar matters concerning such products or issuances. In preparing this report, Stantec utilized information and data obtained from Indian River County, FL or public and/or industry sources. Stantec has relied on the information and data without independent verification, except only to the extent such verification is expressly described in this document. Any projections of future conditions presented in the document are not intended as predictions, as there may be differences between forecasted and actual results, and those differences may be material. Additionally, the purpose of this document is to summarize Stantec's analysis, and findings related to this project, and it is not intended to address all aspects that may surround the subject area. Therefore, this document may have limitations, assumptions, or reliance on data that are not readily apparent on the face of it. Moreover, the reader should understand that Stantec was called on to provide judgments on a variety of critical factors which are incapable of precise measurement. As such, the use of this document and its findings by Indian River County, FL should only occur after consultation with Stantec, and any use of this document and findings by any other person is done so entirely at their own risk. 322 Appendix A: Revenue Sufficlency Analysis APPENDIX A: REVENUE SUFFICIENCY ANALYSIS Schedule 1 Assumptions Schedule 2 FY 2024 Beginning Fund Balances Schedule 3 Projection of Cash Inflows Schedule 4 Projection of Cash Outflows Schedule 5 Cost Escalation Factors Schedule 6 Capital Improvement Program Schedule 7 Financial Management Plan Summary Schedule 8 Forecast of Net Revenues and Debt Service Coverage (Pro Forma) Schedule 9 Capital Project Funding Summary Schedule 10 Sources and Uses by Fund Schedule 11 Senior Lien Borrowing Projections 323 a p n N O p N V O t0 A� V ep 0 M N O O tWcpp O U) N O � N N �0 Spp4 44 O N d: O �F O ? �? O pj O V O O O ' O� O W O O 10 W On c0 O W W Of 0 .- � C �- '" N C W N O N C C C y N fV N V A N N W !MN Ncn M O �° A w V O `�'. 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LL > > 16 m K p p tR LL m Z ? y� EE � oma m ; Q 0 m HE p Na 7IL M le M N v 0 0 0 LL N t w w N N N u M M a? CI p o N N N N N w N N N M a? N p o N � Y N IL N w N N M M o N u% N N N N w N 4 \ N 0 N N w w w N O N o N N � cm b9 w fA N N Go O N p LL N ry cm w N N f9 N c }N p ID IL N N N N f9 w N to N a? C o n N N LL fV N N w w w N N N N v? cm IiL N N N w N N O 'p yN o 1n IL N N N t9 fA N N U 2 �n N U U O ° m O N c u o n v d U U o O `o o `o > ? m 0 0 CL C1 0o N v G C a .O N m O y c Z m m C m m m .� (n m m m O« y m 'O - N m 1 i U in - 0 m A 1A F S N d 7 a 0 0 0 O Appendix B: Cost of Service APPENDIX B: COST OF SERVICE Schedule 1 Water, Sewer, Reclaimed System Revenues Schedule 2 Cost Allocation Criteria Schedule 3 Test Year Expense Allocation Between Systems Schedule 4 Water System Allocation to Functions Schedule 5 Sewer System Allocation to Functions Schedule 6 Cost Allocation Summary Table 345 :0 v 0 0 0 0 0 0 0 0 0 pm 0 0 2..... 0 0 0 0 0 o .. ..... ... 0 0 0 u o 0 0 0 0 0 tE o 0 C 0 0 0 0 0 o u 0 a 0 E 10 0 0 0 0 N •� V 0 0 0 0 0 0 0 0 0 0 0 a o 0 0 0 0 w en 0 0 0 0 0 0 (n 0 0 0 0 c00 0 0 0 00(nvMvr- r- 00 0 0 or . 0 0 O . . 2 In In LO O LO 0) ' O O O M O N r- O O O C C W O M (D M O O N N O N0 jp M I� O 0 LL') O 0) 0 M (- M N N O m 0 0 0 V o� N cc r- Cl) N GO N �- M N l7 d O � {7 m 0 0 y O o 0 0 0 o o0 oo C 0 0 Q o O o CD o w w M M M M w M (D o O V (D 0) (O M Cl) N O O Cl) 0) O) W '0 LL d d C O a s O O C V W V M (- N cn Iq O V O (D M (O m O co N N O N O N d W ('M co O t -- O (n O Ie-{ N O N E N O N O t0 O Lo 0 0 W N Ln (N') N M N M N 0 0 O 3 acncD r. - u) u) O O ww 0 O O O O w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 o 0 0 0 0 0 0 F a o 0 0 0 0 0 0 0 0 o o C 0 0 0 0 0 o O 0 C) 0 0 E 10 0 0 0 0 0 •� V 0 0 0 0 0 0 0 0 0 0 0 a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 or . 0 0 000 0 0 d 00 O O O N0 O O 0 0 0 0 0 y Q o 0 0 0 0 e 0 cc 0 c 0000000000 � m 0 0 y O o 0 0 0 o o0 oo C 0 0 Q o O o CD o a M M M M 0 M M M o W '0 LL d d d N d N .y d d ?>> 3: In In _O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Oo O 0 O O 0 0 O O 0 0 O O 0 0 O o 0 0 0 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 o o C) 0 0 0 0 0 0 o 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cc 0 0 0000000000 00 0 O 00 O O 0 0 O O Lo M M M Lo Lo O O O o O Ln Lo o O O O M M M M M M M M M 0 0 0 0 0 0 0 0 O 0 0 O 0 0 �n � r. - u) u) O O 0 O O O O '° (D N N (D '° N (D (D N N (D o N Cl (° O N N Q O O O O O Lo CD N tD O Lo Lo O M .N+ 7 .N+ .N+ N N a) 7 N N m m 3 3 3 0 o 7o 7o ac) ac) w 3 ac ac m 3 UJ V1 (n > U U U > > > (n y d (n { (D V LO O7 0 0 0 0 (O O N O O O O O O o O M LO Ln c (O c3 O O C O D) O O o c 0 0 0 0 0 0 cl O �O O) O a 0 0 � O M 0 0 0 0 0 0 0 Ln N' ' M (D M (� O O In LO O O VLO O O LO O O O V > V (- O r N o N I- M N O (O M O Ln O (O (O d N N (-, O lO M W V (O M N I� 0) (0 M O r r N d' C i' m 3 N N Ln N (01) V) O O O O O (D LO V QtND r Q O V (--O O a O O (O O N O O O O O O O O M o 0 M (O (n (n (Ol!7 000000 x0000 000 0 0 m O O N V V O (O 01 O V O O . 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U) (n ii a O O O M c c o w 0 U U U') C — a) .o a) y m a)° txo.-. m U) -0 m a m t0 O_ _� ca Q. u 59cFn sU O W CL D1 a) U N U) cif Din a) E C O O) w C W y oa Ln O U N @ C 'Q (n Ln C7 U a) a) -o -o 7 7 a) a) H a) N m O O C Z (n (n Q Q I� n )n co )n (D (D (n f� (n w N -It M O 1- r (n � Q) In CO m .— M )n C O O N O �t I M CO (D N ER 69 (fT EA U) a) L) U � m T V) LL O N C .) >� U C O M 01 'O Uw m0,?: c tea) m c O cnn c O -21 H U o �Q C: (D (n ii a m ~_O M c c o w 0 U m� c 0 C — a) .o y m a)° txo.-. m U) -0 m a m t0 O_ _� ca Q. u 59cFn sU (n >. a a W CL m En in cif Din H�UU M M APPENDIX C: PROPOSED RATES Schedule 1 Proposed FY 2025 and FY 2026 Rates Appendix C: Proposed Rates 374 Existing and Proposed Rates Schedule 1 Water Existina Proposed Proposed FY 2025 FY 2026 Effective 10/1/24 Effective 10/1/25 Service Availability Charge: Single -Family and Commercial (per ERU) $9.94 $11.13 $12.47 Manufactured Home and Multi -Family 0.85 (per ERU) $8.45 $9.46 $10.60 Volumetric Charge - Water 0 - 4,000 gallons per month per connection - per 1,000 gallons $2.50 $2.80 $3.14 4,001 - 7,000 gallons per month per connection - per 1,000 gallons $2.92 $3.27 $3.66 7,001 -12,000 gallons per month per connection - per 1,000 gallons $5.63 $6.31 $7.07 12,001 and over gallons per month per connection - per 1,000 gallons $11.09 $12.42 $13.91 Sewer Service Availability Charge: $9.75 $12.09 $13.54 Single -Family and Commercial (per ERU) $17.73 $21.99 $24.63 Manufactured Home and Multi -Family 0.85 (per ERU) $15.07 $18.69 $20.93 Volumetric Charge - Sewer: 0 - 12,000 gallons per month per connection - per 1,000 gallons $3.25 $4.03 $4.51 12,001 gallons (billed water flow) per 1,000 gallons $4.87 $6.04 $6.76 Volumetric Charge for Mobile Home or Manufactured Home: To be used only for sewer only account already established as of January 1, 2013 and new accounts after January 1, 2013 only if $9.75 $12.09 $13.54 county water is unavailable Volumetric Charge for single family homes under 3,500 square feet: $22.76 $27.31 $30.04 To be used only for sewer only account already established as of January 1, 2013 and new accounts after January 1, 2013 only if county water is unavailable Volumetric Charge for single family homes over 3,500 square feet: $39.01 $48.37 $54.17 To be used only for sewer only account already established as of January 1, 2013 and new accounts after January 1, 2013 only if county water is unavailable Bulk Water Volumetric charge - per 1,000 gallons water meter basis N/A $4.14 $4.64 Bulk Sewer Billing charge - per account per month $1.47 $1.82 $2.04 Service availability charge - per ERU $15.24 $14.62 $16.37 Volumetric charge - per 1,000 gallons water meter basis $2.99 $3.55 $3.97 Volumetric charge - per 1,000 gallons sewer meter basis $3.39 $4.02 $4.50 Excess volume surcharge - greater than 7,600 gallons per month - per ERU $5.06 $6.03 $6.75 'Surcharge for bulk users will apply to flow exceeding total capacity reserved by bulk user in all meters Inflow and Infiltration (IM I&I per thousand gallons up to 12,000 (per ERU) $6.50 $8.06 $9.03 I&I per thousand gallons over 12,000 (per ERU) $19.06 $23.63 $26.47 Non -pressurized Reclaimed Water Per 1,000 gallons $0.24 $0.30 $0.34 Sludge and Septane Charge per 1,000 gallons (a) $71.14 $108.75 $121.80 Charge per wet ton (b) $17.05 $26.06 $29.19 One-time dump fee for recreational vehicle - per dump $11.35 $17.35 $19.43 375 Appendix D: Miscellaneous Fees 376 Other Rates, Fees, and Charges Schedule 1 Line USER FEES Current FY 24 ($) Calculated ($) Proposed FY 25 ($) Change 1 Deposits - Hydrant Meter $345.00 $240.00 $345.00 $_ 2 New Account fee (due to opening or re -opening an account) $28.41 $25.31 $25.00 $(3.41) 3 Charge for returned check Florida Statute Section 832.08 - Florida Statute Section 832.08 N/A 4 5 Issuance of duplicate bill Meter removal fee $1.71 $85.23 $2.59 $165.08 $2.60 $165.00 $0,89 $79.77 6 Water service connection - up to 2" main $2,785.00 $3,627.03 $3,625.00 $840.00 7 Water service connection - greater than 2" main Cost plus overhead - Cost plus overhead N/A 8 Sewer service connection - single family $2,895.00 $3,835.40 $3,835.00 $940.00 j 9 Sewer service connection - commercial or gravity main Cost plus overhead Cost plus overhead N/A 10 Unauthorized use of fire hydrants -per occurrence $130.69 $500.00 $369.31 11 Meter Installation - 5/8" $130.00 $571.76 $570.00 $440.00 12 Meter Installation - 1" $250.00 $693.14 $695.00 $445.00 13 Meter Installation - 1.5' - Obsolete remove from charges $500.00 Remove N/A 14 Meter Installation - 2" and larger Cost plus overhead $1,781.71 $1,800.00 N/A 15 Meter Installation - hydrant meter Cost plus overhead $359.721$360.00 N/A 16 New Line extension fees - water Cost plus overhead - Cost plus overhead N/A 17 New Line extension fees - sewer Cost plus overhead - Cost plus overhead N/A 18 Existing Line extension fee (per lot linear foot) - water' $11.25 N/A $40.00 $28.75 19 Existing Line extension fee (per lot linear foot) - sewer' $15.77 N/A $60.00 $44.23 20 Water service disconnection determined by IRCDUS/Includes Reconnect $85.23 $187.44 $90.00 $4.77 21 Customer requested disconnect $85.23 $95.00 $90.00 $4.77 22 Customer requested reconnect $85.23 $95.00 $90.00 $4.77 23 Inspection fee - during Inspector's regular hours $85.23 $62.42 $62.00 $(23.23)' 24 Inspection fee - after hours - only in unique circumstances Cost plus overhead - Cost plus overhead N/A 25 Service call - during hours $85.23 $127.79 $90.00 $4.77 26 Service call - after hours $107.96 $201.11 $125.00 $17.04 27 Delinquency Charge $2.00 plus 1.5% per month $2.00 plus 1.5% per month N/A 28 Meter test 5/8" and 2" $85.23 $128.05 $90.00 $4.77 29 Meter test 5/8" and 1" - off site (obsolete, remove charge) Cost plus overhead - Cost plus overhead N/A 30 Meter test 2.0" and larger Cost plus overhead Cost plus overhead N/A 31 Damage repair Cost plus overhead Cost plus overhead N/A 32 Line location Cost plus overhead Cost plus overhead N/A 33 Other and extraordinary services Cost plus overhead Cost plus overhead N/A 34 Utility master plan revision by requested changes to the IRC Comprehension Plan shall be paid by the applicant requesting the change Cost plus overhead - Cost plus overhead N/A 35 Site plan review $167.89 $700.91 $700.00 $532.11 36 Fire Hydrant Flow Test NEW $337.64 $340.00 NEW 37 Force Main Pressure Test & Report NEW $337.81 $340.00 NEW (1) These fees are based on a cost analysis performed by IRCDUS that has not been independently reviewed or verified by Stantec. 377 Appendix E: Customer Deposits 378 d a Ln v v o co CD w am 44 � t c c 0 0 td O 7 di O 7 69 H V N A O H V d m D U U A N l0 d cm N N w Cl) l0 y= 0 fa lC y L O 6q m U a m U a W as N 47 CD m m {C f0 m t0 N t U L U A o 69CD o g 69 CD 41 N tl m y `O N 669 V 0 N' 69 6q N Ea Ea Z d >m L >°� L cn U U w C C O O C N W X cc N C O tl dIt Q N �►- 7 �: la d H � N c- ifl � t0 d H c0 o u W E d a W E y e» U Q m O A (a o A Er 3 U > V �E» N U >U6. e9 R 0 a y e d O a) m E E le- v o 0 0 d7 > ED Y- > Y C 7 E OO U H tll C 0 �a •� •2 ao t C A •� •2 00 j UCD Y o a Y o a C C c A of C CO 'O C O C O _ Cm N 0 m N Q Q A y T M jQ y T Cl) Y O O M O Cl) 1p d o•ma �p omCL m •- mac = m m T E d m Q V >o Q 3 �0 w w a aQ) C1 M 380 5 Stantec August 20, 2024 Mr. Sean Lieske Director Department of Utility Services Indian River County, Florida 1801 27th Street Vero Beach, Florida 332960 Re: Water and Sewer Impact Fee Study — Final Report Dear Mr. Lieske, Stantec is pleased to provide you with this Report of the findings from the Water and Sewer Impact Fee Study (Study) completed for the Indian River County (County) water and sewer utility systems (Utility). We appreciate the fine assistance provided by you and other members of County staff who participated in and contributed to the Study. Key findings and recommendations are provided in the attached report. If you or others at the County have any questions, please do not hesitate to call me at (813) 204-3311 or email at andrew.burnham@stantec.com. We appreciate the opportunity to be of service to the County, and we look forward to the possibility of doing so again soon. Sincerely, Andrew J. Burnham Vice President & Financial Management Consulting Leader 777 S. Harbour Island Blvd., Suite 600 Tampa, Florida 33602 (813) 204-3331 andrew.burnhamOstantec.com Enclosure 381 Table of Contents TABLE OF CONTENTS 1. Introduction...........................................................................................................1 1.1 Background.................................................................................................................................1 1.2 Legal Considerations..................................................................................................................2 1.3 Methodology................................................................................................................................3 2. Analysis.................................................................................................................5 2.1 Cost Basis................................................................................................................................... 5 2.2 System Capacity ......................................................................................................................... 7 3. Results.................................................................................................................10 3.1 Calculated Impact Fees............................................................................................................10 3.2 Demonstrated Needs Analysis..................................................................................................11 3.3 Method of Collection.................................................................................................................11 3.4 Benchmarking...........................................................................................................................12 3.5 Conclusions & Recommendations............................................................................................16 Appendix: Supportinq Schedules..............................................................................19 382 Untroduction 1. INTRODUCTION Stantec Consulting Services Inc. (Stantec) has completed a Water and Sewer Impact Fee Study (Study) for the water and sewer' systems (IRCDUS) of Indian River County (County). This report presents the results of the Study including background information, legal considerations for the establishment of impact fees in the State of Florida, an explanation of the calculation methodology, and the results. 1.1 BACKGROUND Within the water and wastewater industries, an impact feet is a one-time charge paid by a new customer for infrastructure and facilities needed to provide capacity and is also often applied to existing customers requiring increased system capacity. Such fees are the mechanism to provide capacity for new customers and minimize the extent to which existing customers must bear the cost of facilities that will be used to serve new customers. In general, impact fees are based upon the costs of major backbone infrastructure necessary to provide services to all customers. These services include water supply facilities, treatment facilities, effluent disposal facilities (including reclaimed water), and transmission or collection mains. IRCDUS' water and sewer impact fees were established by Ordinance 91-9 in 1999 and its last formal review of the fees was performed in 2018 but no changes to the fees have been adopted. IRCDUS' current water and sewer impact fees are summarized in Table 1. Table 1 - Current Water & Sewer Impact Fees System $ per Equivalent Residential Unit Water $1,300 Sewer $2,796 It is prudent for a utility to review its impact fees periodically to ensure that the level of fees accurately represents the utility's current unit costs to provide capacity in its facilities. Accordingly, IRCDUS retained Stantec to analyze its current cost of capacity to serve new customers as reflected by its impact fees and to determine any recommended updates to the fees. ' Including reclaimed water. 2 Often referred to throughout the industry as capital charges, system development charges, capacity charges, and various other names. 0 383 Untroduction 1.2 LEGAL CONSIDERATIONS Capital charges for new utility infrastructure in Florida (such as the County's impact fees) are typically developed consistent with the statutory guidelines of the Florida Impact Fee Act, which was created in 2006 by Senate Bill 1194, and is outlined in Section 163.31801 of the Florida Statutes. Most notably, this legislation requires 1) that the calculation of impact fees be based upon the most recent, localized data, 2) separate reporting/accounting of impact fee revenue and expenditures in a distinct fund, 3) that the administrative charges collected in impact fees be based upon actual costs, and 4) that 90 days' notice be given prior to the effective date of an ordinance or resolution imposing or amending an impact fee. The courts and the referenced legislation have fundamentally addressed three areas associated with the development of impact fees. These areas include: 1) "fair share" allocations dealing with payment of impact fees by the affected property owners, 2) "rational nexus" standards, which focus on the expenditure or purpose of the fees, and 3) "credit" allowances, which recognize offsets in the calculation of impact fees. The "fair share" allocations would require that an impact fee should only be used for capital expenditures that are attributable to new growth. Additionally, the "fair share" allocation principles recognize that the cost of facilities used by both existing customers and new development must be apportioned between the two user groups, such that the user groups are treated equally, and one group does not subsidize the other. The "rational nexus" standards require that there is a reasonable relationship between the need for capital facilities and the benefits received by new customers for which the impact fees will be expended. There are two general conditions that limit where and when impact fees can be collected and used. With respect to the first condition, although there is no specific limit as to distance between an applicant paying the facilities charges and the capital expenditure to be constructed using the revenue from the charge, there should be a general geographical relationship between the location of the property that the charge is collected on and its use. The second nexus condition recognizes that the property must receive a benefit from the service for which the impact fees are being applied. With respect to the water and sewer impact fees, the water and sewer facilities are used by and constructed on behalf of all the customers of the Utility, and they benefit both residential and commercial customers. As such, all new growth requesting capacity from the Utility (either water and/or sewer) should be subject to impact fees. The "credit" allowances recognize that if a public agency has received property or infrastructure in the form of cost-free capital or if there is another revenue source that will be used for the capital expenditures necessitated by new growth (i.e., debt financing), a credit should be included within the development of impact fees. Specifically, "credits" should be determined as part of calculating impact fees to recognize any grants, contributions by developers, assessments, and other sources that provide funds for the same capital expenditures included in the impact fees to avoid a double recovery of costs. On June 4th, 2021, the Governor approved Chapter 2021-63, Laws of Florida, amending the Florida Impact Fee Act, including the addition of a limitation on impact fee charges increases. More specifically the approved limitations are as follows: 384 1.Introduction 1) An increase to a current impact fee rate of not more than 25 percent of the current rate must be implemented in two equal annual increments beginning with the date on which the increase fee is adopted. 2) An increase to a current impact fee rate which exceeds 25 percent but is not more than 50 percent of the current rate must be implemented in four equal installments beginning with the date the increased fee is adopted. 3) An impact fee increase may not exceed 50 percent of the current impact fee charges rate. 4) An impact fee may not be increased more than once every 4 years. 5) An impact fee may not be increased retroactively for a previous or current fiscal year or calendar year. 6) A local government, school district, or special district may increase an impact fee rate beyond the phase-in limitations listed above under 1), 2), 3), and 4) provided the following criteria are meta: a. A demonstrated needs study has been completed within the 12 months prior to the adoption of the proposed impact fee increase, expressly demonstrating the extraordinary circumstances necessitating the need to exceed the phase-in limitations. b. The local government jurisdiction has held not less than two publicly noticed workshops dedicated to the extraordinary circumstances necessitating the need to exceed the phase-in limitations. c. The impact fee increase ordinance is approved by at least a two-thirds vote of the governing body. The development of updated impact fees for IRCDUS documented in this Study was done consistent with these guidelines and practices for impact fees in Florida. 1.3 METHODOLOGY There are three primary approaches for the calculation of water and sewer impact fees: Buy -In — Relies on the value of the utility's existing assets as the basis for the fee calculation. This approach is most appropriate for a system with considerable excess capacity such that most new connections to the system will be served by that existing available capacity. Incremental — Relies on planned multi-year capital plan with projects associated with the provision of additional system capacity as the cost basis for the fee. This approach is most appropriate where 1) the existing system has limited excess capacity to accommodate growth, and 2) the CIP has a 3 The statute does not apply to water and sewer connection fees. Fla. Stat. § 163.31801 (12) (2023). 385 1.Introduction significant number of projects that provide additional system capacity for each functional system component to be representative of the cost of capacity for an entire system. Combined — Relies on the system's existing assets as well as the growth -related capital projects as the cost basis for the fee calculation. This approach is most appropriate to use when 1) there is excess capacity in some of the functional components of the existing system that will accommodate growth, but additional capacity is needed in the relative short-term as reflected in the CIP, and 2) the CIP includes significant projects that will provide additional system capacity but does not necessarily include projects in each functional component to be reflective of a total system. The buy -in approach serves as the cost basis for the IRCDUS' water and sewer impact fees because each system can accommodate near-term growth with the current capacity of each system, and IRCDUS does not have significant plant and transmission capacity expansion projects identified in the near-term capital plan. As such, the buy -in approach serves as the appropriate basis to calculate IRCDUS' impact fees. 0 386 2. Analysis 2. ANALYSIS The first step in calculating the water and sewer impact fees was to determine the cost basis for each major system function (i.e., transmission or collection and treatment and disposal). The second step was to determine each system's capacities. 2.1 COST BASIS The net system value calculated in the determination of the impact fees includes: • The existing system assets are analyzed to determine the replacement cost new less depreciation (RCNLD) of IRCDUS' existing major water and sewer system components. ■ Assets that do not provide backbone or capacity related infrastructure such as general and administrative assets and minor vehicles and equipment are excluded from the cost basis. ■ Any contributed assets and/or assets not funded by the County (i.e., funded by grants, developers) are also excluded from the cost basis. The Utility's net system value for the water and sewer systems included in the calculation of impact fees is summarized in Schedules 3 and 4 of the Appendix, respectively. 2.1.1 Existing Fixed Assets The accounting records for IRCDUS' existing and in-service assets serve as the basis to determine the water and sewer system's respective values. Stantec evaluated IRCDUS' fixed asset listing and associated accounting records of assets which included an asset number and description, location description, purchase date or year in service, useful life, and net book value of each asset, as of October 1, 2023. Stantec allocated each fixed asset by its corresponding system and functional cost components. Water assets were functionalized by the categories of treatment and transmission/distribution, whereas sewer assets were functionalized by the categories of treatment/disposal and transmission/collection. To determine the current value for the water and sewer systems, Stantec escalated the cost of each asset utilizing the Engineering News Record (ENR) Construction Cost Index to calculate the current replacement cost based upon the year IRCDUS placed the asset in service and adjust for remaining years of depreciation. In this way, Stantec identified the value of the water and sewer systems stated in terms of replacement cost new less depreciation (RCNLD) for each asset and each system's respective functional components. Schedule 1 in the Appendix summarizes IRCDUS' fixed assets in service, calculated RCNLD, and applicable functional allocations for the calculation of the water and sewer impact fees using the buy - in approach. 387 2. Analysis 2.1.2 Adjustments Several adjustments were required to the total fixed assets in-service. First, IRCDUS fixed asset records identified contributed assets which represent assets donated, contributed, or otherwise not funded by IRCDUS and are therefore excluded from the calculation of impact fees to avoid double recovery of these costs. Contributed assets are often local neighborhood collection or distribution assets funded by developers. Second, Stantec deducted general and administrative assets and minor vehicles and equipment that do not represent investment in backbone or capacity related infrastructure. Schedules 3 and 4 of the Appendix summarizes these adjustments to the water and sewer system fixed asset values, respectively. The resulting system values, net of adjustments, for use as the cost basis for calculating the water and sewer impact fees are summarized in Table 2 and Table 3, respectively. Table 2 - Water System Impact Fee Cost Basis° Description Treatment Transmission Existing Assets: Plant in Service (RCNLD) $59.7M $124.2M Less: Contributed Assets ($7.9M) ($51.1 M) Net Cost Basis for Impact Fees5 $51.7M $73.1 M Table 3 - Sewer System Impact Fee Cost Basiss Description Treatment Transmission Existing Assets: Plant in Service (RCNLD) $79.9M $115AM Less: Contributed Assets ($3.0M) ($71.4M) Net Cost Basis for Impact Fees' $77.OM $44.OM 4 Excludes non -capacity related infrastructure (i.e., administrative assets, meters, vehicles, and minor equipment). 5 Totals may not add due to rounding. 6 Excludes non -capacity related infrastructure (i.e., administrative assets, meters, vehicles, and minor equipment). 7 Totals may not add due to rounding. 0 388 2. Analysis 2.2 SYSTEM CAPACITY Once the total cost basis of each system by functional cost component was determined, the next step was to determine the system capacities as stated in terms of equivalent residential units (ERUs) based upon the Utility's level of service. Expressing the system capacities in terms of ERUs allows for the development of the unit pricing of capacity which is essential for the determination of impact fees. The total system capacity stated in MGD for each system, divided by the level of service stated in terms of gallons per day (GPD) per ERU, is equal to the total number of ERUs that the Utility can serve with the identified infrastructure outlined herein. Figure 1 — System Capacity (Equivalent Residential Connections) System Level of Equivalent Capacity Service Residential (MGD) (GPD) Units (ERUs) This calculation allows for the determination of an impact fee charge per ERU. The impact fee stated per ERU can then be scaled based on the potential demand on the utility system for each new customer joining the system. 2.2.1 System Capacitie, The capacities of each system based on existing assets in service supported by the determined cost basis were identified. Specifically, IRCDUS staff identified that the water system's capacity can be reflected by its consumptive use permit (CUP) application submitted on April 3, 20248 which is summarized in Table 4. 8 Anticipated approval in June 2024. 0 389 2. Analysis Table 4 - Water System Capacity: Million Gallons per Day Water Treatment Plant (WTP) Capacity (MGD) Average Annual Daily Flow Hobart WTP (North Wellfield) 9.828 Oslo WTP (South Wellfield) 6.400 Total Water System Capacity 16.23 The capacity of the sewer system is based on cumulative capacity of IRCDUS' permitted wastewater treatment facilities stated on an average annual daily flow basis as summarized in Table 5. Table 5 - Sewer System Capacity: Million Gallons per Day Wastewater Treatment Facility (WWTF) Capacity (MGD) Average Annual Daily Flow West WWTF 6.000 Central WWTF 4.000 South WWTF 2.000 Blue Cypress WWTF 0.017 Total Sewer System Capacity 12.02 2.2.2 Level of Service To evaluate the capital facility needs for providing water, reclaimed water, and sewer utility services, it is critical to define a level of service. Pursuant to Chapter 9J 5, Florida Administrative Code, the "level of service" means an indicator of the extent or degree of service provided by, or proposed to be provided by a facility, based on, and related to the operational characteristics of the facility. Level of service shall indicate the capacity per unit of demand for each public facility or service. Level of service standards are established to ensure that adequate facility capacity will be provided for future development and for purposes of issuing development orders or permits, pursuant to Section 163.3202(2) (g) of the Florida Statutes. As further stated in the Administrative Code, each local government shall establish a level of service standard for each public facility located within the boundary for which such local government has authority to issue development orders or permits. For water and sewer systems, the level of service that is commonly used is the amount of capacity allocable to an ERU expressed as the amount of usage in gallons on either an average or maximum daily basis. This generally represents the amount of capacity allowable to an ERU, whether such capacity is used at that 390 2. Analysis level. Based on a review of the County's Comprehensive Plan9 and discussions with IRCDUS' staff about planning expectations, the level of service standards utilized for the calculation of impact fees are 250 GPD per ERU for water and sewer on an average day basis. 2.2.3 System Capacity - Equivalent Residential Units Based on the capacity of IRCDUS' water and sewer systems and the level of service detailed herein, the total ERUs served each system were determined and summarized in Table 6. Table 6 - Capacity: Equivalent Residential Units Line Description Water Sewer Notes 1 System Capacity 16.23 12.02 Million Gallons per Day 2 Level of Service (per ERU) 250 250 Gallons per Day 3 Calculated ERUs 64,912 48,068 (Line 1 X 1,000,000) / Line 2 9 Per the County's 2030 Comprehensive Plan. 0 391 3. Results 3. RESULTS This section summarizes the results of the Study, the calculated fees, a regional impact fee comparison, and conclusions and recommendations. 3.1 CALCULATED IMPACT FEES After determining the number of ERUs that each system can serve based on the assets utilized in the cost basis, unit costs by functional component are then determined and added up for each system. The calculated unit costs associated with the Utility's impact fees at full cost recovery based on the cost basis, capacities, and levels of service described herein are presented in Figure 2 and compared to the current fees. Detailed calculations of the water and sewer impact fees are provided in Schedule 3 and Schedule 4 of the Appendix, respectively. Figure 2 - Existing and Calculated Impact Fees per ERU $3,000 $2,500 $2,000 $1,500 $1,000 $500 $2,796 Water Sewer ■ Existing Calculated Based upon the updated fees presented herein and in consideration of relevant legislation10, IRCDUS may utilize a phased approach to implementing increases to its impact fees as outlined in Table 7. 10 HB 337 signed into law in June 2021 with changes to the Florida Impact Fee Act. This legislation limits increases to impact fees to 50%. Increases below 25% are to be spread out over a two-year period while increases between 25% and 50% are to be phased in over four years. 0 392 3. Results Table 7 - Proposed Impact Fees (per ERU) Service Existing FY 2025 FY 2026 FY 2027 FY 2028 Cumulative Change Water $1,300 $1,463 $1,626 $1,789 $1,952 $ Change - $163 $163 $163 $163 $652 % Change 12.5% 11.1% 10.0% 9.1% 50.0% Sewer $2,796 $2,624 $2,624 $2,624 $2,624 $ Change - ($394) $0 $0 $0 ($394) % Change (14.0°/x) 0.0% 0.0% 0.0% (14.0%) The increases to the water impact fees moves them closer to IRCDUS' actual cost of the infrastructure to support system expansion. Additionally, Stantec recommends that IRCDUS review its water and sewer impact fees periodically (approximately every four years) to ensure that they remain fair and equitable and continue to reflect its current cost of capacity. 3.2 DEMONSTRATED NEEDS ANALYSIS The calculated water impact fees exceed the phase-in limitations as outlined in Section 1.2 Legal Requirements herein. However, the Florida Impact Fee Act11 allows for exceptions to the phase-in limitations in the event the County provides a study which expressly demonstrates the extraordinary circumstances driving the need to exceed the phase-in limitation. Therefore, the County could pursue a separate demonstrated needs analysis to the extent it desires to fully implement the resulting fees identified herein. 3.3 METHOD OF COLLECTION IRCDUS currently imposes its water and sewer impact fees from individually metered and master -metered customers based on ERUs for each new connection. This approach is one that is used throughout Florida and the industry and Stantec recommends that the County continue this method of application and collection for the impact fees. II The statute does not apply to water and sewer connection fees. Fla. Stat. § 163.31801 (12) (2023). 0 393 3. Results 3.4 BENCHMARKING As part of the Study, Stantec performed a regional comparison to identify the range of water and sewer capital charges like IRCDUS' impact fees for a single-family residential customer (i.e., one ERU) in surrounding or similar sized jurisdictions. The published water and sewer impact fees for each of the regional providers are presented as were made readily publicly available and as of research conducted in April 2024 and are subject to change. There are a variety of factors which may lead to differences between adopted impact fees between utility systems. Stantec did not conduct an in-depth analysis to identify the methods used in the development of the water and sewer capital charges imposed by the other utilities, nor has any analysis been performed to determine whether all the cost of new facilities is recovered from such fees (or if some percentages of the costs are recovered through user rates). Additionally, no analysis was conducted as to the types of capital facilities currently in service or planned for the utilities surveyed which could have material differences. As such, these types of comparisons often reflect wide variations between communities. Some reasons why capital charges like impact fees may differ among utilities include the following: ■ Source of supply ■ Type and complexity of treatment process • Effluent disposal method • Density of service area • Availability of grant funding to finance infrastructure • Age of system ■ Utility life cycle (i.e., growth -oriented vs. mature) ■ Level of service standards • Administrative policies 0 394 3. Results Figure 3, Figure 4, and Figure 5 Figure 3 - Water Impact Fee Comparison (per ERU) St. Lucie County West Melbourne Palm Bay i-• Indian River County (Full Cost Recovery) Stuart Barefoot Bay . . Brevard County • � Cocoa Martin County i Fellsmere Melbourne Vero Beach Fort Pierce Utility Authority Port St. Lucie .. Indian River County Current l � Figure 4 — Sewer Impact Fee Comparison (per ERU) 0 395 St. Lucie County Palm Bay West Melbourne Barefoot Bay Brevard County Fellsmere Indian River County Current Indian River County (Full Cost Recovery) Vero Beach Port St. Lucie Melbourne Martin County Stuart Cocoa Fort Pierce Utility Authority Figure 5present the results of the comparison for other providers within the region, which demonstrate that the Utility's existing and calculated water and sewer impact fees are comparable with other utility systems within the region and consistent with Stantec's industry experience. 0 396 Figure 3 - Water Impact Fee Comparison (per ERU) St. Lucie County West Melbourne Palm Bay $2,049 Indian River County (Full Cost Recovery) . Stuart I I Barefoot Bay Brevard County Cocoa Martin County i Fellsmere . Melbourne - Vero Beach Fort Pierce Utility Authority Port St. Lucie • ( F { Indian River County Current. Figure 4 — Sewer Impact Fee Comparison (per ERU) St. Lucie County : ,, Palm Bay $3,300 West Melbourne Barefoot Bay Brevard County $2,962 Fellsmere Indian River County Current .i Indian River County (Full Cost Recovery) Vero Beach f Port St. Lucie 1 Melbourne $2,210 1 4 Martin County Stuart Cocoa , Fort Pierce Utility Authority i 397 & Resulb . Figure 5 — Combined Water and Sewer Impact Fee Comparison $ per Equivalent Residential Unit St. Lucie County West Melbourne r j { Palm Bay Barefoot Bay • . Brevard County Indian River County (Full Cost Recovery) . I Fellsmere Indian River County Current $1,300 m ater Stuart $1,933 $2,092 ■Wastewater Martin County Vero Beach $1,499 S2.290 Melbourne I Port St. Lucie Cocoa Fort Pierce Utility Authority $0 $2,000 $4,000 $6,000 $8,000 3.5 CONCLUSIONS & RECOMMENDATIONS Based upon the analysis in this Study, Stantec presents the following conclusions and recommendations for the County's consideration regarding its water and sewer impact fees. • IRCDUS' current cost of capacity is $2,006 per ERU for the water system, which exceeds the Utility's current water impact fee of $1,300 per ERU. ■ IRCDUS' current cost of capacity is $2,624 per ERU for the sewer system compared to the current sewer impact fee of $2,706 per ERU. ■ The Utility's calculated water and sewer impact fees are locally comparable. 398 3. Results The calculated water impact fee represents an increase which exceeds 50%. Therefore, in consideration of a conservative application of the requirements of the Florida Impact Fee Act12 as summarized in Section 1.2 Legal Requirements herein, the County may consider the maximum allowable phasing which is summarized in Error! Reference source not found.. Table 8 - Proposed Impact Fees (per ERU) Service Existing FY 2025 FY 2026 FY 2027 FY 2028 Water $1,300 $1,463 $1,626 $1,789 $1,952 Sewer $2,796 $2,624 $2,624 $2,624 $2,624 ■ Consistent with the requirements of the Florida Impact Fee Act, the reduced sewer impact fee should be implemented upon adoption by the Indian River County Board of County Commissioners (BCC) while the phased -in increases to the water impact fees may not be implemented until at least 90 days following adoption by the BCC. ■ IRCDUS should continue the existing application method of impact fees which is based on ERUs for new connections. • Stantec recommends that IRCDUS review these fees periodically (i.e., approximately every four years) to ensure that they remain fair and equitable and continue to reflect its current cost of capacity. As IRCDUS experiences continued growth and expansion, changes in system capacity, future changes in technology, demands, development patterns, or other factors may necessitate additional adjustments to its water and sewer impact fees. 12 The statute does not apply to water and sewer connection fees. Fla. Stat. § 163.31801 (12) (2023). Observing these limitations, Stantec has conservatively applied this to the County's water and sewer capital expansion fees. 0 399 Disclaimer Disclaimer This document was produced by Stantec Consulting Services Inc. ("Stantec') for Indian River County, FL and is based on a specific scope agreed upon by both parties. Stantec's scope of work and services do not include serving as a "municipal advisor" for purposes of the registration requirements of the Dodd -Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission. Stantec is not advising Indian River County, or any municipal entity or other person or entity regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, terms, or other similar matters concerning such products or issuances. In preparing this report, Stantec utilized information and data obtained from the Indian River County or public and/or industry sources. Stantec has relied on the information and data without independent verification, except only to the extent such verification is expressly described in this document. Any projections of future conditions presented in the document are not intended as predictions, as there may be differences between forecasted and actual results, and those differences may be material. Additionally, the purpose of this document is to summarize Stantec's analysis, and findings related to this project, and it is not intended to address all aspects that may surround the subject area. Therefore, this document may have limitations, assumptions, or reliance on data that are not readily apparent on the face of it. Moreover, the reader should understand that Stantec was called on to provide judgments on a variety of critical factors which are incapable of precise measurement. As such, the use of this document and its findings by Indian River County should only occur after consultation with Stantec, and any use of this document and findings by any other person is done so entirely at their own risk 400 APPENDIX: SUPPORTING SCHEDULES Schedule 1 Fixed Assets and Functional Allocations Schedule 2 Water and Sewer System Capacities Schedule 3 Calculated Water Impact Fee — Buy -In Method Schedule 4 Calculated Sewer Impact Fee — Buy -In Method Appendix: Supporting Schedules 401 E 402 403 E 404 E 405 NO. BCH WTP BLDG EXPANSION 100% $ 262,433 $ TAMARA GARDENS WATER DIST 100% $ 4,752 $ _ 11TH AV - OSLO & 8TH ST _ 100% _ $ 3,393 $ - RIVERS EDGE WATER IMPROVEMENTS 100% _. _ _ 61,960 $ - U.S. 1 WATER LOOP 100%$ __�,$ 80,660 $ KINGS HWY WATERLINE 100°h _._._.... _$800,724 5--.._..._..._ _ 18TH ST. & 48TH WATER LINE 100% 5 7,899 $ - IONGS HWY II WATER LINE 100% _ $ 295.566 $ 8TH CT. & 2ND ST. WATER 100% S 5,085. $ - OLIVER WATER LINE 100% $ 4,556 $ BREEZY VILLAGE H2O PLANT _ 100% _ 5 20,181 $ - CITRUS GARDENS WATER DIST. SYS 100% $ _ 74,857 $ - 43RDAVENUE WATER EXTENSION /00X �$ 124,819 $ SUMMER PLACE WATER DIST. SYS. 100% $ 17,360 $ US #1 -10TH ST. TO SO. RELIEF 100% $ 57,168 , $ US #1 -10TH ST. TO SO. RELIEF 100% $ 84,089 $ HEDDEN PLACE WATER LINE 100% $ 23,615 $ - HERON CAY WATER LINE 100% $ 44,803 S CITRUS UTIL - WATER LINES FAC. 100% $ _ 33,185 S STH ST. CONNECTING WATER LINE 100% $_ 14,440 $ - SILVER OAKS WATER LINE 100% $ _ 14 808 $ MIRAFLORES WATER LINE 100% _ $- 18,941 $ - 24TH AVIGLENDALE TERR-H20 LINE 100% $ _ 21,713 $ SQUIRE VIL MOB HOME PK -WATER 100% _ $ 23,512 $ 50TH CT/OLD SUGAR MILL ESTATES 100% $ 25,655 S 12TH STREET WATER LINE 100% $ 765,270 $ 90TH AVE18TH ST. WATER LINE 100% $ 59,755 $ CHARLOTTE AVE. - WATER LINE 100% $ 27,404 $ ROYAL POINCIANA H2O LINE 100% $ 174,508 $ ROCKRIDGE WATER LINES 100% $ 127,414 $ 'SEB. MIDDLEIHIGH SCH H2O LINE 100% $ 378,811 S SEB MIDDLEMIGH SCH H2O LINE 100% $ 4,872 $ PHASE II-WATER MAIN 100% $ 237,098 $ _ PHASE [-WATER LINE 100% $ 300,383 $ WATER LINE-SEBASTIAN MIO-HI 100% $ 1,317,862 $ - GLENDALE LAKES SID WATER LINE 100% $ 105,340 $ WATER LINE-SEBASTIAN MID HIGH 100% $ 6,311 $ WATER LINE-WOOD HOLLOW 100% $ 43,133 $ WATER LINE-PINEWOOD LANE 100% $ _ 19,335 $ WATER LINE-RIVENBARKIPINEVIEW 100% $ 92,656 $ WATER LINE-IXORA PARKIGLENACRE 100% $ 57,946 $ IRCIWATER EXPANSION - PH III 100% E 203,193 $ IRCIWATER EXPANSION - PH III fPINEWOOD 100% $ 776,272 $ - ESTATESi34111_ E ;SHADY OAKS WATER LINE 100% 100% $ $ 24,222 $ - 83,929 $ - 'CASA RIO WATER UNE 100% E 51,060 $ - 'OSLO RD 81-95 WATER LINE 100% Is 568,052 $ - ,4TTH AVE SW WATER LINE 100% E 18,199 $ IFLORA LANE_6_ND PL) WATER UNE 100% E A--- - 16TH PLACE WATER MAIN 100% ------------ E -2-TSS- 30,513 $ NEW HORIZONS MHP WATER LINE 100% $ 10.164 $ 54TH AVEIRAINTREE WATER LINE 100% �_ $--- __-26,709 $ OSLO RDJ74TH AVE WATER LINE 100% _ 5 98,295 $ - CLUB GROVE ESTATES WATER LINE 100% ;_. 5 36.167 N. IRC PH I WATER EXPANSION 100% _ 5 _$ 38,168 $ - S. CO. RIO DEEP WELL EXPANSION 100% _ 5 3L278 S IRC WATER EXPANSION - PH II 100% _ S 900,673 $ IRC WATER EXPANSION PH II _ 100% $ 4.021 S - IRC PH II WATER EXPANSION 100% $ 345,748 S MISC. WATER IMPROV. FY 93-M 100% $ 26.489 $ - MISC WATER IMP FY 9495 100% $ 16,524 $- MISCWATERIMP-FY 9495 100% $ 41,605 $ MISC. WATER IMPROV 3RD QTR 100% _ _ _ $ 55,504 S - MISC. WATER IMPROVEMENTS 100% _ $ 66,658 $ - 10THCOURT S.W.WATER LINE _ 100% $ 26,784 $_ - 1. R. BLVD. PH IV WATER PROJ 100% $ 35,362 $ - I.R.BLVD PHNWATER ADDITION 100% -. $ 8,397 $-_ ST. JOHN CHURCH DEV. AGREEMT. _ 100% _ _ '_$ 17,835 $ N. CO. WATER TREATMENT PLANT ---- 100% $ 1.109.916 $ - SR 60 & 1-95 WATER LINE 100% $ _ 298,294. $ N. CO. WATER TOWER-ROSELAND 100% _ $ 818.592 $ CR510 858TH AVE -WATER UNE 100% $ 25,009, $ 16TH ST. WATER LINE 100% _ _ _ _ - $ 91 116 $ - ROSELAND WATER MAIN-PH IV 100% 5 162,413 $ - SEBASTIAN RIVER HOSP.-WATER 100% $ 7,820 $ SEBASTIAN WAL-MART WATER LINE 100% $ 121,677y $ - 9TH COURT WATER LINE 100% 3 18.502 $ - 25TH AVE 8 1ZTH ST WATER LINE 100% _.. $ 9.766 $ WENDYS RESTAURANT WATER LINE 100% $ 15.328 $ PALM GARDENS HOME WATER LINE _ 100% 5 _ 18,282 $_ - WHISPERING PALMS H2O R&R _ _ 100% _ _ _ _ $ 153,639-1-$--- 53,639$10TH I OTHCTIBTH ST. WATER LINE 100% $ 32,577 $ - 1. R. MEM HOSP WATER LINE R&R _ 100% $ 4,940 $ - TROPIC COLONY WATER LINE(R&R) 100% $ 180,075 E WALMART VERO BCH - WATER _ 100%_$ 125,807 $ 43RD AVE & 5TH ST. SW - WATER 100% i $ 21,591 $ MISC. WATER IMP.I ST QTR 100% _ _-_ $ $ MISC WATER IMPROVEMENTS _ 100% $ -17, 26,509 E - MISC. WATER IMPROVEMENTS 100% $ _ 9,793 E - MISC. WATER IMPROVEMENTS _ _ 100% $ 68.061 E - WATERDISTRIBUTIONSYSTEM _ _ 5 2,026,391 $ ON-SITE WATER DISTRIBUTION 100% $ 11,281 E - IRC WATER EXP PH V100% 5 1,407,086 $ IRC WATER EXP PH IV 100% $ _.._...__ 1.485,911 $ - M` 4Ub E 407 INDIAN RIVER ESTATES-PHASE It 100/ $ 74,503 $ 74,603 VERO BUILDING CORP 100% $ 32,997 $ 32,997 HIDDEN OAKS 100% $ 21,802 $ 21,802 OLD SUGAR MILL-UNIT 5 1D0% $ 3,641 $ 3,641 601 PLAZA 100% $ 5,301 $ 5,301 CATALINA OAKS 100% $ 19,951 $ 19,951 CATALINA GROVE VILLAGE WALK 1D0% $ 13,539 $ 13,539 GROVE ISLE - OFFSITE WATER 100% $ 50,681 $ 50,681 GROVE ISLE - ONSITE PHASE 1 100% $ 18,699 $ 18,699 GROVE ISLE GARDEN HOMES 100% $ 3,468 $ 3,488 CORAL GROUP, INC- OFFSITE 100% $ 23,409 $ 23,409 CORAL GROUP, INC - ONSITE 100% $ 16,740 $ 16,740 11TH AVE - OSLO & 8TH ST 100% $ 3,393 $ 3,393 SANDERLING SID 100% $ 10,871 $ 10,871 _ B & H PROPERTIES - WALDOWAY SD 100% $ 11,606 $ 11,606 BRIARWOOD APARTMENTS 100% $ 20,295 $ 20,295 _ SOUTH VERO SQUARE SHOPPING_ 100% $ 32,410 $ 32,410 GLENDALE INDUSTRIAL PARK 100% _ $ 24,860 S 24,880 WINDSOR POLO & BEACH CLUB 1 100% $ 227,483 $ 227,483 5TH ST. S.W. REBEL RD) _ 1 100% _ $ _13,720 $ 13,720 WALKING HORSE HAMMOCK SID 100% $ 26,256 $ 26,256 WOODBRIDGE OFFSITE 100% $ 42,925 $ 42,925 WOODBRIDGE- ON-SITE 100% $ 38,980 $ 38,980 MEDICAL SERV. CTR PARTNERSHIP 100% $ 26,964 $ 26,964 MIRAFLORES INC-OAK MEADOWS SID 100% $ 15,395 $ 15,395 OLD SUGAR MILL EST -UNIT #7 100% $ 22,289 $ 22,289 LAUREL OAKS SID - WATER DIST. 100% $ 35,285 $ 35,285 COUNTRY MEADOWS SID-ONSITE WAT 100% $ 17,312 $ 17,312 COUNTRY MEADOWS SD-OFFSITE WAT 100% $ 34,985 $ 34,985 IRCHA -VICTORY PARK 11- WATER 100% $ 14,642 $ 14,642 SYLVAN LAKES SD-H.K2.DEV CORP 100% $ 53,990 $ 53,990 SEALD-SWEET GROWERS -WATER 100% $ 47,551 $ 47,551 HENRY FISCHER NO.OF BV EXH. 100% $ 5.728 $ 5,728 HENRY FISCHER NO.OF B EXH. B 100% $ 15,190 $ 15,190 H.FISCHER-SANDLAKE MOB PK-WAT 100% $ 59,838 $ 59,838 RIVULARIS SID R. OOARE 100% $ 8,863 $ 8,863 RIVULARIS SID R. MARE 100% $ 12,113 $ 12,113 _ I.R. PACKING CO. - 47TH ST. 100% $ 3,707 $ 3,707 TALL PINES WATER LINE 100% $ 50,454 $ 50,454 OLDE SOUTH COMMERCIAL PARK 100% $ 7,035 $ 7,035 HERON CAY - PHASE 1 100% $ 110,949 $ 110,949 HERON CAY- PHASE 11 100% $ 70,946 $ 70,946 HERON CAY- PHASE III & IV 100% $ 77,217 $ 77,217 INDIAN OAKS 100% $ 22,093 $ 22,093 INDIAN OAKS 100% $ 26,503 $ 26,503 ST. DAVIDS ISLAND-RIVER HARBOR 100% $ 22,094 $ 22,094 OCEAN HIDEAWAY ESTATES - PH 1 100% $ 10,806 $ 10,806 SEAVIEW - N. BEACH H2O MAIN 100% $ 177,950 $ 177,950 SEAVIEW - H2O DISTRIBUTION 100% $ 33,755 $ 33,755 COLONIAL GARDENS H2O - PH 1 100% $ 26,051 $ 26,051 CHAPMAN CORP40TH ST/57TH TERR 100% $ 13,711 $ 13,711 43RD AVENUE WATER EXTENSION _ 100% $ 9,992 $ 9,992 SUMMER PLACE WATER DIST. SYS 100% $ 215,532 $ 215,532 NO. BEACHES A-1-A WATER LINE E 100% $ 117,810 $ 117,810 OCEANWAY SID WATER DIST. 100% $ 13,209 $ 13,209 UNDSEY LNS WATER DIST. LINES 100% $ 49,456 $ 49,456 COPELAND LANDING W/D LINES 100% $ 62,624 $ 62,624 COPELAND LANDING - PHASE 11 100% $ 26,002 $ 26,002 COPELANDS LAND. WATER PLT SYS 100% $ 80,578 $ 80,578 WINDSOR PROPERTIES W/D LINES 100% $ 124,883 $ 124,883 TIMBER RIDGE - FOXES RUN @ 100% $ 8,026 $ 8,028 WINDSOR GOLF MAINT FAC WAT SYS 100% $ _ 11,800 $ 11,800 MISTY MEADOWS SID WATER SYS. 100% $ 18,493 $ 18,493 GRAND HARBOR MARINA-WATER SYS 100% $ 15,658 $ 15,668 NEWPORT ISLAND WATER SYS. 100% $ 35,569 $ 35,569 23RD AVE./NO. OF 8TH ST. WATER 100% $ 14,642 $ 14,642 25TH AVEJNO. OF 8TH ST WATER 100% $ 13,488 $ 13,488 26TH AVEJNO. OF 8TH ST WATER 100% $ 20,954 $ _ 20,954 26TH AVEJSO. OF 8TH ST WATER 100% $ 19,233 $ 19,233 THE GROVE OF VERO - WATER DIST 10D% $ 87,362 $ 87,352 ST. JOHN CATHOLIC - WATER LINE 100% $ 25,053 $ 25,053 TANGLEWOOD MOB HOME PK-WATER 100% $ 34,339 $ 34,339 SQUIRE VILLAGE - WATER LINE 100% $ 22,634 $ 22,634 WINDSOR PROP WATER DIST-PH II 100% $ 29,569 $ 29,569 36TH AV WATER MAIN FLA ACRES 100% $ 18,556 $ 18,556 KINGS HWY SID - H2O LINE 100% $ _ 32,125 $ 32,125 MITAEAR 38TH PL H2O LINE ____. 100% $ 19,871 $ 19,871 THE MEADOWIST C_ WAT.MAIN 100% $ 19,442 $ --- 19,442 WATER EXPANSION PHI 100% - -- $__ _ 1,686,712 $ 1,686,712 COUNTRYSIDE SID 38TH SQ 20 100% $ 42,496 $42,496 COUNTRYSIDE-NO. WATER DISTRIB. 100% $ 51,376 $ 51,376 TIMBER RIDGE - WATER LINES _ 100 % $ 10,386 $ 10,386 GHAMARBOR VILLAGES WATER LINE 100% $ 42,477 $ _ 42,477 GHAMARBOR VILLAGES-WATER UNE 100% $ 22,814 $ 22,814 WAFFLE HOUSE WATER LINES100% $ 5,250 $ 5,250 GRAND HARBOR H2O STORAGE TANK 100% $ 346,731 $ 346,731 408 RCNLD RANCHLAND MOBILE HOME PARK 100% �� 5 I $ 18.654 $ 18,654 WATER MAIN EXTENSION 100% _ $ $ _ - 17,248 $ 17,248 RIVER BOAT CLUB WATER MAIN 100% 16.541 $ $ 28.872 $ 28,872 TIMBER RIDGE -E. POINTE COURT _ 100%$ 15,477 _ 9,891 $ 9,891 ROSEWIND S/D WATER LINE 100% 4PTIST CHURCH WINTER BCH $ --19,214 1 $ 19,214 SHADY REST MOBILE HOME PARK 100% 100% $ 10,161 $ 10,161 WATER MAIN - PALM GARDENS 100% _ $ 20,712 $ 20,712 STONEBRIDGE WATER DIST. 100% 83.168 $ 5 61,090 1 $ 61,090 OAK TERRACE WATER LINE 100% _83,168 6,390 $ 34,439 $ 34,439 VILLAGE OF LEXINGTON PH II&III ' ^�' S 19,385 $ 19,385 WENDYS RESTAURANT WATER SYS 100'„ 100% ._. 100% $ 23.313 5 23,313 SEA OAKS DUNEHOUSE Ell II _ 10096 _ _ _ S 10,648 S 10,648 _ INDIAN RIVER APARTMENT HOMES _ 100% _ _ S 83.239 S _ 83,239 --_- NATIONAL HEALTH CARE A.C.LF. 100% _ S 6.1,090 ; _ 61,090 ON-SITE WATER IMPROVEMENT100% 43,646 R DISTRIBUTION SYSTEM 5 _$ _ 5,955 WATER DISTRIBUTION SYSTEM _ 100%5 _ _ 100% - 5 $ 559,978 SR6011-95 COMMERCIAL PARK 100% S $ _559,978 43,053 $ 43,053 OAK POINT SID WATER SYSTEM100 --- ., % 12,906 $ S $ 11,095 SEA OAKS NW PHASE II 100% ___...... 20,124` $ _11,095 11,795 $ 11,795 _ VILLAGE GREEN WATER CONNECTION 100% � S 52,493 $ 52,493 I.R. CLUB WATER PH I, II, 111 100% _ $ 125.488 $ 125,488 WATER DISTRIBUTION 100% - S 6,065 $ - &065 _---_-_ INDIAN RIVER CLUB - WATER - _ 100% __..3,313 $ $ 31.313 $ 31.313 HARBOR VILLAGE PH III-WATERI-----100%- 14.308 $ 5 45.484 $ 45.484 HARBOR VILLAGE PH IV -WATER ��- -�- 100% BILITATION HOSPITAL WATER 5 18.306 $ 18,306 HAMILTON ISLAND - WATER 100%- _ 100% 5 5 24,981 $ 24,981 ST. CATHERINES ISLAND -WATER _ 100% 100% _ $ $ 38.217 S 20,716 $ 38,2V 20 716 ST. GEORGES ISLAND - WATER ST. ANNES ISLAND - WATER 100% UGAR MILL UNIT 4 -W/D $60,758 5 60,758 11 OAK HARBOR -WATER 100% _ _ _ 100% $ 101,942 $ 101.942 ST. JAMES ISLAND -WATER _ 100% $ $ 68,470 5 68,470 ISLAND CLUB SID WATER PH I100% 5 3,386 $ 5 90,969 $ 90,969 ISLAND CLUB SID WATER PH II 700% 11,713 $ 22,767 $ 22,767 RIVERPOINT S/O WATER 100% - S 42,229$ 42,229': WAL-MART SR60-WATER 100% 100% --_ 5 5 9,696 $ 9,696 ORCHID ISLAND - WATER _ 100% 17.260 $ 17.260 5 _ 101,682 4 $ 101,682 =BRIDGE OFFSITE WATER 100% 5 56,373 $ 56.373 _ .W QUAY DOCK RD -WATER 100•b _ $ 30,678 $ 30.678 .IMG HOUSE OFFSITE WATER 100% : $ 16.541 $ 16,541 .ING HOUSE ON SITE WATER _ 100% i$ 15,477 $ 15,477 'NALDSCR512-WATER 100% $ 5.879 $ 5,879 4PTIST CHURCH WINTER BCH 00°' - _ $ 66.001 $ 66 001 _ I MASTER PLAN WATER PLANT 100% $ 537.788 $ 537,788 NELL FIELD 100% _ 359,356 $ _. 359,356 =BRIDGE SID MAIN EXTENSION _ 100% - _$ _ $ 83.168 $ T WATER LINE LOOP 100% _ $ 6.390 $ _83,168 6,390 SSO QUICK MART WATER _ 100% $ 24.109 $ 24.109 IANA AVE WATER 100% $ 116,011 $ 116,011 MEADOWS WATER --- WON SHORES (110TH Sly_ _ 100% ._. 100% $ $ 58.041$ 27,064 $ 58041' 27 061 iTATION #I5__ _ _ _ _- _ 100% i {}. $ 5,999 $ 5,999���111� AERGENCY OPERATIONS CENTER _ 100% _ _ _ $ 28,031 $ 28.031 5MAN AIRPORT PICKELBALL WATER IMP 100% $ _ 8,424_ $ 8,424 R DISTRIBUTION SYSTEM 100% _ _ $ - _ 43.646 $ 43,646 R DISTRIBUTION SYSTEM 100% 5 24.667 $ 24,667 R DISTRIBUTION SYSTEM _ _ 100% - 5 61,697 $ 61.697 _ R DISTRIBUTION SYSTEM 1 S 451,581 $ 451,581 '.R RIDGE WATER LINES_ 100% _ S 12,906 $ 12,906 _ HTON SID WATER DIST SYS __ 100% $__ 20,124 $ 20,124` S RIDGE WATER DIST LINE 100% S �. 8,520 $ 8,520 A OF IRC WATER DIST 100% $ 2,951 $ 2,951 RIDGE SUB DIV WATER DIST. _ 100% $ 14,092 $ 14,092 INN - WATER MAIN CONNECT_ 100% _ _.. $ 5,550 $ 5,550 IND PARK WATER DIST _._..._._ _. _ 100%,... . __._.._..._. .__.. $ __..3,313 $ __..-3,313 ING LAKE ESTATES WATER 100% $ 14.308 $ 14,308 INOS REST. WATER SYSTEM._ 100% $ 13.312 $ 13,312 BILITATION HOSPITAL WATER 100% $ 7.922 $ 7,922 HOOD SIC WATER DIST. _ __. _ 100% 5 30.004 $ 30,004 AART WATER DISTRIBUTION _ 100% $ 5.828 $ 5,828 AARTADDITION 100% S 2.958 $ 2,958 UGAR MILL UNIT 4 -W/D _ 100% $ 3.366 S 35366 UGAR MILL -UNITS 2&3 W/D _ _ _ 100% S 15,656 $ _ 15,656 SC -2 WATER DIST. 100% - $ 5.394 $ 5,394 '.REEK WATER DIST. - 100% 5 3,386 $ 3,386 (WOOD EST.(SUH SQUARE)W/D _ 100% $ 11.713 $- 11,713 (WOOD EST. PHASE 1 - W/D 100%_ S 9.297 $ VATER LINE-USI/OLD DIXIE 100% $ 175.567 $ VATER LINE - 19TH AVE. 100% --_ 5 169,989 $ 169,989 OAKS WATERLINE 100% $ 17.260 $ 17.260 SHORES PROJECT. WATER 100% 5 15.675.. $ 15,675. 409 410 FtKed Auets Lkflng and Functional Allocations Schedule 1 Water Sewer Asset Description Ad.in Treatment Allocation Allocation Transmissioni T,..t..ntl Distribution Disposal Allocation Allocation Transmissiont Collection Allocation Gross Asset Value RCNLD Contributed Assets Value 98TH AVE WATER &SEWER PROJECT 100% S 92,763 S HAMMOCK LAKES SEWER 100% $ 94,324 $ S. CO. WWTP CHLORINE SYSTEM 100% $ 123,002 $ US GENERATOR SET REPAIR 100% S 2,499 $ LAUREL WOODS FORCE R&R 100% $ 26,046 $ R&R WET WELL REHAB 100% $ 104,025 $ HAWKS NEST US R&R 100% $ 2,694 $ CLEVELAND STREET FORCE MAIN 100% $ _ 50,751 $ WATERS EDGE FORCE MAIN 100% $ 5,739 $ EAGLE TRACE FORCE MAIN 100% $ 289,966 $ HOMELESS ASSISTANCE FM EXT 100% $ 140,414 S IR COURTS - MP SEWER 100% $ 48,527 $ WOODMERE TRADE CENTER FORCE MN 100% $ _ 37,645 $ SOUTH COUNTY WWTP - PHASE II 100% $ 6,563.$ 74TH AVE FORCE MAIN RELOCATE 100% TROPIC GROVE LIFT STATION IMPROVEMENTS 100% $ 3,345 $ - NORTH COUNTY WWTP LIET STATION UPGRADE 100% $ 10,391-'-$ _ _ _ - CHLORINE TANK INSTALLATION AT WRWWTP 100% $ 31,715 $ KINGS HIGHWAY FORCE MAIN EXTENSION 100% S 360,608 S - ARBOR TRACE 1096' FORCE MAIN EXTENSION 100% $ _ 179,870 $ OAKS OF VERO - SEWER IMPROVEMENTS 100% $ 35,425 $ - 58TH AVE 6' FORCE MAIN STUB OUT OSLO &43RD SEWER IMPROVEMENTS JUNGLE TRAIL/PELICAN ISLAND OLD SAVANNAH S/D FORCE MAIN 58TH AVENUE WATER SLUDGE I EXPANSION IMPROVEMENTS FORCE EXT CR510158TH INDIAN RIVER BLVD 16' WATER MAIN POINT WEST 16' FORCE MAIN 58TH AVENUE RECLAIMED WATER MIAN NORTH CENTRAL WWTP FORCE MAIN WALKER WOODS CLUB FORCE MAIN TROPICAL ISLES SID FORCE MAIN WATER/ SEWER EXTENSION: 98TH TO 10DTH PINNACLE GROVES APTS FORCE MAIN RIVERSIDE MP / NMP FORCE MAIN DIAMOND LAKES SEWER iMASTERPLANUPDATE 100% CSUNRISE DRIVE SEWER LATERAL MISC SEWER IMPROVEMENTS 100% 100% 100% 100% 100% 100% 100% 100% _ 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%_ $ _ $ ' $ $ $ S S S ' $ $ _$ $ $ $ $ $ __. $ 1 $ S , $ _... 7,767 $ 132,925 $ 133,915 $ _ 157,436 $ 1,377,133 $ - _352,393 $ _ 118,217 $ 203,926 $ 32,608 $ 1,168,505 $ 1_,394,146 $ _ _2_20,487 $ 46,154 $ 162.807 $ 125,868 $ 111.436 $ 140.396 $ 82.846 $ 5,934 $ 26.948 $ - - - - - - - - - - - CENTRAL REGIONAL WWTP ODOR STUDY 100% $ 575,618 $ 74TH AVENUE FORCE MAIN 100% $ 1,445,009 $ - CENTRALWWTPEXPANSION 100% S 5,035,111 $ - OAK ISLAND, PHASE II 100% f 142,576 $ FALCON TRACE WATER &SEWER FORCE MAIN 100% $ 100,260 $ - 6'FORCE MAIN -26TH ST/ 8TH AVE TO 66TH 100% $ 85,2931 $ - 8' FM / 1ST ST SW - 43RD AVE 70 27TH_ AVE 100% $ _ 60,340 $ - DAISIE HOPE CENTER LIFT STATION 100% $ 54,569 $ 65TH STREET FORCE MAIN 100% $ _ _ 206,431 $ - LIFT STATIONS 68 & 69/BENT PINE REDIRECT 100% $ _ - 130,432 $ UH ST FM - IR BLVD TO 82ND AVENUE 100% $ 8,770,430 $ ROCKRIDGE VACUUM SEWER MITIGATION 100% S 1,028,549 $ WABASSO BEACH PARK LIFT STATION 100% $ 108,720 $ LIFT STATION #58 ON 37TH ST IMPROVEMENTS 100% $ 121,253 $ WABASSO BRIDGE SUBAQUEOUS PIPE CROSSING 100% $ 1,178,721 $ 24' FM - 15TH AVENUE TO OSLO ROAD 100% $ 279,246 $ GRAND HARBOR REUSE 12' PIPELINE 100% $ 912,202 $ SUMMER PLACEISHELL LANE SEWER ASSESSMNT 100% $ 66,121 $ - ROSELAND H2O TANK FIBER DATA FLOW TO LIS 100% $ 11,802 f LATERAL G FM CONVERSION TO W REUSE MN 100% $ _ 1.127563 $ FORCE MAIN - UNDER 66TH AVE & RANGELINE 100% $ _ 22,9M' -S-- - _ WATERWAY VILLAGE SEWER LINES 100% $ 188,826$ - NWWTP REUSE STORAGE& REPUMP FACILITY 100% $ 1,689,842'$ - 82ND AVE BRIDGE RELOCATION& REUSE 100% $ 181,106 $ - NORTH CO RIO BRINEICR 510 FM TO REUSE 100% $ 1,013,935 $ - WEST WABASSO GRAVITY SEWER LINES 100% $ 980,913 $ - JOHNSONRESIDENCE GRAVITY SEWER E_XTENSIO 100% $ 9,542 $ - 1LOUISIANA AVE FORCE MAIN _ 100% 11,981 $ 32ND AVE SEWER SERVICE 100% $ 26,T77 $ NORTH COUNTY SEWER 100% $ 2,567,254 $ NORTH COUNTY COMMERCIAL SEPTIC -SEWER 100% $ 65,091 (SEGMENT 3 LANDFILL EXPANSION 100% $ 649,289 - LOSTTREEPRESERVESEWER 100% $ 46,511 S WEST WABASSO PHASE 2 SEWER 100% $ 1,781,416 $ - W WWTF.BLOWER BUILDING i _ (DOLLAR GENERAL WM EXT. COUNTY CONTRIB. 100% 100%$ $ 167,736 $- 111,000 _ QST. AUGUSTINE_AVE. SEWER 100% $ 37,972 $ FIRS E STATION #14 �- -�-- 100% $ 18,301 $ 45TH ST INDUSTRIAL PARK WATER IMPROVEMEN 100% $ 107,337 $ ___--18,301 107,337 NN CO WWTP 100% $ 146,651 $ _ 146,651 GRACES LANDING FM/LS 100% $ 41,285 $ 41,285 SCHUMANN DR FORCE MAIN 100% $ 20,338 $ _ 20,338 BARBER ST SW US -1 INDEPENDENT IMPORTS OF VB 100% 100% $ $ 17,701 $ 8 578 $ 17,701 6,578 WATERFORD LAKES PHASE I SEWER 100% $ 203,379 $ 203,379 GRAND HARBOR PODS'S' & T 100% $ 223,396 $ 223,396 SABAL TRACE - PHASE I SEWER 100% $ 31,890 IS 31,890 CITRUS SPRINGS VILLAGES B & C100% _ 171,915 $ 171,915 GRAND HARBOR VILLAGE MARINA 100% _$ $ 8,840 $ 8,840 SUNSET COVE SEWER 100% $ 35,856 S 35,656' EMERALD ESTATES FORCE MAIN WATERS EDGE -PHASE II SEWER 100% _ POINTE WEST CEN VILLAGE PHASE III SEWER 100% S 54,863-t$ 54L863 $ 84,903 $ _ 84.903 5 37,375 S 37375 411 E 412 E 413 E 414 `1 416 417 418 E 419 RACEWAY STORE WATER IMPROVEMENTS 100% $ 32,834 $ 32,834 WINDSOR -OCEAN BLUFF WATER IMPROVEMENTS 100% $ 36,963 $ 36,963 GRACEWOODS WEST SID -HABITAT FOR HUMANITY 100% $ 27,219 $ 27,219 THE FOUNTAINS - LOT 4 & 5 100% $ 12,156 $ 12,156 HABITAT FOR HUMANITY OTC BUILDING -WATER 100% $ 14,898 $ 14,896 NORTH SHORE CLUB WATER IMPROVEMENTS 100% $ 34,175 $ 34,175 JOHN'S ISLAND WEST CLUBHOUSE WATER IMP 100% $ 107,658 $ 107,658 WINDSOR TOWN CENTER WATER MAIN IDD% $ 10,648 $ 10,648 IRCSD SUPPORT COMPLEX WATER IMPROVEMENTS 100% $ 54,521 $ 54,521 SRATRANSIT ADMIN FACILITY WATER IMPRMNT 100% $ 16,815 $ 16,815 COMMUNITY ASPHALT WATER MAIN EXTENSION 100% $ 23,128 $ 23,128 QUAIL CREEK PD WATER IMPROVEMENTS 100% $ 229,519 $ 229,519 FIELDSTONE RANCH SID -PHASE II WATER 100% $ 30,719 $ 30,719 WINDSOR SID - BLOCK 46 WATER 100% $ 33,378 $ 33,378 HARBOR POINT SHOPPING CENTER WATER IMP 100% $ 112,455 $ 112,455 CROSS CREEK LAKE ESTATES WATER IMP 100% $ 338,892 E 338,892 WATERSIDE SUBDIVISION WATER 100% $ 180,429 $ 180,429 THE VILLAS AT THREE OAKS WATER 100% $ 249,135 $ 249,135 COLLIER CLUB 1116 WATER IMPROVEMENTS 100% $ 40,151 $ 40,151 FIELDSTONE RANCH - PHASE 3 WATER IMPRVMN 100% $ 62,026 $ 62,026 RESERVE @ PELICAN ISLAND SID WATER 100% $ 25682 $ 25,682 BEACH COVER RECREATION AREA WATER 100% $ 48.872 $ 48,872 FARNSWORTH OSLO & 27TH WATER IMPROVEMNTS 100% $ 20,540 $ 20,540 COVE @ WATERWAYVILLAGE WATER IMPROVMNTS 100% $ 140,258 $ 140,256 LIFE FOR YOUTH CAMP CHAPEL WATER IMPROVE 100% $ 24,142 $ 24,142 COLLIER CLUB IIIC WATER IMPROVEMENTS 100% $ 34,423 $ 34,423 DOLLAR GENERAL 27TH AVE RUTZ CTR WATER 100% $ 5,838 $ 5,838 MCDONALD'S AT HARBOR POINT WATER IMPROVE 100% $ 10,383 $ 10,383 LAKE SAPPHIRE WATER IMPROVEMENTS 100% $ 67,223 $ 67,223 TREASURE COAST ELEMENTARY CLASSROOM ADDN 100% $ 14,810 $ 14,810 CUMBERLAND FARMS -45TH & US1 WATER IMP 100% $ 8,568 S 8,568 SPYGLASS SID WATERMAIN EXTENSION 100% $ 45,234 $ 45.234 COLLIER CLUB PHASE IIID WATER IMPROVEMNT 100% $ 72,005 $ 72,005 INDIAN RIVER RECYCLERS LLC WATER IMPROVE 100% $ 19,664 $ 19,664 MILLSTONE LANDING PHASE VI WATER IMP 100% $ 229,468 $ 229,468 MILLSTONE LANDING PHASE V WATER IMP 100% $ 89,094 $ 89,094 FIRE STATION #13 WATER IMPROVEMENTS 100% $ 12,410 $ 12,410 MILLSTONE LANDING PHASE N WATER IMP 100% $ 190,924 $ 190,924 OSLO RD FAMILY DOLLAR WATER IMPROVEMENTS 100% $ 24,366 $ 24,366 CITRUS ELEMENTARY SCHOOL WATER IMPROVMNT 100% $ 29,166 $ 29,166 SCHOOL BRD ADMIN BLDG WATER IMPROVMNT 100% $ 53,876 $ 53,876 SERENOA PHASE 3 WATER IMPROVEMENTS 100% $ 94,942 $ 94,942 BERKLEY SQUARE SID WATER IMPROVMNTS 100% $ 104,273 $ 104,273 ADVANCED AUTO PARTS OSLO WATER IMP 100% $ 13,305 $ 13,305 LILY'S CAY WATER IMPROVEMENTS _ 100% $ 121,958 $ 121,958 SEBASTVIN ASSIST LIVING FAC-WATERCREST 100% $ 15,156 $ 15,156 SEBASTIAN ASSIST LIVING FAC-WATERCREST 100% $ 40,333 $ 40,333 AUDREI"S FEED STORE WATER IMPROVEMENTS 100% $ 16,802 $ 16,802 ACORN MINI STORAGE SEBASTIAN -WATER IMP 100% $ 14,855 $ 14,855 SUN UP ADULT CARE CENTER -WATER IMPROVMNT 100% $ 44,061 $ _ 44,061 RESTORATION HARDWARE EXP -VB OUTLETS 100% $ 14,380 E 14,380 LAKES@ NATERWAY VILL-2A-1 WATER IMP 100% $ 236,593 $ 236,593 HABITAT FOR HUMANITY RESTORE WATER IMPRV 100% $ 10,563 $ _ 10,563 INTERGENERATIONAL FACILITY WATER IMP 100% $ 45,522 $ 45,522 THE RESERVE PHASE I & II WATER IMP _ 100% $ 266,553 $ 266,553 LAKES @ WATERWAY VILLAGE PH If WATER 100% $ 198,098 $ 198,098 RESERVE GRAND HARBOR PH 1 WATER IMP 100% $ 127,787 $ 127,787 SANDCREST SID PHASE I WATER IMP 100% $ 104,300 $104,300 HARMONY RESERVE WATER IMPROVEMENTS 100% $ _________ 297,027 $ 297,027 SERENOA PHASE WATER IMPROVEMENTS 100% $ 99,358 $ 99,358 THE CAR STORE WATER IMPROVEMENTS 100% $ 43,126 E 43,126 THE WILLOWS PHASE I WATER IMPROVEMENTS 100% $ 152,759 $ 152,759 LAKES @ WATERWAY VILLAGE POD 3R WATER 100% $ 153,778 $ 153,778 IR MOSQUITO CONTROL WATER IMPROVEMENTS 100% $ 28,817 $ 28,817 DOLLAR GENERAL OSLO WATER IMPROVEMNTS 100% $ 18,400 $ 18,400 WAWA 1180 US 1 WATER IMPROVEMENTS 100% $ 33,320 $ 33,320 80TH AVE WM EXTENSION IMPROVEMENTS 100% $ 20,549 $ 20,549 AUTO ZONE STORE #4910 WATER IMPROVMNTS 100% $ 37,079 $ 37,079 JACKSON ST CORNER SID WATER IMPROVMNTS 100% $ 10,473 $ 10,473 FMC SEBASTIAN DIALYSIS WATER IMPROVEMNT 100% S 24,944 $ 24,944 1605 & 1625 98TH AVE WATER IMPROVEMENTS 100% $ 31,644 $ 31,644 SRSO WAWA & MCDONALDS WATER IMPROVMNT 100% $ 38,774 $ 38,774 LOUDERMILK WATER MAIN EXT-665551STAVE100% $ 10,348 $ 10,348 GRAND HARBOR OSPREY VILLAGE WATER --- --- ---_-_-_- 100% ---- $ 36,272 $ - ---36,272 WASTE MANAGEMENT CNG FAC WATER IMP _ 100% $ 30,301 $ 30,301 LAKES WATERWAY VILLAGE WATER IMP _ 100% - E 241,393 $ 241,393 INDIAN RIVER CLUB PARCEL 9 WATER IMP SANDCREST PHASE 2 WATER IMPROVEMENT _ _ 100% _ 100% $ $ 77,649 $ 76,690 $ 77,649 76,690 POINT WEST E VILLAGE PH 2 WATER IMP 100% $ 223,343 $ 223,343 LAGUNA VILLAGE PLAT 34 100% 1 $ 49,502 $ 49,502 HARMONY RESERVE PHASE 2 100-A S 148,933 S 146,933 SHOPPES AT 11TH ST 100% $ 25,124 E 25,124 WINDSORBLOCK48 10D% $19,122 $ 19,122 VERO BEACH SELF STORAGE 100% E 6,785 $ 6,785 420 Fixed Assets Listing and Functional Allocations Schedule 1 Water Sewer Asse Deswiption Admin Allocation Transmissioni Treatment Distribution Allocation Allocation Treatment? Transmission/ Gross Disposal Collection Allo,aatjon Allocation Asset Value RCNLD Contributed Assets Value 83,893 SERENOA PHASE 5 100% E 83,693 S LAKE SAPPHIRE 100% $ 56,777 $ 56,777 ARCADIA PHASE 1 100% $ 148,211 $ 148,211 COVE @ FALCON TRACE 100% $ 445,982 $ 446,982 LOST TREE PHASE 1 100% $ 269,216 $ 269,218 ORCHID COVE 100% $ 138,709 $ 138,709 DKC VERO BEACH SQUARE 100% $ 112,940 $ 112,940 JOHNS ISLAND CLUB 100% $ 31,978 $ 31,978 BENT PINE PRESERVE PHASE t 100% $ _ 152,973: $ 152,973 LAKES @ WATERWAY VILLAGE 100% $ 378,471 $ 378,471 WATERWAY VILLAGE 43RD AVE PHASE I 100% E 54,401 $ 54,401 HARRINGTON INDUSTRIAL PARK 100% $ 18,982 $ 18,982 GIFFORD YOUTH ACHIEVEMENT CENTER 100% _ _ $ 48,720 $ 48,720 HAMPTON WOODS EAST 100% ,. $ 32,840 $ _ 32,840 POINT WEST E VILLAGE PHASE 28 SE 100% _ $ _ 266,126 �$ 266,126 VERO AUTOHAUS 100%�$ 6,981 $ 6,981 BCM STORAGE 100% _-,,$ 6,908 $ 6,908 SEBASTIAN AIRPORT SHADE HANGARS 100% S 14,607 $ 14,607 ORCHARD PARK PD v--- 100% $ 227,918: $ 227,918 THE WILLOWS PH 2 100% -_ $ 92960--92$ ,960 _ ORCHID LANDING SUBDIVISION 100% S _ 95,059 $ 95,059 VERO BEACH PAD READY --- 100% $ 40,203 $-- 40203 WATERWAY VILLAGE POD U 100% $ 149,104 $ 149,104 AERIAL WAREHOUSE 100% _ $ _ 14,716 E 14,718 PENNWOOD MOTOR LODGE 100% $ 28,624 $ 28,624 TRACTOR SUPPLY 100% _ S 26,012 $ 26,012 ARCADIA S/D PHASE II 100% $ _ " 120,387 $ 120,387 ARABELLA RESERVE _ 100% $ 230,610 $ 230,610 HARMONY RESERVE PO PHASE 3 _ 100% $ _ 311,296 311,296 OSPREYACRES 100% -_$-- 17,334 $ 17,334 PANERA SR 60 100% $ 12,801 $ 12,801 PARADISE CENTRAL -431520TH ST _ 100% $_ 8,993 $ 8,993 SOMMER PLACE 100% _ $ 40,115 $ 40,115 SUMMER LAKE NORTH 100% $ 73,757 $ 73,757 RESERVE @ VERO BEACH OUTPARCEL 100% _ S 8,107 E 8,107 LIGUORI OLD DIXIE 100% $ 20,510 $ 20,510 PLEASANTVILLE ASSISTED LIVING 100% _._ - --�$._ 144,641 $ 144,841 OYER AUTO SERVICE IOD% $ 22,406 $ 22,406 MAGNOLIA COURT L�WATERWAY 100% $ 33,848 $ 33,848 WATERWAY VILLAGE 43RD AVE PHASE II 100% $ 182,891 $ 182,891 85TH ST OFFSITE WATER MAIN 100% $ _ 408,482 $ 408,482 LOST TREE PRESERVE PHASE 2 100% $ 317,926 $ 317,928 LOST TREE PRESERVE PHASE 3 100% $ 172,163 $ 172,163 WINDSOR CABANA FIRE LINE 100% $ 10,084 $ 10,084 CERTUS ALF WATER IMPROVEMENTS 100% $ 29,567 $ 29,567 VERO BEACH MOB_______ _ 100% $ 11,604 $ 11,604 INDIAN RIVER INDUSTRIAL LOT 1 100% $ 5,249 $ 5,249 LOST TREE PRESERVE PHASE 1 - 700% E 157,853 $ 157,853 _ COVE_§FALCON TRACE WATER IM_PROVEME_NTS _ ___ _ 100% $ 278,111 $ 278,111 LUCAYA POINTE PH I WATER IMPROVEMENTS 100% $ 214,419 $ 214,419 DOLLAR GENERAL @ VERO BEACH UTIL IMPROVE _ _ 100% $ 5,971 $ 5,971 BENT PINE PRESERVE PHASE 3 WATER IMPROVM 100% $ 190,420 $ 190,420 HARMONY RESERVE PHASE 4 WATER IMPROVMNT 100% $ 238,4935 238,493 LAKES 0 BROOKHAVEN WATER IMPROVEMENTS 100% $ 168,529 $ 168,529 WATERWAY VILLAGE POD V WATER IMPROVMNT 100% _ $ 244,204 $ 244,204 PRESTON ESTATES LENNAR WATER IMPROVEMENT _ 100% _ _ $ 83,603 $ 83,603 FPL INDIAN RIVER SERVICE CENTER WATER 100% _ $ _ 71,654 $ 71,657 INDIAN RIVER MOTORHAUS WATER IMPROVMNTS 100% _ $ _ 7,589 $ 7,589 HIGH POINTE WEST WATER IMPROVEMENTS 100% $ HIGH POINTE PHASE t WATER IMPROVEMENTS 100% $ 313,346 $ 313,346 LUCAYA POINTE PH 2 WATER IMPROVEMENTS 100% $ 112,501 i $ 112,501 EL CAPITAN MHP WATER IMPROVEMENTS 100% S 35,135' $ 35,135 CITY OF SEBASTIAN PW WATER IMPROVEMENTS 100% $ 15,9_31$__ GRANDE HAMMOCK PD WATER IMPROVMENTS 100% _ _ $ _ 220,185 r$ _15,931 220,165 IR MOTORHAUS 2.0 WATER IMPROVEMENTS___ 100% _ _ $ 61,132 $ 61,132 HAWKS NEST WATER MAIN CONTRIB 100_% $ _ 70697: $ 70,697 WINDSOR WEST ON SAVANNAH 100% S _ 50,685:.$ 50,685 CRYSTAL WOODS- OFF-SITE 10091_ INDIAN RIVER ESTATES 100% PUBLIX SHOPPING PLAZA 100% $ 180,334: S 180,334 OSPREY POINTE @ GRAND HARBOR _ 100% _ $ 23,975 $v 23,975 HERON CREST ON-SITE UTILITIES "'. 100% S 253,996 " $ 259,998 OLD ORCHID GROVE -PHASE 2 100% _ $ 78.371 $ 78,371 OAK CHASE - PHASE 2 -- 100% $ _ 147.953 $ 147,953 ATTIC - 60 STORAGE FACILITY --- 10096 _- �_- .._ 5 21,762 $-_---� 21,762 RIVER LAKE ESTATES 100% $ 18,840 $ 18,840 POINTE WEST -CENTRAL VILLAGE _ 100% $ 331,448 $ 331.448 BLOCKBUSTER VIDEO SR -60 100% $ 8,813 $ 8.813 LUCAS DEVELOPMENT CONTRACTOR 100% _ $ 16,292 $ 16.292 _ CR -572 COMMERCIAL PARK 100% $ _ 48,543 $ 48.543 CYPRESS GREEN WIS DISTRIBUTION 100% _ $ 55,469 $ 55,469 0.609 ACRE ROW ON 31ST AVE-MCKELLAR PROP 100% _ _ $ 34,475 $ - 17.18 ACRES ON 41ST STREET AND 43RD AVE 100% $ 254,023 $ 17.18ACRES ON 41ST AND 43RD AVENUE 100% _ $ 10,649 $ - KUBOTA 520S 44 HP DIESEL WHEEL LOADER 100% $ 12,587 $ - OSPREYMARSHSTORMWATERPARK_ 100% _ $ 5415,979 $ - ALGAL HARVEST SCREEN 8 FLEX RAKE 100% _ $ 140.442 $, - - PUMP STATION WITH XYLEM PUMPS 100% $ 183.662 5 - OSPREY MARSH STORMWATER PARK-ADDL COSTS 100% _ S 23.307 $ OSPREY MARSH CONTRIBUTION FROM FUND 315 100% $ 2.900,394. $ 2,900.394 NATIONAL PUMP TURBINE 100% 12,976 $ ,H74MC-VERTICAL NATIONAL H14MC VERTICAL TURBINE PUMP 100% S SPOONSILL BRINE MARSH 100% S 1,896,117 $ CENTRAL WWTF ROOF REPLACEMNT 100% E 598,871 $ IL:tN 1 NAL WW II• 1jtAK8V)Ktl'LAGMNI _I _ _, -_ 100% $ 164,403 $ - 421 iXORA PARK SEWER LINES 137,105,240 64,376,633 124,248,438 100% $ 192,973 S 79,919,669 SOUTH RIO MEMBRANES $ RETROFIT 100% 59,214,138 115,417,076 _ $ 4,144,822 S 4,144,822 CWWTF RASWAS B RDT 42,383,191 12,310,928 100% Total S 1,488,737 $ 415,080,924 GRAND HARBOR WATER MAIN REPLAC 100% $ 32,425,1$ SBTH AVE RELOCATIONS -53RD -57TH 100% 100% $ 33,590 $ UTIL RELOCATES OSLO & 1-95 _ 100% 100% $ _ 128.143 $ - 8TH STREET UTILITY RELOCATIONS �' 100% 100% $ _ 1,426 457 $ - CR510 UTILITY MAIN RELOCATIONS 100% 100% $ _ 1,328,000 $ - CWWTFGENERATORREPLACEMENT 100% _ $ 108,702'-$ N WTP DATA ACQUISITION SYS LPG 10.0% $ 511,577 $ _- _ 58TH AVE UTIL RELOC-49TH-57TH 100% 100% $ 766,861 $ - 82ND AVE UTIL RELOCATION 100% 100% $ 51,405 $ UTILITY OFFICE RENOVATIONS 100%$ 8,130 $ SPOONBILLPOWER FEED - 100 $ 3,711 $ _ OSLO RD IMPROVE -58TH TO 82ND _ _ _ 100% 100% $ 4,334,154 $ 69TH ST WM58TH AVE LOST TREE 100% $ 806,880 $ _ _ _ _ - 43RD AVE -S RELIEF CANAL 18 WM' 100% $ 40,455 $ SOUTH WTP WELL S1 100% $ 99,665 g 51ST COURT WATER MAIN 10D% $ 21,254 $ SIOSOLIDS ALUM STORAGE TANK 100% $ 30,075 $ - ICWWTF ODOR CONTROL CONSTRCT 100% $ 86,898 $ - I66TH AVE UTILITY RELOCATIONS 100% 100% $ 21,500 $ NWWTF 24 FM REPLACEMENT 100% $ 44,705 $ WWWTF EFFLUENT REJECT SYSTEM 100% $ 17,300 $ CR510/61ST AVE UTIL CONSTRUCTN 100% 100% $ 120,180 $ WEST WABASSO SEWER PHASE 3 100% $ 1,483,471 $ 1,483,471 1-95 INTERCHANGE @ OSLO RD 100% 100% $ 1,899,179 $ LIFT STATION #5 EXPANSION 100% S 159,195 $ SEBASTIAN PHASE 11 WATER R SEW -- ------- 100% __--1 100% 1 $ --__ 4,910,576 $ 4,910,578 I FLORAVON SHRS SEPTIC TO SEWER I I I I 1 100% 1 $ 24,267 1 $ 24,267 Total Fixed Assets $ 415,080,924 $ 136,148,185 Summary by System and Function Calculated Function Accumulated Original Cost Depreciation ul RCNLD Water - Treatment $ 90,830,718 $ 49,623,740 $ 59,652,958 Water- Treatment/Distribution 137,105,240 64,376,633 124,248,438 Sewer- Treatment/Disposal 117,560,680 65,045,985 79,919,669 Sewer- Transmission/Collection 138,423,846 59,214,138 115,417,076 Subtotal $ 497,816,014 $ 252,156,026 $ 379,238,141 Administrative/General l'1 42,383,191 12,310,928 35,842,783 Total S 540,199,204 $ 264,466,955 $ 415,080,924 Summary of Contributed Assets Water Sewer RCNLD 59,074,455 74,412,312 Administrative/General I'� 2,661,418 Total $ 136,148,185 1) Non -capacity related assets and therefore not shown in Schedules 3 and 4 for the calculation of the water and sewer impact fees. 2) Accumulated depreciation calculated based on adjusted service life values for transmission and treatment assets consistent with the System Guideline Average Service Lives in the Florida Administrative Code for utility systems. Therefore, accumulated depreciation utilized herein for the calculated of RCNLD does not be to the County's Annual Comprehensive Financial Report. 422 System Capacities Schedule 2 Water System Sewer System Water Treatment Plants Capacity (MGD)1 Hobart WTP Oslo WTP 9.828 6.400 6.000 0.017 16.22800 Average/Peak Day: Avera e Capacity (MGD) Wastewater Treatment Plants Capacity (MGD) Central WWTF South WWTF West WWTF Blue.gress WWTF 4.000 2.000 6.000 0.017 12.02 Average/Peak Day: I era e Capacity (MGD) ission Lines ( 16.23 ITransmission Lines ( 12.02 16.23 1 1 1 12.02 Average/Peak Day: I Average Average/Peak Day: I Average day based on IRCDUS' current consumptive use permit. 423 rT ZUZ4 water impact ree - tsuy-in mernoa SCneduie 5 Transmission Collection„ w Gsfi 124 s, 7,942,361 51,132,095 59,074. Net System Value 710,59 73,116,343 $ 124 8 dr v x s `. - � a s Per Day (MGD) ce(9pd) sldentlal UI Ma m 4 4 3 a Cost per ERU Y 1 ny Estimate based on the annual average change from ENR Cost Construction Index for the past five years. ® 424 Estimate based on the annual average change from ENR Cost Construction Index for the past five years.. 425 9/24/2024 ITem 10.A.1. aIRCDUS COMPREHENSIVE RATE STUDY 2 Why We Are Here Today Approval to implement new Utility rates ■ Stantec performed a comprehensive rate study of our Utility rates ■ Provides fair and equitable rates for utility customers ■ Assures revenue sufficiency of the utility to maintain operational reliability ■ Incorporates future customer growth and demand projections ■ Date of prior utility rate and impact fee study, September 27, 2018 ■ Community engagement regarding proposed new Utility rates ■ Multiple community presentations ■ Web site describing the proposed new Utility rates ■ Website: IRCUtllityRates.com ■ Inserts and messaging on customer monthly billing statements 4z5 - 1 9/24/2024 ITem 10.A.1. ><,` IRCDUS COMPREHENSIVE RATE STUDY 3 Why We Are Here Today Approval to implement new Utility rates ■ Community support of new Utility rates ■ Letter of support from Indian River Neighborhood Association E` IRCDUS COMPREHENSIVE RATE STUDY 4 Why We Are Here Today Timeline associated with utility rate study ■ November 7, 2023 — The Board of County Commissioners (BCC) awarded a bid to Stantec Consulting to conduct a utility rate study ■ November 15, 2023 — Rate study kickoff meeting with Stantec Consulting ■ April 16, 2024 — Indian River County Utilities receives first draft of the rate study findings ■ August 22, 2024 — Conduct the workshop ■ August 23, 2024 to September 23, 2024 — Multiple community outreach presentations ■ September 24, 2024 — Public hearing to adopt new utility rates 4 25— 2 9/24/2024 ITem 10.A.1. IRCDUS COMPREHENSIVE RATE STUDY U .� 100% Co F 50% U .... 0% 2000 2005 2010 2015 2020 2024 Fiscal Year --IRCDUS —U.S. Water & Sewerage CPI • No IRCDUS rate increase between 1999 to 2019 • Avg. annual increases of 3.25% from 2021 to 2024 I IRCDUS COMPREHENSIVE RATE STUDY c Residential Monthly Bill Comparison FY 2024 Rates — Water & Sewer (4,000 Gallons) Barefoot Bay St. Lucie County s : � Fellsmere Fort Pierce Utility Authority Palm Bay Cocoa Port St. Lucie West Melbourne Melbourne Brevard County Stuart Vero Beach Martin County IRCDUS [ 9/24/2024 ITenn 10.A.1. IRCDUS COMPREHENSIVE RATE STUDY e User Rate Recommendations ■ Implement a 2 -yr plan of retail rate increases ■ Customer Bill Impact: Current FY 25 FY 26 Monthly Water & Sewer Bill (4 kgal): $50.67 $60.44 $67.70 Total $ Increase $9.77 $7.26 ■ Evaluate future rates with annual revenue sufficiency updates to reflect master plan identified future capital needs, changes in growth, and costs ■ Preserves IRCDUS' borrowing capacity for future system expansions 425. 4 9/24/2024 ITem 10.A.1. In IRCDUS COMPREHENSIVE RATE STUDY 9 Residential Monthly Bill Comparison FY 2024 Rates — Water & Sewer (4,000 Gallons) Barefoot Bay St. Lucie County Fellsmere Fort Pierce Utility Authority Palm Bay Cocoa Port St. Lucie West Melbourne Melbourne Brevard County Stuart Vero Beach Martin County IRCDUS Proposed FY 26 IRCDUS Proposed FY 25 IRCDUS IM IRCDUS COMPREHENSIVE RATE STUDY 70 I 4 Z5 - 5 9/24/2024 ITem 10.A.1. IRCDUS COMPREHENSIVE RATE STUDY 72 Impact Fees Different names: capacity fees, impact fees, capital charges, connection fees, system development fees Purpose: one-time fees for capacity costs of new development ("growth pays for growth") Uses: expansion -related capital Approach: Reconstruction cost new less depreciation of existing assets r' Fees have been in-place since at least 1999 9/24/2024 ITem 10.A.1. IIRCDUS COMPREHENSIVE RATE STUDY 14 I L FY 2024 Impact Fee Comparison St. Lucie County West Melbourne Palm Bay' Brevard County ' Fellsmere ' Indian River County (Proposed FY 25)' Indian River County.' Stuart Martin County M Vero Beach ' Melbourne ' Port St. Lucie ' Cocoa ' Fort Pierce Utility Authority' $0 D00 9/24/2024 ITem 10.A.1. dt,` IRCDUS COMPREHENSIVE RATE STUDY 15 I 1,000 gallons = $2.80 ... or ... 1 gallon of milk = $3.86 1 loaf of bread = $2.75 Large coffee = $3.75 Other User Rates 1 slice of pizza = $3.50 wed, ftw Box of cereal = $ 3.25 IRCDUS COMPREHENSIVE RATE STUDY MI Septage/Sludge Disposal ■ Non-domestic waste treated by IRCDUS ■ Current: $17.05/wet ton ■ Proposed: $26.06/wet ton 9/24/2024 ITenn 10.A.1. IRCDUS COMPREHENSIVE RATE STUDY 17 Customer Deposits Deposit per ERU III One-time initial deposit for new service $140 $125 ■ Minimizes Utility's risks of non- $120 payment $100 $100 • Returned to customer 24 months $80 (owner) or 60 months (tenant) of good $60 payment history $40 ■ Calculated based on proposed rates $20 and average usage $0 Existing Proposed IIRCDUS COMPREHENSIVE RATE STUDY 18 Miscellaneous Fees Results arable X25 - 9 9/24/2024 ITem 10.A.1. A` IRCDUS COMPREHENSIVE RATE STUDY 19 Next Steps September 24, 2024 ■ Utilities recommends the BCC approve the adoption of these proposed utility rates A25 - 10 9/qj'�/aa a 8� cded. 1 Mb. j. �•y.'�.`W� pit' � f .°.. ,. .e .r:.. e• .gyp. , ui::c: 'r, a ..# 4 9'. l�� 'I vv, � r w :..". '1' 4 .. � !j a . ;,a -Y. �• ° 'M{... Mme'. r ° � W. �a 1 .moi... F7,1 i i A 4a�, A` m K ILIA $.d e #,: a i as c •a 6 4.1 � e 4 A NINE O Ce of Public Hearing 0912412024 INDIAN RIVER COUNTY Susan J. Prado, Deputy County Attorney Chistopher A. Hicks, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Susan J. Prado, Deputy County Attorney DATE: September 13, 2024 SUBJECT: Local Provider Participation Fund Approval BACKGROUND. ATTORNEY Hospitals that provide Medicaid services or other forms of indigent care often fail to receive full compensation for those services, which leaves hospitals with unreimbursed costs. In 2021, County staff was approached by the Sebastian River Medical Center and Cleveland Clinic Indian River Hospital about establishing a local provider participation fund (LPPF) to assist in covering such unreimbursed costs. Under the LPPF ordinance approved in September 2021, Indian River County imposes an assessment on real property on which hospitals are located in the County. The funding raised by the assessment then goes through intergovernmental transfers that are consistent with federal guidelines, to support additional funding for Medicaid payments to the hospitals to address the Medicaid shortfall. Since the LPPF ordinance was adopted, the Indian River County Board of County Commissioners ("Board") annually adopts an assessment resolution and assessment roll. The LPPF ordinance requires each participating county to send a Letter of Agreement ("LOA") to the Florida Agency for Health Care Administration ("ANCA") by October 1St. County staff has no objection to the approval of the corresponding assessment resolution and LOA which are attached to this memorandum. FUNDING. There is no expenditure of County funds associated with this matter. The County collects these assessments and sends the funds to ARCA, which draws down additional Medicaid dollars from the Federal government. The local hospitals would then have the ability to bill for services provided to patients up to double the amount assessed. RECOMMENDATION. County staff recommends that the Board open the public hearing, take public comment and then vote whether to approve the Local Provider Participation Fund Resolution and Letter of Agreement. ATTACHMENTS. LPPF Resolution Letter of Agreement 426 RESOLUTION NO. 2024 - AN ASSESSMENT RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING AND ADOPTING A NON -AD VALOREM SPECIAL ASSESSMENT WITHIN THE COUNTY LIMITS FOR THE PURPOSE OF BENEFITING ASSESSED PROPERTIES THROUGH ENHANCED MEDICAID PAYMENTS FOR LOCAL SERVICES; FINDING AND DETERMINING THAT CERTAIN REAL PROPERTY IS SPECIALLY BENEFITED BY THE ASSESSMENT; COLLECTING THE ASSESSMENT AGAINST THE REAL PROPERTY; ESTABLISHING A PUBLIC HEARING TO CONSIDER IMPOSITION OF THE PROPOSED ASSESSMENT AND THE METHOD OF ITS COLLECTION; AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICES IN CONNECTION THEREWITH; PROVIDING FOR CERTAIN OTHER AUTHORIZATIONS AND DELEGATIONS OF AUTHORITY AS NECESSARY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, hospitals in Indian River County's jurisdiction (the "Hospitals") annually provide millions of dollars of uncompensated care to uninsured persons and those who qualify for Medicaid because Medicaid, on average, covers only 60% of the costs of the health care services actually provided by Hospitals to Medicaid -eligible persons, leaving Hospitals with significant uncompensated costs; and WHEREAS, the State of Florida (the "State") received federal authority to establish the Statewide Medicaid Managed Care Hospital directed payment program (the "DPP") to offset hospitals' uncompensated Medicaid costs and improve quality of care provided to Florida's Medicaid population; and WHEREAS, Hospitals have asked Indian River County (the "County") to impose a non - ad valorem special assessment upon certain real property interests held by the Hospitals to help finance the non-federal share of the State's Medicaid program; and WHEREAS, the only real property interests that will be subject to the non -ad valorem assessments authorized herein are those belonging to the Hospitals; and WHEREAS, the County recognizes that one or more of the Hospitals within the County's boundaries may be located upon real property leased from governmental entities and that such Hospitals may be assessed because courts do not make distinctions on the application of special assessments based on "property interests" but rather on the distinction of the classifications of real property being assessed; and WHEREAS, the funding raised by the County assessment will, through intergovernmental transfers ("IGTs") provided consistent with federal guidelines, support additional funding for Medicaid payments to Hospitals; and US Active\118603232\V-1 427 RESOLUTION NO. 2024 - WHEREAS, the County acknowledges that the Hospital properties assessed will benefit directly and especially from the assessment as a result of the above-described additional funding provided to said Hospitals; and WHEREAS, the County has determined that a logical relationship exists between the services provided by the Hospitals, which will be supported by the assessment, and the special and particular benefit to the real property of the Hospitals; and WHEREAS, the County has an interest in promoting access to health care for its low- income and uninsured residents; and WHEREAS, leveraging additional federal support through the above-described IGTs to fund Medicaid payments to the Hospitals for health care services directly and specifically benefits the Hospitals' property interests and supports their continued ability to provide those services; and WHEREAS, imposing an assessment limited to Hospital properties to help fund the provision of these services and the achievement of certain quality standards by the Hospitals to residents of the County is a valid public purpose that benefits the health, safety, and welfare of the citizens of the County; and WHEREAS, the assessment ensures the financial stability and viability of the Hospitals providing such services; and WHEREAS, the Hospitals are important contributors to the County's economy, and the financial benefit to these Hospitals directly and specifically supports their mission, as well as their ability to grow, expand, and maintain their facilities in concert with the population growth in the jurisdiction of the County; and WHEREAS, the Board finds the assessment will enhance the Hospitals' ability to grow, expand, maintain, improve, and increase the value of their Indian River County properties and facilities under all present circumstances and those of the foreseeable future; and WHEREAS, the County is proposing a properly apportioned assessment by which all Hospitals will be assessed at a uniform rate that is compliant with 42 C.F.R. § 433.68(d); and WHEREAS, on September 14, 2021, the Board of County Commissioners adopted Ordinance No. 2021-012, enabling the County to levy a uniform non -ad valorem special assessment, which is fairly and reasonably apportioned among the Hospitals' property interests within the County's jurisdictional limits, to establish and maintain a system of funding for IGTs to support the non-federal share of Medicaid payments, thus directly and specially benefitting Hospital properties. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: Section 1. Definitions. As used in this Resolution, the following capitalized terms, not 2 US Active\118603232\V-1 428 RESOLUTION NO. 2024 - otherwise defined herein or in the Ordinance, shall have the meanings below, unless the context otherwise requires. Assessed Property means the real property in the County to which an Institutional Health Care Provider holds a right of possession and right of use through an ownership or leasehold interest, thus making the property subject to the Assessment. Assessment means a non -ad valorem special assessment imposed by the County on Assessed Property to fund the non-federal share of Medicaid and Medicaid managed care payments that will benefit hospitals providing Local Services in the County. Assessment Coordinator means the person appointed to administer the Assessment imposed pursuant to this Article, or such person's designee. Board means the Board of County Commissioners of Indian River County, Florida. Comptroller means the Indian River County Comptroller, ex officio Clerk to the Board, or other such person as may be duly authorized to act on such person's behalf. County means Indian River County, Florida. Fiscal Year means the period commencing on October 1 of each year and continuing through the next succeeding September 30, or such other period as may be prescribed by law as the fiscal year for the County. Institutional Health Care Provider means a private for-profit or not-for-profit hospital that provides inpatient hospital services. Local Services means the provision of health care services to Medicaid, indigent, and uninsured members of the Indian River County community. Non -Ad Valorem Assessment Roll means the special assessment roll prepared by the County. Ordinance means the Indian River County Local Provider Participation Fund Ordinance codified in Title II, Chapter 215 of the Indian River County Code of Ordinances. Tax Collector means the Indian River County Tax Collector. Section 2. Authori . Pursuant to Article VIII, Section 1(f) of the Constitution of the State of Florida, Chapter 125 of the Florida Statutes, and the Indian River County Local Provider Participation Fund Ordinance, the Board is hereby authorized to impose a special assessment against private for-profit and not-for-profit hospitals located within the County to fund the non- federal share of Medicaid payments associated with Local Services. Section 3. Special Assessment. The non -ad valorem special assessment discussed herein shall be imposed, levied, collected, and enforced against Assessed Properties located within US Active\118603232\V-1 429 the County. Proceeds from the Assessment shall be used to benefit Assessed Properties through a directed payment program that will benefit the Assessed Properties for Local Services. When imposed, the Assessment shall constitute a lien upon the Assessed Properties owned by Hospitals and/or a lien upon improvements on the Property made by Hospital leaseholders equal in rank and dignity with the liens of all state, county, district, or municipal taxes and other non -ad valorem assessments. Payments made by Assessed Properties may not be passed along to patients of the Assessed Property as a surcharge or as any other form of additional patient charge. Failure to pay may cause foreclosure proceedings, which could result in loss of title, to commence. Section 4. Assessment Scope, Basis, and Use. Funds generated from the Assessment shall be used only to: 1. Provide to the Florida Agency for Health Care Administration the non-federal share of Medicaid managed care hospital directed payments to be made directly or indirectly in support of hospitals serving Medicaid beneficiaries; and 2. Reimburse the County for administrative costs associated with the implementation of the Assessment authorized by the Ordinance. If, at the end of the Fiscal Year, additional amounts remain in the local provider participation fund, the Board is hereby authorized either (a) to retain such amounts in the fund to transfer to the Agency in the next fiscal year for use as the non-federal share of Medicaid hospital payments, or (b) if requested to do so by the Assessed Properties, to refund to Assessed Properties, in proportion to amounts paid in during the Fiscal Year, all or a portion of the unutilized local provider participation fund. If, after the Assessment funds are transferred to the Agency, the Agency returns some or all of the transferred funding to the County (including, but not limited to, a return of the non-federal share after a disallowance of matching federal funds), the Board is hereby authorized to refund to Assessed Properties, in proportion to amounts paid in during the Fiscal Year, the amount of such returned funds. Section 5. Computation of Assessment. The Assessment shall equal 0.56% of net patient revenue for each Assessed Property specified in the attached Non -Ad Valorem Assessment Roll. The amount of the Assessment required of each Assessed Property may not exceed an amount that, when added to the amount of other hospital assessments levied by the state or local government, exceeds the maximum percent of the aggregate net patient revenue of all Assessed Hospitals in the state permitted by 42 C.F.R. § 433.68(f)(3)(i)(A). Assessments for each Assessed Property will be derived from data contained in cost reports and/or in the Florida Hospital Uniform Reporting System, as available from the Florida Agency for Health Care Administration. Section 6. Timing and Method of Collection. The amount of the assessment is to be collected pursuant to the Alternative Method outlined in § 197.3631, Fla Stat. The County shall provide Assessment bills by first class mail to the owner of each affected Hospital. The bill or accompanying explanatory material shall include: (1) a reference to this 4 US Active\118603232\V-1 430 RESOLUTION NO. 2024 - Resolution, (2) the total amount of the hospital's Assessment for the appropriate period, (3) the location at which payment will be accepted, (4) the date on which the Assessment is due, and (5) a statement that the Assessment constitutes a lien against assessed property and/or improvements equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non -ad valorem assessments. No act of error or omission on the part of the Comptroller, Property Appraiser, Tax Collector, Assessment Coordinator, Board, or their deputies or employees shall operate to release or discharge any obligation for payment of the Assessment imposed by the Board under the Ordinance and this resolution. Section 7. Public Hearing. Per the notice provided on September 3, 2024, the Board has heard and considered objections of all interested persons prior to rendering a decision on the Assessment and attached Non -Ad Valorem Assessment Roll. Section 8. Responsibility for Enforcement. The County and its agent, if any, shall maintain the duty to enforce the prompt collection of the Assessment by the means provided herein. The duties related to collection of assessments may be enforced at the suit of any holder of obligations in a court of competent jurisdiction by mandamus or other appropriate proceedings or actions. Section 9. Severability. If any clause, section, or provision of this resolution is declared unconstitutional or invalid for any reason or cause, the remaining portion hereof shall be in full force and effect and shall be valid as if such invalid portion thereof had not been incorporated herein. Section 10. Effective Date. This Resolution to be effective immediately upon adoption. This Resolution duly adopted this 24th day of September, 2024. This Resolution duly adopted this 24' day of September, 2024. The foregoing resolution was moved for adoption by Commissioner seconded by Commissioner , and adopted by the following vote: Chairman Susan Adams Vice -Chairman Joseph E. Flescher Commissioner Joseph Earman Commissioner Deryl Loar Commissioner Laura Moss US Active\118603232\V-1 431 RESOLUTION NO. 2024 - The Chairman thereupon declared the resolution duly passed and adopted this 24h day of September, 2024. ATTEST: Ryan L. Butler, Clerk Of Court and Comptroller LM Deputy Clerk Approved as to form and legal sufficiency: Lo Susan J. Prado Deputy County Attorney BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Susan Adams, Chairman US Active\118603232\V-1 432 RESOLUTION NO 204 Attachment — Assessment Roll | 433 «)2 � us al. vaa22v�4 433 7 .a Cc 3 Z M � M �WZ^' = W � o ? W W J i rn Z O 3 av fL' W O U O 7 ri 3 CC Z W W i=- F- O ¢ N W 3 O CC K Q N = C a cf RESOLUTION NO. 2024- v z o w O z La 0 i m � w f Z u7 Z O f w Z } Z r C O f Z r CC tD 2 W f Z Q a Z i 'o m 0 i ul Z Q f Or Ln ti Z m W m . 1 �3� u; W N O N Z o Ln 1 J tV 5 � ( r _Z O Z Q l7 d f i tm7 O vaai w 113 C c r� O ¢ u N H F o u i Q t ` c P: 0 p -M Z Q w "3, J v V Z F s O U 76 p� u c G .. w 0 W m r c m F- w �O V M Cf . O c .2 m .a w 2 cn O N a m c V O M W f w z W � U F 41 v f0 M ' t m a o J J w O r CL 0 .-i 0 0 Z. O H 0 n V lu � O M O V a d Ji S M m m 7 .a Cc 3 Z M � M �WZ^' = W � o ? W W J i rn Z O 3 av fL' W O U O 7 ri 3 CC Z W W i=- F- O ¢ N W 3 O CC K Q N = C a cf RESOLUTION NO. 2024- v z o w O z La 0 i m � w f Z u7 Z O f w Z } Z r C O f Z r CC tD 2 W f Z Q a Z i 'o m 0 i ul Z Q f Or Ln ti Z m W m . 1 �3� u; W N O N Z o Ln 1 J tV 5 � ( r _Z O Z Q l7 d f i tm7 O vaai 434 � J 113 C 15 (U n d.. } W O ¢ m `0 m, m m p fn w > m > .M -i S vii m Z ` c P: 0 p -M J v V s O U 76 . u c G .. 0 c m F- V .2 m .a w 2 cn O a V O � U S 41 v f4i m a o J Z CL W Z. O H n V ... .. V a ? c u �n c c'..� Nm p N 9 CL u O O TLI 8 US Active\118603232\V-1 434 Directed Payment Program Letter of Agreement THIS LETTER OF AGREEMENT (LOA) is made and entered into in duplicate on the day of 2024, by and between Indian River County LPPF (the "IGT Provider') on behalf of Region 9, and the State of Florida, Agency for Health Care Administration (the "Agency"), for good and valuable consideration, the receipt and sufficiency of which is acknowledged. DEFINITIONS "Intergovernmental Transfers (IGTs)" means transfers of funds from a non -Medicaid governmental entity (e.g., counties, hospital taxing districts, providers operated by state or local government) to the Medicaid agency. IGTs must be compliant with 42 CFR Part 433 Subpart B. "Medicaid" means the medical assistance program authorized by Title XIX of the Social Security Act, 42 US.C. §§ 1396 et seq., and regulations thereunder, as administered in Florida by the Agency. "Directed Payment Program (DPP)," pursuant to the General Appropriation Act, Laws of Florida 2024-231, is the program that provides direct supplemental payments to eligible public and private entities that provide inpatient and outpatient services to Medicaid managed care recipients. A. GENERAL PROVISIONS Per House Bill 5001, the General Appropriations Act of State Fiscal Year 2024-2025, passed by the 2024 Florida Legislature, the Indian River County LPPF and the Agency agree that the Indian River County LPPF will remit IGT funds to the Agency in an amount not to exceed the total of $3,476,012.00. The Indian River County LPPF and the Agency have agreed that these IGT funds will only be used for the DPP program. 2. The Indian River County LPPF will return the signed LOA to the Agency. 3. The Indian River County LPPF will pay IGT funds to the Agency in an amount not to exceed the total of $3,476,012.00. The Indian River County LPPF will transfer payments to the Agency in the following manner: a. Per Florida Statute 409.908, annual payments for the months of July 2024 through June 2025 are due to the Agency no later than October 31, 2024, unless an alternative plan is specifically approved by the agency. b. The Agency will bill the Indian River County LPPF when payment is due. 4. The Indian River County LPPF and the Agency agree that the Agency will maintain necessary records and supporting documentation applicable to health services covered by this LOA in accordance with public records laws and established retention schedules. a. AUDITS AND RECORDS i. Indian River County LPPF agrees to maintain books, records, and documents Indian River County LPPF _Region 9_DPP LOA SFY 2024-25 435 (including electronic storage media) pertinent to performance under this LOA in accordance with generally accepted accounting procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided. ii. Indian River County LPPF agrees to assure that these records shall be subject at all reasonable times to inspection, review, or audit by state personnel and other personnel duly authorized by the Agency, as well as by federal personnel. iii. Indian River County LPPF agrees to comply with public record laws as outlined in section 119.0701, Florida Statutes. b. RETENTION OF RECORDS The Indian River County LPPF agrees to retain all financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to performance under this LOA for a period of six (6) years after termination of this LOA, or if an audit has been initiated and audit findings have not been resolved at the end of six (6) years, the records shall be retained until resolution of the audit findings. ii. Persons duly authorized by the Agency and federal auditors shall have full access to and the right to examine any of said records and documents. iii. The rights of access in this section must not be limited to the required retention period but shall last as long as the records are retained. c. MONITORING i. Indian River County LPPF agrees to permit persons duly authorized by the Agency to inspect any records, papers, and documents of the Indian River County LPPF which are relevant to this LOA. d. ASSIGNMENT AND SUBCONTRACTS The Indian River County LPPF agrees to neither assign the responsibility of this LOA to another party nor subcontract for any of the work contemplated under this LOA without prior written approval of the Agency. No such approval by the Agency of any assignment or subcontract shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Agency in addition to the total dollar amount agreed upon in this LOA. All such assignments or subcontracts shall be subject to the conditions of this LOA and to any conditions of approval that the Agency shall deem necessary. 5. This LOA may only be amended upon written agreement signed by both parties. The Indian River County LPPF and the Agency agree that any modifications to this LOA shall be in the same form, namely the exchange of signed copies of a revised LOA. 6. Indian River County LPPF confirms that there are no pre -arranged agreements (contractual or otherwise) between the respective counties, taxing districts, and/or the providers to re -direct any portion of these aforementioned supplemental payments in order to satisfy non -Medicaid, non -uninsured, and non -underinsured activities. Indian River County LPPF _Region 9_DPP LOA_SFY 2024-25 436 7. Indian River County LPPF agrees the following provision shall be included in any agreements between Indian River County LPPF and local providers where IGT funding is provided pursuant to this LOA. Funding provided in this agreement shall be prioritized so that designated IGT funding shall first be used to fund the Medicaid program and used secondarily for other purposes. 8. This LOA covers the period of July 1, 2024, through June 30, 2025, and shall be terminated September 30, 2025, which includes the states certified forward period. 9. This LOA may be executed in multiple counterparts, each of which shall constitute an original, and each of which shall be fully binding on any party signing at least one counterpart. DPP Local Intergovernmental Transfers Program / Amount State Fiscal Year 2024-2025 Estimated IGTs $3,476,012.00 Total Funding Not to Exceed $3,476,012.00 IN WITNESS WHEREOF, the parties have caused this page Letter of Agreement to be executed by their undersigned officials as duly authorized. INDIAN RIVER COUNTY LPPF STATE OF FLORIDA, AGENCY FOR HEALTH CARE ADMINISTRATION SIGNED BY: NAME: TITLE: ff—AVS SIGNED BY: NAME: Tom Wallace TITLE: Deputy Secretary for Health Care Finance and Data L1Zjtl Indian River County LPPF Region 9_DPP LCA_SFY 2024-25 437 .: PO Box + s2a+>•100M.W i; ci H 45263-124 . GANNETT AFFIDAVIT OF PUBLICATION Indian River Cc Attorneys Ofc Indian River Coaty Attorney$ Office 1901 27Th ST Vero Beach FL 32960-3388 _ I` STATE OF WISCOi+IS1N, COUNTY OF BROWN Before the undersigned aut6rity perso naliy. appeared, whit# on oath says that he or she is the Legal Advetdsft Representative of the Indian River Press Jouma4/St Lucie News tribune/Stuart News, newspapers published in Irtd River St Lucie/Martin Counties, Florida:; that the attached copy of advertisement,, being 4 Legal Ad in the matter of Public Notices, was published do the publicly accessible websites of Indian River/St Lu e/Martin Counties, Florida, or in;a newspaper by print in the issues of, on: 09/0312024 Affiant further says that the website ctr newspaper corrmpiea with all legal requirements for publication in chapter So, Florida Statutes. Subscribed and sworn to before me, by the legal cleric, who is personally known to me, on 09/03/2014 Notary, State of WI, County ofBmvm My commission expires Publication Cost: $299.92 Tax Amount: $0.00 Payment Cost $299.92 Order No: 10499594 # of Copies Customer No: 1125303 1 Po THIS IS NOT AN INVOICE! PkwedonmwelhfomforpR lt—W ll' " KAITLYN FELTY. Natery: Public State of Wf3consin f _7 438 NOTICE OF HEARING REGARDING IMPOSING AND COLLECTING A NON -AD VALOREM SPECIAL ASSESSMENT FROM SPECIFIED HOSPITAL PROPERTIES Notice is hereby given that the Board of County Commissioners of Indian River County, Florida, will conduct a public hearing pursuant to Ordinance No. 2021.012 to consider the approval of the imposition and collection of a nonad valorem an of a is intended to non-federal share of certain Medic- aid and/or Medicaid managed care Payments. As a result, the assess- . ... .. ment directly and specially benefits Assessed Properties and supports the provision of health care services - - to Medicaid, indigent, and uninsured members of the County's commu- .. .. ntty. The public hearing will be held In - the Board of County Commissioners .. chambers at Indian River County Administration Building A, located _aI 1601 27th St. Vero Beach, _.Fl�iaa—o'n`-SepfSt 27; 202�f- 9:00 a.m., or as soon thereafter as the matter can be heard. At that time, the Board will receive public - comment on the proposed special - - assessment. .. The Indian River County office has PreParZ the Non -Ad Valorem Assessment Roll being considered - for approval. The roll contains the names of the Assessed Properties, - - - - the assessment rate, and the amount of the special assessment to be Imposed against each Assessed Property. The Non -Ad Valorem Assessment Roll is available for Inspection at theIndian River County budget office during regular business September 3, 2024 through September 23, 2024. The assessment rate set forth in the Non -Ad Valorem Assessment Roil to be levied against the net patient revenue of each Assessed Property is 0.56%. At the date and time set forth in this notice, the Board of County Commis- sioners may: (1) approve the Non - Ad Valorem Assessment Roll, with - such amendments as it deems lust and right, and (2) adapt a resolution - - - (the "Assessment Resolution') that describes: (a) the Medicaid Payments Proposed for funding from Proceeds at the assessment, (b) the benefits to the Assessed Properties, (c) the methodology for computing the assessed amounts, and (d) the - method of collection, including how and when the assessment Is to be Paid. - .. All interested Persons have a right to appear at the hearing and to file - written oblections with the Board Prior tothe resolution vote. All obiections to the Non -Ad Valorem - - Assessment Roll being considered - - - for approval mast be made In writ- ing, - Ing, and filed with the County by- September 9, 2024: written tc- - ilons should be sent to the attention fon of the Indian River County office at 1801 27th S1., Vero Beach, FL 32960. The emount of the assessment is to - - be collected pursuant an additional - - and alternative method, as specified in 11 1973631, Fla. Stat.Detailswill - -- - —birihchuied.da .tbo Azssv. eW RaSir lution. - - If YOU are a person with disability who needs any accommodation to participate in thisproceeding, You - are entitled, at no cost to you, to the Provision of certain assistance. Please contact accessibil- itY®indionriverigov or (772) 226-1391 at least forty-eght (48) hours prior to the public hearing if you need special accommodations. Pursuant to §286.0105, Fla Stat., if a Person decides to appeal any deci- sion of the Board of County Commis- sioners on any matter considered of the public hearing, he or she will need a record of the proceedings. For such purpose, a person appeal - Ing the decision may need to ensure the creation of a verbatim record, which captures the testimony and evidence upon which the appeal is based. Indian River County, FLORIDA List of Affected Properties: The special assessment is to be levied against each private for-profit and not-for-profit hospital operating under a Florida hospitol license affiliated with the following Providers of Inpatient hospital services that holds a right of Posses- sion and right of use to real Property in Indian River County, Florida: Hospital Name: Cleveland Clinic Medical Center/ Indian River Hospi- tal Hospital Address: 1000 36th St., Vero Beach, FL 32960 Pa reel ID: 32393600000300000001.0 Hospital Name: Encompass Health Rehabilitation Hospital of Treasure Coast Hospital Address: 1600 37th St., Vera Beach, FL 32960 Parcel ID: 32392600000700000001.4 Hospital Name: Sebastian River Medical Center Hospital Address: 13695 US -1, Sebas- tian, FL 32958 Parcel ID: 30382500000002000006.1 PUBLISH SEPT 3, 2024 TCN 10499594 439 1061 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.11(3): limit remarks to three minutes unless additional time is granted by the commission Name of individual or organization: Bill Rigby 8465 59th Ave Address: Federal and State Funding Subject matter for discussion: Phone: 501-4753 Is a digital / electronic presentation planned? � YES Fv NO What resolution are you requesting of the Commission? Board to draft a resolution regarding federal and state funding Are public funds or activities required? F-1 YES ❑ NO What funds or activities are required to meet this request? Please submit your request to speak in one of the following ways: • E-mail - Download, fill in, save, and e-mail form to: tcoumoyer(aindianriver.gov • Fax - Download, fill in, print, and fax to: 772-226-1819 • In person - Download, fill in, print, and deliver to: Indian River County Administrator's Office - County Administration Building A (South) 1801 27th Street Vero Beach, FL. 32960 • Mail - Download, fill in, print, and mail to: Indian River County Administrator's Office - 1801 27th Street Vero Beach, FL. 32960 For IRC Staff only below this line: Transmitted to Administrator Via: E -Mail F� Phone Fax F� Mail Hand Delivered Meeting Date: 9/24/24 440 //A INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Deputy County Administrator To: The Honorable Board of County Commissioners T hru: Michael C. Zito, Deputy County Administrator Elizabeth Stenger, Library Director From: Michelle Wagner, Genealogy Librarian Date: September 16, 2024 Subject: Approval of Proposed 2025 Indian River County Centennial Celebration BACKGROUND: On June 29th, 1925, Indian River County, a subsidiary of State of Florida, was formed. DESCRIPTION AND CONDITIONS: In observation of this momentous occasion the County desires to hold a celebration for the 100 -year anniversary starting January 2025 through June 2025. Events will be scheduled and held throughout the county along with a history fair and parade. There will be an event honoring the pioneer families (those that have resided here since 1925.) The proposed budget is $160,000 for items identified in the attachment. With projected sponsorships, staff is anticipating recouping $112,000. Total estimated net output is anticipated to be $48,000. FUNDING: Funding, in the amount of $160,000, will be made available via budget amendment to the General Fund/Main Library/Other Promotional Expense/County Centennial Celebration account, number 00110971-034820-24022 from Reserve for Contingency. Account Name Account Number Amount General Fund/Main Library/Other Promotional Expense/ County Centennial Celebration 00110971-034820-24022 $160,000 RECOMMENDATION: Staff respectfully requests that the Board of County Commissioners grant approval for the County staff to proceed with the outlined plans for Centennial Celebration and approve Budget Office to prepare necessary Budget Amendment for funds. ATTACHEMENTS: Proposed Budget APPROVED AGENDA ITEM FOR SEPTEMBER 24, 2024 C:\Cttanicus\Legistar5\L5\Temp\6832f4ca-a790-4994-8b9c-f3a5b14c6d26.docx 441 MEMORANDUM Proposed Budget $160,000 (includes the following items) • Brand Identity Package • Certificates • Yard Signs Tent/Fitted table throw • Garden Flag • Vinyl Banners • Pole Flags/hardware • Sintra Boards • Lapel Button • Bumper Sticker • Click pen • Commemorative Coin • Keychain • Magnet • Insulated Shopper Tote Bag • Stainless steel tumbler • Cotton T-shirts (children/adult sizes) Recoupment Amount including Sponsorships $112,000 Sincerely, Michelle Wagner 770-400-6330 mwagner@indianriver.gov centennial@indianriver.gov 442 �, p to N � U •cn O s' Z3 — O co CO (n (D 0) cn co O cn �-0 QU) E• D���' � O c N -O > E O LO O pp�p�'`+-��_0 0) ( i_ �C/)co. 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Lr,L p V O 0— w- V V E D 0 _ L � •C C � G V Q� �° ° C S G p� G� N 1' O 'tl DM V vl ° ° °- O O 0. rn y- N U N Q L 0. p !J co O V cn 2 ��r > ti u PJ d .. v V y u V E o G 'W U G C D C' O w C d °3 C -G D C U ° Ex �' rn ° p C! p1 p ° ° o E E o m L C _ ° p w N V C >• 'D T,0 O °' C.0 .D D 0 .D u�ooa }3a..°" v3000°� ucEm�� oo u W orn u `m E yj O 0 N C 6 j LK V p v D N ad. —> N VO v N N V v °V V E Ato To A COUNTY ADMINISTRATOR INDIAN RIVER COUNTY MEMORANDUM TO: The Honorable Board of County Commissioners THRU John A. Titkanich, Jr, County Administrator FROM: Suzanne M. Boyll, Human Resources Director Michael C. Zito, Assistant County Administrator DATE: September 17, 2024 SUBJECT: Ratification of Collective Bargaining Agreement between Indian River County and Teamsters Local Union No. 769 Effective October 1, 2024 through September 30, 2027 BACKGROUND The current Collective Bargaining Agreement between the County and the Teamsters Local Union No. 769 will expire on September 30, 3024. On September 11, 2024, the County and the Union tentatively agreed on a successor agreement effective October 1, 2024, through September 30, 2027. The proposed Agreement was submitted to the Teamsters membership is scheduled to be ratified by the Union on September 23, 2024. The Union will notify us immediately following the ratification vote. Once ratified, the agreement is presented to the Board of County Commissioners for approval and this agenda item is submitted in anticipation of the ratification. Attached for your consideration are the proposed changes that have been agreed upon by the parties. The new Agreement has a duration of 3 years. It provides for implementation of the compensation and classification study which provides for a minimum increase of 5% above the new minimum, or $1.75 per hour, or 6%, or placement in the new pay grades based on time in position and current pay grade penetration (whichever is greater) for Fiscal Year 2024/2025 for employees with six months of service on October 4, 2024, with wage reopeners in the second and third year of the Agreement. Annual anniversary increases of 2.5% or lump sum top out bonus of $1,500 are included in each of the three years of the Agreement. Other negotiated changes include: • Increase in the safety shoe allowance from $200 to $250 annually. • Removal of payroll deduction of union dues (no longer permitted under Florida Statute). • Language providing for seniority to be used as a selection factor when filling vacant shifts within the same classification. • Language providing for ability to request time off for the remainder of a shift when the rest period for a portion of the shift is triggered. 443 • Modification of the overtime language when an employee is held over beyond their regular shift and has requested sick leave in advance of being held over, the sick leave will be considered time worked so that the overtime pay is not removed from the employees pay. Sick leave under these limited circumstances will count as time worked and will not cancel out the hold over overtime. • Increase in the on-call/standby pay for non -workdays and holidays from 2 hours to 2.5 hours per day. • Providing for class three offenses to be considered for four years under progreive discipline and providing for last chance agreement drug-free workplace viola:1 be considered for the entire employment period. • Providing for management response to inquiries regarding ongoing investigations. • Providing for the Assistant County Administrator or Deputy County Administrator to hold the Step Two grievance hearing for matters where the Department Head has issued the discipline following a predetermination hearing. • Providing for an additional Personal Day holiday bringing the total personal days to two (2)• • Increasing the vacation accrual rate for employees with 20 or more years of service from 20 days to 22 days per year and providing for vacation to be taken in increments o 30 minutes. • Increasing the lump sum anniversary amount from $1,300 to $1,500 when an emplo ee is topped out in their pay grade. • Providing for a reopener on shift differentials in the 2nd year of the agreement. • Expanding the Class A or B Commercial Driver License (CDL) biweekly incentive pay to include Stormwater and Parks Division employees and increasing each of the biweekly amounts by $5. The full Agreement incorporates the negotiated changes as well as the remaining articles ofhe Agreement which remain unchanged and will be executed by the Chairman upon approval by he Board. FUNDING The total anticipated cost of the proposed agreement is estimated to be $6,354,905.43 over he three-year period. Funding for the first year of the Agreement is included in the proposed Fiscal Year 2024/2025 Budget. RECOMMENDATION: Staff respectfully recommends approval of the Agreement and requests that the Board of County Commissioners authorize the Chair to sign the full Agreement. ATTACHMENTS: Proposed 2024 — 2027 Collective Bargaining Agreement between Indian River County and the Teamsters Local Union No. 769. CONTRACT BETWEEN INDIAN RIVER COUNTY AND TEAMSTERS LOCAL UNION NO. 769 October 1, 2024 — September 30, 2027 Tentative Agreement reached September, 11, 2024 September 11, 2024 County Proposal #3 445 TABLE OF CONTENTS Article 1 Recognition Article 2 Intent and Purpose Article 3 Article 4 Article 5 Article 6 Article 7 Article 8 Article 9 Article 10 Article 11 Article 12 Article 13 Article 14 Article 15 Article 16 Article 17 Article 18 Article 19 Article 20 Article 21 General Nondiscrimination Correspondence Bulletin Boards Management Rights Subcontracting Availability Safety Union Representation & Access Union Dues No Strike - No Lockout No Concurrent Employment Attendance and Punctuality Hours of Work Overtime On-Call/Standby Call Back Temporary Assignments Probationary Period Page No. 1 2 3 4 5 6 7 9 10 12 14 16 17 18 19 20 22 23 24 25 26 September 11, 2024 County Proposal #4 446 September 11, 2024 County Proposal #4 447 Page No. Article 22 Promotions/Transfers 28 Article 23 Discipline 30 Article 24 Grievance and Arbitration 31 Article 25 Separations 35 Article 26 Insurance 37 Article 27 Drug Testing 38 Article 28 Leaves of Absence 40 Article 29 Paid Sick Leave 44 Article 30 Holidays 46 Article 31 Vacation Leave 48 Article 32 Uniforms, Tools and Equipment 50 Article 33 Wages 51 Article 34 Entire Agreement 55 Article 35 Printing Agreement 56 Article 36 Savings Clause 57 Article 37 Duration of Contract 58 September 11, 2024 County Proposal #4 447 ARTICLE 1 RECOGNITION 1.1 Indian River County (the "County") recognizes Teamster Local Union #769 affiliated with the International Brotherhood of Teamsters (the "Union") as the exclusive bargaining agent for PERC purposes for the employees in the unit designated by the Florida Public Employees Relations Commission (PERC) in Certificate #1067 excluding all other employees. Probationary employees shall have no grievance rights whatsoever. 1 September 11, 2024 County Proposal #4 448 ARTICLE 2 INTENT AND PURPOSE 2.1 It is the intent and purpose of the parties hereto to set forth herein the basic agreement covering rates of pay, hours of work, and conditions of employment; to achieve and maintain harmonious relations between the County and the union; to ensure the continuous, uninterrupted and efficient operation of all departments; and to provide for the prompt and amicable adjustment of differences which may arise. 2 September 11, 2024 County Proposal #4 449 ARTICLE 3 GENERAL 3.1 Masculine pronouns used herein shall refer to men or women or both. The use of masculine job classification titles shall be construed as including both genders. 3.2 Unless otherwise stated in this agreement, references to "days" shall mean calendar days and not work days. 3.3 The term "Department Head" as used in this agreement is defined as the level of administrator in the employees' department or division who reports directly to the County Administrator. 3.4 Whenever the terms "County Administrator" or "Department Head" are used, the terms shall be interpreted to include their duly authorized representatives. 3 September 11, 2024 County Proposal #4 450 ARTICLE 4 NONDISCRIMINATION 4.1 Neither the County nor the union shall discriminate or permit the unlawful harassment against any employee covered by this agreement because of race, religion, color, national origin, age, gender, or disability in a manner which would violate any applicable law. 4 September 11, 2024 County Proposal #4 451 ARTICLE 5 CORRESPONDENCE 5.1 By mutual agreement of the Employer and the Union, there is hereby established a Joint Labor -Management Committee, which shall consist of not more than four (4) members designated by the Union and four (4) members designated by the County. The Union Committee membership shall consist of persons from within the position classifications covered by this agreement. Permanent members of the committee will be the Union Business Agent, the Chief Steward, and the County Human Resources Director. Nothing herein requires the attendance of the County Administrator at any Labor -Management Committee meeting. 5.2 This Labor -Management Committee shall meet if mutually agreed to by both parties, and such meetings may be held during working hours (see Article 11.4). 5.3 The purpose of these meetings will be to discuss the problems and objectives of mutual concern, but in no way shall involve specific grievances filed or contemplated or matters which have been the subject of current collective bargaining issues between the parties. 5.4 An agenda, listing the items for discussion, will be forwarded by the party requesting such meeting to the other party no later than three (3) days prior to the meeting. 5.5 Unless otherwise provided in this agreement all correspondence from the union to the County shall be directed to the Human Resources Director and all correspondence from the County to the union shall be directed to the business representative. To comply with the time limits contained in this agreement, such correspondence shall actually be received by the Human Resources Director or union business representative on or before the date due unless sent via the U.S. Postal Service. When the U.S. Postal Service is utilized, all time limits contained in this agreement shall be considered to be met so long as the postmark date is in compliance with the specified time limit. 5.6 It is the responsibility of the union to furnish the County with a mailing address for it and to advise the County of any address changes. The initial addresses are as follows: COUNTY Indian River County 1800 27th Street Vero Beach, FL 32960 (772) 226-8000 UNION Teamsters Local Union #769 3400 43rd Avenue, Suite 3 Vero Beach, FI 32960-1808 (772) 978-0011 5.7 Each party shall copy the other on any and all correspondence pertaining to the contract sent to or received from PERC. 5 September 11, 2024 County Proposal #4 452 ARTICLE 6 BULLETIN BOARDS 6.1 The County will furnish space for the Union to place one bulletin board at each location where bargaining unit employees regularly report to work. 6.2 The Human Resources Director shall approve the exact location for placement of all bulletin boards. Bulletin boards may be no larger than 20 inches by 30 inches, unless mutually agreed to by the parties. 6.3 All notices placed on such bulletin boards shall relate solely to official union business. Notices posted shall not contain derogatory, defamatory, inflammatory, or untrue statements about the County or any of its officials. Bulletin boards shall not be used to communicate with the general public, to distribute political matter, or for advertising. All notices shall clearly state that they are "Teamster Notices" and shall be signed and dated by the union business representative or chief steward, who will accept full responsibility for their content. The Union shall attempt to furnish a copy of any material to be posted to the Human Resources Director or her designee prior to posting. If the Union is unable to furnish the materials prior to posting, the materials shall be furnished as soon as possible after posting. 6.4 The union stewards shall check all bulletin boards at reasonable intervals to ensure that no unauthorized materials have been posted. If unauthorized materials have been posted or if the union chief steward has been notified that bulletin boards contain unauthorized materials, the union chief steward shall cause such unauthorized materials to be removed immediately. If the unauthorized material is not removed by the union chief steward, it may be immediately removed by the County. Employees who post material that violate this Article may be subject to disciplinary action in accordable with applicable rules and regulations. 6 September 11, 2024 County Proposal #4 453 ARTICLE 7 MANAGEMENT RIGHTS 7.1 Except as otherwise specifically limited in this agreement, the Union recognizes and agrees that the supervision, management, control and determination of the County business, operations, working force, equipment, and facilities are exclusively vested in the County and its designated officials, administrators, managers, and supervisors. The County alone shall have the authority to determine and direct policies, mode, and methods of providing its services and unilaterally set the standards for same, without any interference in the management and conduct of the County's business by the Union or any of its representatives. Except as expressly limited by a specific provision of this agreement, the County shall continue to have the exclusive right to take any action it deems necessary or appropriate in the management of its business and the direction of its work force. Without limiting the generality of the foregoing, such rights exclusively reserved to the County shall include but not be limited to its right to determine the existence or nonexistence of facts which are the basis of management decisions; the right to determine the size and composition of its work forces; to determine the existence of a job vacancy; to temporarily fill vacancies; to hire new employees from the outside at any level; to select, reinstate, retire, promote, demote, evaluate, transfer, suspend, assign, direct, lay-off and recall employees subject to the express provisions of this agreement; to determine the fact of lack of work; to determine questions of physical fitness, skills and ability of employees to perform the work; to reward or reprimand, dis- charge or otherwise discipline employees; to maintain the minimum quali- fications/certifications for job classifications and the amount and type of work needed; to engage in experimental and development projects; to determine what records are to be made and kept, including those records relating to hours of work of employees, who will make and keep the records, how the records are to be made and kept; to establish new jobs, abolish or change existing jobs; to determine the assignment of work; to contract out or subcontract work; to schedule the hours and days to be worked on each job and to make time studies of work loads, job assignments, methods of operation and efficiency from time to time and to make changes based on said studies; to expand, reduce, alter, combine, transfer, assign, cease, create, or restructure any department or operation for business purposes; to control, regulate, and determine the number, type and use of supplies, machinery, equipment, vehicles, and other property owned, used, possessed or leased by the County; to introduce new, different or improved methods, means and processes of County services and operations; to make or change rules and regulations, policies and practices for the purpose of efficiency, safe practices and discipline; and otherwise generally to manage the County, direct the work force, and establish terms and conditions of employment, except as modified or restricted by a provision of this agreement. 7.2 The County's failure to exercise any function or right hereby reserved to it, or, its exercising any function or right in a particular way, shall not be deemed a waiver September 11, 2024 County Proposal #4 454 to its rights to exercise such function or right, nor precludes the County from exercising the same in some other way not in conflict with the express provisions of this agreement. The Union agrees that the County may exercise all of the above without advising the Union of any proposed action. The exercise of the rights specifically listed in this article does not preclude the employees or their representatives from conferring with management, raising questions about the practical consequences that decision on these matters may have on the terms and conditions of employment, or impact bargaining in accordance with applicable law. 7.3 Past practices of the Board of County Commissioners or County management shall not be considered for the purpose of limiting the rights, responsibilities, or prerogatives of management, nor for the purpose of enlarging upon the specific and express limitations on management which are contained in this agreement. 7.4 If the County determines that civil emergency conditions exist, including but not limited to riots, civil disorders, strikes or illegal work stoppages, hurricane conditions or similar catastrophes or disorders, the provisions of this agreement may be suspended by the County during the term of the declared emergency. Notwithstanding the provisions of Article 5, Correspondence, notice of such suspension will be given to the union president as soon as practicable after the determination has been made and by whatever means is appropriate in the circumstances. 7.5 The employer will not unilaterally change, except as allowed herein or by the Florida Public Employees Relations Act, employees' wages, hours, or working conditions established by this agreement or working conditions known to management which existed prior to this agreement. s September 11, 2024 County Proposal #4 455 ARTICLE 8 SUBCONTRACTING 8.1 For purpose of this agreement subcontracting shall mean work which is contracted out by the County to an agency, person, company, or other provider which results in the direct displacement or layoff of then existing bargaining unit employees or existing bargaining unit work. 8.2 The County reserves the right to subcontract work. Should subcontracting occur which will result in the elimination of budgeted bargaining unit positions, the County agrees to notify the union when the request to subcontract is put on the County Commission agenda. The union reserves the right to appear before the County Commission and express its position to the County Commission for consideration at the time the Commission considers the subcontracting agenda item. If employees are laid off due to subcontracting, they shall have the rights provided under Article 25, Separations. 9 September 11, 2024 County Proposal #4 456 ARTICLE 9 AVAILABILITY 9.1 All County employees are subject to call back and as such shall keep the County informed of their address and telephone number, if they have a phone. If the employee has no telephone, it shall be the employee's responsibility to provide another means of communication which will provide access within 15 minutes. 9.2 All employees being paid for stand-by must maintain availability during such stand-by period. Employees who do not answer a page during such stand-by status shall be subject to disciplinary action and will not receive payment for the designated stand-by period. 9.3 The parties recognize that the employees covered by this agreement are essential to the successful operations of County facilities and services during a declared emergency. As such, the parties agree that as a condition of these employees' employment with Indian River County, they must be available and able to report to work and perform assigned duties as directed by management during a declared emergency. The failure to report to work and/or perform assigned duties as directed by management during a declared emergency may be cause for disciplinary action up to and including termination of employment with Indian River County. 9.4 The County will attempt to provide employees as much notice as possible that they will be required to work during the declared emergency. It is the responsibility of employees to heed advance warnings of potential emergencies and prepare for the possibility of a declared emergency outside of normal working hours by securing their property and making an emergency plan for their family members. Employees who will be required to report for duty during a declared emergency, who may need time away from work to secure their property prior to reporting for duty before the event, may request paid vacation leave or unpaid leave of up to 4 hours. The County will attempt where able under the circumstances to approve time off unless there is an emergent staffing need preventing approval. After the event, the County will attempt, where able under the circumstances, to release employees who were required to work through the event from duty to secure their families and personal property. If nonessential employees are released from duty with pay in response to a forecasted threat or actual County -declared emergency, bargaining unit employees who are required to complete their shift shall be paid for the remainder of their normally scheduled shift at two (2) times their regular rate of pay for all hours worked during the same time period that the nonessential employees are not required to work. Employees who are required to work beyond the end of their normal shift during the declared emergency shall be paid one and one half (1 '/2) times their regular rate of pay for. all hours worked. Nothing herein prevents the County, on an event -by -event_ basis and in its 10 September 11, 2024 Co=V.Proposal #4 457 discretion, from paying employees required to work during declared emergencies more than one and one half (1 1/2) times their regular rate of pay. 9.5 The County shall provide food and shelter for personnel who are required to work during a County declared emergency, unless circumstances render the County unable to do so. 9.6 The County shall provide leave before, during, and after a declared emergency as required by the Family and Medical Leave Act. 11 County Proposal #4 458 ARTICLE 10 SAFETY 10.1 All employees and the County shall be responsible for following the provisions of the safety policy manual provided to them. The County shall continue to have the right to establish, adopt, change, amend, withdraw, and enforce the employee safety manual so long as such actions do not result in a conflict with the specific terms and conditions of this agreement. Notice of changes to the employee safety policy manual will be provided to the Union and conspicuously posted in all work areas. Except in the case of any emergency, such changes will be posted at least five working days before the effective date of the change. Failure to follow prescribed safety procedures may result in disciplinary action. 10.2 Protective devices, wearing apparel, and other equipment necessary to protect employees from injury shall be provided by the County. Such items, when provided, must be used and the Union agrees that willful neglect or failure by an employee to obey safety regulations and to use safety equipment shall be just cause for disciplinary action. Protective devices, apparel, and equipment applicable herein are listed below and include but are not limited to. A. gloves B. rubber boots (when required) C. safety hard hats (when required) D. safety vests (when required) E. safety goggles (when required) F. uniforms G. sunscreen H. safety glasses I. rain gear (when required) J. hearing protection Those employees required to wear safety shoes in accordance with this article shall be paid $250 annually. Such payment shall be made the first full pay period of October each year. New employees hired on or after October 1 but before March 31 will be paid a prorated amount of $125 and payment shall be made the first full pay period of April each year. Those employees hired after April 1 will not be eligible for the payment until the following October. 10.3 Any employee shall have the right to present safety concerns and recommended solutions in writing to the Risk Manager. The Risk Manager shall respond in writing to the employee within 15 working days. 10.4 The County and division safety policies will be readily accessible to employees in either written or electronic format. 10.5 Employees determined by the County to be at risk shall be provided vaccinations for Hepatitis "A " and Triple "T" (Typhoid, Tetanus & Diphtheria), including follow - 12 September 11, 2024 County Proposal #4 459 up visits deemed necessary by the health care professional to complete the vaccinations. 13 September 11, 2024 County Proposal #4 460 ARTICLE 11 UNION REPRESENTATION & ACCESS 11.1 The union will not be required to represent in a grievance any employee who is not a member of the union. 11.2 For the purpose of representing employees in accordance with the provisions of Article 24, "Grievance Procedure," the union may designate a maximum of 16 stewards. Each steward will represent employees only in his/her department or group of departments, as follows: Area Maximum # of Stewards Parks, Recreation 2 Building & Grounds 1 Road & Bridge, Public Works, Engineering Traffic Engineering, Vehicle Maintenance 4 Golf Course 1 Solid Waste/Refuse, Solid Waste Management, Solid Waste Recycling 2 Sewage Treatment 2 Water Production 2 (one per plant) Utility Operations 2 The union may designate one of the stewards to be the Chief Steward. 11.3 The business representative of the union shall notify the Human Resources Director, in writing, of the name of the stewards and the areas they are representing, at least three days before they assume duty. If no such notice has been given, the County has no duty to recognize the stewards. 11.4 The union steward may represent the union or union members in matters appropriate for grievance handling as set forth in this agreement. Stewards shall not spend time on union business during working hours. Notwithstanding the above, when appropriate and in order to facilitate the scheduling of meetings and resolution of grievances, the County Administrator, in his sole discretion, or his designee may grant time off with pay to a steward to attend grievance hearings or meetings. 11.5 Officers or agents of Teamsters Local Union # 769, except County employees on duty, shall be allowed reasonable access to work sites and locations of the County with the advance approval of appropriate County officials, provided that such access shall in no way interfere with the efficient operation of any department or crew. 11.6 The union agrees that, during the term of this agreement, its non-employee representatives and stewards shall deal only with the County Administrator, the County Attorney, or the Human Resources Director, or their designees, in 14 September 11, 2024 County Proposal #4 461 matters subject to discussion in this agreement. This does not prohibit a steward from addressing the concerns of individual employees with a supervisor or department head. 11.7 No union member, agent or representative of the union, or any person acting on behalf of the union may solicit County employees during the working hours of any employee who is involved in the solicitation, nor distribute literature during working hours in areas where the actual work of County employees is performed. 15 September 11, 2024 County Proposal #4 462 ARTICLE 12 UNION DUES 12.1 Employees wishing to join the Union may join by clicking on the link below: https://bit.ly/TLU769-IndianRiver QR Code Inserted 16 September 11, 2024 County Proposal #4 463 ARTICLE 13 NO STRIKE - NO LOCKOUT 13.1 During the term of this agreement, neither the union nor its agents nor any employee, for any reason, will authorize, institute, aid, condone, or engage in a slowdown, work stoppage, strike, or any other interference with the work and statutory functions or other obligations of the County. During the term of this agreement neither the County nor its agents for any reason shall authorize, institute, aid, or promote any lockout of employees covered by this agreement as a result of a labor dispute with the union, unless there is a violation of the union's no strike commitment. 13.2 The union agrees to notify all local officers and representatives of their obligation and responsibility for maintaining compliance with this article, including their responsibility to remain at work during any interruption which may be caused or initiated by others, and to encourage employees violating Article 13 to return to work. 13.3 The County may discharge or discipline any employee who violates Section 13.1 and any employee who fails to carry out his responsibilities under Section 13.1, and the union will not resort to the grievance procedure on such employee's behalf except to determine if the prohibited action did in fact occur. 13.4 Nothing contained herein shall preclude the County from obtaining judicial restraint and damages in the event of a violation of this article. 17 September 11, 2024 County Proposal #4 464 ARTICLE 14 NO CONCURRENT EMPLOYMENT 14.1 During working hours, the employee is to concern himself strictly with the business of the County and the duties of his position. At no time during working hours shall the employee perform any services or make or receive any telephone calls on behalf of any other agencies or for any private business enterprise or employment that are not a part of the employee's job responsibilities with the County. Additionally, neither the County uniform nor County vehicles are to be worn or used while performing any services or doing any private business that is not a part of the employee's job responsibilities with the County. 14.2 Employees who have accepted outside employment are not eligible for paid sick leave when the leave is used to work on the outside job. Fraudulent use of sick or personal absences will be cause for disciplinary action. 18 unty Proposal #4 465 ARTICLE 15 ATTENDANCE AND PUNCTUALITY 15.1 It is the policy of the County to require employees to report for work punctually as scheduled and to work all scheduled hours and any required overtime. Excessive tardiness and excessive absences disrupt work flow and customer service and will not be tolerated. 15.2 Unauthorized or excessive absences or tardiness will result in disciplinary action, up to and including termination. The term "excessive" as used in this section shall be defined as three (3) or more occurrences in a ninety (90) day period. If the absence is pre -approved at least twenty-four hours in advance or if the employee returns to work with a doctor's note, the absence will not be considered an occurrence. Absences will be considered "unauthorized" if sufficient sick leave is not available for the duration of the absence. For regular part-time employees hired on or after 6/22/01, failure to report for a scheduled shift shall not be construed as an authorized leave of absence under Article 28.6 unless approved in advance by their supervisor. Exceptions will be made for absences that qualify for FMLA leave. 15.3 Employees should notify their supervisor as far in advance as possible whenever they are unable to report for work, know they will be late, or must leave early. Such notification should include a reason for the absence and an indication of when the employee can be expected to report for work. If the supervisor is unavailable, notification of absence shall be left on the division's designated answering machine or with the division clerk. 15.4 Employees who report for work without proper equipment or in improper attire may not be permitted to work. Employees who report for work in a condition deemed not fit for work, whether for illness or any other reason, will not be allowed to work. 15.5 Employees are expected to report to their supervisor after being late or absent, giving an explanation of the circumstances surrounding their tardiness or absence, and certify that they are fit to return to work. 19 September 11, 2024 County Proposal #4 466 ARTICLE 16 HOURS OF WORK 16.1 The work week shall consist of a consecutive seven day period. The work day shall consist of a twenty-four hour period beginning at 12:00 midnight. Regularly scheduled working hours and days off of employees covered by this agreement shall not be indiscriminately changed by the County. Changes shall be made by reason of operational necessity and/or efficiency. Such changes require at least five working days notice to the affected employees except in the case of valid public necessity, such as equipment failure, unanticipated employee absences, and the like. Employees' regular work schedules shall contain at least two consecutive days off. The County will not change the employees' normal work schedule within a work week to avoid overtime in that work week. Seniority will be used as a selection factor when filling vacant shifts within the same classification provided the employee is qualified to perform the work of the vacant shift. 16.2 Lunch of thirty (30) minutes and breaks of fifteen (15) minutes shall be scheduled by the department head/designee unless circumstances prohibit such break or lunch. Whenever consistent with the efficient operation such lunch period shall be approximately at the mid -point of the employees' work day. Whenever consistent with efficient operation breaks may be scheduled by the department head/designee within the approximate mid -point of both the first and last half of the employees' work day; however, nothing herein should be construed as preventing the County from providing staggered lunch and break times. 16.3 Part-time golf course employees shall receive a lunch of twenty (20) minutes at or near the mid -point of their assigned shift. 16.4 It is acknowledged by the parties that setting regularly scheduled working hours as described in Article 16, HOURS OF WORK, for employees in the Golf Course Clubhouse unit -#418-236, is difficult because of the irregular flow of golfers on a daily basis. It is agreed that employees' working hours may be changed daily to respond to the above, in accordance with the following procedure: A. All employees who are scheduled to work on a given day will report for work at the appropriate time, whether or not they feel there may be work to perform, unless an employee has contacted the supervisor before the shift starts and received authorization not to work that day. B. Employees who do report will be guaranteed work for half their scheduled hours that day (maybe performing duties other than normal). The selection of employees to leave work will be determined as follows: 1. Ask for volunteers 2. Selection from part time employees on a seniority basis first, then 3. Select from remaining employees on a seniority basis 20 September 11, 2024 County Proposal #4 467 16.5 Employees covered by this Agreement who work (actual work, not leave) sixteen (16) or more hours in any twenty-four (24) hour period will be required to take a minimum of eight (8) hours rest immediately before returning to work provided, however, this rest period shall not apply if the employee is notified of the opportunity to volunteer for the shift 24 hours or more before the beginning of the volunteered shift. Unless approved by management, employees will not be permitted to volunteer for overtime if they are unable to work all or part of their next scheduled shift due to the rest period described herein. Should the eight (8) hour rest period overlap any part of the employee's next regularly scheduled shift, the employee will be paid straight time for the number of hours which overlap, provided that the employee reports to work or is granted approved leave the remainder of the shift. The rest period shall count as hours worked for purposes of overtime. This provision may be suspended in declared emergencies. 16.6 The parties may enter into a Memorandum of Understanding modifying this Article. 16.7 It is agreed by the parties that Water and Wastewater Operators shall be allowed to bid on their scheduled shift and plant location(s). The bids shall be made available for operators to review 45 days in advance and the bidding shall take place in December of each year. The bids shall take effect on the first full pay period in January. All bids shall be selected upon seniority within their respective division. 16.8 When an employee reports to an assigned work location and is temporarily re- assigned to another location necessitating travel between locations, the County will provide transportation to the work location. If County transportation is not available, the employee may use a personal vehicle and will be compensated at the County's reimbursement rate. An employee may choose to drive their own personal vehicle in lieu of the County vehicle, as a matter of personal convenience. In this instance, the employee will not be provided with mileage reimbursement if a County vehicle was available. Home to work travel is not compensable. 21 September 11, 2024 County Proposal #4 468 ARTICLE 17 OVERTIME 17.1 It is the policy of the County not to work beyond the regularly scheduled work week unless conditions warrant. 17.2 Management may schedule overtime beyond the standard hours when it is in the best interest of the County and is the most practical and economical way of meeting workloads or deadlines. 17.3 Employees will be required to work overtime when requested by management unless excused by management. Employees may volunteer to work overtime and should communicate that interest to their supervisors. Employees who have volunteered shall be selected to perform overtime work before non -volunteers, unless management determines that work-related reasons exist for selecting non -volunteers. Overtime will only be scheduled for those employees fully qualified to perform the work required. In all work units, overtime will be equalized among employees who are similarly classified, except as addressed in Section 17.4 and 17.5 below. All other factors being the same, seniority may be used as a selection factor if employees are equal on the list. The County agrees to maintain an overtime distribution list in each work unit by classification and agrees to use such list in the distribution of overtime assignments. Employees will be charged for all overtime hours worked or refused. If overtime is offered and no one accepts the overtime, the employee that has actually worked the least amount of overtime on the list shall be required to work the overtime assignment. Employees will be charged for overtime if they cannot be contacted at their designated phone numbers. The equal distribution of overtime does not prevent the County from requiring employees that are already engaged in an unexpected overtime work assignment to continue to work. 17.4 For overtime computation, vacation leave, holidays, funeral leave, jury duty, and military leave shall be considered as time worked. Absences from work while on sick leave will not be counted as time worked for overtime computation except that sick time requested in advance of the work day in which an employee is held over beyond their regular shift, shall be counted as time worked. Compensatory time shall not be used as compensation for overtime. Bargaining unit employees who have used sick leave will be called in for mandatory overtime during the workweek in which they used sick leave only after bargaining unit employees who have not used sick leave during that workweek have been called in. 17.5 If the agreed upon overtime distribution procedures outlined above do not meet the operational needs of a work unit, the parties agree that the overtime distribution procedures may be modified with mutual written agreement by the parties. 22 September 11, 2024 County Proposal #4 469 ARTICLE 18 ON-CALUSTANDBY 18.1 On-call duty assignments must be authorized by the department or division head. This assignment is made when it is necessary that an employee be available for work due to an urgent situation during off-duty time. Such assignment will be given to the employees who normally perform the work during normal hours of work. For employees on a standby status one hour of pay at time and one-half will be paid for each regular work day and two and one-half hours of pay at time and one-half on each non -work day and holidays. On-call hours shall be in addition to time worked. 23 September 11, 2024 County Proposal #4 470 ARTICLE 19 CALL BACK 19.1 Call back is work due to an emergency or other urgent situations during off-duty hours. This call-back pay shall be paid to employees either called during off duty hours or called back to a work site during off duty hours. This pay shall be as follows: one hour paid for employees called during off duty hours and two hours of pay or the actual time worked, whichever is greater, for an employee called back to a work site during off duty hours. This time shall be considered as time worked for computing overtime. The call or call back of any employee requires the prior approval of the department head or designee. 24 Proposal #4 471 ARTICLE 20 TEMPORARY ASSIGNMENTS 20.1 The County shall not be prevented from temporarily assigning or appointing any employee to perform work which would normally be done by an employee in another classification, when at the discretion of the County such an assignment or appointment is necessary. 20.2 An employee temporarily assigned and/or transferred, at the department's discretion to perform work outside his normal classification shall suffer no loss of pay should said temporary assignment be to a lower classification. An employee who is transferred temporarily to a classification which is not in the bargaining unit shall be subject to check off deduction during the term of the temporary transfer. 20.3 An employee who is temporarily assigned by management to work in a higher classification, work as a crew leader, or work as a lead employee shall receive 12.5% temporary assignment pay for each hour of the assignment. Generally, the qualified, most senior employee will be assigned unless such assignment will result in a disruption to operational efficiency or a reallocation of staffing resources. Employees assigned in this capacity must demonstrate the ability to organize work, oversee assignments, work safely, and complete job tasks efficiently. 25 September 11, 2024 County Proposal #4 472 ARTICLE 21 PROBATIONARY PERIOD 21.1 The probationary or "working test" period is an integral part of the hiring and promotion process. It is utilized to closely observe the new employee's work, to secure the most effective adjustment of a new employee to the position, and to reject any employee whose performance does not meet the required work standards. Probationary employees are generally ineligible for employee requested transfers or promotions. Probationary employees who are permitted to transfer or promote shall have their new probationary period run concurrent with their existing probationary period. 21.2 The probationary period shall be six months from the employee's first day of work with the County or in the position to which the employee has been promoted. If the employee has completed the probationary period, the employee shall be placed on regular status. Absent objection by the Union, the County may extend the probationary period for up to three months. Such a decision shall be made at least two weeks before the end of the initial probationary period, and notice shall be provided to both the employee and the union representative. This extension will not affect the employee's eligiblity to use accrued vacation leave. 21.3 New hires who are selected to fill the position of Utilities Service Worker, Water Plant Operator Trainee, or Wastewater Plant Operator, but who do not possess the required state license/certification, must obtain the required license/certification within the time frame specified by the County at the time of hire. A new hire's failure to obtain the license/certification within the specified time frame shall be just cause for the employee's discharge. 21.4 Employees who are hired/promoted to the position of Utilities Service Worker, Water Plant Operator Trainee, or Wastewater Plant Operator, but who do not possess the required state license/certification, must obtain the required license/certification within the time frame specified by the County at the time of hire/promotion. Absent objection by the Union, the County may extend the time to obtain the license/certification. If an employee fails to obtain the license/certification within the specified time frame, a good faith effort will be made to return the employee to the position and status held immediately prior to the promotion. If the employee's former position is filled, the employee may be transferred to a vacant position for which the employee qualifies. If no vacancy exists for which the employee is qualified, the employee will be placed in a lay-off status with recall rights. 21.5 Regular status denotes final appointment in a specific County position and classification following successful completion of the probationary period. 26 September 11, 2024 County Proposal #4 473 21.6 Newly hired probationary employees may be dismissed at any time at the discretion of the County and are not entitled to the grievance/arbitration procedures or payments of sick leave or vacation leave at time of termination. 21.7 If an employee who is serving a probationary period incurred as a result of a promotion is found to be unqualified to perform the duties of the higher position, a good faith effort will be made to return the employee to the position and status held immediately prior to the promotion. If the employee's former position is filled, the employee may be transferred to a vacant position for which the employee qualifies. If no vacancy exists for which the employee is qualified, the employee will be placed in a lay-off status with recall rights. 27 September 11, 2024 County Proposal #4 474 ARTICLE 22 PROMOTIONS/TRANSFERS 22.1 In filling all vacancies in the bargaining unit, employees shall meet the qualification standards of education, training, certifications, experience, and other requirements for the position to which the promotion and/or voluntary transfer is being sought. Standards and qualifications will be established to meet the basic requirements of the position. 22.2 Job openings will be announced on the County's website. Promotional job opportunities (within the bargaining unit) will be announced a minimum of five working days internally prior to being announced to the outside. Job opportunities will also be posted on employee bulletin boards a minimum of five working days. Employees, excluding temporary employees, may submit an application for transfer/promotion consideration using the County's electronic application system. 22.3 An employee's eligibility for promotion and/or voluntary transfer will be determined by the requirements of the new job. In addition, the employee must have both a satisfactory performance record and no disciplinary actions (formal warning or greater) during the preceding twelve-month period. Employees along with external applicants will be considered. All current employees who have applied for the vacant position and who meet the minimum requirements for the position will be extended an interview. Selection will be made on the basis of qualifications and related work experience. Skills tests may be utilized to assist in determining qualifications and experience. Veteran's preference will be followed. All things being equal, current employees shall have preference. Seniority will be considered the deciding factor if two or more candidates are judged to be equally qualified. 22.4 Promoted employees shall receive a 5% raise or the minimum of the new grade, whichever is greater. Employees who voluntarily demote shall receive a 10% reduction in their hourly rate of pay or be placed in the maximum of the pay grade the employee is demoted into, whichever is a greater reduction. In no case, will the employee's demoted pay rate exceed the maximum of the pay grade. 22.5 Promoted employees will be placed on "promotion probation" status for a period of six months. At the end of this period the employee may be eligible for a promotion probationary pay increase. Certified Water or Wastewater Operators who receive a pay increase for attainment of a higher level certification will not be placed on a promotion probation and will not be eligible for a promotion probationary pay increase. They will retain their anniversary date and remain eligible for anniversary pay increases or lump sum payments provided under this Agreement. 28 September 11, 2024 County Proposal #4 475 22.6 The County agrees to post management vacancies and will give bargaining unit employees consideration in filling those vacancies. 22.7 Nothing herein shall prohibit the County from transferring employees into vacant positions without complying with the foregoing provisions in the case of medical accommodations, disciplinary reasons, and voluntary demotions. 22.8 Water or Wastewater Operator Trainees who attain a C license will advance to the corresponding pay grade for a C operator position and receive a 5% increase or the minimum of the grade, whichever is greater effective with the first full pay period following attainment of the license. This will be considered a promotion and the employee will be placed on "promotion probation" status for a period of six months and have an adjusted anniversary date. Certified Water or Wastewater C Operators who attain a B license will advance to the corresponding pay grade for a B Operator position and receive a 5% pay increase or the minimum of the pay grade, whichever is greater effective with the first full pay period following attainment of the license (not to exceed the maximum of the pay grade). This advancement will not result in an adjusted probationary period or anniversary date. Certified Water or Wastewater B Operators who attain an A license will advance to the corresponding pay grade for a A Operator position and receive a 5% pay increase or the minimum of the pay grade, whichever is greater effective with the first full pay period following attainment of the license (not to exceed the maximum of the pay grade). This pay increase will not result an adjusted probationary period or anniversary date. (Moved from Article 33 — Wages) 22.9 Progression from a Utility Service Worker I to a Utility Service Worker II will be effective with the first full pay period following meeting the eligibility requirements. The employee will receive 5% promotion increase and be eligible to receive a 5% promotion probation increase upon successful completion of promotion probation. To be eligible for the Utility Service Worker II progression, the Utility Service Worker I must have successfully completed their initial six (6) month probationary period and attained the following within 18 months of hire/internal promotion date: • Class A CDL with the following restrictions: 1) No airbrake 2) No tractor trailer 3) Automatic • Water Distribution System Operator Class 3 license for Water Distribution or Class C Wastewater Collection certificate for Wastewater Collections 29 September 11, 2024 County Proposal #4 476 Utility Service Worker III Progression from a Utility Service Worker II to Utility Service Worker III will be effective with the first full pay period following meeting the eligibility requirements. The eligible employee will receive a 5% pay increase or the minimum off the pay grade whichever is greater not to exceed the maximum of the pay grade. There is no probationary period or probationary increase associated with movement to Utility Service Worker III. To be eligible, the employee must be a Utility Service Worker II and have attained the following: Class A CDL with air brakes and tanker endorsement Water Distribution System Operator Class 2 license for Water Distribution or Class B Wastewater Collection certificate for Wastewater Collections 30 September 11, 2024 County Proposal #4 477 ARTICLE 23 I01I,'fw:n, 23.1 No employee covered by this agreement shall be disciplined or discharged without just cause. All discipline or discharge notices shall be in writing with a copy provided to the employee. Such notices shall contain as complete and precise an explanation as possible for the action being taken. 23.2 The County agrees with the tenets of progressive and corrective discipline; however, the County has the right to review the employee's work history and prior record of disciplinary action when determining the appropriate action to be taken. The County may provide employees with notice of deficiencies and an opportunity to improve. 23.3 Disciplinary actions or measures may include, subject to the rules of the Board of County Commissioners, any of the following: A. Written Reprimand B. Formal Warning or Suspension C. Demotion D. Discharge 23.4 All discipline may be processed as a grievance. 23.5 If there has been no additional written discipline, disciplinary actions shall not be considered for purposes of progressive discipline, as follows: Class 1 offenses after one year. Class 2 offenses after two years. Class 3 offenses after four years, with the exception of last chance agreements for violations of the drug-free workplace policies, which may be considered in progressive discipline for second violations during the entire employment period. 23.6 To be considered valid, all discipline and discharge notices shall be administered within ten (10) business days of the County's discovery of the event giving rise to the disciplinary action; or within ten (10) business days of the County's discovery of the disciplinary event, the County notifies the Union of its intent to investigate the event giving rise to the discipline. If disciplinary action has not been taken within thirty (30) calendar days of the County's notification to the Union the employee or the Union may request from management if the matter is still under investigation or has been closed and management will respond in writing within 5 working days if the investigation is ongoing or is closed. 31 September 11, 2024 County Proposal #4 478 ARTICLE 24 GRIEVANCE AND ARBITRATION GRIEVANCE PROCEDURE 24.1 Except when doing so would present an unreasonable risk to the employees' safety, bargaining unit employees will follow all lawful written and verbal orders given by superiors even if such orders are alleged to be in conflict with the agreement. Compliance with such orders will not prejudice the right to file a grievance within the time limits contained herein, nor shall compliance affect the ultimate resolution of the grievance. 24.2 A "grievance" is a claimed violation of this agreement, including but not limited to the claim that a discharge or other disciplinary action violated a specific provision of this agreement. No grievance will or need be entertained or processed unless presented in the manner described herein, and unless filed in a manner provided herein within the time limit prescribed herein. A grievance may be filed by a bargaining unit employee or by the union (hereinafter the "grievant") on the union's grievance form. In either case, the procedure to be followed will be the same. The grievant and management may mutually agree to waive any step. Any employee covered by this agreement must use this grievance process and has no right to any other grievance process (i.e., administrative policy, etc.) 24.3 Any grievance, defined as a claim reasonably and suitably founded on a violation of the terms and conditions of this agreement, shall systematically follow the grievance procedure as outlined herein. Any grievance filed shall refer to the provision or provisions of the agreement alleged to have been violated, and shall adequately set forth the facts pertaining to the alleged violation. 24.4 Rules of Grievance Processing - It is agreed that: (A) The time limit at any stage of the grievance procedure may be extended by written mutual agreement of the parties involved in that step. (B) A grievance presented at Step 2 and above shall be dated and signed by the aggrieved employee presenting it. A decision rendered shall be written to the aggrieved employee with copy to the union and shall be dated and signed by the County's representative at that step. (C) When a written grievance is presented, the County's representative shall reflect the date received by the County's representative and provide a copy of it to Human Resources at that particular step. Human Resources will assign a grievance number. (D) A grievance not advanced to the higher step within the time limit provided shall be deemed permanently withdrawn and as having been settled on 32 September 11, 2024 County Proposal #4 479 the basis of the decision most recently given. Failure on the part of the County's representative to answer within the time limit set forth in any step will entitle the employee to proceed to the next step. (E) When a grievance is reduced to writing there shall be set forth: 1. A complete statement of the grievance and the facts upon which it is based; 2. The section or sections of this agreement claimed to have been violated; and 3. The remedy or correction requested. (F) In the settlement of any grievance resulting in retroactive adjustment, such adjustment shall be limited to ten calendar days prior to the date of the filing of the grievance. STEPS FOR GRIEVANCE PROCESSING In the event a grievance arises, the employee must discuss the grievance with his immediate supervisor within ten (10) business days after he had knowledge of his grievance. At the time of submitting the grievance, and to ensure that grievances are settled at the first opportunity, the aggrieved employee should request an informal meeting with his supervisor prior to a Step 1 hearing to discuss the circumstances giving rise to the grievance. In the event the issue in dispute cannot be resolved between the supervisor and the grievant, the grievance may be presented by the grievant at Step 1 of the grievance procedure within ten (10) working days from the date of the supervisory meeting. Such written grievance must indicate that the matter had been reviewed with the immediate supervisor. Any grievance filed over being discharged shall be directly submitted to Step 3. Step 1: The aggrieved employee shall present his grievance to his division head. The aggrieved employee may request a representative of the union to be present. The division head will meet with the aggrieved employee and his representative within ten (10) business days after submission of the written grievance, unless mutually agreed otherwise. Discussions will be informal for the purpose of settling differences in the simplest and most direct manner. The division head shall reach a decision and communicate it in writing to the aggrieved employee with a copy to the union within ten (10) business days from the date the grievance was presented to him. If the Division Head fails to issue a timely response, then the grievance may be filed to Step 2. Step 2: If the grievance is not settled in the first step, the aggrieved employee, within ten (10) business days of the time that the Step 1 decision was rendered, shall forward the written grievance to the department head. The department head shall meet within ten (10) working days, unless mutually agreed otherwise with the aggrieved employee who may be accompanied by a union steward and the union chief steward. The County will attempt to coordinate the meeting with both the grievant and the Union. The department head shall reach a decision and communicate it in writing to the aggrieved employee with a copy to the Union within ten (10) business days of the Step 2 meeting, unless 33 September 11, 2024 County Proposal #4 480 such time is mutually extended in writing. If the grievance is regarding discipline that was administered following a pre -determination hearing held by the department head, the parties agree the Step 2 hearing shall be held by the Assistant County Administrator or Deputy County Administrator. If the department head, Assistant County Administrator or Deputy County Administrator fails to issue a timely response, then the grievance may be filed to Step 3. Step 3: If the grievance is not settled in Step 2 , the aggrieved employee, within ten (10) business days of the time that the Step 2 decision was rendered, shall forward the written grievance to the County Administrator or his designee. The County Administrator or his designee shall meet with the aggrieved employee, within ten (10) working days, unless mutually agreed otherwise, who may be accompanied by the union steward, the chief steward, and business representative to obtain the facts in the case. The County will attempt to coordinate the meeting with both the grievant and the Union. The County Administrator or his designee shall forward his decision to grievant with a copy to the union within ten (10) business days of the Step 3 meeting, unless this period of time is extended by mutual agreement of both parties. Step 4: In the event that the grievance is not settled at Step 3 within the time allowed, it may then be submitted to arbitration. Nothing herein will prevent the parties from mutually agreeing to seek resolution through mediation. The Union andonly the Union shall have the exclusive right to proceed to arbitration on behalf of all the bargaining unit members. Submission to arbitration must be made within ten (10) days of the time that the Step 3 hearing decision was rendered; provided, however, this period may be extended upon the mutual agreement of both parties. In addition, a request for arbitration must be sent to the Federal Mediation and Conciliation Service (FMCS) no later than fifteen (15) days following the request to arbitrate. Upon the County's request to strike the panel to select an arbitrator, the Union shall have thirty (30) days to do so or such grievance shall not be subject to arbitration. If the parties fail to agree in the first instance of an appointment, the Federal Mediation and Conciliation Service shall be requested to provide a panel of arbitrators from which a selection shall be made. Hearings before the arbitrator shall be conducted in accordance with the rules of the Federal Mediation and Conciliation Service. The arbitrator's decision shall be final and binding on the parties, but no arbitrator shall have the power to alter, modify, amend, add to, or detract from the terms and conditions of the agreement. 24.5 As promptly as possible after the arbitrator has been selected, the arbitrator shall conduct a hearing between the parties and consider the grievance. The decision of the arbitrator will be served upon the union and the County in writing. It shall be the obligation of the arbitrator to make a best effort to rule within 30 calendar days after the hearing and receipt of post -hearing briefs. The expenses of the arbitration, including the fee and expense of the arbitrator, shall be equally divided between the parties. Any party desiring a transcript of the hearing shall bear the cost of such transcript unless the parties mutually agree to share the cost. Each party shall bear the expense of its own witnesses and of its own representatives for purposes of the arbitration hearing. 34 September 11, 2024 County Proposal #4 481 24.6 The arbitrator will be confined to the written grievance presented in Step 1 of the procedure. Additionally the arbitrator shall have no authority to change, amend, add to, subtract from, or otherwise alter or supplement this agreement. The arbitrator shall have no authority to consider or rule upon any matter which is not subject to arbitration or which is not a grievance as defined in this agreement; nor shall this collective bargaining agreement be construed by the arbitrator to supersede applicable state or federal laws, except to the extent as specifically provided herein. 24.7 The arbitrator may not issue declaratory opinions and shall be confined exclusively to the question which is presented, which question must be actual and existing. The arbitrator's decision shall be final and binding; provided, however, that either party shall be entitled to seek review of the arbitrator's decision as provided by law. 24.8 Nothing in this agreement shall prohibit the presence of a Union representative at any steps of the grievance procedure. 35 September 11, 2024 County Proposal #4 482 ARTICLE 25 SEPARATIONS 25.1 The effective date of separation shall be the last day on which the employee is present for duty unless otherwise specified herein. 25.2 Resignation is defined as an action whereby an employee voluntarily leaves County employment. An employee wishing to leave the County in good standing shall file with the County a written resignation, stating the date and reasons for leaving. Such notice must be given at least two weeks prior to the date of separation. Failure to comply with this courtesy may be cause for denying such employee re-employment with the County. Employees who are absent from work for three consecutive work days without providing proper notice and being excused (unless the employee is physically unable to provide notice) will be considered as having "abandoned their position" and thereby voluntarily quit. Requests for vacation leave shall not be unreasonably denied in accordance with Article 31.6. At that time, the County will formally note the termination and advise the employee and the Union of the action by first class U.S. mail to the employee's address on record in the Human Resources Department. 25.3 Retirement is defined as a voluntary or involuntary procedure whereby an employee separates from County employment for reasons of length of service or disability. Retirement regulations and benefits shall conform with the provisions of the Florida Retirement System. 25.4 Termination shall be effective as of the date of death. All compensation and benefits due to the employee as of the effective date of separation shall be paid to the beneficiary, surviving spouse, or the estate of the employee, as determined by law or by executed forms in the employee's personnel file. 25.5 If a layoff does occur the County will determine which classifications within the affected division will be eliminated. For purposes of this section, "classification" shall be defined as the established positions in the bargaining unit's pay plan. Additionally, full-time and part-time positions shall be considered separate classifications. For purposes of this section, "division" shall be defined as follows: Aquatic Centers, Customer Service, Engineering, Facilities Management, Fire Rescue, Golf Course, Ocean Rescue, Parks, Road and Bridge, Sanitary Landfill, Traffic Engineering, Vehicle Maintenance, Wastewater Collection, Wastewater Treatment, Water Distribution, Water Production. The employees in the affected classification within the affected division shall be laid off based on the inverse order of their county -wide seniority (most recent hire date). In lieu of layoff, an affected employee may displace any less senior employee in the bargaining unit in any lower classification providing he/she previously held the position and remains qualified. Employees accepting positions in a lower classification will receive a 5% reduction per pay grade; however, the newly established pay shall not exceed the maximum of the new pay grade. Nothing herein shall limit the County's ability to use contracted 36 September 11, 2024 County Proposal #4 483 temporary workers. All temporary employees within affected divisions will be terminated first. Employees in a recall status may apply for open positions for which they are qualified pursuant to Article 22. 25.6 If an employee is laid off, the employee will be compensated for his sick and vacation as if he were voluntarily quitting. Employees eligible for sick leave payment per Article 29.7 shall have the option of leaving the sick leave on account for up to one year. A laid -off employee shall be eligible for conversion of employee health care benefits at the employee's expense. Laid -off employees remain eligible for recall into positions previously held with the County for a period of three years from the layoff date, provided that any employee so recalled shall be subject to passing a typical pre-employment screening at the discretion of the County. The County's duty to notify a laid off employee for recall shall be limited to the position from which the employee was laid off. The employee shall be deemed notified under this Article by placement of written notification by first class U.S. Mail to the employee's last known address. The employee shall have ten (10) calendar days from the postmark date to notify the Human Resources Department of their intention to return to work. Additionally, the employee shall have fourteen (14) calendar days from the date of acceptance to report for duty. If the employee fails to notify the County of their intention or fails to report for duty in the allotted timeframe, the employee will forfeit their recall right and will be terminated. No continuous service benefits of any kind shall accrue during the layoff period. 25.7 A discharge is the involuntary separation of an employee from County employment. Employees discharged for disciplinary reasons shall not generally be eligible for re-employment and shall lose all seniority and reinstatement privileges. A discharged employee will be allowed to discuss the discharge with the union steward before the employee is required to leave the property of the County unless his presence creates an unsafe situation. The County will notify the union steward upon the discharge of an employee in the bargaining unit but failure to give such notice shall not affect the validity of the discharge. Discipline or discharge of newly hired probationary employees shall not be subject to the grievance or arbitration procedures. 25.8 The final pay for terminated employees will be prepared for distribution on the next normally scheduled pay date following the termination date. It can be mailed if the employee requests so in writing. Otherwise, final pay should be picked up in the Human Resources office by the employee or someone who has written authorization to do so. Final pay will be ready on the next normally scheduled pay date following the retirement date for those retiring employees who are vested in the retirement plan. 25.9 At the time of separation and prior to receiving final monies due, all records, books, assets, uniforms, keys, tools, and other items of County property in the employee's custody shall be returned to the department. 37 September 11, 2024 County Proposal #4 484 25.10 Any outstanding debts incurred by an employee which are due the County shall be deducted from the employee's final paycheck and/or termination leave pay. 38 September 11, 2024 County Proposal #4 485 ARTICLE 26 INSURANCE 26.1 The County shall provide health insurance for all bargaining unit employees and their dependents in the same manner as the County's general non -bargaining unit employees, including the retiree health insurance subsidy, hospitalization, and medical insurance. 26.2 Regular full-time bargaining unit employees will continue to be eligible to participate in the County's life insurance program and may enroll in the optional long-term disability, optional employee and family life insurance, and the optional deferred compensation plan with additional providers. 26.3 Any claim settlement between the employee and the insurance carrier shall not be subject to the grievance procedures. 39 September 11, 2024 County Proposal #4 486 ARTICLE 27 DRUG TESTING 27.1 Teamsters Local Union No. 769 and Indian River County agree to the following for employees who are in the labor and trades bargaining unit: The parties understand that illegal drug use and/or misuse of alcohol and/or controlled substances adversely affects employees' job performance and jeopardizes their safety, the safety of other employees and the public, and the reliability of the County's operations. Therefore, the County and the Union agree to implement the Drug -Free Workplace Program Policy adopted by the County with the following exceptions. These exceptions will supersede the language in the County's policy: 27.2 Reasonable Suspicion Drug Testing Employees shall notify their supervisors when under medically prescribed treatment with a controlled substance if they know or have reason to believe the controlled substance may limit their ability to perform their jobs. Any employee may be required by the County to submit to a blood, urinalysis, and/or intoxilyzer test when there exists a reasonable suspicion that the employee is under the influence of alcohol or non -prescribed controlled substances on the job. If such reason is based upon the observation of supervisors or managerial employees, then, where job conditions permit, two supervisors or managers should observe the employee. An employee will not be required to take any test unless a member of management approves testing. When an employee is to be tested under this reasonable suspicion provision, he may request the presence of his Union steward. If the steward has been requested, and is on duty, he will be permitted to consult with the employee who is to be tested prior to the time he goes to the specimen collection facility. At management's discretion, the employee may be temporarily reassigned to a non -safety sensitive position, if available, or be removed from duty while awaiting the reasonable suspicion drug tests results. Employees may elect to use accrued sick or vacation leave while awaiting the reasonable suspicion drug test results or be in a no pay status if no paid leave is available. In the event of a negative test result, the employee's accrued leave used while awaiting the results, will be restored. 27.3 Follow-up and Random Testing Follow-up and random testing for employees in non -safety -sensitive positions shall be permitted during the first twenty-four (24) months following an employee's release after successfully completing a rehabilitation program, and the frequency of such testing shall be determined by the County. Follow-up and 40 September 11, 2024 County Proposal #4 487 random testing for employees in safety -sensitive positions shall be in accordance with 49 CFR Part 382. 41 September 11, 2024 County Proposal #4 488 ARTICLE 28 LEAVES OF ABSENCE 28.1 Jury Duty Employees subpoenaed for jury duty shall receive regular pay for the hours missed from work. Such time shall be considered as time worked for the purpose of calculating overtime. Employees are expected to submit a copy of their subpoena which shall become a part of the payroll records. Employees are expected to stay in touch with their supervisors relative to their court duty and County work schedules to minimize interference with their jobs. Employees who work shift work shall be excused from work and receive jury duty pay for the hours missed on any day reporting for jury duty if they were not provided a 10 hour rest period prior to the start of jury duty, or provided a 10 hour rest period between being released from jury duty and the start of the shift provided the employee submits documentation reflecting the jury time. 28.2 Witness Duty Employees attending court during their normal working hours as a witness on behalf of a public jurisdiction or as a result of their public employment shall receive regular pay. Employees subpoenaed as witnesses (other than as above) during a criminal or civil trial will not be paid but may charge vacation. Employees who are plaintiffs or defendants in personal litigation not related to their public employment are not eligible for regular pay. Vacation time may be used. 28.3 Military Leave An employee may request military leave to serve on active duty in an emergency or required annual duty, and shall be compensated in accordance with state law, and it shall be considered time worked. 28.4 Family Medical Leave Act The FMLA establishes the rights of eligible employees to a leave of absence for up to 12 weeks. Eligibility for FMLA leave shall be determined on a rolling twelve (12) month period commencing from the first day FMLA was used for birth, adoption, the care of a family member's serious health condition, or the employee's own serious health condition. It also provides for the continuation of health insurance benefits while on leave and the return of the employee to the same or an equivalent position at the end of the leave. 28.5 Bereavement Leave A. This benefit is available for full-time regular employees. 42 September 11, 2024 County Proposal #4 489 B. Three working days shall be given off with pay upon the death of a member of the immediate family (defined for this benefit as parents and step-parents, spouse, children and step -children, grandmother, grandfather, grandchild, brother, sister, mother-in-law, father-in-law, son- in-law, daughter-in-law, sister-in-law, brother-in-law, or legal guardian of the employee). C. Bereavement Leave will be authorized in minimum one-half day increments and will be paid at the employee's current pay rate. D. If additional time off work is needed, or time off is needed for an individual not covered by Article 28.5(8), vacation or sick leave may be utilized, or time off without pay can be arranged if justified. Sick leave used under this provision shall not be counted as an occurrence of sick. 28.6 Other Leaves of Absence Employees are eligible for leave of absence for causes generally beyond the control of the employee. The duration of each leave of absence and the compensation received by the employee, if any, during the leave of absence shall be determined by the County. Except as otherwise provided the decision to grant a leave without pay (leave of absence) is a matter of administrative discretion, and may only be approved by the County Administrator or his designee. Leaves without pay must be requested by the employee at least two (2) weeks prior to the leave, unless circumstances satisfactory to the County Administrator/designee render advance request impossible. All leave requests must be in writing. Extensions may be granted if requested at least seven (7) days prior to the expiration of the leave, and approved by the County Administrator or his designee. For leaves of absence taken at the option of the employee, the County's health care plan will be extended until the end of the month in which the leave of absence began. After that point, the employee can keep the plan only by paying the full premium amount (employee and employer share) prior to the first of each month. If the leave of absence is due to factors beyond the control of the employee, as in the event of a medical problem, the County will determine the period of time the health care plan will be provided at County expense based upon the merits of the individual situation and the law, but the employee would still be responsible for paying the employee's typical share of the cost. 28.7 Leave Without Pay for Part-time Employees At the discretion of the department director or his designee, unpaid leave may be authorized for part-time employees who do not accrue sick and vacation leave (hired on or after 06/22/01), up to a maximum of 60 hours per calendar year. 28.8 Arrests and Incarceration 43 September 11, 2024 County Proposal #4 490 A. Employees who are unable to report for work because of arrest and incarceration may be placed on a special personal leave of absence without pay provided that it is requested during the first three working days of the incarceration. If the employee is unable to secure bail, the leave of absence will continue until final disposition of the charges depending upon the County's operational needs. If the employee is freed on bail, a decision will be made by the employee's department head and the Human Resources Director as to whether to allow the resumption of active employment pending disposition of the charges. They shall determine whether reinstatement would be consistent with the County's needs and requirements. If the decision is to not allow resumption of active employment pending disposition of the charges, a "pre -suspension" hearing will be set, at which the employee will be advised of the reasons for the suspension and would have the opportunity to refute the underlying premises for the suspension and argue for immediate reinstatement. Once an employee has exhausted all available vacation leave, his vacant position may be posted and filled in accordance with the provisions of this agreement. If the employee is reinstated after his position is filled, he shall have the right to fill a vacant position for which he is fully qualified. If no position is available, he shall be placed in a layoff status with recall rights as outlined in Article 25, Separations. B. Employees shall immediately notify the department within 3 days of contact when information has been filed by a prosecuting official against him/her, when indicted by a Grand Jury, or when arrested, for any offense or violation of law. The department director shall determine if it is in the best interests of the County to: 1) Retain the employee in his/her regular position; and/or 2) Assign the employee to other duties or another position until such time as any charges are disposed of by trial, acquittal, dismissal, conviction, or other judicial action; and/or 3) Place the employee on leave without pay until such time as any charges are disposed of by trial, acquittal, dismissal, conviction, or other judicial action; and/or 4) Initiate disciplinary action up to and including termination. C. In the event that the employee is retained pending the resolution of the charges, and pleads nolo contendere or guilty, or is found guilty of any job related offense or any offense that would adversely impact the County or the employment status of the employee, or which would cause the County to be held in disrepute, the employee may be terminated from employment. D. In the event that the employee is retained pending the resolution of the charges and is acquitted of all charges, or the indictment is dismissed, the Division Director shall retain the option to initiate or continue an investigation of possible administrative violations in accordance with established policy or practice. 44 September 11, 2024 County Proposal #4 491 Notwithstanding anything to the contrary in this section, no employee shall be disciplined or discharged without just cause. 28.9 General Provisions The following provisions apply to leave without pay status: A. An employee granted a leave of absence must keep the department informed of his current activity (school, medical, military, etc.) each time a request for extension of the leave is made. In addition, the employee must keep the department advised of his current address at all times. Failure to comply with these provisions shall result in the employee being dropped from leave of absence status, in which case he must return to duty or be discharged. B. An employee granted a leave of absence shall contact the department head at least two (2) weeks prior to the expiration of the leave in order to facilitate the reinstatement process. C. Failure to return to work at the expiration of the leave shall be considered a resignation. D. No sick leave or vacation shall be accrued by an employee while he is on leave without pay if the employee is absent for more than one-half of his normally scheduled work hours during the month. E. An effort will be made to return the employee to the position and status held immediately prior to his leave of absence. If the employee's former position is filled, he may be transferred to a position for which he qualifies, subject to the approval of the department head and the County Administrator. If no vacancy exists for which the employee qualifies, he will be placed in a layoff status with recall rights pursuant to Article 25, Separations. F. Time spent on leave of absence shall not constitute a break in service. However, the time shall not be credited toward retirement, vacation, sick leave, or toward satisfying the probationary period. 28.10 Employees who are on worker's compensation leave may supplement their worker's compensation payments with any accrued sick or vacation leave, up to 100% of their regular take-home pay. 28.11 No sick leave or vacation shall be accrued by an employee while he is on workers' compensation leave if the employee is absent for more than one-half of his normally scheduled work hours during the month. 45 September 11, 2024 County Proposal #4 492 ARTICLE 29 PAID SICK LEAVE 29.1 It is the policy of the County to permit employees to be absent from work due to non -work related sickness or injury. In order to help employees maintain their income during these absences, the County will provide compensation according to the guidelines in this Article. 29.2 Sick leave will accrue for all regular full-time and regular part-time employees (hired before 6/22/01) beginning with the completion of their first full calendar month of employment. Full-time employees will accrue one day per month and part-time employees' accrual will be on a pro -rata basis. "One day" is computed by dividing the employee's scheduled biweekly hours by 10. 29.3 Sick leave may be used as it is accrued. To receive compensation while absent on medical leave the employee shall notify the immediate supervisor prior to or as soon as possible after the period of absence begins. The supervisor may request a physician's certification of the need for the absence if there is a suspicion of abuse of sick leave. In every case, a person using more than five consecutive work days of sick leave will present a certification of need for the absence and clearance to return to work from a licensed medical provider (M.D. or D.O.). Failure to present such certification may prevent the employee from being allowed to return to work or may result in progressive disciplinary action. Employees who are absent without available accrued sick leave may be subject to disciplinary action in accordance with Article 15 — Attendance and Punctuality "unauthorized" absences. Exceptions will be made for absences that qualify for FMLA leave. 29.4 Sick leave may be charged in minimum increments of one-half hour. 29.5 Sick leave may be applied for the following purposes: A. Personal injury or illness not connected with the job. For work connected absence see Article 28. B. Medical, dental, optical, or chiropractic treatment/examination. C. Exposure to a contagious disease which would endanger others (as determined by a physician). D. Illness of a family member, defined as father, mother, son, daughter, brother, sister, husband, wife, father/mother-in-law, son/daughter-in-law, brother/sister-in-law, step-father/mother, step-son/daughter, step- brother/sister, grandparent, and guardian. Employees may not use more than five days of sick leave in a calendar year for the illness of a family member, unless the illness qualifies for FMLA leave. 46 September 11, 2024 County Proposal #4 493 29.6 Maximum Accruals: A. For regular full-time employees hired on or after October 1, 2011, sick leave may carry over year to year, not to exceed a maximum of thirty (30) days. At the end of December of each year, any sick leave hours over the thirty (30) day maximum will be converted to vacation hours using the following formula: .50 x hours over max = Number of hours to be converted to vacation hours The converted hours will be added to the vacation accrual bank after the annual vacation reduction in Article 31.5. B. Regular full-time employees hired prior to October 1, 2011 whose accrual banks are in excess of thirty days will remain eligible for a sick leave incentive as follows: Sick leave incentive payment will be provided for full-time employees as an incentive to avoid sick leave abuse. A. At the close of each anniversary year (based upon the hire date), regular full-time employees will be compensated for one-half of all sick leave days accumulated over thirty. The days that are compensated for through this plan will be deducted from the employee's total sick leave accumulation and paid at straight time rate. 29.7 Regular full-time employees hired on or after October 1, 2011 with ten or more years service with the County shall be paid one-half of all unused sick leave, to a maximum of one hundred and twenty hours, upon retirement or death. Regular full-time employees hired prior to October 1, 2011 with ten or more years service with the County shall be paid one-half of all unused sick leave, to a maximum of two hundred forty hours, upon retirement, termination of employment for other than involuntary separation, or death. Employees leaving County employment having less than ten years service shall not be paid for unused sick leave. 29.8 Bargaining unit employees may participate in the County's sick leave donation policy under the established terms and conditions of the sick leave donation policy. 47 September 11, 2024 County Proposal #4 494 ARTICLE 30 HOLIDAYS 30.1 It is the policy of the County to observe holidays each year on a schedule determined by the Board of County Commissioners. The holidays which shall be observed under this policy are: A. New Year's Day B. Martin Luther King Day C. Good Friday D. Memorial Day E. Independence Day F. Labor Day G. Veteran's Day H. Thanksgiving Day I. Day after Thanksgiving J. Day before Christmas K. Christmas Day L. (2) Personal Days (to be scheduled and approved in accordance with department's vacation policy) M. Any other holidays authorized by the Board of County Commissioners 30.2 Regular employees will receive holiday pay whether or not they are scheduled to work on the holiday. Regular employees not normally scheduled to work on the day of the week the holiday is being observed will receive an average day's wage as holiday pay. An average day's wage is defined as an employee's scheduled bi-weekly pay divided by ten days. Employees normally scheduled to work on the day of the week the holiday is being observed shall receive holiday pay for the number of hours they are normally scheduled to work, even if that is more or less than an average day's wage. For timekeeping purposes, the holiday pay will be reflected on the day of the observed holiday. 30.3 Temporary employees, part-time employees hired on or after 6/22/01, employees on unpaid leave of absence, and employees on layoff are not eligible for holiday pay. 30.4 To receive holiday pay, an employee must be in an "active pay status" on the scheduled work days immediately preceding and immediately following the day on which the holiday is observed. 30.5 For pay purposes, holidays will be the County recognized day of the holiday. 30.6 Holidays which occur during an employee's annual leave or medical leave will be paid as holiday pay and shall not be charged against such annual leave or medical leave. 48 September 11, 2024 County Proposal #4 495 30.7 The County reserves the right to schedule work on an observed or an actual holiday in order to maintain essential services to the public. This work schedule will be approved by the department head in advance. 30.8 Any work performed on an observed or actual holiday by a nonexempt employee will be paid at time and one-half rate and these hours will not be included when counting toward a 40 -hour work week for overtime purposes. If an employee is scheduled to work both the observed holiday and the actual holiday, the employee will only receive holiday overtime for the observed holiday. In no case, will the employee be paid holiday overtime for hours worked on both the observed and actual holiday. 30.9 Holiday pay will be counted as time worked for overtime calculations. 30.10 The Personal Day holiday hours will be based on the average day which is the employee's regular biweekly scheduled work hours divided by 10. The Personal Day may be used on an hour for hour basis. Personal Day holiday hours will be credited in October of each fiscal year and unused hours will not carryover at the end of the fiscal year. 49 September 11, 2024 County Proposal #4 496 I1 d Grin ■ =1k1G 1 VACATION LEAVE 31.1 It is the policy of the County to grant annual vacations with pay to regular full-time and regular part-time employees in accordance with the guidelines established below. Full-time employees will accrue paid vacation leave based on the number of hours in their work week according to the following schedule: 31.2 Part-time employees hired before 6/22/01 are entitled to vacation accrual on a pro -rata basis. Temporary employees shall accrue no vacation leave. 31.3 New employees may request to use accrued vacation by submitting a vacation leave request in advance. No employee may use vacation leave in advance of it being accrued. Accrued vacation is credited at the beginning of each month for the prior month, and is reflected in the timekeeping system. 31.4 Authorized vacation hours shall be counted as time worked for the purpose of computing overtime pay eligibility. 31.5 Employees hired prior to October 1, 2011 will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 65 days. Employee vacation accrual banks will be reduced back to the 65 day maximum the first full pay period after December 311t. Employees hired on or after October 1, 2011 will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 30 days. Employee vacation accrual banks will be reduced back to the 30 day maximum the first full pay period after December 31St 50 September 11, 2024 County Proposal #4 497 ACCRUAL RATES Service Days Per Yr. 37.5 Hr/Week Hrs/Yr Hrs/Mo Hrs/Yr 40.0 Hr/Week Hrs/Mo 1 yr to 4 yrs. 12 mos. 10 75.0 6.25 80.0 6.67 5 yrs to 5 yrs. 12 mos. 11 82.5 6.88 88.0 7.34 6 yrs to 6 yrs. 12 mos. 12 90.5 7.50 96.0 8.00 7 yrs to 7 yrs. 12 mos. 13 97.5 8.13 104.0 8.67 8 yrs to 8 yrs. 12 mos. 14 105.0 8.75 112.0 9.34 9 yrs to 9 yrs. 12 mos. 15 112.5 9.38 120.0 10.00 10 yrs to 10 yrs. 12 mos. 16 120.0 10.00 128.0 10.67 11 yrs to 11 yrs. 12 mos. 17 127.5 10.63 136.0 11.34 12 yrs to 12 yrs. 12 mos. 18 135.0 11.25 144.0 12.00 13 yrs to 13 yrs. 12 mos. 19 142.5 11.88 152.0 12.67 14 yrs to 19 yrs 12 mos. 20 150.0 12.50 160.0 13.34 20 yrs max accrual rate 22 165.0 13.75 176.0 14.67 31.2 Part-time employees hired before 6/22/01 are entitled to vacation accrual on a pro -rata basis. Temporary employees shall accrue no vacation leave. 31.3 New employees may request to use accrued vacation by submitting a vacation leave request in advance. No employee may use vacation leave in advance of it being accrued. Accrued vacation is credited at the beginning of each month for the prior month, and is reflected in the timekeeping system. 31.4 Authorized vacation hours shall be counted as time worked for the purpose of computing overtime pay eligibility. 31.5 Employees hired prior to October 1, 2011 will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 65 days. Employee vacation accrual banks will be reduced back to the 65 day maximum the first full pay period after December 311t. Employees hired on or after October 1, 2011 will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 30 days. Employee vacation accrual banks will be reduced back to the 30 day maximum the first full pay period after December 31St 50 September 11, 2024 County Proposal #4 497 31.6 Vacation leave may be taken after approval by the division head or designee. It may be charged in increments as small as thirty minutes. All vacations shall be approved or denied within a reasonable period of time. No vacation shall be unreasonably denied. 31.7 Employees shall not be paid for earned vacation leave in lieu of taking the leave, except upon termination of employment. Earned vacation leave for employees who die while in County employment shall be paid to the same beneficiary as is designated for the employer -paid life insurance benefit. 31.8 When a County observed holiday falls within an authorized vacation leave period, that time shall be charged as holiday pay, and vacation leave will not be charged. 31.9 Vacation leave will always be paid at the employee's pay level at the time the vacation is used. 31.10 The County reserves the right to cancel authorized vacation or to call back employees from vacation under emergency circumstances. If such vacation is cancelled or the employee is called back from vacation, the County shall reimburse pre -paid, non-recoverable expenses. The County may request necessary documentation to verify reimbursements. 51 September 11, 2024 County Proposal #4 498 ARTICLE 32 UNIFORMS, TOOLS AND EQUIPMENT 32.1 For employees required to wear a uniform (excluding Lifeguards and Golf Course employees), the County will furnish two sets of shirks and pants for each day the employee is regularly scheduled to work in a workweek, plus one additional uniform, i.e., five-day employees will have 11 sets and four-day employees will have 9 sets, and all on-call employees shall receive an additional 2 sets, not to exceed 15 sets. Each employee shall receive one windbreaker jacket displaying the County logo. Bargaining unit employees shall be given their choice of long or short pants, except for those positions for which the County makes the determination that long pants are required. The determination to require long pants will not be arbitrarily made. Such uniforms are not to be worn except while employees are on the job and while traveling to and from the job. Lifeguard and golf course uniforms will be issued in accordance with current practice. 32.2 Tools and equipment which are normally supplied by the County will be used properly and carefully by employees who require them in their work. It is the responsibility of the employee to use and secure such tools and equipment in such a manner as to minimize the potential for loss or theft. 32.3 Tools and equipment provided by the County will be replaced by the County if they are stolen or broken during normal use and provided proper care and prescribed security measures have been followed and loss or breakage is not due to the employee's negligence or abuse. 32.4 Employees who are required by the County to provide their own tools will be provided a list of the minimum required tools at the time of employment. Following ratification of this Agreement by the parties in October of each year of this Agreement, the supervisor will confirm the employee has the required tools and submit a request for an annual tool allowance of $150 to be paid eligible employees. The supervisor will submit the names of eligible employees to the Department Director for approval. Once approved by the Department Director, the list will be forwarded to Human Resources for payment to eligible employees in the next regular payroll cycle. 52 September 11, 2024 County Proposal #4 499 ARTICLE 33 WAGES 33.1 For the life of this agreement, employees will receive a 2.5% anniversary increase, or the same increase as non-union employees under the County Administrator's purview if greater than 2.5%, not to exceed the top of the employee's pay range. Bargaining unit employees who are topped out in their pay range shall receive a lump sum anniversary amount in the amount of $1500, (prorated for part-time employees), or the same amount as non-union employees under the County Administrator's purview if greater than the stated amounts not added to their base upon successful evaluation. Employees within the established lump sum payment amount (prorated for part-timers) of the maximum of the range shall receive an increase in base pay up to the maximum of the range and shall receive the difference between that amount and the established lump sum payment in a lump sum payment. Any anniversary increases or lump sum increases after the expiration of this Agreement shall be subject to collective bargaining. 33.2 For fiscal year 2024/5 the parties agree to implement the attached pay plan (Attachment A). All bargaining unit employees will be placed in the corresponding pay grade in the new pay plan for their position effective October 4, 2024, using the following criteria: • Employees with less than 6 months of service on October 4, 2024 will be placed at the minimum of the new pay grade or retain their current pay rate (whichever is greater). • Employees with 6 months of service or greater on October 4, 2024, will be placed in the new pay grade and receive the greater of: 0 5% above new pay grade minimum, OR o a $1.75 per hour or 6% per hour increase (whichever is greater) OR o the hourly rate in the new pay grade as determined by the compensation and classification study based on an average of the employee's class year parity (time in position) and current pay grade penetration not to exceed a 15% increase in pay. Every bargaining unit employee with 6 months of service or greater as of October 4, 2024, will receive at least a $1.75 per hour or 6% per hour increase in their hourly rate of pay (whichever is greater) up to the maximum the new pay grade. In no case will an employee's rate of pay exceed the maximum of the new pay grade. If an employee receives less than a 6% increase due to the maximum of the new pay grade, the employee will receive the balance in a lump sum. 53 September 11, 2024 County Proposal #4 500 For fiscal years 2025/2026 and 2026/2027, the parties mutually agree to reopen this section and collectively bargain future general wage increases. Any general wage increases after the expiration of this agreement shall be subject to collective bargaining. 33.3 For the life of this Agreement the promotion probation pay increase shall be 5%. 33.4 , Full-time employees who actually work established full-time shifts (8 hours, 10 hours, etc.) that start at or after 1:00 p.m. or before 9:00 p.m. will be eligible for a 2nd shift differential at a rate of 5% of the regular hourly rate for the shift worked. Full-time employees who actually work established full-time shifts (8 hours, 10 hours, etc.) that start at or after 9:00 p.m. or before 4:00 a.m. will be eligible for a 3rd shift differential at a rate of 10% of the regular hourly rate for the shift worked. Any shift beginning between 4:00 a.m. and 1:00 p.m. is excluded from shift differential. Shift differential is automatically added to the regular hourly rate for the purpose of computing overtime pay. Any employees receiving shift differential, whose established shift is outside the stated guidelines, will no longer receive it. For fiscal year 2025/2026, the parties mutually agree to reopen this section and collectively bargain any changes in shift differentials. 33.5 For the life of this Agreement, if the County identifies a bonifide recruitment and retention issue for a bargaining unit position, the parties may meet to discuss and present practical solutions to address the concern. Nothing herein is intended to expand the rights and privileges extended to the Union pursuant to Article 33.2 of this Agreement with respect to wage reopening and collective bargaining process for FY 2025/2026 or 2026/2027. Language in Article 33.6 has been moved to 33.6 Beach Lifeguards and full time Pool Lifeguards who possess EMT certification and provide proof of certification to the County, will receive a $40 biweekly incentive. The incentive will take effective the pay period following receipt of the certification by the Human Resources Department. This certification must be maintained by the employee in order to continue to receive the incentive pay. 33.7 Employees in the Public Works Department, Stormwater Division, and Parks Division who possess a Commercial Driver License (CDL) that is used in performance of County work will be eligible for the following biweekly incentive: 54 September 11, 2024 County Proposal #4 501 • Possession of a Class B CDL without a Tanker and/or Hazmat endorsement receive an incentive of $20 biweekly. • Possession of a Class B CDL with a Tanker and/or Hazmat endorsement receive an incentive of $25 biweekly. • Possession of a Class A CDL with a restriction of No Tractor/Trailer and no other endorsement receive an incentive of $25 biweekly. • Possession of a Class A CDL with a restriction of No Tractor/Trailer and with the endorsement of Tanker and/or Hazmat receive an incentive of $35biweekly. • Possession of a Class A CDL without restrictions and with the endorsement of Tanker and/or Hazmat receive and incentive of $45 biweekly. The CDL must be maintained by the employee in order to continue to receive the incentive pay. Loss of the license or the endorsements must be reported to the County immediately and will result in the loss of the biweekly incentive and may result in reassignment, transfer, demotion, or be grounds for dismissal if no position is available. If an employee receiving the incentive moves or is promoted to a different position, the incentive pay will cease unless the new position is within Public Works and requires a CDL license. 55 September 11, 2024 County Proposal #4 502 ARTICLE 34 ENTIRE AGREEMENT 34.1 The parties acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining. They, therefore, each voluntarily and unqualifiedly waive the right for the term of this agreement to bargain collectively with respect to any matter referred to or covered in this agreement, or with respect to any subject or matter not specifically referred to or covered by this agreement. This contract represents the entire agreement between the parties and no other agreements or practices are binding upon either party hereto with respect to wages, hours or working conditions of the employees covered hereby. The employer shall not be obligated to continue any benefits or employee practices which it has given or engaged in prior to the execution of this agreement unless such benefits or practices are specifically set forth in this agreement, and past practices of the employer will not be considered in interpreting this agreement. 56 September 11, 2024 County Proposal #4 503 ARTICLE 35 PRINTING AGREEMENT 35.1 This agreement shall be printed within a reasonable time by the County. The County shall provide three originals of the contract and 25 copies of this agreement to the union, and the union will be responsible for any additional requests for copies. In addition the County shall keep a copy at each division office, which will be available upon request for employee review. 57 September 11, 2024 County Proposal #4 504 ARTICLE 36 SAVINGS CLAUSE 36.1 If any article, section, or provision of this agreement should be found invalid, illegal or not enforceable by reason of any existing or subsequently enacted legislation or by judicial authority, all other articles and sections of this agreement shall remain in full force and effect for the duration of this agreement. If such action occurs, the County and the union shall meet within thirty days for the purpose of negotiating a mutually satisfactory replacement for such provision. ss September 11, 2024 County Proposal #4 505 ARTICLE 37 DURATION OF CONTRACT 37.1 This agreement shall be effective October 1, 2024, shall remain in full force and effect until the 30th day of September 2027, and shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing 180 days prior to the anniversary date that it desires to modify or terminate this agreement. In the event such notice is given, negotiations shall begin no later than 150 days prior to the anniversary date. This agreement shall remain in full force and effect during the entire period of negotiations for a modification of this agreement, except that there shall be no wage or benefits improvements. Agreed this day of 2024. BOARD OF COUNTY COMMISSIONERS TEAMSTERS LOCAL UNION NO.769 INDIAN RIVER COUNTY, FLORIDA By By Susan Adams, Chairman Chief Union Steward Attest: Ryan L. Butler, Clerk of Court, Comptroller By Deputy Clerk John A. Titkanich, Jr., County Administrator Business Representative 59 September 11, 2024 County Proposal #4 506 CONSENT INDIAN RIVER COUNTY MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Suzanne Boyll, Human Resources Director DATE: September 17, 2024 SUBJECT: Revision to AM -503.1 Holiday Schedule (Personal Day) BACKGROUND: Indian River County has established administrative policies outlining various policies, practices and procedures applicable to County employees. AM -503.1 Identifies the Holidays observed by the County and includes a Personal Day. Staff is requesting the policy be updated to include an additional Personal Day. This will result in two (2) Personal Days off for non-union employees each year. This is consistent with the number of Personal Days bargained under the Teamsters Collective Bargaining Agreement. FUNDING: Although indirect, the estimated cost is $139,439.31, including benefits, countywide for all non- union employees. RECOMMENDATION: Staff respectfully requests the Board of County Commissioners approve staff's recommendation the revise AM -503.1 Holiday Schedule adding a Personal Day to the holiday schedule. ATTACHMENTS: AM -503.1 Holiday Schedule 507 POLICY: It is the policy of the County to observe holidays each year on a schedule determined by the County Administrator. For each observed holiday, employees will receive an average day's wage as holiday pay. COMMENT: 1. A schedule of holidays to be observed during each calendar year will be published by the Human Resources Department. 2. Employees will receive holiday pay regardless of whether they are regularly scheduled to work on that day. An average day's wage is defined as an employee's scheduled bi- weekly pay divided by ten days. Employees normally scheduled to work on the day of the week the holiday is being observed shall receive holiday pay for the number of hours they are normally scheduled to work, even if that is more or less than an average day's wage. 3. Temporary employees, employees on unpaid leave of absence, employees on layoff, and part-time employees hired on or after June 22, 2001, are not eligible for holiday pay. 4. To receive holiday -pay, an employee must be in an "active pay status" on the scheduled work days immediately preceding and immediately following the day on which the holiday is observed. 5. A holiday that occurs on a Saturday or Sunday may be observed on either the preceding Friday or following Monday. 6. Holidays which occur during an employee's annual leave or medical leave will be paid as holiday pay and shall not be charged against such annual leave or medical leave. 7. The County reserves the right to schedule work on an observed holiday in order to maintain essential services to the public. This work schedule will be approved by the department head in advance. 8. Any work performed on an observed holiday by a nonexempt employee will be paid at time and one-half rate, and these hours will not be included when counting toward a 40- hour work week for overtime purposes. 508 SECTION NUMBER EFFECTIVE DATE Human AM -503.1 10-01-2024 ADMINISTRATIVE Resources POLICY SUBJECT PAGE MANUAL Holiday Schedule 1 of 2 It is the policy of the County to observe holidays each year on a schedule determined by the County Administrator. For each observed holiday, employees will receive an average day's wage as holiday pay. COMMENT: 1. A schedule of holidays to be observed during each calendar year will be published by the Human Resources Department. 2. Employees will receive holiday pay regardless of whether they are regularly scheduled to work on that day. An average day's wage is defined as an employee's scheduled bi- weekly pay divided by ten days. Employees normally scheduled to work on the day of the week the holiday is being observed shall receive holiday pay for the number of hours they are normally scheduled to work, even if that is more or less than an average day's wage. 3. Temporary employees, employees on unpaid leave of absence, employees on layoff, and part-time employees hired on or after June 22, 2001, are not eligible for holiday pay. 4. To receive holiday -pay, an employee must be in an "active pay status" on the scheduled work days immediately preceding and immediately following the day on which the holiday is observed. 5. A holiday that occurs on a Saturday or Sunday may be observed on either the preceding Friday or following Monday. 6. Holidays which occur during an employee's annual leave or medical leave will be paid as holiday pay and shall not be charged against such annual leave or medical leave. 7. The County reserves the right to schedule work on an observed holiday in order to maintain essential services to the public. This work schedule will be approved by the department head in advance. 8. Any work performed on an observed holiday by a nonexempt employee will be paid at time and one-half rate, and these hours will not be included when counting toward a 40- hour work week for overtime purposes. 508 9. Holiday pay will be counted as time worked for overtime calculations. 10. This policy does not apply to employees working a "112" hour schedule bi-weekly.* 11. The Personal Days must be used in accordance with departmental vacation policies and must be scheduled and used by the employee within each fiscal year. A Personal Day not scheduled and used each fiscal year will be lost and not carried over or paid out in any fashion. The purpose of a Personal Day off is so employees may schedule time off (in advance) for a day that may be of importance to them on an individual basis. This Personal Day shall only be denied as a result of serious operational needs. Personal Day time off may be requested in hourly increments. 12. The holidays which shall be observed under this policy are: 1. New Year's Day 2. Martin Luther King Day 3. Good Friday 4. Memorial Day 5. Independence Day 6. Labor Day 7. Veteran's Day 8. Thanksgiving Day 9. Day After Thanksgiving 10. Day Before Christmas 11. Christmas Day 12. 2 Personal Days" `The Personal Day for non-union employees working a 112" hour schedule bi-weekly will equal one full shift 509 SECTION NUMBER EFFECTIVE DATE Human AM -503.1 10-01-2024 ADMINISTRATIVE Resources POLICY SUBJECT PAGE MANUAL Holiday Schedule 2 of 2 9. Holiday pay will be counted as time worked for overtime calculations. 10. This policy does not apply to employees working a "112" hour schedule bi-weekly.* 11. The Personal Days must be used in accordance with departmental vacation policies and must be scheduled and used by the employee within each fiscal year. A Personal Day not scheduled and used each fiscal year will be lost and not carried over or paid out in any fashion. The purpose of a Personal Day off is so employees may schedule time off (in advance) for a day that may be of importance to them on an individual basis. This Personal Day shall only be denied as a result of serious operational needs. Personal Day time off may be requested in hourly increments. 12. The holidays which shall be observed under this policy are: 1. New Year's Day 2. Martin Luther King Day 3. Good Friday 4. Memorial Day 5. Independence Day 6. Labor Day 7. Veteran's Day 8. Thanksgiving Day 9. Day After Thanksgiving 10. Day Before Christmas 11. Christmas Day 12. 2 Personal Days" `The Personal Day for non-union employees working a 112" hour schedule bi-weekly will equal one full shift 509 10 Administrator's Matters 9/24/2024 �V ER C 4' °oma Office of the ..a a INDIAN RIVER COUNTY * * ADMINISTRATOR John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: John A. Titkanich, Jr., ICMA-CM, County Administrator DATE: March 5, 2024 SUBJECT: Revised Policy AM -608.1— Use of Conference and Meeting Rooms in Administration Buildings A & B and Commission Chambers Backeround & Discussion The current policy for use of conference and meeting rooms in Administration Buildings A & B went into effect on November 12, 2007. The County has grown significantly since this time and additional meeting facilities other than those offered in Buildings A & B have come online and afford attractive alternatives to the Board of County Commission Board Chambers (Chambers). Additionally, the County has invested in state-of-the-art audio-visual equipment in many of the meeting rooms, including the Chambers, requiring staff support for operation. Requests for meeting rooms by entities external to the County have become more frequent than in years past and at times meeting room space is required outside of the time frame required to obtain Board of County Commission approval. Establishing clear and direct policy at the BOCC level will result in a more streamlined approach to reserving meeting space and appropriately categorize the task as an administrative function assigned to the County Administrator or his designee. Staff Recommendation Staff recommends that the Indian River County Board of County Commissioners adopt the attached meeting room usage policy, clarifying who and how meeting rooms shall be reserved and establishing the County Administrator as the approver for conference and meeting rooms and the Board of County Commission for the Commission Chamber. 510 Administrator's Matters 9/24/2024 Attachment: Revision to Administrative Policy AM -608.1, Use of Conference and Meeting Rooms in Administration Buildings A & B and Commission Chambers. 511 ER Ft ORlVi lenrwill It is the policy of the County that use of conference or meeting rooms shall only be used for Board of County Commissioner (Board) functions and for the Constitutional Officers of Indian River County unless approved by the County Administrator on a case-by-case basis. It is further the policy of the County that the use of the Chambers is for County Commission and County staff only. Use of the Chambers by other of governmental entities shall be considered on a case-by-case basis and may only be approved by the Board of County Commissioners in advance of any actual use. cnmMFNT- 1. The use of County conference or meeting rooms, other than the Chambers, by other governmental jurisdictions and agencies shall be considered on a case-by-case basis and may be approved by the County Administrator. 2. The annual 4-H Leadership Competition is annually hosted by the Board of County Commissioners who participate in the proceedings. Thus, use of the Chamber by the Indian River County 4-H is permitted but must still be reserved pursuant to the procedures established by the County Administrator. 3. The use of County conference or meeting rooms in the County's Administration Buildings A & B are required to be reserved and approval obtained in advance of any actual use. Use of conference and meeting rooms shall only be reserved by County staff pursuant to the procedures established by the County Administrator. 4. There are several conference or meeting rooms which have various audiovisual equipment installed to enhance the use of the rooms and presentations made therein. Operation of audiovisual shall be by staff only and all requests for assistance shall be coordinated with the County's IT Department. 512 SECTION NUMBER EFFECTIVE DATE Personnel AM -608.1 9-24-2024 ADMINISTRATIVE SUBJECT PAGE POLICY 1 of 1 MANUAL Use of Conference and Meeting Rooms in Administration Buildings A & B and Commission Chambers It is the policy of the County that use of conference or meeting rooms shall only be used for Board of County Commissioner (Board) functions and for the Constitutional Officers of Indian River County unless approved by the County Administrator on a case-by-case basis. It is further the policy of the County that the use of the Chambers is for County Commission and County staff only. Use of the Chambers by other of governmental entities shall be considered on a case-by-case basis and may only be approved by the Board of County Commissioners in advance of any actual use. cnmMFNT- 1. The use of County conference or meeting rooms, other than the Chambers, by other governmental jurisdictions and agencies shall be considered on a case-by-case basis and may be approved by the County Administrator. 2. The annual 4-H Leadership Competition is annually hosted by the Board of County Commissioners who participate in the proceedings. Thus, use of the Chamber by the Indian River County 4-H is permitted but must still be reserved pursuant to the procedures established by the County Administrator. 3. The use of County conference or meeting rooms in the County's Administration Buildings A & B are required to be reserved and approval obtained in advance of any actual use. Use of conference and meeting rooms shall only be reserved by County staff pursuant to the procedures established by the County Administrator. 4. There are several conference or meeting rooms which have various audiovisual equipment installed to enhance the use of the rooms and presentations made therein. Operation of audiovisual shall be by staff only and all requests for assistance shall be coordinated with the County's IT Department. 512 INDIAN RIVER COUNTY, FLORIDA �ZT:7�7►�T�►�L�7:7_��i�1�T►�' TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Kylie Yanchula, Natural Resources Director PREPARED BY: Quintin Bergman, Coastal Resources Manager SUBJECT: Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project DATE: September 10, 2024 DESCRIPTION AND CONDITIONS The proposed project award is for a construction contract between the County and Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc. for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project (Sector 4 Project). The Sector 4 Project area is a 2.9 mile section of shoreline that extends from Florida Department of Environmental Protection (FDEP) Reference Monument R-55 in the north (approximately mile south of the Turtle Trail Beach Access) to R-70 in the south (approximately % mile north of the Tracking Station Beach Park). The Sector 4 Project area sustained erosional damage from Hurricanes Ian and Nicole in late 2022 and is in need of a large-scale dune restoration project to maintain protection to upland properties and infrastructure, while restoring habitat for wildlife. Construction activities on the beach are limited to occur only between November 1st and April 30th each year, this avoids the bulk of the sea turtle nesting and hatching season. Construction on the Sector 4 Project is anticipated to occur during the 2024/2025 construction window. The Sector 4 Project will place approximately 135,000 cubic yards of beach compatible sand fill and install approximately 147,788 native dune plants along 2.9 miles of shoreline in Indian River County from FDEP range monuments R55 to R70. On August 4, 2024, the County advertised the project, soliciting bids to construct the Sector 4 Project using sand obtained from either (a) an upland sand source pre -qualified by the County, and/or (b) an upland sand source separately approved by the Florida Department of Environmental Protection. The bid opening was held on September 4, 2024 with one (1) initially responsive bid having been received. All supporting bid documents are on file and available for viewing in the Natural Resources Department. County staff, with support from the County's engineering consultant for the project, Coastal Technology Corporation (Coastal Tech) reviewed the bids. Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc., is considered the be the lowest, responsive, responsible bidder for the project with a bid totaling $6,676,566.80. 513 Page 2 Sector 4 Hurricanes Ian and Nicole Dune Renourishment September 24, 2024 BCC Agenda Item Partial funding for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project will be made available through FDEP's Hurricanes Ian and Nicole Recovery Project Grant 231112 in the amount of $2,376,000.00, and Florida Division of Emergency Management Legislatively Approved Grant Agreement D1495 in the amount of $2,000,000.00. The County has requested additional funds that are being made available by the FDEP through unused portions of the Hurricane Ian and Nicole Restoration Reimbursement Grant Program (HRRGP). The County has applied for an additional $1,624,000.00 in HRRGP funds that are available on a first-come, first-served basis for reimbursement. Review of the County's HRRGP Grant application is underway by the FDEP, and we remain hopeful that a portion if not the entire amount of the County's request will be allocated and remain available for reimbursement. These grants altogether equal $6,000,000, which would leave the County's funded portion $676,566.80. Funding Source Amount FDEP Grant 231112 $2,376,000.00 DEM Grant D1495 $2,000,000.00 Potential HRRGP Funding* $1,624,000.00 County Share $ 676,566.80 County Share (if HRRGP NOT Granted) $2,300,566.80 Total Funding $6,676,566.80 * Reflects estimated amounts based on FDEP approval of IRC Grant application and availability of funds at the time of reimbursement request. Actual amounts may vary based on costs incurred. FUNDING Local funding for beach restoration is provided by a portion of Tourist Tax. With the current awarded grants, the County's estimated share for construction of the Sector 4 Hurricanes Ian and Nicole Dune Restoration Project is potentially as high as $2,300,566.80, which is budgeted and available in Coastal Engineering Fund/CIP/Hurricane Ian - Sector 4, Account # 12814472-066515- 22601(22%) and from the Coastal Engineering Fund/CIP/Storm Nicole —Sector 4 account number 12814472-066515-23007 (78%). If the HRRGP Grant is awarded, the total County share will be $676,566.80, which split amongst the same accounts with the same 22%/78% split. Fundine without HRRGP Grant: Account Name Account No. Amount Coastal Engineering Fund/CIP/Hurricane Ian — Sector 4 12814472-066515-22601 $506,124.70 Coastal Engineering Fund/CIP/Hurricane Nicole — Sector 4 12814472-066515-23007 $1,794,442.10 Total $2,300,566.80 Funding with HRRGP Grant: Account Name I Account No. Amount Coastal Engineering Fund/CIP/Hurricane Ian — Sector 4 12814472-066515-22601 $148,844.70 Coastal Engineering Fund/CIP/Hurricane Nicole — Sector 4 12814472-066515-23007 $527,722.10 Total $676,566.80 514 Page 3 Sector 4 Hurricanes Ian and Nicole Dune Renourishment September 24, 2024 BCC Agenda Item RECOMMENDATION Staff recommends that the Sector 4 Hurricanes Ian and Nicole Dune Restoration Project (Bid 2025004) be awarded to Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc., in the amount of $6,676,566.80 and requests that the Board of County Commissioners approve the sample agreement and authorize the Chairman to execute said agreement after review and approval of the agreement by the County Attorney as to form and legal sufficiency, and after receipt and approval of the required public construction bond and insurance. ATTACHMENT 1. Sample Agreement 2. Coastal Tech Bid Recommendation Letter 2024-09-06 APPROVED AGENDA ITEM FOR September 24, 2024 515 SECTION 00520 Agreement (Natural Resources Department) THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The proposed project includes dune renourishment within the County's Sector 4 Project Area via the placement of approximately 135,000 cubic yards of beach - compatible sand fill and the installation of about 147,788 native dune plants over approximately 2.86 miles of Atlantic Ocean beach in Indian River County. Sand fill is proposed to be obtained from either (a) an upland sand source pre -qualified by the County, and/or (b) an upland sand source separately approved by the Florida Department of Environmental Protection. To avoid adverse impacts to nesting sea turtles, construction is expected to be completed during the period of November 1, 2024 to April 30, 2025 ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: - SECTOR 4 HURRICANES IAN & NICOLE DUNE RENOURISHMENT PROJECT - County Project Number: IRC -2318 Bid Number: 2025004 Project Address: SECTOR 4 INDIAN RIVER COUNTY ARTICLE 3 - ENGINEER 3.01 Coastal Technology Corporation is hereinafter called the ENGINEER and will act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence Agreement (Public Works) REV 04-07 - 00520 - 2 F:\Purchasing\Bids\2024-2025 FY (2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\N 1.0 DIV 0_3_Bid and Contract Doc_20240801-f51ld6 A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. B. The Contract Times shall extend from (a) the date of the OWNER's issuance of a Notice -to - Proceed, to (b) the date corresponding to the number of calendar days — as identified on the Bidder's Bid Form - by which date, the Work is to be (i) Substantially Completed by the and (ii) also completed and ready for final payment are set forth in the Agreement. 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 120th calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before April 30, 2025. B. If the Work is not completed on or before April 30, 2025: a) the CONTRACTOR shall cease construction operations, demobilize equipment as accepted by the OWNER, and remobilize equipment to resume construction on or after November 1, 2025 — without additional cost to the OWNER; and b) Contract Times would pause on April 30, 2025 and recommence to run on November 1, 2025 to run no later than April 30, 2026, as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $3,756.00 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $3,756.00 for each calendar day that expires after the time specified in paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 - CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.13, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract: Numerical Amount: $ Agreement (Public Works) REV 04-07 - 00520 - 3 F:\Purchasing\Bids\2024-2025 FV (2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\#1.0_DIV 0_1_Bid and Contract Doc_20240801414-7 Written Amount: ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 6.02 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%) of the payment amounts due to the CONTRACTOR until substantial completion of all work to be performed by CONTRACTOR under the Contract Documents. B. For construction projects less than $10 million, at the time the OWNER is in receipt of the Certificate of Substantial Completion, the OWNER shall have 30 calendar days to provide a list to the CONTRACTOR of items to be completed and the estimated cost to complete each item on the list. OWNER and CONTRACTOR agree that the CONTRACTOR'S itemized bid shall serve as the basis for determining the cost of each item on the list. For projects in excess of $10 million, OWNER shall have up to 45 calendar days following receipt of Certificate of Substantial Completion of the project to provide CONTRACTOR with said list. C. Payment of Retainage - Within 20 business days following the creation of the list, OWNER shall pay CONTRACTOR the remaining contract balance including all retainage previously withheld by OWNER except for an amount equal to 150% of the estimated cost to complete all of the items on the list. Upon completion of all items on the list, the CONTRACTOR may submit a payment request for the amount of the 150% retainage held by the OWNER. If a good faith dispute exists as to whether one or more of the items have been finished, the OWNER may continue to withhold the 150% of the total cost to complete such items. The OWNER shall provide CONTRACTOR written reasons for disputing completion of the list. 6.03 Pay Requests. A. Each request for a progress payment shall be submitted on the application provided by OWNER and the application for payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws Agreement (Public Works) REV 04-07 - 00520 - 4 F:\Purchasing\Bids\2024-2025 FY (2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\#1.0_D IV 0_i_Bid and Contract Doc_20240801-fi54,8 and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, the Florida Department of Emergency Management (FDEM) and others in accordance with paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract. ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has carefully studied all as applicable: (1)reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which have been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods,techniques, sequences, and procedures of construction, if any, expressly required Agreement(Public Works)REV 04-07-00520-5 F:\Purchasing\Bids\2024-2025 FY(2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\N1.0_D IV 0_1_Bid and Contract Doc_20240801-fSIis9 • by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and alt additional examinations, investigations, explorations,tests, studies, and data with the Contract Documents. I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. CONTRACTOR is registered with and will use the Department of un Security's E-Verify system(www.e-verify.gov)to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. CONTRACTOR is also responsible for obtaining an affidavit from all subcontractors, as required in Section 448.095(5)(b), F.S., stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 00520-1 to 00520-10, inclusive); 2. Notice to Proceed (page 00550-1); 3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive); 4. Sample Certificate of Liability Insurance (page 00620-1); 5. Contractor's Application for Payment (pages 00622-1 to 00622-6 inclusive); 6. Certificate of Substantial Completion (pages 00630-1 to 00630-2, inclusive); 7. Contractor's Final Certification of the Work (pages 00632-1 to 00632-2, inclusive); 8. Professional Surveyor& Mapper's Certification as to Elevations and Locations of the Work (page 00634-1); Agreement(Public Works)REV 04-07-00520-6 F:\Purchasing\Bids\2024-2025 FY(2025000(\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\#1.0_DIV 0_1_Bid and Contract Doc_20240801-f ISI 9. General Conditions (pages 00700-1 to 00700-38, inclusive); 10. Supplementary Conditions (pages 00800-1 to 00800-12 inclusive); 11. Construction Specifications Prepared by Coastal Technology Corporation dated July 8, 2024. 12. Drawings consisting of a cover sheet (1), and sheets numbered 2 through 21, inclusive, with each sheet bearing the following general title: Sector 4 Dune Renourishment Project; 13. Addenda (if applicable ); 14. Appendices to this Agreement (enumerated as follows): Appendix A- CONSTRUCTION SPECIFICATIONS PREPARED BY COASTAL TECHNOLOGY CORPORATION DATED JULY 8, 2024 Appendix B - ENVIRONMENTAL PERMITS Appendix C— CONTRACTOR DAILY REPORT FORMAT Appendix D— UPLAND SEDIMENT QC/QA PLAN Appendix E - FDEM LAP AGREEMENT D1495 15. CONTRACTOR'S BID (pages 00310-1 to 00310-6, inclusive); 16. Bid Bond (page 00430-1); 17. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive); 18. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2, inclusive); 19. Qualifications Questionnaire (page 00456-1 to 00456-2, inclusive); 20. List of Subcontractors (page 00458-1); 21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies (page 00460-1); Certification Regarding Lobbying (page 00465-1); 23. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s); Agreement(Public Works)REV 04-07-00520-7 F:\Purchasing\Bids\2024-2025 FY(2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\N1.0_DIV 0_1_Bid and Contract Doc_20240801-fi I5124 ARTICLE 10 -MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The CONTRACTOR shall comply with Florida's Public Records Law. Specifically, the CONTRACTOR shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. Agreement(Public Works)REV 04-07-00520-8 F:\Purchasing\Bids\2024-2025 FY(2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\41.0_DIV 0_1_Bid and Contract Doc_20240801-f ISI2o2 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONTRACTOR or keep and maintain public records required by the County to perform the service. If the CONTRACTOR transfers all public records to the County upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecordsAindianriver.gov Indian River County Office of the County Attorney 1801 27th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. 10.07 Cooperative Use A. CONTRACTOR has agreed to allow other Municipalities in Indian River County or neighboring Counties to obtain the same services at the same prices,terms and conditions as this agreement. OWNER is not a party to any agreement or dispute between Contractor and any other Municipality. ARTICLE 11 —ADDITIONAL TERMS 11.01 All work under this agreement must comply with the Florida Department of Emergency Management LAP Agreement D1495, listed in the contract documents as Appendix E and incorporated by reference. 11.02 CONTRACTOR is bound by the terms of the FDEM LAP Agreement D1495. 11.03 CONTRACTOR is bound by all applicable state and federal laws and regulations. Agreement(Public Works)REV 0407-00520-9 F:\Purchasing\Bids\2024-2025 FY(2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\N1.0_DIV 0_1_Bid and Contract Doc_20240801-fi I5I2p3 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on day of 20 (the date the Contract is approved by the Indian River County Board of County Commissioners,which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: By: Susan Adams, Chairman (Contractor) By: (CORPORATE SEAL) John A. Titkanich, Jr., County Administrator Attest APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: TBD, County Attorney Address for giving notices: Ryan L. Butler, Clerk of Court and Comptroller License No. Attest: (Where applicable) Deputy Clerk (SEAL) Agent for service of process: Designated Representative: Eric Charest Designated Representative: Assistant Natural Resources Director Name: 1801 27th Street Title: Vero Beach, Florida 32960 Address: (772)226-1569 Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) * * END OF SECTION ** Agreement(Public Works)REV 04-07-00520-10 F:\Purchasing\Bids\2024-2025 FY(2025000)\2025004 Sector 4 Hurricanes Ian and Nicole Dune Restoration\Drafts\#1.0_DIV 0_1_Bid and Contract Doc_20240801-0I5I c COASTAL TECH COASTAL TECHNOLOGY CORPORATION h2d2 Vero Beach,,Florida 332996060 reet (772)562-8580 www.coastaltechcorp.com 1004181.004 September 6,2024 Eric Charest Assistant Director of Natural Resources Indian River County 1801 27th Street Vero Beach, FL 32960 Re: Sector 4 Hurricanes Ian&Nicole Dune Renourishment-Recommendation of Award Dear Eric, This is to recommend the County award a construction contract to the apparent lowest, responsive, responsible bidder, Dickerson Infrastructure, Inc. dba Dickerson Florida, Inc. (Dickerson) for the Sector 4 Hurricanes Ian & Nicole Dune Restoration Project per their Total Bid (Including Force Account) of $6,676,566.80 — contingent upon Dickerson meeting other County procurement requirements. Note that: • We reviewed Dickerson's bid and did not identify any exceptions or arithmetic errors. • Dickerson's bid is(a)about 11%less than our Opinion of Probable Costs and(b)comparable to the cost of the nourishment of the County's most recent Sector 3 Dune Restoration Project. • To evaluate the cost of Dickerson's bid,a total project cost per cubic yard of Dickerson's bid was compared to the most recent Sector 3 Dune Restoration Project. The total project cost per cubic yard was calculated by dividing the total bid price (without including the Force Account) by the volume of sand included in the bid which identified a total cost per cubic yard of sand as: o $43.90/cubic yard of sand ($5,926,556.80/135,000 cubic yards)for Sector 4,and o $42.20/cubic yard of sand ($11,578,244.36/274,368 cubic yards)for the most recent Sector 3 Project. • All of the references provided by Dickerson were satisfied with Dickerson's performance and noted: o They were highly satisfied with Dickerson, and would happily work with Dickerson in the future, and o Dickerson did a fantastic job, I had zero complaints. • Dickerson successfully completed the most recent nourishment of the County's Sector 3 Project. Celebrating 40th Anniversary Coastal. Environmental.Civil Engineering&Planning 525 Eric Charest September 6,2024 Indian River County Page 2 of 2 Based upon our review, Dickerson: • provided a bid comparable to the OPC and the cost of the Sector 3 Project, • is a reputable contractor with experience in beach nourishment,and • appears capable of successfully performing the proposed work. Based on the above,we recommend the County award a construction contract to Dickerson for this project. If you have any questions,please contact me. Sincerely, Coastal Tech Charles"Tern" Fontaine III, P.E. Vice President Coastal Technology Corporation Celebrating 40th Anniversary Coastal=Environmental o Civil=Engineering&Planning 526 09/24/2024 Item 12.E.1. . � --.1,,,4''''''L * ,-/ / ,( £} f door x -i,,-;',„„-. • f # Hurrcanes Ian- icole �` d Restoration Pry " � raI Resources Department 7 . _ September 24, 2024 " +, � ." Presentation O� rviw ,x � e .- ��'<G96 1I is j ,, � 5 L` T • A ard oEid �> Agreements Construction ,..i,4k,.. ,' Oversight Workorder , I:,,,Y 09/24/2024 Item 12.E.1. _ 51 ' 1 09/24/2024 Item 12.E.1. . -( �V ER C ' OG .'-1'I;'''''''",, ( x^ �'LOR10�' ,,,, ' ^ , 1 , Sector 4 Hurricanes Ian & Nicole Dune Restoration Project & „ d of Bid ;A Natural Resources Department y 3 „ ,„ , X September 24, 2024 • 1 Hurricanes Ian & Nicole ? � _ • The County's beach and dune system was significantly impacted by the 2 storm events during the 2022 Hurricane Season. • Hurricane Ian - 2022 9/28/2022. Wave heights of over 11 feet were recorded offshore of the HURRICANE SEASON Jocksartivi3le County's coastline. Y, Landfall 43 days apart • Hurricane Nicole- 11/10/2022. 19 foot wave 1, heights being recorded offshore. a ,i'p,4,l4 NICOLE m1.,/-,,i--'4w•,ZIi1:4K-tk,iSt.re.-' dam Hutchinson Island • According to the Post-Storm Engineering . . Report, Sector 4 experienced an average dune .aMy retreat of 19 feet. miIAN IAN M 09/24/2024 Item 12.E.1. Cayo Costa 09/24/2024 Item 12.E.1. 4. -; 09/24/2024 Item 12.E.1. �'lH�O ,ran -.. .. � 5-• _ .. fir` Beachcomber Lane - Current) } E SE S wv 60 90 120 151 180 210 240 . . 1 • 1 • 1 • 1 . 1 . 1 . 1 . 1 . � . 1 . 1 1 1 I . di ®153°SE(T) Q 27°41'31"N,$0°22'3"W t13ft ♦2�-1••••:---1%--1---,•-i',•----:-•. y` .ate a ' /, ---;:-..74:-#4,,,,:-._. .. . , .,.,-,..--, ,,„,- ,. .1�at - - • • I09/24/2024 Item 12 # .i C YF.NCG� ' ;,; ; Example of Sector 4 Damage �x _. . i.-. *,. .:. n �. 09/ 52 4 1 I 09/24/2024 Item 12.E.1. Sector 4 - Project Old Winter Beach Rd • —2.9 miles in length • Designed to place 135,000 cubic yards of beach compatible sand and 148,000 native salt-tolerant dune plants a 3 • Repaired dune height will match existing " 'E elevation. allt. • The dune to be extended between 9 to 20 feet toward the east / Beachcomber Lane 09/24/2024 Item 12.E.1. ,. ,� << Sector 4 - Bid • August 4, 2024 — Bid Advertised r , • September 4, 2024 — Bid Opening • 1 Responsive Bid Received 14114,11 't Bidder Name Total Bid Amount •"; Dickerson Infrastructure Inc.,dba f Dickerson Florida Inc. $6,676,566.80 e, �0. • County staff and Consultants performed review of bid submittal. 09/24/2024 Item 12.E.1. Recently Completed Sector 3 Project 52-(o' 5 09/24/2024 Item 12.E.1. t Sector 4 - Funaing y Fi h • Awarded a total of$4,376,000 in FDEP & FDEM Grants. • FDEP:$2,376,000 • FDEM: $2,000,000 • Unused portions of the Hurricane Ian and Nicole Restoration Reimbursement Grant Program (HRRGP) from FDEP • $1,624,000 has been requested and may be made available on reimbursement first- ficome,first-served basis • County's share is expected to be between $676,566.80 and $2,300,566.80 (pending HRRGP) • Local funding for beach restoration is provided by a portion of Local Option Tourist Tax. 09/24/2024 Item 12.E.1. tl4 • Sector 4 - Timeline F n * ; Ys W .J NW N NE F9 • Anticipated o 354•N(T)•27733918°,-80.381456•t13ft•20ft Start Nov. 2024 •Anticipated r. End 701 09/24/2024 Item 12.E.1. 524- 6 • • • 09/24/2024 Item 12.E.1. • • • • • • • *� Recommendation �jGn • Staff recommends that the Sector 4 Hurricanes Ian and Nicole Dune Restoration Project (Bid 2025004) be awarded to Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc., in the amount of $6,676,566.80 09/24/2024 Item 12.E.1. s -. ' .';.',4'::''..'::17.?'''' • • *` ..__/ srt •. FLORI j .,,,` r. s fi {1ux: k F 3 , s� jih _ n .eg • 1 • � � z -,,,,,,:,,„,.,„i„„;„.„.,,,},,::,„..-..- : . . Mons & A ,±5> F I. �►questions or comments can be sent to us • , `� ' -'4� at coastal@indianriver.gov 8 • INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Board of County Commissioners THROUGH: John Titkanich, Jr. County Administrator Kylie Yanchula, Natural Resources Director PREPARED BY: Quintin Bergman, Coastal Resources Manager SUBJECT: Sector 4, Hurricanes Ian and Nicole Dune Renourishment Construction Administration, Coastal Technology Corporation Work Order No. 2023051-4 DATE: September 10, 2024 DESCRIPTION AND CONDITIONS On August 29, 2023, the Board of County Commissioners (Board) approved a contract with Coastal Technology Corporation (Coastal Tech) for professional coastal engineering and biological support services related to the managementthe Sector4 Hurricanes Ian and Nicole Dune Renourishment Project (Sector 4 Project). The Sector 4 Project area is a 2.9 -mile section of shoreline that extends from Florida Department of Environmental Protection (FDEP) Reference Monument R-55 in the north (approximately% mile south of the Turtle Trail Beach Access) to R-70 in the south (approximately % mile north of the Tracking Station Beach Park). The Sector4 Project area sustained erosional damagefrom Hurricanes Ian and Nicole in late 2022 and needs a large-scale dune restoration project to maintain protection to upland properties and infrastructure, while restoring habitat for wildlife. Construction activities on the beach are limited to occur only between November 151 and April 30' each year to avoid the bulk of the sea turtle nesting and hatching season. Construction on the Sector 4 Project is anticipated to occur during the 2024/2025 construction window. The Sector4 Project will place approximately 135,000 cubicyards of beach compatible sand fill and install approximately 147,788 native dune plants along 2.9 miles of shoreline in Indian River County from FDEP range monuments R55 to R70. Staff has recommended on today's BCC meeting (September 24, 2024) that the BCC award Bid No. 2025004 to Dickerson Infrastructure, Inc., dba Dickerson Florida, Inc. for the Sector4 Hurricanes Ian and Nicole Dune Renourishment project. Should that recommendation be approved by the BCC, Sector 4 beaches would undergo a dune restoration project that would place approximately 135,000 cubic yards of beach compatible sand fill and install approximately 147,788 native dune plants along the shoreline in Indian River County from FDEP range monuments R55 to R70. As construction activities would be performed in accordance with strict permit requirements, the proposed Work Order No. 2023051-4 from Coastal Technology Corporation (Coastal Tech) provides professional services in support of construction administration and monitoring during construction of the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project. 527 Sector 4 Construction Administration WO 2023051-4 September 24, 2024 BCC Meeting Work Order #2023051-4 includes six (6) separate tasks pertaining to construction administration services for the Sector 4 Hurricanes Ian and Nicole Dune Renourishment Project. Task one "a" (1a) covers Coastal Tech's efforts associated with pre -construction permit compliance prior to construction. Task 1a is to be billed at a lump sum cost of $23,750.25. Task one "b" (1b) is for Coastal Tech to update the construction drawings using the latest survey data collected in the summer of 2024. Task 1b is a lump sum cost of $6,490.00. Task two "a" (2a) covers construction administration in-line with the contract documents at a cost of $200,496.33. Task two "b" (2b) covers permit compliance during construction. Task 2b is a lump sum cost of $37,080.00. Task two "c" (2c) covers permit required sea turtle nesting monitoring during construction. Task 2c is a not -to -exceed cost of $115,562.94. Task two "d" (2d) covers permit required shorebird monitoring during construction. Task 2d is a not -to -exceed cost of $8,807.00 Work Order No. 2023051-4 for construction administration and oversight services associated with the Sector 4 Hurricanes Ian and Nicole Dune Renourishment project is not to exceed $392,186.52. FUNDING Funding in the amount of $86,281.03 will come from the Coastal Engineering Fund/CIP/Hurricane Ian — Sector 4 account number 12814472-066515-22601, along with $305,905.49 from the Coastal Engineering Fund/CIP/Storm Nicole —Sector 4 account number 12814472-066515-23007. Account Name Account No. Amount Coastal Engineering Fund/CIP/Hurricane Ian — Sector 4 12814472-066515-22601 $86,281.03 Coastal Engineering Fund/CIP/Hurricane Nicole —Sector 4 12814472-066515-23007 $305,905.49 Total $392,186.52 RECOMMENDATION Staff recommends the BCC authorize Work Order No. 2023051-4 in the total lump sum amount of $392,186.52. Additionally, staff recommends the BCC authorize the Chairman to execute Work Order No. 2023051-4. ATTACHMENT 1. Exhibit 1— Scope of Work 2. Work Order 3. Summary of Costs APPROVED AGENDA ITEM FOR: SEPTEMBER 24, 2024 528 WORK ORDER NUMBER 2023051-4 SECTOR 4 HURRICANES IAN AND NICOLE DUNE RENOURISHMENT PROJECT CONSTRUCTION ADMINISTRATION SERVICES This Work Order Number 2023051-4 is entered into as of this day of , 2024 pursuant to that certain Engineering and Biological Support Services Contract for Sector 4 Agreement for Professional Services entered into as of August 29, 2023 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Coastal Technology Corporation, ("CONSULTANT"). The COUNTY has selected the CONSULTANT to perform the professional services set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the CONSULTANT for the fee schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Exhibit 1, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT BOARD OF COUNTY COMMISSIONERS Coastal Technology Corporation OF INDIAN RIVER COUNTY Title: Date: By: P.E. Susan Adams, Chairman Attest: Ryan L. Butler, Clerk of Court and Comptroller By: (Seal) Deputy Clerk Approved: By: John A. Titkanich, Jr., County Administrator Approved as to form and legal sufficiency: By: Jennifer W. Shuler, County Attorney 529 Indian River County Sector 4 Dune Restoration Project Attachment "B" Estimated Fees and Schedule Notice to Proceed September 24, 2024 September 8, 2024 Total Fees: Subtask i Task 530 Part 1 - Pre -Construction Services 3-Au0a4 31-W-24 es Task 1a– Permit Compliance 24SeP.24 8cct-24 14 Task 1 b – Survey & Updated Drawings Part 2 - Durin -Construction Servic t -Nov -24 10-D-25 404 Task 2a– Construction Administration 24 -SOP -24 10-0-25 442 Task 2b – Permit Compliance 1 -Mer -25 30 -Apr -25 50 Task 2c– Environmental Monitoring - Sea Turtles 1 -Mar -25 70-4ar-25 . Task 2d – Environmental Monitodnq - Shorebirds Total Fees: Subtask i Task 530 09/24/2024 item .12,%� 2, ER whom - Consultant Histo - 5t • Aug. 15, 2023 — BOCC approved RFQ 2023051 for Engineering and Biological Support Services for Sector 4 Dune Renourishment Project • Coastal Technology Corporation was selected as the Sector 4 consultant • Aug. 29, 2023 — BOCC approved WO#1 • Conceptual Design, Permitting/Pre-Application Conference, Public Outreach Meetings • Oct. 3, 2023 — BOCC approved WO#2 • Final Design, Final Permitting, Bidding Services • May 3, 2024 — FDEP Permit Received • July 17, 2024 — USACE Permit Received • Aug. 20, 2024 — BOCC approved WO#3 • Late Season Sea Turtle Services • Today - Sept. 24, 2024 — Recommended WO#4 09/24/m24CA@AtfP.Eli on Administration and Monitoring, Permit Compliance 5�0- � 09/24/2024 Item J'2 C L Recommendation a�}ka • Proposed Work Order No. 2023051-04 from Coastal Technology Corporation, provides professional engineering services in support of construction administration and monitoring during the Project. 63v - Z mendatio • Staff recommends the BCC authorize Coastal Tech Work Order No. 2023051-04 in the total lump sum amount of $392,186.52 for Sector 4 Dune Repair construction administration. 09/24/2024 Item 12.E.1. 09/24/2024 Item Example of Sector 4 Private Repair 09(24'2024 Item 12.E.1. '52 4 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator PREPARED BY: Ryan Sweeney, Assistant Planning & Development Services Director DATE: September 13, 2024 SUBJECT: Urban Service Boundary Study Workshop Announcement — October 30, 2024 at 2:00 PM The County's Urban Service Boundary Study consultant, Inspire Placemaking Collective, will present their final findings and recommendations at a special call meeting of the Board of County Commissioners on Wednesday, October 30, 2024 starting at 2:00 PM in the County Commission Chambers. All study related materials are available on the project's dedicated website: hgps://www.inspire-engagement.com/indian-river-usb. Page 1 of 1 531 Departmental Item Indian River County, Florida Department of Utility Services Board Memorandum Date: August 23, 2024 To: Indian River County Board of County Commissioners Through: John A. Titkanich, Jr., County Administrator Sean C. Lieske, Director of Utility Services From: Howard G. Richards, PE, Manager - Capital Projects Subject: Approve Agreement with HDR Engineering, Inc. for IRCDUS Project ID: 00.23.547 for the County's Integrated Water Master Plan. Background: Indian River County (IRC) is experiencing significant growth, which is expected to continue and possibly even accelerate during the foreseeable future. To help ensure continued availability of water, wastewater, and reuse services to its customers, Indian River County Department of Utilities Services (IRCDUS) will undertake the development of an Integrated Water Master Plan (IWMP). The IWMP involves comprehensive analyses and assessments of the future demand for water, wastewater, and reuse services, and to define short- and long-term capital improvements projects (CIP) for IRCDUS. Request for Qualifications (RFQ) 2024039 was issued on February 22, 2024, to identify qualified consulting engineering firms to develop the IWMP. Upon review of the five (5) statements of qualifications (SOQs) that were received on April 2, 2024, the selection committee ranked HDR Engineering, Inc. (HDR) as the top firm. Subsequently, on June 18, 2024, the Indian River County Board of County Commissioners (BCC) authorized negotiations with HDR (and the subsequently ranked firms should negotiations fail). Analysis: IRCDUS and Purchasing staff held meetings with HDR to negotiate the required scope of services and consulting fees for the IWMP is reflected in the attached agreement. The outcomes of the meetings are incorporated into the attached Consulting Engineering Services Agreement signed by HDR. HDR's proposed cost is $2,475,840, including labor and direct expenses. The anticipated schedule to complete the IWMP is approximately sixteen (16) months, commencing in fiscal year 24 25. Because public utilities' master planning is multifaceted in nature, occurring over a period of time 532 Departmental Item that could see changing conditions, defining all the tasks and activities to be performed, and the underlying cost drivers, has inherent uncertainties. As those uncertainties manifest during execution of the project, IRCDUS will negotiate additional services with HDR to reach agreement on scope and fee amendments. To manage such uncertainties, IRCDUS and HDR mutually agree that a thirty percent (30%), or $742,750.00, owner's allowance is appropriate. IRCDUS staff proposes to retain the owner's allowance as a management reserve (MR) for the purpose of covering increases in scope and fee for the IWMP. The total proposed budget for the IWMP is $3,218,590, including HDR proposed cost ($2,475,840) and IRCDUS management reserve ($742,750). This proposed budget is less than the IRCDUS's planned operating budget of $3,500,000.00 for this project. Funding: Funds for this project are derived from the Utilities/General & Engineering/Other Professional Services/Integrated Water Master Plan account, number 47123536-033190-23547, in the Utilities operating fund. There is $2,000,000 budgeted in the Fiscal Year 2024/2025 budget, with the remaining $1,218,590 to be budgeted in Fiscal Year 2025/2026. The Utilities operating fund budget is derived from water and sewer revenues. Description Account Number Amount Utilities/General & Engineering/Other Professional 47123536-033190- $3,218,590 Services/ Integrated Water Master Plan 23547 Recommendation: Staff recommends the Indian River County Board of County Commissioners approve the agreement with HDR Engineering, Inc. for the IRCDUS Integrated Water Master Plan in the amount of $2,475,840 and authorize the Chair to execute the agreement. Staff is seeking Board direction on authorizing the Department of Utility Services, with the County Administrator's approval, additional scopes of work that may be identified, negotiated, and fee agreed upon, up to $742,750.00. Attachments: Integrated Water Master Plan Consulting Engineering Services Agreement (HDR sign) 533 CONSULTING ENGINEERING SERVICES AGREEMENT INTEGRATED WATER MASTER PLAN (IRCDUS PROJECT ID 00.23.547) THIS AGREEMENT for PROFESSIONAL SERVICES ("Agreement"), entered into as of this 24th day of September 2024 by and between Indian River County, a political subdivision of the State of Florida ("County"), and HDR Engineering, Inc., ("Consultant"): BACKGROUND RECITALS: A. In accordance with the Consultants' Competitive Negotiations Act, Section 287.055, Florida Statutes, the County solicited, evaluated and developed ranking of firms to develop an Integrated Water Master Plan ("IWMP") for its water, wastewater, and reuse utility systems ("Project"), based on statement of qualifications received in response to Request for Qualifications 2024039• B. As a result of its response, the County has selected Consultant to provide the professional Services as more fully set forth in the Statement of Work, attached as "Exhibit A" to this Agreement and made a part hereof by reference. C. The Consultant is willing and able to perform the Services for the County on the terms and conditions set forth below; and D. The County and the Consultant wish to enter into this Agreement for the Consultant's Services for the Project. NOW THEREFORE, in recognition and consideration of the above Recitals, which are not merely prefatory, but are incorporated by reference as though fully set forth herein and form part of the consideration, terms and conditions of this Agreement, and in accordance with the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: GENERAL. 1.1 The Background Recitals are true and correct and form a material part of this Agreement. 1.2 Professional services provided by the Consultant for the County will include those identified in Exhibit A. The parties agree that the task and/or subtasks provided in Exhibit B are the basis to be used for billing purposes and that method of Consultant's compensation is set forth in section 5. Consultant's services will be performed in a timely, efficient, cost effective manner. In the performance of professional services, the Consultant will use that degree of care and skill ordinarily exercised by other similar professionals in the field under similar conditions in similar localities ("standard of care"). The Consultant will use due care in performing its services and will have due regard for acceptable engineering design standards and principles. Consultant's standard of care shall not be altered by the application, interpretation, or construction of any other provision of this Agreement. 1.3 Additional services which would increase, decrease or which are otherwise outside the scope of Services or level of effort contemplated by the Exhibit(s) shall be Services for which the Consultant must obtain the prior written approval of the County as provided by this Agreement. All terms for the performance of such Services must be agreed upon in a 534 written document prior to any deviation from the terms of the Agreement, and when properly authorized and executed by both the Consultant and the County shall become an amendment to the Agreement. 2.1 The County will provide the Consultant with a copy of any preliminary data or reports available as required in connection with the services to be performed under this Agreement, together with all available drawings, surveys, right-of-way maps, and other documents in the possession of the County pertinent to the Services and as otherwise provided in Exhibit A. The Consultant is responsible for bringing to the County's attention, for the County's resolution, material inconsistencies or errors in such data that are made known to the Consultant, but Consultant is not responsible for discovering errors, omissions, or inconsistencies in the drawings or data provided. 2.2 The County shall provide all criteria and full information as to the requirements for the Project, attend Project -related meeting, provide interim reviews on an agreed-upon schedule, make decisions on Project alternatives, and participate in the Project to the extent necessary to allow Consultant to perform the services. 2.3 The County shall arrange for access to, and make provisions for the Consultant to enter upon, public and private property (where required) as necessary for the Consultant to perform its Services, upon timely written request of Consultant to County. 2.4 The County shall promptly execute any permit applications necessary to the Project. 2.5 The County shall examine any and all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the Consultant, and render, in writing, decisions pertaining thereto within a reasonable time. 2.6 The County will appoint a Project Manager who shall (a) act as the County's agent with respect to the Services rendered hereunder; (b) transmit instructions to and receive information from the Consultant; (c) communicate the County's policies and decisions to the Consultant regarding the Services; and (d) determine, initially, whether the Consultant is fulfilling its duties, responsibilities, and obligations hereunder. 2.7 The County shall give prompt written notice to the Consultant whenever the County observes or otherwise becomes aware of any development that affects the timing or delivery of the Consultant's Services. If the Consultant has been delayed in completing its Services through no fault or negligence of either the Consultant or any sub -consultant, and, as a result will be unable to perform fully and satisfactorily under the provisions of this Agreement, then the Consultant shall promptly notify the Project Manager. In the County's sole discretion, and upon the submission to the County of evidence of the causes of the delay, the Work Order shall be modified in writing as set forth in this Agreement, at no additional cost to the County, subject to the County's rights to change, terminate, or stop any or all of the Services at any time in accordance with this Agreement. 2 535 2.8 The Consultant shall not be considered in default for a failure to perform if such failure arises out of causes reasonably beyond the Consultant's control and through no fault or negligence of the Consultant. The parties acknowledge that performance of Consultant's subconsultants and subcontractors is with Consultant's reasonable control. The parties also acknowledge that adverse weather conditions, acts of God, or other unforeseen circumstances of a similar nature, may necessitate modifications to this Agreement. If such conditions and circumstances do in fact occur, then the County and Consultant shall mutually agree, in writing, to the modifications to be made to this Agreement. 2.9 The County shall be responsible for acquiring all rights-of-way, easements, and other rights in land, as necessary to complete the project. 3. RESPONSIBILITIES OF THE CONSULTANT. 3.1 The Consultant agrees to perform all necessary Services as outlined in Exhibit A, in connection with the assigned Project as set forth in this Agreement. 3.2 The Consultant agrees to complete the Project in a timely manner and within a mutually agreed upon schedule, as may be modified from time to time. 3.3 The Consultant will maintain an adequate staff of qualified personnel and assign them to work on the project as necessary to complete the agreed upon scope of services. 3.4 The Consultant will comply with all present and future federal, state, and local laws, rules, regulations, policies, codes, and guidelines applicable to the Services performed under this Agreement. 3.5 The Consultant, as a part of the consideration hereof, does hereby covenant and agree that: (1) in connection with the furnishing of Services to the County hereunder, no person shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in regard to the services to be performed by Consultant under this Agreement on the grounds of such person's race, color, creed, national origin, religion, physical disability, age or sex; and (2) the Consultant shall comply with all existing requirements concerning discrimination imposed by any and all applicable local, state, and federal rules, regulations, or guidelines, as such rules, regulations, or guidelines may be from time to time amended. 3.6 The Consultant shall, during the entire term of this Agreement, procure and keep in full force, effect, and good standing any and all necessary licenses, registrations, certificates, permits, and any and all other authorizations as are required by local, state, or federal law, in order for the Consultant to render its Services as described in this Agreement. The Consultant shall also require all subconsultants to comply by contract with the provisions of this section. 3.7 The Consultant will cooperate fully with the County in order that all phases of the Services may be properly scheduled and coordinated. 3.8 The Consultant will cooperate and coordinate with other County consultants, as 3 536 directed by the County. 3.9 The Consultant shall report the status of the Services under this Agreement to the County Project Manager upon request and hold all related work open to the review of the County Project Manager or his authorized agent at any time, upon reasonable request. 3.io All documents, reports, field books, survey notes and information, and other data developed by the Consultant for the purpose of this Agreement, shall become the property of the County upon payment for the Services. The foregoing items will be created, maintained, updated, and provided in the format specified by the County. When all Services contemplated under this Agreement is complete and payment in full is made, all of the above data shall be delivered to the County Project Manager. 3.11 The Consultant will confer with the County during the project(s) for which the Consultant has provided Services, and the Consultant will make corrections to the Consultant's Work Product due to the fault of Consultant, based on the Scope of Services Defined in Exhibit A, at no additional cost to the County, within thirty (30) calendar days of notice by the County, or upon a determination of the Consultant that corrections are needed, whichever event shall first occur. 3.12 The Consultant agrees to maintain complete and accurate books and records ("Books"), in accordance with sound accounting principles and standards for all Services, costs, and expenditures under this Agreement. The Books shall identify the Services rendered during each month of the Agreement and the date and type of each Project -related expense. The County shall have the right, at any reasonable time during normal business hours upon five (5) business days' notice to Consultant and through any of its designated agents or representatives, to inspect and audit the Books in conformance with generally accepted auditing standards for the purpose of verifying the accuracy of any invoice. The Consultant shall retain the Books, and make them available to the County as specified above, until the later of three (3) years after the date of termination of this Agreement, or such longer time if required by any federal, state, or other governmental law, regulation, or grant requirement. 3.13 The Consultant shall not assign or transfer any work under this Agreement without the prior written consent of the County. However, the Consultant is permitted to retain subconsultants to perform work under this Agreement. When applicable and upon receipt of such consent from the County, the Consultant shall cause the names of the professional subconsultant firms responsible for the major portions of each separate specialty of the work to be inserted on the reports or other data. 3.14 All documents, prepared by the Consultant pursuant to this Agreement are related exclusively to the Services described herein and are not intended or represented to be suitable for reuse by the County or others on any other project. Reuse of any documents prepared by the Consultant is prohibited and shall be at the County's own risk. The Consultant shall not be held liable for any modifications made to the documents by others. 3.15 Consultant is registered with and will use the Department of Homeland Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448•095, F.S. Consultant is also responsible for obtaining proof of E -Verify registration and utilization for all subconsultants. 4 537 3.16 The Consultant shall not be held liable for any modifications made to the documents by others. 3.17 Where services hereunder include preparation of drawings and other contract documents by Consultant and where, notwithstanding acceptance and approval by the County thereof, in the opinion of the County, drawings and other contract documents so prepared are found during the course of construction to require modification due to the oversight, inadvertence or negligent omissions of, errors by, or lack of detail provided by Consultant, such modifications must be made by Consultant without additional compensation. Where such contract documents are used in letting a contract for construction, Consultant will assume responsibility for any direct or actual damages suffered or incurred by the County, including, but not limited to, any increase in compensation due to a construction contractor, which increase is directly attributable to the required changes in the Drawings or other contract documents to the extent caused by Consultant's negligent acts, omissions, or errors. 3.18 Approval by the County of any of the Consultant's work, including but not limited to drawings, design specifications, written reports, or any work products of any nature whatsoever furnished hereunder, shall not in any way relieve the Consultant of responsibility for the technical accuracy and adequacy of the work. Neither the County's review, approval or acceptance of, or payment for, any of the Services furnished under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. The Consultant shall be and remain liable in accordance with all applicable laws for all damages to the County caused by the negligent performance by the Consultant of any of the Services furnished under this Agreement. 4. TERM; TIME FOR COMPLETION. 4.1 The term of this agreement is three years, with one renewal available, based on the determination that renewal is in the best interest of the County. The time for completion of the Services shall be defined in Exhibit A. 5. COMPENSATION. 5.1 The County shall pay to the Consultant a mutually agreed professional fee, on a deliverable basis, all as set forth in Exhibit A. Invoices shall be submitted to the County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a proper invoice the County Project Manager will determine if the tasks or portions thereof have been satisfactorily completed. Upon a determination of satisfactory completion, the County Project Manager will authorize payment to be made. All payments for services shall be made to the Consultant by the County in accordance with the Florida Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). 5.1.1 The Consultant acknowledges and agrees that it will not be reimbursed for travel within the State of Florida. 5.1.2 The County shall make direct payment of all permit fees paid to regulatory 5 538 agencies for approvals directly attributable to the Services under the Project. These permit fees do not include those permits required for any construction contractor. 5.2 The County may at any time notify the Consultant of requested changes to the Services, and thereupon the County and the Consultant shall execute a mutually agreeable amendment to this Agreement. 5.3 The County shall have the sole right to reduce or eliminate, in whole or in part, any portion of the Services under Exhibit A at any time and for any reason, upon written notice to the Consultant specifying the nature and extent of the reduction. In such event, the Consultant shall be paid for the Services already performed and also for the Services remaining to be done and not reduced or eliminated, upon submission of invoices as set forth in this Agreement. 5.4 The County may, at any time and for any reason, direct the Consultant to suspend Services, in whole or in part under this Agreement. Such direction shall be in writing, and shall specify the period during which Services shall be stopped. The Consultant shall resume its Services upon the date specified, or upon such other date as the County may thereafter specify in writing. Where the County has suspended the services under this Agreement for a period in excess of six (6) months, the compensation of Consultant for such suspended Services may be subject to modification. The period during which the Services are stopped by the County shall be added to the time of performance of this Agreement. 6. ADDITIONAL WORK. 6.1 If services in addition to the Services provided hereunder are required or desired by the County in connection with the Project, the County may, at the sole option of the County: separately obtain same outside of this Agreement; or request the Consultant to provide, either directly by the Consultant or by a subconsultant, such additional services by a written amendment to this Agreement. 7. INSURANCE AND INDEMNIFICATION. 7.1 The Consultant shall not commence work on this Agreement until it has obtained all insurance required under this Agreement and such insurance has been approved by the County's Risk Manager. 7.2 Consultant's insurance coverage shall be primary. 7.3 All required insurance policies shall be placed with insurers licensed and/or authorized to do business in Florida and with a Best's rating of A VII or better. 7.4 The insurance policies procured shall be occurrence forms, not claims made policies with the exception of professional liability. 7.5 A certificate of insurance shall be provided to the County's Risk Manager for review and approval, ten (1o) days prior to commencement of any work under this Agreement. The County shall be named as an additional insured (or such insurance should have a blanket additional insured endorsement) on commercial general liability policy. 0 539 7.6 The insurance companies selected shall send written verification to the County Risk Manager that they will provide 3o days prior written notice to the County Risk Manager of its intent to cancel any required policies of insurance. 7.7 Consultant shall furnish separate certificates and endorsements for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein. 7.8 Consultant agrees that it now carries and will continue to carry during the performance of this Agreement, at its own expense, the applicable insurance policies indicated below, with limits not less than those specified. Any insurance on a "claims made" basis shall be maintained for at least 3 years after completion of the Services. A. Worker's Compensation — Statutory B. Employer's Liability - $i,000,000 per occurrence C. Commercial General and Contractual Liability — $i,000,000 per occurrence D. Automobile Liability - $500,000 per occurrence E. Umbrella Liability - $2,000,000 aggregate (in excess of B., C. and D. above) F. Professional Liability - $1,000,000 per claim/aggregate. 7.9 The Consultant shall indemnify and hold harmless the County, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees (where recoverable under law), to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. 8. TERMINATI 8.1 This Agreement may be terminated: (a) by the County, for any reason, upon thirty (3o) days' prior written notice to the Consultant; or (b) by the Consultant, for any reason, upon thirty (3o) days' prior written notice to the County; or (c) by the mutual Agreement of the parties; or (d) as may otherwise be provided below. In the event of the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for any act or event occurring prior to the termination, shall not be terminated or released. 8.2 In the event of termination by the County, the County shall be obligated to pay the Consultant for those portions of completed work previously authorized under this Agreement. Such payment shall be determined on the basis of the percentage of work performed by the Consultant, up to the time of termination. In the event of such termination, the County may, without penalty or other obligation to the Consultant, elect to employ other persons to perform the same or similar services. 8.3 In addition to the termination rights set forth in 8.1, the obligation to provide services under this Agreement may be terminated by either party upon seven (7) days prior written notice in the event of substantial failure by the other parry to perform in accordance with the terms of this Agreement through no fault of the terminating party and the failure of the party to cure or begin an acceptable cure within the seven day period. 8.4 In the event that the Consultant merges with another company, becomes a subsidiary of, or makes any other substantial change in structure, the County reserves the right 7 540 to terminate this Agreement in accordance with its terms. 8.5 In the event of termination of this Agreement, the Consultant agrees to surrender any and all documents prepared by the Consultant for the County in connection with this Agreement. Consultant shall have no liability for such documents that are finalized by the County or another third party. 8.6 The County may terminate this Agreement for refusal by the Consultant to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119 Florida Statutes and made or received by the Consultant in conjunction with this Agreement. 8.7 The County may terminate this Agreement in whole or in part if the Consultant submits an intended false invoice to the County. 8.8 TERMINATION IN REGARDS TO F.S. 287.135: Consultant certifies that it and those related entities of Consultant as defined by Florida law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to S. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is for goods or services of one million dollars or more, Consultant certifies that it and those related entities of Consultant as defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. 8.8.1 County may terminate this Contract if Consultant is found to have submitted a false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes. 8.8.2 County may terminate this Contract if Consultant, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent companies that exist for the purpose of making profit, is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725, Florida Statutes. 9. TRUTH -IN -NEGOTIATION CERTIFICATE: CONTINGENCY FEES. 9.1 Execution of this Agreement by the Consultant shall act as the execution of a truth -in -negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement. The original contract price and any additions thereto will be adjusted to exclude any significant sums by which the County determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such contract adjustments must be made within 1 year following the end of the contract. County has the authority and right to audit Consultant's records under this provision. The County does not hereby waive any other right it may have pursuant to Section 287.055, Florida Statutes, as it may be from time- to -time amended. 9.2 Pursuant to the Consultants' Competitive Negotiations Act, F. S. section 1.1 541 287.055, the Consultant warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Consultant to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person other than a bona fide employee working solely for the Consultant any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this contract. For breach of violation of this provision, the County shall have the right to terminate this Agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 10. MISCELLANOUS PROVISIONS. 1o.1 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the Consultant or employees or subconsultants of the Consultant are in no way to be considered employees of the County, but are independent contractors performing solely under the terms of the Agreement and not otherwise. 10.2 Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the Consultant and the County. 10.3 Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either parry against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. Notwithstanding any provision of this Agreement to the contrary, in no event shall either party be liable to the other for consequential, incidental, punitive, special, or exemplary damages, including lost revenues, profits, delays, or other economic loss arising from any cause including breach of warranty, breach of contract, tort, strict liability or any other cause whatsoever. To the extent permitted by law, any statutory remedies that are inconsistent with this provision of the Agreement are waived. 10.4 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either parry to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. E 542 10.5 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 1o.6 Availability of Funds. The obligations of the County under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 10.7 No Pledge of Credit. The Consultant shall not pledge the County's creditor make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness. io.8 Public Records. County is a public agency subject to Chapter lig, Florida Statutes. The Consultant shall comply with Florida's Public Records Law. Specifically, the Consultant shall: io.8.1 Keep and maintain public records required by the County to perform the service. io.8.2 Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. io.8.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the County. 1o.8.4 Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Consultant or keep and maintain public records required by the County to perform the service. If the Consultant transfers all public records to the County upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (7 j2) 226-1424 io 543 uublicrecords(&indianriver.gov Indian River County Office of the County Attorney 18012771hStreet Vero Beach, FL 32960 10.9 Notices: Any notice, request, demand, consent, approval, or other communication required or permitted by this Agreement shall be given or made in writing and shall be served, as elected by the parry giving such notice, by any of the following methods: (a) Hand delivery to the other parry; (b) Delivery by commercial overnight courier service; or (c) Mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: Coun Indian River County Department of Utility Services 18o1 27th Street Vero Beach, Florida 3296o Attention: Howard Richards, Capital Projects Manager 772-226-1821 telephone hrichards@indinriver.gov Consultant: HDR Engineering, Inc. 1475 Centrepark Blvd., Suite 230 West Palm Beach, FL 33401 Attention: Chance Lauderdale (813) 853-1614 Chance.Lauderdale@hdrinc.com 10.10 Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by Consultant shall survive the termination or expiration of this Agreement. Notices shall be effective when received at the address as specified above. Email transmission is acceptable notice effective when received, provided, however, that email transmissions received after 5:00 p.m. or on weekends or holidays, will be deemed received on the next day that is not a weekend day or a holiday. The original of the notice must additionally be mailed. Either parry may change its address, for the purposes of this section, by written notice to the other parry given in accordance with the provisions of this section. 10.11 Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement 10.12 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 11 544 .o.x3 PURSUANT TO FLA..STAT. § 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF THS CONSULTANT MAY NOT BE HELI INDIVIDUALLY LIABLE FOR NEGLIGENCE. COUNTY :agrees that, to.: the fullest extent permitted by law, Consultant's. total. liabMty ti County for any and all injuries, claims, losses, expen , .or damages: whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not limited to, Consultant's negligence, errors, omissions, strict liability, or breach of coni t t and whether claimed directly or by way of contribution shall not exceed the total compensation received by Consultant under this Agreement. IN WITNESS WHEREOF the parties hereto have executed this dement as of the date first written above. Consultant Indian River County Board of County HDR Engineering, Inc. Commissioners BY By Katie E. Duty, Vice President Susan Adams, Chairman Attest: Ryan L. Butler, Clerk of Cert By Deputy Clerk Approved: John A. Titkanich, Jr., {duty Administrator Approved as to form and le sufficiency: County Attorney IRCDUS PROJECT ID 00.23.547 EXHIBIT A INDIAN RIVER COUNTY INTEGRATED WATER MASTER PLAN SCOPE OF SERVICES August 30, 2024 Indian River County, Florida (COUNTY) is implementing an Integrated Water Master Plan (IWMP) to prioritize programmatic and capital investments. HDR Engineering, Inc. (CONSULTANT) has been retained to collaborate with the COUNTY in development of the IWMP. The IWMP will align with the framework outlined in the US Environmental Protection Agency's (USEPA) June 2012 Integrated Municipal Stormwater and Wastewater Planning Approach Framework codified within the Federal Clean Water Act in 2019. The goal of the IWMP is to develop an adaptable and affordable long-term plan for addressing the COUNTY's drinking water, wastewater, and reuse needs. The following tasks will be executed to complete this first phase of IWMP development. Scope of Services Task 1 Project Management 1.1 Kickoff Meeting CONSULTANT to facilitate a two-hour in-person Project Kickoff Meeting to discuss the purpose, high-level goals, scope, and schedule of the IWMP. CONSULTANT to develop agenda, presentation, and meeting minutes for the meeting. 1.2 Progress Meetings CONSULTANT will facilitate twenty (20) monthly one-hour virtual project meetings in addition to those identified in other tasks. 1.3 Schedule Management CONSULTANT will develop a project schedule in Gantt chart format which includes all proposed deliverables, meetings, and workshops. CONSULTANT will review the schedule during each Progress Meeting with the COUNTY and update, as needed, with the agreement of the COUNTY. 1.4 General Project Management CONSULTANT will set up, organize, manage, administer, and coordinate CONSULTANT activities for this Project, including: • Perform Project initiation and Project closeout tasks. • Organize, manage, and coordinate staff required to accomplish this scope. • Monitor scope, schedule, and budget throughout the Project. • Prepare for and submit monthly Progress reports, summarizing completed tasks, next steps, information needs, status update of active work with comparison of planned vs. actual schedules, and action items for 546 CONSULTANT and COUNTY staff. Progress reports shall accompany the invoices submitted to the COUNTY each month. Task 1 Assumptions, Workshops, and Deliverables Assumptions: • Kickoff Meeting to be attended by up to eight (8) CONSULTANT staff. • Progress meetings will be attended by up to three (3) CONSULTANT staff. Meetings/Workshops: • One (1) two-hour in-person Project Kickoff Meeting. • Twenty (20) monthly progress meetings with COUNTY to review progress of scope, schedule, and budget. Deliverables: • Kickoff agenda and meeting minutes • Monthly invoices with progress reports Task 2 Build the Vision 2.1 Initial Data Request and Review CONSULTANT will collect and review existing utility information, data, and reports that are foundational for the IWMP. Specific tasks will include the following: 2.1.1 Data Request CONSULTANT will work with the COUNTY to collect and organize existing treatment, collection, distribution, and management data, including operational, asset condition, and performance data. The CONSULTANT will develop a data request to include the following general items: • Water meter billing data • Sewer flow monitoring data • Facility flows, loads, and capacity data (i.e. finished water pumping data, influent & effluent flow and loading data, unit process capacities) • Pump curves for all major high service pump stations, booster pump stations, wastewater lift stations, and repump stations • Existing hydraulic models for drinking water and reuse water distribution and wastewater collection • Drinking water distribution geospatial data, including size and material • Reuse distribution geospatial data, including size and material • Wastewater collection geospatial data, including size and material • Water/Wastewater Treatment Process Models • Vertical asset inventory • Condition assessment data (linear and vertical assets) • Capital and Operations and Maintenance (O&M) historical expenditures and budgets • Previous master plans for drinking water, wastewater, and reuse systems • Treatment performance benchmarking data (e.g., process performance, operational goals, finished water targets, system pressures, etc.) 547 • Regulatory compliance data 2.1.2 Document and Data Review — Overview CONSULTANT will perform a high-level review of documents and data provided by COUNTY to inform discussions on risks, drivers, compliance efforts, and existing level of service goals. CONSULTANT will report on preliminary findings at the IWMP Chartering and the Strategic Goals and Objectives Follow -Up Workshops. 2.1.3 Condition of Assets — Overview CONSULTANT will perform a high-level review of asset inventory, condition assessment data, product data sheets, operational data, and other relevant data sources to perform an initial desktop assessment of the condition of the COUNTY's assets. This review will be performed to a level of detail needed to identify key focus areas for future desktop condition assessment efforts and to guide discussions in the IWMP Chartering and the Strategic Goals and Objectives Follow -Up Workshops. 2.1.4 Regulatory/Policy Review There are several outstanding and upcoming regulatory and water quality drivers at the local, state, and federal levels that will influence the planning, development, implementation, and ultimate success of the IWMP. These issues include EPA drinking water standards, Florida regulations, local water quality goals, collaboration with local Watershed Management Authorities, and consumptive use permitting. CONSULTANT will conduct an initial review to define applicable regulatory drivers based on Safe Drinking Water Act (SDWA) and Clean Water Act (CWA) requirements. 2.1.5 Level of Service Goals CONSULTANT will review the COUNTY's existing qualitative and quantitative level of service (LOS) goals defined in previous master planning documents, capital planning documents, and operational data. If LOS goals are not readily apparent, CONSULTANT will attempt to infer existing drivers based on COUNTY operations. This review will be performed to a level of detail needed to guide discussions in the IWMP Chartering and the Strategic Goals and Objectives Follow -Up Workshops. 2.2 IWMP Chartering Workshop and Facility Walkthrough CONSULTANT will lead a four-hour in-person IWMP Chartering Workshop with the COUNTY's management team. CONSULTANT will collaboratively work with the COUNTY to facilitate a visioning process that evaluates goals and objectives of the IWMP, level of service and water quality goals for the COUNTY, and project milestones. Topics for discussion include: • Regulatory compliance requirements • Level of service (LOS) goals, including usage of data • Asset Prioritization • Asset risk evaluation • Expected future growth • Capital planning workflows and desired improvements • External funding sources • Resiliency considerations, including Risk and Resiliency Assessment • Organizational capacity and structure • Program and large capital project management 548 CONSULTANT will provide four personnel to perform a two-day walkthrough of major COUNTY drinking water, wastewater, and reuse facilities accompanied by COUNTY management and operations personnel. CONSULTANT will develop agenda and presentation materials for the workshop and walkthrough and will summarize findings in Draft Module 1: Visioning. 2.3 Strategic Goals and Objectives Follow -Up Workshop (2 hours, in-person) CONSULTANT will lead a two-hour in-person IWMP Strategic Goals and Objectives Follow -Up Workshop with the COUNTY's management team. The purpose of this workshop will be to review findings from the Document Review (2.1.2), Condition of Assets Review (Task 2.1.3), Regulatory/Policy Review (Task 2.1.4), Level of Service Goals (Task 2.1.5) and IWMP Chartering Workshop (Task 2.2) prior to incorporation into the IWMP. CONSULTANT will develop agenda and presentation materials for the workshop and will summarize findings from the workshop in Draft Module 1 — Visioning. 2.4 Draft IWMP Module 1: Visioning CONSULTANT will develop a draft version of IWMP Module 1: Visioning based on findings from high-level document reviews and workshop discussions. The purpose of IWMP Module 1 will be to: • Describe purpose and goals of IWMP. • Provide background on existing conditions and operations based on findings from preliminary data review. • Define performance, level of service, and regulatory goals/drivers for future improvements. • Incorporate summaries of Chartering and Strategic Goals and Objectives Follow Up Workshops. CONSULTANT will provide Module 1 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. 2.4.1 Develop IWMP Roadmap CONSULTANT will develop an implementation roadmap for future efforts on IWMP development. Roadmap will outline tasks and timelines as they relate to the goals outlined in the COUNTY's Invitation to Interview and will be used to update the project plan. Roadmap will include infographics and tables to display information in a digestible format for delivery to the COUNTY Board of Commissioners, the public, and other stakeholders. Task 2 Assumptions, Workshops, and Deliverables Assumptions • CONSULTANT will provide up to four people for drinking water and wastewater treatment facility walkthroughs for two, 8 -hour days. Meetings/Workshops: • IWMP Chartering Workshop (4 hours, in- person) • Strategic Goals and Objectives Follow -Up Workshop (2 hours, in-person) 549 Deliverables: • Draft IWMP Module 1: Visioning • IWMP Roadmap Task 3 Evaluate Existing System Performance 3.1 Detailed Desktop Data Review 3.1.1 Follow -Up Document and Data Request and Review CONSULTANT will review the status of data and documents requested in Task 2.1.1 and will submit a supplemental data and document request. This request will include information requested but not received in Task 2.1.1, clarification on information received, as well as any new data and documents not previously requested. The purpose of this data request is to collect additional data, reports, and relevant information that CONSULTANT is made aware of during Task 2. CONSULTANT will perform a detailed review of operational data, monitoring data, asset inventory, previous master plans, CIPs, and other available data to inform workshop discussions. CONSULTANT will compile findings as a section in Draft IWMP Module 2: Existing System Performance. 3.1.2 Regulatory Review — Detailed As regulatory drivers evolve over the course of the development and implementation of the IWMP, it will be necessary to analyze and interpret existing and new data to prioritize water quality issues and better understand long-term planning needs. CONSULTANT will evaluate data compiled during the project with respect to regulatory drivers and provide analyses relevant to planning and implementation of the IWMP (e.g., relative water quality impacts, timing, relative magnitude of fiscal impacts, etc.). Regulations identified will include relevant new (e.g., PFAS rule) and emerging (e.g., M/DBP rule) regulations which may impact drinking water, wastewater, and reuse. CONSULTANT will develop a regulatory timeline to visualize identified regulatory milestones, deadlines, and other triggers over a 20 -year planning horizon. Timeline will be delivered to COUNTY and incorporated into the IP Framework document. Working with the COUNTY and their counsel, the CONSULTANT will engage the Florida Department of Environmental Protection (FDEP) to coordinate endorsement of the IWMP. This coordination will likely involve a series of meetings with FDEP to gain buy -in and discuss IWMP elements. 3.2 Vertical Asset Capacity Assessment CONSULTANT will perform desktop capacity assessments of treatment infrastructure and develop alternative improvement strategies for identified infrastructure or capacity deficiencies. CONSULTANT will utilize the 2045 horizon for determining needed infrastructure upgrades for mechanical and electrical equipment. CONSULTANT will utilize the 2075 horizon as needed to assess new basin capacities and facilities. CONSULTANT will develop an Excel workbook to record COUNTY's existing treatment capacities as well as industry standard capacities for comparison. CONSULTANT will use projections developed in Task 5.2 to define the expected demands and flows of the 2045 and 2075 planning horizons. 550 3.3 System Modeling 1 Linear Asset Capacity Assessment 3.3.1 Model Coordination Workshop (4 hours, in-person) CONSULTANT will facilitate a four-hour in-person coordination meeting with the COUNTY's existing hydraulic modeling consultant in order to discuss existing model infrastructure, data sources, calibration efforts and workflows, data and calibration needs, and other topics prior to model review and calibration. 3.3.2 Model Review and Existing Conditions Updates CONSULTANT will update COUNTY's most current hydraulic models (three total; one for distribution system, one for wastewater collection system, and one for reuse system) to assess current and future system performance. CONSULTANT will leverage COUNTY's current Geographic Information Systems (GIS) attributes for updating the existing conditions hydraulic models. CONSULTANT will run the existing conditions models with average flow and pressure conditions to check the reasonableness of the resulting modeled system pressures for distribution, collection, and reuse systems. Scope assumes that GIS is up-to-date and no updates to GIS are included. 3.3.3 Existing Conditions Model Validation CONSULTANT will work with the COUNTY to identify two conditions at which to run each of the three models. For the collection system model, these will be a typical dry weather condition and a wet weather condition. For the potable and reuse distribution system models, these conditions will represent a period of baseline demand and a period of high demand. CONSULTANT will utilize readily available data from representative periods for each system to run initial model scenarios for the COUNTY's three hydraulic models. This includes comparing results from the from the three hydraulic models to actual and typical system performance criteria including minimum and maximum pressure, velocity, fire flow (for potable water system), and headloss. Models will be considered valid if 90% of the model results are within 10% of actual flow data, within 10% of actual or expected pressure/level data, or within 5 feet of actual or expected water column as applicable and aligned with actual SSOs (for collection). CONSULTANT will present the six model outcomes to the COUNTY and discuss the path forward for each model to perform boundary level calibration with additional available data as part of Task 3.3.3 below, or to perform field data collection and full calibration as part of Task 3.3.4 below. 3.3.4 Boundary Level Calibration CONSULTANT will calibrate models as needed to known boundary level field conditions (i.e. known system pressures, pump station discharge pressures, pressure zone HGLs, measured flows). The boundary level calibration will be considered complete when 90% of the model results are within 10% for the flow data and 5 feet of water column of the field data. All exceptions will be justified and documented. Time series data validation will be considered compared when the model is able to replicate the observed trends and minimum and maximum points. Individual time points in time series will -not be compared. CONSULTANT will meet with COUNTY operations staff to review model results and prepare for field calibration efforts if further model calibration is warranted. 3.3.5 Field Data Collection for Full Calibration 551 3.3.5.1 POTABLE DISTRIBUTION SYSTEM CONSULTANT will perform a series of hydrant flow tests to refine roughness coefficients (C factors) for model calibration. CONSULTANT will develop a calibration plan that identifies hydrants to perform flow tests on and will collect hydrant flow test data at these hydrants. This field data will be used to calibrate the model to simulate losses across the distribution system. CONSULTANT will adjust model parameters to balance the model to meet the calibration goals as indicated in the AWWA M32 "Computer Modeling Water Distribution Systems" Manual. All exceptions will be justified and documented. CONSULTANT will provide statistics for model calibration results. If SCADA data is available, the hydraulic model will be calibrated to a 7 -day (168 hour) Extended Period Simulation (EPS). Time series data validation will be considered compared when the model is able to replicate the observed trends and minimum and maximum points. Individual time points in time series will not be compared. The following assumptions apply: • COUNTY is responsible for conducting all hydrant tests with COUNTY equipment and following all COUNTY protocols. • CONSULTANT will hold one (1) virtual review meeting to present the final model and calibration results. • Hydrant flow test data to be collected and interpreted by CONSULTANT with operation of valves and systems provided by the COUNTY. CONSULTANT will provide one staff member to observe hydrant flow testing. CONSULTANT will not conduct hydrant flow tests. • One calibration meeting is assumed to be on-site at COUNTY offices in duration of 4 hours. • The COUNTY will collect pressure data as needed for main calibration. • A total of 40 hydrant flow tests are assumed. Schedule assumes 2 hours of CONSULTANT time per hydrant test and 8 -hour workdays, totaling 10 field days. Final locations will be determined based on existing COUNTY flow test data, final goals and objectives of the model, and areas that are not within the boundary calibration range. • COUNTY will be responsible for setup, cleanup, traffic control, access, and customer notification ahead of testing, as needed. 3.3.5.2 WASTEWATER COLLECTION SYSTEM CONSULTANT will develop a calibration plan to identify needed flow, velocity, pressure, and level criteria for field data collection during a 12 -month period to capture daily fluctuations in the COUNTY's wastewater collection system. Potential data collection includes: Up to 3 insertion flow, velocity, and depth meters in the COUTY's gravity flow collection system. The COUNTY will install the insertion meters and collect the data on a monthly basis. Up to 20 strap -on flow meters with data recording in the COUNTY's low- pressure vacuum station discharge points and/or repump station discharge points. The COUNTY will install the flow meters and collect the data on a monthly basis. CONSULTANT will compile the data monthly and share it back with the COUNTY for review. CONSULTANT will present findings from this data during up to four progress meetings. 552 CONSULTANT will disaggregate base sanitary flows, dry weather flows, and wet weather flows to estimate inflow and infiltration quantities upstream of each data collection point. CONSULTANT will calibrate the model to a 7 -day EPS for both dry and wet weather time periods. CONSULTANT will adjust model parameters to balance the model and meet the goals of the UK's Chartered Institution of Water and Environmental Management's (CIWEM's) Wastewater Planning Users Group (WaPUG) Code of Practice for the Hydraulic Modeling of Sewer Systems. All exceptions will be justified and documented. CONSULTANT will provide statistics for model calibration results. 3.3.5.3 REUSE DISTRIBUTION SYSTEM CONSULTANT will develop a calibration plan to identify needed flow and pressure criteria for field data collection over a 1 -month period. Potential data collection includes up to 6 strap -on flow meters with data recording on exposed system mains. If mains are not exposed, the COUNTY will expose and protect the target pipe. COUNTY will be responsible for setup, cleanup, traffic control, access, and customer notification ahead of testing, as needed. The COUNTY will install the flow meters and collect the data on a monthly basis. CONSULTANT will review the data collected and present findings from this data during one progress meeting. CONSULTANT will adjust model parameters to balance the model to meet the calibration goals as indicated in the AWWA M32 "Computer Modeling Water Distribution Systems" Manual. All exceptions will be justified and documented. CONSULTANT will provide statistics for model calibration results. If SCADA data is available, the hydraulic model will be calibrated to a 7 -day (168 hour) Extended Period Simulation (EPS). Time series data validation will be considered compared when the model is able to replicate the observed trends and minimum and maximum points. Individual time points in time series will not be compared. 3.4 Asset Management and Condition Assessment 3.4.1 Asset Management Review and Workshop (4 hours, in-person) CONSULTANT will review COUNTY's existing asset inventory, vertical asset hierarchy, and management systems and platforms to assess workflows and needs for asset management. CONSULTANT will review data and coordinate with the COUNTY to complete the asset inventory templated by Arcadis in 2018. CONSULTANT will provide the draft asset hierarchy to the COUNTY. CONSULTANT will facilitate a four-hour, in-person workshop to discuss the criteria, scoring, and weighting developed by Arcadis, as well as the asset inventory, and make changes, as needed, prior to further condition assessment efforts. CONSULTANT will compile the hierarchy and inventory into Draft IWMP Module 2: Existing System Performance. 3.4.2 Desktop Condition and Risk Assessments CONSULTANT will perform unit process/network level desktop condition assessments of the COUNTY's vertical and linear assets through reviews of the COUNTY's asset inventory in terms of age, typical useful life, and completed work orders. CONSULTANT will also incorporate findings from previous condition assessment data and reports. CONSULTANT will compile condition ratings into a draft vertical asset hierarchy proposed in Task 3.4.1. 553 For linear assets, CONSULTANT will develop estimates of remaining useful life (RUL), likelihood of failure (LOF), consequence of failure (COF), and overall risk using desktop data only from the COUNTY and available external data sources. CONSULTANT will discuss findings and conclusions with the COUNTY at the Asset Management and Condition Assessment Workshop and will compile them into Draft IWMP Module 2: Existing System Performance. 3.4.3 Physical Condition Assessment Preparation Workshop (2 hours, in- person) CONSULTANT will facilitate a two-hour, in-person workshop with management and operations to develop a prioritized list of lift stations for CONSULTANT to visit during physical condition assessment. CONSULTANT will not visit all lift stations but will develop a template with which the COUNTY can assess remaining lift stations in the future. 3.4.4 Physical Condition Assessment — Vertical Assets CONSULTANT will perform a visual only, multi -discipline (process, mechanical, structural, electrical, instrumentation) condition assessment of existing conditions at the following facilities: • Oslo Water Treatment Plant • Hobart Water Treatment Plant • Central Wastewater Treatment Facility • South Wastewater Treatment Facility • West Wastewater Treatment Facility • Blue Cypress Wastewater Treatment Facility • Biosolids Facility • Up to forty (40) vertical repump facilities CONSULTANT assumes that major process equipment, HVAC equipment, electrical equipment, structures, and controls equipment will be assessed. CONSULTANT will perform site visits in a single trip to occur over five consecutive days to complete the visual assessment. CONSULTANT will develop a field data collection application to be used to record photographs and observations. CONSULTANT will use the Asset Inventory developed in Task 3.4.1 to build the field data collection tool. CONSULTANT will record observations for Level 6 Assets as defined in the COUNTY's existing asset hierarchy. CONSULTANT will coordinate with the COUNTY to review the 2018 Arcadis "Condition and Risk Assessment Guidelines: Vertical Assets" document and any changes that the COUNTY would like to make to the condition assessment criteria, scoring, and weighting defined therein. CONSULTANT will compile condition observations, performance input from COUNTY staff, and desktop data reviewed in Task 3.4.2 to assign a remaining useful life (RUL) to all defined assets. CONSULTANT will provide up to six (6) persons for each one-week condition assessment mobilization. COUNTY will make available operations and maintenance staff familiar with condition and maintenance of pumping facilities. During the field work, no tanks will be drained, and no CONSULTANT personnel will enter Occupational Safety and Health Administration (OSHA) defined confined spaces. No non -visual assessment, such as amperage draw or temperature draw, will be performed. Schedule and cost assumes four (4) weeks of condition assessment. 554 3.4.5 Asset Management and Condition Assessment Workshop (4 hours, in- person) CONSULTANT will facilitate a 4 -hour, in-person workshop with the COUNTY to discuss the following: • Asset management review findings • Asset hierarchy • Proposed asset management platform and workflows • Desktop condition assessment and asset risk findings • Visual vertical condition assessment findings CONSULTANT will incorporate the workshop summary into Draft IWMP Module 2: Existing System Performance. 3.5 Resilience Coordination Workshop (2 hours, in-person) CONSULTANT will facilitate a 2 -hour, in-person workshop with the COUNTY's Risk and Resiliency Assessment (RRA) consultant to discuss findings from the RRA and items for future coordination throughout IWMP development. CONSULTANT will incorporate the workshop summary into Draft IWMP Module 2: Existing System Performance. 3.6 Staffing Capacity Assessment Workshop (2 hours, in-person) CONSULTANT will facilitate a two-hour, in-person workshop to discuss existing staff capacity and needs. Discussion will also include investigation into various methods of meeting current and future staffing needs, such as: • Employee retention strategies • Staff augmentation • Staff capacity planning tools CONSULTANT will incorporate the workshop summary into Draft IWMP Module 2: Existing System Performance. 3.7 Existing System Performance Summary 3.7.1 Existing System Performance Workshop (4 hours, in-person) CONSULTANT will facilitate a 4 -hour, in-person workshop to discuss overall performance of the COUNTY's existing drinking water, wastewater, and reuse systems. Topics for discussion will include: • Findings from desktop reviews • Comparison of existing system performance to LOS goals established in Task 1: Visioning • Recommendations for system improvements and detailed condition assessment • Recommendations for asset management and staffing CONSULTANT will incorporate the workshop summary into Draft IWMP Module 2: Existing System Performance. 3.7.2 Draft IWMP Module 2: Existing System Performance 555 CONSULTANT will develop a draft version of IWMP Module 2: Existing System Performance based on findings from detailed document reviews and workshop discussions. The purpose of IWMP Module 2 will be to: • Summarize existing system performance and capacity for both vertical and linear assets. • Review findings from desktop condition assessments. • Highlight priority areas for focused condition assessment, capacity enhancements, rehabilitation, and replacement. • Discuss strengths and vulnerabilities regarding resilience. • Review existing staffing capacity and guide planning for future staffing expansion. CONSULTANT will provide Module 2 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. Task 3 Assumptions, Workshops, and Deliverables Assumptions: • COUNTY will provide all necessary personnel to accompany CONSULTANT during four-week vertical condition assessment. • COUNTY personnel will provide input regarding asset performance during five-day vertical condition assessment. • Vertical condition assessment will consist of visual and auditory observations only. CONSULTANT will not use any instrumentation as part of condition assessment. • Development of RUL, LOF, COF, and risk estimates for linear infrastructure will be based purely on desktop assessment. • Level of CONSULTANT effort assumes that COUNTY GIS is up to date. No updates to GIS are included. • Hydrant flow tests for model calibration will be performed by COUNTY with CONSULTANT personnel observing only. COUNTY is responsible for setup, cleanup, traffic control, access, and customer notification ahead of hydrant testing, as needed. • COUNTY will install all temporary flow meters and instruments for calibration and will collect data on a monthly basis for collection system and reuse system calibration. • Regulatory meetings and negotiations needs will be identified and addressed through IWMP development. • Regulatory agency coordination will remain active throughout the duration of the project (i.e., meetings will be reserved for as -needed coordination with FDEP throughout the development of the IP framework). Meetings/Workshops: • Up to three (3) meetings with FDEP • Asset Management & Condition Assessment Workshop.(4 hours, in-person) • Resilience Workshop (2 hours, in-person) • Staffing Workshop (2 hours, in-person) • Existing System Performance Workshop (4 hours, in-person) Deliverables: • Regulatory compliance timeline (Excel) • Vertical capacity assessment workbook (Excel) • Updated hydraulic models • Draft IWMP Module 2: Existing System Performance Task 4 Engage Community Stakeholders 4.1 Review of Communication Efforts and Tools CONSULTANT will conduct an in-depth review of COUNTY's communication efforts to - date and existing communication tools to understand brand standards, communication channels, roles and responsibilities, and audience perceptions. CONSULTANT will submit a data request for existing branding standards, communications plans, materials, workflows, and other documents and perform an initial review of these documents. CONSULTANT will then conduct a two-hour in-person Communications Review Workshop to discuss findings, ask remaining questions, and collect anecdotal information from COUNTY communications personnel. Topics to be covered will include: • Overview of stakeholder relationships and levels of trust • Existing communication channels and relative success • Communication workflows • Roles and responsibilities for communications • Public response to COUNTY decisions and projects • Customer satisfaction monitoring • Branding standards CONSULTANT will develop an agenda and presentation in preparation for the Workshop. The agenda and a Communications Review Workshop Summary will be provided as deliverables to COUNTY. 4.2 Develop Community Analytics Profile CONSULTANT will conduct stakeholder/project-area analyses to understand community needs and identify population characteristics across Indian River COUNTY. CONSULTANT will evaluate a variety of socioeconomic, demographic, business, and market potential reports within the project area, providing "snapshot" summaries for any combination of variables, such as income, age, education, ethnicity, vulnerability, and technology use. These reports, displayed through tables, infographics, and mapping, provide granular insight into the community's behaviors, lifestyles, trends, and communication needs. This dynamic approach will allow the project team to better understand the community, communicate more effectively, and inform strategy from project inception by providing a comprehensive visual and statistical understanding on the project community. 12 557 CONSULTANT will develop a 3- to 5 -page PDF report with infographics to display the results of the community analytics assessment and will provide as a deliverable to COUNTY. 4.3 Conduct Communications Goal Setting and Stakeholder Identification Workshop CONSULTANT will conduct a four-hour in-person Communications Goal Setting and Stakeholder Identification Workshop with COUNTY management and communications personnel. Topics to be covered will include: • Identification of internal and external stakeholders • Goals for stakeholder engagement • Desired future meetings and deliverables • Review of milestones within the IWMP development process and identification of decision-making and stakeholder involvement needs • Best practices for messaging, format, and delivery of outreach materials CONSULTANT will develop an agenda and presentation in preparation for the Workshop. The agenda and a Communications Audit Workshop Summary will be provided to COUNTY. 4.4 Public Involvement Events 4.4.1 Community Meetings CONSULTANT will develop and support implementation of a series of two (2) community meetings and one (1) supplementary online meeting option to incorporate public input into the master plan development process, specifically related to a multi - criteria decision analysis. These meetings could serve as an opportunity to educate the public about the project, field questions, and elicit initial feedback. This scope of work will include: • Outreach materials development • Event Plan • Facilitation Guide • Logistic coordination support • Development and design of meeting materials Meeting summaries to be included in IWMP Module 3: Stakeholder Engagement. 4.4.2 Small -Group Stakeholder Meetings CONSULTANT will facilitate up to five (5), 2 -hour, in-person small group meetings to engage key stakeholders and partners, such as community organizations, elected officials, and local county agencies to educate about, elicit feedback on, and garner support of the master planning process. CONSULTANT will provide agendas for each meeting. Meeting summaries to be included in IWMP Module 3: Stakeholder Engagement. 4.5 Draft IWMP Module 3 — Stakeholder Engagement CONSULTANT will compile findings from the communications data review, Community Analytics Profile, Communications Audit, and workshops to develop a draft of the One Water Integrated Plan's Module 3 — Stakeholder Engagement. 1,3 558 CONSULTANT will provide Module 3 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. 4.6 Collateral Development As part of this scope of work, CONSULTANT will develop content and provide graphic design for a variety of deliverables to support internal and external communications during master plan development. In developing these materials, CONSULTANT will take into consideration COUNTY's varied audiences and channels of delivery to provide clean, branded materials that makes technical subjects easier to understand. Deliverables will follow COUNTY's existing brand guidelines and include items such as: • Branded templates • Bill inserts • Brochures • Door hangers and notices • Emails and e -blasts • Flyers, handouts & mailers • Internal and external newsletters • Online content and graphics • Presentations • Press releases/media advisories • Print ads • PSAs • Social media posts and graphics • Talking points • Video/podcast scripts, graphics,& production 4.7 Project Website Development and Maintenance If IRC desires, CONSULTANT can develop a standalone website containing up to five (5) pages of content on the master planning process for internal audiences, the public, visitors, and other stakeholders. The proposed content would feature/include much of the collateral items to allow for extended reach and consistent messaging. The website development process would include: • Up to three website coordination calls • One website site map • One website content document • Up to two draft and final website content documents • One website wireframe populated with approved content and based on the site map • One interactive website design mockup based on wireframe • One staging website prototype • One final website with a custom URL and hosting for one year • One web survey to gather public input for weighting decision criteria used within Task 6 investment prioritization. • Up to 12 visitor analytics reports Task 4 Assumptions, Workshops, and Deliverables Assumptions • COUNTY will provide key talking points and technical information to CONSULTANT as needed to develop requested deliverables. • The extent of deliverable development will align with labor assumptions within cost estimate. • Scope does not include costs for outreach implementation, such as printing or postage. ,4 559 • Event plan and facilitation guide will be provided to the client electronically. • COUNTY will provide knowledgeable, informed personnel to help staff meetings. • CONSULTANT will provide up to five (5) staff to attend each Public Involvement Meeting. • Community meetings will provide attendees the opportunity to provide written or verbal formal comments. • Website coordination calls will be virtual with up to two CONSULTANT participants. • Scope assumes one round of review on each interim deliverable and up to two rounds of review on the final website. CONSULTANT assumes that each review period will not exceed two weeks. • COUNTY agrees the site map and wireframe will act as frameworks for the website. Significant changes or additions requested after the approval of the site map and wireframe may be considered out of scope. • The website content document will be produced in MS Word. • COUNTY will provide images, photography, logo files, color palettes, branding standards, and other material as available to support the development of collateral and website. This scope does not include photography capture or a budget for stock photography. • CONSULTANT will utilize the free version of the Gtranslate auto -translation tool if website content translation is required. • Website will be developed with HTML, CSS, and JavaScript, and will not be developed as a content management system (CMS). Website changes and updates will be managed and launched by the consultant's developers. • Website will support Edge, Chrome (desktop and mobile), Firefox, and Safari (desktop and mobile). • CONSULTANT will purchase and manage domains and will provide website hosting for this contract. Domains associated with this contract will be purchased through Hover and will be subject to Hover's Terms of Service. The website files and databases will be hosted on the CONSULTANT's VPS through Veerotech Systems, LLC. Website files and associated databases will be subject to Veerotech's Terms of Service. CONSULTANT assumes the website will be hosted on CONSULTANT's VPS for the duration of the website's live -time. If COUNTY requests a migration of the website to another server, a contract amendment will be required if not initially accounted for the scope and budget. • CONSULTANT will follow WCAG 2.1 Level AA guidelines. CONSULTANT uses Site improve Accessibility Checker to identify and mitigate critical errors where feasible. Meetings/Workshops. • One 2 -hour in-person Communication Review Meeting • One 4 -hour in-person Communications Goal Setting and Stakeholder Identification Workshop • Three website planning meetings • 2, 2-hourin-person Public Involvement Events • 90 -minute virtual Public Involvement Event • Up to 5, 2 -hour in-person Small -Group Stakeholder Meetings r; 560 Deliverables: • Communications data request and review • Draft and final summary report of findings and workshop discussions • Community Analytics Profile • IWMP Module 3 — Stakeholder Engagement with Community Meeting and Small -Group Stakeholder meeting summaries • Community meeting and Small -Group Stakeholder meeting agendas and materials • 5 -page master planning project website • Implementation of three (2 in-person, 1 virtual) Public Outreach Events • Implementation of up to five small -group stakeholder meetings Task 5 Evaluate Alternative Solutions 5.1 Growth Projections CONSULTANT will assess the proposed population and growth projections for District based on published growth trends, historical usage, and flows and information gathered in Tasks 3 and 4 above. CONSULTANT will develop 20 -year and 50 -year growth projections and the associated water needs for COUNTY service area. The following data sources will be accessed for population/growth projections: • Local, National, and Statewide growth trends o COUNTY Historic Growth o Bureau of Economic and Business Research (BEBR) o SJRWMD Southern Region Water Supply Plan o US Census Data — Indian River COUNTY COUNTY and Governmental Comprehensive Planning Documents Current and future planned developments, as information is available CONSULTANT will develop water demand projections and wastewater flow projections for 2045 and 2075 based on the population/growth projections, including a probabilistic analysis for key projection inputs. CONSULTANT will: • Coordinate with COUNTY to assess system -wide average demands; diurnal and seasonal demand patterns utilizing billing, production, and SCADA records; and planned developments and system expansions. • Evaluate the amount of non -revenue water (hydrant flushing/water loss) and production losses. • Assess major users and associated future demands to be identified as point demands. • Coordinate with COUNTY to develop the range of uncertainty for key projection inputs. CONSULTANT will also use projections developed to evaluate and validate or update the COUNTY's existing assumptions regarding equivalent residential units (ERUs) and gallons per capita per day (gpcd) consumption/production and incorporate these into Task 5.2 Level of Service Updates. CONSULTANT will incorporate the Population and Demand Projections as sections in Draft IWMP Modules 4, 5, 6, and 7 as applicable. 5,2 Level of Service Updates 16 561 CONSULTANT will provide Module 5 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. 5.5 Septic to Sewer Conversion Planning CONSULTANT will review the existing collection system service area, network, assets, and capacity as well as any existing septic to sewer planning documents. CONSULTANT will develop a preliminary plan for septic to sewer conversion through the following evaluation steps: • Group areas currently on septic into cohorts based on location, environmental sensitivity, disadvantaged status, and other relevant factors. • Develop a prioritization of cohorts for septic to sewer conversion. • Approximate additional wastewater treatment capacity needed for each cohort. • Develop preliminary sizing and locations for conveyance piping, lift stations, and storage. Septic to Sewer Plan to be discussed at Collection System Alternatives Workshop and incorporated into IWMP Module 6: Collection System Alternatives. 5.6 Collection System Alternatives Development 5.6.1 Collection System Improvements Alternatives Development CONSULTANT will investigate alternatives for collection system improvements by first pulling in findings from growth projections (Task 5.2) and septic to sewer planning (Task 5.5) Proposed collection system improvements including the following: • Asset risk • Conveyance improvements o Gravity o Vacuum o Step o Grinder • Aboveground storage in up to 2 locations • Transfer pumping between up to 2 sewersheds CONSULTANT will size piping and process equipment for the appropriate growth horizon (20 -year for process equipment; 50 -year for piping, tanks, and buildings). CONSULTANT will develop high-level project descriptions, site layouts, Class V cost estimates, and life cycle cost analyses for each alternative. 5.6.2 Collection System Alternatives Workshop (4 hours, in-person) CONSULTANT will facilitate a four-hour in-person workshop to discuss review findings and alternatives developed for collection system alternatives. CONSULTANT and COUNTY will review the high-level alternative descriptions, layouts, and Class V cost estimates developed by the CONSULTANT. Workshop will include a collaborative MCDA exercise in which the CONSULTANT and the COUNTY will develop evaluation criteria, weight evaluation criteria, use these criteria to determine the most favorable alternative to be further developed. 564 5.6.3 Draft IWMP Module 6: Collection System Alternatives CONSULTANT will compile review findings, alternatives suggested, and a workshop summary into Draft Module 6: Collection System Alternatives. This module will contain: Descriptions of alternatives presented with pros and cons of each. Comparison of costs, operations and maintenance demands, and layouts for each alternative. • A review of the MCDA exercise and the selected alternative. CONSULTANT will provide Module 6 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. 5.7 Wastewater Treatment and Effluent Management Alternatives Development 5.7.1 Wastewater Treatment & Effluent Management Alternatives Development CONSULTANT will investigate alternatives for wastewater treatment and effluent management. CONSULTANT will develop up to three process improvements at each plant to achieve AWT compliance. Supplemental modeling in Biowin, CONSULTANT's VisualSpace software, and Visual Hydraulics will be performed as needed to support alternative development. CONSULTANT will investigate alternatives for effluent management including the following: • Non -potable reuse system expansion • Natural treatment solutions • Underground injection expansion CONSULTANT will also investigate alternatives for improvements to biosolids treatment and management, including consideration of centrate treatment. CONSULTANT will size basins and major process equipment for the appropriate growth horizon (20 -year for process equipment; 50 -year for basins, tanks, and buildings). CONSULTANT will develop high-level project descriptions, site layouts, Class V cost estimates, and life cycle cost analyses for each alternative. 5.7.2 Wastewater Treatment & Effluent Management Alternatives Workshop (4 hours, in-person) CONSULTANT will facilitate a four-hour in-person workshop to discuss review findings and alternatives developed for wastewater treatment and effluent management alternatives. CONSULTANT and COUNTY will review the high-level alternative descriptions, layouts, and Class V cost estimates developed by the CONSULTANT. Workshop will include a collaborative MCDA exercise in which the CONSULTANT and the COUNTY will develop evaluation criteria, weight evaluation criteria, use these criteria to determine the most favorable alternative to be further developed. 5.7.3 Draft IWMP Module 7: Wastewater Treatment & Effluent Management Alternatives 565 CONSULTANT will compile review findings, alternatives suggested, and a workshop summary into Draft Module 7: Wastewater Treatment and Effluent Management. This module will contain: Descriptions of alternatives presented with pros and cons of each. Comparison of costs, operations and maintenance demands, and layouts for each alternative. • A review of the MCDA exercise and the selected alternative. CONSULTANT will provide Module 7 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. 5.8 One Water Integrated Alternatives Development 5.8.1 One Water Integrated Alternatives Development CONSULTANT will review the COUNTY's existing experience with beneficial reuse solutions such as: • Reuse water • Indirect and direct potable reuse (IPR/DPR) • ASR • Nature -based solutions CONSULTANT will also review capital improvement plans for other departments (e.g., stormwater, public works, etc.) to evaluate synergies. CONSULTANT will use findings from these reviews to develop suitable alternatives which will integrate water use across multiple disciplines. CONSULTANT will size basins and major process equipment for the appropriate growth horizon (20 -year for process equipment; 50 -year for basins, tanks, and buildings). CONSULTANT will develop high-level project descriptions, site layouts, Class V cost estimates, and life cycle cost analyses for each alternative. 5.8.2 One Water Integrated Alternatives Workshop (4 hours, in-person) CONSULTANT will facilitate a four-hour in-person workshop to discuss review findings and alternatives developed for One Water integrated alternatives. CONSULTANT and COUNTY will review the high-level alternative descriptions, layouts, and Class V cost estimates developed by the CONSULTANT. Workshop will include a MCDA exercise in which the CONSULTANT and the COUNTY will develop evaluation criteria, weight evaluation criteria, use these criteria to determine the most favorable alternative to be further developed. 5.8.3 Draft IWMP Module 8: One Water Integrated Alternatives CONSULTANT will compile review findings, alternatives suggested, and a workshop summary into Draft Module 8: One Water Integrated Alternatives. This module will contain: Descriptions of alternatives presented with pros and cons of each. Comparison of costs, operations and maintenance demands, and layouts for each alternative. • A review of the MCDA exercise and the selected alternative. 566 CONSULTANT will provide Module 8 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. Task 5 Assumptions, Workshops, and Deliverables Assumptions: • COUNTY to ensure that all necessary personnel are invited to participate in MCDA exercises. Meetings/Workshops: • Drinking Water Supply Workshop (2 hours, in-person) • Drinking Water Treatment, & Concentrate Management Workshop (2 hours, in-person) • Collection System Workshop (2 hours, in-person) • Wastewater Treatment, and Effluent Management Workshop (2 hours, in- person) • One Water Integrated Alternatives Workshop (2 hours, in-person) Deliverables: • Draft Module 4: Drinking Water Supply Alternatives • Draft Module 5: Drinking Water Treatment & Concentrate Alternatives • Draft Module 6: Collection System Alternatives • Draft Module 7: Wastewater Treatment & Effluent Management Alternatives • Draft Module 8: One Water Integrated Alternatives Task 6 Develop Solutions and Schedule 6.1 Prioritization 6.1.1 Prioritization Review CONSULTANT will review decision criteria defined in previous master plans as well as priorities and drivers defined in Task 2 and criteria defined in Task 5 MCDA exercises. CONSULTANT will use this information to develop draft evaluation criteria and weights which can be applied across all water disciplines evaluated and applied to individual projects which will be broken out in future Task 6.2.1. Life cycle cost evaluations will be included as a prioritization criterion. 6.1.2 Prioritization Workshop (2 -hour workshops, in-person) CONSULTANT will facilitate the initial two-hour in-person workshop to develop prioritization criteria (subcriteria if needed) and weights. Workshop will include a collaborative MCDA exercise in which the CONSULTANT and the COUNTY will develop organizational evaluation criteria, define criteria, and weight evaluation criteria. CONSULTANT will also discuss plan and/or results from public input on evaluation criteria and weighting. CONSULTANT will facilitate the second two-hour in-person workshop to develop score projects for prioritization criteria or subcriteria. Workshop will include a collaborative 22 567 MCDA exercise in which the CONSULTANT and the COUNTY will score projects carried forward from Task 5. F 6.2 Capital Planning 6.2.1 Capital Planning Review CONSULTANT will break out manageable capital improvement projects, studies, programmatic improvements, and other project types from the alternatives selected in Task 5. CONSULTANT will review these projects against the COUNTY'S past and current CIPs for any crossover between existing projects and proposed projects. CONSULTANT will develop capital project descriptions and cost estimates in the COUNTY's preferred format(s) and will populate CONSULTANT's EconH2O tool with proposed projects, costs, and draft scheduling. CONSULTANT will perform life cycle cost analyses (LCCA) for all major capital projects proposed. 6.2.2 Financial Capability Assessment (FCA) CONSULTANT and COUNTY will evaluate impact of proposed capital improvement projects on user rates. CONSULTANT will provide the additional capital and annual operational costs of the potential projects to the COUNTY for input into existing rate models. Up to four alternative implementation schedules for proposed projects will be provided to assess potential rate impacts. The COUNTY will then provide future rate projections for use within the FCA. CONSULTANT will build a FCA spreadsheet tool that integrates baseline demographic, financial, cost, and funding data to forecast socioeconomic impacts of the potential projects. As part of this task, the CONSULTANT will work with the COUNTY to identify important metrics and approaches that will be used to guide the FCA evaluation. 6.2.3 Capital Planning Workshop (2 hours, in-person) CONSULTANT will facilitate a two-hour, in-person workshop to review proposed capital improvement project descriptions, cost, and timing; walk through and update EconH2O model; and review rate impacts from FCA. A workshop summary will be incorporated into Draft IWMP Module 9: Solutions and Schedule. 6.3 Alternative Funding 6.3.1 Alternative Funding Review CONSULTANT will populate CONSULTANT's Funding Alignment tool with proposed capital improvement projects to evaluate eligible grant and loan funding opportunities for proposed projects. This task does not include any formal grant/loan application assistance or a comprehensive eligibility review in terms of scheduling, budgeting, financing, project delivery method, etc. 6.3.2 Alternative Funding Workshop (2 hours, in-person) CONSULTANT will facilitate a two-hour, in-person workshop to review available funding programs, eligibility, and timeline; walk through Alignment Tool outputs; and adjust, as needed. A workshop summary will be incorporated into Draft IWMP Module 9: Solutions and Schedule. 6.4 Draft IWMP Module 9: Solutions and Schedule CONSULTANT will compile the following items into Draft IWMP Module 9: Solutions and Schedule: 568 • Review of prioritization criteria and benefit scoring. • Description of cost estimate sources and level of detail. • List of proposed capital improvement projects with timeline and descriptions. • Explanation of projected rate increases and socioeconomic impacts of proposed improvements from FCA tool. • Overview of available funding programs and eligibility. • Summary of project and funding source matches for further investigation. CONSULTANT will provide Module 9 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4. Project descriptions, EconH2O, FCA, and Alignment Tool to be provided as separate deliverables. Task 6 Assumptions, Workshops, and Deliverables Assumptions: • CONSULTANT will use COUNTY's existing rate model for FCA analysis. • CONSULTANT will not provide grant/loan application assistance as part of this scope. MeetingslWorkshops: • Prioritization Workshop (2 hours, in-person) • Capital Planning Workshop (2 hours, in-person) • Alternative Funding Workshop (2 hours, in-person) Deliverables: • Draft Module 9: Solutions and Schedule • Funding Alignment Tool (Excel) • EconH2O Capital Planning Tool (Excel) • FCA tool (Excel) • Capital project descriptions Task 7 Implement and Measure Success 7.1 Internal Digital IWMP Platform Development 7.1.1 Digital Platform Framework Requirements CONSULTANT will work with the COUNTY to develop digital platform specifications to meet COUNTY goals and objectives. CONSULTANT and COUNTY will define work and data flow processes, including connections with existing COUNTY platforms. CONSULTANT will develop a digital platform framework requirements document. 7.1.2 Digital Platform Framework Requirements Meeting (1 hour, in-person) CONSULTANT will facilitate meeting with COUNTY IT, management, and operations to discuss: • Goals and objectives for the Digital IWMP Platform • Existing COUNTY platforms to connect with the Digital IWMP Platform • Data output formats from COUNTY platforms 24 569 • Internal and external communication needs • Platform housing preferences 7.1.3 Digital Platform Selection (1 hour, in-person) CONSULTANT will develop and evaluate the advantages and disadvantages and costs for up to three (3) digital platform solutions. CONSULTANT and COUNTY will select digital platform and housing site. 7.1.4 Digital Platform Framework Selection Meeting (1 hour, in-person) CONSULTANT will facilitate a meeting with COUNTY IT, management, and operations to discuss: Platform advantages and disadvantages Platform costs • Implementation requirements 7.1.5 Document Storage Development CONSULTANT will work with the COUNTY to develop a document storage system within the selected digital platform that allows for document sharing and collaboration between the CONSULTANT and COUNTY. CONSULTANT will develop a document sharing location and filing system and share with the COUNTY for approval. 7.1.6 Data Visualization Development CONSULTANT will work with the COUNTY to develop an internal data visualization tool to track progress on IWMP implementation and key data that inform project sequencing and scheduling. CONSULTANT and COUNTY will coordinate regarding metrics to be tracked on dashboards, where/how the data visualizations will be hosted, and how data will be formatted and updated in the visualizations. Possible metrics to track include: • Project delivery • Asset condition and renewal • Septic to sewer conversions • Public engagement with website, social media profiles, and other channels • Utility rates and CIP investments • Developer service requests • System flows and demands • Community benefits 7.1.7 Data Visualization Coordination Meetings (1 hour each, virtual) CONSULTANT will facilitate up to three (3) coordination meetings with COUNTY IT, management, and operations to discuss: • Goals and metrics for display • Access, hosting, and/or transitioning of dashboard to COUNTY • Data connections to existing COUNTY platforms and tools • Review of data visualization structures and preferences 7.2 Customer Satisfaction Web Survey 7.2.1 Web Survey Development CONSULTANT will work with the COUNTY to develop a web survey to collect information on customer satisfaction, concerns, and priorities. CONSULTANT and 2', 570 COUNTY will coordinate regarding questions to be included on survey, review and replay of survey results, and how survey data will be monitored and incorporated into decision-making. 7.2.2 Web Survey Coordination Meetings (1 hour each, virtual) CONSULTANT will facilitate up to three (3) coordination meetings with COUNTY IT, management, and public relations staff to discuss: • Survey content • Review process, customer verification process, display of results • How survey will be used to improve utility accountability • Cybersecurity considerations • Incentives for customer participation • Other survey delivery methods, if needed • Non-English survey options 7.3 Draft IWMP Module 10: Implement and Measure Success CONSULTANT will develop a Draft IWMP Module 10: Implement and Measure Success which will include the following topics: • Description of metrics selected by COUNTY for internal monitoring. • Explanation of how to use and troubleshoot internal and external data visualizations and external customer survey. • Suggestions for updates to digital platform, data visualizations, and survey. • Suggestions of other methods for measuring success. • Development of an adaptive management process (rolling CIP). CONSULTANT will provide Module 10 as a draft only as part of this task. COUNTY review comments will be tracked in an Excel spreadsheet and incorporated into the Pre - Final and Final versions of the IWMP to be compiled in Task 7.4 7.4 Compile and Deliver IWMP 7.4.1 Deliver Pre -Final IWMP CONSULTANT will develop comment tracking log to track COUNTY comments on draft deliverables and resolutions. CONSULTANT will review and address COUNTY comments on draft modules in a Pre -Final version of the IWMP and record resolutions in the comment tracking log. 7.4.2 Pre -Final IWMP Review Meeting (2 hours, in-person) Following the COUNTY's review of the Pre -Final IWMP, CONSULTANT will facilitate a 2 -hour in-person meeting to walk through comment resolutions and discuss any remaining questions or concerns prior to delivery of the Final IWMP. CONSULTANT and COUNTY will discuss the preferred method of delivering the IWMP to the COUNTY and handing over full access and updating rights to the COUNTY. 7.4.3 Deliver Final IWMP Following the Pre -Final IWMP Review Meeting and resolution of any outstanding comments, CONSULTANT will deliver the full IWMP and comment tracking log to the COUNTY. If desired, CONSULTANT will provide the full IWMP in PDF format for record keeping purposes. The Final IWMP will be delivered along with all additional deliverables. y`> 571 Task 7 Assumptions, Workshops, and Deliverables Assumptions: • COUNTY to host web survey on its own website and provide CONSULTANT with any access rights needed to develop the survey. • Project schedule is based on as assumed two-week review period of the Pre - Final IWMP by the COUNTY. Meetings/Workshops: • Internal dashboard coordination meetings (up to 3) (1 hour each, virtual) • External webpage coordination meetings (up to 3) (1 hour each, virtual) • Pre -Final IWMP Review Meeting (2 hours, in-person) Deliverables: • Draft Module 10: Implement and Measure Success • IWMP progress dashboard (up to 6 dashboards will be developed) • Customer satisfaction web survey • Pre -Final IWMP with comment tracking log • Final IWMP 27 572 Schedule For a full task -level schedule, see Appendix A. Assumptions • Incremental IWMP Modules will be individually submitted in Draft versions only. COUNTY comments on individual modules will be incorporated into Pre -Final IWMP. • Two weeks are assumed for COUNTY review of deliverables. • Two weeks are assumed for CONSULTANT revisions and quality control reviews of COUNTY -reviewed deliverables. • Schedule is contingent upon timely delivery of data, workshop scheduling, and deliverable review by COUNTY. • The CONSULTANT shall perform no services contemplated to merit compensation beyond that provided for in this scope unless such services shall be provided for by appropriate written authorization via an amendment to the task order. Such change orders will be issued by the Board of County Commissioners' Purchasing Department. Compensation The COUNTY shall compensate the CONSULTANT a lump sum amount totaling $2,475,840. An additional allowance of $742,750 (30% of lump sum value) will be made available to the CONSULTANT upon request and approval by the COUNTY. The total contract value, including optional allowance, is $3,218,590. Professional services will be invoiced monthly in accordance with the CONSULTANT's estimated percent complete by task. A progress report summarizing work completed by task will be submitted with each invoice. See Exhibit B for fee breakdown. Proiect Team CONSULTANT's key team members include the following: • Principal -in -Charge — Brenda Van Ravenswaay • Project Manager — Chance Lauderdale • Deputy Project Manager — Logan Whitehouse • Integrated Planning Consultant — Trent Stober • Strategic Communications Consultant — Beth Frady • Strategic Communications Consultant — Meagan Morvant • Resiliency/Vulnerability Assessment Consultant — Sharon Wright • Coastal Resilience Consultant — Angela Schedel • Alternative Delivery Consultant — David O'Connor • Project Engineer III — Ryan Messer • Project Engineer III — Wesley Oehmig • Project Engineer I — Carlee Fullenkamp 573 n+ev 43j . tip. Mawsf amu. AW—N , mi_ jago»o jaquiajdag - .. IsnOnVr - _.__._.��--_---_-- Am . 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N M N a N n N O 0 10 16 Y rl Y fV fS Y Y V C Y Y Y C Z 1.1 Kickoff Meeting (2 hours, In-person) 1.2 Progress Meetings (20, 1 hour each, virtual) 1.3 Schedule Management 1.4 General Project Management 2 2.1 2.2 2.3 2.4 3.1 3.2 3.3 3.4 3.5 3.6 3.7 Exhibit B Fee Breakdown 116 $22,880 $4,140 $27, 74 $20,800 f0 $20, 166 $37,700$0 $37, 526 $105,900 $0 $105, Build the Vision 79 $16,560 f0 $16,560 Initial Data Request and Review 152 $32,880 f0 $32,880 Conduct IWMP Chartering Workshop and Facility Walkthrough 134 $33,180 $fi,480 $39,660 Strategic Goals And Objectives Follow-up Workshop (2 hours, In-person) 76 520,120 $5,520 $25,640 Draft IWMP Module 1: Visioning 121 $23,830 $8,360 $32,190 Detailed Desktop Data Review 79 $16,560 f0 $16,560 Vertical Asset Capacity Assessment 68 $13,800 $0 $13,800 System Modeling / Linear Asset Capacity Assessment 1,692 $308,400 $35,300 $343,700 Asset Management and Condition Assessment 2,774 $576,880 $60,590 $637,470 Resilience Coordination Workshop (2 hours, in-person) 108 $23,680 $2,360 $26,040 Staffing Capacity Assessment Workshop (2 hours, In-person) 104 $28,600 $2,770 $31,370 Existing System Performance Summary 289 $67,750 $4,570 $72,320 4 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 Evaluate Alternative Solliallons f, r7evar!u� atir•a .r,n Schroar�r. 6.1 Prioritization 4Pnaaasa, "Jrnvi*urrlft Stakehc10e15 128 $24,800 $0 524,800 Level of Service Updates 68 $13,800 4.1 Review of Communication Efforts and Tools 78 Drinking Water Supply and Treatment Alternatives Development 514,420 $62,810 12,840 $65,040 $17,260 4.2 Develop Community Analytics Profile 38 $2,230 $7,100 Septic-toSewer Conversion Planning $0 $17,500 f7, 100 4.3 Conduct Communications Goal Setting and Stakeholder Identification Workshop (2 hours, In-person) 104 307 $21,320 $2,320 $4,000 Wastewater Treatment 8 Effluent Management Alternatives Development $25,320 4.4 Public Involvement Meetings 352 $80,310 $62,330 331 $19,430 $3,990 $81,760 4.5 Draft IWMP Module 3 - Stakeholder Engagement 91 $18,290 $0 $18,290 4.6 Collateral Development 448 $77,920 fol $77,920 4.7 Project Webske Development and WlManance 300 $56,960 $0 556,960 4 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 Evaluate Alternative Solliallons f, r7evar!u� atir•a .r,n Schroar�r. 6.1 Prioritization Growth Projections 128 $24,800 $0 524,800 Level of Service Updates 68 $13,800 f0 513,800 Drinking Water Supply and Treatment Alternatives Development 319 $62,810 $2,230 $65,040 Drinking Water Treatment 8. Concentrate Alternatives Development 319 $62,810 $2,230 $65,040 Septic-toSewer Conversion Planning 90 $17,500 $0 $17,500 Collection System Alternatives Development 307 $58,610 $2,320 $60,930 Wastewater Treatment 8 Effluent Management Alternatives Development 389 $77,310 $3,000 $80,310 One Water Integrated Alternatives Development 331 $67,010 $3,990 $71,000 $21,1 575 f, r7evar!u� atir•a .r,n Schroar�r. 6.1 Prioritization :.1$6 $27,220 $3, 6.2 Capital Planning - =$6 $60,440 $4, 6.3 Alternative Funding .. 124 $28,100 $5, 6.4 Draft IWMP Module 9: Solutions and Schedule 117 $22,850 Itttoierr3rt&Missal sue"" .. 7.1 Internal Digital MIMP Platform Development 364 $88,830 $12, 7.2 Customer Satisfaction Web Survey 71 $15,500 7.3 Draft IWMP Module 10: Implement and Measure Success 113 $21,170 7.4 Compile and Deliver IWMP 168 $35,160 $4, $21,1 575 �' 1101 _ � ". _,,,-•' CONTINUING POPULATION GROWTH J Fig! ME ®®r } w v S DYNAMIC REGULATORY HORIZON Why We're Here ` � IIIIIIIIII� v v 3 n AGING INFRASTRUCTURE RESOURCE UNCERTAINTY Task Breakdown Task 1: Project Management Task 2: Build the Vision •Kickoff & chartering • Initial data review • Goal setting Task 3: Evaluate Existing System Performance • Asset management & inventory • Physical condition assessment • Risk assessment (linear assets) • Hydraulic model update & calibration Task 4: Engage Community Stakeholders • Stakeholder identification & engagement planning • Educational material development • Community & stakeholder meeting facilitation • Website development Deliverables • "Living" Master Plan for drinking water, wastewater, and reuse. • Dynamic planning tools: • Flexible & updateable — not just a static report • Open box tools that can be fully owned & maintained by IRC • Ancillary services to assess and plan comprehensively: • Physical condition assessment • Model update and calibration • Completion of asset inventory • Pipeline risk assessment • Facilitation of community and stakeholder engagement Task 5: Evaluate Alternative Solutions • Growth projections & LOS updates • Alternatives development for: ❖ Drinking water supply, treatment, distribution, & concentrate management ❖ Wastewater collection, treatment, effluent management, & biosolids ❖ Septic to sewer ❖ One Water integrated solutions Task 6: Develop Solutions and Schedule • CIP project breakout • Capital planning & prioritization • Alternative funding evaluation Task 7: Implement and Measure Success • Customer satisfaction web survey • Internal dashboard • Develop IWMP platform & deliver: 615 J3 Efficient and Dynamic Tools to Streamline Capital Planning - `Living CIP" DEVELOP SOLUTIONS & SCHEDULE IVE r Office Of Attorney's Matters September 24, 2024 z INDIAN RIVER COUNTY ATTORNEY UR1 Jennifer W. Schuler, County Attorney Susan J. Prado, Deputy County Attorney Christopher A. Hicks, Assistant County Attorney TO: Board of County Commissioners THROUGH: John Titkanich, Jr., County Administrator FROM: Susan J. Prado, Deputy County Attorney DATE: September 19, 2024 SUBJECT: Purchase of Parcel of Property for Fire Station #15 The County has been searching for a location for the future site of Fire Station #15. The proposed site is 9010 87th Street, Vero Beach, FL 32967 (hereinafter "property"). The property is a 10.50 -acre parcel and is zoned RS -3, residential up to 3 units per acre. It is located on the west side of County Road 510 or 90th Ave, just south of Sebastian River High School and West of the proposed future development of Blue water bay. To the west of the parcel sit single family residential homes as part of the Vero Lake Estates Subdivision Unit A. This station would serve the Sebastian High School, Vero Lake estates and any other immediately surrounding communities along 90th Avenue. Staff has been searching for an available location that is situated in this area that provides for prompt response times to calls for service. The purchase and sale agreement (hereinafter "agreement") is in the amount of $1,350,000.00 (One Million and Three Hundred and Fifty Thousand and 00/100 Dollars.) The seller is requiring a restriction to be recorded on the deed restricting the future use of the property to a fire station and other governmental uses. This will permanently restrict the use of the property to these uses and would impede the County from selling the property if needed in the future. In order to construct a fire station in this zoning district an administrative permit would need to be obtained, please see IRC Code Section 911.07. As far as the remainder of the parcel which would not be used for the fire station there may need to be a rezoning depending on the proposed use. The future land use would need to be taken into consideration for this and it is currently set for future land use of L- 1 low density. 576 Fire Station 15 Property Purchase September 19, 2024 Page 12 Figure 1. Aerial view of Gene Perry's/Estate Property 577 Fire Station 15 Property Purchase September 19, 2024 13 Funding: Funding in the amount of $781,175 is budgeted in the current fiscal year in Optional Sales Tax/Fire Services/All Land/Fire Rescue Station #15, Account # 31512022-066110-20032. The additional monies of $561,825 will be funded with a Budget Amendment from Optional Sales Tax/Cash Forward. Recommendation: Staff seeks the position of the Board on whether to enter into the purchase and sale agreement for the proposed Fire Station #15 site. If the Board chooses to approve the Purchase and Sale Agreement, please also authorize the Chairman to execute same. Attachment(s): Purchase and Sale Agreement 578 AGREEMENT TO PURCHASE BETWEEN INDIAN RIVER COUNTY AND CLEGHORN SHOE CORPORATION THIS AGREEMENT TO PURCHASE (the "Agreement") is made and entered into as of the 14thday of September , 2024, by and between Indian River County (the "Buyer"), and Cleghorn Shoe Corporation, a Massachusetts corporation authorized to do business in Florida, as the successor in interest to Miami Gardens, Inc, the owner of record (the ""Seller") who agree as follows: WHEREAS, Seller owns the land located at 9010 87th Street, Vero Beach, Florida 32967 consisting of approximately 10.5 acres, and identified as parcel number 31382700000700000002.0 (the "Land'). A legal description of the Land is attached to this agreement as Exhibit "A" and incorporated by reference herein, and WHEREAS, Buyer seeks to acquire and develop the Land as a fire station and other governmental uses (the "Intended Use") and WHEREAS. Buyer acknowledges that, subject to the terms hereof, Buyer is purchasing the Land in an "as is" condition, and Buyer accepts the Land in the condition in which it exists as of the date of this Agreement. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter, the BUYER and SELLER agree as follows: 1. Recitals. The above recitals are affirmed as being true and correct and incorporated herein. 2. Agreement to Purchase and Sell. Seller hereby agrees to sell to Buyer, and Buyer hereby agrees to purchase from Seller, upon the terms and conditions set forth in this Agreement the Land, in fee simple, together with all improvements thereon, and together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property") 3. Purchase Price, Effective Date. The purchase price (`Purchase Price"). -for the Property is $ 1,350,000.00 (One Million and Three Hundred and Fifty Thousand and 00/100 Dollars). The Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which both Buyer and Seller have executed this Agreement. If Buyer fails to execute this Agreement within thirty days (30) following the date that Seller executes this Agreement, the Agreement will automatically terminate and be of no further force and effect. 3.1 Deposits. Within five (5) days of the Effective Date of this Agreement, Buyer shall deposit, and cause to be placed in an escrow account maintained by Atlantic Coastal 579 : Title (the "Escrow Agent") the amount of Twenty -Five Thousand and 00/100 Dollars ($25,000.00) to be paid in the manner described below (the "Inspection Period Deposit"). Buyer's obligation to close the transaction in accordance with provisions of this Agreement is contingent upon the Seller's ability to deliver good and marketable title for the Property and to satisfy any other conditions set forth herein. Should Seller default hereunder, Buyer shall be entitled to an immediate refund of the entire sum of the Inspection Period Deposit held by the Escrow Agent. 3.2 An additional Fifty Thousand and 001100 Dollars ($50,000.00) shall be deposited with Escrow Agent within five (5) business days following the expiration of the Inspection Period. The second deposit of Fifty Thousand and 00/100 Dollars ($50,000.00), together with the Inspection Period Deposit, shall be referred to as the "Contract Deposit". Buyer and Seller hereby appoint Atlantic Coastal Title to act as the Escrow Agent for the transaction contemplated by this Agreement and to hold the Contract Deposit in escrow subject to the terms of this Agreement. 4. Title. Seller shall convey marketable title to the Property by special warranty deed free of claims, liens, easements and encumbrances of record or known to Seller, except for Permitted Exceptions defined in Section 4.1 below; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements of record. 4.1 Survey. Buyer shall, at its sole expense, cause to be prepared and delivered to Seller within forty-five (45) days after the Effective Date, or earlier if sooner available, a survey of the Property (the "Survey"). Such Survey shall provide a legal description and acreage computation for the Property, and shall be prepared by a land surveyor or engineer registered and licensed in the State of Florida and approved by Seller (such approval not to be unreasonably withheld or delayed). The Survey shall contain a certificate addressed to Seller wherein the surveyor certifies as of a date subsequent to the Effective Date the accurate description of the Property and that the survey shows visible boundary lines, easements, rights-of-way, affecting the Property. The Survey shall be subject to review and approval by Seller, which shall not be unreasonably delayed or withheld. Once approved by Seller, the legal description of the Property contained on the Survey shall be substituted for the legal description shown on Exhibit "A". At Closing (as hereinafter defined), Seller will provide Buyer a credit for one half of the cost of the Survey, not to exceed three thousand ($3,000.00) Dollars. 4.2 Buyer may order an Ownership and Encumbrance Report or Title Insurance Commitment with respect to the Property. Buyer shall within thirty (30) days following the Effective Date deliver written notice to Seller of title defects. Title shall be deemed acceptable to Buyer if (a) Buyer fails to deliver notice of title defects within the time specified, or (b) Buyer delivers notice and Seller cures the title defects within thirty (30) days from receipt of notice from Buyer of title defects ("Curative Period"). Seller shall have no obligation to cure the title defects. If the title defects are not cured within the Curative Period, Buyer shall have thirty (30) days from the end of the Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement, whereupon the Agreement shall be of no further force and effect, except for the provisions of Section 5.4, which shall 2 580 survive termination of the Agreement, or (ii) accept title subject to existing defects and proceed to closing. Any title defects not objected to by Buyer and any title defects that are not cured by Seller or Buyer, but accepted by Buyer, shall be deemed to be "Permitted Exceptions". 4.3 The special warranty deed shall contain language limiting the use of the Property to the Intended Use and such language shall be deemed a Permitted Exception. 5. INSPECTIONS. 5.1 Inspections. Buyer, its agents, employees, and representatives shall have ninety (90) days after the Effective Date to perform any and all inspections of the Land as the Buyer deems necessary (the "Inspection Period"). During the Inspection Period, Buyer shall, at its sole cost and expense, determine that utility services including, water, wastewater, electric, telephone and all other utilities are available in the proper size and capacity to serve the existing facilities and installed to the property lines. At all times during the Inspection Period, Buyer and its agents shall be provided with reasonable access during normal business hours to the Land for purposes of on-site inspection, upon reasonable prior Notice (a minimum of twenty-four (24) hours) to Seller. The scope of the inspection contemplated herein shall be determined by Buyer as deemed appropriate under the circumstances and for this Property. This Agreement is contingent upon Buyer, at Buyer's sole cost and expense, obtaining and accepting a Phase I Environmental Audit satisfactory to Buyer and, if deemed necessary from the results of the Phase I Environmental Audit, and agreed to by Seller, a Phase 11 Environmental Audit for which it will be granted an additional thirty (30) day extension to the Inspection Period. 5.2 Termination. Buyer, at any time during the Inspection Period and in its sole discretion and for any reason whatsoever, shall be entitled to terminate this Agreement. In such event, Buyer shall provide a written cancellation notice by mail, email or facsimile to Seller and/or Seller's counsel and receive the immediate refund of all deposit monies paid to date. Upon such termination, the Escrow Agent shall be authorized to deliver the deposit monies, together with any interest earned, if any, as directed by the Buyer, and the parties shall have no further rights or obligations pursuant to this Agreement_ In such event, Escrow Agent shall be entitled to rely solely upon Buyer's instructions, and Seller shall not be entitled to object to the disbursement of the Escrow Deposit. 5.3 Deliveries. Within five (5) days from the Effective Date, Seller shall provide Buyer with any and all relevant information relating to the Property which is in the Seller's possession, custody or control, including but not limited to all surveys, building plans, topographical maps, soil borings reports, agreements, environmental reports, leases, property tax bills, regulations and/or other governmental or quasi -governmental matters affecting the Property. If requested by Seller, even following termination of this Agreement, Buyer shall make available to Seller, at no cost and without any representation or warranty, copies of all soil tests, engineering studies, environmental assessments, site elevations, surveys, traffic studies, and other non-proprietary data, information, and materials furnished by Buyer in connection with the zoning, platting, and site planning of the Property, unless 581 Buyer is contractually prevented from doing so and to the extent assignable 5.4 Restoration. Buyer shall restore any damage to the Property caused by Buyer's inspection of the Property. Prior to entry upon the Land by Buyer's agents and representatives, Buyer shall provide evidence to Seller that Buyer's agents and representatives maintain comprehensive general liability insurance, with limits of at least one million dollars ($1,000,000) per occurrence, covering their activities on the Land and naming Seller as an additional insured. Further, Buyer shall, to the extent allowed by law, without waiving its sovereign immunity, indemnify, defend and hold Seller harmless from any loss, claim, liability or cost, including without limitation, damage to the Land, injury to or death of persons, construction liens and reasonable attorney's fees and costs caused by or associated with Buyer's or Buyer's agent's, employee's, and representative's entry, inspection or testing of the Land. Buyer and Buyer's agents and representatives shall not commit waste and shall restore the Land to substantially the same condition prior to Buyer or Buyer's agent's and representative's entry in the event this Agreement is terminated and there is no Closing. This provision shall survive any termination under this Agreement. Buyer shall have no indemnification obligation or other liability for, or in connection with any claims arising from pre-existing conditions on or under the Property, or those arising from the presence, discovery, or disturbance of "Hazardous Substances" as such term is defined in the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C.'9601 et seq. and the regulations promulgated thereunder (as amended from time to time) and shall include oil and oil waste as those terms are defined in the Clean Water Act, 33 U.S.C. '1251 et seq. and the regulations promulgated thereunder (as amended from time to time), the Resource, Conservation and Recovery Act, 42 U.S.C. '6901 et seq., and any similar laws enacted in effect, each as amended from time to time and shall include any other elements or compounds contained in the list of hazardous substances adopted by the United States Environmental Protection Agency (the "EPA") and the list of toxic pollutants designated by Congress or the EPA as defined by any other Federal, State or local statute, law, ordinance, code, rule, regulation, order or decree relating to standards of conduct concerning any toxic or dangerous waste or substance. 5.5 Confidentiality. To the extent allowed by law, Seller and Buyer hereby covenant and agree that the terms and conditions of this Agreement, including, without limitation, the results of any Phase I or Phase II Environmental Audit, if any, shall be treated by Seller and Buyer as strictly confidential unless otherwise authorized in writing to disclose the same by the other party, except that Buyer may disclose such terms and conditions necessary in connection with any litigation or arbitration commenced in connection with the subject matter contained herein or as required law. Such obligation shall survive the consummation of the transaction contemplated by this Agreement. 6. Representations of the Seller. 6.1 Seller is indefeasibly seized of marketable, fee simple title to the Properties, and 4 582 is the sole owner of and has good right, title, and authority to convey and transfer the Properties which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 6.2 From and after the Effective Date of this Agreement, Seller shall take no action which would impair or otherwise affect title to the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the Buyer. 6.3 There are no existing or pending special assessments affecting the Property, which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 7. Default 7.1 In the event Buyer shall fail to perform any of its obligations hereunder, Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to Buyer at or prior to the Closing Date and receive the Contract Deposit from Escrow Agent, and thereupon neither Seller nor any other person or party shall have any claim for specific performance, damages, or otherwise against Buyer; or (ii) waive Buyer's default and proceed to Closing. 7.2 In the event Seller shall fail to perform any of its obligations hereunder, Buyer shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to Seller at or prior to the Closing Date and receive the Contract Deposit from Escrow Agent, and thereupon neither Buyer nor any other person or party shall have any claim for specific performance, damages or otherwise against Seller; or (ii) obtain specific performance of the terms and conditions hereof; or (iii) waive Seller's default and proceed to Closing: 8. Closing. 8.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within sixty (60) days following the expiration of the Inspection Period. If the Closing has not been completed on or before said date, and Seller and Buyer have not otherwise agreed in writing to extend the Closing Date, this Agreement shall automatically terminate. The parties agree that the Closing shall be as follows: (a) Seller shall execute and deliver to Buyer a special warranty deed conveying marketable title to the Properties, free and clear of all liens and encumbrances, subject only to Permitted Exceptions, and in the condition required by paragraph 3. (b) Intentionally deleted. (c) If Seller is a non-resident alien or foreign entity, Seller shall deliver to Buyer an 583 affidavit, in a form acceptable to Buyer, certifying that Seller and any interest holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (d) Seller and Buyer shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 8.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) shall be paid by Seller. 9. Personal Property. Seller shall deliver possession of the Property to Buyer in the same or better condition that existed at the Effective Date hereof. 10. Closing Costs; Expenses. 10.1 Buyer shall be responsible for preparation of all Closing documents. 10.2 Buyer shall pay the following expenses at Closing: 10.2.1 The cost of recording the special warranty deed and any release or satisfaction obtained by Seller pursuant to this Agreement. 10.2.2 Documentary Stamps required to be affixed to the special warranty deed. 10.2.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 10.3 Seller shall pay the following expenses at or prior to Closing: 10.3.1 All costs necessary to cure title defect(s), if Seller elects to cure same, or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 11. Miscellaneous. 11.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River County for all state court matters, and in the Southern District of Florida for all federal court matters. 11.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and the Buyer relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. G 584 11.3 Assiqnment and Binding Effect. This Agreement may not be assigned by Buyer in whole or in part, without the express written consent of Seller, except that Buyer may assign this Agreement to a governmental entity wholly controlled by Buyer, or to a governmental Affiliate of Buyer in which event Buyer shall notify Seller of such assignment and deliver to Seller an assignment and acceptance of this Agreement in form reasonably acceptable to Seller. "Affiliate" shall include (a) all governmental subdivisions or other governmental entities controlling, controlled by or under common control with Buyer. "Control" for these purposes shall mean the ability to influence, direct or otherwise significantly affect the major policies, activities or actions of any person or entity. 11.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via `overnight" courier service or facsimile transmission, as follows: If to Seller: Cleghorn Shoe Corporation Attn: Scott Hodges P.O. Box 610727 N. Miami, Florida 33261 (954) 450-7904 with a copy to: Bruce D. Barkett, Esq. 756 Beachland Boulevard P.O. Box 3686 Vero Beach, Florida 32963 772-494-7225 If to Buyer: Indian River County Attn:Susan Prado,Deputy County Attorney 1801 27" Street Vero Beach, FL 32960 (772)226-1426 Either party may change the information above by giving written notice of such change as provided in this paragraph. 11.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either party, or in any instruments delivered pursuant hereto or in connection herewith, shall not survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever 585 11.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 11.7 Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 11.8 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership, corporation, trust, or any form of representative capacity whatsoever for others, Seller shall provide a fully completed, executed, and sworn beneficial interest disclosure statement in the form attached to this Ag reement as an exhibit that complies with all of the provisions of Florida Statutes Section 286.23 prior to approval of this Agreement by the Buyer. However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any entity registered with the Federal Securities and Exchange Commission, or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public, is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not required to disclose persons or entities holding less than five (5%) percent of the beneficial interest in Seller. 11.9 Brokerage. Collies International Florida, LLC ("Broker") represents Buyer in this transaction and is the only Broker in this transaction. Seller shall pay Colliers a fee equal to 2% of the final purchase price at closing under a separate agreement that shall be executed between Broker & Seller. 11.10 Like -Kind Exchange. Seller and Buyer (as the case may be, the "requesting party") agree to cooperate with each other (the "other party") in the other party's efforts to effectuate an exchange of properties for the Property in accordance with Section 1031 of the Internal Revenue Code, and to execute and deliver any and all documents which a requesting party may reasonably require relating thereto; provided that (i) such documents shall be prepared by the requesting party at its sole cost, (ii) no such documents shall impose on the non -requesting party any obligations greater than those that that would otherwise exist but for such documentation and (iii) under no circumstances shall any requesting party's rights under this Article result in a delay of the Closing. [Signatures begin on the following page.] 586 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. SELLER: COUNTY! CLEGHORN SHOE CORPORATION INDIAN RIVER COUNTY# FLO'NQA By .�C%rtc�.�ur .L....�rta,�� By Andrew L. Ansin, Vice President Susan P. Adams, Chairman g/ X24 Date Signed: Date Signed: Attest: �� Attest: Ryan Butler, Clerk "J Seth Bortunk, Secretary. By (SEAL) Deputy Clerk Approved: By: John Titkanich, Jr., County Administrator EXHIBIT "A" E 1/2 OF NE 1/4 OF SE 1/4 (OR BK 506 PP897), LESS AND EXCEPT THE FOLL DESC: COM M AT THE NW COR OF THE E 1/2 OF THE NE 1/4 OF THE SE 1/4 OF SEC 27-31-38 RUN S 00 DEG 09 MIN 15 SEC W ALONG THE W LINE A DIST OF 134 FT TO A PT; TH RUN S 89 DEG53 MIN 20 SEC E PARALLEL WITH THE N LINE A DIST OF 401.79 FT TO THE POB; TH RUN STILL PARALLEL WITH THE N LINE S 89 DEG53 MIN 20 SEC E A DIST OF 248.58 FT TOTHE E ROW OF CR 510; TH RUN S 00 DEG 12 MIN 07 SEC E A DIST OF 1197.22 FT TO A PT IN THE N ROW LINE OF 87TH ST; TH RUN ALONG THE N ROW N 83 DEG 23 MIN 41 SEC W A DIST OF 154.26 FT TO A PT; TH RUN N 14DEG 26 MIN 43 SEC W A DIST OF 280.11 FTTO A PT OF 18.43 FT ELEVATION N.G.V.D. ESTABLISHED AS A HIGH WATER LINE OF A LAKE; TH RUN N 02 DEG 26 MIN 18 SEC W A DIST OF 156.99 FT TO ANOTHER PT OF 18.43 F T ELEVATION; TH RUN N 75 DEG 07 MIN 48 SEC W A DIST OF 238.35 FT TO A PT; TH RUNN 10 DEG 01 MIN 41 SEC E A DIST OF 366. 30 FT TO ANOTHER PT OF 18.43 FT ELEVATION; TH RUN N 24 DEG 44 MIN 03 SEC E A DIST OF 363.30 FT TO THE POB 1( 588 136 Of CB Of Attorney's Matters 09/24/2024 INDIAN RIVER COUNTY Jennifer W. Shuler, County Attorney Susan J. Prado, Deputy County Attorney Christopher A. Hicks, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Susan Prado, Deputy County Attorney DATE: September 4, 2024 ATTORNEY SUBJECT: New Lease Agreement with Roseland Women's Club for the Roseland Community Center Background: The County owns the Roseland Community Center which is located at the Roseland Community Park at 12925 83rd Avenue, Sebastian, FL 32958. The County has historically delegated the oversight of the Roseland Community Center to the Roseland Women's Club (herein after "RWC") pursuant to a Lease Agreement entered into in 1984. The lease agreement allowed for the use of the Roseland Community Center by the RWC along with the ability of the RWC to sublet the Roseland Community Center to pay for the utilities and minor maintenance of the building. That lease has long expired and the RWC has continued to operate in the Roseland Community Center without an updated lease. Recently the County expounded some funds to pay for renovations and repairs on the Roseland Community Center including termite damage repairs. Since this has occurred it came to the attention of staff that the lease with the RWC needed to be updated. Staff and the RWC have come to agreement on the attached updated lease with updated terms. Funding: There is no funding required for this item. Staff Recommendation: Staff requests to know the desire of the Board if they choose to enter into the New lease agreement. If so staff requests that the Chair be authorized 589 Roseland Community Center Lease Agreement September 4, 2024 2 to execute the attached new lease agreement for the Roseland Community Center. Attachments: Original 1984 Lease Agreement for Roseland Community Center. Updated Proposed Lease Agreement 590 LEASE This Lease entered into this 3rd day of�1�984 b • Y :ween Indian River County, a political subdivision of the State of Florida, hereinafter referred to as "Lessor" and'Roseland Women's Club, Roseland Community Building, Sebastian Avenue, Roseland, Florida, 32957, a non-profit organization, hereinafter referred as "Lessee", WITNESSETH• 1. Lessor does hereby lease unto Lessee the following described premises to wit: Roseland Community Building, Sebastian Avenue, Roseland, Florida, 32957 for and in consideration of the sum of $1.00 (ONE DOLLAR) per year and in consideration of the public benefit and welfare which is enhanced by virtue of the Roseland Women's Club's presence on the property, to have and to hold unto the Lessee for a term of twenty (20) years commencing on July 1, 1984, subject to the limitations and conditions as hereinafter set forth_ This Lease shall terminate automatically if the Lessee is dissolved and shall terminate upon sixty (60) days prior written notice by County to Lessee that the property is needed for an overriding public purpose. 2. The Lessee shall establish reasonable rules and regulations for the use of the building by other civic groups and members of the general public. Such rules and regulations shall always be subject to the approval of the Lessor. 3. The Lessee shall maintain the interior of the building in a proper, fit and reasonable manner at all times. it shall further be the responsibility of the Lessee to arrange for _ and pay for all utilities serving the building, including but not limited to, water lines, sewer lines, plumbing and wiring, in as good condition as such are at the time of commencement of this Lease. 4. The Lessee shall have the right to operate and allow concessions which are not unlawful or for immoral purposes, except that the Lessee shall not have the right to sell, serve or allow -1- 591 to be consumed, any beer, wine, liquor, or other intoxicating beverages in the building. 5. The Lessee shall pay for all utilities including lights, telephone, water and gas which they may decide from time to time necessary, to service the building. 6. The Lessee shall have the right to sublet the building for purposes consistent with this Lease, however, the Lessee shall not discriminate between groups, classes or individuals with respect to any fees, charges or availability of the premises. Indian River County and North County Recreation Inc. shall be allowed to use the facility at such times and insure a manner so:aa•not to conflict with Lessees' schedule without charge. Lessee shall at all times maintain Contents Insurance ori all items brought into the building by Lessee. Lessor shall have no responsibility whatsoever, for any items of personal property brought into the building by Lessee or persons in the building, by permission of Lessee. 7. Lessor shall maintain Public Liability Insurance on the premises consistent with that which it maintains on all other County properties. 8. It shall be the duty of the Lessee to operate said building at all times for the convenience, benefit and welfare of the public. Said operation shall always be conducted in a clean, wholesome and proper manner, provided further that the manner of the operation of the building shall always be subject to the approval of Lessor and that if at any time said building is not operated in a manner entirely satisfactory to the Lessor, or in the event Lessee otherwise defaults under this Lease, then Lessor shall.have the right of notifying the.Lessee'in writing that the building is not being used properly, or of the default, and immediately terminating this Lease. 9. Lessee shall, on or before of each calendar year during the term of this agreeme.t, submit to Indian River County an itemized report of its operation's budget. 10. No structure of any kind whatsoever shall be built, and the existing structure shall not be enlarged without the -2- 592 express prior approval of the County. 11. Lessee hereby agrees to indemnify and hold Y ndian River County harmless, and shall defend Indian River County from any and all claims, actions, proceedings at law, damages or liabilities of any kind to personal property brought into the building by Lessee or any other person while the building is in the control of Lessee, pursuant to this Lease. IN WITNESS WHEREOF, Indian River County -and the Roseland women's Club have caused this Lease to be signed in their respective names. BOARD OF COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By 'Wi� e s DON C. SCURL CK, JR.. Chairman Witness _ ,_\ Attest:, FREDA A W [� � WRIGHT, Clerk fitness ROSELAN WOMEN' CLUB, Q&t, President Witness Attest. Secretary— and Ab tot Brandenburg y Attorne 593 LEASE AGREEMENT This lease entered into on this day of 2024 by the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, 1801 27th Street, Vero Beach, Florida 32960, hereinafter referred to as "County", and The Roseland Women's Club, Inc. , a Florida Not for Profit Corporation, whose mailing address is P.O. Box 342, Roseland, Florida 32957, hereinafter referred to as "RWC", in consideration of the mutual promises and agreements set forth below, hereby agree as follows: WITNESSETH: 1. PROPERTY AND TERM. County hereby leases to the RWC the Roseland Community Center, located at 12925 83rd Avenue, Sebastian, Florida 32958 (hereinafter "Leased Premises"), in the County of Indian River, Florida. The term of the lease shall begin the day approved by the Board of County Commissioners and end ten (10) years thereafter with an option to renew for two, five (5) year terms upon mutual agreement of both parties. The County's right of entry onto the property shall begin upon termination of this lease. 1.1 EXTENSION OF LEASE. This lease shall not be extended beyond the stated term unless agreed upon in writing, sixty (60) days before expiration of this lease. 1.2 TERMINATION OF LEASE BY RWC. RWC may opt out of this lease anytime during the lease period by providing sixty (60) days written notice to the County. Should termination occur the lease amount that has been paid for the year in which it is terminated shall be deemed non recoverable by the RWC due to the nominal rental amount. 1.3 TERMINATION OF LEASE BY COUNTY. County shall have the right to terminate this Lease upon the occurrence of any of the following (each an Event of Default); A. Loss of non-profit corporate status by the RWC; B. Institution of proceedings in bankruptcy, by or against the RWC if such proceedings continue for a period of ninety (90) days and are not dismissed, or any assignment by RWC for the benefit of creditors; C. Abandonment by the RWC of the Leased Premises for more than ten (10) consecutive days; D. Default, of non-performance of, or other non-compliance with, any term, covenant or condition of any nature whatsoever under this Lease to be performed by RWC; 594 E. Failure to pay when due any rent, reimbursement amount for pest control, or any other expense which could result in a lien being placed upon the Leased Premises. F. Evidence of Discriminatory Subletting PMOUM. try RWC when Subletting the Leased Premises. II. Upon the occurrence of an Event of Default: A. County shall send written notice to the RWC, setting forth the Event of Default in specific detail and the date this Lease shall terminate in the event the defaulting party does not cure the default. B. Within thirty (30) days following receipt of a default notice, the defaulting party shall have cured the default to the reasonable satisfaction of the County. C. In the event the defaulting party fails to cure the Event of Default within thW (30) days, this Lease shall be deemed to be terminated with no further action by the County, other than providing final written notice to the defaulting party that the Event of Default has not been cured and that the Lease is terminated. 1.3 LEASE RATE. The Leased Premises shall be leased for the amount of $100.00 (one hundred dollars) per year subject to all terms and conditions of this Lease Agreement. 2. USE OF PREMISES. During the tend of this Lease, the RWC shall use the Leased Premises for RWC meetings. Members and guests of RWC shall not use tobacco or have alcohol on the Leased Premises. 2.1 ACCESS RWC will only allow members and escorted guests of the RWC into the Leased Premises. 2.2 MAINTENANCE RWC shall maintain the interior of the building on the Leased Premises in a proper, fit and reasonable manner at all times. Which includes not allowing any accumulations of trash, debris, water, dirt, or dust. It shall further be the responsibility of the RWC to pay for all utilities serving the building, including but not limited to electricity, septic maintenance (until said time the Leased Premises is hooked up to sewer), water and sewer. The plumbing and wiring will be kept, in as good condition as it is at the time of commencement of this Lease. 2.3 PEST CONTROL A termite pest corcttol plan and regular pest control plan are paid for by the County. 2.4 OVERNIGHT LODGING The rental space is not to be used as a sleeping premises. 3. PROPERTY LEASED "AS IS". RWC agrees that the property is being leased "as is" and that the County makes no warranty or guarantee of the condition of the property at any of the 2 595 improvements. RWC has examined the premises and has determined that the premises are suitable for RWC's purposes. 4. COMPLIANCE OF LAW. RWC shall comply with all of the laws, rules, ordinances, and regulations of the County, State and Federal Governments, and agencies regarding the use of the leased premises. Violation of any law, rule, ordinance or regulation may result in immediate termination of this lease. 5. MAINTENANCE AND REPAIRS. approved improvements to the leased premises and agree to keep said premises in a safe, clean and attractive condition during the term of this Lease. RWC shall clean the restrooms after each visit and clean common meeting space after each use. RWC shall make any repairs to the leased premises for damages caused by them within a reasonable time frame upon request by the County. Upon the expiration of the Lease, RWC shall surrender the premises quietly and peaceably in substantially the same condition as it was at the outset of this Lease, reasonable wear and tear and damage by the elements excepted. 5.1 HVAC. RWC shall it its own expense maintain a heat, ventilation and air condition (hereinafter "HVAC") maintenance contract with a third (31d) party person or entity employed in the business of servicing HVAC units of the type serving the Leased Premises and which is fully licensed to repair such units in the State of Florida, which person or entity shall service the HVAC unit(s) at the Leased Premises on a regular basis (not less than semi-annually), which service shall include, but shall not be limited to, changing bets, filters and all other parts as required. Such person or entity shall perform emergency repairs on the HVAC units) and keep a detailed record of all services performed and prepare a yearly service report to be furnished to RWC at the end of each calendar year. RWC shall furnish to County at the end of each calendar year a copy of such yearly service report. A copy of the HVAC maintenance contract described above shall be provided by RWC to County on or prior to the Commencement of the Term, together with proof that the annual premium for such contract has been paid. RWC shall notify County in writing of any person or entity contracted by RWC to provide preventative maintenance or repairs to the HVAC unit(s) serving the Leases Premises. 5.2 REPLACEMENT. County shall be responsible for the replacement of the HVAC/AC system should the system, as well as replacement of the hot water heater, strw the stove. Within a reasonable amount of time as may be needed for the County to go adhere to purchasing requirements laid out in Florida Statute and/or County Ordinance (purchasing manual). 6. INSTALLATION AND REMOVAL OF EQUIPMENT AND FIXTURES. With written permission of the County., RWC shall have the right to install on the premises such equipment, fixtures and other items necessary or convenient for its use of the premises. All equipment and personal property purchased by RWC and placed in, on, or about the leased premises, including equipment not affixed to the realty, shall remain the property of RWC. RWC may remove same on or before the termination of the Lease, provided that if removal results in damage to any part of the leased premises, RWC shall repair said damage and return the leased property to a condition suitable for the original intended use of that part of the leased property. Any and all installations that are of a permanent nature or would cause damage to the leased property if removed shall remain with the leased property and become property of the County upon termination of the lease. 3 596 6.1 IMPROVEMENTS Any improvements or signage must be approved by the County by the Public Works Director or their designee in writing prior to said improvements or signage being added to property. 6.2 PERMITTING Any improvements and or construction that will require a permit shall be done through Indian River County. 7. MECHANIC'S LIENS 7.1 RWC hereby completely and fully indemnifies the County and agrees to defend (with counsel acceptable to the County) and hold County harmless from and against, any mechanic's lien or other lien or claim in connection therewith. 7.2 No liens shall be filed against the Leased Premises for any work performed as the County is a governmental entity. 7.3 If the laws of the State of Florida provide a procedure for the limitation of the right of any contractor, subcontractor or materialman to file a lien against the Leased Premises for work performed, such as, but not limited to, the filing of the construction contract or performance or payment bond, RWC shall, prior to the making of any alterations, additions or improvements to the Leased Premises, cause such procedure to be complied with. 8. HOLD HARMLESS. RWC agrees to indemnify, defend (with counsel acceptable to the County) and hold harmless the County from and against any and all claims by or on behalf of any party arising from the occupancy, conduct, operation or management of the Leased Premises or from any work or thing whatsoever done on or about the Leased Premises, or arising from any breach or default on the part of RWC pursuant to the terms of this Lease, or under the provisions of any Law, or arising from any act, neglect or negligence of RWC, or any of its agents, contractors, servants, employees, or licensees, or arising from any accident, injury or damage whatsoever caused to any party, occurring during the Term, in or about the Leased Premises or the Center or any part thereof, and from and against all costs, expenses and liabilities incurred in connection with any such claim or action or proceeding brought thereon (including, without limitation, the fees of attorneys, investigators and experts); and in case any action or proceeding be brought against the County by reason of any such claim, RWC upon notice from the County covenants at RWC's cost and expense to resist or defend such action or proceeding or to cause it to be resisted or defended by an insurer. 9. INSURANCE. The RWC shall carry the following insurance coverage and shall furnish the County a certificate of said coverage. 9.1 GENERAL LIABILITY INSURANCE. RWC agrees to keep and maintain at all times during the lease term, at RWC's expense, a general liability insurance policy protecting the County against any damage to the leased premises, and protecting the County against all claims and demands that may arise or be claimed on account of RWC's use of the premises in the amount of One Million Dollars ($1,000,000.00 per occurrence and Two Million Dollars ($2,000,000.00) aggregate. The policy shall include damages to rented premises and list Indian River County as an additional insured. The policy shall be written by a reputable carrier licensed to do business in Florida and approved by the County. 9 597 9.2. SPECIAL REQUIREMENTS. Prior to the commencement of tenancy, a certificate of insurance shall be provided to the Risk Manager for review and approval. The certificate shall provide for the following: A. Indian River County shall be named as an "Additional Insured" on all insurance policies required under this lease. B. Indian River County will be given thirty (30) days' notice prior to cancellation or modification of any stipulated insurance. Such notice shall be in writing by certified mail, return receipt requested, and addressed to the Risk Manager. 9.3 LAPSE IN COVERAGE. If the RWC allows insurance coverage required under this lease to lapse, expire or be canceled it shall be an immediate breach of the lease and grounds for eviction/termination of the lease. 9.4 DAMAGE BY FIRE OR OTHER CAUSES. That in the event the premises are destroyed or so damaged by fire or other casualty as to be unfit for occupancy or use, then this Lease shall thereby be determined ended. County shall not be liable to rebuild, replace or repair said premises. 10. RIGHT TO INSPECT. County may enter and inspect the leased premises at all reasonable hours to ensure that the premises are being properly maintained and kept in good condition. 10.1 MEETINGS. County Public Works Director or designee will schedule and conduct bi-annual meetings with RWC to ensure the property is maintained and kept in good condition. 11. ASSIGNMENT OR SUBLEASE. RWC shall have the right to sublet the Leased Premises for purposes consistent with this lease so long as a list of all applicants including applications are provided to the County with an accounting of the amount paid by each sublease Quarterly on the first business day of each quarter for the quarter preceding the current quarter for the County to Review. This list shall include all applicants that were denied subletting as well. RWC shall not mortgage the leased premises. 12. NON-DISCRIMINATION. RWC as part of the consideration for this Lease does hereby respectively covenant and agree that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use or operation of the Leased Premises, or any of the programs or opportunities of RWC that are conducted in of or at the Leased Premises, on the bases of age, gender, disability, race, color, creed, nat n origin, religion, or ancestry. 13 AUDIT REQUIRMENTS. RWC acknowledges and agrees that: (i) it is required to have an audit completed by an independent certified public accountant at the end of RWC's fiscal year; (ii) a copy of such audit must be submitted to the Indian River County office of Management and Budget within 120 days after the end of RWC's fiscal year, (iii) if the Budget office has any questions regarding a part of the financial statements, audit comments, or motes a letter requesting clarification may be sent to RWC, and RWC shall timely respond or cause a response to be made; and (iv) if RWC receives a qualified opinion from its independent auditor, this will be reported to the County and the County reserves the right to declare this Lease to be defaulted. 5 598 14. ATTORNEY'S FEES AND COSTS. In the event there arises any dispute or litigation over the terms and conditions of this Lease, the prevailing party shall be entitled to all attorney's fees, costs and suit money expended to resolve that dispute. 15. NOTICE. Any notices which are required, or which either party may desire to serve upon the other, shall be in writing and shall be deemed served when hand delivered, or when actually received via U.S. Mail, postage prepaid, return receipt requested, addressed to RWC at: The Roseland Women's Club, liter. P.O. Box 342 Roseland, Florida 32957 Such notices to the County shall be addressed as follows: Indian River County Attention: Public Works Director (or designee if someone else appointed) 1801 271h Street Vero Beach, Florida 32960 These addresses may be changed by either party by providing written notification to the other. 14. RADON GAS. Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it overtime. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon testing may be obtained from your county public health unit. This paragraph is included pursuant to the requirement of Florida Statutes Chapter 404.056 for the purpose of public information and notification. 15. VIOLATION OF TERMS OF LEASE. If RWC violates any of the covenants and conditions of this lease, then the RWC shall become a tenant at Sufferance, and in the event RBC is evicted by suit at law, RBC agrees to pay to County all costs of such suit including a reasonable attorney's fee; that no assent, expressed or implied, to any breach of one or more of the covenants and agreements shall be deemed to be a waiver of any succeeding or other breach. IN WITNESS WHEREOF, we, Indian River County Board of County Commissioners and Roseland Women's Club, hereunto affixed our hands and seals at Vero Beach, Indian River County, Florida, the day and year first above written. THE ROSELAND WOMAN'S BOARD OF COUNTY COMMISSIONERS CLUB, INC. OF INDIAN RIVER COUNTY, FLORIDA BY". . y. Judy M. Greenberg President Witnessed by: C^ Susan Adams Chairman signature: printed name:. '. 599 signature: e.-- printed name: rEi- a A. ;►4PsYBy: Ryan L. Butler, Clerk of Court ATTEST: and Comptroller Approved: John A. Titkanich, Jr. County Administrator 7 600 ryas September 24, 2024 ITEM 14.13.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: September 12, 2024 SUBJECT: Request to Discuss the Gifford Neighborhood Plan FROM: Joseph E. Flescher Commissioner, District 2 I am requesting a discussion with my fellow Commissioners regarding the Gifford Neighborhood Plan. I would like to review the plan publicly, address current challenges and identify the necessary steps to move forward. To facilitate this, I respectfully request that the County Administrator assign appropriate staffing to assess the resources required and available to bring the plan back on track. 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CSD m � VO] SWDD Item Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: September 6, 2024 To: Solid Waste Disposal District Board of Commissioners Through: John A. Titkanich, Jr., County Administrator Sean C. Lieske, Director of Utility Services Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District Subject: Amendment No. 1 to Agreement for Landfill Gas Flare Station and Piping Descriptions and Conditions: On July 2, 2024, the Solid Waste Disposal District (SWDD) Board approved to waive bid requirements and to award an Agreement for Landfill Gas Flare Station and Piping to a proposal from SCS Field Services (SCS -FS) in the total amount of $1,508,105. The new system is needed to facilitate the sale of the gas to NoPetro EcoDistrict (NED) for its renewable natural gas (RNG) project. The SCS -FS proposal was comprised of two tasks: flare station equipment and above -ground process piping installation, for an estimated cost of $1,299,155, and below -ground HDPE piping installation, at a cost of $208,950. A contingency was recommended for the equipment assembly and installation portion of the first task. At the time of approval, the required electrical work (material and installation) was still under review, and a future amendment was contemplated for approval. Staff has received the attached proposal from SCS -FS consisting of three separate tasks for the electrical work and recommends approval via an amendment to the current agreement. Discussion: Staff recommends approval of Amendment No. 1 to the landfill gas flare station and piping agreement to the SCS -FS proposal is comprised of the following three tasks: 1) provide electrical materials for the new flare station skid utilizing Onsite Electric (Onsite) as a subcontractor, for an estimated cost of $116,000; 2) provide labor, equipment, and electrical materials for the installation of the leachate evaporator electrical panel and fiber optics cable that runs from the new panel to the new flare station utilizing Complete Electric, Inc. (CEI) as a subcontractor, for an estimated cost of $135,500; and 3) provide labor and equipment for the installation of the electrical material for the new flare station skid utilizing Onsite for an estimated cost of $376,000. The total cost for Amendment No. 1 is $627,500; however, to expedite the project and to minimize further time delays, staff recommends an additional funding of $400,000 as a contingency to be approved by the County Administrator. Upon approval of this amendment, the total project cost increased to $2,535,605. 718 SWDD Item Funding: The LFG flare station and piping are considered a "closure activity," and, as such, is funded from an escrow account long established per Florida Department of Environmental Protection (FDEP) requirements, which has the funds available in the SWDD/Accrued Closure — I, II & Infill, account number 411-239006, for $1,027,500. Description Fund Amount SWDD/Accrued Closure — I, II & Infill 411-239006 $1,027,500 Recommendation: Staff recommends the Board approve Amendment No. 1 to the landfill gas flare station and piping agreement to SCS Field Services in the amount of $627,500 and authorize the Chairman to execute it after review and approval by the County Attorney as to form and legal sufficiency. Staff also recommends the Board authorize the County Administrator to sign any amendments to the agreement necessary, including increases in price, up to a total increase of $400,000, to prevent delays in work. Attachment: Amendment No. 1 to Agreement with SCS Field Services 719 FIRST AMENDMENT TO THE AGREEMENT FOR LANDFILL GAS FLARE STATION This FIRST AMENDMENT to that certain Agreement for Landfill Gas Flare Station is entered into effect as of September 24, 2024, by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and SCS Field Services (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: BACKGROUND RECITALS WHEREAS, OWNER and CONTRACTOR entered into an agreement for services relating to Landfill Gas Flare Station, effective July 2, 2024; and, WHEREAS, the parties wish to modify the Work to include services defined and priced in accordance with the proposals provided Exhibit 1 to this amendment. NOW, THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the OWNER and CONSULTANT agree as follows: i. The background recitals are true and correct, and form a material part of this First Amendment. 2. The services detailed in Exhibit 1 to this First Amendment are hereby added to the Work under the agreement. 3. All other terms and provisions of the Agreement shall be unchanged and remain in full force and effect. OWNER: CONTRACTOR: By: Susan Adams, Chairman By: John A. Titkanich, Jr., County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Jennifer W. Shuler, County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) SCS F11LD IVICES By: Peter J. co, Senior Vice President (Corporate Seal) r Attest: �. Michael W. Lau , Secretary 720 Exhibit 1 to the Amendment Exhibit 1 consists of three documents: 1. Proposal to Purchase Landfill Gas Flare Station Electrical Gear, Dated August 29, 2024 2. Proposal to Install Leachate Evaporator Fiber Optics Cable and Control Panel, Dated September 3, 2024 3. Proposal to Install Flare Station Electrical Service and Equipment, dated September 6, 2024 721 Himanshu Mehta Managing Director Indian River County - Solid Waste Disposal District 1325 741h Avenue SW Vero Beach, FL 32968 Environmental Consulting & Contracting Subject: Proposal to Purchase Landfill Gas Flare Station Electrical Gear Indian River County Landfill, Vero Beach, Florida Dear Mr. Mehta: SCS Field Services (SCS -FS) is pleased to provide this proposal to the Solid Waste Disposal District (SWDD) for the subject work. SCS -FS is prepared to purchase materials upon receipt of your approval. A summary of the list of materials, assumptions, and cost is outlined below based on design drawings, parts list, and specifications provided by Bio Gas Engineering (BGE). SCOPE OF WORK SCS -FS and our sub -contractor, Onsite Electric (Onsite), will provide electrical materials for the future installation of electric service to the new flare station skid and control panels based on the specifications provided by BGE/Kupper Engineering, LLC. dated September 8, 2023. The materials list includes the following: • Fully assembled IPAC switchboard. • Panel DP -1 including 1,200 Amp frame, feeders series rated 65ka, 100% rated fully adjustable trip unit to 600 amps. Includes LSIG, energy reduction maintenance switch and SPD 120KA protection per phase/60KA per mode. The panel includes all associated breakers. Costs do not include ERMS/ground fault testing of panel DP. • A TX -145 KVA step down transformer in a NEMA 3R enclosure 480v/120 -208v secondary. • Panel RP -1 main breaker 150 Amps, 52 circuit interior at 10KA and all associated breakers. • Three (3) concrete light pole bases 6' x 30" and engineered calculation certificate included. • Three (3) 12'x 4" round tapered aluminum poles with wind load calculation included. • Three (3) Dual 2" tenon flood light mounts. • Six (6) 150 watt/22,200 lumens/100-277v rated slip fit mount fixtures. Cost includes offloading of the DP panel, TX -1 transformer and RP -1 panel. All submittals are to be approved by electrical design engineer prior to ordering materials. The estimated lead time for materials is 22 to 26 weeks from notice to proceed. ASSUMPTIONS The scope of work is based on the following assumptions: • The scope of work or cost does not include the electrical installation scope of work. That scope of work is still under review and will be submitted in a separate proposal. 1800 Pembrook Dr., Suite:300, Orlando, Florida 32810 ;"J 722 Mr. Himanshu Mehta August 29, 2024 Page 2 • Electrical permits is not included in the scope of work. • SCS -FS does not provide performance guarantees or warranties on equipment that SCS -FS did not purchase. Warranties for equipment supplied by SCS -FS are based on the manufacturer's terms and conditions. • At a minimum, SCS -FS will have site access and permission to work Monday through Saturday from 7:00 AM to 7:00 PM. • The work area will be accessible and free of obstructions or other work activities performed by others that could delay the installation process. • SCS -FS may limit or restrict access to any and all traffic adjacent to the work area as needed. • Additional change orders may be needed if changes to the scope of work are made after the date of this proposal or if costs due to unforeseen circumstances exceed the contingency budget. • Payment terms to SCS -FS will be per Florida Prompt Pay Act. COMPENSATION AND SCHEDULE SCS -FS can perform the scope of work described for a lump sum cost of $116,000.00. Due to the significant expense of materials and long lead times for shipment, SCS -FS will require a 60% down payment following approval of the electrical submittals by the electrical engineer and prior to placement of the order. The remaining 40% will be invoiced to the County once all equipment is received at the landfill and has been inspected by Onsite Electric. 60% Payment after electrical submittal approval: $69,600.00 40% Payment upon receipt of all electrical equipment: $46,400.00 Total Price, 100%: $116,000.00 CLOSING SCS -FS appreciates the opportunity to provide our proposal to Indian River County. If you have questions or require additional information, please contact Brian Basconi at 401-486-4897. Sincerely, Brian Basconi Project Manager SCS Field Services BB/GAC Garold (Tony) A. Cartee Regional Manager/ Vice President SCS Field Services 723 Environmental Consulting & Contracting September 3, 2024 Himanshu Mehta Managing Director Indian River County - Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, FL 32968 Subject: Proposal to Install Leachate Evaporator Fiber Optics Cable and Control Panel Indian River County Landfill, Vero Beach, Florida Dear Mr. Mehta: SCS Field Services (SCS -FS) is pleased to provide this proposal to the Solid Waste Disposal District (SWDD) for the subject work. SCS -FS is prepared to order materials and schedule work upon receipt of your approval. A summary of the list of materials, assumptions, and cost is outlined below based on design drawings, parts list, and specifications provided by Kimley Horn. SCOPE OF WORK SCS -FS and our sub -contractor, Complete Electric, Inc. (CEI), will provide labor, equipment and electrical materials for the installation of the leachate evaporator electrical panel and fiber optics cable that runs from the new panel to the new flare station. CEI will perform the following tasks: • Construct a support rack for the new Leachate Control panel where shown. Utilize 4" aluminum vertical conduit, with stainless steel horizontal struts, and stainless steel fasteners/hardware. • Supply and install a UL listed Leachate Control cabinet designed to meet the specifications on sheets E -410A, and E-410 dated July of 2023. This will be a customer built to order control cabinet for this application. It will include a N4X enclosure with Vents/Fans and Heat exchanger along with the 480V, 20HP three phase VFD. • Install conduit from the existing 480V electrical panel, to new Leachate panel. • Install conduits from Leachate control panel, to Leachate tank pump/motor. • Install a 3 pole 480V rated Square D EDB breaker in the existing 480V panel to supply the Leachate project. Label panel upon completion to reflect these changes. • Pull in 480V rated CU feeders from existing panel, to Leachate control panel, as well as 480V feeders to the pump/motor at base of tank. • Expose the existing in ground pull boxes that were installed for the Fiber cable. **If we are not able to locate these boxes, additional fees will be required to address this issue. • Provide and install (1) 12 strand (6 pair) tight buffer indoor/outdoor single mode fiber optic cable from the Leachate project, to the new High Pressure Blower skid project. Utilize all existing underground pull boxes, and conduits that were installed for this application. • Terminate both ends of the fiber cable in a fiber enclosure with LC connectors as requested. • Leave slack in cable at each end, as well as each pull box. 1800 Pembrook Dr., Suite: 300, Orlando, Floridd 32810 %4 724.1.1 Mr. Himanshu Mehta September 3, 2024 Page 2 All submittals are to be approved by electrical design engineer prior to ordering materials. The estimated lead time for materials is 20 to 24 weeks from notice to proceed. ASSUMPTIONS The scope of work is based on the following assumptions: • Only the items listed above are included in this quote. If further work is requested it will be completed at a separate time and material rate. • Electrical permits if required are included in the scope of work. • SCS -FS does not provide performance guarantees or warranties on equipment that SCS -FS did not purchase. Warranties for equipment supplied by SCS -FS are based on the manufacturer's terms and conditions. • At a minimum, SCS -FS will have site access and permission to work Monday through Saturday from 7:00 AM to 7:00 PM. • The work area will be accessible and free of obstructions or other work activities performed by others that could delay the installation process. • SCS -FS may limit or restrict access to any and all traffic adjacent to the work area as needed. • Additional change orders may be needed if changes to the scope of work are made after the date of this proposal or if costs due to unforeseen circumstances exceed the contingency budget. • Payment terms to SCS -FS will be per Florida Prompt Pay Act. COMPENSATION AND SCHEDULE SCS -FS can perform the scope of work described for a lump sum cost of $135,500.00. Due to the significant expense of materials and long lead times for shipment, SCS -FS will require a 30% down payment following approval of the electrical submittals by the electrical engineer and prior to placement of the order. The remaining 70% will be invoiced to the County upon completion of the scope of work. 30% Payment after electrical submittal approval: $40,650.00 70% Payment upon completion of the scope of work: $94,850.00 Total Price, 100%: $135.500.00 CLOSING SCS -FS appreciates the opportunity to provide our proposal to Indian River County. If you have questions or require additional information, please contact Brian Basconi at 401-486-4897. Sincerely, BB/GAC 725 Brian Basconi Garold (Tony) A. Cartee Project Manager Regional Manager/ Vice President SCS Field Services SCS Field Services BB/GAC 725 Himanshu Mehta Managing Director Indian River County - Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, FL 32968 Environmental Consulting & Contracting Subject: Proposal to Install Flare Station Electrical Service and Equipment Indian River County Landfill, Vero Beach, Florida Dear Mr. Mehta: SCS Field Services (SCS -FS) is pleased to provide this proposal to the Solid Waste Disposal District (SWDD) for the subject work. SCS -FS is prepared to schedule work and purchase materials upon receipt of your approval. A summary of the scope of work, assumptions, and cost is outlined below based on design drawings, parts list, and specifications provided by Bio Gas Engineering (BGE). SCOPE OF WORK SCS -FS and our sub -contractor, Onsite Electric (Onsite), will provide labor, equipment and materials for the installation of electric service and conduit to the new flare station skid and control panels based on the specifications provided by BGE/Kupper Engineering, LLC. dated September 8, 2023. The scope of work includes the following: • Install all new service and switch equipment. • Trench and backfill all underground conduit and stub -ups. • Pull and terminate wiring to control panels and instrumentation. • Install concrete pad for transformer. General Notes: • Conduit C -05C04 this conduit and fiber was established that it will be done by others. • Conduit C-04C0l Onsite will provide all the conduit, pull wire, and terminate but the TYPE K is provided by others. • No fiber termination or any networking from RNG to flare skid controller. • Tray cable was established that it will be installed by blower skid manufacturer and will be terminated. • It was established that conduit spacers or duct bank is not needed and engineer will revise drawings. ASSUMPTIONS The scope of work is based on the following assumptions: • Electrical permits is not included in the scope of work. • As built survey is not included in the scope of work. 1800 Pembrook Dr., Suite: 300, Orlando, Florida 32810 ;�'� Mr. Himanshu Mehta September 6, 2024 Page 2 • SCS -FS does not provide performance guarantees or warranties on equipment that SCS -FS did not purchase. Warranties for equipment supplied by SCS -FS are based on the manufacturer's terms and conditions. • At a minimum, SCS -FS will have site access and permission to work Monday through Saturday from 7:00 AM to 7:00 PM. • The work area will be accessible and free of obstructions or other work activities performed by others that could delay the Installation process. • SCS -FS may limit or restrict access to any and all traffic adjacent to the work area as needed. • Additional change orders may be needed if changes to the scope of work are made after the date of this proposal or if costs due to unforeseen circumstances exceed the contingency budget. • Payment terms to SCS -FS will be per Florida Prompt Pay Act. COMPENSATION AND SCHEDULE SCS -FS can perform the scope of work described for a lump sum cost of $376,000.00. CLOSING SCS -FS appreciates the opportunity to provide our proposal to Indian River County. If you have questions or require additional information, please contact Brian Basconi at 401-486-4897. Sincerely, Brian Basconi Garold (Tony) A. Cartee Project Manager Regional Manager/ Vice President SCS Field Services SCS Field Services BB/GAC 727