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HomeMy WebLinkAbout2026-IG013p���vrR co G z 2' INTERGENERATIONAL , * 1ND1 A.N ATLEA 60W., "ZoR,ur� RECREATION CENTER RLQ E�AIION CENTER E V E N T V E N U E 1590 9th Street SW, Vero Beach, FL 32962 (772)226-1780 ie�a indianriver.Lov RESERVATION AGREEMENT Name ol'Grorrp: Indian River Club Contact l'erson(s): Angela Biggs Enrail: communications@indianriverclub.com :flailing Aeldress: 800 Carolina Circle Phone 772-208-0608 Vero Beach, FL 32962 =M anbC r 772-770-0757 ext. 117 Datefsi of Monday, April 13, 2026 Event Time: 2:00 PM - 4:00 PM Reservation. - Load In 4/13/2026 1:30 PM - 2PM Load Out 4/13/2026 n/a Datc;Tinre: Date/Time: Reservation Area(s): 112 A& 112 B Brief Annual Meeting Descr717hUn o�Ererrt.• F_stimated # of 176 Par•lic•ipants: Sia • Use Oniv Reference , Exhibit B: FACILITY / PROPERTY Reservation of: RESERVATION FEE: Room 112 A @ $85.00 per hour for 2 hours 30 minutes $212.50 Room 112 B s� $85.00 per hour for 2 hours 30 minutes $212.50 AMENITIES / OTHER Reservation of: FEE:10 tables included in reservation Included 116 chairs @ $0.75 each (60 chairs included in reservation) $87.00 Crestron Media Wall, 112 A $150.00, 1 Podium Included Event Setup & Breakdown Fee $200.00 0% SALES TAX: Reservation Agreement Sub -Total: $862.00 *RESERVATION *Required to Reseri a Room/Area and due upon Agreement signing. S215.50 DEPOSIT (25%): Eivnis hooked for less than 45 dais require pavmerrt in full in the join: of cash or credit card. - *DAMAGE DEPOSIT: *Full}' refundable with no additional charges aril no damage. n1a or HDA f TOTAL DUE: j Reservation Agreement GRAND TOTAL: $862.00 March 14, 2026 Applicant Initials -A ly)i3 bitergenerational Center Reservation Agreement Page 1 of 6 tl►''-k C' * * RESERVATION AGREEMENT INTER �ENLx:�ii NAL �OIt1Dj RECRYA-i-WciF `7[FR INTERGENERATIONAL RECREATION CENTER DAMAGE DEPOSIT To ensure that your Damage Deposit is returned, the following requirements must be met. ❖ Removal of ALL party decorations from facility ❖ Removal of ALL personal property from the facility at the end of your event ❖ Place trash/debris in trash bins provided by staff ❖ Do not incur any damage to room, furnishings or equipment in any room or area rented or belonging to Indian River County. Please note that failure to comply with any of these policies will result in the loss of your Damage Deposit. Occupying the building in excess of the times stated on the permit application will result in a charge of the hourly rate for the additional time or the loss or your deposit, whichever is greater. ****If it is determined that the deposit is to be refunded, it is not applied towards the Reservation fee. The deposit is mailed back to the Applicant within thirty (30) business days following the Event (unless your deposit was paid by check in which case the money will be sent to the person listed on the check). **** RESERVATION AGREEMENT TERMS 1. No room shall be considered "reserved" until a signed Agreement and 25% deposit are received. 2. A Damage Deposit will be required for some Reservations. The final payment, along with the damage deposit (if required) is due forty-five (30) prior to the Reservation. Reservations within the thirty (30) days will require full payment of all charges at Agreement signing. 3. No Agreement shall be valid unless it is signed by the designated Indian River County Parks, Recreation and Conservation Department approved staff member. 4. Agreements for groups composed of minors will be issued only to adults who accept responsibility for them and will supervise them throughout the period covered. 5. No tickets, for any event, shall be sold at the door and no admission charges shall be made except as authorized by the Agreement. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the iG Center or because of law enforcement, sanitation, traffic control or due to other public safety issues. 6. Renter shall maintain the area rented in a safe, clean, and attractive condition and at the end of the event, the area shall be in substantially same condition as it was at the beginning of the event. 7. Renter shall not exceed the posted occupancy of the rented area. 8. C_ookine indoors is strictly prohibited. 9. Renter shall not make any alterations or improvements to the rented area, or any portion of the Intergenerational Recreation Center. This includes moving, and removing, chairs, tables, and any other equipment to any other area of the Intergenerational Center without approval of the Center staff. 10. Renter shall remove all decorations at the end of the event. Applicant Initials Intergenerational Center Reservation Agreement Page 2 of 6 * : RESERVATION AGREEMENT I�'1'l:RG VER 00 NFR IIONAI, OR1�A RF [:RbT'T v tkt.NlV E 11. Renter agrees to accept premises "as is" and acknowledges responsibility of conduct of each member attending the group's activity. Applicant conducts all events at their own risk; each member has the status of "permittee". 12. Agreements are non -transferable. 13. A 30 -day notice must be given to reschedule or cancel, in order to receive a refund on the reservation deposit. If cancellation notice is not given before the 30 -day period, the reservation deposit will be forfeited. For all events booked within 30 days, or less, the 25% reservation deposit will become non-refundable. 14. Damage deposit payment must be paid in the form of cash or check (with appropriate ID). Credit cards are accepted for payment of the Damage Deposit and may be used to pay the facility Reservation fee. Indian River County accepts VISA. MasterCard and Discover as forms of credit card payment. 15. The serving and consumption of alcoholic beverages is strictly prohibited under this Reservation Agreement/Agreement and grounds for dismissal of the event including the loss of your Damage Deposit. 16. There shall be no gambling on the premises. 17. Undisclosed or unpermitted activities or hours shall void this Agreement. The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. 18. The Darna a Deposit will be refunded upon staff's review of the condition of the rented area and will not be applied to the final balance of the Reservation. The Damage Dellosit refund will be issued to the Renter, unless the Damage Deposit was paid liv check, in which case the check will be issued and mailed to the person who issued the check. The check will be mailed within thiril (301 business days 19. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs, and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. 20. Applicant acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. 21. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to by Applicant. 22. Any notice, request, instruction, demand, consent, or other communication required or permitted to be given under this Reservation Agreement shall be in writing and shall be given in writing and delivered by email to: gvergarana,indianriver. gov 23. Applicant acknowledges receipt of and agrees to comply with the 1G's Rules and Regulations which are attached hereto as Exhibit C and incorporated by reference. 24. Animals will not be permitted onto the iG Center property during an event unless they are considered a Service Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as "any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition." C.F.R. § 35.104 and § 36.104 (2010). This paragraph does not apply to organizations hosting animal events (dog shows/horse shows). Indian River County Code of Ordinances also states: "Dogs Applicant Initials - Infergenerational Center Reservation Agreement Page 3 of 6 /aR�`FKc 1* * DIAN RIVER COUNTY RESERVATION AGREEMENT 1�1] R6F NLRf1'F}().NAL. RECREATION (J-.N'1+.R prohibited? No dogs are allowed in any park or recreational facility unless specifically posted as allowable by the department. (205.3 paragraph 22). The Promoter/Organization/Renter is wholly responsible for any incidents that occur during the event that involve non -service animals that were allowed on the property during their event. 25. County and Applicant retain all television, film, recording and licensing Lights as to any Event that takes place in or on the Premises, provided such is permitted within the Artist Agreement. County will coordinate such recordings with Applicant's marketing representative. In the event of artist recording restrictions, Applicant shall request the right to allow the County to take generic production and still photographs of the Event. Applicant Initials AP -6? Intergenerational Center Reservation Agreement Page 4 of 0 r lf;.. .,n•/ IN111AN RIVER COUNTI * RESERVATION AGREEMENT ,N.C,,R(;hNLRAT] ONAF TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the undersigned participant, freely agree to and make the following contractual representations and agreements. I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for any damage or injury that may occur as a result of my and/or my group's use of the Intergenerational Recreation Center identified herein during the time period I and/or my group are using same and further agree to release, waive, discharge, and covenant not to sue Indian River County, its officers, agents, employees, and volunteers (all for the purposes herein referred to as "Releases") from any and all liability or claims that may be sustained by me or a third party directly or indirectly in connection with, or arising out of, the use of the Intergenerational Recreation Center as described herein, except if caused in whole or in part by the negligence of Indian River County or the Releases. I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses, and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational Recreation Center as described herein. I agree that I have read this form, fully understand its terms, and understand that I, or anyone who may claim to have rights on my behalf, have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this Agreement is held to be invalid, the balance notwithstanding shall continue in full legal force and effect. This acceptance is on behalf of all people in the group with me. If the rules are violated this permit may be revoked and future permission may be refused. Permit holder is responsible for the conduct of all people in the group. I agree that I am at least 21 years of age and will be present during the period stated on this permit. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement. Applicant Printed Name: A iq.AS Applicant Signature: _._. Date: (• Z 'Z Io (IZ-2 ZS Gustavo Vergara. Opetations & Programs Assistant Director Date Applicant Lfitials bitergenerational Center Reservation Agreement Page 5 of 6 a * RESERVATION AGREEMENT Exhibit A- Intergenerational Center 01ITI]MR IN. AN Wtl 1\TER( ENERAT1t)\AI., RECREATION CENTER fi V E N T V E N V 6 Applicant Initials �c l``i 3 Intergenerational Center Reservatiofi Agreement Page 6 of 6