HomeMy WebLinkAbout2026-179ENGINEERING SERVICES WORK ORDER 5
This Work Order Number 5 is entered into as of this day of b e , 2D2
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023, ("Agreement"), by and
between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Tetra Tech, Inc ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B of the Agreement (Rate Schedule) for RFQ
2023015, made a part hereof by this reference. The Consultant will perform the professional services
within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provisions set
forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work
Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
Jonathan C
By: Bundy
Digitally vgn.d by Jonathan C
Bundy
Dat¢ 2026.06.26173238 O4,0
Name: Jonathan Bundy
Title: Vice President
BOARD OF COUNTY COMMISSOfJERS`
INDIAN RIVER COU Y: °a: +1f�99
By
Deryl Loar, Chairman
- DRIVER �Ov .
BCC A' val ate: October 6, 2026
By: ppret--, ` .
John A. Titkanich, Jr., County Administrator
Approved as to Form and Legal Sufficiency:
By:
/?ShaLo'
nifer I. Shuler, County Attorney
Ryan L. Butler, Clerk of Court and Comptroller
Attest: ���-U t t� (Y
Deputy k
(SEAL)
L'I
TETRA TECH
August 7, 2026
Mr. Howard Richards, PE
Capital Projects Manager
IRC Department of Utility Services
1801 27"'' Street — Building A
Vero Beach, FL 32960
Subject: Hobart WPF Strainers Evaluation, Preliminary and Final Design, Bidding and Permitting
Services
It # 200BP Indian River County Department of Utility Service
Dear Mr. Richards:
Please find the attached proposal for the Hobart WPF Strainers Evaluation in response to your request for
proposal.
Thank you for the opportunity to provide these services to the County and let us know if there is any
additional documentation that you require.
Regards,
Tetra Tech
Jennifer Ribotti, P.E.
Project Manager
cc: Jon Bundy, PE, Tetra Tech
Attachments:
JCR/pt/Hobart WPF Strainers Evaluation and Design/Cover Letter
Tetra Tech, Inc.
201 E. Pine Street. Suite 1000, Orlando, FL 32801
Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com
ATTACHMENT A
INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES
HOBART WPF STRAINERS EVALUATION AND DESIGN
I. BACKGROUND
Indian River County Department of Utility Services (County) operates the Hobart Water Production Facility
(WPF) to provide potable water service to its customers. The WPF has a capacity of 11.4 MGD and an
average daily flow of approximately 7.0 MGD. The raw water source for the WPF is groundwater from the
Upper Floridan Aquifer. At the Hobart WPF, the raw water first passes through mesh strainers before it
undergoes chemical pretreatment, membrane treatment, degasification and the addition of chemicals for
stabilization, disinfection, remineralization, and pH and alkalinity control of the treated water.
The Hobart WPF receives water from nine (9) groundwater wells located on and off the WPF site. The
raw water manifolds into two (2), 20 -inch diameter piping segments. Each segment is reduced in size to
16 -inch diameter to feed a stainless -steel strainer system, manufactured by Hydac International. The
strainers are used to remove coarse sand and other larger particulates before manifolding into a single
24 -inch raw water pipeline, which contains a pretreatment static mixer just before entering the
membrane treatment process building. The strainers are self-cleaning and initiate a backwash sequence
anytime the differential pressure across the strainer mesh exceeds a preset value.
Operational staff at the Hobart WPF have noted issues with the existing strainer system. The primary issue
is excessive pressure loss when the strainers are operating at higher flows (typically in excess of 7.5 MGD).
The actual pressure loss across the strainers greatly exceeds the manufacturer's estimates, and this excess
pressure loss results in low feed pressure to the membrane feed pumps, particularly during backwashing.
As the North service area continues to grow, the hydraulic limitations of the strainer system at higher
flows has become more apparent and compromises the WPF operation. Additional concerns with the
pneumatic valve actuators and long lead times for replacement parts also warrant consideration.
Tetra Tech has compiled information provided by County staff as part of another project, and has
preliminarily identified possible hydraulic "bottlenecks" in both the strainers and downstream piping. The
County requested a more in-depth evaluation of the strainer system in order to identify root cause(s) of
the hydraulic limitations of the strainers/raw water feed at the Hobart WPF and provide options for
improving the raw water feed pressure to the RO feed pumps. Additionally, Tetra Tech will investigate the
current design of the strainers, and the available options from two manufacturers under consideration
(Hydac International and R. P. Adams) and develop design alternatives for the County's consideration. The
design alternatives will include preliminary design criteria and budgetary costs and will be presented in a
technical memorandum format.
Upon acceptance of the technical memorandum by the County, the selected alternative will be further
developed with final design and the development of contract documents for a sand strainer project at the
Hobart WPF. Permitting, bidding and construction administration services will also be provided for
implementation of the design at the Hobart WPF.
JCR/pt/IRCDUS Project ID 12.24.504
Tt #2008P Indian River -1- 8/7/26
OTFTRA TFCH
The professional services described herein will be performed in accordance with the Continuing Contract
Agreement for Engineering Services, dated May 2', 2023 between Indian River County and Tetra Tech,
Inc.
II. SCOPE OF SERVICES
This scope of services is for preliminary design, final design, permitting, bidding assistance and
construction administration services. This includes the following tasks:
1. Project Management
2. Strainer Evaluation and Preliminary Design
3. Final Design
4. Permitting
5. Bidding Assistance
6. Construction Administration
Task 1— Project Management
a. This task consists of overall management of the project services during the evaluation and design.
Tasks include budget management, monthly invoicing, tracking and status of project, schedule
monitoring and coordination with the County.
Task 2 - Strainer Evaluation and Preliminary Design Criteria
Task 2.1 —Strainer Evaluation Kickoff and Site Visit
a. Tetra Tech will attend a kick-off meeting and site visit with County staff to visually observe the
strainer system, and the downstream conditions up to the RO feed pumps. The kickoff meeting
will identify key team members, discuss available and requested data, review the project scope
and schedule, and allow for operational staff to provide feedback on the strainer system and low
pressure issues.
b. Tetra Tech will prepare a meeting agenda and meeting minutes for distribution to meeting
attendees.
The site visit will primarily focus on the following items:
Visual observation of both strainers in operation and during backwash conditions,
ii. Collection of serial numbers and nameplate information from the strainers,
iii. Collection of existing manuals, drawings, logsheets and other relevant records on the strainer
system,
iv. Documentation of operating parameters (limited to what skids/wells can be in operation at
the time of visit),
v. Visual inspection of static mixers and cartridge filters,
JCR/pt/ IRCDUS it IRA rFCH
It #200BP Indian River -2- 8/7/26
vi. Limited field pressure observations at the Hobart WPF for hydraulic calculation verification
(locations to be determined)
Task 2.2 — Data Request and Analysis
a. Tetra Tech will prepare a data request to gather existing available data from the County, including,
but not limited to:
Operating data (flows and pressures) for different operating conditions if available (i.e, 4 skids
in service, 5 skids in service, etc.)
ii. Data or estimations of backwash frequency,
iii. Strainer instrumentation settings/targets,
iv. Cartridge filter design and operational information,
v. RO Feed pump curves settings/targets,
vi. Information on the raw water static mixers.
b. Tetra Tech will review all received data and share results with the County. The findings will be
summarized in the technical memorandum (Task 2.4).
Task 2.3 —Strainer System Evaluation
a. The objectives of the strainer system evaluation will generally include the following:
Existing Conditions Summary: Summary of the existing strainers and raw water conditions
prior to the RO feed pumps.
H. Documentation of Strainers Design and Operation: Includes equipment age/history, visual
condition, design parameters, noted operational concerns from County staff, and other
relevant details. From the records and data analysis, unusual operation or potential issues
with the strainers or other raw water plant equipment will be documented.
iii. Strainer/Raw Water Hydraulic Evaluation: Hydraulic calculations of the raw water system
from the raw water supply wells up to the RO feed pumps will be performed. The results will
be checked against the pressure measurements/available historical data to draw comparisons
and identify potential bottlenecks. Calculations at the simulated maximum raw water flows
will be projected to help identify when the County may reach an unacceptable level of
performance (low feed pressure) for the RO system.
it'. Strainer Performance Evaluation: The aforementioned strainer manufacturers will be
contacted to discuss these results and to help determine potential solutions. Any
recommendations for potential solutions or potential additional testing will be presented to
County staff if warranted.
1CR/pt/ IRCDUS TETRA TECH
It #200BP Indian River -3- 8/7/26
v. Strainer Alternatives Evaluation: The results of the operational, hydraulic, and performance
evaluations will be used to develop alternatives with a primary goal of improving the
performance and reliability of the strainer system at peak plant flows. The following
preliminarily identified alternatives will be evaluated:
i. Upsizing the two (2) existing strainers from 16 -inch size to 20 -inch size.
ii. Providing a third strainer of same size, in parallel with the existing two strainer
units.
iii. Replacing the existing units with two (2) new strainer units of sufficient size (with
demolition of the existing units after installation of the new units)
vi. Preliminary Design Criteria for Alternatives: develop, evaluate and present the basis of design
and configuration for the proposed alternatives.
vii. Discussion of considerations and/or risks for continuity of operations: The strainer
alternatives will also address the general constructability, with discussion on considerations
in order to: 1) minimize downtime for the Hobart WPF during the improvements, 2) provide
continuity of plant operations, 3) provide treatment capacity redundancy during the
improvements. Additionally, a discussion of the risk factors involved in delaying the
improvements will be provided.
viii. Planning level cost estimate: A planning level cost estimate will be developed for each
alternative. The cost estimates will include contingency to assist the County in the budgeting
process.
ix. Recommendations for Improvements: Recommendations on preferred alternatives or
improvements and the reasoning will be provided. The recommendations will be based on
cost and potential operational benefit.
Task 2.4 — Technical Memorandum
a. Prepare a Draft Hobart WPF Strainer Evaluation Technical Memorandum that presents the results
and recommendations from the analyses summarized above under Task No. 2.1, 2.2, and 2.3,
including the recommended improvements schedule and budgetary costs. Provide the County
with and a PDF format copy for review (a hard copy of the Draft will be provided upon request).
b. Attend a review meeting with the County to discuss the draft technical memorandum, modify the
technical memorandum per the County's comments, and develop concurrence regarding the
selected alternative, next steps and update the proposed recommendations based on the
County's input prior to finalizing the technical memorandum.
c. Provide the County with two (2) hard copies of the Final Hobart WPF Strainer Evaluation and a
PDF format copy.
1CR/pt/ IRCDUS TFTRA rFCH
It #200BP Indian River -4- 8/7/26
Task 3 - Strainer Improvements Final Design
Upon acceptance of the Technical Memorandum as part of Task 2 and concurrence on the recommended
alternative, Tetra Tech will initiate final design of the project. Final design will result in the preparation of
engineering drawings and specifications for the selected alternatives, which will be submitted for review
at 75% and 100% completion levels.
The drawings will be prepared in AutoCAD format (latest version) and PDF format, and incorporate the
County's standard drawing layout. The drawings set will include relevant plan views, sections, details, as
needed to demonstrate the extents of the project. A contract specification manual complete with contract
forms, contract conditions, bidding documents and technical requirements will be prepared for
advertisement by the County's Procurement Department. Additionally, an engineer's opinion of probable
construction cost (EOPCC) will be submitted at the 75 and 100 percent completion levels.
A review meeting will be held in person with County following each submission to incorporate the
County's comments. To ensure proper design of the facilities, Tetra Tech will obtain approval from the
County for any substantial changes in each design phase prior for incorporation in the final design.
Task 3.1 — Topographic Survey and Utility Locates
A topographic survey of the proposed project area around the strainers and raw water static mixer will
be performed. As -built Drawings and field location of existing valves will be used for underground utility
locations and piping routing. Up to eight (8) soft digs will be performed to determine the location and
depth of utilities where potential crossings and conflicts occur.
Task 3.2 — 75% and 100% Final Design
a. Prepare a comprehensive project manual to contain general requirements and technical
specifications (Divisions 1 through 16) for competitive bidding. The project manual and its
contents will be formatted in accordance with the Construction Specification Institute (CSI) and
prepared using Microsoft WORD`. The Bidding and Contractual (i.e. front end) documents will be
provided by the County and Tetra Tech will assist with preparation of the project Bid Form and
Measurement & Payment.
b. Prepare construction drawings for the proposed facilities. A preliminary list of drawings is
presented below. The drawings will be prepared using AutoCAD and Revit:
General
Cover, Site Location, and Sheet List G-001
General and Construction Notes G-002
Legend and Abbreviations G-003
Civil
Civil and Site Grading Details C-101
Structural
Structural Pads and Notes S-101
1CR/pt/ IRCDUS O TFTRATFCH
Tt #200BP Indian River -5- 8/7/26
Process
Existing Site Plan
D-101
Demolition Plan
D-102
Demolition Details
D-103
Proposed Site Plan
D-104
Yard Piping Sections and Details
D-105
Process Mechanical Details
D-501
Electrical
Electrical Site Plan and General Notes E-101
Electrical Demolition Plan and Details E-102
Proposed Electrical Site Plan E-103
Wiring/Riser Diagrams E-104
Electrical and Control Panel Details E-501
Instrumentation and Controls
Instrumentation and Signals Details 1-101
c. Prepare 75% and 100% opinion of probable construction costs based on previous bid tabulations
and estimates.
Task 4: Permitting
Tetra Tech will prepare and submit the following permit applications and supporting documentation to
obtain regulatory permits for construction and operation of the proposed facilities. Tetra Tech will also
respond to requests for additional information (RAls) from permitting agencies to clarify the original
applications. All permit application fees will be paid by the County.
a. Prepare and submit an "Application for Public Drinking Water Facility Construction Permit" (DEP
Form 62-555-900 (1)) to the Florida Department of Environmental Protection (FDEP). It is
assumed that there will be no increase in plant capacity as part of this project.
NPDES permitting is not included within this scope of services, as it is expected that less than 1 acre of the
site will be disturbed during construction. No modifications to the stormwater system are anticipated to
be required.
Task 5: Bidding and Award Services
Upon advertisement of the project by the County, Tetra Tech will assist the County with bidding of the
project and will complete the following tasks:
a. Provide one (1) copy of the Contract Documents (engineering drawings and specifications) in
PDF format for distribution to potential bidders. The County will perform advertisement of the
project.
b. Attend one (1) pre -bid conference and site visit with prospective bidders.
c. Respond to questions from bidders and prepare and issue addenda as required to interpret,
clarify or expand the Bidding Documents, as approved by the County.
d. Review and tabulate bids, evaluate the low bidder's qualifications, and make recommendations
regarding award of the contract.
OTETRA TECH
JCR/pt/ IRCDUS
It #200BP Indian River -6- 8/7/26
Ill. DELIVERABLES
1. Draft and Final Preliminary Design Technical Memorandum (PDF Format)
2. 75% Contract Documents (Drawings, Specifications, and EOPCC, PDF Format)
3. 100% Contract Documents (Drawings, Specifications, and EOPCC, PDF Format)
4. FDEP Permitting Application
5. Bid Documents (Drawings and Specifications, PDF Format)
6. Addendums
7. Recommendation of Award
IV. COMPENSATION SUMMARY
Attachment B presents a more detailed breakdown of the estimated compensation defined in the Scope
of Services. The total lump sum compensation for this proposal is $293,040. The County will be invoiced
monthly for charges incurred during the previous month and submit the invoice by the 15`' of the
following month.
Task 1 — Project Management
$15,872
Task 2 — Strainer Evaluation and Technical Memorandum
$73,303
Task 3 — Strainer Improvements Final Design
$180,619
Task 4— Permitting
$5,296
Task 5 — Bidding and Award Services
$16,200
$1,750
Other Direct Costs
Total
$293,040
JCR/pt/ IRCDUS
Tt #200BP Indian River -7- 8/7/26
TETRA TECH
V. PRELIMINARY SCHEDULE
Project Kickoff, Site Visit and Data Analysis
�.
30
1
30
1.0
Strainer Evaluation
45
1.5
75
2.5
Draft Technical Memorandum
30
1
105
3.5
Draft TM Review Meeting
15
0.5
120
4.0
Final Technical Memorandum
15
0.5
135
4.5
Final Design
240
8
375
12.5
Permitting
45
1.5
420
14
Bidding and Award
60
2
480
16
VI. PROJECT REPRESENTATIVES
Indian River County: Howard Richards, P.E.
Tetra Tech: Jennifer Ribotti, P.E.
VII. ASSUMPTIONS AND EXCLUSIONS
It is assumed that there is historic operating data available, or that County staff will generate operational
data as requested to demonstrate the raw water pressure issues. The County shall also provide historical
operations and maintenance records that should be taken into consideration by Tetra Tech for the
evaluations noted above. It is also assumed that no geotechnical soils investigations will be needed.
Services that are not included in this proposal are noted below:
• All evaluations included in this scope will be conducted at and for the Hobart (North) WPF. Site
visits or investigations for the Oslo (South) WPF are not included in this scope of services.
• Evaluations of the pretreatment chemicals, cartridge filters, RO fed pumps, and RO skids outside
of the hydraulic evaluation are not included in this scope.
• Condition assessments on equipment beyond the existing sand strainer units are not included in
this scope.
• No investigation of the strainer interior parts is proposed in this scope of work. Future inspection
or testing of the interior strainer components may be recommended as part of the analysis.
JCR/pt/ IRCDUS
Tt #200BP Indian River -8- 8/7/26
OTETRA TECH
• Permits — This proposal does not include any permitting services except those listed above. Site
Planning and Zoning permits, Building Department permits, and Development Review Committee
(DRC) meetings are not included in this scope.
• Permit Fees - All permit fees are the responsibility of the County.
• Foundation support using piles or stone columns is not expected for this project and is not
included in this scope of services.
• Environmental or Ecological services as the project is at an existing developed site.
• Cost of advertising the project shall be paid for by the Owner.
• Design changes required to meet updated or modified regulatory requirements during the scope
of this project may require additional funding to bring plans to meet updated
requirements/compliance.
1CR/pt/ IRCDUS
It #200BP Indian River -9- 8/7/26
OTFTRATFCH
Attachment B
Price Proposal
OTI IRA TFCH
JCR/pt/IRCDUS
Tt #200BP Indian River -10- 8/7/26
tin Tip'-Cwr4r Iis Rwvwy °ge1r
Attachment C
Subconsultant Proposal
JCR/pt/ IRCDUS O TETRATECH
Tt #200BP Indian River -11- 8/7/26
S S kvd C
SUE SURVEY • GIS
June 1, 2026
Via E -Mail: eddie.jenkins@tetratech.com
Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager
Tetra Tech, Inc.
201 E Pine St, Suite 1000
Orlando, FL 32801
Direct: 407-480-3922 1 Mobile: 407-497-5781
RE: Hobart Water Production Facility
7751 58th Ave, Vero Beach, FL 32967
Section 32, Township 31 South, Range 39 East, Indian River County, Florida
Dear Mr. Jenkins,
PROJECT STATEMENT: We are pleased to submit our proposal for Utility Services on the above -referenced project. It is our
understanding that Tetra Tech, Inc. requires Subsurface Utility Designation and Subsurface Utility Verification (Test Holes)
to support the design of the Hobart Water Production Facility Project. The specific area is identified in Exhibit "B". We
appreciate the opportunity to provide these services to you. Please contact us if you have any questions.
SCOPE OF WORK:
1. Horizontally locate and field mark (paint & flags) all public subsurface utility mains found, excluding service lines,
gravity sewer lines, and irrigation, within the area outlined in red on the attached Exhibit "B".
2. Coordinate Sunshine 811 and utility locates to include supplemental calls to each locator to expedite the field
marking of each subsurface utility as required by law.
3. Expose the subject utilities by using non-destructive vacuum excavation methods at eight (8) specific locations, to
be determined after designation has been completed.
4. Confirm/determine the vertical and horizontal position of the subject utilities and record the information, using the
locate marks provided by the utility owners and/or their representatives unless otherwise specifically requested by
Tetra Tech, Inc.
5. Any asphalt/concrete removed will be repaired using like materials.
6. Tie each test hole location to a minimum of three (3) visible physical features to enable this data to be added to
your base map and also enable future recovery.
NOTE: All survey collection will be the responsibility of Tetra Tech, Inc.
DELIVERABLE
The final product will be a field drafted plan sheet or utility designation field sketch(s) as well as test hole reports/sketches
of the project area reflecting all pertinent data for your use.
ADDITIONAL SERVICES
Any service not explicitly provided for in the above scope will be billed as additional services and will be performed at our
then current hourly rates as provided for in Exhibit A.
100 % Employee -Owned I www.southeasternsurveying.com
Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager 71� S S C
Hobart Water Production Facility M
June 1, 2026 SUE • SURVEY • GIS
UTILITY TERMS AND CONDITIONS
*ORDERING LESS THAN 3 TEST HOLES MAY RESULT IN A MOBILIZATION CHARGE
* *SSMC will use its expertise and equipment to identify subsurface utilities. However, results may vary depending on several
factors, including but not limited to soil composition, moisture content, tide levels, water table, dielectric constant of
subsurface material, and unknown obstructions that may attenuate equipment signals.
NO GUARANTEE IS PROVIDED TO THE CLIENT OR THIRD -PARTY ENTITIES THAT THESE SERVICES WILL DETECT ALL
SUBSURFACE UTILITIES.
Ground Penetrating Radar (GPR): GPR is a highly effective method for detecting potential existing utility infrastructure.
However, this service does not absolve the Client, subcontractors, or Utility Owners from their obligations and
responsibilities under the respective state 811 legislation.
Third -Party Damage: SSMC shall not be liable to the Client or third party associated with this proposal for any damages
resulting from excavation activities by the others.
Temporary Traffic Control (TTC) will be used only if necessary, and these invoice charges will be added to the total per day
rate and reflected on our invoice to you.
Permitting: If permitting is required, these charges will also be additional and reflected on our invoice.
Test Holes Greater than 10 Feet: Test Holes that require a depth of greater than ten (10) feet or require a substantial
amount of increased effort (sleeving, shoring, de -watering, etc.) WILL BE negotiated separately on a case -by -case basis if
normal vacuum excavation practices do not allow exposure of the utilities.
Utility Sizes: All utility sizes given are outside diameter unless otherwise specified and are approximate only due to
uncontrollable field conditions that may be encountered during excavation.
Pavement: Any additional overlaying or restoration of pavement, other than replacing removed and cold -patched materials,
will be the Client's responsibility.
PROJECT TIMELINE:
We anticipate the completion of the above -described work within four (4) weeks after receipt of a written notice to proceed.
EXPENSES AND FEES
Our fee for this project will be as follows:
Subsurface Utility Designation: $3,104.00
Test Holes:
$616.00 Each/Dirt/Day Rate (anticipate 8) $4,928.00
$765.00 Each/Asphalt/Concrete/Day Rate
$924.00 Each/Dirt/Night Rate
$1,148.00 Each/Asphalt/Concrete/Night Rate
Total: $8,032.00
PAYMENT TERMS:
Payment is expected within thirty (30) days from the date of the invoice.
2
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Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager S S C
Hobart Water Production Facility
June 1, 2026 SUE • SURVEY • GIS
LATE FEES
Late fees will assess to all payments past the 30 day mark. Late fee will be in the amount of $50.00. Additional late fees will
continue to accrue every 30 days past invoice date. Reference invoice number and please remit all payments to 6500 All
American Blvd. Orlando, FL 32810.
PAYMENT OPTIONS
SSMC is committed to ensuring our clients have access to various payment options. These options include cash, paper
checks, ACH transfers, wire transfers, and credit cards. Credit card payments are subject to a vendor administrative fee of
3.5% of the invoice total.
CLOSURE
In addition to the matters set forth above, our Agreement shall include and be subject to, and only to the attached General
Terms and Conditions, which are incorporated by reference. UPON SIGNATURE, NO OTHER CONTRACTS WILL BE
CONSIDERED FOR THIS SCOPE OF WORK.
We look forward to the opportunity to work with you on this project.
Sincerely,
Grozio E. Blevins
Utility Division Project Manager
GEB.Iar
If the above scope, period of service, and method of compensation meets with your approval, please have an authorized
Signatory execute the Agreement below and send via email to contracts@southeasternsurveying.com. Fees and times
stated in this agreement are valid for six months from the date of the proposal which would be December 1, 2026.
CLIENT AUTHORIZATION
I declare that I am authorized to sign the binding contractual document. I also declare that I have read, understand, and
accept this proposal.
Signature
Printed Name
Date
Title (if any)
3
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Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager
Hobart Water Production Facility
June 1, 2026
EXHIBIT "A"
HOURLY RATES
Surveying and Mapping Services
S S bV4 C
SUE • SURVEY • GIS
Labor Code
Category
Day
Night /Weekend
102
Professional Surveyor & Mapper/PSM
$ 199.00 / per hour
103
Project Surveyor
$ 177.00 / per hour
121
Expert Witness
$360.00/per hour
iii
Senior Technician
$ 133.00/per hour
113
CAD Technician
118.00/per hour
011
Clerical
$ 79.00 / per hour
$ 118.00 / per hour
131
One Person Field Crew
$ 133.001 per hour
132
Two Person Field Crew
$ 178.00 / per hour
$ 267.00 / per hour
133
Three Person Field Crew
$233.00/per hour
$350.00/per hour
134
Four Person Field Crew
$ 289.00 / per hour
$433.00! per hour
LiDAR/UAV
Labor Code
Category
Day
Night /Weekend
411
LiDAR Technician
$ 133.00 / per hour
401
LiDAR Project Manager
$ 177.00 / per hour
431
LiDAR One Person Field Crew
$ 155.00 / per hour
432
LiDAR Two Person Field Crew
$ 204.00 / per hour
011
Clerical
$ 79.00 per hour
$118.00 per hour
451
UAS/UAV Photogrammetry Crew
$ 268.00 / per hour
441
Mobile Scan Crew
$ 268.00 / per hour
Construction Services
Labor Code
Category
Day
Night /Weekend
301
Construction Professional Surveyor& Mapper
$203.00! per hour
302
Construction Project Manager
$ 203.00/ per hour
311
Construction Senior Technician
$ 153.00/per hour
313
Construction CAD Technician
$ 136.00 / per hour
011
Clerical
5 79.00 / per hour
118.00 per hour
331
Construction One Person Field Crew
$ 153.00 / per hour
332
Construction Two Person Field Crew
$ 204.00 J per hour
306.00 per hour
333
Construction Three Person Field Crew
$ 268.00/per hour
$ 402.00 / per hour
334
Construction Four Person Field Crew
$ 332.00/ per hour
$498.00! per hour
4
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Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager
Hobart Water Production Facility
June 1, 2026
SSVC
SUE a SURVEY GIS
GIS Services
Labor Code
Category
Day
Night /Weekend
501
Professional Engineer
$213.00/per hour
514
GIS Project Manager
177.00 per hour
511
GIS Analyst
$119.00/per hour
512
GIS Technician
$ 79.00 / per hour
01i
Clerica
$ 79.00 per hour
118.00 Der hour
532
Two Person GIS Crew
$ 178.00 / per hour
531
One Person GIS Crew
$ 133.00/per hour
Subsurface Utility Engineering (SUE) Services
Labor Code
Category
Day
Night /Weekend
203
Project Manager
177.00 per hour
265.00 per hour
212
Senior Technician
$ 133.00 / per hour
$200.00! per hour
011
Clerical
$ 79.00 / per hour
$118.00 / per hour
231
One Person Crew
178.00 / per hour
267.00 per hour
232
Two Person Crew
$21600/ per hour
$ 324.00/ per hour
23.3
Three Person Crew
$ 301 00 / per hour
$ 451.00/ per hour
211
One Person Concrete Radar Mapping/Ima in
$ 217.00/ per hour
$ 336.00/ per hour
Vacuum Excavation (Per Test Hole)
N/A
1-3 Test Holes Dirt
$ 2,664.00
3,864.00
N/A
1-3 Test Holes/Asphalt/Concrete
$ 2,664.00
$ 3,864.00
N/A
4 or more Test Holes/Dirt (Per Location)
S 616.00/each
$924.00/each
N/A
4 or more Test Holes/Asphalt/Concrete 1Per}
S 765.00 / each
$1,148.00 / each
Temporary Traffic Control (TTC(
N/A
Per Lane Closure
1,013.00 /each
$1,231 00each
N/A
Per Sidewalk Closure
$ 500.00/each
$ 600.00 / e• :h
N/A
Flagman Control (hlourly — Per Faagger)
$ 100-00
$ 150.00
Mast Arms CPer Location
N/A
Subsurface Utility Locatin (QL-3 & aL-A)
$ 1,656.00
N/A
Concrete/Asphalt Removal & Repalr
$ 436.00
N/A
Survey Staking of Pole Location
$ 431.00
Miscellaneous Services
Labor Code I Category Day Night /We :!
Per Giem/Lodging Expenses
N/A
Per Day Two Person Crew
$ 395.00
N/A
Per Day Three Person Crew
$ 595.00
5
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Mr. Lawrence E. (Eddie) Jenkins, PSM I Surveying & Mapping Manager
Hobart Water Production Facility
June 1, 2026
k 2026 Vemelbreyry I r4 ftp
EXHIBIT "B"
PROJECT LIMITS
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GENERAL TERMS AND CONDITIONS
These standard terms and conditions ("STCS") are incorporated by reference into the Proposal Letter, along with any future modifications or amendments (the "Agreement")
between Southeastern Surveying and Mapping Corporation ("SSMC") and its Client ("You" or "Your") for the performance of surveying services ("Services"). These STCS are fully
binding upon You as if they were fully outlined in the Proposal Letter and shall supersede any term or provision elsewhere in the Agreement in conflict with these STCS.
SCOPE OF SERVICES
For the fee outlined in the Agreement, You agree that SSMC shall only be obligated to render the Services expressly described in the Agreement, Unless the Agreement explicitly
requires, in no event does SSMC have any obligation or responsibility for:
a. The correctness and completeness of any document prepared by another entity.
b. The correctness and completeness of any drawing prepared by SSMC, unless it was duly signed and sealed by a registered professional on SSMC's behalf.
c. Favorable or timely comment or action by any governmental entity on the submission of any construction documents, land use or feasibility studies, appeals, petitions
for exceptions or waivers, or other requests or documents of any nature whatsoever.
d. Taking into account off -site circumstances other than those clearly visible and actually known to SSMC from on -site work.
e. The actual location (or characteristics) of any portion of a utility that is not entirely visible from the surface.
f. Site safety or construction quality, means, methods, or sequences.
g. The correctness of any geotechnical services performed by others, whether or not performed as SSMC's subcontractor.
Should shop drawing review be incorporated into the Services, SSMC shall pass on the shop drawings with reasonable promptness. Checking and approval of shop drawings will
be general, for conformance with the design concept of the Project to which this Agreement relates ("Project") and compliance with the information given in the construction
documents, and will not include quantities, detailed dimensions, nor adjustments of dimensions to actual field conditions. Approval shall not be construed as permitting any
departure from contract requirements, nor as relieving the Contractor of the sole and final responsibility for any error in details, dimensions, or otherwise, that may exist. SSMC
does not provide legal, accounting, or insurance services.
YOUR DECISIONS
You, or any of Your directors, officers, partners, members, managers, employees, or agents having apparent authority over You, may (a) make decisions relating to Services or
the Agreement; (b) request a change in the scope of Services under the Agreement; or (c) request SSMC to render additional services under the Agreement by sending an email
to the SSMC Project Manager or the Contracts Department at contracts) ssmc.us. Any oral decisions must be followed up in writing within seven (7) days, or SSMC will consider
the oral request binding.
STANDARD OF CARE
The standard of care for all professional services performed by SSMC under this Agreement shall be the skill and care used by members of SSMC's profession practicing under
similar circumstances at the same time and in the same locality.
TERM OF CONTRACT
The term of this Agreement shall begin and end based on the Project Timeline provided above unless both Parties agree in writing to extend the Project,
PAYMENT
SSMC may submit invoices to You anytime for Services and reimbursable expenses incurred. Invoices are payable within 30 days of the invoice date. Invoices may be based either
upon our estimate of the proportion of the total services completed at the time of billing for lump sum or fixed fee Services or, in the case of hourly Services, upon rendering of
the Services. If any invoice is not paid within 30 days of the invoice date, SSMC shall have the right either to suspend the performance of our Services until all invoices more than
30 days past due are fully paid or to terminate the Agreement and to initiate proceedings to recover amounts owed by You. Additionally, SSMC shall have the right to withhold
from You the possession or use of any drawings or documents prepared by SSMC for You under this or any other agreement with You until all delinquent invoices are paid in full.
You shall not offset payments of our invoices by any amounts due or claimed to be due for any reason.
If You do not give SSMC written notice disputing an invoice within 20 days of the invoice date, the invoice shall conclusively be deemed correct. All payments You make should
specify the invoice numbers being paid. If SSMC receives payments that do not specify the invoices being paid, You agree that SSMC may apply payments in our sole discretion.
Time is of the essence of Your payment obligations, and Your failure to make full and timely payment shall be deemed a material breach.
PROPRIETARY RIGHTS
The drawings, specifications, and other documents prepared by SSMC under this Agreement are instruments of SSMC's service for use solely for the Project and, unless otherwise
provided, SSMC shall be deemed the author of these documents and shall retain all common law, statutory, and other reserved rights, including the copyright and rights to any
SSMC trademarks. You shall be permitted to retain copies, including reproducible copies of SSMC's instruments of service, for information and reference for the Project. SSMC's
drawings, specifications, or other documents shall not be used by You or others on other projects for any reason or completion of this Project by other professionals unless You
enter into a written agreement with SSMC allowing for such use. Submission or distribution of documents to meet official regulatory requirements or for similar purposes in
connection with the Project is not to be construed as publication inconsistent with our reserved rights.
TERMINATION
Either Party may terminate the Agreement if the other Party materially breaches the Agreement. You shall immediately pay SSMC for our Services rendered and expenses incurred
through the termination date, including fees and expenses that SSMC incurred as a result of the termination.
ASSIGNMENT
Neither Party shall assign or transfer any rights, interests, or claims arising under this Agreement without the written consent of the other. This Agreement shall not confer any
benefit or right upon any person or entity other than You, SSMC, and its officers, employees, agents, and subcontractors. SSMC's officers, employees, agents, and subcontractors
shall have and shall be entitled to the protections afforded SSMC under this Agreement.
GOVERNING LAW, DISPUTES AND ATTORNEY'S FEES
This Agreement shall be interpreted under and governed by the laws of the State of Florida. The parties irrevocably waive all rights to trial by jury in any action, proceeding, or
counterclaim arising from or related to this Agreement. The Parties agree that any dispute arising from or related to the Services will be subject to mediation. Mediation will occur
in Orlando, Florida. If mediation is unsuccessful, then binding arbitration is to be administered in accordance with the American Arbitration Association in Orlando, Florida. The
losing Party shall pay the winning Party's reasonable attorney's fees and expenses for the mediation and/or arbitration of any cause of action, claim, or demand arising under this
Agreement.
SEVERABILITY
If any part, term, or provision of this Agreement is held to be illegal or unenforceable, the validity and enforceability of the remaining parts, terms, and provisions of this Agreement
shall not be affected, and each Party's rights shall be construed, and enforced as if the Agreement did not contain the illegal or unenforceable part, term, or provision.
LIMITATIONS ON LIABILITY
SSMC's liability for any loss, property damage, or bodily injury of or to You caused in whole or in part by SSMC in the performance of this Agreement, or any supplementary services
in any way related to this Agreement, shall be limited in the aggregate to the amount of fees that You have paid to SSMC for the Services. The Parties intend that the preceding
limitation on liability shall apply to all claims, whether in tort, contract, warranty or otherwise. You release, waive, and shall not seek contribution from, or indemnification by,
SSMC for any claims of any nature made against You by any other person who may suffer any loss, property damage, or bodily injury in any manner associated with SSMC's
services, or SSMC's officers, employees, agents and subcontractors under this Agreement, or any supplementary services in any way related to this Agreement. SSMC shall not be
liable to You, in any event or for any amount, for delays, consequential, special, incidental, punitive, or exemplary damages.
INDEMNIFICATION
You agree to indemnify and hold SSMC harmless from and against any and all liability, loss, damages, claims, and demands for loss, damages, property damages, or bodily injury
arising out of work undertaken on the Project by You, or Your Contractor, subcontractor or other independent company or consultant employed by You to work on the Project, or
their respective partners, members, managers, directors, officers, employees, agents or assigns; or arising out of any other operation, no matter by who performed, for and on
behalf of You, or such Contractor, subcontractor or other independent company or consultant, whether or not due in part to errors or omissions by us in the performance of this
Agreement, or in the performance of any supplementary service in any way related to this Agreement, provided that You are not required to indemnify and hold SSMC harmless
under this Paragraph in the event of SSMC's sole negligence.
INSURANCE
SSMC represents that it carries and will continue to carry General Liability in the amount of $1M per occurrence and $2M per general aggregate, Worker's Compensation in the
amount of $1M, Automobile Liability in the amount of $1M, Professional Liability also known as Errors and Omissions in the amount of S2M per occurrence and general aggregate,
and Umbrella Coverage in the amount of $1M. General Liability, Automobile Liability, and Worker's Compensation are primary and non-contributory with Umbrella following form.
Certificates of Insurance shall be provided upon request, listing Your Company as the certificate holder for one (1) year. SSMC and Client shall waive subrogation against one
another.
COMPLETE AGREEMENT
This Agreement serves as SSMC's official offer of work. Upon signature, this Agreement and all accompanying exhibits or attachments constitute the entire Agreement between
the Parties and will supersede any prior Agreements (whether oral or written) for the associated Services. No prior representations, statements, or inducements made by either
SSMC, You, or the respective agents of either that is not contained in the Agreement shall enlarge, modify, alter, or otherwise vary the written terms of the Agreement unless they
are made in writing and made a part of the Agreement by attachment, incorporated by reference in the Agreement or signed or initialed on behalf of both Parties. Once the signed
Agreement is received, SSMC will NOT accept any additional contractual documents unless it is an amendment to this Agreement. All amendments will be incorporated by reference
in the Agreement and signed or initialed on behalf of both Parties.