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HomeMy WebLinkAbout06/17/2025/�vERc� a ORIF BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, JUNE 17, 2025 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov COUNTY COMMISSIONERS Joseph Flescher, District 2, Chairman John A. Titkanich, Jr., County Administrator Deryl Loar, District 4, Vice Chairman Jennifer W. Shuler, County Attorney Susan Adams, District 1 Ryan L. Butler, Clerk of the Circuit Court and Comptroller Joseph H. Earman, District 3 Laura Moss, District 5 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Pastor Anthony Onorato, Calvary Chapel of Vero Beach 3. PLEDGE OF ALLEGIANCE Commissioner Joseph Earman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Honoring Michael R. Church on His Retirement from the Indian River County Board of County Commissioners Department of Utility Services, Water Production Attachments: Proclamation 5.B. Presentation of Proclamation Celebrating the Centennial of Indian River County Attachments: IRC Centennial Proclamation 6. APPROVAL OF MINUTES 6.A. Regular Meeting Minutes of April 22, 2025 June 17, 2025 Page 1 of 6 1 6.B. Regular Meeting Minutes of May 06, 2025 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. Florida Public Service Commission Consummating Order PSC -2025 -0176 -PAA -EI 7.B. SWDD Closures and Collection Service Changes for the 4th of July Holiday Attachments: 4th of July garbage pick up 2025 8. PUBLIC COMMENT: AGENDA -RELATED MATTERS (EXCEPT FOR PUBLIC HEARINGS) 9. CONSENT AGENDA 9.A. Miscellaneous Budget Amendment 03 Attachments: 2024 2025 Resolution Exhibit "A" 9.B. Request for Ratification of the Florida Department of Law Enforcement FY24 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Attachments: FY24 JAG -C Certificate of Participation FY24 JAG -C Allocation 9.C. Fourth of July Fireworks Funding Attachments: City of Vero Beach Request for Fireworks Contribution City of Sebastian Request for Fireworks Contribution 9.1) Reimbursement Resolution for Sandridge Golf Club New Clubhouse Attachments: Reimbursement Resolution.V2 9.E. Acceptance of Amended Sponsorship from Cleveland Clinic for Centennial Celebration Attachments: Sponsorship Agreement 9.F. Request Use of Proceeds from the Opioid Settlement to Begin the Medically Assisted Treatment (MAT) Program in Cooperation with Southeast Florida Behavioral Health Network (SEFBHN) Attachments: SEFBHN Amendment—1 CORE - Indian River 3 LP35 111033941 CORE - Indian River 3 LUCAS 111034172 QT -KA -62997 Indian River Co Fire—3 Q00037821 XL185P (6) intrinsically safe -4 Q00037820 XL85M mobile (4) with installation -5 June 17, 2025 Page 2 of 6 2 9.G. Grant Application for Funding Assistance from the State of Florida Beach Erosion Control Program - FY 2026/27 Attachments: Sector 5 LGFR 26-27 Funding Resolution 2025.06.03 9.11. Request for Authorization to Submit an Application for Section 5311 Grant for Rural Transit Operating Assistance Funds Attachments: Authorizing Resolution Grant Application Grant Budget Form 9.I. Work Order with Schulke, Bittle, and Stoddard, LLC, for Design of a Transit Maintenance Building Addition Attachments: Work Order 9.J. State Highway Lighting, Maintenance, And Compensation Agreement Renewal Attachments: FDOT Lighting Maintenance and Comp Agmt Admt No. 1 HighwayLightingMaintenanceAgmt.2003-048 9.K. First Extension of Contract with International Golf Maintenance, Inc. for Maintenance Services at Sandridge Golf Club Attachments: Proposed 2nd Amendment to Sandridge Maintenance Agmt 1st Amendment to IGM Agmt - Executed Original IGM Agreement - Executed Anti -Human Traffic 9.L. Engineering and Design of 32nd Avenue, 43rd Place and 44th Street in Gifford Neighborhood Attachments: Engineering WORK ORDER TEMPLATE - BCC Authorized - W001 32nd Ave—Scope - Exhibit A 32nd Ave - Appendix A (Geotech) 9.M. Request for Funding and Authorization to Purchase Equipment for Road and Bridge Operations 9.N. Approval of Fifth Renewal of Fourth Amendment of Property Lease for Temporary Location of Fire Station #7 Attachments: Fifth Renewal Agreement 10. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 11. PUBLIC ITEMS A. PUBLIC HEARINGS June 17, 2025 Page 3 of 6 Kj 11.A. Ordinance Establishing a One -Year Temporary Moratorium on Zoning Changes and Comprehensive Plan Amendments in the Oslo Corridor Study Area Attachments: Draft Ordinance Exhibit A 11.11. FY 2025 Grant Application for Capital and Operating Assistance (Section 5307) and Bus Replacement (Section 5339) from the Federal Transit Administration Attachments: Grant Application Authorizing Resolution Grant Budget Form 11.C. Local Provider Participation Fund Approval (Legislative) Attachments: 09-24-2024 Agenda Item Number 10-A-2 Assessment Roll 2025 Final Indian River County - Resolution B. PUBLIC NOTICE ITEMS 12. COUNTY ADMINISTRATOR MATTERS 12.A. Request from Indian River Mosquito Control District to use Commission Chambers October 1 st, 2025, or October 15th, 2025 Attachments: Chambers Request 12.B. Executive Session to Discuss IAFF Negotiations - Battalion Chief Unit 12.C. Executive Session to Discuss IAFF Negotiations - Rank & File Unit 13. DEPARTMENTAL MATTERS A. Building and Facilities Services B. Community Services C. Emergency Services D. Human Resources E. Information Technology F. Natural Resources G. Office of Management and Budget H. Parks, Recreation, and Conservation I. Planning and Development Services J. Public Works K. Sandridge Golf Club June 17, 2025 Page 4 of 6 4 L. Utilities Services 14. COUNTY ATTORNEY MATTERS 15. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Deryl Loar, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 16. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 16.11.1. Approval of the SWDD Meeting Minutes of April 08, 2025 16.11.2. Request to Amend the Solid Waste and Recyclables Collection Franchise Agreement between SWDD and Waste Management, Inc. of Florida Attachments: WM Letter 16.B.3. Final Pay to Geosyntec for Work Order No. 5 — Permit Compliance Monitoring and Reporting Indian River County Landfill Facility Attachments: Geosyntec Completion Letter 16.B.4. Annual SWDD Rate Study Update C. Environmental Control Board 17. PUBLIC COMMENT: NON -AGENDA -RELATED MATTERS 18. ADJOURNMENT June 17, 2025 Page 5 of 6 5 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.indianriver.gov The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on the County website under IRCTV and the Cablecast Streaming App, available for download on iOS App Store, Google Play Store, RO%U, Fire TV, and Apple TV. Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1: 00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. June 17, 2025 Page 6 of 6 r.a Indian River County, Florida * * MEMORANDUM ��ORI04' File ID: 25-0576 Type: Presentation / Proclamation TO: The Honorable Board of County Commissioners 59 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 THROUGH: The Commission Office FROM: Kimberly K. Moirano, Lead Commissioner Assistant DATE: May 12, 2025 SUBJECT: Presentation of Proclamation Honoring Michael R. Church on His Retirement from the Indian River County Board of County Commissioners Department of Utility Services, Water Production STAFF RECOMMENDATION Recommend Read and Present. Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by Legistarl" 7 ProcCanwtion HONORING MICHAEL R. CHURCH ONHIS RETIREMENT FROM THE INDJANRIVER COUNTYBOARD OF COUNTY COMMISSIONERS DEPARTMENT OF UTILITYSER VICES, WATER PRODUCTION -Whereas, Michael R. Church will retire from the Indian River County, Department of Utility Services, Water Production effective June 26, 2025; and -Whereas, Michael R. Church began his career with Indian River County in April 2015, as an Electrician in Utility Services/Wastewater Treatment. In October 2024, he transferred to Water Production as an Electrician, where he continued in that capacity until his retirement; and -Whereas, Michael R. Church has served this County and the Public with distinction and selflessness. During his 10 years of service, he was dedicated, and his work was greatly appreciated by the employer, citizens, and co-workers alike; and Now, Therefore, be it Proclaimed by the Board of County Commissioners of In&an River County, Florida, that the Board applauds Michael R. Church's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last 10 years; and Be it Further Proclaimed that the Board of County Commissioners and Staff extend heartfelt wishes for success in his future endeavors! Adopted this 17"' day of June, 2025. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Deryl Loar, Vice Chairman Susan Adams Joseph H. Earman Laura Moss Indian River County, Florida MEMORANDUM File ID: 25-0660 Type: Presentation / Proclamation Indian River Coun r Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 TO: The Honorable Board of County Commissioners THROUGH: Commission Office FROM: Ashley Brown, Commissioner Assistant District 2 DATE: 06/11/2025 SUBJECT: Presentation of Proclamation Celebrating the Centennial of Indian River County Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by LegistarTm 9 7 Proclamation CELEBRATING THE CENTENNIAL OF INDIAN RIVER COUNTY -Whereas, on June 29, 1925, Indian River County was officially established as Florida's 65th county, carved from the northern portion of St. Lucie County to provide residents with greater local autonomy, improved allocation of public services, and freedom from burdensome regulation; and -Whereas, the county takes its name from the Indian River Lagoon, a vital and biodiverse ecosystem that supports more than 4,000 species of plants and animals and has long served as both a cultural and economic lifeline for the region; and -Whereas, Indian River County has cultivated a proud agricultural legacy, with its world-renowned Indian River citrus—particularly oranges and grapefruit—gaining international acclaim for exceptional flavor and quality, owing to the region's unique soil, subtropical climate, and generations of dedicated farmers; and -Whereas, aviation has played a central role in the county's history and development, most notably through the Vero Beach Airport, which began service in the 1930s and served as a Naval Air Station during World War II, training naval aviators and contributing to the defense of our nation; and -Whereas, the legacy of sports and civil rights also runs deep in Indian River County, where the Brooklyn Dodgers established their spring training facility at Historic Dodgertown in Vero Beach in 1948— ushering in an era of integrated baseball in the South, and serving as the spring training home of Jackie Robinson, whose courage and talent helped break the color barrier in Major League Baseball and inspired change throughout generations; and -Whereas, Indian River County is home to some of Florida's most pristine and cherished natural resources, including its white -sand beaches, vibrant coastal communities, and the Pelican Island National Wildlife Refuge—the first national wildlife refuge in the United States—symbolizing a century -long commitment to conservation and environmental stewardship; and `-Whereas, over the past 100 years, Indian River County has grown into a vibrant and resilient community, blending the charm of its rural and agricultural heritage with innovation in business, the arts, education, and public service, while maintaining its deep connection to land, water, and people. Wow, Therefore, be it Proclaimed by the Board of County Commissioners of Indian River County, FCor%cfa, that June 29, 2025, shall be recognized as: INDIAN RIVER COUNTY CENTENNIAL DAY and we extend our deepest appreciation to all who have shaped its past and continue to build its future. Let this proclamation stand as a tribute to the enduring spirit, natural beauty, and proud legacy of Indian River County as it embarks on its second century. Adopted this 1711 day of June, 2025. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Deryl Loar, Vice Chairman Joseph H. Earman Susan Adams Laura Moss Indian River County, Florida * * MEMORANDUM �10y' File ID: 25-0652 Type: Minutes TO: The Honorable Board of County Commissioners THROUGH: Clerk to the Board FROM: Randi Wardlow, Recording Secretary DATE: May 22, 2025 SUBJECT: Regular Meeting Minutes of April 22, 2025 STAFF RECOMMENDATION Approve Indian River County, Florida Page 1 of 1 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 Printed on 6/12/2025 powered by LegistarT 11 6,6 Indian River County Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov MEMORANDUM File ID: 25-0656 Type: Minutes Meeting Date: 6/17/2025 TO: The Honorable Board of County Commissioners THROUGH: Clerk to the Board FROM: Shauna James, Recording Clerk DATE: June 10, 2025 SUBJECT: Regular Meeting Minutes of May 06, 2025 STAFF RECOMMENDATION Approve Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by LegistarTM 12 Indian RiverZ62ty Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov * MEMORANDUM �ORIOA File ID: 25-0614 Type: Informational Report Meeting Date: 6/17/2025 TO: The Honorable Board of County Commissioners THROUGH: Clerk to the Board FROM: Jacqueline Rizzo, Deputy Clerk DATE: May 30, 2025 SUBJECT: Request for approval of change in rate used to capitalize allowance for funds used during construction (AFUDC) from 6.76% to 6.89%, effective January 1, 2025, by the Florida Power & Light Company is available for review in the Office of the Clerk to the Board Office. STAFF RECOMMENDATION Information Only Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by Legistar � 13 ORDER NO. PSC -2025 -0176 -PAA -EI DOCKET NO. 20250041 EI PAGE 2 FPL requested an increase in its AFUDC rate from 6.76 percent to 6.89 percent. Rule 25- 6.0141(3), F.A.C., Allowance for Funds Used During Construction, provides the following guidance: (3) The applicable AFUDC rate will be determined as follows: (a) The most recent 13 -month average embedded cost of capital, except as noted below, will be derived using all sources of capital and adjusted using adjustments consistent with those used by the Commission in the utility's last rate case. (b) The cost rates for the components in the capital structure will be the midpoint of the last allowed return on common equity, the most recent 13 -month average cost of short-term debt and customer deposits, and a zero cost rate for deferred taxes and all investment tax credits. The cost of long-term debt and preferred stock will be based on end of period. cost. The annual percentage rate must be calculated to two decimal places. In support of its requested AFUDC rate of 6.89 percent, FPL provided its calculations and capital structure in Schedules A and B attached to its request. We reviewed the schedules and determined that the proposed rate was calculated in accordance with Rule 25-6.0141(3), F.A.C. The requested increase in the AFUDC rate is due primarily to an increase in the common equity balance which increased the weighted average cost of equity by 10.6 basis points, and an increase of 3.6 basis points in the weighted average cost of long-term debt, offset by a decrease of one basis point in the weighted average cost of short-term debt. The cost rate for long-term debt increased from 4.46 percent in 2023 to 4.53 percent in 2024. In its calculation, the Company appropriately used the mitt -point return on equity of 10.8 percent, which was approved by us in Order No. PSC -2022 -0358 -FDF -EI? H. Appropriate Monthly Compounding Rate FPL requested a monthly compounding rate of 0.005568 to achieve an annual AFUDC rate of 6.89 percent. In support of the requested monthly compounding rate of 0.005568, the Company provided its calculations in Schedule C attached to its request. Rule 25-6.0141(4)(x), F.A.C., provides the following formula for discounting the annual AFUDC rate to reflect monthly compounding: M=[((1+A/100)1/12)-1] x 100 Where: M = Discounted monthly AFUDC rate. 'Order No. PSC-2022-0358-FUF-F,i, issued October 21, 2022, in DocW No. 24210015-4 hr re. Pautionfir mte r"nma re by Florida Po r & Light Company. � � - 2 ORDER NO. PSC -2025 -0176 -PAA -El DOCKET NO. 20250041 -El PAGE 3 A = Annual AFUDC rate. The rule also requires that the monthly compounding rate be calculated to six decimal places. We reviewed the Company's calculation and determined it was derived in accordance with Rule 25-6.0141(4), F.A.C., as presented in Attachment 2. Therefore, we find a monthly compounding AFUDC rate of 0.005568 shall be approved. FPL's requested AFUDC rate was calculated using the most recent 13 -month average capital structure for the period ended December 31, 2024, Rule 25-6.0141(6), FA.C., provides that: No utility may charge or change its AFUDC Me without prior Commission approval. The now AFUDC rate will be effective the month following the end of the 12 -month period used to establish that rate and may not be retroactively applied to a previous fiscal year unless authorized by the Commission. The Company's requested effective date of January 1, 2025, complies with the requirement that the effective date does not precede the period used to calculate the rate, and therefore, shall be approved. Based on the foregoing, it is ORDERED by the Florida Public Service Commission that Florida Power & Light Company's AFUDC rate shall be increased from 6.76 percent to 6.89 for the reasons set forth herein. It is further ORDERED that Florida Power & Light Company's monthly compounding rate shall. be changed to 0.005568. It is further ORDERED that Florida Power & Light Company's revised AFUDC rate shall be effective January 1, 2025, for all purposes. It is further ORDERED that the provisions of this Order, issued as proposed agency action, shall become final and effective upon the issuance of a Consummating Order unless an appropriate petition, in the form provided by Rule 28-106.201, Florida Administrative Code, is received by the Commission Clerk, 2540 Shumard Oak Boulevard, Tallahassee, Florida 32399-0850, by the close of business on the date set forth in the "Notice of Further Proceedings" attached hereto. It is further ORDERED that in the event this Order becomes final, this docket shall be closed. (3 -3 ORDER NO. PSC -2025 -0176 -PAA -EI DOCKET NO. 20250041 EI PAGE 5 NOTICE OF FURTHER PROCEEDINGS OR JUDICIAL REVIEW The Florida Public Service Commission is required by Section 120.569(1), Florida Statutes, to notify parties of any administrative hearing that is available under Section 120.57, Florida Statutes, as well as the procedures and time limits that apply. This notice should not be construed to mean all requests for an administrative hearing will be granted or result in the relief sought. Mediation may be available on a case-by-case basis. If mediation is conducted, it does not affect a substantially interested person's right to a hearing. The action proposed herein is preliminary in nature. Any person whose substantial interests are affected by the action proposed by this order may file a petition for a formal proceeding, in the form provided by Rule 2&105.241, Florida Administratir-e Code. This petition must be received by the Office of Commission Clerk, 2540 Shumard Oak Boulevard, Tallahassee, Florida 32399-N5O, by the close of business on lune 19, 2025. In the absence of such a petition, this order shall become final and effective upon the issuance of a Consummating Order. Any objection or protest filed in this/these docket(s) before the issuance date of this order is considered abandoned unless it satisfies the foregoing conditions and is renewed within the specified protest period. i3'5 ORDER NO. PSC -2025 -0176 -PAA -El DOCKET NO. 20250041 -El PAGE 6 FLORIDA POWER & LIGHT COMPANY Attachment I CAPITAL STRUCTURE USED FOR THE REQUESTED AFUDC RATE AS OF DECEMBER 31, 2024 WEIGHTED JURISDICTIONAL CAPITAL COST OF COST OF CAPITAL COMPONENTS AVERAGE RATIO CAPITAL CAPITAL COMMON EQUITY $32,654,755,304 49.44% 10.90% 5.34% LONG-TERM DEBT $21,236,556,325 32.16% 4.53% 1.45% SHORT-TERM DEBT $873,137,043 1.32% 5.99%* 0.08% CUSTOMER DEPOSITS $556,565,491 0.84% 2.14%* 0.02% DEFERRED INCOME TAXES $7,389,828,130 11,19% 0.00% 0.00% FAS 109 DEFERRED INC. TAX $2,520,179,889 3.82% 0.00% 0.00% INVESTMENT TAX CREDITS $814,358,373 1.23% 0.00% 0.00% TOTAL 100.00% 6,89% $66,045,M,555 13 -MONTH AVERAGE 1� --v ORDER NO. PSC -2025 -0176 -PAA -El DOCKET NO. 20250041 -El Attachment 2 PAGE 7 FLORIDA POWER & LIGHT COMPANY METHODOLOGY FOR COMPOUNDING AFUDC RATE AS OF DECEMBER 31, 2024 CONI PANYASFILE I) INION't'lls AFUDC BASE MONTHLY AFUDC RATE CUMULATIVE AFUDC RATE 1 1.000000 0.005568 0.005568 2 1.005568 0.005599 0.011167 3 1.011167 0.005630 0,016797 4 1.016797 0.005662 0.022459 5 1,022459 0,005693 0.028152 6 1.028152 0.005725 0.033877 7 1,033877 0.005757 0,039633 8 1.039633 0,005789 0.045421 9 1.045422 0.005821 0.051242 10 1.051243 0.005853 0.057096 11 1.057096 0.005886 0.062981 12 1.062982 0.005919 0,068900 Annual Rate (R) = 0.068900 Monthly Rate = ((1+R)^(1/12))-1 = 0.005568 LocaliQ Florida GANNETT AFFIDAVIT OF PUBLICATION Kathy Charest Indian River County Planning 1801 27 Th Street Vero Beach FL 32960 STATE OF WISCONSIN, COUNTY OF BROWN Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Advertising Representative of the Indian River Press Journal/St Lucie News Tribune/Stuart News, newspapers published in Indian River/St Lucie/Martin Counties, Florida; that the attached copy of advertisement, being a Legal Ad in the matter of Govt Public Notices, was published on the publicly accessible websites of Indian River/St Lucie/Martin Counties, Florida, or in a newspaper by print in the issues of, on: 06/01/2025 Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes. Subscribed and s orn to before me, the legal clerk, who is personally kn n t me, on 0j/0 025 My commission expires Publication Cost: $154.88 Tax Amount: $0.00 Payment Cost: $154.88 Order No: 11342773 # of Copies: Customer No: 1125971 0 PO #: LSAR0303780 THIS IS NOT AN INVOICE! Please do not use this form forptpment remittance. KAITLYN FLTY Notary Public State of Wisconsin PO Box 631244 Cincinnati, OH 45263-1244 RECEIVED JUN 0 9 2025 Indian River County Planning & Development Service: Page 1 of 2 Pi NOTICE OF INTENT - PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Indian River County, Florida, will .conduct a Public Hearing to cons�iider adoption of a proposed ordinance entitled: AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA AUTHORIZING A TEMPORARY MORATORIUM FOR ONE (1) YEAR, WITHIN THE UNINCORPORATED AREAS OF INDIAN RIVER COUNTY SPECIFIC TO THE OSLO CORRIDOR STUDY AREA PROHIBITING THE FILING, ACCEPTANCE, PROCESS- ING AND/OR CONSIDERATION OF ANY APPLICATION OR REQUEST FOR A ZONING CHANGE OR COMPREHENSIVE PLAN AMEND- ------ —MENT; —PROVIDING--FOR----THE IMPLEMENTATION OF ADMINIS- TRATIVE ACTIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR NONCODIFICATION AND SCRIVENER'S ERRORS; PROVID- ING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; REPEAL OF CONFLICTING PROVISIONS,AND PROVIDING AN EFFECTIVE DATE The Public Hearing will be held on Tuesday, June 17, 2025, at 9:00 a.m., or as soon thereafter as the matter may be heard, in the County Commission Chambers located on the first floor of Build- ing A of the County Administra- tive Complex, 1801 27th Street, Vero Beach, Florida 32960, at which time interested parties may be heard with respect to the proposed ordinance. The proposed ordinance may be inspected by the public during regular business hours (8:30 a.m. to 5:00 p.m., Monday through Friday) at the Office of the Clerk to the Board of County Commis- sioners-Iocated—on— the -second floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida; or alternatively, the proposed ordinance may be inspected at www.indianriver.gov. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made, which includes testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meeting must contact the County's Ameri- cans With Disabilities Act (ADA) Coordinator at 772-226-1223 at least 48 hours in advance of the meeting. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS JOSEPH E. FLESCHER, CHAIRMAN June 1 2025 LSAR0303780 Indian River County, Florida *.roA MEMORANDUM File ID: 25-0637 Type: Informational Report TO: The Solid Waste Disposal District Board of Commissioners THROUGH: John A. Titkanich, Jr., County Administrator THROUGH: Sean C. Lieske, Director of Utility Services Indian River Court Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 FROM: Jill H. Brown, Recycling Specialist, Solid Waste Disposal District (SWDD) Sue Flak, Recycling Education and Marketing Coordinator, SWDD DATE: June 4, 2025 SUBJECT: SWDD Closures and Collection Service Changes for the 41 of July Holiday BACKGROUND In observance of the 41 of July Holiday, the Main County Landfill and the five Customer Convenience Centers will be closed on Friday, July 4, 2025. In addition, there will be no residential curbside services for recycling, garbage or yard waste on that day. The chart below provides information regarding collection services in unincorporated county and the municipalities. Residents may visit the Indian River County website at: www.indianriver.gov for more information. ANALYSIS Location Garbage Services Recycling Services nincorporat Garbage services will be shifted by one day. Recycling services will be shifted by ed IRC one day. City of Garbage services will be shifted by one day. Recycling services will be shifted by ellsmere one day. City of Garbage services will be shifted by one day. Recycling services will be shifted by Sebastian one day. City of Vero Garbage Services will be on your next scheduled Recycling services will be shifted by Beach service day. one day. Indian River Garbage Services will be on your next scheduled No changes to recycling services. Shores service day. Town of No changes to garbage services. No changes to recycling services. Orchid STRATEGIC PLAN ALIGNMENT Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarTM 14 Infrastructure STAFF RECOMMENDATION Announce Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarTm Is (1) 4-J c (A 4-J Q) U o Q) c M V ro M (A >. LL 4-J C: =3 0 > c 0 0 U LLJ U C: LA -� 0 � � VE on .4-J 0 4-J 'i E M, Q) -C A (A 4-J LA m (A on .4-J L.L 0 of 0 E 0 u 0 (JJ 0 0 E 0 U- y Q _ 00 .mime CE vs.a > � ) ' Z m. W "M L Wt W n; � ry. lo gg C q Y Cori b� .mime CE vs.a > � ) ' Z m. W "M L vs.a > � ) ' Z m. W Dto L Wt W n; � ry. lo gg C q Y > � y �O O m U C6 U N� N •� 'C v f0 U co '^ U N L C Q, ou </7 m g @>d 2 � UA o ami U CO N O c i ty CA y_ OD N.: m U M E r m r O OBD I.i m U wI l 0u2 E cu' `� N +� �, w d o y 0 3 v o m t± V Y N n O H C a O.d a y i qC m t, E o m V N D coL o C C cn o o Q Z S a" cu i=T S9 L C6ca p Ii C m LL d m CC Cc co 0 N co i o O 0 LL 0 O o 0 U O cz U U U � � Indian River County, Florida * * MEMORANDUM �IpA File ID: 25-0617 Indian River County" Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Members of the Board of County Commissioners FROM: Kristin Daniels, Director, Office of Management & Budget DATE: June 2, 2025 SUBJECT: Miscellaneous Budget Amendment 03 BACKGROUND 1. On May 6, 2025, the Board of County Commissioners approved an increase in the Medical Examiner's salary. Exhibit "A" appropriates the additional $10,587 in funding for salary and benefit expenses for the remainder of the current fiscal year from General Fund/Reserve for Contingency. 2. On May 20, 2025, the Board of County Commissioners approved the de -obligation of funding from the Salvation Army's After School Music Education for Children & Youth Program in the amount of $10,000 to be used for future Children's Services needs. Exhibit "A" appropriates the funding from the program to General Fund/Children's Services/Reserve for Contingency. 3. On May 20, 2025, the Board of County Commissioners approved an agreement to upgrade to Public Safety Land Mobile Radio. Exhibit "A" appropriates the $82,198 in additional funding needed from General Fund/Reserve for Contingency. 4. Due to staffing changes and department needs, the County Administrator has authorized mid -year position changes. Exhibit "A" appropriates the additional funding needed in salary and benefit costs from General Fund/Reserve for Contingency and MSTU Fund/Reserve for Contingency. 5. It is necessary to roll over the remaining balance from the Fiscal Year 2023/2024 HUD Grant, ALCOHOPE FL0114L4H092316. Exhibit "A" appropriates expenditures in the amount of $392,461. 6. Additional Customer Convenience Center operation costs were incurred due to Hurricane Milton. These costs are eligible for FEMA reimbursement. Exhibit "A" appropriates the revenue and expense in the amount of $213,458. 7. On November 19, 2024, the Board of County Commissioners approved a rate adjustment for Hurricane Milton debris removal to Ceres Environmental. The County paid its final debris invoice on May 9, 2025. The total additional cost due to the rate adjustment is $152,453. Exhibit "A" appropriates the additional funding needed from General Fund/Reserve for Contingency. Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistar' 18 ANALYSIS N/A BUDGETARY IMPACT This Budget Amendment will increase the County's budgeted revenues and expenses to align with the approved changes. PREVIOUS BOARD ACTIONS N/A POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT Governance OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2024-2025 budget. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Legistar O4 19 RESOLUTION NO. 2025- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2024-2025 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2024-2025 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2024-2025 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2024-2025 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Deryl Loar Commissioner Joseph Earman Commissioner Susan Adams Commissioner Laura Moss Commissioner The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2025. Attest: Ryan L. Butler Clerk of Court and Comptroller as Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners is No APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY 20 Resolution No. 2025 - Budget Office Approval: Exhibit "A" Kristin Daniels, Budget Director Budget Amendment 03 Entry Type Fund/ Department/Account Name Account Number Increase Decrease General Fund/Medical Examiner/Medical 00190727-033120 $10,587 $0 1. Expense Services General Fund/Reserve for Contingency 00119981-099910 $0 $10,587 General Fund/Children's Services/Salvation 00112869-088816 $0 $10,000 2. Expense Army - After School Music General Fund/Children's Services/Reserve for 00112869-099910 $10,000 $0 Contingency General Fund/Communications/Tower Capital 00110719-066495 $82,198 $0 3. Expense Outlay General Fund/Reserve for Contingency 00119981-099910 $0 $82,198 General Fund/Human Services/Regular 00121164-011120 $15,125 $0 Salaries General Fund/Human Services/Social Security 00121164-012110 $938 $0 General Fund/Human Services/Medicare 00121164-012170 $220 $0 General Fund/Human Services/Worker's 00121164-012140 $22 $0 Compensation General Fund/Human Services/Insurance 00121164-012130 $4,613 $0 General Fund/Human Services/OPEB 00121164-012160 $50 $0 General Fund/Human Services/Retirement 00121164-012120 $2,062 $0 General Fund/Reserve for Contingency 00119981-099910 $0 $23,030 4. Expense MSTU Fund/Natural Resources/Regular 00423137-011120 $15,939 $0 Salaries MSTU Fund/Natural Resources/Social 00423137-012110 $988 $0 Security MSTU Fund/Natural Resources/Medicare 00423137-012170 $231 $0 MSTU Fund/Natural Resources/Worker's 00423137-012140 $23 $0 Compensation MSTU Fund/Natural Resources/Insurance 00423137-012130 $5,666 $0 MSTU Fund/Natural Resources/OPEB 00423137-012160 $63 $0 MSTU Fund/Natural Resources/Retirement 00423137-012120 $2,172 $0 MSTU Fund/Reserve for Contingency 00419981-099910 $0 $25,082 Revenue HUD Grants/ALCOHOPE FL0114L4H092316 136033-331601-24804 $392,461 $0 5. Expense HUD Grants/ALCOHOPE FL01141-41-1092316 13616364-036730-24804 $392,461 $0 1 of 2 21 Resolution No. 2025 - Budget Office Approval: Exhibit "A" Kristin Daniels, Budget Director Budget Amendment 03 Entry Type Fund/ Department/Account Name Account Number Increase Decrease Revenue SWDD/FEMA Grant 411033-331058 $213,458 $0 6. Expense SWDD/Landfill/Other Professional Services/ 41121734-033190-25001 $213,458 $0 Hurricane Milton General Fund/Landfill/Other Contractual 00121734-033490-25001 $152,453 $0 7. Expense Services - Hurricane Milton General Fund/Reserve for Contingency 00119981-099910 $0 $152,453 2 of 2 22 Indian River Co Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov MEMORANDUM File ID: 25-0639 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Members of the Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Kristin Daniels, Director, Office of Management & Budget DATE: June 4, 2025 SUBJECT: Request for Ratification of the Florida Department of Law Enforcement FY24 Edward Byme Memorial Justice Assistance Grant (JAG) Program BACKGROUND Indian River County has been notified by the Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants, that $53,327.00 has been allocated in grant funds for FY 2024 Justice Assistance Grant (JAG) Countywide Program. On June 3, 2025, Joseph E. Flescher, Chairman of the Board of County Commissioners, executed the FDLE Certificate of Participation on behalf of the Board. ANALYSIS N/A BUDGETARY IMPACT N/A PREVIOUS BOARD ACTIONS N/A POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT Public Safety OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarT"' 23 Staff recommends that the Board of County Commissioners ratify the Chairman's action in executing the Certificate of Participation. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Legistarl" 24 CERTIFICATE OF PARTICIPATION Edward Byrne Memorial Justice Assistance Grant (JAG) Program Mr. Cody Menacof Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Menacof: This letter provides notification that the Indian River County Board of Commissioners ✓ Accepts _Declines to serve as the coordinating unit of government for the Florida Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide Program. I understand, for the purposes of the JAG Countywide Program, the county can only request and approve applications for eligible subrecipients. In order to meet eligibility requirements, the county, and each organization or agency identified through the 51 % planning process (as provided by Florida Administrative Code, Chapter 11 D-9.002), must be able to document compliance with the following requirements prior to receiving a subaward: • 2 C.F.R. Part 25—Universal Identifier and System forAward Management (SAM) Requirements • 8 U.S.0 §1373 & 1644—Communication Between Governments and the Immigration and Naturalization Service • 28 C.F.R. Part 42—Nondiscrimination; Equal Employment Opportunity; Policies and Procedures • 2 C.F.R. §200.318-327—Federal Procurement Standards • 2 C.F.R Part 200.300-309—Standards for Financial and Program Management For purposes of coordinating the preparation of application(s) for grant funds with the Office of Criminal Justice Grants, the following individual is designated as County Coordinator for the county's FY24 JAG Countywide subawards: Name: KRISTIN DANIELS Agency: INDIAN RIVER COUNTY Title: BUDGET DIRECTOR Address: 1801 27TH STREET Email: KDANIELS@INDIANRIVER.GOV City: VERO BEACH Phone: 772-226-1214 Zip: 32960 I acknowledge and understand the responsibility placed upon the county to ensure grant funds are used for improving criminal justice and subawards, as identified through the 51% process, are only approved to eligible subrecipients. ,'f C 0 ti�,'w. Sincerely, 'rte • i Chair (.- ndian River County Board of C6m3 ilSSfOt7 ��• � R�QUt iT `1:���f�• Rule Reference 11 D-9.006 OCJG-024 (Rev. March 2021) 25 26 9� Indian River County Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 * * indianriver.gov ioA MEMORANDUM File ID: 25-0641 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Members of the Board of County Commissioners FROM: Kristin Daniels, Director, Office of Management & Budget DATE: June 4, 2025 SUBJECT: Fourth of July Firework Display Funding BACKGROUND For many years, Indian River County has provided assistance in funding Fourth of July firework displays in the City of Vero Beach and the City of Sebastian. The City of Vero Beach has requested a contribution in the amount of $5,000. The City of Sebastian has requested a $2,500 contribution. ANALYSIS N/A BUDGETARYIMPACT Funding in the amount of $7,500 is currently budgeted and available for the firework displays in the MSTU Fund/Recreation/Special Events account, number 00410872-041110. PREVIOUS BOARD ACTIONS N/A POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT Quality of Life OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Staff recommends that the Board of County Commissioners approve funding the firework displays for the City of Sebastian in the amount of $2,500 and the City of Vero Beach in the amount of $5,000. Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by Legistar' 27 City of Vero Beach Recreation Department 2266 14th Avenue Vero Beach, FL 32960 Phone: (772) 978-47500 E-mail: recreation@covb.org — www.covb.org To: Rhonda Zirkle, Office of Management and Budget, Indian River County, FL From: Jim O'Connell, Director of Recreation, City of Vero Beach Subject: Contribution Towards Event/Fireworks for the 4th of July Date: May 27, 2025 On behalf of the City of Vero Beach, we would like to formally request that the Indian River County Board of County Commissioners provide a contribution towards the event and fireworks display that is scheduled for the 4th of July at Riverside Park. The event has been a great success for many years, and we truly appreciate the contribution. We are once again asking for a contribution of $5000, which will be matched by the City of Vero Beach. Without an increase in assistance from the county, we may not be able to continue to put on this great event. Thank you for your consideration. if CITY OF 63.515 CITY OF SEBASTIAN seacoast TIE5f n; • 112100 670 1225 MAIN STREET NATIONAL BANK SEBASTM ROME. 32954 Ar-0 SEBASTIAN, FL 32958 HONEOFP8JrANISI.AM GENERAL ACCOUNT VENDB z .; o 9-72KiDikyo 2 chEwitipspero . 01 *****14,000 DOLLARS AND NO CENTS PAY Xtreme LLC tPMN9oDAvs 1381 Market Circle #4 Port Charlotte FL 33953 TO THE ORDER OF MP TWO SIGNATURES REQUIRED 112100 11 ° 11210011' 406 700 5 158i: 43 2? LO 388111 ° QP ;ITY OF SEBASTIAN SEBASTIAN. FL 32958 '•'g19SIER INVOICE DATE INVOICE NUMBER INVOICE DESCRIPTION ( NET INVOICE AMOUNT PO NO, 03/14/25 25-149 Fireworks for 2025 4th of 14,000.00 11175 169177 14, 00470-0- 112100- 29 otrutitlelEX 1381 Market Circle #4 Port Charlotte, FL 33953 Phone 800-695-97391 Cell 865-560.6087 2025 Nicolel®Xtremesoecialeffects.com I www.xtrerresPecialeffects.cOiti To: City of Sebastian 312 1 INVOICE INVOICE # 25-149 FOR: July 4th, 2025 Fireworks DATE March 141, Description AMPlint July 4`42025 Fireworks n $28,000.00 Deposit 50% due now Late fee of 10% implemented after 3-30-2025 Remaining Balance Due June 25t', 2025 Late fee of 10% implemented after 6-25-2025 Total: Make all checks payable to Xb me FX LLC Pavtrr-it is due or =tr before 3=30.2025 If you have any questions concerning this Invoke, contact Nicole Johnson 1865 -M -M7 NicolelONtremesoecialeffects.com hi in $14,000.00 $1,400,00 $14,000.00 $1,400.00 $14,000.00 Indian River County, Florida * * MEMORANDUM File ID: 25-0619 TO: THROUGH: FROM: DATE: SUBJECT: Type: Consent Staff Report Board of County Commissioners John A. Titkanich, Jr., County Administrator Jennifer W. Shuler, County Attorney June 2, 2025 �o Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 Reimbursement Resolution for Sandridge Golf Club New Clubhouse BACKGROUND On March 27, 2025, the Board of County Commissioners awarded a bid for construction of the Sandridge Golf Club New Clubhouse. In addition, the Board directed staff to secure sufficient construction bond financing to complete the project, which is not expected to exceed $13,000,000 in aggregate principal amount. The County has engaged Mark Mustian of Nabors, Giblin, & Nickerson to act as bond and disclosure counsel. The attached resolution is the first step in the bond process. In this resolution, the Board declares its intent to issue tax- exempt debt to reimburse the County the costs and expenditures coming from the Golf Course Fund for the new clubhouse construction. The resolution is necessary to comply with Treasury Regulations Section 1.150-2. BUDGETARY IMPACT On March 27, 2025, the Board of County Commissioners awarded a bid for construction of the Sandridge Golf Club New Clubhouse in the amount of $12,321,082.40. To fully fund this project funding may be required to come from a combination of fund balance (cash) and the issuance of debt. The final funding strategy/plan will be brought back before the Board for approval. STRATEGIC PLAN ALIGNMENT Quality of Life STAFF RECOMMENDATION The County Attorney's Office recommends that the Board approve the attached resolution. Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by LegistarTm 31 RESOLUTION NO. 2025- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA WITH RESPECT TO REIMBURSEMENT OF CERTAIN COSTS AND EXPENDITURES RELATING TO CAPITAL IMPROVEMENTS IN AND FOR INDIAN RIVER COUNTY, FLORIDA. WHEREAS, the Board of County Commissioners of Indian River County, Florida (the "County") will incur various costs and expenditures relating to certain capital costs associated with improvements relating to recreational facilities within the County; and WHEREAS, the County has determined it is in its best interest to reimburse a portion of such costs from proceeds of tax-exempt debt; and WHEREAS, the United States Department of Treasury has issued various regulations in regard to reimbursement of governmental costs through the issuance of tax-exempt debt; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: SECTION 1. It is the intent of the County to reimburse various costs and expenditures relating to the acquisition of certain capital costs associated with improvements within the County. The County reasonably anticipates that it will pay for such costs and expenditures from amounts in the County's golf course fund. It is reasonably expected that reimbursement of such costs and expenditures shall come from the issuance of tax-exempt debt which is not expected to exceed $13,000,000 in aggregate principal amount. It is currently the intention of the County to principally secure such tax-exempt debt by a covenant to budget and appropriate non -ad valorem revenues of the County. The expenditures to be reimbursed shall be consistent with the County's budgetary and financial policy as being the type of expenditures which shall be paid on a long-term basis. SECTION 2. The County shall comply with all applicable law in regard to the public availability of records of official acts (i.e., adoption of this resolution) by public entities such as the County, including making this resolution available to public inspection. SECTION 3. It is the intent of this resolution to meet the requirements of Treasury Regulations Section 1.150-2 and to be a declaration of official intent under such Section. SECTION 4. This resolution shall take effect immediately. 32 RESOLUTION NO. 2025 - This Resolution was moved for adoption by Commissioner and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Jospeh E. Flescher Vice Chairman Deryl Loar Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2025. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA ATTEST: Ryan L. Butler, Clerk of Court and Comptroller Un Deputy Clerk Approved as to form and legal sufficiency: By: Jennifer W. Shuler, County Attorney Jospeh E. Flescher, Chairman 33 Indian River County Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 * * indianriver.gov .�A MEMORANDUM File ID: 25-0613 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: The Honorable Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator Cindy Emerson, Community Services Director FROM: Michelle Wagner, Genealogy Librarian, Chairperson - IRC Centennial Celebration DATE: June 17, 2025 SUBJECT: Acceptance of Amended Sponsorship from Cleveland Clinic for Centennial Celebration BACKGROUND On June 29, 1925, Indian River County, a subsidiary of the State of Florida, was formed. In observation of this momentous occasion the County desires to hold a celebration for the 100 -year anniversary January 2025 through June 2025. Events will be scheduled and held throughout the County along with a history fair and parade. There will also be an event honoring the pioneer families (those that have resided in Indian River County since 1925). On December 17, 2024, the Board of County Commissioners approved acceptance of a $10,000 sponsorship. These funds were never received and Cleveland Clinic has indicated they would like to amend their sponsorship to $5,000 (Manatee), which includes the following benefits: CCIRH recognition on the Centennial website. CCIRH social media recognition as sponsor of the Event. Two (2) Centennial pole flags to be hung in Vero Beach of Sebastian with CCIRH logo. Five (5) yard signs showing CCIRH support for the Event. Four (4) Swag bags containing Centennial memorabilia. ANALYSIS N/A BUDGETARYIMPACT Revenues for this sponsorship, in the amount of $5,000, will be deposited into the General Fund/Sponsorships/Centennial Celebration account, number 001038-366111-24022. Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarTM 34 Account Name Account Number Amoun General Fund/Sponsorships/Centennial Celebration 001038-366111-24022 $5,000 PREVIOUS BOARD ACTIONS The Board of County Commissioners previously approved acceptance of the sponsorship at $10,000 on December 17, 2024. POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT Quality of Life OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Staff respectfully recommends that the Board of County Commissioners approves the agreement with Cleveland Clinic, authorizes the Chairman of the Board or a designee to execute the amended agreement and accepts the $5,000 donation. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Legistarl" 35 This page needs to be retained with the Agreement at all times. This page is for information purposes only and not part of the Agreement. Please return a fully executed copy of the Agreement to CMSevents@ccf.org COMPANY INFORMATION COUNTY OF INDIAN RIVER - BOARD OF COUNTY COMMISSIONERS 1801 27TH STREET VERO BEACH, FL 32960 CONTRACT INFORMATION - .. .. Contract ID: 487 Master Agreement Number: 4318813 Dept Reference No.: Contract Description: AMENDMENT TO THE SPONSORSHIP SERVICES AGREEMENT - MODIFY THE SPONSORSHIP DATES AND CHANGE DOLLAR AMOUNT - UPDATE AMOUNT FROM 10K TO 5K Institute: Regional Hospital Submitting Dept: MARKETING Dept Contact: GABRIELLE MIELZ LEGAL TEAM INFORMATION Attorney: SHAWN NETTLES Paralegal: DESPINA STARAKIS Contract approved as to form for: 4328687 Attorney: NETTLES, SHAWN By: Starakis, Despina Date: 5/1/2025 5:01:00 PM W Docusign Envelope ID: DA3FE4F5-F342-4945-ABB4-BEED2F41C301 AMENDMENT To SPONSORSHIP SERVICES AGREEMENT This Amendment (this "Amendment") is entered into by and between Indian River Memorial Hospital, Inc., d/b/a Cleveland Clinic Indian River Hospital, an Florida non-profit corporation, with its primary place of business at 1000 3611' Street, Vero Beach, Florida 32960, hereinafter referred to as CX)C En, and County of Indian River Board of County Commissioners, with its primary place of business at 1801 27111 Street, Vero Beach, FL 32960, hereinafter referred to as ("Agency"). This Amendment shall be effective as of April 29, 2025 (the "Amendment Effective Date"). WHEREAS, CCIRH and Agency entered into that Certain Sponsorship Services Agreement dated as of February 10, 2025 ("Agreemenf') pursuant to which CClRH agrees to sponsor the Agency's events, as more fully set forth in the Agreement. WHEREAS, the parties desire to amend the Agreement to revise the sponsorship dates and modify the financial terms of the Agreement. NOW THEREFORE, in consideration of the mutual promises set forth below, the parties agree as follows: A. "Exhibit A" of the Agreement is hereby deleted and replaced in its entirety by "Exhibit A" attached hereto and incorporated hereinby reference.. . . B. Capitalized Terms, Ratification, No Other Changes. All capitalized terms not specifically defined herein shall have the same meaning as defined within the Agreement. This Amendment does not, and shall not be construed to modify any term or condition of the Agreement other than those specific terms and conditions expressly referenced in this Amendment. Except as herein provided, the Agreement is hereby ratified in full and shall remain unchanged and in full force and effect. In the event of any inconsistency or discrepancy between the Agreement and this Amendment, the terms and conditions set forth in this Amendment shall control. C. Execution. This Amendment constitutes the legal, valid and binding obligation of the parties enforceable in accordance with its terms. This Amendment maybe executed in counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Delivery of an executed counterpart of this Amendment may be made by facsimile or other electronic transmission. Any such counterpart or signature pages sent by facsimile or other electronic transmission shall be deemed to be written and signed originals for all purposes, and copies of this Amendment containing one or more signature pages that have been delivered by facsimile or other electronic transmission shall constitute enforceable original documents. IN WITNESS HEREOF, the parties have executed this Amendment as of the Amendment. Effective Date fust above written. INDIAN RIVER MEMORIAL. HOSPITAL, INC., D/B/A Signed Vb CLEVEL LINK l� IAN RIVER HOSPITAL BY: NAmE: INDIAN RIVER BOARD OF COUNTY CONBUSSIONERS BY: NAME: Docusign Envelope ID: DA3FE4F5-F342-4945-ABB4-BEED2F4lC301 EXHIBIT A Sponsorship by Cleveland Clinic Indian River Hospital ("CCIRII" or "Sponsor") Surfin' Turtle Sponsor: S5,000 Event: Indian River County Centennial Celebration Date: April l; 2025 -June 30, 2025 Sponsorship Benefits: • CCIRH recognition on the Centennial website. • CCIRH social media recognition as sponsor of the Event 9 .. Foie (4) Centennial pole flags to be hung in Vero Beach of Sebastian vvih.lMH logo. • Ten (10) yard signs showing CCIRH support for the Event, • Eight (8) Swag bags containing Centennial memorabilia. 38 0 docusign Certificate Of Completion Envelope Id: DA3FE4F5-F342-4945-ABB4-BEED2F416301 Status: Sent Subject: Complete with Docusign: Agreement(APPROVED) - 4328687 - COUNTY OF INDIAN RIVER - BOARD OF COUNT... Source Envelope: Document Pages: 3 Signatures: 1 Envelope Originator.. Certificate Pages: 5 Initials: 0 Gabrielle Mielz AutoNav: Enabled 3050 Science Park D" Envelopeld Stamping: Enabled Beachwood, OH 44122 Time Zone: (UTC -05:00) Eastern Time (US $ Canada) mielzg@ccf.org IP Address: 10.101.81.73 Record Tracking Status Status: Original Holder: Gabrielle Mielz Location: Docusign 5/1/2025 5:18:41 PM mielzg@ccf.org Status Signer Events Kellie Hensley henslek3@ccf.org Regional Sr. Director of Community Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Michelle Wagner mwagner@indianriver.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 5/12/2025 10:59:48 AM ID:fc24bfab-5805-43d7-a9c4-7820f3d65edd Signature (—Signed V LL[(tt, Nun S�c AF04AD932A624C! Signature Adoption: Pre -selected Style Using IP Address: 73.56.92.245 Signed using mobile Timestamp Sent: 5/1/2025 5:19:30 PM Viewed: 5/5/2025 7:12:02 AM Signed: 5/5/2025 7:12:52 AM Freeform Signing Sent: 5/5/2025 7:12:53 AM Viewed: 5/12/2025 10:59:48 AM In Person Signer Eve is 9 Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestam fW e e &ry- ven Status mes a Carbon Copy Events Status Timestamp-- Gabrielle Mielz mielzg@ccf.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Law Department CMSEvents@ccf.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Jenn Eubanks eubankj@ccf.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Notary Events Signature Envelope Summary Events Status Envelope Sent Hashed/Encrypted Certified Delivered Security Checked Payment Events Status Electronic Record and Signature Disclosure Timestamp Timestamp Timestamp T'mestamps 5/1/2025 5:19-.30. 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By selecting the check -box next to `I agree to use electronic records and signatures', you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify CCF - Florida Marketing as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by CCF - Florida Marketing during the course of your relationship with CCF - Florida Marketing. 43 Indian River County, Florida MEMORANDUM File ID: 25-0645 Type: Consent Staff Report TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator David Johnson, Director of Emergency Services FROM: Stephen R. Greer, Assistant Fire Chief of EMS Department of Emergency Services 9 r Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 DATE: June 2, 2025 SUBJECT: Request Use of Proceeds from the Opioid Settlement to Begin the Medically Assisted Treatment (MAT) Program in Cooperation with Southeast Florida Behavioral Health Network (SEFBHN) BACKGROUND On January 9, 2024, the Board authorized staff to participate in the CORE Program from the Opioid Class Action Lawsuit Settlement Fund Allocation. SEFBHN approached the County this year regarding funding to establish a medically assisted treatment (MAT) program. County (ESD) staff submitted a budget to them for their consideration, to which they approved moving forward and obtaining equipment. ANALYSIS To establish a medically assisted treatment program, the County (ESD) needs to procure several items, which are standard throughout the County's Fire Rescue System. Specifically, three (3) Stryker Lifepak Monitors and three (3) Lucas Chest Compression devices will be purchased through Saviik. Additionally, two (2) Knox Box medical vaults will be purchased from the manufacturer, and ten (10) radios will be purchased from Communications International. Item Price Quantity Total Cost ifepak Monitor 58,736.12 3 176,208.36 Lucas Devices 21,159.56 3 63,478.69 Knox Boxes 2,161.00 2 4,322.00 Radios 54,620.45 6 27,722.70 Mobile Radios 4,736.88 4 18,947.52 Total 290,679.27 BUDGETARYIMPACT Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarTM' Funds for the purchase will come from the following accounts and will be 100% reimbursed from the Southeast Florida Behavioral Network. ACCOUNT NAME ACCOUNT# AMOUNT Emergency Services/District Fire Rescue Other Op 11412022-035290 $50,992.22 Emergency Services District/Fire Rescue/ Mach/Equ 11412022-o66490 1 $239,687-05�j PREVIOUS BOARD ACTIONS On June 15, 2021, the Indian River County Board of County Commissioners approved a proposed memorandum of Understanding ("MOU") with the State of Florida Attorney General's Office that serves as the allocation agreement between the State of Florida and the local governments on the settlement of various opioid cases. POTENTIAL FUTURE BOARD ACTIONS Additional equipment will be forthcoming to be approved in the upcoming 2025-2026 Fiscal Year. STRATEGIC PLAN ALIGNMENT Public Safety OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Staff recommends the Board authorize the Procurement Division to issue purchase orders for the listed items and authorize the Department to pursue reimbursement of the expenses from the Southeast Florida Behavioral Network under the CORE Program. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by l_egistar'TM 45 AMENDMENT `# 601 THIS AMENDMENT, entered into between Southeast Florida Behavi6ral Health Network Inc., (SEFBHN hereinafter refer iia ss the: wM the Indian River 1. ounhoard of C Co>li�tlonere arp Ea.dto as the "Provider, amends agreemenit �)� The purpose of this amendment is to fdrmalize an agreement between the Indian River County Baatd. of Gcwcs#y C nr Toners (IRCSO.CC.) and Southeast Florida Behavioral Health Network, Inc, (SEFSH114j which r l H fias rsW W l Fl$liN to administer the t o Qualified County services: o ' w effective. ful Wk. FY 23/24 remains $1,641A44,0FY 244 will b000m& Sj,.j31.; 1ft*nd,,, the now agreement value will become ,$2 rii? 4.81 ASI, I. Pas 11-41 Service Agreement, are hereby def d in their entirety.: Revised Pages .14, SIEFB4N Contract, are hereby inserted in 1114ii thereof, and attached hereto. 2. Pages 7-14,, Attachment A; Scopoof Services, are hereby deleted IN O*w at Revised $-AiAttachment A,, Sa"p-ttServicei, are hereby inserted. 1 and attached 6etoti 46 IN WITNESS THEREOF, the parties hereto hese a d #us 2 page amendment to be DEt A- .; lil" This Amended and Restated Service Agreements i WMn OOVWAUM Floriclei Behavioral Health Networlc�lErte.k tter,�inafter.; �E,, ti# County Burd of County t;,,6mmissloners ,,. effective July It2023 until September 30; WHIEREAS� the parties entsied into a $ervice AgreOMOM ftt was effectivwOn July 1, 2023 to allocate opioid class no on sethavent fundinglor local services for in(MOIdudle struggling with opiold addictia-tli WHEREAS, theurlly would like SEFBHN to manage a dsfstrl Me settlement funds to SerWw f' fWders and the Cou , has reed a9 BHIy SEFshould be coffipenseted'lbrthis`service pursuant to. a 5% adrhistrative fee on. the opioid settlement funds that are awarded to Vve Countyi WHEREA , the parties would Ake to-,emend amd clarify their roles and responsi .: and have agreed10 enter into this Am~ and .Restate4 Services Agreement for purpose. NOW, THEREFORE the ortles s", a as fistl ms A. Scope of Work to be Performed The :stype of will ends the following areas and armiesi The County has received °ming for services to assist individuals struggling wilt opioid addiction_ WBl has agreed to manage these funds for a 5% adj - Ovolee and distribute them to qualified Service Providers. 48 AMENMAND AGR ' , . . herein incorporated by reference .. .. Service Providers must submit an kwokato StFl3HRl that Indludes a purpose and description of the services perf©rt i. the 'P'rovider shall only invoice for services tt t are specified in ope, of 39f'vice and have been delivered (tuft the agreement PLOW: b, Filsewill Year 24125 The Countywill be awarded 51,31,$+ . for Fiscal YOqIur S11�a5� fgr services rendered asdescribed,inA lmfa#i A, Scope of SerVft. T t wig be released Y Sffi3HN to Pi vidier ion cost reimbu Iasis as approved and s, O between COM a Aou tg and tW hWkQWOWOd cou�y �rv%�s Wig, as A~ describedan Statement* tft, herein incorporated by reference.. (1)CORE Services The County has been awarded JIA O1M0# W -. for services rendered as describedIitt / Scope of Service., These funds will be released by. 815POHN. 10$Wvice Providers on a v6st reimbursement basis for C 8OWjo",fiwdOg,, as further described ,cyst the Statement of'Rinding,, herrn ink-by'reference. (Non-Qualified Services The County has beery~ awarded ,341 :for Fiscal Year 2024I2m, for services rlendered ast tt,� In Attacl?'a A, Scope of Service 'These fonds Oita retained by $E�hil fcrr atiort of the l�tttr�tualified County Services funding,, as furl describ orf s Statement of Funding, hetelln incorporated by reference.. The Ooun was awarded $1.6 844.00 for Fiscal 1(4* 20241 25 to o .services purchased with nariquelifi,�040ties f0ding ( CAs-I NISONQ and, MSONQ Carry Fd±`vvani*. Ho►rtret r;,ift 1� has r tFsted ; Fiorida► Behavioral Health Network, fiS06 manage these fug �x 5% afdministratrVe fee, whiff h21e tp -thy. both partee� ti Southeast Floridan Behavioral Health Network,. Inc.. Will reallocate $1,545,473,00 for the agencies specified: In Attachment. B,, List .of Non- Qualhl ord County Providers,, herein ft"orated byreferenda: The remain 5% $81,341:00, wig biealixated.16 SEWN. for Wodministrative fee as fid. ServiceP'rioCiders shall submit M10, 0 t+0 Bhika inchttiien tl e Service Agreement Agreement No.: AGR75-001 Indian River Counhj Board of County Commissioners 49 2. Data Collection a. Opioid Settlement (OS) pr tiers will I to' ired tQ 1`ep pita dive .ip the Department .through the Fbddi:Opioid IMplementatian #ine Ananca fiii ming System (MRS) system, The lanned.08 data to be Collected tudei diagnosis(es)x demographl Bantu, ser, ice pr i ; WFOHMs.00 ation to pay undert Agreement is wont on ",ova of funding for this project being received from the State of F trough Opioid Settlement against the three largest Pharma 1stdbutot5l McKesson, Cardinal Health and Arnerisot+rceBergen (MW W N I and aft manufacturers Janssen--Phmmaceuticalsi P., and its parer yJai ari Johns (tollec Ovety "J "). �oWOr: tho C Wtaty elf theWO Providert wiN: have a r g . often a tl�L�th+e Stated ,.. oflic of sufficient funding:, If funds become unavailable, provisions of termination will apply a, ooW%in *W iO ioid Recovery ry{'N<l11Mi►ddictian Care ... This agreement will require egM.. ' Department.,of Cdr+ t aft Fatntllesf Guidance iDoeument r GieNordlnated Opioid Recover :} Network of Addiction Care, herein incorporated by reference. Thlb in incorporated guidance docurn tis effective as O ( ober 1, 2013 and', any updates to the guidance docunvmt wflt also be hporated. C. Governing Law and Compliance - 1. Governing Law The validity{ enforceabilitys and interp_nt qd (than t, inoa Attachments, shalt be deterrni'igad anti +gamed 6`the Mauve of gist State of dti 14 _. as well as appiftbib federal laws, T agree that jurisdictiotn for any , action, claire or aitemative dispute reso ubon proceeding regarding this Agrewww"t, service Agreement 3 Agreement No.: AGR75-001 Indian River County Board of County Signers 6fol 1. Notwithstanding anythint in this Agreement * Contrary, the Parties acknid led and agree thateachParty iei0* 10VO_ FlOdds PWWRaiOds t" r f=lurid Contract and under:Chapter 'l'1,, statutes. Nonetheless,: the errert that a ►arty, becomes legally compelled to 416close any of the, C*YAdWW0Prt r q Information (the "Compelled Peer the Cornpewd.platy will po"'W'' vtf tai t with prompt notice thereof so that the offm Pity may seek a proweWe order or other appropriate remedy. In the event that z4h.. ecdve order or ems' remedy is,r obtained by the oefer Party, the Compelled PSE tit' to t f d only that minimum portion of the bim. 'idia, l P'rop.mvtany information 'uv h file Compelled'Party is legally required 10furrllr�lt. 2 Public Records The illegality, w. wriforceability 0: neffectiveness of any provision of this Agreement shall not affect the legality, enforceability, or eof w,''W other provision of this Agreement; If any provision of this > reernot, .:IWIM ap tion th eof tlhall, for any reasvp .and to any extent,. be sdaeMed or unenior t * n eer the remainder of this Agreement t>i the application `the provision to oar Persons, entities or idicumsterices,nor any lofte r i strumi"rd red tp itt A emit ehall be affected thereby, but instead shalt beenforood to mapermitted by law. -4 The following Attachments are incorporated intc s bitreference:, oL A tohm"t A; Scope. et-SOMeAS b" SlaterneM- of Furtrdliing I Authority to Blnd By stna h" below, eachsipa resp' ;end warrants tin` y� authorized enter Into this Agmvnent the respective Party's behalf, and is duty authorized to birxl such Party to ",team applicable to each,. 4L Typewrftn or Mondwritten Prrovfeiilt!tts: Typewrittivili or handwritten proWb #tom o' %e -meat ► # to this Agreement as addenda or riders shall notva d . h provisions are .... . ..... initialed by both signatories to this Agreement's Z Counterparts, Facsimile Execution abd: This Agreemett maybe .executed anddeRverod j in any. nL~ bU�te�, each Of whit h will be deemed an original, but .together will rxmstitute one and the same instrument; and/or (b) by facsimile, In %rte case the instruments so executed and ;delivered shalt be bfcding and effete for Bill purposes„ and At try email *ommunication to the parties identified: In ft- Nil: sem llrt this Agreement are for reference pub only and shall nameaning of terms and ptovWons herein.. IL Entire Agreeft ent This Agreement, including the Attachments Aand B hereto, contains al1'#*t9rrm,.and1 conditions agreed upon by the parties regard 'l subject matter of.�� . Any prior agreements, prOniseet negcWi Jq ar rep reaentatioris +1 `beth Parties, either oral or written, relating t0 *, a subject matter of this Agreemer Service Agreement 8 Agreement No11100,� Indian River Count} 80 53 Service Agreement 7 Agreement No.- AGR75-001 Indian Rive • County Board of Count Commissipo", 54 b; Increasefstribution to individuals who ars uninsured or whose insurance does ndt *over the needed settee, 2. Med ication,A=s steel Treatment ("MAT") Distribution wrrd :other opioid-related treatment a. Increase distribution of MAS" tia tton4kdk&M Nie" or unkmind individuals. _. b. Provide educatioh to ;school-basod and youth-focused programs that discourage or prevw misuse. c., Provide KAT education and ,swergness training to healthcare providers, EMTs, law shforcement, and tMer responders; and d. Treatment and Recovery Support Services such as residential AW. Inpatient treatment, intensive outpatient treatment, outpatient therapy of counseling, and recovery housing that allow or integrate medication with other support services., 3. Pregnant & Postpartum Women Service Agreement 8 Agreeffwnt Nc.: AGR75401. . Indian RiverCounty avro-fll 4tt✓jl 55 ROTATED OEC a. Expand Menlo Brig �#fr >rr Referral "`>1'it3EaiRT") services to non-96dicald eiigibitor uninsured pregnant women. b. Expend tprohensive evidenco-based treatment +d recovoy. aR 1novoing"l�1r,fbrwomeniie�; curring Opioid Disorib 4W,~ SUbsta tkow 'Chor MentaE Mealttt: d uninsuroo Individu -lorjup to "1196 hs postpartum; and: 6. Provide compreh+al iva wrap-around services to Individuals wkfi flp1vld Use Disorder MUM including housing, transportatia placementatrainfng, and thfifto 4. Expanding Treatment for Neonatal Abstinence Syndrome a. Expand comprehensive evidence-based and recovery toppW. '` 1 babies; b.. Expand services for better continuum of care with' is 0—Initvd id"k fti c. Expand long-term treatment and servs. for medical monitor of i" babies and their families, 5. Expansion of"Warm Hand-off Programs and Recovery Services a. Expand services such as ngators and on-call teams to begin 14AT in hospital emergency departments, b., Expand warm hand-off services to transition to recovery services; c. Broaden scope of recovery services to include co-occurring,.40 health conditions, d. ,Provide comprehensive wrap-around services to Individulft 10 11uding housing, transportation, job placementltraining, .itis`# and e, Hire additional socials other behavior! " facilitate expansions alto gig Treatment fOr Incarcerated P t a. Prov evidence g ! til rspavoq scupport incluoft persons .mid co-occurring SUD11R disorders tnd transition;fii s tt 'the,icriminal lustice system Nd ServicT Agreement 9 Agreement Noi Indian River County Boal .. ty cii gtrnIssiolers 56 AMENDED Ala : RESTATIED, # b. increase funding for jails to provide treatment to inmates with , T. Prevention Programs a Funding tgr;media campaigns: $0 prevent opioid use (similar ilal! . mReal Cost" campaign to prev `youth from misusing tobacq*' b. Puling for evidence -based prerr fdn programs in ftl` s. c.. Funding for medical provider education ,end outreach. Nowdift pMeribing practices for opiolds 40sistentWith the 2O.S.11 guidelines, In rJuding providers at hospitals (academic detailingA At ftndkq fK eaftsunity drugAlsposal programs; acid e.. Funding and training ftrAbst respondersto participate In pre -arrest diversion programs, post' overdose resporl�jor similar'strategies that connect at -risk individuals to be' with giorvices and supports„ 8,. Expanding Syringe Service Programs .. i AMENVED: AM Treatment QMA by. .'the..0 .. Food: Administration, Support and reinrtbUfte evidence-based American Society vfAddictf +�lllf)r etttitlft OfIcam for OUa and any co-occur, 9 conditions. Expand teieheaith to inprease:acce" to treatment for OJD .and any �.MAT-,' � r: _. to-occurring Stli� eoi.. � �Cluding M,Rfi , weil ae coUnsellng,psycht Oft r treatn)tent and recovery support services, (d) Improve oversight-of Opioid Treatment I rams.(WP*" to assure evidence-based or evidence informed practices such as "owe me#hadone dosing and low f reshold approaches to treat "'Oft, (e) Supportmobile intwWWON treatment and ftow'" tib, siffeered r.tcoa ani Ovideoa Peer recovery coachest: rpersons wabb"and any Qb4=WTkV EUDIMH conditions and for persons who have experienced an opioid overdose. { TreatmentottrAurn8tt frtdividuals with OVO)W,4 violence, sex; 1 aseno ho a trafftcir x st" o11 WtWod experiences} atm family. members tos411"Isollmembers after an overt or overdose fatal*WO 1. health care personnel 1110 identify and address sm0*00 (g) Support evidence-rased v0tdrolftl a lk ae ieeefor- People with € `any-fs­.*qrl'iteareela (h) Training on MAT ftr, heaf#lr care .p gvidera. first respond studenti� or other' pporting professionals,.saco as peer recovery coaches er recover outreach specialists, i ` ; �-teie mentorinS Indian Rivef County 602',11, Ot i Coe 58 AXE AW -4, New a Scholarshi '{k; ps and -supports for behavioral health practitioners or workers involvediin addres 40D and any co-occurring SUP mental health eiditirp 6i r>' limited to trainiiil& SCbfl►Uirships; ipqpYwA program, incenfives for providereti.�W"'!it i Onderservet.*WAI�, (!) Provide 1�nc ing oW�ttWttfqrcliniciaralwobtain a waiver under the federal Drug Addiction treatment Act of 2000 (DATA 2000) to,' prescribe MAT for OUD and provide technical assist ce professional support to clinicians have obtained i r hlAt'. G gemination, ofweb-based training curticula, such as the r�can A+ce+d+ of Addiction Psychiatry's Provider support Service -Opioids web -based training . t�tura and- motivationai interviewin;�. . II. Deve#apme an disseminatioa��durricul as #ow, American Academy of Add1tdft,' Psychiatry ftlt+' Clinical Support Service fly` -Assisted (2) Support to People in Treatment and iiiiienwAW. : Supt poWle in tr+ 44OW I&W (t+r i 0i o SIAM4 conditions .through vwidencc-bash or . . or stmwgles tha may inctude, but aree-not lignitud Aiowia t Provide comprehensh strap -around services to individuals vWth OW and ainy cwt k SUD/MH conditions, including housing, trartspottll,,pla ceimentt, trainit+, a childcare. {by Provide the ftp +continuum off' care of treatment arW, recovery services for OUD and any co -90 ng BUD/MH condition IWIuding supportive Wusing, pi support services': and' d+bnselirtg, t0rrrrrrruirt navigators case managements and connections to community-based tom. (c) Provide counseling, peer -support, recovery case managemak residential treatment>with access tomedications for those w. 11 oto persons with OUD Unit anyosrSrCcurring SUDFMH co11 (d) Provide access to housillmig- AW: - occurring D/MH qpWtiontR , . recovery housing,i ng assistan6l .P t" ' Service AgreementMW N I00100 59 (9) Provide or support transportattOp #,vatmentw. programs. er services for persons with 1 any g a ng SUD1WTI conditions. .... . rovide employmentl1*1*g or edOOMM services for perso treatment for or recovery from OUD and =O ccurring conditions. Identify successful recovery programs such as physician, pilot, and college recovery programs, and provide support and technical assistance to Increase the number and capacity of high-quality programs to.hetp th- se in recovery. Eingag® hon -profits, faith -based cpm, iIIIy coalltii to support people in treattwat. mioi recover and to. support family members in their efforts to *Upipwt the person Vdth OW in the family. eft} TrOnInig and developmeriprocedures for government AW +p appropriately interact and ptvide social and other sent „ Individuals with or in recovery from OUD,, including Ii stigma, (i) Support stigma reduction efforts regetc" treatment .poftons with OW,,: inp to #wt stigMa4", ........ . . tn porf or sup�� PWOMS with 001) ' � Including new An _ tn Create and/or sup0d>* iopie: Service (agreement 41 Agreement No.: A 06-64 Indian Ri z Ca;rniy Board of Count9 Commissioners (3) Connect People who Need Help to the Help they Need (connections to Care) Provide connections to. cam (on:;pco* who haus.-.o r at of *w— OUD and 8m coo sur uS SU MIH E ft W4 the euxd edto C�wid itifortned program ar: strati Pies WNtet to} ft Wowingi (a) Ensure that health care providers are screening for01 JO and r risk factors OW know how to appropriately +Out' ahs tr1w` %" refer If tteces$NM a patientfor O!D treatmot. Fund Screening,, Brief` intervention and .:�► Treatment . (SWIT) p rams to ftftce the transition e.' d ders,. inGiu irut SORT sotvkft Jo 0i'e90W40 ownMW 1111110, VOU]"Wraill W i at . to for Medicaid. (c) Provide training and lost24" 110:piementS"T to ked systems (health, schools, coilogalkcriminal justice, an*prgrbation� with a focus on youth _*W eduIts when tranlillll . from misuse to opkAd disorder is'towam, (d) Purchase aatan>atedversions of SBIRT and support ongoing costs +af the techj*logy. (e) Expand services such as navigators and on-041teams to begin MAT In hospital emergency departments, Training 9 fir emer 9Y nen qtWW. Qwdose patients on post -discharge planning, Ute lerrals for MAT recovery case management. Or (9) Supper hospBe1 kms that i 010 "d any op-uurnring �iiN diMl<s� of persalt have experienced an opioid overdose�7" &z#imkallty appropriate follow- up care t#te`ough a bridge clin c or similatApproach. (h) Support crisis stabilization centers that serve as an alternative to hospital +amerget► departftlllB t`tfr persocts wittl `f:e aAy crn- occurring SUD/MH` *"Woe qt'VO*oW that t>a i r rpt ao opioid overdose. Service Agreement tW,; AI Support the wort: of Emergency Medical Systems, including peer support specialists, to connect individuals, to treatment or ether appropriate services following an ooloid. Overdose os other opioid related adverse event. Prvylde funding for pew Support spas or recovery- emergency ecoverT +ro in r9 Y p detox bcWA m6 recovery, cent recovery housing, or similar setti services supports, 'off r'Y g: �t t , connections tpcare to persons W :and any co-occurring SO condi ions or ta persons who f experienced aftrdose: Alk). Expand warm hand -oft services to transition b recovery services. (I Create or support eChool-based contacts that parei> tib engage with to seek immediate treatment services %r 16k. AWW� and support t prevention, intervention, treatmo"NOtrsa onywo 14 (m) @ bad p� ars. ad QUO ill# aim m Develop and su workplace. (h) Support assistance programs for health care providers with t lD, (o) Engagenon-profits and tl'1-unity as a system to support outreach for treatment. (p) Support centralized 111centers that 0vibe information and ,,nections to a rvices antisupparts for persons with and any ce4r� Li�iYlifi conditions, : (4) Addrotit the Needi rri. r#ntlttfl dti %,au- I .i ii lts Address dw of persons with OVO and :azar cornccue+ wito a ravel d in"Ore at >ag U0 or 04. tell : am or the criminal justke iyWm througt e"*=, I Or cV.dcc�niia� �ea� orstrategies that ",include, but are not:iimited to,, the following (a) Support prr�1�1 er pre-tiuN'a%nMW* :Aittel lon anti ts` +Est strategies for persons with OU and any +c►o-occurrit l ditions,:Wud ng established strategies such aeq I. Self -referral strategies such as the Angel Programs or the Service Agreement 15 Agreement No., Indian River County Boa;i�tyt .: 62 .. AM #►N �'T1�i SE�i;1 AGMIEMINT Ponce Asslsted Addiction R000V II. lnitiative JPAARQ, (R1 Active outreach strategies such as the Drug Abuse Response Team :((ART) model, IVB. '"Naloxone Pius" strategies, which worst to ensure that individuals who'have received naloxone to (#verse the off of an overdose are then linked to treatmentprograms order appropriate services. V. Officer i#rategies. such dw Enforcement Assisted Diversion (LEAD) model. Officer Intervention' strategies sum as the Lew! -Co.r 1 .A004M CROON Netw^ ortftCllliftago Westside f4weetks t��n Ttaatment Initiative; or VIL Co -responder and* alternative responder models to address OUD-related $13 calls with greater SUD expertise. (b) St ►port pre-trral Won e" 100 , W #e , 10 0411 any co-04"i"M9 ._ WOW: N itions to evidence -informed treatment, including !V1 Tr,and related services, (0) upporttreatment and r000very courts that provide evu trs . options for persons wlth OUD and any co-occurring Silit71 1 conditions. (d) Provide evidence-informod treatrr*4 kiduding MAT, recovery support, harm reduction or other appropriate JM*(vtces to individuals with OUD andel !';co-occurrinI UDNH c4 ' ons who are incarcerated in 101 op*ion, :J (e) Provideevidence-informer tl[sr .1mWUdinll p1 i� harm other appropriatq 4 ices . iitENviduals with 1 p'co-occurring SUQIMHotrditions are leaving jail cW :i Wn recently left jail or prison, aria -00 qu s probation or parol*,iii° oommuni vorrectionsRfit B> - or are in re-entry or' lri'+ciiities, (f) Supe#i'itical ti4;1fsfflt'' particulartylk" Iiv 1N t dual-ditlgnosl i" lu tllental illne Ir Service Agreement 1$ Agreeme't i40i Indian hover CountyCdafi t#jr AMENIM.MjW RESTATES 88M AGR E P. fikar in.M sem: needs and risks upon release f0em borre;;;" settings. (g) Povide training. qN i pr-0fiP` oddressing 'Of criminal4ustics4hr4*Ktd pe 1 -0 100 and MVr SUD/MH Vand11116.0# !. law oorre or e personnel car to *00**: of'ottMt1, raawf � ' 4e �: ele" etanag;eat o r other sec s offered in connection with any Otto s fogies dosoirftd Irt Oft section. (5) Address the Needs of Pregnant vm n and their Families, Including Babies 1% Abstllr a Address the Reeds of pregnant bt, 'enting women with OUDIA&A COW : 'SUi/Mki conditionis,:ane the=cdo of their fainilicOnc-la t$.t . Absdaow syndrgtn6 ' (N ugh evitT t C -fiats l - #t programs orstrategies th itri my include, but are nol l r e fO11e) ;f {a} S`tppiMi evidence -based 0 r dens 4f ! treatme #AAT, recovery services and supports, and prevention services for regiait women - .orwomen who could become pregnant -who have OUD and any moi- fi lg SUDIMH conditions, and .04her measures to educate and Vw4tde support to families aff 6te :int: Neonatal Abstinence Syndrome. fib# Expand comprehensive evidence -based treatment and recovery services, including MAX for uninsured women with'OUD and:. . 9 co-occurring SUDfMH contlitlons for up 12 r oplthe-prps tpaft_•; Vie:) Training for obstetricians:or other healthcare personnel t w .. . With pregnsin ~en an their families regarding treatme ,,O_ -O and any co-occoMng SUDtMH cond1# compreihensive eviden#t�ed treatment <sflittl u wood for NAS btlbies# elKipf ems: fes"' con .M care with infant -need dy smd,g-terrM treatment apd services for medical morkkbtii ,Ot babies ar fami)ies. (e) Provide training to health care providers who work vttregnant of parenting women on best practices for complianlijiderai tsiltqui�nts that +CINift leer. VM : Neonal Syndrome getrsferredtp appropriate services and fli t p�1 °fi►f safe care. Service Agreement 17 Agreement No t Indian River County Boa*,( 64 11T RESTATED SEW Go, 0. Cbiid 860ANIft,pp4at do -occurring S, DJMHoonditions, (djIthsr»d famiiy�prie ssriv for parents dUQ rd:eny co-cffrH conditions, sr (h) ProvWe stead art` `* . drril.. ., family ;Pembers suffering tea as a result dCaddictioti * 00•family;, Ond offer` trauma -informed behavioral heaft preatmai ldxerse hoo4 events, _. (i) Qfer home -bad nd services to, �. with a" co-occurr1139 nditions, incluj6ftbW not limitedlo parent skills training, Support for Gi g's '-�:Fttnd addit.onxi itions and srvit� inciu laiousing arti identialE servios. leiating Vic► awed M ` ':horne andtoar placerd.frifoster care due to' oploW use; b. Approved UsePart 7Ift; Prevention 1 i %Prevent Over -prescribing ri�p�piPrescribing and {Apensing of 00cids Soppoirt efforts to prevent over -prescribing and ensure appropriate prescribing ,and dispensing of opioids through; evidence -based or evidence*I:nformsd lgrath or ittrateg ies that may include, but are not limited toy the art (a) Fund medical provk i1" a ofa and outreach regarding best prescribing practices ft 0oobsistent with Guidelines for Prescribing Opioids for bit is Piltz from the U.4.. C- enters for Disease . I and P06veti(ionx including providers tit hospitals (academic f i ft (b) TreipllpA regarding safe and responsible oplold prescribing, ng, e=tppering patients off opioids (d) Service Agreement Gontinoirng Medical Education (CME) on appropriate prescribing of opioids: Support for # pain traeattx#ant alternative, in ud(ng training pr r#44M to' a multi-modat,, evidence - 3 Agreement No., AGR75-OC1 indian River County i3oard of County .; kwmissioners 65 Service Agreement 19 Agreement No.: AGR75-001, fndiar River County+ Boaro of County., Commissiormlit 66 -` AM ERP AGR�T . . (o) Fund awrimunti.y. -dr", eWilions that engage in drug p revs ntiim afforts. (f) Support communr Cautions in implementing o4kience4informed prevention, such: tis' reduced social access and. physic` access' Stigmtj W.,ethn — includiftg 0Il pg, educational 40hpal tmow a oalitisuppoti WA)deno Wormed ! pis rr it ,.tt u in Strategid Prevention Framework Bever nikuse and Mental Health Services Administration t11fAi 514 . (g) Engage 1M; -profits sfW fai-basod• munities as systems to support prevention., (h) Fund evirdence-basedp ►evertE`lon programs in s�i 4WOM t Informed school and commuift, education studens} eol em �campaignsplo prsgrams, pint-teachaltassociatio,4 o (i) School-based of utouth-focused programs tsar :tegies that have 4"onstrated 0600voness in preventing drug misuse and seem likely to beets preventing the uptake and use of opioids. 0) Create of icll +ur -based edwc~ Or Ntr services for famlliev� youl,k. And adolescents .af 4W any co-occurring SUDEMH condfitions. 1. Support evidence -informed programs or:cLw.,daddress Mental health. needs OfIftung peoplov" ""11111*4ASkof misusing p Aids Dir other drugsr #t"ho ;al modulatlIbnotlid resilience skills. ii. Ai�r CCess to mental `health services and eu people, includingservices and supports ptrtddti d 1111i1`II , head other sc i # tp I Ir health vowa people (when i7 p� addressed) incretptt t ... ........ o opioid or other div, misuse. (3) hent°Overdose Deaths and Other Harms (Harm Reduction) Suppan tQ �r d> oar01 0- ditugb. ev detlt based or: .p ,at a Es,�: d �: include, but sm not limited tot.dtti Service Agreement AgreemenRp.� Moo !Rive Gorpo", .. 6 (a) Increase availability and distribution of naloxone and other drugs that treat overdoses for first responders, overdose ,patients, individuals with OUD and their friends and family Members, individuals at high risk rerdpse, schools, comm ) Owigators and outreach t'kerst.�t being released front (� or prison, Or fif er members of mai 00blic, _(b) ,Public health entities Rte` free naloxone to anyone Jh 1 community. (c) Training and educaftn regarding naloxone and ~ drugs 0 . treat W4*rdoses for Abut' mpainderat overdue paU ' pati taking opioids, families, school e4ftlmllt aopi Ups= ,ate other members of the general public. (d) Enable sch" nurses and other school stalt"F` 4M1d op overdoses, and provide them with naloxone, t . (e) Expand, improves or develop data tracking software and applications for overdoses/naloxone revivals. (f) Publicewducation relating to emergency responsep:ia (g) Publiceducation relating to 11MUnuty,8nd Good Samat an laws. (h) Educate first responders regardingwoxistence a :pperation of Immunity and Good Samaritan laws i Syringe service programs and other... , to reduce harms associated with lnt�us dll use, 6cWinq supplies, staffing spaces peer dopt services} referrals to treatment, fentany becku , + ±t nnections to care, and the full range of harm reduction and treatrnent services provided 100 these programs. j} Expand access to testi% and treatment I'w infectious diseases such as HIV and Hepatitis O rasUlting from intravenous opioid use. (k) Support mobile units that offer' i* provide referrals :. harm reduction services., -treatment, re y OW )health . ; other appropriate servlrs to persons t ds or paiitta with ODU and anyfurring SUDfMH s. Service Agreement 21 Agreement No.: Indian Rive-GountV 6o8 dDi' �dhrll: 68 AMEND? AND RESTS VME t�j.. rv�ra�vve wwclvlvw�, M51" ir,PWW •sw N! "17r 17'W"r.ae.w.s.. others who experience secondary -88606i oW W` related emergen+ysvents. (2) LeaderrtWa.Rlalttn ng and Support efforts to Vide leadership, planning, 00010di. facilitation, training r and technical assistanceto abate e idemic thmu P 9 strategies y : e p fjt.activit ,:ro rams or strata les that may irk but are not Wriited to, the following; (a) Statewide,,regional,. lords or cor fpdfM regional planning to Identify root causes of addiction and avadkmaj, goals for reducing hartrelated `pidI a populsns Wit h the greatest � W keatmt : r MI ervi to support training and technical assistance; bpr: w*port older strategies to abate the opioid epidemic de6~�t this OPWO abatement strategy list. {b} A►dashboard to sharereporte,. ,**I*WOO#pend .vpwd;settlement ffanw:'tb 0m,11 ,e r i settler alis have been spent, to repo ptISM iit or strategy outcomes.track Service Agreernert 22 Agreernert No , R75.00it . Indian River County BoaCtl::Of County r'i;iissaners 69 AM AND share, or visualize ikeyt. *1d -related or heaith{elated indiasbars and supports as identified through collaborative statewide, regio"Iftal, or cii nmunity pitycestos; (c) Invest In. i rastructune Oistaffing at;governme Olr agents to supportr ,ss -system �ryi the pulse ofVrevent everprescribing,,opioldmisus i-areplold overdoses, treating thoserOUD and aft 0 co-occurrirl fl p M1# conditions, supporting thotd-10 treatment or recovery, r%mtt� them to cake or plementing ,*her strategies to abate the opioid epidemic drib ir►:is oploWsbatement strategy list. 70 AMENDEL3AIit!' ESt't'V Mi 8"Tt1w, 1 rarnising butraixed results in populations trera>Ib1e ' .. eptd use dlsrs., (d) Research on novel .harms resfupGon and preventiefteiftris such as - - V06 pr+outslen of fin"b"W111;*tif'ips. le) nearch on innovative: s upply4Ws .WWWWWW such as 100proved detection of mail -based delivet tel. lnthetidOpioiids- (1 Expanded research on swiWcertainlfair rhodelt to reduce and mar opmld mouse wfthin aboMal Justice populaftht'thst b d00 promising approaches used to address other substances:: .g, Hawaii HOPE and Dakota 20). (g) Epidemiological suriollance of OUD-related behaviors in Critical populations including individuals entering the criminal justice .pop g � 9 system, Indy but dOUUMited .tp apprQ M eled 6n Arrestee � A*tse l oiniii�air�n o fid �t ... . } iElualltative and quantitative reseafth rog1:.iifh 001* - dnd harm reduction opportunities 'anthill UHC including surveys of market participants who sefi or dtitrlb=Ii :aploids. Geospatial analyttlsofaccess barriers t*MAlrond their association with treatment engagement and treaty domes. C, Covered Services as defined in Florida Administrative Code 651!44,M: The covered services and pr4ect,-codes listed below are based on tt :access MSONQMsocR� and their Carryforward MCAs as per the Pamphlet �I "*Rb a Dist revision date 6#12.14124. here%incorporated by f�lfilr+eh rami. � ... , at fti If the � associated with IN* g+as .. changed, Southeast Florida Behavi Health Network, : . ` . Indian er Ctlurity, Board of Coin missionecs m mt 41,111" JIWU' a the aCF' RASAMS Pamp filet 1p`5-2 and a revised Sta eft -o n incorporated by reference, if applicable. 9. Funding is currently: available for .#* Np*W minty programo tell MSONQ, the current Other Cost AccurflCA), associated with :his Agreement for ME Opioid TF Non -Qualified Mies funding. 71 1M RESTATED RM . 5. 5 - Day Gare ENg)bla OCA96 MSOMQ .. Day care services in a non-residenttal+ng, provide for the cam pl`clftiitdren of persons who are participating in mental W substance use treatment servipes., In a residential setting, day care services providelbirthe residential and care-relatedcosts of a child living wdF>r a parent tecalivin r+esido"services. Thus � d &ami must be provided in-cmjutt n with anotl ercovWod service provided tda 111'years of age or older. 6. 6 - Day Treatment (Eligible OCAsi 1N664AA ) Day Treatment services provide a stru d iiAd>t+le ofnoni-ores diential inter+ b" to assist individuals to attain skills and behavibrs needed to function successfully in living, learning,, work, and social environments ; Activities emphasizes rehabilitation, treatmertt„ .activities of daily living, and a rt- services, using r l�disciplinary teams .b pr©vlde integrated programs of academic, therapeutid, and 16n services: Fournental heOft, programs, dap treabmnt services must be Ode" but + - rti�re cots ecutive Iii pi li day tE6InW , rnu� i tib ; �tdards set forth in #es 6515.30.W81 81 and 3, �: F. 1 , Ti a:- In -HOMO and On -Site (Eligible OCA01 I494lil iMi } Therapeutic services and supports,. iincWd .:early r dho mental t""M consultation, are rendered for individwWw and ftkfamilielOn nonimovit er $a such as nuising homes,, assisted living facilities, residences schools, deters centers, commitment settings,, foster homes, daycare centers, and other community: settings ., B. 9 - Inpatient (Eligible OCAs1'MSONQ) Inpatient services provided in syc` taounits within hospitals lied sis genml hospitals and psycbtatric htatpltals undo,, Oh r: 5, F. ,Timmy 0 itit treatment and stabilization to persoi it b�'t iQrs t#taf .may rest', , th arm Ito self or others due to mental illness or couring mental illness and substam, use disorder, 9. 10 - Intensive Cass Management.fWho; R) These services are typical yoffer+ lio peO i 1 1 :care setting, and need more professional care, atfti`iitave t inge�'�ieed& :remaih in a less restrictive setting; The services include the .Santa cornponents as case Service Agreement 26 Agreement No.: AGR75-001 Indian River county Board of County C4msiisit• 73 11. 12 — MedIl Seri s (E.1100.1.9. OCAS; MSOCR:a MSONQ) MetlicalsOrviwoP�poyis$ic care, them" ilon adminisfr"pnp the specific �ovided by an lrsl used under the st aPiodda to provide ecific serme rendered., Medical services improve the ttiunctioning or prevent further deterivra5on of persons with mental healthair sl,bstance abuss Mems. including mental status assessnWrik. Mad oal services areusually Vmvided ono rapier schedule~, 44harrangemerftlibr nowscheduled visits during times.kifildiveased stress Vr crisis, 1Z 13 — M,600ll0rt Assisted Treatment: This Covem. 0 Service provides fol'- delivery of medicatiorte W tho VUktiord Of bStak7 saseisctters.thichare 'bed by .a licensed . ptiiiA pi Services rhe# be based upon :a assessment, and treatment and support m services ust be available for and.o0bred to individuals receiving medications to support their ongoing recovery, 13.14—Outpatient —Individuallend35—Lout�ailigiR,.; ; Outpatient services provide clinical interventicxopr ing cu prrent further deterioration of persons with mental MAW andW Use disorders. These services are usually proyided oqe 0 : ` � b.�r appointment, with arrangements made for A.n� � of increased stress or crisis: teent sers'i 1:;?il se .The maxims ntir r.00 iri self A tP , This, iced service shall hftWoji. stsp1 p.ri p ac tfiiptide 74 AMEND. AND RWATEDAIEHMI personnel by a professional quiliMild ,.licensure, certification, or specialized training in the implementation: @f thtiR sem. 114. -atftach eligible OCMs; OuVwh Wrvlce s are p #W4Um, kww' . mals cO murtit!y; COmmunity serer ids sr ltii ; 1:11iiiiiii0catior4 i" 1nkage with high-frisk groups, Outreach services for indivirl?uals-, encourage, educate,-.and engage prospective indlvidua#s who show an Indication of substance misuse and tilclitlt�rl health problems or needs. Individual enrollment is not included in Outreach services. It,10"-Residentlai Level I (Eli gIbk, j MSANCO licensed services provide ; ctured,, live-in, non-hospital so ng sdpetwsiion on a twenty-four hours �r : OW. week ba i,:$O t rl iilbd tteafth,.Residentlal Treatment)I�-ds defined -in, e 4.tf18, FA.G.. are reported under _ .Imo' with emotional d tuthances, Levol 1 seryWe t�� �. resldentiaf theirutic in#etaf+eed �tt1ailrt setting,, kesidet iiai Trea t rs� . defined f Rule!r i� .Q are reported under this Covered Setas. F4. stance uae tIlAnt, ai Level 1t as defined in Rule 6613-30.007, 'des a nge`of l nt, atment, rttabiiitation, and ancillary §qnftis,ld i>rlile'therapeutis:elltttetl4, vriit emphasis on treatment, and �•fneiude and adult4du ation programs,; 16.19 - Residential Level It (Eligible .0CAsiq MSt�19iQ) Level it facilities are licensed} structured rehabilitation-oriented g facilities that have twenty-fou- #ogre per day, seven. per:week rvision ; level It *O use persons wt�a have 15i "nificant deficits to itepennit :tom Fire sappOrt and supervisian4 kr adults witli:.amental illnessResiden4i TreSINWk1" l tl,,, as epo dtt defined in Rule 65E-4.1318, F./.O., are r rted tinder this u ran with serious emotional disturbances,Level If services pro" s`itra xeu c behavioral and reatment intervenic>is; Therapeu f r this Covered Servicye. For abs US*t bV*ht% Legit it, so OW f oft bob- 3f3:dQ7R FA .t~ aces pmW Ide a rang `ze lsa nh treatmerlit, t�q l ni arni ancillary services irn a less intensive therapeutic environment: VAha rehabilitation and may include formal school and adit#it4ftca6 04 17.40 - Residential Level III (Eligible These hoensW f3dlitids provi0e t 4r hom per dot., per' week supervised tesidentiiii afternatives to persons who have dialve .ls .'rnnx�eer8�e funclonal rapacity for in d+apendent:', For adults with a moM 6100S, 5+t:rv0 Agr$srment 20, law, soca iAwlfi�igti�gl �ie��tfooun"gr . mmissi�ners 75 oil", MW .: . AG Treatment padiitiss'Level � , a Q+sfi lrl f3. Ai repo mer this _Covered rvice. For substance use treaimer L"Ilk as defined in 30.17, FAC.,,provides a<t'ange of assessment,. treatment an _ailfw services onlong-term, continuing care basis vie, depending characteristics of.the individuals sec d, the emphasis isehreIhabilitation orlwolloork 18.21 — Residential Level tti'' (Eligible AAs; MSCNQ) This type offactlity tMaty t !e less than tr�ut hou rspert.. on -premise supervision.. 0 is primarily a support: service an rt treatrt services are r lncluded Its 109 CO—OWed Services WMOM hs( " . �rrt sem maybe pmotided,owneeded through: cover d)�.`> rl i.,Level des satef apartment*, satellite group homas, acrd fherapeuge feMer homes�:Fbr adults with a mortal illness, Residential Treatment 'lities LevI{s tll+efined paragraph 65E- 4;0W F A.C,,' are reported under t t tered 41oft 1 0,� substan use treatment, Level IV, as awned -16 Rule i0- J00 Fes., p s a raw of assess . w . tl rehabilitation: nt� l "# uin {SID i 0 :� 9 where, de f . .:: Is P04811s "it perm urn on rehabilitation ar,"treatment 19.22 —Respite a QQAWMSOCR,, MSS Respite care services support the family or other primary. --care giver by per ; limited, temporary relief,: inclg tlpf � #rorh ft. ongoing care9 i' "` 20. 24, - SobstaftA Abuse Irl atlerit OLAMIll 661166 (i►lgible 1 ll�W 'These programs utilize medical and clinical procedures to assist adu#s, and adolescents -41 i substance, use disorders in their elf "IboI+stF qA-,,l ;physical streets of substarift use. Residential detoxification ani addtaka nit elvlrlg faciiities provide emergency screenigt evaluations short-term stabilizati, ate! treatent in a medics<eupervised. 2'1.25 - Supportive Employment (E 400, OgAik, as"i MSOMM Supported emiplyment is an evRlll>lne ftf: assists individuals with gyring competitive integrated employment,ed w %yment can be. a team., based approach and focuses ort the full range Ai '}obs that mail the; :. seeker's strengths and ptefere a ,lob supports arc.. . _ walized grid , t development, job placement, and long-term.lob coa i 22.26 — Support) d 1 ►ttslri : ving (Eligible -Om Meacat l Supported housing/living is an evidence -based approach ttS -6961011 .000,0" Service Agreement 29 Agreements Indult F�iY9Counllc 76 NOWMQ AC AOT substance use,and-mental illnest,h0he selection Opermanenthousing of their choice.. These services also provide_ the necessary supporls to transition into independent. community living and assure toritinued successful ming ih'the com ,tnfi i'orj a ildrert with mental health challenges, supported living services are a process, wfii assist adolescents in selecting and mairttalrti housin# arrangements and pcoVici rtN s, such as training in independent 00 to assure success 11 ftrt to independent living orwith roommates ftart l Y4 t�substance use beaftni t, services provide for ttce .hou" and fft*g of Alii� who aye i of non-residential services, recipients who have c6-Impteted or are completing substance: use treatment, and those recipients who need assistance and suppod i r indepwW or supervised living within a "live-in" Onv�onment, 23.27 - Treatment Alternative fcw Safw -Gulley psi M$00ki. MSONQj TASC pmniides for identificatim, screening, couK liaison, referral and tracking of persons in the criminal justice system with a fiiStoi^y of substance use er adclirctiion, 24.28 -Incidental Expenses (Eligible OCAs; MSOCRI MSONQ) This Covered Servte reports temporary expenses incurred to fa tate Wr*Wkg treatment and community. stabilizAtlori then no other resources are avallawc Ali incidental expenses shall be authorized 4 ft, i u[taging Entity.,Al#owable purdh9$ under #hisCovered ery des4 rtlid, childcare; 'housing assistance clothing, educational sem vdcational services, medical care, housing subsidies pharrnacreuticals and other indd'entals as approved by the Department or Managing Entity. 25.29—Aftercare -individual and + $— im. igible. l o) Aftercare activities. occur after a Vesomit, revel of t o : is: completed. wW include sotivi s such as supportive counselno',, liife; And relap Oi�dote for individuals Wath mental illness or substance ; assist ongoing recovery.; Aftercare services O*individusisi ties, and proms systems Mei roe a healthy Hving envi fit. AMENOWAND 1 WWT AGRIEEM `i'... appropriate resources, and following up16-erasure the individual's needs have been met, where appropriate. X7".32 —:Substance- Abuse Outpatient D ►icification (EIlg *CA&*10m): These services utilize medication or b="Oh ef counseling regimen that assl recipients in their efforts to withdraw *Ciologicaland psychological eff of addktive substamms; 21.3 ► - Room and Board witfi BappFrlsipn Love! .t (Eligible 00 i 1 This Cowered Service solely provides for room and"beard,wf hi supervision on a twenty- four hours per day, severe daffy$ per week basis it oorrespo� 1p Resici #iti Level i as defined lin 1=AXI -14.021. 20.47 - Room and Board *Ith.Supervis%* Level I'tEllgible0C This Covered SOvice s ty pmvidesrro ;AndbOSArd with sq rv��t tri * t y- four hours per deft seven days per weei bans. it, corresponds4o Residential Level l as defined n FAX SM44.021. This C rod:Sarvicpa is t*,aWcabI# for' ipvider faculties which lrisat definition of an a -fUlental Disease as fad Title 41 -C. -FR, �R� Part' 435.101.0. 30.3 — Room and Dowd with Supervision �l (E11911104- fl y Q� This Covered Service solely provides for rownend board with supervision to l At ►= four houts.per day, severi-days per week boom.tt corresp s:tp i sid tt ii 4enisll;l►ll as defined rn FAC.'65Er14:021. 31.39 — Short -form Residential Treatment Eligible OCAs• These individuaiized: stabilizing acute and immediatety sub utal c services provide short and intermediate durationIntensiVA mental health tesidential services on a twenty four hours per day, seven -days per week basis, 0provided for in Rule Chapter 66E"1� FAC. These services shaN meet the needs. itNoviduals who, experiencing aA:AWW or immediately, a0b-acute crisis and who, irk ,,absenco.dft suitable alternaitivet*AXNre4uim.hooi#alizati^ 32.40 — Mental Hesith Clubhouse'Senrl .( lbl>dVCAi NQ Structured, evidence -based services both: strengthen and/or regain :#W individual's interpersoriai skills, prom psycho=social sum p ire +rr%err1 necessary to ltydividu i #1 rvaw 1 #0 ao ut t: 0fid o f other life goals, and promote reov hum mental illness; Sen► s t Calllt Service Agreement 31PWIPMOW04 how** indiar # WCOfi 7 - ► . ......... 78 ri �` E A C provided in s n uniay-based pl6gram.imilhsem. i WOO thernbefs WOO-ftes teams to address the mdividua{' goats wind W p**M1fie tasks necesse fdf operations of the prcgram... Thwomphasis is on d �c approach focusirtig i;in the individual's strengths and abiii#ies>vlrhilE challenging (':individual to pursue tie life goals., This service would include, but not be limited. ,_,dubhousses certified tinder the International Center for Clubilouse Qeva .' covered service may, re®k be provided to a Oerson lessNM 14 year 33.44 - Comprehensive Community 46 tt Comprehensive Communft Servicq Tam - Order (Elite: This Covered Service is a bundled; serviceP ackagie , " ' to 00 —W assistance..srtdguide indMOil0 to ]rebuild sltlll%itt:i Off6d i er in st t tf coug#ii the engagement of n tom;; n'00 ent se-vices; and assistance of ate agencies when mdicaWw. provided under Comprehensive Community service Teams may ntttiniusiy rpoted to aiicet Covered SWice..AllowablebundledWivr"s ming Ciovere6. defined In subsection (4) of t Alt. -'ht t " ' rdinat an, Case Manng~�. +., I .., 'k. Management, Interventi Outpatien ydnl � prevention - Indicated,AswiMy Support, Supported Employment, and l' ousin9.. 34.41-Recovery Support Individual ipirW,47 - ll overy U,-.#pdt"t -;gip., e OCAS# MSWR,, MSONG This Covered Service Is womprioed of a tdt:al activities that assist individuals and families in recovsl ng from subsii 'nice use and mental health; conditions. Activities include social support,, linkage to and coordination among service providers life skills trainhi'&* covery pianniteQaching, educaxiQn men0i illness and substaoo t} irlt lduals t cs approved by *. Unibod StatwiM .nod and Dru{ l►dministr. ,and other supports that facilitate increas- 0 e event capital . --wellness sributing to an improved quality_, li:, Recovery papitat i the personal, family, social, community resoult4s and. 'natural supports that promote recovery. Those activities miai�r be provided fir, to, d and after treatmsltt. Time stervistis support and coach atr adult 0 tiagairt develop shills to m,, work and leairn su .. lit : , the community. Thb Covered Service shall elude er rvisiost tai :ASpirvice pro r personnel by a professional qualified by degree, flpat� certificatiriin, or specialized training in the implementatlorl of this se ori a,csrtlf*d peer specialist-who has at least 2 years of fill4 me experi� Mf#9.99 " `. at a licensrid:behavioral ;t�l1.r si►vide�l b�..a. Certified �+ary R alist ►ursn.'tT .5. These services exclude twelve-step programs such as Alcohalic�ous and Service Agreement 32 Agreement;, AGR75-OC1 In" ]Rivet.Couni F,. perd of Counrt Oommissioners- 79 AMENDWX11 RESTATED- -M AGREEMENT Narpotics Atu tr ue. : 35.43 - Prevention - "igl d (Eligible;C)C4s; M8004 indicated prevention services are provided to at risk hdiv duels who are identified as having rain but detedfabto C fovea do ring mental he> h: lr�t sbstae differs. fiarget' "tndid prevention services are indlvldu who do -not meet crff*.a1 criteria 166 vi tal health or substance use: diiWdOm. indicated prevention services preclude, ,* restail, or impede the develo tt of mental health or substance use disorders.. Thes"Viervic shall address the follow specifte prevention sttrategiels, as :defined in rule 651 44% R A_C.: educate. altemative and OtoWem i rdf artal service, 36.49 - Prevention -Selective (Eligible OCA*; Selective prevention services are provided to a popu. s14whose Ask#f developing mental health dr eubStanpe. use .d sQrdars is him' average Tam . recipients of'tivi ,pt+erata� ae8 ttb T>tt 1. olf tti[ or •substance use disorders. Selective prevention serves P**+ ►. ;. Or impede the developmWof rii601101 health or:substance use ORiOdera. ]"Nimervices *tall address hip 'fpliowing spoil p"on strategies,; as definad � yule 65D- 3 A13, F.A. . . tr�formation dissen aakin,, education,, alternatives,: W problem identifiication and referral services, 37'.51} - Prevention - Utdvooal OMW (EN Pb` Illt li j Universal direct prevention services are provided to the general public or a whole population that has not been identified on the basis of Individual risk. These services preclude, forestall, or Impede the development of mental heath or substance use disorders. U n IvetW directs dkwi t servq on idee.ettole group +af participants who have not been identi on tho bas i s of #nd la e . This Includes intse-ventions invohnimlnterpe 1:014 ongoi t ateg contact such sx +curricula programs, attd class, . Vices slteess the following specific preventi n strategies, as de-#ni Ih rule 65D-30.Wj F.A.0 information dissemination, tion alternatives,, arproMmidonlificatim WW ""real ►'vlceS: .: 38.51 --Prevention -Universal Indirect,JFji O*W As:, MSt; Universal indirect prevention services provided to the general pu h' or a whole POO lat 4hat has not beemid.ontifiedon the basis° of individual risk. These services preoxie, forestall, or ire i Mnt . M40W hal, disorders.• lauversal indirect servl st ms grid environmental strategies such as of him am ptl les 'i'l t Service Agreement�ft-_� Ed i a iRESTii TM SMI MID,L ,AMT include programs and policies implemented. by coalitions. Thloom. , include meetings aril events related to their ri. inmplemq liii 1 G tpor�ftts of the strategic prevention framework in+e�i g needs assesmwintikr ls{ �trrd comprehensive community action plans, Tf services t>foltAWtttg. speeft prevention strategies, as defined in Rule 6513-30001 FA.C, 11 tftetiOn dissenwiftation educadw,.-basel:processes, and environmental strategies.. 39.52 - l r Q�l:iGRASQNG Care CbeWination is a time-limited service that assists indhMuals with ..:.; health conditions who are not effectively engaged with case management or, other behavioral health services and supports for a suooeoful transition to appropriate levels; of .care; Once engagement irt-ft necessary qty-based'servie-iaVerified,,,> r* coot tation-siervices areterminated. - 40,53 — HI,V Early IntaVOnton ServioWfliftilR Tfiis Covered is a tamed service package o *wide Mtonvai IMMUnodeficiency 1 (Mtn iE 1 Bruen n 5 rices .in a iii ?- W.004i F.A.C. AllowlrablovH11V Early etre Services may include one tar cc - bination of ft folowing.activitiew4petest counseling, posttest counseling, tests, to . confirm the presence of iHIVi tests �D diagnose the extent of the deficier tin the irrloruns system; tests ttr Rrovidenation on appropriate therapeut measures for prevenit and treating the deterioratim wimerune system°rand moons arfeing ►- HIV, including its for hepatitis C 000o l�idod to -kWMda Ham' therapeutic measures for preventing rand treating the 'deterioration of. the i"tune system and conditions arising from MIDI; and, linkages tc diagnostic tests'.therapeutic measures, and HIV specific support gibes. 41.54 - Room and Board with Sup*rVW t L r11$i iglble,t As- MSONQj This Covered Service solely provides foie r ami# board with, ,, u a twenty- fcur hours per day,,seven days per was ice.litcr0rr $arvlices as defined in F.A.Q. 5$Ej,14.021. 1. A,2:— FIT Team (EiigiW O43 Bundled rate expenditures for Family h t@nsive Treatment teams., Allowable covered services within the bundled rate rt O be reported ;in FASAMS as the acti reit .09vered Service Agreement 34 Agreement No Wilco Rive, County ' 8 1 AUSNOIED ANP support, COST, medical, incidentals, and W.wnelon-site. 8. Co - C her B ntdbd:ptojects oftibl* 00*ii":MSO!4: Bundled rate expenditures #Or .local cotittrtity kirttavioral . Com: wi>lyis not otherwise reportable under oiO project codes. 9, C1 — Sustainability Payment for Emsirgy Respons kktt OCAS: Mme} Lump sum payments to support pitder sustainabilityeckared IOW emergencies., This code may only be used once per OCA per each' nwxith to report tele difference between the Tot 'STC ME General l eO 0, prwidar arkd the Total YTD Actual Payable noWed`for all othettOOVIOW'Servke OW Project bodes 'for that A, Service Agreement 36 Agreement No.. AGR75-001 bdkk*-f*er Coung Board of County OoMmissioners 83 84 co stryker CORE - LP35 Project Qty 3 Quote Number: 11103394 Version: 1 Prepared For: INDIAN RIVER COUNTY FIRE Attn: Quote Date: 04/16/2025 Expiration Date: 07/15/2025 Contract Start: 04/14/2025 Contract End: 04113/2026 Rep: Michael Barno Email: michael.barno@stryker.com Phone Number: Delivery Address Sold To - Shipping LP35,EN-US,HAAS-SP/CO,MED-CO2,SUN-NIBP,I2L,WIFI/ ELL/LN/CP , Bill To Account Name: INDIAN RIVER COUNTY FIRE Name: INDIAN RIVER.COUNTY FIRE Name: INDIAN RIVER COUNTY FIRE Account #. 20118418 Account#: 20118418 Account #: 20118418 Address: 422$ 43RD AVE Address: 4225 43RD AVE Address: 4225 43RD AVE . VERO BEACHVERO $7;850.90 BEACH :: VERO BE Florida 32987 3. Florida 32987 Florlde 32967: EquipmetA Products: 1.0 42 LP35,EN-US,HAAS-SP/CO,MED-CO2,SUN-NIBP,I2L,WIFI/ ELL/LN/CP , 3 : ' 1,288.00. $141,864.00 2.0 11335-000001 UFEPlf1K FLEX Lithium -Ion Battery 9 $850.10 $7,650.90 3.0 11140-000102 1 UFEPAK FLEX Battery Charger 3. .=2,550:86 $7;850.90 4.0 11140-000131 AC Power Cord (North America, hospital grade) :: 3. $81.80 $275.40 5.0 :: ..11111-000041 UFEA4K 3 -wire extended precordial ECG cable. . .....:: 3 $86.00 $288.00 6.0 11996-000456 RD SET DCI Reusable Sensor, Adult 3 $33:4:40 $1,003.20: 7.0 11.996-000455 RD SET DCI Reusable Sensor, Pediatric 3 $334.40. $1,003.20 8.0 :: 11180-0000 Cuff, Pediatric, Reusable CPediatric,13-20. txrl 3 $28.00 .. $84.00 9.0 .. ...... _ 11160-000019 .. ... ., Reusable Cuff, X -Large, Adult, 35-44 an ...... . 3 $86:2D : $165.60: 10.0. 11335000008 UFEPAK 35 Storage Bag Wt :: 3 $510.00 $1,530.00 ...11.0 11280-000073. Shoulder Strap 3 ' $63.75 ... $191.25 :12.0 11335-000005 :.: LIFEFOX Printer 19t 3.: $2,550.30: $7:650.90: Data Solutions: Equipment Total: :'$169.367.35 1 Stryker Medical - Accounts Receivable - accountsreceivable(cDstryker.com - PO BOX 93308 - Chicago, IL 60673-3308 86 stryker CORE - LP35 Project Qty 3 Quote Number: 11103394 Version: 1 Prepared For: INDIAN RIVER COUNTY FIRE Attn: Quote Date: 04/16/2025 Expiration Date: 07/15/2025 Remit to: Stryker Sales, LLC 21343 NETWORK PLACE CHICAGO IL 60673-1213 USA Rep: Michael Barno Email: michael.barno@stryker.com Phone Number: Terms and Conditions: Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third parry the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker's prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's terms and conditions can be found at https-// techweb.stryker. comf rerms_Conditions/index. html. 2 Stryker Medical - Accounts Receivable - accountsreceivable()strvker.com - PO BOX 93308 - Chicago, IL 60673-3308 87 stryker CORE - Indian River Project Qty 3 LUCAS Quote Number: 11103417 Version: 1 Prepared For: INDIAN RIVER COUNTY FIRE Attn: Quote Date: 04/16/2025 Expiration Date: 07/15/2025 Remit to:.: St<ytosr Said.: LLC Bill To Account 21343 NETWORK.PLACE Name: INDIAN RIVER COUNTY FIRE Name: INDIAN RIVER COUNTY FIRE Name: Mir B. 6D673-1213:: . Account #:: 20118416 USA . Rep: Michael Barno Email: michael.barno@stryker.com Phone Number: Address: Delivery Address Sold To - Shipping : Bill To Account Name: INDIAN RIVER COUNTY FIRE Name: INDIAN RIVER COUNTY FIRE Name: INDIAN RIVER COUNTY FIRE Account #:: 20118416 Account t 20118416 Account #: 20118416 Address: 422543RD AVE Address: :422543RD AVE _ Address: 422543RD AVE VERO BEACH ViRO: BEACH .:. VERQ BEACH.. .: Florida 32987 Florida 32967.:.'. Florida 32987 Equipment Products: Affmcription 1.0 99576-000063 LUCAS 3, v3.1 Chest Compression System, Includes Hard Shell 3. $17,815.78 $53,44726' Case, Slim Back Plate, (2) Patient Straps, (1) Stabilization Strap, (2) Suction Cups, (1) Rechargeable Battery and Instructions for use With Each Device 2:0 11576-000060 LUCAS: desk=Top Battery Charger 3 51;287220 $3,861.80. .3.0 11576-000080 LUCAS 3 Battery - Dark Grey - Rechargeable UPO .6 5765:80 54,593.80: 4.0 11578-000047 i UCAS Disposable Suction Cup (12 pack) 1 $548.00 $548.00 Equipment Tool $62.450.48 Price Tbtalso Estimated Sales Tax'(0.000%): $0 00. . . . Fneightshippirq; $1,028.21 ........... Grand Takil: 7. $63.478.69 . Comments: SAVVIK Contract Pricing - Medical Equipment #2025-04 1 c: Stryker Medical - Accounts Receivable - accountsreceivable(cDstryker.com - PO BOX 93308 - Chicago, IL 60673-3308 88 stryker CORE - Indian River Project Qty 3 LUCAS Quote Number: 11103417 Remit to: Stryker Sales, LLC 21343 NETWORK PLACE CHICAGO IL 60673-1213 USA Version: 1 Prepared For: INDIAN RIVER COUNTY FIRE Rep: Michael Barno Attn: Email: michael.barno@strykeccom Phone Number: Quote Date: 04/16/2025 Expiration Date: 07/15/2025 Prices: In effect for 30 days Terms: Net 30 Days Terms and Conditions: Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker's prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's terms and conditions can be found at https: techweb.st!yker.com/Terms Conditions/index.html . 2 Stryker Medical - Accounts Receivable - accountsreceivable(cDstryker.com - PO BOX 93308 - Chicago, IL 60673-3308 89 ( KNOX® When seconds matter QUOTED TO: CUS105072 INDIAN RIVER CO FIRE RESCUE 1801 27TH ST VERO BEACH FL 32960-3388 UNITED STATES INDIAN RIVER Knox Company Quote# QT -KA -62997 1601 W Deer Valley Rd Phoenix AZ 85027 United States I rv3u - Net su SHIP TO: INDIAN RIVER CO FIRE RESCUE 1801 27TH ST VERO BEACH FL 32960-3388 UNITED STATES INDIAN RIVER 5541 MedVault® 2.75 Large, I 2 EA MECHANICAL OVERRIDE, ? STD DOOR, WIFI STD, Ground Shipping < 75 LBS $2,109.00 $4,218001 11111111111111111111111111111111111111111111 Terms and Conditions All pricing is subject to change and is based on a quantity order to be shipped all at one time. Prices quoted are valid through the "Valid Through" date shown. All shipping and handling fees, if provided, are estimates based upon ground service to the address shown above. Knox will provide you a firm cost for shipping and handling fees when order is placed. Knox provides detailed installation instructions with each Knox product. However, Knox is not responsible for actual installation. SALES TAX DISCLAIMER: Knox is required to collect sales tax for purchases made: in all US states/commonwealths (except DE, HI, MT, NH, and OR); in the District of Columbia; in Canada; and in other countries and other US territories/jurisdictions as mandated by local law. Where applicable, Knox will charge sales tax unless you have a valid sales tax exemption certificate on file with Knox. If you are sales tax exempt, you must provide us with an exemption certificate at the time the order is placed. Please submit a purchase order form. 91 • Quotation Page 1 of 2 C3 COMMUNICATIONS Quotation ID 000037821 INTERNATIONAL Date 04/17/2025 An Employee Owned Company Expiration date 05/17/2025 Terms N30 Communications International, Inc. 2150 15th Ave Salesperson Jeffery L Willingham VERO BEACH, FL 32960 Phone (772) 569-5355 E-mail jwillingham@ask4ci.com Bill to Delivery address IRC Emergency Services - Fire Department Emergency Operations Center (EOC) 1801 27th Street, Bldg A 4225 43rd Avenue VERO BEACH, FL 32960 VERO BEACH, FL 32967 IRCFD XL185P (6) Intrinsically safe 92 Line Item Description Quantity Price Discount Net Price Extended Price XS-PFSIM- PORTABLE,XL- 6.00 3,175.00 28% 2,286.00 13,716.00 C1 D1 185P,7/800,FKP,BLK,US,C1 D1 XS-Y1EWP WARRANTY, EXTENDED 1 YR, 6.00 115.00 0% 115.00 690.00 PORTABLE XS-FW2X OPERATION, LOAD NIFOG PERSONALITY 6.00 0.01 0% 0.01 0.06 XS-PL4F Feature, P25 Phase 2 TDMA 6.00 275.00 28% 198.00 1,188.00 XS-PL8Y Feature, Encryption Lite 6.00 0.01 0% 0.01 0.06 XS-PL9E FEATURE, SINGLE -KEY AES 6.00 0.01 0% 0.01 0.06 ENCRYPTION XS-PL4U FEATURE,SINGLE-KEY DES 6.00 0.01 0% 0.01 0.06 ENCRYPTION XS-PKGPT FEATURE PACKAGE,P25 TRUNKING 6.00 1,800.00 28% 1,296.00 7,776.00 XS-PL4L FEATURE, SINGLE BAND 7/800 6.00 0.01 0% 0.01 0.06 XS-PA5C BATTERY,LI-ION,3100 MAH,UL,C1D1 6.00 225.00 28% 162.00 972.00 XS-NC8F ANTENNA,WHIP,1/4 WAVE,762-870MHZ 6.00 45.00 28% 32.40 194.40 XS-AE2W SPEAKER MIC, 500F, XL -185P 6.00 425.00 28% 306.00 1,836.00 XS -CHEF CHARGER, SINGLE BAY + 6.00 250.00 28% 180.00 1,080.00 Programming 6.00 45.00 0% 45.00 270.00 92 Quotation C1 COMMUNICATIONS INTERNATIONAL An Employee Owned C4a4wy Order Acceptance - Please sign below Signature Printed name Date Page 2 of 2 Quotation ID 000037821 Date 04/17/2025 Expiration date 05/17/2025 Pre-tax Total $27,722.70 This quotation does not include tax Applicable taxes will be calculated during invoicing Not an Invoice - Do Not Pay By signing this quotation and/or submitting a purchase order pursuant to this quotation you acknowledge that you have read and agree to be bound by Communications International, Inc.'s terms and conditions of sale, service, and technical support. Orders may be subject to shipping & handling charges. All warranties are manufacturer's warranties. Terms and Conditions: www.ask4ci.com/termsandconditions This proposal does not reflect (include) material/labor cost escalations beyond a standard inflationary rate (SIR) of 6.5%. We reserve the right to recover cost impacts above (SIR). Equipment will be invoiced upon delivery. The prices set forth in this quotation are based on Ci's supplier pricing and the laws and regulations in effect as of the date of this quotation and Ci expressly reserves the right to change its pricing if Ci's supplier pricing is increased or there occurs a Force Majure event or circumstance (as that term is defined in the attached terms and conditions governing this quotation). 93 C1• Quotation Page 1 of 2 COMMUNICATIONS Quotation ID Q00037820 INTERNATIONAL Date 04/17/2025 An Employee Owned Company Expiration date 05/17/2025 Communications International, Inc. Terms N30 2150 15th Ave Salesperson Jeffery L Willingham VERO BEACH, FL 32960 Phone (772) 569-5355 E-mail jwillingham@ask4ci.com Bill to Delivery address Emergency Operations Center (EOC) IRC Emergency Services - Fire Department 1801 27th Street, Bldg A Indian River County Fire Rescue VERO BEACH, FL 32960 4225 43rd Avenue VERO BEACH, FL 32967 IRCFD XL85M mobiles qty (4) 4.17.2025 94 Line Item Description Quantity Price Discount Net Price Extended Price XQ-M78B MOBILE, XL -85M, 700/800 MHZ 4.00 2,500.00 28% 1,800.00 7,200.00 XQ-Y3EWP SERVICE ASSIST, EXT WARRANTY 3YR, 4.00 275.00 0% 275.00 1,100.00 XL85M XQ-PL4U FEATURE, SINGLE -KEY DES 4.00 0.01 0% 0.01 0.04 ENCRYPTION XQ-PL9E FEATURE, SINGLE -KEY AES 4.00 0.01 0% 0.01 0.04 ENCRYPTION XQ-PL8Y FEATURE, ENCRYPTION LITE 4.00 0.01 0% 0.01 0.04 XQ-PL4F FEATURE, PHASE 2 TDMA 4.00 275.00 28% 198.00 792.00 XQ-PL4L FEATURE, SINGLE BAND, 7/800 4.00 0.01 0% 0.01 0.04 XQ-PKGPT FEATURE PACKAGE, P25 TRUNKING 4.00 1,200.00 28% 864.00 3,456.00 XQ-MC6A MICROPHONE, XL, STANDARD MOBILE 4.00 105.00 28% 75.60 302.40 XQ-AN8D ANTENNA, ELEMENT, 700/800 3DB 4.00 100.00 28% 72.00 288.00 XQ-LS6A SPEAKER, EXTERNAL, MOBILE 4.00 60.00 28% 43.20 172.80 XQ-CA6F CABLE, XL -MOBILE, SPEAKER ACCY 4.00 120.00 28% 86.40 345.60 XQ-MA4F KIT, MOUNTING XL -85 MOBILE 4.00 250.00 28% 180.00 720.00 UNIVERSAL XQ-CA6D CABLE, POWER, XL -CH 4.00 87.00 28% 62.64 250.56 94 Order Acceptance - Please sign below Signature Printed name Date Pre-tax Total $18,947.52 This quotation does not include tax Applicable taxes will be calculated during invoicing Not an Invoice - Do Not Pay By signing this quotation and/or submitting a purchase order pursuant to this quotation you acknowledge that you have read and agree to be bound by Communications International, Inc.'s terms and conditions of sale, service, and technical support. Orders may be subject to shipping & handling charges. All warranties are manufacturer's warranties. Terms and Conditions: www.ask4ci.com/termsandconditions This proposal does not reflect (include) material/labor cost escalations beyond a standard inflationary rate (SIR) of 6.5%. We reserve the right to recover cost impacts above (SIR). Equipment will be invoiced upon delivery. The prices set forth in this quotation are based on Ci's supplier pricing and the laws and regulations in effect as of the date of this quotation and Ci expressly reserves the right to change its pricing if Ci's supplier pricing is increased or there occurs a Force Majure event or circumstance (as that term is defined in the attached terms and conditions governing this quotation). 95 Quotation Page 2 of 2 COMMUNICATIONS Cl ID Q00037820 Ih1TER N AT I O N A L Date 04/17/2025 An Employee Owned Company Expiration date 05/17/2025 Line Ibnln Description Quantity Price Discount Net Price Extended Price XQ-ZM2Z KIT, CONVERSION, XL -85M, REMOTE 4.00 750.00 28% 540.00 2,160.00 CTRL HD Programming 4.00 45.00 0% 45.00 180.00 Install Rear Mount Fire Truck, Rescue, 4.00 495.00 0% 495.00 1,980.00 Ambulance Order Acceptance - Please sign below Signature Printed name Date Pre-tax Total $18,947.52 This quotation does not include tax Applicable taxes will be calculated during invoicing Not an Invoice - Do Not Pay By signing this quotation and/or submitting a purchase order pursuant to this quotation you acknowledge that you have read and agree to be bound by Communications International, Inc.'s terms and conditions of sale, service, and technical support. Orders may be subject to shipping & handling charges. All warranties are manufacturer's warranties. Terms and Conditions: www.ask4ci.com/termsandconditions This proposal does not reflect (include) material/labor cost escalations beyond a standard inflationary rate (SIR) of 6.5%. We reserve the right to recover cost impacts above (SIR). Equipment will be invoiced upon delivery. The prices set forth in this quotation are based on Ci's supplier pricing and the laws and regulations in effect as of the date of this quotation and Ci expressly reserves the right to change its pricing if Ci's supplier pricing is increased or there occurs a Force Majure event or circumstance (as that term is defined in the attached terms and conditions governing this quotation). 95 File ID: 25-0628 Indian River County, Florida MEMORANDUM qG Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr. County Administrator Kylie Yanchula, Natural Resources Director FROM: Quintin Bergman, Coastal Resource Manager DATE: June 3, 2025 SUBJECT: Grant Application for Funding Assistance from the State of Florida Beach Erosion Control Program - FY 2026/27 BACKGROUND The Coastal Division is planning a beach restoration project for Sector 5 in Fiscal Year 25/26. This beach restoration project will involve sand placement and installation of dune plants to address background erosion as well as losses from Hurricanes Ian and Nicole. In August of 2023, it was estimated that 112,100 cubic yards of sand and 423,360 dune plants have been lost from the permitted Sector 5 construction template. The estimated construction cost to replace all template losses is $8,407,887. Following the completion of the Summer 2025 Hydrographic Surveys, the Engineer of Record will update the estimated sand volume and construction costs. As of June 1, 2025, the Florida Department of Environmental Protection (FDEP) is accepting applications for the FY 2026/27 Local Government Funding Request (LGFR) through the Beach Management Funding Assistance Program (Program). LGFR Grants provide State cost share funds to assist governmental entities with expenses for approved activities associated with beach nourishment projects that include project design, engineering studies, environmental studies, construction activities and monitoring costs consistent with the FDEP's Strategic Beach Management Plan. If awarded, the program provides financial assistance for up to 50% reimbursement of the project costs. On June 20, 2023, the Board of County Commissioners (Board) approved LGFR Grant 23182 for state legislatively allocated reimbursement funds in which the local match requirement was waived. 23IR2 contained funds for several beach management sectors, including $885,600 for Sector 5. On June 6, 2024, the Federal Emergency Management Agency (FEMA) obligated federal assistance for losses associated with Hurricanes Ian and Nicole in the amount of 75%. Losses from Sector 5 associated with these storm events amount to 13,036 cubic yards of sand and 423,360 dune plants, with an estimated construction cost of $2,358,712. The upcoming Sector 5 Hurricanes Ian and Nicole Beach and Dune Restoration Project is eligible for FDEP's recently announced 2026/27 LGFR Program. The proposed grant application would identify approximately $5,113,574.81 in needed funds. If awarded this additional LGFR grant, with the anticipated 50/50 state/local cost share, FDEP would obligate $2,556,787.41 and the County's share would be $2,556,787.41. The Program application requires a funding resolution from the Local Sponsor indicating the County's ability to provide Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistarn^ 96 the full cost local share and identification of the funding source. The proposed resolution is attached. The Resolution does not specify a specific dollar amount and does not commit the County to perform the project. However, the Resolution enables the Department to consider the County's LGFR application for Fiscal Year 2026/2027. ANALYSIS N/A BUDGETARYIMPACT The Sector 5 beach restoration project has multiple funding sources. The County has secured Local Government Funding Agreement (LGFR 23182) reimbursement grant from the Florida Department of Environmental Protection (FDEP) that provides up to an estimated $885,600 in funding, as well as eligibility for reimbursement through the Federal Emergency Management Agency (FEMA) in the amount of $2,358,712.88 for Hurricanes Ian and Nicole. Sufficient funding will be included in the Fiscal Year 2025/2026 budget in the Beach Restoration Fund/Coastal Engineering/Sector 5 Nourishment account, number 12814472- 066510-22601 (Hurricane Ian) for $562,493.23 & 12814472-066510-23007 (Hurricane Nicole) for $1,994,294.18, in the total amount of $2,556,787.41 should this LGFR application be funded. PREVIOUS BOARD ACTIONS Approval of Work Order No. 2018029-13 - APTIM Sector 5 Pre -Construction and Engineering Services. Approval of FDEP Grant Agreement No. 23IR2. Approval of Grant Application for Funding Assistance from the State of Florida Beach Erosion Control Program - FY 2024/2025. POTENTIAL FUTURE BOARD ACTIONS Acceptance of a future FDEP Grant Agreement Award of Bid for a future Sector 5 Beach and Dune Restoration Project STRATEGIC PLAN ALIGNMENT Environment OTHER PLAN ALIGNMENT The Sector 5 management area is one of the 8 management areas outlined in the Beach Preservation Plan. STAFF RECOMMENDATION Staff recommends the BCC approval of the attached funding resolution. Staff also recommends the BCC approve staff to apply for the grant and to authorize Natural Resources Director to sign required grant application documents on behalf of Indian River County. Indian River County, Florida Page 2 of 2 Printed on 6/1212025 powered by Legistar' 97 RESOLUTION NO. 2025- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA REQUESTING ASSISTANCE FROM THE STATE OF FLORIDA BEACH EROSION CONTROL PROGRAM - FY 2026/27 WHEREAS, Indian River County has experienced damage to structures and/or coastal lands by beach erosion in areas of public lands; and WHEREAS, Indian River County has established a Beach Preservation Plan and a Beach Restoration Fund to provide strategy and funding for beach restoration activities; and WHEREAS, the State of Florida has established a Beach Erosion Control Program for providing financial assistance for erosion control and preservation of the beaches within the State. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the County hereby requests State financial assistance for implementation of coastal erosion control improvements within Indian River County. The County hereby designates the current Coastal Resources Manager for Indian River County, as the Project Manager and Agent on behalf of the County. The foregoing resolution was offered by Commissioner moved its adoption. The motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman, Joseph E. Flescher Vice Chairman, Deryl Loar Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss Page 1 of 2 rl,%"re 98 The Chairman thereupon declared the Resolution duly passed and adopted this day of , 2025. Attest: Ryan L. Butler, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: By: Jennifer W. Shuler, County Attorney Page 2 of 2 INDIAN RIVER COUNTY, FLORIDA BOARD OF COUINTY COMMISSIONERS By: Joesph E. Flescher, Chairman 99 Indian River County, Florida MEMORANDUM File ID: 25-0620 Type: Consent Staff Report TO: Board of County Commissioners THROUGH: John Titkanich, Jr.; County Administrator THROUGH: Brian Freeman, AICP; MPO Staff Director FROM: Mark Vietze, Senior Planner DATE: June 4, 2025 /GI Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 SUBJECT: Request for Authorization to Submit an Application for Section 5311 Grant for Rural Transit Operating Assistance Funds BACKGROUND Each year, Indian River County receives transit operating assistance under 49 USC Ch. 53, Section 5311 (also known as the Formula Grants for Rural Areas program) through the Florida Department of Transportation (FDOT). These grant funds have been passed through to the Senior Resource Association (SRA), Indian River County's designated transit service provider. According to federal regulations, Formula Grants for Rural Areas funds may be used to provide transit service to rural or small urban areas. Such transit service includes fixed route service (GoLine) and demand -response service (Community Coach). ANALYSIS Staff intends to apply for $180,000 in FY 2025/26 Section 5311 funds. If approved the Section 5311 grant will have a 50% nonfederal match requirement for operating assistance. Matching funds will consist of $90,000 from the state Public Transportation Block Grant and $90,000 from the County's normal transit allocation. No additional local funds are necessary. While Section 5311 funds are federal grant funds, FDOT administers the Section 5311 program within the state of Florida. To apply for Section 5311 funds, the Board of County Commissioners must adopt the attached resolution (Attachment #1), authorizing staff to submit the attached grant application to FDOT. A copy of the grant application is attached to this staff report (Attachment #2). The County receives most of its transit funding through the federal Section 5307 (Urban Area) grant program. Because a portion of Indian River County is designated as rural, the County is also eligible to receive transit funding through the Section 5311 (Rural Area) grant program. The provision of rural transit service is Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistarn 100 consistent with the findings of the MPO's adopted 10 -year Transit Development Plan and 2045 Long Range Transportation Plan. BUDGETARY IMPACT Funding in the amount of $90,000 will be budgeted and available for FY 25/26 the General Fund /Community Transportation Coordinator/SRA, Acct# 0011041-088230-54001. Funding for this expenditure is part of the allocation given to the Senior Resource Association to provide transit service in the county. PREVIOUS BOARD ACTIONS The Board has previously approved annual Section 5311 grant applications dating back to FY 09/10. For the current fiscal year (FY 24/25), the Board approved the Section 5311 grant application on August 20, 2024. POTENTIAL FUTURE BOARD ACTIONS To receive the Section 5311 grant funds, the Board will need approve a Public Transportation Grant Agreement (PTGA) with FDOT at a future meeting. STRATEGIC PLAN ALIGNMENT Quality of Life OTHER PLAN ALIGNMENT The operation of the transit system is consistent with the Metropolitan Planning Organization's Transit Development Plan (TDP), which was most recently updated in 2023. STAFF RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the resolution authorizing the filing of the Section 5311 grant application. ATTACHMENTS 1. Authorizing Resolution for the Submission of a Section 5311 (Formula Grants for Rural Areas) application 2. Section 5311 Grant Application 3. Grant Budget Form Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by legistarT" 101 RESOLUTION NO. 2025 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION FOR 49 USC CH. 53, SECTION 5311 PUBLIC TRANSIT OPERATING ASSISTANCE. WHEREAS, Indian River County, as the designated recipient of federal and state public transportation funding, must be the recipient of those funds on behalf of the Senior Resource Association; and WHEREAS, Indian River County is eligible to receive Formula Grants for Rural Areas funding under Section 341.052(1), Florida Statutes, and under 49 USC Ch. 53, Section 5311; and WHEREAS, the Florida Department of Transportation provides Formula Grants for Rural Areas funds to Indian River County to assist in the continuance and expansion of local public transportation services. NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS: 1. That the Planning and Development Services Director is authorized to file applications on behalf of Indian River County with the Florida Department of Transportation for public transit operating assistance as specified in the County's FY 2025/26 grant application under 49 USC Chapter 53, Section 5311. 2. That the Planning and Development Services Director is authorized to furnish such additional information as the Florida Department of Transportation may require in connection with the County's Section 5311 grant application. The foregoing Resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Deryl Loar Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss Page 1 of 2 102 RESOLUTION NO. 2025 - The Chairman thereupon declared the Resolution duly passed and adopted this _ day of June, 2025. Attest: Ryan L. Butler, Clerk of INDIAN RIVER COUNTY, FLORIDA Court and Comptroller BOARD OF COUNTY COMMISSIONERS By Deputy Clerk Approved as to form and legal sufficiency: Susan J Prado, Deputy County Attorney By Joseph E. Flescher, Chairman Page 2 of 2 103 . OMB Number: 4040.0004 .... . . ... ..... Elltilkation Date: 11/30/2025 Application for Federal Assistance SF -424 * 1. Type of Subefiesiwl:. ' 2. Type of Application: ' if Revision, select appropriate lettKq Preapplication[]x New I Application [] Continuation OOW (806011W . n PhangeMorrected ApPiliaatioo. E RRevisiott • $: Dew Received: `il:'A' pplicattt Id+MtlRar 51L Federal Entity Ldp fab. F*d" AUP" Neff" Stt'b W� Oehr .H. Date Received by State: 7. Stab Application Identifier. & APPLICANT iNFCiR11fAT10N. : • ie. � Na": 3tistei County b. •i1.Employer/TaiyaftdantlfiadonNu"lar(tWTNk *r. UR .. 91-6000679 53:J.i1381fS `� d. Addtees: _ • Straett: ; 80: 27th $treeC Street2: Viiero Beach - • fstab: FL: '[+ioxi,da Province: ' Country. SE: [iNITSti STATBS Z*r Poft Code 0 32963365 e. OrWbado" tJ d f>mpara►wnt NlamsC DNhbr► Naete kanni ng and development �5esv `. tropol#tai( lA1 qn � On. f. Nanta and tlt:W40 b4lonnation of person to becontacted on milillil tt IhV*M.ng *bappdieatlott : . PrsNx:.:� . FY/t Nanta x3at1 11111111611111111 Name: • Last Nome: rirt S1t1TAc _ ... _ . . ... ..... lil: "VQ Staff. Directors.:_: _.. OWniz tional Affiliation: `Tele hone Number. p ��zz-say-x.990 .:panNWtl6eF 'Email: �Brreemart@ndianrivex.gov 1b4 Application fait' F4.49rall As>siltlitile W9 SF-424 18. Congressional Distr cls Of g a. Applicant IrL-008 `1t. PrID)yrMlnfAdrCjabt: �--- Attach an additional list of ProgminMroject Congressional Districjtts" if needed. I ACC Aft*n 1 t3�3 ^hese 5 JiriW AtFTv:%! i + ! f �++�+•.. 17. Proposed Project: . • a. StartDate: 10/01/202.5 • b.:W Doty. 3t1�21�?6: 18. Estimated Funding ($): a. Federal 0.:0 be Applicant 90:, 0.00.00 • a State • d. Local 90, 00D.9 , • e. Other 0. • L Program Income 0, 3:68:000.0 " g. TOTAL • 19. Is Application Subject to Review By State Under Executive Order 12372 Process? . a. This application was made available to the State under the Executive Order 12372 Process for review on �'.. . b. Program is subject to E.O. 12372 but has not been selected by the State for review. �x c. Program is not covered by E.O. 12372. ` 20. Is the Applicant Delinquent On Arty.ft"W DWt7 (N'YiM,'' pfOtAd� ttI�IMMtNattin attdchm, Yes x� No If "Yes", provide explanation and attach .. .. .. 21, *By signing this application, i certify (1) to the statements contained In the list of certifications- and (2) that the stiltelnents herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances- and agree to comply with any resulting terms if 1 accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) xx ••I AGREE - The list of certifications and assurances, or an internal site where you may obtain this list: is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: �PhettiiRl� yen Middle Names Last Name: 0.**ney . ... .. _ Suffix: Title, t:.' Planning and Div St vices Direct" •TNsphoniNutMIN 7?2-226-1239 iaxNumbrr: .: s$wveneyfindianriver 93" • 81gnalure of Authorized Representathw. ` Date Slgh tB 512.9 /29?5 .. 106 GRANT NAME: 49 USC Ch. 53, Section 5311 (Formula Grants for Rural Areas GRANT #: NA AMOUNT OF GRANT: $180,000 DEPARTMENT RECEIVING GRANT: Community Development (pass through to Senior Resource Association) CONTACT PERSON: Mark Vietze PHONE #:(772) 226-1222 1. How long is the grant for? One Year Starting Date: October 1, 2025 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes No 4. Percentage of grant to match: 50 % 5. Grant match amount required: $ 180,000.00 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Match consists of $90,000.00 in County funds already budgeted for public transportation and $90,000.00 in FDOT grant funds 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching Third Year TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years? $90,000.00 107 Grant Amount Other Matching Costs Match Total First Year $180,000.00 $ $90,000.00 in local funds & $90,000.00 in FDOT grants $360,000.00 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ 107 Indian River County, Florida * * MEMORANDUM �OR104' It -1 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov File ID: 25-0621 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John Titkanich, Jr.; County Administrator THROUGH: Chris Balter; Planning and Development Services Director FROM: Brian Freeman, AICP; MPO Staff Director DATE: June 2, 2025 SUBJECT: Work Order with Schulke, Bittle, and Stoddard, LLC, for Design of a Transit Maintenance Building Addition BACKGROUND Indian River County's public transportation system consists of the GoLine fixed route system and the Community Coach demand response (door-to-door) service, both of which are operated by the Senior Resource Association (SRA) under contract with the County. SRA operates the public transportation system from a county -owned facility at 4385 43rd Avenue. That facility was constructed in 2012 with grant funding from the Federal Transit Administration (FTA). The county -owned transit facility includes a maintenance building with two vehicle service bays. At this facility, routine maintenance activities are performed by SRA -employee mechanics. Due to growth in the transit system in recent years, SRA has identified a need to expand the vehicle maintenance building with two additional service bays. ANALYSIS In coordination with the Building and Facilities Services Department and SRA, MPO staff has prepared a work order with Schulke, Bittle, and Stoddard, LLC for engineering and architectural design services for the transit maintenance building addition. As part of the work order, architectural services will be provided by a subconsultant, Caribeno Architectural Group. The Schulke, Bittle, and Stoddard/Caribeno team also prepared the original design of the transit facility. The Board approved the Continuing Consulting Engineering Services Agreement for Professional Services with Schulke, Bittle, and Stoddard, LLC on May 2, 2023. In accordance with that agreement, Schulke, Bittle, and Stoddard, LLC will provide professional services to prepare engineering and architectural design plans and specifications. BUDGETARYIMPACT Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by legistarn 108 FTA Section 5307 grant revenues in the amount of $141,150 will be used to pay for the design of the transit maintenance building addition. Through the Section 5307 program, FTA covers 100% of all capital expenses of the public transportation system. Sufficient funds will be made available in the General Fund/Agencies/Construction In Progress/SRA Transit Facility Bays Addition, 00111041-066510-25047 account, the County's existing Section 5307 grants, to cover the design expenses. Construction of the transit maintenance building addition will also be paid for with federal grant funds. In coordination with SRA, County staff has programmed funds for the maintenance building addition in the FTA Section 5307 grants for both FY 2024 and FY 2025. PREVIOUS BOARD ACTIONS On March 2, 2010, the Board approved a design services contract with Schulke, Bittle, and Stoddard for the original transit facility. POTENTIAL FUTURE BOARD ACTIONS At a future meeting, the Board will need to award a contract to construct the maintenance building addition. STRATEGIC PLAN ALIGNMENT Quality of Life OTHER PLAN ALIGNMENT The maintenance building addition is consistent with the Metropolitan Planning Organization's Transit Development Plan (TDP), which was most recently updated in 2023. STAFF RECOMMENDATION Staff recommends the Board approve the work order with Schulke, Bittle, and Stoddard, LLC, for design of the transit maintenance building addition and authorize the Chairman to execute the work order. ATTACHMENTS 1. Work Order No. 2 with Schulke, Bittle, and Stoddard, LLC, for Design of the Transit Maintenance Building Addition Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarT 109 ENGINEERING SERVICES WORK ORDER This Work Order Number _ is entered into as of this _ day of pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ 2023015, made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSONERS OF INDIAN RIVER COUNTY: By: Name: By: Title: Joseph E. Flescher, Chairman BCC Approval Date: By: John A. Titkanich, Jr., County Administrator Approved as to Form and Legal Sufficiency: 0 Jennifer W. Shuler, County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) 110 EXHIBIT `A' SCOPE OF WORK WORK ORDER No. 2 PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES FOR A NEW VEHICLE SERVICE BUILDING FOR THE INDIAN RIVER COUNTY GO -LINE OPERATIONS AND MAINTENANCE FACILITIES PROJECT DESCRIPTION The CONSULTANT shall provide professional consultant services including: civil engineering; surveying; architecture; structural, geotechnical, electrical, and mechanical engineering; construction budgeting, contract procurement services and related services to the COUNTY for those phases of the project described below as the new VEHICLE SERVICE BUILDING FOR THE INDIAN RIVER COUNTY GO -LINE OPERATIONS AND MAINTENANCE FACILITIES (Service building), located at 4395 43RD Ave, and the consultant shall serve as the COUNTY's professional representative for the project as set forth herein, and any related or similar project as the COUNTY may deem necessary; and shall give professional civil engineering; surveying; architecture; structural, geotechnical, electrical, and mechanical engineering; construction budgeting, and related advice to the COUNTY during the performance of the services to be rendered. The project limits shall include the County owned tract of land, located on the west side of 43rd Ave, which occupies approximately 2.53 acres, with addresses of 4385 (admin offices) and 4395 (existing service bldg.) 43rd Ave. Consultant services are required for the preparation of site and building construction plans, including surveying, civil engineering, architectural design, structural engineering, geotechnical engineering, mechanical and electrical engineering, preparation of working drawings, contract documents, an opinion of probable cost, field inspections and reports, and related construction administration services for the construction of site and building improvements necessary for the development of a new vehicle service and maintenance building. The improvements will include: • 3100 sf +- pre-engineered steel structure/ vehicle maintenance building providing two service bays, equipment and parts storage and bathrooms. • A 35'x 45'+- roof covered metal structure over a paved driveway area. The structure will span between and connect the existing service bldg. and the new service bldg.. 2 111 • Modify pavement, drainage, utilities, and lighting in the vicinkyof the service building to accommodate the placement of the new structures in the existing parking and storage lot. GENERAL RESPONSIBILITIES A. Design services required by the Agreement shall be performed by qualified registered Florida architects, engineers and other design professionals. The contractual obligations of such professional persons or entities are undertaken and performed in the interest of the CONSULTANT. B. The agreements between the CONSULTANT and the persons or entities identified in this Agreement, and any subsequent modifications, shall be in writing. These agreements, including financial arrangements with respect to this Project, shall be promptly and fully disclosed to the COUNTY upon request COUNTY OBLIGATIONS The COUNTY agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: A. Provide the CONSULTANT with all available drawings, and other documents in the possession of the COUNTY pertinent to the project. B. The COUNTY shall be responsible for acquiring all right-of-ways, easements and other rights in land as necessary to complete the project. C. The COUNTY shall be responsible for obtaining those permits required to perform the work to complete the project only if such permit requirements are established by regulatory agencies after the date of this Agreement. D. The COUNTY shall make provisions for the CONSULTANT to enter upon public or private property as required for the CONSULTANT to perform his services. E. The COUNTY will promptly execute all permit applications prepared by CONSULTANT that are necessary to expedite the acquisition of any local, state or federal permits made necessary by the project. F. The COUNTY designates Brian Freeman, or his designee, as Project Manager for the Project. G. The COUNTY shall provide any necessary phase 1/11 environmental audits of the site. H. The COUNTY shall attend meetings with agencies having jurisdiction and approval authority for this project, when requested by CONSULTANT. I. The COUNTY shall select final colors for the interior and exterior finishes selected by the CONSULTANT. 3 112 J. The COUNTY shall obtain the As -Built drawings from the General Contractor awarded the project. The project contract documents will be prepared to specify this requirement. SCOPE OF SERVICES The CONSULTANT agrees to perform professional services in connection with the project as required and as set forth in the following: A. GENERAL 1. The CONSULTANT will provide professional engineering and architectural Consultant services for the preparation of site and building construction plans, including surveying, civil engineering, architectural design, structural engineering, geotechnical engineering, mechanical and electrical engineering, preparation of working drawings, an opinion of probable cost, field inspections and reports, and related construction administration services, for the construction of site and building improvements necessary for the development of the new Service Building. 2. The CONSULTANT shall prepare all building architectural and building engineering system designs, including structural, mechanical, and electrical systems, except the structural engineering and design normally provided by the steel manufacturer for pre-engineered steel structures. 3. The CONSULTANT shall prepare all site structure designs, including but not limited to, flag pole foundation, dumpster enclosure, grade level walkways, curbing, wheel stops, bollards, culverts, transformer pad, headwalls, and signage. All site structures shall comply with the wind pressure requirements in 2020 Florida Building Code for high velocity wind zones. 4. The CONSULTANT will provide a site plan conforming to 2020 Florida Building Code accessibility requirements including building location, and accessible route to other buildings on site and required entries and exits, sidewalks, accessible route to public R.O.W., parking, vehicular use areas, curb cuts, driveways, circulation, site lighting, light pole locations, selected fixture manufacturer's photometric site overlay, utility and drainage facilities, site data and site calculations. The format for this documentation will be AUTO CAD (latest version), and shall clearly show the area for placement of the buildings/improvements required in the program data. 5. The CONSULTANT'S preliminary planning and programming efforts for the Service Building should take into account the following: A. The service building should be a pre -fabricated steel structure (to match the existing service building), approximately 51' x 61', providing 2 service bays, parts and equipment storage, optimal equipment location utilized to service transit vehicles. 4 113 B. Safe and adequate access, circulation and parking areas for employees and the transit system vehicles. The CONSULTANT'S planning efforts for the VEHICLE SERVICE BUILDING FOR THE INDIAN RIVER COUNTY GO -LINE OPERATIONS AND MAINTENANCE FACILITIES should take into account the following: A. Improvement locations to be mutually agreed upon by COUNTY staff and Design Build Team B. Exterior and interior finishes. C. Construction Costs D. IRC requirements for Operation and use — space allocation E. Location of existing facilities, structures, utilities and stormwater systems, and capacity of existing utility and stormwater management systems. F. Local and state Stormwater regulations and requirements. G. Views H. Prevailing winds I. Flood zones, Wind Resistance, Building Codes, and life safety issues 6. The CONSULTANT will endeavor not to duplicate any previous work done on the project. After written authorization to proceed, the CONSULTANT shall consult with the COUNTY staff to clarify and define the COUNTY'S requirements for the project and review all available data, after which, a meeting with the CONSULTANT and County will be held. 7. The CONSULTANT will attend conferences with the COUNTY and its representatives upon the request of COUNTY. 8. The Consultant will be responsible for scheduling the design team meetings and coordinating the construction documents generated by its sub -contractors involved in this project 9. The CONSULTANT will prepare all necessary sketches to accompany applications for any required federal, state, or local permits. 10. The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. 11. The CONSULTANT, will prepare all permit applications, and will prepare and furnish copies of the drawings, specifications and contract documents, as required for federal, state and local agencies from which approval of the project must be obtained. 12. The drawings prepared by the CONSULTANT will be of sufficient detail to permit the actual location of the proposed building improvements on the ground. 13. The CONSULTANT will supply drawings and AutoCAD files for final as-builts. 5 114 14. Any additional work required by regulatory agencies pursuant to regulations established after the date of this Agreement shall be an additional service, and the COUNTY shall compensate the CONSULTANT in accordance with SECTION VII Additional Work, of this Agreement and in an approved amendment to this Contract. B. CONSULTANTS SCOPE OF WORK AND PRODUCT DELIVERABLES 1.0 PHASE 1 - CONSULTANT DEVELOPMENT, PROGRAMMING/ SCHEMATIC DESIGN PHASE: .01 The CONSULTANT shall coordinate with the design team and the COUNTY'S project manager, collecting available data and documentation, including: A. zoning, utilities, floodplain, as -bunts, adjacent site plans/ approvals. B. Bldg type, special requirements, building codes, life safety issues. C. Owner needs / evaluation D. Preliminary discussion with authorities responsible for adjacent sites that are being impacted by storm water design and shared access or parking. .02 The CONSULTANT shall develop, together with IRC staff and sub -consultants, a space allocation and building design program. The program's purpose is to optimize space and efficiency and comfort for the user. The program implementation will include researching the project type, establishing goals and objectives, gathering relevant information, identify strategies, determine quantitative requirements, and summarizing the program. .03 The CONSULTANT shall prepare schematic level drawings, based on the programming efforts. Drawings shall include: A. Schematic level floor plans and elevations B. Conceptual site plan C. Preliminary stormwater plan .05 The CONSULTANT shall prepare submittals for and attend applicable pre -application conference(s) with IRC, SJR, IRFWCD, IRCDUS, FPL, EMS, and Bldg dept.. .06 The CONSULTANT shall prepare detailed site development evaluations, including: A. Survey — boundary, tree, topo B. Geotechnical Engineering— evaluation for Drainage, pavement and foundation design. 2.0 PHASE 2— PRELIMINARY DESIGN DOCUMENTS PHASE: 01 CONSULTANT shall prepare Preliminary Design Documents consisting of design development drawings, outline specifications and other documents sufficient to establish the size, quality and character of the building and site development, including the civil R 115 engineering, architectural, structural, mechanical and electrical systems, and other such elements of the project as may be appropriate. Drawings shall be a refinement of the schematic drawings, and shall further define the project scope, relationships, forms, size and appearance. Drawings and specifications shall include: A. Bldg: Plans, sections, elevations, typ. Construction details, equipment lay -out. B. Site: Preliminary Site Plan - bldg. location(s), paving and drainage, stormwater system(s), utility locations, typical construction details. C. Specifications: identify major materials and systems and quality levels for both bldg. and site. .02 The CONSULTANT shall prepare a Concurrency Application and supporting documentation and evaluation of Public infrastructure impacted by the development, including: Not required). B. Stormwater management calculations and hydraulic and hydrological modeling of the on-site drainage basin(s) and adjacent off-site drainage basins impacted by the development. .03 The CONSULTANT shall prepare a site and building construction plan cost estimate, based on the preliminary Design Documents. 3.0 PHASE 3 - FINAL DESIGN AND PERMITTING PHASE .01 The CONSULTANT will perform all necessary surveying, civil engineering, architectural, mechanical and electrical engineering and structural design, and incidental work for the site and Buildings. Based on the preliminary design development documents, final construction plans and technical specifications shall be prepared, establishing in detail the material and systems required for the project. .02 The CONSULTANT shall Design and prepare a complete set of construction plans for the building suitable for obtaining IRC Site Plan Approval, Building Permits, and Health Department permits, and other permits required for the work. The design shall be in accordance with the 2020 Florida Building Code and current Life Safety Code. These plans shall include: A. Architectural B. Structural C. Mechanical D. Electrical E. Interior finishes F. Equipment and Machinery evaluation and general specification 7 116 G. Fire protection systems (a fire sprinkler system is not anticipated to be required and is not included in the scope of services) H. Energy Code Calculations/ modeling per F.B.C.. 03 The CONSULTANT shall design and prepare a complete set of site construction plans for obtaining IRC Site Plan Approval, building permits, and other site development jurisdictional agency permits. These plans shall include: A. Site Plan B. Landscape design C. Site Electrical / site lighting D. Clearing, Earthwork, drainage and paving E. Utilities .04 The CONSULTANT shall prepare complete civil site development drawings forthe construction of water and sewer, electric, phone, and storm water management system requirements. All coordination with utility providers, design, relocation or routing, and scheduling shall be by the CONSULTANT. .05 The CONSULTANT shall provide Landscape Designs conforming to local ordinances and coordinate all underground chases, routes and clearances below walks and drives. .06 Prepare Construction Documents. It is anticipated that Technical written specifications will be included in sufficient detail on the Construction drawings prepared by each respective sub -consultant, and that a separate technical written specifications document will not be necessary for this project. .07 Permits: The CONSULTANT will prepare permit applications for all government agencies with jurisdiction, including: A. Site Development Permits: Prepare calculations, reports, sketches, and application forms to accompany construction plans for required Federal, state and local site development permits, including: 1.*IRC Site Plan (TRC, P&Z) 2.**IRC Concurrency 3.*IRC Stormwater 4.*IRC Land Clearing and Tree removal 5.**IRC water and sewer utility 6.*SIRWMD ERP / (10-2 or exemption, or minor mod to existing permit) 7.**FDEP NOI — (SWPPP) 8.**FDEP — (General) Water system extension (if required) 9.**FDEP — (General) Sewer collection System (if required) *Note: this is commenced at 30% to 60% complete construction drawings (preliminary design documents). D 117 **Note: this is commenced at 90% complete construction drawings (final design documents), and completed priorto bidding, if possible. B. Building permits: Assist contractor with the building permit review process. Provide plans, specifications and supporting documentation. Prepare response to building official review and necessary plan modifications. (note: This is completed afterbidding and construction contract award.) 4.0 PHASE 4 - PRE -CONSTRUCTION PHASE .01 In general, the CONSULTANT will assist the COUNTY with bid procurement. including assistance in the preparation of bidding and procurement documents and information for a competitive public bid, or construction management at risk delivery system. Services may include assistance with the description of time, place and conditions of bidding and construction, and review of contract documents provided by IRC. .02 IRC will prepare and provide the following: A. Bidding and Proposal forms B. Form of Agreement — between owner and contractor; or owner and construction manager. C. Conditions of the Contract— standard, supplementary, and other special conditions. D. Prepare Notice of Award and finalize construction contract. .03 The CONSULTANT will assist the COUNTY with Construction Procurement services, including: A. Prepare and provide construction plan bid sets for competitive bidding; or for construction manager's use in securing bids. It is anticipated that Technical written specifications will be included in sufficient detail on the Construction drawings prepared by each respective sub -consultant, and that a separate technical written specifications document (spec book/ rear end of contract) will not be necessary for this project. B. Attend Pre-bid meeting; or attend meetings /negotiations with the perspective construction manager and its sub -contractors. Respond to RFI's sent by bidders, and prepare Addendums / plan modifications, if necessary. C. Bid validation. 5.0 PHASE 5 - CONSTRUCTION PHASE: 9 118 01 The CONSULTANT shall assist the COUNTY with the Contract Administration and Inspections, including: attend progress meetings, review shop drawings and contractors submittals, and provide routine site inspections to verify the work is proceeding in accordance with the plans and specifications for the purposes of certification upon completion of the work. Inspections shall be documented with written reports and digital photographs. The CONSULTANT will coordinate the responsibility for document review, meeting attendance, and inspections with civil engineer, architect and other consultants. The construction period is estimated to be six (6) months, and CA and inspection fees have been estimated by the CONSULTANT based on this time frame, and the tasks and frequency of services listed below. Anticipated tasks / services include: A. Site: 1. Coordinate and attend pre -construction meetings. (1) 2. Attend progress meetings with contractor/ field inspections engineer - (1 /month)= 6 total 3. Review shop drawings (All) 4. Review contractors pay requests (3 total) 5. Periodic inspections of the site work (2+4 week) 6. Substantial completion inspection / punch list (1) 7. Review as-builts for adequacy and completeness (1) 8. Final inspection / final completion determination (1) 9. Prepare final certification submittals for site permits B. Building: 1. Coordinate and attend pre -construction meetings. (1) 2. Attend progress meeting with contractor / field inspection of bldg. construction: Architect & MEP (1 / month = 6 total) 3. Review shop drawings (All) 4. Review contractors pay requests (3 total) 7. Inspections from Structural— as needed 8. Substantial completion inspection / punch list (1) 9. Final inspection / final completion determination (1) C. Changes to Work: Oversee changes to work, field directives, minor plan changes, administer construction change orders. 10 119 SUBLETTING The CONSULTANT shall not sublet, assign, or transfer any work under this Agreement without the written consent of the COUNTY. When applicable and upon receipt of such consent in writing, the CONSULTANT shall cause the names of the architectural firm or engineering firms, responsible for the major portions of each separate specialty of the work to be inserted on reports or other data. It is anticipated that the CONSULTANT shall sub -contract the following portions of the work: -Contract Administrator: CONSULTANT—Schulke, Bittle&Stoddard, LLC -Civil Engineering: CONSULTANT—Schulke, Bittle & Stoddard, LLC -Surveying: Houston, Schulke, Bittle & Stoddard, LLC dba Meridian Land Surveyors -Geotechnical Engineering: KSM Engineering and Testing, INC -Traffic Engineering: N/A -Architecture: Caribeno Architectural Group, INC -Structural engineer: CONSULTANT — Schulke, Bittle & Stoddard, LLC -Mechanical and Electrical Engineers: KAMM Consulting, INC -Landscape designers: CONSULTANT—Schulke, Bittle & Stoddard, LLC 11 120 EXHIBIT `B' RATE SCHEDULE PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES FOR A NEW VEHICLE SERVICE BUILDING FOR THE INDIAN RIVER COUNTY GO -LINE OPERATIONS AND MAINTENANCE FACILITIES Method and Amount of Compensation Schulke, Bittle & Stoddard, L.L.C. ("SBS") will provide Indian River County ("County") the following schedule of services as further described in the above Scope of Services based on the following compensation: Design Services Fees: For the CONSULTANT'S.services, compensation shall be as follows: A. Site and Building— Design / Permitting / Estimates: 1.0 Phase 1 - Consultant Dev., Programming/Schematic design (21+-%): $ 27,500.00 2.0 Phase 2 - Preliminary Design Development (22.5+-%): $ 29,500.00 3.0 Phase 3 - Final Design and Permitting (20+-%): $ 26,150.00 B. Bidding/ Contract procurement / CA and Inspections 4.0 Phase 4 - Pre -Construction (5.5+-%): $ 7500.00 5.0 Phase 5 - Construction (31+-%): $40,500.00 Sub -Total (100%) $131,150.00 C.Reimbursable expenses (estimate) $10,000.00 TOTAL $141,150.00 Reimbursable expenses: Application fees, Printing and Reproduction Reimbursable expenses are estimated to be $10,000.00 and include prints, copies, mail, Fed -Ex, application fees, etc. shall be paid by the CONSULTANT, and then reimbursed by the COUNTY; or paid direct by the COUNTY. The County shall reimburse for the cost of printing project plan sheets required for construction and for copies of plans, reports, drawings, specifications and other pertinent items required by federal, state and local agencies from whom approval of the project must be obtained, material suppliers, and other interested parties, based on the following tabulation: 81/2" x 11 " $ 0.12 / sheet Full size plan sheets $1.50 /sheet 11"x 17" $ 0.50 / sheet 12 121 EXHIBIT `C' TIME SCHEDULE .7_►'7.717 PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES FOR A NEW VEHICLE SERVICE BUILDING FOR THE INDIAN RIVER COUNTY GO -LINE OPERATIONS AND MAINTENANCE FACILITIES The estimated time frame for completion of services from the approval of this Work Authorization is as follows: 1. Agreement between the CONSULTANT and the COUNTY: NTP: start day 1 2. Development, Programming / Schematic design Phase: complete by day 30 (1 month) 3. Preliminary Design Development Phase: complete by day 75 (2-1 /2 months) 4. Final Design and Permitting Phase: complete by day 210 (7 months)_ 5. Pre -Construction Phase: start day 180, bids by day 240 (8 months)_ 6. Construction Phase: start day 270 (9 months), substantially complete day 450 (15 Months) 7. Occupy Facility: day 480 (16 months) 13 iip*l Indian River County, Florida * * MEMORANDUM �OR104' File ID: 25-0603 Type: Consent Staff Report TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Nancy A. Bunt, Assistant County Administrator FROM: Addie Javed, PhD, PE, Public Works Director David Wheatley, Traffic Signal Coordinator DATE: June 17, 2025 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 SUBJECT: State Highway Lighting, Maintenance, And Compensation Agreement Renewal BACKGROUND On April 29, 2003, Indian River County (the County) entered into a State Highway Lighting, Maintenance, and Compensation Agreement that was approved between the Florida Department of Transportation (FDOT) and Indian River County, which provided for Indian River County to maintain all the lighting located on the State Highway System within the jurisdictional boundaries of the County, and to perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of all the lights burning for any lighting type (high mast, standard, underdeck, sign) or roadway system. Facilities include but are not limited to lighting for roadways, as well as park and ride, pedestrian overpasses and recreational areas owned by or located on the property of the FDOT. ANALYSIS The current agreement signed in 2003 no longer encompasses the existing infrastructure and needs to be updated and renewed. BUDGETARY IMPACT FDOT shall pay Indian River County $169,389.08 for the first fiscal year in which this agreement is signed. Per Exhibit A of the Agreement, the per -light unit rate (487 poles listed in Exhibit A) shall increase by 3% each year. E.g., the $347.84 in fiscal year 2026 will increase to $358.28 in fiscal year 2027. The amount is a predetermined, agreed amount to maintain the highway lights (included in Exhibit A) for FDOT. This amount is to cover the labor and parts needed to keep them all in proper working order. This amount will increase on a yearly basis per the contractual stipulations. If there are expenditures that exceed, or are not in the agreement, then the County will reach out to FDOT for approval and reimbursement per the agreement. The balance will come from the Transportation Fund/Traffic Engineering/Electric services account 11124541-034310. The FDOT contribution will be deposited into the Transportation Fund/Miscellaneous Revenue account 111038 - Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarT" 123 369900 to offset the electric costs incurred. PREVIOUS BOARD ACTIONS April 29, 2003, Street Lighting and Maintenance Compensation Agreement and Resolution 2003-049. POTENTIAL FUTURE BOARD ACTIONS Any amendment or future updated renewal of this agreement. STRATEGIC PLAN ALIGNMENT The agreement aligns with the infrastructure goal by maintaining critical public infrastructure in response to our current needs. OTHER PLAN ALIGNMENT Reaffirmation and ratification of legacy agreements to reflect current infrastructure realities and better defined maintenance responsibilities. STAFF RECOMMENDATION Public Works Traffic Engineering and Operations Staff recommends that the Board of County Commissioners approve this agreement authorizing the Chairman to execute the agreement. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by legistarT" 124 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-020-52 STATE HIGHWAY LIGHTING MAINTENANCE AND MAINTENANCE > > OGC — 02/21 COMPENSATION AGREEMENT Page 1 of CONTRACT NO. ASM78 FINANCIAL PROJECT NO. 405122-2-78-64 F.E.I.D. NO. F596000673026 THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as "FDOT", and Indian River County, hereinafter referred to as the "MAINTAINING AGENCY"; WITNESSETH: WHEREAS, FDOT is authorized under Sections 334.044 and 335.055, Florida Statutes, to enter into this Agreement, and the MAINTAINING AGENCY has the authority to enter into this Agreement and to undertake the maintenance and operation of lighting on the State Highway System; and WHEREAS, the MAINTAINING AGENCY has authorized its undersigned officers to enter into and execute this Agreement; WHEREAS, FDOT has identified sites where lighting and/or lighting systems, hereinafter referred to as "Facilities", are located on the State Highway System within the jurisdictional boundaries of the MAINTAINING AGENCY. A list of the Facilities is included as Exhibit A, attached hereto and incorporated herein. WHEREAS, the MAINTAINING AGENCY agrees to maintain the Facilities as further set forth herein. NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, FDOT and the MAINTAINING AGENCY hereby agree as follows: Maintenance of Facilities a. The MAINTAINING AGENCY shall maintain the Facilities listed in Exhibit A. The Facilities may include lighting for roadways, as well as park and ride, pedestrian overpasses, and recreational areas owned by or located on the property of FDOT. The Facilities shall not include lighting located in weigh stations, rest areas, or on Interstate highways. The location and type of lighting to be maintained pursuant to this Agreement is set forth in Exhibit A. Any changes or modifications to Exhibit A must be in writing and signed by both FDOT and the MAINTAINING AGENCY. Any Facilities added to Exhibit A during the FDOT's fiscal year shall be maintained and operated by the MAINTAINING AGENCY upon the FDOT's final acceptance of installation of any new lighting and/or lighting systems. Prior to the start of each new fiscal year, the MAINTAINING AGENCY and FDOT shall amend Exhibit A to reflect any changes to the Facilities, including addition, removal, or change in lighting type maintained pursuant to this Agreement. The MAINTAINING AGENCY will be compensated for Facilities added to Exhibit A by amendment of this Agreement in the FDOT's fiscal year occurring after the lighting and/or lighting systems are installed and final acceptance of such installation is given by FDOT. In the event that no change is made to the previous year's Exhibit A, a certification from the MAINTAINING AGENCY shall be provided to FDOT certifying that no change has been made to Exhibit A during FDOT's previous fiscal year. Unless stated otherwise, all references to fiscal years within this agreement refer to FDOT's fiscal year, beginning July 1st and ending June 30th. In maintaining the Facilities, the MAINTAINING AGENCY shall perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting type (e.g., high mast, standard, underdeck, and sign) or roadway system at all times in accordance with the original design thereof, whether necessitated by normal wear and tear, accidental or intentional damage, or acts of nature. Required maintenance includes, but is not limited to, providing electrical power and paying all charges associated therewith, routine inspection and testing, preventative maintenance, emergency maintenance, replacement of any component parts of the Facilities (including the poles and any and all other component parts installed as part of the Facilities), and locating (both vertically and horizontally) the Facilities. All repairs or replacement will be in kind unless a variance is approved in writing by FDOT. 125 375-020-52 MAINTENANCE OGC — 02121 Page 2 of 8 C. All maintenance must be in accordance with the provisions of the following: (1) Manual of Uniform Traffic Control Devices; and (2) All other applicable local, state, or federal laws, rules, resolutions, or ordinances, and FDOT procedures. For lighting installed as part of a FDOT project, the MAINTAINING AGENCY's obligation to maintain the Facility commences upon the MAINTAINING AGENCY's receipt of notification from FDOT that FDOT has formally accepted the project, except for the obligation to provide for electrical power, which obligation to provide for electrical power commences at such time as the lighting system is ready to be energized; provided, however, that the MAINTAINING AGENCY is not required to perform any activities which are the responsibilities of FDOT's contractor. Prior to acceptance by FDOT, the MAINTAINING AGENCY shall have the opportunity to inspect and request modifications/corrections to the installation (s). FDOT agrees to make modifications/corrections prior to acceptance so long as the modifications/corrections comply with the installation contract documents and specifications. e. The term for this Agreement is seven (7) years. Either party may terminate this Agreement by a notice of termination. The notice of termination must be in writing. Should the MAINTAINING AGENCY choose to terminate the Agreement, the MAINTAINING AGENCY shall provide a minimum notice period of two (2) fiscal years prior to the effective date of termination and the notice shall be endorsed by the elected body (County Commission, City Council, or local agency governing body) under which the Agency operates. The effective date of the termination will coincide with the end of the FDOT's fiscal year of June 301h following the two-year notice. The termination of this Agreement will not terminate maintenance responsibilities for lighting owned by the MAINTAINING AGENCY. Maintenance obligations for lights owned by the MAINTAINING AGENCY will remain the responsibility of the MAINTAINING AGENCY. Nor does termination of this Agreement operate to relieve the MAINTAINING AGENCY of any maintenance obligations contained in other agreements. Maintenance of lights governed by a separate maintenance agreement will continue per the terms of that separate maintenance agreement. Compensation and Payment FDOT shall pay to the MAINTAINING AGENCY a sum of $ 169,398.08 for the fiscal year in which this Agreement is signed. Payments will be calculated and made in accordance with Exhibit A. Prior to the beginning of each fiscal year, the MAINTAINING AGENCY shall submit an amended Exhibit A or a certification of no change to Exhibit A and FDOT and the MAINTAINING AGENCY shall agree on the amount and percentage of lighting to be paid for the coming fiscal year. FDOT will issue a work order confirming the amount and authorizing the performance of maintenance for each new fiscal year. The work order must be an FDOT-signed letter of authorization to the MAINTAINING AGENCY with a subject line containing the terms "State Highway Lighting, Maintenance, and Compensation Agreement work order". The work order must reflect the contract number, financial project number, FEID No. of the MAINTAINING AGENCY, the fiscal year, the percentage of lighting funded and the lump sum amount to be paid for the fiscal year indicated. The work order must be signed by the MAINTAINING AGENCY and returned to FDOT. Failure by the MAINTAINING AGENCY to take any of the actions required by this paragraph may result in nonpayment by FDOT. FDOT expressly assigns its rights, interests and privileges pertaining to damage to Facilities caused by third parties to the MAINTAINING AGENCY, so they may pursue all claims and causes of actions against the third parties responsible for the damage. FDOT will assist the MAINTAINING AGENCY and will confirm the MAINTAINING AGENCY's authorization to pursue recovery. The MAINTAINING AGENCY will be responsible for all attorneys' fees and litigation costs incurred in its recovery activities. 126 375-020-52 MAINTENANCE OGC — 02/21 Page 3 of 8 3. Record Keeping The MAINTAINING AGENCY shall keep records of all activities and report all maintenance performed and replacement components and parts installed pursuant to this Agreement. The records shall be kept in an electronic format approved by FDOT. Records shall be maintained and made available upon request to FDOT during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records will be furnished to FDOT upon request. 4. Invoicing The MAINTAINING AGENCY shall invoice FDOT annually in a format acceptable to the FDOT. Invoices must be submitted no earlier than May 1 and no later than June 15 of the fiscal year in which the services were provided in order to be processed for payment by June 30. Upon receipt, FDOT has five (5) working days to inspect and approve the goods and services. FDOT has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, will be due and payable, in addition to the invoice amount, to the MAINTAINING AGENCY. Interest penalties of less than one (1) dollar will not be enforced unless the MAINTAINING AGENCY requests payment. Invoices returned to a MAINTAINING AGENCY because of MAINTAINING AGENCY preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to FDOT. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the Chief Financial Officer's Hotline, 1-800-848-3792. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one (1) year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: FDOT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. FDOT shall require a statement from the Comptroller of FDOT that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of FDOT which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year. Default In the event that the MAINTAINING AGENCY breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, FDOT may exercise one or more of the following options, provided that at no time may FDOT be entitled to receive double recovery of damages: a. Pursue a claim for damages suffered by FDOT or the public. b. Pursue any other remedies legally available. As to any work not performed by the MAINTAINING AGENCY, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the MAINTAINING AGENCY if the MAINTAINING AGENCY fails to cure the non-performance within fourteen (14) days after written notice from FDOT of the non-performance; provided, however, that advance notice and cure will not be preconditions in the event of an emergency. 127 375-020-52 MAINTENANCE OGC — 02121 Page 4 of 8 6. Force Majeure Neither the MAINTAINING AGENCY nor FDOT will be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimated duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 7. Miscellaneous a. FDOT shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for unilateral cancellation of this Agreement. b. The MAINTAINING AGENCY shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the MAINTAINING AGENCY in conjunction with this Agreement. Failure by the MAINTAINING AGENCY to grant such public access will be grounds for immediate unilateral cancellation of this Agreement by FDOT. C. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto. Without limiting the generality of the foregoing, this Agreement shall replace and supersede all prior agreements between FDOT and the MAINTAINING AGENCY with respect to maintenance of the lighting and/or lighting systems for the Facilities identified in Exhibit A. d. This Agreement is governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable are severable and will not affect the validity of the remaining provisions hereof. e. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, electronic mail, or express mail and will be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. The MAINTAINING AGENCY must notify the local District of FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices must be sent to the following addresses: MAINTAINING AGENCY: Indian River County c/o Public Works Director 1801 27th Street Vero Beach, FL 32960 FDOT: Florida Department of Transportation, District 4 District Maintenance Office 3400 West Commercial Boulevard Fort Lauderdale, FL 33309 f. PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list. g. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 128 375-020-52 MAINTENANCE OGC — 02/21 Page 5 of 8 By signing this agreement the Maintaining Agency certifies that it is not: (1) listed on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., (2) engaged in a boycott of Israel, (3) or listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473, Florida Statutes. For contracts involving $1,000,000 or more, if the Department determines the Maintaining Agency submitted a false certification under Section 287.135(5) of the Florida Statutes regarding the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473, Florida Statutes, or for contracts involving any amount, if the Maintaining Agency has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the Department shall either terminate the Contract after it has given the Maintaining Agency notice and an opportunity to demonstrate the Department's determination of false certification was in error pursuant to Section 287.135(5)(a) of the Florida Statutes, or maintain the Contract if the conditions of Section 287.135(4) of the Florida Statutes are met. Nothing herein shall be construed as a waiver of either party's sovereign immunity. MAINTAINING AGENCY: 1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the MAINTAINING AGENCY during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Maintaining Agency does not transfer the records to FDOT 4. Upon completion of the Agreement, transfer, at no cost, to FDOT, all public records in possession of the Consultant or keep and maintain public records required by FDOT to perform the service. If the Consultant transfers all public records to FDOT upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to FDOT, upon request from FDOT's custodian of public records, in a format that is compatible with the information technology systems of FDOT 5. Failure by the Maintaining Agency to comply with Chapter 119, Florida Statutes, shall be grounds for immediate unilateral cancellation of this Agreement by FDOT 129 375-020-52 MAINTENANCE OGC — 02/21 Page 6 of 8 IF THE MAINTAINING AGENCY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE MAINTAINING AGENCY'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: District 1 863-519-2623 D1prcustodian(a,dot.state.fl.us Florida Department of Transportation District 1— Office of General Counsel 801 N. Broadway Bartow, FL 33830 District 2 386-758-3727 D2prcustodian(a,dot.state.fl.us Florida Department of Transportation District 2 - Office of General Counsel 1109 South Marion Avenue, MS 2009 Lake City, FL 32025 District 3 850-330-1391 D3prcustodian(a,dot.state.fl.us Florida Department of Transportation District 3 - Office of General Counsel 1074 Highway 90 East Chipley, FL 32428 District 4 954-777-4529 D4prcustodian(ja,dot.state.fl.us Florida Department of Transportation District 4 — Office of General Counsel 3400 West Commercial Blvd. Fort Lauderdale, FL 33309 District 5 386-943-5000 D5prcustodianAdot.state.fl.us Florida Department of Transportation District 5 — Office of General Counsel 719 South Woodland Boulevard Deland, FL 32720 District 6 305-470-5453 D6prcustodian(adot.state.fl.us Florida Department of Transportation District 6 — Office of General Counsel 1000 NW 111 Avenue Miami, FL 33172-5800 District 7 813-975-6491 D7prcustodian(a,dot.state.fl.us Florida Department of Transportation District 7 - Office of General Counsel 11201 N. McKinley Drive, MS 7-120 Tampa, FL 33612 Florida's Turnpike Enterprise 407-264-3170 TPprcustodian(a-,)dot.state.fl.us Turnpike Enterprise Chief Counsel Florida Turnpike — Office of General Counsel Turnpike Mile Post 263, Bldg. 5315 Ocoee, FL 34761 Central Office 850-414-5355 COprcustodian(a,dot.state.fl.us Office of the General Counsel Florida Department of Transportation 605 Suwannee Street, MS 58 Tallahassee, Florida 32399-0458 130 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-020-52 STATE HIGHWAY LIGHTING MAINTENANCE AND MAINTENANCE > > OGC — 02/21 COMPENSATION AGREEMENT Page of 8. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the MAINTAINING AGENCY in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled "Changes to Form Document' and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the MAINTAINING AGENCY hereby represents that no change has been made to the text of this document except through the terms of the Appendix entitled "Changes to Form Document." You MUST signify by selecting one of the applicable options: ❑ No changes have been made to this Forms Document and no Appendix entitled "Changes to Form Document' is attached. ❑ No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written. MAINTAINING AGENCY BY: (Printed Name: ) Date: (Printed Title: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Printed Name: Paul A. Lampley, P.E. ) Date: (Printed Title: Director of Transportation Operations ) FDOT Legal Review BY: Counsel (Printed Name: Elizabeth S. Quintana Date: 131 375-020-52 MAINTENANCE OGC - 02/21 Page 8 of 8 Exhibit A STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION AGREEMENT For Fiscal Year 2026-2027 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the MAINTAINING AGENCY for the services described in this Agreement and method by which payments will be made. 2.0 FACILITIES The lighting or lighting systems listed below, or in an attached spreadsheet, or other electronic form are included with this Agreement and represent the Facilities to be maintained by the MAINTAINING AGENCY: 1. See below spreadsheet. 2. 3. 4. 5. 6. 3.0 COMPENSATION For the satisfactory completion of all services detailed in this Agreement, FDOT will pay the MAINTAINING AGENCY the Total Sum as provided in Section 2 of the Agreement. The MAINTAINING AGENCY will receive one single payment at the end of each fiscal year for satisfactory completion of service. The per -light unit rate shall increase by 3% each fiscal year. E.g., the per -light unit rate of $347.84 in fiscal year 2026 shall increase to $358.28 in fiscal year 2027. Total Payment Amount for each fiscal year is calculated by inputting the actual number of qualifying types of lights into the table below and multiplying by the unit rate and %. Example: 330 (lights) x $__ (unit rate) x 0.90 (90% requirement) = $ 0.00 Type of Light # of lights LED or HPS Unit rate 0.00% Total High Mast HPS 0.00 0.00 0.00 Standard HPS 0.00 0.00 0.00 Underdeck HPS 0.00 0.00 0.00 Sin HPS 0.00 0.00 0.00 High Mast LED 0.00 0.00 0.00 Standard LED 0.00 0.00 0.00 Underdeck LED 0.00 0.00 0.00 Sin LED 0.00 0.00 0.00 132 dfld 9i 1-1 M M T" � a L_ O L m S ao v 8 v3 F U E 0 N e e 0 6 y F 3 w 3 w w v z ti z 3 n 3 3 3 3 3 3 3 Vf T C� o o U o U LQ 0 -o a m L L E ti rn 65 ti 3 z y y h Vl VJ t% h V] V] Vl Vl h VI V�� N o e 9 � o a z U dfld 9i 1-1 M M T" State of Florida Department of Transportation Amendment to State Highway Lighting, Maintenance and Compensation Agreement Amendment No. One Execution Date: Original Contract No. ASM78 Original Execution Date: FM Number (s) 405122-2-78-64 Purpose of Amendment: To modify paragraphs 1 and 5 Terms of the Original Agreement, referenced above, are hereby amended as follows: -Paragraph 1(e) revise language as follows: The term for this Agreement is seven (7) years. Either party may terminate this Agreement by notice of termination. The notice of termination must be in writing. Should the MAINTAINING AGENCY choose to terminate the agreement, the MAINTAINING AGENCY shall provide a minimum notice period of yeafs one (1) fiscal year prior to the effective date of termination and the notice shall be endorsed by the elected body (County Commission, City Council or local agency governing body) under which the Agency operates. The effective date of the termination will coincide with the end of the FDOT's fiscal year of June 30th following the the -year 1 -year notice. -Paragraph 5 Default Add language to end of paragraph stating, "Nothing in this agreement shall be construed to waive the sovereign immunity of MAINTAINING AGENCY as set forth in Section 768.28 Florida Statutes." INDIAN RIVER COUNTY By: ATTEST: Title LEGAL REVIEW: Senior Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION LIM Director of Transportation Development FOR DEPARTMENT USE ONLY 134 1 I S, ATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-01030 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES AGREEMENT page ,O� I Zao3 THIS AGREEMENT, entered Into the of year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANS he'rEfinafter referred to as the "FDOT", and INDIAN RIVER COUNTY , hereinafter referred to as the 'MAINTAINING AGENCY"; WITNESSETH: WHEREAS, the MAINTAINING AGENCY has the authority to enter into this Agreement and to undertake the maintenance and operation of lighting on the State Highway System, and the FDOT is authorized under Sections 334.044, Florida Statutes and 335.055, Florida Statutes to enter into this Agreement; and WHEREAS, the MAINTAINING AGENCY has authorized its undersigned officers to enter into and execute this Agreement, and has designated the officers) authorized to receive and respond to the FDOT's work orders; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the MAINTAINING AGENCY hereby agree as follows: 1. Maintenance of Facilities a. The MAINTAINING AGENCY shall maintain all the lighting now or hereafter located on the State Highway System within the jurisdictional boundaries of the MAINTAINING AGENCY, hereinafter referred to as the "Facilities," throughout Its expected useful life. For the purposes of this Agreement, the term Facilities shall be deemed to include, but not necessarily be limited to, lighting for roadways, as well as park and ride, pedestrian overpasses, and recreational areas owned by or located on the property of the FDOT, but shall exclude those systems listed In Exhibit "A" attached hereto and by this reference made a part hereof, and shall exclude lighting located in weigh stations, rest areas, or on Interstate highways. b. In maintaining the Facilities, the MAINTAINING AGENCY shall perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting type (ex. high mast, standard, underdeck, sign) or roadway system at all times for their normal expected useful life in accordance with the original design thereof, whether necessitated by normal wear and tear, accidental or intentional damage, or acts of nature. Said maintenance shall include, but shall not be limited to, providing electrical power and paying all charges associated therewith, routine inspection and testing, preventative maintenance, emergency maintenance, replacement of any component parts of the Facilities (including the poles and any and all other component parts installed as part of the FaWities), and locating (both vertically and horizontally) the Facilities, as may be necessary. C. All maintenance shall be in accordance with the provisions of the following: (1) Manual of Uniform Traffic Control Devices; and, (2) Ail other applicable local, state, or federal laws, rules, resolutions, or ordinances, and FDOT procedures. d. For lighting installed as part of an FDOT project, the MAINTAINING AGENCY's obligation to maintain shall commence upon the MAINTAINING AGENCY' receipt of notification from the FDOT that the FDOT has finally accepted the project, except for the obligationprovide for electrical power, which obligation to provide for electrical power shall commence at such time t6 the lighting system is ready to be energized; provided, however, that the MAINTAINING AGENCY shall not be required to perform any activities which are the responsibilities of FDOT's contractor. e. The continuing obligations under this paragraph 1 beyond the first fiscal year hereof are subject to the voluntary negotiation of the amount to be oaid as set forth in subDaraoranh 2b hereof. 5 E OF FLORIDA DEPARTMENT Or TMMSPORTATION 710-010.30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION TIES AGREEMENT Page 22 of5 2. Compensation and Payment a. The FDOT agrees to pay to the MAINTAINING AGENCY a jump sum of $ 3,897.00 for the fiscal year in which this Agreement is signed (fiscal year as referenced in this Agreement shall be FDOT's fiscal year). b. For each future fiscal year, the FDOT and the MAINTAINING AGENCY shall agree on the amount to be paid prior to the fiscal year beginning. The FDOT will issue a work order confirming the amount and authorizing the performance of maintenance for each new fiscal year. C. Invoices may be submitted anytime after May 19"'of the fiscal year in which the services were provided, but no later than 180 days after the end of said fiscal year. Payment shall be made in one lump sum as provided in paragraph 4 hereof. d. Payment shall be made in accordance with Section 215.422, Florida Statutes. e, Bills for tees or other compensation for services or expenses shall be submitted in a format acceptable to the FDOT and in detail sufficient for a proper pre -audit and post -audit. thereof. 3. Record Keeping 4. The MAINTAINING AGENCY shall keep records of all activities performed pursuant to this Agreement. The records shall be kept in a format approved by the FDOT. Records shall be maintained and made available upon request to the FDOT at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the FDOT upon request. Invoicing Upon receipt, the FDOT has five (5) working days to inspect and approve the goods and services. The FDOT has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, Inspected, and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in addition to the invoice amount, to the MAINTAINING AGENCY. Interest penalties of less than one (1) dollar shall not be enforced unless the MAINTAINING AGENCY requests payment. Invoices returned to a MAINTAINING AGENCY because of MAINTAINING AGENCY preparation errors shall result In a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the FDOT. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling the Chief Financial Officer's Hotline, 1-800-848-3792. The State of Floilda's performance and obtigatlon to pay under this Agreement Is contingent upon an annual appropriation by the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one (1) year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: The FDOT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during suchfiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The FDOT shall require a statement from the Comptroller of the FDOT that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one (1) year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for In succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the FQ W which are for an amount in excess of $25,000 and which have a term for a period of more than one (1) year4 136 ' S, ATE OF FLORIDA DEPARTMENT OF TRANSPORTATION - irrATI i MWAY LIGHTING, MAINTENANCE, AND COMPENSA" AGREEMENT The FDOT will provide a copy of the statement referenced above to the MAINTAINING AGENCY. 5. Default 710.010-30 U11LrriES 021W Page 3 015 In the event that the MAINTAINING AGENCY breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for In this Agreement, the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: a. Pursue a claim for damages suffered by the FDOT or the public. b. Pursue any other remedies legally available. C. As to any work not performed by the MAINTAINING AGENCY, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the MAINTAINING AGENCY if the MAINTAINING AGENCY fails to cure the non-performance within fourteen (14) days after written notice from the FDOT of the non-performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. 6. Indemnification The MAINTAINING AGENCY, to the extent allowed by Section 768.28, Florida Statutes, shall indemnity, defend, save, and hold harmless, the State, the FDOT, and all of their officers, agents, and employees from all suits, actions, claims, demands, and liabilities of any nature whatsoever arising out of, because of, or due to breach of this Agreement by the MAINTAINING AGENCY, its subcontractors, agents, or employees or due to any act or occurrence of omission or commission of the MAINTAINING AGENCY, its subcontractors, agents, or employees. 7. Force Majeure Neither the MAINTAINING AGENCY nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. a. Miscellaneous a. The FDOT shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unliaterai pwwo fign of this AQreerwt _ b. The MAINTAINING AGENCY shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 118 Florida Statutes, and made or received by the MAINTAINING oonjunctiorN Agreement. Failure by the MAINTAINING AGENCY j to grant such public 8cbess shat! be grounds; f& immediate unilateral cancellation of this Agreement by f the FDOT. 1141 This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions hereof. rt S. .. OF FLORIDA MPARTMENT OF TRANSPORTATION . . _ 710-010-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATIM.. UTILMES 02103 AGREEMENT Pa",of 5 e. Time is of the essence in the performance of all obligations under this Agreement. f. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is provided. The MAINTAINING AGENCY shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the foltoWing addresses: MAINTAINING AGENCY: COUNTY ADMINISTRATOR INDIAN RIVER COUNTY 1840 25 STREET VERO BEACH, FL 32960 FDOT: DISTRICT MAINTENANCE ENGINEER 3400 WEST COMMERCIAL BOULEVAREF FT. LAUDEBOALE. FIL 33309-3421 g. PUBIS>CRIME INFORMATION STATEMEon or affiliatslt,%pbeen placed on the convicted Vibe fist following a conviction for a public entity crime may not submft a bid on a contract to provide any abods or services to a public; entity, may not submit a bid on a contract with a public entity for the construction or repair of a public buildiroOtpublic work, may t mit fish leas" real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.0Vlorida Statutes, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed 0 the convicted vendor list. h. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity.lnot submit a bid on a contract with a public entity for r the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 1. Nothing herein shall be construed as a waiver of either party's sovereign immunity. t STATE OF FLORIDA DEPARTMEW OF TSMSPORTATION 71"10-30 STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION UTILITIES AGREEMENT 02)03 .. .. ..... Page 5 of 5 9. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the Maintaining Agency In the form of additions, deletions or substitutions are reflected only in an Appendix "Changes To Form Document" and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the Maintaining Agency hereby represents that no change has been made to the text of this document except through the terms of the Appendix entitled "Changes To Form Document." You MUST signify by selecting or checking which of the following applies: Q No changes have been made to this Forms Document and no Appendix entitled "Changes To Form Document" is attached. O No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Forms Document." IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written. MAINTAINING AGENCY BY: (Signature) DATE:; (Typed Name: uFMURTR P MhrRT ) (Typed Title: CHAIRMAN t STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Signature) RESOLUTION NO. 2003- 048 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING A JOINT PARTICIPATION AGREEMENT FOR STREET LIGHTING ....... MAINTENANCE AND COMPENSATION WHEREAS, it is a policy of the State of Florida to construct and make improvemeraldlM state transportation system in a cooperative partnership; and WHEREAS, such partnership shall be encouraged through the joint funding ofprojects that improve traffic flow and traffic safety on the State Highway System; and WHEREAS, the Board of County Commissioners of Indian River County wishes to authorize the Chairman of the Commission to enter into a Joint Participation Agreement with the State of Florida Department of Transportation (FDOT) on behalf of the Commission, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMM COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THATS The Board of County Commissioners of Indian River County, Florida hereby authorize the Chairman of the Commission to enter into a Joint Participation Agreement with the State of Florida Department of Transportation (FDOT) for: 1. The FDOT shall fund the project cost, as detailed in the Roadway Lighting Inventory of the Street Lighting Maintenance and Compensation Agreement. The Board authorizes the County Traffic Engineer to annually prepare, update and submit the Roadway Lighting Inventory to the FDOT for compensation. 2. The County shall maintain and operate the street lighting system. If the project cost exceeds the amount shown in the Roadway Lighting Inventory, the County shall pay the overage. Pi\Traffic\Dave\HCC AGENDA ITE4S\R6S0LLrr[0N\resolution jpa street lighting main[ and compensation april 2003.doc 140 i File ID: 25-0623 TO: THROUGH: FROM: DATE: SUBJECT: Indian River County, Florida MEMORANDUM Type: Consent Staff Report Board Of County Commissioners John Titkanich, County Administrator Michael Zito, Deputy County Administrator June 3, 2025 Indian River C2 Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 First Extension of Contract with International Golf Maintenance, Inc. for Maintenance Services at Sandridge Golf Club BACKGROUND International Golf Maintenance (IGM) has been providing course maintenance services at Sandridge Golf Club since 1996. The current contract was granted to IGM in response to the County's Request for Proposals and approved by the Board on July 7, 2020, for an initial term of five years. The contract expires on September 30, 2025, with the term of the current contract allowing for two, five-year renewals dependent upon vendor performance, mutual agreement on terms and a determination that renewal is in the County's best interest. ANALYSIS Sandridge Golf Club benefits immeasurably from their relationship with IGM. Much of the golf courses' success is attributed to IGM's standard of excellence in the golf course maintenance industry. The golf course is in exceptional condition as a direct result of the attention to detail IGM has provided, and conditions of the golf course are the number one driver of golf course revenue. Since the contract was signed in 2020, the golf course has experienced a 30% increase in rounds played and now hosts over 129,000 rounds of golf annually. According to the National Golf Foundation, the golf industry continues to experience an incredible boom across the country with millions of new golfers coming to the game every year. This intensity has put a new strain on the golf course with added play and additional golf cart traffic resulting in the need for additional maintenance to the courses. The driving range, which was expanded in 2012, has experienced unprecedented growth with a 120% increase in revenue since 2020 and 2.4 million range balls dispensed in fiscal year 2024. Over the course of the initial term of the Agreement, Sandridge has enjoyed explosive growth in rounds played, driving range activity, and the revenues attendant to these offerings. At the same time IGM has absorbed the increased maintenance obligations to keep pace. While the course remains in excellent condition, additional maintenance is now required as well as 2 additional services that fall within the general scope of original contract. The driving range will now require a dedicated maintenance worker and equipment to both maintain the range Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistarn 143 and rotate the tee launching positions. Additionally, this employee will improve the surrounds of the Clubhouse project, practice putting green, and new practice areas now available at Sandridge. IGM has proposed taking on these additional duties including the new hire at a cost of $79,732.00. The most important quality indicator of any golf course is the condition of the greens. Although Sandridge has enjoyed a reputation for maintaining superior greens, they are scheduled for replacement as early as 2029 at a projected cost of $800,000. Until then, the greens will require an elevated maintenance plan and specialized equipment including a professional roller. IGM has proposed to acquire the necessary equipment and provide this additional service at cost of $59,487.00. BUDGETARYIMPACT For the first year of the new five-year extension, staff has negotiated with IGM a onetime 7% increase to $1,539,195.00 due to the increasing costs of labor, fertilizer and chemicals used to maintain the golf course. Staff has also asked for two additional services including greens rolling three times a week (annual cost of $59,487.00) to maintain smoother putting surfaces and additional daily maintenance and repair services (annual cost of $79,732.00) to address the wear and tear to the driving range and clubhouse surrounds. The new total contract price for the first year of the five-year extension beginning October 1, 2025, is proposed at $1,678,414.00. Sufficient funding will be included in the FY 2025/2026 budget in the Golf Course/Maintenance/Other Contractual Services account, number 41822172-033490. In years two through five of the proposed extension, the contract rate may be adjusted annually at a maximum rate equal to the lesser of 3% or the Consumer Price Index (CPI). The rate of adjustment shall be based on 75 - percent of the change in CPI between the month of April in the prior year (CPI1) and the month of April in the current year (CPI2). The CPI shall be determined by the South Urban Region, All Items -All Urban Wage Earners and Clerical Workers, published by the United States Department of labor, Department of Labor Statistics (Series ID = CWUR0300SA0). PREVIOUS BOARD ACTIONS July 7, 2020 August 16, 2022 POTENTIAL FUTURE BOARD ACTIONS Second Renewal 2030 STRATEGIC PLAN ALIGNMENT Quality of Life STAFF RECOMMENDATION Staff recommends the Board approve the first five year extension to the current Agreement with International Golf Maintenance, Inc., including 2 additional services, and authorize the Chairman to sign the Second Amendment and Renewal Agreement after receipt and approval of the required insurance by the Risk Manager, the receipt and approval of the Public Construction Bond in the amount of 10% of the first year contract price, the required Human Trafficking Affidavit, and the County Attorney's approval of the agreement as to form and legal sufficiency. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarT" SECOND AMENDMENT AND RENEWAL TO AGREEMENT FOR SANDRIDGE GOLF CLUB MAINTENANCE THIS SECOND AMENDMENT AND RENEWAL TO AGREEMENT FOR SANDRIDGE GOLF CLUB MAINTENANCE ("Amendment") is entered into as of the _ day of , 2025 by and between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27h Street, Vero Beach, Florida, 32960 ("OWNER"), and International Golf Maintenance, Inc., a Florida corporation, whose address is 5385 Gateway Boulevard, Suite 12, Lakeland, FL, 33811 ("CONTRACTOR"). RECITALS WHEREAS, the OWNER and CONTRACTOR entered into the Agreement for Sandridge Golf Club Maintenance, effective October 1, 2020; and WHEREAS, that Agreement was first amended on August 16, 2022, with an effective date of October 1, 2022 (Collectively the "Agreement"); and WHEREAS, the Agreement carries an initial term of 5 years from the effective date with the OWNER reserving the option to renew this Agreement for two additional 5 -year terms; and WHEREAS, the OWNER is desirous of renewing the Agreement, adding 2 additional services, and granting the Contractor's request for a price adjustment in Year 6 at a rate above and beyond the 3% cap in Article 4 of the Agreement. WHEREAS, the OWNER and CONTRACTOR have agreed to a price for the 2 additional services within the general scope of work contemplated by the original Agreement and more particularly described herein; NOW THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein. 2. Amendment of Article 1 (Work). The following sentence shall be added to Article 1: In addition to the original and recurring services provided under the Agreement, the CONTRACTOR shall provide 2 additional services annually to 1) improve the turf health of the greens, and 2) enhance maintenance and repair at the driving range and practice areas to address increased wear and tear due to over utilization. 1) Greens Rolling- This additional service shall include the process of greens rolling no less than 3 times per week to improve speed and consistency while reducing tire marks from triplex mowing. Greens rolling will incur an additional cost of $59,487 annually including labor and equipment. 2) Enhanced Maintenance at Driving Range and Clubhouse — These additional services include increased, tee area rotation, divot repair, top dressing, fertilizer, and specialized Page I of 3 145 mowing to maximize parking, weed control, and litter control. These additional maintenance service will be provided at a cost of $79,732.00 annually including labor and equipment. The greens rolling service, daily repair of the driving range, and enhanced maintenance of the clubhouse area surrounds will be provided at an additional annual cost of $139,219.00 as set forth in Article 3 below. 3. Amendment of Article 3 (Payment). The chart set forth in Article 3 (Payment) of the Agreement is amended to read as follows: Year 6 Contract Price $ 1,539,195.00 Additional Services $ 139,219.00 Year 6 Total Contract Price $ 1,678,414.00 Year 7 Total Contract Price Previous year's total Contract Price of $1,678,414.00 + lesser of CPI or 3% Years 8-10 Total Contract Price Previous year's Total Contract Price + lesser of CPI or 3% 4. Amendment of Article 4 (Contract Price Adjustment). The last sentence of second paragraph of Article 4 shall be amended to read as follows: The total rate adjustment is rounded to the nearest hundredth of a percent and in any given year shall not exceed three percent (3.0%) of the previous rate, except that the total rate adjustment in Year 6 shall be fixed at seven percent (7.0%.) Additionally, in years 6-10 the annual rate shall be first adjusted by the cost of 2 additional services including greens rolling and enhanced maintenance at the driving range and clubhouse surrounds for a combined additional cost of $139,219 annually as set forth in Article 3 above. 5. All other provisions of the Agreement shall remain in full force and effect. (INTENTIONALLY BLANK) Page 2 of 3 146 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Amendment in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. This Amendment was approved on , with an effective date of October 1, 2025. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Joseph E. Flescher, Chairman By: John A. Titkanich, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Jennifer Shuler, County Attorney ATTEST: Ryan L. Butler, Clerk of Court and Comptroller (SEAL) CONTRACTOR: International Golf Maintenance, Inc. By: (Contractor) (CORPORATE SEAL) ATTEST: Lo Address for giving notices: License No. (Where applicable) Agent for service of process: Page 3 of 3 147 FIRST AMENDMENT TO AGREEMENT FOR SANDRIDGE GOLF CLUB MAINTENANCE THIS FIRST AMENDMENT TO AGREEMENT FOR SANDRIDGE GOLF CLUB MAINTENANCE ("Amendment") is entered into as of the 16 day of August , 2022 by and between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27"' Street, Vero Beach, Florida, 32960 ("OWNER"), and International Golf Maintenance, Inc., a Delaware corporation, whose address is 5385 Gateway Boulevard, Suite 12, Lakeland, FL, 33811 ("CONTRACTOR"). RECITALS WHEREAS, OWNER and CONTRACTOR entered into the Agreement for Sandridge Golf Club Maintenance, effective October 1, 2020, (the "Agreement"); and WHEREAS, the Agreement states that there are no price adjustments prior to 2025; and WHEREAS, due to the current levels of inflation OWNER and CONTRACTOR are agreeable to allowing for a one time increase in price and moving up the contract price adjustment time limitation; and WHEREAS, OWNER and CONTRACTOR are agreeable to updating the Agreement to reflect the State of Florida E -Verify requirements; NOW THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein. 2. Amendment of Article 3 (Payment). The chart set forth in Article 3 (Payment) of the Agreement is amended to read as follows: Year 1 total contract price $ 1,188,722.50 Year 2 total contract price $ 1,221,307.23 Year 3 total contract price $ 1,337,331.42 3. Amendment of Article 4 (Contract Price Adjustment). The last sentence of first paragraph of Article 4 shall be amended to read as follows: No adjustment will be considered prior to 2023. 4. Amendment of Article 9 (Miscellaneous). Anew 9.07 is added to Article 9 (Miscellaneous) of the Agreement as follows: Page I of 2 148 9.07. E -Verify CONTRACTOR is registered with and will use the Department of Homeland Security's E - Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. CONTRACTOR is also responsible for obtaining proof of E -Verify registration and utilization for all subcontractors utilized in the provision of service to OWNER. 5. All other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Amendment in duplicate. One counterpart each has been delivered to OWNER and.CONTRACTOR. This Amendment was approved on August 16, 2022 with an effective date of OWNER:p '46TRACTOR:. Go�tMJ,. INDIAN RIVER COUNTY By: Pe VDO'Bryan, man ` may, oar (Contractor) y p� By: (C RAT SEAL) Jason . Br wn, County Administrator Attest APPROVED AS TO FORM AND LEGAL SUFFICIENCY:: By: Dy an Reingold, County Attorney Address forgiving notices: (-2— Jeffrey 2Jeffrey R. Smith, Clerk of Court and Comptroller Zzp License No. Attest:�-� (Where applicable) Deputy Clerk (SEAL) Agent for service of process: 6 lobrr I Qtj MA/4f e, pottAre �y . =Q'r GOR ';9Z • 4*- .FI.AVrP. 1ti......* �.� Page 2 of 2 149 Agreement for Sandridge Golf Club Maintenaht '.ilil'EI'f'111E#'!� THIS MAINTENANCE AGREEMENT` CAV*dmehol Isby NlEowlih` bow Oft )l r A l li Subdivision of the $tate of Florida oWlized l t~*ft 't k'Laws of called OWNER. and International Golf Maintenance. Inc.einafter calm CONTRACTOt. 1MOW -. CONTRACTOR, in consideration of the mutual c�mkrarset fi, agree as folly ARTICLE 1- WORK CONTRACTOR shall Mete. all Work as specified or h*Wed m ft QmUact Document, generally described as agronomik f otticultural anid recurring services-j'�� Nr Sandridge Golf Club ("CIuI 1 located at 5300 73rd Street, Vero Beach, Florida. Services wiNtia-'prowrided asdeta led in. nest for RFP 2020034 and Contractor's 0e s, to the RFP.. ARTICLE 2 - TERM ! Agreement shall be effec&e fore l *f *& ftMt E� Date (D r i, '. earlier terminated as provided Erin. OWNER shall have the opt'rm to ren It :� .for two additional five year terms, basedtm`Contractor concurrence and det inatio*, isI'tbe best interest of the OWNER, .ARTICLE 3 - FAiI Owner shall rr 0e.rriQ y pWnen% equal to ort twofth pfftonnuol t pr ima. the last Friday of wh month* Year 1 total contra ct'pr`lc�' Year 2 total contract price $ 31vMZ3 Year 3 total contract price, Year 4 total contract pric = 5 " trait. 14TfA! All payments for services shall be made to the4014TRACT OR by the C0UWNio2 tat w"ft the1j"I Gove rnwaft PromptftyrneM Act, as,OWl ratWeairOnt'WO-to UM 000WZM et *4.) Ar r payment, Ixor,. rr l or r t►1 nol` riq ease I ACMr a tfias ft n Agreement for Sandridge Golf Club Maintenance ...... FORMULA FOR C LATING ANNUALAMI I ' ps )few Mate _ l tid +e 104*6 nt Ito*, ... When there is a CPI decrease, the County a lith r" i efts "Mot: AgmenentforSWirWpGWCtub.hftkftl*nft' Agreement for Undifte Golf Club Maintenaart IN WITNESS Wf*-REQF, OWMa�� TQkW this Agreement in 4, giicate. One e All portions of the ContOM.06,WMetills, counterparteach has been delivered a 111111+ `i . FtMm been signed or identified byOWIVE-444OWMAam 1mvio behalf, 1'hlis Agreement wasapprevedo i . OWNER: _. NDIA iVER CQiJ,NTy ry - ... .... Ali- _(CORPORATE SEAL) Brown, County Adthinist APS AQ t . SMOEN : Dylan Reingoi l""AtIorne Address for givingnotice J'djjojL 1\ Jeffrey R. S h, Clerk-cfrAwt4mptroller �A UW" too Ate. (Where applicable) Deputy Clerk (MAt) Designated Representative Ni'tr'e: Bela Ragy 110v Director old Address: 5300 7310 ;lam Vero Beach, FL Tom.. - Phone. 77,2-770- , fmai� 1pna�r�tt►vcom ... ... .- n or d partnership, ... .. . .... 156 ate Filed u 1998 DE obtus ACTIVE fast Event CORPORATE MERGER Event Date Filed 02/131`1998 Event Effective Date NONE Principal Address 5385 GATEWAY BLED SUITE i LAICELANQ; FL =111 Changed: 04/18/2016 Rhftg Address 53M QAT E WAY BLVD 41UIITE 13 ..:. LAKSAW, PL 3M1 Changed: CW14=44 Rggistered Agent Name & Address :CORPORATION SERVICE COMPANY 1201 HAY$;6TREET TALLAHAjEE. FL 1-5 Name & Address Title CFO BURK K,EFUC 6386QATEWAY BLVD SUITE 12 - LAKELAND FL -33811 search.sunbiz.org/Inquiry/Corpora tion Search/Search Res uItDetail7inquirytype=EntityName&directionType=Initial&searchNameon*o QI1 . Anti -Human Trafficlang Affidavit (required in every executed, renewed or extended contract) The undersigned, on behalf of the entity listed below, in accordance with Florida Statute 787.o6(13) hereby attests under penalty of perjury that the entity does not use coercion for labor or services. As defined in F.S. 787.o6(13): "Coercion" means: 1. Using or threatening to use physical force against any person; 2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threatening to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person. "Labor" means work of economic or financial value. "Services" means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs. Signature Printed Name Title Entity Name Date: 158 Indian River County, Florida �OR104' * MEMORANDUM 9C. Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov File ID: 25-0646 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Addie Javed, Ph.D., P.E., CFM, Public Works Director DATE: June 17, 2025 SUBJECT: Engineering and Design of 32nd Avenue, 43rd Place and 44th Street in Gifford Neighborhood BACKGROUND The Board recently directed staff to evaluate paving options for 32nd Avenue north of 43rd Street and to present findings for further review and guidance. At the March 25, 2025, regular BOCC meeting staff presented and outlined three (3) conceptual options for paving and associated drainage improvements along the corridor. A critical concern included a utility manhole protruding in the middle of the access -way near the intersection of 43rd Place and 32nd Avenue. Subsequently, at the April 22, 2025, regular BOCC meeting, staff provided an update with additional details concerning engineering, construction schedules, estimated costs, and the potential right-of-way impacts or shared access alternatives related to this privately maintained street. Following a detailed survey and assessment of potential impacts to adjacent property owners, the following updates were provided for Board consideration: 32nd Avenue (Private Road): Under proposed options require a 30 -foot right-of-way (or an easement), affecting approximately 10 properties and vacant parcels along the corridor. 43rd Place (Private Access Easement): Proposed improvements fall within an existing 30 -foot private ingress -egress easement and the County would need to acquire the land for the proposed improvement. Vacant Parcel(s): County may need to purchase a vacant parcel(s) for a retention pond to help alleviate flooding issues. ANALYSIS Johnson, Mirmiran & Thompson, Inc. (JMT) through a County approved continuing services contract (2023015) has submitted Work Order 01 to provide engineering consulting services to design and permit roadway and drainage improvements along 550' of 32nd Avenue (from 43rd Street to 44th Street), 3 10'of 43rd Place (from 33rd Avenue to 32nd Avenue), and 260' of 44th Street (from 32nd Avenue to 31st Avenue). The scope includes preparing biddable construction plans, utility coordination, stormwater design, traffic control Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistar'* 159 planning, and permitting support. BUDGETARY IMPACT Funding for an estimated $50,000.00 will be made available through Optional Sales Tax/Road & Bridge/Construction In Progress/32nd Ave 43rd PI & 44th St Paving, Account No. 31521441-066510- 25045, if approved. Costs associated with permitting fees will be borne by the County. PREVIOUS BOARD ACTIONS Staff reports and presentations were provided on March 25, 2025, and April 22, 2025. POTENTIAL FUTURE BOARD ACTIONS Approval of construction contract and professional services proposal as necessary. STRATEGIC PLAN ALIGNMENT This project supports the County's broader objective to enhance local infrastructure and is in consistent with the Gifford Neighborhood Plan (GNP). OTHER PLAN ALIGNMENT The project offers a long-term solution for paving and localized flooding, aligns with strategic priorities, and reaffirms the County's commitment to completing outstanding items identified in the Gifford Neighborhood Plan. STAFF RECOMMENDATION Staff recommends that the Board of County Commissioners approve Work Order 01 to Johnson, Mirmiran & Thompson, Inc. (JMT) for roadway and drainage improvements along 32nd Avenue, 43rd Place, and 44th Street to 31 st Avenue in the Gifford Neighborhood, and authorize the Chairman to sign it, after review and approval by the County Attorney as to form and legal sufficiency. A copy of the previous presentation is available at the Board of County Commissioners' office. ATTACHMENT 1. Work Order 01 (including JMT Proposal) Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarT" 160 ENGINEERING SERVICES WORK ORDER of This Work Order Number of is entered into as of this 17th day of June , 2025 , pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Johnson, Mirmirman & Thompson ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ 2023015, made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSONERS OF INDIAN RIVER COUNTY: By: Name: By: Title: Joseph E. Flescher, Chairman BCC Approval Date: By: John A. Titkanich, Jr., County Administrator Approved as to Form and Legal Sufficiency: Jennifer W. Shuler, County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) 161 Exhibit A SCOPE OF SERVICES ENGINEERING CONSULTING SERVICES Design Services For Construction of Pavement on 321d Ave, 43rd Place, and 44th St Prepared for: Indian River County 180127th Street Vero Beach, FL 32960 Prepared by: Johnson, Mirmiran & Thompson, Inc. 3250 West Commercial Boulevard, Suite 360 Ft Lauderdale, FL 33309 May 2025 Page 1 of 7 162 TABLE OF CONTENTS I. PROJECT TITLE............................................................................................................ 3 II. OBJECTIVE..................................................................................................................... 3 III. PROJECT DESCRIPTION............................................................................................. 3 IV. PROJECT SCOPE OF WORK....................................................................................... 3 V. SUBMITTAL/DELIVERABLES.................................................................................... 6 VI. REPORTING....................................................................................................................6 VII. SCHEDULE/LENGTH OF SERVICE.......................................................................... 6 Page 2 of 7 163 SCOPE OF SERVICES FOR ENGINEERING CONSULTING SERVICES This Exhibit forms an integral part of the agreement between Indian River County (hereinafter referred to as the COUNTY) and Johnson, Mirmiran & Thompson (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows: I. PROJECT TITLE Professional Engineering Services for the Construction of Pavement on 32nd Ave, 43rd Place, and 44th St. H. OBJECTIVE The purpose of this project is to develop construction plans for the construction of pavement and drainage facilities along 550' of 32nd Ave (from of 43rd St to 44th St); 310' of 43rd PI (from 33rd Ave to 32nd Ave); and 260' of 44th St (from 32nd Ave to 31st Ave); see Figure 1 below. Figure 1— Project Limits 43rd St III. PROJECT DESCRIPTION A complete set of bid documents will be developed for the unpaved roadways of 32nd Ave (from of 43rd St to 44th St), 43rd PI (from 33rd Ave to 32nd Ave), and 44th St (from 32nd Ave to 31st Ave) to construct new asphalt pavement and associate drainage facilities. The COUNTY will provide any survey already obtained for the project location. IV. PROJECT SCOPE OF WORK 1. Proiect General: • Contract Maintenance and Project Documentation — Includes document management, schedule updates, progress Reports • Client/Progress Meetings — Includes two one-hour meetings per month • Field Reviews — Includes one field review (two attendees) Page 3 of 7 164 Coordination — Required for collaborating with geotechnical professional for design parameters Development of Project Specifications Development of Project Cost Estimates — Includes one cost estimate for each submittal phase 2. Roadway Design: • Master Design File Setup & Maintenance, Model Management Plan — Includes initial CADD file setup for files needed for plan development • Horizontal/Vertical Master Design Files/31) Geometrics — Approximately 0.25 miles of project length along 32' Ave, 43' Pl, and 44' St • Temporary Traffic Control Plans Phasing/Analysis — Development of TTCP concept and reference files for quantities • Quantities • QA/QC 3. Roadway Plans/Deliverables: • Key Sheet/Signature Sheet • Typical Section and Paving Details Sheet • General Notes Sheet • Project Layout Sheet • Plan/Profile Sheets (including Signing and Pavement Markings, and Utilities) • Temporary Traffic Control Plans Sheets — General TTCP notes, phasing notes and typical sections, detour sheet • Standard Details (from FDOT Standard Plans) • Summary of Quantities Tables/Sheets • QA/QC • Supervision 4. Drainage Design • Delineate Drainage Area • Calculations — Rational Method for runoff calculations • Storm Drain Design — Design inlets and size storm drains. The likely outlet will be an existing ditch west of 33rd Ave, which then drains north and ties into the IRFWCD lateral connector under 45th Street. • Quantities • QA/QC • Supervision 5. Drainage Plans/Deliverables • Conceptual Drainage Memo — Includes all calculations • Drainage Structures Sheets (Cross Sections) — see Note 5-1 below • Optional Materials Sheet — see Note 1 below • Standard Details (from FDOT Standard Plans) • Summary of Quantities Tables/Sheets • QA/QC • Supervision • NOTE 5-1: For this scope of service, it is assumed that no stormwater attenuation or treatment design is necessary. Should stormwater attenuation and treatment be required, a scope amendment will be provided. o IRFWCD: A 2003 memorandum with the Indian River Farms Water Control Page 4 of 7 165 District (IRFWCD) indicates that "County roads were made exempt on April 16, 1996 by IRFWCD." Consultant has inquired with IRFWCD and is awaiting a response. o SJRWMD: This project may meet an exemption for an ERP. FAC 62- 330.051(4)(e) indicates that paving existing roads is exempt given certain criteria: ■ (e) Repair, stabilization, paving, or repaving of existing roads, and the repair or replacement of vehicular bridges that are part of the road, where: ■ 1. They were in existence on or before January 1, 2002, and have: • a. Been publicly -used and under county or municipal ownership and maintenance thereafter, including when they have been presumed to be dedicated in accordance with Section 95.361, F.S.; • b. Subsequently become county or municipally -owned and maintained; or • c. Subsequently become perpetually maintained by the county or municipality through such means as being accepted by the county or municipality as part of a Municipal Service Taxing Unit or Municipal Service Benefit Unit; and ■ 2. The work does not realign the road or expand the number of traffic lanes of the existing road, but may include safety shoulders, clearing vegetation, and other work reasonably necessary to repair, stabilize, pave, or repave the road, provided that the work is constructed using generally accepted roadway design standards; ■ 3. Existing bridges are not widened more than is reasonably necessary to properly connect the bridge with the road to match the width of the roadway travel lanes and safely accommodate the traffic expected; ■ 4. No debris from the original bridge shall be allowed to remain in wetlands or other surface waters; ■ 5. Roadside swales or other effective means of stormwater treatment are incorporated as part of the work; ■ 6. No more dredging or filling of wetlands or water of the state is performed than is reasonably necessary to perform the work in accordance with generally accepted roadway design standards; ■ 7. Notice of intent to use this exemption is provided to the Agency 30 days before performing any work; and ■ 8. All work is conducted in compliance with subsection 62-330.050(9), F.A.C. 6. Permitting • Pre -application meeting with SJRWMD • Pre -application meeting with IRFWCD • SJRWMD Verification of Exemption letter • IRFWCD Review Application • IRFWCD Connection Application • NOTE 6-1: It is assumed no waters, wetlands, or rare species are present on site, and no coordination with USACE will be required. • NOTE 6-2: The COUNTY shall be responsible for fees associated with permit reviews and applications. 7. Utility Coordination • Identify/Make Utility Contacts (includes acquiring as -built plans) with Utility Page 5 of 7 166 Agencies/Owners (UAOs) • Identify conflicts and develop conflict matrix • Develop utility work schedules and/or get commitment for relocation/adjustment from UAOs 8. Geotechnical • (See Appendix A — Subconsultant Services) V. SUBMITTAL/DELIVERABLES The following deliverables are associated with this project: 1. One set of biddable contract plans 2. Electronic/CADD files with backup calculations and quantities 3. One engineering cost estimate based on final quantities 4. Specifications package VI. REPORTING The consultant shall coordinate any necessary items with the COUNTY'S Engineer. VII. SCHEDULE/LENGTH OF SERVICE The following is an approximate schedule of deliverables upon NTP: • Drainage Alternatives Design/Documentation Report (4 weeks) o Investigate requirements for conveyance and attenuation, and provide drainage design alternatives o Present to County and determine final design concept • 60% Plans Submittal (6 weeks) o Perform geotechnical field investigation and laboratory tests o Perform initial utility coordination o Perform initial permitting investigation o Develop initial (60%) engineering deliverables • Client comments/input (2 weeks) • 100% Plans Submittal (4 weeks) o Incorporate comments o Finalize utility coordination o Finalize permitting o Develop final (100%) engineering deliverables • Final comments (1 week) • Address final comments, provide signed and sealed deliverables (1 week) Page 6 of 7 167 168 CD 0 Esi ; 'cAw CD 0 ti ti o 0 OD tD wN 0 0 to F - oc0000 F- oc a °, � �CO ° °co p OcO tJi t�M+RN CD y gcO 7C 2 w O y tm �a L'we��»�enwv� 0 O 0 O 0 b 0 0 0 0 0 d W Qi et l+rCV LL7 '{': 4NNrN.-N �`• =�e4 >- H SON c�d co��. QJ z a y � a O a � � 4 0 C w �v�i �` amu- p® D m W fC,,O W. C Eo LL O o Q y o oN Q U c Q �Lg W uj Liza 06 < ZU i7 75 cc O 14U Mme= E $paLW �' v J= W IIJ mc c c m m LL Q CA aci _U d' HLLa �:5 N m c' W y' O W �6G.fQ� m` LU a W p Y W a> tl] O� LLJ LLa tt�V O F LL Ww tn UU Off°~v=i� O O obi O 168 ANDERSEN ANDRE CONSULTING ENGINEERS, INC. Geotechnical Engineering Construction Materials Testing Environmental Consulting Johnson, Mirmiran & Thompson, Inc. 3250 West Commercial Boulevard, Suite 360 Fort Lauderdale, FL 33309 Attention: Mr. Johan Aranda, P.E. PROPOSAL FOR SUBSURFACE SOIL EXPLORATION AND GEOTECHNICAL ENGINEERING EVALUATION 32ND AvENUE IMPRovEMENTs VERO BEACH, INDIAN RIVER COUNTY, FLORIDA RACE Proposal No. P25-3124 April 7, 2025 Andersen Andre Consulting Engineers, Inc. (AACE) is pleased to present this proposal for preparing a subsurface exploration and geotechnical engineering evaluation for the above referenced project. The purpose of the exploration is to obtain general subsurface soil information so that recommendations can be provided for site preparation procedures, pavement design, and other geotechnical aspects of the project. PROTECT UNDERSTANDING Based on our review of the provided project -related information, we understand that it is proposed to improve currently unpaved sections of 32nd Avenue, 43' Place and 44' Street in Vero Beach, Indian River County, Florida. FIELD EXPLORATION PROGRAM Based on our understanding of the project and our experience with subsurface conditions in the site vicinity, we propose to perform four (4) Standard Penetration Test (SPT) borings [ASTM D1586] to depths of about 15 feet and four (4) hand auger borings [ASTM D14521 to depths of about 5-7 feet below the existing ground surface. Further, four (4) Limerock Bearing Ratio (LBR) samples will be collected from the subject roadway segments. General Comments The proposed field work will be completed using a truck -mounted drill rig in addition to hand -carried equipment and support trucks. An AACE field engineer will oversee all drilling/field work operations. AACE will take reasonable efforts to reduce damage to property, such as rutting of the ground surface. However, it should also be understood that in the normal course of our work some such disturbance could occur. We have not budgeted to restore the site beyond backfilling our boreholes with accumulated soil cuttings. If there are any restrictions or special requirements regarding this site or exploration, these should be known prior to commencing the field work. 834 SW Swan Avenue, Port St. Lucie, Florida 34983 Ph: 772-807-9191 Fx: 772-807-9192 www.aaceinc.com 169 SUBSURFACE SOIL EXPLORATION AND GEOTECHNICAL ENGINEERING EVALUATION Page -2- 32ND AVENUE IMPROVEMENTS RACE PROPOSAL No. P25-3124 Safety AACE has a commitment to safety of all its employees. As such, and in accordance with our safety culture, we will prepare a "Pre -Task Plan" to identify the potential site safety and job hazards associated with the proposed scope of work. Prior to commencement, and during on-site activities, we will re- evaluate potential job hazards and appropriate safe working procedures. At this time, we anticipate that a United States Occupational Safety and Health Administration (OSHA) Level D work uniform consisting of hard hats, traffic vests, safety glasses, protective gloves, and steel -toed boots will be required by all personnel in the work area. Under -around Utility Location Services Florida Statute 240, Section 556.101 through 556.111 established a state-wide service, whereby persons or companies who plan to excavate the earth may advise Sunshine 811 of the location, date and other operation particulars, to allow affected utility companies the opportunity to mark the location of their buried lines prior to excavation. The statute provides for fines and other sanctions to be imposed in the event that such notification is not given. To comply with this statute, representatives of AACE will notify Sunshine 811 of our proposed explorations. In addition, non- participating utility companies, as identified by us, will be notified of our proposed explorations. This service will require a lead time of between 2 and 5 business days, prior to the mobilization of exploration equipment, to comply with Sunshine 811 operation procedures. LABORATORY TESTING PROGRAM AACE's project engineer will perform visual classification on the recovered samples and will coordinate a suitable laboratory testing program of select samples. Laboratory testing may include grain size, Atterberg limits, organic content, moisture content, etc. Further, four LBR tests will be performed. ENGINEERING ANALYSIS & REPORT AACE will perform engineering analysis of all data obtained to evaluate general subsurface conditions and to develop engineering recommendations to guide site preparation procedures, pavement design, and any other pertinent geotechnical engineering aspects of the project. Our recommendations will be presented in a written report (PDF/email) upon conclusion of the study, along with all data developed during the exploration and our laboratory testing. SCHEDULE Following written authorization to proceed, we can mobilize our crews and drilling equipment within 7 to 10 business days (allowing for the Sunshine 811 response). We preliminarily estimate that our field work will have a duration of 1 to 2 days. Our laboratory testing and report preparation will require an additional 5 to 7 business days to complete, however, verbal recommendations can be provided shortly after the completion of the field and laboratory exploration program. 170 SUBSURFACE SOIL EXPLORATION AND GEOTECHNICAL ENGINEERING EVALUATION Page -3- 32ND AVENUE IMPRovEMENTs AACE PROPOSAL No. P25-3124 COST ESTIMATE Based on our knowledge of the project to -date, the attached summary of services and corresponding fees will be necessary to meet our goals. We expect that the total fee for our services will not exceed $6,585.00. Should we encounter conditions on the site that warrant more investigative effort than anticipated, we will inform you immediately. AACE will not proceed with additional work without your approval. Charges will be made for the work actually performed using the unit fees given in the attached "Project Services and Fees". TERMS & CONDITIONS This proposal is subject to the following terms and conditions: (1) the site is accessible to our field crews and equipment, (2) we have right of entry onto the site, (3) the requested number of borings and the boring depths will be sufficient for our analysis, and (4) AACE will contact the Sunshine State One - Call -Center and coordinate the location of underground utilities through them. We cannot take responsibility for damages to underground structures and/or services which do not subscribe to Sunshine 811; their locations are to be provided by the client prior to commencement of the field work. CLOSURE We sincerely appreciate the opportunity to present this proposal. If the terms above are acceptable to you, please sign and return the attached Professional Services Agreement as an indication of your acceptance and authorization to proceed with the work. Please contact us if you should have any questions concerning this cost estimate. Best regards, ANDERSEN ANDRE CONSULTING ENGINEERS, INC. Peter G. Andersen, P.E. David P. Andre, P.E. Principal Engineer Principal Engineer Attachments: Project Services and Fees Professional Services Agreement & General Conditions ANDERSEN ANDRE CONSULTING ENGINEERS, INC. WWW.AACEINC.COM 171 SUBSURFACE SOIL EXPLORATION AND GEOTECHNICAL ENGINEERING EVALUATION 3210 AVENUE LWPROVEMENTS AACE PROPOSAL No. P25-3124 Project Services and Fees Our estimated geotechnical services and associated fees are itemized as follows: Page -4- 1. Initial Site Visit, Layout of Boring Locations and Sunshine 811 Coordination: Staff Engineer; 5 hours @ $80.00/hour..................................... $400.00 2. Mobilization/Demobilization of Drilling Equipment .......................... $400.00 3. Standard Penetration Test borings (4 borings to 15 feet): 60 feet of borehole @ $18.00/foot ....................................... $1,080.00 4. Hand Borings (4 borings to 5-7 feet): 28 feet of borehole @ $10.00/foot........................................ $280.00 Collection of LBR Samples: Engineering Technician; 5 hours @ $65.00/hour ............................. $325.00 Laboratory Testing Program: Visual Classification and Laboratory Test for Classification and Determination of Strength and Compressibility Characteristics. These May Include Natural Moisture Content, Organic Content, Grain -Size Analysis, Etc. Budget Allowance..................................................... $1,200.00 LBR Tests; 4 tests @ $350.00/test........................................ $1,400.00 Engineering Services & Report Preparation: Principal Engineer (P.E.): Senior Project Engineer (P.E.): Project Engineer (P.E.): Staff Engineer: CAD/Drafting: Clerical Services: $175.00/hour $150.00/hour $110.00/hour $80.00/hour $50.00/hour $40.00/hour Estimate:... $1,500.00 Total.... ...........,$6,585.00 ANDERSEN ANDRE CONSULTING ENGINEERS, INC. W W W.AACEINC. COM 172 ANDERSEN ANDRE CONSULTING ENGINEERS, INC. Project Name: 32ND AVENUE IMPROVEMENTS Client: Johnson, Mirmiran & Thompson, Inc. Attention: Mr. Johan Aranda, P.E. PROFESSIONAL SERVICES AGREEMENT AACE Proposal No: P25-3124 Address: 3250 West Commercial Boulevard, Suite 360 Fort Lauderdale, FL 33309 Client hereby requests and authorizes Andersen Andre Consulting Engineers, Inc. ("AACE") to perform the following services: Complete Subsurface Soil Explorations and Geotechnical Engineering Consulting for the 32"D AVENUE IMPRovEMENTS project, as detailed herein. Estimated Budget: $6,585.00 Payment Terms: Net 30 days from invoice date; invoices will be sent every four weeks for continued or extended projects. Interest charges, V/Z% per month following the due date. Proposal Acceptance: By accepting this Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Andersen Andre Consulting Engineers, Inc.'s General Conditions appearing on the reverse side of this page are incorporated herein by reference. In the event this Professional Services Agreement was received by facsimile or via email, Client hereby confirms that the above described Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Andersen Andre Consulting Engineers, Inc.'s General Conditions have been made available and are incorporated in this agreement. PURSUANT TO FLORIDA STATUTES SECTION 558.0035 (2013) AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. Accepted by CLIENT: By: Name: Title: Date: Billing Address: Phone/Email: Accepted for AACE: By. C . — Name: Peter G. Andersen, P.E. Title: Principal Engineer Date: April 7, 2025 173 AACE GENERAL CONDITIONS I - Parties And Scope Of Work: Andersen Andre Consulting Engineers, Inc. (hereinafter referred to as "AACE') shall include said company, its individual professionals, particular division, subsidiary or affiliate performing the Work. "Work" means the spec geotechnical, analytical, testing, environmental or other service to be performed by AACE as set forth in AACE's proposal, the Cfient's acceptance thereof, both incorporated herein by this reference, and these General Conditions. "Client" refers to the person or business entity ordering the Work to be done by AACE. If the client is ordering the Work on behalf of another, the Client represents and warrants that the Client is the duly authorized agent of said party for the purpose of ordering and directing said Work. Further, Client shall disclose any such agency relationship to AACE in writing before the commencement of AACE's Work hereunder. Client agrees that AACE's professional duties are specifically limited to the Work as set forth in AACE's proposal. The Client assumes sole responsibility for determining whether the quantity and the nature of the Work ordered by the Client is adequate and sufficient for the Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom the Client transmits any part of AACE's Work. AACE's Work is for the exclusive use of Client, and its properly disclosed principal. In no event shall AACE have any duty or obligation to any third party. The ordering of Work from AACE shall constitute acceptance of the terms of AACE's proposal and these General Conditions. 2 - Scheduling of Work: If AACE is required to delay commencement of the work, or if, upon embarking on its work, AACE is required to stop, delay or otherwise interrupt the progress of work as a result of changes in the scope of work requested by the client, to fulfill the requirements of third parties, interruptions in the progress of construction, or other causes beyond the exclusive reasonable control of AACE, additional charges will be applicable and payable by the Client. 3- Responsibility: AACE's work shall not include determining, supervising, or implementing the means, methods, techniques, sequences or procedures of construction. RACE shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. AACE's work or failure to perform same shall not in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. 4 - Payment: Payment shall be due within 30 days after date of invoice. Interest at the rate of 18% per annum (or the highest rate allowable by law) from 30 days after date of invoice to date payment is received will be added to all amounts not paid within 30 days after date of invoice. All attorney fees and expenses associated with collection of past due invoices will be paid by Client. 5 - Right -of -Entry: Unless otherwise agreed, Client will furnish right -of -entry on the property for AACE to make the planned borings, surveys, and/or explorations. AACE will take reasonable precautions to minimize damage to the property caused by its equipment and sampling procedures, but the cost of restoration or damage which may result from the planned operations is not included in the contracted amount. If Client desires to restore the property to its former condition, AACE will accomplish this and add the cost to its fee. 6 - Damage to Existing Man-made Objects: It shall be the responsibility of the Owner or his duly authorized representative to disclose the presence and accurate location of all hidden or obscure man-made objects relative to field tests, sampling, or boring locations. When cautioned, advised or given data in writing that reveal the presence or potential presence of underground or overground obstructions, such as utilities, AACE will give special instructions to its field personnel. As evidenced by your acceptance of this proposal, Client agrees to defend, indemnify and save harmless AACE from all claims, suits, losses, personal injuries, death and property liability resulting from subsurface conditions or damages to subsurface structures or man made objects, owned by Client or third parties, occurring in the performance of the proposed work, whose presence and exact locations were not revealed to AACE in writing, whether such claims or damages are caused in whole or in part by AACE, and agree to reimburse AACE for expenses in connection with any such claims or suits, including reasonable attorney's fees. Client's obligation to indemnify is limited to $1 million per occurrence, which Client agrees bears a reasonable commercial relationship to the Work undertaken by AACE. Client further agrees that these general conditions are a part of the Work's specifications or bid documents, if any. 7 - Warranty and Limitation of Liability: RACE shall perform services for Client in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of competent consultants practicing in the same or a similar locality as the project. In the event any portion of the services fails to comply with this warranty obligation and AACE is promptly notified in writing prior to one year after completion of such portion of the services, AACE will re -perform such portion of the services, or if re -performance is impracticable, AACE will refund the amount of compensation paid to AACE for such portion of the services. This warranty is in lieu of all other warranties. No other warranty, expressed or implied, including warranties of merchantability and fitness for a particular purpose is made or intended by the proposal for consulting services, by furnishing an oral response of the findings made or by any representations made regarding the services included in this agreement. In no event shall AACE be liable for any special, indirect, incidental, or consequential loss or delay or time -related damages. The remedies set forth herein are exclusive and the total liability of consultant whether in contract, tort (including negligence whether sole or concurrent), or otherwise arising out of, connected with or resulting from the services provided pursuant to this Agreement shall not exceed the total fees paid by Client or $50,000.00, whichever is greater. Client may, upon written request received within five days of Client's acceptance hereof, increase the limit of AACE's liability by agreeing to pay AACE an additional sum as agreed in writing prior to the commencement of AACE's services. This charge is not to be construed as being a charge for insurance of any type, but is increased consideration for the greater liability involved. For services involving or relating to pollution, it is further agreed that the Client shall indemnify and hold harmless AACE and their consultants, agents and employees from and against all claims, damages, losses and expenses, direct and indirect or consequential damages, including but not limited to fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the performance of the work by RACE, or claims against AACE arising from the work of others. This indemnification provision extends to claims against AACE which arise out of, are related to, or are based upon, the disposal, discharge, escape, release or saturation of vapors, fumes, acids, alkalis, toxic chemicals, liquids, gases or any other material, irritant, contaminant or pollutant in or into the atmosphere or on, onto, upon, in or into the surface or subsurface. Client's obligation to indemnify is limited to $1 million per occurrence, which Client agrees bears a reasonable commercial relationship to the Work undertaken by RACE. Client further agrees that these general conditions are a part of the Work's specifications or bid documents, if any. 8 - Sampling or Testing Location. Unless specifically stated to the contrary, the fees included in this proposal do not include costs associated with professional land surveying of the site or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in our report or shown on our sketches are based on specific information furnished to us by others or estimates made in the field by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise stated in the report. 9 - Sample Handling and Retention: Generally test samples or specimens are consumed and/or substantially altered during the conduct of tests and AACE, at its sole discretion, will dispose (subject to the following) of any remaining residue immediately upon completion of test unless required in writing by the Client to store or otherwise handle the samples. (a) NON HAZARDOUS SAMPLES: At Client's written request, RACE will maintain preservable test samples and specimens or the residue therefrom for thirty (30) days after submission of AACE's report to Client free of storage charges. After the initial 30 days and upon written request, AACE will retain test specimens or samples for a mutually acceptable storage charge and period of time. (b) HAZARDOUS OR POTENTIALLY HAZARDOUS SAMPLES: In the event that samples contain substances or constituents hazardous or detrimental to human health, safety or the environment as defined by federal, state or local statutes, regulations, or ordinances ("Hazardous Substances" and "Hazardous Constituents", respectively), AACE will, after completion of testing and at Client's expense: (1) return such samples to Client, (ii) using a manifest signed by Client as generator, will have such samples transported to a location selected by Client for final disposal. Client agrees to pay all costs associated with the storage, transport, and disposal of such samples. Client recognizes and agrees that AACE is acting as a bailee and at no time does AACE assume title of said waste. 10 - Discovery of Unanticipated Hazardous Materials: Hazardous materials or certain types of hazardous materials may exist at a site where there is no reason to believe they could or should be present. AACE and Client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. AACE and Client also agree that the discovery of unanticipated hazardous materials may make it necessary for AACE to take immediate measures to protect health and safety. AACE agrees to notify Client as soon as practicable should unanticipated hazardous materials or suspected hazardous materials be encountered. Client encourages AACE to take any and all measures that, in AACE's professional opinion, are justified to preserve and protect the health and safety of AACE's personnel and the public. Client agrees to compensate AACE for the additional cost of working to protect employees' and the public's health and safety. In addition, Client waives any claim against AACE, and agrees to defend, indemnify and save AACE hamiless from any claim or liability for injury or loss arising from AACE's discovery of unanticipated hazardous materials or suspected hazardous materials. Client also agrees to compensate AACE for any time spent and expenses incurred by RACE in defense of any such claim, with such compensation to be based upon AACE's prevailing fee schedule and expense reimbursement policy relative to recovery of direct project costs. 11 - Joint and Several Liability: The concept of joint and several liability is basically this: When two or more parties are considered responsible for causing injury or damage, any one of the parties may be made to provide compensation for as much as 100% of the damages assessed. When applied to hazardous materials projects, it is possible that the concept of joint and several liability could be construed to make AACE partly or wholly responsible for damages created directly or indirectly by the hazardous materials. Client agrees that it would be unfair for AACE to be exposed to such an action, because AACE had nothing whatsoever to do with the creation of the hazardous condition. Accordingly, Client waives any claim against AACE, and agrees to defend, indemnify and save AACE harmless from any claim or liability for injury or loss arising from application of a joint and several liability concept that would, in any manner, hold or seek to hold AACE responsible for creating a hazardous condition or permitting one to exist. Client also agrees to compensate AACE for any time spent and expenses incurred by AACE in defense of any such claim, with such compensation to be based upon AACE's prevailing fee schedule and expense reimbursement policy relative to recovery of direct project costs. 12 - Legal Jurisdiction: The parties agree that any actions brought to enforce any provision of this Agreement shall only be brought in a court of competent jurisdiction located in St. Lucie County, Florida. All causes of action arising out of AACE's Work shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of substantial completion of the Work for acts or failures to act occurring prior to substantial completion, or the date of issuance of final payment for acts or failures to act occurring after substantial completion of the Work. 13 - Force Majeure: AACE shall not be held responsible for any delay or failure in performance of any part of this Agreement to the extent such delay or failure is caused by fire, flood, explosion, war, strike, embargo, government requirement, civil or military authority, acts of God, act or omission of subcontractors, carriers, client or other si causes beyond its control. 174 Indian River County, Florida *roA MEMORANDUM File ID: 25-0649 �m Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Type: Consent Staff Report Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Addie Javed, P.E., Public Works Director DATE: June 17, 2025 SUBJECT: Request for Funding and Authorization to Purchase of Equipment for Road and Bridge Operations BACKGROUND To support ongoing road maintenance and drainage operations, the Public Works Road and Bridge Division is seeking approval to purchase essential equipment necessary for operational efficiency and service delivery. The requested equipment and fleet includes: 1. Three (3) 2025 Ford Maverick Super Crew Pickup FWD XL with 4.5' bed ($29,224 each) 2. One (1) John Deere Brush Cutter Attachment ($12,917.40) 3. One (1) John Deere 5100E Cab Tractor ($65,694.40) Subtotal: $166,283.80 Additionally, staff has confirmed the availability for delivery before the end of the current fiscal year for the following equipment: 4. One (1) Motor Grader ($315,030) 5. One (1) Excavator ($78,500) Subtotal: $393,530 Total Request: $559,813.80 Road & Bridge would need a total of $559,813.80 to purchase all of these items this fiscal year. ANALYSIS Public Works currently maintains approximately 372 miles of unpaved roadway using a fleet of ten motor graders. Two vac -trucks support roadside drainage and sediment removal operations. Many of these units are reaching the end of their service lives and are increasingly susceptible to mechanical failure, affecting response Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistarn 175 times and productivity. Procurement of the identified equipment will improve operational readiness and enable the department to meet growing infrastructure demands with improved reliability, efficiency, and safety. BUDGETARY IMPACT Funding, in the amount of $87,672, will come from the Transportation Fund/Road & Bridge/Automotive account, number 11121441-066420 for the three (3) Ford Mavericks. Funding, in the amount of $472,141.80 for the remaining equipment will come from the Transportation Fund/Road & Bridge/Heavy Equipment -Wheel Track account, number 11121441-066430. PREVIOUS BOARD ACTIONS i) April 18, 2023 - Approval for the purchase of one motor grader ii) December 17, 2024 - Authorization for two motor graders and one vacuum truck iii) May 6, 2025 - Approval to use unused salary funds for Temporary Infrastructure Project Manager POTENTIAL FUTURE BOARD ACTIONS Ongoing evaluation and strategic reinvestment into the Public Works fleet and maintenance infrastructure. STRATEGIC PLAN ALIGNMENT This equipment investment supports core objectives of maintaining essential infrastructure, enhancing public safety, and protecting environmental and natural resources. It also aligns with the County's commitment to effective service delivery, fiscal responsibility, and long-term infrastructure resiliency. OTHER PLAN ALIGNMENT a) Comprehensive Infrastructure Asset Management Strategy. b) Emergency Response Preparedness Framework. STAFF RECOMMENDATION Public Works Road and Bridge Staff recommends that the Board approve funding in the amount of $559,813.80 for the purchase of following equipment and fleet: i) Three (3) 2025 Ford Maverick Super Crew Pickup FWD XL trucks ii) One (1) John Deere Brush Cutter Attachment iii) One (1) John Deere 5100E Cab Tractor iv) One (1) Motor Grader v) One (1) Excavator And authorize the allocation of funds from the following accounts: a) Transportation Fund/County Road and Bridge/Other Machinery & Equipment - GL# 11121441-066490 b) Transportation Fund/County Road and Bridge/ Heavy Equipment - Wheel Track - GL# 11121441-066430 c) Transportation Fund/County Road and Bridge/Regular Salaries - GL# 11124441-011120. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Le_yistarl 176 Indian River County, Florida * ' MEMORANDUM �ORI04' ` Indian River Count'Vy Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov File ID: 25-0653 Type: Consent Staff Report Meeting Date: 6/17/2025 TO: John A. Titkanich, Jr., County Administrator THROUGH: David Johnson, Director Department of Emergency Services FROM: Alicia Reyes, Staff Assistant IV Department of Emergency Services DATE: June 2, 2025 SUBJECT: Approval of Fifth Renewal of Fourth Amendment of Property Lease for Temporary Location of Fire Station #7 BACKGROUND On June 23, 2015, Joseph G. Miller and Indian River County entered into a lease agreement for the use of the property located at 1893 90' Avenue, Vero Beach, Florida to serve as a short-term location for modular Fire - Rescue Station #7. ANALYSIS On May 2, 2017, an Amendment to the Lease Agreement was approved reflecting St. Lucie County Battery and Tire Company as the Lessor on the agreement. The initial term on the lease agreement was 24 months with the option to renew for 3 additional one (1) year terms. On June 11, 2019, the County utilized the final one (1) year extension and the lease expired on June 18, 2020. On August 18, 2020, the Board approved a second amendment and renewal of the property lease with the option to renew for 3 additional one (1) year terms. On July 6, 2021, the Board renewed the lease agreement for the first one (1) year term. On June 21, 2022, the Board renewed the lease agreement for the second one (1) year term. On June 6, 2023, the Board renewed the lease agreement for the third one (1) year term. The current lease is due to expire on June 18, 2025 and at this time, staff is requesting to extend the lease for an additional one (1) year term. The current monthly lease amount is $1,194.05. ($14,328.60 annually). The new rate will be increased by 3% to $1,229.87 per month ($14,758.46 annually). This is an increase of $35.82 per month ($429.84 annually). BUDGETARYIMPACT Funding for the property lease is budgeted and available in the Emergency Services District/Fire Rescue/Rent- Land account, number 11412022-034410, in the amount of $14,758.46. CCOUNT NAME ACCOUNT NUMBER OUNT Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistarn 177 mergency Services District/Fire Rescue/Rent-Land 11412022-034410 14,758.46 PREVIOUS BOARD ACTIONS On June 6, 2023, the Board renewed the lease agreement for the third one (1) year term. POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT Public Safety OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION Staff recommends approval of the fifth renewal of the property lease for temporary location of Fire Station # 7. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarTM 178 ti r FIFTH RENEWAL TO FOURTH .,E"11+�EN`T OF LEASE THIS FIFTH llEP1lWAh' FOURTH AIEIVIli1+NTOF LEA».AEEMENT ("Renewal`j is entered into as of the day of Awe, 2025 by wd between St. Lucie Battery and Tire Cramp. any, a. Florida corporation, CLmor") and: Indian Rim: County; a. political subdivision of the State of Florida (the "Lessee"): WHEREAS, can June 23, 201 Sy JouTh a Miller and Lessem entered into: a lease agreement (the "Lease Agreement") for the use of the property located at:1893 90'h Avenue, .:V+ Beach,. Florida (the "Leased Premises") to serve as a short" term location for a modular Fiat Otation #7 and WHEREAS, on November 2, 2016, Joplt G Filler, individually, and as Trustee of the Joseph 0 Miller Revocable Living Trust, dated October 2, IM 4# d the Leased Premises to Lessor; and WHEREAS, on May 2, 2017, Lessor and wee entered into an Amendment to Lease Agreement, reflecting St. Lucie Battery and Tire Conry as the Lessor on the Lease Agreement; and WHEREAS, the Lease Agreement was for an initial t o cif24 months and allowed the Lessee to renew the Lease Agreement for 3 additional oats (1) year terms; and WHEREAS, the Parties renewed the Tease Agreement, as amended, until Atm 18, 2020, when it was set to expire; and WHEREAS, the Parties entered into a Second Amendment and Renewal of Lease Agreement (Second Amendment) on August 18, 2020, that renewed the Lease Agreement for an additional one (1) yea tum with the option to extend the Lease Agreement for three additional one (1) year ter s;:and WHEREAS, on July 6, 2021, the Lessor and Lessee renewed the Lease Agreement ftthe first one (1) year term; WHEREAS, on June 21, 2022, the Lear and Lessee renewed the Lease Agreement.f the second one (1) year tatm; WHEREAS, on June 6, 2023, the Lessor and Lessee renewed the Lease Agreement for the third one:( year term; WHEREAS, on June 18, 2025, the Lessor ad Lame -p6newM the Lease Agi beau :for the fourth one: (1) year tern; P&'e I of 2 WHEREAS, it is the intent of the Lessor and the Lessee that the Lease Agreement be extended for the third one (1) year term; and NOW THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein. 2. Amendment. The Lease Agreement is hereby renewed to provide for an additional term of one year from June 18, 2025 to June 17, 2026. 3. Be it further amended that the rental rate paid to the Lessor by the Lessee be increased by 3% to $ 1,229.87 per month or $ 14, 758.46 annually. 4. All provisions of the Lease Agreement, as amended by the Amendment to Lease Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the Lessor and Lessee have executed this instrument this day of June, 2025. INDIAN RIVER COUNTY, FLORIDA Joseph E. Fletcher, Chairman Board of County Commissioners Date Approved: ATTEST: Ryan L. Butler Clerk of the Court and Comptroller By: Deputy Clerk APPROVED AS TO FORM: Chris Hicks, Esq. County Attorney Page 2 of 2 St. Lucie Batt ry ire ompany By: G. DolilVtMiller Title: President Witnessed by: Signature: Printed name: Signature: -'I(L -tw'UL ,�A wt ICt Printed name: 6AiGhe��e [-ic,%eckc APPROVED John A. Titkanich, Jr. County Administrator Q ao File ID: 25-0610 TO: THROUGH: FROM: DATE: SUBJECT: Indian River County, Florida MEMORANDUM Type: Public Hearing Board of County Commissioners John Titkanich, Jr.; County Administrator Chris Balter; Planning and Development Services Director May 27, 2025 /14 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 Ordinance Establishing a One -Year Temporary Moratorium on Zoning Changes and Comprehensive Plan Amendments in the Oslo Corridor Study Area It is requested that the data and recommendations herein be given formal consideration by the Board of County Commissioners at its regular meeting scheduled for June 17, 2025. BACKGROUND At its May 20, 2025, meeting, the Board of County Commissioners (BCC) identified the need for comprehensive planning and regulatory updates tailored to the Oslo Corridor, a high -interest development area currently lacking cohesive land use designations and design standards consistent with the County's long-term vision. To support a structured and coordinated planning approach, staff has drafted the attached ordinance imposing a one-year temporary moratorium on zoning changes and comprehensive plan amendments within the unincorporated portions of Indian River County designated as the Oslo Corridor Study Area. The purpose of the moratorium is to provide staff with the necessary time to: - Evaluate and revise Future Land Use (FLU) designations; - Develop corridor -specific development guidelines; and - Establish architectural and urban design standards to ensure cohesive growth. Temporary moratoria are recognized as best practices in planning and zoning, allowing jurisdictions to pause uncoordinated development while sound policies and regulatory frameworks are crafted. The proposed ordinance is consistent with Florida law and aligns with guidance from the American Planning Association. Indian River County, Florida Page 1 of 3 Printed on 6/12/2025 powered by Legistar", 181 BUDGETARYIMPACT Legal advertising costs required for public notice will be funded through the existing Planning and Development Services Department advertising budget. PREVIOUS BOARD ACTIONS On May 20, 2025, the Board of County Commissioners took key steps regarding the Oslo Corridor Study Area: - Urban Service Boundary (USB) Expansion - The Board directed the Planning and Development Services Director to expand the USB westward along Oslo Road/9th Street SW to include the area between 58th Avenue SW and 74th Avenue SW, bounded by 5th Street SW to the north and 13th Street SW to the south. A further extension was approved west to 98th Avenue SW with the same north -south boundaries. - Temporary Moratorium - To facilitate comprehensive planning and high-quality development, the Board approved a one-year temporary moratorium on rezoning requests and land use changes within the newly defined Oslo Corridor. - Overlay District Establishment - The Board directed staff to prepare for the establishment of an Oslo Corridor Overlay District. This overlay will cover the area from 58th Avenue SW to 98th Avenue SW, bounded north by 5th Street SW and south by 13th Street SW, and will introduce corridor -specific zoning, design, and development criteria. POTENTIAL FUTURE BOARD ACTIONS The following items will be brought forward for formal consideration by the Planning and Zoning Commission and then the BCC: 1. Comprehensive Plan Map Amendment - USB Expansion Staff will initiate a map amendment to expand the USB to include the Oslo Corridor from 58th Avenue SW to 98th Avenue SW, between 5th Street SW and 13th Street SW. This area totals approximately 2,180.3 acres and is strategically located near the future Oslo Road/I-95 interchange. The amendment will accommodate projected growth, enhance infrastructure planning, and support economic development. 2. Ordinance - Oslo Corridor Overlay District An ordinance will be drafted to create the Oslo Corridor Overlay District. The overlay will introduce specific regulations on zoning, permitted uses, architectural design, landscaping, and site layout to promote visually cohesive, well-planned development aligned with community and corridor objectives. STRATEGIC PLAN ALIGNMENT N/A OTHER PLAN ALIGNMENT This initiative supports the goals of the Indian River County Comprehensive Plan and aligns with the County's Land Development Regulations. The Oslo Corridor planning process advances the County's objectives for sustainable growth, responsible land use, and strategic infrastructure investment. Indian River County, Florida Page 2 of 3 Printed on 6/12/2025 powered by Legistar 11 182 STAFF RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached ordinance establishing a one- year temporary moratorium on zoning changes and comprehensive plan amendments within the Oslo Corridor Study Area. Indian River County, Florida Page 3 of 3 Printed on 6/12/2025 powered by Legistar", 183 ORDINANCE NO. 2025 - AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA AUTHORIZING A TEMPORARY MORATORIUM FOR ONE (1) YEAR, WITHIN THE UNINCORPORATED AREAS OF INDIAN RIVER COUNTY SPECIFIC TO THE OSLO CORRIDOR STUDY AREA PROHIBITING THE FILING, ACCEPTANCE, PROCESSING AND/OR CONSIDERATION OF ANY APPLICATION OR REQUEST FOR A ZONING CHANGE OR COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR THE IMPLEMENTATION OF ADMINISTRATIVE ACTIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR NONCODIFICATION AND SCRIVENER'S ERRORS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; REPEAL OF CONFLICTING PROVISIONS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, as provided in Article VIII, Section 1 of the Florida Constitution and Chapter 125, Florida Statutes, counties have broad home rule powers to enact ordinances, not inconsistent with general or special law, for the purpose of protecting the public health, safety and welfare of the residents of the County; and WHEREAS, the Indian River County Board of County Commissioners ("Board") specifically determines that the enactment of this ordinance is necessary to protect the health, safety and welfare of the residents of Indian River County; and WHEREAS, pursuant to Section 163.3202, Florida Statutes, Indian River County has enacted land development regulations, consistent with its adopted Comprehensive plan, which protect the quality of life in Indian River County; and WHEREAS, the County has not comprehensively evaluated and analyzed the Oslo Corridor; and WHEREAS, on May 20, 2025, the Board determined that a temporary moratorium of one (1) year was necessary to allow the Planning and Development Services Department sufficient time to analyze, evaluate, and comprehensively restructure the Future Land Use designations, as well as to finalize cohesive development guidelines and architectural standards specific to the Oslo Corridor study area; and WHEREAS, a temporary moratorium is a recognized important land -use planning tool to preserve the status quo during the planning process and ensure the community's problems are not exacerbated during the time it takes to formulate a regulatory scheme; and WHEREAS, the Growing Smart User's Manual, published by the American Planning Association, identifies a temporary moratorium as a smart growth tool used to avoid "a rush of development applications before a local government can adopt or amend its comprehensive plan or development regulations" (Meck, S. E.D., 2002a, p 51); and WHEREAS, the Growing Smart Legislative Guidebook, also published by the American Planning Association, conveys that the "first purpose for moratoria is when a local 184 ORDINANCE NO. 2025 - government is preparing a comprehensive plan or extensive amendment of land development regulations" (Meck, S. E.D., 2002b, p 8-179). NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: Section 1. Recitals Adopted Each of the recitals set forth above is hereby adopted, re -adopted and incorporated herein. Section 2. Enactment Authorit Article VIII, Section 1 of the Florida Constitution and Chapter 125, Florida Statutes vest broad home rule powers in counties to enact ordinances, not inconsistent with general or special law, for the purpose of protecting the public health, safety and welfare of the residents of the County. The Board specifically determines that the enactment of this ordinance is necessary to protect the health, safety and welfare of the residents of Indian River County. Section 3. Temporary Moratorium. Beginning on the effective date of this ordinance and continuing for a period of one (1) year—unless rescinded earlier by subsequent ordinance of the Indian River County Board of County Commissioners—a temporary moratorium is hereby imposed within the Oslo Corridor Study Area located in the unincorporated area of Indian River County. During the term of this moratorium, the County shall suspend the filing, acceptance, processing, and/or consideration of any application or request for a zoning change or Comprehensive Plan amendment affecting properties within the designated Oslo Corridor Study Area. See attached Exhibit A. Section 4. Expiration of Temgorary Moratorium. The temporary moratorium imposed by Section 3 of this ordinance expires one (1) year from the moratorium effective date set forth in this ordinance. The moratorium may be extended or terminated early by adoption of an ordinance or resolution of the Indian River County Board of County Commissioners. Section 5. Severability. If any part of this ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the remainder of this ordinance shall not be affected by such holding and shall remain in full force and effect. Section 6. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 7. Effective Date. This ordinance shall become effective upon adoption by the Board of County Commissioners and filing with the Department of State. 185 ORDINANCE NO. 2025 - This ordinance was advertised in the Indian River Press Journal on the 1st day of June, 2025, for a public hearing to be held on the 17th day of June, 2025, at which time it was moved for adoption by Commissioner , seconded by Commissioner and adopted. The vote on this ordinance was as follows: Chairman Joseph E. Flescher Vice Chairman Deryl Loar Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss The Chairman thereupon declared the ordinance duly passed and adopted this 17th day of June, 2025. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY BY: Joseph E. Flescher, Chairman ATTEST: Ryan L. Butler, Clerk of Court and Comptroller LVA Deputy Clerk 186 ORDINANCE NO. 2025 - This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Jennifer W. Shuler, County Attorney OR Susan J. Prado, Deputy County Attorney APPROVED AS TO PLANNING MATTERS Chris Balter; Planning & Development Services Director 187 Z W W w� QW N U r t � N LU d' N Q W W p U) t t F to y N i2 O Indian River County, Florida *xtoA * MEMORANDUM rI6 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov File ID: 25-0624 Type: Public Hearing Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John Titkanich, Jr.; County Administrator THROUGH: Brian Freeman, AICP; MPO Staff Director FROM: Mark Vietze, Senior Planner DATE: June 4, 2025 SUBJECT: FY 2025 Grant Application for Capital and Operating Assistance (Section 5307) and Bus Replacement (Section 5339) from the Federal Transit Administration BACKGROUND The Federal Transit Administration's (FTA) Section 5307 (Urban Area Formula Grant) program provides funding assistance for capital and operating costs associated with Indian River County's public transportation system. The GoLine (fixed route) and the Community Coach (demand response) transit services are operated by the Senior Resource Association (SRA) under contract with the county. Indian River County also receives capital funding assistance through FTA's Section 5339 (Bus and Bus Facilities) program, which is used for the purchase of replacement buses. Together, the Section 5307 and 5339 programs cover nearly all the capital expenses associated with the GoLine and Community Coach. In addition, the Section 5307 program covers approximately half of the operating costs of the public transportation system, with the remainder covered by Florida Department of Transportation (FDOT) grants and local funds. ANALYSIS According to federal regulations, Section 5307 program grants may be used for the planning, acquisition, construction, improvement, and operating costs of facilities, equipment, and associated capital maintenance items used in public transportation. Operating expenses require a 50% nonfederal match, which is provided through a combination of local funds and FDOT public transportation grant funds. For capital expenses, FDOT toll revenue credits are used as a 20% nonfederal soft match (which effectively provides for 100% federal funding of capital expenses). The use of a soft match eliminates the need for the County to provide a cash outlay for capital expenses. Attached to this report are copies of the County's proposed grant application for the Section 5307 and Section 5339 programs. As required by FTA regulations, the grant application was prepared using FTA's Transit Award Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarT" 189 Management System (TrAMS) software. For the combined FTA Section 5307/5339 application for FY 2025 (Attachment #1), the total proposed budget amount is $9,571,386. Of that amount, the federal portion is $7,071,386 which consists of $4,571,386 in capital expenditures and $2,500,000 in operating expenditures. For the nonfederal share of capital expenditures ($1;142,847), the County will use toll revenue credits as a soft match. For the nonfederal share of operating expenditures (50%), the match will consist of $1,250,000 in FDOT grants and $1,250,000 from Indian River County. In this case, the County's contribution consists of previously approved general fund monies budgeted specifically for this purpose. According to federal grant requirements, the designated recipient (Indian River County) must hold a public hearing to obtain the views of citizens on the proposed grant application. In keeping with that requirement, staff has published a notice of the public hearing. BUDGETARY IMPACT For the local share of the nonfederal match, funding in the amount of $1,250,000 will be budgeted and available in the General Fund / Community Transportation Coordinator/Senior Resource Association account (Account Number 00111041-088230-54001). These funds are part of an allocation given to the Senior Resource Association to provide transit service in the county. A portion of these funds will be used in FY 2025, with the remainder being used in FY 2026. PREVIOUS BOARD ACTIONS Since the 1990s, the Board has approved annual Section 5307 and 5339 grant applications. On July 2, 2024, the Board approved the previous Section 5307 grant application for FY 2024. POTENTIAL FUTURE BOARD ACTIONS Staff anticipates that the Board will approve Section 5307 and 5339 grant applications in future years. STRATEGIC PLAN ALIGNMENT Quality of Life OTHER PLAN ALIGNMENT The operation of the transit system is consistent with the Metropolitan Planning Organization's Transit Development Plan (TDP), which was most recently updated in 2023. STAFF RECOMMENDATION Staff recommends that the Board of County Commissioners adopt the resolution authorizing the filing of the FY 2024/25 grant application for the Section 5307 and Section 5339 programs. ATTACHMENTS 1. Application for Section 5307/ 5339 Public Transportation Capital and Operating Assistance 2. Resolution Authorizing the Filing of Application for Grant Funding Assistance from the Federal Transit Administration 3. Grant Budget Form Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by LegistarT 190 DOT FTA U.S. Department of Transportation Federal Transit Administration Application Federal Award Identification Number (FAIN) N/A Application Number 5630-2025-2 Temporary Application Number . 5630-2025-2 ^ward Name 5307/5339 Capital and Operating Super rant; Sebastian -Vero Beach UZA Application Status In -Progress Budget Revisions Period of Performance Start Date WA: Original Period of Performance End Date Current Period of Performance End Date 3/31/2034 Revision #: 0 Approved?: No Part 1: Recipient Information Name: INDIAN RIVER, COUNTY OF Recipient Recipient Recipient Alias UEI DUNS ID OST Type 5630 County INDIAN RIVER COUNTY BOARD FB3SLJJZ38K9 079208989 Agency OF COUNTY COMMISSIONERS Part 2: Application Information Title: 5307/5339 Capital and Operating Supergrant; Sebastian -Vero Beach UZA Application Application Award Application Cost Date Last From Number Status Type Center Created Updated TEAM? Date 5630-2025-2 In -Progress Grant Region 4 5/27/2025 5/27/2025 No Application Executive Summary The total eligible cost for capital and operating expenses is $9,571,386. The federal share is $7,071, 386, which consists of $6,500,000 in FY 2025 FTA Section 5307 funds, $300,000 in FY 2025 FTA Section 5339 funds, and $271,386 in FY 2024 FTA Section 5339 funds. The nonfederal match for the supergrant is $3,642,847 provided by local, state, and TDC funds. Copies of the FY 2024 and 2025 Florida Governor's Apportionment letters are attached for the Sec 5307 and 5339 formula funds. This grant will consist of $4,571,386 in capital expenditures and $2,500,000 in operating expenditures. The nonfederal share of operating expenditures (50%) will be split between $1,250,000 in FDOT grants and $1,250,000 from Indian River County. The Florida Department of Transportation has authorized toll revenue credits in the amount of $1,142, 847 in support of this application dated XXXX. In accordance with federal regulations, a public hearing was conducted on June 17, 2025 and advertised in advance. The current FY 2025 FDOT STIP is attached. 5307 Capital Assistance is listed in item number/ FM# 4071902. As required, 1 % of the award has been allocated to security -related projects (see ALI 11.42.09). A copy of the FTA NEPA class of action for the transit hub/restroom is attached (in the Application Documents). Indian River County will check the current listing of Transit Vehicle Manufacturers (TVM) (https://www. transit.dot.gov/regulations-and-guidance/civil-rights-ada/eligible-tvms-list) to ensure each is listed as a certified TVM in compliance with FTA regulations. Indian River County will follow all 3rd party procurement policies as defined in C4220.1 F (Third Party Contracting Guidance). Indian River County will ensure contractors procured will not be on the FTA Suspension and Debarment list. Frequency of Milestone Progress Reports (MPR) No Selection Made Frequency of Federal Financial Reports (FFR) No Selection Made Does this application include funds for research and/or development activities? This award does not include research and development activities. 192 Pre -Award Authority This award is using Pre -Award Authority. Does this application include suballocation funds? Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Will this Grant be using Lapsing Funds? No Selection Made Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Award Description Purpose The purpose of this combined FY 2024/5 FTA section 5307/5339 supergrant is to provide capital assistance, operating assistance, ADA-paratransit operating assistance, and preventive maintenance for public transportation in Indian River County, which consists of the GoLine fixed -route system and the Community Coach demand -response service. Activities to be performed: The activities will replace vehicles and equipment that have exceeded useful life requirements, purchase training equipment, construct an additional bus maintenance structure at the existing transit administration complex, and perform monthly service and repairs for all vehicles. The activities are necessary to maintain a reliable public transportation system. Indian River County will ensure that all vehicles purchased are accessible, purchased from an FTA approved TVM, and reported to FTA within 30 days after contract is signed. Expected outcomes: Funding will permit Indian River County to continue to provide safe and reliable public transportation service. Intended beneficiaries: Most riders are dependent on the GoLine and Community Coach to get to employment, school, medical, shopping, and tourism -related destinations. Subrecipient Activities: None Application Point of Contact Information First Name Last Name Title E-mail Address Phone 193 Mark Vietze Senior Planner mvietze@ircgov.com (772) 226-1222 Application Budget Control Totals Funding Source Section of CFDA:: Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $6,500,000 forward) 5339 - Buses and Bus Facilities FormulaY5339- , 0526 $571,386 Local $1,250,000 Local/In-Kin ? $0 State $1,250;000 State/In-Kind $0 Other Federal $0 Transportation Development Cred $1,142,841 Adjustment $0 Total Eligible Cost $9,571,386 Application Budget Project Non -FTA.. Tool Number Budget Item FTA Amount Amount An1oY� Quagtlty NJ, nS-ROLLING STOCK $1,535,000.001,535,000. 5630- BUY 2025-2- 11.12.03 REPLACEMENT $1,535,000.00 $0.00.41,5+351000.00 -5 P1 30 -FT BUS 5 S: SUPPORT EQUIP 2 PCILITIES , $565,000 00,;`" $0.00 $565,000.00 : ACQUIRE - 5630- MOBILE SURV/ 2025-2- 11.42.09 SECURITY $65,000.00 $0.00 $65,000.00 20 P1 EQUIP 5630- CONSTRUCT- 2025-2- ONSTRUCT-2025-2- 11.43.02 MAINTENANCE $500,000.00 $0.00 :$600,000.00 1 Pi FACILITY 5630- 2025-2- P1 5630- 2025-2- P1 5630- 2025-2- P1 5630- 2025-2- P2 5630- 2025-2- P2 11.7A.00 PREVENTIVE MAINTENANCE 119- 0 00 Bus Associate (119- Improvements $750,000.00 $0.00 $750,000.00 01 CONSTRUCTION 11.93.02 -BUS $500,000.00 SHELTERS 117- 00 OTHER CAPITAL ITEMS (117- (BUS) $650,000.00 $0.00 $500,000.00 $0.00 $500,000.00 10 $0.00 $650,000. NON FIXED 11.7C.00 ROUTE ADA $650,000.00 $0.00 $650,000.00 1 PARATRANSIT SERVICE 300-0 5630- 00 2025-2- P2 )300 OPERATING ASSISTANCE ....; $2,500,000.00 $2,500,000.00 $5,000,000.00 ,.. . 1L _A] 5630- UP TO 50% 2025-2- 30.09.01 FEDERAL $2,500,000.00 $2,500,000.00 $5,000,000.00 P2 SHARE ..4 5630- 2025-2- (� 1- BUS- ROLLING STOCK �' , ' $571,386.00 , $0.00 $571,386.00 P3 5630- BUY 2025-2- 11.12.03 REPLACEMENT $5710386.00 $0.00 $571,386.00 1 P3 30 -FT BUS Discretionary Allocations This application does not contain discretionary allocations. Part 3: Project Information Project Title: 5307 Capital Project Number Temporary Project Number Date Created Start Date End Date 5630-2025-2-P1 5630-2025-2-P1 5/29/2025 10/1/2024 9/30/2028 Project Description Capital assistance will provide funding for vehicle replacement, transit stop improvements, computer hardware and software, radios, shop equipment, security equipment, preventive maintenance, signage, bus wraps, and an additional bus maintenance facility to be located at the existing transit admin facility on 43rd Avenue. All Intelligent Transportation Systems (ITS) equipment/components are compatible with both Regional and National ITS architectures. All new buses and vans will be wheelchair - 195 accessible using either ADA -compliant lifts or ramps. The total project cost is $3,350,000 of which the federal share is $3,350,000. For the nonfederal share, Transportation Development Credits in the amount $837,500 are being provided by FDOT. Project Benefits The project will be for the replacement of existing vehicles and equipment that have exceeded useful life requirements. The project is necessary to maintain a reliable public transportation system. Additional Information Not provided. Location Description Indian River County is located on the east coast of Florida. Communities in Indian River County include the municipalities of Vero Beach, Sebastian, Fellsmere, and Indian River Shores and the unincorporated communities of Gifford, Wabasso, and Oslo. Project Location (Urbanized Areas) JZA Code Area Name: 20000 Florida 123920 4i "^ .,.; Vero 6 Congressional District Information Hstrict State Florida - - Program Plan Information STIPMP Date: N/A Description: N/A UPWP Date: N/A Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals Funding Source Section of CFDA Amount Statute Nwnbw 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 2107 $3,350,000 forward) Local/In-Kind State/In-Kind $0 Other Federal Transportation Development Credit yy $837.500 Adjustment Total Eligible Cost $3,350,000 Project Budget Project Non- Total Eligible Budget Hem FTA Amount FTA Quantity Number Amount Amount 20 I P1 11.43.02 MAINTENANCE $500,000.00 $0.00 $500,000.00 1 FACILITY 197 111- 5630-2025-2- P1 00 BUS - ROLLING STOCK (111- : $1,535,000.00 $0.00 $1,535,000.00 5630-2025-2- P1 BUY 11.12.03 REPLACEMENT $1,535,000.00 $0.00 $1,535,000.00 30 -FT BUS 114- 5630-2025-2- 00 BUS: SUPPORT EQUIP $565,000.00 $0.00 $565,000.00 P1 (114- AND FACILITIES ACQUIRE - 5630-2025-2- 11.42.09 MOBILE SURV/ $65,000.00 $0.00 $65,000.00 P1 SECURITY EQUIP 5630-2025-2- CONSTRUCT - 20 I P1 11.43.02 MAINTENANCE $500,000.00 $0.00 $500,000.00 1 FACILITY 197 Project Budget Activity Line Items Budget Activity Line Item: 11.42.09 - ACQUIRE - MOBILE SURV/SECURITY EQUIP Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP ACQUIRE - MOBILE ACQUISITION OF BUS AND FACILITIES (114- 11.42.09 SURV/SECURITY SUPPORT 20 00) EQUIP EQUIP/FACILITIES Extended Budget Description Security cameras and recording equipment for vehicles and the Main Transit Hub, includes equipment for new vehicles and replacing old equipment as needed. This ALI satisfies the required 1% of the award for security -related projects. Indian River doesn't anticipate items costing more than $10,000 as part of this project. Though the expected quantity is unknown, an estimate of 20 cameras, recording equipment, and associated equipment is estimated as being needed. However, if an equipment item is purchased with these funds which has a cost over $10,000, a budget revision will be submitted to identify the item and provide its useful life. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $65,000 forward) Lo ` $0 Local/In-Kind $0 Stat $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $16,250 Adjustment ..a„ $0 Total Eligible Cost -- .. $65,000 Milestone Name Est. Completion Date Description RFP Issued 6/30/2026 Contract Award 9/30/2026 Project Complete 9/30/2027 Budget Activity Line Item: 11.12.03 - BUY REPLACEMENT 30 -FT BUS Scope Name / Code Line Item Line Item Name Activity Quantity BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS - STOCK (111-00) 11.12.03 30 -FT BUS CAPITAL BUS 5 Extended Budget Description 198 Four large cut -away buses have met their 200,000/7 yr useful life and will be replaced with new large cut -away Buses (30') (IRC Asset# // VIN // #255 // 4UZADRFD2JCKC4903, 254 // 4UZADRFD1JCKC4137, 253 H4UZADRFDOJCKC4135, 263 // 4UZADRFD4KCLT3970). Indian River County will own the vehicles, yet the vehicles will be operated by the County's third -party transit operator. All vehicles are ADA compliant. The new buses will have a useful life of 7 years or 200,000 miles. The total anticipated federal cost for bus replacement is $1,100,000 or $275,000 per vehicle for large cut -away bus. Additionally, A 2015 Gillig 30' Heavy Duty Low Floor (Asset #241 // VIN 15GGE2712F1092928) with a like for like vehicle in 2027. Asset # 241 has exceeded its useful life in FY 2025 with a total of 689,911 miles. This mileage is almost 200% of the expected useful life being 10 years/ 350,000 miles. The expected replacement cost is $570,000. The replacement vehicle will be purchased from the state contract or the FPTA consortium contract, of which Indian River County is a listed party. Both contracts will comply with FTA C 4220.1 F. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.) N/A N/A N/A Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and forward) 5307-2A 20587 $1,535,000 Local/In-Kind .$0 $383,750 Total Eligible Cost $1,535,000 Budget Activity Line Item: 11.93.02 - CONSTRUCTION - BUS SHELTERS Scope Name / Code #Line Item Line Item Name Activity Quantity 199 Bus Associated Transit 11.93.02 CONSTRUCTION - BUS CONSTRUCTION 10 Improvements (119-00) SHELTERS Extended Budget Description Build 10 bus shelters including site work. Contractor to be selected via a competitive bid process. Locations to be determined. Expected useful life is 7 years. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $500,000 forward) Local/In-Kind . State State/In-Kind $0 Transportation Development Credit $125,000 Adj , .. .. ....,. Total Eligible Cost - ;500,000 Milestone Name Est. Completion Description Date Issue RFP 3/31/2026 Issue RFP. Contract Award 6/30/2026 Iss Begin Construction 9/30/2026 Begin construction of first site. ... Finish Construction/ 8/31/2027 Finish constructio, End Project Budget Activity Line Item: 11.43.02 - CONSTRUCT - MAINTENANCE FACILITY Scope Name / Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP CONSTRUCT- CONSTRUCTION OF BUS AND FACILITIES (114- 11.43.02 MAINTENANCE SUPPORT EQUIP/FACIL 1 00) FACILITY Extended Budget Description Construct additional bus maintenance bay at existing fleet maintenance facility located at 4395 43rd Avenue in Vero Beach, FL 32967. The new expanded bay is proposed at 48'X 50' and will be directly beside the existing maintenance bays. This line item is in support of the previously programmed 11.43. 02 funds from FL -2025-015-00 Project 1. Additionally, the NEPA exemption letter included in the application documents previously cleared the 200 subject property. The useful life of the proposed bus maintenance bay is approximately 40 years. This useful life determination is in line with FTA Circular 51010.1 D. Will 3rd Party contractors be used to fulfill this activity line item? No, 3rd Party Contractors will not be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $500,000 forward) i Local/In-Kind $0 Nam State/In-Kind $0 Transportation Development Credit $125,000 Total Eligible Cost $500,000 Budget Activity Line Item: 11.7A.00 - PREVENTIVE MAINTENANCE Scope Name / Code #ine Item Line Item Name Activity Quantity OTHER CAPITAL ITEMS 11PREVENTIVE OTHER CAPITAL 0 (BUS) (117-00) .7A.00 MAINTENANCE ITEMS (BUS) Extended Budget Description Monthly service and repairs for all vehicles from 10/1/2024 to 9/30/2025; includes replacement of tires and batteries, oil changes/lubes at regular service intervals. Most of the work is performed in-house, while some work is (e.g. transmissions) is contracted. Indian River County does not anticipate the purchase of items over $10,000 in value at this time. Any items with value over $10,000 identified during the execution of the activities under this ALI will be included after award (actual value and useful life). Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $750,000 forward) 201 Milestone Name Est. Completion Description Date Start Date 10/1/2024 End Date 9/30/2025 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Line Item Total Eligible Code Number Line Item Name Quantity FTA Amount Cost BUS - ROLLING BUY REPLACEMENT 11.12.03 5 $1,535,000.00 $J,- 5,000.00:. STOCK (111-00) 30 -FT BUS Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project 202 description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost Bus Associated Transit CONSTRUCTION - Improvements (119- 11.93.02 BUS SHELTERS 10 $500,000.00 $500,000.00 00) Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 09: Assembly or construction of facilities that is consistent with existing land use and zoning requirements (including floodplain regulations) and uses primarily land disturbed for transportation use, such as: buildings and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other transit investments within areas of the right-of-way occupied by the physical footprint of the existing facility or otherwise maintained or used for transportation operations; and parking facilities. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost BUS:SUPPORT CONSTRUCT - EQUIP AND 11.43.02 MAINTENANCE 1 $500,000.00 $500,000.00 FACILITIES (114-00) FACILITY Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an 203 environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost OTHER CAPITAL PREVENTIVE ITEMS (BUS) (117- 11.7A.00 MAINTENANCE 0 $750,000.00 $750,000.00 00) Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Number Amount Eligible Cost BUS: SUPPORT EQUIP ACQUIRE - MOBILE AND FACILITIES (114- 11.42.09 SURV/SECURITY 20 $65,000.00 $65,000.00 00) EQUIP Project Title: 5307 Operating and ADA 204 Project Number Temporary Project Number Date Created Start Date End Date 5630-2025-2-P2 5630-2025-2-P2 5/29/2025 6/30/2023 12/31/2025 Project Description This project contains Operating assistance for Indian River County's GoLine fixed -route system and Community Coach demand -response service, and ADA paratransit service Operating Assistance. The total Operating Assistance project cost is $5,000,000, of which the federal share is $2,500,000. The nonfederal share consists of $1,250,000 in local funds and $1,250,000 in state funds. The total ADA paratransit service operating assistance is $650,000. For the nonfederal share, Transportation Development Credits in the amount $162,500 are being provided by FDOT. Project Benefits This project will allow for the preservation and expansion of the GoLine and Commun'dy Coach public transportation services. Additional Information None provided. Location Description Indian River County is located on the east coast of Florida. Communities in Indian River County include the municipalities of Vero Beach, Sebastian, Fellsmere, and Indian River Shores and the unincorporated communities of Gifford, Wabasso, and Oslo. Project Location (Urbanized Areas) UZA Code Area Name . 120000 Florida 1 " `' r' ero Beach -Sebastian, FL Congressional District Information District State 8 Florida Program Plan Information STIP/TIP Date: N/A Description: N/A UPWP Date: N/A Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals 205 Funding Source Section of CFDA Amount Statute Number. 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $3,150,000 forward) La $1,250,000 Local/ln-Kind $0 State $1,250,000 State/in-Kind : $0 Other F , $0 Transportation Development Credit $162,500 Adjustm $0 Total Eligible Cost : $5,650,000 Project Budget Project Non -FTA TOW,111Ji91IMe Number Budget It m:. FTA Amount Amount Amow t QUWft 117- 5630- 00 OTHER CAPITAL ITEMS$650,000.00 $0.00 $650,000 00 2025-2-P2 (117- BUS) )00IMM3 NON FIXED 5630- ROUTE ADA 2025-2-P2 11.7C.00 PARATRANSIT $650,000.00. $0.00 $650,000.00 SERVICE 5630-J(3 PERATING $2,500,000.00 $2,500,000.00 $5,000,000.00 2025-2-P2 ASSISTANCE UP TO 50% 5630- 30.09.01 FEDERAL $2,500,000.00 $2,500,000.00 $5,000,000.00 2025-2-P2 SHARE Project Budget Activity Line Items Budget Activity Line Item: 11.7C.00 - NON FIXED ROUTE ADA PARATRANSIT SERVICE Scope Name / Code Line Item Line Item Name Activity Quantity OTHER CAPITAL NON FIXED ROUTE ADA OTHER CAPITAL ITEMS (BUS) (117-00) 11.7C.00 PARATRANSIT SERVICE ITEMS (BUS) 1 Extended Budget Description 206 Operating assistance for ADA complementary paratransit service. ADA service is provided by same contractor who operates fixed -route service. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and 5307-2A 20507 $650,000 forward) LocalMMMERRV Local/In-Kind State State/In-Kind Other Federal $o Transportation Development Credit $162,500 Adjustment 1 11,00-10101 MO. I Total Eligible Cost $650,000 Budget Activity Line Item: 30.09.01 - UP TO 50% FEDERAL SHARE Scope Name / Code Line Item Line Item Name Activity Quantity OPERATING ASSISTANCE 30UP TO 50% FEDERAL OPERATING 1 (300-00) .09.01 SHARE ASSISTANCE Extended Budget Description Operating expenses for existing service during the period of 8/1/2025 to 7/31/2026. This line item anticipates operational expenses incurred by the GoLine 14 route fixed route system at a total cost of $ 5,000,000 to be spent down over 12 months at an estimated cost of $416,667 per month. Operational expenses include fuel, driver salaries, and other non -capital expenses. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 5307 - Urbanized Area Formula Grants (2013 and forward) 5307-2A 20507 $2,500,000 J; 8911MMUREAM 250,000 207 Staf $1,250,000 State/In-Kind $0 Other Federal Transportation Development Credit ;0 :..:. Adjustment $0 Total Eligible Cost $5,000,000 Milestone Name Est. Completion Description Date Issue Contract 6/30/2023 Issue extension of contract to SRA for operation of fixed route system. Start Date " 2/1/2024Begin draw down of funds. (Funds utilized during pre- award authority) End Date 11/30/2025. End draw down of funds. Project Environmental Findings Finding: Class 11(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class Ilc CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Amount' Total Eligible Number cam OPERATING UP TO 50% ASSISTANCE (300- 30.09.01 FEDERAL 1 $2,500,000.00 $5,000,000.00 00) SHARE Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project 208 description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class Ilc CE Approved Scope Name / Line Item Line Item Name Quantity FTA Total Eligible Code Number Amount Cost OTHER CAPITAL NON FIXED ROUTE ADA ITEMS (BUS) 11.7C.00 PARATRANSIT SERVICE 1 (117-00) $650,000:00 $650,000.00 Project Title: 5339 Capital Project Number Temporary Project Number Date Created Start Date End Date 5630-2025-2-P3 5630-2025-2-P3 5/29/2025 12/31/2026 9/30/2028 Project Description Capital assistance for vehicle replacement. All new buses and vans will be wheelchair -accessible using either ADA -compliant lifts or ramps. This project consists of capital assistance using FY 2024 and FY2025 funds from the Section 5339 program. The federal share consists of $271,386 in FY24 FTA section 5339 funds and $300,000 in FY 2025 Section 5339 funds. For the nonfederal share of FTA Section 5339 capital expenditures (bus replacement), $142,847 in toll revenue credits awarded in FY 25. Copies of the Florida Governor's Apportionment letters are attached for the FY 24 and FY 25 5339 program. Project Benefits The project will be for the replacement of existing vehicles and equipment that have exceeded useful life requirements. The project is necessary to maintain a reliable public transportation system. Additional Information None provided. Location Description Indian River County is located on the east coast of Florida. Communities in Indian River County include the municipalities of Vero Beach, Sebastian, Fellsmere, and Indian River Shores and the unincorporated communities of Gifford, Wabasso, and Oslo. Project Location (Urbanized Areas) UZA Code Area Name 120000 Florida 1 *, Vero Beach -Sebastian, FL Congressional District Information Nstrict State 3 Florida Program Plan Information STIP/TIP Date: N/A Description: N/A UPWP Date: N/A Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals ment Credit $142, ' Other Federal Transportation Development 1347 Adjustment �a Total Eligible Cost =571,386 Project Budget Pro ect FTA Non- Total Number Budget 11110MAmount FTA Eligible Quantity Amount Amount J$571,386.00 5630-2025-2- 00 ZBUSROLLING STO$0.00 $571,386.0 1 P3 5630-2025-2- BUY P3 11.12.03 REPLACEMENT $571,386.00 $0.00 $571,386.00 1 30 -FT BUS 210 Project Budget Activity Line Items Budget Activity Line Item: 11.12.03 - BUY REPLACEMENT 30 -FT BUS Scope Name / Code Line Item Line Item Name Activity Quantity BUS - ROLLING BUY REPLACEMENT BUY REPLACEMENTS - STOCK (111-00) 11.12.03 30 -FT BUS CAPITAL BUS 1 Extended Budget Description This project is to replace a 2013 Gillig Heavy Duty Low Floor bus (Asset #233 // VIN 15GGB2712D1180870) with a new like for like replacement vehicle in 2026. Asset #233 has exceeded its useful life. The expected useful life being 12 yrs/ 500,000 miles. The expected replacement cost is $ 570,046. Therefore, the $571,386 should cover the replacement vehicle. Any unspent funds will be rolled over to support the purchase of additional rolling stock. The replacement vehicle will be purchased from the state contract or the FPTA consortium contract, of which Indian River County is a listed party, and will meet the the FAST Act Innovative Procurement methods. Both contracts will comply with FTA C 4220.1 F and Innovative Procurement & Leasing FAST Act Section 3019. The new vehicle will comply with ADA standards. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Parry Contractors will be used for this line item. Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.) N/A N/A N/A Funding Source Section of Statute CFDA Number Arn6unt 5339 — Buses and Bus Facilities Formula 5339-1 20526 $571,3$8::. LocaUM40nd $0 Milestone Name Est. Completion D�RCrlptlOn Date RFP/IFB Issue Date 12/31/2026 Issue RFP. issue contract. AMENNOMMMIM Initial Delivery Date 9/30/2027 Take initial delivery of vehicle. Final Delivery Data . 6/30/2028. Final acceptance of vehicle. " l Contract Completion 9/30/2028 Project close out. Date 211 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C -List) Class Level Description Class II(c) consists of projects that do not have a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. FTA requires a sufficient project description to support a CE determination. The project may require additional documentation to comply with other environmental laws. Categorical Exclusion Description Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards. )ate Description Date lass Ilc CE Approved Scope Name / Line Item Line Item Name Quantity FTA Total Eligible Code Number Amount Cost BUS - ROLLING 11.12.03 BUY REPLACEMENT 1 $571,386.00 $571,386.00 STOCK (111-00) 30 -FT BUS Part 4: Fleet Details Fleet Type: Fixed Route Fleet Comments Fixed route system consists of 14 routes, each with one VOMS. All spare vehicles have exceeded useful life minimum thresholds. Current Value <n, A. Peak Requirement 14' C. Total (A+B) 0. Spare Ratio (B/AM Inactive Fleet 191 Current Value is A. Peak Requirement 14 RESOLUTION NO. 2025- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE FILING OF APPLICATIONS FOR GRANT FUNDING ASSISTANCE FROM THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Federal Transit Administration (FTA) is authorized to award Section 5307 and Section 5339 grant funds for the implementation of a public transportation program of projects; WHEREAS, Indian River County and the Senior Resource Association utilize FTA Section 5307 and Section 5339 funds to provide needed public transportation services within the County; and WHEREAS, in applying for FTA Section 5307 and Section 5339 funds, Indian River County and the Senior Resource Association will comply with all applicable federal regulations and requirements associated with the Section 5307 and Section 5339 programs. NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS: That the Planning and Development Services Director or his designee is authorized to file applications on behalf of Indian River County with the Federal Transit Administration to finance and implement the capital and operating program of projects specified in the County's FY 2024 and 2025 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. 2. That the Chairman of the Indian River County Board of County Commissioners, the County Attorney, and/or Planning and Development Services Director are authorized to execute, and the Planning and Development Services Director is authorized to file with such application, an assurance or any other document required by the U.S. Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. That the Planning and Development Services Director or his designee is authorized to execute grant agreements with the U.S. Department of Transportation to finance and implement the program of projects specified in the County's FY 2024 and 2025 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. 4. That the County Administrator is authorized to set forth and execute necessary Disadvantaged Business Enterprise (DBE) policies in connection with such application as specified in the County's adopted DBE plan and in accordance with the federal requirements of 49 CFR Part 26. 5. That the Planning and Development Services Director or his designee is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the County's FY 2024 and 2025 grant application under 49 USC Chapter 53, Section 5307 and 49 USC Chapter 53, Section 5339. C:\Granicus\Legistar5\L5\Temp\Oa4ele57-cc79-4633-82fe-60ba4d6e6f79.docx Page 1 of 2 214 RESOLUTION NO. 2024 - The foregoing Resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Deryl Loar Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss The Chairman thereupon declared the Resolution duly passed and adopted this day of June, 2025. Attest: Ryan L. Butler, Clerk of INDIAN RIVER COUNTY, FLORIDA Court and Comptroller BOARD OF COUNTY COMMISSIONERS By Deputy Clerk Approved as to form and legal sufficiency: Susan J Prado, Deputy County Attorney By Joseph E. Flescher, Chairman C:\Granicus\Legistar5\L5\Temp\Oa4eIe57-cc79-4633-82fe-60ba4d6e6f79.docx Page 2 of 2 215 GRANT NAME: 49 USC,Ch. 53 Sec. 5307/5339 FTA Grant (aerating and Capital) GRANT #: 5630-2025-2 AMOUNT OF GRANT: $9,571,386 (Federal, State and Local): $7,071,386 (Federal Section 5307 and 5339) DEPARTMENT RECEIVING GRANT: Planning and Development Services (pass through to Senior Resource Association) CONTACT PERSON: Mark Vietze PHONE #: (772) 226-1222 1. How long is the grant for? One Year Starting Date: October 1, 2024 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of grant to match: 50% (applies to operating component only) 5. Grant match amount required: $2.500,000 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Local match consists of $1,250,000 County match already budgeted in general funds and $1,2500,000 in FDOT ¢rant funds 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs? (Attach a detailed listing of costs.) $0 (Capital portion also being annlied for) 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages T 012.11 Social Security 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching $ TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over five years? $1,250,000 216 Grant Amount Other Matching Costs Match Total First Year $7,071,386 $ $1,250,000 in local funds & $1,250,000 in FDOT grants $9,571,386 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ 216 I 2 Funding Su op Federal Transit A fb Rebound' in fixed route ridership sin 2020 °Current ridership 4 61 [1 2I(o- 3 n Section 5307/5339 Grant Application ►Total Federal Share - $7,071,386 ► Section 5307 (Capital Et Operating Assistance) ► $6, 500,000 ► Section 5339 (Bus Replacement) ► $571,386 Capital Assistance ►Amount - $4)5717386 ► Vehicle replacement, bus shelters, maintenance,` vehicle equipment, computers, security m equipen , and transit maintenance building expansion : loo -No local match required ►FDOT toll revenue credits are used as soft match 06/17/2025 Item 11.13. Z 1� - 4 Operating Assistance ► Amount ~ $2,500,000 ► No new local match needed for FTA grants ► 3:1 ratio No. $1 of local funds brings in $3 in state + federal funds 1*9 06/17/2025 Item 11.13. .'Lo 1C . I PO Box-631244D.—M-8. GAJ4KT1' li�thy Choreal in" Rivcr. County Planning 180127 Th 5ct JUK Vao Beach FL 32960 li STATE OF WISC NSK COUNTY C1 BROWN' iPl�tttnili�p, � Before the undersigned authority personally appearedwho• on oath says that he or she Is the legal Advertising Representative of the Indian River Press Journal/5t Lucie 14ews Tribune/Stuart News, rte vsp4pers published in Indian River/St Luc/MartinCounties, Florida; that the attached copy of advertisement, being.a. Legal Ad in the matter of Govt Public Notices, W -as pubilshed on the publicly accessible websites of Indian Rlver/St Lucie/Martin Counties, Florida, or in a newspaper by print_ In the Issues of, on 06/08/2025 `. Affiaiat further says that the websiteor newspaper tomplies with all legal requirements fur publication in chapter 50, Florida Statutes. Subscribed and sworn to before me by the' egal clerk, who Is personally known to me, on 06/08/2025 Ugal Clerk oto Stale Af ,County Mycamm on erns Publication Cost: $201.92 Tax Amount: Pay"Wt Cost: $201.92 Order Iiia: 113737J5 or Copleg.' ...6119M er N©: 1125J71 0 Pb g: LSAR0309079 THI IS NOT AN INVOICE! Pltc�+edo not u9e r�Y3s, fornt far�eytnent t e+nitlaRgs. "M WON KAITLYN FELTY lV4tary Public State of Wjs0n y,in ' NOTICE OF /ts4.ic IIWARIN III Notfce of hearing is hefrtby given for the Board of County Commis- sioners of Indian River County, Florida to consider submittal of an application for an FY 2024 and FY 2025 '49 USC Ch. 53, Sections 5307/5339Mass Transit Capital and Operating Assistance Grant.:A public hearing at which parties in interest and citizens shall have an opportunity to be heard will be held by the Indian River County Board' of County Commissioners in the County Commission Chambers of the Indlen,River County A41M.Inistm..- tion Building, located at 18(11 27th Street, hero Beach, Florida on June 1T, 2025 at 9:00 AM. The Indian River County Board of County Commissioners- is consider - Ing the submitt0I�l� of a43 USC Ch. 93, Sections 53117/5139 gtant 6P�p(ic6- tion. As proposed, the application requests a total of #`4,571,386 In federal capital assistance and $2,500,000 in federal operating assistance. The nonfederal capital share will consist of #1,142,847 in Florida toll revenue credits as a passed through to the IndianRiver County SeniorRbsdufce Association (SAA), the County's transportation provider. The funds will be used to maintaim and expand the 5RA's GoLine (fixed route) and Commu- nity Coach (demand response, fncluding : ADA complementary paratrenslt)' public transportation services. Specifically, funds will be used to Implement the following program of projects: Continue and expand the GoUne and Community Coach. public Unless. modified as a result of FTA review and comment, changes in available funding, or other uhfore- seen circumstances, the proposed Program of Projects described above will become_the final program of projects for FY 2024 and 2025. This notice complies. with the FTA Program of Projects (Poi') notifica- tionlrequirements. Please direct questions regarding this public hearing to Brian Freeman at 772-226-1990. Anyone who may wish to appeal any dectslon, which may be made at this meeting, will need to ensure that 'a verbatim mord of the proceedings is made, Which includes testimony and evidence 'upon which the appeal wilt be based. Anyone who needs a special accommodation for this meeting must contact the. .County's Americans with Qisabilities Act (ADA) Coofdinator^at 772,22,6-1223 at least 46 flours in advance of meeting, Indian River County Board of County Commissioners BY: -s -Joseph Fletcher, Chairman Publication pato: 06/09/2026 Please forward proof of pubttcatfon to: Account # 1125971 Kathy Charest Community Development Depart- ment 1801 27th 5treiet Vero Beach, Floride 320.60 June a :2026 LSAR0308079 Loca'!Q Florida GANNETT AFFIDAVIT OF PUBLICATION Nadia Westerik County Attorney's Office Indian River County Attorneys Office 180I 27Th ST Vero Beach FL 32960-3388 STATE OF WISCONSIN, COUNTY OF BROWN PO Box 631244 Cincinnati, ON 45263-1244 Before the undersigned authority personally appeared, who `•- --- on-aaath-saysthatte--arshe is-the-t-egal Acivertisirrg— Representative of the Indian River Press Journal/St Lucie News Tribune/Stuart News, newspapers published in Indian River/St Lucie/Martin Counties, Florida; that the attached copy of advertisement, being a Legal Ad in the matter of Govt Public Notices, was published on the publicly accessible websites of Indian River/St Lucie/Martin Counties, Florida, or in a newspaper by print in the issues of, on: 05/28/2025 Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes. Subscribed and sworn to before me, by the legal clerk, who Is personally known to me, on 05/28/2025 Legal Clerk 74 Notary, State of WI, County p0rown _ My commission expires Publication Cost: $299.92 Tax Amount: $0.00 Payment Cost: $299.92 Order No: 11346151 # of Copies: Customer No: 1125303 1 PO #: LPPF Public Notice THIS IS NOT AN INVOICE! Please do trot use this form for payment remittance. EKAITLYN FELTY Notary Public State of Wisconsin Pagel of 2 NOTICE OF HEARING REGARDING IMPOSING AND COLLECTING A NON -AD VALOREM SPECIAL ASSESSMENT FROM SPECIFIED HOSPITAL PROPERTIES Notice is hereby given that the Board of County Commissioners of Indian River County, Florida, will conduct a public hearing Pursuant to Ordinance No. 2021-012 to consider the approval of the Imposition and Collection of a non -ad valorem smiol assessment against each private far -profit and not-for-profit hospital than provides Irumtlent hospital services and that holds a right of Possession and right of use to real property in Indian River CountY (each, an "Assessed Prop- erty"). The list of affected hospitals Is included at the conclusion of this notice. The assessment Is Intended to finance intergovernmental troms- fera, Provided consistent with federal auidef(nes, which fund the non-federal stare at certain Medic - old and/or MediCaid managed care Payments. As a result, the assess- ment directly and specially benefits Assessed Properties and supports the provision of health care services to Medicaid, Indigent, and uninsured members of the County's commu- nity. The public heating will be held In the Board of County Com Bala ors chambers of Indian River County Administration Building A, located of 1801 27th St., Vera beach, Florida. on June 17, 2025, at 9:00 a.m., or as soon thereafter as the -----matt"n+&-heardr-Af-ttud-time;---^-- the Board will receive public comment on the proposed special assessment. The Indian River County office has Prepared the Non -Ad Valorem Assessment Roll being considered for approval. The roll conlolns the names of the Assessed Properties, the assessment rate, and the amount of the special assessment to be through June 17, 2025. Tne assess- ment rate set forth In the Nan -Ad Valorem Assessment Rall will not exceed 436% of Net inpatient revenue and 7,21% of Net outpatient revenue. At the date and time set forth in this notice, the Board of County Commis - stoners may: 111 approve the Non. Ad Valorem Assessment Roll, with such amendments w ii deems lust and right, and (2) adopt a resolution ono (it) the lciuding how ani is to be have a right a and to file 1 the Board n vote. All The amount of the assessment is to be collected Pursuant an additional and oiternative. method, os specified In 6497.3631, F.to.litot,-Datatls.wUl --- — - -'"" V be Included in the Assessment Resor_ lution. If You are a Person with disability who needs any oeeommodo0on to participate In this proceeding, you are entitled, at no cost to You, to the Provision of certain assistance. ,e public hearing if you need lel accommodations, cant to 5 286.0105, Fla Stat., if a on decides to appeal any decl- of the Board of County Commis- ws on any matter considered of Public hearing, he or she will a record of the Proceedings. such Purpose, a Person appeal- he'decision may need to ensure Creation of o verbatim retard, h captures the testimony and mce upon which the appeal IS d. in River County, FLORIDA of Affected Prooertles: special assessment Is to be ces that holds o right of p05eee- and right of use to real Property dion River County, Florida: Ito] Name: Cleveland Clinic col Center / Indian River Hosof- ital Address: IOD 36th St., Vero h, FL 32460 at ID: 323936000003000041.0 Ital Name: Encompass Health bllftatlon Hospital of Treasure I ,tot Address: 16M 37th St., Beach, FL 32960 ei 10: 32792600000700000001.4 [to( Name: Orlando Health scion River Hospital !tat Address: 13695 US -1, stfon, FL 32458 el ID: 303625000011002000006.1 -!11346151 OV21In5 22l -2 l�G Indian River Co my Indian River County Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 * * indianriver.gov IOA MEMORANDUM File ID: 25-0627 Type: Public Hearing Meeting Date: 6/17/2025 TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator THROUGH: Jennifer W. Shuler, County Attorney FROM: Susan J. Prado, Deputy County Attorney DATE: June 3, 2025 SUBJECT: Local Provider Participation Fund Approval (Legislative) BACKGROUND Hospitals that provide Medicaid services or other forms of indigent care often fail to receive full compensation for those services, which leaves hospitals with unreimbursed costs. In 2021, County staff was approached by the Sebastian River Medical Center and Cleveland Clinic Indian River Hospital about establishing a local provider participation fund (LPPF) to assist in covering such unreimbursed costs. Under the LPPF ordinance approved in September 2021, Indian River County imposes an assessment on real property on which hospitals are located in the County. The funding raised by the assessment then goes through intergovernmental transfers that are consistent with federal guidelines, to support additional funding for Medicaid payments to the hospitals to address the Medicaid shortfall. Since the LPPF ordinance was adopted, the Indian River County Board of County Commissioners ('Board") annually adopts an assessment resolution and assessment roll. The LPPF ordinance requires each participating county to send a Letter of Agreement ("LOA") to the Florida Agency for Health Care Administration ("AHCA") by October 1 st. Attached to this Board item, is a copy of the LOA that was approved by the Board for the State FY 24-25. If the Board approves the LPPF for the State FY 25-26, AHCA will issue a new agreement to the County in this same format. County staff has no objection to the approval of the attached assessment resolution and form of the LOA. ANALYSIS N/A BUDGETARYIMPACT There is no expenditure of County funds associated with this matter. The County collects these assessments and sends the funds to ARCA, which draws down additional Medicaid dollars from the Federal government. The local hospitals would then have the ability to bill for services provided to patients up to double the amount assessed. Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by Legistar" 217 PREVIOUS BOARD ACTIONS The Board has approved the LPPF annually since its initiation in 2021. POTENTIAL FUTURE BOARD ACTIONS N/A STRATEGIC PLAN ALIGNMENT N/A OTHER PLAN ALIGNMENT N/A STAFF RECOMMENDATION County staff recommends that the Board open the public hearing, take public comment and then vote whether to approve the Local Provider Participation Fund Resolution and the FY 25-26 Letter of Agreement. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by legistarl" 218 Directed Payment Program Letter of Agreement THIS LETTER OF AGREEMENT (LOA) is made and entered into in duplicate on the day of 2024, by and between Indian River County LPPF (the "IGT Provider") on behalf of Region 9, and the State of Florida, Agency for Health Care Administration (the "Agency"), for good and valuable consideration, the receipt and sufficiency of which is acknowledged. DEFINITIONS "Intergovernmental Transfers (IGTs)" means transfers of funds from a non -Medicaid governmental entity (e.g., counties, hospital taxing districts, providers operated by state or local government) to the Medicaid agency. IGTs must be compliant with 42 CFR Part 433 Subpart B. "Medicaid" means the medical assistance program authorized by Title XIX of the Social Security Act, 42 US.C. §§ 1396 et seq., and regulations thereunder, as administered in Florida by the Agency. "Directed Payment Program (DPP)," pursuant to the General Appropriation Act, Laws of Florida 2024-231, is the program that provides direct supplemental payments to eligible public and private entities that provide inpatient and outpatient services to Medicaid managed care recipients. Per House Bill 5001, the General Appropriations Act of State Fiscal Year 2024-2025, passed by the 2024 Florida Legislature, the Indian River County LPPF and the Agency agree that the Indian River County LPPF will remit IGT funds to the Agency in an amount not to exceed the total of $3,476,012.00. The Indian River County LPPF and the Agency have agreed that these IGT funds will only be used for the DPP program. 2. The Indian River County LPPF will return the signed LOA to the Agency. 3. The Indian River County LPPF will pay IGT funds to the Agency in an amount not to exceed the total of $3,476,012.00. The Indian River County LPPF will transfer payments to the Agency in the following manner: a. Per Florida Statute 409.908, annual payments for the months of July 2024 through June 2025 are due to the Agency no later than October 31, 2024, unless an alternative plan is specifically approved by the agency. b. The Agency will bill the Indian River County LPPF when payment is due. 4. The Indian River County LPPF and the Agency agree that the Agency will maintain necessary records and supporting documentation applicable to health services covered by this LOA in accordance with public records laws and established retention schedules. a. AUDITS AND RECORDS i. Indian River County LPPF agrees to maintain books, records, and documents Indian River County LPPF _Region 9_DPP LOA_SFY 2024-25 219 (including electronic storage media) pertinent to performance under this LOA in accordance with generally accepted accounting procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided. ii. Indian River County LPPF agrees to assure that these records shall be subject at all reasonable times to inspection, review, or audit by state personnel and other personnel duly authorized by the Agency, as well as by federal personnel. iii. Indian River County LPPF agrees to comply with public record laws as outlined in section 119.0701, Florida Statutes. b. RETENTION OF RECORDS The Indian River County LPPF agrees to retain all financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to performance under this LOA for a period of six (6) years after termination of this LOA, or if an audit has been initiated and audit findings have not been resolved at the end of six (6) years, the records shall be retained until resolution of the audit findings. ii. Persons duly authorized by the Agency and federal auditors shall have full access to and the right to examine any of said records and documents. iii. The rights of access in this section must not be limited to the required retention period but shall last as long as the records are retained. c. MONITORING i. Indian River County LPPF agrees to permit persons duly authorized by the Agency to inspect any records, papers, and documents of the Indian River County LPPF which are relevant to this LOA. d. ASSIGNMENT AND SUBCONTRACTS The Indian River County LPPF agrees to neither assign the responsibility of this LOA to another party nor subcontract for any of the work contemplated under this LOA without prior written approval of the Agency. No such approval by the Agency of any assignment or subcontract shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the Agency in addition to the total dollar amount agreed upon in this LOA. All such assignments or subcontracts shall be subject to the conditions of this LOA and to any conditions of approval that the Agency shall deem necessary. 5. This LOA may only be amended upon written agreement signed by both parties. The Indian River County LPPF and the Agency agree that any modifications to this LOA shall be in the same form, namely the exchange of signed copies of a revised LOA. 6. Indian River County LPPF confirms that there are no pre -arranged agreements (contractual or otherwise) between the respective counties, taxing districts, and/or the providers to re -direct any portion of these aforementioned supplemental payments in order to satisfy non -Medicaid, non -uninsured, and non -underinsured activities. Indian River County LPPF _Region 9—DPP LOA_SFY 2024-25 220 7. Indian River County LPPF agrees the following provision shall be included in any agreements between Indian River County LPPF and local providers where IGT funding is provided pursuant to this LOA. Funding provided in this agreement shall be prioritized so that designated IGT funding shall first be used to fund the Medicaid program and used secondarily for other purposes. 8. This LOA covers the period of July 1, 2024, through June 30, 2025, and shall be terminated September 30, 2025, which includes the states certified forward period. 9. This LOA may be executed in multiple counterparts, each of which shall constitute an original, and each of which shall be fully binding on any party signing at least one counterpart. DPP Local Inte Program / Amount Estimated IGTs Total FundinG Not to Exceed mal Transfers ;N State Fiscal Year 2024-2025 $3,476,012.00 A143.476.012.00 IN WITNESS WHEREOF, the parties have caused this page Letter of Agreement to be executed by their undersigned officials as duly authorized. INDIAN RIVER COUNTY LPPF SIGN BY: NAME: usan Adams TITLE: Chairman DATE: September 24, 2024 Attest: Ryan L. Butter, Clerk of Circuit Court and Comptroller By: Ift DATE: = FLORIDA, AGENCY FOR 'ARE ADMINISTRATION Tom Wallace Deputy Secretary for Health Care Finance and Data Indian River County LPPF _Region 9—DPP LOA_SFY 2024-25 221 0 4E d E oz' L � v o e . ... o Q .. .4 (f E w C o c $ 'P C i E w A a E Y ry C l0 gLL _ C O _ p YS � � 3 E a` E U y f0 x+ f6 a �lry«Lo d s 0 Ngo � �V a as _=x Y � o s � Y g g 2 LL m e m a S 2 s 8 8 s $ � x° E s � a _ x f0 U Y .. U � U E O 10 G V E 4, o O cu O - 2 i o - U E $ O G 8 8 O i N .y+ N N N c c � v . ... o Q .. .4 (f O C .yq� C 'P C i w A ry C l0 _ E U y f0 x+ f6 a �lry«Lo d s �V a as _=x 2 LL m 3 m m 0 ? f0 .. fO N V � 10 G V A cu V U 'Opl 4, o O cu O w y O U y y c N CDc c c � v . ... o Q .. O C .yq� C C i ry C l0 _ E U y f0 !0 f6 a �lry«Lo d as _=x RESOLUTION NO. 2025 - AN ASSESSMENT RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING AND ADOPTING A NON -AD VALOREM SPECIAL ASSESSMENT WITHIN THE COUNTY LIMITS FOR THE PURPOSE OF BENEFITING ASSESSED PROPERTIES THROUGH ENHANCED MEDICAID PAYMENTS FOR LOCAL SERVICES; FINDING AND DETERMINING THAT CERTAIN REAL PROPERTY IS SPECIALLY BENEFITED BY THE ASSESSMENT; COLLECTING THE ASSESSMENT AGAINST THE REAL PROPERTY; ESTABLISHING A PUBLIC HEARING TO CONSIDER IMPOSITION OF THE PROPOSED ASSESSMENT AND THE METHOD OF ITS COLLECTION; AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICES IN CONNECTION THEREWITH; PROVIDING FOR CERTAIN OTHER AUTHORIZATIONS AND DELEGATIONS OF AUTHORITY AS NECESSARY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, .hospitals in Indian River County's jurisdiction (the "Hospitals") annually provide millions of dollars of uncompensated care to uninsured persons and those who qualify for Medicaid because Medicaid, on average, covers only 60% of the costs of the health care services actually provided by Hospitals to Medicaid -eligible persons, leaving Hospitals with significant uncompensated costs; and WHEREAS, the State of Florida (the "State") received federal authority to establish the Statewide Medicaid Managed Care Hospital directed payment program (the "DPP") to offset hospitals' uncompensated Medicaid costs and improve quality of care provided to Florida's Medicaid population; and WHEREAS, Hospitals have asked Indian River County (the "County") to impose a non - ad valorem special assessment upon certain real property interests held by the Hospitals to help finance the non-federal share of the State's Medicaid program; and WHEREAS, the only real property interests that will be subject to the non -ad valorem assessments authorized herein are those belonging to the Hospitals; and WHEREAS, the County recognizes that one or more of the Hospitals within the County's boundaries may be located upon real property leased from governmental entities and that such Hospitals may be assessed because courts do not make distinctions on the application of special assessments based on "property interests" but rather on the distinction of the classifications of real property being assessed; and U S_Active\ 118603232\V-1 223 RESOLUTION NO. 2025 - WHEREAS, the funding raised by the County assessment will, through intergovernmental transfers ("IGTs") provided consistent with federal guidelines, support additional funding for Medicaid payments to Hospitals; and WHEREAS, the County acknowledges that the Hospital properties assessed will benefit directly and especially from the assessment as a result of the above-described additional funding provided to said Hospitals; and WHEREAS, the County has determined that a logical relationship exists between the services provided by the Hospitals, which will be supported by the assessment, and the special and particular benefit to the real property of the Hospitals; and WHEREAS, the County has an interest in promoting access to health care for its low- income and uninsured residents; and WHEREAS, leveraging additional federal support through the above-described IGTs to fund Medicaid payments to the Hospitals for health care services directly and specifically benefits the Hospitals' property interests and supports their continued ability to provide those services; and WHEREAS, imposing an assessment limited to Hospital properties to help fund the provision of these services and the achievement of certain quality standards by the Hospitals to residents of the County is a valid public purpose that benefits the health, safety, and welfare of the citizens of the County; and WHEREAS, the assessment ensures the financial stability and viability of the Hospitals providing such services; and WHEREAS, the Hospitals are important contributors to the County's economy, and the financial benefit to these Hospitals directly and specifically supports their mission, as well as their ability to grow, expand, and maintain their facilities in concert with the population growth in the jurisdiction of the County; and WHEREAS, the Board finds the assessment will enhance the Hospitals' ability to grow, expand, maintain, improve, and increase the value of their Indian River County properties and facilities under all present circumstances and those of the foreseeable future; and WHEREAS, the County is proposing a properly apportioned assessment by which all Hospitals will be assessed at a uniform rate that is compliant with 42 C.F.R. § 433.68(d); and WHEREAS, on September 14, 2021, the Board of County Commissioners adopted Ordinance No. 2021-012, enabling the County to levy a uniform non -ad valorem special assessment, which is fairly and reasonably apportioned among the Hospitals' property interests within the County's jurisdictional limits, to establish and maintain a system of funding for IGTs to support the non-federal share of Medicaid payments, thus directly and specially benefitting Hospital properties. 2 US Active\118603232\V-1 224 RESOLUTION NO. 2025 - NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: Section 1. Definitions. As used in this Resolution, the following capitalized terms, not otherwise defined herein or in the Ordinance, shall have the meanings below, unless the context otherwise requires. Assessed Property means the real property in the County to which an Institutional Health Care Provider holds a right of possession and right of use through an ownership or leasehold interest, thus making the property subject to the Assessment. Assessment means a non -ad valorem special assessment imposed by the County on Assessed Property to fund the non-federal share of Medicaid and Medicaid managed care payments that will benefit hospitals providing Local Services in the County. Assessment Coordinator means the person appointed to administer the Assessment imposed pursuant to this Article, or such person's designee. Board means the Board of County Commissioners of Indian River County, Florida. Comptroller means the Indian River County Comptroller, ex officio Clerk to the Board, or other such person as may be duly authorized to act on such person's behalf. County means Indian River County, Florida. Fiscal Year means the period commencing on October 1 of each year and continuing through the next succeeding September 30, or such other period as may be prescribed by law as the fiscal year for the County. Institutional Health Care Provider means a private for-profit or not-for-profit hospital that provides inpatient hospital services. Local Services means the provision of health care services to Medicaid, indigent, and uninsured members of the Indian River County community. Non -Ad Valorem Assessment Roll means the special assessment roll prepared by the County. Ordinance means the Indian River County Local Provider Participation Fund Ordinance codified in Title II, Chapter 215 of the Indian River County Code of Ordinances. Tax Collector means the Indian River County Tax Collector. Section 2. Authority. Pursuant to Article VIII, Section 1(f) of the Constitution of the State of Florida, Chapter 125 of the Florida Statutes, and the Indian River County Local Provider Participation Fund Ordinance, the Board is hereby authorized to impose a special assessment US Active\118603232\V-1 225 RESOLUTION NO. 2025 - against private for-profit and not-for-profit hospitals located within the County to fund the non- federal share of Medicaid payments associated with Local Services. Section 3. Special Assessment. The non -ad valorem special assessment discussed herein shall be imposed, levied, collected, and enforced against Assessed Properties located within the County. Proceeds from the Assessment shall be used to benefit Assessed Properties through a directed payment program that will benefit the Assessed Properties for Local Services. When imposed, the Assessment shall constitute a lien upon the Assessed Properties owned by Hospitals and/or a lien upon improvements on the Property made by Hospital leaseholders equal in rank and dignity with the liens of all state, county, district, or municipal taxes and other non -ad valorem assessments. Payments made by Assessed Properties may not be passed along to patients of the Assessed Property as a surcharge or as any other form of additional patient charge. Failure to pay may cause foreclosure proceedings, which could result in loss of title, to commence. Section 4. Assessment Scope, Basis, and Use. Funds generated from the Assessment shall be used only to: 1. Provide to the Florida Agency for Health Care Administration the non-federal share of Medicaid managed care hospital directed payments to be made directly or indirectly in support of hospitals serving Medicaid beneficiaries; and 2. Reimburse the County for administrative costs associated with the implementation of the Assessment authorized by the Ordinance. If, at the end of the Fiscal Year, additional amounts remain in the local provider participation fund, the Board is hereby authorized either (a) to retain such amounts in the fund to transfer to the Agency in the next fiscal year for use as the non-federal share of Medicaid hospital payments, or (b) if requested to do so by the Assessed Properties, to refund to Assessed Properties, in proportion to amounts paid in during the Fiscal Year, all or a portion of the unutilized local provider participation fund. If, after the Assessment funds are transferred to the Agency, the Agency returns some or all of the transferred funding to the County (including, but not limited to, a return of the non-federal share after a disallowance of matching federal funds), the Board is hereby authorized to refund to Assessed Properties, in proportion to amounts paid in during the Fiscal Year, the amount of such returned funds. Section 5. Computation of Assessment. The Assessment shall equal 1.36% of net inpatient revenue and 7.21 % of net outpatient revenue for each Assessed Property specified in the attached Non -Ad Valorem Assessment Roll. The amount of the Assessment required of each Assessed Property may not exceed an amount that, when added to the amount of other hospital assessments levied by the state or local government, exceeds the maximum percent of the aggregate net patient revenue of all Assessed Hospitals in the state permitted by 42 C.F.R. § 433.68(f)(3)(i)(A). Assessments for each Assessed Property will be derived from data contained 4 US Active\118603232\V-1 226 RESOLUTION NO. 2025 - in cost reports and/or in the Florida Hospital Uniform Reporting System, as available from the Florida Agency for Health Care Administration. Section 6. Timing and Method of Collection. The amount of the assessment is to be collected pursuant to the Alternative Method outlined in § 197.3631, Fla Stat. The County shall provide Assessment bills by first class mail to the owner of each affected Hospital. The bill or accompanying explanatory material shall include: (1) a reference to this Resolution, (2) the total amount of the hospital's Assessment for the appropriate period, (3) the location at which payment will be accepted, (4) the date on which the Assessment is due, and (5) a statement that the Assessment constitutes a lien against assessed property and/or improvements equal in rank and dignity with the liens of all state, county, district or municipal taxes and other non -ad valorem assessments. No act of error or omission on the part of the Comptroller, Property Appraiser, Tax Collector, Assessment Coordinator, Board, or their deputies or employees shall operate to release or discharge any obligation for payment of the Assessment imposed by the Board under the Ordinance and this resolution. Section 7. Obligation to Make Payment. Institutional Health Care Providers are under no obligation to make payment until the Centers for Medicare & Medicaid Services (CMS) approves Florida's preprint for the hospital directed payment program for the period or periods starting October 1, 2024, and concluding September 30, 2025. Section 8. Public Hearing. Per the notice provided on May 28, 2025, the Board has heard and considered objections of all interested persons prior to rendering a decision on the Assessment and attached Non -Ad Valorem Assessment Roll. Section 9. Responsibility for Enforcement. The County and its agent, if any, shall maintain the duty to enforce the prompt collection of the Assessment by the means provided herein. The duties related to collection of assessments may be enforced at the suit of any holder of obligations in a court of competent jurisdiction by mandamus or other appropriate proceedings or actions. Section 10. Severability. If any clause, section, or provision of this resolution is declared unconstitutional or invalid for any reason or cause, the remaining portion hereof shall be in full force and effect and shall be valid as if such invalid portion thereof had not been incorporated herein. Section 11. Effective Date. This Resolution to be effective immediately upon adoption. This Resolution duly adopted this 17th day of June, 2025. This Resolution duly adopted this 17th day of June, 2025. US Active\118603232\V-1 **A_ RESOLUTION NO. 2025 - The foregoing resolution was moved for adoption by Commissioner , Seconded by Commissioner , and adopted by the following vote: Chairman Josphe E. Flescher Vice -Chairman Deryl Loar Commissioner Susan Adams Commissioner Joseph Earman Commissioner Laura Moss The chairman thereupon declared the resolution duly passed and adopted this 17th day of June, 2025. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Lo Joseph E. Flescher, Chairman ATTEST: Ryan L. Butler, Clerk Of Court and Comptroller Un Deputy Clerk Approved as to form and legal sufficiency: Susan J. Prado Deputy County Attorney US Active\118603232\V-1 228 RESOLUTION NO. 2025- [Attachment- Assessment Roll] US Active\118603232\V-1 229 Indian River County, Florida * ' MEMORANDUM File ID: 25-0615 Type: Administrators Matters TO: The Board of County Commissioners THROUGH: John A.Titkanich, Jr., County Administrator FROM: Kimberly K. Moirano, Lead Commissioner Assistant DATE: May 30, 2025 Ian, Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 SUBJECT: Request from Indian River Mosquito Control District to Use Commission Chambers October 1 st, 2025, or October 15, 2025 We have received a request from Johanna Avril, CDAP from the Indian River Mosquito Control District to host a Community Research Workshop open to the public, organized and hosted by the Indian River Mosquito Control District. It will include presentations by community partners such as the Health Department and the Florida Medical Entomological Lab amongst others on October 1 st or October 15th, 2025 to speak on scientific research with the emphasis on the local and Treasure Coast areas. They would need AN for presentations, and space outside of Chambers for a few partners' information/educational tables. This would be a public event where citizens can come and go to listen to speakers. They will have an Agenda of speakers by the end of July early August. They appreciate the help, and they are hoping to educate our community on research going on in our area and be able to answer questions and provide information. Please advise if you need any additional information. Thank you for your time. STAFF RECOMMENDATION Respectfully request that the Board grant permission to the Indian River Mosquito Control Board to utilize the Commission Chambers this October, 2025. Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by Legistarn 230 From: Johanna Avril To: 1(im Moirano Subject: RE: Chambers Request Date: Tuesday, May 20, 2025 2:08:20 PM Attachments: ima9e001.ona CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. Hello, Kim, Just following up on our request for the Chambers in October, any luck with a booking date? From: Johanna Avril Sent: Wednesday, May 7, 2025 9:42 AM To: 'kmoirano@indianriver.gov' Subject: Chambers Request Good morning, Kim, We are looking to host a Community Research Workshop on October 1St or October 15th and are looking to book the chambers. We will be including community partners in this public event to speak on scientific research with the emphasis on the local and Treasure Coast areas. We would need AN for presentations, and space outside of chambers for a few partners information/educational tables. This would be a public event where citizens can come and go to listen to speakers. We will have an Agenda of speakers by the end of July early August. I do have a couple questions, when we book the chambers do I need to book a deputy or are they assigned to the chambers when booked? How many guests will the chambers hold? Will there be a fee? Do you have any requirements for booking the chambers? We appreciate the help we are hoping to educate our community on research going on in our area and be able to answer questions and provide information. Please advise if you need any additional information. Thank you for your time. Best Regards, Uohanna Avril, CDAP Community Relations Specialist Phone: 772-562-23931 Mobile: 559-3397 _..5655 41st St, Vero Beach, FL 32967 Celebrating the Indian River Mosquito Control legacy and looking to the future, leading innovative science -based services, embracing our environment, and improving the quality of life for our community. The information transmitted, including attachments, is intended only for the person(s) or entity it is addressed to and may contain confidential or privileged material. Any review, retransmission, dissemination, or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and destroy any 231 copies of this information. Under Florida law, email addresses are public records. If you do not want your e-mail address released in response to a public -records request do not send electronic mail to this entity. If you could, please contact this office by phone or in writing. 232 Indian River County, Florida 104' * MEMORANDUM File ID: 25-0631 Indian River Coun Administration Complex 1801 27th Street Vero Beach, Florida 32960 indiandver.gov Type: Administrators Matters Meeting Date: 6/17/2025 TO: Honorable Members of the Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator FROM: Suzanne M. Boyll, Director of Human Resources DATE: June 3, 2025 SUBJECT: Executive Session to Discuss IAFF Negotiations with the Battalion Chief Unit BACKGROUND Staff has scheduled an executive session (as allowed under F.S. 447.605) with the Board to discuss negotiations with the IAFF for the Battalion Chief unit. The meeting will be held on June 17, 2025, immediately following the regular meeting of the Board of County Commissioners. This meeting is exempt from F.S. 286.011. Discussions are limited to matters related to the negotiations. Members of the bargaining committee that will be present at the executive session include: Suzanne Boyll, Director of Human Resources; Michael Zito, Deputy County Administrator; David Johnson, Director of Emergency Services; Labor Attorney, Benton Wood; and County Administrator, John Titkanich. ANALYSIS [Enter Text Here] BUDGETARYIMPACT [Enter Text Here] PREVIOUS BOARD ACTIONS [Enter Text Here] POTENTIAL FUTURE BOARD ACTIONS [Enter Text Here] STRATEGIC PLAN ALIGNMENT [Enter Text Here] OTHER PLAN ALIGNMENT [Enter Text Here] STAFF RECOMMENDATION Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by i.egistarT, 233 [Enter Text Here] Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Legistar", 234 File ID: 25-0633 TO: THROUGH: FROM: DATE: SUBJECT: Indian River County, Florida MEMORANDUM Type: Administrators Matters Honorable Members of the Board of County Commissioners John A. Titkanich, Jr., County Administrator Suzanne M. Boyll, Director of Human Resources June 3, 2025 a� Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 Executive Session to Discuss IAFF Negotiations - Rank & File Unit BACKGROUND Staff has scheduled an executive session (as allowed under F.S. 447.605) with the Board to discuss negotiations with the IAFF for the Rank and File unit. The meeting will be held on June 17, 2025, immediately following the executive session with the Board of County Commissioners regarding the Battalion Chief unit. This meeting is exempt from F.S. 286.011. Discussions are limited to matters related to the negotiations. Members of the bargaining committee that will be present at the executive session include: Suzanne Boyll, Director of Human Resources; Michael Zito, Deputy County Administrator; David Johnson, Director of Emergency Services; Labor Attorney, Benton Wood; and County Administrator, John Titkanich. ANALYSIS [Enter Text Here] BUDGETARY IMPACT [Enter Text Here] PREVIOUS BOARD ACTIONS [Enter Text Here] POTENTIAL FUTURE BOARD ACTIONS [Enter Text Here] STRATEGIC PLAN ALIGNMENT [Enter Text Here] OTHER PLAN ALIGNMENT [Enter Text Here] STAFF RECOMMENDATION Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarT* 235 [Enter Text Here] Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by L.egistar 11 236 /(,)3I Indian River County Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 * ' * indianriver.gov .�A MEMORANDUM File ID: 25-0607 Type: Solid Waste Disposal Meeting Date: 6/17/2025 District TO: The Honorable Board of Commissioners of the Solid Waste Disposal District THROUGH: Clerk to the Board FROM: Shauna James, Recording Secretary DATE: May 23, 2025 SUBJECT: Approval of the SWDD Meeting Minutes of April 08, 2025 STAFF RECOMMENDATION Approve Indian River County, Florida Page 1 of 1 Printed on 6/12/2025 powered by LegistarT" 237 Indian River County, Florida * * MEMORANDUM �IpA 1616 Indian Rivef CoAR Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov File ID: 25-0634 Type: Solid Waste Disposal Meeting Date: 6/17/2025 District TO: The Solid Waste Disposal District Board of Commissioners THROUGH: John A. Titkanich, Jr., County Administrator THROUGH: Sean C. Lieske, Director of Utility Services FROM: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD) DATE: June 4, 2025 SUBJECT: Request to Amend the Solid Waste and Recyclables Collection Franchise Agreement between SWDD and Waste Management, Inc. of Florida BACKGROUND On July 2, 2024, the Indian River County (IRC) Solid Waste Disposal District (SWDD) approved the Solid Waste and Recycling Collection Franchise Agreement (Agreement) between SWDD and Waste Management, Inc. of Florida (WM). This approval was a result of a transparent public request for proposal process, a series of public hearings and public input that were duly advertised along with over 87,000 post cards that were issued throughout our community. The BOCC decided to provide universal weekly carted trash, carted yard waste, and bulk waste services to unincorporated IRC curbside residents. Enhanced multi -family and commercial services will also be provided to unincorporated IRC customers. Lastly, IRC will continue to provide universal weekly carted recycling services to all IRC residents. In accordance with the agreement, staff and WM have been meeting on a routine basis for the proper planning and transitioning to provide a smooth process to minimize inconvenience to our residents, to prevent service interruptions and to ensure that all services are in place by the commencement date of October 1, 2025. In accordance with the WM Communication Plan, WM issued approximately 77,000 post cards to residents during the week of May 15, 2025, regarding the delivery schedule for recycling, yard waste and trash carts. As a result, WM and county staff started receiving multiple phone calls and emails from Homeowner Associations (HOA's) and other concerned residents that consist primarily of these three issues: 1) timing of the delivery during the summer and during hurricane season; 2) the issuance of new standard carts that are too big to manage in small garages and/or by senior residents and having to wait until January 2, 2026 for cart swaps; and Indian River County, Florida Page 1 of 4 Printed on 6/12/2025 powered by LegistarT" 238 3) the desire to be exempt from delivery and service of the 95 -gallon yard waste carts. Staff and WM met on May 28, 2025, as part of the routine transition meeting to address these issues, and WM provided the attached letter on June 4, 2025, to memorialize the items discussed and the specific criteria that WM agrees to. The purpose of this agenda item is to present the challenges that have been received and their proposed resolutions with recommendation from staff to obtain SWDD Board approval to formalize these changes in a future amendment to the Agreement. ANALYSIS The challenges and possible solutions are discussed below. Timing and Delivery of Carts As the current franchise agreement with WM is set to expire on September 30, 2025, which also includes the expiration of the 10 -year warranty on existing carts, staff continues to stand firm that the transparent public process that was started almost two years ago and with an approval by the SWDD Board of the Agreement 14 - months prior to the start of the new franchise agreement was properly planned. Staff and WM have executed the plan to ensure that all residents are provided with new carts prior to October 1, 2025. We understand that a summer deployment is challenging for our seasonal residents and the risk of a tropical storm/hurricane in our area is always a possibility; however, the logistical challenge to deploy over 200,000 carts has necessitated that we continue as planned. We ask residents to be patient and to help their neighbors, and we ask homeowners associations' (HOA) to be lenient within their communities. Standardized Carts and Cart Swaps To address the issue of delivery of standardized carts (65 -gallon recycling, 95 -gallon yard waste and trash carts) and the subsequent request for cart swaps starting on January 2, 2026, staff and WM have agreed to initiate the roll cart size swap program earlier by WM beginning to accept and process resident requests for recycling and trash roll cart size changes starting on October 1, 2025. This is the best compromise that can be achieved at this time as all the standard cart sizes have been manufactured and the recycling cart deliveries have started as of June 2, 2025. Please note, there is no alternative cart size option for the 95 -gallon yard waste cart as the current service level of 4 cubic yards per week is being reduced to 1 cubic yard per week. In return for the earlier start, WM has requested that IRC apply a dollar -for -dollar credit for cart swap expenses against Administrative Charges beginning October 1, 2025, until the full value of the cart swap costs has been credited. Staff support this approach as it does not increase the cost for our residents. HOA Exemption for Yard Waste Carts To address the issue of delivery of 95 -gallon yard waste carts to HOA's, staff and WM have agreed that it is still possible to make this happen in the limited time left before these carts start getting delivered in August 2025. However, please note, the original intent in the Agreement was for individual residents to receive their yard waste carts as the cost for this universal service is borne by individual property owners as part of their new non - ad valorem Universal Curbside Collection Services and for them to decide to return the cart with the understanding that they will continue to pay for this service. However, many HOA communities have reached out that they assess their residents to have a third -party landscape contractor for providing both yard waste maintenance and collection services. Therefore, they have expressed a strong desire to not receive the yard Indian River County, Florida Page 2 of 4 Printed on 6/12/2025 powered by LegistarTM 239 waste carts or the service with the understanding that the residents in their communities will be paying for this service. Staff and WM have agreed to allow such an exception with the following conditions: a. An exception is being allowed for the delivery and weekly service of Yard Waste Roll Carts for specific designated HOA communities within unincorporated IRC that request an exemption to curbside yard waste collection. The exception shall apply to the entire HOA for the duration of the initial term of the Agreement as well as any future extensions of the Agreement. The request must be by an authorized HOA elected representative attesting that all of their residents were duly noticed and that the HOA voted to make a representative decision in favor of the exception. The Contract Manager shall provide written authorization with the list of communities and specific location of homes by July 15, 2025, with assurance that the Franchisee shall continue to receive the full compensation for the monthly services to these communities. b. In return, WM agrees to provide an equal number of yard waste carts and to waive the $100 fee per yard waste cart/delivery for any curbside resident within unincorporated IRC that requests an additional yard waste cart upon the participating customer agreeing to pay WM the applicable $120 per year ($10 per month) per cart collection fee prior to the delivery of the additional yard waste cart. WM agrees to offer this additional cart option for a one-year period until the total numbers of exempt homes are reached or by September 30, 2026, whichever comes first. This option is only available for yard waste carts and not transferable to trash carts. c. Future HOA communities within Unincorporated IRC will be eligible to make similar exception; however, the equal credit and waiver for the yard waste cart and delivery shall not apply. BUDGETARY IMPACT The funding for solid waste and recycling collection is provided through a combination of the new Universal Curbside Collection assessment to unincorporated IRC residents for Fiscal Year 2025/ 2026, SWDD Landfill Fee assessments, and user tipping fees. PREVIOUS BOARD ACTIONS On December 17, 2024, the SWDD Board approved Amendment No. 1 to the Agreement to clarify certain defmitions and the self -hauling provision, provide 95 -gallon recycling carts to multi -family communities, gravity locks for multi -family and commercial customers was clarified and WM was authorized to implement their CLEAN program, yard waste cart purchase, delivery and service exemption was granted to certain communities within the Town of Indian River Shores, an exemption was granted to Blue Cypress Fishing Club, and a nine-month grace period was provided for residents that purchased a second garbage cart. As part of this process, these changes have been translated into a reduction in certain fees for our residential, multi -family and commercial customers. POTENTIAL FUTURE BOARD ACTIONS Approve Amendment No. 2 to Agreement. STRATEGIC PLAN ALIGNMENT Infrastructure STAFF RECOMMENDATION Staff recommends that the Solid Waste Disposal District (SWDD) Board approve the implementation of an earlier cart swap program and to allow the Contract Manager to grant yard waste cart delivery and service exemption to Homeowner's Associations within unincorporated Indian River County with direction to staff and Indian River County, Florida Page 3 of 4 Printed on 6/12/2025 powered by LegistarT" 240 the County Attorney's office to return at a future SWDD Board meeting to ratify an amended Agreement for these approved changes. Indian River County, Florida Page 4 of 4 Printed on 6/12/2025 powered by LegistarT" 241 Deborah Perez Senior Account Executive Public Sector Waste Management 4310 770' Street Vero Beach, FL 32967 Date: June 4, 2023 Himanshu Mehta Managing Director, Solid Waste Disposal District Indian River County 1325 740i Ave SW Vero Beach, FL 32968 Subject: Confirmation of Agreed -Upon Items from May 28, 2025, Transition Meeting Dear Mr. Mehta, Based upon the discussions held during the Indian River County (IRC) and Waste Management Inc. of Florida (WM) May 28, 2025, collection transition meeting, IRC requested the following modifications to the transition plan and WM is providing this letter to formally memorialize the items that were discussed and the criteria to which WM agrees: 1. Yard Waste Exemption Indian River County has informed WM that certain Homeowner Associations (HOAs) within the County are seeking exemption from the curbside yard waste collection service. WM understands that it will continue to receive full monthly payment from Indian River County for the curbside yard waste collection service, including for any homes that may become exempt from the curbside yard waste collection service. In exchange, WM agrees to provide an equal number of additional yard waste carts (as a second cart) to residents who request them. For example, if 100 homes are exempted, then WM will provide 100 additional yard waste carts to homeowners who request an (additional) cart. The following terms apply: o WM will waive the $100 additional roll cart fee for each (i.e. second) yard waste cart provided under this exemption program. o Participating residential customers will pay WM the applicable monthly collection fee for the collection of the additional yard waste cart, currently $10.00 per month. 242 o WM agrees to offer this second cart option for a one-year period beginning October 1, 2025, and ending September 30, 2026, or until the total number of exempted homes is reached; whichever comes first. o Indian River County must notify WM no later than July 15, 2025, of the final number and specific locations of homes that are officially exempted. o This exemption provision will apply through the initial term of the Franchise Agreement as well as during any unilateral extension option exercised by Indian River County. o Delivery of the additional yard waste carts will begin on October 1, 2025. o Customers who reside in an exempt HOA will not be allowed to transfer the exemption credit toward additional trash carts. o For an exemption to be granted, it must apply to the entire HOA; individual homes within an HOA cannot be exempted separately. 2. Cart Swap Program In response to Indian River County's request and resident feedback, WM agrees to initiate the roll cart size swap program earlier than originally planned. Although the original implementation date was January 2, 2026, WM will begin accepting and processing resident requests for roll cart size changes starting on October 1, 2025. The following terms apply: o The initial resident notification materials, already approved, printed, and mailed to residents, referenced a start date of January 2, 2026. With mutual agreement, the program will now begin on October 1, 2025, and run for a period of six months. IRC acknowledges that starting this program early will result in additional cost to WM. WM respectfully requests that IRC apply a dollar -for -dollar credit for cart swap expenses against Administrative Charges beginning October 1, 2025, until the full value of the cart swap costs has been credited. WM will provide copies of all applicable invoices related to the cart swap program to IRC for transparency and tracking purposes. Deliveries of new roll carts to newly constructed homes and exchanges related to damaged or stolen carts will continue under the separate timelines and procedures specified in Sections 12.2.2 and 12.3.6 of the Franchise Agreement. WM values its continued partnership with Indian River County and appreciates the collaborative effort to ensure a smooth transition and ongoing service excellence. Please feel free to contact us should you have any questions or need further clarification regarding the above agreements. Sincerely, 4. A64Zj Deborah Perez Senior Account Executive, Public Sector WM of Indian River County 243 06/17/2025. Item 16.B.2. 16.13.1. Request to Amend the Solid Waste And Recyclables Collection Franchise Agreement Between SWDD and Waste Management, Inc. of Florida mi 1 2 P1 " [D IN W- Recychrig, Yar June 17, h carts. Cart Swap Program In response to Indian River County's request and resident feedback, IRC in partnership with WM proposes to initiate the roll cart exchange program earlier. Although the original implementation date was January 2, 2026, WM will begin accepting and processing resident requests for roll cart: size changes starting on October 1, 2025. The following terms apply: • The initial resident notification materials, already approved, printed, and mailed to residents, referenced a start date of January 2, 2026. With mutual agreement, the program will now begin on October 1, 2025, and run for a period of six months. IRC acknowledges that starting this program early will result in additional cost to WM. WM respectfully requests that IRC apply a dollar -for -dollar credit for cart swap expenses against dministrative Charges beginning October 1, 2025, until the full value of the cart swap costs has n credited. rWde copies of all applicable invoices related to the cart swap program to IRC for tn�nsparencya tracking purposes. Ili{II DeliveriesIn, ;"rott carts to newly constructed homes and exchangesxett�l' Ii�{Illi j ��i stolen carts Will continue under the separate timelines and pr( d Lai 12.2.2 and 12.3.6 of the Fra'rrchise Agreement. Yard Waste Exemption Indian River County has informed WM that certain Homeowner Associations (HOAs) within exemption from the curbside yard waste collection service. WM understands that it will continue to receive full monthly payment from Indian River County for the curbside yard waste collection service, including for any homes that may become exempt from the curbside yard waste collection service. In exchange, WM agrees to provide an equal number of additional yard waste carts (as a second cart) to residents who request them. For example, if 100 homes are exempted, then WM will provide 100 additional yard waste carts to homeowners who request an (additional) cart. The following terms apply: • WM will waive the $100 additional roll cart fee for each (i.e. second) yard waste cart provided under this exemption program. Participating residential customers will pay WM the applicable monthly collection fee for the collection of the additional yard waste cart, currently $10.00 per month. WM agrees to offer this second cart option for a one-year period beginning October 1, 2025, and ending September 30, 2026, or until the total number of exempted homes is reached; whichever comes first. Indian River County must notify WM no later than July 15, 2025, of the final number and specific locations of homes that are officially exempted. This, exemption provision will apply through the initial term of the Franchise Agreement as well as during any ..unilateral extension option exercised by Indian River County. Delivery of the additional yard waste carts will begin on October 1, 2025.,. • Customers who reside in an exempt HOA witl not be allowed to transfer the exemption trash carts. • For an exemption to be granted It must enure HO ' exempted separately. File ID: 25-0638 TO: THROUGH: THROUGH: FROM: DATE: Indian River County, Florida MEMORANDUM Type: Solid Waste Disposal District The Solid Waste Disposal District Board of Commissioners John A. Titkanich, Jr., County Administrator Sean C. Lieske, Director of Utility Services 1663 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District June 4, 2025 SUBJECT: Final Pay to Geosyntec for Work Order No. 5 - 2024 Annual Permit, Compliance Monitoring, and Reporting Indian River County Landfill Facility BACKGROUND On January 9, 2024, the Solid Waste Disposal District (SWDD) Board approved CCNA-2023 Work Order No. 5 to Geosyntec Consultants, Inc., in the amount of $296,305.68. Geosyntec's authorized scope of work included general consulting/meeting support/project management, semi- annual sampling and reporting, quarterly assessment monitoring and reporting, Title V permit compliance and reporting, technical and miscellaneous permit compliance support and reporting, and storage tank groundwater monitoring well installation, sampling and reporting. ANALYSIS Geosyntec has satisfactorily completed all of the tasks described in the scope of work for a total invoiced amount of $296,305.68, which includes the final invoice of $11,552.29. The total project has been completed and does not exceed the budgeted amount. Attached is Geosyntec's letter report describing in more details the services provided under this work order. BUDGETARY IMPACT Funding for Permit Compliance Monitoring and Reporting is budgeted and available in the SWDD/Landfill/Engineering Services account, number 41121734-033130, for a total amount of $11,552.29. Description Account Number Amount SWDD/Landfill/Engineering Services 1121734-033130 $11,552.29 PREVIOUS BOARD ACTIONS Item 15.13.3, File #24-0056, was approved by the SWDD Board on January 9, 2024. Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarTM 244 STRATEGIC PLAN ALIGNMENT Infrastructure STAFF RECOMMENDATION Solid Waste Disposal District staff recommends that its Board approve Geosyntec's final invoice amount of $11,552.29. Indian River County, Florida Page 2 of 2 Printed on 6/12/2025 powered by Legistar" 245 777 Yamato Road Geosynte& Suite Boca Raton, Florida 33431 Pa 561.995.0900 Consultants www.geosyntm.com 16 April 2025 Mr. Himanshu H. Mehta, RE, Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Project Management Completion Report and Transmittal of Invoice No. 618784 IRC — 2024 Permit Compliance Monitoring and Reporting IRC Work Authorization No. CCNA-2023 Work Order No. 5 Indian River County Landfill Facility, Vero Beach, Florida Dear Mr. Mehta: INTRODUCTION Geosyntec Consultants, Inc. (Geosyntec) is pleased to present to you this project completion report for Geosyntec Project No. FL3738F — 2024 Permit Compliance Monitoring and Reporting for the Indian River County Landfill Facility. This project was completed under Work Order No. CCNA-2023 Work Order No. 5 authorized on 9 January 2024 pursuant to that certain Continuing Contract Agreement for Professional Services, dated 2 May 2023 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec ("Consultant"). This report has been prepared as a supplement to our final invoice No. 618784, dated 16 April 2025. SCOPE OF WORK The scope of work authorized under Work Order No. CCNA-2023 Work Order No. 5 was divided into six phases: (i) general consulting/meeting support/project management; (ii) Semi -Annual Sampling and Reporting; (iii) Quarterly Assessment Monitoring and Reporting; (iv) Storage Tank Groundwater Monitoring Well Monitoring and Reporting; (v) Title V Permit Compliance and Reporting; and, (vi) Technical and Miscellaneous Permit Compliance Support and Reporting. The following is a phase -by -phase summary of the work that Geosyntec performed under this Work Order. FL3738-01/ FL3738B JL22033A Project Completion Letter.doc engineers I scientists I innovators 246 Mr. Himanshu H. Mehta, P.E. 16 April 2025 Page 2 Phase 1— General Consultin&Meetina Support/Proiect Management Under this phase, Geosyntec performed project planning and management responsibilities, such as meetings and correspondences with SWDD, Eurofins Laboratory, Republic, and the Florida Department of Environmental Protection (FDEP); invoice review and preparation; project coordination; and project administration. Phase 2 — Semi -Annual Sampling and Reporting Under this phase, Geosyntec completed the January and July 2024 semi-annual sampling and prepared the water -quality monitoring reports for the Class I Landfill and C&D Debris Disposal Facility for submittal to FDEP as required by the WQMP. Phase 3 — Ouarterly Assessment Monitoring and Reporting Under this phase, Geosyntec completed the January, April, July and October 2024 quarterly sampling and prepared the water -quality assessment monitoring reports for the C&D Debris Disposal Facility select groundwater wells and surface water locations for submittal to FDEP as required by the WQMP and the October 14, 2019 correspondence from FDEP to SWDD. Phase 4 — Storage Tank Groundwater Monitoring Well Sampling, and Reporting Under this phase, Geosyntec completed groundwater sampling and reporting associated with Permit Modification No. 0128769 -033 -SO -MM and Approval of Request for Alternate Procedure — SWAP 22-1 (Order) that allowed SWDD to use the existing 500,000 -gallon tank as a leachate storage tank. This effort included the quarterly monitoring of the four groundwater monitoring wells previously installed as well as the associated reporting outlined in the Order. Phase 5 — Title V Permit Compliance and Reporting Under this phase, Geosyntec prepared and submitted the Title V Air Permit compliance monitoring reports [including the annual statement of compliance, electronic annual operating report (EAOR), semi-annual monitoring reports, and annual LFG sulfur content testing and emissions report]. FL3738F/ FL3738F_Work Order 5 Project Completion Letter engineers i scientism I innomtors 247 Mr. Himanshu H. Mehta, P.E. 16 April 2025 Page 2 Phase 5 — Technical and Miscellaneous Permit Compliance Support and Reporting Under this phase, Geosyntec provided SWDD with technical support and miscellaneous permit compliance support services related to the Class I Landfill and C&D Debris Disposal Facility including, among other things: • quarterly monitoring and reporting of the LFG monitoring wells located at the perimeter of the site and also in enclosed structures; • provide assistance for the leachate evaporator permit; • provide technical assistance for leachate management; and • miscellaneous permit and compliance support services. BUDGET The approved budget for Work Order No.. CCNA-2023 Work Order No. 5 was $296,305.68. The total invoiced amount, including the final invoice, is $296,305.68. Therefore, Geosyntec completed this project under within the approved budget. CLOSURE Geosyntec appreciates the opportunity to provide services to Indian River County. If you have any question regarding this correspondence, please feel free to contact the undersigned at (561) 922-1087. Sincerely Cristina Graver, P.E. Senior Engineer Enclosure: Invoice No. 618784 FL3738F/ FL3738F_Work Order 5 Project Completion Letter enoitn['ers I scion ists I innovators 248 GeosyntecO consultants Geosyntec Consultants, Inc. 900 Broken Sound Parkway NW, Suite 200 Boca Raton, Florida 33487-2775 USA Tel (561) 995-0900 Fax (561) 995-0925 INDIAN RIVER COUNTY 1325 74TH AVENUE SW VERO BEACH, FL 32968 Invoice # : 618784 Project: FL3738F Invoice Date: 4/16/2025 Attention: HIMANSHU H. MEHTA For Professional Services Rendered through transaction date: 3/31/2025 Project Name: IRC 2024 GROUNDWATER COMPLIANCE IF YOU HAVE QUESTIONS ABOUT THIS INVOICE, PLEASE CONTACT CRISTINA GRAVER Previously Amount Due Total Invoiced Phase Fee Complete Billed This Invoice To Date 01) PROJECT MANAGEMENT 33,475.20 100.00 31,131.94 2,343.26 33,475.20 Previously Total Invoiced Phase Fee Complete Billed To Date 02) SEMIANNUAL SAMPLING AND REPORTI 58,006.11 100.00 58,006.11 58,006.11 Previously Total Invoiced Phase Fee Complete Billed To Date 03) QUARTERLY ASSESSMENT MONITORING 84,443.10 100.00 84,443.10 84,443.10 Previously Total Invoiced Phase Fee Complete Billed To Date 04) STORAGE TANK MONITORING WELLS S 51,283.17 100.00 51,283.17 51,283.17 Previously Amount Due Total Invoiced Phase Fee Complete Billed This Invoice To Date 05) TITLE V PERMIT COMPLIANCE AND R 26,311.50 100.00 17,102.48 9,209.03 26,311.50 Previously Total Invoiced a Phase Fee Complete Billed To Date 06) TECHNICAL MISCELLANEOUS COMPLIA 42,786.60 100.00 42,786.60 42,786.60 249 Statement Prior Billings $284,753.39 Current Invoice $11,552.29 Billed To Date (Includes Retainage) $296,305.68 Paid To Date $284,753.39 Total Contract Fee Total % Complete To Date Total Fee Earned To Date Less Previous Billings Total This Invoice —Amount Due this Invoice— $296,305.68 100.00 % $296,305.68 $284,753.39 $11,552.29 $11,552.29 Project Budget $296,305.68 Billed to Date $296,305.68 Contract Balance $0.00 —Amount Due This Invoice" $11,552.29 When making payment via bank, please include our invoice number in ACH information; Please email invoice payment remittance/details to CorporateAR@Geosyntec.com. Bank Details: Citibank N.A. Coconut Creek Branch 0529 Account #: 2195223812 4807 Coconut Creek Pkwy ABA/Routing: 067004764 (ACH) Coconut Creek, FL 33063 Swift: CITI US 33 When making payment via check, please remit payment to: Mail Code 11160 P.O. Box 70280 Philadelphia, PA 19176-0280 250 1�6 8� Indian River County Indian River County, Florida Administration Complex 1801 27th Street Vero Beach, Florida 32960 * ' * indianriver.gov ioA MEMORANDUM File ID: 25-0650 Type: Solid Waste Disposal Meeting Date: 6/17/2025 District TO: The Solid Waste Disposal District Board of Commissioners THROUGH: John A. Titkanich, Jr., County Administrator THROUGH: Sean C. Lieske, Director of Utility Services FROM: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District DATE: June 6, 2025 SUBJECT: Annual SWDD Rate Study Update BACKGROUND On April 4, 2023, the Indian River County (IRC) Solid Waste Disposal District (S)VDD) Board of Commissioners were presented with the Solid Waste Rate Study prepared by Kessler Consulting, Inc. (KCI). Per KCI and staff recommendations, the SWDD Board approved new tipping fees starting October 1, 2023, as well as implementing the proposed change in Waste Generation Units (WGU) by 50%; with the remaining 50% change being implemented October 1, 2027. On June 20, 2023, staff provided an update to the SWDD rate study to include the proper use of the available unrestricted cash balance and the importance of following the SWDD policy of maintaining an absolute minimum fund balance of 20% with the total fund balance goal of 30%. The rate study recommended a final residential assessment rate increase of 2.4% and a commercial assessment rate increase of 15.42%. On July 10, 2024, at the Preliminary Budget Hearing workshop, the County Administrator presented the annual SWDD rate study update by KCI to the SWDD Board with a final residential and commercial rate increase of 8% with a tipping fee rate increase of 3%. The current baseline service assessment is $68.80 per Waste Generation Unit (WGU) and the current recycling service assessment is $39.95 per WGU or a total of $108.75 per WGU which results in a single family annual assessment of $163.12 per 1.5 WGU's. The purpose of this agenda item is to present the annual SWDD rate study update provided by KCI on June 6, 2025 with recommendation from staff for consideration by the SWDD Board. ANALYSIS The annual 2025 SWDD rate study update by KCI factored in a starting fund balance of $15,079,059 along with the proposed FY25/26 budget which included significant contractual increases as well as the new universal curbside collection program to start October 1, 2025 within unincorporated IRC. KCI has presented a baseline and four additional scenarios wherein the service assessments and/or the tipping fees are varied to see Indian River County, Florida Page 1 of 3 Printed on 6/12/2025 powered by Legistarn 251 the resulting impact on the fund balance. The Baseline scenario maintained the 6% increase in service assessments and 3% increase in tipping fees which resulted in not complying with SWDD fund balance or in negative fund balance in years 2 thru 5. Scenario - Baseline FY26 FY27 FY28 FY29 30 Service Assessments 6% 6% 6% 6% r3% Tipping Fees 3% 3% 3% 3% 6% and Balance 0% 8% 3% -20% % Next, Scenario 1 presented an aggressive increase of 40% in service assessments in year 1 followed by 6% annual increases in years 2 thru 5 with a 3% increase in the tipping fees across all five years. The baseline scenario results in coWlying with the SWDD fund balance policy, however, the service assessments would increase from $163.12 to $228.38 per year for next fiscal year. Scenario -1 FY26 FY27 FY28 FY29 30 Service Assessments 0% 6% 6% 6% F3% Tipping Fees 3% 3% 3% 3% 6% Fund Balance 32% 37% 1% 0% % Next, Scenario 2 presented an increase of 25% in service assessments in year 1 followed by a 22% increase in year 2 with 6% annual increases in years 3 thru 5 with a 3% increase in the tipping fees across all five years. Scenario 1 results in complying with the SWDD fund balance policy; however, the service assessments would increase from $163.12 to $203.91 per year for next fiscal year. Scenario - 2 FY26 FY27 FY28 FY29 30 Service Assessments 25% 2% 6% 6% F3% Tipping Fees 3% 3% 3% 3% 6% Fund Balance 27% 31% 37% 38% % Next, Scenario 3 presented an increase of 12% in service assessments as well as a 12% increase in tipping fees in years 1 thru 3 with 6% increases in both service assessments and tipping fees in years 4 thru 5. Scenario 2 would result in not beingin n compliance with the SWDD fund balance policy. Scenario - 3 FY26 FY27 FY28 FY29 FY30 Service Assessments 12% 12% 12% 6% 6% Tipping Fees 12% 12% 12% 6% 6% and Balance 23% 20% 21% 18% 14% Finally, Scenario 4 presented an increase of 15% in service assessments as well as a 15% increase in tipping fees in years 1 thru 3 with 6% increases in both service assessments and tipping fees in years 4 thru 5. Scenario 4 would lead to being compliant with the SWDD fund balance policy and result in the least increase between scenarios 1, 2, and 4, with an increase from $163.12 to $187.59 per year for next fiscal year. Scenario - 4 IFY26 IFY27 IFY28 29 30 Indian River County, Florida Page 2 of 3 Printed on 6/12/2025 powered by LegistarT" 252 Service Assessments 15% 15% 15% 6% 6% Tipping Fees 15% 15% 15% 6% 6% Fund Balance 25% 5% 30% 33% 34% BUDGETARY IMPACT This agenda provides an update to the SWDD rate study and is not requesting any funding. PREVIOUS BOARD ACTIONS Item 15.13.3, File #23-0291, was approved by the SWDD Board on April 4, 2023. Item 15.13.3, File #23-0538, was approved by the SWDD Board on June 20, 2023. POTENTIAL FUTURE BOARD ACTIONS Approval of SWDD service assessment and universal curbside collection rates. STRATEGIC PLAN ALIGNMENT Infrastructure STAFF RECOMMENDATION Staff recommends that the SWDD Board approve Scenario 4 of the KCI annual SWDD rate study update as presented with an increase of 15% in service assessments as well as a 15% increase in tipping fees in years 1 thru 3 with 6% increases in both service assessments and tipping fees in years 4 thru 5. This would result in a base service assessment increasing to $79.12 per WGU and the recycling service assessment increasing to $45.94 per WGU. Indian River County, Florida Page 3 of 3 Printed on 6/12/2025 powered by Legistar" 2 �m 4-J -0 fw*4 GU 0 ion 4-J 4-J C***4 5 4-J CC 0 CL �o CD ion �i 4-J „ F h Y - - , Ca a--+ ...... .. .. a--+ _ N N ... C6 '�"�....�... O AA �.... 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