HomeMy WebLinkAbout2026-099SECTION 00942 — Change Order Form
DATE OF ISSUANCE: 5/18/26
No. 1
EFFECTIVE DATE: 5/18/26
OWNER: Indian River County
CONTRACTOR PROCTOR CONSTRUCTION COMPANY, LLC.
Project: HOBART PARK BASEBALL FIELD IMPROVEMENTS
OWNER's Project No. CP -2512
OWNER'S Bid No. 2025030
You are directed to make the following changes in the Contract Documents:
Description: DEMOLITION OF EXISTING DUGOUT STRUCTURES AT SOUTH FIELD. INSTALLATION OF
NEW DUGOUTS AND A NEW 3 -LANE BATTING CAGE.
Reason for Change Order: PARKS DEPARTMENT REQUESTED DUGOUTS AND BATTING CAGES
Attachments: PROCTOR CHANGE ORDER #001
CHANGE M CONTRACT PRICE:
Description
Amount
Original Contract Price
$4,337,073.78
Net Increase (Decrease) from
$0
previous Change Orders No.
to
Contract Price prior to this
$4,337,073.78
Change Order:
Net increase (decrease) of this
$193,153.33
Change Order:
Contract Price with all approved
$4,530,227.11
Change Orders:
ACCEPTED:
Anderson Proctor.;.,;:.
By:
CONTRACTOR (Signature;
CHANGE IN CONTRACTTIMES
Description
Time
Original Contract Time:
(days or dates)
Substantial Completion:
Final Completion:
Net change from previous Change
Orders No. to
(days)
Substantial Completion:
Final Completion:
Contract Time prior to this Change
Order:
(days or dates)
Substantial Completion:
Final Completion:
Net increase (decrease) this Change
Order:
(days or dates)
Substantial Completion:
30
Final Completion:
Contract Time with all approved
Change Orders:
(days or dates)
Substantial Completion:
Final Completion:
RECOMMENDED:
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PROJECT MANAGER (Signature)
Date: I I Date:
JAPPRO ED:
By; lZl 4,
OWNER (Signature)
Date: h.xpe 2, 2026
APPROM AS
AND LEGAL SUFFICIENCY
BY 0_0
CHRIS ER A. HICKS
ASSISTA UNTY ATTQM*Worder Form — 00942
PROCTOR
PCO #PD CO #001
Proctor Construction Company LLC Project: T-HOBART - HOBART PARK FIELD IMPROVEMENTS
2050 US -1 # 200 5150 77TH STREET
Vero Beach, Florida 32960 Vero Beach, Florida 32960
Phone: (772) 234-8164
Prime Contract Potential Change Order #PD CO #001: CE #PD CO#001 -
Batting Cages & Dugouts
TO: INDIAN RIVER COUNTY BUILDING & FROM: Proctor Construction Company, LLC
FACILITIES SERVICES 2050 Hwy US -1, Suite 200
1801 27th Street Vero Beach, Florida 32960
Vero Beach, Florida 32960
PCO NUMBER/REVISION: PD CO #001 / 0 CONTRACT: 1 - Hobart Park Baseball Field
REQUEST RECEIVED FROM:
LOCATION:
SCHEDULE IMPACT:
30 days
Improvements Owner Contract
CREATED BY: Alex Rowe (Proctor Construction
Company, LLC)
CREATED DATE: 5/18/2026
TOTAL AMOUNT. $193,153.33
POTENTIAL CHANGE ORDER TITLE: CE #PD CO#001 - Batting Cages & Dugouts
CHANGE REASON: Client Request
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
The following changes are part of work not part of the subcontract documents or specifications at the time of subcontract award. The following changes
are in response to Parks Department request for new dugouts at the south most field that was elected to remain as is, also, the installation of a new (3)
lane batting cage, location TBD by design team.
1) Demolish and remove both existing dugouts and structural members, form, reinforce and pour (2) new dugout footers and slabs, install (2) new 7x24
dugouts to match the hybrid and college fields
Cost breakdown:
Material: $58,094.20
Labor: $41,739.15
Total subcontractor cost: $99,833.35
Demolition allowance: $2,000.00
Survey allowance: $350.00
Material testing allowance: $460.00
Misc. materials/punchout: $400.00
PCC cost impact: $533.54/dav x 20 days = $10,670.80
Total cost: $113,714.15
2) Excavate, form and pour new (3) lane batting cage with 4" reinforced slab with 6x6 WI A welded wire mesh, install new galvanized batting cage posts
and netting. no synthetic turfing is included in this proposal and assumed installed by the Parks Department.
Cost breakdown:
Concrete: $23,400.00
Fencing: $40,296.00
Total subcontractor cost: $63,696. 00
Survey allowance: $350.00
Material testing allowance: $460.00
Misc. materials/punchout: $400.00
PCC cost impact: $533.54/dav x 10 days = $5,335.40
Total cost: $70,241.40
Note #1: Pricing is being held until 6112/26 due to material escalations since time of initial proposals sent to IRC reps in February 2026, if NTP is not
given by 6/12126, pricing may increase due to material escalations.
Note #2: This pricing does not include any unforseen circumstances due to existing conditions or locations not yet determined by the design team,
additional costs will be issued viasAliarate change order if the(e are,,conditions which do not allow the work to be performed as priced and intended
above.
ATTACHMENTS:
; .K :d _A A:1w;0 "i5s
Proctor Construction Company LLC Page 1 of 2 Printed On: 5/18/2026 12:12 PM
PROCTOR
Proposal. Batting Cage.pdf , C.O # 2 - New Batting Cage Slabs. 1.30.26.0f
PCO #PD CO #001
#
Cost Code
Description
Type
Amount
1
13-3400 - FABRICATED ENGINER STRUC
New dugouts - south field
Subcontract
$101,833.35
2
06-1000 - ROUGH CARPENTRY
New dugouts - south field punchout
Subcontract
$400.00
3
06-1000 - ROUGH CARPENTRY
Batting cage - punchout
Subcontract
$400.00
4
03-3000 - CAST IN PLACE CONCRETE
Batting cage - concrete
Subcontract
$23,400.00
5
02-2316 - MATERIAL TESTING
New dugouts - south field material testing
Subcontract
$460.00
6
02-2316 - MATERIAL TESTING
Batting cage - material testing
Subcontract
$460.00
7
02-2100 - SURVEYS
New dugouts - south field survey
Subcontract
$350.00
8
02-2100 - SURVEYS
Batting cage - survey
Subcontract
$350.00
9
00-0096 - GENERAL LABOR
New dugouts - south field GCs
Labor
$10,670.80
10
00-0096 - GENERAL LABOR
Batting cage - GCs
Labor
$5,335.40
11
32-3113 - CHAIN LINK FENCE/GATES
Batting cage - fencing
Subcontract
$40,296.00
Subtotal:
$183,955.55
5% WCD Fee (5.00% Applies
to All Line Items):
$9,197.78
Grand Total:
$193,153.33
This Potential Change Order Request includes but is not limited to, the following qualifications and/or clarifications:
1. Work specifically outlined within the summary as further described herein.
2. No additional building permit costs have been included for these changes to the contract. Proctor Construction Company, LLC shall not be held
responsible for proceeding with changes prior to the building department review if applicable.
3. This proposal is figured on performing said work during normal working hours.
If you have any questions regarding this Potential Change Order Request, please call me at your earliest convenience.
Please sign below signifying approval to proceed with the above stated scope of work.
Project Manager: Check document and initial:
Scott Harmody (MASTELLER MOLER &
TAYLOR INC.)
SIGNATURE
Proctor Construction Company LLC
DATE
INDIAN RIVER COUNTY BUILDING &
FACILITIES SERVICES
1801 27th Street
Vero Beach, Florida 32960
Proctor Construction Company, LLC
2050 Hwy US -1, Suite 200
Vero Beach, Florida 32960
SIGNATURE DATE SIGNATURE DATE
Page 2 of 2 Printed On: 5/18/2026 12:12 PM
Basis of Proposal:
CGC1508223 FEIN 59-2978507
Page 1 of 3
MANS REP SERVICES, INC
- E-mail POs and contracts to:
�' 3 Experts at Play % Outdoor Spaces contracts(&reaservices.com
Please mall checks to:
Rep Services, Inc.
Site Amenities ■ Playground Equipment • Safety Surfacing ■ Shade
165 W. Jessup Ave.
Ph -407831 96SF. Fo 866'32 SS32 f n.k saksforeyservices.can
Longwood, FL 32750-4146
Proposed Proctor Construction Company, LLC Ship TBD at a later dateBill
Proctor Construction Company, LLC
To: 2050 US HWY 1 To:
To- 2050 US HWY 1
Suite 200
Suite 200
Vero Beach, FL 32960-0948
Vero Beach, FL 32960-0948
Attn: Alex Rowe Attn:
Attn: Jennifer King
Project No: 22391 Project Name: Indian River County- Hobart Park Dugout Project Contact: Alex Rowe
Proposal No: 22391.02 Proposal Name: Hobart Dugouts Project Location:
Proposal Date: 5/12/2026 Proposal Expires: 7/17/2026
For Questions Contact: Wendy Bowerman 4 407-853-3557 ® wendy@repservices.com
Consultant: Paul Bravo 'Q 561-448-0369 ® paul@repservices.com
OptfRev: A/1 5/12/26 - WB
Vendor: Poligon Proj Drawings: Engr-permit
609711
Class Part No
Qty
i Description
Unit Price
Net Price
Ext Price
Shelters 28588R1
2 EA
Poligon Shelter Model: DUG 7x24
25,125,160.0
25,160.0
50,320.00
Primary Roof: Mufti -Rib
Secondary Roof: N/A
Number of Columns 6
Eave Height (UPB): 8'
Upper Roof Slope: 1/12
Electrical Cutout: N/A
Electrical Access: Yes
Ornamentation: N/A
Powder Coat over Galvanized Finish
Exposure D
Lightning Protection: N/A
Anchor Bolts Included
2023 Florida Building Code 8th Edition
Engineering to comply with HVHZ: N/A
Product Subtotal:
$50,320.00
Signed
& Sealed Engineering:
$1,000.00
Florida Sales Tax:
6.00%
$3,079.20
Discretionary 1.0% Sales Surtax on the first $5,000 for Indian River County, per Florida Statute §212.055
1.00%
$50.00
Freight: Prepaid Ship Method: Best Way FOB: Destination Weight: 2,688 lbs Freight Charge
$3,645.00
Poligon Total:
$58,094.20
Installation By RSI Installer: The scope includes the following, as required:
611756
Item Qty Description
PERMIT FILING 1 EA Charge for document preparation for building permit.
PERMIT FEE 1 EA Permit Fees charged by Building Department for the building permit and by the Clerk of Circuit Court for the
Notice of
Commencement.
INS -POR 2 LT Equipment Installation - Poligon Shefter(s) by PorterCorp
INS -CON FT 12 EA Install concrete footing(s)
TRASH REMOVAL 1 LT Trash removal from jobsite
OFFLOADING 1 LT Offloading Equipment & Mobilization
INS -CON SLAB 468 SF Install concrete slab for under Shelter
RSI Installer Total:
$41,739.15
General Terms of Sale and Proposal Summary
Net 30
Product: $51,320.00
Installation:
$41,739.15
Grand Total Tax:
$3,129.20
Freight:
$3,645.00
Proposal Total:
$99,833.35
Notes
Basis of Proposal:
Proposal No: 22391.02 Project Name: Indian River County- Hobart Park Dugouts 2 Proposal Date: 5/12/2026 Page 2 of 3
Our offer is based upon request for Dugout shelters. This is a revised proposal from the .01. Updated some pricing in install.
Supply and install 2 FOR DUG 7x24 shelters. Installation includes offloading and assembly only. It does not include foundations or slab.
Any additional concrete work or fencing is by others.
If a performance and payment bond is required, add 3% to the proposal total.
If a owner controlled insurance program (OCIP) is required, add 2% to the proposal total.
Also, please be aware that we generate separate invoices for product at the time of delivery, then we invoice for installation upon completion. This is the
customary approach in construction and eliminates sales tax on installation services. If your project should include products from multiple manufacturers, be
advised that the products will be invoiced separately.
Estimated project completion schedule
(This schedule starts when all needed information to direct engineering has been gathered.)
8 Weeks: Shelter Engineering
6 Weeks: Permitting/Submittal Approval
17 Weeks Longest manufacturing lead time. (Typical for scheduling.)
1 Week Shipping
2 Weeks Installation
34 Weeks TOTAL
General notes:
It is Rep Services' understanding that a Geotech report has not been performed. Rep Services, Inc. assumes that the soil bearing capacity is 2,000 psf.
Owner, General contractor and/or site contractor to verify soil conditions meet or exceed design assumptions prior to installation of foundations.
Owner to provide all survey information. Signed and sealed survey may be required for permitting. Exact permitting requirements required for authority having
jurisdiction will be confirmed after a purchase order is issued and during engineering services. Rep Services, Inc. will request AutoCAD drawings of survey file
from owner's survey company.
Structural calculations not provided as part of basic services and typically not required for playground permitting. If calculations are required, a change order
for additional will be required.
All rezoning and variance applications are excluded as part of our base scope of work. If rezoning or a variance is required for the project, a change order for
additional services will be required.
Once contractor (RSI) has received a Notice to Proceed and the agreed-upon schedule is changed, storage and remobilization fees may be assessed.
If the project is cancelled prior to completion, the project will be billed per the percent of completion. Rep Services, Inc. will provide the percent of completion
Note that RSI is committed to do all it can to meet the needs of your project.
Poligon by PorterCorp:
• Porter units are designed to meet 2023 Florida Building Code 8th Edition.
• Please provide Building Department permit application requirements including Risk Category.
• The following certificates are available:
• Miami -Dade County Certificate of Competency No. 24-0903.04
• PCI (Powder Coating Institute) 4000 Certified
• American Institute of steel construction quality management systems certified
• Four sets of signed and sealed drawings and calc books for building permitting will be provided. If additional sets of drawings and calc books are
required, additional fees will apply.
Poligon Assumptions include:
• 6" from finished floor to top of Poligon structure foundation. Additional bury depth must be specified by owner, architect or general contractor.
• Poligon foundation is not overlapping or coordinated with other foundations. If Poligon structure foundations are intersecting another foundation, the
foundation design will be excluded from Rep Services, Inc. scope of work.
• Poligon foundation is not conflict with underground utilities.
• Poligon structure to be installed on flat subgrade.
Electrical Cutout: Selections to be made at time of electrical cut out submittal approval
Color Selection:
To be made at time of color submittal approval
Can find standard roofing and frame color selections here: httos://r)oligon.com/shelter-option/frame-roof-colors/
Non -Standard colors and finishes are available at an additional charge
Warranty
The 10 -year limited warranty excludes buildings erected at sites where salt air, corrosive environment, high humidity, or sprinkler systems come in
contact with the shelter.
Failure to maintain the finished system with annual touch-ups and documented maintenance procedures will void the limited warranty.
See Poligon warranty document for full details and terms.
Installation:
Unless otherwise noted, the following items are to be PROVIDED BY CUSTOMER prior to installation:
• Signed & sealed site plan or survey
• Access for machines and labor crew to equipment installation location
Proposal No: 22391.02 Project Name: Indian River County- Hobart Park Dugouts 2 Proposal Date: 5/12/2026 Page 3 of 3
• Staging area
• Geotechnical Report
• Tree survey and barriers
• Private underground utilities located and marked
Our scope does not include:
• Performance and Payment Bond
• Davis Bacon Wage Rates
• Certified Payroll Rates
• Enrollment of Owner Controlled Insurance Plan
• Sod & Landscape Restoration
• Soils testing
• Site security
• Water
• Dewatering and drainage considerations
• Concrete testing
Installation Charges on this proposal are based on NO UNFORESEEN conditions in the area, above or below the surface. If unforeseen conditions arise, the
installation charges will change to reflect additional costs associated with dealing with those circumstances. Examples of this include but are not limited to:
site not ready upon installer's arrival, underground utilities, or difficulties with footers due to coral rock or ground water in the holes.
Time Limitations Holding Prices Firm:
Orders are shipped within our manufacturer's standard lead times. Requests for delayed shipping may result in additional costs due to increases in freight,
material costs or other factors. To secure the prices on this proposal, the offer must be accepted prior to the expiration date noted.
If, during the performance of this contract, the price of a product increases 3% or more as documented by factory quotes, invoices or receipts to contractor
(Rep Services, Inc.) from the date of the contract signing the price of shall be equitably adjusted by an amount reasonably necessary to cover such price
increases. Where the delivery of a product is delayed, through no fault of contractor (RSI) as a result of the shortage or unavailability of a product, contractor
(RSI) shall not be liable for any additional costs or damages associated with such delay(s).
The undersigned warrants that he/she is an authorized representative of the company noted and has the requisite authority to bind said company and/or
principal. If any particular billing is not paid when due, all outstanding balances, regardless of prior terms, will become immediately due and owing upon
demand. Interest on past due amounts will be assessed at 1 % % per month or the maximum interest rate permitted by applicable law, whichever is less.
Should it become necessary for either party to this contract to institute legal action for enforcement of any provisions of this contract, the prevailing party shall
be entitled to reimbursement for all court costs and reasonable attorney's fees incident to such legal action. The parties hereto agree that proper venue for any
legal action in any way related to this contract shall be in Seminole County, FL.
Accepted By:
Proctor Construction Company, LLC
Company Name
Authorized By
As Its: ___ (Title)
Printed Name
Date
CONSTRUCTION CHANGE ORDER AND AGREEMENT
Project Name: Hobart Park
Project Address: Indian River County
Client: Proctor Construction
Client Address: 2050 US 1
Vero Beach, FL 32960
Estimator: Ricardo Martinez
Estimator Email: rmartinez(akookshellcontractors. com
Change Order #:
43031-02
Date Submitted:
01/30/2026
Expiration Date:
02/30/2026
All change orders submitted by Cook Shell Contractors, LLC (hereinafter "Cook Shell Contractors") are based on changes in the scope
of work submitted by the General Contractor to Cook Shell via email or at the job site.
Architectural Plans Revised Date: N/A
Structural Plans Revised Date: N/A
Per the request of Alex Rowe, Proctor Construction representative, dated 01/29/2026
CHANGE ORDER SCOPE OF WORK — BUILDING
We hereby submit this scope of work based on the terms herein:
Scope Items Added — Batting Cage Slab Option #1 (30'x75')
Division 3 - Concrete Work:
■ Concrete Slab on Grade 4" Thick (Batting Cage)
o Reinforced w/ 6x6 W 1.4 Welded Wire Mesh
■ Slabs Mix 3000 PSI
• Termite Treatment
• Vapor Barrier
■ Fabricating/Placing Rebar
■ Placement Of Concrete
■ Pumping/Finishing
Scope Items Added — Batting Cage Slab Option #2 (45'x75')
Division 3 - Concrete Work:
■ Concrete Slab on Grade 4" Thick (Batting Cage)
o Reinforced w/ 6x6 W1.4 Welded Wire Mesh
■ Slabs Mix 3000 PSI
■ Termite Treatment
■ Vapor Barrier
■ Fabricating/Placing Rebar
■ Placement Of Concrete
■ Pumping/Finishing
TOTAL CHANGE ORDER PRICE: $40,300.00
$16,900.00
$23,400.00
TOTAL CHANGE ORDER PRICE $40,300.00
estimatingdepartment@cookshellcontractors.com ( CookSheilContractorsxom
PROJECT PRICED WITH CURRENT CONCRETE & MASONRY MATERIAL PRICES THROUGH FEBRUARY OF 2025.
LUMBER & STEEL MARKET STILL REMAINS VOLATILE. ANY INCREASE INCURRED ABOVE 5% WILL BE
PASSED ON TO BUILDER/CLIENT.
Material price increases will be passed onto Builder/Client should Cook Shell Contractors vendors issue a material price increase to
Cook Shell Contractors after date of the signed Construction Proposal and Agreement.
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estimatingdepartment@cookshellcontractors.com I CookShellContractors.com
ALL SCOPE ITEMS ABOVE INCLUDE:
Labor & Material, Concrete Materials, Excavate & Compact Footers Only, Crane, Forklift, Machinery, Equipment, Scaffolding, Pumps,
Tools, Safety Equipment/Devices, Form Materials, Shoring, Layout, Stocking, Staging, Hoisting, Supervision,
Coordinating/Sequencing, & Anything Else Related to Above Scope Items.
ITEMS NOT INCLUDED:
Masonry Materials, Structural Steel Materials, Framing Materials, Permits, Demo Work, Auger Pilings, Chipping or Modifications of
Pilings, Supplying or Installing of Hollow Core Planks, Structural Steel Work, Truss or Floor Joist Package, Pavers, Soffit Framing,
Trellis, T&G Soffits, T&G Ceilings, Decorative Tails/Outlookers, Aluminum Work, Glass Block, Stucco, Concrete Cutting, Decorative
Brackets, Handrails, Interior Framing, Retaining Walls, Privacy Walls, Metal Work, Window/Door Bucks, Concrete Sealers,
Waterproofing, Caulking, Backer Rod, Fire Caulking, Insulation, Steel Pipe Bollards, Drainage Pipes, MEP Backfilling, Dirt Work,
Cast Stone, Brick Work, Precast, Decorative Work, Excavating, Compaction/Testing, Concrete or Soil Testing, Site Work, Fill,
Dewatering, Potable Water, Flatwork, Hardscapes, Stainless Steel Anchors Or Fasteners, Survey, Smart Flood Vents, Finished
Carpentry, Driveways, Sidewalks, Curbs, Dumpster Enclosure, Pool Deck Area, Dumpster Or Trash Removal, Traffic Control,
Prevailing Wages Or Davis Bacon Wages, Any Building Not Listed Above, Multiple Mobilizations For Same Task Or Anything Else
Not Listed Above In Scope Items.
WE THE UNDERSIGNED, have read, understand, and agree to each of the incorporated Terms &
Conditions, and hereby accept this Construction Proposal and Agreement.
Cook Shell Contractors LLC
Builder/Client
Signature Date Signature Date
Print Name
Print Name
estimatingdepartment@cookshelicontractors.com I CookShellContractorsxom
i - -
artwCsence
F CORP.
All T)pes and Stylet • Commercial • ReeldeoW • Electric bate Systema
Licensed • Bonded • Insured
May M, 2026
Proposal
Hobart Park Batting Cage
Batting Cage: ?o furnish and install (i) 14'h x 45'wx 75'Coutdoor batting cage using the
foll6wing materials:
(22) 6 5/8" x 21' Sch4o gaivanizedposts
#36 bCack nyCon fiber - i %" square mesh
• overhead andground cables
Weldedanchor hardware
• (2) Divider waCCs with (3) entrance flaps
Total $40,296.00
Supplier holding pricing until6/i2/26
Note:
Concrete pad or turf by others
Permit fees by others
Private utility Cocates by others
Clearing, Grading, Compaction by others
Surveying & Staking offence Cine by others
2700 SE Market Street -Stuart, Fl. 34997 -Phone: 772-283-2383 • Fax: 772 -283 -2565E -Mail:
Renee@Daniels Tence.com