HomeMy WebLinkAbout2025-058ENGINEERING SERVICES WORK ORDER 17
This Work Order Number 17 is entered into as of this _LL day of M()t�chI'-
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and
between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Kimley-Horn and Associates, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ
2023015, made a part hereof by this reference. The Consultant will perform the professional services
within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provisions set
forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT: BOARD OF COUNTY COMMISSONERS Q;t�,�o+hitil"�S,4io•.
INDI RIVER COU TY:
By: �*
Name: n lc +: By:
Title: �e✓r oseph E. Flescher, Chairman
Idt(lJ C.A AJAVOC-rAtllj &. o.
(( BCC App oval Date: March 11, 202' :�FR000Nn:�''a
By ....
./-�v
ohn A Titkanich, Jr., County Administrator
Approved as to Form and Legal Sufficiency:
By: " & W. C��U"
J nifer W huler, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest:14�01�J
Deputy Clerk
(SEAL)
EXHIBIT #A
PROJECT ID 12.25.505
Indian River County Department of Utility Services
Oslo WTP Capital Upgrades & Renewals
PROJECT UNDERSTANDING
Indian River County Department of Utility Services (IRCDUS) owns and operates the
South Oslo Road Water Treatment Plant (WTP). IRCDUS recently completed the
construction of the Oslo WTP Improvements project (IRC Project ID 12.19.503) which
consisted of process improvements necessary to increase the rated treatment capacity of
the WTP from 8.57 million gallons a day (MGD) to 9 MGD. The improvements included
replacement of the four nanofiltration trains, construction of a new high service pump
station, construction of a new membrane cleaning system, chemical system and piping
improvements. The project scope addressed multiple critical items that were in need of
rehabilitation and replacement prior to failure. This project has been successful in
restoring treatment capacity, but there are multiple remaining items that were not
addressed due to limitations in overall project budget. IRCDUS desires to review the
WTP and generate a comprehensive list of critical items that need to be addressed to
further rehabilitate the WTP. Accordingly, IRCDUS requested the services of Kimley-
Horn and Associates, Inc. (Kimley-Horn or Consultant) to create a list of components
that are in need of maintenance, improvements, rehabilitation and/or replacement. This
comprehensive list will prioritize the items based on existing condition, that components
criticality towards the function of the WTP and assign a conceptual construction cost to
complete the work necessary. The following scope of services is provided.
SCOPE OF SERVICES
Task 1 - Proiect Management
Consultant will attend one (1) pre -work meeting with IRCDUS to discuss project goals.
Consultant will prepare an agenda for the meeting and distribute meeting minutes
following the completion of the meeting.
Consultant will attend one (1) draft review meeting and distribute meeting minutes
following the completion of the meeting. Consultant will address IRCDUS comments and
incorporate them into the final technical memorandum.
Consultant shall coordinate with subconsultant C&W Engineering, provide
communications with IRCDUS, review and pay invoices for approved subconsultant
services.
Task 1.0 — Deliverables
• Meeting Agenda and Minutes for the above outlined meeting.
K:\WPB_Civil\General\King\Marketing\IRCDUS\Oslo WTP Maintenance Projects\2025.0107 Oslo WTP Maintenance Projects -
Scope.docx
Task 1.0 — Assumptions
• IRCDUS to provide a review of the technical memorandum prior to the draft
review meeting.
Task 2 - Capital Upgrades and Renewals Matrix
Consultant will attend (1) site visit at the WTP. The site visit will evaluate the necessary
improvements to maintain the existing rated capacity of the WTP. The site visit will
consist of a walkthrough of each component of the WTP including the following:
• Raw water system
• Cartridge filter vessels
• Process piping
• Post treatment system including blowers, scrubbers, recirculation pumps,
degasifiers, clearwell support structure and mixing bay
• Chemical systems including scale inhibitor, sulfuric acid, caustic, CO2, and
chlorine
• Electrical and Standby Emergency Power - Consultant will utilize the services of
subconsultant C&W Engineering to evaluate the necessary improvements of the
existing electrical system.
• General site maintenance items
• Building components including containment structures, air intake louvers,
exhaust fans, doors, coating systems, etc.
Consultant will create a matrix to prioritize the improvements identified in the WTP site
visit. The matrix deliverable will be provided in a tabulated format and be utilized to
calculate and assign a priority level to each individual item. Prioritization will be based
on the primary objectives that include, but are not limited to improvements for regulatory
compliance, reliability, efficiency and resilience. The matrix table will include the
following criteria:
• Criticality to treatment/water quality
• Criticality to high service pumping
• Impacts to treatment
• Impacts to operation
• Impacts to maintenance
• Intangibles such as permitting, operating cost impacts, resiliency, efficiency,
reliability, etc.
• Capital costs. Consultant will prepare a Class 5 Opinion of Probable Construction
Costs (OPCC) for the proposed improvements.
Task 2.0 — Deliverables
• Matrix and recommendations to be provided in the technical memorandum.
Task 2.0 — Assumptions
• IRCDUS to provide all requested historical data and provide access to the WTP.
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Scope.docx
Task 3 — Technical Memorandum
Consultant will identify the improvements recommended as either non -capacity related
or capacity related. The capacity related items will be eligible internally by IRCDUS for
impact fee funding. These items could consist of improvements that eliminate bottlenecks
in the treatment process, such as potential improvements to the raw water blend line.
Consultant will summarize the results of the matrix and provide a recommendation for
replacement in a draft technical memorandum for IRCDUS review. The technical
memorandum is anticipated to be approximately 10-15 pages in length.
Task 3.0 — Deliverables
• Provide one (1), draft technical memorandum for IRCDUS review in electronic
format (Portable Document File.(PDF)).
• Provide one (1), final technical memorandum in electronic format (Portable
Document File (PDF)).
Task 3.0 — Assumptions
• Deliverables shall be provided to IRCDUS project manager.
SCHEDULE
Consultant will complete these tasks in a timely manner and mutually agreed upon
schedule. The following schedule for each task is estimated below. Actual schedule may
vary based on coordination with the client.
Task 1: Project Management 4 months
Task 2: Capital Upgrades and Renewals Matrix 2 months after NTP
Task 3: Draft Technical Memorandum 1 month
Final Technical Memorandum 1 month after IRCDUS review
Total Duration: 4 Months
FEESCHEDULE
We will provide these services in accordance with the Continuing Contract Agreement
for Consulting Engineering Services #2023015 dated May 2nd, 2023, by and between
INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY")
and Kimley-Horn and Associates, Inc., ("Consultant").
The Consultant will provide professional services for a lump sum fee of $56,819. The
following table presents the task fee estimate:
Task
Subtotal
Task 1: Project Management
$8,263
Task 2: Capital Upgrades and Renewals Matrix
$24,581
Task 3: Technical Memorandum
$23,974
Total Tasks 1-3:
$56,819
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It is our understanding that the fee for this project will be invoiced internally between the
IRCDUS capital and O&M budgets. As requested by IRCDUS staff, consultant will
include notes stating the allocation on the monthly invoicing for work completed towards
the capital versus operating budgets. Consultants preliminary estimate is that 60% of the
fee will be allocated to the capital budget (Capacity related and non -capacity related) and
40% will be allocated for the O&M expense budget.
Task ID
Fee Allocation
12.25.505.01
IRCDUS Capital Budget (Non -Capacity Related)
$17,045.70
12.25.505.02
IRCDUS Capital Budget (Capacity Related
$17,045.70
12.25.505.03
IRCDUS O&M expense items
$22,727.60
ADDITIONAL SERVICES
At the option of IRC, KHA may be retained to provide optional services noted in the
Additional Services herein. The following services can be provided as additional services
under separate future task order:
• Engineering Design
• Design drawings or figures
• Pipeline routing study
• Survey
• Additional meetings, beyond those provided herein
• Permitting
• Construction Phase Services
INFORMATION PROVIDED BY OWNER
• Record drawings
• Reports
• Access to WTP site
• Review of deliverables
• Meeting attendance
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ESTIMATE FOR ENGINEERING SERVICES
PROJECT: Oslo WTP Capital Upgrades & Renewals SHEET 1 OF 1
CLEENT:Indian River County Department ofUtifitServices FILE NO. N/A
ESTIMATOR BSK DATE: 1/2222025
DESCRIPTION:
Oslo WTP Capital Upgrades & Renewals
DIRECT LABOR MAN-IIOIIRS
Piinci)al
Senior
Profess ionalProfessional
Registered
Professional
2
Professional
1
Designer
Senior
Support
Staff
Support
Staff
EXP
SUB
Dir Fxp
4.6%
LINE
TOTAL
NO.
TASK
1
Pro'ectManagement
KickoffMeeting
2
4
6
$98
$2,218
Draft review meeting
2
4
6
$98
$2,218
Administration
6
12
$168
$3,828
2
Capital U rades and Rene�sals Matrix
Site Visit
6
8
8
$190
$4310
Priority Matrix
6
12
12
$251
$5,711
Cost estimate
6
12
24
$334
$7 594
Identification of Ca acit vs Non -Capacity Related I rovs
6
12
20
1
$306
$6966
3
Technical Memorandum
Draft "technical Memorandum
12
20
40
$579
$13,159
Final technical memorandum
2
8
12
$173
$3,933
C&W
1
3
$5,000
$33
$5,753
QA/QC4
$50
$1,130
TOTALHOURS
4
51
92
128 0 0
0
0 $5.000
$2,279 $56,819
LABOR($/HOUR)
270
240
185
150 120 135
95
75
$0
$0
SUBTOTAL
r 1,080
r 12,24o
r 17,020
r 19.200 r 0 r 0
r 0
r 0 $5.000
$54.540
556.819
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