HomeMy WebLinkAbout2025-103IRC -2507
Old Dixie Highway Drainage (Westport Drive - 131st Street)
ENGINEERING SERVICES WORK ORDER o1
This Work Order Number 01 is entered into as of this day of May 2025
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and
between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Shulke, Bittle & Stoddard, L.L.C. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ
2023015, made a part hereof by this reference. The Consultant will perform the professional services
within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provisions set
forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSU Ike, Bittle & Stoddard, L.L.C.
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BOARD OF COUNTY COMMISSONERS,Liit •..• !o,��.,
INDIAN RIVER COUNTY:
By Flescher, Chairman
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ZCC Approval Date: May 6, 2025
By:
ohn A. Titkanich, Jr., County Administrator
Approved as to Form and Legal Sufficiency:
By:
nnife . Shuler, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest:��l I__ . �<<..A
Deputy !
(SEAL)
.EXHIBIT `A'
SCOPE OF WORK
WORK ORDER No.
Project Description
The proposed project will provide engineering services including evaluation and design for the
construction of alteration of and/or addition to drainage infrastructure to prevent localized flooding
in the Old Dixie Highway area ("Site") in north Indian River County ("County").
This project has been initiated based on complaints by local residents regarding flooding in their
yards which, accordingto their testimonies, during substantial rainfall events, were due to upwelling
of groundwater originating from the Sandridge, into their yards, and steady stream of stormwater
free-flowing from the west to east streets west of ODH, which then collects and floods at the lowest
point of ODH and floods many residential properties east of ODH.
Based on our preliminary visual on-site investigation, the probable modifications are as follows:
• Construct roadside swales with swale blocks along the west to east streets that lie west of
Old Dixie Highway ("ODH") that drain unabated into ODH,
• Construct similar swales along ODH Right -of -Way to capture, retain and convey run-off,
• Construct underdrain system along ODH to intercept the groundwater that is draining from
the sand ridge, which is upwelling onto ODH and the yards of the home sites to the east of
1XIDIMIEZI
• Construct/Retrofit (existing) drainage conveyance facilities that drain to the Indian River
Lagoon.
Scope of Work
Schulke, Bittle & Stoddard, L.L.C. ("SBS") will provide services including site
investigation/survey, document research, engineering design, hydraulic computations, preparation
of construction plans, assist IRC in contractor procurement, preparation and submittal of permit
applications as required to assess, analyze and design drainage system modifications and/or
additions to prevent or mitigate localized flooding conditions that occur at the Site. (see Attachment
"A" for "Location Sketch").
The estimated construction cost of this project is: $1,338,761.63.
Page 1 of 6
In addition to the general engineering services outlined above,
• SBS will meet with Indian River County Public Works ("Public Works") and local residents
that will be affected by this project to discuss project goals, design assumptions and
requirements for the proposed improvements within ODH and other County Right -of -Way
and discuss potential improvements to the local residents' private properties which may be
critical components in the success of this project. Local residents will be requested to
coordinate with SBS and the County to ensure legal rights (easement, etc) for the
construction and maintenance of drainage infrastructures will be granted/guaranteed prior
to the completion of Construction Plans.
• SBS will attend pre -application meetings with IRC and SJRWMD
• SBS will commission the services of a Geotechnical Engineer to assist in obtaining
necessary data that will be pertinent in our evaluation, analysis and design including:
o Field Investigation, Laboratory Testing, and Engineering Analysis:
■ Twelve (12) ±6 -foot -deep auger borings for general soil investigation.
• Five (5) ±20 -foot -deep soil boring samples for permeability testing,
seasonal ground water table elevation estimates, Hydrological Soil Group
determination, and other required "percolation" data as defined in the
County's Land Development Code.
■ Recommendations for site preparation and earthwork considerations.
■ Conclusions as to the suitability of encountered soil to support proposed
improvements.
o Indian River County Right -of -Way Permitting required to perform field work
o Maintenance of Traffic required to perform field work
• SBS will commission services of a Land Surveyor to assist in producing a topographic map
of the Site which will include aboveground and underground structures and features that
will be pertinent in evaluation, analysis and design including:
o Topo survey for drainage evaluation and design:
■ General topographic survey by drone of the Site and adjacent areas
■ Detailed route/drainage survey and drawing of the Site to include details on
drainage and other infrastructures including:
• Locate the Right -of -Way lines and locate property lines adjacent
to the Right -of -Way.
• Locate underground drainage pipes/culverts (size/diameter,
inverts & type).
• Locate inlets (tops and inverts).
• Locate observable utilities within the Site.
• Locate readily observable utilities, pavement, sidewalks and other
improvements within the Right -of -Way within the Site.
c Follow up survey in support of design:
■ Additional data/details on a specific area/s may be necessary.
Page 2 of 6
■ Prepare Legal Descriptions & Sketches for drainage easements (as
necessary)
■ Provide detailed topo survey of several lot lines where an easement may
be placed.
• SBS will prepare permit applications for submittal to:
o IRC PW (Drainage & ROW)
o SJRWMD (ERP-Stormwater)
o FDEP (SWPPP/NOI)
Together with plans, calculations, reports and coordinate the preparation of surveys and
reports by its sub -consultants and other documentation needed to submit in support of the
permit applications.
• SBS will assist IRC with contractor procurement: Provide assistance during bidding,
including attending a pre-bid meeting, respond to RFI's, bid evaluation, assist IRC in
preparation of addendum and prepare recommendation. (Bid and construction contract
documents prepared by others)
• SBS will provide contract administration and construction phase services:
Coordinate and chair a pre -construction meeting, shop drawing sample review, review
progress payments, prepare minor plan modifications, Construction/Field Inspections, as -
built review, review final documentation for close-out and prepare notice of substantial
completion, and final recommendation for payment upon satisfactoryjob completion.
In connection with this project, the County will provide SBS with a copy of any pertinent Preliminary
Data or Reports; all available drawings in electronic AutoCAD format; all surveys, maps and other
documentation in the possession of or reasonably available to the County that are pertinent to the
project, including plans, reports, as-builts and other documents.
Services not included in this Scope of Services are listed as follows:
• Any services associated with assistingthe County in review and evaluation of patent related
disputes, issues, or claims including preparingto serve or serving as a consultant or witness
for the County in litigation, arbitration, public or private hearings, or other legal
administrative proceedings involving patent related disputes, issues or claims.
• Any services in connection with the project not otherwise provided for in this Scope of
Services.
Page 3 of 6
EXHIBIT `.B'
RATE SCHEDULE
WORK ORDER No.
Method and Amount of Compensation
Schulke, Bittle & Stoddard, L.L.C. ("SBS") will provide Indian River County ("County") the following
schedule of services as further described in the above Scope of Services based on the following
compensation:
Preliminary plan review and evaluation:
SBS will review plans, reports and other pertinent data to be provided by
the County, topographic survey from our commissioned Land Surveyor,
geotechnical data from our commissioned Geotechnical Engineer, and
other data readily available to the public meet with jurisdictional agencies
(IRC, SJRWMD), and provide a preliminary plan that will be presented to
the County staff for approval to proceed with the Final Design.
2. Final Design:
Engineering design, preparation of Construction Plans and Specifications,
preparation and submittal of permit Applications.
3. Contractor Procurement
$15,000
$15,000
$1,500.00
4. Contract Administration and Construction Phase Services $25,000
5. Reimbursable Expenses: $10,000
Payment of direct costs, including reproduction costs (prints and copies), (estimate)
application fees, mail and delivery, mileage during construction phase
services. (See below for actual costs)
6. Sub -Consultants
a. Geotechnical Consultant:
- Field Investigation, Laboratory Testing, and Engineering Analysis
- County Right -of -Way Permitting
- Maintenance of Traffic
b. Land Surveyor:
- Topo Survey for Drainage Evaluation and Design
- Follow up Survey as needed (Not to exceed)
C. Environmental Consultant
-As needed, if needed — (Not to exceed)
$10,200
$1,000
$4,400
$18,000
$5,000
$6,500
Total: $111,600.00
Page 4 of 6
Printing -and Reproduction
The County shall reimburse* our office for the cost of printing project plan sheets required for
coordination and for copies of reports, drawings, specifications and other pertinent items required
by federal, state and local agencies from whom approval of the project must be obtained, material
suppliers, and other interested parties, based on the following tabulation:
8'/2" x 11 " $ 0.12 / sheet
11"x 17" $ 0.50 / sheet
3 1/2" diskette $ 2.00 / each
CD $ 4.00 / each
Blue Line Prints $ 0.333 / SF
Reproducible Sepias $ 0.75 / SF
Reproducible Mylars $1.00 / SF
* Reimbursement cost to IRC included in rate schedule, Exhibit `B; item No 5, "Reimbursable Expenses."
Application Fees
The County shall reimburse* our office for the actual cost of all construction permit application fees
paid to jurisdictional agencies, including but not limited to:
F.D.E.P., I.R.C. Engineering (Right -of -Way), S.J.R.W.M.D.
* Reimbursement cost to IRC included in rate schedule, Exhibit `B; item No 5, "Reimbursable Expenses."
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Page 5 of 6
EXHIBIT `C'
TIME SCHEDULE
WORK ORDER No.
Time of Performance
The estimated time frame for completion of services from the approval of this Work Authorization
is as follows:
1. NTP Start Day 1
2. Geotechnical Consultant work Complete Day 30
3. Land Surveyor Complete Day 75
4. Preliminary Plan Review and Evaluations Complete Day 120
5. Submit Permit Applications On and After Day
150
6. Engineering Design & Preparation of Construction Plans Complete Day 180
7. Receipt of Permits and Bidding/Contract Award (Done Complete Day 240
Concurrently)
8. Construction Start Day 270
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