HomeMy WebLinkAbout2026-033A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
WORK ORDER NUMBER 2023051-6
SECTOR 4 HURRICANES IAN AND NICOLE
POST -CONSTRUCTION MONITORING YEAR 1
This Work Order Number 2023051-6 is entered into as of this 24th day of
February , 2026 pursuant to that certain Engineering and Biological Support
Services Contract for Sector 4 Agreement for Professional Services entered into as of
August 29, 2023 ("Agreement"), by and between Indian River County, a political
subdivision of the State of Florida ("COUNTY") and Coastal Technology Corporation,
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT
Coastal Technology Corporation
By:
Charles T. Fontaine III
Title: vice President
Date: 2/26/2026
BOARD OF COUNTY COMMISSJ,P i&i�s ;3�,
OF INDIAN RIVER CO JJ F
ulm
By. Deryl L
oar, Chairman
Attest: Ryan L. Butler, Clerk of Court"ri�';'
Comptroller
1111
(Seal) Deputy CJ1 rk
Apro
By:
y"
bhn Titk&nich, Jr., County Administrator
Approved as to form and legal sufficiency:
BY:J
fifer .Shuler, County Attorney
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Indian River County Work Order Number — 2023051-6
Sector 4 Dune Restoration Project — Year 1 Monitoring Exhibit 1 — Scope of Work
Exhibit 1 - Scope of Work
Sector 4 Dune Restoration Project
Post -Construction Monitoring—Year 1
Introduction: In March 2025, Indian River County (COUNTY) completed the Sector 4 Dune
Restoration (Project) consistent with the "Indian River County Beach Preservation Plan Update",
adopted by the COUNTY in June 2020. The Project limits extend from Florida Department of
Environmental Protection (FDEP) Reference Monument R-55 (about 3/4 mile south of the Turtle Trail
Beach Access) to just south of R-70 (near Mariner Beach Lane north of the County's Tracking Station
Beachfront Park). The FDEP and U.S. Army Corps of Engineers (USACE) permits include conditions
that require the COUNTY (as PERMITTEE) to perform annual monitoring of the project area starting
the year following construction —as identified in the U.S. Fish and Wildlife Service (USFWS) "Revised
Statewide Programmatic Biological Opinion" (SPBO) dated March 13, 2015. This Work Order is to
provide for Year 1 post -construction physical and biological monitoring services in support of the
Project as required by the FDEP and USACE permits. The work under this Work Order is proposed to
be performed by Coastal Technology Corporation (COASTAL TECH) with environmental support
services by Ecological Associates, Inc. (EAI) - as described below:
Task 1 — Survey & Report: As required by FDEP Specific Condition 28 and the FDEP approved
Physical Monitoring Plan dated October 12, 2023:
• The COUNTY will provide the Post -Construction beach profile survey following the
completion of the construction of the Project and the 2026 summer survey data.
• COASTAL TECH will:
o review the 2025 Post -Construction and 2026 summer beach profile survey for
compliance with the Physical Monitoring Plan;
o conduct an analysis of the following:
■ patterns, trends, or changes between annual surveys and for cumulative
changes overtime,
■ the erosion and accretion volumetric change rates and shoreline changes
between the pre- and post -construction survey, with assessment of the
volume of fill remaining within the Project area, and
■ adjustment of the beach fill via alongshore and cross- shore fill movement —
including outside of the Project fill area.
o prepare an "Engineering Report" summarizing results of the analysis, and
o submit the Engineering Report to FDEP upon COUNTY review and approval.
Page 1 of 3
January 27, 2026
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Indian River County Work Order Number — 2023051-6
Sector 4 Dune Restoration Project — Year 1 Monitoring Exhibit 1 — Scope of Work
Task 2 — Sea Turtle Monitoring: Per FDEP Specific Conditions 14 and 16 and SPBO "Measure" Al 1
and A13, COASTAL TECH will subcontract with EAI to perform Task 3 monitoring for potential
impacts to nesting sea turtles. COASTAL TECH will oversee the scope of work proposed by EAI and
provide the necessary administrative coordination to the COUNTY. To monitor nesting sea turtles,
beginning on March 1, 2026, EAI will:
• conduct daily morning sea turtle nesting surveys (either on foot or using ATVs) of the Project
Area and a Reference Area (a nearby beach with similar characteristics that is outside of the
influence of the Project) - within 30 minutes of sunrise through November 11, 2026, or until
15 days without a crawl in the Project or Reference Areas, whichever is earlier;
• request a waiver from the USFWS and FWC to discontinue daily sea turtle monitoring if there
is a fifteen -day period where no crawls are documented in the Project or Reference Areas; if
USFWS and FWC permission is granted, EAI will then perform surveys three days per week to
monitor marked nests;
interpret emergences (turtle crawls) apparent from the previous night to determine which
species of turtle came ashore and whether it nested;
denote for each apparent crawl:
o the approximate geographic location (sub -meter GPS coordinates),
o as being above or below the previous high tide line,
o whether nesting or and non -nesting emergences (false crawls) - with each false
crawl assigned to one of the following categories denoting the stage at which the
nesting attempt was abandoned: no digging, abandoned body pit, or abandoned egg
cavity, and
o any obstacles encountered by turtles during their crawls;
document (using FWC's electronic Marine Turtle Hatchling Disorientation Incident Report
Form) any observed evidence of hatchling misorientation or disorientation from either
marked or unmarked nests — including, as based on track evaluations, an estimate of the
number of hatchlings disoriented and observable light sources potentially responsible for
the disorientation identified —with documentation forwarded by email to COASTAL TECH and
the COUNTY so appropriate remedial action may be taken by the COUNTY;
respond to the stranding of sick, injured, and dead sea turtles within the survey area by:
o examining the animals, and if alive, transporting the animals to state approved care
facilities, and
o completing and submitting a standard Sea Turtle Stranding and Salvage data form to
FWC in accordance with established FWC guidelines;
mark (using a series of stakes and surveyor's tape) a representative sample of nests in the
Project and Reference Areas for determination of nest fate and reproductive success (not to
exceed 750 nests total) via:
o monitoring throughout the nest incubation period to determine nest fate (e.g.,
hatched, washed out, depredated, vandalized, etc.). After an appropriate incubation
period, and
o excavation of the nest in accordance with the FWC Handbook, to determine
reproductive success as hatching and emerging.
prepare a Nesting Season Summary Report summarizing methods, numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests, and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations —with an
Excel spreadsheet summarizing all nesting activity and reproductive success within the
Project and Reference Areas; and
Page 2 of 3
January 27, 2026
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Indian River County Work Order Number — 2023051-6
Sector 4 Dune Restoration Project — Year 1 Monitoring Exhibit 1 — Scope of Work
• submit the Nesting Season Summary Report to FWC — following COASTAL TECH and
COUNTY acceptance of the Report.
To monitor potential escarpments that may affect nesting sea turtles - beginning within 30 days prior
to March 1, 2026 through October 31, 2026 — EAI will perform scarp surveys in accordance with
permit requirements on a weekly basis within the Project Area. EAI will:
• document for each observed scarp:
o the location (sub -meter GPS coordinates and relative to R -monuments), of both the
northern and southern terminus of each observed scarp,
o average scarp height— assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and
4 feet or higher),
• prepare a tabular and/or graphic format report summarizing the location, approximate
length, height category, maximum height, and percentage of beach with scarps
• notify COASTAL TECH and the COUNTY of any persistent scarps based on permit definition
within the Project Area that may interfere with sea turtle nesting.
COASTAL TECH in coordination with the COUNTY will notify FWC of the presence of scarps as
required by the permits. The COUNTY will provide for any FWC required remediation measures.
General
The total lump sum cost to perform the proposed work described herein for Work Order 2023051-6
is $264,179.01. Please refer to the Exhibit 1, attached to this proposal, for a summary of the costs
and labor hours of each Task. COASTAL TECH will proceed with the tasks upon receipt of a signed
work order from Indian River COUNTY (unless stated otherwise in the schedule). It is noted that some
aspects of this Work Order are dependent upon outside party performance and are outside the
control of COASTAL TECH and the COUNTY. As such, schedule included herein is provided as an
estimate. We will confer with the COUNTY in the event that deviations from the scope, schedule, or
budget arise due to unforeseen issues or circumstances.
Page 3 of 3
January 27, 2026
Indian River County
Sector 4 Dune Restoration Project
Post -Construction Monitoring Services - Year 1
Exhibit 7 - Estimated Fees and schedule
"ati°e -- Prcceed COASTAL TEC H
March 1': January 26, 2026 Principal !Senior coast.! 1 Perm. Spec.
slap Finisn I Days
Task Description
en;n— ;
$240
to near I to neerll I /CADD
Total ............................_._.�._._............-----------------
Direct Costs .
5%Subconsultent
Line
Subtask
Task
$220 I $125 $105
Fees
Amount Description
Management Fee
Total
T°tal
Total
I I
Post -Construction Monitoring Services - Year 1
t-lul-26 1 is-sepaa so
Task 1 -Survey 8 Report
______________________________________________________________________________________
$2ea,v9.o1
i I
_________________—_____
Review 2026 Beach Proela SurvProv_detl bathe County—_--_-_-,-_�--._-__---_—
___________ _.y.-_____________}_____________4______________
____--____
1 2
_-____—______
u_ _ - -----------
------------------
-----_ -- -
2 .6 0.00
S 5 3
I
__________ _____
_--_1_ �_ _ _ —$430 ___
Conduct Analysis of Post -Construction Beach Conditions 2 10 I 20 80 _ 513,580 —____ ___—______
4 ----- ----I
;p _ �__—______
_
$430_00
___ _
513_580_00
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Prepare En ineerin Re ort
8 I
___
10 t� 60
_ _______
$11,620
---*-----------�--
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Task _Sea Turas MonhoHn�---- ____--------- —_________—______________________
------��---+------'--------------------
�_________
i
$11,820.00
$238.549.01
Deil Poat Conatrucbon Nastln Sury s Merch 1 to October 3l
_°Y____—____�___________________________ __________;______4
Nest Markin Hatchlin$Success_and Interpretation to 750
--__ _ _____
_ _—________
___—�._____ 8 _ _ $1.880 _$137_527.02 tEAI
- --a-----------_ __ _ — –
_____ ___x6;876.35
_
—53_550.88
_ -
$1_46_283.37
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- — __ _
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______________t_______
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____�___________
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$ji,onso FA
5
$76,448_38
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Esce men!Mon1torin and Documentation u to 35 weeks
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- $7,251.01
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Nesting Summary Re rt2
t 6 ; $1,190
$7,025.00 EAI
--
$351.25
$8,566.25
Total Hours: 1
10
35110 82
'
237
Total F"*:$2,400
,
$7,700 $13,7501 $8,6101
$32,460 5220,684.77
$11,034.24
$264,179.01
$264,179.01
$264,179.01
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
W ZA1
ECOLOGICAASSOCIATES, INC.
Mr. Tem Fontaine January 27, 2026
Vice President
Coastal Tech Corporation
3625 201h Street
Vero beach, Florida 32960
Dear Mr. Fontaine:
Ecological Associates, Inc. (EAI) is pleased to submit its revised Scope of Work and Cost
Proposal for providing professional environmental services in support of Indian River
County's Sector 4 Dune Restoration Project. This proposal addresses post -construction sea
turtle permit -compliance monitoring along approximately 2.9 miles of beach during the
2026 nesting season, along with a suitable reference area, as described in the Scope of
Work presented below. This monitoring will comply with all applicable conditions set forth
in the regulatory permits and related authorizations issued for the project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in
standard regulatory permits and the following documents:
➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP) No. 0441083 -001 -JC
➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic
Biological Opinion (BO) dated March 13, 2015
Task 1: Mobilization
All equipment, staff, and schedules will be prepared prior to project commencement.
The Project Area extends approximately 2.9 miles from FDEP Range Monument R-55
to R-70. The Reference Area, approximately 3.0 miles south of the Project and outside
of the influence of the project, lies between R-86 and R-96. Survey zone boundaries,
consistent with those established by Indian River County under its Habitat
Conservation Plan, will be marked, and project -specific data sheets and a database will
be created.
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Ecological Associates, Inc. — Revised Scope of Work and Cost Provosal 2
Task 2: Project Management
An EAI project manager will oversee all fieldwork and data management operations
and consult Coastal Tech on permit requirements, as necessary. A project schedule, as
well as field survey schedules, will be created and maintained throughout the life of the
project. All equipment and supplies necessary to successfully implement this Scope of
Work are available.
Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific
Condition 11)
Beginning on March 1, 2026, EAI will conduct daily morning sea turtle nesting surveys
of the Project and Reference Areas. Surveys will continue through November 11, 2026,
or until 15 days without a crawl in the Project Area, whichever is earlier. If there is a
fifteen -day period where no crawls are documented in the Project Area, EAI will
request a waiver from the USFWS and FWC to discontinue daily monitoring. If
permission is granted, EAI will then perform surveys three days per week to monitor
marked nests.
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent
from the previous night will be interpreted to determine which species of turtle came
ashore and whether it nested. Crawls will be denoted as being above or below the
previous high tide line. The approximate geographic location of each crawl will be
determined by GPS. In addition to segregating crawls into nesting and non -nesting
emergences (false crawls), each false crawl will be assigned to one of the following
categories denoting the stage at which the nesting attempt was abandoned: no digging,
abandoned body pit, or abandoned egg cavity. Any obstacles encountered by turtles
during their crawls will be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County on a weekly basis so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles
within their survey area. These animals are examined, and if alive, transported to state -
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Ecological Associates. Inc. — Revised Scope of Work and Cost Proposal 3
State and Federal Authorizations. All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director
of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI
for the Sector 4 Dune Restoration Project will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project -
specific database. Monthly summary reports will be furnished to Coastal Tech. These
reports will tabulate the dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle emergences by species, and numbers of nests marked and
evaluated for reproductive success, as applicable. Monthly reports will be submitted to
Coastal Tech by the last day of the month following delivery of services (e.g., March
report due no later than April 30), or as otherwise mutually agreed upon.
Task 4: Nest Marking and Monitoring (FDEP Specific Condition 11)
A representative sample of nests in the Project and Reference Areas will be marked for
determination of nest fate and reproductive success (not to exceed 750 nests total).
Nests will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Task 5: Post -Construction Escarpment Surveys (FDEP Specific Condition 14)
Beginning on March 1, 2026, escarpment (scarp) surveys will be conducted on a
weekly basis within the Sector 4 Project Area through October 31, 2026. In accordance
with FWC protocol, scarps are functionally defined as an abrupt change in beach slope
(greater than 45°) at least 18 inches in height that persists for a distance of 100 feet or
more. The location of both the northern and southern terminus of each scarp will be
recorded by GPS and average scarp height assigned to one of three categories (0 to 2
feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of each scarp
will be measured. The location (relative to R -monuments), approximate length, height
category, maximum height, and percentage of beach scarped will be presented in
tabular and/or graphic format for reporting purposes.
EAI will notify Coastal Tech of any persistent scarps within the Project Area that may
interfere with sea turtle nesting. Coastal Tech shall be responsible for notifying FDEP
of the presence of those scarps and for coordinating any remediation measures, if
required. Any services required of EAI during scarp consultation and leveling will be
charged separately on a time and materials basis.
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CERTIFICATION ON LAST PAGE
RYAN L. :BUTLER, CLERK
Ecological Associates, Inc. — Revised Scope of Work and Cost Proposal 4
Tasks 6a -6b: Reporting (FDEP Specific Condition 16)
Nesting Season Summary: A report summarizing methods, numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests, and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations,
will be prepared and submitted to Coastal Tech within 90 days of the completion
of all monitoring activities.
2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2026
nesting season, a permit -required Excel spreadsheet summarizing all nesting
activity and reproductive success within the Project and Reference Areas will be
prepared and submitted electronically to Coastal Tech /Indian River County, JCP
Compliance, and FWC.
EAI will submit its monthly billings for the services described above to Coastal Tech in
accordance with the fees and schedules set forth in Attachment A. No deposit or advance
mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to
Coastal Tech. Should you have any questions regarding the enclosed Scope of Work or
associated costs, I can be reached at (772) 334-3729.
Sincerely,
Alva mw-�
Grace Botson
Senior Project Manager
c: Niki Desjardin/Director of Operations
Joseph Scarola/Senior Scientist
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
3552 NE CANDICE AVE.
JENSEN BEACH, FL 34957
REVISED COST PROPOSAL — January 27, 2026
PROJECT NAME: Sector 4 Post -Construction Sea Turtle — 2026
(Project No. 26-5572)
CLIENT: Mr. Tem Fontaine
Vice President
Coastal Tech Corporation
3625 20th Street
Vero beach, Florida 32960
Phone: (772) 562-8580
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Email: tfontaine(c�coastaltechcoip.com
PROJECT DESCRIPTION: Post -construction sea turtle and ancillary professional
services in support of the Sector 4 Dune Restoration Project, as described in EAI's
Scope of Work dated January 27, 2026.
PROJECT DURATION: February 2026 — March 2027.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work. In some cases, costs are estimates based on best available
information.
Task
Description
Cost
1
Mobilization
$2,440.00
2
Project management
$10,530.00
3
Daily sea turtle monitoring and data management (Daily
rate; estimate 271 days at $459.62 per da
$124,557.02
4
Nest marking and monitoring and determination of nest fate
and reproductive success (Per nest rate; not to exceed 750
nests at $94.69 per nest
$71,017.50
5
Weekly escarpment surveys and reporting (Weekly rate; not
to exceed 35 weeks at $146.15 per week)$5,115.25
6a
Final interpretive report
$6,460.00
6b
FWC nourishment reporting Excelspreadsheet
$565.00
TOTAL not to exceed
$220,684.77
BILLING: Charges for services will be billed at the end of each quarter during
which services are provided. A description of all services rendered will accompany
each billing.
PRICES FIRM: The prices quoted above are offered for a period of 30 days. Once an
agreement is entered into with EAI for the services described herein, costs will remain
fixed through project completion.
SIAlc u► Ium A
INDIAN RIVER COUNTY
THIS IS TO CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF THE ORIGINAL ON FILE IN THIS OFFICE
RYAN L. CLERK
BY _ _ _P.C.
onrEo3 0 2-�
Ecological Associates, Inc. — Revised Scone of Work and Cost Proposal 3
TERMS: 30 days from receipt of invoice.
EARLY TERMINATION: EAI's services may be terminated at any time by providing
seven (7) days written notice. There is no penalty for early termination. Only charges
accrued to the effective date of termination will be assessed.
LATE PAYMENT: Invoices shall be considered PAST DUE if payment is not
received by EAI within 30 calendar days of the invoice date. Any unpaid balances for
other than disputed charges will draw interest at the rate of one and one-half percent (1'/s
%) per month commencing 30 days after the date of invoice.
DISPUTED CHARGES: EAI shall be notified in writing of any disputed amount
within 10 calendar days after receipt of invoice; otherwise, all invoice charges will be
considered acceptable and correct.
ENTITLEMENT: EAI is entitled to all reasonable costs, including attorney's fees,
associated with the collection of past due charges.