HomeMy WebLinkAbout2025-022ENGINEERING SERVICES WORK ORDER 18
This Work Order Number 18 is entered into as of this 2Mday of Tan ory 2029 ,
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and
between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Kimley-Horn and Associates, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ
2023015, made a part hereof by this reference. The Consultant will perform the professional services
within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provisions set
forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSU A
By:
Name: 1Z�V)n P—Cb:- 4-`x'r
Title: Senior Vice President
��1M1SSj'
�
......... O,�•.,
BOARD OF COUNTY COMMISSONF_.
f F9s
INDIAN RIVER COUNTY:
gy. o c
seph . Flescher, Chairman
• ER C0� .
BCC Appr val Date: Imuary 28 2025'"
By: CLs�.
John A. Ti kanich, Jr., County Administrator
Approved as to Form and Legal Sufficiency:
By:
nnifer W. Shuler, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest:
Deputy C14A
(SEAL)
WORK ORDER NUMBER 18
FISCAL YEAR 2023 — 2024 FULL COST ACCOUNTING, FINANCIAL ASSURANCE
AND LANDFILL DEPLETION MODEL
EXHIBIT A
SCOPE OF WORK
PROJECT UNDERSTANDING
Indian River County (COUNTY) Solid Waste Disposal District (SWDD) is required to update and
submit the landfill closure cost estimate to the Florida Department of Environmental Protection
(FDEP) Solid Waste Operations Permit No. 0128769 -023 -SO Specific Condition F.2. SWDD is
also required to document full cost accounting and financial assurance every five years in
accordance with Specific Condition A.6; however, to ensure that the landfill escrow balance
remains on track to adequately cover the closure costs, SWDD completes the full cost accounting
and financial assurance process annually (without submittal to FDEP). Kimley-Horn and
Associates (CONSULTANT) will perform the following Scope of Services for the preparation of
the Full Cost Accounting Evaluation (Fiscal Year 2023-2043), Financial Assurance (FY 2024-
2025), and Closure Cost Estimate Update. The Scope of Services will also include the
incorporation of results of the survey into an update of the depletion model, developed during the
previous work authorization, into the Financial Assurance report or via standalone technical
memorandum to simulate the filling sequence of the available airspace to more accurately predict
the timing for construction of future cells.
SCOPE OF SERVICES
Task 1: Full Cost Accounting Evaluation for Fiscal Year 2023 - 2024
In accordance with the requirements of Chapter 62-708.400(1), F.A.C., and F.S. 403.7049, the
COUNTY shall determine the full cost for solid waste management services. This shall include
the rate charged by the county or municipality to the end user for solid waste management services
plus any other direct, indirect or outside contractor costs associated with solid waste management
services.
CONSULTANT will prepare a draft table using information provided by the COUNTY within 60
days of receipt of the data from the COUNTY. The draft public notice, summary tables and
working documents will be provided electronically, unless otherwise requested. The COUNTY
will coordinate and facilitate publication of the public notice.
In accordance with Chapter 403.7049 Florida Statutes:
"Each municipality shall establish a system to inform, no less than once a year, residential and
nonresidential users of solid waste management services within the municipality's service area of the
user's share, on an average or individual basis, ofthefull costfor solid waste management
Page 1 of 6
as determined pursuant to subsection (1). Counties shall provide the information required of
municipalities only to residential and nonresidential users ofsolid waste management services
within the county's service area that are notserved bya municipality. Municipalities shall include
costs charged to them or persons contracting with them for disposal of solid waste in the full
cost information provided to residential and nonresidential users ofsolid waste management
services.
Task 2: Financial Assurance FY24-25
The COUNTY operates both a Class I landfill and a Construction and Demolition Debris
Landfill through a contract with Republic Services. In accordance with Chapter 62-701, F.A.C.,
the COUNTY is required to submit cost adjustments based on an inflation factor for closure
annually. Every five years, the closure cost estimate must be revised by recalculating the total
cost of closure.
Subtask 2.1 Closure Cost Estimate Adjustment
CONSULTANT will provide the Closure Cost Estimate adjustment to the COUNTY based on
the most recent Implicit Price Deflator for Gross National Product published by the U.S.
Department of Commerce in its Survey of Current Business. CONSULTANT will include
escrow account balance recommendations for Fiscal Year 2023-2024, and escrow budget
recommendations for Fiscal Year 2024-2025.
Subtask 2.2 Survey and Airspace Assessment
CONSULTANT will provide surveys and assessments of airspace used by our subconsultant,
Masteller, Moler & Taylor, Inc. (MM&T) for the Class I landfill and C&D debris disposal
facility. The topographic survey will be performed on the entire COUNTY landfill site, including
the Class I waste area (Segment I, II, and III and the ditches and roadways surrounding the Class
I area), the C&D disposal facility (waste area, fence line, ditches and berms adjacent to C&D
Debris site), expansion areas, stormwater pond, and administrative area.
The deliverable from MM&T will consist of a survey identifying the dates the field survey was
completed. The airspace consumed, and the remaining airspace will be calculated and provided.
The survey shall also include the results of the volumetric calculations for Segments II and II
portions of the Class I landfill, and the C&D disposal facility. Deliverables accompanying the
survey are as described in MM&T's proposal, attached.
For the Class I Landfill (Segments I, II, and III), the analysis will include an evaluation of the
waste compaction, so the COUNTY may determine whether Republic Services is meeting its
contractual compaction requirements.
Page 2 of 6
Task 3: Landfill Depletion Model
Preparation of the FA and FCA (Tasks 1 and 2) typically rely on total permitted capacity of each
cell or segment of the landfill to determine the anticipated closure date for financial planning;
however, in reality, the full capacity of a cell cannot be reached until the subsequent cell is
constructed to a certain elevation to reach the last of the usable air space in the prior cell.
Constructability limits the ability to discretely close one cell before moving to the next cell. The
CONSULTANT will utilize a depletion model for Class 1 waste developed in a previous work
authorization to more accurately determine when the next cell must be online in order to
maximize the capacity in the active cell. The results of the volumetric survey obtained under this
scope of services will be incorporated into an update to the depletion model, and summarized as
an appendix to the Financial Assurance or standalone technical memorandum.
Waste generation will be projected using historical data and adjusted utilizing BEBR population
projections to incrementally increase the volume of waste anticipated in future years. Population
projection growth will be used with straight line interpolation between data points (BEBR
publishes 5 -year increments). A Civil 3D surface will be generated, representative of the current
volumetric survey, and incorporated into the existing depletion model to reflect current
conditions. The updated results will be summarized in a technical memorandum to be
incorporated as an appendix to the Financial Assurance report or standalone technical
memorandum.
Deliverables
Task 1 Draft Tables, draft and final reports
Task 2 Draft and final reports
Subtask 2.1 Assurance Form and Escrow Balance and Budget recommendations
Subtask 2.2 Survey (as described in MM&T's proposal), remaining airspace and evaluation of
compaction
Task 3 Summary memorandum
Assumptions
Information to be provided by the COUNTY includes:
• Site access
• Escrow account balances
• The rates and number of dwelling units for each of the transporters
• Available site surveys
• Level of service for each transporter
• Monthly fee for both single family residence and multi -family residences
collected via non -ad valorem assessment
• Number of parcels, equivalent residential units, and waste generation units
(WGU) for Fiscal Year 2021-2022 for each customer
• Wastestream monthly totals
• Changes to Basis of Allocation
Page 3 of 6
• Direct and indirect cost breakdowns
• Confirmation of waste generation units
• Amount of residential assessment
• Excel spreadsheets prepared by others for prior fiscal year for escrow balance and
airspace calculations
Page 4 of 6
EXHIBIT R
FEE SCHEDULE
The County agrees to pay and the Consultant agrees to accept for services rendered, pursuant to
this Agreement, a lump sum fee inclusive of expenses as follows:
Page 5 of 6
Principal
Senior
Professional
Professional
2
Professional
Total
Task 1 - Full Cost Accounting Evaluation
4
8
16
12
$ 9,800
Task 2 - Financial Assurance
$ -
Subtask 2.1 - Closure Cost Adjustment
4
4
16
12
$ 8,400
Subtask 2.2 - Survey and Air Space
Assessment
4
8
24
14
$ 11,800
Task 3 - Landfill Depletion Model
4
8
30
24
$ 15,000
Total Labor
$ 45,000
Subconsultant MM&T Survey
$ 19,625
Other Direct Costs
$ 1,000
Total Lump Sum Fee
$ 65,625
Page 5 of 6
Task 1
Task 2.1
Task 2.2
Task 3
EXHIBIT C
SCHEDULE
Full Cost Accounting
Closure Cost Adjustment
Survey/Air Space Assessment
Landfill Depletion Model
Page 6 of 6
30 days from Receipt of Data
30 days from Receipt of Data
90 days from Notice to Proceed
60 days from Notice to Proceed