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HomeMy WebLinkAbout2026-170A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK ENGINEERING SERVICES WORK ORDER 14 This Work Order Number 14 is entered into as of this /5 day of U 'C/ , pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and MBV Engineering, Inc. ("Consultant") The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the mutually agreed upon lump sum or maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing, and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ 2023015, made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: Name: Aaron Bowles, P.E. Title: Senior Vice President BOARD OF COUNTY COMMISSQISS'1 -. 5%,`• INDIAN dh By: Deryl Loar, Chairman ;y. BCC Appr'v, l qaJ SEPt TiXr ;�' i`. By: ,/L 7V/C' * hn A. Titkanich, Jr., Countymin Approved as to Form and Legal Sufficiency: By: nnife . Shuler, County Attorney Ryan L. Butler, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK EXHIBIT A - SCOPE OF WORK It is our understanding that the COUNTY intends to construct a neighborhood park in Vero Lake Estates on an approximately 8.27 -ac COUNTY owned tract of land zoned RS -3 and bordered by 78th Street to 79th Street and 98th Avenue to 99th Avenue. We understand the park will consist of amenities such as a picnic pavilion, stabilized walking trails, open lawn areas, sidewalks, a basketball court, fitness station and playground area. We further understand that the COUNTY has previously coordinated with the VLE Homeowner's Association and that the "Alternative2: Field and Forest" Conceptual Plan is the favored plan for the park depicting the aforementioned amenities and is what this Work Order shall be based on. As such, MBV Engineering Inc. will provide the following scope of services in support of the project: Existing Conditions Survey, Civil design, Structural design permitting services, bidding assistance and construction administration services as related to the above activities and as further described below. TASK 1- EXISTING CONDITIONS SURVEY This task includes the services listed below associated with the Existing Conditions Survey services required for the project. A. Existing Conditions Survey Services • Boundary survey with improvements. • Recover and verify or, set permanent markers at perimeter boundary corners. • Locate and depict permanent, fixed above -ground improvements on site and within 2 -feet either side of perimeter boundary lines. • Depict easements/ right of ways shown on Record Plat or known to surveyor. • Depict current flood zone lines, if applicable. • Topographic survey, minimum 50 -foot grid within project scope area. • Topographic survey to extend 25' beyond perimeter boundary lines. • Topographic survey to include full width of paved/dirt roadways adjacent to parcel. • LiDAR scanning for enhanced elevation saturation and mapping. • Locate desirable trees 8" dbh and above. • Locate visible above ground utilities with elevations, where applicable. • Locate existing drainage structures including rim elevation, pipe invert, size, type and direction within project scope area. • Provide sufficient elevations on site to determine existing drainage patterns. • Provide 6 certified copies of the completed survey, including all the above. • Provide a PDF copy of the survey, upon request. B. Gopher Tortoise Hole Locations — (If Applicable) • Locate and depict gopher tortoise holes as flagged in the field by others. A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK TASK 2— CONCEPTUAL SITE PLAN AND PRELIMINARY AGENCY COORDINATION This task includes the services below associated with the development of a Conceptual Site Plan and coordination with the below jurisdictional agencies in preparation for design and permitting phase. 1. Conduct (1) site inspection at the site location prior to Conceptual Plan Development. 2. Development of the Conceptual Site Plan in preparation for coordination with the jurisdictional agency. This task includes coordination with IRC staff and revisions to (2) two rounds of comments. Should additional layouts be desired, those services shall be billed under Task 9 below. 3. Preparation of the following pre -application form and package and attendance at the meeting: • IRC pre -application meeting form TASK 3 - CIVIL DESIGN & PERMITTING This task includes the below services associated with design and permitting portion of the project once Task 1 has been completed and a Site Layout has been agreed upon. 1. Project coordination with the following regulatory agencies: • Indian River County (IRC) • St. Johns River Water Management District (SJRWMD) • Florida Department of Environmental Protection (FDEP) 2. Review of the Existing Conditions Survey. It is understood that the existing conditions survey will be provided by others to MBV in both CAD and hard copy formats to be utilized in the design of the project. The cost of survey work has been included in this proposal and is noted above under Task 1. 3. Review of the subsurface soils investigation. No cost of geotech work is included in this proposal. MBV will assist in identifying approximate soil boring locations needed for the civil portion of the site development. The geotechnical firm shall contract directly with the COUNTY. 4. Attendance at three (3) design development meetings with IRC and project team during the civil design phase. 5. Finalization of the Civil site plan layout upon completion of IRC/development team reviews. 6. Development of the stormwater adlCPR drainage model and calculations for the development's stormwater containment system sizing and runoff analysis. 7. Design of the paving, grading, and drainage system. 8. Coordination with the RCP Shelters, Inc. in the proposed pavilion design layout. It is understood the IRC Park's Department would like to RCP Shelters, Inc. for the pavilion design plans and that all plans required or Civil permitting shall be provided by this company to MBV for use in the Civil design documents. 9. Project coordination with the landscape architect. MBV shall coordinate with the Landscape Architect during the design process and provide CAD base plans as required for the development of the Landscape Plans and details. Landscape architect shall provide all landscape design plans and responses to comments as needed for project permitting. The cost of landscape design and permitting services has been included in this proposal. See Task 5 for Landscape Design scope. 10. Project coordination with the IRC for the Environmental items. It is understood that IRC will provide all Environmental items, inspections, reports, documents, etc. as needed for the project. Therefore, the cost of Environmental services has not been included in this proposal. A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER. CLERK 11. Development of civil construction plans consisting of, or a combination thereof: • Cover Page • General Notes Plan • Existing Conditions Plan • Demolition Plan • Erosion Control Plan and Details • Summary of Quantities Plan • Site Plan • Paving, Grading and Drainage Plan • Cross Sections Plan • Site Details Plan • Paving, Grading and Drainage Details Plans 12. Preparation of the following design reports for the subject project: • Stormwater Management Calculations • Stormwater Operation & Maintenance (O&M) Report 13. Preparation of the following permit applications: • IRC Major Site Plan • IRC Land Clearing • IRC Tree Removal • IRC Concurrency (Conditional and Final) • IRC Stormwater • IRC Right -of -Way • IRC Fire Review • SJRWMD Environmental Resource Permit • FDEP NPDES Notice of Intent 14. Submission of civil plans and application packages to permit agencies. 15. Coordination with jurisdictional agency representatives and Owner for up to two rounds of agency review comments. Changes requested by COUNTY that alter the original submission design shall be billed under Task 9. 16. Final Construction drawing revisions per jurisdictional comments and resubmittal to agencies for final approvals. 17. Development of 100% plans Opinion of Probable Cost. TASK 4- STRUCTURAL DESIGN & PERMITTING The Consultant will provide the following structural design services design for the proposed windsail covers, playground equipment, and fitness equipment: A. Design • Review of proposed equipment details as provided by COUNTY • Establish structural design criteria • Develop structural design and preparation for the foundation and / or footer plans and sections • Development of foundation specifications on plans A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK B. Permitting The Consultant will prepare application packages and provide them to the COUNTY to deliver to the selected contractor for submission to the IRC Building Department. The Consultant will respond to Building Department review comments and re -submit plans to address comments, as necessary. It should be noted the project contractor, or COUNTY will be responsible for submitting and obtaining the building permit and payment. Fees for building permit application(s) shall be the responsibility of the Owner. TASK 5 —LANDSCAPE PLANS AND TREE ARBORIST REPORT A. Tree Survey & Health Assessment • Provide a location & health assessment for all existing protected and specimen trees on site. B. Arborist Report • Provide mitigation tree deficiency reporting on any specimen trees (13" plus) with a mitigation score of 3 or less. Pictures and notes on the specific tree and deficiency will be noted and compiled. • Coordinate and/or meet with county staff as needed regarding existing trees. C. Landscape and Tree Mitigation Plans • Provide a landscape plan for all green areas within project scope to include vehicular use area, various park program elements, & open space areas. • Provide a tree disposition plan for all existing protected & specimen trees on site based on arborist report. • Provide tree mitigation/preservation strategy, data, & plan to comply with the county's mitigation code & standards. • Coordinate and/or meet with county staff as needed regarding landscape plan & tree mitigation. • Includes (1) modification to plans due to client comments. • Provide signed and sealed landscape plans for government submittal. D. Irrigation Plans • After landscape plan is finalized for submittal, provide an irrigation plan for proposed landscape that includes mainline, valve, & head layout, as well as itemized schedule for construction. • Includes (1) modification to plans due to client comments. TASK 6 - BIDDING SERVICES This task includes those efforts to assist IRC with project bidding and will provide the services below: • Preparation of civil plan documents for bidding and transmittal to Owner • Attendance at one pre -bid meeting • Responses to requests for additional information (RAIs) from bidders A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK NOTE: All construction specifications will be on the applicable Civil plan sheets in lieu of a specifications manual. TASK 7— CONSTRUCTION INSPECTIONS, COORDIANTION AND CERTIFICATIONS This task includes construction inspections and certifications as required by the local and state regulatory agencies, in addition to the inspections required by the Engineer of Record, to provide final certifications. The scope below represents the services that will be required at each location during this phase: A. Civil Construction Services Pre -Construction Meeting: • Coordination and attendance at one meeting at IRC with the selected contractor and IRC staff. Parking Lot / Drainage: • Shop drawing review, Inspections for parking lot (sub -base / base / asphalt), grading, storm pipe/inlet installation, drainage structures, and final grading / sodding Overall Site: • Inspections for Striping / signage, landscape, irrigation, maintenance bond cost estimate assistance. Erosion Control: • Pursuant to the State of Florida NPDES regulations, all construction sites shall be required to conduct weekly NPDES inspections during site -work construction, and monthly inspections during vertical construction, by a certified NPDES Inspector. Inspections are required within 24 hours after the site has experienced %" or more of rainfall during the construction phase. Final Certifications: • Preparation of all permit certification forms, coordination with surveyor / contractor / owner for required information for certification, submittal(s) to regulatory agencies, as required. Contractor RFIs/Coordination: • Coordination with the site Contractor for construction RFIs • Attendance at twelve (12) Bi-monthly construction meetings at the project site. Any additional meetings that are requested shall be billed under Task 9. TASK 8- PERMIT APPLICATION & REIMBURSABLE FEES Past project experience indicates that project timelines are optimized when the Civil Engineering firm pays permit fees upfront and requests reimbursement, mitigating delays associated with the agency's internal check issuance process. As such, this task is to assist the COUNTY with paying for the various civil permit application fees upfront that may be required and then seeking reimbursement. This task A TRUE COPY CERTIFICATION ON LAST PAGE RYAN L. BUTLER, CLERK includes MBV advancing the costs and expenses such as print costs, mileage, courier deliveries, and overnight deliveries associated with the project. Any additional permit fees will be paid by the COUNTY. Fees included in this Task include the following: • IRC Major Site Plan $2,600 • IRC Land Clearing $ 120 • IRC Tree Removal $ 200 • IRC Conditional Concurrency $ 150 • IRC Final Concurrency $ 150 • IRC Stormwater $ 850 • IRC Right-of-way $ 800 • St. Johns River Water Mngt. District 490 $5,360 Subtotal TASK 9 — REQUESTED CHANGES OUTSIDE SCOPE (IF APPLICABLE) This task is to cover any potential costs that may be incurred due to Additional Services requested or changes/modifications by COUNTY or its representatives that are not included in this scope. Should no out -of -scope items be requested, this Task will not be utilized, and all monies will be returned to COUNTY. EXHIBIT B - DELIVERABLES The Consultant shall provide the COUNTY with the following at the 100 percent milestone: • Two (2) sets of plans in 24" x 36" format (signed & sealed) • One (1) Opinion of Probable Cost (Cost Estimate) • One (1) electronic version of the plans in pdf and CAD format STATE OF FLORIDA INDIAN RIVER COUNTY THIS IS TO CERTIFY THAT THIS IS A TRUE AND CORRECT COP THE OR 1N1. FILE IN OFFICE. L U C BY% D.C. DATE ).2 EXHIBIT C - RATE SCHEDULE The COUNTY agrees to pay and the Consultant agrees to accept for services rendered, pursuant to this Agreement, fees inclusive of expenses in accordance with the following: Task Fee Task 1 - Survey A. Existing Conditions Survey Services $ 10,500 B. Gopher Tortoise Hole Locations (If Applicable) $ 1,500 Task 2 - Conceptual Site Plan and Preliminary Agency Coordination $ 5,500 Task 3 - Civil Design & Permitting $ 52,475 Task 4 - Structural Design & Permitting $ 12,000 Task 5 — Landscape Plans and Tree Arborist Report A. Tree Survey & Health Assessment $ 5,600 B. Arborist Report $ 3,000 C. Landscape and Tree Mitigation Plans $ 6,000 D. Irrigation Plans $ 1,800 Task 6 - Bidding Services $ 4,000 Task 7 - Construction Inspections, Coordination and Certifications A. Civil Construction Services $ 18,900 Task 8 - Permit Application & Reimbursables Fees • Permit Fees $ 5,360 • Reimbursables $ 2,000 Task 9 - Requested Changes Outside Scope (If Applicable) $ 6,500 Work Authorization Total $135,135 ADDITIONAL SERVICES When required by the COUNTY or the Contract Documents, where circumstances exist beyond the Consultant's control, Consultant shall provide or obtain from others, as circumstances required, those additional services not listed as part of the Work Order, the Consultant shall notify the COUNTY promptly prior to commencing said Additional Services, and if agreed upon, will be paid for by County in accordance with the Master Agreement, Professionals and vendor intended to provide additional services shall first be approved by the COUNTY, in writing, by the COUNTY's Project Manager. The COUNTY has selected the Consultant to perform the professional services set forth on this Work Order. The professional services will be performed by the Consultant for the fee schedule set forth in this Work Order. The Consultant will perform the professional services within the timeframe more particularly set forth in this Work Order in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein.