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HomeMy WebLinkAbout2025-IG027Nante q1 Group. INTERGENERATIONAL RECREATION CENTER 1590 9th Street SW, Vera Beach, FL 32962 (772)226-1780 Iyi0ndiauriver.gov RESERVATION AGREEMENT Emerald Estates HOA INDIAN RIVER COFNTI' IN'IERGI NERATIONAL RECRE \_110N r:1:N7'ER E V@ N T V E N V C Contact Person(s) Karen Greene Email ket5477(a,Kmail.eom Room 131 A @ $65.00 per hour for 2 hours Denise Fueini AMENITIES I OTHER dfucini(d,ymail.com - Mailing Address: 4560 611 Terrace Phone 860-985-4500 5 tables included in reservation No Fee Nitntber 1 Podium No Fee Vero Beach, FL 32967 Applicant responsible for event setup & breakdown No Fee Dates) qr —gurrd qt,, "4ccb't 2'; Z25 Erent Time: 6:00pm-8:00pm Re servation: .YY 1 oad In 3/27/2025 n/a Load Out 3/27/2025 Date Time: Date Time Reservation Areatl): 131 A Brief HOA BOD Meeting n/a fur HOA TOTAL DUE: Description Due Upon Receipt Reservation Agreement GRAND TOTAL: of Event Estimated 9 of 15 Participants . Staff UvpO ht Roforo"oo n - FACILITY / PROPERTY Reservation of.- f:RESERVATION RESERVATIONFEE: Room 131 A @ $65.00 per hour for 2 hours $130.00 AMENITIES I OTHER Reservation of - FEE: 30 chairs included in reservation No Fee 5 tables included in reservation No Fee 1 Podium No Fee Applicant responsible for event setup & breakdown No Fee Last -Minute BookingFee, booked less than 30 days $25.00 3.0"/o SALES TAX: $4.65 _ Reservation Agreement Sub -Total: 159.65 *RESF,RVATION *Required to Reserve RoomUrea and due upon Agreement signing. DEPOSIT (25"/0): Events booked for less than 45 days require pal°nretit in full in the form of cash or credit card. *DAMAGE DEPOSIT: *Fully refundable with no additional charges and no damage. n/a fur HOA TOTAL DUE: Due Upon Receipt Reservation Agreement GRAND TOTAL: $159.65 Applicant Initials `,(' Intergenerational Center Reservation Agreement �';- 1 ,, h VEke � G2� * * RESERVATION AGREEMENT ;,NDIAr AIYE9 COUNTY �OR{DI" NAL RL•CkEATI&K CE\TER E V E N T V E N U E INTERGENERATIONAL RECREATION CENTER DAMAGE DEPOSIT To ensure that your Damage Deposit is returned, the following requirements must be met; ❖ Removal of ALL party decorations from facility ❖ Removal of ALL personal property from the facility at the end of your event ❖ Place trash/debris in trash bins provided by staff ❖ Do not incur any damage to room, furnishings or equipment in any room or area rented or belonging to Indian River County. Please note that failure to comply with any of these policies will result in the loss of your Damage Deposit. Occupying the building in excess of the times stated on the permit application will result in a charge of the hourly rate for the additional time or the loss or your deposit, whichever is greater. ****If it is determined that the deposit is to be refunded, it is not applied towards the Reservation fee. The deposit is mailed back to the Applicant within thirty (30) business days following the Event (unless your deposit was paid by check in which case the money will be sent to the person listed on the check). **** RESERVATION AGREEMENT TERMS 1. No room shall be considered "reserved" until a signed Agreement and 25% deposit are received. 2. A Damage Deposit will be required for some Reservations. The final payment, along with the damage deposit (if required) is due forty-five (30) prior to the Reservation. Reservations within the thirty (30) days will require full payment of all charges at Agreement signing. 3. No Agreement shall be valid unless it is signed by the designated Indian River County Parks, Recreation and Conservation Department approved staff member. 4. Agreements for groups composed of minors will be issued only to adults who accept responsibility for them and will supervise them throughout the period covered. 5. No tickets, for any event, shall be sold at the door and no admission charges shall be made except as authorized by the Agreement. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the iG Center or because of law enforcement, sanitation, traffic control or due to other public safety issues. 6. Renter shall maintain the area rented in a safe, clean, and attractive condition and at the end of the event, the area shall be in substantially same condition as it was at the beginning of the event. 7. Renter shall not exceed the posted occupancy of the rented area. 8. Cookine indoors is strictly prohibited 9. Renter shall not make any alterations or improvements to the rented area, or any portion of the Intergenerational Recreation Center. This includes moving, and removing, chairs, tables, and any other equipment to any other a V� Intergenerational Center without approval of the Center staff. Applicant Initials v Intergenerational Center Reservation Agreement Page 2 of 6 ,�veRc OG oil* * * RESERVATION AGREEMENT INDIAN RIVER COUNT) ORI I\T-RGI.XI:RV1O\A1. RL•CREA7IO\CIATER 10. Renter shall remove all decorations at the end of the event. e r r•. N r c I: N o e It. Renter agrees to accept premises "as is" and acknowledges responsibility of conduct of each member attending the group's activity. Applicant conducts all events at their own risk, each member has the status of "permittee". 12. Agreements are non -transferable. 13. A 30 -day notice must be given to reschedule or cancel, in order to receive a refund on the reservation deposit. If cancellation notice is not given before the 30 -day period, the reservation deposit will be forfeited. For all events booked within 30 days, or less, the 25% reservation deposit will become non-refundable. 14. Damage deposit payment must be paid in the form of cash or check (with appropriate ID). Credit cards are accepted for payment of the Damage Deposit and may be used to pay the facility Reservation fee. Indian River County accepts VISA, MasterCard and Discover as forms of credit card payment. 15. The serving and consumption of alcoholic beverages is strictly prohibited under this Reservation Aereement/Aereement and grounds for dismissal of the event including the loss of your Damage Deposit. 16. There shall be no eambling on the premises 17. Undisclosed or unvermitted activities or hours shall void this Agreement The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. 18. The Damage Deposit will be refunded upon staff s review of the condition of the rented area and will not be applied to the Coral balance of the Reservation The Damage Deposit refund will be issued to the Renter, unless the Damage Deposit was paid by check, in which case the check will be issued and mailed to the person who issued the check The check will be mailed within thirty (30) business days 19. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs, and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. 20. Applicant acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. 21. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to by Applicant. 22. Any notice, request, instruction, demand, consent, or other communication required or permitted to be given under this Reservation Agreement shall be in writing and shall be given in writing and delivered by email to: kadams(Rindianriver gov 23. Applicant acknowledges receipt of and agrees to comply with the iG's Rules and Regulations which are attached hereto as Exhibit C and incorporated by reference_ 24. Animals will not be permitted onto the iG Center property during an event unless they are considered a Service Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as "any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition." C.F.R. § 35. 04a d § 36.104 (2010). This paragraph does not apply to organizations hosting Applicant Initials Intergenerational Center Reservation Agreement Page 3 of 6 V ER C * * RESERVATION AGREEMENT „UI.R RI I.R TIONAti ORLO�' IX"1 }.RGI \IiR 1'I IO\:\f, RL( RI- lIOX CG\ I R R c E N r V r v I r_ animal events (dog shows/horse shows). Indian River County Code of Ordinances also states: "Dogs prohibited. No dogs are allowed in any park or recreational facility unless specifically posted as allowable by the department. (205.3 paragraph 22). The Promoter/Organization/Renter is wholly responsible for any incidents that occur during the event that involve non -service animals that were allowed on the property during their event. 25. County and Applicant retain all television, film, recording and licensing rights as to any Event that takes place in or on the Premises, provided such is permitted within the Artist Agreement. County will coordinate such recordings with Applicant's marketing representative. In the event of artist recording restrictions, Applicant shall request the right to allow the County to take generic production and still photographs of the Event. Applicant Initials Intergenerational Center Reservation Agreement Page 4 oI' 6 ve>zooG� a INDIA .e * * RESERVATION AGREEMENT JN*1TR RIVER I 1;X CIONA ' �OR10� I\'CF:1tGf \P.R i'IIUN,�I. RL(.RLA'11( \ Cl- t% e N r c e N r r TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the undersigned participant, freely agree to and make the following contractual representations and agreements. I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for any damage or injury that may occur as a result of my and/or my group's use of the Intergenerational Recreation Center identified herein during the time period I and/or my group are using same and further agree to release, waive, discharge, and covenant not to sue Indian River County, its officers, agents, employees, and volunteers (all for the purposes herein referred to as "Releases") from any and all liability or claiuns that may be sustained by me or a third party directly or indirectly in connection with, or arising out of, the use of the Intergenerational Recreation Center as described herein, except if caused in whole or in part by the negligence of Indian River County or the Releases. I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses, and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational Recreation Center as described herein. I agree that I have read this form, fully understand its terms, and understand that I, or anyone who may claim to have rights on my behalf, have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this Agreement is held to be invalid, the balance notwithstanding shall continue in full legal force and effect. This acceptance is on behalf of all persons in the group with me. If the rules are violated this pen -nit may be revoked and future permission may be refused. Permit holder is responsible for the conduct of all persons in the group. I agree that I am at least 21 years of age and will be present during the period stated on this permit. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement. Applicant Printed Name: rct �C.�,--e e Applicant Signature: Date. A 0 c),a- Kevin Acimm. Facilities Recreation Supervisor Applicant Initials—LL Intergenerational Center Reservation Agreement Date N, Eft ORVD"� RESERVATION AGREEMENT OUTDOOR WATER FEATURE 135 Z.-Id,W-- �n 131-C 131-6 13 \1 _C (o 31 \Ao 13 *1- 0 0 0 125 OUTDOOR WATER FEATURE 112-A How Applicant Initials Intergenerational Center Reservation Agreement Page 6 of GYMNASIUM 141 PREP. INDIAN RIVER CCVNTI* INTERGUNFRATIONAL RLCRE.AiJON CENTER E V E N T V E N U E J MAIN ENTRANCE � 4 GUEST DROP-OFF PARKING AREA