HomeMy WebLinkAbout2025-244A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. SUTLER, CLERK
WORK ORDER NUMBER 2018029-14
SECTOR 5 HURRICANES IAN AND NICOLE
CONSTRUCTION ADMINISTRATION
This Work Order Number 2018029-14 is entered into as of this 21st day of
October , 2025 pursuant to that certain Contract Agreement relating to Engineering
and Biological support services for Sector 5 (Vero Beach) Beach and Dune Renourishment
Project entered into as April 3, 2018 ("Agreement'), between Indian River County, a
political subdivision of the State of Florida ("COUNTY") and Aptim Environmental &
Infrastructure, LLC ("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terns of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY
Aptim Environmental & Infrastructure, LLC
By:
P. E.
Title: Director, Civil a d Coastal Engineering
Date: 10/23/25
Comptroller
By:
(Seal) Deputy C k
A
e
By:rie•�,i5e )
anich, Jr., Coun Administrator
Approved a to fo d legal sufficiency:
By:
(1 Jennifer huler, County Attorney
At
APTIM
Exhibit 1
October 8, 2025
Quintin Bergman
Indian River County
Natural Resources Department — Coastal Division
1801 27th Street, Building A
Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 5 — 2018029 — Work Order #14
Construction Administration
Dear Quintin:
A TRUE COPY
CERTIFICATION ON LAST PAGE
L?Y -,, d L. BUTLER, CLERK
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 5 Beach and Dune
Restoration Project. The scope of work described herein is to support the County in administering
construction for the Sector 5 Project including periodic site observations and project certification. This
proposal is intended to follow WO#13 — Pre -Construction and Engineering Services for the Sector 5
project, which includes services through the Bidding and Construction Preparation Services phase. The
tasks to perform this work are listed and described below. A breakdown of the hours and expenses to
develop the cost is included as Exhibit 1. The scope and fee was developed following the provisions of
the Professional Services Agreement between Indian River County and APTIM, dated April 3, 2018, to
provide engineering and biological support services in support of the Sector 5 Beach and Dune
Restoration Project (RFQ#2018029).
Task 1: Progress Meetings
APTIM will coordinate and conduct weekly construction progress meetings with the County and
Contractor. APTIM will direct the meeting, covering work progress and schedule, conformance to plans
and specifications, and other relevant issues that may need to be discussed. APTIM will also record and
distribute meeting minutes to the project team. APTIM will collect and incorporate meeting minute
comments and distribute final meeting minutes, if applicable. The proposed budget for this task includes
up to twenty-six (26) construction progress meetings.
Deliverable
APTIM will distribute the final meeting minutes in PDF format to the project team.
Schedule
APTIM will distribute the draft meeting minutes within two (2) days of the meeting date. APTIM will
distribute the final meeting minutes upon receipt of any comments from the project team, prior to the next
meeting.
Cost
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
,$APTIM October 8, 2025
,Page 2 of 7
The lump sum cost for this task is $11,700.00.
Task 2: Site Observations
APTIM will assist the County with engineering services, technical assistance, and on-site observations
during construction in order to certify the project was constructed in compliance with the contract
documents as Engineer of Record. APTIM will perform site visits on days of active construction and will
provide up to eight (8) hours of observation per visit. It is assumed that one (1) site visit per week will be
scheduled on the same day as the weekly progress meeting described in Task 1. APTIM will coordinate
with the Contractor to perform site visits on days when on-site construction activities are scheduled. The
activities, observations, photographs, discussions with the Contractor, and other issues will be
documented in a daily observation report and submitted to the County. APTIM's on-site representative
will:
• Observe construction activities at the beach and periodically visit the upland sand mine(s)
• Visually assess the quality of fill material delivered to the project site and placed on the beach
• Observe the Contractor's work for compliance with the contract documents and permits
• Photograph and document the project as the work progresses
• Communicate issues, deviations, and/or consistencies that may arise
• Attend progress meetings
Upon completion of sections of constructed beach, two (2) duplicate sand samples will be collected at
each FDEP Reference Monument profile line to assess the grain size, silt content, gravel content, and
Munsell color for compliance, in compliance with the approved Sediment QA/QC Plan. One (1) sample
will be quantitatively tested and the other archived for 120 days after project completion.
Deliverable
APTIM will prepare observation reports summarizing each site visit, which will be used to document the
project progress and events. APTIM will prepare a summary table of the sediment samples and test
results for the sediment compliance parameters, and a complete set of laboratory testing results as
required by the approved Sediment QA/QC Plan. The sediment testing results will be included in the
Project Completion Report.
Schedule
The proposed budget for this task includes up to 128 days of construction observations, based on the
tentative schedule.
Cost
The lump sum cost for this task is $237,525.60.
Task 3: Construction Administration
APTIM will provide necessary interpretations or clarifications of the contract documents requested by the
Contractor through the County. APTIM will also make determinations on non -conforming and
unauthorized work as described in the project plans and specifications. APTIM will assist the County to
prepare field changes or change orders requested by the Contractor, recommended for approval by
APTIM, and agreed to by the County. These documents will be submitted electronically in PDF format
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
APTIM October 8, 2025
Page 3 of 7
unless they must be sealed, at which point a hard copy will be provided along with an electronic copy at
the time of issuance. This scope of work is based on the assumption that there will be a maximum of
three (3) change orders and three (3) field adjustments.
APTIM will review daily quality control reports and other submittals provided by the Contractor. APTIM
will review and respond to correspondence from the Contractor through the County on an as needed
basis. APTIM will also respond to Contractor questions via phone. If the questions are sufficiently
technical or the response may deviate from the plans and specifications, APTIM will document these
conversations and circulate a summary to the County and Contractor via email. APTIM may require that
the Contractor submit an official contract change request.
During construction, APTIM will confer with the County, the Contractor, and regulatory agency staff to
review and document that the County has fulfilled reporting requirements cited in the permits. APTIM will
assist the County with documentation of permit compliance.
Deliverable
APTIM will provide project -related documentation as described above.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress, construction
schedule, and any issues which may arise during construction. However, APTIM will work with the project
team to administer construction through completion.
Cost
The lump sum cost for this task is $31,949.00.
Task 4: Payment Review
APTIM will review all invoices for payment submitted by the Contractor and determine the amounts of
progress payments due based on completion of work. APTIM will analyze the survey data and compare
the requested payment volume to APTIM's computed pay volume. APTIM will also assess whether the
Contractor is eligible for other pay items and the amount due.
Deliverable
A letter of payment recommendation will be submitted to the County along with the Contractor's pay
request in PDF format.
Schedule
Payment recommendations will be submitted to the County in accordance with the requirements of the
County's standard terms and conditions for the project.
Cost
The lump sum cost for this task is $9,904.00.
,, APTIM
Task 5: Project Closeout
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
October 8, 2025
Page 4 of 7
APTIM will conduct one (1) substantial completion site visit with the County and Contractor, which will be
conducted following dune and beach fill placement. Upon completion of the substantial completion site
visit, APTIM will assist the County in the preparation of a punch list of items to be completed by the
Contractor prior to final acceptance. APTIM will conduct one (1) final acceptance walkthrough with the
County following site restoration, installation of dune vegetation, and demobilization. This final site visit
will be conducted to confirm that the Contractor has completed the punch list items.
Deliverable
APTIM will prepare and distribute a punch list to the project team upon finishing the substantial completion
site visit. A letter summarizing recommendations for final payment to the Contractor and release of any
retainage will be prepared at the completion of the project.
Schedule
APTIM will conduct the substantial completion site visit within seven (7) days of the receipt of written
notice from the Contractor of substantial completion. APTIM will conduct the final walkthrough within
seven (7) days of receipt of written notice from the Contractor that all punch list items have been
completion.
Cost
The lump sum cost for this task is $5,385.60.
Task 6: Project Report & Certification
After completion of the project and the Contractor has demobilized from the site, APTIM will provide a
written Project Completion Report to the County, which will include a summary of the work performed
along with a compilation of the pertinent correspondence and data. APTIM will provide a written statement
of completion and certification to satisfy permitting requirements noting any deviations from the permitted
projects. This certification will state whether the project was constructed in substantial compliance with
the plans and specifications. Our certification will be qualified and based on the extent of APTIM's
involvement in construction observation.
Deliverable
APTIM will provide one (1) hard copy of the Project Completion Report and written statement of
completion to the County; electronic copies in PDF format will also be provided.
Schedule
The Project Completion Report will provided within approximately sixty (60) days after completion and
acceptance of construction as required by the permit. The written statement of completion and
certification will provided within thirty (30) days after completion and acceptance of construction
authorized by the permit.
Cost
The lump sum cost for this task is $8,222.00.
APTIM
Task 7: Check Surveys
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
October 8, 2025
Page 5 of 7
APTIM will conduct up to two (2) independent check surveys to evaluate discrepancies that may arise
between the Contractor's requested pay volume and APTIM's computed pay volume based on the
construction plans. This will allow for a prompt, independent check should questions arise regarding the
data obtained by the surveyor retained by the Contractor to perform pay surreys. The surveys will be
conducted with land-based equipment and extend to sufficient wading depth to complete the data check.
Deliverable
APTIM will include the check survey cross-sections in the Project Completion Report, if applicable.
Schedule
A fixed timeline cannot be provided because it is dependent upon the Contractor's progress and pay
survey results. APTIM will mobilize in an expeditious manner according to construction progress.
Cost
The lump sum cost for this task is $6,192.00.
Task 8: Construction Phase Sea Turtle and Shorebird Monitoring
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative
coordination to the County. EAI has provided the enclosed proposal and cost breakdown for sea turtle
and shorebird monitoring tasks, which states:
This proposal addresses construction -phase sea turtle and shorebird permit -compliance
monitoring along approximately 3.5 miles of beach during the 2026 nesting season.
This scope of work was developed based on conditions and requirements set forth in standard
regulatory permits and the following documents:
• Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) No.
0363427 -001 -JC
• U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic Biological
Opinion (BO) dated March 13, 2015
The following tasks will be performed under this work order include:
• Task 1: Pre -construction and Progress Meetings
• Task 2: Daily Sea Turtle Monitoring and Data Management
• Task 3: Nighttime Sea Turtle Monitoring
• Task 4: Sea Turtle Nest Protection
• Task 5: Construction -phase Nesting Shorebird Monitoring and Protection
Cost
The lump sum cost for this task is $101,752.35.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 5 — 2018029 — Work
A� APTIM
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
October 8, 2025
Page 6 of 7
Order #14 is $412,630.55. Please refer to Exhibit 1, attached to the end of this proposal, for a summary
of the costs and labor hours of each Task. APTIM will proceed with the tasks upon receipt of a signed
work order from Indian River County (unless stated otherwise in the schedule). It is noted that some
aspects of this Work Order are dependent upon Contractor performance and are outside the control of
APTIM and the County. As such, the scope, schedule and cost described herein is provided as an
estimate. APTIM will strive to execute each phase of the work within budget and in as expeditious a
manner according to construction progress. We will coordinate with the County in the event that the
scope, schedule, or budget arise due to unforeseen issues or circumstances.
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide
expert professional services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
Nicole S. Sharp, P.E.
Director, Civil and C stal Engineering
Aptim Environmental & Infrastructure, LLC
cc: Eric Charest, IRC
James Austin, P.E., APTIM
Authorized Corporate Signature
Nicole S. Sharp
Printed Name
Director, Civil and Coastal Engineering
Title
A, APTIM
EXHIBIT 1
Indian River County, FL
Sector 5 - 2018029 - Work Order #14
Construction Administration
Summary of Labor Hours and Cost
October 8, 2025
S'AT Page 7 of 7
INDIAN r.'Vfi: COLNTY
TMIS :S TO CERTIFY THAT TENS ISA TRUE AND CORRECT
COPY OF TME CRIGNAL ON FILE IN THS OFFICE.
R v.4N L. BtITj,EA CLERK �.
BY
DATE
Summary of Cost by Task
Task Number
Task Name
Progress Meetings
Site ObserYations
Construction
Admi nVab-
Payment Rev w
Project Closeout
Project Report b
Certification
Check S-e
Sea Turtle Mmitoring
Progress Meetings
$ 11,700.00
$
$
Task
Task
Task3
Task
Tasks
Task
Task
Task
Totals
Labor Title
Labor Bil Labor
Rate Hours Cost
Labor
Hours
Cost
Labor I
Hours Cost
Labor
Hours Cost
labor
Fours Cost
LaborLabor
Hours Cost
Hours Cost
Labor
Flours cost
Labor
Eburs
Cost
Principal E /Sr Pro
r $ 250.00
$
115 $
28,750.00
25 $ 6,250.00
2 $ 500.00
- $
2 $ 500.00
- $
- $
144
$ 36,000.00
Expert witness estornm
$ 300.00
$
$
$ 5,385.60
$
- $
- $
- $
- E
- f
$
E
Program Man
$ 190.00
$ -
120 $
22,800.00
26 $ 4,940.00
3 $ 570.00
$
2 $ 380.00
$
$
151
$ 28,690.00
Sr Coastal E ineer/P
r $ 165.00
$
$
$
$ 101,752.35
Totals =
$ 264,607.00
$ 101,752.35
$ 990.00
$
$
$ 45,281.20
Coastal En 'neer 11
$ 150.00
78 $ 11,700.00
$
99 $14,850.00
1 50 $ 7,500.00
34 $ 5,100.00
20 $ 3,000.00
- $
- $
281
$ 42,150.00
Coastal En neer 1
$ 125.00
$
598 $
74,750.00
$
- E
- $
- $
- $
- $
598
$ 74,750.00
Coastal En neer I
$ 105.00
$
572 $
60,060.00
$
-I $
- $
40 $ 4,200.00
- $
- $
612
$ 64,260.00
Coastal Modeler 1
$ 130.00
$
$
$
- $
- $
- $
- $
- $
8
Coastal Modeler 1
$ 110.00
$ -
$
$
- S
- $
- $
-E4.480.00
- $
$
Professional Surve r 8 kb
$ 145.00
$
S
$
-
$
- S
4
- $
4
$ 580.00
Hydrographer
$ 135.00
$
$
$
-
$
_ $
--
$
_
$
Surveyor$
95.00
$ -
$
$
-
$
- $
--
$
$
Surve Technician
E 80.00
$
E
$
-
$
- $
56
- $
56
S 4,480.00
Senior Wine B' ist
$ 135.00
$
$
37 $ 4,995.00
-
MI
$
- $
--
$
37
$ 4,995.00
Marine Bal ist 11
$ 95.00
$
$
$
-
$
- $ -
--
$ -
-
$
Madre Bid ist 1
$ 72.00
$
$
$
-
$
- $
$
$
Professional Geol lst
$ 150.00
$
12 $
1,800.00
$
-
$
- $
--
$
12
$ 1,800.00
Geologist It
$ 130.00
$
$
$
- $
- $
- $
- $
- $
-
$
Geologist II
$ 95.00
$
46 $
4,370.00
$
- $
- $
- $
- $
- $
46
$ 4,370.00
Ge ist I
$ 80.00
$
$
$
- $
- $
_ $
- $
_ $
g
Senior CAD Operator
$ 140.00
$
$
$
_ g
$
_ $
- $
_ g
8
CAD O tar
$ 105.00
1 $
$
6 $ 630.00
10 $ 1,050.00
- $
- $
- $
- $
16
$ 1,680.00
GIS operator
$ 105.00
$
$
$
- $
- $
- $
- $
- $
-
$
Boat Captain
$ 80.00
$
$
$
- $---I
$
- $
- $
- $
$
B r
$ 80.00
$
$
$
- $
- $
- $
- $
- $
-
$
Clerical
E 71.00
$
$
4 $ 284.00
4 $ 284.00
S
2 $ 142.00
2 $ 142.00
- $
12
$ 852.00
Techracian
$ 60.00
$ -
f
$
- $
- $
- $
- $
- $
$
Subcontractors
-
- $
- $
- $
- $
$
- $
- $
- $101,752.35
$101,752.35
E u mere
- $
- $
$
_ $
- $
- $
- $ 990.00
- $
$ 990.00
Materials
- $
- $
- $
_ $
- $
_ $
- g
_ $
$
Other ODCs
- $ -
- $
$
_ 8
$ _
$
- 8
_ 8
_
$
Mob4¢ati-
-
- $
44.995.60
- $
- $
- $ 28560
- $
- $
- $
$ 45,28120
TOTAL
78 $ 11,700.00
1,463 $
237,525.60
197 $31,949.00
69 $ 9,904.00
34 $ 5,385.60
66 $ 8,222.00
62 E 6.192.00
- $ 101,752.35
1.969 $ 412,630.55
Summary of Cost by Task
Task Number
Task Name
Labor
Subcontractors
Equipment
Materials
Other ODCs
Mobilization
Totals
Task 1
Progress Meetings
$ 11,700.00
$
$
$
$ -
$ 11,700.00
Task 2
Site Observations
$ 192,530.00
$
$
$
$
$ 44,995.60
$ 237,525.60
Task 3
Construction Administration
$ 31,949.00
$
$
$
$
$ -
$ 31,949.00
Task 4
Payment Review
$ 9,904.00
$
$
$
$
$ -
$ 9,904.00
Task 5
Project Closeout
$ 5.100.00
$
$
$
$
$ 285.60
$ 5,385.60
Task 6
Project Report & Certification
$ 8,222.00
$
$ -
$
$
$ -
$ 8,222,00
Task 7
Check Surveys
$ 5,202.00
$
$ 990.00
$
$
$
$ 6,192.00
Task 8
Sea Turtle Monitoring
$ -
$ 101,752.35
$ -
$
$
$
$ 101,752.35
Totals =
$ 264,607.00
$ 101,752.35
$ 990.00
$
$
$ 45,281.20
$ 412,630.55
Submitted By: Nicole Sharp
Submitted To: Indian River County, FL
Submission Date: 10/08/25