HomeMy WebLinkAbout2025-035A TRUE COPY
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RYAN L. BUTLER, CLERK
WORK ORDER NUMBER 2018006-19
SECTOR 3 HURRICANES LAN AND NICOLE DUNE RENOURISHMENT
PROJECT
ENVIRONMENTAL MONITORING 2025
This Work Order Number 2018006-19 is entered into as of this 11th day ofFebruary
2025 pursuant to that certain Engineering and Biological Support
Services Contract for Sector 3 Agreement for Professional Services entered into as of
January, 2018 ("Agreement"), by and between Indian River County, a political
subdivision of the State of Florida ("COUNTY"1 and Avtim Environmental and
Infrastructure, LLC. ("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT
Aptim Environmental & Infrastructure, LLC.
By:
Nicole Sharp, P.E. Date: 1/24/25
Coastal Restoration & Iodeling Program Manager
Attest: Ryan L. Butler, Clerk of
Circuit Court and Comptroller
By: �rl'
ridAuty clerk
BOARD OF COUNTY COMMISSIONF�s�Mfs
OF INDIAN RIVER COUNTY : ;� ���... 'V s 0'.
By:
se E. F es er, Chairman
•,off ., � � , : ��;
Attest: Rya L. Butler, Clerk of Court and'l'�ller
By: '
(seal Deputy Clerk)
Approved:
By:
Jo itkanic , Jr., County Admini trator
Approved as to form and legal sufficiency:
By:
Jennif intro a Shuler, County Attorney
At
APTIM
January 22, 2025
Quintin Bergman
Coastal Resource Manager
Natural Resources Department - Coastal Division
1801 27th Street, Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3 — 2018006 — Work Order #19
2025 Environmental Monitoring
Dear Quintin:
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RYAN L. BUTLER, CLERK
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Exhibit A Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 3 Hurricanes Ian and Nicole Dune
Renourishment Project. The scope of work described herein is to support the County with the following items:
1. 2025 Nearshore Hardbottom Biological Monitoring
2. 2025 Sea Turtle and Escarpment Monitoring
The tasks to perform this work are listed below and described on the following pages. A breakdown of the hours
and expenses to develop the cost is attached. The scope and fee were developed following the provisions of the
Professional Services Agreement between Indian River County and APTIM, dated January 9, 2018, to provide
engineering and biological support services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment
Project (RFQ#2018006).
1. Task 1: 2025 Nearshore Hardbottom Biological Monitoring
The Sector 3 2025 nearshore hardbottom biological monitoring will be managed and conducted by APTIM,
with the assistance of APTIM's approved subconsultant, Coastal Protection Engineering LLC (CPE). APTIM and
CPE will be available to meet with the County on a weekly basis to provide a status report of the monitoring.
The Biological Monitoring Plan for the Sector 3 project requires pre- and post -construction biological
monitoring adjacent to the project area to monitor for potential secondary impacts to nearshore natural
hardbottom. The scope for this task is based on the FDEP-approved Biological Monitoring Plan (FDEP Permit
No. 0285993 -009 -JC and Mod. No. 0285993 -011 -JN). The nearshore hardbottom monitoring for this task shall
include:
• Hardbottom edge mapping
• Permanent transect monitoring
Task 1: Scope of Work
1) Hardbottom Edge Mapping:
APTIM shall map the position of the nearshore hardbottom edge for the Sector 3 project area (R-20 to R-
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RYAN L. BUTLER, CLERK
A P T I M January 22, 2025
Page 2 of 6
55), including within one R -monument north (updrift) and three R -Monuments south (downdrift) of the
project area for a length of approximately 7.3 miles. R-19.5 and R-57 demarcate the northern and
southern boundaries for where the nearshore hardbottom edge shall be mapped. A buoy with a
Differential Global Positioning System (DGPS) antenna linked to a topside laptop computer running
HYPACK navigational software will be towed by divers to record the position of the nearshore hardbottom
edge. The divers will follow the inshore contour of the most prominent hardbottom-sand interface.
2) Permanent Transect Monitoring:
Thirty-eight (38) permanent transects were established along the length of project influence, which
includes 1000 feet north (updrift) and 2000 feet south (downdrift). This includes twenty-four (24)
biological monitoring transects and fourteen (14) sediment -only transects. All transects were established
perpendicular to the shoreline and extend from the landward hardbottom edge to a maximum distance
of 50 meters seaward.
APTIM will conduct the biological survey of the hardbottom using the following methods:
1) Quadrat Assessments: Up to nine (9) 0.5-m2 quadrats sampled along each transect to quantify the
benthic community.
2) Sediment Measurements: Collected using line -intercept and 1-m interval sediment depth
measurements.
3) Video/Photo Documentation: Collected for the length of each transect.
It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up
to eighteen (18) field days based on previous monitoring events. The data will be compiled and
incorporated into a GIS database and in situ data will be entered into an Access database. Time to
complete data entry, reduction, analyses, and report production is included in the cost estimate to
address the data management and reporting requirements for those 18 days of field operations.
Task 1: Deliverable
Raw data will be provided to FDEP and the County and will include a PDF of the scanned datasheets, excel
spreadsheets with quadrat data, interval sediment depth measurements and line -intercept data, shapefiles
of the hardbottom edge survey, and video/photo documentation. Additionally, APTIM will provide a map of
the project area and adjacent hardbottom resources with the hardbottom edge delineation and monitoring
transects overlaid onto the most recent aerial photography (in digital format).
A post -construction biological monitoring report will be generated for submittal to the County and regulatory
agencies.
Task 1: Schedule
The 2025 monitoring event will take place during summer 2025. Raw data from field operations will be
submitted to the County and FDEP within 45 days and the monitoring report will be submitted within 90 days
of completion of the survey.
Task 1: Cost
The lump sum cost for this task is $177,214.94.
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RYAN L. BUTLER, CLERK
A
A P T I M January 22, 2025
Page 3 of 6
2. Task 2: 2025 Sea Turtle and Escarpment Monitoring
The Sector 3 2025 sea turtle monitoring will be managed and coordinated by APTIM, and conducted by
APTIM's approved subconsultant, Ecological Associates, Inc. (EAI). EAI will be available to join APTIM and CPE
to meet with the County on a weekly basis to provide a status report of the monitoring.
Task 2: Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination
to the County. The 2025 sea turtle monitoring effort along the approximate 6.7 mile shoreline (R-20 to R-55)
within the Sector 3 Project Area addresses permit -required post -construction sea turtle monitoring. The
monitoring will comply with all applicable conditions set forth in the regulatory permits and related
authorizations for the project. EAI has provided the enclosed proposal and cost breakdown (Attachment 1)
for sea turtle monitoring tasks, which are summarized as follows:
1. Mobilization
2. Project Management
3. Daily Sea Turtle Monitoring and Data Management
4. Nest Marking and Monitoring
5. Weekly Escarpment Surveys and Reporting
6. Reporting
Task 2: Deliverable
Deliverables included a nesting season summary report within 90 days of completion of all monitoring
activities and a permit -required Excel spreadsheet summarizing all nesting activity and reproductive success
at the end of the 2025 nesting season.
Task 2: Schedule
The sea turtle monitoring will commence in March 2025.
Task 2: Cost
The lump sum cost for this task is $252,799.31.
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RYAN L. BUTLER, CLERK
A P T I M January 22, 2025
Page 4 of 6
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work Order
#19 is $430,014.25. Exhibit 1 includes a summary of the costs and labor hours of each Task. Thank you for the
opportunity to serve Indian River County. As always, please do not hesitate to call if you have any questions.
Sincerely,
Katy Brown
Lead Marine Biologist
Aptim Environmental & Infrastructure, LLC
cc: Debra Neese, APTIM
Authorized Corporate ignature
Nicole S. Sharp, P.E.
Printed Name
Director, Coastal Sciences & Engineering
Title
,, APTIM
EXHIBIT 1
Indian River County, Florida
Sector 3 - 2018006 - Work Order #19
2025 Environmental Monitoring
Summary of Cost by Task
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RYAN L. BUTLER, CLERK
Task Number Task Name
Labor
Equipment Materials Mobilization Subcontractors
Total
Task 1 Nearshore Hardbottom Biological Monitoring
$ 84,402.00
$31,714.20 $ 2,850.00 $ 12,071.00 $ 46,177.74
$ 177,214.94
Task 2 Sea Turtle Monitoring
$ 2,280.00
$ 250,519.31
$ 252,799.31
Totals =
$ 86,682.00
$31,714.20 $ 2,850.00 $ 12,071.00 $ 296,697.05
$ 430,014.25
Indian River County, Florida
Sector 3 - 2018006 - Work Order #18
2025 Environmental Monitoring
Summary of Labor Hours and Cost
Labor Title
Labor
Bill Rate
Nearshore Hardbottom Biological
Monitoring
Task 1
Labor
Hours Cost
Labor
Hours
Sea Turtle Monitoring
Task 2
Cost
Labor
Hours
Totals
Cost
Senior Pro'ect Manager
$ 250.00
1
$ 250.00
$
1
$
250.00
Senior Coastal Engineer
$165.00
24
$ 3,960.00
4
$ 660.00
28
$
4,620.00
Senior Marine Biologist
$135.00
24
$ 3,240.00
r 12
$ 1,620.00
36
$
4,860.00
Marine Biologist II
$ 95.00
602
$ 57 190.00
$
602
$
57 190.00
Senior CAD Operator
$140.00
2
$ 280.00
$
2
$
280.00
GIS Operator
$105.00
12
$ 1,260.00
$
12
$
1 260.00
Boat Captain
$ 80.00
224 1
$ 17 920.00
$
224
$
17 920.00
Bookkee r
$ 80.00
2
$ 160.00
$
2
$
160.00
Clerical
$ 71.00
2
$ 142.00
$
2
$
142.00
Subcontractors
-
$ 46,177.74
$ 250,519.31
$296,697.05
Equipment
$ 31,714.20
$
$
31,714.20
Materials
$ 2,850.00
$
$
2,850.00
kbbilization/Other ODCs
-
$ 12,071.001
$
$
12,071.00
TOTAL
893
$ 177 214.94 1
16
$ 252 799.31
909
$
430,014.25
,> APTIM
ATTACHMENT 1
ECOLOGICAL ASSOCIATES, INC.
SCOPE OF WORK AND COST PROPOSAL
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RYAN L. BUTLER, CLERK
Ms. Kathryn Brown
APTIM
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Dear Ms. Brown:
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RYAN L. BUTLER, CLERK
WZA
1
ECOLOGICAL ASSOCIATES, INC.
January 3, 2025
Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work and Cost Proposal
for providing professional environmental services in support of Indian River County's
Sector 3 Beach and Dune Nourishment Project. This proposal addresses post -construction
sea turtle permit -compliance monitoring along approximately 6.7 miles of beach during
the 2025 nesting season, along with a suitable reference area, as described in the Scope of
Work presented below. This monitoring will comply with all applicable conditions set forth
in the regulatory permits and related authorizations issued for the project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in
standard regulatory permits and the following documents:
➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP) No. 0285993 -009 -JC
➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic
Biological Opinion (BO) dated March 13, 2015
Task 1: Mobilization
All equipment, staff, and schedules will be prepared prior to project commencement.
The Project Area extends approximately 6.7 miles from FDEP Range Monument R-20
to R-55. The Reference Area, approximately 6.0 miles south of the Project and outside
of the influence of the project, lies between R-86 and R-96, pending Florida Fish and
Wildlife Conservation Commission (FWC) approval. Pre-existing survey zone
boundaries, consistent with those established by Indian River County under its Habitat
Conservation Plan, will be verified and re -marked, and project -specific data sheets and
a database will be created.
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RYAN L. BUTLER, CLERK
Ecological Associates. Inc. — Scope of Work and Cost Proyosal 2
Task 2: Project Management
An EAI project manager will oversee all fieldwork and data management operations,
participate in weekly check-in meetings with APTIM/Indian River County, and consult
with APTIM on permit requirements, as necessary. A project schedule, as well as field
survey schedules, will be created and maintained throughout the life of the project. All
equipment and supplies necessary to successfully implement this Scope of Work are
available.
Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific
Condition 15)
Beginning on March 1, 2025, EAI will conduct daily morning sea turtle nesting surveys
of the Project and Reference Areas. Surveys will continue through October 31, 2025,
or until 15 days without a crawl in the Project Area, whichever is earlier. If there is a
fifteen -day period where no crawls are documented in the Project Area, EAI will
request a waiver from the USFWS and FWC to discontinue daily monitoring. If
permission is granted, EAI will then perform surveys three days per week to monitor
marked nests.
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent
from the previous night will be interpreted to determine which species of turtle came
ashore and whether it nested. Crawls will be denoted as being above or below the
previous high tide line. The approximate geographic location of each crawl will be
determined by GPS (sub -meter accuracy). In addition to segregating crawls into nesting
and non -nesting emergences (false crawls), each false crawl will be assigned to one of
the following categories denoting the stage at which the nesting attempt was
abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles
encountered by turtles during their crawls will be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County on a weekly basis so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles
within their survey area. These animals are examined, and if alive, transported to state -
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
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Ecoloaical Associates Inc — Scope of Work and Cost Proposal RYAN L. BUTLERCLERK
State and Federal Authorizations. All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Co -
President, Niki Desjardin. All persons engaged in monitoring performed by EAI for the
Sector 3 Beach and Dune Nourishment Project will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project -
specific database. Monthly summary reports will be furnished to APTIM. These reports
will tabulate the dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle emergences by species, and numbers of nests marked and
evaluated for reproductive success, as applicable. Monthly reports will be submitted to
APTIM on the last day of the month following delivery of services (e.g., March report
due no later than April 30), or as otherwise mutually agreed upon. *Monthly summary
reports on sea turtle nesting and predation will also be sent to the Archie Carr
National Wildlife Refuge to assist management efforts.
Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15)
A representative sample of nests in the Project and Reference Areas will be marked for
determination of nest fate and reproductive success (not to exceed 600 nests total).
Nests will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Task 5: Post -Construction Escarpment Surveys (FDEP Specific Condition 18)
Beginning on March 1, 2025, scarp surveys will be conducted on a weekly basis within
the Sector 3 Project Area through October 31, 2025. In accordance with FWC protocol,
scarps are functionally defined as an abrupt change in beach slope (greater than 45°) at
least 18 inches in height that persists for a distance of 100 feet or more. The location
of both the northern and southern terminus of each scarp will be recorded by GPS and
average scarp height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4
feet or higher). Additionally, the maximum height of each scarp will be measured. The
location (relative to R -monuments), approximate length, height category, maximum
height, and percentage of beach scarped will be presented in tabular and/or graphic
format for reporting purposes. EAI will notify APTIM of any FWC/FDEP-defined
persistent scarps within the Project Area that may interfere with sea turtle nesting.
APTIM shall be responsible for notifying FDEP/FWC of the presence of those scarps
and for coordinating any remediation measures, if required. Any services required of
EAI during scarp consultation and leveling will be charged separately on a time and
materials basis
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Ecoloizical Associates, Inc. — Scope of Work and Cost Proposal RYAN L. BUTLER, C+ERK
Tasks 6a -6b: Reporting (FDEP Specific Condition 19)
1. Nesting Season Summary: A report summarizing methods, numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests, and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations,
will be prepared and submitted to APTIM within 90 days of the completion of all
monitoring activities.
2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2025
nesting season, a permit -required Excel spreadsheet summarizing all nesting
activity and reproductive success within the Project and Reference Areas will be
submitted electronically to APTIM/Indian River County and JCP Compliance.
EAI will submit its monthly billings for the services described above to APTIM in
accordance with the fees and schedules set forth in Attachment A. No deposit or advance
mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity
APTIM. Should you have any questions regarding the
associated costs, I can be reached at (772) 334-3729.
Sincerely,
AA"-rx /54co�
Grace Botson
Senior Project Manager
c: Niki Desjardin/Co-President
to be of continued service to
enclosed Scope of Work or
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
COST PROPOSAL — January 3, 2025
PROJECT NAME: Sector 3 Post -construction Sea Turtle Monitoring Program — 2025
(Project No. 25-3943)
CLIENT: Ms. Kathryn Brown
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Phone: (732) 599-6653 Email: kathryn.brown@aptim.com
PROJECT DESCRIPTION: Post -construction sea turtle monitoring and ancillary
professional services in support of the Sector 3 Beach and Dune Nourishment Project,
as described in EAFs Scope of Work dated January 3, 2025.
PROJECT DURATION: February 2025 — March 2026.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work.
Task
Description
Cost
1
Mobilization
$1,910.00
2
Project management
$8,100.00
3
Daily sea turtle monitoring and data management (Daily
rate, estimate 271 days at $599.32 per da
$162,415.72
4
Nest marking and monitoring and determination of nest fate
and reproductive success (Per nest rate, not to exceed 600
nests at $87.89 per nest
$52,734.00
5
Weekly escarpment surveys and reporting (Weekly rate;
estimate 35 weeks at $184.86 per week
$6,470.10
6a
Final interpretive report
$6,440.00
6b
FWC nourishment re2orting Excel spreadsheet
$520.00
TOTAL (not to exceed
$238,589.82
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Work Agreement with APTIM for Environmental and Biological Support
Services dated February 9, 2018.
STATE OF FLORIDA
INDIAN RIVER COUNTY
THIS IS TO CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF THE ORIGINAL ON FILE IN THIS OFFICE.
�A,N,,�L. BU K
B �'^"• LQ D.C.