HomeMy WebLinkAbout2025-205A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
2023015 - Continuing Consulting Engineering Services
AMENDMENT TO WORK ORDER FOR
Old Dixie Highway Drainage (Westport Drive to 131st Street) IRC -2-507
(Project Name)
This Amendment 01 to Work Order Number 01 is entered into as of September 23, 2025, pursuant to
that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN
RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Scnulke, BRUe & Stoddard ("Consultant').
1. The COUNTY has selected the Consultant to perform the professional services set forth in existing
Work Order Number of , with an Effective Date of May 6, =5
2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A
(Modification to Scope of Work), attached to this .Amendment and made part hereof by this reference. The
professional services will be performed by the Consultant within the timeframe set forth in the Work Order,
or as amended in Exhibit A, all in accordance with the terms and provisions set forth in the Agreement.
3. From and after the Effective Date of this Amendment, the above -referenced Work Order is modified
as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date firstwr* ye.
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CONSULTANT: BOARD OF COUNTY COMMISSIONEq&;- *-
OF
eOF INDIAN UNTY
By. B ••moo rpQ;°
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Title: MA M46i )fflfi /M EM OCK BCC Approved Date: ci 12 3 1 Z o 2- 5
A van K B lerkf Court and Comptroller
By:
Deputy Clerk
Approved: �
John A. Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
Scope, thresholds and amendment number confirmed by:
W, s"
nifer . Shuler, County Attorney
"� M-
asing
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
EXHIBIT `A'
SCOPE OF WORK
WORK ORDER No. o I
Project Description
The proposed project will provide engineering services including evaluation and design for the
construction of alteration of and/or addition to drainage infrastructure to prevent localized flooding
in the Old Dixie Highway area ("Site") in north Indian River County ("County").
This project has been initiated based on complaints by local residents regarding flooding in their
yards which, accordingto their testimonies, during substantial rainfall events, were due to upwelling
of groundwater originating from the Sandridge, into their yards, and steady stream of stormwater
free-flowing from the west to east streets west of ODH, which then collects and floods at the lowest
point of ODH and floods many residential properties east of ODH.
Based on our preliminary visual on-site investigation, the probable modifications are as follows:
• Construct roadside swales with swale blocks along the west to east streets that lie west of
Old Dixie Highway ("ODH") that drain unabated into ODH,
• Construct similar swales along ODH Right -of -Way to capture, retain and convey run-off,
• Construct underdrain system along ODH to intercept the groundwater that is draining from
the sand ridge, which is upwelling onto ODH and the yards of the home sites to the east of
ODH, and
• Construct/Retrofit (existing) drainage conveyance facilities that drain to the Indian River
Lagoon.
Scope of Work
Schulke, Bittte & Stoddard, L.L.C. ("SBS") wilt provide services including site
investigation/survey, document research, engineering design, hydraulic computations, preparation
of construction plans, assist IRC in contractor procurement, preparation and submittal of permit
applications as required to assess, analyze and design drainage system modifications and/or
additions to prevent or mitigate localized flooding conditions that occur at the Site. (see Attachment
"A" for "Location Sketch').
The estimated construction cost of this project is: $1,338,761.63.
Page 1 of 6
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RYAN L. BUTLER, CLERK
In addition to the general engineering services outlined above,
• SBS will meet with Indian River County Public Works ("Public Works") and local residents
that will be affected by this project to discuss project goals, design assumptions and
requirements for the proposed improvements within ODH and other County Right -of -Way
and discuss potential improvements to the local residents' private properties which may be
critical components in the success of this project. Local residents will be requested to
coordinate with SBS and the County to ensure legal rights (easement, etc) for the
construction and maintenance of drainage infrastructures will be granted/guaranteed prior
to the completion of Construction Plans.
• SBS will attend pre -application meetings with IRC and SJRWMD
• SBS will commission the services of a Geotechnical Engineer to assist in obtaining
necessary data that will be pertinent in our evaluation, analysis and design including:
o Field Investigation, Laboratory Testing, and Engineering Analysis:
■ Twelve (12) ±6 -foot -deep auger borings for general soil investigation.
• Five (5) ±20 -foot -deep soil boring samples for permeability testing,
seasonal ground water table elevation estimates, Hydrological Soil Group
determination, and other required "percolation" data as defined in the
County's Land Development Code.
■ Recommendations for site preparation and earthwork considerations.
■ Conclusions as to the suitability of encountered soil to support proposed
improvements.
o Indian River County Right -of -Way Permitting required to perform field work
o Maintenance of Traffic required to perform field work
• SBS will commission services of a Land Surveyor to assist in producing a topographic map
of the Site which will include aboveground and underground structures and features that
will be pertinent in evaluation, analysis and design including:
o Topo survey for drainage evaluation and design:
General topographic survey by drone of the Site and adjacent areas
Detailed route/drainage survey and drawing of the Site to include details on
drainage and other infrastructures including:
• Locate the Right -of -Way lines and locate property lines adjacent
to the Right -of -Way.
• Locate underground drainage pipes/culverts (size/diameter,
inverts & type).
• Locate inlets (tops and inverts).
• Locate observable utilities within the Site.
• Locate readily observable utilities, pavement, sidewalks and other
improvements within the Right -of -Way within the Site.
o Follow up survey in support of design:
■ Additional data/details on a specific area/s may be necessary.
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RYAN L. BUTLER, CLERK
• Prepare Legal Descriptions & Sketches for drainage easements (as
necessary)
■ Provide detailed topo survey of several lot lines where an easement may
be placed.
• SBS will prepare permit applications for submittal to:
o IRC PW (Drainage & ROW)
o SJRWMD (ERP -Stormwater)
o FDEP (SWPPP/NOI)
Together with plans, calculations, reports and coordinate the preparation of surveys and
reports by its sub-consuttants and other documentation needed to submit in support of the
permit applications.
• SBS will assist IRC with contractor procurement: Provide assistance during bidding,
including attending a pre-bid meeting, respond to RFI's, bid evaluation, assist IRC in
preparation of addendum and prepare recommendation. (Bid and construction contract
documents prepared by others)
• SBS will provide contract administration and construction phase services:
Coordinate and chair a pre -construction meeting, shop drawing sample review, review
progress payments, prepare minor plan modifications, Construction/Field Inspections, as -
built review, review final documentation for close-out and prepare notice of substantial
completion, and final recommendation for payment upon satisfactory job completion.
In connection with this project, the County will provide SBS with a copy of any pertinent Preliminary
Data or Reports; all available drawings in electronic AutoCAD format; all surveys, maps and other
documentation in the possession of or reasonably available to the County that are pertinent to the
project, including plans, reports, as-builts and other documents.
Services not included in this Scope of Services are listed as follows:
• Any services associated with assisting the County in review and evaluation of patent related
disputes, issues, or claims including preparingto serve or serving as a consultant orwitness
for the County in litigation, arbitration, public or private hearings, or other legal
administrative proceedings involving patent related disputes, issues or claims.
• Any services in connection with the project not otherwise provided for in this Scope of
Services.
Page 3 of 6
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
EXHIBIT B'
RATESCHEDULE
WORK ORDER No. 01
AMENDMENT No. O 1
Method and Amount of Compensation
Schutke, Bittle & Stoddard, L.L.C. ("SBS") will provide Indian River County ("County") the following
schedule of services as further described in the above Scope of Services based on the following
compensation:
2. Final Design: $15,000 $8,725 $23,725
Engineering design, preparation of
Construction Plans and Specifications,
preparation and submittal of permit
Applications.
3. Contractor Procurement $1,500 $0 $1,500
4. Contract Administration and $25,000 $0 $25,000
Construction Phase Services
5. Reimbursable Expenses: $10,000 $0 $10,000
Payment of direct costs, including (estimate) (estimate)
reproduction costs (prints and copies),
application fees, mail and delivery, mileage
during construction phase services. (See
below for actual costs)
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Original Change New
Contract Order Contract
Amount Amount
Preliminary plan review and evaluation:
$15,000 $0 $15,000
SBS will review plans, reports and other
pertinent data to be provided by the
County, topographic survey from our
commissioned Land Surveyor,
geotechnical data from our commissioned
Geotechnical Engineer, and other data
readily available to the public meet with
jurisdictional agencies (IRC, SIRWMD),
and provide a preliminary plan that will be
presented to the County staff for approval
to proceed with the Final Design.
2. Final Design: $15,000 $8,725 $23,725
Engineering design, preparation of
Construction Plans and Specifications,
preparation and submittal of permit
Applications.
3. Contractor Procurement $1,500 $0 $1,500
4. Contract Administration and $25,000 $0 $25,000
Construction Phase Services
5. Reimbursable Expenses: $10,000 $0 $10,000
Payment of direct costs, including (estimate) (estimate)
reproduction costs (prints and copies),
application fees, mail and delivery, mileage
during construction phase services. (See
below for actual costs)
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
6. Sub -Consultants
a. Geotechnical Consultant:
- Field Investigation, Laboratory
$10,200
$0
$10,200
Testing, and Engineering
Analysis
- County Right -of -Way
$1,000
$0
$1,000
Permitting
- Maintenance of Traffic
$4,400
$0
$4,400
b. Land Surveyor:
- Topo Survey for Drainage
$18,000
$0
$18,000
Evaluation and Design
- Follow up Survey as needed
$5,000
$0
$5,000
(Not to exceed)
c. Environmental Consultant
-As needed, if needed — (Not to
$6,500
$0
$6,500
exceed)
Total
$111,600
$8,725
$120,325
Printing and Reproduction
The County shall reimburse* our office for the cost of printing project plan sheets required for
coordination and for copies of reports, drawings, specifications and other pertinent items required
by federal, state and local agencies from whom approval of the project must be obtained, material
suppliers, and other interested parties, based on the following tabulation:
8'/z" x 11 $ 0.12 / sheet Blue Line Prints $ 0.333 / SF
11" x 17" $ 0.50 / sheet Reproducible Sepias $ 0.75 / SF
31/2" diskette $ 2.00 / each Reproducible Mylars $1.00 / SF
CD $ 4.00 / each
* Reimbursement cost to IRC included in rate schedule, Exhibit `B; item No 5, "Reimbursable Expenses."
Application_ Fees
The County shall reimburse' our office for the actual cost of all construction permit application fees
paid to jurisdictional agencies, including but not limited to:
F.D.E.P., I.R.C. Engineering (Right -of -Way), S.1.R.W.M.D.
* Reimbursement cost to IRC included in rate schedule, Exhibit `B; item No 5, "Reimbursable Expenses."
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N`A`E ZK $1 ORVA
INDIAN R,AR (;OL:NTV
THIS IS TO CERTIN' THA* THIS IS ATRUE AND CORRECT
COPY OF THE CRIGNAL ON EIlk IN TMIS OFFICE.
RvAN L BUTLER, RK
B =7J D.C.
I'f.�1/1�.::�:
EXHIBIT `C'
TIME SCHEDULE
WORK ORDER No. 01
AMENDMENT No. o 1
Time of Performance
The estimated time frame for completion of services from the approval of this Work Authorization
is as follows:
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Original
Change
New
Contract
Order
Contract
1.
NTP
Start Day 1
n/a
Start Day 1
2.
Geotechnical Consultant work
Complete
n/a
Complete
Day 30
Day 30
3.
Land Surveyor
Complete
n/a
Complete
Day 75
Day 75
4.
Preliminary Plan Review and Evaluations
Complete
n/a
Complete
Day 120
Day 120
5.
Submit Permit Applications
On and After
n/a
On and After
Day 150
Day 150
6.
Engineering Design & Preparation of
Complete
+30 Days
Complete
Construction Plans
Day 180
Day 210
7.
Receipt of Permits and Bidding/Contract
Complete
n/a
Complete
Award (Done Concurrently)
Day 240
Day 270
8.
Construction
Start Day 270
n/a
Start Day 300
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