HomeMy WebLinkAbout2025-230OIndian River County Grant Contract
This Grant Contract ("Contract") entered into effective this 1st day of October 2025 by and between
Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL,
32960 and the
Treasure Coast Homeless Services Council, Inc. OOF
2525 St. Lucie Avenue Vero Beach, FL 32960For: Homeless Continuum of Care Program
Background Recitals:
A. The County has determined that it is in the public interest to fund the Treasure Coast
Homeless Services Council, Inc.
B. The Recipient, by submitting a proposal to the County, has applied for grant money for the
Grant Period 10/1/2025 — 9/30/2026 on the terms and conditions set forth herein.
C. The County has agreed to provide Grant funds to the Recipient for the Grant Period (as such
term is hereinafter defined) on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and
other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,
the parties agree as follows:
1. Background Recitals: The background recitals are true and correct and form a
material part of this Contract.
2. Purpose of Grant: The Grant shall be used only for the purposes set forth in the
complete proposal submitted by the Recipient attached hereto as Exhibit "A" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes").
3. Term: The Recipient acknowledges and agrees that the Grant is limited to the fiscal
year 2025/2026 ("Grant Period"). The Grant Period commences on October 1, 2025,
and ends on September 30, 2026.
4. Grant Funds and Payment: The approved Grant for the Grant Period is 10/1/2025 —
9/30/2026 for $152,250. The County agrees to reimburse the Recipient from such
Grant funds for actual documented costs incurred for Grant Purposes provided in
accordance with this Contract. Reimbursement requests may be made no more
frequently than monthly. Each reimbursement request shall contain the information, at
a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by
this reference. All reimbursement requests are subject to audit by the County. In
addition, the County may require additional documentation of expenditures, as it
deems appropriate.
5. Additional Obligations of Recipient:
5.1 Records: The Recipient shall maintain adequate internal controls in order to
safeguard the Grant. In addition, the Recipient shall maintain adequate records fully
to document the use of the Grant funds for at least three (3) years after the expiration
of the Grant Period. The County shall have access to all books, records, and
documents as required in this Section for the purpose of inspection or audit during
normal business hours at the County's expense, upon five (5) days prior written
notice.
5.2 Compliance with Laws: The Recipient shall comply at all times with all applicable
federal, state, and local laws, rules, and regulations.
5.3 Audit Requirements: If Recipient receives $100,000 or more in the aggregate
from all Indian River County government funding sources, the Recipient is required to
have an audit completed by an independent certified public accountant at the end of
the Recipient's fiscal year. Within 180 days of the end of the Recipient's fiscal year,
the Recipient shall submit the audit to the Indian River County Office of Management
and Budget. The fiscal year will be as reported on the application for funding, and the
Recipient agrees to notify the County prior to any change in the fiscal period of
Recipient. The Recipient acknowledges that the County may deny funding to any
Recipient if an audit required by this Contract for a prior fiscal year is past due and has
not been submitted by May 1.
5.3.1 The Recipient further acknowledges that, promptly upon receipt of a qualified
opinion from their independent auditor, such qualified opinion shall immediately be
provided to the Indian River County Office of Management and Budget. The qualified
opinion shall thereupon be reported to the Board of County Commissioners and
funding under this Contract will cease immediately. The foregoing termination right is
in addition to any other right of the County to terminate this Contract.
5.3.2 The Indian River County Office of Management and Budget reserves the right
at any time to send a letter to the Recipient requesting clarification if there are any
questions regarding a part of the financial statements, audit comments, or notes.
5.4 Insurance Requirements: Recipient shall, no later than October 1, 2025, provide
to the Indian River County Risk Management Division a certificate or certificates
issued by an insurer or insurers authorized to conduct business in Florida that is rated
not less than category A-: VII by A.M. Best, subject to approval by Indian River
County's risk manager, of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than
$1,000,000 combined single limit for bodily injury and property damage,
including coverage for premises/operations, products/completed operations,
contractual liability, and independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1,000,000
per occurrence combined single limit for bodily injury and property damage,
including coverage for owned autos and other vehicles, hired autos and other
vehicles, non -owned autos and other vehicles; and
(iii) Workers' Compensation and Employer's Liability (current Florida statutory
limit)
(iv) In the event that children are supervised, Sexual Molestation Liability
Insurance in an amount not less than $1,000,000 each occurrence/claim.
5.5 Insurance Administration: The insurance certificates, evidencing all required
insurance coverages shall be fully acceptable to County in both form and content,
and shall provide and specify that the related insurance coverage shall not be
cancelled without at least thirty (30) calendar days prior written notice having been
given to the County. In addition, the County may request such other proofs and
assurances as it may reasonably require that the insurance is and at all times
remains in full force and effect. Recipient agrees that it is the Recipient's sole
responsibility to coordinate activities among itself, the County, and the Recipient's
insurer(s) so that the insurance certificates are acceptable to and accepted by
County within the time limits set forth in this Contract. The County shall be listed as
an additional insured on all insurance coverage required by this Contract, except
Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior
written request from the County, deliver copies to the County, or make copies
available for the County's inspection at Recipient's place of business, of any and all
insurance policies that are required in this Contract. If the Recipient fails to deliver or
make copies of the policies available to the County; fails to obtain replacement
insurance or have previous insurance policies reinstated or renewed upon
termination or cancellation of existing required coverages; or fails in any other regard
to obtain coverages sufficient to meet the terms and conditions of this Contract, then
the County may, at its sole option, terminate this Contract.
5.6 Indemnification: The Recipient shall indemnify and save harmless the County, its
agents, officials, and employees from and against any and all claims, liabilities,
losses, damage, or causes of action which may arise from any misconduct, negligent
act, or omissions of the Recipient, its agents, officers, or employees in connection
with the performance of this Contract.
5.7 Public Records: The Recipient agrees to comply with the provisions of Chapter
119, Florida Statutes (Public Records Law). Specifically, the Recipient shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Recipient upon termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems of the County.
Failure of the Recipient to comply with these requirements shall be a material breach
of this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772)226-1424
PUBLICRECORDS(cDIRCGOV.COM
Indian River County of the County Attorney
180127 th Street
Vero Beach, FL 32960
6. Termination: This Contract may be terminated by either party, without cause, upon
thirty (30) days prior written notice to the other party. In addition, the County may
terminate this Contract for convenience upon ten (10) days prior written notice to the
Recipient if the County determines that such termination is in the public interest.
7. Availability of Funds: The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of
County Commissioners of Indian River County.
8. Standard Terms: This Contract is subject to the standard terms attached hereto as
Exhibit C and incorporated herein in its entirety by this reference.
9. Sovereign Immunity: Nothing herein shall constitute a waiver of the County's
sovereign immunity.
IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date
first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
Approved: Ja Z4�n I
John A. Ti nich, Jr., County Administra r
Approved as to form and legal sufficiency:
ie ifer VVShuler, County Attorney
im
PI NT -
Agency Name
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EXHIBITA
INDIAN RIVER COUNTY NONPROFIT / QUASI AGENCY REQUEST FOR FU DING
A. Program Cover Page / Q
Agency:
Contact Person
Title:
Address:
Website Address:
Program Title:
Treasure Coast Homeless Services Council
Rayme L. Nuckles
Telephone: 772-213-9040 C
Fax: 772-567-7791
Visionary Leader E -Mail:
2525 St. Lucie Ave, Vero Beach, FL 32960
www.tchelpspot.org
Homeless Continuum of Care Program
I Agree - By checking the "I Agree" box and entering your name below, you certify that information contained in this application
accurately reflects the activities of this agency and that the expenditures or portions thereof for which County funds are being requested
are not reimbursed by any other source.
Name: Rayme L. Nuckles Title: Visionary Leader
brier aescri tion or the rro ram ror wnicn Tunaing is re uestea:
We are requesting continued funds to support pre-existing staff roles in Indian River County that are instrumental to supporting the
homeless response system and assisting clients enrolled in Permanent Supportive Housing (PSH). These funds are additionally
important and act as a required match to our annual funding from the U.S. Department of Housing and Urban Development (HUD).
This year, we received a 38% increase in funding from HUD, and thus we are requesting a 38% increase in funding from the Indian
River County Board of County Commissioners this year.
The total match burden for grants serving Indian River County (IRC) equates to $452,596.92 for grant funds spent in the County
equaling over 1.8 million. This includes $351,240 match to the IRC Alcohope grant that totals over 1.4 million and serves nearly 100
individuals in Permanent Supportive Housing in IRC alone. The additional $101,356.92 is IRC's share of programs that serve all
three counties served by the Continuum of Care. These additional programs include data management, supporting the homeless
management information system, coordinated entry, expanded PSH services, Domestic Violence rapid rehousing, and CoC planning
dollars. These programs are offered across the tri -county region and thus it is important for us to secure matching dollars from each
county.
The funds requested from IRC BOCC this year equate to around 44% of the total match for IRC required by HUD for these vital
programs, and would be utilized to support match needed for the vital programs supporting Indian River County, including the PSH
program Alcohope. Showing match is imperative to keeping these programs operational. We are thankful to community partners
providing additional in-kind match across our tri -county programs such as SafeSpace, New Horizons, and St. Lucie County. Treasure
Coast Homeless Services Council is additionally able to provide some in-kind match for newer grants as well.
The PSH program provides long-term housing assistance paired with supportive services for individuals and families experiencing
chronic homelessness, often with disabling conditions. The program is designed to promote housing stability, improve health
outcomes, and increase self-sufficiency by offering wraparound case management, connection to healthcare, employment support,
and other essential services. New Horizons has been instrumental in providing matching in-kind dollars to many of our programs
across our counties. They additionally are instrumental in supporting the Aclohope PSH program, providing the necessary mental
health supports that make the program so successful.
However, the Indian River County specific grant of Alcohope, which is a recent combination of multiple formerly existing grants
originally operated by the County, already had a set requirement of cash -match before TCSHC became the operational entity of this
grant. Further, our Homeless Management Information System, which we are required by HUD to manage as the CoC lead, and the
CoC Planning Project also require cash matches. These programs are split across the tri -county, with Indian River County's cash -
match share equaling $19,798.17.
As a result, although TCHSC is deeply grateful for each increase in HUD funding, it is critically urgent that we continue not only to
secure, but to grow, our cash match commitments. Without these essential local contributions, we risk the millions of vital funding
that directly support our community's most vulnerable residents. These cash matches are not simply a bureaucratic requirement;
they are the lifeline that keeps our Permanent Supportive Housing programs active and our most at -risk neighbors stably housed. Ir
Indian River County, where the affordable housing crisis has reached emergency levels, the ability to maintain and expand these
programs is absolutely vital. Without sustained and increased local investment, there's the very real possibility of housing losses for
individuals and families who have no other options.
In recent years we have expanded our efforts across Indian River County, to include our specific housing measures for the Opioid
Crisis in collaboration with Indian River County, and employing a dedicated Housing Navigator who has worked diligently to support
program operations in the county. We are seeing positive results with increased outcomes for the clients we support and positive
results from the programs we offer. Funding from the Indian River County BOCC directly supports program operations and offers a
sustainability for these expanding efforts, ensuring continued momentum, preserving critical staff capacity, and allowing us to meet
the growing needs of residents facing housing instability with timely, effective, and compassionate support.
EXHIBIT A
rz
Amount requested from Indian River County for 2025/2026:
Total Proposed Program budget for 2025/2026:
Percent of total Program budget:
Current Funding (2024/2025)
Dollar increase / (decrease) in request:
Percent increase / decrease in request:
$200,000.00
$1,756,200.00
$145,000.00
$55,000.00
11.39%
37.93%
IT request mcreasea o"/o or more, oneriy explain wny:
These funds are a vital match source to our annual funding from the U.S. Department of Housing and Urban Development (HUD).
This year, we received a 38% increase in funding from HUD, and thus we are requesting a 38% increase in funding from our relative
match sources, including the Indian River County Board of County Commissioners this year. A 38% increase of $145,000 roughly
equates to around $200,000. This will allow us to bolster our PSH programs, support more clients, and keep these vital programs
available to needy IRC communities.
These funds are essential to maintain the vital support staff positions established with previous funding who provide invaluable
support to IRC programs. These crucial functions, though often unseen, add tremendous value to our organization by ensuring
smooth operations, accurate data collection, and efficient program delivery.
nization's Board of Directors has approved this application on (date): 03/07/2025
Name of President/Chair of the Board:
Name of Exec. Director/CEO:
Diana Grossi
Rayme L. Nuckles
EXHIBIT B
From policy adopted by IRC Board Of County Commissioners on August 16, 2022
D. Nonprofit Agency Responsibilities After Award of Funding
Indian River County provides funding to all nonprofit agencies on a reimbursement basis
only.
All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check. Any expense not documented properly to the satisfaction of the Office of Management &
Budget and/or the County Administrator may not be reimbursed.
If an agency repeatedly fails to provide adequate documentation, this may be reported to the
Board of Commissioners. In the event an agency provides inadequate documentation on a
consistent basis, funding may be discontinued immediately. Additionally, this may adversely
affect future funding requests.
Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For
example, no expenditures prior to October 1st may be reimbursed with funds from the following
year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not
carried over to the next year unless expressly authorized by the Board of Commissioners.
All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely
basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies
advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early
to mid October, since the Finance Department does not process checks for the prior fiscal year
beyond that point.
Each reimbursement request must include a summary of expenses by type. These summaries
should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River
County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then
the method for this portion should be disclosed on the summary. The Office of Management &
Budget has summary forms available.
Indian River County will not reimburse certain types of expenditures. These expenditure types are
listed below.
a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement,
hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel
(within Indian River County) is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation
pay policies, these must be provided from other sources.
c. Any expenses not associated with the provision of the program for which the County has awarded
funding.
d. Any expense not outlined in the agency's funding application.
The County reserves the right to decline reimbursement for any expense as deemed necessary."
EXHIBIT B
EXHIBIT C
STANDARD TERMS FOR GRANT CONTRACT
Notices: Any notice, request, demand, consent, approval or other communication required or
permitted by this Contract shall be given or made in writing, by any of the following methods:
facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier
service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the
addresses of the parties shown below:
County: IRC Board of County Commissioners
1801 27th Street
Vero Beach, FL 32960
Recipient: Treasure Coast Homeless Services Council, Inc.
2525 St. Lucie Ave
Vero Beach, FL 32960
2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall
be in accordance with and governed by the laws of the State of Florida, only. The location for
settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of
this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian
River County, Florida for claims brought in state court, and the Southern District of Florida for
those claims justifiable in federal court.
3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous
negotiations, correspondence, conversations, agreements, and understandings applicable to the
matters contained herein and the parties agree that there are no commitments, agreements, or
understandings concerning the subject matter of this Contract that are not contained herein.
Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior
representations or agreements, whether oral or written. It is further agreed that no modification,
amendment or alteration in the terms and conditions contained herein shall be effective unless
contained in a written document signed by both parties.
4. Severability: In the event any provision of this Contract is determined to be unenforceable or
invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law. To that extent, this Contract is deemed severable.
5. Captions and Interpretations: Captions in this Contract are included for convenience only and are
not to be considered in any construction or interpretation of this Contract or any of its provisions.
Unless the context indicates otherwise, words importing the singular number include the plural
number, and vice versa. Words of any gender include the correlative words of the other genders,
unless the sense indicates otherwise.
6. Independent Contractor: The Recipient is and shall be an independent contractor for all purposes
under this Contract. The Recipient is not an agent or employee of the County, and any and all
persons engaged in any of the services or activities funded in whole or in part performed pursuant
to this Contract shall at all times and in all places be subject to the Recipient's sole direction,
supervision, and control.
7. Assignment: This Contract may not be assigned by the Recipient without the prior written consent
of the County.
EXHIBIT C