HomeMy WebLinkAbout2026-089CONTRACT FOR DISASTER DEBRIS COLLECTION, REDUCTION AND DISPOSAL SERVICES
This Contract made and entered into this 5th day of May, 2026 by and between the BOARD OF
COUNTY COMMISSIONERS of Indian River County, Florida, a political subdivision of the State of
Florida, hereinafter referred to as "COUNTY", and Southern Disaster Recover, LLC, hereinafter
referred to as "CONTRACTOR".
WITNESSETH
WHEREAS, the Indian River County Board of County Commissioners (the COUNTY) is
charged with protecting the health, safety and welfare of the citizens of Indian River County, and
WHEREAS, Indian River County is a coastal county that is vulnerable to being struck by
hurricanes and other major storms, and
WHEREAS, Indian River County is a thriving tourist and economic community, and
WHEREAS, the expedient removal of storm debris minimizes the threats to the public health
and safety and provides for immediate economic recovery, and
WHEREAS, Indian River County intends to seek reimbursement from federal and state
agencies for emergency removal of storm debris in accordance with the requirements of the Federal
Emergency Management Agency (FEMA) and other federal and state programs;
WHEREAS, the COUNTY issued a Request for Proposals (RFP) 2026011 to procure the most
qualified and experienced storm debris contractors to assist the COUNTY in its recovery from a
hurricane or other major storm, and
WHEREAS, CONTRACTOR was competitively selected from a field of contractors responding
to the COUNTY's RFP as having the preferred experience, equipment, manpower, permits, and
licenses, to perform storm debris removal, and
WHEREAS, COUNTY has selected CONTRACTOR to serve as its Secondary Disaster
Recovery Contractor; and
NOW THEREFORE, in consideration of the mutual terms and conditions, promises,
covenants, and payments hereinafter set forth, the COUNTY and CONTRACTOR agree as follows:
1. DEFINITIONS
Wherever used in this Contract or in the other Contract Documents the following terms have the
meanings indicated which are applicable to both the singular and plural thereof:
Addenda - Written or graphic instruments issued prior to the opening of Proposals that clarify,
correct or change the Proposal Requirements or the Contract Documents.
Contract - The written contract between COUNTY and CONTRACTOR covering the Work to be
performed; other Contract Documents are attached to the Contract and made a part thereof as
provided therein.
Bonds - Performance and Payment bonds, public construction bonds, and other instruments of
security.
Collection or Removal — The pickup and hauling of eligible disaster debris from public and
private roads and right of ways.
Comprehensive Emergency Management Plan (CEMP) — The Plan adopted by the Board of
County Commissioners that establishes a framework through which Indian River County prepares
for, responds to, recovers from, and mitigates the impacts of a wide variety of disasters and
emergency events that could adversely affect the health, safety and/or general welfare of the
citizens and communities of Indian River County.
Communication Coordinator — County representative assigned to provide information to the
community regarding the disaster recovery efforts and activities to be performed by the COUNTY
and CONTRACTOR during emergency clean-up operations.
Construction and demolition debris- Discarded materials generally from the construction or
destruction of a structure considered to be not water soluble and non -hazardous in nature,
including but not limited to steel, glass, brick, concrete, asphalt roofing material, pipe, gypsum
wallboard, and lumber.
Contract Documents - The Contract, Exhibits, Addenda (which pertain to the Contract
Documents), CONTRACTOR's Proposal (including documentation accompanying the Proposal
and any post Proposal documentation submitted prior to the Notice of Award) when attached as
an exhibit to the Contract, the Notice to Proceed, the Bonds, together with all Written
Amendments, issued pursuant on or after the Effective Date of the Contract.
Contract Price - The money payable by COUNTY to CONTRACTOR for completion of the Work
in accordance with the Contract Documents.
Contract Times — The numbers of days or the dates stated in a Notice to Proceed to complete
the Work.
CONTRACTOR - The person, firm or corporation with whom COUNTY has entered into the
Contract.
COUNTY - The Indian River County Board of County Commissioners a political subdivision of
the State of Florida for whom the Work is to be provided.
Debris Management Plan (DMP) - The Indian River County Solid Waste Disposal District, Debris
Management Plan, and any subsequent amendments, supplements or revisions, used by Indian
River County to efficiently and cost effectively manage the debris removal during a public
emergency to mitigate the threat to the health, safety and welfare of residents.
Defective Work - Work that is unsatisfactory, faulty or deficient, in that it does not conform to the
Contract Documents, or does not meet the requirements of any inspection test or approval
referred to in the Contract Documents.
Disaster Debris — Disaster generated debris or debris that includes, but is not limited to broken
or discarded building and construction materials, garbage, vegetative matter and spoiled or
ruined household goods or materials deposited on county -owned property or right-of-way or on
private roads as a direct result of a major disaster or a catastrophic disaster as described in the
CEMP and DMP. The term does not include:
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a. Debris from vacant lots, forests, heavily wooded areas, unimproved property, and unused
areas;
b. Debris on agricultural lands used for crops or livestock; concrete slabs or foundations -on -
grade; or
c. Construction and demolition debris consisting of materials used in the reconstruction of
disaster -damaged improved property.
Disaster Recovery Management Consultant (DRMC) — COUNTY's Consultant that supports
Indian River County in the management of disaster recovery and debris removal services after
the County has suffered catastrophic events such as tornadoes and hurricanes. These services
involve comprehensive management of the County's disaster recovery program, including
planning and executing debris collection and disposal, and ensuring road clearance schedules
are adhered to. When activated, the DRMC serves as the COUNTY'S designee in directing
disaster recovery efforts, including managing debris pick up and disposal tasks. The DRMC will
be responsible for ensuring compliance with all FEMA requirements, including monitoring, truck
and trailer certifications, load ticket validations and ticket accounting services. In addition, the
DRMC will provide comprehensive community relations support during all phases of the disaster
recovery including progress reports, damage complaint investigations and resolutions, media
relations, fact sheets, telephone call centers, and participating in public meetings.
Effective Date of the Contract - The effective date of this Contract means the date on which the
last of the parties hereto executes this Contract. The date indicated in the Contract on which it
becomes effective, but if no such date is indicated it means the date on which the Contract is
signed and delivered by the last of the two parties to sign and deliver.
FEMA — Federal Emergency Management Agency.
FDEM — Florida Division of Emergency Management.
Hazardous Waste - The term Hazardous Waste shall have the meaning provided in 40 CFR
261.3 as amended from time to time.
Household Hazardous Waste (HHW) — Leftover household products that can catch fire, react,
or explode under certain circumstances, or that are corrosive or toxic. HHW includes paints,
cleaners, motor oil, batteries, pesticides, propane tanks, antifreeze, etc.
Invoice - The form accepted by COUNTY which is to be used by CONTRACTOR in requesting
progress or final payments and which is to be accompanied by such supporting documentation
as is required by the Contract Documents.
Laws and Regulations; Laws or Regulations - Any and all applicable laws, rules, regulations,
ordinances, codes and orders of any and all governmental bodies, agencies, authorities and
courts having jurisdiction.
Liens - Liens, charges, security interests, or encumbrances upon real property or personal
property.
Notice of Award - The written notice by the COUNTY to the apparent successful Proposer stating
that, upon compliance by the apparent successful Proposer with the conditions precedent
enumerated therein within the time specified, the COUNTY will sign and deliver the Contract.
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Notice to Proceed - A written notice given by the COUNTY to CONTRACTOR fixing the date on
which the Contract Times will commence to run and on which CONTRACTOR shall start to
perform CONTRACTOR's obligations under the Contract Documents.
Project - The total Work to be provided under the Contract Documents that may be the whole or
a part as indicated elsewhere in the Contract Documents.
Project Area - The area assigned to the CONTRACTOR where Work is to be performed within
unincorporated Indian River County.
Solid Waste Management Facility — A permitted landfill or disposal facility permitted to accept
debris by the Florida Department of Environmental Protection.
Subcontractor - An individual, firm, or corporation having a direct contract with CONTRACTOR
or with any other Subcontractor for performance of a part of the Work in the Project Area.
Supplier - A manufacturer, fabricator, supplier, distributor, materialman, or vendor having direct
contract with CONTRACTOR or with any Subcontractor to furnish materials or equipment to be
incorporated in the Work by CONTRACTOR or any Subcontractor.
Temporary Disaster Debris Management Site (DDMS) — a location approved by the COUNTY
and permitted by the Florida Department of Environmental Protection for the temporary storage
of debris during a declared emergency.
Underground Facilities - All pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks,
tunnels, or other such facilities or attachments, and any encasements containing such facilities
which have been installed underground to furnish any of the following services or materials:
electricity, gases, steam, liquid petroleum products, telephone, or other communications, cable
television, sewage and drainage removal, traffic or other control systems or water.
Utilities - All cables, wires, or other such facilities or attachments, and any encasements
containing such facilities which have been installed above or below ground to furnish any of the
following services or materials: electricity, telephone, cable television, internet or other
communications.
Work - The entire completed Project or the various separately identifiable tasks thereof required
to be furnished under the Contract Documents. Work includes all tasks described in the Scope
of Work, Exhibit A required to: (i) collect, sort, process, and dispose of debris, (ii) build, operate,
and maintain DDMS as required by the Contract Documents and (iii) haul and dispose of
processed debris. The Work is the result of performing or furnishing labor, materials, tools,
equipment and other means necessary and incidental to the performance of such tasks as
required by the Contract Documents.
Work Zones — subareas within the Project Area designated by the COUNTY and delineated on
Project maps to aid in the efficient collection and removal of debris by the CONTRACTOR.
Written Amendment - A written amendment of the Contract Documents, signed by the COUNTY
and CONTRACTOR on or after the Effective Date of the Contract that normally deals with the
non-technical aspects of the Contract Documents.
2. SCOPE OF SERVICES
In
a. The CONTRACTOR shall furnish all labor, materials, fuel, equipment, machinery, tools,
apparatus, and transportation necessary to perform the services specified in the Scope of
Work, Exhibit A, attached hereto and made apart hereof by this reference and as which
may, from time to time, be assigned to CONTRACTOR by the COUNTY pursuant to a
Notice to Proceed. The services generally include disaster debris removal operations from
residential public and private streets, roads and right-of-ways, public properties and
facilities; delivery of debris to Temporary Disaster Debris Management Sites (DDMS) or
authorized landfills; operation of DDMS including daily operations and reclamation of the
DDMS to pre -storm condition or as directed by the COUNTY; and processing, loading and
hauling material from DDMS to final destination.
b. The COUNTY, by virtue of this Contract, gives the CONTRACTOR no guarantee of any
work/services or any specific amount of work/services that may be accomplished during
the period this Contract is in full force and effect.
3. CONTRACT TERM
The initial term of the contract(s) shall be three years with the option to renew for one (1)
additional two year term. The initial term of the contract will have an effective date per execution
of the contract.
Proposal prices shall remain as indicated for the duration of this contract. Any request for price
adjustment must include written justification (raw material price increase, labor, etc.) for the
increase, including supporting documentation, and submitted to the Procurement Manager and
Solid Waste Disposal District Managing Director (SWDD MD). COUNTY will perform a Cost or
Price Analysis to determine if the requested change is necessary, allocable, within the scope of
the Public Assistance, or other grant or cooperative agreement, reasonable for the scope of work,
and otherwise allowable. If authorized, formal amendment to this agreement will be necessary.
No automatic increases are incorporated in this agreement.
4. COMPENSATION
a. COUNTY shall pay CONTRACTOR for Work provided under this Contract as provided in
Fee Schedule, Exhibit B, which is attached hereto and incorporated by reference as part
of this Contract. The County reserves the right to deduct from any invoice an amount for
defective or nonconforming work or for work not provided but invoiced. The County shall
remit payment in accordance with the Florida Prompt Payment Act, Florida Statute section
218.70, et seq.
b. The Unit Pricing for debris type set out in Fee Schedule, Exhibit B, includes all costs for
lodging, labor, materials, equipment, machinery, tools, apparatus, fuel and transportation
necessary to perform the services specified in the Scope of Work, Exhibit A, including
debris pickup, hauling, processing, and disposal, as well as setup, operation, and
reclamation of DDMS.
c. The COUNTY will retain 10% of the payment from each invoice until such time as the
entire project is completed to the COUNTY'S satisfaction and all subcontractors and any
material suppliers verify that they have been paid.
5. INDEMNIFICATION
a. The CONTRACTOR shall indemnify and hold harmless the COUNTY and its agents and
employees from and against all claims, damages, losses, and expenses, including
attorney's fees arising out of or resulting from the performance of its work under this
Contract, where such claim, damage, loss, or expense is caused, in whole or in part, by
the act or omission of the CONTRACTOR, its subcontractors, or anyone directly or
indirectly employed by the CONTRACTOR, or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused by in part by a party indemnified thereunder.
In any and all claims against the COUNTY, or any of its agents or anyone directly or
indirectly employed by the CONTRACTOR, its subcontractors, or anyone for whose acts
any of them may be liable, indemnification obligation under this paragraph shall not be
limited in any way by a limitation on the amount or type of damages, compensation or
benefits payable by or for the custodial contractor, under workers' compensation, acts, or
other related policies of insurance.
b. It is agreed by the parties hereto that specific consideration has been received by the
CONTRACTOR under this Contract for this indemnification provision.
6. CONTRACTOR'S LIABILITY INSURANCE
a. During the performance of the Services under this Contract, the CONTRACTOR shall
procure and maintain at their own expense and without cost to the COUNTY, the following
types of insurance. The policy limits are considered minimum amounts. The policies shall
be written by an insurance company authorized to do business in Florida:
i. Comprehensive General Liability insurance covering all operations, including
legal liability and completed operations/products liability, with minimum limits of
One Million Dollars ($1,000,000.00) combined single limit per occurrence.
ii. Comprehensive Automobile and Water Vehicle Liability Insurance covering
owned, non -owned or rented automotive equipment to be used in the performance
of the work with minimum limits of One Million Dollars ($1,000,000.00) combined
single limit per occurrence.
iii. Worker's Compensation insurance shall be in the amounts and in the form
prescribed by the laws of Florida.
iv. The aggregate limit of Liability Insurance Limits is five million dollars ($5,000,000).
Umbrella policies are acceptable.
b. CONTRACTOR shall furnish COUNTY with Certificate(s) of Insurance on all the policies
of insurance and renewals thereof in a form(s) acceptable to the County. Said Liability
Policies shall provide that the County be an additional insured. The County shall be
notified in writing of any reduction, cancellation or substantial change of policy or policies
at least thirty (30) days prior to the effective date of said action. All insurance policies shall
be issued by responsible companies who are acceptable to the County and licensed and
authorized under the laws of the State of Florida.
c. All CONTACTOR's sub -contractors shall be required to include COUNTY and
CONTRACTOR as additional insured on their General Liability insurance policies. In the
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event that sub -contractors used by the CONTRACTOR do not have insurance, or do not
meet the insurance limits, CONTRACTOR shall indemnify and hold harmless the
COUNTY for any claim in excess of the sub -contractor's insurance coverage.
d. Within twenty-four (24) hours of a Notice to Proceed, but before any Work has started,
CONTRACTOR shall deliver to the COUNTY certificates of insurance for the
CONTRACTOR's workforce and subcontractors.
e. The CONTRACTOR shall not commence work under this Contract until all insurance
required as stated herein has been obtained and such insurance has been approved by
the COUNTY.
f. The required insurance coverages shall remain in effect at least until final payment and at
all times thereafter when CONTRACTOR may be correcting, removing or replacing
Defective Work.
7. PERFORMANCE, PAYMENT, OR OTHER BONDS
a. CONTRACTOR required insurance coverages shall remain in effect at least until final
payment and at all times thereafter when CONTRACTOR may be correcting, removing or
replacing Defective Work.
b. In case of hurricane caused damage, landfall in Indian River County by Category I storm
winds would require a $2,000,000 Bond, Category II winds would require a $4,000,000
Bond, Category III winds would require a $6,000,000 Bond, Category IV winds would
require an $8,000,000 Bond, and Category V would require a $10,000,000 Bond. The
Bond required will be a Public Construction Bond. The cost of the Bond is included in the
unit rates in the Fee Schedule, Exhibit B. The Bond shall be submitted within 3 days of
Notice to Proceed.
c. If the surety on any Bond furnished by CONTRACTOR is declared bankrupt or becomes
insolvent or its right to do business is terminated in Florida or it ceases to meet the
requirements of this section, CONTRACTOR shall within ten days thereafter substitute
another bond and surety, both of which must be acceptable to the COUNTY.
d. All Bonds required by the Contract Documents to be purchased and maintained by
CONTRACTOR shall be obtained from surety companies that are duly licensed or
authorized in Indian River County, Florida to issue Bonds for the coverages so required.
8. AUTHORIZED REPRESENTATIVES AND NOTICES
a. The authorized representative for the COUNTY is the Solid Waste Disposal District
Managing Director.
b. The authorized representative for the CONTRACTOR is the Chief Executive Officer.
c. All notices and communication with respect to this Contract shall in writing and sent to the
following addresses:
L FOR INDIAN RIVER COUNTY
Managing Director
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Indian River County Solid Waste Disposal District
1325 74th Avenue SW
Vero Beach, Florida 32968
ii. FOR THE CONTRACTOR
Chief Executive Officer
Southern Disaster Recovery, LLC
93 Sonia Drive
Greer, SC 29650
9. CONTRACTOR'S RESPONSIBILITIES
a. CONTRACTOR shall furnish and assume full responsibility for all labor, materials,
equipment, transportation, equipment and machinery, tools, appliances, fuel, power, light,
heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and
incidentals necessary for the furnishing, performance, and completion of the Work, as
required in the Scope of Work, Exhibit A, and specifically identified in a Notice to
Proceed.
b. The CONTRACTOR shall perform the Work in compliance with all Federal contract
provisions outlined or referred to in 2 CFR 200.317 thru 327.
c. CONTRACTOR shall have competent, suitably qualified personnel to execute the Work
as required by the Contract Documents. CONTRACTOR shall be responsible for
recruiting, hiring, training, supervising, disciplining, and discharging personnel necessary
to perform the Work. CONTRACTOR shall, at all times, remain liable for the proper
performance and completion of all work and other services required hereby, including
supervision and administration of all such personnel, firms, and companies. It is a condition
of this Agreement that each Operator holds a valid driver's license appropriate for the
equipment and vehicle class being operated. Indian River County assumes no liability for
equipment or vehicles being operated without the proper credentials required by state and
federal law.
d. Except as otherwise required for the safety or protection of persons or the Work or property
within the Project Area or adjacent thereto, all Work within the site shall be performed from
one hour before sunrise to one hour before sunset seven days per week, including
holidays, unless otherwise directed by the COUNTY in writing. If conditions warrant, the
COUNTY by written notice may require CONTRACTOR to execute the Work on a twenty-
four (24) hour per day basis. The COUNTY may also by written notice reduce the
Contractor's working hours as the Project progresses.
e. CONTRACTOR shall at all times during the progress of the Work employ a competent
Project Manager located within Indian River County, who shall not be replaced without
written notice to the COUNTY except under extraordinary circumstances. The Project
Manager will be CONTRACTOR's representative in the Project Area and shall have the
authority to act on behalf of the CONTRACTOR. The name and contact information of the
Project Manager will be provided to the COUNTY in writing prior to start of any Work. All
communications (text, email, memo, etc.) to the Project Manager shall be as binding as if
given to CONTRACTOR. The CONTRACTOR's Project Manager shall have access to,
and be proficient in the use of, up-to-date communication equipment and computer
software utilized by the COUNTY and the COUNTY's CONSULTANT during execution of
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the Work. The County and Contractor to align the type of equipment and software prior to
the commencement of the contract.
The CONTRACTOR does not have the power or authority to bind the COUNTY in any
promise, contract or representation other than specifically provided for in this Contract.
g. The CONTRACTOR shall not pledge the COUNTY's credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien or any form of
indebtedness. The CONTRACTOR further warrants and represents that it has no
obligation or indebtedness that would impair its ability to fulfill the terms of this Contract.
h. In the event the COUNTY has not canceled the Contract in accordance with the terms of
the Contract, and there remains a dispute between the CONTRACTOR and the COUNTY,
the CONTRACTOR agrees to continue to operate and perform under the terms of the
Contract while such dispute is pending, and further agrees that, in the event a suit is filed
for injunction or other relief, CONTRACTOR will continue to provide services until the final
adjudication of such suit by the court.
i. The County and Contractor shall confer on the necessary maps and crew/staging locations
prior to the commencement of the contract.
10.SUBCONTRACTORS
a. CONTRACTOR shall have the right to subcontract portions of the services required to be
performed to other firms, persons and companies from time to time, to carry out any
applicable Work or portion thereof.
b. CONTRACTOR shall be fully responsible to the COUNTY for all acts and omissions of the
Subcontractors performing or furnishing any of the Work under a direct or indirect contract
with CONTRACTOR just as CONTRACTOR is responsible for CONTRACTOR's own acts
and omissions. Nothing in the Contract Documents shall create for the benefit of any such
Subcontractor any contractual relationship between the COUNTY and any such
Subcontractor nor shall it create any obligation on the part of the COUNTY to pay or to
see to the payment of any moneys due any such Subcontractor except as may otherwise
be required by Laws and Regulations.
c. CONTRACTOR shall be solely responsible for scheduling and coordinating the Work of
Subcontractors.
d. All Work performed by CONTRACTOR or by a Subcontractor will be pursuant to an
appropriate contract between CONTRACTOR and the Subcontractor that specifically
binds the Subcontractor to the applicable terms and conditions of the Contract Documents
for the benefit of the COUNTY. Whenever any such contract is with a Subcontractor who
is listed as an additional insured on the liability insurance provided in Section 9 - Insurance,
the contract between the CONTRACTOR and the Subcontractor will contain provisions
whereby the Subcontractor waives all rights against the COUNTY, CONTRACTOR, the
COUNTY's Consultants and all other additional insured for all losses and damages caused
by, arising out of or resulting from any of the perils covered by such policies and any other
liability insurance applicable to the Work. If the insurers on any such policies require
separate waiver forms to be signed by any Subcontractor, CONTRACTOR will obtain the
same.
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I 1. METHOD OF BILLING AND PAYMENT
a. The COUNTY shall establish a schedule for submittal of invoices from the CONTRACTOR.
These dates will be based upon the dates established by the State of Florida and the
Federal Cost Share sliding scale for Category A debris removal. These dates will be
provided to the CONTRACTOR as soon as they are made available to the COUNTY by
the State. Otherwise, the CONTRACTOR shall invoice the COUNTY no more frequently
than monthly.
b. CONTRACTOR shall submit invoices for payment to the COUNTY for services performed
covering the periods that corresponds to the State of Florida and Federal Cost Share
sliding scale dates for Category A debris removal, or as otherwise directed in writing by
the COUNTY.
c. Invoices must be of appropriate audit quality detail to satisfy FEMA requirements and be
accompanied by copies of load tickets, truck certifications, disposal tickets, current Project
Schedule and other such supporting documentation required by the Contract Documents.
d. The COUNTY will accept the invoice or reject the invoice and indicate in writing the
COUNTY's reasons for refusing to accept the invoice. CONTRACTOR shall make the
necessary corrections and resubmit the invoice. Accepted invoices will be paid in within
the timeframe specified in Section 218.70, et seq., Florida Statutes, the "Florida Prompt
Payment Act".
e. The COUNTY shall withhold a ten percent (10%) retainage from each invoice until final
inspection of the Work including restoration of all DDMS has been completed and has
been found to meet the requirements of the Contract Documents by the COUNTY.
f. Upon written notice from CONTRACTOR that the entire Work or an agreed portion thereof
is complete, COUNTY will make a final inspection with CONTRACTOR and will notify
CONTRACTOR in writing of all particulars in which this inspection reveals that the Work
is incomplete or defective. CONTRACTOR shall immediately take such measures as are
necessary to complete such Work or remedy such deficiencies.
g. After the CONTRACTOR has completed all such corrections to the satisfaction of the
COUNTY CONTRACTOR may submit their final invoice.
h. If on the basis of COUNTY's observation of the Work and COUNTY's review of the final
invoice and accompanying documentation as required by the Contract Documents,
COUNTY is satisfied that the Work has been completed and CONTRACTOR's other
obligations under the Contract Documents have been fulfilled, final payment will become
due by the COUNTY and will be paid to CONTRACTOR.
Upon approval of the final invoice and satisfactory completion and acceptance of all
restoration work at the DDMS by the COUNTY, the CONTRACTOR shall invoice the
COUNTY for retainage and COUNTY shall pay all accumulated retainage.
12. SUSPENSION OF WORK
At any time and without cause, the COUNTY may suspend the Work or any portion thereof for a
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period of not more than thirty days by notice in writing to CONTRACTOR that will fix the date on
which Work will be resumed. CONTRACTOR shall resume the Work on the date so fixed.
13JERMINATION
a. Termination for Default
i. CONTRACTOR shall be considered in material default of the Contract and such
default shall be considered cause for the COUNTY to terminate the Contract, in
whole or in part, as further set forth in this Section, if Contractor:
1. Fails to begin the Work under the Contract Documents within the time
specified herein; or
2. Fails to properly and timely perform the Work as directed by the COUNTY
or as provided for in the approved progress schedule; or
3. Discontinues the prosecution of the Work; or
4. Fails to resume Work which has been suspended within a reasonable time
after being notified to do so; or
5. Becomes insolvent or is declared bankrupt, or commits any act of
bankruptcy; or
6. Allows any final judgment to stand against it unsatisfied for more than ten
(10) days; or
7. Makes an assignment for the benefit of creditors; or
8. Fails to obey any applicable codes, laws, ordinances, rules or regulations
with respect to the work; or
9. Materially breaches any other provision of the Contract Documents.
ii. COUNTY shall notify CONTRACTOR in writing of CONTRACTOR's default(s). If
COUNTY determines that CONTRACTOR has not remedied and cured the
default(s) within seven (7) calendar days following receipt by CONTRACTOR of
said written notice, then the COUNTY, at its option, without releasing or waiving
its rights and remedies against the CONTRACTOR's sureties and without
prejudice to any other right or remedy it may be entitled to hereunder or by law,
may terminate CONTRACTOR's right to proceed under the Contract, in whole or
in part and take possession of all or any portion of the work and any materials,
tools, equipment and appliances of CONTRACTOR, take assignments of any of
CONTRACTOR's subcontracts and purchase orders and complete all or any
portion of CONTRACTOR's work by whatever means, method or agency which
the COUNTY, in its sole discretion, may choose.
iii. If the COUNTY deems any of the foregoing remedies necessary, CONTRACTOR
agrees that it shall not be entitled to receive any further payments hereunder until
after the project is completed. All monies expended and all of the costs, losses,
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damages and extra expenses, including all management, administrative and other
overhead and other direct and indirect expenses (including attorneys' fees) or
damages incurred by the COUNTY incident to such completion, shall be deducted
from the Contract Price and if such expenditures exceed the unpaid balance of
the Contract Price, CONTRACTOR agrees to pay promptly to COUNTY on
demand the full amount of such excess, including costs of collection, attorneys'
fees (including appeals) and interest thereon at the maximum legal rate of interest
until paid. If the unpaid balance of the Contract amount exceeds all such costs,
expenditures and damages incurred by the COUNTY to complete the work, such
excess shall be paid to the CONTRACTOR. The amount to be paid to the
CONTRACTOR or the COUNTY, as the case may be and this obligation for
payment shall survive termination of the Contract.
iv. The liability of CONTRACTOR hereunder shall extend to and include the full
amount of any and all sums paid, expenses and losses incurred, damages
sustained and obligations assumed by COUNTY in good faith under the belief that
such payments or assumptions were necessary or required, in completing the
work and providing labor, materials, equipment, supplies and other items therefor
or re -letting the work, in settlement, discharge or compromise of any claims,
demands, suits and judgments pertaining to or arising out of the work hereunder.
v. If, after Notice of Termination of CONTRACTOR's right to proceed pursuant to
this section, it is determined for any reason that CONTRACTOR was not in
default, or that its default was excusable, the termination by COUNTY shall be the
same as and limited to those afforded CONTRACTOR under ARTICLE 16 -
Termination for Convenience and Right of Suspension below, Termination for
Convenience.
b. Termination for Convenience and Right of Suspension
The COUNTY shall have the right to terminate this Contract without cause upon
seven (7) calendar day's written notice to CONTRACTOR. In the event of such
termination for convenience, CONTRACTOR's recovery against COUNTY shall
be limited to that portion of the Contract amount earned through the date of
termination, together with any retainage withheld and reasonable termination
expenses incurred, but CONTRACTOR shall not be entitled to any other or further
recovery against COUNTY, including, but not limited to, damages or any
anticipated profit on portions of the work not performed.
The COUNTY shall have the right to suspend all or any portions of the work upon
giving CONTRACTOR two (2) calendar day's prior written notice of such
suspension. If all or any portion of the work is so suspended, CONTRACTOR's
sole and exclusive remedy shall be to seek an extension of time to its schedule in
accordance with the procedures set forth in the Contract Documents. In no event
shall the CONTRACTOR be entitled to any additional compensation or damages.
Provided, however, if the ordered suspension exceeds thirty days, the
CONTRACTOR shall have the right to terminate the Contract with respect to that
portion of the work that is subject to the ordered suspension.
c. Contractor May Stop Work or Terminate
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If, through no act or fault of CONTRACTOR, the Work is suspended for a period of more
than thirty days by the COUNTY or under an order of court or other public authority, or
the COUNTY fails to act on any invoice within forty-five (45) days after it is submitted or
the COUNTY fails for ninety (90) days to pay CONTRACTOR any sum finally determined
to be due by the COUNTY, then CONTRACTOR may, upon seven (7) days' written
notice to the COUNTY and provided the COUNTY does not remedy such suspension or
failure within that time, terminate the Contract and recover from the COUNTY payment
on the same terms as provided in Section 13.a Termination for Default. In lieu of
terminating the Contract and without prejudice to any other right or remedy,
CONTRACTOR may upon seven (7) day's written notice to the COUNTY stop the Work
until payment of all such amounts due CONTRACTOR, including interest thereon. The
provisions of this Section 13.a - Termination for Default are not intended to preclude
CONTRACTOR from making claim for an increase in Contract Price or Contract Times
or otherwise for expenses or damage directly attributable to CONTRACTOR's stopping
Work as permitted by this paragraph.
d. Suspension and Debarment
This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt.
3000. As such the CONTRACTOR is required to verify that none of the CONTRACTOR,
its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. §
180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2
C.F.R. § 180.935).
The CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,
subpart C and must include a requirement to comply with these regulations in any lower
tier covered transaction it enters into.
This certification is a material representation of fact relied upon by COUNTY. If it is later
determined that the CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and
2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department
of Emergency Management and the COUNTY, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
The COUNTRACTOR agrees to comply with the requirements of 2 C.F.R. pt. 180,
subpart C and 2 C.F.R. pt. 3000, subpart C while this Contract is valid. The
CONTRACTOR further agrees to include a provision requiring such compliance in its
lower tier covered transactions.
e. Termination in Regards to F.S. 287.135
CONTRACTOR certifies that it and those related entities of CONTRACTOR as defined
by Florida law are not on the Scrutinized Companies that Boycott Israel List, created
pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of
Israel. In addition, if this agreement is for goods or services of one million dollars or
more, CONTRACTOR certifies that it and those related entities of CONTRACTOR as
defined by Florida law are not on the Scrutinized Companies with Activities in Sudan List
or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
created pursuant to Section 215.473 of the Florida Statutes and are not engaged in
business operations in Cuba or Syria. COUNTY may terminate this Contract if
CONTRACTOR, including all wholly owned subsidiaries, majority-owned subsidiaries,
and parent companies that exist for the purpose of making profit, is found to have been
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placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott
of Israel as set forth in section 215.4725, Florida Statutes. COUNTY may terminate this
Contract if CONTRACTOR is found to have submitted a false certification as provided
under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies
with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria,
as defined by section 287.135, Florida Statutes.
f. Termination in Regards to F.S. 252.505
If Contractor breaches this agreement during an emergency recovery period (1 -year
period that begins on the date that the governor initially declared a state of emergency
for a natural emergency), Contractor is required to pay a $5,000 penalty, and damages
which may be either actual and consequential damages or liquidated damages.
Additionally, the CONTRACTOR shall be liable for:
(1) any new cost incurred by the OWNER in soliciting bids or proposals for
and letting a new contract; and
(2) the difference between the cost of completing the new contract and the
cost of completing this Contract;
(3) any court costs and attorney's fees associated with any lawsuit undertaken
by OWNER to enforce its rights herein.
14. LIQUIDATED DAMAGES
The CONTRACTOR may be subject to liquidated damages for the following infractions:
a. Failure to open pre -storm identified DDMS within 24 hours of being tasked by the
COUNTY, or post -storm identified DDMS within three (3) calendar days of being tasked
by the COUNTY: $10,000 per day for each day not opened.
b. Closure of DDMS due to CONTRACTOR equipment or operational failures: $15,000 per
day, for each day site must remain closed.
c. Failure to collect and transport 1,400 CY per calendar day in response to a Tropical
Storm/Category 1 Storm; 2,000 CY per calendar day in response to a Category 2 or 3
storm; 2,500 CY per calendar day for Category 4 or 5 storm. Damages in the amount of
$10,000 per day the minimum is not met will be assessed. The daily minimum will not be
averaged, but apply to each calendar day.
d. The COUNTY and CONTRACTOR recognize that the injury to the COUNTY for the
CONTRACTOR'S failure to timely complete the above tasks is uncertain and cannot be
computed exactly. It is agreed that the above sums are a reasonable and proper
measure of damages which the COUNTY will sustain per day by the failure of the
COUNTRACTOR to timely complete opening and closing of the DDMS. In no way shall
the costs for liquidated damages be construed as a penalty on the CONTRACTOR. The
COUNTY may deduct any Liquidated Damages incurred under this section from pending
payment applications.
15. DAMAGES, INJURIES OR LOSSES
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a. CONTRACTOR shall assume full responsibility for any damage, injury or loss to any
property within the Project Area, or to the owner or occupant thereof, or to any adjacent
land or areas caused, directly or indirectly, in whole or in part, by CONTRACTOR, any
Subcontractor, or any other person or organization directly or indirectly employed by any
of them to perform or furnish any of the Work or anyone for whose acts any of them may
be liable.
b. Should any claim be made by any such owner or occupant because of the performance
of the Work, CONTRACTOR shall promptly make repairs or settle with such other party
by negotiation or otherwise resolve the claim by arbitration or other dispute resolution
proceeding or at law.
c. Should the COUNTY or CONTRACTOR suffer injury or damage to person or property
because of any error, omission or act of the other part or of any of the other party's
employees or agents or others for whose acts the other party is legally liable, claim will
be made in writing to the other party within a reasonable time of the first observance of
such injury or damage. The provisions of this section shall not be construed as a
substitute for or a waiver of the provisions of any applicable statute of limitations or
repose.
d. Whenever reference is made to "claims, costs, losses and damages," it shall include in
each case, but not be limited to, all fees and charges of engineers, architects, attorneys
and other professionals and all court or arbitration or other dispute resolution costs.
e. The COUNTY will withhold final payment of retainage to the CONTRACTOR until all
damage claims are resolved.
16. SAFETY AND PRECAUTIONS
a. CONTRACTOR shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the Work. CONTRACTOR shall take all
necessary precautions for the safety of and shall provide the necessary protection to
prevent damage, injury or loss to:
i. All persons who may be affected by the Work;
All the Work and materials and equipment to be incorporated therein, whether in
storage in the Project Area or outside the Project Area, and
iii. Other property in the Project Area or adjacent thereto, including trees, shrubs,
lawns, walks, pavements, driveways, roadways, structures, utilities and
underground facilities not designated for removal or relocation in the course of the
prosecution of the Work.
b. CONTRACTOR shall comply with all applicable Laws and Regulations of any public
body having jurisdiction for safety of persons or property or to protect them from
damage, injury of loss; and shall erect and maintain all necessary safeguards for such
safety and protection.
c. In emergencies affecting the safety or protection of persons or property in the Project
Area or adjacent thereto, CONTRACTOR, without special instruction or authorization
from the COUNTY, is obligated to act to prevent threatened damage, injury or loss.
15
CONTRACTOR shall give the COUNTY prompt written notice if CONTRACTOR believes
that any significant changes in the Work or variations from the Contract Documents have
been caused thereby.
d. If the COUNTY notifies the CONTRACTOR of any hazardous practices with the
CONTRACTOR's prosecution of the Work, the CONTRACTOR shall immediately cease
those operations associated with the hazardous practice and take necessary remedial
action to eliminate or mitigate the hazard to the satisfaction of the COUNTY.
17. FEMA SUPPORT
CONTRACTOR shall provide assistance to the COUNTY in the COUNTY's FEMA
reimbursement efforts by:
a. Maintaining an accounting system in conformance with Federal guidelines and
provide such accounting data to the COUNTY; and
b. Responding to Federal and State agencies' requests for additional information when
directed to do so by the COUNTY.
18.OTHER WORK
a. The COUNTY may perform other work related to the Project in the Project Area by the
COUNTY's own forces or let other direct contracts which shall contain conditions similar
to this Contract.
b. If the COUNTY contracts with others for the performance of other work on the Project in
the Project Area, the following will be provided to the CONTRACTOR in writing:
i. The person, firm or corporation who will have authority and responsibility for
coordination of the activities among the various contractors will be identified;
ii. The specific matters to be covered by such authority and responsibility will be
itemized; and
iii. The extent of such authority and responsibilities will be provided.
c. The COUNTY shall have sole authority and responsibility in respect of such coordination.
19.COUNTY'S RESPONSIBILITIES AND STATUS DURING PROSECUTION OF THE WORK
a. The COUNTY may engage the services of a DRMC to assist the COUNTY ensure the
CONTRACTOR performs the Work according the Contract Documents and all applicable
federal, state and local regulations.
b. Except as otherwise provided in this Contract, the COUNTY shall issue all
communications to CONTRACTOR.
c. The COUNTY will determine the boundaries of the Site, direct the sequence for debris
removal services by Work Zone, and approve the location of DDMS and landfills prior to
use of such sites for debris processing or disposal as detailed in the Scope of Work,
Exhibit A.
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d. The COUNTY will make visits to the Site at intervals appropriate to the various stages of
Work as COUNTY deems necessary in order to observe the progress that has been
made and the quality of the various aspects of CONTRACTOR's executed Work. Based
on information obtained during such visits and observations, the COUNTY will endeavor
to determine, in general, if the Work is proceeding in accordance with the Contract
Documents. COUNTY's efforts will be directed toward providing a greater degree of
confidence that the completed Work will conform generally to the Contract Documents.
On the basis of such visits and on-site observations, the COUNTY will keep informed of
the progress of the Work and will endeavor to guard against Defective Work.
e. The COUNTY will have authority to disapprove or reject Work that the COUNTY believes
to be Defective, or that the COUNTY believes does not conform to the Contract
Documents. The COUNTY will also have authority to require special inspection or
testing of the Work whether or not the Work is fabricated, installed or completed to
determine whether the Work is Defective.
Neither the COUNTY's authority or responsibility under this section or under any other
provision of the Contract Documents nor any decision made by the COUNTY in good
faith either to exercise or not exercise such authority or responsibility or the undertaking,
exercise or performance of any authority or responsibility by the COUNTY shall create,
impose or give rise to any duty owed by the COUNTY to CONTRACTOR, any
Subcontractor and Supplier, any other person or organization, or to any surety for or
employee or agent of any of them.
g. The COUNTY will not supervise, direct, control or have authority over or be responsible
for CONTRACTOR's means, methods, techniques, or procedures, or the safety
precautions and programs incident thereto, or for any failure of CONTRACTOR to
comply with Laws and Regulations applicable to the furnishing or performance of the
Work, except as specifically stated in Scope of Work, Exhibit A. COUNTY will not be
responsible for CONTRACTOR's failure to perform or furnish the Work in accordance
with the Contract Documents.
h. The COUNTY will not be responsible for the acts or omissions of CONTRACTOR or of
any Subcontractor, any Supplier, or of any other person or organization performing or
furnishing any of the Work.
i. The COUNTY's review of the CONTRACTOR'S invoices and accompanying
documentation will only be to determine generally that their content complies with the
requirements of the Contract Documents.
j. The limitations upon authority and responsibility set forth herein shall also apply to the
COUNTY's DRMC.
20. PERMITS, FEES AND LICENSES
a. Unless otherwise provided, CONTRACTOR shall obtain and pay for all permits and
licenses that are necessary and incidental to the prosecution of the Work. The COUNTY
shall assist CONTRACTOR, when necessary, in obtaining such permits and licenses.
CONTRACTOR shall pay all governmental charges and inspection fees necessary for
the prosecution of the Work.
b. Prior to operation of any DDMS, CONTRACTOR will comply with all applicable
17
permitting requirements and provide the COUNTY with copies of such permits.
21. LAWS AND REGULATIONS
It is the CONTRACTOR's responsibility to be aware of and comply with all federal, state, and
local laws, rules, regulations, licensing requirements or standards that govern or apply to
CONTRACTOR's duties and obligations under this Contract.
22.ASSIGNMENT
a. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and, specifically but without limitation, monies that may
become due and monies that are due may not be assigned without such consent (except
to the extent that the effect of this restriction may be limited by law) and unless
specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
b. The COUNTY and CONTRACTOR each binds itself, its partners, successors, assigns
and legal representatives to the other party hereto, its partners, successors, assigns and
legal representatives in respect to all covenants, contracts and obligations contained in
the Contract Documents.
23. INDEPENDENT CONTRACTOR
The CONTRACTOR is, and shall be, in the performance of all Work, services and activities
under this Contract, an Independent Contractor, and not an employee, agent, or servant of the
COUNTY. No statement contained in this Contract shall be construed so as to define
CONTRACTOR as an employee of the COUNTY and CONTRACTOR shall be entitled to none
of the rights, privileges or benefits of Indian River County employees.
24. RIGHT TO AUDIT RECORDS
CONTRACTOR shall keep books, records, and accounts of all Contract activities, in
compliance with generally accepted accounting procedures, as adopted by the Department of
Financial Services, as set forth in Rule 691-61.0012, Florida Administrative Code, as amended
or superseded from time to time, or the Auditor General. Books, records, and accounts related
to Contract performance shall be open to inspection during regular business hours by an
authorized office representative and shall be retained by CONTRACTOR for a period of three
(3) years after Contract termination for accounting related records and for other public records,
five (5) years after termination of this Contract, or for any longer periods of time as may be
required by applicable retention schedules. All books, records, and accounts related to the
performance of this Contract shall be subject to the applicable provisions of Chapter 119 and
Section 401.30, Florida Statutes.
25.PUBLIC RECORDS
Indian River County is a public agency subject to Chapter 119, Florida Statutes. The
Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall:
(1) Keep and maintain public records required by the County to perform the service.
W.
(2) Upon request from the County's Custodian of Public Records, provide the County
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration
of the contract term and following completion of the contract if the contractor does not transfer
the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records
in possession of the Contractor or keep and maintain public records required by the County to
perform the service. If the Contractor transfers all public records to the County upon completion
of the contract, the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the contractor keeps
and maintains public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the County, upon request from the Custodian of Public Records, in a format that is
compatible with the information technology systems of the County.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT: Indian River County Office of
the County Attorney, 1801 27th Street, Vero Beach FL, 32960, (772)226-1424,
publicrecords(aD-indianriver.gov.
Failure of the Contractor to comply with these requirements shall be a material breach of this
Agreement
26. EMPLOYMENT ELIGIBILITY VERIFICATION (E -VERIFY)
a. CONTRACTOR is registered with and shall utilize the U.S. Department of Homeland
Security's E -Verify system to verify the employment eligibility of all new employees hired
by CONTRACTOR during the term of the contract, as required by Section 448.095,
Florida Statutes.
b. CONTRACTOR shall obtain an affidavit from all subcontractors performing work or
providing services pursuant to this Contract as required in Section 448.095(5)(b), F.S.,
stating the subcontractor does not employ, contract with, or subcontract with an
unauthorized alien.
c. CONTRACTOR agrees to maintain records of its participation and compliance with the
provisions of the E -Verify program, including participation by its subcontractors as
provided above, and to make such records available to the COUNTY consistent with the
terms of CONTRACTOR's enrollment in the program. This includes maintaining a copy
of proof of CONTRACTOR's and any subcontractors' enrollment in the E -Verify Program.
d. Compliance with the terms of this section is made an express condition of this Contract
and the COUNTY may treat a failure to comply as a material breach of this Contract.
19
e. A CONTRACTOR who registers with and participates in the E -Verify program may not
be barred or penalized under this section if, as a result of receiving inaccurate verification
information from the E verify program, CONTRACTOR hires or employs a person who is
not eligible for employment.
f. Nothing in this section may be construed to allow intentional discrimination of any class
protected by law.
27. EMPLOYMENT
CONTRACTOR shall not engage the services of any person or persons now employed by the
COUNTY, including any department, agency, board or commission, to provide services relating
to this contract without COUNTY's written consent.
28.SEVERABILITY CLAUSE
In the event a court of competent jurisdiction determines any sentence, provision, paragraph or
section of this Contract to be null and void, the remaining parts of this Contract shall continue in
full force and effect as though such sentence, provision, paragraph or section had been omitted
from said Contract.
29.ATTORNEY'S FEES
In the event of any legal action to enforce the terms of this Contract, each party shall bear its
own attorney's fees and costs.
30. UNAUTHORIZED ALIEN WORKERS
The COUNTY will not intentionally award publicly funded contracts to any CONTRACTOR who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in Section 274A(e) [8 U.S.C. 1324a] of the Immigration and Nationality Act
"INA". The COUNTY shall consider the employment by CONTRACTOR of unauthorized aliens
a violation of Section 274A(e) of the INA. Such violation by the recipient of the employment
provisions contained in Section 274A of the INA shall be grounds for unilateral cancellation of
the Contract by the COUNTY.
31. FEMA ASSISTANCE
This is an acknowledgement that FEMA public assistance will be used to fund a portion of the
Contract. The CONTRACTOR will comply with all applicable federal laws, regulations,
executive orders, FEMA policies, procedures, and directives.
32. NO OBLIGATION BY FEDERAL GOVERNMENT
The Federal Government is not a party to this Contract and is not subject to any obligations or
liabilities to the COUNTY, CONTRACTOR, or any other party pertaining to any matter resulting
from this Contract.
33. FEDERAL CLAUSES
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COUNTY and CONTRACTOR will adhere to the following, as applicable to this work:
a. Equal Employment Opportunity. During the performance of this contract, the
contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity, or
national origin. The contractor will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without regard to their
race, color, religion, sex, sexual orientation, gender identity, or national origin. Such
action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices to
be provided setting forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive considerations
for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has inquired
about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee
who has access to the compensation information of other employees or applicants as a
part of such employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to such
information, unless such disclosure is in response to a formal complaint or charge, in
furtherance of an investigation, proceeding, hearing, or action, including an investigation
conducted by the employer, or is consistent with the contractor's legal duty to furnish
information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice to
be provided advising the said labor union or workers' representatives of the contractor's
commitments under this section, and shall post copies of the notice in conspicuous
places available to employees and applicants for employment
(5) The contractor will comply with all provisions of Executive Order 11246 of September
24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of
Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the administering agency and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions as may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulation, or order of the Secretary of Labor, or as otherwise provided by law.
21
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,
so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as the
administering agency may direct as a means of enforcing such provisions, including
sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is
threatened with, litigation with a subcontractor or vendor as a result of such
direction by the administering agency, the contractor may request the United
States to enter into such litigation to protect the interests of the United States.
The applicant further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in
federally assisted construction work: Provided, that if the applicant so participating
is a state or local government, the above equal opportunity clause is not
applicable to any agency, instrumentality or subdivision of such government which
does not participate in work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the
administering agency and the Secretary of Labor in obtaining the compliance of
contractors and subcontractors with the equal opportunity clause and the rules,
regulations, and relevant orders of the Secretary of Labor, that it will furnish the
administering agency and the Secretary of Labor such information as they may
require for the supervision of such compliance, and that it will otherwise assist the
administering agency in the discharge of the agency's primary responsibility for
securing compliance.
The applicant further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965,
with a contractor debarred from, or who has not demonstrated eligibility for,
Government contracts and federally assisted construction contracts pursuant to
the Executive Order and will carry out such sanctions and penalties for violation of
the equal opportunity clause as may be imposed upon contractors and
subcontractors by the administering agency or the Secretary of Labor pursuant to
Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it
fails or refuses to comply with these undertakings, the administering agency may
take any or all of the following actions: Cancel, terminate, or suspend in whole or
in part this grant (contract, loan, insurance, guarantee); refrain from extending any
further assistance to the applicant under the program with respect to which the
failure or refund occurred until satisfactory assurance of future compliance has
been received from such applicant; and refer the case to the Department of
Justice for appropriate legal proceedings.
b. Compliance with the Contract Work Hours and Safety Standards Act:
(1) Overtime requirements. No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any workweek in which he or she is
employed on such work to work in excess of forty hours in such workweek unless such
22
laborer or mechanic receives compensation at a rate not less than one and one-half times
the basic rate of pay for all hours worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of
the clause set forth in paragraph (1) of this section the contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract
for the District of Columbia or a territory, to such District or to such territory), for liquidated
damages. Such liquidated damages shall be computed with respect to each individual
laborer or mechanic, including watchmen and guards, employed in violation of the clause
set forth in paragraph (1) of this section, in the sum of $33 for each calendar day on which
such individual was required or permitted to work in excess of the standard workweek of
forty hours without payment of the overtime wages required by the clause set forth in
paragraph (1) of this section.
(3) Withholding for unpaid wages and liquidated damages.
(i) Withholding Process. The COUNTY shall upon its own action or upon written
request of an authorized representative of the Department of Labor, withhold or
cause to be withheld from the contractor so much of the accrued payments or
advances as may be considered necessary to satisfy the liabilities of the prime
contractor or any subcontractor for any unpaid wages; monetary relief, including
interest; and liquidated damages required by the clauses set forth in this
paragraph (33.b.) on this contract, any other federal contract with the same prime
contractor, or any other federally assisted contract subject to the Contract Work
Hours and Safety Standards Act that is held by the same prime contractor (as
defined in 29 CFR § 5.2). The necessary funds may be withheld from the
contractor under this contract, any other federal contract with the same prime
contractor, or any other federally assisted contract that is subject to the Contract
Work Hours and Safety Standards Act and is held by the same prime contractor,
regardless of whether the other contract was awarded or assisted by the same
agency, and such funds may be used to satisfy the contractor liability for which
the funds were withheld.
(ii) Priority to withheld funds. The Department has priority to funds withheld or to
be withheld in accordance with paragraph (a)(2)(i) or (b)(3)(i) of 29 CFR § 5.5, or
both, over claims to those funds by:
(A) A contractor's surety(ies), including without limitation performance bond
sureties and payment bond sureties;
(B) A contracting agency for its reprocurement costs;
(C) A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both)
in bankruptcy of a contractor, or a contractor's bankruptcy estate;
(D) A contractor's assignee(s);
(E) A contractor's successor(s); or
(F) A claim asserted under the Prompt Payment Act, 31 U.S.C. 3901-3907.
(4) Subcontracts. The contractor or subcontractor must insert in any subcontracts the
clauses set forth in paragraphs (b)(1) through (5) of this section and a clause requiring
the subcontractors to include these clauses in any lower tier subcontracts. The prime
contractor is responsible for compliance by any subcontractor or lower tier subcontractor
with the clauses set forth in paragraphs (b)(1) through (5). In the event of any violations
of these clauses, the prime contractor, and any subcontractor(s) responsible will be liable
for any unpaid wages and monetary relief, including interest from the date of the
underpayment or loss, due to any workers of lower -tier subcontractors, and associated
liquidated damages and may be subject to debarment, as appropriate.
(5) Anti -retaliation. It is unlawful for any person to discharge, demote, intimidate,
23
threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against,
or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce,
blacklist, harass, or in any other manner discriminate against, any worker or job applicant
fo r:
(i) Notifying any contractor of any conduct which the worker reasonably believes
constitutes a violation of the Contract Work Hours and Safety Standards Act
(CWHSSA) or its implementing regulations in this part;
(ii) Filing any complaint, initiating, or causing to be initiated any proceeding, or
otherwise
asserting or seeking to assert on behalf of themselves or others any right or
protection under CWHSSA or this part;
(iii) Cooperating in any investigation or other compliance action, or testifying in
any proceeding under CWHSSA or this part; or
(iv) Informing any other person about their rights under CWHSSA or this part.
c. Further Compliance with the Contract Work Hours and Safety Standards Act:
(1) The contractor or subcontractor shall maintain payrolls and basic payroll records during
the course of the work and shall preserve them for a period of three years from the
completion of the contract for all laborers and mechanics, including guards and watchmen,
working on the contract. Such records shall contain the name and address of each such
employee, social security number, correct classifications, hourly rates of wages paid, daily
and weekly number of hours worked, deductions made, and actual wages paid.
(2) Records to be maintained under this provision shall be made available by the
contractor or subcontractor for inspection, copying, or transcription by authorized
representatives of the Department of Homeland Security, the Federal Emergency
Management Agency, and the Department of Labor, and the contractor or subcontractor
will permit such representatives to interview employees during working hours on the job.
d. Clean Air Act and Federal Water Pollution Control Act:
(1) Clean Air Act.
(a) The contractor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
(b) The contractor agrees to report each violation to the COUNTY and understands and
agrees that the COUNTY will, in turn, report each violation as required to assure
notification to the Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
(c) The contractor agrees to include these requirements in each subcontract exceeding
$150,000 financed in whole or in part with Federal assistance provided by FEMA.
(2) Federal Water Pollution Control Act
(a) The contractor agrees to comply with all applicable standards, orders or regulations
issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251
et seq.
(b) The contractor agrees to report each violation to the COUNTY and understands and
agrees that the COUNTY will, in turn, report each violation as required to assure
notification to the Federal Emergency Management Agency, and the appropriate
Environmental Protection Agency Regional Office.
(c) The contractor agrees to include these requirements in each subcontract exceeding
$150,000 financed in whole or in part with Federal assistance provided by FEMA.
e. Byrd Anti -Lobbying Amendment, as amended, 31 U.S.C. § 1352
Contractors who apply or bid for an award of $100,000 or more shall file the required
i�
certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.
Each tier shall also disclose any lobbying with non -Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the recipient who in turn will forward the certification (s) to the awarding agency.
Procurement of Recycled/Recovered Materials:
(1) In the performance of this contract, the Contractor shall make maximum use of
products containing recovered materials that are EPA -designated items unless the product
cannot be acquired—
(i) Competitively within a timeframe providing for compliance with the contract
performance schedule;
(ii) Meeting contract performance requirements; or
(iii) At a reasonable price.
(2) Information about this requirement is available at EPA's Comprehensive Procurement
Guidelines.
(3) The Contractor also agrees to comply with all other applicable requirements of Section
6002 of the Solid Waste Disposal Act.
g. Prohibition on Contracting for Covered Telecommunications Equipment or Services:
(a) Definitions. As used in this clause, the terms backhaul; covered foreign country;
covered telecommunications equipment or services; interconnection arrangements;
roaming; substantial or essential component; and telecommunications equipment or
services have the meaning as defined in FEMA Policy 405-143-1, Prohibitions on
Expending FEMA Award Funds for Covered Telecommunications Equipment or Services
(Interim), as used in this clause—
(b) Prohibitions.
(1) Section 889(b) of the John S. McCain National Defense Authorization Act for Fiscal
Year 2019, Pub. L. No. 115-232, and 2 C.F.R. § 200.216 prohibit the head of an executive
agency on or after Aug.13, 2020, from obligating or expending grant, cooperative
agreement, loan, or loan guarantee funds on certain telecommunications products or from
certain entities for national security reasons.
(2) Unless an exception in paragraph (c) of this clause applies, the contractor and its
subcontractors may not use grant, cooperative agreement, loan, or loan guarantee funds
from the Federal Emergency Management Agency to:
(i) Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology of any system;
(ii) Enter into, extend, or renew a contract to procure or obtain any equipment, system,
or service that uses covered telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology of any
system;
(iii) Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system; or
(iv) Provide, as part of its performance of this contract, subcontract, or other
contractual instrument, any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of
25
any system, or as critical technology as part of any system.
(c) Exceptions.
(1) This clause does not prohibit contractors from providing—
(i) A service that connects to the facilities of a third -party, such as backhaul,
roaming, or interconnection arrangements; or
(ii) Telecommunications equipment that cannot route or redirect user data traffic
or permit visibility into any user data or packets that such equipment transmits or
otherwise handles.
(2) By necessary implication and regulation, the prohibitions also do not apply to:
(i) Covered telecommunications equipment or services that:
i. Are not used as a substantial or essential component of any system; and
ii. Are not used as critical technology of any system.
(ii) Other telecommunications equipment or services that are not considered
covered telecommunications equipment or services.
(d) Reporting requirement.
(1) In the event the contractor identifies covered telecommunications equipment or
services used as a substantial or essential component of any system, or as critical
technology as part of any system, during contract performance, or the contractor is
notified of such by a subcontractor at any tier or by any other source, the contractor
shall report the information in paragraph (d)(2) of this clause to the recipient or
subrecipient, unless elsewhere in this contract are established procedures for
reporting the information.
(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of
this clause:
(i) Within one business day from the date of such identification or notification: The
contract number; the order number(s), if applicable; supplier name; supplier
unique entity identifier (if known); supplier Commercial and Government Entity
(CAGE) code (if known); brand; model number (original equipment manufacturer
number, manufacturer part number, or wholesaler number); item description; and
any readily available information about mitigation actions undertaken or
recommended.
(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of
this clause: Any further available information about mitigation actions undertaken
or recommended. In addition, the contractor shall describe the efforts it undertook
to prevent use or submission of covered telecommunications equipment or
services, and any additional efforts that will be incorporated to prevent future use
or submission of covered telecommunications equipment or services.
(e) Subcontracts. The Contractor shall insert the substance of this clause, including this
paragraph (e), in all subcontracts and other contractual instruments.
h. Domestic Preference for Procurements
The Contractor should, to the greatest extent practicable and consistent with law, provide
a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States. This includes, but is not limited to, iron, aluminum, steel,
cement, and other manufactured products. This provision must be included in all subaward
contracts, and purchase orders.
For purposes of this clause:
Produced in the United States means, for iron and steel products, that all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in
the United States.
Access to Records
The following access to records requirements apply to this contract:
(1) The contractor agrees to provide COUNTY, the State of Florida, the FEMA
Administrator, the Comptroller General of the United States, or any of their authorized
representatives access to any books, documents, papers, and records of the Contractor
which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any
means whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The contractor agrees to provide the FEMA Administrator or his authorized
representatives access to construction or other work sites pertaining to the work being
completed under the contract.
(4) In compliance with section 1225 of the Disaster Recovery Act of 2018, the COUNTY
and the Contractor acknowledge and agree that no language in this contract is intended to
prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of
the United States.
j. DHS Seal, Logo, and Flags:
The contractor must obtain written permission from DHS prior to using the DHS seals,
logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This
includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or
reproductions of flags, or likenesses of component officials.
k. Compliance with Federal Law, Regulations, and Executive Orders:
This is an acknowledgement that FEMA financial assistance will be used to fund all or a
portion of the contract. The contractor will comply will all applicable Federal law,
regulations, executive orders, and FEMA policies, procedures, and directives.
I. Program Fraud and False or Fraudulent Statements or Related Acts:
The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False
Claims and Statements) applies to its actions pertaining to this contract.
m. Affirmative Steps:
If subcontracts are to be let, the prime contractor is required to take all necessary steps
identified in 2 C.F.R. § 200.321(b)(1)-(6) to ensure that small and minority businesses,
women's business enterprises, veteran -owned businesses, and labor surplus area firms
are used when possible.
34.SURVIVAL OF OBLIGATIONS
All representations, indemnifications, warranties and guarantees made in, required by or
given in accordance with the Contract Documents, as well as all continuing obligations
indicated in the Contract Documents, will survive Final Payment, completion and
acceptance of the Work and termination or completion of the Contract.
27
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by its duly
authorized representatives, effective as of the last date below.
BOARD OF COUNTY COMMIS K�O''�Fo''. SOUTHERN DISASTER RECOVERY LLC
OF INDIAN RIVER COUNTY, FA. A
Deryl Loar, Chairman
4
` ti�j., • it ��.�
As approted the by the Board on'1
By: ltiV
Joh A. Titkanich, Jr., County Administrator
APPROVED TO FORM AND LEGAL
SUF
By:
Christo er Hicks, Assistant County Attorney
Ryan L. Butler, Clerk of Court and
Comptroller 1
Attest: V _ -A
Deputy Clerk)
(SEAL)
;Q? Signature
o;
Al /V aAg-a,,,,, C-90
Contractor Printed Name
Witness Signatu e
Witness Printed Name
W
EXHIBIT A
SCOPE OF SERVICES
FOR RFP 2026011
Background
The Disaster Recovery Contractor ("Contractor") shall support Indian River County ("County") in the
management of debris resulting from but not limited to catastrophic events such as tornadoes and
hurricanes in accordance with rules and requirements of the Federal Emergency Management Agency
(FEMA), the Florida Department of Environmental Protection (FDEP), the Florida Department of Emergency
Management (FDEM) and local County ordinances. Contractor(s) shall have the capacity and ability to
rapidly mobilize and respond to potential wide -scale debris volumes and shall possess sufficient experience
in the specialized management of disaster response and subcontractors for the purpose of debris removal
services during the preparation, response, recovery, and mitigation phases of potential emergency
situations or disasters. Disaster Recovery will also include beach cleaning due to Red Tide or other Marine
Related Events. The Contractor shall clear and remove any and all "eligible" debris (See "Additional
Provisions" for definition of "eligible" debris) primarily from public right-of-way on County streets and roads
and from clearing and removing debris from publicly owned beaches; however, the Contractor may be
requested to provide the same for private streets, roads and beaches, if eligible and necessary. Work will
include the following:
♦ Examine debris to determine whether or not debris is eligible, burnable or non -burnable
♦ Load the debris
♦ Haul the debris to an approved staging area Disaster Debris Management Site (DDMS), dumpsite
recycling or landfill facility
♦ Process debris including sorting, grinding, mulching, or burning
♦ Establish and operate temporary debris staging and processing sites
♦ Provide project management services
♦ Haul and dispose of reduced / processed debris to permitted disposal site
♦ Respond and repair damages resulting from Contractor's work
♦ Keep records consistent with FEMA requirements and provide copies to County upon request.
♦ Assist Indian River County in FEMA reporting and reimbursement efforts
♦ Respond to Red Tide/Algae events to access and remove vegetation and/or deceased fish/marine
wildlife as directed.
Contractor shall comply with all provisions contained in "Additional Provisions" in this section.
The County intends to award a contract to one Primary Contractor and one Secondary Contractor
COUNTY PROJECT ADMINISTRATION
The County has designated the Solid Waste Disposal District Managing Director (SWDD MD) as the liaison
for this project. The County also has a Disaster Recovery Management Consultant (DRMC) that supports
Indian River County in the management of disaster recovery and debris removal services after the County
has suffered catastrophic events such as tornadoes and hurricanes. These services involve comprehensive
management of the County's disaster recovery program, including planning and executing debris collection
and disposal, and ensuring road clearance schedules are adhered to. When activated, the DRMC also
serves as the County's designee in directing disaster recovery efforts, including managing debris pick up
and disposal tasks. The DRMC will be responsible for ensuring compliance with all FEMA requirements,
including monitoring, truck and trailer certifications, load ticket validations and ticket accounting services.
Established debris zone boundaries may be viewed at the following web page:
29
https://ircgis.maps.arcgis.com/apps/instant/sidebar/index. html?appid=56b764bO5b8842988101 f5128dc1901
0
Scope of Work
COOPERATION/COORDI NATION
The County and its authorized representatives shall be permitted access at every facility or property for the
inspection of all work.
♦ Work by County: The County hereby reserves the right to perform activities in the area where work
is being done under this contract with its own forces.
♦ Work by Other Contractors: The County hereby reserves the right to permit other Contractors to
work within the area, which is the site of the work under this contract.
♦ Coordination: Contractor shall afford County and other Contractors reasonable opportunity for the
introduction and storage of their equipment, materials and the execution of their work concurrently,
and shall properly coordinate its work with theirs in the best interest of the County.
COMMENCEMENT OF WORK
Preparation for mobilization and response shall commence within twenty-four (24) hours of County being
placed in the National Oceanic Atmospheric Administration five (5) -day hurricane forecast, Contractor(s)
shall contact County regarding potential contract activation. Within twelve (12) hours of being issued Notice
to Proceed orders from County / SWDD MD or when the winds subside to less than 39 miles per hour,
whichever is later, Contractor(s) shall mobilize equipment and resources in County. Within twenty-four (24)
hours of being issued NTP orders from County / SWDD MD or when the winds subside to less than 39 miles
per hour, whichever is later, Contractor(s) shall be prepared to begin 25% debris removal operations as
directed by the SWDD MD.
PAYMENT AND PERFORMANCE BONDS
Contractor shall provide the County with a Public Construction Bond (in place of separate Payment and
Performance Bonds) in the following amounts, within three (3) calendar days of a written Notice to Proceed
by County. Predicted Category I storm winds would require a $2,000,000 Bond, Category II winds would
require a $4,000,000 Bond, Category III winds would require a $6,000,000 Bond, Category IV winds would
require an $8,000,000 Bond, and Category V would require a $10,000,000 Bond. Once activated, the Bond
shall be in force for a period of not less than one (1) year from the date of original execution by the Bond
Surety. Bonds shall be executed by the Contractor and surety company authorized to do business in the
State of Florida with an A.M. Best rating of "A-" (Excellent) or better, which bond shall be conditioned upon
the successful completion of all work, labor, services, materials to be provided and furnished, and the
payment of all subcontractors, materials and laborers. If the storm category increases above the originally
provided bond, the Contractor shall be required to provide an updated Public Construction Bond to reflect
the actual storm category.
CONTRACT PERIOD
The initial term of the contract(s) shall be for three years with the option to renew for one additional two year
term. The initial term of the contract will have an effective date per execution of the contract The renewal
terms are upon mutual consent and determination that renewal is in the best interest of the County.
ADJUSTMENTS TO RATES
Any requested price amendments must be submitted in writing, with evidence of circumstances and need,
reflecting current market rates. County will perform a Cost or Price Analysis to determine if a change can be
supported. If authorized, formal ratification of the change by both parties will be necessary. No automatic
increases are incorporated in this agreement.
ADMINISTRATION
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The County Administrator or his/her designee shall have authority to issue Notices to Proceed for Federal
Public Assistance categories of work. All Notices to Proceed shall include a complete and comprehensive
Scope of Work. The Contractor shall not initiate work if there is not a Scope of Work provided with the
Notice to Proceed.
AVAILABILITY OF FUNDS
This Contract is for goods and services related to disaster response and recovery operations. Activation of
this Contract will occur in anticipation of Federal and State Public Assistance funding.
Specific Work Tasks
The qualified firm(s) will develop and present the scope of services, meeting the County needs. The work to
be undertaken includes, but is not limited to the following:
DEBRIS REMOVAL
Emergency Road Clearance — Removal of debris from the primary transportation routes as directed by the
County. In this role, the contractor will perform an emergency "PUSH," sufficient to allow emergency
vehicles to traverse the roadway. The Contractor shall provide, as necessary, all labor, equipment,
materials, and fuel to perform this push to clear and remove debris from County roadways, to make them
passable immediately following a declared disaster event. The County will determine route priorities for this
push. Additionally, in preparation for an imminent hurricane strike, contractor crews may be asked to stage
outside the strike area. In this case, contractors are to provide the emergency push into the County. The
County will designate roadway priorities for this push.
Debris Removal from Public Property — Removal of debris from public rights-of-way. Removal of debris
beyond public rights-of-way as necessary to abate imminent and/or significant threats to the public health
and safety of the community. These areas may include vacant public lands, operational facilities, utility
facilities and other land owned by the County. It may be necessary to make several trips through a
neighborhood as debris is moved to the ROW. In this case the loads will need to be documented separately,
per the instructions of the County.
Debris Removal from Private Property — Removal of debris beyond public rights-of-way as necessary to
abate imminent and/or significant threats to the public health and safety of the community Should an
imminent threat to life, safety, and health to the general public be present on private property, the
Contractor, as directed by the County, will accomplish the removal of debris from private property, to include
private roadways. County and Contractor must demonstrate the removal of debris from private property is in
the public interest.
Eligible ROW Vegetative Debris Removal — Under this contract, work shall consist of all labor, equipment,
fuel, traffic control costs and other associated costs necessary to pick up and transport Eligible disaster -
related vegetative debris existing on County ROW to a County approved DDMS or a County Designated
Final Disposal Site in accordance with all federal, state and local rules and regulations.
• For the purposes of this contract, Eligible vegetative debris that is piled in immediate close
proximity to the street and is accessible from the street with loading equipment (i.e., not behind a
fence or other physical obstacle) will be removed.
• Removal of Eligible vegetative debris existing in County will be performed as identified by
County's DRMC and/or SWDD MD.
• Once the debris removal vehicle has been issued a load ticket from County's authorized
representative, the debris removal vehicle will proceed immediately to a County approved DDMS
or a County Designated Final Disposal Site. The debris removal vehicle will not collect additional
debris once a load ticket has been issued.
• All Eligible debris will be removed from each location before proceeding to the next location
unless directed otherwise by County or its authorized representative.
31
Entry onto private property for the removal of Eligible vegetative hazards will only be permitted
when directed by County or its authorized representative. County will provide specific Right -of -
Entry (ROE) legal and operational procedures.
Any eligible debris, such as fallen trees, which extends onto the ROW from private property shall
be cut at the ROW line and removed.
Contractor must provide traffic control as conditions require or as directed by County Debris
Manager.
Management and Collection of Eligible Vegetative Debris from Citizen Drop Off Site(s) — Under this contract,
work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to
pick up and transport Eligible disaster -related vegetative debris from Citizen Drop Off Sites to a County
approved DDMS or a County Designated Final Disposal Site in accordance with all federal, state, and local
rules and regulations.
• Removal of Eligible vegetative debris from Citizen Drop Off Site(s) will be performed as identified by
County Debris Manager.
• Once the debris removal vehicle has been issued a load ticket from County's authorized
representative, the debris removal vehicle will proceed immediately to a County approved DDMS or
a County Designated Final Disposal Site. The debris removal vehicle will not collect additional debris
once a load ticket has been issued.
• Contractor shall provide separate crews for the Management and for the Debris Collection at Citizen
Drop Off Site(s) debris so that these debris types can be accurately reported for FEMA
reimbursement. These services include, but no limited to, equipment to manage debris piles, load
debris for haul -out, traffic control signage, fencing/barricades to protect existing structures/trees at
these sites. Full restoration to pre -use conditions at no additional cost to the County.
• No reduction activities shall be permitted on these sites.
• There is no additional compensation as the Contractor is compensated based on the distance
between the Citizen Drop Off Site(s) and the DDMS and/or County's Designated Final Disposal Site.
The Citizen Drop Off Sites(s) are intended to provide convenience for the public while assisting the
contractor in expediting recovery efforts.
• Only Eligible vegetative debris from Unincorporated IRC residents will be accepted at the Citizen
Drop Off Site(s).
Eligible ROW Construction and Demolition (C&D) or Municipal Solid Waste (MSW) Debris Removal - Work
consists of the collection and transportation of Eligible C&D or MSW debris on the Public ROW or private
property to a County approved DDMS site or County designated final disposal site.
Eligible Demolition, Removal and Transportation of Structures - Work consists of the demolition of structures
on public property or private property, as directed by the County, obtaining necessary permits and hauling
the resulting debris to a County designated final disposal site.
Removal of Eligible Hazardous Trees and Limbs - Work consists of removing eligible hazardous trees and
limbs and placing them on the safest possible location on the County ROW for collection under the
stipulations in "Additional Provisions" .
Beach Scrape and Clean — Under this element, work shall consist of all labor, equipment, fuel, traffic control
costs and other associated costs necessary to scrape and collect eligible debris laden sand from County
beaches, haul to a processing screen, process the sand through a maximum two (2) inch screen, haul
screened sand back to a County beach and shaping of the sand to final grade.
Removal of eligible debris laden sand from County beaches will only be permitted when
directed in writing by the County or its authorized representative.
32
• County designated beaches will be scraped to a maximum depth as prescribed in writing by the
County.
• Eligible vegetative debris or C&D debris removed from screened sand will be loaded and
removed in accordance with the terms, conditions, and compensation schedule for, "ROW
Vegetative Debris Removal" and "ROW Construction and Demolition (C&D) Debris Removal",
respectively.
Eligible Household Hazardous Waste Removal, Transport and Disposal - Work consists of removal,
transportation and disposal of eligible household hazardous waste. (HHW).
Eligible Abandoned Vehicle Removal - Work consists of removal of Eligible Abandoned Vehicles in areas
identified and approved by the County and subsequently transported to a County approved staging area.
White Goods — The Contractor may expect to encounter white goods available for disposal. White goods will
constitute household appliances as defined in the Florida Administrative Code. The Contractor will dispose
of all white goods encountered in accordance with applicable Federal, State and local laws.
Eligible E -waste Item Removal — Work consists of the recovery and disposal (or recycling) of televisions,
computers, computer monitors, etc. unless otherwise specified in writing by the County.
Eligible Dead Animal Carcasses — Work consists of the recovery and disposal of dead animal carcasses.
Hazardous Tree Stumps — The Contractor shall remove all stumps that are determined to be hazardous to
public access and as directed by the County. Stumps shall be hauled to DMS where they shall be inspected
and categorized by size. GPS X and Y coordinates are required for reimbursement by FEMA.
Fill Dirt — The Contractor shall place compacted fill dirt in ruts created by equipment, holes created by
removal of hazardous stumps and other areas that pose a hazard to public access upon direction of the
County.
Canals, Streams and Conservation Areas — The Contractor shall coordinate with the appropriate local, state,
or federal agencies with jurisdictional authority to remove debris in natural or manmade waterways.
DEBRIS PROCESSING:
Disaster Debris Management Sites (DDMS)— The Debris Monitoring Consultant ("Monitor"), as assigned
under separate agreement by the County (a separate solicitation is pending for these services), will
determine the minimum number of sites required for each storm event. The County will designate the
specific DDMSs to be activated from the sites identified at the beginning of each hurricane season.
Preparation, maintenance and operation of these DDMS facilities are entirely the Contractor's responsibility,
upon NTP.
Preparation and maintenance of facilities shall include maintenance of the DDMS approach and interior
road(s) for the entire period of debris hauling, including provision of rock for any roads that require
stabilization for ingress and egress. Each facility shall include, at the Contractor's expense, a roofed
inspection tower sufficient for a minimum of three (3) inspectors for the inspection of all incoming and exiting
loads. The Contractor shall provide, as necessary, all labor, equipment, materials and fuel to perform its
duties at the DDMS. The Contractor will be responsible for obtaining any required permits, which shall be
paid at cost by the County. At the County's discretion, owned rights of way or other entity owned property
could be provided for temporary storage of debris.
DDMS Debris Removal Operations Plan and Environmental Protection Plan — This plan is to address site
setup, pre -use activities, post -use activities and operational activities. The plans will also include pre and
post video and other checklists to assure proper management of the site. Once the debris management site
33
is selected for use, the Contractor will provide a Site Management Plan. Three (3) copies of the plan are
required. The plan shall be drawn to a scale of 1" = 50' and address following functions:
♦ Access to site
♦ Site preparation -clearing, erosion control, and grading
♦ Traffic control procedures
♦ Safety
♦ Segregation of debris
♦ Location of ash disposal area (if incineration operations are approved by the County), hazardous
material containment area, contractor work area, and inspection tower
♦ Location of incineration operations (when approved by the County), grinding operation (if required).
Burning operations require a 100 -foot clearance from the stockpile and a 1000 -foot clearance from
structures.
• Location of temporary fuel tank(s), port -a -potties, inspection tower, etc.
♦ Location of existing structures or sensitive areas requiring protection
Restoration of Site including but not limited to removal of all trash/debris, removal of temporary fuel
tank(s), removal of all equipment and materials
All debris shall be processed in accordance with local, State and Federal law, standards and regulations.
Processing shall include, but is not limited to, reduction by grinding and/or incineration when approved by
the County. Prior to reduction, all debris shall be segregated between vegetative debris, construction and
demolition debris, recyclable debris, white goods and hazardous waste.
Generated Hazardous Waste Abatement — Abatement of hazardous waste identified by the County is to be
disposed of in accordance with all applicable Federal, State, and local laws, standards and regulations.
Debris Disposal — Disposal of all eligible debris, reduced debris, ash residue and other products of the
debris management process is to be in accordance with all applicable Federal, State, and local laws,
standards and regulations. The Contractor shall be responsible for paying all landfill tipping fees and provide
all required documentation to the County needed to receive eligible reimbursement through FEMA and the
Federal Highway Administration (FHWA) for such fees.
Assist County and Debris Monitoring Consultant in the following:
♦ Monitoring multiple contractors and multiple trucks delivering materials to the DDMS.
♦ Verify that each truck that delivers to the DDMS matches its manifest ticket — truck and maximum
capacity.
Make sure load is properly secured for transport.
♦ Photograph of each loaded truck bed and attach photograph to truck's manifest ticket or link with
digital photographic records, as applicable.
♦ Review trucks manifest and observe the truck bed to confirm that the truck was loaded to capacity or
as described on manifest ticket, and completely empty on departure.
♦ Maintain manifest tickets in an organized manner for proper record review and storage.
♦ Initial load tickets before permitting truck to leave the DDMS check-in area to empty its load.
♦ Document location of origin of debris.
Troubleshoot questions and problems at the DDMS and identify issues that could impact eligibility for
cost reimbursements.
♦ Remain in contact with the central office/staging operation command center.
♦ Perform other duties as directed by County personnel, e.g. conduct final inspections and issue
closeout reports.
34
DOCUMENTATION AND RECORDS:
Storm debris shall be subject to inspection by the County. Inspections will be to ensure compliance with the
contract and applicable local, State and Federal laws. The Contractor will, at all times, provide the County
access to all work sites and disposal areas. The Contractor and Debris Monitoring Consultant will have in
place at the DDMS personnel to verify and maintain records regarding the contents and cubic yards of the
vehicles entering and leaving the DDMS. The Debris Monitoring Consultant will coordinate data collection
and information management systems, including but not limited to:
♦ Prepare detailed estimates and for use in Project Worksheet preparation.
♦ Implement and maintain a disaster debris management system linking load ticket and DDMS
information, including reconciliation and photographic documentation processes.
♦ Provide daily, weekly or other periodic reports for County managers and the Debris Monitoring
Consultant, noting work progress and efficiency, current/revised estimates, project completion and
other schedule forecasts/updates.
♦ The Contractor shall provide all requested information to the Debris Monitoring Consultant that is
necessary for proper documentation for reimbursement of costs from FDEM, FEMA and other
applicable State and Federal agencies to ensure that eligible debris collection and data documenting
appropriately address concerns of the likely reimbursement agencies. The Debris Monitoring
Consultant will coordinate this work.
♦ Discrepancies in what is required of the Contractor must immediately be brought to the attention of
the Debris Management Team.
Documentation and Recovery Process — The Contractor will provide the following assistance in addition to
debris removal:
♦ Recovery process documentation — create recovery process documentation plan
♦ Maintain documentation of recovery process
♦ Provide written and oral status reports as requested to County Debris Monitoring Consultant
♦ Review documentation for accuracy and quantity
♦ Assist in preparation of claim documentation.
DDMS Site Reclamation — Site reclamation shall be accomplished in accordance with all Federal, State and
local laws, standards and regulations. Site reclamations shall be accomplished in accordance with the
Contractor's Debris Removal Operations Plan and Environmental Protection Plan, as approved by the
County.
Work Areas — The County will establish and approve all areas that the Contractor will be allowed to work.
These include Right of Way, public land, private properties/accesses and DDMS. The Contractor will
remove all eligible debris and leave the site from which the debris was removed in a clean and neat
condition. Fill dirt, re -vegetation and grading may be required to achieve the desired condition.
Working Hours— All activity associated with gathering and loading of eligible debris shall be performed
during visible daylight hours only unless otherwise authorized by the County. Hauling of eligible debris to the
DDMS will be allowed during visible daylight hours only between dawn and dusk unless otherwise
authorized by the County. The Contractor may work during these hours seven (7) days per week including
holidays. It is understood between the parties that at the DDMS, debris reduction may take place twenty-
four (24) hours, seven (7) days per week if the Contractor deems it necessary to meet the work demand,
subject to County approval. The County approval shall consider safety and impacts to surrounding land
uses such as occupied residential areas. The Contractor shall be responsible for obtaining sites to stage
equipment, such as trucks, while not in use. The Contractor shall comply with Sections 103 and 107 of the
Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of
Labor regulations (29 CFR Part 5).
Priority of Work Areas — The County will establish and approve all areas that the Contractor will be allowed
to work. Daily and/or weekly scheduled meetings will be held to determine approved work areas. The
35
Contractor shall remove all eligible debris and leave the site from which the debris was removed in a clean
and neat condition. Determination of when a site is in a clean and neat condition will be at the reasonable
judgment of the County. Such determination will not be unreasonably withheld.
Safety — The Contractor shall have at least one Safety Officer on duty at all times. The safety officer shall be
familiar with and properly trained to perform the assigned Safety Officer duties. Training shall include, but
not limited to certification in the Florida Department of Transportation Maintenance of Traffic Standards
(FDOTMOT). All work zones shall conform to FDOTMOT Standards and all work sites/conditions shall
conform to all applicable Federal, State and local safety standards. In addition, Contractor shall ensure that
all subcontractors have received appropriate safety training.
Additional Provisions
A. The Contractor shall collect, remove, transport, and process disaster debris at the Disaster Debris
Management Sites (DDMS) as designated by Indian River County.
B. Collection of debris shall include identification, assessment and removal of hazardous materials,
hazardous wastes, bio -hazardous wastes, dead animals, white goods, e -waste, and hazardous stumps.
C. Collection and removal of debris shall include clearing limits of right-of-way. Trees located on private
property that have fallen into the right-of-way shall be cut off at the right-of-way line and removed.
D. Eligibility of stumps and hanging limbs must be determined on a case-by-case basis.
E. Trees and limbs in contact or close proximity to Utility lines shall not be removed until the Utility
Company has removed or relocated their facilities. The Utility lines may be electric, gas, telephone, cable,
fiber optic, water and sewer, etc. The Contractor shall take all precautions to ensure the safety of their
employees, equipment, protection of public/private property and to not damage/disrupt these Utilities.
F. Processing of debris shall include the establishment and operation of multiple temporary debris -
staging areas/processing-sites throughout Indian River County where collected debris may be sorted,
recycled, ground, mulched, burned (if approved), or otherwise segregated for transport and disposal to the
Indian River County Class 1 Landfill or other approved disposal facilities. C&D debris shall be collected
separately from the right-of-way and be transported to an approved disposal facility.
G. Eligibility of debris is determined by FEMA. Contractors do not have the authority to make eligibility
determinations. Generally, disaster -related debris located on public property and in public rights-of-way is
eligible for FEMA reimbursement. Eligible disaster debris may include downed trees and other woody
debris; sand, silt, mud and gravel; building wreckage; and vehicles in the right-of-way.
H. Debris on private property generally is not eligible for FEMA funding, but disaster -damaged personal
property may be moved to the curbside to be picked up by an eligible Applicant. Debris from a commercial
business or resulting from work performed by a private contractor is not eligible.
I. Disposal of debris shall include any reduction, separation, or other processing of material needed for
the further removal and disposal of debris. Contractor will recycle the resulting mulch at a State approved
disposal site.
J. The maintenance of traffic for this contract shall be in accordance with the applicable FDOT
Standard Index numbers (600 Series) and the U.S. Department of Transportation, Federal Highway
Administration, Manual on Uniform Traffic Control Devices and shall be followed in application, installation,
maintenance and removal of all traffic control devices, warning signs, devices, and barriers necessary to
36
protect the public and workmen on roads, and rights-of-way in Indian River County. Pedestrian and
vehicular traffic shall be maintained and protected at all times.
K. The Contractor shall ensure that all vehicles, trucks, equipment, and trailers operating on Indian
River County roadways and rights-of-way are in compliance with all Federal, State, and local rules, laws,
and regulations. All vehicles, equipment, trucks, and trailers shall be properly licensed, insured, and
equipped with lights, back-up alarms, horns, and any other safety equipment mandated by Federal, State,
and local rules, laws, and regulations. Vehicles without proper safety equipment shall not be utilized.
L. The Contractor shall supply pre -numbered 5 part Debris Load Tickets to the County for the entire
project upon request if electronic debris tracking is not available for use. Each ticket will contain the
following information:
♦ Ticket Number
♦ Contractor Name
♦ Truck Number
♦ Loading Location
♦ Field Inspector
♦ Measured Truck Capacity
♦ Date
Site Departure Time
Dump Site Location
♦ Dump Site Arrival Time
♦ Debris Classification (Vegetative, C&D, Mixed)
♦ Estimated % Full and Debris Quantity
M. The Contractor shall notify the County at least 3 days in advance of any unusual "ramping up" of
work forces.
N. No homemade trailers with plywood extensions will be permitted. Trailers towed behind trucks must
be able to mechanically dump on their own with no assistance from equipment at the dumping site.
O. The Contractor shall only utilize mechanical loading equipment with grapple or clamshell type
devices for loading debris. Hand loading will be prohibited.
P. All transport hauling equipment shall be single axle, tandem wheel, or semi -trailer trucks that are
designed by the manufacturer for the intended purpose. No plywood extended sides will be permitted.
Steel side extensions that have steel reinforced vertical supports are allowed.
Q. All transport hauling equipment shall be equipped with tailgates that extend upward minimally to the
height of the sides of the box.
R. All loaded trucks and trailers shall be tarped or covered during transport, in accordance with Florida
law and local codes.
S. Every Operator must hold a valid driver's license appropriate for the equipment and vehicle class
being operated. Indian River County assumes no liability for equipment or vehicles being operated without
the proper credentials required by state and federal law.
T. The Contractor shall meet minimum production demands established by the County and begin
debris removal phasing (C & D removal and mulch reduction and hauling) within three days of the County's
request.
37
U. All collection activities shall be directed in a logical, sequential manner, approved by the County, with
no materials skipped over or left behind.
V. The Contractor shall assure that all subcontractors have English speaking supervisors or
representatives available in the field at all times during the contract period.
W. The Contractor shall repair immediately upon request any damage caused by the debris removal
operation that is deemed a public safety issue, including, but not limited to, asphalt, sidewalks, culvert pipes,
swales, driveways, and/or any public or private property.
X. The Contractor shall provide the following facilities at each debris -staging area/processing-site,
regardless of who provides the site (Contractor or County):
1. Each processing site shall have a roofed inspection tower erected upon it, sufficient to support a
minimum of three inspectors, and built to a height to allow a clear view down into a loaded truck.
Mechanical lifts are discouraged.
2. Each processing site shall have a temporary roofed shelter or canopy erected for the comfort of
support staff and personnel from weather conditions.
3. Each processing site shall have at least two portable sanitary units (porta-potties) that are clean
and regularly maintained throughout the contract period. The Contractor shall keep an adequate
supply of toilet paper in each unit.
4. The Contractor shall provide stabilized ingress and egress to each debris -processing site and
shall maintain such access throughout the contract period.
Y. All loads brought to a temporary debris -processing site shall be inspected and recorded by the
Contractor and the County.
Z. The Contractor shall reclaim the site upon completion of the processing activities to include at a
minimum removal of all equipment and debris, grading of the site to historical condition, and seeding and
mulching of the exposed areas.
AA. Compliance of Federal, State, and Local Laws, Rules, and Regulations
All processing activities shall be conducted in compliance with all federal, state, and local laws, rules, and
regulations.
i) The Contractor shall be responsible for obtaining and paying for all permits needed to construct,
operate, maintain, close, and reclaim the debris processing sites.
ii) The Contractor shall be responsible for any environmental sampling required at the debris staging
area. Normally areas used to stage vegetative debris do not require any environmental sampling.
Areas used to stage mixed debris, or ash from burning mixed debris, will normally require
environmental sampling to close the site after the debris or ash is removed. It would also be
advisable to sample the area prior to staging any mixed debris to identify any existing contamination
at the site.
iii) The Contractor shall maintain the site in accordance with all local, state, and federal laws, rules,
and regulations including at a minimum erosion control, storm water management, and fire control.
iv) The Contractor shall not be responsible for C&D disposal fees at the approved disposal facility
v) The Contractor shall provide and pay for all the necessary labor, fuel, tools, and equipment to
execute the work described in this Scope of Services.
38
vi) The Contractor shall obtain burn authorizations when using the burning option as a reducing
technique. A permit from the Florida Forest Service (FFS) is required for temporary incinerators
such as portable air curtain incinerators and a permit from Florida Department of Environmental
Protection (FDEP) is required for permanent incinerators such as an air curtain incinerator.
vii) The Contractor shall comply with laws and regulations designed to protect natural, cultural, and
historic resources
AB. Contractor Assistance and Cooperation
The Contractor shall provide the County any assistance, in its capacity, for FEMA reimbursement efforts.
i) The Contractor shall provide all records, including, but not limited to, truck and trailer
registrations, disposal tickets, debris -dumping site logs, area maps, and other data sufficient to
provide substantiation for FEMA and State reimbursement applications.
ii) The Contractor shall assist the County in responding to federal and state agencies request for
additional information and/or auditing as directed by the County.
2. The Contractor shall conduct the Debris Removal and Disposal Contract in strict accordance with
guidelines set forth in this contract document.
3. The Contractor shall coordinate and cooperate fully with the County Debris Monitoring Consultant at
all times.
39
Southern Disaster Recovery
Initial Renewal
Ts/Cat 1
Cat 2/3
Cat 4/5
Cat.
Description
Unit
Term Term
TS/Call
Cat 2/3
Cat 4/5 renewal
Renewal
Renewal
L
Wheeled Loader (Cat 930 - Deere 524 size Equivalent or Larger)
DAY
$1,450.00 $1,490.00
a E
Grader (Cat 12 or Deere 670 size Equivalent or Larger)
DAY
$1,290.00 $1,325.00
a
;`- w
Skid Steer (Deere 330 size or Equivalent or Larger)
DAY
$1,375.00 $1,390.00
Y
m
_
0-15 Miles Veg from Right of Way (ROW) or Citizen Drop Off to DDMS
CY
$7.90
$7.75
$7.50
$7.90
$7.75
$7.50
UO
u 3
a, =
16-30 Miles Veg from ROW or Citizen Drop Off to DDMS
CY
$8.45
$8.15
$8.05
$8.45
$8.15
$8.05
31-60 Miles Veg from ROW or Citizen Drop Off to DDMS
CY
$9.00
$8.90
$8.85
$9.00
$8.90
$8.85
0
m
>60 Miles Veg from ROW or Citizen Drop Off to DDMS
CY
$9.75
$9.60
$9.50
$9.75
$9.60
$9.50
v
>
ISingle Price Veg from ROW or Citizen Drop-off to DDMS
CY
$8.65
$8.45
$8.25
$8.651
$8.45
$8.25
- c
Grinding/chipping vegetative debris
CY
$3.60
$3.50
$3.40
$3.60
$3.50
$3.40
c o
Air Curtain Burning vegetative debris
CY
$3.10
$3.05
$3.00
$3.10
$3.05
$3.00
Open Burning vegetative debris
CY
$2.65
$2.60
$2.55
$2.65
$2.60
$2.55
z
o
Compacting vegetative debris
CY
$1.901
$1.85
$1.80
$1.90
$1.85
$1.80
m
Debris Preparation, management, and segregation at DDMS
CY
$1.25
$1.35
$1.45
$1.25
$1.35
$1.45
0-15 Miles C&D from Right of Way (ROW) to Final Disposal
CY
$4.90
$4.85
$4.85
$4.90
$4.85
$4.85
m
16-30 Miles C&D from ROW to Final Disposal
CY
$6.25
$6.20
$6.20
$6.25
$6.20
$6.20
= EL
31-60 Miles C&D from ROW to Final Disposal
CY
$8.65
$8.65
$8.65
$8.65
$8.65
$8.65
M N
U o
>60 Miles C&D from ROW to Final Disposal
CY
$10.95
$10.90
$10.90
$10.95
$10.90
$10.90
>
Single Price C&D from ROW to Final Disposal
CY
$7.45
$7.45
$7.45
$7.45
$7.45
$7.45
_
0-15 Miles C&D from Right of Way (ROW) to Final Disposal
CY
$8.25
$8.45
$8.45
$8.25
$8.45
$8.45
m
LL N
16-30 Miles C&D from ROW to Final Disposal
CY
$8.60
$8.60
$8.60
$8.60
$8.60
$8.60
m o
o a
31-60 Miles C&D from ROW to Final Disposal
CY
$9.15
$9.15
$9.15
$9.15
$9.15
$9.15
o m o
>60 Miles C&D from ROW to Final Disposal
CY
$11.85
$11.85
$11.85
$11.85
$11.85
$11.85
u x
Single Price C&D from ROW to Final Disposal
CY
$9.151
$9.30
$9.30
$9.15
$9.30
$9.30
Remove Hazardous Trees 6"-12" trunk
Tree
$90.00
$95.00
$85.001
$90.00
$95.00
$85.00
Remove Hazardous Trees 13"-24" trunk
Tree
$165.00
$175.00
$175.00
$165.00
$175.00
$175.00
Remove Hazardous Trees 25"-36" trunk
Tree
$225.00
$225.00
$225.00
$225.00
$225.00
$225.00
c
Remove Hazardous Trees 37"-48" trunk
Tree
$310.00
$310.00
$310.00
$310.00
$310.00
$310.00
M
m
Remove Hazardous Trees 49" or larger
Tree
$425.00
$425.00
$425.00
$425.00
$425.001
$425.00
°'
O
Remove Hazardous Limbs >2" from tree
Tree
$82.00
$82.001
$82.00
$82.00
$82.001
$82.00
Remove Hazardous Stumps 24"-36" diameter
Stump
$120.00
$120.00
$120.00
$120.00
$120.00
$120.00
~
Remove Hazardous Stumps 37"-48" diameter
Stump
$275.00
$275.00
$275.00
$275.00
$275.00
$275.00
Remove Hazardous Stumps >49" diameter
Stump
$410.00
$410.00
$410.00
$410.00
$410.00
$410.00
Fill dirt for stump holes after removal
CY
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
Southern Disaster Recovery
Initial
Renewal
Ts/Cat1
Cat 2/3
Cat 4/5
Cat.
Description
Unit
Term
Term
TS/Cat1
Cat 2/3
Cat 4/5
renewal
Renewal
Renewal
Debris Removal from canals, rivers, creeks, streams, and ditches - land
based removal
CY
$
43.00
$ 43.00
Debris Removal from canals, rivers, creeks, streams, and ditches - water
based removal
CY
$
94.50
$ 94.50
Pick up, screen, and return debris laden sand/mud/dirt/rock
CY
$
26.50
$ 26.50
Removal of eligible vehicles
EA
$
275.00
$ 275.00
Removal of eligible vessel from land
LF
$
125.00
$ 125.00
Removal of eligible vessel from waterway
LF
$
430.00
$ 430.00
Carcass and Putrescent Removal (animals/organic fleshy matter) - land
based removal method
LB
$
4.10
$ 4.10
>
Carcass and Putrescent Removal (animals/organic fleshy matter) - water
E
based removal method
LB
$
8.40
$ 8.40
Fish and Marine Wildlife Carcass Removal (Red Tide/Beach Related
Impacts)
CY
$
124.00
$ 124.00
CL
Sargassum Removal
CY
$
13.95
$ 13.95
White Goods from Row to Disposal
EA
$
35.00
$ 35.00
Freon Management and Recycling
EA
$
48.00
$ 48.00
Demolition of Private Structure
CY
$
17.95
$ 17.95
E -waste containing hazardous materials (CRT, computers, monitors and
TVs)
EA
$
35.00
$ 35.00
Silt Removal
CY
$
32.00
$ 32.00
Bio -waste
LB
$
6.00
$ 6.00
HHW
LB
1 $
3.00
$ 3.00
Beach Screape and Clean
CY
$
44.00
1 $ 44.00
EXHIBIT C
CONTRACTOR's SUBMITTED DOCUMENTS
Proposal
Sworn statement on Disclosure of Relationships as per Section 105.06 of the Indian River
County Code
Certification Regarding Prohibition Against Contracting with Scrutinized Companies
Certification regarding lobbying
Certification regarding debarment
Anti -Human Trafficking Affidavit
Foreign Entity Ownership Affidavit
R
i
Prepared for:
Indian River County
Solid Waste Disposal District
841 Prudential Dr #1241
Jacksonville, FL, 32207
Indian River County Procurement
Division
prOCLirement@indianriver.gov
I
I11-211nabill
Prepared by:
SDR
93 Sonia Drive
Greer, SC 29650
bids@gosdr.com
Al McClaran, Founder/CEO
864.469.9776
al@gosdr.com
I
�p.�cwJ.\vl � • i.
COVER LETTER
SOR
Confidence In Chaos'"
3.20.2026
Indian River County
Solid Waste Disposal District
1325 74th Avenue SW
Vero Beach, Florida 32968
Subject: RFP #2026011 1 Disaster Debris Management
Dear Members of the Evaluation Committee,
93 Sonia Drive I Greer, SC 29650 Q
www.gosdr.comis
864.469.9776
t
Indian River County's ability to rapidly restore critical infrastructure, protect public safety, and secure
FEMA reimbursement following a disaster depends on the immediate deployment of a qualified,
experienced, and fully compliant debris management contractor. SDR is pleased to submit this
proposal in response to RFP 2026011 to support the County's disaster response and recovery
objectives with proven, scalable, and FEMA -aligned debris management services, supported by our
established Florida office and experienced regional staff.
ALIGNMENTWITH COUNTY EVALUATION PRIORITIES
SDR's approach is built around the key priorities reflected in the County's evaluation criteria—
demonstrated experience, operational capability, financial capacity, and compliance with federal,
state, and local requirements. With more than 210 completed contracts and management of over
100 million cubic yards of debris, SDR brings a depth of experience across hurricanes, floods,
tornadoes, and other federally declared disasters. Our team has consistently delivered large-scale
debris removal operations while maintaining strict adherence to FEMA Public Assistance (PA) and
FHWA Emergency Relief (ER) requirements, ensuring full reimbursement eligibility and audit
readiness.
OPERATIONAL CAPABILITY & RAPID RESPONSE
Our operational model is designed for rapid mobilization and efficient execution under the most
demanding post -disaster conditions. SDR maintains field -ready personnel, pre -positioned resources,
and a scalable, ICS/NIMS-aligned command structure that integrates seamlessly with County staff
and the Disaster Recovery Management Consultant. This structure supports clear communication,
disciplined span of control, and real-time coordination, enabling safe and efficient debris clearance
across all assigned work areas.
Each project is led by an experienced SDR Project Manager supported by sector supervisors, safety
personnel, and logistics teams operating within a defined chain of command. Mobile command
units, daily reporting dashboards, and redundant communication systems, including radio, satellite,
and cellular networks, ensure continuous field visibility and coordination with County
representatives. SDR actively participates in daily coordination meetings, provides ongoing progress
updates, and shares GIS -based mapping of completed and active work zones to support informed
decision-making.
Our approach follows a structured debris removal process that includes pre -mobilization planning,
phased deployment, emergency road clearance, debris collection, TDMS site setup and operations,
debris reduction, and final disposal. This phased approach ensures rapid initial response (ex. clearing
critical access routes) and transition into sustained, efficient operations through project completion.
SDK's experience includes the establishment and operation of Temporary Debris Management
Sites (TDMS), large-scale right-of-way clearance, waterway debris removal, and comprehensive
debris reduction and disposal operations, all executed in accordance with applicable federal, state,
and local requirements.
Confidence In Chaos'
93 Sonia Drive I Greer, SC 29650 Q
•• • • ,
864.469,9776
tJ
FEMA COMPLIANCE & DOCUMENTATION EXCELLENCE
SDR places a strong emphasis on documentation, transparency, and accountability—critical factors
in the County's ability to recover eligible costs. Our documentation and tracking systems incorporate
GPS -enabled load ticketing, GIS -based mapping, photographic validation, and daily reconciliation
processes to ensure accuracy at every stage of debris collection, transport, and disposal.
Our documentation framework is designed to fully align with FEMA Public Assistance (PA), FHWA
Emergency Relief (ER), and applicable state requirements. SDR maintains comprehensive, audit -
ready records for all operations, including load tickets, truck certifications, time tracking, debris
classifications, and site activity logs. These records are continuously reviewed, validated, and
reconciled to ensure consistency between field operations and reported quantities.
In addition to real-time tracking, SDR provides daily and weekly reporting that includes zone
progress, production metrics, and updated project forecasts. All data is compiled into invoice -ready
documentation packages that support efficient review by the County, the Debris Monitoring
Consultant, and reimbursement agencies. Our systems are compatible with industry -standard
monitoring platforms and can integrate with County -selected debris management systems as
required.
This disciplined approach to documentation has enabled SDR to successfully support
reimbursement efforts across numerous federally declared disasters. SDR has never experienced a
FEMA deobligation on any of its contracts, reflecting our commitment to accuracy, compliance, and
proactive quality control throughout the project lifecycle.
SAFETY & ENVIRONMENTAL STEWARDSHIP
Safety and environmental stewardship are foundational to SDK's operations. All work is performed in
accordance with OSHA standards, FEMA guidelines, FHWA requirements, and FDEP regulations.
Our safety program emphasizes proactive hazard identification, continuous training, and
accountability at every level of the organization. We implement site-specific safety controls, traffic
management measures, and environmental protections to safeguard the public, our personnel, and
the communities we serve.
FINANCIAL STRENGTH & RESOURCE CAPACITY
SDR offers the financial strength and resource capacity necessary to sustain continuous operations
throughout the duration of a disaster response. With substantial bonding capacity, access to
significant credit resources, and a robust network of vetted subcontractors, SDR is positioned to
scale operations rapidly while maintaining uninterrupted performance across multiple concurrent
events.
COMMITMENT TO INDIAN RIVER COUNTY
We are committed to serving as a reliable partner to Indian River County—not only during disaster
response, but in preparedness and long-term resilience. SDR stands ready to support the County
with responsive service, clear communication, and a disciplined operational approach that prioritizes
safety, efficiency, and full compliance with all reimbursement requirements.
We appreciate the opportunity to submit this proposal and look forward to supporting Indian River
County in its disaster preparedness and recovery efforts. Should you have any questions or require
additional information, please do not hesitate to contact us.
Sincerely,
Al McClaran
Founder & CEO
864.469.9776 1 al@gosdr.com I bids@gosdr.com
TABLE
OF
C
O
N
T
E
N
TS
Tab A - Qualifications and Experience
Tab B - Professional References
Tab C - Financial Information
Tab D - Project Approach and Schedule
RFP #2026011 1 Disaster Debris Management
Indian River County, FL I Disaster Debris Management
-lip� .�.
Qualifications an
EX
Q
m
H
11r
CONFIDENCE IN CHAOS TM
Disasters are unpredictable, but our response
never is. At SDR we deliver certainty in
uncertain times. We mobilize rapidly with the
equipment, personnel, and expertise to manage
debris operations of any scale. Our deep
knowledge of FEMA regulations and
commitment to clear communication ensure
compliant, efficient recovery, no matter the
complexity or size.
SDR is a proven disaster response contractor
with over 14 years of experience, 210+
completed debris removal contracts, and more
than 100 million cubic yards of debris managed.
Our leadership team, comprised of emergency
managers, engineers, and public safety
professionals, delivers each project with
technical precision, operational efficiency, and a
clear focus on restoring critical services and
protecting public safety.
CORE SERVICES
• Disaster Debris Removal
• FEMA Public Assistance Expertise
• Environmental Response
. Hazardous Tree Mitigation
• Utility Right of Way Services
• Waterway and Specialty Debris Removal
• Local Subcontractor &Workforce Integration
TAILORED SOLUTIONS
FOR INDIAN RIVER
COUNTY
At SDR, we understand that every jurisdiction
has unique vulnerabilities and operational
priorities. Indian River County's coastal location,
critical roadway network, and exposure to
hurricanes and severe weather events require a
scalable, customized response capable of
addressing both immediate life -safety needs
and sustained recovery operations. We tailor our
approach to align with the County's emergency
management framework, Debris Management
Plan (DMP), and coordination with the Disaster
Recovery Management Consultant (DRMC),
ensuring compliance with all federal, state, and
local requirements.
Our experienced project teams work directly
with Emergency Management, Solid Waste,
Public Works, the DRMC, and other County
stakeholders—establishing unified
communication protocols and deploying zone -
based work plans that prioritize public safety,
efficient debris clearance, and FEMA -compliant
documentation. This coordinated approach
supports clear situational awareness, efficient
resource deployment, and consistent progress
reporting throughout all phases of the operation.
SDR is built for both rapid activation and
sustained performance. We strategically pre-
position equipment and personnel throughout
the Southeast and Atlantic coastal regions to
ensure operational readiness in advance of
forecasted events. Following Notice to Proceed,
SDR will rapidly deploy field leadership,
establish command structure, and initiate debris
operations in accordance with the County's
priorities. SDR delivers disciplined execution,
transparent reporting, and documentation
precision to support a safe, timely, and fully
reimbursable recovery.
SELECT PROJECTS
Hurricane Helene Response 12024 - 2025
10+ million cubic yards of debris processed
across 35 jurisdictions in 4 separate states.
Coffee County Debris Removal 12024 - 2025
4.3 million cubic yards of debris removed
following Hurricane Helene.
GeorgiaTornado Response 12023
919,527cubic yards of debris processed in
across two counties in Georgia.
Hurricane Ian PPDR 12023
47,414 cubic yards of debris processed in
support of Lee County and FDEM
Hurricane Ida Response 12022
831,390 cubicyards of debris processed in
Plaquemines Parish and South Lafourche Levee
District.
Iowa Derecho Debris Removal 12021
1 + million cubic yards of vegetative and
waterway debris removed and processed
Winter Storm Debris Removal ( 2021
641,800 cubic yards of storm debris and 24K
hazardous trees removed in Kentucky.
WHY CHOOSE SDR
PROVEN PERFORMANCE
210+ successful contracts and 100M+
cubic yards of debris managed.
READY TO MOBILIZE
$20M in equipment, $250M in bonding,
$500M credit line, 50+ vetted subs
FEMA EXPERTISE
I Built-in compliance with FEMA, FHWA,
and 2 CFR Part 200.
=F TURNKEY OPERATIONS
From emergency clearance to final
documentation.
GCOMPETITIVE PRICING
Realistic rates tied to safe, efficient
production.
RFP 2026011 1 Disaster Debris Management
Indian River County, FL 103.20.2026
QUALIFICATIONS
SDR is a proven rapid -response contractor
specializing in Disaster Debris Management. Since
our founding in 2012, SDR has completed over 210
contracts, managed more than 100 million cubic
yards of debris, and delivered projects valued at over
$750 million. Our FEMA -compliant operations,
financial strength, and field-tested methodologies
make us a trusted partner for jurisdictions across the
Southeast and Gulf Coast.
Our core services include:
• Disaster Debris Removal
• FEMA Public Assistance Expertise
• Environmental Response
• Hazardous Tree Mitigation
• Utility Right of Way Services
• Derelict Vessel Removal & Recovery
REGIONAL PRESENCE AND RAPID
DEPLOYMENT
With an established Florida office in Jacksonville,
SDR is strategically positioned to support rapid
mobilization and response throughout the County. In
accordance with the requirements of the RFP SDR
initiates pre -mobilization planning and coordination
within 24 hours of the County being placed in the
NOAA 5 -day hurricane forecast, including direct
communication with County representatives
regarding potential activation. Upon issuance of a
NTP SDR will mobilize personnel, equipment, and
resources within 12 hours (or when sustained winds
fall below 39 mph, as specified), and will be prepared
to initiate debris removal operations within 24 hours
in alignment with County direction.
LICENSES, CERTIFICATIONS, AND
KEY PERSONNEL
Our team includes:
• ISA Certified Arborists
• Licensed Professional Engineers
• Certified Emergency Managers (CEMs)
• Former State and Local Emergency Managers
and Public Works Directors
• Licensed Landfill Operators
• Certified Public Accountant (CPA)
• Federal Coordinating Officer
SDR holds all licenses and insurance required to
operate in Florida and maintains compliance with
FEMA, FHWA, EPA, and OSHA standards.
CAPABILITIES & CAPACITY TO SUPPORT
INDIAN RIVER COUNTY'S SCOPE OF
SERVICES
• RAPID MOBILIZATION
Deployment of personnel and equipment
within 24 hours.
• OPERATIONAL SCALABILITY
o Ability to scale to full operational capacity
across multiple zones concurrently.
• DEBRIS CLEARANCE & REMOVAL
Emergency road clearance, ROW debris
removal, hazardous tree/stump extraction,
and final pass verification to FEMA
standards.
• TDSR/DMS OPERATIONS
Site preparation, management, debris
reduction, and environmental compliance
through final site closure.
• SPECIAL MATERIALS HANDLING
White goods, household hazardous waste
(HHW), C&D debris, and demolition waste,
managed per federal/state/local regulations.
• COMPLIANCE & REIMBURSEMENT
SUPPORT
o FEMA/FHWA-compliant documentation, GIS -
integrated tracking, and complete
reimbursement -ready audit packages.
5ORRFP 2026011 1 Disaster Debris Management
Indian River County, FL 103.20.2026
Legal Name Southern Disaster Recovery, LLC
of Firm
Company
93 Sonia Drive
Headquarters
Greer, SC 29650
Florida
841 Prudential Dr #1241
Office
Jacksonville, FL, 32207
Georgia
2448 US Highway 411
Office
Fairmount, GA 30139
Type of Limited Liability Company
Business
Established 05/11/2012
State South Carolina
Organized
FEIN
45-5312400
UEI
E -Verify
559716 (08/24/2012)
NAICS
561730
DUNS
113310
078499137
CAGE
6TXC1
UEI
WL8JR2CJ4HV1
562119
NAICS
561730
113310
238910
Bonding
$100M single -project
Capacity
$250M aggregate
Insured
GL; Auto; Umb GL; Worker's
Comp; Pollution Liability
SUMMARY OF COMPLETED PROJECTS
Hurricane Helene Debris
Removal
I
Aiken County
j
South
Carolina
10/11/2024 6/29/2025 $5,142,188.19
Hurricane Helene Debris
Ashe County
North Carolina
10/18/2024 14/28/2025
$4,359,324.60
Removal
I
Hurricane Helene Debris
Atkinson County
Georgia
10/10/2024 13/23/2025
$13,750,713.31
Removal
Hurricane Helene Debris
Removal
Avery County
North Carolina
10/2/2024 i 5/23/2025
$54,680,730.30
Hurricane Helene Debris
Removal
Bulloch County
Georgia
10/11/2024 4/25/2025
$7,922,300.25
Hurricane Helene Debris
Removal
Burke County
North Carolina
10/14/2024 5/31/2025
$9,961,419.93
Hurricane Helene Debris
Removal
Caldwell County
North Carolina;
10/7/2024 6/14/2025
i
$5,326,000.29
Hurricane Helene Debris
Removal
City of Aiken
South Carolina
10/15/2024 6/29/2025
$2,034,055.99
Hurricane Helene Debris
Removal
: City of Asheville
North Carolina
10/10/2024 10/15/2025
$5,436,619.23
Hurricane Helene Debris
Removal
City of Brooklet
. Georgia
6/23/2025 6/27/2025
$75,226.60
Hurricane Helene Debris
Removal
City of North Augusta
South Carolina
10/27/2024 7/28/2025
$2,293,087.63
Hurricane Helene Debris
Removal
City of Statesboro
Georgia
! 10/11/2024 1/27/2025
i
$1,592,737.00
Hurricane Helene Debris
Removal
! Coffee County
Georgia
11/4/2024 6/30/2025
$68,084,701.81
_
Hurricane Helene Debris
Removal
Haywood County
North Carolina
10/23/2024 5/24/2025
$15,087,624.25
Hurricane Helene Debris!
Removal
Henderson County
North Carolina
10/2/2024 8/2/2025
$52,198,711.24
1
Hurricane Helene Debris
Removal
Madison County
North Carolina
4/7/2025 6/7/2025
$3,363,406.84
Hurricane Helene Debris
R I
Mitchell County
North Carolina
10/24/2024
8I /15/2025
$5,668,177.69
emova
Hurricane Helene Debris Rutherford County North Carolina 10/22/2024 5/24/2025 $33,340,908.45
Removal
Hurricane Helene Debris Town of Beech Mountain North Carolina 10/30/2024 10/31/2025 $1,726,348.39
Removal
RFP 2026011 1 Disaster Debris Management 11
Indian River County, FL 103.20.2026
Hurricane Helene Debris Town of Biltmore Forest North Carolina 10/12/2024 9/15/2025 $10,012,940.50
Removal
Hurricane Helene Debris Town of Blowing Rock North Carolina 10/24/2024 5/31/2025 $105,136.16
Removal
Hurricane Helene Debris I Town of Boone North Carolina 10/9/2024 5/15/2025 S 656,586.69
Removal
Hurricane Helene Debris Town of Canton North Carolina 10/15/2024 6/16/2025 I $446,655.24
Removal
Hurricane Helene Debris Town of Clyde North Carolina 10/14/2024 6/12/2025 S 520,590.61
Removal
Hurricane Helene Debris Town of Maggie Valley North Carolina 11/15/2024 3/31/2025 $ 6,135.86
Removal i
Hurricane Helene Debris Town of Marshall North Carolina 1/26/2025 8/31/2025 S 763,803.94
Removal
Hurricane Helene Debris !
Removal Town of Seven Devils North Carolina 11/15/2024 5/31/2025 $168,448.35
Hurricane Helene Debris Town of Waynesville North Carolina 10/15/2024 3/24/2025 $ 217,894.06
Removal
- - -- j
Hurricane Helene Debris Town of Woodfin North Carolina 10/10/2024 6/30/2025 $ 2,550,341.43
Removal
Hurricane Helene Debris Washington County Georgia 10/9/2024 4/17/2025 $7,782,945.50
Removal
Hurricane Helene Debris Watauga County North Carolina 10/8/2024 7/31/2025 $ 7,194,770.01
Removal
Large Item Pickup Dare County North Carolina 4/7/2025 4/9/2025 $298,000.00
Debris Grinding Town of Brookfield Connecticut 6/20/2025 6/23/2005 $22,804.50
Load and Haul Debris Gordon County Georgia 6/9/2025 6/16/2025 $28,000.00
Removal
Hurricane Helene Debris City of Hickory North Carolina 5/16/2025 5/17/2025 $12,160.00
Removal
Tornado Debris Cleanup Grenada County Mississippi 3/24/2025 5/22/2025 $505,170.58
Waterway Debris
Removal & Humane Town of Red Springs North Carolina 3/4/2025 4/13/2025 $1,340,000.00
trapping and removal of
beavers
Winter Storm Tree
Trimming and Brush VDOT Virginia 1/6/2025 2/22/2025 $15,455.82
Removal
Hurricane Milton Glades Electrical Florida 10/19/2024 11/22/2024 $26,445.54
Emergency Work Cooperative
SORRFP 2026011 1 Disaster Debris Management 12
Indian River County, FL 103.20.2026
Removale Milton Debris City of Gulfport Florida
Hurricane Helene Debris FLDOT - Gilchrist County Florida
Removal
10/12/2024
10/12/2024
Removal I Buncombe County North Carolina 10/10/2024
11/30/2024
! $21,762.39
Hurricane Helene Debris
Wilkes County
Removal
City of Asheville
Hurricane Helene Debris
Removal
6/21/2024
Hurricane Helene Debris
Removal from Right of
Clinch County
Way
City of Gulfport
Hurricane Helene Debris
Removal
6/5/2024
11/30/2024
! $21,762.39
2/4/2025
51,865,307.59
10/23/2024
S985,094.07
Georgia , 10/9/2024 12/6/2024 $52,746.00
North Carolina 10/6/2024 11/2/2024 S295,244.85
Georgia 9/30/2024 2/8/2025 $4,592,299.13
Florida 9/30/2024 10/12/2024 $3,999.04
Hurricane Helene Debris
Removal Gardner -Webb ,North Carolina 9/30/2024 10/19/2024 �, $162,613.94
Debris Grinding at Brush Town of Brookfield Connecticut 9/23/2024 9/25/2024 $11,190.25
Yard
Hurricane Francine Louisiana Department of
District 03 Transportation and Louisana 9/20/2024 10/2/2024 $144,748.00
Development
Gage Road Debris
Removal
Putnam County
City of Gastonia
City of Gastonia
New York
6/28/2024
Debris Removal
Emergency Cleanup of
Tornado
North Carolina
6/21/2024
North Carolina
6/21/2024
Haywood Burning Phase Haywood County
Grinding for Mulch C&R Clearing
North Carolina
6/20/2024
6/6/2024
Connecticut
Grinding
Oxford County
Connecticut
6/5/2024
Tropical Cyclone 16 Virginia DOT
Debris
Florida
I Glades Electrical
Vegetation Management
Cooperative
Large Item Pickup
Dare County
Debris Cleanup
Town of Cheshire
Debris Cleanup
Town of Brookfield
Debris Cleanup
Virginia DOT
Tropical Cyclone 16 Virginia DOT
Debris
Florida
3/25/2024
North Carolina
3/18/2024
Connecticut
3/13/2024
Connecticut
2/14/2024
Virginia
1/9/2024
Virginia
9/22/2023
7/12/2024 $82,771.50
7/6/2024
7/5/2024
9/28/2024
6/10/2024
$106,770.30
$106,770.00
$56,976.34
$35,412.00
6/10/2024
$35,412.00
$764,519.50
$265,663.00
9/16/2024
3/30/2024
3/16/2024
$26,426.00
3/6/2024
$18,000.00
1/10/2024
$10,643.00
9/23/2023 1 $10,643.00
SORRFP 2026011 1 Disaster Debris Management 13
Indian River County, FL 103.20.2026
Joh 'Namn.
Hurricane Idalia Debris
n,
Clinch County
State Start
Georgia 9/20/2023
Georgia 9/7/2023
End
11/8/2023
11/15/2023
Value
$667,630.00
Hurricane Idalia Debris
Brooks County
$3,656,735.00
Hurricane Idalia Debris
Gilchrist County
Florida
9/1/2023
10/30/2023
$839,170.00
NC Windstorm Debris
Town of Landis
North Carolina
8/31/2023
9/18/2023
$47,673.00
NC Windstorm Debris
City of Newton
North Carolina
8/14/2023
9/28/2023
$302,562.00
NC Windstorm Debris
Town of Elkin
North Carolina
5/15/2023
6/3/2023
$475,440.00
Canton Hominy Creek-
Streamflow Rehabilitation
Assistance Program
Town of Canton North Carolina
Dare County North Carolina
Guilford County Florida
Butts County Georgia
4/17/2023
4/29/2023
$142,500.00
$261,540.00
Large Item Pickup
3/26/2023
4/6/2023
Stream Debris Removal
Georgia Tornados Debris
Removal
Georgia Tornados Debris
Removal
3/13/2023
3/18/2023
S61,250.00
$3,002,290.00
$6,588,294.00
1/21/2023
4/15/2023
Spalding County
Georgia
1/19/2023
8/1/2023
Georgia Tornados Debris
Removal
City of Griffin
Georgia
1/18/2023
9/21/2023
$5,026,760.00
Hurricane Ian Private
Property Debris Removal
Florida Division of
Emergency Management
Florida
11/30/2022
11/3/2023
$5,968,692.00
Hurricane Recovery and
Mitigation
Northwest Florida Water
Management District
Florida
11/29/2022
5/10/2023
$523,625.00
Winter Storm Elliott
Debris
Virginia DOT
Virginia
12/22/2022
12/23/2022
$6,180.00
Emergency Beach &
Dune Restoration
St. Lucie County
Florida
12/10/2022
12/3/2022
12/10/2022
$49,520.00
Hurricane Ian Debris
Removal
City of Gulfport
Florida
12/10/2022
$89,310.00
Hurricane Nicole Debris
City of Edgewood
Florida
11/29/2022 11/29/2022
$2,970.00
Hurricane Ian Debris
Hurricane Michael Road
Repair
Tropical Storm Fred
Debris
Tornado Debris Removal
City of Edgewood
Florida
10/8/2022 11/5/2022
10/4/2022 10/20/2022
7/25/2022 8/27/2022
7/6/2022 7/22/2022
$47,600.00
Northwest Florida Water
Management District
Florida
$209,625.00
Haywood County
North Carolina
$260,700.00
Town of Wentworth
North Carolina
$22,400.00
Large Item Pickup
Dare County
North Carolina
4/4/2022
4/14/2022
$242,500.00
Winter Storm Izzy Debris
Lancaster County
South Carolina
1/16/2022
1/19/2022
$66,100.00
RFP 2026011 1 Disaster Debris Management 14
Indian River County, FL 103,20.2026
Tropical Storm Fred Haywood County
Waterway Cleanup
North Carolina
12/17/2021
9/23/2021
3/11/2022
3/16/2022
$1,338,500.00
$6,370,300.00
Hurricane Ida: South
LaFourche Levee District Dynamic Group, LLC
Louisiana
Hurricane Ida:
Plaquemines Parish, LA
Dynamic Group, LLC
9/7/2021
2/23/2022
II
I $14,698,600.00
1
Louisiana
Tropical Storm Fred
Debris
Haywood County
North Carolina
—
8/27/2021
-1 - -
4/1/2022
, ------ - - - -
$981,700.00
Tropical Storm Fred
Town of Clyde
8/27/2021
2/18/2022
$30,800.00
North Carolina
Debris
3/11/2021
8/30/2021
$11,808,800.00
Winter Storm Uri Debris
Carter County
Tropical Storm Fred .
nphris
Town of Canton
8/27/2021
12/11/2021
$94,500.00
North Carolina
Tropical Storm Fred
Buncombe County North Carolina
9/13/2021
11/9/2021
I $334,600.00
Debris
Northshore Technical Louisiana
Community College
9/10/2021
$17,000.00
Hurricane Ida Debris
9/4/2021
Yard Waste Disposal
Macon -Bibb County Georgia .
7/8/2021
9/2/2021
$827,000.00
Winter Storm Uri Debris
Elliott County
Kentucky
4/5/2021
8/30/2021
$2,266,400.00
Winter Storm Uri Debris
Lawrence County
Kentucky
3/11/2021
8/30/2021
$11,808,800.00
Winter Storm Uri Debris
Carter County
Kentucky
3/4/2021
8/17/2021
$4,272,400.00
GA Tornado Debris
City of Newnan
Georgia
3/29/2021
8/6/2021
$5,481,300.00
Iowa Derecho Waterway City of Marion
Debris
Iowa
12/1/2020
6/30/2021
$11,379,600.00
Creek/Stream Debris Oconee County
Removal
South Carolina
4/22/2021
6/19/2021
$1,575,300.00
Hurricane Laura: LA DOT T.F.R Enterprises, Inc.
Districts 7 & 8 Debris
Louisiana
9/2/2020
3/29/2021
$1,509,000.00
Winter Storm Uri Debris
Boyd County
Kentucky
3/4/2021
3/20/2021 $226,500.00
Hurricane Isaias: Fort
Anderson State Historic
Department of Natural
and Cultural Resources
North Carolina
2/19/2021 3/3/2021 $11,500.00
Site
12/1/2020 3/2/2021 $1,614,700.00
Brevard Beach Berm
Restoration Project
Brevard County
Florida
Hurricane Isaias: City of
Oak Island, NC - Sand
City of Oak Island
North Carolina
11/30/2020 2/11/2021 51,025,000.00
Sifting
White County
11/9/2020 12/18/2020 $107,000.00
GA Hurricane Zeta: White Co,
Georgia
SORRFP 2026011 1 Disaster Debris Management 15
Indian River County, FL 103.20.2026
EXISTING DISASTER RELATED PRE -EVENT CONTRACTS
SDR holds over 90 stand-by contracts for disaster -related pre -event services. Each of the contracts
listed below require disaster debris related services identical to those contemplated in this RFP.
Debris• •. Contracts
Client
Aiken County
State
SC
Contract Start
5/23/19
Contract End
5/21/27
Bartow County
GA
11/30/21
5/31/26
Bay County
FL
6/1/21
5/31/26
Brazoria County
TX
7/11/23
2/28/28
Bulloch County
GA
8/6/25
5/31/30
Butts County
GA
10/1/23
12/31/27
Calhoun County
FL
1/20/26
1/20/31
City & County of Broomfield
CO
7/31/24
7/31/28
City of Brooksville
FL
11/17/25
7/29/29
City of Charlotte
NC 11/10/25
FL 6/17/25
FL 6/6/23
FL 7/18/25
GA 3/30/24
12/31/28
City of Destin
12/31/27
City of Dunedin
2/28/28
City of Edgewood
7/19/30
City of Griffin
3/30/29
City of Gulfport
FL
4/18/23
2/28/28
City of Hampton
VA
4/14/23
4/13/28
City of Hialeah
FL
9/13/21
9/12/26
City of Indian Rocks Beach
FL
FL
5/10/23
6/6/24
2/28/28
City of Lake Mary
6/5/30
City of Longwood
FL
7/22/24
7/21/29
City of Madeira Beach
FL
6/14/23
2/28/28
City of New Orleans (Zone 1)
LA
6/29/25
12/28/29
City of New Orleans (Zone 2)
LA
7/6/25
1/5/30
City of Newnan
GA
4/30/21
4/29/26
City of Oldsmar
FL
3/27/24
2/28/28
City of Pembroke Pines
FL
1/12/22
12/31/26
City of Pinellas Park
FL
6/8/23
2/28/28
City of Poquoson
VA
4/14/23
4/13/28
SoilRFP 20260111 Disaster Debris Management 16
Indian River County, FL 103.20.2026
Client
City of Ridgeland
State
MS
Contract Start Contract End
10/1/25 9/30/29
City of Safety Harbor
FL
5/15/23 2/28/28
City of Williamsburg
VA
4/14/23 .4/13/28
Coffee County
GA
11/4/24
6/30/31
Dare Co
NC
6/1/23
5/31/28
Duke Energy
Various
6/1/22
5/31/25
Elbert County
GA
2/1/23
1/31/31
Escambia County
FL
8/18/22 8/1/27
4/14/23 4/13/28
3/5/19 12/31/27
5/15/24 5/31/27
Essex Co
VA
Fannin County
GA
Florida Municipal Power Agency
FL
Georgetown County
SC
4/19/23 4/18/28
Gilchrist County
FL
8/4/25
8/4/30
Gloucester Co
VA
4/14/23
4/13/28
Gordon County
GA
2/6/26
2/5/29
,Hampton County
SC
5/10/16
5/31/26
Harnett Co
NC
12/3/25
12/2/30
Hernando County
FL
7/30/24
7/30/29
Iowa State
IA
9/12/25
9/11/26
James City Co
VA
4/14/23
4/13/28
King & Queen Co
VA
4/14/23
4/13/28
King William Co
VA
4/14/23
4/13/28
Lake County
FL
1/15/26
1/1/31
Lancaster Co
VA
4/14/23
4/13/28
Laurens Commission of Public Works
SC
11/25/25
11/24/30
Lee County Electric Cooperative
FL
GA
6/1/24
,6/25/24
5/31/28
Lowndes County
6/24/29
Lumpkin Co
GA
4/1/23
3/31/27
Macon Bibb
GA
7/1/23
6/30/26
Madison County FL
Newberry County SSC
9/25/24
9/24/29
7/25/23
6/30/28
S��RFP 2026011 Disaster Debris Management 17
Indian River County, FL 1 03.20.2026
Client
Madison County
State
FL
Contract Start
9/25/24
Contract End
9/24/29
Mathews Co
VA
4/14/23
4/13/28
Middlesex Co
VA
4/14/23
4/13/28
Morehead City
NC
8/29/28
Nassau County
FL
10/9/23
10/8/28
Newberry County
SC
7/25/23
6/30/28
North Carolina Emergency Management (NCEM)
NC
9/22/25
9/21/28
NWFWMD
FL
12/13/24
12/12/34
Onslow
NC
Notice of Award
February 2026
Pamlico Co
NC
9/26/25
9/21/28
Pinellas County
FL
2/28/23
2/27/28
PowerSouth Electric Cooperative
AL
3/21/25
3/21/26
Putnam County
NY
6/18/24
7/15/27
Rankin County
MS
1/6/25
1/6/33
SC Department of Transportation
SC
10/09/25
10/09/30
SFWMD- Emergency Hauling
FL
9/23/22
9/23/27
Spalding County
GA
2/27/23
4/24/28
St. Lucie County Erosion District
FL
7/16/24
7/16/27
Thomas County
GA
2/19/25
2/18/31
Town of Brookfield
CT
10/14/22
10/14/27
Town of Harwinton
CT
5/16/24
8/30/30
Town of Hillsborough
NC
11/3/25
9/21/28
Town of Kiawah Island
SC
SC
6/7/22
1/13/25
7/6/27
1/13/30
Town of Lyman
Town of West Hartford
CT
7/1/24
6/30/33
Treasure Island
FL
6/27/23
2/28/28
Union County
GA 1/4/21
VA 9/29/22
VA 4/14/23
FL 9/11/24
VA 3/7/22
1/4/29
VA Dept of General Services
9/28/27
VA Peninsulas Public Service Authority
4/13/28
Village of Pinecrest
9/10/29
Virginia DOT
3/6/27
RFP 2026011 1 Disaster Debris Management 18
Indian River County, FL 1 03.20.2026
Client
State
Contract Start
Contract End
Walker County
TX
10/1/25
9/30/26
Walton County
GA
9/3/25
9/3/30
10/31/33
White County
GA
11/18/24
Whitfield County
GA
10/1/19
10/1/27
Wilkes County
GA
NC
4/2/24
3/14/29
Yancey County
10/15/24
3/26/26
York Co
VA 4/14/23
SC 8/21/23
4/13/28
York County
8/20/28
Operational Experience in
Debris Management
Services
SDR brings extensive, hands-on experience
performing critical debris management
functions under federally declared disasters,
with a proven ability to execute complex
operations safely, efficiently, and in full
compliance with FEMA requirements. The
following sections highlight SDR's operational
experience in key service areas directly aligned
with the County's needs.
HAZARDOUS MATERIALS, CONSTRUCTION DEBRIS, AND WHITE GOODS MANAGEMENT
SDR has extensive experience managing diverse debris streams in compliance with federal, state,
and local regulations, including hazardous materials, construction and demolition (C&D) debris, and
white goods. Our approach emphasizes proper identification, segregation, handling, and disposal to
ensure public safety, environmental protection, and reimbursement eligibility.
For hazardous materials, including household hazardous waste (HHW), SDR coordinates closely
with qualified environmental contractors and adheres to all applicable regulatory requirements.
Materials such as paints, solvents, fuels, pesticides, and other regulated substances are identified,
segregated, and transported to approved facilities in accordance with federal and state
environmental guidelines. SDR ensures that all hazardous material handling is properly documented
and performed by trained personnel to mitigate risk and maintain compliance.
Construction and demolition debris is managed through systematic segregation and processing at
Temporary Debris Management Sites (TDMS). SDR separates C&D materials from vegetative debris
and other waste streams to facilitate appropriate reduction, recycling, and disposal. White goods,
including appliances containing refrigerants or other regulated components, are handled in
accordance with environmental regulations, including proper removal of refrigerants and
coordination with certified technicians prior to disposal or recycling.
Across all debris types, SDR implements strict controls at the point of collection, during transport,
and atTDMS locations to ensure materials are properly categorized and directed to the appropriate
processing or disposal pathway. This disciplined approach minimizes contamination, supports
environmental compliance, and ensures all debris is handled in accordance with FEMA eligibility
requirements.
SimRFP 2026011 1 Disaster Debris Management 19
Indian River County, FL 103.20.2026
DEBRIS TRACKING, SOURCE DOCUMENTATION, AND FEMA COMPLIANCE
SDR utilizes a comprehensive, FEMA -compliant documentation and tracking system to capture all
required data from initial collection through final disposal. Our processes are designed to ensure full
transparency, accountability, and audit readiness for all debris operations.
At the point of collection, SDR documents key information including source
location, debris type, load quantity, and collection date using standardized load
tickets and field verification procedures. GPS -enabled tracking and GIS -based (]�
mapping tools are incorporated to validate debris origins and ensure that all
collected materials are eligible under FEMA Public Assistance (PA) guidelines.
Each load is tracked from pickup through transport and disposal, with
reconciliation performed atTDMS sites and final disposal facilities. --
SDR works in close coordination with the County's Disaster Recovery Management Consultant
(DRMC) and monitoring personnel to ensure all documentation meets FEMA requirements. Daily
reconciliation processes are conducted to verify load tickets, truck certifications, and debris
classifications, ensuring consistency between field operations -and reported quantities. Photographic
documentation, load ticket validation, and site activity logs are maintained to provide a complete and
auditable record of operations.
In addition to real-time tracking, SDR provides daily and weekly reporting that includes production
metrics, work zone progress, and updated forecasts. All documentation is compiled into invoice -
ready packages that support efficient review and reimbursement processing. SDR's disciplined
documentation practices have consistently supported successful FEMA reimbursement outcomes,
and the company has never experienced a FEMA deobligation.
DEPLOYMENT EXPERIENCE AND RESPONSE TIMES
SDR has successfully deployed on more than 210 debris management contracts across a wide
range of disaster events, including hurricanes, floods, tornadoes, and other federally declared
emergencies. Our deployment model is built on rapid activation, scalable resource allocation, and
seamless integration with client emergency management structures.
In prior operations, SDR has demonstrated the ability to initiate pre -mobilization activities in advance
of forecasted events, including coordination with client agencies, resource staging, and operational
planning. For example, in preparation for Winter Storm Fern, SDR pre -positioned personnel and
equipment across three states, enabling crews to begin operations immediately following the
storm which was well in advance of standard mobilization timelines. This proactive approach allows
SDR to reduce response times and begin operations as soon as conditions permit.
Upon contract activation, SDR mobilizes experienced project management personnel, field
supervisors, and equipment in accordance with client requirements, ensuring immediate operational
readiness. During Hurricane Helene in North Carolina, SDR deployed more than 350 pieces of
equipment within 24 hours of the first Notice to Proceed to support emergency roadway
clearance operations. Similarly, during Hurricane Helene response efforts in Georgia, SDR
mobilized within 24 hours of contract execution in multiple counties, coordinating closely with
the National Guard, Urban Search and Rescue teams, Georgia Forestry Commission, Georgia
Department of Natural Resources, local fire departments, and county emergency management
agencies to support initial response and life -safety operations.
SDR's deployment timelines are supported by its regional presence, including operations in Florida
and throughout the Southeast, as well as a robust network of pre -qualified subcontractors capable
of providing surge capacity during large-scale events. This network enables SDR to scale operations
quickly while maintaining consistent quality and compliance across all work areas.
Our past performance demonstrates the ability to mobilize rapidly, establish field operations, and
sustain production throughout the duration of the project. SDR's structured approach to deployment
—combined with disciplined project management and communication—ensures that clients receive
timely, reliable, and fully compliant debris management services from initial response through final
closeout.
RFP 2026011 1 Disaster Debris Management 20
Indian River County, FL 103.20.2026
EQUIPMENT & RESOURCES
Self Loader Debris Truck (Truck/Tandem)
150 CY
Load/Haul, Parks, PPDR
Load/Haul
Self Loader DebrisTruck t65
CY
Dump Truck
35 CY
Haul
Bucket Truck
3
Hazardous Trees; Parks, PPDR
Bucket Truck with forestry package
2
Hazardous Trees, Parks, PPDR
Brush/ Chipper unit -Vermeer- BC -1000 74HP
2
Hazardous Trees, Debris Clearance
Walking Floor
110 CY
Haul
Lowboy Trailer
Skid Steer Loader (CAT -236)
50 Ton
Mobilization
1
Debris Clearance, Loading, Site Mgt, Parks,
PPDR
Skid Steer Loader (CAT -242)
1
Debris Clearance, Loading, Site Mgt, Parks,
PPDR
Skid Steer Loader (CAT- 299D2)
1
Debris Clearance, Loading, Site Mgt, Parks,
PPDR
Skid Steer Loader (CAT -299D3)
Semi Tractor Truck
End DumpTrailers- 30 CY
2
Debris Clearance, Loading, Site Mgt, Parks,
PPDR
3
Haul
7
Haul
Belly DumpTrailer
2
Haul
John Deere tractor 85HP w/ loader and all
implements
1
Load
Cat Excavator- 312
1
Debris Clearance, Loading, Site Mgt
Cat Bulldozer D3K2LGP
1
Site Management
Wheel LoaderWA3205
1
Debris Clearance, Loading, Site Mgt
Command/Maintenance Center
1
Logistics
F-550 flatbed prime mover, with 20' gooseneck
trailer
1
Logistics
F-250 pickup
1
Logistics
Excavators, Wheel Loaders, Bull Dozers
1
Debris Clearance, Loading, Site Mgt
5ORRFP 2026011 1 Disaster Debris Management 21
Indian River County, FL 1 03.20.2026
Multiple Equipment Trailers- goosenecks,
1
Transport
tags and pindle hitch
Shallow Draft barges
1
Waterway Debris
JON Boat- 10-14 FT to 17 FT
1
Waterway Debris
Utility Boat -1-24 FT
1
Waterway Debris
Bucket Trucks
25
Hazard Removal
Bucket Trucks w/ Forestry Package
20
Heavy Tree Removal
Brush Chippers
15
Debris Reduction
F550 Pickups
5
Crew Support
F250 Pickup Trucks
25
Field Transport
Excavators / Wheel Loaders / Bulldozers
3
Debris Handling
Jarraffs / Sky Trims 13 1 ROW Clearing
MOBILIZATION CAPABILITY AND MAXIMUM RESPONSE TIME
SDR has developed a mobilization framework specifically designed to meet the accelerated
response requirements of disaster debris operations in Florida and coastal jurisdictions. Our
approach integrates pre -event readiness, regional resource positioning, and scalable deployment
strategies to ensure rapid and reliable activation in accordance with County requirements.
MaximumTime to Mobilize: SDR will meet or exceed the County's required mobilization
timeframe, deploying personnel and equipment within 12 hours of Notice to Proceed (or when
sustained winds fall below 39 mph), and initiating debris removal operations within 24 hours.
In alignment with RFP 2026011, SDR initiates pre -mobilization coordination within 24 hours of Indian
River County being placed in the NOAA five-day hurricane forecast. During this period, SDR
engages directly with County staff and the DRMC to confirm potential activation, review operational
priorities, and prepare for deployment. When authorized, SDR will pre -stage personnel, equipment,
and materials at approved TDMS or other designated locations to accelerate post -event operations.
Upon issuance of NTP SDR will mobilize field leadership, crews, and equipment within 12 hours, or
when sustained winds fall below 39 miles per hour, whichever is later. Within 24 hours of NTP SDR
will be fully operational and prepared to initiate debris removal activities, including achieving initial
production targets as directed by the County. This phased mobilization approach ensures immediate
impact through emergency roadway clearance, followed by rapid expansion into full right-of-way
debris removal operations.
SDK's ability to meet these timelines is supported by its established Florida presence, regionally
positioned resources throughout the Southeast, and a robust network of pre -qualified
subcontractors capable of providing surge capacity during large-scale events. Dedicated project
management teams, mobile command units, and redundant communication systems ensure
seamless integration with the County's EOC and incident management structure.
Through this disciplined and scalable mobilization strategy, SDR consistently delivers rapid
deployment, operational readiness, and sustained performance—ensuring Indian River County can
restore access, protect public safety, and initiate compliant debris operations without delay.
RFP 2026011 1 Disaster Debris Management 22
Indian River County, FL 103.20.2026
Al McClaran
Chief Executive Officer
Mr. McClaran is responsible for the day-to-day
operations of SDR. He is knowledgeable in all aspects of
disaster debris recovery operations and has completed
numerous courses with FEMAs Emergency
Management Institute Independent Study Program. He
works closely with Owners, Managers, and other
leaders of government agencies to provide best -in -class
service that meets the client's needs. Mr. McClaran is a
visionary leader who is often found in the field, ensuring
the company meets its obligations and fulfills its ideals.
Chip Patterson
President
Robert "Chip" Patterson brings over 30 years of
experience in disaster planning, response, and recovery.
He has held emergency management leadership roles at
both the state (FL, NC) and local levels, including serving
as a FEMA Public Assistance grants manager. With 19
years in disaster debris contracting and 12 years in civil
construction, Chip offers deep expertise in project
planning, scheduling, and federal compliance. He holds
certifications in US Army Contractor Quality Control,
OSHA 30 -hour, MOT, NPDES Stormwater, and
HAZWOPER.
Mark Stafford
Vice President/ Chief Business Officer
Mark Stafford brings over 40 years of experience in
disaster response, waste management, and federal
contracting. He has held executive leadership roles
across the industry, including CEO, COO, and Vice
President at nationally recognized disaster recovery
firms. Mark has shaped FEMA policy, authored safety
and operations manuals, and holds over 60 FEMA
certifications. He has also overseen complex
environmental response operations, including harmful
algal bloom (red tide) and marine debris events in coastal
environments. As Vice President and Chief Business
Officer at SDR, he leads contract fulfillment with deep
expertise in FEMA Public Assistance compliance and
large-scale post -disaster operations.
John Ward
Quality Assurance Director
John Ward is a seasoned emergency management
professional with extensive experience leading disaster
response and recovery operations. As former Director of
Emergency Management for Clay County, Florida, he led
15 federally declared disaster responses and oversaw
multimillion -dollar recovery programs and EOC
activations. John brings proven leadership in field
operations, regulatory compliance, and multi -agency
coordination. He holds certifications in Florida
Professional Emergency Management, All -Hazards IMT,
ICSTrain-the-Trainer, and emergency medical response.
Sonny Sims
Senior Project Manager
Sonny Sims is a certified arborist with extraordinary
experience in managing large-scale contractor
deployments. Mr. Sims is a highly experienced project
manager who has managed critical projects involving
over 300 tradespersons and a substantial amount of
heavy equipment. He is known for being mission -
focused and experienced in engaging the right resources
at the correct times for the project. In addition to FEMA
training, he has completed training and certification in
OSHA 30 -hour, MOT, and NPDES Stormwater and
HAZWOPER.
Robert Samaan
Federal Government Services Director
Robert Sainaan is a FEMA Qualification System certified
Federal Coordination Officer (FCO) and most recently
served as the Regional Administrator of FEMA Region 4.
He brings over 20 years of experience in emergency
management with leadership roles at FEMA, US
Department of Homeland Security and state
government. He has led the response and recovery for
more than 200 federally declared disasters across the
SE. His expertise spans across FEMA programs, federal
and state policy, and strategic government relations. As
Director of Federal and State Development at SDR,
Robert serves as a senior liaison supporting client
engagement, disaster readiness and program execution.
He ensures that SDRs programs are held to the highest
standards required by Federal regulations to ensure
timely and efficient reimbursements.
Chris Johnson
Senior Project Manager
Chris Johnson has over 20 years of experience in safety
and multi -site operations management, including
oversight of solid waste facilities in Murray and Gordon
County, Georgia. A certified Landfill Manager and
member of the Solid Waste Association of North
America, Chris has worked closely with elected officials
and regulatory agencies to ensure compliance with
OSHA standards and safety protocols. He currently
serves as an instructor for the Georgia Landfill Operators
Training Program. His certifications include FEMA
training, OSHA 30 -hour, MOT, NPDES Stormwater, and
HAZWOPER.
Alvie McClaran III, P.E.
Vice President Civil Division
Alvie McClaran is a licensed Professional Engineer and
General Contractor with over a decade of experience
leading civil engineering and disaster recovery projects.
As Vice President of SDR's Civil Division, he oversees
technical operations and project delivery for large-scale
infrastructure and debris recovery efforts. Alvie brings
deep expertise in site development, grading, stormwater
systems, and utility design for both public and private
sector clients. His past work includes complex civil
design leadership at Fluor Corporation and multi -
jurisdictional permitting across EPA, FEMA, USACE, and
DOT programs. He holds a B.S. in Civil Engineering from
Clemson University and is licensed in INC, SC, MS,
and LA.
Joshua Patterson
FL Operations Manager
Mr. Patterson is an accomplished project manager
with a background in disaster recovery, drone
operations, and public safety. He has led and
managed disaster debris projects involving over
600,000 cubic yards of material and more than
900,000 feet of waterway clearance. Known for his
innovation in field technology, he has developed GPS
tagging and GIS mapping systems that have
significantly improved debris tracking and recovery
operations. Before joining SDR, Mr. Patterson
supported both Nassau and Jacksonville, Florida,
where he developed critical incident response, drone
mapping, and de-escalation skills. His combined field
experience and technical expertise make him an
asset in both emergency response and long-term
recovery environments.
Vice President - Utility
Clint Stephens
Director - Veg Mgmt
Bryce Fletcher
Regional Manager (KY)
Austin Bell
General Foreman
Alvon Elliott
General Foreman
Elvyn Tejera
General Foreman
Mark Boswell
Veg Mgmt Admin
Susan Richardson
Safety Manager
Mike Noyes
Chief Business Officer
Mark Stafford
Sr. Director - Fed Svcs
Robert Samaan
Director - Govt Svcs (NC)
Randy Thompson
Director - Client Svcs (AR)
Doug Smith
FL Operations Manager
Joshua Patterson
Client Services (FL)
Clay Clemens
Client Services (SC)
Jay Marrett
Director, Fed Contracts
Tim Black
Director- Proposals
Ashlee Bohlander
Owner/CEO
Al McClaran
President
Chip Patterson
Field Operations
Disaster Debris
=MlSafety Manager rr.Pro ject Manager
John SuttonBill McClellan
MIF�
Director - GA Sr. Project Manager
John Ward Sonny Sims
IF
Project Manager Sr. Project Manager
Philip Jennings Chris Johnson
IF.
Project Manager Sr. Project Manager
John Barlow Roger Dail
Project Manager Project Manager
Bob Jackson Eli Chaser
Project Manager Project Manager
Chris Brown David Glasscock
Safety Technician
Tailor Young
Proposal Manager Proposal Administrator
Katie Ferguson BeiBei Staton
CFO
Ron Wuennemann
Vice President - Civil
Alvie McClaran, PE
Marine Services
Walt Johnson
GIS Analyst
Lesa Simon
GIS Analyst
Lee Foster
GIS Administrator
Dameon Ourts
Director - Admin/AccUHR
Amy Crawford
Controller
Jon Jezowski
Staff Accountant
William Dodd
Staff Accountant
Brittany Gaffney
Staff Accountant
Jacob West
Contracts Administrator
Malla Hart
Data Specialist
Aaron Dargis
Data Specialist
Lucas Peck
Executive Admin
Lisa Groneman
'` ` JK
Professional
REFERENCES
PAST PERFORMANCE
INTRODUCTION
SDR brings unmatched experience in disaster debris management, with over 210 completed
contracts, more than 100 million cubic yards of debris processed, and over $750 million in
recovery projects delivered across 25 states. Our portfolio spans every major disaster type,
including hurricanes, tornadoes, floods, wildfires, and winter storms, each requiring rapid
mobilization, high -production debris clearance, and strict adherence to FEMA Public Assistance
(PA) and FHWA Emergency Relief (ER) reimbursement protocols.
SDR has successfully supported clients ranging from small municipalities to statewide agencies,
consistently delivering fast, compliant, and cost-effective recovery services. Our experience
encompasses the full spectrum of debris streams, including vegetative, construction & demolition
(C&D), white goods, household hazardous waste (HHW), waterway/marine debris, and private
property debris removal (PPDR). Projects have often been conducted in complex, multi -
jurisdictional environments, requiring close coordination with state emergency management,
environmental regulators, and local EOCs.
Key accomplishments include:
• 10+ million CY removed across 35 jurisdictions during Hurricane Helene (2024-2025)
• 1.8 million CY processed during Hurricanes Irma and Florence (2017-2018)
• Nearly 1 million CY managed across Georgia tornado events (2021 & 2023)
• Simultaneous beach restoration, wildfire cleanup, and ROW utility projects
• Strong local response during Tropical Storm Fred, Hurricane Ian, Hurricane Dorian, and the Iowa
Derecho
SDR's success is driven by our skilled personnel, including former FEMA officials, retired
emergency managers, licensed engineers, ISA -certified arborists, and a full-time CPA, and our use
of GIS -enabled load ticketing and Automated Debris Management Systems (ADMS) to
maintain transparency, QA/QC controls, and reimbursement eligibility.
This proven record demonstrates SDR's reliability, scalability, and readiness to support Indian River
County with the same professionalism and precision that has made us a trusted recovery partner
nationwide.
RFP 2026011 1 Disaster Debris Management 28
Indian River County, FL 103.20.2026
TROPICAL
STORM
FRED
FLOODING
DEBRI
REMOVAL
Client
Haywood County, NC
Town of Canton, NC
Town of Clyde, NC
Buncombe County, NC
Location
Various North Carolina
Contract Value
$3 M
Period of Performance
08.27.21- 04.01.22
Project Type
FEMA -PA
Debris Removal
PPDR
Waterway Removal
SOR
Confidence In Chaos"
Project Overview:
Following the severe flooding caused by Tropical Storm Fred in August
2021, communities across Haywood and Buncombe Counties in North
Carolina experienced widespread flooding, damaged infrastructure, and
heavy debris accumulation along roadways and waterways. SDR was
activated under the State of North Carolina disaster debris removal
contract to support Haywood County, the Town of Canton, the Town of
Clyde, and Buncombe County with emergency debris removal
operations.
Extraordinary rainfall caused the West Fork of the Pigeon River to rise
nearly 20 feet above normal levels, resulting in catastrophic flooding, six
fatalities, and more than $300 million in regional damage. SDR mobilized
rapidly to clear debris from transportation routes and waterways,
restoring access and protecting public safety.
Over the course of the project, SDR removed approximately 77,220
cubic yards of vegetative, construction and demolition (C&D), and
flood -related debris from public rights-of-way and waterways. All
debris collection, reduction, and disposal activities were documented
using FEMA -compliant monitoring systems to support Public Assistance
(PA) reimbursement.
Key Project Elements
• Right -of -Way Debris Removal: Collected and removed mixed
vegetative and C&D debris from roadways and public property
impacted by flooding.
• Waterway Debris Removal: Performed FEMA -funded emergency
debris removal from the Pigeon River and surrounding waterways to
eliminate hazards and restore water flow.
• Debris Reduction & Processing: Managed debris reduction
operations through grinding, burning, and haul -out to reduce volume
and ensure efficient disposal.
• Equipment Deployed: Bucket trucks, self -loading debris trucks,
dump trailers, trackhoes, and large -capacity dump trailers.
• FEMA Compliance: Debris source locations, types, and volumes
were documented using ADMS monitoring systems to ensure
accurate invoicing and FEMA reimbursement.
Reference:
Kris Boyd, Deputy County Manager
kris.boyd@haywoodcountync.gov 1828.507.9081
RFP 2026011 1 Disaster Debris Management 29
Indian River County, FL 103.20.2026
2023 GEORGIA
TORNADOES:
SPALDING
BUTTS
COUNTIES
Client
Butts & Spalding County
City of Griffin
Location
Spalding County
City of Griffin
Contract Value
$14.62 Million
Period of Performance
01.18.23 - 09.01.23
Project Type
FEMA -PA
Debris Removal
Debris Management
som
Confidence In Chaos'"
Project Overview:
On January 12, 2023, a severe tornado outbreak struck the
Southeast, including two tornadoes in Spalding County, GA, an EF -
3 and an EF -2, that caused significant damage to homes, businesses,
utilities, and public infrastructure. Under a pre -positioned contract
in Butts County, SDR mobilized immediately, deploying additional
crews to assist Spalding County and the City of Griffin.
Initial operations focused on clearing emergency routes to restore
access for first responders, followed by full-scale debris removal,
hazard tree mitigation, utility ROW debris clearance, and TDMS
operations. Under FEMA Disaster Declaration FEMA -4685 -DR -GA,
SDR removed 919,527 cubic yards of vegetative, C&D, HHW,
and white goods debris.
Key Project Elements
• Emergency Road Clearance: Restored critical transportation
corridors in coordination with local emergency management.
• Debris Removal & Processing: Collected and disposed of
multiple waste streams in compliance with FEMA PA
requirements.
• Hazard Tree Mitigation: Removed dangerous leaners,
hangers, and stumps posing public safety hazards.
• Equipment Deployed:
0 22 Bucket Trucks
o 28 Self -Loaders
0 12 Skid Steers
0 4 Horizontal Grinders
SDR's rapid mobilization, disciplined incident action planning, and
coordinated multi -jurisdictional operations restored access, reduced
hazards, and accelerated recovery for communities across central
Georgia.
Reference:
Glenn Polk, Spalding County EMG
gpolk@spaldingcounty.com 1770.228.2129
Mariza Eller, City of Griffin Public Works Director
meller@cityofgriffin.com 1770.229.6603
RFP 20260111 Disaster Debris Management 30
Indian River County, FL 103.20.2026
HURRICANE
HELENE
DEBRIS
REMOVAL
Client
Coffee County Board of
Commissioners
Location
Coffee County, Georgia
Contract Value
$68 Million
Period of Performance
10.01.24 - 06.30.2025
Project Type
FEMA -PA
Debris Removal
Waterway Debris
SOR
Confidence In Chaos'"
Project Overview:
After Hurricane Helene's 2024 landfall, Coffee County faced massive
wind and flood damage, blocked roadways, and waterways choked
with debris. Under a FEMA Public Assistance mission, SDR
executed a full-scale debris removal program covering right-of-way
collection and waterway debris clearance.
SDR removed 4,385,267 cubic yards of debris, including:
• 3,116,716 CY vegetative debris
• 366,893 CY waterway debris
• 893,836 CY processed wood chips
• 7,821 CY construction & demolition debris
Key Project Elements
• Emergency Road Clearance: Opened critical routes alongside
the National Guard, Urban Search and Rescue, Georgia Forestry,
Georgia DNR, firefighters, and local volunteers.
• ROW Debris Removal: Large-scale processing with grinders,
wheel loaders, dozers, and tractor trailers.
• Waterway Clearance: Restored flow across hundreds of miles
of streams, tributaries, and rivers to reduce flood risk.
• Heavy Equipment Deployment: Mobilized -100 units,
including self -load trucks, skid steers, excavators, and specialized
debris processing equipment.
SDR's rapid mobilization, seamless coordination with multiple
agencies, and large-scale debris operations restored access,
reduced hazards, and supported Coffee County's recovery — all in
full FEMA compliance.
Reference:
Wesley Vickers, County Administrator
Wesley.vickers@coffeecounty-ga.gov 912-384-4799
HURRICANE IAN
PRIVATE
PROPERTY
DEBRIS
REMOVAL
Client
Florida Division of
Emergency Management
Location
Lee County, FL
Contract Value
$5.97 Million
Period of Performance
11.2022 - 11.2023
Project Type
FEMA -Funded PPDR
TDMS
Waste Streams
Project Overview:
Following Hurricane Ian's 2022 landfall, Lee County suffered
extensive wind and storm surge damage. Under FEMA Disaster
Declaration FEMA -4673 -DR -FL, SDR executed a large-scale Private
Property Debris Removal (PPDR) program in North Fort Myers
and Cape Coral.
SDR managed 520+ Rights of Entry (ROEs) and removed 47,414
cubic yards of debris, including vegetative material, C&D debris,
white goods, household hazardous waste, vessels, and titled
property. Operations also included 23 full structure demolitions
with site restoration to local code.
Key Project Elements
• Vessel Recovery: Removed 35 upland vessels from lawns,
docks, seawalls, and structures; stabilized, staged, and disposed
per regulations.
• Demolitions: Obtained permits, coordinated utility
disconnections, demolished structures/slabs, and restored sites.
• Debris Removal: Deployed PPDR-certified crews to collect and
dispose of multiple waste streams via TDMS sites.
SDR's targeted, compliant, and community -focused recovery
operations restored safety and habitability for hundreds of storm -
impacted properties while maintaining FEMA compliance and
operational efficiency.
Reference:
014 Kevin Guthrie, Executive Director
kevin.guthrie@em.myflorida.com 850-298-8250
Confidence In Chaos" 2555 Shumard Oak Blvd., Tallahassee, FL 32399
RFP 20260111 Disaster Debris Management 32
Indian River County, FL 103.20.2026
HURRICANE
HELENE
DEBRIS
REMOVAL
a r -
Client
Yancey County =,<
Location
Yancey County, NC Project Overview:
Following Hurricane Helene's 2024 landfall, Yancey County sustained
widespread wind and flooding damage across residential,
Contract Value commercial, and rural areas. SDR was engaged under the FEMA
Public Assistance (PA) program to lead multi -scope debris removal
$55.5 Million operations, including Right -of -Way (ROW), Private Property Debris
Removal (PPDR), and Waterway Debris Removal. To date, SDR has
removed 598,515 cubic yards and 660,368 linear feet of disaster
Period of Performance debris.
10.24.24 - Present Key Project Elements
• ROW Debris Removal: Collected and processed vegetative and
Project Type C&D debris from public rights-of-way
. PPDR: Issued 286 work orders and completed 209 private
FEMA -PA properties to date, restoring habitability and safety.
Debris Removal . Waterway Debris Removal: Cleared vegetative and C&D debris
PPDR from streams, rivers, and tributaries to reduce flood hazards.
• Debris Processing: Operated temporary sites with grinding,
mulching, and chip hauling for beneficial reuse.
• Equipment Deployed: Grapple trucks, dump trucks, walking
floor chip trucks, wheel loaders, excavators, skid steers,
.., bulldozers, Sennebogen units, bucket trucks, grapple saws,
horizontal grinders, climbing crews, saw crews, and hand crews.
Debris Totals:
• Vegetative Debris (ROW + PPDR): 453,735 CY
r • C&D, Sand Debris (ROW + PPDR): 140,093 CY
`' -�" • Waterway Debris: 4,687 CY, 660,38 LF
SDR's rapid mobilization, expertise, and strict FEMA compliance are
helping Yancey County restore access, clear waterways, and return
a VAN storm -impacted properties to safe, livable conditions.
Reference:
Lynn Austin, County Manager
so;z lynn.austin@yanceycountync.gov 1828.682.1801
Confidence In Chaos
RFP 2026011 1 Disaster Debris Management 33
Indian River County, FL 103.20.2026
Financial
INFORMATION
FINANCIAL STRENGTH & CAPACITY TO PERFORM
SDR has over $20 million in owned equipment assets and a trusted network of subcontractors,
which enables us to mobilize rapidly and manage multiple large-scale federal contracts
simultaneously. Our financial strength includes $250 million aggregate bonding capacity with a
$100 million single -project limit, supported by a $500 million credit line.
This combination of operational readiness and financial capacity ensures the County that SDR can
staff, equip, and sustain prolonged recovery operations without delay or disruption. Our record of
210+ completed debris removal contracts, many executed under FEMA Public Assistance,
demonstrates our ability to stay on the job until the mission is complete.
LITIGATION SUMMARY
Southern Disaster Recovery, LLC (SDR) has a longstanding reputation for executing disaster
recovery projects with professionalism, safety, and integrity. We maintain strict compliance with
FEMA, FHWA, and local standards, and we hold our teams and subcontractors to the highest level
of operational accountability. This approach has enabled SDR to deliver successful outcomes with
minimal legal disputes consistently.
Over the past ten years, SDR has been involved in only two legal matters involving project -related
disputes:
• Contractual Dispute with a Government Client
• Nature of Dispute: SDR filed suit to recover payment for completed, FEMA -monitored
waterway debris removal work. The client counterfiled.
• Outcome: SDR was paid in full. The client dropped its counterclaims. A related municipal
infraction was resolved via an immaterial settlement agreement, resulting in a formal
dismissal.
• Subcontractor Litigation — Site Development and Land Management (SDLM)
• Nature of Dispute: SDLM sued SDR alleging defamation and related claims. SDR had
withheld retainage funds due to SDLM's failure to pay second-tier subcontractors. SDR
directly paid the affected parties using retainage, as permitted under the subcontract
agreement.
• Status: Litigation is ongoing and currently in the discovery phase. SDR has filed a
counterclaim asserting its right to enforce subcontract provisions, including administrative
costs related to resolving unpaid sub -tier obligations.
Additional Disclosures:
• SDR is not currently debarred, nor has it ever been debarred from performing FEMA-, FHWA-, or
State -funded work.
• SDR has had no license sanctions.
• SDR has never had a contract termination within the past ten years.
SDR remains committed to transparent, ethical operations and the financial integrity necessary to
support our clients throughout their recovery.
FINANCIAL STATEMENTS
SDR considers its financial statements, credit facilities, and related financial documentation to
constitute confidential business information and trade secrets. Accordingly, this information is
submitted as a separate file and is clearly marked as exempt from public disclosure pursuant to
Florida Statute § 119.0715, which provides that trade secrets held by an agency are confidential and
exempt from public records requirements. The disclosure of this information would cause
competitive harm to SDR by revealing sensitive financial and operational data. Therefore, SDR
respectfully requests that the County maintain the confidentiality of these materials in accordance
with applicable Florida law.
SORRFP 2026011 1 Disaster Debris Management 35
Indian River County, FL 103.20.2026
WORLD WIDE BONDING AGENCY
2846 WILLIAM STREET BUFFALO NEW YORK 14227
PH 888-681-7685 FAX 716-681-77683
,.v%vw. arx,bagency. coni
July 25, 2025
Southern Disaster Recovery, LLC.
93 Sonia Drive
Greer, SC 29650
RE: Bonding Capability Statement
To Whom It May Concern:
Southern Disaster Recovery, LLC. is a bonding client in good standing with Markel Insurance Company.
Markel Insurance Company is prepared to provide performance & payment bonds on behalf of Southern Disaster
Recovery, LLC. and will consider single projects up to $100,000,000.00 with an aggregate of $250,000,000.00.
Our final decision will be based upon satisfactory review of contract documents, evidence of financing for the work and
our overall financial review of Southern Disaster Recovery, LLC. at the time the bonds are required.
This is neither consent of surety nor a bid bond and we assume no liability to you or any other third party if for any
reason we decline to execute a bond for Southern Disaster Recovery, LLC. This letter is not to be used as a
prequalification factor for any type of subcontractor default insurance.
If you should have any questions, please feel free to call me.
Sincerely,
Gary A. Cardinale
Attorney -in -Fact I Markel Insurance Company
President I World Wide Agent Services, Inc. d/b/a World Wide Bonding Agency
The content above has been reviewed by:
Gary A Cardinale, President
;
World Wide Bonding Agency
Work Phone: 'Poll free (888)-681-7685
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Cell Phone: (716)-583-3968
gary(kwwbagency.com
V d-.4- A911
RFP 2026011 1 Disaster Debris Management
Indian River County, FL 103.20.2026
Client#= 1588397
IE14' 41"JI lMS
ACORD, CERTIFICATE OF LIABILITY INSURANCE
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TfilS CERTI=ICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON TFFE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMZTIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETOEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: IT the cartl'1Ca:6 holder Is an LDDITIONAL INSURED, the pollcyil3a) mu3: have ADDITIONAL INSURED provisions or be en*araed.
I S U3ROGATION IS WAIVED, subJec'to the t3rms Gn W conCltions o+the policy, C3raln pollcleta may require a n 6ndorsarnant- A statement on
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!M. Eg,_ 664 2117-4444
47 Airpark Cour. (296071
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P.O- Box 27145
Greenvil s, SC 29616-2149
14gyMERA;W&BtcheabcrSur)4ua Jn3a InELrancE 10172
G47407497003
INSLRERB:Old R3publlc Insurance Coripiny 24147
So..ther^ Disaster Recovey LLC
INSLRER C k,ACEArrlcsn Insurance Co 22667
113 Sonia Drive
Greer, SC 25650
INSLQ--RD1
1NSUKERE:
INSLRER F
COVERAGES CERTIFICATE NUMBER: REVISION NUM5ER
THIS IS TO CERnF*r '-KT THE FC•_::=S Cf .1IEiLRANCE LISTED BELGA HALEBEN ISSUED TOT E INSURED N•'.VEC AE:':E =.fi--c F.-_CY FEZ - E
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE NSI. NICE AFFORDED BY T.• -C PCUGES C��aCFUBED h -ER=IN IS SS.eJEG? TO ALL THE TERMS,
EXCLUSION'S AND CONDITIONS 0= SI -0-1 FOLICIEc. LIMBS S"AN MAY RAVE BEEN REDUCED BY PAMCLAIMS.
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OESCAIPTION OF OPERATIONS # LOCA.TIONS I VEACLES IA•-ur1J: 101, A.kltkrd FW—" Sclrwlufa m.Y f>r d.�efiad C m:xc .pace 6 ,ueul,oc^,
*' Workers Comp Information "
USLH ; Other States Coverage
Proprietors(PartnersJExecutive Office rs,Me mbeFs Excluded: William Dawkins (Brad), Member
This certificate is for bidding purposes only. WhenlfF the contract is awarded, we can issue with the
specific certificate holder information listed.
SourhernDsaster Recovery LLC SHOULD ANY OF THEABOVEOESCP.IBEDPOLICIES BE CANCELLED BEFORE
THE EXPIRAMN DATE THEP.ECf. NOTICE IYILL BE DELIVERED IN
93 SO^.la Dr ACCORDANCE WTLN THE POLICY PRO'eiSIONS.
Greer, SC 2965G
AUD40PA ED REPRESENTAME
0 1985-2015 ACORD CORPC RLTION.:.11 n g hls reaerved.
ACORD 25 (20IS10) 1 Of 1 The CORD narn3 and logo are reglatered marY,E oT ACORD
#S388725721M388164CG RCP
RFP 2026011 1 Disaster Debris Management
Indian River County, FL 103.20.2026
Fomh Wm9
Ij3cr_ Marsh 2024)
Department of who Tradsury
Inromal Aevanua $nvm
Request for Taxpayer Give form to the
Identification Number and Certification requester. Do not
Go t avww.irx govlFWrrrW4lor instructions and the latest inloirr athom "od to the IRS.
Before you begin. For gtedanott related to tl,c purpose of Form W-9, see Arrpose of Fevir), bP12wo.
I Name ofeoftyWridual.An"isrequired.(Forosoloproprkthyard"gadedm1ty,4RnOrtheowyrersnaiieonli'h1,"enterthebusiness+dvepaded
entity's name on Inn 2)
�usywss nammlilssogarrpaej arthy ndrne, If ria IBrgrrl hoar above.
$N Check the app Wrfele boor for federal but das5i67-zfi3n of the en 40rickvidanl whosa narrn u wdara.7 on 6ne t, Check
4E-mnptian (Dodos appy anFy 90
only am of the Icilowing seven boxes.
certan ordtUes, not IrdMd aakc
❑ IndMduathiate proprietor ❑ L' ca"ratlon ❑ 9 cMADratbn ❑ Pallwahip ❑ Trvstp emjate
sea tratru0ions at page 31:
Q LLC. Enter the hex ciswncr.alivn fG - C ccrooa6an, $ - S oorpomtton, P = Pa?nershp) . , , S
ExawIA payee cafe Of dry}
Mw Check trae'l-W box above and, In the enYy apace, enter tho apprcmato coda ti, 8, or Fri. for the tat
clasihcation of the rap
LLC, traps II Is a dlsre9Rrtddty
ar . A disregarded entity ahwd nate
ld Instead deck the appw-
relgr
Exernolan from FoAecoud Tax
Cox for the teat dassittauol of its owner.
CutrV ianee Act (FATCAi reportng
❑ oltw (see rat,=ions)
Code (f aryl
3b Ir of line 30 }oar checked '4rurtnerehipr' or'Trusiteslate,' a ctwx;i-M •LLC^ and ancroo'P' as Its tax rIR ehncgt..^
fAPPrW ko eccotogs rneOft hod
and you are providing this faro to a parrunshp, tna:1, or e$W9 in which you have an ottyie sup Interest, check
outside the Lknw shthm)
the bona if you have any foreign paetnars, owrtars, or nanwnUar4s gag Ir6d7rc1bnB ❑
Adirass Iiu lh;r, sraet. and apt of Stine no). See inatrueiidna.
6 Ciij, sl rte, arx: ZIP code
3rcer, SC 29650.4540
7 Lisa so_rrhf nLrrbrns; haw (rpt ina9
Roque -,tar's nama and address, (hollonap
Enter your InN in pie a gi, 8"d nt`nbqw
yo pprapriatp box. The TIN prrn'ided must match the rrarrta rent on line 7 to auditM---
rbackup withholding. For Individuals, this is generally yens social security tvim e;r JSW, Howevr3r, for a
resident alien, talo proprietor, of disregarded entity, see the instructions for Part 1, late(. Fox other
entities, A is your emplo)*r klentinccaGun number (EIN. If you do not have a number, see How to get a or
Tw, later, —
f3eapforlaritlnntalr�tionnumber
Note_ If flap arxaani is in more than one name, see the instructions for line 1. See also 15hat Mame aN
Akmaber ro Give Me Requester lot guidelines on whew number to anter.
Under penalties of perjury, I certify that:
1- The number ahpwn on this form is my correct taxpayer identification number (or I am waiting lot a number to be ismal to mo) and
2.1 am not subject to backup w0holding because (a) I am exempt from backup withndding, or (b) 1 have not been relined by ttxt lnicmal Revenue
ServiceJJAS) that I apt suLoct to backup withholding a . a rmull of a failure to report all interest or dividends, or (c) the IRS has notified me that I ant
no longer subject to backup withholding; and
3 1 am a U.S. citizen or other U.S. person idetined belot%J; and
4. The FATCA oodefs) entered on this form (if arVJ indicating that I am exempt from FATCA reporting is correct.
Gertftafim Instructions. You must cross a t item 2 above if ytau have beers r Ailied by the IRS that you ane currently subject to backup wilhheldirg
because you Lava famed to report all interest and daviderxl9 on you tax return. For real estate itansacibns, ilent 2 does not apply For tnortWg4 intere*1 paid,
acquisition or abaandot'ment of secured property, caneellalkm of debt, contribulions to an incir icival retirement arrangement (11", and, generally, paaynnents
other than interest aid dividends, yew ft9e re aired to SIM the certllicatien, but you must Trovide your carmci T61t. Scop, the imhpr ,khats for Part Il, later.
Sign 819eatura of // //
Mere u,s,person i"• �._ 4-- Wats 2f.
General
Section refereroes are to tine
rioted.
otherwns0
Future developments. For the Wont information about developments
related to Farm W-9 and Its InstruClions, such as legislaSon enacted
after they wv+ete published, go to www.is.govfFormM
What's New
Line 3a has been nwodiiied to clarify haw a da5regarded entity cc npletea
Iris line. An LLC that Is a disregarded entity ahould cher k the
atpproprhde box for the lark cla0fication of its owner, Otherwise, it
should check the `LLC" box and enter its appropriate tax c>iassik{ration
Cat. No. 111231
New kIe 3b has been added to this form. A flow-Ihhqugh entity is
regwed to complete this line to Indicate that It has direct or irtdri:0
foreign partners, owners, or beneficiariee when it provides the Form W-9
to another flow-through entity In which It has an ownership tnier>rst- This
change is intended to provide a flow-through entity with informatien
regarding the statab of its indirect krarekgn partrwra, owners, or
bendicmrics, so that it can satisfy any applicable reporting
raquitementa For example, a pertnerdtip that has any indirect foreign
partners may be required to complelo Setwd ales K-2 and K-3. See the
Padners;V Insla clions for Scheduk)s K-2 and K3 (Form 1005).
PLirpose of Form
An individual or entity (Form W-9 requester) who Is requited to fie an
Information mium with the IRS i3 giving you tats loran because they
Faro W-9 {Rev. 3-20241
RFP 2026011 1 Disaster Debris Management a$
Indian River County, FL 1 03.20.2026
SOR
February 27, 2026
To Whom It May Concern:
During its thirteen year history, SDR has maintained all deposit accounts and loan obligations with
no exception. SDR has established and maintained a strong relationship with HameTrust Bank and
has a lending facility available through Eliant AR LLC to provide a high level of financing for project
needs.
SDR has the financial strength to mobilize, manage, sustain and finance a number of multimillion -dollar
projects without interference or a slow -down in work_ During 41 quarter of 2024, SDR managed 35
separate contracts/projects valued at a gross revenue of $75,000,000.00 without a slowdown in work
production or quality. SDR delivers this strong, rapid response to our clients because it's needed in
disaster recovery of communities.
SDR has the financial capacity to respond to a disaster debris removal project of any size.
Sincerely,
Jon D. Jezowsld
Controller
Office: 864-469-9776
Fax: 864-469-9642
93 Sonia Drive, Greer SC 29650
SoilRFP 2026011 1 Disaster Debris Management 39
Indian River County, FL 103.20.2026
Project Approach
AND SCHEDULE
low
T�
Project Approach
AND SCHEDULE
low
y '• " t
Project Approach
AND SCHEDULE
UNDERSTANDING & TECHNICAL
APPROACH TO THE PROJECT
Indian River County's coastal location along Florida's Atlantic seaboard makes it highly vulnerable to
hurricanes, tropical storms, flooding, and other severe weather events that can generate significant
volumes of debris, obstruct critical transportation routes, damage infrastructure, and create
immediate public safety hazards. In the aftermath of such events, the County must rapidly restore
safe access, eliminate threats to life and property, and execute debris operations in strict
accordance with FEMA Public Assistance Program requirements, FHWA Emergency Relief
guidelines, FDEP standards, and applicable state and local environmental regulations to ensure full
reimbursement eligibility.
SCOPE OF SERVICES
SDR's proposed approach aligns directly with the services outlined in RFP 2026011 — Disaster
Debris Collection, Reduction and Disposal Services, including:
• Emergency Road Clearance to reopen priority routes for first responders and essential services
• Right -of -Way (ROW) Debris Removal to eliminate hazards and restore mobility across
incorporated and unincorporated areas of the County
• Temporary Debris Management Site (TDMS) Operations for staging, segregation, reduction
(grinding, chipping, or approved burning), and final disposal in compliance with environmental
and permitting requirements
• HazardousTree, Stump, and Household Hazardous Waste (HHW) Removal to mitigate
health, environmental, and safety risks
• Final Disposal Operations at County -designated or other approved disposal facilities
• Waterway and Right -of -Way Clearance Activities, including debris removal in proximity to
utilities and coordination with utility providers, as identified in the solicitation
COMPLIANCE COMMITMENT
SDR executes all operations in accordance with:
• The Stafford Act (42 U.S.C. § 5121 et seq.)
• 44 CFR § 206.224 (Debris Removal Eligibility)
• 2 CFR §§ 200.317-200.327 (Procurement Standards)
• FEMAs Public Assistance Program and Policy Guide (PAPPG)
• FEMA 325 Debris Management Guide and 327 Debris Monitoring Guide
• Applicable Florida safety, labor, and FDEP environmental standards
We understand that any debris work not meeting these standards is ineligible for reimbursement
and would be the contractor's responsibility. SDR has never experienced a FEMA deobligation,
demonstrating our ability to protect eligibility and maintain documentation integrity.
CAPACITYTO DELIVER
SDR has completed more than 210 debris contracts and managed over 100 million cubic yards of
debris nationwide. Headquartered in Greer, South Carolina, with an established Florida office in
Orlando, SDR is strategically positioned to support Indian River County's response requirements. In
alignment with the RFP SDR initiates pre -mobilization coordination within 24 hours of the County
entering the NOAA five-day hurricane forecast and will mobilize resources within 12 hours of Notice
to Proceed (or when sustained winds fall below 39 mph), with the capability to initiate debris
removal operations within 24 hours as directed. Supported by a $20 million owned equipment fleet,
$250 million bonding capacity, $500 million credit line, and a robust subcontractor network, SDR
delivers rapid, scalable, and fully compliant disaster recovery operations.
RFP 2026011 1 Disaster Debris Management 41
Indian River County, FL 103.20.2026
APPROACH OVERVIEW
Indian River County's coastal location, extensive roadway network, and mix of incorporated and
unincorporated areas make it highly vulnerable to hurricanes, tropical storms, and flooding events
that can generate significant debris volumes and disrupt critical infrastructure. Following such
events, the County must rapidly restore access, eliminate public safety hazards, and conduct debris
operations in strict compliance with FEMA Public Assistance and FHWA Emergency Relief
requirements to protect reimbursement eligibility.
SDR provides a proven, scalable debris management capability built on more than 210 contracts
and experience across hurricanes, floods, wildfires, and tornadoes. Our approach is defined by:
• Rapid Mobilization: Initiation of pre -mobilization coordination within 24 hours of the County
entering the NOAA five-day hurricane forecast, with mobilization of personnel and equipment
within 12 hours of Notice to Proceed (or when sustained winds fall below 39 mph), and the
ability to begin debris removal operations within 24 hours as directed.
• Full -Spectrum Services: Emergency road clearance, right-of-way debris removal, hazardous
tree and stump extraction, HHW management, andTDMS operations, including staging,
reduction, and final disposal in accordance with County and regulatory requirements.
• Regulatory Precision: FEMA and FHWA requirements are embedded into every phase of
operations, supported by comprehensive documentation and reporting processes to ensure
compliance and full reimbursement eligibility.
• Local Integration: Direct coordination with Indian River County Emergency Management, Solid
Waste, Public Works, the Disaster Recovery Management Consultant (DRMC), and other
stakeholders to ensure seamless operations across all jurisdictions and work areas.
Dedicated SDR project management teams establish clear chains of communication and implement
site-specific work plans that prioritize safety, environmental stewardship, and federal compliance.
Our operational model scales from localized storm impacts to large-scale, multi -jurisdictional
disasters, ensuring Indian River County receives disciplined execution, transparent documentation,
and surge -ready support—even during regional, multi -client activations.
RFP 2026011 1 Disaster Debris Management 42
Indian River County, FL 103.20.2026
STRATEGIC PHILOSOPHY: PREPARED, PRECISE, AND PROVEN
PREPARED.
SDR brings proven FEMA expertise to Indian River County. Our team includes FEMA Public
Assistance specialists, engineers, and project managers trained in the latest federal guidance on
debris collection, removal, reduction, and disposal. We operate in full compliance with the Stafford
Act (42 U.S.C. § 5121 et seq.), 44 CFR Parts 13 and 206, and all applicable FEMA policies, ensuring
all work is eligible, properly documented, and aligned with reimbursement requirements. SDR also
adheres to all applicable federal environmental regulations, including the National Environmental
Policy Act (NEPA), Endangered Species Act (ESA), National Historic Preservation Act, Clean Air Act,
and Clean Water Act, supporting environmentally responsible operations throughout the County.
PRECISE.
SDR understands that debris removal must be performed safely, efficiently, and in the correct
locations to protect both the public and the environment. Indian River County's coastal setting,
waterways, and developed and environmentally sensitive areas require careful debris management
to prevent ecological impacts and protect critical resources. Our teams coordinate closely with
County Emergency Management, Solid Waste, Public Works, the DRMC, and other stakeholders to
ensure debris operations are conducted in accordance with the County's Debris Management Plan
(DMP), while preserving environmental quality, protecting public health, and minimizing regulatory
or reputational risk.
PROVEN.
SDR has a demonstrated track record of delivering on every commitment. With $20 million in
owned equipment, a pre -qualified subcontractor network, and the financial capacity to support large-
scale operations, SDR ensures Indian River County receives uninterrupted service—even during
regional or statewide disaster events. Our past performance demonstrates rapid mobilization,
disciplined execution, and sustained engagement through final project closeout, providing the
County with reliable, compliant, and results -driven debris management services.
RFP 2026011 1 Disaster Debris Management 43
Indian River County, FL 103.20.2026
DETAILED OPERATIONS PLAN
SDK's operational objective is to restore Indian River County's roadway access, eliminate
immediate threats to public health and safety, and process all eligible debris in full compliance with
FEMA Public Assistance Program requirements, FHWA Emergency Relief Program guidelines, and
applicable Florida environmental regulations. Our methods are specifically designed to meet or
exceed the County's production expectations under all activation scenarios, including rapid ramp -up
to initial operational targets.
METHODOLOGY FOR MEETING PRODUCTION RATES
1. Pre -Event Readiness
• Maintain dedicated, regionally positioned resources throughout Florida and the Southeast,
enabling immediate response to forecasted events. In accordance with RFP requirements, SDR
initiates pre -mobilization coordination within 24 hours of the County entering the NOAA five-day
hurricane forecast, including communication with County staff and the DRMC.
• When authorized, pre -stage equipment, fuel, and personnel at designated locations or approved
TDMS to accelerate post -event deployment.
• Site readiness, traffic control planning, and communications protocols are confirmed with
County Emergency Management, Solid Waste, Public Works, and the DRMC.
2. Emergency Road Clearance – First Operational Period
• Deploy push crews (loaders, skid steers, and haul trucks) immediately following Notice to
Proceed—mobilizing within 12 hours (or when sustained winds fall below 39 mph, as specified).
• Operations focus on reopening priority transportation corridors identified by the County,
including access to critical facilities such as emergency operations centers, hospitals, fire
stations, shelters, and utility infrastructure.
• Coordination with law enforcement ensures safe traffic control and access to restricted areas.
3. Right -of -Way (ROW) Debris Removal
• Initiate debris removal operations within 24 hours of Notice to Proceed, with the capability to
achieve and sustain initial production targets, including the County's requirement to begin 25%
debris removal operations as directed.
• Deploy multiple concurrent collection zones with optimized haul routes to approved TDMS
locations or disposal facilities.
• Mechanical loading and debris segregation practices ensure efficient processing of vegetative
debris, C&D materials, white goods, HHW, and other debris streams.
• Daily production is tracked and adjusted to maintain alignment with County expectations.
4. Temporary Debris Management Site (TDMS) Operations
• Manage all site functions, including inbound load ticket verification, debris segregation,
reduction (grinding, chipping, or approved burning), and loadout for final disposal.
• All TDMS operations are conducted in compliance with FDEP requirements and all applicable
permitting standards, with environmental controls implemented to protect surrounding
communities.
5. Hazardous Tree, Limb, and Stump Removal
• Conduct FEMA -eligible hazard tree and hanger assessments in coordination with the DRMC and
County representatives.
• Remove, transport, and dispose of hazard trees, limbs, and stumps in accordance with contract
requirements and FEMA eligibility criteria, ensuring proper documentation and tracking.
6. Final Disposal & Closeout
• Transport reduced debris to County -designated or other approved disposal facilities.
• Complete TDMS site remediation in accordance with regulatory requirements and provide
comprehensive, audit -ready documentation packages to support FEMA and FHWA project
closeout, ensuring full reimbursement eligibility.
RFP 2026011 1 Disaster Debris Management 44
Indian River County, FL 103.20.2026
PRE -EVENT PLANNING &
READINESS
Coordination & Planning
• Maintain open communication with County
Emergency Management, Solid Waste,
Public Works, and law enforcement.
• Participate in County -led planning meetings,
hazard mitigation exercises, and readiness
workshops.
• Coordinate with regional subcontractor
partners to ensure surge capacity and
operational scalability.
Staging & DMS/TDSR Preparedness
• Identify potential TDMS locations in
advance, assessing access, environmental
considerations, and permitting
requirements.
• Prepare site layout plans including
ingress/egress routes, traffic control,
stormwater management, and
environmental safeguards.
Resource Readiness
• Maintain a fleet of SDR -owned equipment
valued at over $20 million, ready for
deployment when a Notice to Proceed is
issued.
• Retain a network of 50+ vetted
subcontractor partners to provide hauling,
grinding, and specialty recovery assets as
needed, with priority given to Florida -based
resources for rapid mobilization.
• Backed by $250 million bonding capacity
and a $500 million credit line, SDR ensures
uninterrupted financial capability to support
large-scale, sustained recovery operations.
Training & Compliance Alignment
• Provide debris operations training to County
staff and stakeholders, if requested, to
support coordinated execution.
• Embed FEMA Public Assistance Program
and Policy Guide (PAPPG, 2023) and FHWA
Emergency Relief compliance standards into
all operational and training materials.
RFP 2026011 1 Disaster Debris Management 45
Indian River County, FL 103.20.2026
MOBILIZATION PLAN
SDR's mobilization procedures are designed to meet Indian River County's contractual requirements
and ensure a rapid, organized start to debris operations. In accordance with RFP 2026011, SDR will
initiate pre -mobilization coordination within 24 hours of the County being placed in the National
Oceanic and Atmospheric Administration (NOAA) five-day hurricane forecast. Upon issuance of
Notice to Proceed (NTP), SDR will mobilize personnel, equipment, and resources within 12 hours (or
when sustained winds fall below 39 mph, as specified) and will be prepared to begin debris removal
operations within 24 hours, including achieving initial production targets as directed by the County.
When advance notice is provided, SDR will coordinate with the County to prepare and, if authorized,
pre -stage equipment, materials, and crews at approved Debris Management Sites (DMS/TDSR) or
other designated staging areas. Pre -event preparation accelerates deployment, secures site
readiness, and positions assets for immediate operations once work is authorized.
Upon NTP SDR's assigned Project Manager will embed in the County's EOC as the primary liaison
with local leadership. This ensures immediate integration into the jurisdiction's incident management
structure, alignment on operational priorities, and coordination with the debris monitoring contractor.
PHASED ROLLOUT
• Standby & Pre -Staging (if authorized): Initiate coordination within twenty-four (24) hours of
NOAA forecast activation; prepare and, when authorized, position equipment, personnel, and
materials at approved staging areas; confirm TDMS site readiness; and coordinate with County
Emergency Management, Solid Waste, Public Works, and the DRMC.
• Initial Activation (0-12 Hours Post -NTP): Mobilize field leadership, crews, and equipment
within twelve (12) hours of NTP (or when sustained winds fall below 39 mph); begin emergency
roadway clearance and hazard mitigation in priority corridors identified by the County, including
access to critical facilities such as emergency operations centers, hospitals, fire stations,
shelters, and utility infrastructure.
• Early Operations (Within 24 Hours Post -NTP): Initiate debris removal operations within 24
hours of NTP scaling resources to meet County -directed priorities, including the ability to
achieve initial debris removal production targets (25%) as required. Establish haul routes,
activateTDMS operations, and implement zone -based collection strategies.
• Sustained Operations: Expand debris removal across assigned zones, manage DMS/TDSR site
activities, perform hazardous tree and stump removal, and transport debris to permitted final
disposal facilities in compliance with FDEP regulations.
• Documentation & Closeout: Maintain FEMA -compliant documentation from the first load,
reconcile load tickets daily, submit progress reports, and support County staff through final
closeout to safeguard reimbursement eligibility.
Throughout mobilization, SDR will maintain real-time communication between the EOC, field
supervisors, and headquarters, while activating pre -qualified subcontractor resources, including
Florida -based partners, to provide surge capacity and ensure production goals are achieved without
compromising safety or compliance.
Indian River County Mobilization Process
SDR notifies its resources to County Issues
be on standby for activation Notice to Proceed
A•� •rte � M
SDR/County Stage equipment, Debris removal
identifies a potential personnel, & materials begins within 12 or
threat to area if necessary 24 hours of NTP
RFP 2026011 1 Disaster Debris Management 46
Indian River County, FL 103.20.2026
CLEARANCE
Crews begin clearing ernergency routes and public rights-of-way to restore
ro" Lsl�q access for emergency services and critical facilities. SDR prioritizes lifeline
infrastructure and deploys crews immediately upon mobilization, within the
County's 12- and 24-hour requirements.
F� HAUL
ii7A
Eligible debris is mechanically loaded onto rubber -tired vehicles and
transported to designated TOMS sites or approved final disposal facilities,
based on debris type and County direction.
Fir VERIFY
Each load is documented using GPS -enabled load tickets and verified by
the County's debris monitoring firm at collection and disposal sites.
i <k 7A
Ei7APROCESS
At TDMS sites, debris is reduced by grinding, incineration, or segregation
(e.g., metal, HHW, white goods). Each processing area operates under
strict environmental controls and safety oversight.
DISPOSE
M
Reduced debris or segregated materials are transported to final disposal or
ill recycling facilities in accordance with County -approved methods and
environmental regulations.
F�Da�
REPORT
F9Fir
All activity is compiled in SDR's daily reports, including zone maps, volumes
collected, site logs, and incident actions. Final documentation packages
support full FEMA and FHWA reimbursement.
FIELD MANAGEMENT & COMMUNICATIONS
Each project is led by an SDR Project Manager, who reports directly to County officials. Site
supervisors oversee field teams under a scalable command structure with a defined span of control
consistent with ICS/NIMS principles. Field operations are supported by:
• Mobile Command Units with satellite uplinks
• Daily reporting dashboards (zone progress, safety, documentation)
• Encrypted radio systems with cellular fallback
SDR DEBRIS OPERATIONS COMMAND STRUCTURE
Sector C ■ Headquarters or Field
Superintendent Field Location/ AOR
INTEGRATION WITH INDIAN RIVER COUNTY
Coordination with the County is continuous throughout the project lifecycle. SDR will:
• Attend daily coordination briefings
• Provide daily status updates and volume reports
• Share GIS -based ►napping of completed zones
• Support public communication strategies with schedule updates and FAQs
SDR also maintains a roster of vetted subcontractors, with priority given to Florida -based firms.
These partners provide rapid mobilization, surge staffing, and local economic impact while ensuring
full integration into SDR's operational framework.
RFP 2026011 ( Disaster Debris Management 48
Indian River County, FL 103.20.2026
DISASTER DEBRIS REMOVAL MISSION GENERAL PROCESS MAP
This General Process Map (Gantt Chart) illustrates major aspects of the Scope of Work, their scheduling, and timing relationship. The
significance of the disaster and the interests of the County will dictate the actual length of the disaster debris removal mission.
First Pass Work
Second Pass Work
- Third Pass Work
Day 0
+ Notice to Proceed
Day 70
• 2' Pass Complete
Day 82
, TDMS Clear of Debris
Day 30
Fuel Available Locally
Day 80
3'd Pass Complete
Day 83
.TDMS Final Inspection
Day 35
X Base Camp Closes
Day 82
TDMS Closure for
Receiving
Day 92
i► Project Completion
Day 50
♦ First Pass Complete
Day 82
Debris
ebri Rduction
__p e
_ - _-
Day 104
Closeout Complete
RFP 20260111 Disaster Debris Management 49
]� Indian River County, FL 103.20.2026
DOCUMENTATION, TRACKING & AUDIT READINESS
SDR maintains a comprehensive documentation and reporting system that meets the rigorous
requirements of FEMA Public Assistance (PA), FHWA Emergency Relief (ER), and federal/state
auditing entities. Every debris load, site activity, and operational decision is recorded, verified, and
archived to ensure the County receives full, timely reimbursement without risk of de -obligation.
SDR has never experienced a FEMA de -obligation on any of its contracts.
Our process includes:
• Field -Level Documentation: GPS -enabled load tickets, truck certifications, time sheets, and
hazard tree/hanger forms.
• Digital Monitoring Integration: Compatibility with industry -standard systems such as
STORMadml and client -selected ADMS systems, including GPS and photo validation.
• Daily &Weekly Reporting: Zone maps, dashboard updates, progress summaries, and
reconciled load counts.
• Invoice -Ready Data Sets: Reconciled tickets, database entries, and audit -ready financial
packages.
• Reimbursement Support: FEMA PA specialists ensure compliance with the Stafford Act, 44
CFR, and PAPPG (2023) guidance.
This integrated workflow ensures complete transparency, accurate production tracking, and fully
auditable records to support federal reimbursement. SDK's clients consistently confirm that our
documentation protects eligibility and reduces administrative burden during
project closeout.
FLORIDA RECOVERY OBLIGATION CALCULATION (F -ROC) ALIGNMENT
SDR understands that debris operations in Florida must align not only with FEMA Public Assistance
requirements and 2 CFR Part 200, but also with the Florida Division of Emergency Management's
(FDEM) Florida Recovery Obligation Calculation (F -ROC) system. F ROC is designed to standardize
documentation, strengthen procurement compliance, and reduce reimbursement risk through
consistent reporting and audit -ready recordkeeping. SDR's operational framework directly supports
these objectives through standardized load ticket reconciliation, GPS and GIS -based tracking, debris
segregation documentation, and transparent reporting processes. We coordinate closely with the
County, the DRMC, and monitoring personnel to ensure all documentation, certifications, and
production records are completed accurately and in accordance with both FEMA and FDEM
expectations.
SDR has extensive experience operating under Florida's evolving reimbursement and documentation
requirements. During Hurricane Ian, SDR performed Private Property Debris Removal (PPDR)
operations under contract with FDEM in support of Lee County, requiring strict right -of -entry
validation, multi -stream debris segregation, TDMS reconciliation, and audit -ready documentation
under direct state oversight. SDR has also supported FEMA -funded debris removal and TDMS
operations in Florida jurisdictions such as Gilchrist County, where standardized load tracking,
hazardous tree documentation, and coordinated monitoring were required. These efforts, along with
similar large-scale operations, demonstrate SDR's ability to operate within highly structured
reimbursement environments and produce documentation packages that meet both state and
federal requirements, supporting full reimbursement eligibility for Indian River County.
RFP 2026011 1 Disaster Debris Management 50
Indian River County, FL 1 03.20.2026
Integrated Documentation Systems
When a monitoring firm is engaged, SDR integrates
seamlessly with their Automated Debris
Management System (ADMS). Our team has
extensive experience with STORMadms"' and
other industry -standard platforms, enabling FEMA -
compliant data collection, load ticketing,
verification, and invoicing. These systems
interface directly with SDR's internal accounting
and project management tools to ensure accuracy,
audit readiness, and efficient reporting.
Reconciliation and Reporting
All documentation is centrally managed, reviewed, and reconciled by SDK's project management
and accounting teams. SDR provides:
• Daily Situation Reports (SitReps)
• Weekly reconciled load databases
Final FEMA submittals, including invoice packages, project ledgers, and closeout
documentation
SDK's Federal Grants & Reimbursement Team works directly with County staff to prepare
documentation for Category (Debris Removal) and Category B (Emergency Protective
Measures). Services include Project Worksheet (PW) development, payment requests, closeout
support, and appeals assistance.
Result: SDR's integrated documentation system ensures the County's operations remain FEMA -
and FHWA-compliant, audit -ready, and eligible for maximum reimbursement, all while
reducing administrative burden for local staff.
INTEGRATED TECHNOLOGY & REAL-TIME
PROJECT INTELLIGENCE
SDR integrates advanced geospatial technology into every phase of debris operations to deliver
real-time visibility, documentation integrity, and transparent stakeholder communication. Our
technology framework strengthens decision-making, accelerates reporting, and protects FEMA
reimbursement eligibility.
INTERACTIVE GIS DASHBOARDS &
STAKEHOLDER VISIBILITY
SDR develops secure, web -based GIS
dashboards that centralize all project data in
one dynamic interface. These dashboards
display:
• Live zone progress tracking
• Key performance indicators (KPls)
• Load volume summaries
• Debris type segregation data
• GIS -mapped collection routes and
completed areas
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Authorized stakeholders can access current information at any time, review mapped progress by
sector, and generate exportable reports for internal leadership or public communication.
By delivering structured, visualized data through dashboards, SDR enhances oversight, improves
coordination, and ensures leadership maintains continuous operational awareness.
SoilRFP 2026011 1 Disaster Debris Management 51
Indian River County, FL 103.20.2026
ADVANCED FIELD DATA COLLECTION:
Waterway Sites Reporting
SURVEY123 & FIELD MAPS
x
SDR equips field teams with Esri Survey123 and Field
Date &Time of Report'
Maps to capture standardized, GPS -verified data
® Monday, May 12,2025 O
directly from the project site.
Q 4:00 PM
Using mobile devices, our crews:
• Record points, lines, and polygons with precise
Type of Report
geolocation
• Daily Report
• Upload photo documentation tied to each record
Stan of Work
• Complete customized digital forms aligned with
Closeout
FEMA requirements
- Daily Report
• Edit map layers in real time
Project Jurisdiction
We design each form specifically for the project
scope to ensure the required eligibility documentation
Basin.
is captured systematically and consistently.
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Field data syncs directly to the project dashboard,
providing near real-time updates and a defensible,
verifiable record of site conditions and daily activities.
Site Number'
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HIGH-RESOLUTION DRONE IMAGERY & SITE
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ANALYTICS
41 „
SDR deploys Unmanned Aerial Vehicles (UAVs) to
131 05
capture high-resolution aerial imagery for:
81_0_7
• Initial damage assessment
81-1
• Debris volume estimation
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• DMS/TDSR site monitoring
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• Progress verification
Name/Company ofIndividual Completing Form
• Change -over -time documentation
✓
We process imagery into orthomosaic maps and site
models that support operational planning, validate
production, and enhance reporting accuracy.
Drone -derived data integrates directly into SDR's GIS t4.
platform and dashboards, providing stakeholders with
a clear, comprehensive visual understanding of field
conditions and recovery progress.
TECHNOLOGYTHAT DRIVES ACCOUNTABILITY
By integrating dashboards, mobile field tools, GPS
tracking, and drone analytics, SDR creates a unified
digital environment that supports:
• Proactive project management-
• Transparent stakeholder communicationr..� ,
• Accurate production tracking + �° �' #•
• Audit -ready documentation
• FEMA and FHWA reimbursement protection 4-�
Our technology platform ensures every load, location,
and operational decision is documented, visualized,
and defensible.
4K .T.
RFP 2026011 Disaster Debris Management 5t`
Indian River County, FL 103.20.2026
INDIAN RIVER COUNTY'S DISASTER DEBRIS RESPONSE:
APPROACH AT A GLANCE
In response to the County's request for a matrix detailing the project approach and associated
resource requirements, SDR has developed the following "Approach at a Glance" table to provide a
structured overview of our operational methodology. This matrix outlines key debris management
activities, corresponding personnel and equipment resources, and the sequencing of work across all
phases of operations.
In accordance with the Proposal Pricing instructions, detailed cost information is provided separately
and is not included within this technical proposal. The matrix below is intended to demonstrate how
SDR aligns personnel, equipment, and operational processes to efficiently and effectively deliver
the required services while maintaining compliance with all applicable federal, state, and local
requirements.
Waterway Debris (if
Grapple trucks, self-
Foreman, CDL
;Daily ticket reconciliation,
ROW Debris
i
loaders, bucket trucks,
operators, FEMA -
curbside separation logs,
Removal
skid steers, chainsaws
qualified spotters
FEMA PAPPG (2023)
I adherence
Debris Removal
trucks
coordinators
j documentation, FEMA
' (PPDR, if directed)
Site managers, scale
authorization
DMS/TDSR
Dozers, loaders,
operators,
FDEP permits, daily
Establishment &
grinders, air curtain
environmental
! environmental logs, site
Management
burners, scale houses
inspectors
restoration plan
Load Ticketing &
ADMS
I Load inspectors, data
Real-time QA/QC checks,
Monitoring
tablets/scanners,
! managers
GIS mapping, coordination
RFP 2026011 1 Disaster Debris
weigh scales
53
with monitoring contractor
Household
Lined containers,
HAZWOPER-certified
EPA, OSHA, and FDEP
Hazardous Waste
HAZMAT trailers
crews
standards; disposal
(HHW)
manifests
Flatbed trucks,
Certified appliance
Refrigerant recovery logs,
White Goods
refrigerant recovery
technicians
recycling manifests
equipment
Waterway Debris (if
Barges, cranes,
Marine recovery
i USCG coordination, vessel
applicable)
workboats
crews
recovery logs j
Private Property
Skid steers, small haul
PPDR crews, ROE
Signed ROEs, GPS/photo
Debris Removal
trucks
coordinators
j documentation, FEMA
' (PPDR, if directed)
authorization
i
OSHA demolition
Demolition teams,
standards FDEP
Demolition Debris
Excavators, haul trucks
safety officers
asbestos/abatement
compliance
RFP 2026011 1 Disaster Debris
Management
53
Indian
River County, FL 103.20.2026
SCALABLE OPERATIONS FOR ALL EVENT TYPES
SDR's operational framework adapts to the size and scope of any debris event in Indian River
County, from localized incidents to countywide disaster recovery. Our owned resources, pre -vetted
subcontractor network, and proven management systems enable us to scale operations rapidly
while maintaining compliance with FEMA, FHWA, and FDEP regulations. The following examples
illustrate how operations expand by event severity and are tailored to meet the County's needs:
EventType 1: Spot Jobs — Localized Woody Debris
• Resources: 2-3 grapple trucks, 1 bucket truck, 1 skid steer, 1 foreman, 1 FEMA -qualified
coordinator
• Compliance: GIS -tracked spot job forms, daily ticket reconciliation.
EventType 2: Small Event — Countywide, No Reduction
• Resources: 8-12 haul trucks, 2-3 self -loaders, 1 project manager, 1 safety officer
• Compliance: ADMS-integrated load tickets; debris segregation for FEMA eligibility
EventType 3: Significant Event —Woody Debris Only
• Resources: 12-18 grapple trucks, 2-3 grinders, 1-2TDMS teams, GPS -equipped fleet
• Compliance: Grinder logs; dust/runoff controls; FDEP site restoration standards
EventType 4: Significant Event — Mixed Debris
• Resources: 15-20 collection trucks, 1 white goods crew, 1-2 HAZWOPER spotters, 2-3
documentation staff
• Compliance: Segregation logs, refrigerant recovery documentation, HHW manifests.
EventType 5: Catastrophic Event — Mixed Debris, Full Scope
• Resources: 20-30+ debris crews, 2-3TDMS sites, 4-5 grinders, 1-2 HHW containment cells, 1
FEMA compliance officer
• Compliance: Real-time QA/QC; FDEP environmental controls; FEMA/FHWA reimbursement
standards
EventType 6: Catastrophic Event — Site Management
• Resources: 1-3 site management teams, 1-2 air curtain incinerators (if FDEP approved), 1-2
scale house staff, 1-2 environmental inspectors
• Compliance: Permit tracking, daily environmental logs, site remediation and closure reporting.
PUBLIC ANNOUCEMENTS & NOTICES
SDR supports transparency, local engagement, and compliance with federal contracting standards
through proactive communication. Upon contract award, SDR will:
• Issue public announcements to notify local contractors of subcontracting opportunities, using
local publications, County coordination channels, and outreach to small/minority-owned
businesses.
• Ensure these efforts align with 2 C.F.R. § 200.321 and other applicable federal and state
procurement standards.
During active debris removal operations, SDR will coordinate with the County to provide weekly
public notices to residents. These may include:
• Debris placement guidelines
• Definitions of eligible vs. ineligible debris
• Collection zone schedules and updates
Notices are typically distributed through local newspapers, radio stations, municipal websites,
and social media platforms as authorized by the County. All public communications are submitted
to the client for approval prior to release.
In addition, SDR maintains a standing network of vetted subcontractors ready to support recovery
operations when local capacity is limited. This ensures both rapid mobilization and local participation
in disaster recovery efforts.
SORRFP 2026011 1 Disaster Debris Management 54
Indian River County, FL 103.20.2026
SITE HEALTH & SAFETY STRATEGY
SDK's health and safety program is built on the principle that no task is so urgent it cannot be
done safely. All operations are planned and executed in compliance with OSHA standards, FEMA
Public Assistance guidelines, FHWA requirements, and all applicable local, state, and federal
regulations. Safety begins at mobilization, with each crew receiving a site-specific orientation
covering PPE requirements, hazard recognition, and safe work practices.
Accident Prevention & Incident Reporting
SDR's Accident Prevention Plan governs all field operations. Protocols include hazard identification,
near -miss reporting, and root cause analysis for every safety event. All incidents, regardless of
severity, are logged, reviewed by SDR's Safety Director, and reported transparently to the County.
Weekly safety scorecards and trend analyses are generated to track performance and proactively
address risks.
Environmental and Public Safety Controls
Public safety and environmental protection are central to SDR's work. Measures include clear site
signage, controlled site access, certified traffic flaggers, and dust suppression using water trucks
and misting systems. During grinding or incineration, on-site fire suppression equipment is
maintained. SDR coordinates with law enforcement as needed for site security. At all TDMS sites,
controls such as silt fencing and stormwater runoff prevention are installed immediately to
safeguard surrounding communities and ecosystems.
A Culture of Safety and Accountability
Safety is a core value at SDR. Every crew member is empowered to identify hazards and
intervene, ensuring risks are addressed immediately. Leadership is personally invested in incident -
free operations that uphold the County's trust, protect FEMA/FHWA reimbursement eligibility, and
ensure every worker and community member remains safe.
LOAD TICKET
SDR's Load Ticket may also be utilized by the Client to record the debris collected and transported
from rights-of-way to the designated disposal sites. SDR captures 15 key data points described in
the Debris Management Guide (FEMA). The six -part load ticket allows all recovery participants to
accurately maintain documentation of their billable activities during the recovery project.
Each week, or more frequently if deemed necessary by the severity of the storm, the load tickets
used will be posted to a spreadsheet and/or database and electronically submitted to the Client.
The database includes the following information from each load ticket:
• Date
• Preprinted ticket number
• Hauler's name
• Truck number
• Truck capacity in cubic yards
• Load percentage full, as assigned by the Client Representative in the tower
• Load amount in billable cubic yards
• Debris classification as burnable, non -burnable, mixed, other
• Point of origin for debris collection, time loaded and unloaded, including location of the
temporary disposal site
TRUCK CERTIFICATION
SDR's Truck Certification Form documents that the truck and/or trailer is safe, properly licensed,
insured, and operated by a licensed driver. The form also certifies the load carrying or volume
capacity of the truck and/or trailer, which is a necessary component in determining the total load
haul amount for use in the federal reimbursement and contractor compensation process.
SoilRFP 2026011 1 Disaster Debris Management 55
Indian River County, FL 103.20.2026
QUALITY CONTROL PLAN
SDR maintains a rigorous Quality Control Plan (QCP) to ensure all debris operations are performed
safely, efficiently, and in full compliance with FEMA, FHWA, FDEP, FDEM, and County
requirements. Our QCP integrates operational oversight with field -level accountability, ensuring that
every truckload, ticket, and task meets the standards necessary for documentation integrity, cost
recovery, and environmental compliance.
Dedicated Quality ControlTeam
Each project is assigned a Quality Control Manager (QCM) who directs inspectors responsible for:
• Monitoring daily crew performance
• Verifying equipment functionality and cleanliness
• Reviewing documentation for accuracy and completeness
Coordinating with the County's monitoring contractor to align workflows
Documentation Accuracy & Digital Integration
SDR uses GPS -enabled tracking, photographic documentation, and an ADMS-compatible
workflow for real-time load ticket validation. Field supervisors upload data directly via tablets or
handheld devices. QC protocols include:
10% random daily audits of load tickets
• Timestamp and geolocation review of haul data
Reconciliation of contractor and monitor records
Eligibility review of debris type and source location
Corrective Action & Continuous Improvement
If discrepancies are identified, the QCM initiates corrective action:
• Immediate field notification and documentation pause
• Root cause review and re-training if needed
• Verification of resolution and post -correction audit
• Integration of lessons learned into daily safety briefings and future training
Final Reporting & Audit Readiness
At closeout, SDR compiles a complete package including:
• Load ticket summary logs
• GIS maps of completed zones
• Before/after ROW photos
• Subcontractor equipment and volume logs
• Environmental and safety compliance records
This documentation is provided to County staff in real time and prepared for audit -ready
FEMA/FHWA submittals.
A Culture of Quality & Compliance
Quality is embedded in SDR's operations. From the first haul to final closeout, our teams are trained
to prioritize accuracy, transparency, and compliance, safeguarding the County's full reimbursement
eligibility.
CONSTRUCTION DRAWINGS FOR TEMPORARY INSPECTION TOWERS
SDR may be requested to construct an inspection tower at each debris storage site to monitor loads
on truck ingress and egress. The tower will be built using pressure -treated wood or metal
scaffolding. The floor elevation of the tower shall be 13 feet above the existing ground elevation, as
coordinated with the Owner, to afford a complete view of the load bed of each truck while allowing
for the easy transfer of the debris removal load ticket between the Tower Monitor and vehicle driver.
The floor area shall be a minimum of 8' x 8', constructed of 2" x 8" joists, 16" O.C., with 3/4"
Plywood supported by a minimum of four 6" x 6" posts. A 4 -foot -high wall constructed of 2" x4"
studs and 1/2" plywood shall protect the perimeter of the floor area. A roof shall cover the floor area
and provide a minimum of 6'-6" of headroom below the support beams. Steps with a handrail shall
give access to the tower. SDR will build the tower in accordance with building code requirements.
RFP 2026011 1 Disaster Debris Management 56
Indian River County, FL 103.20.2026
SUBCONTRACTING PLAN
SDR is deeply committed to the communities we serve. As part of our mission to accelerate both
the physical and economic recovery following a disaster, we prioritize subcontracting
opportunities for local businesses, particularly MBE, WBE, DBE, and labor surplus area firms.
Utilizing local subcontractors is not only efficient, it also injects capital directly into the affected
economy and supports long-term community resilience.
SDR maintains a network of over 50 fully vetted subcontractors within a deployable distance of the
County. These partners have standing agreements with SDR to support debris clearance and
removal operations and are trained in FEMA -compliant documentation, safety protocols, and
invoicing procedures. Their resources, combined with SDR's in-house capabilities, form a scalable,
flexible response team capable of meeting the needs of any event.
Whenever local resources are available and qualified, SDR makes every effort to onboard and
mobilize area subcontractors. Upon award, we publicly advertise subcontracting opportunities and
initiate our vetting and onboarding process. If local capacity is limited, SDR supplements with
experienced regional subcontractors who have successfully completed work with us on federally
funded debris projects.
All SDR subcontractors:
• Meet federal and contractual safety standards
• Hold required liability and workers' compensation insurance
• Adhere to SDR's strict safety and drug-free work zone policies
• Operate under a signed subcontractor agreement that aligns with SDR's prime contract
responsibilities
COMPLIANCE WITH 2 C.F.R. § 200.321(B)
SDR complies with the affirmative steps outlined in federal procurement regulations to ensure
inclusion of small, minority-owned, and women -owned businesses. These include:
1. Maintaining solicitation lists of qualified firms
2. Actively soliciting MBE, WBE, and local firms when they are
potential sources
3. Dividing work into economically feasible packages to increase
participation
4. Establishing delivery schedules that allow for maximum
inclusion
5. Using the support of the Small Business Administration and the
Minority Business Development Agency
ENSURING PERFORMANCE
We recognize that subcontractor performance directly impacts client satisfaction. To ensure
seamless operations, SDR provides:
• On-site quality control and oversight
• Proactive coordination with monitoring firms
• Clear communication protocols between subcontractors, SDR leadership, and County staff
This proven subcontracting framework ensures the County benefits from a rapid, scalable recovery
effort while maximizing the engagement of local businesses.
RFP 2026011 1 Disaster Debris Management 57
Indian River County, FL 103.20.2026
SUBCONTRACTORS
At SDR, we believe the first visible sign of recovery is the safe and efficient removal of disaster
debris. Our mission is to help communities like the County recover quickly, and our subcontractor
network plays a critical role in achieving that mission.
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compromising safety, quality, or timelines—while maintaining full FEMA compliance and
documentation eligibility.
RFP 2026011 1 Disaster Debris Management 58
Indian River County, FL 103.20.2026
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Tub/Hor. Excavator
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EQUIPMENT
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31
TOTALS
2 18
Bowen Company,
NC
4
Inc
Florida LDS &
VA
3
2
Excavation
Land Clearing
SC
4
2
2
1
3
9
4
1
Services, Inc.
DuponTrucking
NC
2
8
2
2
LLC
Lester Grinding Inc
TN
1
1
2
2
Parkman Tree
SC
4
5
4
5
Service
Robert Collins Co
SC
4
12
6
2
9
Smiths Demolition
NC
3
1
2
2
and Clean Up LLC
Southern Carolina
SC
2
2
12
Mulch
Michael's Tree and
Loader Service,
TN
6
10
4
2
1
4
4
LLC
American Property
NC
1
1
3
5
Experts
4M Arbor
SC
4
15
BowersTimber
SC
4
2
RFP 2026011 1 Disaster Debris Management 58
Indian River County, FL 103.20.2026
S RFP 20260111 Disaster Debris Management 59
Indian River County, FL 103.20.2026
Sellf
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Trucks
Loader
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Brown's Land
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2
5
Developing, Inc.
Carolina Site
SC
5
5
12
Logistics
Childress Enterprises
VA
1
4
4
Coast to Coast Utility
SC
6
3
2
Construction Inc.
Coastline Partners
NC
6
3
Eg. Leasing
Davis Transport
NC
1
6
DJPTrucking Inc
NC
Evo Corporation
NC
4
X
X
Forest BioProducts
VA
2
4
5
1
2
12
Four Points
NC
2
2
4
8
Recycling, LLC
Green Earth
SC
6
2
Greenstate
NC
3
8
4
Landscaping
Greenway Services
VA
2
4
5
Inc
Hallas Landscape
SC
2
2
1
Hatchell Concrete,
NC
2
2
4
3
Inc
Jacksonville Paving
NC
1
1
3
1
Co. Inc.
Ricasha Inc
NC
3
Reach Construction
NC
1
3
Group, LLC
Simmons &
NC
4
1
4
7
Simmons Mgmt Inc
Southern Transport
VA
2
2
Sunshine Cleaning
NC
4
1
1
Service
Tarheel Concrete
NC
X
X
X
X
Tracy King Hauling
NC
1
1
1
S RFP 20260111 Disaster Debris Management 59
Indian River County, FL 103.20.2026
RFP 2026011 1 Disaster Debris Management 60
Indian River County, FL 1 03.20.2026
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SC
2 1
Unity Three
NC
3
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Whitehurst Sand
NC
2
1
9
Company
CDTTree
NC
2
2
Terry Blythe LLC
NC
6
2
12
Piedmont
Professional Tree
VA
4
4
7
Service
Supreme Hauling
VA
2
6
2
HDR Trucking LLC
SC
2
2
2
2
1
1
1st Class Trucking
NC
1
1
Inc
NRWS
NC
1
2
Moorehead
SC
10
8
2
4
3
34
2
Brothers Inc.
Pride Contracting
NC
8
6
4
2
1
3
Inc
United Disposal,
VA
14
Inc
Shavender
NC
6
2
4
4
18
Trucking, LLC
Ace Clearing &
NC
1
1
7
Construction
KB's Hauling LLC
NC
2
2
M.B.H.
NC
2
4
Enterprises, Inc.
Parks Land
NC
1
2
6
Development, Inc
Queens Tree
TN
4
Surgery, Inc.
Kanoy Grading &
NC
2
X
X
X
Landscaping, Inc.
RFP 2026011 1 Disaster Debris Management 60
Indian River County, FL 1 03.20.2026
DISCLOSURE OF RELATIONSHIPS
1. This sworn statement is submitted by (firm name): Southern Disaster Recovery, LLC
whose business address is: 93 Sonia Drive, Greer, SC 29650
2. My name is AI McClaran
my relationship to the entity named above is CEO
3. I understand that as defined in Section 105.06, Indian River County Code, the term
"affiliate" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in the management of the
entity.
4. I understand that the relationship with a County Commissioner or County employee
that must be disclosed as follows:
Self (current county employee or commissioner), father, mother, son, daughter, brother,
sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law,
daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson,
stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild.
5. Based on information and belief, the statement, which I have marked below, is true in relation
to the entity submitting this sworn statement. [Please select either a. or b.]
a. X Neither the entity submitting this sworn statement, nor any officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
management of the entity, have any relationships as defined in section 105.06, Indian River
County Code, with any County Commissioner or County employee; or,
b. The entity submitting this sworn statement, or one or more of the officers,
directors, executives, partners, shareholders, employees, members, or agents, who are active
in management of the entity have the following relationships with a County Commissioner or
County employee:
Name of Affiliate of entity Name of County Commissioner or employee Relationship
6. Should a new affiliate relationship be identified after the submittal of this form, I will notify
procurementRindianriver.gov.
7. I hereby swear, under penalty of perjury, the information provided on this form is true.
(Signature)
3/16/2026
(Date)
Disclosure of Relationships -1
CERTIFICATION REGARDING PROHIBITION AGAINST
CONTRACTING WITH SCRUTINIZED COMPANIES
(This form MUST be submitted with your bid/proposal/SOQ)
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries,
majority-owned subsidiaries, parent companies, or affiliates of such entities or business
associations, that exists for the purpose of making profit have been placed on the Scrutinized
Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are
engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars or
more, I hereby certify that neither the undersigned entity, nor any of its wholly owned
subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or
business associations, that exists for the purpose of making profit are on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are
engaged in business operations in Cuba or Syria as defined in said statute.
I understand and agree that the County may immediately terminate any contract resulting from
this solicitation upon written notice if the undersigned entity (or any of those related entities of
respondent as defined above by Florida law) are found to have submitted a false certification or
any of the following occur with respect to the company or a related entity: (i) it has been placed
on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii)
for any contract for goods or services of one million dollars or more, it has been placed on the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in
business operations in Cuba or Syria.
Name of Respondent: southern Disaster Recovery, LLC
By: dC'4'5 _--
(Authorized Signature)
Name: AI McClaran
Title: CEO
Date: 3/16/2026
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(This form MUST be submitted with each bid or offer exceeding $100,000, as well as with any
bid or offer that may be paid for under FEMA PA Grant)
The undersigned Contractor certifies, to the best of his or her knowledge, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. § 1352. Any person who fails to
file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
The Contractor, Southern Disaster Recovery, LLC , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor
understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification
and disclosure, if any.
Signature of Contractor's Authorized Official
Al McClaran / CEO
Name and Title of Contractor's Authorized Official
3/16/2026
Date
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
INELIGIBILITY, COLLUSION, AND VOLUNTARY
EXCLUSION
(1) The CONTRACTOR certifies, by submission of this RFP, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this RFP.
(3) No member or agent of CONTRACTOR has had access to information that may provide an unfair
advantage to our firm.
a"• <f,
Signature of Proposer's Authorized Official
Al McClaran / CEO
Name and Title of Proposer's Authorized Official
3/16/2026
Date
Anti -Human Trafficking Affidavit
(required in every executed, renewed or extended contract)
The undersigned, on behalf of the entity listed below, in accordance with Florida Statute
787.06(13) hereby attests under penalty of perjury that the entity does not use coercion for labor
or services.
As defined in F.S. 787.06(13):
"Coercion" means:
1. Using or threatening to use physical force against any person;
2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any
person without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when labor or
services are pledged as a security for the debt, if the value of the labor or services as
reasonably assessed is not applied toward the liquidation of the debt, the length and
nature of the labor or services are not respectively limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or
purported passport, visa, or other immigration document, or any other actual or
purported government identification document, of any person;
5. Causing or threatening to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to
any person for the purpose of exploitation of that person.
"Labor" means work of economic or financial value.
"Services" means any act committed at the behest of, under the supervision of, or for the benefit
of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of
organs.
Signature
Al McClaran
Printed Name
CEO
Title
Southern Disaster Recovery, LLC
Entity Name
Date: 3/16/2026
Foreign Entity Ownership Affidavit
(required with every bid or offer, or contract which gives Entity access to an
individual's personal identifying information)
The undersigned, on behalf of the Entity listed below, hereby attests under penalty of perjury as
follows:
1. Entity is not owned by the government of a foreign country of concern as defined
in Section 287.138, Florida Statutes. (Source: § 287.138(2) (a), Florida Statutes)
2. The government of a foreign country of concern does not have a controlling
interest in Entity. (Source: § 287.138(2) (b), Florida Statutes)
3. Entity is not organized under the laws of, and does not have a principal place of
business in, a foreign country of concern. (Source: § 287.138(2) (c), Florida
Statutes)
4. Entity is not owned or controlled by the government of a foreign country of
concern, as defined in Section 692.201, Florida Statutes. (Source: § 288.007(2),
Florida Statutes)
5. Entity is not a partnership, association, corporation, organization, or other
combination of persons organized under the laws of or having its principal place
of business in a foreign country of concern, as defined in Section 692.201,
Florida Statutes, or a subsidiary of such entity. (Source: § 288.007(2), Florida
Statutes)
6. Entity is not a foreign principal, as defined in Section 692.201, Florida Statutes.
(Source: § 692.202(5) (a) (1), Florida Statutes)
7. Entity is in compliance with all applicable requirements of Sections 692.202,
692.203, and 692.204, Florida Statutes.
8. (Only applicable if purchasing real property) Entity is not a foreign principal
prohibited from purchasing the subject real property. Entity is either (a) not a
person or entity described in Section 692.204 (1) (a) , Florida Statutes, or (b)
authorized under Section 692.204(2), Florida Statutes, to purchase the subject
property. Entity is in compliance with the requirements of Section 692.204,
Florida Statutes. (Source: §§ 692.203(6) (a), 692.204(6) (a), Florida Statutes)
9. The undersigned is authorized to execute this affidavit on behalf of Entity.
ac w -<f
Signature
Al McClaran
Printed Name
CEO
Title
Southern Disaster Recovery, LLC
Entity
T,_�_. 3/16/2026