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HomeMy WebLinkAbout09/23/2025Indian River County, Florida Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Minutes - Final Tuesday, September 23, 2025 9:00 AM Commission Chambers Board of County Commissioners Joseph Flescher, District 2, Chairman Dery/ Loar, District 4, Vice Chairman Susan Adams, District 1 Joseph H. Earman, District 3 Laura Moss, District 5 John A. Titkanich, Jr., County Administrator Jennifer W. Shuler, County Attorney Ryan L. Butler, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of County Commissioners Meeting Minutes - Final September 23, 2025 l�iL•� 11111 C�Z�7.� I] 1119 Present: 5 - Chairman Joseph Flescher Vice Chairman Deryl Lear Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Leslie Swan, Supervisor of Elections 3. PLEDGE OF ALLEGIANCE Jennifer Shuler, County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Moss, seconded by Commissioner Adams, to approve the Agenda as amended, adding Item 12.A. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 5. PROCLAMATIONS and PRESENTATIONS S.A. 25-0932 Presentation of Proclamation 211 Recognizing September As Suicide Awareness Month Recommended Action: Recommend read & present. Attachments: 09.23.25 Suicide Awareness Month A representative of 2-1-1 thanked the Board for supporting the work they do in the community. Read and Presented by Chairman Flescher 5.113. 25-0933 Presentation of Proclamation in Recognition of Fire Prevention Week October 5-11, 2025 Recommended action: Recommend Read & Present. Attachments: Proclamation Assistant Fire Chief Richard Marini thanked the Board for the Proclamation which helped raise awareness about fire safety and prevention. He added tips for the safe use of lithium batteries: charge electronics on a hard surface, unplug fully charged Indian River County, Florida Page 1 Board of County Commissioners Meeting Minutes - Final September 23, 2025 items, choose UL tested lithium batteries, and recycle lithium batteries appropriately by checking call2recycle.org. Read and Presented by Commissioner Earman 5.C. 25-0935 Presentation of Proclamation Honoring Hunger Action Month 5.D. Recommended Action: Read Bt: Present. Attachments: Proclamation Recognizing Hunger Action Month Karen Aiello, Donor Relations Manager for the Treasure Coast Food Bank, appeared before the Board to accept the Proclamation. Ms. Aiello informed the Board of the organization's partnerships and collaborations in the Treasure Coast Area. Their month-long campaign to raise awareness included an "Outrun Hunger" event and a campaign called "Light Up Orange", noting orange was the color of hunger relief and represented encouragement and determination. Read and Presented by Commissioner Loar 25-0882 Presentation from Indian River County Tourism Recommended Action: Presentation to announce awards recently won at the Florida Governor's Conference Ben Earman, Vice President of Marketing with Visit Indian River County, and Krista Hoyt, Tourism Communications Manager, appeared before the Board with mascot Calvin to discuss the latest award-winning campaign for Indian River County tourism. Mr. Earman informed the Board their work had earned first place for Specialty Marketing and second place in Television Advertising from the Governor's Conference on Tourism. Slides were shown of the campaigns which featured Calvin's selfies showing "Pawsome Trips" for pet owners, and a new television commercial with the tagline "This is Indian River County". The presentation provided details on the deployment across different media, successful engagement, and the quantified increase in visitors to the County. Mr. Earman mentioned his and Ms. Hoyt's work earned five awards in the two years they've been on the job. Calvin the golden retriever also received special mention for the following he'd amassed. The campaigns could be seen on the Chamber's website, indianriverchamber.com. Presented 6. APPROVAL OF MINUTES Indian River County, Florida Page 2 Board of County Commissioners Meeting Minutes - Final September 23, 2025 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 8. PUBLIC COMMENT: AGENDA -RELATED MATTERS (EXCEPT FOR PUBLIC HEARINGS) 9. CONSENT AGENDA A motion was made by Vice Chairman Loar, seconded by Chairman Flescher, to approve the Consent Agenda as amended, pulling Item 9.A. for discussion The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Lear, Commissioner Adams, Commissioner Earman, and Commissioner Moss 9.A. 25-0900 Approval of Changes to the Procurement Policies and Procedures Manual Recommended Action: Staff recommends the Board approve the two proposed changes to the Procurement Policies and Procedures Manual, effective October 1, 2025. Attachments: Redline of September 23 Change Request Chairman Flescher requested adding an additional amendment to the Procurement Policies and Procedures Manual (Manual). The Chairman wanted a sentence added stating that the County Administrator would be notified within one to three days of any unbudgeted purchases, even those under the $100,000 mark. The Chairman's rationale was that the County Administrator should bear the ultimate responsibility for staffs spending. After discussion, it was agreed that the line would be added to the end of Section 2.4, Capital Item Purchases, of the Manual. A motion was made by Vice Chairman Loar, seconded by Commissioner Earman, to approve staff's recommendation with the additional amendment regarding County Administrator notification. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Lear, Commissioner Adams, Commissioner Earman, and Commissioner Moss 9.113. 25-0888 Approval of UniFirst Customer Service Agreement and Addendum Recommended Action: Staff recommends the Board of County Commissioners approve the Customer Service Agreement and Addendum, and authorize the Chairman to execute them after the County attorney has approved them for as to form and legal sufficiency. Attachments: IRC Customer Service Agreement Draft Addendum Approved staffs recommendation 9.C. 25-0890 First Extension and Amendments to Agreements for Continuing Indian River County, Florida Page 3 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Professional Environmental, Ecological, and Biological Support Services (RFQ 2023060) Recommended Action: Staff recommends the Board approve the first extension and amendment to the agreements with Ecological Associates, Inc. (fka The Transit Group, Inc.), Kimley-Horn and Associates, Inc., Applied Ecology, Inc., Environmental Science Associates, and Environmental Consulting & Technology, Inc. and authorize the Chairman to execute them after the County Attorney has approved them as to form and legal sufficiency. Attachments: 2023060 CCNA Env & Bio Services First Extension & Amendment Approved staffs recommendation 9.11). 25-0868 First Extension and Amendment to Agreement for Medical Services at the Persons with Special Needs Shelter (RFP 2022058) Recommended Action: Staff recommends the Board approve the first extension and amendment to the agreement with Critical Response Strategies, LLC, and authorize the Chairman to sign them after the County Attorney's approval as to form and legal sufficiency. Attachments: Medical Services for PSN Shelter- First Extension & Amendment Approved staffs recommendation 9.E. 25-0883 Second Extension and Amendment to Agreement for Annual Asphalt Paving and Resurfacing Services (Bid # 2024011) Recommended action: Staff recommends the Board approve the second extension and amendment to the agreements with M&M Asphalt Maintenance, Inc., dba All County Paving and Ranger Construction Industries, Inc. and authorize the Chairman to execute them after the County Attorney has approved them as to form and legal sufficiency. Attachments: Annual Paving & Resurfacing - M&M Second Extension & Amendment Annual Paving & Resurfacing - Ranger Second Extension & Amendment Approved staffs recommendation 9.F. 25-0834 Second Extension & Amendment to Agreements for Annual Fiber Optic Engineering, Design, Material, Supplies and Installation (Bid 2023056) Recommended action: Staff recommends the Board approve the second extensions and amendments to the agreements with Bore Tech Utilities & Maintenance, Inc., Precision Contracting Services, Inc., and Gerelcom, Inc., and authorize the Chairman to sign them after the County Attorney's approval as to form and legal sufficiency. Indian River County, Florida Page 4 Board of County Commissioners Meeting Minutes - Final Attachments: Fiber Second Extension & Amendment - Bore Tech Fiber Second Extension & Amendment - Gerelcom Fiber Second Extension & Amendment - PCS Approved staffs recommendation 9.G. 25-0913 Miscellaneous Budget Amendment 04 September 23, 2025 Recommended action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2024/2025 budget. Attachments: 2024 2025 Resolution Exhibit "A" Approved staffs recommendation and Resolution 2025-056, amending the Fiscal Year 2024-2025 Budget. 9.H. 25-0892 Miscellaneous Budget Amendment 05 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2024/2025 budget. Attachments: Budget Resolution Exhibit "A" Approved staffs recommendation and Resolution 2025-057, amending the Fiscal Year 2024-2025 Budget. 9.1. 25-0912 2025/2026 State/County Contract Indian River County Health Department 9.J. Recommended Action: Staff recommends the Board approve and authorize the Chairman to execute the contract. Attachments: Health Department Contract Cover Letter Health Department Contract Approved staffs recommendation 25-0910 Resolution Cancelling Taxes on a Property Purchased by the City of Fellsmere for Public Purpose Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the Resolution to cancel current and future ad valorem taxes upon the publicly owned land, and the Clerk to send a certified copy of the Resolution to the Tax Collector and Property Appraiser so that the current ad valorem taxes and future ad valorem taxes may be cancelled. Indian River County, Florida Page 5 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: Cancellation of Property Taxes Ltr.pdf Recorded Warranty Deed.pdf Resolution Cancelliing Taxes (municipality).doc Approved staffs recommendation and Resolution 2025-058, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes. 9.K. 25-0899 Award of Bid, Bid No. 2025046, I.T. Interconnectivity, Administration Bldg. B to Emergency Operations Center Recommended Action: Staff recommends the project be awarded to New Tech Construction Corp. in the amount of $491,197.00. Staff further recommends the Board approve the sample agreement and authorize the Chairman to execute said agreement after review and approval of both the agreement and required Public Construction Bond by the County Attorney as to form and legal sufficiency, and the receipt and approval of required insurance by the Risk Manager and after the Contractor has become actively registered with the Building Division. Attachments: Sample agreement Approved staffs recommendation 9.L. 25-0828 Approval of Resolution Establishing Payment Standards (Based on HUD's Fair Market Rents) for Housing Choice Voucher Program for Fiscal Year 2026 Recommended action: Staff respectfully recommends the Board of County Commissioners approve the resolution setting the Payment Standards for Fiscal Year 2026 and authorize the Chairman to execute the resolution on behalf of the Board. Attachments: Resolution - Payment Standards - FY2026 Approved staffs recommendation and Resolution 2025-059, approving payment standards for beginning Fiscal Year 2026 for the Housing Choice Voucher Program. 9.M. 25-0835 Florida Department of Health Food Pantry Memorandum of Agreement Recommended action: Staff respectfully recommends that the Board of County Commissioners approve the Memorandum of Agreement between Indian River County Community Services and Indian River County Health Department to support the continuation of food assistance services for County residents. Attachments: Florida Department of Health Food Pantry Memorandum of Agreement Approved staffs recommendation 9.N. 25-0885 Children Services Advisory Committee: De -obligation of Funding for Hibiscus Children's Center, Inc. FY 2024-2025 Recommended action: Staff respectfully recommends that the Board de -obligate funding for Hibiscus Indian River County, Florida Page 6 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Children's Center for the SafeCare program in the amount of $3,200 and move those monies into contingency funding. Attachments: Hibiscus SafeCare Contract FY2024-2025 CSAC Approved Program Funding FY 24-25 June 2024 Staff Report - CSAC Recommended Program Allocations Letter - Hibiscus Children's Center, Inc. Approved staffs recommendation 9.0. 25-0886 Children Services Advisory Committee: De -obligation of Funding for Tykes & Teens, Inc FY 2024-2025 Recommended action: Staff respectfully recommend that the Board de -obligate funding for Tykes & Teens for the Trauma Informed Care program in the amount of $33,393.70 and move those monies into contingency funding. Attachments: Tykes & Teens Trauma Informed Care Contract FY2024-2025 CSAC Approved Program Funding FY 24-25 June 2024 Staff Report - CSAC Recommended Program Allocations Tykes and Teens Letter Approved staffs recommendation 9.113. 25-0887 Indian River County Library State Aid to Libraries Grant Recommended Action: Staff respectfully recommends that the Board of County Commissioners approve the State Aid to Libraries Grant Agreement, Certification of Hours, and Annual Plan, and authorize the Chairman to sign and return the Grant Agreement and Certification of Hours to the Library Services Director for submission to the Florida Department of State Grants System. Attachments: StateAidToLibrariesGrantAgreement CertificationofHours IRC Library Annual Plan 2025-2026 Approved staffs recommendation 9.Q. 25-0881 Request from HCA Florida Lawnwood Hospital for a renewal of their Class "B" Certificate of Public Convenience and Necessity to Provide Non -Emergency Ambulance Inter -Facility Transports Originating from Indian River County Recommended Action: Staff recommends that the Board of County Commissioners approve the Class `B" Certificate Renewal to HCA Florida Lawnwood Hospital to be Indian River County, Florida Page 7 Board of County Commissioners Meeting Minutes - Final September 23, 2025 effective for a period of two (2) years from September 27, 2025 to September 26, 2027. Attachments: HCA Florida Lawnwood Application Approved staffs recommendation 9.R. 25-0897 Approval of Public Medical Transportation Letter of Agreement between Indian River County Emergency Services District and the Agency for Health Care Administration (Year Seven) Recommended Action: Staff recommends the approval and execution of the Letter of Agreement between the Indian River County Emergency Services District and the Agency for Health Care Administration. Attachments: PEMT SFY 2025-26 LOA Indian River County ALS final IGT Provider Questionnaire Year 7 SFY 2025-26 PEMT MCO Projections Approved staff's recommendation 9.S. 25-0911 First Change Order to Work Order No. 01 Schulke, Bittle & Stoddard, LLC Old Dixie Highway Drainage (Westport Drive to 131st Street) IRC -2507 Recommended action: Staff recommends approval of Change Order No. 01 authorizing the $8,725 increase to the Work Order with Schulke, Bittle, & Stoddard. The new total work order price will be $120,325. Attachments: Change Order 1 Request to Amend Letter (signed) Scope Details IRC -2507 SBS W01 20250506 Approved staffs recommendation 9.T. 25-0918 2025 Special Olympics Fall Classic License Agreement — October 4, 2025 Recommended action: Staff respectfully requests that the Board of County Commissioners approve the License Agreement with Special Olympics Inc. and authorize the Chairman to execute the agreement after review and approval by the County Attorney for legal sufficiency. Attachments: 2025 Special Olympics Fall Classic Agreement.docx Exhibit A Site Plan.pdf Exhibit B Special Olympics Itemized Fee Schedule.xlsx Special Olympics Exhibit C Parks Division Rules 12202023.docx Approved staffs recommendation Indian River County, Florida Page 8 Board of County Commissioners Meeting Minutes - Final 9.U. 25-0924 Wabasso Causeway Park FIND Grant IR -24-78 Withdrawal Recommended Action: This is presented for informational purposes only. No Action Taken or Required 9.V. 25-0925 Gifford Aquatic Center Heater/Chiller Well System September 23, 2025 Recommended action: Staff respectfully requests that the Board of County Commissioners approve the estimated additional costs necessary to complete the project, and issuance of the indicated purchase orders for the construction of a new Floridan well to a geothermal heating/chilling system at the Gifford Aquatic Center for $501,198.62 as noted above. Staff also recommends authorization for the Procurement Manager to approve increases to the purchase orders for the actual face costs associated with the permitting, public construction bond, and up to 10% in adjustments necessary to expedite the installation and completion of the project, for a total not to exceed amount of $566,318.48. ATTACHMENTS JLA - Engineering & Design Svc Quote Centerline Source Well Drilling Source Well Quote Centerline Return Well Drilling Discharge Well Quote JLA UFA Supply and Discharge Well Construction Management Services Quote Symbiont Heat Exchangers Test and Turn -Up Quote Centerline Well Pump Quote Complete Electric Well Pump Circuit and Motor Starter Quote Meeks Plumbing Source and Discharge Well Connectivity Quote Attachments: 3-4-25 JLA- Engineering and Design Svc Quote.pdf 7-19-25 Centerline Return Well Drilling Discharge Well Quote.pdf 7-19-25 Centerline Source Well Drilling Source Well Quote.pdf 7-21-25 JLA UFA Supply and Discharge Well Construction Management Services Quote.pdf 8-14-25 Symbiont Heat Exchangers Repair, Test and Turn -Up Quote.pdf 8-14-25Meeks Plumbing Source and Discharge Well Connectivity Quote.pdf 8-23-25 Sullivan -Centerline Well Pump Quote.pdf 8-25-25 Complete Electric Well Pump Circuit and Motor Starter Quote.odf Approved staffs recommendation 9.W. 25-0857 Release of Retainage and Approval of Change Order No. 1 Indian River County Shooting Range Pavement Improvements (IRC -2413) Recommended Action: Staff recommends approval of Change Order No. 1 and payment of Contractor's Application for Payment No. 2413-2 in the amount of $20,835.87 for release or retainage, contingent upon receipt of all subcontractor final lien releases. Indian River County, Florida Page 9 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: Change Order No. 1 Contractor's Application for Payment No. 2413-2 Approved staffs recommendation 9.X. 25-0856 Kimley-Horn and Associates, Inc. Work Order 21 for Wabasso Repump Station Conversion - IRCDUS Project ID 21.25.519 Recommended Action: Staff recommends that the Indian River County Board of County Commissioners approve Work Order 21 pursuant to Continuing Contract Agreement, dated May 2, 2023 to Kimley-Horn and Associates, Inc. to provide professional services for the Wabasso Repump Station Conversion project (Project ID 21.25.519) in the amount of $464,623.95 and authorize the Chair to execute the same. So long as there are no changes in the dollar amount under the amount approved, upon adequate completion of the work set forth in the work order, staff is directed to make final payments to Kimley-Horn and Associates, Inc. Attachments: Scope of Services for Wabasso Repump Station Conversion Approved staffs recommendation 9.Y. 25-0864 Amendment 1 to Agreement RFQ 2024039 Integrated Water Master Plan with HDR Engineering, Inc. for Wabasso Causeway Bridge Reuse Main Condition Assessment & Repair Design Services, IRCDUS Project ID: 31.24.509 Recommended action: Staff recommends that the Indian River County Board of County Commissioners approve Amendment 1 to Agreement RFQ 2024039 Integrated Water Master Plan with HDR Engineering, Inc. for Wabasso Causeway Bridge Reuse Main Visual Assessment, IRCDUS Project ID: 31.24.509 for an additional budget not -to -exceed $409,077.72 and authorize the Chair to execute it after review and approval by the County Attorney as to form and legal sufficiency. So long as there are no changes in the dollar amount under the agreement and upon adequate completion of the services set forth in the agreement, staff is directed to make final payment to HDR Engineering, Inc. Attachments: HDR Proposal for Amendment 1 to Agreement RFQ 2024039 Executed Agreement RFQ 2024039 IWMP with HDR (PID 00.23.547) Approved staffs recommendation 10. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10.A. 25-0940 IRC Sheriffs Office FY25 Auction Proceeds Recommended action: Review attached request Attachments: 09.17.25 Auction Proceeds Memo to Board Indian River County Sheriff Eric Flowers was not present for this item. He submitted Indian River County, Florida Page 10 Board of County Commissioners Meeting Minutes - Final September 23, 2025 a written request to use net proceeds of $88,574.30 from online auctions of surplus property and vehicles to be used to acquire new, like -kind property within the current fiscal year, pursuant to Chapter 274 of the Florida Statutes. The Chairman noted this request was customary. A motion was made by Commissioner Moss, seconded by Chairman Flescher, to approve the Sheriff's written request to use auction proceeds to purchase new and like -kind property within the current fiscal year. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 10.113. 25-0939 IRC Sheriff's Office FY25 Offender Fees Reserve Account Recommended action: Review attached request Attachments: 09.17.25 Offender Fee Memo to Board Indian River County Sheriff Eric Flowers was not present for this item. He submitted a written request to use $21,295.00 from the Fiscal Year 2025 Offender Fees Reserve account to purchase surveillance equipment, duty/tactical gear, and office/field supplies for criminal investigations within the current fiscal year, pursuant to Chapter 274 of the Florida Statutes. A motion was made by Vice Chairman Loar, seconded by Chairman Flescher, to approve the Sheriff's request to use funds from the Offender Fees Reserve account to purchase equipment and supplies. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 11. PUBLIC ITEMS The Chairman called for a recess at 9:41 a.m., and reconvened the meeting at 9:50 a.m. with all members present. PROOF OF PUBLICATION FOR THESE HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. A. PUBLIC HEARINGS 11.A.1. 25-0682 Public Hearing for Changes to Chapter 105, Indian River County Code - Purchasing Procedures (Legislative) Recommended action: Staff recommends the Chairman open the public hearing, receive comments from the public, close the public hearing, and the Board of County Commissioners vote to adopt the attached Ordinance. Indian River County, Florida Page 11 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: Draft Ordinance IRC Business Impact Estimate FINAL CHAPTER 105. PURCHASING REDLINE Procurement Manager Jennifer Hyde presented the draft Ordinance to replace Chapter 105 with a re -ordered and streamlined version. She noted the Board had approved the language amending Section 105 at their meeting on August 19, 2025. Using slides, Ms. Hyde displayed summaries of the structural changes, content changes, and removals in an effort to ensure the code contained the policy while the Procurement Manual contained the procedures for her department. The Chairman opened the public hearing. There being no comments, the Chairman closed the public hearing. The Chairman stated he approved of the changes with the exception of raising the spending limits to $100,000, which he had previously voted against. A motion was made by Commissioner Moss, seconded by Commissioner Adams, to approve staffs recommendation and adopt Ordinance 2025-013, amending the Indian River County code to repeal Chapter 105, Purchasing, in its entirety and to replace it with a new Purchasing Code that provides purchasing authority for the County Commission, County Administrator, and Procurement Manager; that requires a Procurement Manual; that establishes certain bid procedures; that mandates compliance with F.S. 287.055 when procuring professional services; that provides procedures for the purchase of real property; that requires certain vendor disclosures; that provides for a limited waiver of sovereign immunity; and that provides a preference for environmentally friendly products and services. The motion carried by the following vote: Aye: 4 - Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss Nay: 1 - Chairman Flescher 11.A.2 25-0895 Ordinance amending Chapter 400 of the Indian River County Code entitled: Chapter 400. Regulation of Contractors. Recommended Action: The Building Division recommends that after the public hearing the Board vote to approve the proposed amended ordinance. Attachments: IRC Master State & Local Contractor Scope 9 9 2025 IRC Business Impact Estimate FINAL.8.25.2025 25.9.12 Local Licensing Ordinace IRC Ch 400 Affidavit of Publication - Local Licensing Ordinance Scott McAdam, Building Official, presented recommended changes to County Ordinance Chapter 400, Regulation of Contractors. Mr. McAdam provided Indian River County, Florida Page 12 Board of County Commissioners Meeting Minutes - Final September 23, 2025 background on state legislation which mandated preemption of local occupational licensing, and cause concern for local contractors in the industry. Under the mandates, Counties would be allowed to have local license contractor categories that "substantially correspond[ed]" to a state contractor category. Mr. McAdams explained that his department worked with nearby jurisdictions and the Treasure Coast Builders Association (TCBA) to formulate regulations for local contractor licensing. The proposed solution would allow the County to create local license categories which "substantially correspond[ed]" to the state categories; this allowed local, licensed contractors to avoid obtaining a state license or new qualifier. The Chairman opened the public hearing. Deb Frasier, TCBA, supported the Building Department's recommendation which she felt would offer clarity. There being no further comments, the Chairman closed the public hearing. The Board offered praise to Mr. McAdam and staff for their work on this matter. A motion was made by Commissioner Earman, seconded by Chairman Flescher, to approve staffs recommendation and adopt Ordinance 2025-014, amending Chapter 400 of the Indian River County Code with respect to contractor categories by modifying and deleting certain definitions of skills requiring a Certificate of Competency; updating insurance requirements for state and local contractors and exempt trades; updating suspension or revocation of registration; hearing; appeal, and establishing a prerequisite for actions against a registered contractor; providing for severability; providing for codification; and providing for an effective date. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Lear, Commissioner Adams, Commissioner Earman, and Commissioner Moss 11.A.3. 25-0915 Treasure Coast Detox, LLC's Request for Special Exception Use and Site Plan Approval for a Change of Use from Adult Congregate Living Facility to Residential Treatment Center [SP -SE -24-08-30 / 94030071-96621] Recommended Action: Staff recommends that the BCC grant special exception use approval for the proposed change in use from adult congregate living facility to residential treatment center with the following conditions: 1. Prior to issuance of a new certificate of occupancy for the proposed change of use within the existing building, the applicant shall: a. Install the required 20' "Type A" landscape buffer with screening along Old Dixie Highway; and b. Construct all other improvements indicated on the project's approved site plan. Indian River County, Florida Page 13 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: Location Map Aerial Site Plan Landscape Plan Chairman Flescher introduced the parties for the proceeding as being Treasure Coast Detox, LLC (Applicant), and Indian River County. Each Commissioner, as requested by the Chairman, disclosed ex parte communications, site visits, or independent investigations. The Commissioners also affirmed that they have an open mind and can base their decisions on the evidence presented and the applicable law. The Chairman opened the public hearing, and the Deputy Clerk administered the Oath to all persons who wished to speak. Brandon Creagan, Chief Planner with Current Development, presented the Applicant's request for special exception use to and site plan approval for a change of use from an adult congregate living facility to a residential treatment center for up to 29 adults at 6410 Old Dixie Highway. The location and plans for the site, traffic circulation, stormwater retention, and landscaping were shown using slides. The presentation listed staffs conditional approval, and noted the Planning and Zoning Commission (PZC) had unanimously approved the request at their August 28, 2025, regular meeting. Commissioner Earman received confirmation from acting Planning Development and Services Director Ryan Sweeny that the facility was an inpatient facility. The following people were present on behalf of the Applicant: Brion Regan, Kosta Velis, Dr. Terri Prescott, and Jessica Olivera. Mr. Regan detailed the inpatient nature of their facility where patients stayed 10 to 14 days, and care was covered by insurance. Mr. Velis emphasized this would be a medical facility with 24/7 supervision, and was being created by the Vero Beach Recovery Center. It was intended to serve the local community who would otherwise have to leave the County to attain medical detox treatment. Dr. Prescott, who had 25 years of experience in the field, spoke of the substance abuse and mental health crises in the County, and compared the facility to a hospital setting. She stated there would not be patients roaming freely, and noted the program was structured so the community would not be at risk. Nurse Practitioner Jessica Olivera told of the need faced by patients coming into the emergency room at Cleveland Clinic because there was no other option for treatment. Gregory Potter, Principal, North County Charter School, expressed his concern for the safety of students at the adjacent elementary school. Mr. Sweeney discussed the procedures and limitation for notifying the public of this public hearing. Mr. Regan addressed the procedures in place to transport Indian River County, Florida Page 14 Board of County Commissioners Meeting Minutes - Final September 23, 2025 patients to and from the facility. Mr. Velis emphasized the difference between a medical detox program and a sober house which was not a medical facility. He noted the patients were local professionals who had private medical insurance, and pushed back against the stigmatization of substance abuse. He added that patients would be dropped off by family or Uber Health, not ambulances, and detailed the security safeguards in place. The opening was estimated to be at the beginning of 2026. The Board entered into discussion with the Applicants regarding the source of their patients, safety measures, and the length of treatment. Diana Hannett, a patient of Dr. Prescott, listed the benefits to the community in establishing the detox facility, and addressed concerns regarding crime rates, traffic, security, and monitoring. Anthony Leon, Resident, objected to the non -security. The following parents from the North County Charter School spoke out against the location of the detox center, and their fears regarding the safety of their children. They stated an understanding of the need for the facility, but urged the Board to consider an alternate location. Carla DiBenedetto Susan Aguire Connor Pickering Allie Duperry Chelsea Arts The Board addressed the concerns of the community, emphasized the security surrounding the school, and expressed the clinical nature of the center which handled privately insured patients. Lalita Janke, spoke in favor of the facility to serve an population that did not have access to medical care. Carrie Lester, CEO of Thrive IRC, expressed empathy for safety concerns, but noted the treatment center was akin to dialysis or chemotherapy. She suggested the real danger lay in untreated alcoholism and its effects. Don Wright, operator of the former assisted living facility, noted there have been people living there for more than 20 years who also overcame addiction with no problems to the surrounding community. There being no further comments, the Chairman moved to staff s final presentation. Indian River County, Florida Page 15 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Mr. Sweeney suggested having the facility's director exchange contact information with Principal Potter and the school's resource officer to better facilitate communication. County Attorney Shuler weighed -in with the standard of review, noting the Board could approve the request with conditions. The Chairman closed the public hearing. A motion was made by Vice Chairman Loar, seconded by Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss The Chairman called for a recess at 11:32 a.m., and reconvened the meeting at 11:47 a.m. with all members present. B. PUBLIC NOTICE ITEMS 12. COUNTY ADMINISTRATOR MATTERS 12.A. 25-0942 Ratification of Collective Bargaining Agreement Between Indian River County Emergency Services District and Indian River County Firefighters/Paramedics Association, Local 2201, IAFF for Battalion Chiefs Effective October 1, 2024 through September 30, 2025 Recommended action: Staff respectfully requests the Board approve ratification of the Collective Bargaining Agreement between Indian River County Emergency Services District and Indian River County Firefighters/Paramedics Association, Local 2201, IAFF for Battalion Chiefs effective October 1, 2024 through September 30, 2025 and authorize the Board Chair to sign the Agreement. Attachments: Battalion Chief CBA Effective 10/01/24-9/30/25 County Administrator John Titkanich stated the Battalion Chiefs with the International Association of Firefighters (IAFF) Local 2201 signed a tentative agreement on May 21, 2024, which was now being presented to the Board for approval. The lead negotiation team was acknowledged for their efforts in reaching this agreement. The agreement included important provisions, such as limits on grievances and arbitration for demotion or termination. It provided a four percent retroactive wage adjustment dating back to October 4, 2024. While the rank and file received a 10 percent raise last year, Battalion Chiefs received a six percent raise inline with other general employees. Additional benefits include a scheduled day off every three weeks and an honor guard incentive. The retroactive wage adjustment was estimated to cost the County $65,500. Indian River County, Florida Page 16 Board of County Commissioners Meeting Minutes - Final September 23, 2025 A motion was made by Commissioner Earman, seconded by Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 13. DEPARTMENTAL MATTERS A. Building and Facilities Services B. Community Services C. Emergency Services D. Human Resources E. Information Technology F. Natural Resources 131.1. 25-0785 Indian River County Stormwater Management Plan Recommended Action: Staff recommend the BCC approve the Indian River County Stormwater Management Plan and authorize staff to proceed with implementation phases and seek additional funding. Kylie Yanchula, Natural Resources Manager, introduced the Item noting the challenges the County faced from intense storms and coastal flooding, with two-thirds of the County in a flood zone. Proactive storm water planning was essential, while also ensuring compliance with water quality standards under the BMAP (Basin Management Action Plan). Environmental Science Associates (ESA) worked with staff to create a comprehensive stormwater management plan which identified priority areas for intervention to mitigate flooding and enhance water quality in the Indian River Lagoon. Bryan Flynn, Program Manager at ESA, presented slides with the Plan's goals and processes, stakeholder feedback, an overview of the BMAP's water quality goals, and a list of priority areas with recommendations for each. Mr. Flynn explained the grading matrix used to rank the 29 identified projects across the priority areas. The estimated cost to complete one project in each area would be $10 million, as opposed to a total of $70 million to complete all the projects. The presentation went on to detail suggested improvements to some of the highest ranking projects: 37th Street and Indian River Boulevard, 90th Avenue, Rockridge, College Lane, Fellsmere, Riviera Lakes, 4th and 8th Streets, Indian River Drive rights-of-way, Indian River Lagoon Outfalls, and County -owned ponds. Indian River County, Florida Page 17 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Commissioner Adams questioned the Fellsmere project, noting the area specified was controlled by the Fellsmere Water Control District (FWCD), not the County. The Commissioner reported that Fellsmere residents were increasingly frustrated by flooding, and she expressed disappointment that staff had not been in communication with the FWCD. Ms. Yanchula stated staff would go back and verify the maps, and follow up with Fellsmere officials. The presentation concluded with recommendations which included creating a database of assets and a maintenance schedule, retrofitting County stormwater ponds, lobbying for BMAP revisions, establishing a land acquisition fund for stormwater properties, and consideration for establishing a stormwater utility to fund the work needed. Discussion ensued among the Board. Commissioner Moss expressed concern for development close to the Lagoon. Vice Chairman Loar and County Administrator Titkanich discussed funding options including tackling the top items across five years, and possibly grants; a stormwater fee was on -hold for consideration pending upcoming legislation. Mr. Titkanich noted staff was in discussion with the Florida Department of Environmental Protection (FDEP) regarding revisions to the BMAP requirements. Commissioner Earman expressed the Plan was a good start, and he urged staff to coordinate with all of the County's Water Management Districts. A motion was made by Commissioner Earman, seconded by Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss G. Office of Management and Budget H. Parks, Recreation, and Conservation 13.H.1. 25-0921 Environmental Lands Acquisition Status Update Regarding a Purchase Contract — Durrance Place Recommended Action: This is presented for information purposes only. Attachments: Durrance Place Assessment.pdf Palm Bay Joan LLC Indian River Countv.pdf [Clerk Note: Presentation and discussion for this Item was combined with Item 13.H.2.] Director of Parks, Recreation, and Conservation Beth Powell began the Indian River County, Florida Page 18 Board of County Commissioners Meeting Minutes - Final September 23, 2025 informational presentation with background information regarding the Environmental Land Bond Referendum. The Environmental Land Acquisition Panel (ELAP), which reviewed and ranked properties on the basis of restoration opportunities and recreational options, per the Board's approval. The Durrance Place and Hale Grove adjacent parcels were Tier 1 ranked properties, and would be up for consideration at the October 7, 2025, BCC meeting. Assistant Director of Parks, Recreation, and Conservation Wendy Swindell began her presentation with the Hale Grove parcel located east of US Highway 1, north of the Wabasso Causeway. The four -parcel site consisted of 21.89 acres and had a price of $2.54 million, based on appraisals. The Durrance Place was an adjacent two -parcel property measuring 11.74 acres with a price tag of $1.26 million. Ms. Swindell then discussed the restoration and recreation opportunities: restoration of herbaceous saltmarsh, water quality improvement, protection for the Indian River Lagoon, nature trails, and a possible kayak launch. Ms. Swindell clarified there would be a 30 -day due diligence period after the October 7, 2025, public hearing, and that the presentation reflected the latest negotiations. No Action Taken or Required 13.1-1.2. 25-0922 Environmental Lands Acquisition Status Update Regarding a Purchase Contract — Hale Grove Properties Recommended action: This is presented for informational purposes only. Attachments: HALE INDIAN RIVER COUNTY 082625.pdf Hale Grove Assessment.pdf [Clerk Note: See Item 13.8.1. for discussion] No Action Taken or Required I. Planning and Development Services The Chairman called for a recess at 12:58 p.m., and reconvened the meeting at 1:06 p.m. with all members present. J. Public Works 13.J.1. 25-0865 Adoption of the Repetitive Loss Area Analysis (RLAA) to fulfill the Community Rating (CRS) Program requirements Recommended Action: Staff recommend that the Board of County Commissioners adopt the Repetitive Loss Area Analysis (RLAA) to fulfill the Community Rating (CRS) Program requirements. Indian River County, Florida Page 19 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: 501 RLAA Final Report Public Works Director Addie Javed introduced the item before turning it over to Denise Boehning, Certified Public Floodplain Manager with Coastal Waterways Design and Engineering. Ms. Bochning informed the Board that the County was part of the Community Rating System (CRS) where communities that adopted and enforced higher standards for floodplain management could earn discounts for residents' flood insurance premiums. The County was currently a Class 5 community which earned a 25 percent discount on insurance rates. Part of the rating system involved tracking and addressing Repetitive Loss (RL) properties. Because the County had more than 50 RL properties, a Repetitive Loss Area Analysis (RLAA) report was required. The report contained research on the properties and recommended site-specific mitigation solutions. The full report was included as part of staffs memo, dated September 4, 2025. Under discussion, Commissioner Moss received information regarding the overlap between RLAA properties and ones needing a septic to sewer conversion. The Commissioner also entered into discussion with staff regarding best management practices to avoid having new higher -elevated properties flood older lower -elevated properties. A motion was made by Commissioner Adams, seconded by Commissioner Moss, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss K. Sandridge Golf Club L. Utilities Services 14. COUNTY ATTORNEY MATTERS 14.A. 25-0879 Various Committees Vacancies Appointments Recommended Action: The County Attorney recommends that the Board review the applicants' applications and determine which applicant to appoint to fill the vacant positions on the respective Committees. Indian River County, Florida Page 20 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Attachments: Application - DeVosSteve (aac) Resume - DeVosSteve Application - FoitikJacob (aac) Resume - FoitikJacob Application - RoonevJasonP (aac) Resume - RoonevJasonP Resume - JankeLalita Application - JankeLalitaA (csac) Application - BechtoldColbv (bspac) Resume - BechtoldColbv Application - GoldenPaul (bspac) Resume - GoldenPaul Application - HarrisRichardL (bspac ) Resume - HarrisRichardL-CV.Pdf Recommendation Letter - Richard Harris Jr Application - NquvenHieuT (bspac) Resume - NquvenHieuT Application - SteelFrederickD (bspac) Resume - SteelFrederickD Application - TurnerPeter (bspac) Resume - TurnerPeter Application - LongDeborah (csac) Resume - LongDeborah Application - McDanielsWendv (csac) Resume - McDanielsWendv Application - Mille Beth (csac) Resume - MillerBeth Application - SambergLyndsey (csac) Resume - SambergLvndsev Application - TooleCarynM (csac) Resume - TooleCarynM Application - TroutmanStephanieM (csac) Resume - TroutmanStephanie Application - LaneAmanda (cdbq) Application - Robe rtsChristopherT (cbdq) Resume - Robe rtsChristoperT Application - WeberAngela (cdbq) Application - TerrellLindaS (cdbq) Indian River County, Florida Page 21 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Application - ShorWason (cbaa) Resume - ShortJason Application - TopalStevenP (cbaa) Application - CaseltineHeleneM (edc) Resume -CaseltineHeleneM Application - DeVosSteve (edc) Application - DillardEdwardL (edc) Resume - DillardEdwardL Application - FoitikJacob (edc) Application - Jankel-alitaA (edc) Application - LaramieKvleC (edc) Resume - LaramieKvleC Application - SteelFrederickD (edc) County Attorney Jennifer Shuler opened the Item and suggested going committee -by -committee with separate votes for each. AGRICULTURE ADVISORY COMMITTEE - 2 -year term Vacancies Agricultural Industry Representative Farm Bureau Representative Applicants Steve Devos Jacob Fojtik Jason P. Rooney Commissioner Adams nominated Steve Devos and Jacob Fojtik, respectively. A motion was made by Commissioner Adams, seconded by Chairman Flescher, to approve Steve Devos as Agricultural Industry Representative, and Jacob Fojtik as Farm Bureau Representative on the Agriculture Advisory Committee. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Lear, Commissioner Adams, Commissioner Earman, and Commissioner Moss BEACH & SHORES PRESERVATION ADVISORY COMMITTEE - 2 -year term Vacancy BCC Appointee Applicants Indian River County, Florida Page 22 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Colby Bechtold Paul Golden Richard L. Harris, Jr. Hieu T. Nguyen Frederick D. Steel Peter Turner Commissioner Earman nominated Richard L. Harris. A motion was made by Commissioner Earman, seconded by Commissioner Moss, to approve Richard L. Harris as the BCC Appointee for the Beach and Shores Preservation Advisory Committee. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss CHILDREN SERVICES ADVISORY COMMITTEE: 4 -year term Vacancy Member At Large Applicants Lalita Jannke Deborah Taylor Long (currently a member of CSAC Grants) Wendy D. McDaniel Beth Miller Lyndsey Samberg Caryn Toole (currently a member of CSAC Grants) Stephanie Troutman Commissioner Adams nominated Lyndsey Samberg. A motion was made by Commissioner Adams, seconded by Commissioner Earman, to approve Lyndsey Samberg as the Member At Large for the Children Services Advisory Committee. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN ADVISORY TASK FORCE - 4 -year term Vacancies Citizen of Indian River County - low to moderate income level (two vacancies). [per Indian River County, Florida Page 23 Board of County Commissioners Meeting Minutes - Final September 23, 2025 the Federal Guidelines, the income ranges from $52,100 up to $93,290 depending on household size]. Applicants Amanda Lane Christopher T. Roberts Linda S. Terrell Angela Weber Commissioner Moss nominated Amanda Lane and Christopher T. Roberts. A motion was made by Commissioner Moss, seconded by Commissioner Adams, to approve Amanda Lane and Christopher T. Roberts as the Citizens of Indian River County for the Community Development Block Grant Citizen Advisory Task Force. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS - 3 -year term Vacancies Engineer Applicants Jason W. Short Steven P. Topal Attorney Shuler noted there was an opening for an Architect, but there were no applicants for that position. Vice Chairman Loar nominated Jason W. Short for the position of Engineer. A motion was made by Vice Chairman Loar, seconded by Commissioner Earman, to approve Jason W. Short for the position of Engineer on the Construction Board of Adjustment and Appeals. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss ECONOMIC DEVELOPMENT COUNCIL (EDC) - 4 -year term Vacancies Local Agricultural Industry Representative Indian River County, Florida Page 24 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Applicants Helene M. Caseltine Steve Devos Edward L. Dillard Jacob Fojtik Lalita Janke Kyle C. Laramie Frederick D. Steel Chairman Flescher nominated Jacob Fojtik for the position. Commissioner Earman and Attorney Shuler discussed the lack of a standing rule regarding any person serving on two Committees. Commissioner Adams noted the EDC did not meet very often and it could use a person with agricultural experience to contribute to an ongoing Economic Development Study. A motion was made by Commissioner Earman, seconded by Commissioner Adams, to approve Jacob Fojtik as the Local Agricultural Industry Representative on the Economic Development Council. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss ECONOMIC DEVELOPMENT COUNCIL (EDC) - 4 -year term Vacancies Member At Large Applicants Helene M. Caseltine Steve Devos Edward L. Dillard Jacob Fojtik Lalita Janke Kyle C. Laramie Frederick D. Steel Commissioner Adams nominated Steve Devos. A motion was made by Commissioner Adams, seconded by Commissioner Moss, to approve Steve Devos as the Member At Large on the Economic Development Council. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 14.B. 25-0898 Authorization to Proceed with Foreclosures on Code Enforcement Cases 2017070106 (Anderson) and 2018030112 (Anderson) Indian River County, Florida Page 25 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Recommended Action: Staff recommends the Board authorize staff to move forward with outside counsel in the filing of foreclosure on the above named code enforcement cases. ATTACHMENTS 1. Orders Imposing Fine for both Anderson cases 2. Deed for Anderson property Attachments: Order Imposing Fine pg. 1 Recorded Order Imposing Fine pg. 1 property deed County Attorney Susan Prado began her presentation by informing the Board that the two foreclosure cases were for the same property located at 351 12th Street SW; both cases had been approved for foreclosure by the Code Enforcement Board (CEB). Starting with case 2017070106, Attorney Prado reviewed the past trash, junk, and debris violations going back to 2017. At the August 27, 2018 CEB compliance hearing, it was found the violations had not been cleared, and a $100 -a -day fine was imposed. Photos showed the property was still not in compliance as of September 2025. Since the property was not homesteaded, the County was able to begin foreclosure proceedings. The property owner was noticed of this Item on the BCC agenda, but was not present. A motion was made by Commissioner Adams, seconded by Commissioner Earman, to file foreclosure on Code Enforcement case 2017070106 (Anderson). The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss The second case on the property was started in 2018 under case 2018030112 for violations regarding a swimming pool built without a permit and a swimming pool maintenance violation. Attorney Prado informed the Board the CEB (Code Enforcement Board) had conducted a compliance hearing on September 24, 2018, and found the property was still in violation; a $100 -a -day fine was imposed. Updated aerial photos demonstrated the property had not been brought into compliance. Attorney Prado referred to Code Enforcement staff for an estimate of the accrued fines. Commissioner Adams questioned why it had taken so long to enforce penalties for the non-compliance given there had been no communication from the property owner. County Administrator John Titkanich stated he had been informed the County had been disinclined to pursue foreclosures in the past, and that he wanted to work with Code Enforcement to come up with a policy to resolve such matters. Patrick Indian River County, Florida Page 26 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Murphy, Chief of Long Range Planning, stated the existing policy was to work with homeowners to bring their property into compliance. He stated he would look into older cases such as these and would take action, especially in consideration of the community. A motion was made by Commissioner Adams, seconded by Chairman Flescher, to file foreclosure on Code Enforcement case 2018030112 (Anderson). The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 14.C. 25-0909 Lease Termination for 8865 91st Avenue, Vero Beach, FL Recommended Action: Staff recommends the Board approve the Agreement to Terminate the Lease Agreement and authorize the Chairman to execute same. Attachments: 2025 -Signed Agreement to Terminate Lease.odf Notice of Code Violation.pdf Original and Amended Lease Agreements.odf Deputy County Attorney Susan Prado brought before the Board an Agreement to Terminate Lease agreement for the property at 8865 91st Avenue, and asked if the Board wanted to modify the agreement by adding a penalty for any additional code enforcement violations. The property was purchased by the County for right-of-way, and was being leased -back to the former owner. The agreement required the property to be vacated by June 1, 2026. The property's tenant, Gina Hower, appeared before the Board and asked to be allowed to stay, as she was finding it difficult to obtain affordable housing and had a daughter with health issues. Attorney Prado received confirmation from Ms. Hower that she had signed the Agreement to terminate the lease. Vice Chairman Loar noted that Ms. Hower had received a six month extension. A motion was made by Vice Chairman Loar, seconded by Commissioner Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 14.13. 25-0928 Purchase of Property for Animal Control / Emergency Services Recommended Action: County staff recommends that the Board approve the purchase agreement for the property located at 6580 69th Street, Vero Beach, direct staff to perform all due diligence tasks and proceed to closing as soon as possible, and authorize the Chairman to execute all closing documents. Attachments: Commercial Contract Assistant County Attorney Chris Hicks informed the Board of the rationale for the Indian River County, Florida Page 27 Board of County Commissioners Meeting Minutes - Final September 23, 2025 recommended purchase of the property located at 6580 69th Street. He relayed that the County's Animal Control division was facing a crisis because of a lack of space at the County's animal shelter which was run in partnership with the Humane Society. Emergency Services, which oversees Animal Control, was concerned the lack of services would pose a health and safety risk for the community. The location was the site of a former veterinary clinic, so most of the existing facilities could be used with minimal investment. Additionally, the property was large enough to also be used for Emergency Services in the future. Chairman Flescher pointed out the area was being expanded and would probably need a new firestation in the future. Chief Johnson described the purchase as a great opportunity to ensure the safety of the community. Joan Carlson Radabaugh, previous director of the Humane Society, agreed there was a need for this facility in the County. She advocated for providing community services such as spay/neuter, and vaccines for low income people rather that just housing animals. Ms. Radabaugh also discussed the need for collaboration between County government and animal welfare agencies. She was open to volunteering to help staff the new facility A motion was made by Commissioner Adams, seconded by Vice Chairman Loar, to approve staff's recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss 15. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Deryl Loar, Vice Chairman C. Commissioner Susan Adams 15.C.1. 25-0934 Unmaintained County Roads Recommended action: I respectfully request a discussion regarding unmaintained County roads. Attachments: Commissioners Memo Commissioner Adams requested a discussion of unmaintained public roads in the County. She asked staff to compile a list of all unmaintained roads with notes regarding ones that needed grading versus ones that needed materials or infrastructure. The Commissioner reported a large volume of complaints about the unpaved roads, and wanted to put together a plan to address the complaints in a phased approach in time for next year's budget planning. Indian River County, Florida Page 28 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Public Works Director Addie Javet, agreed there was a need for a plan that would tackle improvements in phases. He discussed the cost of roads, and the fact that many of those unpaved roads did not meet County standards. There was the additional concern for managing stormwater runoff. Commissioner Adams clarified she was not asking for paving any of the roads given the cost. Assistant Public Works Director Danny Ooley agreed a master list of roads could be put together, but cautioned that the roads were not being maintained now because they were not up to standard; materials could not just be added to a sand road. He elaborated on the process which involved staking, grading, adding stabilizer, and possibly installing new drainage. The Board discussed the need for a long-range plan for road improvement. County Administrator John Titkanich entered into discussion with Mr. Ooley to create an inventory and assessment of roads, then use constraints and opportunities to create priorities. He added that a pavement condition index existed and could be built upon to provide the requested information. Agreement was reached for a December 2025 deadline for the list, followed by a presentation to the Board in January 2026. Vice Chairman Loar discussed the best way to triage the work needed. Mr. Ooley listed the top three roads needing improvement, and reiterated that the unmaintained roads needed to be brought up to standard before being added to grader routes. Mr. Ooley stated he had not heard complaints from the school board regarding bus routes. Mr. Titkanich suggested overlaying school bus routes with roads needing improvement. Consensus was reached to start the process by directing staff to compile a list of unmaintained roads, and prioritize improvements. Staff would return before the Board in January 2026. Consensus reached D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 16. SPECIAL DISTRICTS AND BOARDS The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. Indian River County, Florida Page 29 Board of County Commissioners Meeting Minutes - Final September 23, 2025 A. Emergency Services District B. Solid Waste Disposal District 16.6.1. 25-0919 Approval of FY 2026 Annual Adjustment Requests by Atlas Organics, Indian River Sustainability Center, and Bulk Express Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the calculated Consumer Price Index of 1.402% CPI allowance for Atlas Organics Indian River, LLC, a 2.12% CPI allowance for Indian River Sustainability Center, LLC, and approve staff recommendation to provide a one-year extension and a 3% CPI allowance to Bulk Express Transport, Inc, and authorize the County Administrator or his designee to send a letter of approval to these companies. Attachments: Atlas Organics CPI 2026 Request IRSC CPI 2026 Request Bulk Express CPI 2026 Request Managing Director of the Solid Waste Disposal District Himanshu Mehta brought the three vendor contracts before the Board for approval of annual CPI (Consumer Price Index) increases included in their respective contracts. A motion was made by Commissioner Adams, seconded by Commissioner Earman, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman. and Commissioner Moss 16.6.2. 25-0930 Approval of the Operation and Maintenance of Indian River County Landfill Agreement with Republic Services of Florida (Bid No. 2025028) Recommended Action: Staff recommends that its Board approve the following: a) Approve the attached agreement with Republic Services of Florida, Limited Partnership for the Operation and Maintenance of the Indian River County Landfill for an annual total in the amount of $5,591,681.08. b) Approve and authorize the Chairman to execute the agreement, as presented, pending receipt and approval of the required bonds and insurance. Attachments: Indian River County Landfill Operating Agreement.docx Managing Director of the Solid Waste Disposal District Himanshu Mehta brought forth renewal of the contract with Republic Services for the operation and maintenance of the County's landfill. Mr. Mehta advised the new agreement included an extension of the termination time requirements, and revisions to the estimated tonnage of construction and demolition debris. A motion was made by Commissioner Adams, seconded by Chairman Indian River County, Florida Page 30 Board of County Commissioners Meeting Minutes - Final September 23, 2025 Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman Loar, Commissioner Adams, Commissioner Earman, and Commissioner Moss C. Environmental Control Board 17. PUBLIC COMMENT: NON -AGENDA -RELATED MATTERS 18. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 2:26 p.m. Indian River County, Florida Page 31 Board of County Commissioners Meeting Minutes - Final Septemeber 23, 2025 ATTEST: Ryan L. Butler Clerk of Circuit Court and Comptroller �� _ �� • Deputy BCC/RW/2025 Minutes Deryl Loar, Chairman p.MISsj` •o� Approved: December 9, 2025 Indian River County Florida Page 32