HomeMy WebLinkAbout2024-IG107Name of Group.
Contact Person(s)
Mailing Address:
Date(s) of
Reservation:
Load In
Date/Time:
Reservation Area(s)
INTERGENERATIONAL
RECREATION CENTER
1590 9th Street SW, Vero Beach, FL 32962
(772)226-1780
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RESERVATION AGREEMENT
South Lakes POA
Ricky Hester
100 Vista Royale Blvd
Vero Beach, FL 32962
Monday, February 24, 2025
2/24/2025 4:45pm-5:00pm
112 A
Estimated # of 45
Participants:
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INDIAN RIVER COUNTY
INTERGENERATIONAL
RECREATION CENTER
E V E N T Y E N U E
Email. RickyAarchoice.com
Phone 772-985-5284 or 772-567-0808
Number:
Event Time: 5:00pm-8:00pm
Load Out 2/24/2025 8:00pm-8:15pm
Date Time:
Brief South Lakes LOA Annual Meeting
Description
of Event:
FACILITY / PROPERTY
Reservation of:
RESERVATION FEE:
Room 112 A @ $85.00 per hour for 3 hours and 30 minutes
$297.50
AMENITIES / OTHER
Reservation of:
FEE:
15 chairs for $0.75 each (30 chairs included in reservation)
$11.25
5 tables included in reservation
No Fee
I Podium included in reservation
No Fee
Crestron Media Wall, 112 A
$150.00
Event Setup & Breakdown Fee
$75.00
3.0% SALES TAX:
$16.01
Reservation Agreement Sub -Total:
$549.76
*RESERVATION
*Required to Reserve RoomlArea and due upon Agreement signing.
DEPOSIT (25%):
Events booked for less than 45 days require payment in full in the form of cash
$137.44
or credit card.
*DAMAGE DEPOSIT:
*Fully refundable with no additional charges and no damage.
n/a for HOA
TOTAL DUE:
January 25, 2025
Reservation Agreement GRAND TOTAL:
$549.76
Applicant Initials RH
Intergenerational Center Reservation Agreement
Page 1 of 6
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RESERVATION AGREEMENT INDIAN RIVER COUNTY
INTERGENERATIONAL
OR I%, RECREATION CENTER
E V E N T V E N U E
10. Renter shall remove all decorations at the end of the event.
11. Renter agrees to accept premises "as is" and acknowledges responsibility of conduct of each member
attending the group's activity. Applicant conducts all events at their own risk, each member has the status of
"permittee".
12. Agreements are non -transferable.
13. A 30 -day notice must be given to reschedule or cancel, in order to receive a refund on the reservation deposit.
If cancellation notice is not given before the 30 -day period, the reservation deposit will be forfeited. For all
events booked within 30 days, or less, the 25% reservation deposit will become non-refundable.
14. Damage deposit payment must be paid in the form of cash or check (with appropriate ID). Credit cards are
accepted for payment of the Damage Deposit and may be used to pay the facility Reservation fee. Indian River
County accepts VISA, MasterCard and Discover as forms of credit card payment.
15. The serving and consumption of alcoholic beverages is strictly prohibited under this Reservation
Agreement/Aereement and grounds for dismissal of the event including the loss of your Damage
Deposit.
16. There shall be no gambling on the premises.
17. Undisclosed or unpermitted activities or hours shall void this Agreement. The Event shall be used for no
other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the
County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or
delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration.
18. The Damage Deposit will be refunded upon staffs review of the condition of the rented area and will
not be applied to the final balance of the Reservation. The Damage Deposit refund will be issued to the
Renter, unless the Damage Deposit was paid by check, in which case, the check will be issued and mailed
to the person who issued the check. The check will be mailed within thirty (30) business days.
19. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a
material breach and shall result in the immediate termination of this License Agreement. All fees, costs, and
expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any
payment due hereunder shall be reimbursed by Applicant.
20. Applicant acknowledges that the County may immediately terminate the Event if the National Weather
Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating
a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all
claims for damages against the County that may result from the exercise of the rights reserved herein.
21. The County and its officers, agents and employees engaged in the operation and maintenance of the
Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which
reservation is hereby acknowledged and agreed to by Applicant.
22. Any notice, request, instruction, demand, consent, or other communication required or permitted to be given
under this Reservation Agreement shall be in writing and shall be given in writing and delivered by email to:
kadamsgindianriver.gov
23. Applicant acknowledges receipt of and agrees to comply with the iG's Rules and Regulations which are
attached hereto as Exhibit C and incorporated by reference.
24. Animals will not be permitted onto the iG Center property during an event unless they are considered a
Service Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as
"any dog that is individually trained to do work or perform tasks for the benefit of an individual with a
disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of
animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this
definition." C.F.R. § 35.104 and § 36.104 (2010). This paragraph does not apply to organizations hosting
Applicant Initials R H
Intergenerational Center Reservation Agreement
Page 3 of 6
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RATINAL
�ZORlO�' RLL-RL,� ION CENTER
E V E N T V E N U E
TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the
undersigned participant, freely agree to and make the following contractual representations and agreements.
I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability
for any damage or injury that may occur as a result of my and/or my group's use of the Intergenerational
Recreation Center identified herein during the time period I and/or my group are using same and further
agree to release, waive, discharge, and covenant not to sue Indian River County, its officers, agents,
employees, and volunteers (all for the purposes herein referred to as "Releases") from any and all liability
or claims that may be sustained by me or a third party directly or indirectly in connection with, or arising
out of, the use of the Intergenerational Recreation Center as described herein, except if caused in
whole or in part by the negligence of Indian River County or the Releases.
I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses,
and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational
Recreation Center as described herein.
I agree that I have read this form, fully understand its terms, and understand that I, or anyone who may
claim to have rights on my behalf, have given up substantial rights by signing it and have signed it freely
and without any inducement or assurance of any nature and intend it to be a complete and unconditional
release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this
Agreement is held to be invalid, the balance notwithstanding shall continue in full legal force and effect.
This acceptance is on behalf of all persons in the group with me. If the rules are violated this permit may
be revoked and future permission may be refused. Permit holder is responsible for the conduct of all persons
in the group.
I agree that I am at least 21 years of age and will be present during the period stated on this permit.
IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below,
do hereby execute this License Agreement.
Applicant Printed Name: Ricky Hester
Applicant Signature:
Date:
12/11/24
, / /2 11z 12-
Kevin
Adams, Facilities Recreation Supervisor Date
Applicant Initials RH
Intergenerational Center Reservation Agreement
Page 5 of 6