HomeMy WebLinkAbout2026-163A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. SUTLER, CLERK
Indian River County Library System Annual Plan of Service
FY 2026/2027
The Annual Plan of Service outlines the Indian River County Library System's primary activities and
initiatives for the upcoming fiscal year. The plan aligns with the goals, objectives, and action steps of the
Library System's Long -Range Plan and is supported by the approved budget.
The major emphasis during Fiscal Year 2026/2027 (October 1, 2026, to September 30, 2027) will be to
enrich the quality of life for residents through the following priorities:
Collections & Digital Resources
• Curate quality collections that meet the current and anticipated needs and interests of the
community.
• Expand access to e -books, digital audiobooks, and e -magazines.
• Regularly evaluate collections for condition, accuracy, currency, and popularity.
Customer Experience, Community Engagement & Access
• Strengthen staff knowledge and customer service skills through available online and in -person
training.
• Seek and respond to customer feedback and suggestions.
• Provide safe, welcoming spaces for library users to meet, interact, read, and study.
• Promote Library services, programs, and resources through outreach and community events.
• Connect library users with educational, career, health, legal, and government information and
services.
Lifelong Learning, Programs & Technology
• Create new learning opportunities and provide programs for all ages and abilities that support
lifelong learning and literacy.
• Expand opportunities for library users to develop technology skills through direct instruction and
hands-on learning.
• Evaluate programs regularly to measure participation, gather feedback, and ensure programs
meet community needs.
Community Heritage & Specialized Services
• Preserve and provide access to Indian River County's local history resources.
• Collaborate with the Division of Blind Services to connect residents with valuable services.
• Expand services to blind and print -disabled individuals who are eligible for home delivery of
large -print materials.
A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free library Service and Access to Materials
The Indian River County ,
(Name of library governing body)
governing body for the Indian River County library ,
(Name of library)
hereby certifies that the following statements are true for the tune period October 1, 2023 through June 30, 2027
• Provides free hbrary service, kding loaning materials available for circulation free of charge and providing reference and
information services free of charge.
• Provides access to rmterials, infbnmtion and services for all residents of the area served.
• Has at least one library, branch library or member library open 40 hours or more each week (excluding holidays or emergencies;
between Sunday through Saturday, on a schedule determined by the library system).
yC,�t,`P^1SS/
Signature
y Q.a
Chair, Library Governing Bod C .. t `
Y9LR�✓ER �4�
Deryl Loar , Chairman
Narr e (Typed)
Attest: Ryan L. Butler, Clerk of
Circuit Court and Comptroller
DeptdyCl�
September 15, 2026
Date
APPROVED S TO FORM
AND S FICIENCY
BY
CHRISJO HER A. HICKS
ASSISTAP� COUNTY ATTORNEY
Certification of Hours, Free Library Service and Access to Materials (Form DLJS/SA04) Page 1 of 1
Chapter 1B-2.011(2Xa), Florida Adninistrative Code, Elective 09-2025
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
27 -ST -21
Indian River County Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Indian River County for and on behalf of Indian River County Library
This Agreen nt is by and between the State of Florida, Depart r ent of State, Division of library and Infomration Services, hereinafter referred to
as the "Division," and the Indian River Countyfor and on behalf of Indian River County Lbrary, hereinafter referred to as the ' 3rartee."
The Grantee has subnittted an application and has met all eligibility requirements and has been awarded a State Aid to libraries Grant (CSFA
45.030) by the Division in the armunt specified on the "Fiscal Year 2026-2027 State Aid to Libraries Final Grants" document (which is
incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant hi accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this ag eenreit
In consideration of the mutual covenants and promises contained harem, the parties agree as folows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these finds were
appropriated.
a) The Grantee shall perform the fallowing Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant anrouil that is calculated and
based upon local finds expended during the second preceding fiscal year for the operation and mui tenance of the library. For this
grant, the local expenditures shall have been made during the period October 1,2024- September 30, 2026.
In order to be eligible to receive the grant finding, the Grantee shall manage or coordinate free library service to the residents of its
legal service area for the period October 1, 2024 through June 30, 2027. The Grantee shall
o Have a single administrative head employed full tfine by the lbrary's governing body,
o Provide free library service, including loaning materials available for circulation free of charge and providing reference and
infomution services free of charge;
o Provide access to materials, infomration and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or rmre each week (excluding holidays or
emergencies; between Sunday through Saturday, on a schedule detemmred by the library system during the length of the
agreena
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Payment 1, Deliverable/Task:
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. CUTLER, CLERK
Payment will be a fixed price in the armunt of 100% ofthe grant award far the period October 1, 2024 through June 30, 2027.
The Grantee wry:
o Have expended finds to provide free library service during the period October 1,2024- September 30, 2025;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2024 -
Septenitber 30, 2025 only;
o Provide documentation showing that at least one lbrary, branch library or member library is open 40 hours or more each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule detemmned by the library
system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head, and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant fimds shall be used for the operation and nmitenance of the library. The allowable budget categories are: Personnel
Services (salaries, wages, and related ennpbyee benefits provided for all persons enpbyed by the reporting entity whether on foil -
tine, part -tine, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which prinerily berth
t
the current period and are not defined as personal services or capital outlays); Non -Fixed Capital Outlay (outlays for the
acquison of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2. Length of Agreement This Agreement covers the period of October 1, 2024 to June 30, 2027, unless tern inated in accordance with
the provisions of Section 30 of this Ag een ent. This period begins with the start of the Grantee's second preceding fiscal year (October 1,
2024) and concludes with the end ofthe State of Florida's current fiscal year (June 30, 2027).
3. Expenditure of Grant Funds. Grant finds will be used to reimburse a portion of local finds expended by the Grantee during their
second preceding fiscal year (October 1, 2024 — September 30, 2025) for the operation and maintenance ofa library and shall mt
exceed the armunt specified in n Attachment B.
4. Contract Ad ninistration. The parties are legally bound by the requirements of this agreement Each party's contract manager, named
below, will be responsible br rmnitoring its perbmnance under this Agreement and will be the official contact for each party. Any
mtice(s) or other comnmications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the uifomation below. Any change in the contact infornution below should be subrrnitted in writing to the contract ranger within
10 days ofthe change.
For the Division of library and Information Services:
Grant Prograrm Supervisor
Florida Department of State
RA. Gray Building
Mail Station # 9D
500 South Bromugh Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email G antsOfice@dos.fgov
For the Grantee:
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Elizabeth Stenger
Indian River County Library
1600 21st Street Vero Beach Florida 32960
Phone: 7724006304
Email: estenger@indianriver.gov
5. Grant Payments. The total grant award shall not exceed the armunt specified on the "Fiscal Year 2026-2027 State Aid to Libraries
Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Granee's rnminan perfonrance as
set forth by the tents and conditions of this Agreement. Payment will be a fixed price in the annum of 100% of the grant award as
specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic fiords transfer (EFT) to receive grant payments. All grantees wishing to
receive their award though EFT mst subn it a Vendor Drect Deposit Authorization Form (form number DFS-AI-26E, rev 3/2022),
incorporated by reference, to the Florida Departnneil ofFinancial Services. If EFT has already been set up for your orgarivation, you do
not need to subnrit another authorization form uni ss you have changed bank accounts. To download this form visit
nbdUidacfo conr�docs-sfaccountingand-auditing,-libraries/vendors/vendor-relabors/dfs-al-26e-direct-deposit-vendors 12�
sfvrsrn=efl728cf 16. The form also includes tools and infonmtion that allow you to check on payments.
7. Florida Substitute Form W-9. A corripieted Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting The Department ofFinancial Services (DFS) mist have the correct Taxpayer Identification
Number (TIN) and other related information in order to report accurate tax infomation to the Internal Revenue Service (IRS). To register
or access a Florida Substitute Form W-9 visit flvendor.nw ridacfio.com A copy of the Grantee's Florida Substitute Form W-9
mist be subnnitted by the Grantee to the Division with the executed Agreement
8. Financial Consequences. The Department shall apply the following financial consequences for farhue to perform the Iminia nn level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes:
The Department shall require the return of the award in a prorated anrrount based upon the percentage of the that the library failed to
perform the mimimrn level of services. The prorated reduction will be in the same percentage as the percentage of time that the hbrary was
not providing rrnminan level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgernernt of State Aid to Libraries Grant finding
for activities and publications supported by grant finds. Any announcements, information, press releases, publications, brochures, videos,
webpages, programs, etc., created as part of a State Aid to Libraries Grant project mast include an acknowledge ent that State Aid to
Libraries Grant fiords were used to create them
Use the following text:
'This project has been flailed under the provisions of the State Aid to Libraries Grant program, which is administered by the Florida
Deparinient of State's Division of Library and Infmntion Services."
10. Grant Expenditures, The Grantee agrees to expend all grant fords received under this agreement solely for the purposes for which they
were authorized and appropriated Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department ofFinancial Services' Reference Guide for State Expenditures (as of October 2022), incorporated by reference, which
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
nun • �.. s� r �. 1. ��_ t.: r r {_�. a
Grant finds may not be used for the purchase or construction of a literary building or library quarters.
11. Travel Fxpe uses. The Grantee mist pay any travel expenses, from grant or local matching fiords, in accordance to the provisions of
Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
refimd to the State ofFbrida any balance ofunobligated fiords which has been advanced or paid to the Grantee. In addition, fiords paid in
excess ofthe amount to which the recipient is entitled under the tenor and conditions ofthe agreement mist be refimded to the state
agency. Further, the recipient may expend fiords only for allowable costs resulting from obligations incurred during the specified agreement
period. E penditi es of state financial assistance nest be in eonpliance with the laws, ndes and regulations applicable to expenditures of
State fiords as outlined in the Department of Financial Service's Reference Guile lor State Fpenditures (as of October 2022)
nZdbadacfo sour✓does-cfaccouotb -grad-a>—rlitin�hbra_ J aeencies/refermr&g ide-for- ate -Pa_ ei-Kiihrrec,.,p`
sf b4cc3337 2, incorporated by reference.
13. Repayment. An refimds or repayments to be made to the Departrnerit under this agreernert are to be made payable to the order of
"Department of State" and r tiled directly to the following address: Florida Deparnnent of State, Attention: Thongs Pena, Division of
L ibrary and Inlonuation Services, 500 South Brornugh Street, Marl Station #9D, Tallahassee, Florida 32399. In accordance with Section
215.34(2), Florida Statutes, ifa check or other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of $15.00 or five percent (5%) ofthe face annunt ofthe returned check or drat, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
Statutes. See Attachment A for additional information regarding this requirement. Ifa Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mist subnmt a
Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine nnortls of the close of its fiscal year. Audits
mist be submitted on the DOS Grants System at dosgrants.com
15. Retention of Grant Records. Financial records, supporting documents, statistical records and all other records, including electronic
storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout ofthe grant and release ofthe
audit If any litigation or audit is initiated or claim made before the expiration of the five-year period, the records shall be retained for five
fiscal years after the litigation, audit or claim has been resolved
16. Obligation to Provide State Access to Grant Records. The Grantee mist make all grant records ofexpenditures, copies of reports,
books, and related documentation available to the Division or a duly au thori ed representative of the State ofFlorida for inspection at
reasonable tunes for the purpose of making audits, exanrinabo s, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refises public access to all documents or other materials nude or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. line Grantee mist immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreernent.
18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terns of the grant agreement, Florida Department of
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
State (DOS) policies and guidance, local policies, or other applicable law or that has not subrn tted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or grants from any other DOS Division will be in
mncomplianrce status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Ms and Culture, the
Division of Elections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues
flint be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requirements. The Grantee mist maintain an accounting system that provides a complete record of the use of all graft
finds as follows:
a) The accounting system nit be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expenditure of state finds.
b) Accounting records trust adequately identify the sources and application offinds for all grant activities and trust classify and
identify grant fiords by using the same budget categories that were approved in the grant application If the Grantee's accounting
system accumulates data in a different format than the one in the grant application, subsidiary records rest document and
reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division
c) An interest -bearing checking account or accounts in a state or federally chartered iristit>ition may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget.
d) The name of tie account(s) mist include the grant award number.
e) The Grantee's accounting records mist have effective control over and accountability for all finds, property and other assets.
f) Accounting records met be supported by source documentation and be in suf icier detail to allow for a proper pre -audit and
post -audit (such as m ees, bills and canceled checks).
20. Availability of State Funk. The State ofFbrida's performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature. In the even that the state finds upon which this Agreement is dependent are withdrawn,
this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already
expended prior to the termination date. Such termination will not affect the responsibility of tie Grantee under this Agreennnernt as to those
fails previously distributed In the event of a state revenue shorffill, the total gran may be reduced accordingly.
21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if riot a state agency, agrees that its officers, agents and employees, in
perfbrnanice of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state.
The Grantee is not entitled to accrue any benefits of state employment, including retirenrenrt benefits and any other rights or privileges
connected with en pbyanent by the State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this
Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred tailer its subcontract(s). The Grantee mist take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
pen fitted to be agents, servants, joint venturers or partners of the Division
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
24. liability. The Division will not assume any liability for the acts, omissions to act or negligence ofthe Grantee, its agents, servants or
employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out
of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemnify and hold the Division hamless from any and all claim of any nature and shall n castigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign i m unity or increases the limits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this
Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project The Grantee
may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors
for services and commdities, provided that such subcontract has been approved in writing by the Department prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred wrier the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract
25. Strict Compliance with Laths. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws
and regulations ofthe local, state and federal law. For consequences ofmnconpliance, see Section 18, Noncompliance.
26. Prohibition of Expenditures to a library Association. Expenditure of project fiends (grant fiords and local match finds) must not be
used for an activity related to a library association This prohibition does not apply to expenditure ofproject finds related to a library
cooperative that receives state moneys under sections 257.40-257.42, Florida Statutes. The Grantee shall perform all acts required by
this Agreement in strict confiormity with all applicable local, state and federal laws and regulations. The Grantee shall during the term of this
Agreement be in strict confomyty with all applicable local, state and federal laws and regulations.
27. Total Compensation Paid to Non -Profit Personnel. Per Section 216.1366, Florida Statutes, all mn-profit organizations as defined in
Section 215.97(2Xn�, Florida Statutes, shall complete and return to the division within 30 days ofthe execution of this grant agreement
the `Total Compensation Paid to Non -Profit Personnel Using State Funds" report, incorporated by reference, which shall satisfy the
requirement to provide documentation that indicates the amount of state fiords:
a) Allocated to be used during the full tern of the agreement for rem aeration to any member of the board of directors or an officer
ofthe contractor.
b) Allocated under each payment by the public agency to be used for remuneration of any member of the board of directors or an
officer of the contractor. The documentation must indicate the amounts and recipients of the rem aeration
Non -Profit organization grantees shall conplete a Total Compensation Paid to Non -Profit report for each required filer for the invoice
period covered by the Payment Requuest.
The grantee shall post their reports on their website, and the public agency shall rake the reports available to the public on the in tenet
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
28. No Discrimination. The Grantee nay not discriminate against any employee employed under this Agreement or against any applicant for
employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or n zital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement
29. Breach of Agreement The Division shall demand the return of grail fluids already received, shall withhold subsequent payments and/or
shall ternriate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records
required by this Agreement, or otherwise violates this Agrgreen ert.
30. Termination of Agreement The Division will terminate or end this Agreement if the Grantee fads to fulfill its obligations herein. In such
event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation If the violation is not cured within the stated period, the Division shall temiiate this Agreement. The
notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt In the event that the Division temmates this Agreement, the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of temination if the Division deers this reasonable under the
cicuurstannces. Grant finds previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division, with interest, within thirty (30) days after temmiation of this Agreement The Division does not waive any of its
rights to additional damages if grant finds are retired under this Section
31. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or
violation by either party under this Agreement shall impair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of any such breach or default or any similar breach or default
32. Non-Assigmrrent of Agreement The Grantee nay not assign, sublicense or otherwise transfer its rights, dates or obligations under this
Agreement without the prior written consent of the Division, which shall not unreasonably be withheld The agreement transferee mat
demonstrate compliance with the requirements of the project If the Division approves a transfer of the Grantee's obligations, the Grantee
shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding govenrnental agency as if it was
the original party to this Agreement
33. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide naxinunopen competition when
procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee mist use the applicable procurement method
described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require competition and may be conducted at the Grantee's discretion
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require infomal conpetition and nay be procured by purchase order, acceptance of vendor proposals or other
appropriate procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 rust follow all formal
procurement processes as outlined in Section 287.057, Florida Statutes.
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.N L. BUTLER, CLERK
34. Conflicts of Interest. The Grantee hereby certifies that it is cognizant ofthe prohibition of conflicts of interest described in Sections
112.311 through 112.326, Florida Statutes and affrtrm that it will not enter into or nni tail a business or other relationship with any
enpbyee ofthe Deparhnent of State that would violate those provisions. The Grantee finther agrees to seek authorization from the
General Counsel for the Departrnerit of State prior to entering into any business or other relationship with a Department of State En pbyee
to avoid a potential violation ofthose statutes.
35. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives ofthe Grantee and of any legal entity
that succeeds to the obligations ofthe Division ofLibrary and Information Services.
36. Fn4loyment of Unauthorised Aliens. The empbynient ofuimu horiaed aliens by the Grantee is considered a violation of Section 274A
(a) ofthe Imrigration and Nationality Act (8 USC 1324(a) (as of January 2023)), incorporated by reference. If din Grantee knowingly
empbys unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
37. Sevenrability. If any term or provision of the Agreement is found to be illegal and unenforceable, the renniider will remain in full three and
effect, and such term or provision shall be deemed stricken
38. Americans with Disabilities Act. All programs and facilities related to this Agreement mist meet the standards of Sections 553.501-
553.513, Florida Statutes and the Arriericam with Disabilities Act of 1990 (ads. gov (as of Janiary 2024)), incorporated by reference).
39. Governing Law This Agreement shall be construed, perfomed and enforced in all respects in accordance with the laws and rules of
Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida.
40. Entire Agreement. The entire Agreement ofthe parties consists ofthe following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2026-2027 State Aid to libraries Final Grants (Attachment B)
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CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its req► irements.
Grantee: Department of State
By: By:
Chair of Governing Body or f Fic'
9•.,. nt, • ,�p�.
Deryl Loar, Chairman
Typed name and title
ember 15, 2026
Date
Clerk or Chief Financial Officer
Date
APPROVED AS TO FORM
AND GA ICIENCY
BY
CHRIS P ER A. HICKS
ASSISTAN CO NTY ATTORNEY
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Date
Witness
Date
Attest: Ryan L. Butler, Clerk of
Circuit Court and Comptroller
By: �w �t 'L)u%k
Deputy Clerk
Page: 9
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RYAN L. BUTLER, CLERK
ATTACHMENT A
Department of Financial Services
Division of Accounting and Auditing - Bureau of Auditing
AUDIT REQUIREMENTS FOR AWARDS OF
STATE AND FEDERAL FINANCIAL ASSISTANCE
The administration of resources awarded by the Department of State to the grantee may be subject to audits and/or
monitoring by the Department of State, as described in this attachment to the Grant Award Agreement.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and
section 215.97, Florida Statutes (F.S.), as revised (see AUDITS below), monitoring procedures may include, but not
be limited to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR §200.425, or other
procedures. By entering into this agreement, the grantee agrees to comply and cooperate with any monitoring
procedures or processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the grantee is appropriate, the grantee agrees to comply with any additional
instructions provided by Department of State staff to the grantee regarding such audit. The grantee further agrees to
comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
Financial Officer (CFO) or Auditor General.
AUDITS
Part I: Federally Funded
Note: This part is applicable if the grantee is a state or local government or a nonprofit organization as defined in
2 CFR §200.90, §200.64, and §200.70.
A grantee that expends $1,000,000 or more in federal awards in its fiscal year must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements.
EXHIBIT 1 to this form lists the federal resources awarded through the Department of State by this agreement.
In determining the federal awards expended in its fiscal year, the grantee shall consider all sources of federal
awards, including federal resources received from the Department of State. The determination of amounts of
federal awards expended should be in accordance with the guidelines established in 2 CFR §§200.502-503. An
audit of the grantee conducted by the Auditor General in accordance with the provisions of 2 CFR §200.514 will
meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the grantee shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A grantee that expends less than $1,000,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of2 CFR 200, Subpart F - Audit Requirements. If the grantee
expends less than $1,000,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must be
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RYAN L. BUTLER, CLERK
paid from non-federal resources (i.e., the cost of such an audit must be paid from grantee resources obtained
from other than federal entities).
Part II: State Funded
Note: This part is applicable if the grantee is a nonstate entity as defined by section 215.97(2), FS.
1. In the event that the grantee expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such grantee (for fiscal years ending June 30, 2017, and thereafter), the grantee
must have a state single or project -specific audit for such fiscal year in accordance with section 215.97, F.S.;
Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT Ito this form lists the
state financial assistance awarded through the Department of State by this agreement. In determining the state
financial assistance expended in its fiscal year, the grantee shall consider all sources of state financial assistance,
including state financial assistance received from the Department of State, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or pass -through awards and resources
received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph I, the grantee shall ensure that the audit complies with
the requirements of section 215.97(8), F.S. This includes submission of a financial reporting package as defined
by section 215.97(2), F.S., and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General.
3. If the grantee expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending
June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of section 215.97, F.S., is
not required. If the grantee expends less than $750,000 in state financial assistance in its fiscal year and elects to
have an audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be
paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the grantee's
resources obtained from other than state entities).
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and required by Part I of this form shall be submitted, when required by 2 CFR
§200.512, by or on behalf of the grantee directly to the following:
a. The Department to State via the DOS Grants System at httpsJ/dosgrants.com.
b. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512. The FAC's website
provides a data entry system and required forms for submitting the single audit reporting package. Updates to
the location of the FAC and data entry system may be found at the 0MB website.
2. Copies of financial reporting packages required by Parts I and H of this form shall be submitted by or on behalf
of the grantee directly to each of the following:
a. The Department of State via the DOS Grants System at https://dosgrants.com.
b. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (httpsl/flauditor.gov/) provides instructions for filing an electronic copy
of a financial reporting package.
3. Any reports, management letters, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR §200.512, section 215.97, F.S.,
and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General, as applicable
4. Grantees, when submitting financial reporting packages to the Department of State for audits done in accordance
with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting
package was delivered to the grantee in correspondence accompanying the reporting package.
Part IV: Record Retention
The grantee shall retain sufficient records demonstrating its compliance with the terms of the award(s) and this
agreement for a period of years specified below from the date the audit report is issued, and shall allow the
Department of State, or its designee, the CFO, or Auditor General access to such records upon request.
Federally funded - through at least June 30, 2034.
State funded - through at least five years after the close-out of the grant and release of the audit.
The grantee shall ensure that audit working papers are made available to the Department of State, or its designee, the
CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued,
unless extended in writing by the Department of State.
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A TRUE COPY
CERTIFICATION ON LAST PAGE
RYAN L. BUTLER, CLERK
EXHIBIT -1
Federal Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
Not applicable.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this Agreement are as Follows:
Not applicable.
State Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
See Attachment B.
Matching Resources for Federal Programs:
Not applicable.
Subject to Section 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries, CSFA Number: 45.030
Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement Are as Follows:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at his://apps.fldfs.com/fsaa/.
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STATE OF FLORIDA
INDIAN RIHER COUNTY
THIS IS TO CERTIFY THAT(THIS IS A TRUE AND CORRECT
COVY'0)V THE ORIGINAL Olr FN.E I IITHIS OFFICE.
Tffc- ;C
u•
ATTACHMENT B
Fiscal Year 2026-2027 State Aid to Libraries Final Grants
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SIIOC Aid L, I ibrarie, (dales
Charter 111-201 1(71(a). / 1w-i la ,Idi ,;n.rlire ( ncie. FIk dive 09-2025